NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting

 

MINUTES OF THE Ordinary Council Meeting HELD ON 20 March 2008

 

PRESENT

 

Cr George Hicks (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry

Cr Barry Duffus

Cr Paula Flack

Cr Rhonda Hoban

Cr Mike Moran

Cr Chris Waller

Cr Sue Nash

 

 

 

APOLOGY

 

Cr Ballangarry was an apology for this meeting.

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Bruce Redman (Director Engineering Services)

Greg Meyers (Director Environment & Planning)

Monika Schuhmacher (Minute Secretary)

 

 

PRAYER

 

Reverend Gillian Jones from the Anglican Church, offered a prayer on behalf of the Nambucca Minister's Association.

 

Ordinary Council Meeting

 

SUBJECT:   DISCLOSURE OF INTEREST

 

Councillor JA Ainsworth declared a pecuniary interest in Item 9.1 of the Works Inspection Meeting (Report to Works Committee by SGS Consultant's on the Rezoning of Land from 2(d) Residential (Tourist) to 3(a) General Business - NLEP Amendment 66 - Cooper Street, Macksville ) under the Local Government Act as family members have association with the development and took no further part in debate or discussion.

 

Councillor PF Flack declared a non-pecuniary significant conflict of interest in Item 9.1 of the Works Inspection Meeting (Report to Works Committee by SGS Consultant's on the Rezoning of Land from 2(d) Residential (Tourist) to 3(a) General Business - NLEP Amendment 66 - Cooper Street, Macksville ) under the Local Government Act family members are employed at existing supermarket in Macksville and took no further part in debate or discussion.

 

Councillor MM Moran declared a pecuniary interest in Item 9.1 of the Works Inspection Meeting (Report to Works Committee by SGS Consultant's on the Rezoning of Land from 2(d) Residential (Tourist) to 3(a) General Business - NLEP Amendment 66 - Cooper Street, Macksville ) under the Local Government Act as he is a land owner and took no further part in debate or discussion.

 

Councillor SN Nash declared a pecuniary interest in Item 9.1 of the Works Inspection Meeting (Report to Works Committee by SGS Consultant's on the Rezoning of Land from 2(d) Residential (Tourist) to 3(a) General Business - NLEP Amendment 66 - Cooper Street, Macksville ) under the Local Government Act as her father-in-law owns industrial zoned land in Macksville which Cr Nash farms.  Cr Nash has in the past declared an interest on this property "3A does allow light industrial".  Cr Nash took no further part in debate or discussion.

 

Councillor PF Flack declared a pecuniary interest in Item 9.9 (NCAS Sterilisation Unit at Macksville Hospital) under the Local Government Act as Type as she is an employee by NCAS at Macksville Hospital, and took no further part in debate or discussion.


SUBJECT:   DISCLOSURE OF INTEREST   continued

 

Councillor SN Nash declared a pecuniary interest in Item 10.8 (Report on DA 2008/139 Pre-cast concrete plant, Yarrawonga Street, Macksville) under the Local Government Act as Type text as her father-in-law owns industrial zoned land on which she farms, and took no further part in debate or discussion.

 

Councillor JA Ainsworth declared a pecuniary interest in Item 10.9 (Draft Rural Residential Land Release Strategy) under the Local Government Act as Type text as he owns land within release area, and took no further part in debate or discussion.

 

 

 

SUBJECT:   CONFIRMATION OF MINUTES - Ordinary Council Meeting 6 March 2008

152/08 RESOLVED:         (Nash/Moran)

 

That the minutes of the Ordinary Council Meeting of 6 March 2008  be confirmed.

 

Note:  Cr Nash left the Chamber for the discussion of Item 8.4 Upper WARRELL Creek Overbridge at 5.30 pm and returned at 5.32 pm.

 

---oo0oo---

 

Mayoral Minutes - LATE

ITEM 0.0      SF7                    200308      Congratulations to Phillip Hughes - First Teenager to Score a Century in a Pura (State) Cup Cricket Final.

 

153/08 Recommendation:     (Duffus/Moran)

 

That Council write to Phillip Hughes congratulating him on his outstanding debut season for NSW in the Pura Cup and for his maiden first class century.

