NAMBUCCA SHIRE COUNCIL

 

 

Ordinary Council Meeting - 03 April 2008

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES — Ordinary Council Meeting - 20 March 2008

5        DELEGATIONS—Motion to hear Delegations

6        ASKING OF QUESTIONS WITH NOTICE

7        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8        General Manager Report

8.1     Outstanding Actions and Reports

8.2     Grant Application Status Report

8.3     Nambucca Valley Visitor Information Centre--Statistics

8.4     Genetically Manipulated (GM) Crops and Foods

9        Director Environment and Planning Report

9.1     Report to Council on Online Youth Survey - Results

9.2     Scotts Head Caravan Park and Lease of Council Land Part Lot 104 DP 622709, Adin Street, Scotts Head

9.3     Protection of the Environment Operations (Noise Control) Regulation 2008

9.4     Provision of Link from Council's Website to Carbon Credit Calculator under the Envirosaver Program through Fieldforce Services

10      Director Engineering Services Report

10.1   Country Energy Street Light Annual Report - Ending 30 June 2007

10.2   Waste Management - Various

10.3   Nambucca Heads - Breakwall - Turning Area

10.4   Tree Maintenance

10.5   Casey Drive, Macksville

10.6   Bowraville Folk Museum - Assets Report   

11      General Manager's Summary of Items to be Discussed in Closed Meeting

11.1   General Manager's Performance Agreement and Action Plan

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

  

12      MEETING CLOSED TO THE PUBLIC

13      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 



Ordinary Council Meeting

3 April 2008

General Manager's Report

ITEM 8.1      SF959         030408         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager          

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans).  Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions.  Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting.

 

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

File no.

Council

Meeting

Summary of Matter

Action

By

Status

MARCH 2007

1

QWN19

01/03/07

Floodgates Gumma

DES

Halted by wet weather.

The main floodgate has been installed and has created a freshwater wetland—damaged by storms—probable revote due to weather.  Main floodgate repaired

JUNE  2007

2

NOM –  SF544

7/06/07

Review of Section 94 Plans for Macksville catchment to include an audit of public open space to ensure current and future demands are satisfied

 

GM

Recreation  and Community Facilities Contribution Plan due for Council's endorsement 25/05/2008

 

3

NOM  – SF544

7/06/07

Review of Section 94 Plans for Macksville include embellishment of existing public open space in South Macksville growth area for passive recreation and sporting fields

GM

Recreation and Community Facilities Contribution Plan due for Council's endorsement 25/05/2008

 

AUGUST 2007

4

SF699

2/08/07

Report on Town Services

MCW

 

September quarterly budget review to be considered in Works on 14 November 2007.

Defer to December after demo of “walk behind” vacuum/sweeper cleaner.

Report as part of Management Plan and plant purchases.  Report in April.

 

5

QWN13

16/08/07

Richards Rd intersection – squaring up

DES

Will form part of minor improvements program in second half of year in March 2008.  Works commenced.

 

6

QWN14

16/08/07

Walter Monro Place—gutter dropped

DES

Design in preparation

Grate and box drain proposed.  Design prepared.  Construction in May.

 

SEPTEMBER 2007

7

SF640

20/09/07

That a purchasing policy be developed and sustainable choice purchasing clauses be included in the policy

DES

Draft under review by staff.

8

SF428

20/09/07

That Council vigorously pursue the exclusion of the Farmland Mapping from those areas already identified for rural residential development that are already fragmented or removed from primary production.  All affected property owners within the quota zoning to be directly notified.

 

DEP

Department of Planning advised by letter 12/10 that all previous 1(C) zoned land and land not identified as Class 1, 2 or 3 Agricultural Land within the "broken black line" in Council's LEP will be excluded from the farmland mapping project.  Six pockets still to be resolved. Which will be finalised after the Draft-Rural Residential Strategy is ratified by Council.

Further discussion under Draft Rural Residential Land Release Strategy Report in business paper.  Matter to be further considered due to impact of resolution

 

NOVEMBER 2007

9

QWN 3

01/11/07

Gordon Park—Boat Ramp filling with sand

DES

Awaiting Fisheries approval.  Excavation of sand will only be close to ramp and not improve the channel.

 

10

QWN 12

01/11/07

Charlton St Nambucca Heads—rippling hotmix

DES

Contractor to replace

 

11

SF452

01/11/07

Council investigate a common fee for inert waste

DES

New fee for commercial trailers.

 

DECEMBER 2007

12

SF639

06/12/07

That the skill levels of Council’s outdoor workforce be the subject of a further report.

MHR

April 2008.  Now deferred until receipt of PBP Review

13

SF791

06/12/07

Council apply to Minister and Governor to compulsory acquire certain lands from State Forests NSW following advice on a deed of agreement.

GM

Planning Manager for Forests NSW contacted on 10/12/07.  Letter seeking confirmation of arrangements sent 12/12/07.  Follow-up letter sent 7/1/08.  SAO telephoned 29 January.  GM telephoned 8 February.  With Forests NSW legal branch.  Letter to be sent to the Minister for Forests NSW.

14

QWN23

20/12/07

Environmental Compliance/Environmental Management System Manual – Shire Works Depot Policy (030-031) to be reviewed.  This policy requires a number of actions to be undertaken by Council in line with its approved Environmental Management System Manual for the Shire Depot.  The actions are listed in table 3 of the Environmental Compliance Audit Report (Jelliffe 1996).  What progress has been made on these specific actions?

 

DES/

MCW

Further report May Works.

15

27296/

2007

20/12/07

Draft Tourism Strategy

That following the public exhibition a further report be submitted to Council

 

GM

Report March 2008.  Deferred to April meeting as closing date for submission is 14 March.

16

QWN22

20/12/07

That Council recommence the reviewing of Council policies at the first works inspection in January 08—and then monthly

 

GM

Commenced.

17

SF1027

20/12/07

Council defer drawing down the $315,000 loan for the netball courts until later in financial year to allow an assessment of available working capital.

