NAMBUCCA SHIRE COUNCIL

 

 

Ordinary Council Meeting - 20 March 2008

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES — Ordinary Council Meeting - 6 March 2008

5        Notices of Motion

5.1     Future of Farringdon Fields  

6        DELEGATIONS—Motion to hear Delegations

10.2   Report for Request for Representation on Council Reference Group for DCP 3 - Nambucca Heads Community Action Group Inc

          (i)       Mr John Tait on behalf of Nambucca Heads Community Action Group

7        ASKING OF QUESTIONS WITH NOTICE

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports

9.2     Grant Application Status Report

9.3     Sustainable Fleet and Plant Policy

9.4     Report on Local Government Elections - Candidate Information Night and Councillor Induction

9.5     Flow on of the 2007 Award Increase

9.6     Removal from Civic Office - Proposed Motion for the 2008 Shires Association Conference

9.7     Library Funding

9.8     Proposed Town Memorial - Macksville

9.9     North Coast Area Health Service - Sterilisation Unit at Macksville District Hospital

10      Director Environment and Planning Report

10.1   Impounding Officers Report February 2008

10.2   Report for Request for Representation on Council Reference Group for DCP 3 - Nambucca Heads Community Action Group Inc

10.3   Development Application Statistics with Comparable Figures for July 2006-February 2007 and July 2007-February 2008

10.4   Outstanding Development Applications and Applications Received 25 February 2008 to 7 March 2008

10.5   Development Applications Determined Under Delegated Authority to 13 March 2008

10.6   Report to Council on Urban Design Strategies for Nambucca Heads

10.7   Report on 2008 Urban Sustainability Major Funding Program

10.8   Report on DA 2008/139 - Pre-Cast Concrete Plant - Yarrawonga Street, Macksville

10.9   Report on Exhibition of Draft Rural-Residential Land Release Strategy

10.10  Report on Urban Design Strategies 5m Height Areas Scotts Head

11      Director Engineering Services Report

11.1   Nambucca District Water Supply Steering Committee Meeting - 5 March 2008

11.2   Nambucca Water Supply Borefield Investigation - Access to Private Properties

11.3   Extension of Road Maintenance

11.4   Herbicide Control of Regrowth Following Reach Mower   


 

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Offer to Purchase Council Land

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

  

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 



Ordinary Council Meeting

20 March 2008

Notice of Motion

ITEM 5.1      PRF17              200308         Future of Farringdon Fields

 

AUTHOR/ENQUIRIES:     Michael Moran, Councillor

 

Summary:

 

I understand from the General Manager that the Nambucca Heads Aboriginal Land Council consider the Farringdon Fields to be part of a sacred site and that no Gumbaynggirr women or children can be allowed to visit the site.

 

Accordingly there would seem to be no future in further investment in the Farringdon Fields for either capital improvements or maintenance.

 

 

Recommendation:

 

1        That Section 94 funds for Farringdon Fields be transferred to Coronation Park

 

2        That Farringdon Fields be regenerated as natural bushland.

 

 

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting

20 March 2008

General Manager's Report

ITEM 9.1      SF959         200308         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager          

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans).  Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions.  Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting.

 

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

File no.

Council

Meeting

Summary of Matter

Action

By

Status

MARCH 2007

2

QWN19

01/03/07

Floodgates Gumma

DES

Halted by wet weather.

The main floodgate has been installed and has created a freshwater wetland—damaged by storms—probable revote due to weather

JUNE  2007

3

NOM –  SF544

7/06/07

Review of Section 94 Plans for Macksville catchment to include an audit of public open space to ensure current and future demands are satisfied

 

GM

Recreation  and Community Facilities Contribution Plan due for Council's endorsement 25/05/2008

 

4

NOM  – SF544

7/06/07

Review of Section 94 Plans for Macksville include embellishment of existing public open space in South Macksville growth area for passive recreation and sporting fields

GM

Recreation and Community Facilities Contribution Plan due for Council's endorsement 25/05/2008

 

JULY  2007

5

SF276

19/07/07

Council consider an increase in the Youth Worker (Aboriginal) to a fulltime position at the September quarterly budget review

 

DEP

Position currently filled by casual employee to cover Holiday Program. Discussions yet to be held with funding authority regarding long term options.  Report to Council  6 March 2008.


 

AUGUST 2007

6

SF699

2/08/07

Report on Town Services

MCW

 

September quarterly budget review to be considered in Works on 14 November 2007.

Defer to December after demo of “walk behind” vacuum/sweeper cleaner.

Report as part of Management Plan and plant purchases.  Report in April.

 

7

QWN13

16/08/07

Richards Rd intersection – squaring up

DES

Will form part of minor improvements program in second half of year in March 2008.  Works commenced.

 

8

QWN14

16/08/07

Walter Monro Place—gutter dropped

DES

Design in preparation

Grate and box drain proposed.  Design prepared.  Construction in May.

 

SEPTEMBER 2007

9

SF640

20/09/07

That a purchasing policy be developed and sustainable choice purchasing clauses be included in the policy

DES

Draft under review by staff.

10

SF428

20/09/07

That Council vigorously pursue the exclusion of the Farmland Mapping from those areas already identified for rural residential development that are already fragmented or removed from primary production.  All affected property owners within the quota zoning to be directly notified.

 

DEP

Department of Planning advised by letter 12/10 that all previous 1(C) zoned land and land not identified as Class 1, 2 or 3 Agricultural Land within the "broken black line" in Council's LEP will be excluded from the farmland mapping project.  Six pockets still to be resolved. Which will be finalised after the Draft-Rural Residential Strategy is ratified by Council.

Further discussion under Draft Rural Residential Land Release Strategy Report in business paper.

 

OCTOBER 2007

11

QWN 23

18/10/07

DA extension for Woolworths, Macksville

DEP

Council resolved to engage an independent consultant to assess the economic impact of the proposed development. Consultant nearing completion of assessment

Report .  Report received—to be reported to Works 19 March

 

 


 

NOVEMBER 2007

12

QWN 3

01/11/07

Gordon Park—Boat Ramp filling with sand

DES

Awaiting Fisheries approval

 

13

QWN 12

01/11/07

Charlton St Nambucca Heads—rippling hotmix

DES

Contractor to replace

14

SF653

01/11/07

That the report come back without gobbledygook, and address cost implications for the whole Shire for one year; reassessing the period the cambium is active after slashing.

Spray regrowth after 300 mm growth.

DES

MCW and Weeds Officer to review report.  To be reported 20 March

15

SF452

01/11/07

Council investigate a common fee for inert waste

DES

To be considered in fees and charges for 08/09.

16

24200/2007

15/11/07

Notice of Motion—Council seek grant funding to install air conditioning Macksville High School Stadium

GM

Letter sent to Minister for Education on 14/12/07

17

24386/2007

15/11/07

Council review policy on Appointment of Senior Staff

MHR

February 2008

Now schedule for March 2008

DECEMBER 2007

18

SF639

06/12/07

That the skill levels of Council’s outdoor workforce be the subject of a further report.

MHR

April 2008.  Now deferred until receipt of PBP Review

19

SF791

06/12/07

Council apply to Minister and Governor to compulsory acquire certain lands from State Forests NSW following advice on a deed of agreement.

GM

Planning Manager for Forests NSW contacted on 10/12/07.  Letter seeking confirmation of arrangements sent 12/12/07.  Follow-up letter sent 7/1/08.  SAO telephoned 29 January.  GM telephoned 8 February.  With Forests NSW legal branch.  Letter to be sent to the Minister for Forests NSW.

20

SF623

6/12/07

Council investigate opportunities for funding under Round 3 of the Bush Recovery Program for Farringdon Fields and Buz Brazel Park.  Council encourage community to apply via media release.

DEP

Advertisement placed in Guardian News on Thursday 13 December 2007. Email sent to relevant Council Officers informing of funding opportunities.  No applications submitted.

22

QWN23

20/12/07

Environmental Compliance/Environmental Management System Manual – Shire Works Depot Policy (030-031) to be reviewed.  This policy requires a number of actions to be undertaken by Council in line with its approved Environmental Management System Manual for the Shire Depot.  The actions are listed in table 3 of the Environmental Compliance Audit Report (Jelliffe 1996).  What progress has been made on these specific actions?

 

DES/

MCW

March Works

24

27296/

2007

20/12/07

Draft Tourism Strategy

That following the public exhibition a further report be submitted to Council

 

GM

Report March 2008.  Deferred to April meeting as closing date for submission is 14 March.

27

QWN22

20/12/07

That Council recommence the reviewing of Council policies at the first works inspection in January 08—and then monthly

 

GM

Commenced.

28

SF1027

20/12/07

Council defer drawing down the $315,000 loan for the netball courts until later in financial year to allow an assessment of available working capital.

GM

Report to 20 February 2008 Works

No tenders accepted. Soil testing underway.  Grant advice in Feb 08 with selective tender to follow grant notice.  Offer of $175,000 made on 22 February 2008.  Construction post September 2008

.

29

SF1074

20/12/07

Draft workplace equity and diversity strategy to be submitted to ACAC, Community Services C'tee and Consultative C'tee for comment prior to determination by Council

 

GM

Report to Council March 2008.  Now deferred to April 08.  Awaiting ACAC meeting.

