NAMBUCCA SHIRE COUNCIL

 

 

Works Inspection Committee - 19 March 2008

 

AMENDED AGENDA                                                                              Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES — Works Inspection Committee - 20 February 2008

5        DELEGATIONS—Motion to hear Delegations

6        ASKING OF QUESTIONS WITH NOTICE

7        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8        General Manager Report

8.1     Review of Vision/Mission and Objectives/Strategies and Targets for a 20 Year Community Strategic Plan.

8.2     Report on Investments

8.3     Review of Policy - Section 94 Contributions - Land Dedicated to Council

8.4     Policy Review - Committees of Management - Outstanding Insurances

8.5     Draft - 2008/09 Budget, Revenue Policy and 2008/2013 Forward Financial Plan

9        Director Environment and Planning Report

9.1     Report to Works Committee by SGS Consultant's on the Rezoning of Land from 2(d) Residential (Tourist) to 3(a) General Business - NLEP Amendment 66 - Cooper Street, Macksville

9.2     Report on Review of Council Policies - Environment and Planning Department

10      Director Engineering Services Report

10.1   Policy Review - Roadside Maintenance

10.2   Headland Museum - Completion of Extensions

10.3   Works Depot - Environment Compliance Progress    

 

 

 

3.30 pm

AFTERNOON TEA

Mr Stoner and the Shadow Minister for Finance, Mr Mike Baird will be touring the Electorate. Will be parttaking in afternoon tea with Councillors.

Ms Juliet Tilson for Radio 2NVR (65689418 invited by Mr Stoner)

CC

 

 

 

 

 



Works Inspection Committee

19 March 2008

General Manager's Report

ITEM 8.1      SF939              190308         Review of Vision/Mission and Objectives/Strategies and Targets for a 20 Year Community Strategic Plan.

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager

 

Summary:

 

At the Works Committee Inspection meeting on 19 March 2008, Ms Kerry Grace will be conducting a workshop to review Council’s Vision and Mission and also to assess Objectives/Targets and Strategies associated with the Management Plan.  She will also report on a proposed structure for a 20 year Community Strategic Plan.

 

 

Recommendation:

 

That the information provided by Ms Kerry Grace be received.

 

 

OPTIONS:

 

Council has many options in relation to how it goes about its strategic planning.  The view of the Department of Local Government is that Councils should have longer term and more integrated organisational planning.

 

DISCUSSION:

 

There will be discussion at the Works Committee Inspection meeting.  A discussion paper prepared by Kerry Grace is attached.

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment—There are no implications.

 

Social—There are no implications.

 

Economic—There are no implications.

 

Risk—There are no implications.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There are no budget implications.

 

Source of fund and any variance to working funds

Funding is available for the review of the Management Plan.

 

Attachments:

1View

Draft Framework for 20 year Community Strategic Plan

 

  


Works Inspection Committee - 19 March 2008

Review of Vision/Mission and Objectives/Strategies and Targets for a 20 Year Community Strategic Plan.

Attachment 1

Draft Framework for 20 year Community Strategic Plan

 

10 March 2008

The following information has been prepared to aid the development of Nambucca Shire Council’s 20 year strategy (Community Strategic Plan).

 

The information and proposed statements derived from a combination of sources including the recent Nambucca Shire Council Customer Satisfaction survey and consultation with executive staff.

 

Corporate statements

Our vision

Corporate statements

 
Option 1: People, environment, opportunity

 

Option 2: The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people in employment and education.

Our mission statement

“To support opportunities for the future through effective partnerships, responsible management, effective governance and protection and enhancement of the environment”

Our values

·     Effective governance

·     Strategic direction

·     Sustainability of infrastructure and assets

·     Community involvement and enhancement through partnerships with Council

·     Enhancement and protection of the environment

·     Maximising business and employment opportunities through promotion of economic development

·     Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·     Actively pursuing resource sharing opportunities


SWOT analysis

The information for the following SWOT analysis derived from an Executive staff planning workshop on 21 February 2008, the Nambucca Valley Tourism Plan (2007).

Strengths

Our Council

Our Community

Multi-skilled staff, communication, community involvement in groups, committed workforce, adaptable to change, less financial waste (compared to larger councils), technology, customer access and service

Liveable, climate, lifestyle, beauty, waterways, quality water supply, emerging industries, size (small towns and villages), access to council, pacific highway access, availability of (comparatively) inexpensive residential land, access to major towns and cities, diversified business and industry base, Natural beauty, Bowraville, diversity, lifestyle, climate, beaches, no development, fishing, snorkeling, clean beaches, river, family friendly events, forest & national parks, under developed, people, views / scenery, relaxed stress free, history, culture, pure air, village atmosphere, industries, community support each other

Weaknesses

Our Council

Our Community

Funding capacity, lack of access to government departments (networking opportunities) corporate size, compliance enforcement capacity, availability of trained staff, heavy reliance on volunteers, organisational structure limited, attracting and keeping skilled staff, limited career opportunities, succession planning, lack of collaborative partnerships,

Lack of public transport, escape expenditure, lack of effective state and federal representation, lack of rental properties, hobby businesses, low income, unemployment rates, socio demographic disadvantage, size of community to justify infrastructure, stigma, parochialism, small representation of young adults in age profile, highway bypass, roads, poor networks, jobs for kids, highway bypass, lack of tours, poor communication between local tour companies & businesses, no developed identity, lack of cohesiveness between towns, pparochialism, lack of general publicity (outside of the area), outlying communities not recognised (Eungai, gumma, valla), Coffs Coast investment hasn't been 100% valuable, reliance on Coffs Coast identity, state of the river & environment, security, pressure groups resisting growth, communication technology, distance (to travel from major cities), road accident vulnerability, low per capita income, mapping not comprehensive, signage, total concentration on beaches not hinterland, lack of attractiveness, social issues, police & crime, lack of variety of accommodation, towns cut by highway, no towns are declared a 'regional centre' in future state planning, shopping, hospital system

Opportunities

Our Council

Our Community

Traineeships, diversify skills of existing staff, resource sharing, collaboration, consolidation of public resources, improvements in use of technology leading to cost savings, name change of Council, better planned development, water supply (drought security), attract upmarket residential opportunities, enhance media profile, tourism, provide opportunities for youth, local shopping (reducing escape expenditure), target training and employment opportunities

Sense of identity, highway bypass, river, River cruises, waterfall way Bowraville connection, food, wharfs connecting towns, kayak tours, water activities / canoe hire, maps of drives, walking tracks, regatta between three towns, rowing club involving schools, scuba diving, museum promotion, collaboration with other areas, highway signage and information bays, cultural centre (including bush tucker, artworks), accommodation, RTA support & networking, display local produce, markets (like Bellingen), handmade, education, eco tourism, funding, land based whale watching, bird watching, sea change, swans, turtles gumma, networks of people in like industries (arts, accommodation, attractions, tours), more information distributed throughout community, break wall to river in Nambucca Lookout at Scotts Head, scenic drives with picnic areas

Threats

Our Council

Our Community

Reliance on volunteers, restricted revenue sources, amalgamation, State and Federal policy change

Aging community: reduced incomes, increased needs, possibility of water quality decreases as development increases, resistance to collaboration, amalgamation, parochialism, highway bypass, level of public health and emergency services, level of policing, increasing interest rates, Narrow mindedness, highway bypass, lack of direction, misuse of land, tourism structure, local population don't care, justice system, apathy, not growing, not implementing strategy, escalating crime, community spirit, environment, river management, look at ourselves - retail hospitality, level of service, mis-management of websites, not keeping up, lack of full time tourism staff, youth leaving area, misinformation, word of mouth, not identifying assets

 


Report themes

The Community Strategic Plan will be written to address five key themes.  The suggested themes are:

1.   People

2.   Environment

3.   Economic development

4.   Infrastructure

5.   Governance

 

Each theme addresses targets and strategies for 2028.  These strategies then feed into the four year plan, then to the annual management plan.

 

Council executive staff and Evolve Network Australia have recommended some targets and strategies, this exercise is the focus of today’s workshop.

 

The recommendations are shown on the following pages:
Theme 1: People

PRIORITIES: cultural development, community development, health and safety:

 

2028 target

Strategies

To live in a community where people feel safe and secure

* Advocate for adequate emergency and policing services

* Ensuring public places owned and/or maintained by Council are safe

* Creating partnerships with local business, Chambers of Commerce, Industry groups and law enforcement which contribute to the safety of the community.

Cultural diversity is recognised and embraced

* To maintain specialist workers to adequately support the needs of CALD (Culturally and Linguistically Diverse) communities

* Support community events

* Promote understanding of the Nambucca Valley’s indigenous culture and heritage

* Developing partnerships and providing opportunities for people of CALD backgrounds to participate in the community (R4 State Plan)

Volunteering is a desirable form of community participation

* Opportunities to participate on management committees are promoted

* Volunteers are recognised Australia Day awards are maintained

* Systems for succession planning are addressed

* Partnerships are facilitated to implement training opportunities for volunteers

The Nambucca Valley is a desirable place to live for youth

* Enhance employment opportunities for youth through economic development function

* Maintain connection with young people through the Youth Development Officer position

* To support youth based festivals and events

* To actively seek youth representation on Council based committees and in community consultation activities.