GM

Report to 20 February 2008 Works

No tenders accepted. Soil testing underway.  Grant advice in Feb 08 with selective tender to follow grant notice.  Offer of $175,000 made on 22 February 2008.  Construction post September 2008

.

18

SF1074

20/12/07

Draft workplace equity and diversity strategy to be submitted to ACAC, Community Services C'tee and Consultative C'tee for comment prior to determination by Council

 

GM

Report to Council March 2008.  Now deferred to April 08.  Awaiting ACAC meeting.

JANUARY 2008

19

QWN 43

17/01/08

Tourist Office Wharf & Gordon Park Boat Ramp

DES

Still awaiting approvals.

Expected late April.

20

QWN 48

17/01/08

DLG Report to Council

GM

Awaiting review of draft report by DLG

21

SF261

17/01/08

Any communication between the RTA and Council relating to the upgrade of the Pacific Highway be minuted and reported to Council.

GM & DES

RTA to meet Old Coast Rd residents in Council Chambers 4.00 pm Wed 13 Feb 2008. No further contact as at 25/2/08

22

SF631

17/01/08

Brief for $120,000 Master Plan for Lower Estuary to come to Council for endorsement

DEP

Draft brief being prepared for presentation to Estuary Committee.


 

FEBRUARY 2008

23

 

07/02/08

Handrail at traffic lights required

DES

To be done after footpath concreted.

24

 

07/02/08

Seal Irvines Road from Section 94

DES

To be considered with 2008/2009 Budget—Not included

25

QWN 48

21/02/08

Pacific Hwy/Rodeo Drive intersection, patching

DES

 

26

QWN 49

21/02/08

Pacific Hwy/Wallace St Intersection, patching

DES

 

27

QWN 50

21/02/08

Near Nambucca Heads Cemetery—tree limbs

DES

Contractor to remove

28

QWN 51

21/02/08

Riverbank erosion—Ferry St Macksville

DES

Fencing to be erected

MARCH 2008

29

QWN 56

06/03/08

Recycling Brochure on Council's website

DES

Available on website.

 

QWN 57

06/03/08

West St Development—fines paid?

DEP

Contempt of Court found.  Sentencing hearing April 2008.

30

QWN 58

06/03/08

On-line Youth Survey

GM

Report in business paper.

31

QWN 58

06/03/08

Structure Plan – awaiting census data

DEP

Referred to consultant to finalise 12 March 2008

32

PRF17

20/3/08

Future of Farringdon Fields – Deferred to look at other options for use including passive recreation, biobanking.

DES

Report June 2008

33

SF529

20/3/08

Draft rural residential land release strategy – exhibition subject to including all land which had a previous zoning of Rural 1(c).

DEP

Exhibition will be dependant upon Dept of Planning providing a certificate (endorsement)

34

SF444

20/3/08

Extension of road maintenance for Mill Lane, Moores Lane and Figtree Road to be subject to a Works Committee Inspection.

DES

Scheduled for 16 April 2008.

35

SF708

20/3/08

Grants Officer, Ms Jennifer Ayre to be invited to meet Councillors at Works Inspection Committee meeting

GM

Scheduled for 18 June 2008.  (Officer commencing on 19 May 2008).

36

SF1125

20/3/08

LGSA be engaged to deliver a pre-election seminar for prospective candidates.

GM

Advice on a date and agenda to be forthcoming.

37

SF1125

20/3/08

Councillor Induction Training Program to be finalised once the LGSA have revised their workshop outline.

GM

Advice on dates and agenda to be forthcoming.

38

5606/2008

20/3/08

Mayor and GM meet with relevant Ministers to resolve outstanding land swap issues so the compulsory acquisition of land owned by Forests NSW may proceed.

GM

Arrangements to be made.

39

5606/2008

20/3/08

Council be provided with a report on the status of the approved subdivision of Council’s land at Hyland Park including an estimate of the cost to achieve its substantial commencement.

GM

Will be reported in May 2008.

40

5606/2008

20/3/08

Council defer proposed expenditure of $200,000 on Clayholes Road and undertake inspections of Clayholes Road, Fertilizer Bend on North Arm Road and other sections of road which are either in poor condition of have particular risks.

DES

Inspection scheduled for 16 April 2008.

41

5606/2008

20/3/08

$60,000 in budget remain but that a report be submitted to Council on the proposed purchase of Casey Drive.

DES

Report to Council on 3 April 2008.

42

5606/2008

20/3/08

That Council follow up the lease agreement for the shops in the Bowraville Theatre building.

GM

Report to May 2008

43

5606/2008

20/3/08

Council receive a report on the progress with the tree maintenance vote and the options for expenditure of the available funds.

DES

Report to Council on 3 April 2008.

44

5606/2008

20/3/08

That a comprehensive plan and costings be submitted to Council on the redevelopment of the Works Depot.

DES

Report to Council in May 2008.

45

6298/2008

20/3/08

That a report be submitted to Council on compliance matters concerning the Scotts Head Caravan Park.

DEP

Report to Council on 3 April 2008.

46

6298/2008

20/3/08

Councillors be advised of potential contamination penalties which might be payable to Handybin for the Coffs Coast Waste Service.

DES

Report to Council in May 2008.

47

6298/2008

20/3/08

That the policy on footpath usage be reviewed by Council.

DES

Report to June Works Inspection Committee.

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

3 April 2008

General Manager's Report

ITEM 8.2      SF708         030408         Grant Application Status Report

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager          

 

Summary:

 

At Council’s meeting on 7 December 2006 it was resolved that there be a quarterly return submitted to Council on grant programs.  The following table provides a report on grant programs which Council has been made aware of; their closing date; consultation with community groups; their current status and eventual determination by the funding body.

 

 

 

Recommendation:

 

That the list of grant programs and their status be received.

 

 

 

 

 

 

Grant Program

Action

 

Status

1

Regional Sports Facility Program

DES

Expression of interest for Macksville Park new netball courts

Grant………$175,000

Council        $175,000

                    $350,000

Eligibility assessment—Aug 2007

Regional assessment—Sept 2007

Call for detailed applic—Nov 2007

Announced—January 2008

Revised announcement—February 2008 

 

Council to receive $175,000 as per announcement 22 February  2008.