JANUARY 2008

30

QWN 43

17/01/08

Tourist Office Wharf & Gordon Park Boat Ramp

DES

Still awaiting approvals

32

QWN 48

17/01/08

DLG Report to Council

GM

Awaiting review of draft report by DLG

33

QWN 50

17/01/08

Ability to further subdivide land—D Nicklen

DEP

Matter currently being attended to with a response to be issued.

Letter sent 5/3/08

35

SF256

17/01/08

That a report be prepared on a program for a candidate information evening and for a formal induction of Councillors following the election.

GM

Report to Council 6 March

36

SF261

17/01/08

Any communication between the RTA and Council relating to the upgrade of the Pacific Highway be minuted and reported to Council.

GM & DES

RTA to meet Old Coast Rd residents in Council Chambers 4.00 pm Wed 13 Feb 2008. No further contact as at 25/2/08

37

SF939

17/01/08

Council proceed to prepare a 20 year Community Strategic Plan to be considered with 2008/2009 Management Plan

GM

Report to Works on 19/3/08

38

SF939

17/01/08

Council review Vision Statement

GM

Report to Works on 19/3/08

39

SF631

17/01/08

Brief for $120,000 Master Plan for Lower Estuary to come to Council for endorsement

DEP

Draft brief being prepared for presentation to Estuary Committee.

FEBRUARY 2008

40

 

07/02/08

Handrail at traffic lights required

DES

To be done after footpath concreted.

41

 

07/02/08

Seal Irvines Road from Section 94

DES

To be considered with 2008/2009 Budget.

46

SF825

07/02/08

Council receive a report on the resale value of vehicles in relation to the Sustainable Fleet Policy

GM

To be reported in March 2008.

48

QWN 48

21/02/08

Pacific Hwy/Rodeo Drive intersection, patching

DES

 

49

QWN 49

21/02/08

Pacific Hwy/Wallace St Intersection, patching

DES

 

50

QWN 50

21/02/08

Near Nambucca Heads Cemetery—tree limbs

DES

 

51

QWN 51

21/02/08

Riverbank erosion—Ferry St Macksville

DES

 

52

QWN 53

21/02/08

Alleged illegal clearing native vegetation north of Kennwal Motors

DES

Matter investigated, no action taken.

MARCH 2008

 

QWN 56

06/03/08

Recycling Brochure on Council's website

DES

 

 

QWN 57

06/03/08

West St Development—fines paid?

DEP

Contempt of Court found.  Sentencing hearing April 2008.

 

QWN 58

06/03/08

On-line Youth Survey

GM

 

 

QWN 58

06/03/08

Nambucca Heads Urban Design Strategies

DEP

Report 6 March

 

QWN 58

06/03/08

Structure Plan – awaiting census data

DEP

Referred to consultant to finalise 12 March 2008

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

20 March 2008

General Manager's Report

ITEM 9.2      SF708         200308         Grant Application Status Report

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager          

 

Summary:

 

At Council’s meeting on 7 December 2006 it was resolved that there be a quarterly return submitted to Council on grant programs.  The following table provides a report on grant programs which Council has been made aware of; their closing date; consultation with community groups; their current status and eventual determination by the funding body.

 

 

 

Recommendation:

 

That the list of grant programs and their status be received.

 

 

 

 

 

 

Grant Program

Action

 

Status

1

Regional Sports Facility Program

DES

Expression of interest for Macksville Park new netball courts

Grant………$175,000

Council        $175,000

                    $350,000

Eligibility assessment—Aug 2007

Regional assessment—Sept 2007

Call for detailed applic—Nov 2007

Announced—January 2008

Revised announcement—February 2008 

 

Council to receive $175,000 as per announcement 22 February  2008.

 

2

Sports & Recreation Capital Assistance Program

MCW

Application for playground equipment and softfall for Richardson Park

Grant             $4,675

Council          $4,675

                      $9,350

Eligibility Assess             August 2007

Notification of ineligible   September 2007

Announced                      December 2007

Revised announcement—February 2008 

Successful.

 

3

Sport & Recreation Capital Assistance Program

MCW

Application for Donnelly Welsh Fencing

Grant             $2,750

Council          $2,750

                      $5,500

Eligibility Assess            August 2007

Notification of ineligible  September 2007

Announced                     December 007

Revised announcement—February 2008 

Council to receive $2,750 as per announcement on 22 February 2008

 

4

Small Grants for Small Rural Australian Communities

There are two rounds of Small Grants per year. Closing dates are 31 March and 30 September 2007 and 2008

 

MS

A program of the Foundation for Rural and Regional Renewal closes on 30th March and 30th September 2008. 

(Warrell Creek Hall Committee of Management lodged an application on 21 September 2007.)

Information regarding the next round for 2008 has been sent to all Section 355 Hall Committees, the Museums, the Macksville Gift Secretary, placed on Council's website and in the Councillors Newsletter 30 October 2007.

 

Letter sent to all Section 355 Hall Committees of Mgt on 30 October 2007.

 

Nambucca Entertainment Centre lodged application  March 2008 for curtains & blinds.

 

South Arm Hall lodged an application in March 2008 for water tank.

 

5

Local Adaptation Pathways Program

The Federal Government has announced the "Local Adaptation Pathways Program" to provide funding to help local government build their capacity to respond to the impacts of climate change.  The Australian Government will provide up to $50,000 to held councils undertake risk assessment and develop action plans to prepare for the likely local impacts of climate change.  The deadline for applications is 3 December.  As at 9 October, application forms were still not available.

 

GM

Application lodged.

 

6

2007 Bush Recovery Program Funding—Round 3

 

DEP

 

See report in business paper 6/12/2007

No applications submitted.

7

Department of Environment and Climate Change

DEP

Application for additional "Flood Study" to provide more accurate Flood Mapping of the Shire.

 

Lodged 15 February 2008.

 

Closing date 15 February 2008—announcement expected later 2008

 

8

Department of Environment and Climate Change – NSW Climate Change Fund – Public Facilities Program

GM

$30m for water and energy saving projects in facilities open to the public eg schools, community buildings, sporting facilities, museums and art galleries.  Unaware of program’s existence until raised at meeting on 7 February.  Applications closed on 13 February.  No applications lodged by Council.

9

New Federal Environmental Programme - Still to be announced

GM

DES

DEP

The Area Consultative Committee (ACC) is proposing to take a lead role in putting forward an expression of interest for a major environmental project for Federal funding based on a “Clean Waters Model” implemented for Wallis Lakes.  The ACC is seeking Federal Government support for a $176m program over four years for each of the 8 Mid North Coast Councils plus Port Stephens, Clarence Valley and the Shoalhaven.  There is no matching funding required other than Council’s existing commitment to its environmental levy works program.  A letter of support for the initiative has been provided to the ACC.

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

20 March 2008

General Manager's Report

ITEM 9.3      SF825              200308         Sustainable Fleet and Plant Policy

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager

 

Summary:

 

At Council’s meeting on 7 February 2008 it considered a proposed sustainable fleet and plant policy.  The draft policy has now been subject to review by the Consultative Committee and individual staff whose comments are included in this report.  It is recommended that Council now finalise the policy to reduce its greenhouse gas and pollution emissions as well as providing a cap on the capital cost of vehicles either purchased or leased now that the “traditional” big Aussie 6 cylinder (Ford or Holden) car falls outside the policy.

 

 

Recommendation:

 

That Council adopt the Sustainable Fleet and Plant Policy.

 

 

OPTIONS:

 

There are many options available to Council.  Council can retain the status quo but this will cost more fuel consumption and set a poor example to the community in terms of the need to reduce carbon emissions.  Council could also set a higher environmental standard for vehicles, but this is likely to cause industrial disputation.  The recommended standard is that endorsed by the NSW Government.

 

DISCUSSION:

 

Council Resolution

 

At Council’s meeting on 7 February 2008, it was resolved as follows:

 

1        That Council note a proposal to implement the NSW Government Strategy for achieving environmental performance score targets for fleet operations

 

2        That Council note a proposal to achieve an “environment performance score” of 12/20 for every passenger vehicle and 9.5/20 for every utility and refer the proposal to Council’s Consultative Committee and the affected staff in accordance with the requirement to provide 12 months notice under the private use agreements for Council vehicles.

 

3        That Council receive a report on the resale value of vehicles in relation to Item 3 so that the appropriate base price can be assessed.

 

4        That further investigations to be made into the provision of a biodiesel blend for all diesel engines and that the opportunities be the subject of a further report to Council.

 

At the meeting there was also discussion about the State Government policy with a copy being requested.  The policy is attached.  Further details can also be found on the website www.statefleet.ogp.commerce.nsw.gov.au.  The Environmental Performance score for vehicles is derived from adding a Greenhouse score out of 10 to a Noxious Pollutants score also out of 10.  Vehicles are then categorized into 4 categories being:

 

A:  Leading edge with a minimum score of 16/20.  An example is the Toyota Prius

 

B:  Significantly above average with a minimum score of 14/20.  Examples are the Holden Astra, Vectra and Barina.

 

C:  Average with a minimum score of 9.5/20

 

D:  Below average with a minimum score of less than 9.5/20.

 

To recap, the following is a summary of the report considered by Council on 7 February 2008.