Health and Community Services reflect the needs of the aging population

Lobby for health and community services for the aging population

* Conduct ongoing consultation with service providers (through the Community Services Committee)

* (a strategy which deals with commercial land use - i.e. allocation of land for new facilities for aged care)

 


Bowraville is a cultural precinct

* Facilitate collaboration between tourism entities, economic development and cultural development to promote Bowraville and grow the tourism industry, particularly indigenous business

* Showcase Bowraville in Nambucca Valley tourism collateral as a place to visit

* Continue support of peak local and regional cultural organisations

* To lobby for increased resources from government and non-government sectors for cultural development

* Provide and promote opportunities for the community to participate in arts, culture, sports and recreation (State Plan E6)

 


Theme 2: Environment

PRIORITIES: Estuary management, state of environment, land use planning, compliance

2028 target

Strategies

The air, land and waterways are clean and contribute to a healthy community

* Adopt and Implement Estuary Management Plan (State Plan E4 Better Outcomes for environment)

* Retain Nambucca Valley stance as Nuclear Free Zone

* Support projects which improve the quality of our air, land and waterways and align with Council’s core values

* Promote opportunities for community involvement in environmental projects (tank rebates, Clean Up Australia Day etc)

* Promote and enforce environmental policy through business community in planning and monitoring processes

Development processes compliment the natural environment

* To continuously improve and streamline development monitoring processes

* To protect flood prone land, wetlands, coastal processes, important farmland and landscapes of high scenic value (Regional Plan) from development

To protect the visual character of rural and coastal towns (State Plan)

* To promote heritage buildings

* To assist the preservation of important heritage buildings through grant applications and partnerships

* To maintain development controls which protect buildings and public facilities (including public art) which are significant to the visual character of the Valley

* To establish a heritage committee in Bowraville

* To provide online linkages to organisations and websites related to preservation of heritage buildings through Council’s website

Land use planning meets the needs of the environment, the culture and the people

*Settlement planning processes support community consultation processes

* Ongoing environmental monitoring processes implemented in land use planning

* Land use planning does not exceed the capacity of its supporting infrastructure

 

To maintain adequate housing to meet the communities needs

* To understand levels and quality of housing needs

* To maintain housing affordability particularly improving access to youth markets (State Plan E6)

* To advocate for aged care in home support settings (HACC Services)

Community is empowered with knowledge to protect and enhance the environment

* Partner projects which support community education in environmental protection

* Provide information related to environmental protection online through a community portal of web links

To be represented on a State and Federal level in policy making

* To participate on a State and Federal level to advocate for local needs

* To maintain State and Federal representative’s knowledge regarding local environmental issues

* To network with local environmental groups

 


Theme 3: Economic Development

PRIORITIES: Business, tourism, employment, commercial land

 

2028 target

Strategies

A thriving and diverse business community

* Actively pursue new industry and diverse business to the area (State Plan P1, P6)

* Assist development of local business through partnerships

* Promote and develop opportunities to enhance skill development and marketing for existing business

Increased opportunities for youth

* Promote availability of traineeships and apprenticeships to industry groups and businesses

* Promote educational facilities including Nambucca Heads High School Skills Centre (State Plan P7)

* Advocate for opportunities for mentoring and skill sharing arrangements

Industry groups work collaboratively

* Promote opportunities for commercial collaboration and resource sharing through networking, industry cluster development and resource sharing

To effectively attract visitors to the area for leisure and business based tourism

* Work with local tourism bodies to develop and promote the local industry

* Lobby State and Federal Tourism funding bodies for funding

* Employ Tourism staff to support industry growth

* Collaborate with surrounding LGA’s

Develop technology industry base

* Develop partnerships to develop access to appropriate technology (municipal network wireless mesh)

* Develop IT park in Macksville industrial estate

Zoned commercial land meets demand

* Zone 100ha of commercial land in Nambucca for commercial purposes

* Attract manufacturing based business to Macksville industrial park

 

 

 

Theme 4: Infrastructure

PRIORITIES: Secure water supply, public recreation and public amenities, transport,

 

2028 target

Strategies

A network of roads to deliver residents from home to the community

* Continuous improvement to network of Council maintained roads

* Lobby for improved quality of roads which are outside of Council’s jurisdiction

* Support the community through consultation, partnering with RTA and provision of information in highway bypass planning

Sustainability of infrastructure

* Maintain current infrastructure (State Plan P2)

Existing public amenities are adequately maintained

* Undertake community consultation to ensure public amenities meet community need through Community Services Committee and Customer satisfaction surveys

To have a clean and plentiful water supply

* To improve and maintain water management systems (State Plan E1)

* To undertake construction of new water storage facilities

The Nambucca Valley is represented on a state and federal level in policy making

* To participate on a State and Federal level to advocate for local needs

* To maintain State and Federal representative knowledge regarding local environmental issues

* To communicate with locally based lobby groups

 


Theme 5: Governance

PRIORITIES: policies and procedures, customer service, risk, organisational structure, community representation

2028 target

Strategies

The Council and its community support and celebrate open government where public participation is encouraged not only in policy development and major decisions, but in the day to day administration of the Council

* Processes for inter-government collaboration are developed

* A statistically representative community satisfaction survey is conducted at least once every four years.

* Community stakeholders representing a variety of political views and aspects of the community are encouraged to participate in Committees or working parties to inform Council in relation to major policies and decisions

Organisational structure reflects needs of service delivery

* Service delivery priorities are aligned to community need

* Council staffing meets delivery of service priorities

* Career pathing implemented in management function

* Succession planning undertaken by key executive staff

Services are delivered to the community in compliance with Council’s core values.  The core values are current and relevant to the community

* Customer satisfaction levels maintained (State Plan S8)

* Council core values, vision and mission statements are easily accessible to the public

Develop and maintain risk management strategies which are effective, timely and affordable

* Develop and distribute risk management templates to committees of management

* Undertake consistent approach to planning risk management strategies throughout Council

* Plan for risk in all facets of Council service delivery and operations

* Implement ongoing staff training in risk management

Skilled and happy workforce

* Implement annual staff satisfaction survey at least once every four years

* Conduct interim team building activities by department

* Implement ongoing staff training activities

* Maintain work appraisal processes

* Involve staff in corporate change processes

Technology is used to effectively interact and transact with the community

* Promote Council website in all promotional materials

* Update Council website on an ongoing basis

* Provide online functions which meet community need and encourage use of the website (e.g. local statistics, reports for use in funding applications)

* Become an online portal to the community by providing links to local websites, service guides and directories

 

 


Works Inspection Committee

19 March 2008

General Manager's Report

ITEM 8.2      SF394              190308         Report on Investments

 

AUTHOR/ENQUIRIES:     Craig Doolan, Manager Financial Services; Matthew Vinen, Accountant

 

Summary:

 

Return on investments year to date to 29 February 2008 is $282,087.88. February provided another volatile month for investment returns with Council’s medium and long term investments again performing poorly.

 

 

Recommendation:

 

That the Manager Financial Services’ Report on Investments placed to 29 February 2008 be noted.

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during February and Council funds invested as at 29 February 2008.

 

I certify that the investments listed within the report have been made in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds

 

 

C P Doolan

Responsible Accounting Officer

 


1        Investments Placed 1 to 29 February 2008

 

Date

 Amount

Period (Days)

Quotes

%

Accepted

 

14/02/08

 $592,607.61

182

 

Not Required

 

 

7.75%

 

BCU

Rollover BCU Investment

 

Date

 Amount

Period (Days)

Quotes

%

Accepted

 

15/02/08

 $1,000,000.00

364

 IMB 

8.35%

IMB

New Investment

Bankwest

8.19%

Macquarie

8.15%

 

Date

 Amount

Period (Days)

Quotes

%

Accepted

 

28/02/08

 $1,000,000.00

61

 Newcastle Permanent 

7.83 %

Newcastle Permanent

New Investment

Bankwest

7.83%

LGFS

7.74%

 

 

2        Investments Matured & Interest Earned 1 to 29 February 2008

 

Term Deposits / Bank Bills

 

Institution

Amount

Period

(Days)

Rate %

Interest Earned

IMB

$506,075.62

90

7.20%

$8,984.58

BCU

$573,246.03

184

6.70%

$19,361.58

 

Managed Funds (medium term funds up to 5 years)

 

Institution

Amount

Period

(Days)

Performance for Month %

Interest Earned for Month

Annualised Performance FYTD

Interest Earned FYTD

Aberdeen

$5,405,788.91

29

-0.42%

-$21,881.99

1.48%

$53,090.45

Blackrock

$4,467,039.37

29

-0.70%

-$31,171.89

-4.22%

-$125,822.50

Macquarie Income Plus

$4,562,104.53

29

0.26%

$11,919.88

3.98%

$124,517.83

 

Long Term Funds (greater than 5 years)

 

Institution

Amount

Period

(Days)

Performance for Month %

Monthly change in Net Asset Value

LTD change in Net Asset Value

Interest coupons paid to date

NSW Treasury Corp

$940,047.65

29

-0.57%

-$5,354.22

-$68,268.35

N/A

Longreach 2-2007*

$874,490.00

29

-1.77%

-$15,510.00

-$141,020.00

$13,869.86

Longreach Series 26*

$414,100.00

29

-3.26%

-$13,500.00

-$99,400.00

$17,500.00

ANZ Averon II*

$421,800.00

29

-2.76%

-$11,650.00

-$89,850.00

$16,696.60

 

*Investments are capital Guaranteed on Maturity.

Longreach Investments pay an interest coupon bi-annually during the life of the investment.

ANZ Averon II pays an interest coupon quarterly during the life of the investment.

 

Global investment markets have again performed poorly during February and this has resulted in negative returns for Council’s managed funds and long term investments, the exception to this was Macquarie Income Plus fund with a positive result.

 

Due to the current environment and the continuing devaluation of ANZ Averon II, the coupon (income) component will not be paid in the near future until markets turn around. This is a conservative investment and the structure ensures that Council’s principal is protected. Should the fund continue to pay the coupon Council’s principal would be at risk if markets continued to perform poorly. ANZ are currently looking at restructuring this investment to allow the coupon to continue to be paid however this would extend the life of the investment for an additional 12 months.

 

As part of the previous monthly investment report Council resolved:

 

That Council receive a cost/benefit analysis of remaining with the long term investments for the full seven years versus redemption of those investments and their reinvestment in better performing short-term investments such as term deposits.

 

Council officers are in receipt of a report from Grove Research and Advisory addressing the above and it is attached for Council’s information.

 

Some points to note in the report are:

 

·    To exit from managed funds is not a material cost except for the Blackrock Fund which costs between 1% and 1.8%.

·    When stabilisation of the markets occurs the current managed funds that Council is invested in will exceed targeted returns for Council

·    To exit from the long term investments would lock in losses that are predicted to be regained over the lives of these investments.

·    A return of 2.4% for the 4 months March to June is expected (this is an annualised return of 7.2%).

 

Council officers are also in receipt of the Semi Annual Review that is conducted on Council’s investment portfolio by Grove Research and Advisory. This is a very comprehensive document of some 48 pages and makes many of the same comments as in the attached portfolio comment requested by Council. The reason for the similarity in comments is due to the timing of the request by Council for a review and the Semi-Annual Review publication. A copy of this review is available upon request. Council officers will be having further discussion with Grove representatives on the review and will report any portfolio and strategy changes recommended.