 

2

Sports & Recreation Capital Assistance Program

MCW

Application for playground equipment and softfall for Richardson Park

Grant             $4,675

Council          $4,675

                      $9,350

Eligibility Assess             August 2007

Notification of ineligible   September 2007

Announced                      December 2007

Revised announcement—February 2008 

Successful.

 

3

Sport & Recreation Capital Assistance Program

MCW

Application for Donnelly Welsh Fencing

Grant             $2,750

Council          $2,750

                      $5,500

Eligibility Assess            August 2007

Notification of ineligible  September 2007

Announced                     December 007

Revised announcement—February 2008 

Council to receive $2,750 as per announcement on 22 February 2008

 

4

Small Grants for Small Rural Australian Communities

There are two rounds of Small Grants per year. Closing dates are 31 March and 30 September 2007 and 2008

 

 

 

A program for small rural communities will offer grants of up $50,000 to benefit people in rural and remote Australia.

 

Advised of new closing dates as follows:

                   1 May 2008

                   6 August 2008

                27 October 2008.

MS

A program of the Foundation for Rural and Regional Renewal closes on 30th March and 30th September 2008. 

(Warrell Creek Hall Committee of Management lodged an application on 21 September 2007.)

Information regarding the next round for 2008 has been sent to all Section 355 Hall Committees, the Museums, the Macksville Gift Secretary, placed on Council's website and in the Councillors Newsletter 30 October 2007.

Letter sent to all Section 355 Hall Committees of Mgt on 30 October 2007.

Nambucca Entertainment Centre lodged application  March 2008 for curtains & blinds.

South Arm Hall lodged an application in March 2008 for water tank.

 

Letter sent to all Section 355 Committees of Mgt 18 March 2008 for new rounds.

 

 

 

5

Local Adaptation Pathways Program

The Federal Government has announced the "Local Adaptation Pathways Program" to provide funding to help local government build their capacity to respond to the impacts of climate change.  The Australian Government will provide up to $50,000 to held councils undertake risk assessment and develop action plans to prepare for the likely local impacts of climate change.  The deadline for applications is 3 December.  As at 9 October, application forms were still not available.

 

GM

Application lodged.

 

6

Department of Environment and Climate Change

DEP

Application for additional "Flood Study" to provide more accurate Flood Mapping of the Shire.

 

Lodged 15 February 2008.

 

Closing date 15 February 2008—announcement expected later 2008

 

7

Department of Environment and Climate Change – NSW Climate Change Fund – Public Facilities Program

GM

$30m for water and energy saving projects in facilities open to the public eg schools, community buildings, sporting facilities, museums and art galleries.  Unaware of program’s existence until raised at meeting on 7 February.  Applications closed on 13 February.  No applications lodged by Council.

8

New Federal Environmental Programme - Still to be announced

GM

DES

DEP

The Area Consultative Committee (ACC) is proposing to take a lead role in putting forward an expression of interest for a major environmental project for Federal funding based on a “Clean Waters Model” implemented for Wallis Lakes.  The ACC is seeking Federal Government support for a $176m program over four years for each of the 8 Mid North Coast Councils plus Port Stephens, Clarence Valley and the Shoalhaven.  There is no matching funding required other than Council’s existing commitment to its environmental levy works program.  A letter of support for the initiative has been provided to the ACC.

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

3 April 2008

General Manager's Report

ITEM 8.3      SF296              030408         Nambucca Valley Visitor Information Centre--Statistics

 

AUTHOR/ENQUIRIES:     Monika Schuhmacher, Executive Assistant

 

Summary:

 

The Nambucca Valley Visitor Information Centre (VIC) has provided statistics for Council's information.

 

 

Recommendation:

 

That Council note the statistical information provided by the Visitor Information Centre.

 

 

OPTIONS:

There are no options

 

DISCUSSION:

The 3 page statistical report is attached.

 

The statistics were manual records kept over the last three years and have now been collated to give us an indication of what our tourism industry trends have been, namely:

 

·     2006 to 2007 showed a downward trend of visitation

·     2007/2008 showed an upward trend of visitors to the VIC

·     enquiries for the VIC for June 2007 to January 2008 are up substantially on previous years

·     almost 30% of the enquiries for January and February 2008 are for local sightseeing and things to do in the Valley

·     the majority of visitors are from within Australia mainly coming from the Sydney area and our local area

 

CONSULTATION:

The statistics were gathered and produced by the Visitor Information Centre.

 

SUSTAINABILITY ASSESSMENT:

 

Environment—The impact that the number of visitors to the Valley has on our environment is not measurable.

 

Social—The social impact is not measurable.

 

Economic—The economic impact to the Valley as a result of visitors has not been measured.  However, it stands to reason that visitors equal economic growth (eg accommodation, consumables etc)

 

Risk—Nil

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets—Nil

 

Source of fund and any variance to working funds—Nil

 

 

Attachments:

1View

SF296    030408   Statistics Nambucca Valley Visitor Information Centre

 

 

 


Ordinary Council Meeting - 3 April 2008

Nambucca Valley Visitor Information Centre--Statistics

Attachment 1

SF296    030408   Statistics Nambucca Valley Visitor Information Centre

 

Statistics Nambucca Valley Visitor Information Centre

 

1.   The number of enquiries at the VIC is increasing (Data January 2005 – current). Negative numbers in grey (otherwise hard to print on B&W printer)

 

Absolute numbers of enquiries per month

Year 2005

Year 2006

Year

2007

Year 2008

Jan

1940

1823

1640

2333

Feb

1177

1177

949

1410

Mar

1470

1240

1106

 

Apr

1215

1115

1039

 

May

989

1027

1051

 

Jun

908

822

906

 

Jul

1134

915

1241

 

Aug

1088

1014

1194

 

Sep

1291

878

1381

 

Oct

1248

963

1626

 

Nov

1212

1020

1273

 

Dec

1405

1023

1698

 

 

 

 

 

 

Totals

15077

13017

15104

 

 

 

 

2.   We did an evaluation of the origin of the Visitors and the nature of their enquiries for the Holiday months December 2007 and January 2008.