 

---oo0oo---

 

NOTICE OF MOTION – CR Moran OAM

ITEM 5.1      PRF17                200308      Future of Farringdon Fields

 

Motion:      (Moran/Duffus)

 

1        That Section 94 funds for Farringdon Fields be transferred to Coronation Park

 

2        That Farringdon Fields be regenerated as natural bushland.

 

Amendment:       (Waller/Ainsworth)

 

That the land be subdivided and sold off in blocks with money set aside for other sporting fields.

 

The amendment was LOST.

 

FURTHER Amendment:          (Ainsworth/Waller)

 

That the item be deferred in order to look at other options for future use of the Faringdon Fields including passive recreation, bio banking etc.

 

The amendment was carried and it became the motion and it was:

 

154/08 Resolved:         (Ainsworth/Waller)

 

That the item be deferred in order to look at other options for future use of the Faringdon Fields including passive recreation, bio banking etc.

---oo0oo---

  

DELEGATIONS

155/08 Resolved:         (Nash/Ainsworth)

 

That the following delegations be heard:

 

Mr John Tait on behalf of Nambucca Heads Community Action Group

 

Mr Tait addressed Council making the following points:

·          Seeking best solution for prosperity for town as a whole

·          Group seeks to participate in early stages of planning the development of Nambucca Heads

·          Two way conduit from Reference Group and Council

 

ITEM 10.2    SF443                200308      Report for Request for Representation on Council Reference Group for DCP 3 - Nambucca Heads Community Action Group Inc

 

Lost Motion:      (Flack/Nash)

 

That a representative from the Nambucca Heads Community Action Group Inc be included on the Shirewide Reference Group for discussion on Draft DCP 3.

 

---oo0oo---

 

Councillor John Ainsworth left the meeting, the time being 5:57 pm.

 

DELEGATIONS continued…

 

(i)       Mr Greg Clarke—Nambucca Highway Action Group regarding removal of existing rights under current zoning

(ii)      Mr Geoff Browne(represented by Ms Joy Sheather) for        Nambucca Highway Action Group regarding removal of existing rights under current zoning

 

Mr Clarke addressed Council making the following points:

·          Has made submission to Council

·          Aware of limited land to be released

·          Significant land is flood prone (showed Council a photo of flooded area)

·          Land in 1/100 flood area be removed

·          Discretion to be used (oval better than circle)

·          Not Council's job to zoned areas to disadvantage ratepayers

·          Believes land should be included in Strategy

·          Believes Council is on side with RTA not ratepayers

 

Mrs Joy Sheather spoke on behalf of Mr Brown addressing Council making the following points:

·          In the 5km area that has been identified

·          If current zoning is lost, then they have little compensation rights when it come to the RTA

·          Every government department around is trying to "screw" them

 

ITEM 10.9    SF529                200308      Report on Exhibition of Draft Rural-Residential Land Release Strategy

Recommendation:

156/08 Resolved:         (Hoban/Nash)

 

1          That Council publicly exhibit the zoning map after altering it to include all land which had a previous zoning of Rural 1C and that the Draft Rural-Residential Release Strategy and proposed Zoning Map be placed on public exhibition for a minimum period of 28 days commencing Thursday 27 March 2008.

 

157/08 Resolved:         (Waller/Hoban)

 

2          That Council delegate authority to the General Manager to extend the exhibition period for an additional period should it be considered necessary based on public interest.

 

158/08 Resolved:         (Moran/Hoban)

 

3          That the draft strategy and proposed zoning map be formally referred to appropriate government agencies for consideration and comment during the exhibition period.

 

 

159/08 Resolved:         (Waller/Nash)

 

4          That upon completion of the exhibition period and as agreed to in the Council brief, Council staff consolidate submissions and forward to the planning Consultants for consideration.

Note:  Cr Flack requested that her vote be recorded as against Resolution 1.

 

---oo0oo---

 

Councillor John Ainsworth returned to the meeting, the time being 6:30 pm.

 

160/08 Resolved:         (Hoban/Ainsworth)

 

That Mr Harris be permitted to address Council in regard to Item 11.3 as he was present in the gallery.