 


3        Investments held at 29 February 2008 

 

Institution

Amount

Period

Maturity Date

BCCU

$592,607.61

182

14/08/08

LGFS

$813,502.25

121

03/04/08

Bankwest

$762,760.27

180

13/05/08

IMB

$1,000,000.00

364

13/02/09

Bankwest

$1,000,000.00

365

04/09/08

National Aust Bank

$1,500,000.00

183

13/06/08

Macquarie Bank

$2,000,000.00

90

20/03/08

Newcastle Permanent

$1,000,000.00

61

29/04/08

Aberdeen

$4,883,906.92

N/A

N/A

Blackrock

$4,435,867.48

N/A

N/A

Macquarie Income Plus

$4,574,024.41

N/A

N/A

NSW Treasury Corp

$934,693.43

N/A

N/A

Longreach 2-2007

$858,980.00

5 Years

16/05/2012

Longreach Series 26

$400,600.00

7 Years

7/06/2014

Averon II

$410,150.00

7 Years

24/07/2014

TOTAL

$25,167,092.37

 

 

 

4        Investment returns:  February 2008

 

Total

Interest and capital variations to date

-$120,115.23

Plus

Interest due on maturity of Term Deposits

$124,093.11

Accrued  to 29/02/08

$3,977.88

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

$278,110.00

Investment Returns to 29/02/08

$282,087.88

Amount of returns expected from all funds and reserves as per adopted Budget.

$964,000.00

 

CONSULTATION:

Grove Research and Advisory

 

SUSTAINABILITY ASSESSMENT:

Not applicable

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

A further review of total investment returns will be conducted as part of the March Budget Review to take into account the poor performances of January and February.

 

Source of fund and any variance to working funds

Variances will be from Working Funds, S94 Funds and the Water and Sewer Funds.

 

Attachments:

1

Nambucca Shire Council Portfolio Comment February 2008

7 Pages

  


Works Inspection Committee - 19 March 2008

Report on Investments

Attachment 1

Nambucca Shire Council Portfolio Comment February 2008

 







 


Works Inspection Committee

19 March 2008

General Manager's Report

ITEM 8.3      SF265              190308         Review of Policy - Section 94 Contributions - Land Dedicated to Council

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager

 

Summary:

 

Council’s existing policy on Section 94 Contributions – Land Dedicated to Council has been superseded by the 2005 amendments to the Environmental Planning and Assessment Act which make provision for Planning Agreements.  Accordingly it is recommended that the policy be deleted.

 

 

Recommendation:

 

That Council delete the policy, “Section 94 Contributions – Land Dedicated to Council” from its Policy Register.

 

 

OPTIONS:

 

Council can either retain the existing policy, change the policy or delete it.  For the reasons discussed it is recommended that the policy be deleted.

 

DISCUSSION:

 

The existing policy which was adopted on 6 February 2003 is attached.

 

As a general principle the identification of land to be acquired for public purposes under Section 94 has to be identified in the Works Program for the particular plan.

 

Should a developer wish to make an offer to dedicate land free of cost, pay a monetary contribution, or provide any other material public benefit, or any combination of them, to be used for or applied towards a public purpose other than in accordance with the relevant Section 94 plan then this has to be done via a Planning Agreement under Section 93F of the Act.  This section was inserted in the legislation in 2005, after the date this policy was adopted.

 

The scope of Section 93 is far broader than Council’s policy with a public purpose being defined to include:

 

(a)  the provision of (or the recoupment of the cost of providing) public amenities or public services,

(b)  the provision of (or the recoupment of the cost of providing) affordable housing,

(c)  the provision of (or the recoupment of the cost of providing) transport or other infrastructure relating to land,

(d)  the funding of recurrent expenditure relating to the provision of public amenities or public services, affordable housing or transport or other infrastructure,

(e)  the monitoring of the planning impacts of development,

(f)  the conservation or enhancement of the natural environment.

Therefore the existing policy has been superseded by the more recent 2005 amendments of the Environmental Planning and Assessment Act to include Planning Agreements.  Retaining the existing policy will cause confusion and also be possibly misleading.  For this reason it is recommended that it be deleted.

 

CONSULTATION:

 

There has been consultation with Council’s Accountant.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no environmental implications.

 

 

Social

There are no social implications.

 

 

Economic

There are no economic implications.

 

 

Risk

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There is no impact on current or future budgets.

 

 

Source of fund and any variance to working funds

There is no impact on working funds.

 

 

Attachments:

1View

Section 94 Contributions - Land dedicated to Council - POLICY - doc26044/2007

 

  


Works Inspection Committee - 19 March 2008

Review of Policy - Section 94 Contributions - Land Dedicated to Council

Attachment 1

Section 94 Contributions - Land dedicated to Council - POLICY - doc26044/2007

 

 


 

 

 

 

NAMBUCCA SHIRE COUNCIL

 

ENVIRONMENTAL SERVICES GENERALLY

SECTION 94 CONTRIBUTIONS

LAND DEDICATED TO COUNCIL

 

 

 

Responsibility:  CORPORATE SERVICES

 

 

Adopted: 6 February 2003 (016)    

Last reviewed: 

 

 

1.0     Policy objective

 

2.0     Related legislation

 

3.0       Definitions

 

4.0     Policy statement

 

Council will not accept the dedication of land in lieu of Section 94 contributions for all new developments unless the land is identified and required for a specific public or community use and/or there is no existing open space land within the catchment area of the proposed development, or credits do not exist for the area to be developed.

 

4.1     History

 

This policy was originally adopted on 6 February 2003.

 

 

 


Works Inspection Committee

19 March 2008

General Manager's Report

ITEM 8.4      SF1031            190308         Policy Review - Committees of Management - Outstanding Insurances

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager

 

Summary:

 

Council has an adopted policy requiring Committees of Management to make a contribution of 50% towards the cost of property insurance.  A number of Committees are in arrears which is unfair for other Committees which have been making their required contributions.  It is recommended that a final letter be sent to those Committees in arrears before Council finally reviews the policy.

 

 

Recommendation:

 

That a final letter be sent to those Committees of Management in arrears for outstanding insurance contributions (other than the Nambucca Entertainment Centre) seeking payment or a proposal for Council’s consideration.

 

 

OPTIONS:

 

There will be a variety of options available to Council when the policy is finally reported for review.

 

DISCUSSION:

 

In 2002 Council adopted the attached policy on Committees of Management – Insurance Matters.  Essentially the policy seeks to recover from respective Committees of Management, 50% of the cost of property insurance with the exception of the Macksville and Nambucca Heads Senior Citizens Centres.

 

The policy was developed following the deliberations of an Insurance Working Party which was convened to manage the costs of Councils escalating insurance premiums.  The Working Party considered 3 alternatives, being that Council take no action which would result in insurance premiums doubling; adjust the asset schedule which would result in some assets being underinsured; or adjusting the asset schedule and recovering costs through user contributions.

 

The Working Party considered the alternative of adjusting the asset schedule and recovery of costs through user contributions to be the most effective option in terms of managing risk against the return on assets to the community and recovering recurrent operating costs from the users of particular facilities.

 

The attached spreadsheet indicates that many Committees of Management have not met the requirements of the policy and since its adoption have accumulated significant arrears despite being invoiced annually.  A letter has been forwarded to those Committees of Management in arrears requesting payment or alternatively to contact the General Manager to make alternate satisfactory arrangements.  A written response has been received from the Nambucca Entertainment Centre and a telephone response has been received in relation to the Macksville Sports Oval.  The latter advised they had $150 in the bank.  A copy of the response from the Nambucca Entertainment Centre is attached.

 

In the case of the Nambucca Entertainment Centre, their required contribution well exceeds most of the other facilities and perhaps more than other venues, there are community service obligations in making the venue available at a reasonable rate for charitable and not-for-profit groups.

 

The Committees of Management which have arrears and their outstanding contributions as at 11 March 2008 are as follows:

 

Grants Hall                                                  $1,666.02

Nambucca Entertainment Centre                   $7,908.85 (have made a payment of $1,000)

Tape-Hennessy Oval                                     $1,358.12

Macksville Sports Oval                                  $1,870.83

Macksville Sports Oval (football clubhouse)     $1,511.03

Dudley Street Playing Fields                         $658.28

EJ Biffin Playing Fields                                 $1,951.57

Coronation Park                                           $1,573.97

TOTAL                                                         $18,498.67

 

It is obviously unfair that about half the Committees of Management are sufficiently organised to either pay their contributions or in the case of the Nambucca Entertainment Centre to make some contribution whilst others have not.  As can be seen from the spreadsheet, the policy is meant to generate user payments towards insurance of $11,340 per annum.

 

It is recommended that a final letter be sent to those Committees in arrears (other than the Nambucca Entertainment Centre) seeking payment or a proposal for Council’s consideration before Council finally reviews the Policy.  Options available will include reviewing the need for insurance; locking the facilities so they can only be accessed by making arrangements through Council or abandoning the policy.  The latter will incur an annual indexed cost to General Fund of $11,340.

 

CONSULTATION:

 

Letters requesting payment of arrears have been sent to the Committees of Management.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no significant social implications.

 

Economic

 

There are no significant economic implications.

 

Risk

 

The only risk is that the policy will not be sustainable unless each Committee of Management makes a reasonable effort to comply with the policy.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

The existing arrears are $18,498 which impacts directly on the General Fund.

 

Source of fund and any variance to working funds

A variance to working funds will be required if the arrears are not forthcoming.

 

 

Attachments:

1View

Insurance - Committees of Management - POLICY - doc no. 25266/2007

 

2View

Committees of Management Insurance Contributions 2007 - 2008 - Arrears at 11 March 2008 - Doc no. 5767/2008

 

3View

Advice regarding Voluntary Contributions to Building Insurance - Nambucca Entertainment Centre - Doc no 4971/2008

 

  


Works Inspection Committee - 19 March 2008

Policy Review - Committees of Management - Outstanding Insurances

Attachment 1

Insurance - Committees of Management - POLICY - doc no. 25266/2007

 

 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

POLICY

COMMITTEES OF MANAGEMENT

INSURANCE MATTERS

 

 

 

Function:  CORPORATE SERVICES

 

 

Adopted: 21 NOVEMBER 2002 (007, 008)

Last reviewed:  1 DECEMBER 2004 (015)

 

 

 

1.0     Policy objective

 

2.0     Related legislation

 

3.0       Definitions

 

4.0     Policy statement

 

A          The Macksville and Nambucca Heads Senior Citizen Clubs are exempt from contributing towards the yearly cost of Property Insurance for their respective facilities.

 

B          Committees of Management be required to contribute 50% towards the cost of Property Insurance—with the exception of (A) above.