 

Here the results:

Nature of enquiry

Dec-07

Jan-08

Total

in %

local sightseeing

231

378

609

14.49%

things to do

197

367

564

13.42%

accommodation

148

270

418

9.95%

maps

154

253

407

9.69%

transport (Bus & rail timetables etc)

78

92

170

4.05%

North of Coffs Harbour

79

89

168

4.00%

Surrounding areas

78

84

162

3.86%

info Coffs Harbour

75

79

154

3.66%

Bellingen & Dorrigo

73

78

151

3.59%

Other (incl. 50 (!) due to  highway closure on 04/01/08)

45

104

149

3.55%

South of Port Macquarie

67

78

145

3.45%

local papers

51

78

129

3.07%

Camping - free or National Park

43

78

121

2.88%

beaches

55

59

114

2.71%

fishing & fishing licence

44

48

92

2.19%

Port Macquarie

35

41

76

1.81%

Dining, restaurants

31

35

66

1.57%

phones calls-roster-organisation etc

23

41

64

1.52%

weather forecast

21

35

56

1.33%

4 wheel drives

24

29

53

1.26%

museums

23

29

52

1.24%

Internet Access

18

23

41

0.98%

Boat/Canoe Hire

19

21

40

0.95%

art & craft

18

21

39

0.93%

Accommodation with Pets

18

19

37

0.88%

Clubs & Hotels

18

17

35

0.83%

Real Estate

18

15

33

0.79%

Deliveries

15

8

23

0.55%

tide charts

7

9

16

0.38%

phone call operator/bookeasy/vacancies

6

5

11

0.26%

undercover picnic spots

 

7

7

0.17%

Total

1712

2490

4202

 

 

The total does not match the total of enquiries in the first section, as one enquirer can have more than one enquiry. (Can I have a map and where is the beach = 2)

 

 

 

3.   Where do the visitors come from ??

 

Visitors

Dec 07

Jan 08

Total

 

 

local

311

388

699

 

 

Sydney

284

628

912

 

 

north of Sydney

184

211

395

 

 

south of Sydney

64

36

100

 

 

rural NSW

129

184

313

 

 

Total NSW (2 months)

 

 

 

2419

 

Brisbane

139

188

327

 

 

other QLD

149

142

291

 

 

Total QLD (2 months)

 

 

 

618

 

VIC

63

130

193

 

 

WA

6

24

30

 

 

SA

6

25

31

 

 

ACT

26

21

47

 

 

TAS

7

19

26

 

 

NT

 

8

8

 

 

Total other States & Territories (2 months)

 

 

 

335

 

Total domestic (2 months)

 

 

 

 

3372

UK (GB,Scotland,Ireland)

71

78

149

 

 

Germany

69

73

142

 

 

Holland

23

28

51

 

 

Switzerland

27

13

40

 

 

New Zealand

29

7

36

 

 

USA

10

23

33

 

 

Canada

18

6

24

 

 

Denmark

6

17

23

 

 

France

18

4

22

 

 

Japan

10

8

18

 

 

Sweden

5

9

14

 

 

Korea

4

10

14

 

 

South Africa

6

4

10

 

 

Norway

3

5

8

 

 

Italy

4

3

7

 

 

Brazil

2

4

6

 

 

Israel

2

4

6

 

 

Austria

2

4

6

 

 

Spain

2

4

6

 

 

Malaysia

4

2

6

 

 

Singapore

4

2

6

 

 

Finland

2

3

5

 

 

Thailand

 

5

5

 

 

Croatia

 

4

4

 

 

Portugal

2

2

4

 

 

Slovenia

 

4

4

 

 

Cyprus

2

0

2

 

 

Poland

 

2

2

 

 

India

2

0

2

 

 

Argentina

1

0

1

 

 

Belgium

 

1

1

 

 

Estonia

1

0

1

 

 

Vietnam

1

0

1

 

 

Total International (2 months)

 

 

 

 

659

Overall total per month

1698

2333

 

TOTAL 2 months

4031

 

 

 

I hope this document provides a general idea of what’s happening at the VIC.

If you have any further questions, please do not hesitate to contact me.

 

Kind regards,

Maita van Stockum

Nambucca Visitor Information Centre

Ph:  02 6568 6954

Fax:  02 6568 5004

PO Box 540

NAMBUCCA HEADS  NSW  2448

email nambuccatourism@nambucca.nsw.gov.au

web www.nambuccatourism.com.au

 

 

 


Ordinary Council Meeting

3 April 2008

General Manager's Report

ITEM 8.4      SF757              030408         Genetically Manipulated (GM) Crops and Foods

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

Council has received correspondence requesting support for motions in relation to genetically manipulated crops and foods.  Advice has been sought from the Australian Government’s Office of the Gene Technology Regulator which is attached to the report.  It is a complex subject both in terms of the science and ethics for which Council staff have no specific expertise.  For this reason it is recommended that the information be received.

 

However the purposes of the Local Government Act 1993 and Council’s Charter under the Act leave open a role for Council in relation to this issue, particularly if the issue of GMOs is linked to the overall obligation of ensuring ecologically sustainable development.

 

 

Recommendation:

 

That the correspondence from gene ethics be received.

 

 

OPTIONS:

 

Council can adopt the recommendation; all of the motions recommended by the gene ethics organisation; some of the motions recommended by the gene ethics organisation; or different proposals.

 

DISCUSSION:

 

Council received the attached letter from “gene ethics” on 12 February 2008.  The letter sought Council’s support for a number of motions in relation to genetically modified organisms.

 

In relation to the claims made, advice was sought from the Australian Government’s Gene Technology Regulator and the response from that office is attached.

 

Council staff have no specific expertise in relation to the issues raised (both the science and the ethics) and the motions proposed by gene ethics.  There is also limited time available for Council staff to investigate the issues given the existing pressures on local government.  For this reason only, it is recommended that the correspondence from gene ethics be received.

 

However the purposes of the Local Government Act 1993 and Council’s Charter under the Act leave open a role for Council in relation to this issue, particularly if the issue of GMOs is linked to the overall obligation of ensuring ecologically sustainable development.