 

Council has no established strategy for the reduction of greenhouse emissions associated with its operations.  However it has recently resolved to join the Cities for Climate Protection Program and it’s anticipated that work will commence on determining Council’s base line emissions data in March 2008.  Shane Melotte, CCP State Manager (NSW) from ICLEI – Local Governments for Sustainability – Oceania will be at Council in late February 2008 to provide Council staff with training in using their software to document Council’s emissions.  The base line data can either be the current date, or if work has already commenced on emissions’ reduction, a date prior to the implementation of that reduction.

 

Although it is not currently mandatory for local government to reduce fleet emissions, with the election of the Federal Labour Government, the ratification of the Kyoto Protocol and agreement on the “Bali roadmap”, it is only a matter of time before local government is compelled to reduce greenhouse gas emissions.

 

Hence there is no reason why Council should not proceed to tackle reducing carbon emissions from one of its major sources being the operations of Council’s fleet and plant which consists of passenger vehicles, utilities, trucks, graders, excavators and numerous other petrol and diesel powered machines.  At the very least any effective policy should reduce Council’s total fuel costs as there is obviously a close relationship between fuel consumption and carbon emissions.

 

The policy has been prepared as a proactive initiative to promote environmental responsibility within the community.  If adopted, this policy will allow Council to show leadership on this important issue and also to be a catalyst for the preparation of similar plans for other areas of Councils operations.

 

The report investigates what is currently feasible using a sustainability assessment incorporating environmental, social, economic, risk and financial outcomes.  A host of considerations such as engine warranties; manufacturer’s recommended operating procedures; cost; productivity; occupational health and safety; industrial relations; and local preference; all serve to inhibit a purely environmental outcome of reducing CO2 emissions.

 

Passenger Vehicles including 4 Wheel Drives

 

For the purposes of modelling a base year of 2006/2007 was adopted with the applicable base date being 30 June 2007.  At that time Council had thirteen large six cylinder cars (12 sedans & 1 station wagon); five 4x4 wheel 4 cylinder station wagons; one 4 cylinder hybrid; and one small 4 cylinder sedan.

 

The NSW Government has issued a memorandum to deliver a cleaner NSW government motor vehicle fleet.  Greenhouse emissions from transport represent 15% of total NSW greenhouse emissions and have increased by 20% between 1990 and 2002.  The NSW Government’s initiative aims to:

·      Encourage the procurement of smaller, cleaner and less polluting vehicles;

·      Reduce fuel consumption and greenhouse gas emissions; and

·      Save both vehicle purchase and running costs.

 

Local government and public trading enterprises are strongly encouraged to adopt these principles.

 

Each State Government agency is required to achieve an average “environmental performance score” of 12/20 by 2007/2008.  This score is derived from ratings provided on a government website www.greenvehicleguide.gov.au.

 

The Air Pollution Rating is based on the level of air pollutant emissions allowable under the standard to which the particular vehicle has been successfully tested to for supply to the Australian market.

Under the emission standards, vehicles fuelled by petrol, liquefied petroleum gas (LPG) or natural gas (NG) vehicles are required to meet limits for the emission of carbon mnoxide (CO), hydrocarbons (HC) and oxides of nitrogen (NOx). In addition to these pollutants, diesel vehicles must also meet a limit for the emission of particulate matter (PM). The Air Pollution Ratings also take into account the relative environmental impact of each of these pollutants.

The Greenhouse Rating means the highest scores are achieved by cars which produce the lowest levels of carbon dioxide (CO2). All new vehicle models up to 3.5 tonnes gross vehicle mass sold in Australia are tested to determine both the fuel consumption and the level of CO2 emissions. This information is displayed on a Fuel Consumption Label attached to the windscreen of new vehicles. The CO2 emissions value is used to derive the greenhouse rating of a vehicle.

 

The attached table lists some of the vehicles commonly available and their “environmental performance score” which is the sum of their greenhouse rating and air pollution rating.  Information is also given on purchase price and fuel costs.  A notable exception to conforming vehicles is the traditional “Aussie big 6”, with both the Holden Commodore and Ford Falcon, including LPG conversions, failing to make the grade.

 

It is proposed that for future passenger vehicle purchases that Council move to the State Government’s requirement of a 12/20 performance score for any vehicle with a cap on the cost of vehicles to be set at a base price of $30,000 excluding GST and subject to annual CPI indexing. 

 

It is possible that in the longer term, strategies other than vehicle type may be required to further reduce emissions.  This may include reducing the overall number of vehicles and reducing the number of kilometers travelled.  These options would have implications for both productivity and also employment conditions.

 

Utilities

 

As at the base date Council had 4 six cylinder utilities and 17 four cylinder utilities.  Of the 17 four cylinder utilities 11 operated on ULP and 6 were diesel.

 

The State Government’s policy permits utilities to have an environmental performance of 9.5/20 but only where the vehicle is required to meet a specific operational need.  A review of the “environmental performance score” for utilities indicates that these will need to change over to four cylinder diesel to achieve the 9.5/20 ranking.

 

Given the limited range of vehicles available and the “basic” finish of commercial vehicles, it is not considered necessary to set a cap on their capital cost.

 

Trucks and Major Plant

 

These vehicles are usually job and task specific and therefore options to change vehicle specification are limited.  As at the base date Council had 11 trucks, all diesel powered and 16 items of major plant with 14 of those items being diesel powered.  There were two zero turn tractors which use ULP.

 

Notwithstanding there is potential to utilise biodiesel as an alternative fuel produced from renewable resources.  The process uses vegetable oils and animal fats to produce methyl esters (biodiesel).  More commonly used crops in this process are soy, canola, cotton seed and mustard seed.  A chemical process called transesterification separates glycerin from the fat or oil leaving two products: biodiesel (methyl esters) and glycerin.  Glycerin is a commonly used product in soaps.  Because it has similar properties to petroleum diesel fuel it can be blended in any ratio with petroleum diesel fuel.  A common blend is a mix of 20% biodiesel with 80% petroleum diesel, or “B20”.  Caltex market a “B5” blend for the same price as petroleum diesel.  They are also introducing a B2 blend which they believe is suitable for any diesel powered machine.

 

Where incorporated within the warranty and the manufacturer’s recommended operating procedures, it is proposed that trucks and major plant operate on an available biodiesel fuel blend.  A review will need to be undertaken of trucks and plant to assess their capacity to use biodiesel and investigations will need to be undertaken in relation to its supply.  A consideration for future truck and major plant purchases will be their capacity to operate with biodiesel.

 

Other Petrol/Diesel Plant

 

Again, these items of plant are job and task specific but their environmental performance should be a consideration, in their purchase.

 

 

Assessment by Consultative Committee

 

The policy was considered by Council’s Consultative Committee on 19 February 2008 and the Committee resolved to seek the following changes to the proposed policy which was considered by Council.  The proposed additions and deletions recommended by the Consultative Committee are shown in bold.  The Committee also resolved that the General Manager directly notify affected staff of the proposal.

 

4.2     That an “environment performance score” of 12/20 be required for every passenger vehicle and 9.5/20 for utilities in accordance with the NSW Government Strategy and the scoring shown in www.greenvehicleguide.gov.au.  The score requirement is to be revised in accordance with the applicable State Government Strategy.

 

4.3     Council set a cap on the cost of vehicles being a base price of $30,000 $32,500 excluding GST and subject to annual CPI indexing.

 

4.4     The purchase of motor vehicles be determined by the Manager Civil Works subject to the following considerations:

 

·      Whether funding is available in the Council’s plant reserve

·      Whether a motor vehicle is required for the position

·      Whether a motor vehicle has been allocated for the position

·      The motor vehicle must meet the environmental performance score of 12/20 for passenger vehicles and 9.5/20 for utilities or the applicable score set down by the State Government at the time

·      The capital cost of the motor vehicle (which must at least be less than the cap set in accordance with item 3)

·      The environmental performance of the vehicle

·      The vehicle’s likely trade in performance

·      The likely fringe benefits tax liability

·      For passenger vehicles where there are private use benefits, the number of persons in the employee’s immediate family ie, partner + dependents.

·      The motor vehicle is to achieve a minimum 4 star safety rating.

 

The Consultative Committee agreed that whilst the requirement for a vehicle for a position should be subject to a review, this was undertaken as part of the assessment of the need for the position.  A second review by the Manager Civil Works would be beyond his area of responsibility.

 

Resale Value of Vehicles

 

The resale value of vehicles is an important consideration in the purchase of vehicles.  Council staff have sought advice from a specialist consignment automotive auctioneer and their advice is as follows.

 

Resale values relate to many factors including, make, model, colour and supply and demand within the market place.  Unfortunately there is no easy answer to the question however a higher purchase price does not always mean a greater return.  An example of that would be the Ford Fairmont and the Ford XR6.  From a new retail price the Fairmont is a more expensive vehicle however on the resale end the XR6 brings greater returns in most cases.

 

Also as the value of the vehicle increases, the resale value as a percentage needs to improve to maintain the same dollar value in vehicle changeover.

 

The auctioneers have provided a spreadsheet showing the sale price, make, model, kilometres travelled and other details for 4,143 used vehicles sold at auction since September 2007 to date should Councillors be interested in reviewing the raw data.  However considerable analysis needs to be applied to ascertain any trends.  The other issue is that the trends are always changing as models, colour preferences and supply/demand continually change.

 

Source of biodiesel

 

At the meeting on 7 February 2008 it was resolved that further investigations to be made into the provision of a biodiesel blend for all diesel engines given reports that the cultivation of palm oil as a source of biodiesel has resulted in the extensive clearing of rainforest.