 

4.1     History

 

Council at its meeting on the 21 November 2002 resolved to review the policy requiring Committees of Management to contribute 50% of the yearly Property Insurance on facilities that are controlled and charges or user fees are imposed.

 

An Insurance Working Party was formed in early 2002 to review Council's property schedule in response to notification of an estimated premium increase of 35% and policy deductible to $5,000 for 2002/03, and similar increase in 2003/04.

 

The Working Party considered three (3) alternatives.  Council could take no action which would result in insurance premiums increase from $115,000 to approximately $210,000 in 2003/04, adjust the asset schedule which would result in some assets being uninsured, other assets insured for removal of debris only and the premium contained to minor increase each year, or adjust the asset schedule and recover costs through user contributions.

 

The Working Party considered the alternative of adjusting the asset schedule and recover costs through user contributions to be the most effective option in terms of managing the risk against the return on assets to the community and recovering recurrent operating costs from the users of particular facilities.

 

The introduction of user contributions is based on exclusive use or where public access is limited and charges are imposed and was not considered by the Working Party as punitive, but as a reflection of asset use.

 


2

 

INSURANCE GENERAL

COMMITTEES OF MANAGEMENT

 

In support of the user pays principle, Council must acknowledge the regressive impact increased recurrent costs are having on its ability to maintain acceptable levels of works and services and capital works program.  Rate pegging does not provide the revenue increases needed to match expenditure increases and Council must utilise non-standard revenue to increase the revenue base.

 

Council does not have the financial capacity to meet the ever increasing demands from the community of services and facilities.  There should be a user pays component for the provision of these services.  Where the use of a facility is controlled and charges or user fees are charged the charges or fees should seek to fund the yearly operating costs.

 

A significant number of Committees of Management have funded major capital projects or made dollar for dollar contributions, which have been funded by user charges and have either paid their contribution for insurance or accepted the requirement.

 

The imposition of user pays has to be fair and equitable and apply to all relevant activities in this case all Committees of Management identified. 

 

 


Works Inspection Committee - 19 March 2008

Policy Review - Committees of Management - Outstanding Insurances

Attachment 2

Committees of Management Insurance Contributions 2007 - 2008 - Arrears at 11 March 2008 - Doc no. 5767/2008

 

 


Works Inspection Committee - 19 March 2008

Policy Review - Committees of Management - Outstanding Insurances

Attachment 3

Advice regarding Voluntary Contributions to Building Insurance - Nambucca Entertainment Centre - Doc no 4971/2008

 

 


Works Inspection Committee

19 March 2008

General Manager's Report

ITEM 8.5      SF1027            190308         Draft - 2008/09 Budget, Revenue Policy and 2008/2013 Forward Financial Plan

 

AUTHOR/ENQUIRIES:     Craig Doolan, Manager Financial Services

 

Summary:

 

This report supplements the documentation and commentary provided to Council for the workshop on 14 March 2008.

 

The Drafts; 2008/09 Budget, 2008/09 Revenue Policy and 2008/13 Forward Financial Plan need to be considered prior to adoption for public exhibition. The early consideration of these documents is required as they form part of the application for a Special Rate Variation and the need for this application to be with the Department of Local Government by the 31 March 2008.

 

Depending on the outcome of the workshop of the 14 March 2008, the documents will be adjusted to include variances agreed at the workshop and updated versions will be tabled at Council’s Works meeting of 19 March 2008. Council will also be discussing its draft Management Plan at the 19 March meeting. Exhibition of the draft Management Plan and associated documents will need to occur as early as possible for public submissions to be taken into account by the Department.

 

 

 

Recommendation:

 

1        That the draft budget for general activities for 2008/2009 as amended be adopted for public exhibition.

 

2        That Council applies for a special variation to general income of 2% over and above rate pegging in accordance with its roads and bridges restoration strategy.

 

3        That the draft budget for Water Supplies for 2008/2009 as amended be adopted for public exhibition.

 

4        That the draft budget for Sewerage Services for 2008/2009 as amended be adopted for public exhibition.

 

5        That the draft 2008/2013 Forward Financial Plan and draft 2008/2009 Revenue Policy as amended be adopted for public exhibition.

 

 

 

OPTIONS:

 

Not applicable

 

 

DISCUSSION:

 

Over the past 3 months the draft Management Plan and in particular the draft Budget have been examined by responsible officers and senior management with Council to workshop these documents on 14 March 2008.

 

The estimated budget result (Net Change in Working Capital) for general fund presented for the workshop was contingent on approval by the minister of an estimated 3% rate pegging increase and 2% special rate variation for the continuance of Council’s roads and bridges restoration strategy. The 2008/09 budget year would see $4m of the $5m in total loans under Council’s strategy to restore the service levels for rural roads, urban streets and the renewal of bridges.

 

As mentioned previously, the special rate variation of 2% is a critical factor of the budget and is important for ongoing asset management as rate pegging ensures that there is little capacity to fund works over and above maintenance.

 

As part of the budget process and in accordance with Section 405 of the Local Government Act 1993, Council must give public notice of the draft Management Plan which must be placed on exhibition for not less than 28 days, during which members of the public are entitled to make submissions. Also, Section 406 requires that Council must take these submissions into consideration before adopting the Management Plan.

 

Exhibition of the draft Management Plan and associated documents will need to occur as early as possible to enable the consideration of public submissions and provide advice to the Department of Local Government on public consultation.

 

Depending the outcome of the draft budget on 14 March, it would be constructive to ultilise the time allotted at the works meeting on the 19 March to discuss the draft Forward Financial Plan prior to adoption.

 

 

CONSULTATION:

 

There will be community consultation during public display of the Draft Management Plan.

 

 

SUSTAINABILITY ASSESSMENT:

 

The Management Plan documents Council’s strategy for future sustainability.

 

 

FINANCIAL IMPLICATIONS:

 

Refer to Budget and Forward Plan.

 

 

Attachments:

There are no attachments for this report

.  


Works Inspection Committee

19 March 2008

Director Environment & Planning's Report

ITEM 9.1      SF561              190308         Report to Works Committee by SGS Consultant's on the Rezoning of Land from 2(d) Residential (Tourist) to 3(a) General Business - NLEP Amendment 66 - Cooper Street, Macksville

 

AUTHOR/ENQUIRIES:     Grant Nelson, Strategic Planner; Greg Meyers, Director Environment and Planning

 

Summary:

 

In accordance with Council’s previous recommendation, SGS Economics and Planning were engaged to undertake an independent economic review of a proposal to develop a supermarket and four specialty shops in Macksville due to the broad differences between the support and opposing economic impacts. The consultant has completed its review and as agreed to in their brief, Mr Ross Larsen of SGS will make a presentation to Council at its Works meeting.

 

The purpose of the presentation is to outline and discuss the economic issues, and considerations identified by the consultants to assist in the preparation of the Section 68 Report relating to the proposed rezoning and the Section 79C report for the proposed Development Application and is prefaced with the following extract from the SGS Report:

 

The scope of this report is limited to economic and activity centre planning issues and as such has focused on the information in the above documents. Related planning and engineering issues including flooding, social impact, traffic, and acoustics have not been examined in this report. SGS recognises that in any determination of the rezoning and development application, the issues examined in this report will need to be considered in conjunction with other issues relating to the impact of the proposal.

 

 

Recommendation:

 

That the presentation and report by SGS Consultants relating to the economic impact of DLEP 66 and DA 2008/043 be received.

 

 

OPTIONS:

 

The consultants report is presented to Council for information purposes only, therefore there are no further options.

 

 

DISCUSSION:

 

At the Ordinary Council Meeting of 6 December 2007 it was resolved:

 

1      That Council consider the submissions lodged in relation to Development Application 2008/043 in conjunction with the submissions received regarding Draft LEP Amendment No 66.

 

2      That Council defer consideration of Draft LEP 66 to enable further advice to be received.

 

3      That Council engage an independent economist/planning consultancy to assess, consider and report on the submissions received relating to both Draft LEP 66 and Development Application 2008/043 with regard to the expected economic impact should the rezoning and development proceed at this time.

 

4      That Council advise the applicant and the objectors of Council’s decision to defer the matter and seek further advice.

 

5      That the Mayor and General Manager be provided with delegated authority to appoint the independent economist/planning consultancy.

 

In accordance with item 3 above SGS Consulting has completed the economic report in accordance with the following scope of works:

·              A review of the applications and strategic planning that have occurred in relation to the subject land;

·              Review and assessment of key elements of the supporting documentation for the rezoning and development applications (it is understood that the key issues of concern are economic need and impact, and the location of the proposal in relation to the existing town centre);

·              Review and assessment of submissions received by Council in relation to the proposed rezoning and development application;

·              Consideration of the Nambucca Valley Structure Plan, the draft Mid North Coast Regional Strategy, and identified draft Growth Areas;

·              Preparation of a report on the planning and economic impacts (positive and negative) of proceeding with the rezoning and any subsequent approval of the development application; and

·              Considering the positive and negative impacts of the proposed rezoning and development, provide independent recommendations for the consideration of Council in deciding the applications.

 

The documents reviewed in preparing this report have included:

·              Economic Impact and Benefits Appraisal of Proposed Shopping Centre in Macksville (Urban Economics, May 2005);

·              Structured Growth Management Plan for Nambucca Valley: Economic and Employment Lands Strategy (Hill PDA, December 2005);

·              Consideration of Issues Relating to Economic Impacts (Pitney Bowes MapInfo, November 2007);

·              Draft Mid North Coast Regional Strategy (Department of Planning, 2006);

·              Director Environment and Planning’s Reports dated 6 December 2007, 16 August 2007, 19 April 2007;

·              Application for Rezoning (ERM, March 2007);

·              Assessment of Need for Commercially Zoned 3(a) Land, Scotts Head NSW (Foresight, February 2005);

·              Commercial and Industrial Strategy (Resource Design and Management, September 1996 and last amended March 1997);

·              Draft Nambucca Shire Structure Plan (Sutherland and Koshy, July 2007);

·              Statement of Environmental Effects for Retail Development (ERM, August 2007); and

·              Submissions received by Nambucca Shire Council in relation to the development application for the subject site.