 

CONSULTATION:

 

There has been consultation with the Australian Government’s Office of the Gene Technology Regulator.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Unknown.  It is understood that the Victorian and NSW Governments have agreed to allow GM canola.in each state.

 

Social

 

Unknown.

 

Economic

 

Unknown.  There is dispute in the media as to the potential markets for GM crops.

 

Risk

 

Unknown.  The Office of the Gene Technology Regulator and the Primary Industry Departments in each of the States are principally responsible for identifying the risks attached to the release of GMO’s.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Should Council adopt the proposed motions there will be implications for Council’s budget.

 

Source of fund and any variance to working funds

 

The recommendation has no implication for working funds.

 

Attachments:

1View

Request to consider GM crops

7 Pages

2View

Response on behalf of Dr Meek

6 Pages

 

 


Ordinary Council Meeting - 3 April 2008

Genetically Manipulated (GM) Crops and Foods

Attachment 1

Request to consider GM crops

 

 


Ordinary Council Meeting - 3 April 2008

Genetically Manipulated (GM) Crops and Foods

Attachment 2

Response on behalf of Dr Meek

 

  


Ordinary Council Meeting

3 April 2008

Director Environment & Planning's Report

ITEM 9.1      SF1044            030408         Report to Council on Online Youth Survey - Results

 

AUTHOR/ENQUIRIES:     Vicki Fernance, Youth Development Officer         

 

Summary:

 

The Nambucca Shire Online Youth Survey was commissioned by Nambucca Shire Council to complement a community satisfaction survey being conducted by Council at around the same time (November 2007).

 

The youth survey was designed to capture the views of residents aged 12-24, test assumptions about their behaviour, attitudes and interests, and gain ideas on how they would like to see the Shire progress. It was conducted as an online poll accessible through the Nambucca Shire Council website home page. The survey was publicised widely through local schools and media, at Council libraries and by Shire Council officers in their regular contact with local youth. To help maximise participation, respondents were offered the chance to win one of ten $50 surf wear vouchers from local retailers.

 

Despite the wide publicity given to the online survey, significant time invested by Council staff (YDO) and the generous incentive, only 101 young people (from a possible 2,550 residents aged 12-24, source ABS Census 2006) chose to complete it. This low response means that the results of the survey cannot be deemed to be the views across the wider youth community. That said, the results do provide an interesting “snapshot” of opinion that partially achieves the project’s original objectives and will complement our other consultation initiatives: forums, Resilient Young People’s Program.

 

The difference between the community survey and online youth survey was that residents were phoned and asked questions whereas the online youth survey required young people to take the initiative to complete it. A lot of time was taken, by the author, to promote and inform young people about the survey. It was an interesting exercise and something to keep in mind for future consultation processes. The results, though disappointing, have given an insight into what issues are important to young people in the Nambucca Shire.

 

 

Recommendation:

 

1          That Council note the findings of the online Youth survey conducted in November 2007 and note that the results will be used to support applications for funding, planning programs and guiding activities as appropriate.

 

2          That Council note that the findings of the online Youth survey will also be referred to the Community Services Committee for their information.

 

 

OPTIONS:

 

1          That Council endorse the recommendations

2          That Council endorse the recommendations with amendments

3          That Council does not endorse the recommendations

4          The report is for information

 

 

DISCUSSION:

 

The report of findings from the Youth survey are attached, however, for Council’s information a brief overview of results follows.

 

Over half of respondents to the online Youth Survey were aged 12-15, over 70% at school, 63% were female and 12% were Aboriginal or Torres Strait Islander.

 

The top 3 responses for the question “what they would most like to see from Council” were: bringing more entertainment options to the Shire (59%), more job opportunities for youth (53%) and the building of a skateboard park at Nambucca Heads (42%).

 

As Council would be aware the DA for the skateboard park in Nambucca Heads was passed recently and work will be starting on this in the near future.

 

In regard to entertainment options, Council provides a comprehensive school holiday program, youth week events and educational workshops throughout the year as well as partnerships with other organisations to stage activities for young people in the Nambucca Shire. The survey doesn’t stipulate what type of “entertainment” options are wanted, and these could cover a range of different activities, ie, live music, dance parties, skateboard competitions, sporting events, ten pin bowling, swimming, etc. The range of activities that Council provide is wide and all activities are well attended by young people. Some activities, such as, live music nights and dance parties, are probably outside Council’s traditional role and is usually a demand met by private enterprise.

 

For more job opportunities for young people, Nambucca Valley is in the process of getting a Trade School established. The Manager of Business Development and Council, have employment high on their agenda and it is thought that the Trade School will address more employment opportunities for young people. Council actively promotes these types of job opportunities for young people and has 2 school based traineeships, 1 full time traineeship and 1 apprenticeship.

 

In other response areas 30.3% of respondents also wanted it to be safer at night (more street lighting, security, etc) and 29.3% wanted a Youth bus service, although when respondents answered the questions about transport, it appears that, apart from travel to and from school, young people would “prefer other transport” (34%) over buses. 27% responded that there was “not enough frequency” and 25% responded “cost” as being reasons for not using buses.

 

Sport is a huge focus for young people who responded to the survey, with 72% saying they played one or more. Over half responded that they play their favourite sport all year round. Football (soccer), swimming, netball, tennis, rugby league and cycling were the most common sports played.

 

Almost three in ten of those surveyed, claimed to use a Council library at least once a month, with 13% saying they visited the library weekly or more. 56% said they used the library for borrowing, while 39% said they did homework/research at the library. 62% of young people who responded said they use library computers for research. Nambucca and Macksville libraries are currently in the process of making the young adult sections more “youth friendly” to promote increased usage by young people.

 

A question was asked about blogging and chat sites, and nearly 62% of respondents said they used MySpace, a popular internet site. Council’s Youth Development Officer is looking into using MySpace as a contact point for young people in the Nambucca Shire, with forums, topics of interest, information, etc, available to replace the Youth Network.