 

ICLEI Oceania which is supporting Council’s Cities for Climate Protection Program (CCP) has undertaken a one year research project in 2006/2007 investigating current activities of the biodiesel industry and its interaction with local government.  Of the surveyed Councils operating with biodiesel, they reported overwhelming positive outcomes.  There were no reported operational problems from the use of certified fuel in conventional diesel engines.

 

Council motivations for biodiesel uptake in order of significance are:

·      Reduced greenhouse gas emissions

·      Contributing to council abatement goals

·      Reduced environmental pollution

·      Fuel security (in terms of reliance on fossil fuels)

·      Improved community health

·      Encouraging local economic development

·      Financial savings

·      Opportunity to demonstrate leadership

 

According to the report on the research project, many councils indicated concern regarding feed stock in terms of their sustainability, the life-cycle environmental impacts of their production, extraction and transportation, and the social and economic impact of food resources being used for fuel purposes.  A majority area of concern regarding sustainable feedstocks is the use of imported palm oil and the impact that an unregulated market is already having on deforestation, biodiversity and societies in tropical regions.  Councils indicated a preference for bio-diesel from domestic, locally sourced and non-GMO (Genetically Modified Organism) products.

 

A media release issued by Council’s fuel supplier, Caltex on 27/11/2007 addressed these issues.  The media release is as follows:

 

21.11.2007  Caltex welcomes CSIRO report on environmental benefits of biodiesel

 

Caltex has welcomed today’s release by the CSIRO of its report on greenhouse gas and air quality emissions of biodiesel blends in Australia.

 

Biodiesel is a diesel substitute made from renewable materials such as tallow and vegetable oils which typically is blended with diesel at ratios of 2, 5 and 20 percent depending upon the type of customer.

 

“The CSIRO report shows a significant reduction in greenhouse gas emissions occurs even with a 2 percent biodiesel blend,” Caltex Managing Director and CEO Des King said.  “Biodiesel blends also reduce emissions of very fine particles from diesel vehicle exhausts.

 

“Every litre of diesel supplied from Caltex’s Newcastle terminal is New General Diesel containing 2 per cent biodiesel.  The supply of biodiesel blends from Newcastle saves our customers about 20 thousand tonnes of carbon dioxide emissions each year.  In addition, Caltex supplies 5 and 20 percent blends to commercial customers in various locations.

 

A 2 percent biodiesel blend cannot reduce greenhouse gas emissions by 1.5 percent compared with unblended diesel, assuming the biodiesel is made from tallow.  The reduction for a 5 percent biodiesel blend is 3.7% and the reduction for a 20 percent blend is 15 percent.

 

Caltex has not purchased imported palm oil based biodiesel and will not unless it can be shown to be sustainable to the satisfaction of key stakeholders in the countries it is produced.

 

Biodiesel made from palm oil sourced from existing plantations offers similar greenhouse gas emission savings to tallow based biodiesel.  However, imported palm oil sourced from cleared rainforest or peat swamps would greatly increase greenhouse gas emissions.

 

Caltex commissioned CSIRO to conduct the research on the greenhouse gas benefits of biodiesel blends to support development of renewable fuels.  We also wanted to provide updated, authoritative information for our customers and everyone with an interest in biodiesel.

 

Caltex supports development of biofuels in Australia.  We achieved our volume target for 2006 under the former government’s Biofuels Action Plan and have already achieved our target for 2007.  We advocate continuation of this plan under the new Labor government.

 

We also see the need for the government to prepare a comprehensive plan for biofuels in Australia through to 2020, including consideration of some pressing short term regulatory and financial issues including the biodiesel blend standard and the longer term transition to non-food biofuels feedstocks”.

 

Contact Richard Beattie, Group Manager Policy, Public and Government Affairs

 

The media release makes it plain that Council’s fuel supplier will not accept palm oil based biodiesel which is sourced from cleared rainforest.

 

Comments from individual staff

 

The following summarizes comments received from individual staff.

 

·      List of possible vehicles which meet the proposed Sustainable Fleet and Plant Policy provided.  Preference expressed for a Subaru Outback with the Honda CRV being the second preference.  “As you are aware the standard of vehicle provided by Council as part of my employment must be mutually agreed to and Council must provide me with a vehicle for my position which includes both work and private use (not one where 12 months notice of change is an option).  An important component of my private use is the ability to tow a trailer and boat trailer.”

 

·      “When I accepted this job offer it was on the proviso that I would have full private use of a sedan car that was a typical aussie 6 (ie Ford or Holden) subject to payment of fuel costs if outside a 750km (radius) from the Shire.  Obviously this forms a significant part of the package I was offered and without it I would not have taken the job.  My previous employment conditions were superior to those I now have and the choice was more to do with lifestyle – the car playing a part in that….  Having a reasonably sized 6 cylinder means that I can accommodate the family in some degree of comfort with luggage space and still be able to tow a trailer (without trailer brakes).  My only concern is that the choice of car I am given still allows me to do this…”

 

·      Whilst I have got dependants, I often have my parents in the car.  The size of the car should not be solely determined by the number of dependants.

 

Discussion on comments

 

Council has 2 standard agreements relating to the private use of Council motor vehicles.

 

The User Group 1 agreement relates to the vehicles of Directors and Managers and provides as follows:

 

“1.      Council shall provide the Employee with a motor vehicle, of a type to be determined by mutual agreement between Council, for private use, that is, both business and private purposes.”

 

The User Group 2 agreement relates to other staff with private use agreements and provides as follows:

 

“1.      Council shall provide the Employee with a motor vehicle, of a type to be determined by Council, for Private Use, that is, both business and private purposes.”

 

It is not apparent why these provisions are different nor whether the differences are significant in terms of Council’s standing in any industrial dispute.  Regardless of any written agreement “custom and practice” is likely to be argued if there are objections to the proposed policy.

 

As the table in the attachment indicates, the proposed cap on the cost of vehicles, whether they be purchased or leased, is $3,000 more than the previous benchmark of an LPG Falcon.  The proposed increase in the cap recommended by the Consultative Committee is likely to result in additional costs to Council beyond the increase already proposed.  As the comparative figures are based on surveys undertaken through 2007 and early 2008, it is recommended that Council retain the base price cap of $30,000 as at 1 July 2007.  This figure should allow the staff a reasonable range of vehicles to choose from and cater for different family and vehicle requirements.

 

The other changes recommended by the Consultative Committee and in the staff submissions are agreed.  A copy of the amended strategy which is recommended for adoption is attached.

 

CONSULTATION:

 

There has been consultation with the Consultative Committee, individual staff, the Manager Civil Works.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

Modelling of the Council’s fleet and plant as at the base year of 2006/2007 indicates that the proposal will yield a saving in fuel costs of at least 8.4% and a reduction in emissions of at least 11.5%, equating to about 96 tonnes of CO2.  Since the base year 30 June 2007 calculations, the Manager Civil Works has successfully negotiated with staff a number of changes to Council’s car fleet which has already moved in the direction of the recommendation.  The Managers of Civil Works and Technical Services have changed from 6 cylinder sedans to 4 cylinder sedans.  A 4 cylinder car was also purchased for the Strategic Planner instead of a 6 cylinder sedan.  The Manager Community and Cultural Services is also using a small 4 cylinder diesel car.  The Senior Town Planner has changed from a 4x4 station wagon to a 4 cylinder station wagon.  The ultimate environmental benefit of the policy will depend on a host of factors, including the biodiesel blend which will be available and compatible with Council’s plant. 

 

Social

As discussed in the report, with the signing of the Kyoto Protocol it is important that State and Local Government agencies play a leadership role in the community in reducing their carbon emissions.

 

Economic

The adoption of the policy may affect the opportunity that local suppliers have to supply fleet and plant.  For example, none of the top ten large cars which would be compliant with the policy are available locally.   These cars include the Hyundai Sonata; Toyota Camry; and Toyota Aurion.

 

Risk

There are a number of risks, some of which are outlined in the report.  Any use of biodiesel fuel must obviously accord with the manufacturer’s recommendations to ensure engine life and warranty.

 

Council also has to provide notice to staff who benefit from private use agreements and obtain feedback/consult with its Consultative Committee.  There is some risk of industrial dispute if existing private use agreements are materially changed.

 

However, there is also a risk in deferring the adoption of the policy, particularly following ratification of the Kyoto Protocol.  The increasing cost of petroleum products is also of concern.  In summary, these risks are better managed by on-going incremental improvements rather than deferring action which would likely result in larger and more expensive change.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

The savings in fuel costs from the base year 2006/2007 are identified as $34,824.  Whilst Council has previously not used a cap on the capital cost of vehicle purchase, the proposed cap of $30,000 approximately equates to the standard of vehicles previously purchased.  It is $3,000 more than the listed base price of an LPG Falcon but less than an ULP/LPG Commodore.  However a major consideration in vehicle purchase is resale or trade in performance so the cap will be likely be less significant than the resale performance of the vehicles selected.

 

It has been budgeted that the existing fleet of 6 cylinder vehicles will be retained until they have 150,000 kilometres.  The policy provides for their replacement with vehicles which are more fuel efficient and with reduced CO2 emissions.  As the 6 cylinder fleet is replaced the policy should result in savings to the General Fund in the cost of fuel.

 

The cost of a biodiesel blend should not be different to petroleum diesel.

 

Source of fund and any variance to working funds

There is no requirement for funding.