 

After consideration of all the available information and context of the proposed rezoning from an economic perspective the consultant has concluded the following:

 

In summary SGS considers that even considering the very high retail turnover impact associated with the proposed development it is considered that the Macksville community would likely benefit in the short to medium term from the development of a full line supermarket such as the subject proposal. However, SGS does not support the proposed development on the subject site due to likely adverse impacts this would have on the form and function of the centre. Specifically it is considered that a fragmented urban centre will encourage an inefficient pattern of land use, which in the longer term could have adverse economic and environmental impacts that outweigh any short to medium term benefits resulting from increased retail choice. These are impacts which are related to urban form and therefore SGS consider these concerns cannot be effectively addressed through marketing positioning or strategies. SGS considers that development of a retail anchor on the subject site will effectively fragment the Macksville centre, resulting in adverse economic impacts on the existing CBD, and discouragement of identified positive opportunities for consolidation and redevelopment of the existing CBD.

 

A copy of the report prepared by the consultant will be distributed at the Works Committee Meeting.

 

CONSIDERATION OF REZONING AND DEVELOPMENT APPLICATION

 

Staff will now proceed to prepare the Section 68 Report for the rezoning and undertake the Section 79C Assessment for the development application for presentation to the Council Works Committee and Council Meeting on 16 and 17 April 2008, respectively.

 

 

CONSULTATION:

 

Council’s Manager Planning and Director Environment and Planning have been consulted in the preparation of this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

NIL

 

Social

 

The information prepared by the consultant proposes objective recommendations to ensure that appropriate social outcomes are achieved for Macksville.

 

Economic

 

The information prepared by the consultant proposes objective recommendations to ensure that appropriate economic outcomes are achieved for Macksville.

 

Risk

 

Through the assessment process, the economic Issues along with all other issues must be considered. The findings of SGS suggest that based solely on economic grounds there is likely to be negative impacts on the established CBD area of Macksville.

 

Provided Council continues with due diligence relating to the procedural assessment and consideration as required under Section 68  and 79C respectively of the Environmental Planning and Assessment Act, for the rezoning proposal and development application, it is unlikely that there are any grounds for either the proponent or objectors to challenge Council’s decisions on the rezoning proposal and/or determination of the development application.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No impact on the current budget or future budgets.

 

Source of fund and any variance to working funds

 

The funds required for the Consultants has come from and within the Strategic Planning Consultant budget in the 2007/08 budget allocation.

 

Attachments:

There are no attachments for this report.

 


Works Inspection Committee

19 March 2008

Director Environment & Planning's Report

ITEM 9.2      SF1031            190308         Report on Review of Council Policies - Environment and Planning Department

 

AUTHOR/ENQUIRIES:     Barbara Sadler, Executive Assistant

 

Summary:

 

The review of Council Policies has identified that a number of Policies associated with Council’s Environment and Planning Department are no longer relevant as they have been consumed in subsequent Development Control Plans, changes to Legislation or other Council Policies.

 

The Policies to be deleted are identified in the attached table with explanation and the relevant DCP’s or Legislation which supersede them or the reason for their deletion.

 

 

Recommendation:

 

1          That Council delete the Policies identified below as they are now superseded by subsequent Development Control Plans adopted by Council or consumed in recently introduced Legislation.

 

Policies to be deleted:

 

¨        Building - Building Approval - Early Release

¨        Domestic Rainwater Tanks Installation

¨        Approvals - Activities per Table to Section 68

¨        Contributions - Deferral for Dwelling-Houses

¨        Building Line Setbacks

¨        Building Regulation Amendment Bill 1989

¨        Criteria for determining Building Applications

 

2        That Council review the Policies identified below and modify where necessary.

 

Policies to be reviewed/modified:

 

¨        Home Modification and Maintenance

¨        Development Approval (Dwelling) - Early Release (Associated with a Subdivision)

¨        Temporary Occupation of Residential Sites

¨        Building Certificates

¨        Building Over Sewer Mains

¨        Domestic Rainwater Tanks - Water Charges

 

 

OPTIONS:

 

Council may choose to keep some or all of the identified Policies. Should this be the case, Council should be aware that it will have conflicting Policies within Council and with Legislation which could ultimately lead to challenges and conflict.

 

 

DISCUSSION:

 

In conjunction with the comprehensive review of Policies and Delegations a number of Council Policies have been identified that are now obsolete as they have been consumed in subsequent Development Control Plans or Policies or are now over ridden by new Legislation.

 

The attached Table identifies the Policies to be deleted, an explanation as to where and how they are consumed or included in other documents/Legislation.

 

 

CONSULTATION:

 

The General Manager, other Directors and the Managers of Planning and Health and Building have all been consulted on this matter.

 

 

SUSTAINABILITY:

 

Environmental

 

There are no environmental impacts with the deletion of the identified Policies as they exist or are consumed in other Council Policies, Development Control Plans or over ridden by Legislation.

 

Social

 

There are no social issues with the deletion of the identified Policies as they exist or are consumed in other Council Policies, Development Control Plans or over ridden by Legislation.

 

Economic

 

There are no economic impacts with the deletion of the identified Policies as they exist or are consumed in other Council Policies, Development Control Plans or over ridden by Legislation.

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

By deleting these existing policies it will ensure that Council’s risk is minimised under professional indemnity as it will not have conflicting policies.

 

Source of fund and any variance to working funds

 

There are no impacts on Council funds.

 


 

POLICY

EXPLANATION

WHERE/HOW REPLACED

Building Approval Early Release

This policy dealt with Building Applications which were required to be submitted following approval of a development application for a dwelling

To be DELETED

The EP&A Act revision of how to deal with development applications and building applications came into effect from 1 July 1998 where the need for building applications was deleted from the legislation.

Building Policy 6.1 (B3) – Domestic Rainwater Tanks Installation

This Policy deals with the installation of rain water tanks in residential areas of the Shire

To be DELETED

DCP 10 Exempt and Complying Development provides for the installation of water storage tanks under the following heading:

Water Storage Tanks

·      At or above ground level on properties zoned Residential or Village under the NLEP

Approvals - Activities per Table to Section 68

To be DELETED

The delegations outlined in the Policy are delegations afforded to the General Manager separately

Contributions - Deferral - Dwelling-Houses

To be DELETED

This Policy was superseded on 19 October 2006 as per the following resolution. Hence this Environmental Services policy can be deleted.

RESOLVED:          (Waller/Ballangarry)

That Council adopts the draft Policy for Payments of Section 94 and Section 64 Contributions.

Building Line Setbacks

To be DELETED

This has now been superseded by Council’s Development Control Plan - Building Line Setbacks

Building Regulation Amendment Bill 1989

To be DELETED

Overridden by subsequent legislation.

The EP&A Act now requires certification for Building Surveyors undertaking private consultation/certification work

Criteria For Determining Building Applications

To be DELETED

The EP&A Act revision of how to deal with development applications and building applications came into effect from 1 July 1998 where the need for building applications was deleted from the legislation

Home Modification and Maintenance

To be Reviewed

No changes recommended

Development Approval (Dwelling - Early Release (Associated with a Subdivision)

Requires MODIFICATION

Wording added to include a Construction Certificate

Temporary Occupation of Residential Sites

Requires MODIFICATION

There is a requirement for a bond to ensure any temporary structure is removed or made uninhabitable (see shaded wording) and wording added to include a Construction Certificate or Complying Development Certificate

Building Certificates

To be Reviewed

No changes recommended


 

POLICY

EXPLANATION

WHERE/HOW REPLACED

Building Over Sewer Mains

To be Reviewed

No changes recommended - the responsible department should be Engineering Services

Domestic Rainwater Tanks - Water Charges

Requires MODIFICATION

This should not be under Environment and Planning but under Corporate Services as Environment and Planning deal only with rebates and not Council water charges

 


 


 

 

 

 

NAMBUCCA SHIRE COUNCIL

POLICY

BUILDING APPROVAL

EARLY RELEASE

 

 

 

Function:  ENVIRONMENT AND PLANNING

 

 

Adopted: 2 MAY 1996 (010)

Last reviewed: 

 

 

1.0     Policy objective

2.0     Related legislation

3.0     Definitions

4.0     Policy statement

 

That the following criteria be satisfied before granting of building consent prior to release of linen plan:

 

1        Subdivision consent granted.

 

2        Development consent for dwelling granted (where required).

 

3        Approval of complete engineering plans and works covering:

 

¨         geotechnical advice/lot classification, where required

¨         road and drainage design

¨         formation of design levels for road

¨         identification of appropriate access to building site

¨         lot levels, certified as detailed in engineering plans

¨         lot staking

 

4        Advice from servicing authorities that:

 

¨         services can be provided subject to satisfactory arrangements made and contributions paid (including electricity/Telecom)

¨         there is no objection to issuing the building approval.

 

5        Satisfactory assessment of the building application.

 

In addition, a security bond of $6,000 per dwelling will need to be submitted prior to release of building approval.  Council's policy will only apply to developers who are:

 

1        both subdividers and builders of dwellings; or

2        subdividers who enter into an arrangement with one (1) or at most two (2) builders for the construction of houses; or

3        organising a display village.

 

Note:  Not to include individual(s) who buy off the plan and wish to arrange their owner builder for house construction.

 


 

BUILDING

POLICY NO 6.1                                          (B3)

 

POLICY TITLE                                            DOMESTIC RAINWATER TANKS

                                                                  INSTALLATION

 

DEPARTMENT RESPONSIBLE                    ENVIRONMENT AND COMMUNITY PLANNING

 

ADOPTED    2 MAY 1996

 

MINUTES NO:                                            (010)

 

DATE OF LAST REVIEW

 

POLICY STATEMENT

 

That the following be adopted in respect of installation of domestic rainwater tanks in residential areas:

 

1        This policy shall apply to all areas where reticulated public water supply is available.

 

2        The water tank, associated drainage, plumbing and supporting structures are to be of suitable appearance, design and location, compatible with the immediate and surrounding environment. Site location is not to affect the amenity of any adjoining property.

 

3        Overflow from any tank is to be piped directly into an approved stormwater system.

 

4        Plumbing from the tank is to be kept separate from the reticulated water supply system. Taps associated with the tank are to be clearly marked, indicating the source of the water.

 

5        The water tank inlet is to be screened to prevent entry of any foreign animal matter into the water tank and to preclude or discourage the breeding of mosquitoes.

 

6        The design of any above-ground water tank support structure is to be in accordance with the requirements of a qualified practicing Structural Engineer.

 

7        An application is to be lodged detailing the size, location and appearance of any proposed rainwater tank to be installed in a domestic situation. The installation of a rainwater tank that has its highest point 1.8 metres or less above the natural ground level, at the location of the tank does not require application or approval for installation.