 

The young people who did respond to the survey, were very clear about what they liked most about the Shire: the beach culture, natural beauty, sense of community and friendliness. On the downside, they were primarily concerned about being harassed – particularly at night – and the lack of employment.

 

The findings of the online Youth survey give an insight into the opinion of some young people in the Shire and will help in identifying future issues, challenges and priorities for funding and programs.

 

 

CONSULTATION:

 

Manager Community and Cultural Services

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact to the environment

 

Social

 

There could be improved social implications for young people

 

Economic

 

No economic impact

 

Risk

 

There are no risks

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

$500 for 10 x $50 vouchers ($250 from Youth Development budget; $250 from Business Development Budget.

 

Source of fund and any variance to working funds

 

None

 

 

Circularised

 

The Youth Survey Results Report is circularised to Councillors only.

 

Attachments:

 There are no attachments for this report.

 

 


Ordinary Council Meeting

3 April 2008

Director Environment & Planning's Report

ITEM 9.2      SF433              030408         Scotts Head Caravan Park and Lease of Council Land Part Lot 104 DP 622709, Adin Street, Scotts Head

 

AUTHOR/ENQUIRIES:     Phillip Gall, Manager Health and Building         

 

Summary:

 

Council considered a report at its meeting on 15 December 2005 which included a detailed survey plan identifying the position of all structures of the above park and issues of non compliance in relation to the structures located on the Council owned lands leased to the operators of the caravan and camping ground at Scotts Head.

 

Further correspondence was submitted to Council on 3 January 2006 requesting a delay in complying with Council’s proposed order due to the imminent expiry of the lease agreement in July 2006, raising the following concerns:-

1        The uncertainty of ongoing use of the area, and

2        Costs associated with complying with the proposed order.

 

Confirmation of the Trust Manager’s request was provided on the 5 January 2005 by Council’s General Manager with the issuing of the order delayed until 9 May 2006.

 

The key issue of concerns with this matter is the safety of occupants in the event of fire within any of the structures within the park and its spreading to other structures.

 

The following attachments are provided for Councils information when considering this report:-

·      Plan of the site being referred to in this report,

·      Correspondence from the Trust Manager to Council raising issues in relation to the Council’s Notice of Intent to issue an order on the park,

Correspondence from Terry Perkins solicitor drawing Council’s attention to potential legal issues and the need to address the fire safety issues within the park.

 

 

Recommendation:

 

That the following actions be undertaken to ensure that suitable outcomes are put in place to reduce the potential fire safety risks to occupants and their property within the Scotts Head Caravan & Camping Ground on part Lot 104, DP 622709 Adin Street Scotts Head:-

 

(a)      Have a Consultant Fire Engineer inspect the site and prepare an options report on alternate           solutions to implement upgrades to the park or structures to provide adequate fire safety           measures to protect the life of occupants.

 

(b)      The Trust Manager be advised that Council is seeking further options and looking at           alternate solutions to overcome the fire safety issues at the park.

 

(c)      Terry Perkins Solicitor be advised of Council’s decision.

 

(d)      The Park and Trust Manager be notified the need to comply the Local Government           (Manufactured Homes, Caravan Parks, Camping Grounds and Moveable Dwellings)           Regulation 2005.

 

(e)      Any further improvements to Lot 104, DP 622709 under the lease agreement will require a           formal development application prior to undertaking any such works or improvements.

 

(f)       Request that the Park Management notify all lessees of the current position with the fire           safety issues within the park and that options are being looked at to reduce the public safety           issue

 

 

OPTIONS:

 

There are a number of options available to Council and the Caravan Park Operator/Management to look at having all or some of the main non compliance issues rectified.

1        Serve notice on the park operator to have the area of Scotts Head Caravan and Camping Park upgraded to comply with the current regulations. This would likely cause considerable legal argument between the parties and Council due to the history to have the matters          resolved over past years, especially the implementation of Ordinance 71 in 1986, 87 & 88.

2        Withdraw the operating approval for this section of the park until actions are taken to resolve the     issues. This again is not considered to be a viable option due to potential legal issues between         management, Council and individual lessees.

3        Have the park inspected by a Fire Engineer and provide a report on alternate solutions available to the park operators to have the fire safety issue upgraded without necessarily having the park layout   comply with the regulation. Council would then consider the report and look at options it considers   appropriate to resolve the fire safety issues at the park. Verbal estimate of between $1500 to $2500   to carry out an inspection and prepare a full options report.

4        Have the park management advise all occupants/lessee of structures located in part Lot 104 of the           proposed actions to have the fire safety issues addressed in the leased section of the park.

5        Advise the park management the need to ensure that any future works, improvements to utility       services or park layout are to be notified to Council and the appropriate approvals obtained.

6        Ensure all future modifications, upgrades or new installations for structures, rigid annexes and        associated structures within this area of the park must comply with the provisions of the Local Government (Manufactured Homes Estates, Caravan Parks, Camping Grounds and Moveable         Dwellings) Regulation 2005.

7        Do nothing, this option is not considered an option under the circumstances as public safety and   property damage is a potential consequence if nothing is done to address the issues identified at the          park. Due to Council’s regulatory role there is considered to be some potential liability if this issues      is not addressed and a fire event was to occur.

8        Withdraw the area from any lease arrangement and give notice for all occupants to remove their      structures and vans from the site. This is considered to be a last resort if options 3, 2 & 1 can         not     resolve the fire safety issues.

9        Not renew the lease with the Department of Lands for this portion of community land under   Council’s control. This would leave Council with the option of either resolving the issues as the land     owner or considerable legal expenses in trying to resolve the matters with individual lessees once         control of the land was resumed. Again not an option that is recommended as this area of the park      can not be operated independently of the main caravan park as access to the amenities is required          by occupants and day to day management issues would provide additional costs to Council.

 

DISCUSSION:

 

There are several non compliance issues that were identified in 2004 when renewing the section 68 approval for the caravan park under the provisions of the Local Government Act 1993.

Discussions were commenced with the Trust Manager to look at options to address the key safety issues which lead to a notice being issued to have the following works undertaken in May 2006.