 

Attachments:

1View

NSW Government Strategy - Cleaner Fleet - doc5598/2008

 

2View

Vehicle Comparisons - Sustainable Fleet and Plant Policy - doc5599/2008

 

3View

Sustainable Fleet and Plant Policy as at 20 March 2008 - doc5600/2008

 

 

 


Ordinary Council Meeting - 20 March 2008

Sustainable Fleet and Plant Policy

Attachment 1

NSW Government Strategy - Cleaner Fleet - doc5598/2008

 

NSW Government Strategy

 

The following are extracts from Dept of Premier and Cabinet Guidelines for Fleet Managers:-

 

“M2005-03 Cleaner NSW Government Fleet - Fuel efficiency improvements and emission reductions from Government vehicles

This memorandum outlines new agency requirements to deliver a Cleaner NSW Government Fleet.  This commitment will demonstrate Government leading by example to reduce the environmental impact of our light vehicle fleet.

 

Greenhouse emissions from transport represent 15% of total NSW greenhouse emissions and have increased 20% from 1990 to 2002.  They continue to grow strongly.

 

The Cleaner NSW Government Fleet initiative will:

encourage the procurement of smaller, cleaner and less polluting vehicles;

reduce fuel consumption and greenhouse gas emissions; and

save both vehicle purchase and running costs.

 

All general government sector agencies are required to establish a Fleet Improvement Plan to meet specific targets for both noxious and greenhouse emission reductions. These targets and agency responsibilities are described below.

 

Local Government and public trading enterprises are strongly encouraged to adopt these principles as an integral part of their business, thereby contributing to NSW's broad energy and environmental outcomes while pursuing good business practice.

 

3 (b) NSW Government Strategy continued

 

Agency responsibilities

 

Develop a Fleet Improvement Plan

By 1 July 2005 each agency must develop a Fleet Environmental Improvement Plan ('the Plan') to improve the environmental performance of its fleet.

 

Each Plan must outline how the agency will meet the operational requirements of its light vehicle fleet (vehicles up to 3.5 tonnes gross vehicle mass) in a manner that meets the government targets for improved environmental performance.

 

The plan should include:

An outline of the business needs for the fleet

The current size and composition of the vehicle fleet.

The environmental performance of the fleet using the NSW Clean Car Benchmarks.

Measures to achieve the 60% 'Fleet Performance Indicator' score by 2006/07.

Measures to achieve the greenhouse emissions reduction targets.

Annual estimate of number of vehicles to be purchased by cat egory.

 

Business needs should be the determining factor for the size and composition of an agency's fleet, rather than reflecting past practice or individual preferences. Commercial vehicles and 4WDs should only be used where required for an operational purpose.

 

 

Government targets

 

Average environment performance score target

 

Each agency is required to achieve:

an average 'environment performance score' of 10/20 by 2005/06

average 'environment performance score' of 11/20 by 2006/07

an average 'environment performance score' of 12/20 by 2007/08

 

In 2007, further targets will be set for 2008/09 and 2009/10.

 

The average environment performance score is calculated using the vehicle scoring system adopted for the NSW Clean Car Benchmarks, which rates the greenhouse emissions (measured as CO2) and air quality impact (noxious emissions) of vehicles.

 

Agency procurement of four wheel drives and other light trucks below the average environmental performance of 9.5/20 is only allowed where the vehicle is required to meet a specific operational need.

 

Vehicles powered with V8 engines can no longer be purchased on the general Government Motor Vehicle Contract, in recognition of the significant greenhouse and economic costs of these vehicles.

 

3 (b) NSW Government Strategy continued

 

Greenhouse reduction target

 

The NSW Government will reduce the greenhouse emissions (CO2) from the operation of its vehicle fleet by setting greenhouse reduction targets for agencies.

 

Using the baseline of 2004/05 performance, each agency is required to achieve:

A 10% reduction in greenhouse gas emissions by end 2005/06 financial year

A 15% reduction in greenhouse gas emissions by end 2006/07 financial year

A 20% reduction in greenhouse gas emissions by end 2007/08 financial year

 

These targets can be achieved by reducing total fuel consumption, including:

Improving fuel efficiency of individual vehicles;

Reducing the number of vehicles in the fleet; and

Reducing vehicle kilometres travelled.

 

Achievement of targets is performance-based to allow fleet managers to make decisions regarding vehicle category purchase, fuel type and appropriate use, to allow maximum flexibility to meet their operational needs at the same time as meeting the fleet targets.

 

The Department of Commerce will implement new administrative arrangements to assist agencies meet their targets.  These arrangements will allow StateFleet to determine the make and model that best meets the agency requirements whilst also taking account of the environmental targets and residual risks.

 

Note - Agencies that already meet the average environmental performance targets, have lower targets for greenhouse emissions recognising they already have a cleaner fleet. They are required to achieve a 5% greenhouse reduction by 2005/06, 7.5% greenhouse reduction by 2006/2007 and a 10% greenhouse reduction by 2007/08.

 

Bob Carr

Premier

 

 

C2003-32 Incorporation of Petrol/Electric Hybrid Motor Vehicles into the Government Fleet

 

The purpose of this circular is to announce to all Chief Executives a new amendment to the Motor Vehicle Policy for NSW Government Agencies, issued in September 2002, which deals with the incorporation of petrol/electric hybrid motor vehicles into the Government fleet. The Government's Cleaner Vehicles Action Plan, which is part of the Motor Vehicle Policy, has as one of its key initiatives an improvement in the environmental performance of the NSW Government vehicle fleet.

 

On 28 July 2002, the Premier announced that the NSW Government would be purchasing an additional 200 petrol/electric hybrid fuel vehicles for the Government Fleet during the 2002/03 financial year.

 

 

3 (b) NSW Government Strategy continued

 

The purchase of petrol/electric hybrid vehicles has fallen well short of the Premier's target. Accordingly, in order to meet this objective, agencies will be required to incorporate a percentage of hybrid petrol/electric vehicles within their organisation, dependant on the composition of the current fleet.

 

The NSW Government contract for the Acquisition of Motor Vehicles offers a wide range of models of passenger, commercial and four-wheel-drive vehicles. The Department of Commerce manages this contract, on behalf of the State Contracts Control Board, and is responsible for providing ongoing contract management and oversight of the arrangement. The Toyota Prius is currently the only hybrid petrol/electric fuel vehicle available under the contract.

 

An amendment to Clause 8.3 of the Motor Vehicle Policy for NSW Government Agencies, which sets out the new requirements for purchasing hybrid petrol/electric fuel vehicles is as follows:

 

8.3  The Government's Cleaner Vehicles Action Plan has as one of its key initiatives an improvement in the environmental performance of the NSW Government vehicle fleet. This requires agencies to develop fleet improvement plans demonstrating reductions in fuel use, greenhouse emissions and better average fuel consumption.  Agencies are also required to incorporate into their fleet petrol/electric hybrid fuel technology vehicles (such as the Toyota Prius). Agency car fleets comprising 25 to 99 vehicles must contain at least one petrol/electric hybrid fuel technology vehicle. For agency car fleets comprising 100 or more vehicles one percent of the total must be petrol/electric hybrid fuel technology vehicles.

 

This new initiative is to be effective immediately.

 

C Gellatly

Director General”

 


Ordinary Council Meeting - 20 March 2008

Sustainable Fleet and Plant Policy

Attachment 2

Vehicle Comparisons - Sustainable Fleet and Plant Policy - doc5599/2008

 

Vehicle Comparisons – obtained 2007 and 2008

Make

Model

Variant

Type

Class

Engine

Cyl

Trans

Fuel

Base Price

GST

Purchase Price

Fuel Consumption

Greenhouse Rating

Air Pollution Rating

Overall Rating

Toyota

Prius

 

Hatch

A

1.6

4

Manual

El/ULP

$32,500

$3,250

$35,750

4.4

8.5

8.5

17.0

Toyota

Corolla

Conquest

Hatch

A

1.8

4

Manual

ULP

$22,521

$2,252

$24,773

7.3

7.0

8.5

15.5

Toyota

Corolla

Conquest

Hatch

A

1.8

4

Auto

ULP

$24,176

$2,417

$26,593

7.4

7.0

6.5

13.5

Ford

Focus

LX

Hatch

A

2.0

4

Auto

ULP

$20,827

$2,082

$22,910

8.0

6.5

6.5

13.0

Mitsubishi

Lancer

VR

Sedan

A

2

4

Manual

ULP

$22,089

$2,208

$24,297

7.8

6.5

6.5

13.0

Citroen

C4

SX

Hatch

A

1.6

4

Manual

ULP

$23,106

$2,31

$25,417

7.6

6.5

6.5

13.0

Citroen

C4

9HY

Hatch

A

1.6T

4

Manual

Diesel

$26,554

$2,65

$29,210

4.8

8.0

5.0

13.0

Holden

Astra

CDX

Wagon

A

1.8

4

Auto

ULP

$23,657

$2,36

$26,022

7.9

6.5

6.5

13.0

Mitsubishi

Lancer

VR

Sedan

A

2.0

4

Auto

ULP

$23,991

$2,399

$26,390

8.2

6.5

6.5

13.0

Peugeot

307

XS

Hatch

A

1.6T

4

Manual

Diesel

$28,627

$2,862

$31,490

5.0

8.0

5.0

13.0

Ford

Focus

TDCi

Hatch

A

2.0T

4

Manual

Diesel

$23,558

$2,355

$25,913

5.6

7.5

5.0

12.5

Holden

Astra

CDTi

Hatch

A

1.9T

4

Manual

Diesel

$25,136

$2,513

$27,650

5.9

7.5

5.0

12.5

VW

Golf

A5 Comfortline

Hatch

A

1.9T

4

Manual

Diesel

$27,594

$2,759

$30,353

5.8

7.5

5.0

12.5

Peugeot

307

XSE

Hatch

A

2.0T

4

Manual

Diesel

$31,445

$3,144

$34,590

5.6

7.5

5.0

12.5

Renault

Megane

Expression

Sedan

A

2.0T

4

Manual

Diesel

$25,747

$2,574

$28,322

4.8

7.0

5.0

12.0

VW

Golf

A5 Comfortline

Hatch

A

1.9T

4

Auto

Diesel

$29,180

$2,918

$32,098

6.3

7.0

5.0

12.0

VW

Jetta

 