 

8        A Building Application is to be lodged detailing the design and construction of all elevated framework tank stands.

 

9        Domestic rainwater tanks with heights of less than 1.8 metres above natural ground level and underground tanks with a capacity of no greater than 10,000 litres are exempted from required approvals. Rainwater diverters are to be installed in the roofwater drainage system to protect the tank from the first flush of roofwater.


 

STAFF DELEGATIONS NO                 1.1     (S40/9)

 

TITLE                                                               APPROVALS - ACTIVITIES PER

                                                                        TABLE TO SECTION 68

 

DEPARTMENT RESPONSIBLE                          GENERAL MANAGER

 

ADOPTED                                                         6 JUNE 1996

 

MINUTES NO:                                                   (010)

 

DATE OF LAST REVIEW                                   30 MAY 2000 (016)

 

 

DELEGATION OBJECTIVE

 

REFERENCE:                                       Section 68, Local Government Act 1993

                                                            Sections 626 and 627, Local Government Act 1993

 

 

STATEMENT

 

 

That authority be delegated to the General Manager to issue approvals for activities detailed in the Table to Section 68 of the Local Government Act 1993, where such activities are not contained or part of a development application.

 

 

That authority be delegated to the General Manager to take action against persons offending the provisions of Section 68, such action to be taken in accordance with the provisions of Sections 626 and 627 of the Act

 

That appropriate registers be established for approvals, apart from existing registers for development applications and building applications, with approvals reported to Council from time to time.

 

 

 

HISTORY

 

Chapter 7 - Part 1 Approvals - Division 1 addresses what activities require approval.

 

Section 68(1) provides that a person may carry out an activity specified in the following Table only with the prior approval of Council, except in so far as this Act, regulations or a local policy adopted by Council under Part 3 allows the activity to be carried out without approval.

 


 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

 

CONTRIBUTIONS—DEFERRAL—DWELLING HOUSES

 

 

 

Responsibility:  CORPORATE SERVICES

 

 

Adopted: 7 November 1996 (007)    

Last reviewed by Council:

Last reviewed by General Manager: 

 

 

 

1.0     Policy objective

 

2.0     Related legislation

 

3.0       Definitions

 

4.0     Policy statement

 

1        That Council agree to deferral of contributions upon a written request being made to Council by the applicant and the applicant agreeing to the following terms:

 

·        Payment to be spread over three (3) years from the date of building approval, being three (3) equal payments. First payment immediately with the other two payments being paid over the next two years.

 

·        Applicant to enter into an Agreement and Caveat with Council. The Agreement and Caveat shall be drawn up by Council's Solicitors and applicant shall be responsible for all fees incurred in the execution of the documents.

 

·        Deferred amounts to be subject to the bank overdraft interest rate as applies to Council.

 

Note: Caveat is required to be placed on title to ensure Council's interests are safeguarded should the dwelling house be sold prior to final instalment payment being made.

 

2        That the General Manager be given delegation of Council to approve an applicant's request for payment in accordance with the above terms.

 

4.1     History

 

15.09.88

 

Council at its meeting on 18 August 1988 resolved that the Chief Town Planner report on Council's current policy concerning the deferral of developers contributions under the provisions of Section 94, Environmental Planning and Assessment Act and the problems involved in administering the same.

 

Council's current policy statement regarding deferment of contributions is as follows:


2

 

CONTRIBUTIONS - DEFERRAL

 

Council at its meeting of 15 October 1987 resolved as a matter of policy to discontinue current practices allowing deferment of contributions.

 

All outstanding monies required of development consent notices shall be paid on lodgement of the final survey plan in respect of subdivisions and on lodgement of the building application in respect of developments.

 

Council's resolution followed the consideration of reports from the Chief Town Planner dated 21 January 1986 and 15 October 1986. The report of 21 January 1986 stated deferred payments during the period 1984/'85 amounted to $75,900 or 33% of total contributions received during the period.

 

The following two problems were highlighted by the Shire Engineer in his report:

 

"Of concern must be, however, Council's indefinite deferral of rural roads improvement contributions.

 

Two (2) problems have emerged from the policy. The first is that it has to date effectively reduced needed improvements on rural roads by $75,900. The second is that inflation will ensure that the contribution is so eroded that no worthwhile work will be practicable.

 

This could in turn lead to criticism of Council's policy of contributions in that its target of road improvements will not be met. This would be unfortunate as it appears to be the only way of overcoming rural roads needs in the foreseeable future."

 

The deferral of contributions is now no longer permitted by Council. There have been some instances where Council has however, allowed time payment of contributions in respect of rural dwellings.

 

In addition to the instalments the applicant is required to enter into a legal agreement with Council to ensure the necessary payments are made. The applicant is responsible for meeting legal costs.

 

The disadvantages with any deferral scheme are:

i         Additional unnecessary workloads (preparation and sending of accounts).

ii        Council becoming a debt collecting agency.

iii       Works program delayed because of expected funds tied up in deferral arrangements.

iv        Need for expensive legal documents (additional cost to be paid by applicant).

v        Further legal expenses involved in debt recovery.

vi        Deferred monies are unsecured.

 

Should Council desire to continue allowing deferred payment of contributions by instalments for dwelling houses the above procedures should be adopted. (Instalments schemes should not however extend to other types of development).

 

Council to determine as to whether instalment payments for dwelling houses should continue.


 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

POLICY

BUILDING LINE SETBACK

 

 

 

Function:  ENVIRONMENT AND PLANNING

 

 

Adopted: 2 MAY 1996 (010)

Last reviewed: 

 

 

 

1.0     Policy objective

 

2.0     Related legislation

 

3.0       Definitions

 

4.0     Policy statement

 

That the following policy for building line setbacks in residential areas be adopted in accordance with the requirements of the Local Government Act 1993:

 

(setbackpol /WPB)

1        This policy applies to all buildings in residential areas.

 

2        The minimum front building line for "in fill" developments in established areas is 4.6 metres.

 

3        The minimum front building line for new residential areas is 6 metres.

 

4        The minimum front building line setback for Lots 158 to 189, Vista Way and Panorama Parade, Scotts Head is 2 metres.

 

5        Council will consider reductions to the 4.6 and 6 metre setbacks for dual occupancy and integrated housing depending on individual merits.

 

6        Side building line setbacks shall be maintained in accordance with the Building Code of Australia.

 

7        The setback distances shall be calculated from the nearest point of the building, in a straight line to the boundary.

 

8        Where an allotment has more than one road frontage, the setback shall be calculated from the boundary with the narrowest frontage.

 

9        An application may be made to Council by or on behalf of the owner of the land for approval to erect a building without regard to the building line.

 

10      The application shall:

 

a        be in writing;

 

b        contain, or be accompanied by, a plan showing:

i         the     floor plan and the front and side elevations of the proposed building;

 

ii        the dimensions of the proposed building;  and

 

iii       the location of the proposed building in relation to the public road to which the building line relates.

 

c        be accompanied by the prescribed fee.

 

11      Adjoining potentially affected land owners shall be notified in conjunction with a building application or in accordance with Chapter 7, Division 4 of the Local Government Act 1993.

 

12      Potentially affected landowners may, not later than the date specified in the notice, lodge with Council an objection to the application.

 

13      Every such objection shall be in writing and shall specify the grounds of objection.

 

14      Applications to vary building line shall be considered under Council's existing policy for "Criteria for Determining Building Applications".

 

15      Delegated authority be given to the General Manager to approve building line variations where Council receives no objections.

 

16      Applications for variation to the building line in which objections are received shall be submitted to Council for determination.

 

4.1     History

 

In accordance with Section 160 of the Local Government Act 1993, the draft policy was exhibited for public comment in 1994.  The draft policy was advertised and made available for perusal at Council's Chambers and the two Public Libraries.  Whilst there were some enquiries regarding the policy, Council received no submissions.  Council adopted the policy on 4 August 1994.

 

 


 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

POLICY

BUILDING REGULATION AMENDMENT BILL 1989

 

 

 

Function:  ENVIRONMENT AND PLANNING

 

 

Adopted:       2 MAY 1996 (010)

Last reviewed: 

 

 

 

1.0     Policy objective

 

2.0     Related legislation

 

3.0       Definitions

 

4.0     Policy statement

 

Health and Building Surveyors - Private Consultants

 

That Council utilise its Health and Building Surveyors as private consultants if the impending changes to the building application and certificate system become accepted by the Building and public.

 

4.1     History

 

A Bill has been passed through Parliament which intends to alter the present method of building approval and inspections processed by Local Government. The aim of the Bill apparently is to attempt to privatise Local Government building control and it appears that Council's building control functions will be reduced regarding statutory requirements as it will be pushed towards private consultants.

 

If the new provisions of the Bill eventually become practical and accepted by the building industry, consumers and the public, there would be an opportunity for Council to act in a private capacity by engaging in consultation work both within this Shire and adjoining areas.

 


 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

POLICY

BUILDING

CRITERIA FOR DETERMINING BUILDING APPLICATIONS

 

 

 

Function:  ENVIRONMENT AND PLANNING

 

 

Adopted: 2 MAY 1996 (010)

Last reviewed: 

 

 

 

1.0     Policy objective

 

2.0     Related legislation

 

Chapter 7, Local Government Act 1993

3.0       Definitions

 

4.0     Policy statement

 

That the criteria for determining building applications as detailed below be adopted in accordance with Part 3 of the Local Government Act 1993.

 

Criteria for Determining Building Applications

 

(Chapter 7, Local Government Act 1993)

 

1        In accordance with Section 158 of the Local Government Act 1993, this policy shall apply to every building application received by Council.