·      Clearly mark and identify the individual sites located on part Lot 104,

·      Have structures comply with Part 3, Division 3, subdivision 2 clause 91 relating to separation of the vans and structure,

·      Identify resident’s and visitor parking areas on the site, this was primarily to ensure access lanes/roads within the area are kept free for any emergency vehicles should an emergency arise,

·      Upgrade Fire Hydrant and hose reel system for the sites and provide Council with a plan of the proposed works.

 

Further compliance work with the order was deferred waiting upon the finalising of discussions between Council and the Department of Lands relating to Reserve Management issues, management of Council’s Community Land and preparation of new lease agreement for Part of Lot 104.

 

Council has very limited records that relate to the development of Lot 104 and any approvals for the structures erected on the sites.

 

 

The following issues have complicated this matter over the past years:

·      No record of any approval being issued by Council for the development of Part Lot 104 as a caravan park and camping area,

·      The land has been listed as community land, but is being used as operational land under the provisions of the current Local Government Act,

·      Structures located on the land do not comply with the current regulation and previous legislation relating to separation distances, certification and plating of structures and notification to Council upon each structure being placed in the park,

·      Structures within the park have been on sold between tenants and up graded over the years without the operators and Council requiring compliance with the regulations,

·      Lease agreements between individual site occupants and park management may exceed the length of the lease arrangements between Council and the Park operators, this aspect would need to be verified with the current park management.

·      Council as the approving authority has continued to issue an operating licence to the park over the past 20 years and not taken opportunities with the changes to legislation which control caravan & camping grounds to have the non compliant issues rectified.

 

CONSULTATION:

 

Discussions have been held with the Trust Manager, Department of Lands, local community and Legal representatives in relation to the following aspects:-

 

·      Management Pans for the reserve and community lands at Scotts Head.

·      Draft plans to revise entry point to the park,

·      Proposed lease renewal

·      Public meetings to discuss community lands issues

 

These discussions have been ongoing between various levels of staff from Council and the organisations and community in an endeavour to finalise lease, land use and regulatory issues.

 

Depending on any recommendations from the consultants report further consultation may be required with legal counsel, Park Management and individual property owners to have works undertaken on the site.

 

SUSTAINABILITY ASSESSMENT:

 

Environment         The potential impacts are on the built environment being caravans and structures within the Caravan Park and public safety to occupants of these buildings and vans. Fire safety need to be primary to any consideration when looking at this environment.

 

Social                   The caravan park has provided a very important role in tourism and social interaction between the occupants over many years at the park. One option would be to withdraw the operating approval for this section of the park which would have a major impact on the social sustainability of this portion of the caravan park operation. This could also involve all parties in lengthy legal arguments to try and get a suitable resolution to the issues.

 

Economic    There is expected to be some expenditure required on Council’s behalf to have a consultants report prepared to look at alternate solutions to the fire safety issues. Other costs associated with any future upgrade works for individual structures or park layout are expected to be met by owners and the park management.


 

Risk             The potential risk is loss of life and property damage should a fire occur within this section of the park due to non compliance issues relating to caravan and buildings separation. Further to this there is potential legal cost and liability factors that may also be proportioned to Council in any ensuing legal action following such an event.

 

FINANCIAL IMPLICATIONS:

 

Short term costs in an effort to resolve the long term non compliance issues are considered insignificant to any potential costs that may be incurred should a fire event occur in the park and there be any loss of life and/or property from such an event and any ensuing legal actions.

 

Direct and indirect impact on current and future budgets

Direct impact is to fund a consultants report to look at the possible alternate solutions to over come the potential fire safety issues within the park. Other direct costs could be legal expenses should there be a fire event within the park.

Indirect costs to Council’s insurance premiums should there be any claim against Council for any fire event and professional liability.

 

Source of fund and any variance to working funds

Council has not allocated any funds in the current budget to cover the cost of a consultants report estimated to cost between $1500 - $2500 which should come from its entrepreneurial or land development funds. If these funds can not be found within the current operation budget then an additional vote will be required.

 

Attachments:

1View

Response regarding Lease to Scotts Head Reserve Trust

 

2View

Advice and response from Scotts Head Reserve Trust regarding Notice of Intention to give an Order in relation to compliance issues and works program

 

3View

Scotts Head Reserve Trust map showing section of caravan park subject of proposed order

 

 

 


Ordinary Council Meeting - 3 April 2008

Scotts Head Caravan Park and Lease of Council Land Part Lot 104 DP 622709, Adin Street, Scotts Head

Attachment 1

Response regarding Lease to Scotts Head Reserve Trust

 



 


Ordinary Council Meeting - 3 April 2008

Scotts Head Caravan Park and Lease of Council Land Part Lot 104 DP 622709, Adin Street, Scotts Head

Attachment 2

Advice and response from Scotts Head Reserve Trust regarding Notice of Intention to give an Order in relation to compliance issues and works program

 



 


Ordinary Council Meeting - 3 April 2008

Scotts Head Caravan Park and Lease of Council Land Part Lot 104 DP 622709, Adin Street, Scotts Head

Attachment 3

Scotts Head Reserve Trust map showing section of caravan park subject of proposed order

 

 


Ordinary Council Meeting

3 April 2008

Director Environment & Planning's Report

ITEM 9.3      SF578              030408         Protection of the Environment Operations (Noise Control) Regulation 2008

 

AUTHOR/ENQUIRIES:     Phillip Gall, Manager Health and Building         

 

Summary:

 

The Department of Environment and Climate Change NSW (DECC) reviewed the Noise Control Regulations with the aim of updating it to provide simple, straightforward and enforceable noise controls that match community expectations.

 

As required by statute, DECC prepared a Regulatory Impact Statement to assess the economic, social and environmental costs and benefits associated with the revised Regulation and consider the alternatives. The Regulatory Impact Statement demonstrated the revised Regulation would provide the greatest net benefits to the community compared with possible alternatives.

 

In June and July 2007, DECC sought community comment on the draft Regulation and considered the submissions received before finalising the new Regulation. DECC is grateful to the many stakeholders who provided feedback.