Sedan

B

2.0

4

Auto

ULP

$33,956

$3,395

$37,352

8.2

6.5

6.5

13.0

VW

Jetta

 

Sedan

B

2.0T

4

Manual

Diesel

$32,055

$3,205

$35,261

5.8

7.5

5.0

12.5

Mazda

Six

 

Wagon

B

2.0T

4

Manual

Diesel

$32,636

$3,263

$35,900

5.9

7.5

5.0

12.5

Mazda

Six

 

Hatch

B

2.0T

4

Manual

Diesel

$35,000

$3,500

$38,500

5.9

7.5

5.0

12.5

Toyota

Camry

Ateva

Sedan

B

2.4

4

Auto

ULP

$26,394

$2,639

$29,034

9.9

5.5

6.5

12.0

Ford

Mondeo

LX

Sedan

B

2.3

4

Auto

ULP

$28,247

$2,824

$31,072

9.5

5.5

6.5

12.0

Ford

Mondeo

 

Sedan

B

 

4

Auto

Diesel

$35,520

$3,552

$39,072

7.3

6.5

5.0

11.5

Toyota

Aurion

ATX

Sedan

C

3.5

6

Auto

ULP

$26,118

$2,611

$28,730

9.9

5.5

8.5

14.0

Holden

Epica

CDX

Sedan

C

2.5

6

Auto

ULP

$23,218

$2,321

$25,540

9.3

6.0

6.5

12.5

Ford

Falcon

BF

Sedan

C

4.1

6

Auto

LPG

$27,000

$2,700

$29,700

15.1

5.0

5.0

10.0

Holden

Commodore

VE

Sedan

C

3.6

6

Auto

ULP

$25,500

$2,550

$28,050

10.9

5.0

5.0

10.0

Holden

Commodore

VE

Sedan

C

3.6

6

Auto

ULP/LPG

$30,723

$3,072

$33,795

16.0

5.0

5.0

10.0

Mitsu

Outlander

LS

4x4 Wagon

D

2.4

4

Manual

ULP

$27,489

$2,748

$30,238

9.5

5.5

8.5

14.0

Subaru

Outback

 

4x4 Wagon

D

2.5

4

Manual

ULP

$31,025

$3,102

$34,128

9.3

6.0

6.5

12.5

Subaru

Forester

XT

4x4 Wagon

D

2.5T

4

Manual

ULP

$26,933

$2,693

$29,626

11.4

4.5

6.5

11.0

Holden

Captiva

SX

4x4 Wagon

D

2.0T

4

Auto

Diesel

$30,610

$3,061

$33,671

8.6

5.5

5.0

10.5

Holden

Captiva

CX

4x4 Wagon

D

2.0T

4

Auto

Diesel

$32,796

$3,279

$36,076

8.6

5.5

5.0

10.5

Ford

Escape

XLS

4x4 Wagon

D

2.3

4

Auto

ULP

$25,787

$2,578

$28,365

10.5

5.0

5.0

10.0

Honda

CRV

Base

4x4 Wagon

D

2.4

4

Manual

ULP

$30,802

$3,081

$33,883

10.0

5.5

6.5

12.0

Honda

Accord

Base

Sedan

B

2.4

4

Auto

ULP

$28,715

$2,872

$31,587

9.3

5.5

5.0

10.5

 

 


Ordinary Council Meeting - 20 March 2008

Sustainable Fleet and Plant Policy

Attachment 3

Sustainable Fleet and Plant Policy as at 20 March 2008 - doc5600/2008

 

 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

SUSTAINABLE FLEET & PLANT POLICY

 

 

 

Function:  Engineering Services

 

 

Adopted:  to be determined   

Last reviewed:  to be determined 

 

 

1.0     Policy objective

The policy is designed to achieve the following objectives:

 

·      Encourage the procurement of smaller, cleaner and less polluting vehicles

·      Reduce fuel consumption and greenhouse gas emissions

·      Save both vehicle purchase and running costs

·      Utilise renewable energy sources such as biodiesel where it is available and compatible with engine warranty

 

2.0     Related legislation

At the time of preparing the policy there was no NSW legislation directly relevant to the policy objectives.  However the Kyoto protocol had recently been ratified by the new Federal Government and it is anticipated that mandatory targets for government agencies such as that proposed by this policy will become law.

 

3.0       Definitions

The environmental performance score is the sum of the vehicle’s greenhouse rating and air pollution rating as listed on www.greenvehicleguide.gov.au.

 

4.0     Policy statement

1          The NSW Government strategy for achieving environmental performance score targets for fleet operations be adopted for Council’s vehicle fleet and that Council’s policy be adjusted in accordance with any changes in the NSW Government Strategy that my occur over time.

 

2          That an “environment performance score” of 12/20 be required for every passenger vehicle and 9.5/20 for utilities in accordance with the NSW Government Strategy and the scoring shown in www.greenvehicleguide.gov.au.  The score requirement is to be revised in accordance with the applicable State Government strategy.

 

3          Council set a cap on the cost of vehicles being a base price of $30,000 excluding GST as at 1 July 2007 and to be subject to annual CPI indexing.

 

4          The purchase of motor vehicles be determined by the Manager Civil Works subject to the following considerations:

·      whether funding is available in the Council’s plant reserve

·      whether a motor vehicle has been allocated for the position

·      the motor vehicle must meet the environmental performance score of 12/20 for passenger vehicles and 9.5/20 for utilities or the applicable score set down by the State Government at the time

·      the capital cost of the motor vehicle (which must at least be less than the cap set in accordance with item 3)

·      the environmental performance of the vehicle

·      the vehicle’s likely trade in performance

·      the likely fringe benefits tax liability

·      The motor vehicle is to achieve a minimum 4 star safety rating.

 

5          Subject to availability and engine warranty requirements, a biodiesel blend be used for all diesel engines.

---oo0oo---

 


Ordinary Council Meeting

20 March 2008

General Manager's Report

ITEM 9.4      SF1125            200308         Report on Local Government Elections - Candidate Information Night and Councillor Induction

 

AUTHOR/ENQUIRIES:     Joanne Hudson, Manager Human Resources

 

Summary:

 

The upcoming local government elections will be held on Saturday 13 September 2008. A Candidate Information Seminar is proposed to be conducted by the Electoral Commission of NSW in Coffs Harbour on 21 June 2008. However, as this Seminar only covers the actual election process, Council may also wish to engage the Local Government and Shires Associations to deliver a Pre-Election Seminar which covers a broader range of topics.

 

Following the election, it is proposed to conduct Councillor Induction Training, potentially as a joint venture with Kempsey and Bellingen Councils. A program has yet to be finalised but will incorporate the Local Government and Shires Association Induction program – “Elected Life” which is currently under review,  training by Jeff Williams (Fraud Prevention Services) on roles, responsibilities and the Code of Conduct as well as presentations by key members of staff on procedural matters and former councillors on their experiences.

 

 

Recommendation:

 

1          That Council engage the Local Government and Shires Associations to deliver a Pre-Election Seminar for prospective candidates in the upcoming local government election.

 

2          That Council note the intention to develop Councillor Induction Training Program once the Local Government and Shires Association have revised their workshop outline.

 

 

OPTIONS:

 

It is not compulsory for Council to conduct pre-election seminars for prospective candidates. However, it is advisable given that the Candidate Information Seminars conducted by the Electoral Commission of NSW cover only the election process itself.

 

Although not a legislative requirement, post-election induction training is essential for newly elected councillors so that they quickly gain a solid understanding of the local government environment and their roles and responsibilities. In addition, it has been mooted that the Department of Local Government will mandate training for councillors.

 

DISCUSSION:

 

The 2008 local government elections will be held on Saturday 13 September 2008.

 

At its meeting on 17 January 2008, Council resolved as follows:

 

‘That a report be prepared on a program for a candidate information evening and for a program for the formal induction of Councillors following the election. The report is to consider options for the delivery of information including the use of LGSA consultants and/or Council staff. The report is to also consider the compulsory training which will be required to ensure there is no “double up”.’

 

Pre-Election Training

 

Enquiries regarding training have been made with both the Electoral Commission of NSW and the Local Government and Shires Associations.

 

The Electoral Commission has advised it will conduct Candidate Information Seminars at a number of locations during May and June. Dates and locations for the Seminars are yet to be confirmed and will not be advertised until mid-late April. However it is proposed that one will be held at Coffs Harbour on Saturday 21 June 2008 commencing at 10.30 am. The Seminar will cover the whole electoral process but does not include post-election matters.