 

Mr Harris addressed Council making the following points:

·          One parcel of land had six cottages

·          Asks that Council accepts it is their road

·          Wrote to Council in March 2008 but this has not been included in business paper

 

 

ITEM 11.3    SF444                200308      Extension of Road Maintenance

 

161/08 Resolved:         (Ainsworth/Duffus)

 

That the sites be subject to a Works Committee Inspection.

---oo0oo---

 

 


General Manager Report

ITEM 9.1      SF959                200308      Outstanding Actions and Reports

162/08 RESOLVED:         (Ainsworth/Moran)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

---oo0oo---

 

ITEM 9.2      SF708                200308      Grant Application Status Report

163/08 Resolved:         (Moran/Nash)

 

That the list of grant programs and their status be received.

 

 

164/08 Resolved:         (Hoban/Duffus)

 

That the Council's newly appointed  Grants Officer (Ms Jennifer Ayre) be invited to meet Councillors at a Works Inspection Committee meeting.

 

---oo0oo---

 

ITEM 9.3      SF825                200308      Sustainable Fleet and Plant Policy

165/08 Resolved:         (Flack/Moran)

 

That Council adopt the Sustainable Fleet and Plant Policy.

 

---oo0oo---

 

ITEM 9.4      SF1125              200308      Report on Local Government Elections - Candidate Information Night and Councillor Induction

166/08 Resolved:         (Moran/Flack)

 

1          That Council engage the Local Government and Shires Associations to deliver a Pre-Election Seminar for prospective candidates in the upcoming local government election.

 

2          That Council note the intention to develop Councillor Induction Training Program once the Local Government and Shires Association have revised their workshop outline.

 

---oo0oo---


 

ITEM 9.5      SF110                200308      Flow on of the 2007 Award Increase

167/08 Resolved:         (Flack/Hoban)

 

That it be noted that Council has entered into an agreement with the local government unions to pass on the 3.2% increase in rates of pay and allowances under the Local Government (State) Award 2007 effective 1 November 2007 to all non-managerial staff.

 

 

---oo0oo---

 

ITEM 9.6      SF979                200308      Removal from Civic Officer - Proposed Motion for the 2008 Shires Association Conference

168/08 Resolved:         (Flack/Waller)

 

That Council put the following motion to the 2008 Shires Association Conference:

 

          “That the Shires Association of NSW make representations to the Minister for Local Government to amend legislation to ensure that elections are held as soon as practicable following the dismissal of a Council”.

 

Note:  Cr Moran requested that his vote be recorded as against this resolution.

 

---oo0oo---

 

 

ITEM 9.7      SF979                200308      Library Funding

169/08 Resolved:         (Hoban/Ainsworth)

 

1        That Council put the following motion to the 2008 Shires Association Conference:

 

          “1.     That the Shires Association liaise with the Public Libraries Working Group of the Municipal Association of Victoria to devise strategies to gain an improvement in Public Libraries funding.

 

          2.       That the Association take the issue of declining funding for public libraries up with the Australian Local Government Association.”

 

170/08 RESOLVED          (Hoban/Ainsworth)

 

2        That Council consider Library funding at a workshop.

 

---oo0oo---

 


 

ITEM 9.8      SF922                200308      Proposed Town Memorial - Macksville

171/08 Resolved:         (Flack/Duffus)

 

That the Macksville RSL Sub Branch be advised that Council’s preferred sites for a proposed town memorial are either in or around Dawkins Park or on the riverbank on or near the end of Princess Street.

 

---oo0oo---

 

Councillor Paula Flack left the meeting, the time being 06:57 pm

ITEM 9.9      SF860                200308      North Coast Area Health Service - Sterilisation Unit at Macksville District Hospital

172/08 Resolved:         (Hoban/Duffus)

 

That Council note the response from the North Coast Area Health Service but the General Manager write to the CEO of NCAHS advising that the elected Councillors have sought specific answers to specific questions which have not been forthcoming.

 

Councillor Paula Flack returned to the meeting, the time being 06:58 pm

---oo0oo---

 

Director Environment and Planning Report

ITEM 10.1    SF225                200308      Impounding Officers Report February 2008

173/08 Resolved:         (Duffus/Ainsworth)

 

That the report from the Impounding Officer February 2008 be received and noted by Council.