 

2        The following matters are to be taken into consideration in determining an application for approval to erect a building:-

 

a        drainage, ventilation, lighting and healthiness of the building;

b        design, materials, stability, building line and height;

c        size, height and lighting of rooms;

d        height of floor levels in relation to levels of road;

e        size, height and materials of party walls between buildings;

f         the  proportion of the site to be covered by the building and the provision of open space and light areas;

g        the  position of the building or any out building or office in relation to other buildings or to the boundaries of the site;

h        the provision of storage for water for domestic purposes;

i         means of access generally and particularly the means of access for purpose of removal of human waste and other waste;

j         whether a public place may be obstructed or rendered inconvenient if the approval is given;


 

2        (continued)

 

k        height, materials, stability, design and position of fences (if any)  to be erected on or on the boundaries of the allotment on which the building is to be erected;

l         whether the site is subject to flooding or tidal inundation;

m      whether the site is or probably will be subject to subsidence or slip;

n        whether the erection of a building adversely affects the drainage of adjoining sites;

o        whether the use of the building is likely to cause offensive noise within the meaning of the Noise Control Act 1975;

p        the likely affect of the building on other land and buildings;

q        if  the land is not or will not be connected to a public sewerage system, whether the site is suitable for satisfactory disposal of effluent from, and an adequate water supply is or can be made available for, a septic tank, or if not, a septic closet or, if not another means of disposal of human waste.

r        the type of construction required so that:-

i         the adjoining property buildings are protected against fire; and

ii        the stability of the building being maintained in the case of  fire,  for a period of at least sufficient for the occupants  to escape and ensure the safety of the fire fighters;  and

iii       there  will be little risk of collapse onto adjoining properties.

s        the design of a building to provide adequate means of escape in the case of fire or other emergency from all parts of the building to a place of safety;

t         the  design of the building so as to provide access to people with disabilities and amenities for those people;

u        the provision of adequate fire fighting services, emergency  lighting, exit signs and warning systems in all buildings;

v        provision of internal and external access to the building site;

w       the structural adequacy of buildings generally;

x        the provision of accommodation for loading or unloading of  vehicles;

y        compliance of the provisions of the Clean Air Act and Regulations;

z        whether the use of the building is likely to cause pollution of any  waters, within the meaning of the Clean Waters Act 1970;

aa      whether any trees on the site should be preserved.

 

 

HISTORY

 

Council at its meeting on 5 August 1993 adopted a draft policy for the Criteria for Determining Building Applications under Chapter 7 of the Local Government Act.  In accordance with Part 3 of the Local Government Act, 1993 the draft policy has been advertised and in the process of advertising, a copy was forwarded to every resident builder within the Nambucca Council area.

 

Council received no submissions on the proposed policy.

 


 

BUILDING

POLICY NO 15                                           (B3)

 

POLICY TITLE                                            HOME MODIFICATION AND MAINTENANCE

 

DEPARTMENT RESPONSIBLE                    ENVIRONMENT AND COMMUNITY PLANNING

 

ADOPTED    19 DECEMBER 1996

 

MINUTES NO:                                            (056)

 

DATE OF LAST REVIEW                           

 

POLICY STATEMENT

 

That Development Application be required (either by the owner of the property or the Department of Housing) where structural alterations are being performed to the building if the work is not identified as Exempt or Complying Development under the provisions of DCP 10 - Exempt Complying Development.

 

That the Development Application fee be waived for applications submitted under the Home Modification and Maintenance Services Program.

 

HISTORY

 

03.09.92

 

The Local Government Circular provides advice and offers an opinion on submission of building applications for alterations to Department of Housing premises under the Home Modification and Maintenance Service Program.

 

The Program has a budget of $7.3 million and is designed to assist the aged, those with disabilities and their carers.

 

The Department of Housing has approached the Associations for assistance in having councils adopt a standard approach to those projects carried out by the Department where building approval may be required. These normally involve structural alterations to install an elevator for a person with a disability, widen doorways or alter bathroom/toilet facilities.

 

Under normal circumstances, the Department of Housing is exempted from submitting building applications by virtue of it being the Crown. Council does not normally ask for a building application for internal cosmetic work or any internal fitting out which does not require any structural alterations.

 

It is advised that the works normally carried out in these instances would attract a building fee of between $25.00 and $40.00 and the Associations' position is that the waiving of building application fees is a policy decision for determination by individual councils. Waiving of the fee may be regarded as Council's contribution to providing a local benefit by taking less out of the Program.

 

The Associations' recommendation to Council is that they consider the following formal policy in dealing with applications from the Department of Housing under the Home Modification and Maintenance Service Program.


 

BUILDING

POLICY NO                                                   1       (B3)

 

POLICY TITLE                                               DEVELOPMENT CONSENT AND CONSTRUCTION CERTIFICATE (DWELLING)- EARLY RELEASE (ASSOCIATED WITH SUBDIVISION)

 

DEPARTMENT RESPONSIBLE                       ENVIRONMENT AND COMMUNITY PLANNING

 

ADOPTED                                                     2 MAY 1996

 

MINUTES NO:                                               (010)

 

DATE OF LAST REVIEW

 

POLICY STATEMENT

 

That the following criteria be satisfied before granting Development Consent and Construction Certificate, prior to release of linen plan:

 

1        Subdivision consent granted.

 

2        Approval of complete engineering plans and works covering:

 

¨         geotechnical advice/lot classification, where required

¨         road and drainage design

¨         formation of design levels for road

¨         identification of appropriate access to building site

¨         lot levels, certified as detailed in engineering plans

¨         lot staking

 

3        Advice from servicing authorities that:

 

¨         services can be provided subject to satisfactory arrangements made and contributions paid (including electricity/Telstra)

¨         there is no objection to issuing the Development Consent for a dwelling approval

 

4        Satisfactory assessment of the Development Application

 

5        That the early release relate only to one dwelling in the development

 

In addition, a security bond of $6,000 will need to be submitted prior to release of Development Consent. Council's policy will only apply to developers who are:

 

1        both subdividers and builders of dwellings; or

 

2        subdividers who enter into an arrangement with one (1) builder for the construction of the dwelling; or

 

3        organising a display village.

 

Note: Not to include individual(s) who buy off the plan and wish to arrange their owner builder for house construction.


 

BUILDING

POLICY NO 12                                           (B3)

 

POLICY TITLE                                            TEMPORARY OCCUPATION OF RESIDENTIAL SITES

 

DEPARTMENT RESPONSIBLE                    ENVIRONMENT AND COMMUNITY PLANNING

 

ADOPTED    6 JUNE 1996

 

MINUTES NO:                                            (013)

 

DATE OF LAST REVIEW

 

POLICY STATEMENT

 

That temporary occupation of a site whilst the dwelling is being construction be permitted provided:

 

1        A Development Application, Construction Certificate or Complying Development Certificate for the construction of a dwelling being submitted and approved by Council.

 

2        The period of occupation is not to exceed six (6) months.

 

3        If the six month period is insufficient to complete the dwelling, an application for an extension of occupation is to be submitted to Council for further consideration and approval of the extension be dependant upon progress made on the main construction during the first six month period.

 

4        Toilet, washing and bathing facilities are to be provided in the temporary accommodation to the satisfaction of the Director Environment and Community Planning.

 

5        Any structure used for temporary occupation is to be rendered uninhabitable or removed from the site upon completion of the main dwelling.

 

6        That delegated authority be given to the General Manager to deal with applications for temporary site occupation whilst a dwelling is being constructed.

 

7        A refundable bond being lodged with Council (in accordance with Council’s adopted fees and charges) to ensure that the temporary structure is removed or made uninhabitable upon completion.


 

BUILDING

POLICY NO 14                                           (B3)

 

POLICY TITLE                                            BUILDING CERTIFICATE

 

DEPARTMENT RESPONSIBLE                    ENVIRONMENT AND COMMUNITY PLANNING

 

ADOPTED    5 SEPTEMBER 1996

 

MINUTES NO:                                            (137)

 

DATE OF LAST REVIEW

 

POLICY STATEMENT

 

That Council as a matter of policy, where Building Certificate applications are received for buildings that encroach on adjoining land, Council advise the affected property owners of Council's position and their avenues for rectification of the situation.

 

HISTORY

 

The problems that have arisen with the Building Certificate Application detailed in Item 3 (of a report submitted to Council on 5 September 1996) may arise even after the change in legislation. The legislation will only cover buildings that required an approval. Council should establish a policy to cover buildings erected prior to July 1993, until the legislation is changed and for buildings that did not require approval.

 


 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

POLICY

BUILDING OVER SEWER MAINS

 

 

 

Function:  ENVIRONMENT AND PLANNING

 

 

Adopted: 2 MAY 1996 (010)

Last reviewed: 

 

 

 

1.0     Policy objective

 

2.0     Related legislation

 

3.0       Definitions

 

4.0     Policy statement

 

That Council generally prohibits the construction of buildings over sewerage mains, both dedicated and undedicated and where no alternative exists then each individual application to build over a sewer main be submitted to Council for consideration on its merits.

 

 


 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

POLICY

BUILDING

DOMESTIC RAINWATER TANKS

WATER CHARGES

 

 

 

Function:  ENVIRONMENT AND PLANNING

 

 

Adopted: 2 MAY 1996 (010)

Last reviewed: 

 

 

 

1.0     Policy objective

 

2.0     Related legislation

 

3.0       Definitions

 

4.0     Policy statement

 

That properties that make application for domestic rainwater tanks still be subject to a water rate or base water charge.

 

 

Attachments:

There are no attachments for this report.

  


Works Inspection Committee

19 March 2008

Director of Engineering Services Report

ITEM 10.1    SF265         190308         Policy Review - Roadside Maintenance

 

AUTHOR/ENQUIRIES:     Bruce Redman, Director Engineering Services          

 

6Summary:

 

The policy on roadside maintenance was adopted on 7 December 2006.  The policy at the time represented an amalgamation of urban and rural policies relating to mowing and herbicide use.

 

No change is suggested.

 

 

Recommendation:

 

That Council adopt the reviewed policy on Roadside Maintenance.

 

 

 

OPTIONS:

 

·     Retain existing policy.

 

·     Alter policy.

 

 

DISCUSSION:

 

Council adopted this policy on 7 December 2006 and it remains relevant.

 

 

CONSULTATION:

 

Nil.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment—The policy includes herbicide use but that must comply with the Pesticide Notification Plan.

 

 

Social—No change.

 

Economic—No change.

 

Risk—No Change

 

 

FINANCIAL IMPLICATIONS:

 

No additional funding sought.

 

 

Attachments:

1View

Roadside Maintenance - Policy Review February 2008

3 Pages

 

 


Works Inspection Committee - 19 March 2008

Policy Review - Roadside Maintenance

Attachment 1

Roadside Maintenance - Policy Review February 2008

 

 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

 POLICY

ROADSIDE MAINTENANCE

 

 

 

Function:  ENGINEERING SERVICES

 

 

Adopted: 7 December 2006 

Last reviewed: 2008 

 

 

 

1.0     Policy objective

 

To set in place a range of work practices that determines Councils acceptable level of roadside maintenance activities.