 

Pre-election seminars can also be organised through the Local Government and Shires Associations. The seminar runs for three (3) hours, usually 6.30 pm to 9.30 pm and costs $1540 including GST plus the presenter’s travelling expenses.

 

An outline of the seminar is as follows:

 

Our System of Government

What is local government?

Council responsibilities

Services and functions

Council meetings and council committees

 

Roles and Responsibilities of a Councillor

Councillor as a member of the governing body

Councillor as an elected representative

Leadership role

Management Plan

Community consultation

Accountability

 

Life as a Councillor

A demanding role

Managing time

Fees and benefits

Liability as a councillor

Defamation

Disclosure of interests

Working relationships between councillors, the mayor, the general manager and staff

Code of conduct

Councillor Professional Development Program

 

The Election Process

Electoral roll

Notice of election

How to be nominated

Electing the mayor

 

Post-election

 

Post-election, it is anticipated that a comprehensive induction program be conducted for newly elected councillors potentially as a joint venture with Kempsey and Bellingen Councils.

 

The Associations deliver a one-day workshop – “Elected Life” – which covers the key skills and knowledge required of an elected councillor including community consultation responsibilities, attendance at council meetings, your relationship with the general manager and staff, how to cope with the balance of home, council and work, and ethical responsibilities. The content of the workshop is currently under review. 

 

It is also proposed to engage Jeff Williams, Fraud Prevention Services, to deliver a workshop on roles and  responsibilities and Code of Conduct and to have presentations by key members of staff on procedural and housekeeping matters as well as former councillors to share their experiences.

 

A full program will be developed once the Associations have published their revised workshop outline. As a minimum though, the following topics will be covered:


Shire overview

 

This session gives Councillors an overview of the Council including size and population, details of relevant local history, demographic trends and community survey findings.

 

It will include a tour of major infrastructure and facilities including the administration centre, works depot, sewerage treatment works, waste management centre, water supply headworks, libraries and visitor information centre.

 

Understanding the legal and political context of local government

 

This topic defines the relationships between the three tiers of government, the local government charter and the balancing of political and representative duties with decision-making responsibilities.

 

The roles and responsibilities of Councillors and staff

 

This topic includes the Local Government Act with particular emphasis on the provisions that relate to Councillors, the Mayor, the General Manager and the delegation process.

 

It will also cover how Councillors guide the direction of the Council and how the staff are responsible for implementing the decisions of the Council.

 

Finally, it will address Councillor responsibility for overseeing the performance of the General Manager and Council’s policy on Councillor/staff interaction.

 

An overview of the organisation, its staffing and major policy documents

 

This session looks at Council’s organisational structure, with a focus on key directorates and executive positions, and provides information on key strategic and policy documents including the Management Plan, the local environmental plan, the budget and key policies. It will also cover how Council will undertake its required review of all key policies.

 

Legal and ethical responsibilities of an elected member

 

This session covers general legal responsibilities of an elected member including the key areas of accountability, compliance and disclosure. This will include:

 

·           Code of Conduct

·           Pecuniary and conflict of interest

·           Use of resources

·           Use of information

·           Review of Council’s section 252 policy (Payment of Expenses and Provision of Facilities for Councillors)

·           Councillor entitlements

 

Customer Services and complaints handling

 

This topic examines the concept of customer service in local government as well as the processes and procedures Council has in place for providing a high level of customer service and appropriately dealing with complaints to ensure a professional and consistent approach.

 

Teamwork, communication and conflict in local government

 

Elected representatives need to develop skills to enable them to perform their duties in sometimes trying circumstances. Teamwork skills, effective communication, conflict resolution and what supports or undermines the effective functioning of Council are important skills to enable Councillors to be more effective in their role.


Strategic planning, including community consultation and participation and change management

 

Council’s strategic direction and relevant documents including the Management Plan require significant input from elected members. An ability to understand the process is important to enable Councillors to participate most effectively in the process.

 

Decision making

 

This session covers Council’s Code of Meeting Practice, the meeting provisions of the Act and Local Government Regulation, Council’s committee structure and gives an introduction to general meeting procedures including: closed meetings, business papers and Councillor access to information.

 

The relationship between financial processes and other planning processes

 

In this session, Councillors are made aware of their responsibilities with regard to the financial management of Council and gain exposure to a range of basic tools to understand, interpret, develop and more effectively manage the financial resources of Council.

 

Key functional areas of Council operations

 

Councillors will be given information relating to key areas of Council activities and meet with Directors responsible for managing these activities.

 

Councillor Facilities

 

This session will cover:

 

·           Administrative support

·           Business cards

·           Name Badges

·           Access to meeting rooms

·           Amenities

·           Car parking

·           Meals

·           Contact details

·           Claiming expenses

·           Professional development

·           Occupational Health and Safety

 

 

CONSULTATION:

 

Electoral Commission of NSW

Local Government and Shires Associations

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Not applicable.

 


Social

 

Councillors can better assist and represent their constituents and community if they have a good understanding of the Local Government environment and their role and responsibilities. Induction training is imperative in this process.

 

Economic

 

Not applicable.

 

Risk

 

From a risk management perspective, Councillors must have a good knowledge of their legal and ethical responsibilities particularly with regard to accountability, compliance and disclosure. Relevant topics covered will include Code of Conduct, Pecuniary Interests, Conflicts of Interest, Gifts and Benefits, Use of Resources, Use of Information etc

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

An allocation of $5000 has been made for Councillor induction training in the 2008/09 budget. This can be funded from the Election Reserve with adjustments to the Reserve to be made in future years.

 

Source of fund and any variance to working funds

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

20 March 2008

General Manager's Report

ITEM 9.5      SF110              200308         Flow on of the 2007 Award Increase

 

AUTHOR/ENQUIRIES:     Joanne Hudson, Manager Human Resources

 

Summary:

 

The Local Government and Shires Associations (LGSA) and local government unions have endorsed a template industry agreement for councils that are constitutional corporations, to facilitate the flow-on of the 1 November 2007 increases in rates of pay and allowances under the Local Government (State) Award 2007 and to limit these councils’ exposure to potential underpayment of wages claims.  

 

 

Recommendation:

 

That it be noted that Council has entered into an agreement with the local government unions to pass on the 3.2% increase in rates of pay and allowances under the Local Government (State) Award 2007 effective 1 November 2007 to all non-managerial staff.

 

 

OPTIONS:

 

Nil.

 

DISCUSSION:

 

Council has entered into an agreement with the local government unions to pass on the 3.2% increase in rates of pay and allowances under the Local Government (State) Award 2007 effective 1 November 2007.

 

The agreement is essentially a template agreement jointly developed by the LGSA and the unions for councils that are constitutional corporations and includes a provision to limit councils’ exposure to potential underpayment of wages claims by the unions if it is determined that the Australian Fair Pay Commission (AFPC) increases should have been applied to the 1 November 2006 rates of pay, as per the pay scale published by the Department Employment and Workplace Relations (DEWR) and not the 1 November 2005 rates of pay, as per the Associations’ pay scales. (The AFPC is the body responsible for publishing the Australian Pay and Classification Scales and has yet to do so for local government hence there is still dispute over which pay scale is correct).

 

Prior to the agreement being developed and subsequently endorsed by the industry parties, Council granted a 3% pay increase to all non-managerial staff. The additional 0.2% will bring Council into line with the majority of NSW councils who have passed on the full 3.2%, including its neighbouring councils.

 

When the Council Agreement for Directors and Managers lapses on 30 June 2008, those affected staff will also revert to the Award rates of pay.

 

CONSULTATION:

 

Local Government and Shires Associations

Other councils

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Not applicable

 

Social

Not applicable

 


Economic

 

Not applicable

 

Risk

 

If the AFPC’s published pay scale is consistent with DEWR’s pay scale summary, it will mean that employees were entitled to receive two increases in rates of pay within a four week period ie they would have received a 3% increase from 1 November 2006 followed by the AFPC increase ($27.36 per week if earning $700 per week or less, and $22.04/week if earning above $700 per week) from 1 December 2006. The potential backpay is in the vicinity of $100,000.

 

Entering into the agreement will limit Council’s exposure to a possible claim for backpay should it be determined that the DEWR pay scales are correct.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The total impact on Council’s current and future budgets is approximately $100 per week (total for all non-managerial staff) effective 1 November 2007.

 

Source of fund and any variance to working funds

 

No variance is required as the amount is within the current budget allocation.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

20 March 2008

General Manager's Report

ITEM 9.6      SF979              200308         Removal from Civic Office - Proposed Motion for the 2008 Shires Association Conference

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager

 

Summary:

 

Port Macquarie-Hastings Council has been sacked by the Minister for Local Government in relation to the delivery of a single cultural project known as the Glasshouse.  Without debating the merits or otherwise of the sacking, concern has been expressed by the Mid North Coast Group of Councils (MIDGOC) that the next elections for the Council will be held in 2012, and not on 13 September 2008.  It is recommended that Council support MIDGOC in putting forward a motion to the Shires Association Conference in relation to this.

 

 

Recommendation:

 

That Council put the following motion to the 2008 Shires Association Conference:

 

“That the Shires Association of NSW make representations to the Minister for Local Government to amend legislation to ensure that elections are held as soon as practicable following the dismissal of a Council”.