 

---oo0oo---

ITEM 10.2 was dealt with under Delegations.

---oo0oo---

 

ITEM 10.3    SF691                200308      Development Application Statistics with Comparable Figures for July 2006-February 2007 and July 2007-February 2008

174/08 Resolved:         (Moran/Nash)

 

1          That Council note development application statistics and processing times for July 2007-February 2008 compared with July 2006-February 2007.

 

2          That Council note development application statistics and processing times for the years 2002 to 2008.

 

3          That Council note the statistical breakdown of development applications thus far for the financial year 1 July 2007-30 June 2008.

 

---oo0oo--


 

ITEM 10.4    SF691                200308      Outstanding Development Applications and Applications Received 25 February 2008 to 7 March 2008

175/08 Resolved:         (Hoban/Ainsworth)

 

1          That Council note development application statistics and processing times for July 2007-February 2008 compared with July 2006-February 2007.

 

2          That Council note development application statistics and processing times for the years 2002 to 2008.

 

3          That Council note the statistical breakdown of development applications thus far for the financial year 1 July 2007-30 June 2008.

 

---oo0oo---

 

 

ITEM 10.5    SF691                200308      Development Applications Determined Under Delegated Authority to 13 March 2008

176/08 Resolved:         (Moran/Nash)

 

That Council note for information the following Notices of Determination and Certificates granted under delegation by the Director Environment and Planning to 13 March 2008.

 

---oo0oo---

 

 

ITEM 10.6    SF1046              200308      Report to Council on Urban Design Strategies for Nambucca Heads

177/08 Resolved:         (Moran/Hoban)

 

1          That Council resolve to exhibit the urban design strategies for the Liston Street, Wellington Drive and Bowra Street (south-east and south-west) precincts for inclusion in DCP 3 – Residential Development, in accordance with the requirements of Section 72 of the Environmental Planning and Assessment Act, 1979, and Part 3 of the Environmental Planning and Assessment Regulation 2000.

 

2          That following the exhibition period, a report be prepared for Council’s consideration regarding the outcome of the exhibition and any submissions received.

 

---oo0oo---

 


 

ITEM 10.7    SF626                200308      Report on 2008 Urban Sustainability Major Funding Program

178/08 Resolved:         (Hoban/Moran)

 

1          That Council make an individual application under the Urban Sustainability Major Funding Program for a range of projects from the suggested project list and others as they are identified.

 

2          Further, that Council also join in an alliance application with Bellingen Shire Council and Coffs Harbour City Council for a regional Urban Sustainability Major Funding Program project which will also include projects from the suggested project list and others as they are identified.

---oo0oo---

 

Councillor Suzanne Nash left the meeting, the time being 7:03 pm.

 

ITEM 10.8    DA2008/139        200308      Report on DA 2008/139 - Pre-Cast Concrete Plant - Yarrawonga Street, Macksville

179/08 Resolved:         (Ainsworth/Duffus)

 

1          That development application 2008/139 be granted deferred commencement consent (conditions attached) that requires a Voluntary Planning Agreement to be entered into before the consent becomes operational.

 

2          That those landowners who made submission in relation to the application be advised of Council’s decision.

---oo0oo---

Councillor Suzanne Nash returned to the meeting, the time being 07:15 pm

 

ITEM 10.9 was dealt with under Delegations.

---oo0oo---

 

ITEM 10.10   SF1046              200308      Report on Urban Design Strategies 5m Height Areas Scotts Head

Motion:      (Moran/Duffus)

 

1          That Ruker and Associates be engaged to prepare an Urban Design Strategy for the 5m height areas in Matthew Street, Scotts Head.

 

2          That the General Manager be provided with delegated authority to negotiate a final fee with Ruker and Associates, not exceeding $12,000.

 

3          That the funds come from Job Number 1300-002 which is the identified budget for the 2007/2008 the Strategic Planning Program.

 

The motion was LOST.

 

Note:  Councillors Waller, Duffus and Hoban requested that their votes be recorded as against this the motion being lost..