 

2.0     Related legislation

3.0       Definitions

4.0     Policy statement

 

URBAN

 

4.1     Mowing of Footpath Verges

 

·      Council will only mow footpath verges on a regular basis under the following conditions:

 

·      the footpath is an integral part of an adjacent park or reserve.

 

·      the footpath is the frontage for Council owned land for which Council provides mowing (eg Council’s Administrative Centre).

 

·      Council will only mow footpath verges on a needs basis if road and pedestrian safety is an issue where a sight restriction has been created at an urban intersection by vegetation growth.

 

4.2        Use of Herbicides

 

·      Councils pesticide notification plan applies.

 

·      The use of herbicides must comply with the label instructions.

 

·      Weed control using herbicide can be carried out on the main arterial roads into the towns eg Mann Street, to control growth in gutters, footpaths, median strips, fencing and guardrail as required.

 

·      Weed control using herbicide can be carried out in the commercial areas of towns and villages to control growth in pavers, footpaths, against buildings, around electricity poles and landscaping as required.

 

·      Weed control using herbicide can be carried out in recreation areas including beaches, parks and reserves to control growth and to create efficient maintenance as required.  Such work can include grass control around bench seating, shelters, drains, fencing, playgrounds and the like

 

RURAL

 

4.3        Mowing of Rural Roadsides

 

·      The road shoulder of bitumen sealed roads is to be mown by a tractor by a tractor/slasher combination where the terrain permits.

 

      Mowing is to be restricted to the immediate shoulder adjacent to the bitumen edge.  The typical width of mowing will be 1.0 – 2.0 metres in width.  Council does not require mowing of the road reserve to the fenced boundary at level areas or over the top of cuttings.

 

      The following exceptions will apply:

 

      Intersections            Mow area to ensure adequate sight distance for motorists.

                                      Reason – Road Safety

 

      Public Halls             Mow the frontage of halls and parking areas.

                                      Reason – Maintenance of Public Facilities

 

      Stockpiles                         Mow around gravel stockpiles

                                      Reason – To reduce fire hazard and weed growth

     

      The main arterial roads are to be mown 2 to 3 times a year with lesser roads mown 1 to 2 times a year.

 

·      The mowing of steep batters and around structures such as bridges, behind guardrails is to be undertaken by a “slope” mower on both sealed and unsealed roads.

 

      This type of mowing is undertaken for the following reasons:-

 

·      To ensure adequate sight distance for motorists on bends and narrow roads.

·      To provide adequate clearance from the road pavement to roadside vegetation for vehicles.

·      To remove the debri of herbicide treated weeds such as lantana.

·      To retain adequate sight distance at structures such as bridges.

 

      This is a rolling program that addresses identified problem areas but with the aim of working through all roads over time.

 

4.4     Use of Herbicides

 

·      Council’s pesticide notification plan applies

 

·      The use of herbicides must comply with the label instructions.

 

·      Weed control using herbicide can be used to control vegetation growth for a width of 1.0 metres against the edge of the bitumen should this be necessary to assist the mowing program.

 

·      Weed control using herbicide can be used to control dense vegetation such as lantana where it is deemed not practical to mow.

 

·      Gravel roads can be subject to encroachment on the edges from vegetation growth.  This does not apply to all roads but where such vegetation is growing in the watertable, on road shoulders and in gravel windows generally within 1.5 metres of the road edge it will be sprayed with herbicide if required in advance of grading and gravel maintenance and contamination of the road making material and improving the efficient operations of the equipment.

 

·      The control of roadside vegetation on road reserves will at times require the removal of earth, trees and other vegetation by using earthmoving equipment such as excavators.

 

5.0        History

 

            This policy replaced the following policies:-

·      Policy No 1 (S22) – Mowing of Urban Footpath Verges.

·      Policy No 6 (R10) – Road Shoulder Herbicide Use

This policy defines the scope of works for:-

·      Contract 5446 – Roadside Mowing.

---oo0oo---

 


Works Inspection Committee

19 March 2008

Director of Engineering Services Report

ITEM 10.2    SF880              190308         Headland Museum - Completion of Extensions

 

AUTHOR/ENQUIRIES:     Bruce Redman, Director Engineering Services

 

Summary:

 

The Nambucca District Historical Society has completed the extensions to the Headland Museum.

 

The Society has invited Council to inspect the work over a morning tea.

 

 

Recommendation:

 

That Council congratulate the Nambucca District Historical Society on the success of the project.

 

 

OPTIONS:

 

Nil.

 

DISCUSSION:

 

The Museum has been upgraded by the addition of a two story section that included an internal stairwell to link the upstairs and downstairs areas.

 

The volunteers have expanded and upgraded the displays as part of the project as well as internal linings, painting and cleaning.

 

CONSULTATION:

 

With Museum.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No impact.

 

Social

 

Recording and storage of the community's past.

 

Economic

 

The Museum raises funds to assist in future works.

 

Risk

 

The Museum's operation relies on volunteers.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The current budget provides the $44,500 required for the work.

 

Recurring maintenance costs for the extended building will occur.  The old section of the building requires repainting.

 

Source of fund and any variance to working funds

 

Premier's Department Grant       $25,000 (ex GST)

Historical Society                          4,000

Council loan (to be repaid)            15,500

 

Total                                         $44,500

 

Attachments:

There are no attachments for this report.

 


Works Inspection Committee

19 March 2008

Director of Engineering Services Report

ITEM 10.3    SF436              190308         Works Depot - Environment Compliance Progress

 

AUTHOR/ENQUIRIES:     Noel Chapman, Manager Civil Works

 

Summary:

 

This report summarises the current status of targets identified in the 1997 Jelliffe document titled Environmental Management System Manual—Macksville River Street Works Depot.

 

 

Recommendation:

 

That the report be noted.

 

 

OPTIONS:

 

None.

 

DISCUSSION:

 

The following table lists the items identified by Jelliffe as targets derived from the Environmental Audit:

 

AUDIT FINDING & ACTION

TARGET

RESPONSIBILITY & COMMENT

Cease the practise of burning onsite unless no disposal alternative is available

April 1997

All Staff

No burning undertaken

 

The drain beside the kerosene tank appears to need cleaning

May 1997

Kero tank removed

A general clean up of litter in drains is required

April 1997 and every three months

 

The bluey truck wash drum needs a drip tray

April 1997

Removed to workshop

Drip trays required under active oil drums

April 1997

Drums now in a bunded area

Dedicated storage areas should be constructed for the major hazardous materials stored at the depot.  Where storage involves flammable and combustible liquids, AS 1940 should be consulted.  For hazardous liquids such as drums of copper wood preservative the storage area should be bunded to contain the capacity of at lease 25% of the total volume of the containers stored or 110% of the largest container with a minimum freeboard of 150 mm (which ever is the greatest).                  

June 1998

No cooper preservative held .

2 X 205 litre ULP drums held in bunded fuel shed

A plan should be prepared showing the storage locations.  The store person should maintain a record of all dangerous goods handled through the depot.  The record should include the movement, storage and usage of all dangerous goods handled through the depot.

June 1997

In accordance with Dangerous Goods Licence

Two drums of an unlabelled corrosive liquid were identified in the store.  The contents of these drums should be identified, the drums labelled and the contents (or drums) disposed of appropriately.

April 1997

Disposed of.

It is recommended that a quality assurance scheme be implemented at the depot

1997-98

Not done.

Diesel tank standpipe shows evidence of overfilling.  This could lead to soil contamination.  A system of collection and containment is required for the diesel filling area.

December 1997

Not done.

Spillage in the bowser area may presently enter the stormwater system unimpeded.  A method of interception containment should be implemented.

December 1997

Pollutant trap installed at depot boundary

Carry out leak testing on all underground fuel tanks.  If tests show leakage or potential leakage has occurred the tank/s should be repaired and a soil contamination investigation carried out in accordance with the relevant EPA Guidelines.

30 June 1997

Diesel tanks tested.  One tank failed. May be decommissioned.  Second tank requires maintenance.

HAZCHEM signs required on all buildings used to store chemicals, fuel etc.       

June 1997

Signs in place.

All empty drums should be removed from the site and disposed of appropriately.  Half empty drums should be placed in dedicated storage areas.  Drums containing thinners and copper compounds should not be left scattered around the site.

May 1997

All drums stored.

Key personnel to be made aware of the responsibilities associated with their positions regarding pollution control and management.

June 1997

 

Key personnel should be trained in the procedures for the minimisation and control of pollution from the site.

June 1998

 

Miscellaneous pesticides presently stored a the rear of the pesticide shed should be stored under cover in a secured and bunded area.

December 1997

Dedicated shed provided.  All pesticides in bunded area.


 

The drain beside the pesticides shed presently terminates in the soil.  This drain should be stored under cover in a secured and bunded area.

December 1997

Shed relocated and bunded.

Soil tests should be carried out for pesticides in the area of the pesticides store if it is proposed to change the land use.       

June 1998

 

The EPA should be contacted to help expedite the removal of and disposal of the miscellaneous and unknown chemicals presently stored by Council in or near the pesticides shed.

June 1997

No unknown chemicals present.

Empty and half used drums of the copper compound used for timber treatment to be removed and stored undercover.

May 1997

No longer present.

Methods of interception and containment of runoff from the truck washdown area should be explored and implemented.  Specifically the removal of suspended solids and oil/grease.

June 1998

Long term plan awaiting funding by Council.

Drainage from the eastern part of the workshop does not presently flow to the SEPA oil separator.  Direct all workshop drainage to be fixed.

June 1998

Long term plan, awaiting funding by Council.

Cracks in the concrete bund around the SEPA oil separator to be fixed

May 1997

Long term plan, awaiting funding by Council.

Ensure baths and wet timber drying areas used for timber treatment are located on covered concrete which is bunded, draining to sump.

June 1998

No longer required.

 

ADDITIONAL ITEMS

 

1        Long term depot plan identifies modification to overall drainage layout.  It is proposed to collect stormwater for reuse.

 

2        Asbestos shed removed.

 

 

CONSULTATION:

 

Storeperson

Director Engineering Services

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Compliance with the targets is reducing possible detrimental impacts to the environment.

 

Social

 

Safer and healthier working conditions.

 

Economic

 

Reduced risk of fines or penalties.

 

Risk

 

Potential pollution and legal action for non-compliance.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Ongoing funding required to address the major pollution risks.  This funding is in accordance with the long term plan previously submitted to Council.

 

Source of fund and any variance to working funds

 

 

 

Attachments:

There are no attachments for this report.