 

 

OPTIONS:

 

Council can either put the proposed motion to the Shires’ Association Conference, a different motion or no motion.

 

DISCUSSION:

 

At the meeting of the Mid North Coast Group of Councils (MIDGOC) held at Gloucester Shire Council on 29 February 2008, there was discussion concerning the sacking of Port Macquarie-Hastings Council.

 

The general view was that despite the problems in delivering the “Glasshouse” project, the Council has not been found to be dysfunctional or corrupt.  Concern was expressed that the problems with a single project has led the Council to be sacked for 4 ½ years instead of allowing elections to take place on 13 September this year.  There was no justification provided for the 4 ½ year sacking instead of a 6 month sacking.

 

MIDGOC members expressed concern that the people of the Port Macquarie-Hastings local government area would be without local democratic representation for an extended period.

 

As a consequence, MIDGOC resolved that the following motion be put to the 2008 Shires Association Conference:

 

“That the Shires Association of NSW make representations to the Minister for Local Government to amend legislation to ensure that elections are held as soon as practicable following the dismissal of a Council.”

 

As MIDGOC is not a member of the Associations the motion has to be submitted from member Councils.  MIDGOC requests Council’s endorsement of the submission of the motion to the Conference.

 

A copy of the request from MIDGOC is attached.

 

CONSULTATION:

 

There has been discussion at the Mid North Coast Group of Council’s meeting.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

 

Social

 

The removal of local democratic representation has important implications for the local community.  Without debating the merits or otherwise of the Glasshouse project, 4 ½ years is a long period without local democracy.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1

MIDGOC request for Council endorsement of motion - doc no. 5739/2008

 

  


Ordinary Council Meeting - 20 March 2008

Removal from Civic Officer - Proposed Motion for the 2008 Shires Association Conference

Attachment 1

MIDGOC request for Council endorsement of motion - doc no. 5739/2008

 

 


Ordinary Council Meeting

20 March 2008

General Manager's Report

ITEM 9.7      SF979              200308         Library Funding

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager

 

Summary:

 

There has been a marked decrease in the funding from the NSW Government for public libraries.  This is despite the fact that the NSW Government has legislation which compels Council to provide a range of services free of charge.  It is a significant example of cost shifting.  At the recent meeting of the Mid North Coast Group of Councils (MIDGOC) it was resolved that member Councils should put a motion to the 2008 Shires Association Conference in relation to the decline in funding.

 

 

Recommendation:

 

That Council put the following motion to the 2008 Shires Association Conference:

 

“1.     That the Shires Association liaise with the Public Libraries Working Group of the Municipal Association of Victoria to devise strategies to gain an improvement in Public Libraries funding.

 

2.       That the Association take the issue of declining funding for public libraries up with the Australian Local Government Association.”

 

 

OPTIONS:

 

Council can either agree to the request from MIDGOC or propose a different course of action.

 

DISCUSSION:

 

At the recent meeting of the Mid North Coast Group of Councils (MIDGOC) at Gloucester on 29 February 2008, there was discussion in relation to library funding.

 

Councillors may be aware that libraries in NSW are governed by the Local Government Act 1993 and the Library Act 1939.  The Library Act prescribes what services must be provided free of charge under Section 10 as follows:

 

·      Residents and ratepayers are entitled to free membership

·      Free access to certain materials on library premises

·      Free loans of certain library material to members

·      Free delivery to sick or disabled members

·      Free basic reference services to members

 

Whilst Council is obliged by the State Government to render these services free of charge, the State Government has also undertaken a serious and ongoing reduction in its funding of public libraries over the past 25 years.  In 1980, the State Government contributed 23.6% of the total operating costs of public libraries.  The State contribution had dwindled to 7.8% in 2004-2005 with further reductions in years since then and others still mooted.

 

NSW has now the lowest State Government per capita contribution to public libraries of all states and territories in Australia.

 

In late 2007, there was a campaign to highlight the funding crisis with a “Day of Action” on 29 November 2007.

 

The MIDGOC meeting resolved that member Councils put the following motion to the 2008 Shires Association Conference:

 

“1.      That the Shires Association liaise with the Public Libraries Working Group of the Municipal Association of Victoria to devise strategies to gain an improvement in Public Libraries funding.

 

2.       That the Association take the issue of declining funding for public libraries up with the Australian Local Government Association.”

 

A copy of the correspondence is attached.

 

CONSULTATION:

 

There has been discussion at MIDCOG

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The decline in library funding does have social implications, particularly for those groups such as the aged on fixed incomes as well as children and students who otherwise would have difficulty in funding the purchase of books or accessing the internet.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The ongoing decline in State Government funding for public libraries continues to impact on the resources Council has available for its other responsibilities.

 

Source of fund and any variance to working funds

 

Pending the outcome of the latest inquiry by the State Government into library funding there is no implication for working funds.

 

Attachments:

1View

MIDGOC request for Council endorsement of motion to be put to 2008 Shire Association Conference - doc no. 5742/2008

 

  


Ordinary Council Meeting - 20 March 2008

Library Funding

Attachment 1

MIDGOC request for Council endorsement of motion to be put to 2008 Shire Association Conference - doc no. 5742/2008

 

 


Ordinary Council Meeting

20 March 2008

General Manager's Report

ITEM 9.8      SF922              200308         Proposed Town Memorial - Macksville

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager

 

Summary:

 

The Council has received a request from the Macksville RSL Sub Branch to nominate a preferred location for a proposed town memorial.  The report discusses the options put forward and recommends that the Sub Branch be advised that Council’s preferred sites are either in or around Dawkins Park or on the riverbank on or near the end of Princess Street.

 

 

Recommendation:

 

That the Macksville RSL Sub Branch be advised that Council’s preferred sites for a proposed town memorial are either in or around Dawkins Park or on the riverbank on or near the end of Princess Street.

 

 

OPTIONS:

 

All 4 sites listed by the Macksville RSL Sub Branch are potential options.

 

DISCUSSION:

 

Council has received the attached letter from the Macksville RSL Sub Branch.

 

From a previous meeting involving the Mayor, General Manager and representatives of the Macksville Sub-Branch it is understood that the Sub-Branch is seeking a larger and better located memorial than the one which currently exists on the western boundary of the Club’s car park.  Another consideration in locating the memorial is the ANZAC procession and where possible avoiding the Pacific Highway.

 

The Macksville RSL Sub-Branch has suggested four sites for Council’s consideration being:

 

·      Dawkins Park

·      Immediately outside the Council Chambers

·      Opposite the Ex-Services Club near the Swimming Pool

·      On the riverbank opposite the commercial premises

 

Comments in relation to each of these options follow:

 

Dawkins Park


There are a number of potential sites in and around Dawkins Park.  Consideration needs to be given to the possible future expansion of the Macksville library but otherwise the area has no apparent constraints.  Being located on Princess Street, it is a good location for the termination of the ANZAC procession.  The location is also the “civic” heart of Macksville and a fitting location for a war memorial.

 

One specific option which has been considered is at the front of the Senior Citizens Centre just to the south of the existing flag pole.  There is adjacent on and off street parking with disabled access.  Further consideration of this option would require consultation with the Committee of Management for the Senior Citizens Centre.

 

The provision of a memorial in Dawkins Park is a permissible land use in the 6(a) Public Recreation zone.

 

Immediately outside the Council Chambers

 

The entry arrangement to the Council Chambers readily lends itself to a memorial.  As the most important civic building in Macksville with high visitation it is also a fitting location.  Again there is adjacent on and off street parking with disabled access.  There is also a reasonable area to the east of the dwarf wall for a large congregation of people.  However if the Council offices were to ever move, for whatever reason, the memorial may need to be relocated.

 

Opposite the Ex-Services Club near the Swimming Pool

 

There is an existing small memorial for Frank Partridge VC in this location.  Whilst there is a good supply of off and on-street parking in the immediate vicinity, the available area is somewhat fragmented by the existing shelters and trees.  There is also the problem of processions crossing the Pacific Highway.

 

On the riverbank opposite the commercial premises

 

This is another potentially desirable location with ample on and off street parking available in the immediate vicinity.  Whilst flood liable, this location has high amenity and visitation.  A potential memorial location would be adjacent to the wharf or at the end of Princess Street where it meets the river.  The foreshore park is unzoned being part of River Street.

 

CONSULTATION:

 

At this stage there has only been consultation with the Sub Branch.  If a preferred site is identified there will need to be further consultation with any relevant Committee of Management or user group in relation to the location and proposed memorial.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

A well located and designed memorial is important for a town’s identity and to afford the opportunity for the community to reflect on the sacrifices made by those serving our community and nation.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There are no risk issues.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

From discussions with the Sub-Branch it is understood that they are to seek funding for the design and construction of the memorial.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

Request for advice regarding suitability of sites for proposed town memorial at Macksville - doc no. 3220/2008

 

  


Ordinary Council Meeting - 20 March 2008

Proposed Town Memorial - Macksville

Attachment 1

Request for advice regarding suitability of sites for proposed town memorial at Macksville - doc no. 3220/2008

 

 


Ordinary Council Meeting

20 March 2008

General Manager's Report

ITEM 9.9      SF860              200308         North Coast Area Health Service - Sterilisation Unit at Macksville District Hospital

 

AUTHOR/ENQUIRIES:     Monika Schuhmacher, Executive Assistant

 

Summary