 

---oo0oo---

 

Director Engineering Services Report

ITEM 11.1    SF844                200308      Nambucca District Water Supply Steering Committee Meeting - 5 March 2008

180/08 Resolved:         (Ainsworth/Waller)

 

1.      That Council adopt the minutes of the Steering Committee Meetings held on 5 March 2008 .

 

2.       That the project proceeds with Part 5 approval process subject to a letter from Department of Planning confirming that this is the only available option.  Further, that Council’s Manager Planning makes suitable arrangements for resourcing the assessment process.

 

3.       That the revised and updated project budget of $53M previously provided by Commerce be adopted by Council.

 

Note:  Cr Moran requested that his vote be recorded as against this resolution.

 

---oo0oo---

 

ITEM 11.2    SF1101              200308      Nambucca Water Supply Borefield Investigation - Access to Private Properties

181/08 Resolved:         (Hoban/Moran)

 

1        That the Manager Water and Sewerage personally contacts property owners who have not responded or refuse to grant access to explain the reasons for access and the process .

 

2        That in the event that Recommendation (1) above is unsuccessful that Council resolve to use its powers under Clause 191 and 191A of the Local Government Act to ensure that Hydroilex can enter private property to carry out borefield investigation works for the off stream storage project in the event that landowners do not grant permission to access their properties.

 

---oo0oo---

ITEM 11.3 was dealt with under Delegations.

---oo0oo---

 

ITEM 11.4    SF653                200308      Herbicide Control of Regrowth Following Reach Mower

182/08 Resolved:         (Waller/Flack)

 

That the report be noted.

 

Note:  Cr Duffus requested that his vote be recorded as against this resolution.

 

---oo0oo---

  


ADJOURNMENT OF MEETING

 

The meeting adjourned at 7.30 pm for 30 minutes for a meal break.

 

 

RECOMMENCEMENT OF MEETING

 

The meeting recommence at 8.00 pm

 

 

Works Inspection Committee REPORT

Councillors John Ainsworth, Paula Flack Michael Moran and Suzanne Nash left the meeting, the time being 8.01 pm.

 

 

ITEM 12.1 (9.1) SF561            200308      Report to Works Committee by SGS Consultants on the rezoning of land from 2(D) Residential (Tourist) to 3(A) General Business – NLEP Amendment 66 – Cooper Street, Macksville.

183/08 RESOLVED:         (Hoban/Waller)

 

That the presentation and report by SGS Consultants relating to the economic impact of DLEP 66 and DA 2008/043 be received.

 

---oo0oo---

 

Councillors John Ainsworth, Paula Flack Michael Moran and Suzanne Nash returned to the meeting, the time being 8.02 pm.

 

 

ITEM 12.3 (8.3) 5700/2008      200308      Review of Policy - Section 94 Contributions - Land Dedicated to Council

184/08 RESOLVED:         (Flack/Moran)

 

That Council delete the policy, “Section 94 Contributions – Land Dedicated to Council” from its Policy Register.

 

---oo0oo---

 

ITEM 12.4 (8.4) 5732/2008      200308      Policy Review - Committees of Management - Outstanding Insurances

185/08 RESOLVED:         (Ainsworth/Waller)

 

That that the policy be deleted.

 

 

186/08 Resolved:         (Hoban/Ainsworth)

 

That Council write to the Committees of Management with a reminder to submit their Treasurer's report with their annual general meeting minutes.

 

---oo0oo---


 

ITEM 12.9 (9.2) 5752/2008      200308      Report on Review of Council Policies - Environment and Planning Department

187/08 RESOLVED:         (Flack/Nash)

 

1          That Council delete the Policies identified below as they are now superseded by subsequent Development Control Plans adopted by Council or consumed in recently introduced Legislation.

 

Policies to be deleted:

 

¨        Building - Building Approval - Early Release

¨        Domestic Rainwater Tanks Installation

¨        Approvals - Activities per Table to Section 68

¨        Contributions - Deferral for Dwelling-Houses

¨        Building Line Setbacks

¨        Building Regulation Amendment Bill 1989

¨        Criteria for determining Building Applications

 

2        That Council review the Policies identified below and modify where necessary.

 

Policies to be reviewed/modified:

 

¨        Home Modification and Maintenance

¨        Development Approval (Dwelling) - Early Release (Associated with a Subdivision)

¨        Temporary Occupation of Residential Sites

¨        Building Certificates

¨        Building Over Sewer Mains

¨        Domestic Rainwater Tanks - Water Charges

 

---oo0oo---

 

ITEM 12.10 (10.1)                   4759/2008 200308     Policy Review - Roadside Maintenance

Motion:      (Nash/Moran)         (Hoban/Moran)

 

That Council adopt the reviewed policy on Roadside Maintenance.

 

Amendment:       (Hoban/Moran)

 

That the reviewed policy on Roadside Maintenance be deferred pending consideration of report on roadside spraying.

 

The amendment was carried and it became the motion and it was:

 

188/08 RESOLVED:         (Hoban/Moran)

 

That the reviewed policy on Roadside Maintenance be deferred pending consideration of report on roadside spraying.

 

---oo0oo---


 

 

ITEM 12.11 (10.2)                   5638/2008 200308     Headland Museum - Completion of Extensions

189/08 RESOLVED:         (Flack/Ainsworth)

 

That Council congratulate the Nambucca District Historical Society on the success of the project and thank them for morning tea.

---oo0oo---

 

ITEM 12.1 (8.1) 5619/2008      200308      Review of Vision/Mission and Objectives/Strategies and Targets for a 20 Year Community Strategic Plan.

190/08 Resolved:         (Waller/Flack)

 

That the information provided by Ms Kerry Grace be received.

 

---oo0oo---

 

 

ITEM 12.2 (8.2) 5669/2008      200308      Report on Investments

191/08 RESOLVED:         (Waller/Nash)

 

That the Manager Financial Services’ Report on Investments placed to 29 February 2008 be noted.

 

 

DELEGATION

 

192/08 Resolved:         (Flack/Nash)

 

That Mr Jon Holcombe President of the Nambucca Valley Tourism Association be invited to address Council regarding to address Tourism.

 

 

193/08 Resolved:         (Flack/Ainsworth)

 

That Mr Holcombe's address be noted.

 

 

---oo0oo---


 

ITEM 12.5 (8.5) 5906/2008      200308      Draft - 2008/09 Budget, Revenue Policy and 2008/2013 Forward Financial Plan

Motion:      (Ainsworth/Duffus) 

 

1        That the draft budget for general activities for 2008/2009 as amended be adopted for public exhibition with an additional $10,000 for the tourism budget.

 

Amendment:       (Moran/Hoban)

 

          That the budget be balanced rather than have a deficit.

 

The amendment was LOST.

 

194/08 Resolved:         (Ainsworth/Duffus)

 

1        That the draft budget for general activities for 2008/2009 as amended be adopted for public exhibition with an additional $10,000 for the tourism budget.

 

 

195/08 Resolved:         (Hicks/Ainsworth)

 

2        That Council applies for a special variation to general income of 2% over and above rate pegging in accordance with its roads and bridges restoration strategy.

 

 

196/08 Resolved:         (Hoban/Ainsworth)

 

3        That Council applies for a special variation to general income of 2% over and above rate pegging in accordance with its roads and bridges restoration strategy.

 

 

197/08 Resolved:         (Moran/Ainsworth)

 

3        That the draft budget for Water Supplies for 2008/2009 as amended be adopted for public exhibition.

 

 

198/08 Resolved:         (Moran/Waller)

 

4        That the draft budget for Sewerage Services for 2008/2009 as amended be adopted for public exhibition.

 

199/08 Resolved:         (Moran/Duffus)

 

5        That the draft 2008/2013 Forward Financial Plan and draft 2008/2009 Revenue Policy as amended be adopted for public exhibition.

 

Note:  Cr Hoban and Cr Moran requested that their votes be recorded as against Lost amendment. Cr Hoban's opposition related to a procedural matter whereby she believes that supplementary reports dealing with the budget should have been dealt with first.

 

Note:  Cr Moran requested that his vote be recorded as against Recommendation 2 as the Council cannot spend the additional money it is receiving now.

 

Note:  Cr Hoban requested that her vote be recorded as against Recommendation 5 only in relation to the proposed waste depot fees.

---oo0oo---


 

ITEM 12.6 (8.6) 6188/2008      200308      Minutes of Budget Workshop held on 14 March 2008

200/08 Resolved:         (Flack/Hoban)

 

1        That Council receive a plant report quarterly prior to the budget review.

 

 

201/08 Resolved:         (Hoban/Ainsworth)

 

2        That the Mayor and General Manager meet with the relevant Ministers to resolve the outstanding land swap issues so the compulsory acquisition of land owned by Forests NSW may proceed.

 

 

202/08 Resolved:         (Hoban/Moran)

 

3        That Council be provided with a report on the status of the approved subdivision of Council’s land at Hyland Park including an estimate of the cost to achieve its substantial commencement.

 

 

203/08 Resolved:         (Hoban/Flack)

 

4        That when it’s a resolution of Council that something be included in the budget then if its deleted that it be included in a list of deletions.

 

 

204/08 Resolved:         (Ainsworth/Moran)

 

5        That Council defer the proposed expenditure of $200,000 on Clayholes Road and undertake inspections of Clayholes Road, “Fertilizer Bend” on North Arm Road and other sections of road which are either in poor condition or have particular risks.

 

 

205/08 Resolved:         (Flack/Moran)

 

6        That the $60,000 in the draft budget for land purchases for roads remain but that a report be submitted to Council on the proposed purchase at Casey Drive.

 

 

206/08 Resolved:         (Moran/Hoban)

 

7        That Council follow up the lease agreement for the shops in the Bowraville Theatre building.

 

 

207/08 Resolved:         (Flack/Moran)

 

8        That Council receive a report on the progress with the tree maintenance vote and the options for the expenditure of the available funds.

 

208/08 Resolved:         (Hoban/Flack)

 

9        That item 771 (Beach Control) be increased by the CPI.

 

 

209/08 Resolved:         (Hoban/Flack)

 

10      That a comprehensive plan and costings be submitted to Council on the redevelopment of the Works Depot.

 

ITEM 12.7 (8.7) 6298/2008      200308      Matters Arising from Budget Workshop Held on 14 March 2008

210/08 RESOLVED:         (Hoban/Duffus)

 

1        That the following changes be made to the 2008/2009 budget arising out of the meeting on         14 March 2008 and additional investigations:

Item

Page

Explanation

Amount

Contribution to SLS

Clubs

9

Increase by CPI

200

Footpath Usage Fee

15

Underestimated

(1,100)

Koala Feed Trees Monitoring & Care

22

4yr Project complete (04/05 - 07/08)

(2,500)

Bus Stop Facilities Sect. 94 T/F from

43

Remaining Sect. 94 funds utilised for new Bus Shelters

(8,900)

Entertainment Centre maint.

30

Original allocation omitted. Allocation required for insurance and minor maint.

8,000

Automatic adjustments

 

Overheads, reserves and interest etc as a result of above variations

(300)

 

2        That a report be submitted to Council on the proposed purchase of land at Casey Drive.

 

3        That a report be submitted to Council on compliance matters concerning the Scotts Head Caravan Park.

 

4        That a report be submitted to Council on the progress with the tree maintenance vote and          options for expenditure of available funds.

 

5        Councillors be advised of potential contamination penalties which might be payable to     Handybin for the Coffs Coast Waste Service.

 

6        That the policy on footpath usage be reviewed by Council.

 

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ITEM 12.12 (10.3)                   5882/2008 200308     Works Depot - Environment Compliance Progress

Motion:      (Moran/Ainsworth) 

 

That the report be noted.

 

Amendment:       (Flack/Hoban)

 

That the report be noted but a far more comprehensive report be submitted to Council on what has been done and when it was done and what is required to meet licence conditions.

 

The amendment was carried and it became the motion and it was:

 

211/08 RESOLVED:         (Flack/Hoban)

 

That the report be noted but a far more comprehensive report be submitted to Council on what has been done and when it was done and what is required to meet licence conditions.

 

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ASKING OF QUESTIONS WITHOUT NOTICE

 

QWN62/08 - Cr. Michael Moran - Back Street, Nambucca Heads - Kerb and Guttering (Ref SF1087)

Cr Moran requested the Director Engineering Services to investigate the slippery footpath and the need for approximately 5m kerb and guttering at Back Street Nambucca Heads.

 

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QWN63/08 - Cr. Michael Moran - Wirrimbi Road Tewinga – Overgrown Vegetation (Ref SF1087)

Cr Moran requested the Director Engineering Services to arrange for the removal of vegetation at this intersection as it is causing a traffic vision hazard.

 

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QWN64/08 - Cr. Michael Moran - Rural 1(c) and Rural 1(a) Clarification (Ref SF1087)

Cr Moran requested that Steve Murray and Jim Clark (Department of Planning) be invited to address again to clarify Rural 1 (c) and Rural 1 (a) zonings.

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QWN65/08 - Cr. Rhonda Hoban - Rural Residential Land Submissions (Ref SF1087)

Cr Hoban enquired whether all submission relating to Rural Residential Land were forwarded to the consultants who prepare the strategy and did the consultants consider the submissions when preparing the strategy?

 

The Director Environment and Planning advised that the submissions have not bneen referred to the consultant but will be at the end of the exhibition period along with all other submissions prior to the final report coming to Council.

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QWN66/08 - Cr. Susanne Nash – Wallace Street – Macksville - Pothole. (Ref SF1087)

Cr Nash requested the Director Engineering Services to arrange for a pothole on Wallace Street Macksville near St Patrick's Primary School to be attended to.

 

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QWN67/08 - Cr. Paula Flack - Loss of Parking Space - Cnr Wellington Drive and Bowra Street Nambucca Heads. (Ref SF1087)

Cr Flack enquired as to why one car parking space had been lost at the Winton development site on the corner of Wellington Drive and Bowra Street.

 

The Director Engineering Services advised the driveway had been formed, the area had been re-shaped, however no car space had been lost.  However he would recheck this information.

 

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QWN68/08 - Cr. Paula Flack - Pedestrian Crossings - Nambucca Heads (Ref SF1087)

Cr Flack enquired of the Director Engineering Services if the pedestrian islands in Nambucca Heads can be better defined as they are confusing as it is unclear to motorists if they are pedestrian crossings or not.

 

The Director Engineering Services advised that the crossings can be done more professionally.

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QWN69/08 - Cr. Paula Flack - Rodeo Drive Roadwork - Road signage (Ref SF1087)

Cr Flack enquired of the Director Engineering Services why the Reduce Speed and Prepare to Stop signs were still at the place where holes were patched on Rodeo Drive.

 

The Director Engineering Services advised that there is difficulty in obtaining permanent appropriate signage.

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QWN70/08 - Cr. Chris Waller - Smoking outside Tavern - Nambucca Heads (Ref SF1087)

Cr Waller enquired as to whether the cigarette butts thrown on the ground outset the Tavern was unlawful.

 

The Director Engineering Services advised that he has asked the Police to clarify.

 

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QWN71/08 - Cr. Chris Waller - Warning signage for Accidents. (Ref SF1087)

Cr Waller enquired as to the distance for warning signs from the scene of an accident.

 

The Director Engineering Services advised that the RTA will discuss detour signs at a meeting next week.

 

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

212/08 Resolved:         (Duffus/Hoban)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed above.

 

Reason reports are in Closed Meeting:

 

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General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    3265/2008           200308      Offer to Purchase Council Land

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

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CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 8.20 pm.

 

 

 

 

RESUME IN OPEN MEETING

213/08 Resolved:         (Duffus/Moran)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 8.25 pm.

 

 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    3265/2008           200308      Offer to Purchase Council Land

Lost Motion:      (Waller/Flack)

 

That Council offer this land to the three adjoining land owners who do not have access entitlement, as tenants in common, to ensure access is not denied to any one property.

 

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CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 8.27 pm. 

 

Confirmed and signed by the Mayor on 3 April 2008.

 

 

 

 

CR GEORGE HICKS

MAYOR

(CHAIRPERSON)