 

The new Regulation commenced on 1 March 2008 and controls noise from motor vehicles and marine vessels and sets community standards on acceptable noise intrusion in homes from appliances such as intruder alarms, music amplifiers, air conditioners and powered garden tools. A few provisions commence later to give the community time to make any necessary changes.

 

In most circumstances the amendments to the regulations are matters that would be dealt with by authorised officers other than Council Officers.

 

 

 

Recommendation:

 

The report be received and noted

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report summarises changes to the way noise will be regulated under the Protection of the Environment Operations (Noise Control) Regulation 2008. The new Regulation commenced on 1 March 2008, except where otherwise specified.

 

During community consultation, the Department of Environment and Climate Change (DECC) received a total of 227 submissions on a draft of the Regulation. While the vast majority of these supported the proposed changes, some additional amendments have been made as a result of the comments received.

 

Key changes to the regulation of noise are detailed below.

 

For more detailed information on the changes, visit DECC’s website at

www.environment.nsw.gov.au/noise/index.htm

 

Motor vehicles

·      Phasing in over two years the stationary exhaust noise limits set for vehicles certified to Australian Design Rule 83/00, generally pushing noise down 2-3 decibels in drive-by tests

·      Requiring the opinion of police and other authorised officers to be ‘reasonable’ when determining whether a vehicle’s noise control equipment is defective and emitting exhaust noise above the prescribed limits

·      Extending maximum limits on vehicle noise emissions to road-related areas, such as car parks, but providing a defence in the case of authorised motor sport events

·      Requiring noise control equipment on vehicles to be ‘securely in place’ and restricting the use of ‘temporary noise reduction devices’, which are sometimes used to cheat noise tests

·      Removing unnecessary restrictions on the number of mufflers

·      Reducing the time a vehicle alarm may sound before a higher penalty is incurred and phasing out the current defence which allows alarm time limits to be exceeded in some circumstances

·      Adopting the national testing procedures for motor vehicle noise testing

 

Marine vessels

·      Making it an offence for all marine vessels to emit ‘offensive’ noise

·      Requiring the maintenance of noise control equipment on marine vessels

·      Prohibiting the emission of ‘offensive’ noise from a musical instrument or sound system on a vessel

 

Noisy articles

·      Restricting the playing of loud musical instruments and sound systems that disturb neighbours after 10 pm Sunday to Thursday, rather than after 12 midnight

·      Controlling the noise from heat pump water heaters to minimise their impact on neighbours

·      Reducing the time a building alarm may sound before a higher penalty is incurred

 

CONSULTATION:

 

Nambucca Shire Council compliance staff and manager

 

SUSTAINABILITY ASSESSMENT:

Environment

Reduced noise pollution

 

Social

Improved neighbourhood relations and comfort for individuals

 

Economic

There is no immediate economic impact expected as a result of the amendments to the regulation.

 

Risk

Nil

 

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

 

The Protection of the Environmental Operations (Noise Control) Regulation 2008 will have very little direct or indirect impact on current budgets, although there may be some future income from Penalty Notices issued in response to noise complaints.

 

Source of fund and any variance to working funds

 

Nil

 

Attachments:

1View

Review of the Protection of the Environment Operations (Noise Control) Regulation 2000 - Information sheets providing summary of new provisions

 

 

 


Ordinary Council Meeting - 3 April 2008

Protection of the Environment Operations (Noise Control) Regulation 2008

Attachment 1

Review of the Protection of the Environment Operations (Noise Control) Regulation 2000 - Information sheets providing summary of new provisions

 













 


Ordinary Council Meeting

3 April 2008

Director Environment & Planning's Report

ITEM 9.4      SF1075            030408         Provision of Link from Council's Website to Carbon Credit Calculator under the Envirosaver Program through Fieldforce Services

 

AUTHOR/ENQUIRIES:     Phillip Gall, Manager Health and Building         

 

Summary:

 

Council has been approached by FieldForce Services (Registered Private Company) to have a website link to a carbon calculator on Council’s website that will allow ratepayers to undertake self assessments of their  carbon emissions.

 

The enviro saver program is being rolled out as part of the Federal Government’s proposed carbon credit trading scheme and considerable work has already been undertaken within the local community by FieldForce Services and other providers in retro fitting households with low energy light globes 

 

The company has offered to meet all costs associated with setting up the link and offers payment of $1.00 for each Greenhouse Friendly Certificate issued through the website link.

 

Any agreement with Council would allow Council’s logo to be used on promotional material to be provided by the company to Council and the public.

 

The company has been conducting public awareness programs throughout NSW within shopping centres and have signed up with a number of local councils to provide the website links.

 

The company was proposing to have the carbon credit calculator up and operating by March this year but this has been postponed to a date to be notified.

 

The following Councils have indicated they have agreed to participate in the scheme:-

·      Port Macquarie/Hastings Council

·      Taree

·      Kempsey Shire Council

 

 

 

Recommendation:

 

1        That Council grant permission for a link to be provided on the Nambucca Shire Website to           the carbon calculator as proposed by Field Force Environmental for the issuing of           Greenhouse Friendly Certificates, once the carbon credit calculator is operational

 

2        That approval be granted for the use of Council's logo to be placed on the Enviro Saver           brochure.

 

3        That approval be granted to any other private company seeking similar opportunity.

 

4        That Council reserves the right to withdraw its approval for the Field Force website link and the use of Council's logo with two weeks written notice.

 

 

 

OPTIONS:

 

The two options available to Council are:-

 

1        Take part in the enviro saver program,

2        Not take part in the enviro saver program.

 


DISCUSSION:

 

The program being proposed by FieldForce Services is purely to provide a link from Council’s website to the company’s carbon calculator, but will lead to the company issuing a certificate for carbon credits claimed from the public who would benefit from the retrofit of light globes within their premises.

 

Ultimately the company would use the certificates to trade carbon credits under any future National and/or International trading scheme.

 

No formal approach has been made to Council by any other company in relation to future trading of carbon credits or establishing such a link to a companies website at this stage but no doubt this will eventuate and the recommendation addresses this.

 

CONSULTATION:

 

Discussions have been held with Council's Manager of Information Technology and he has expressed concerns about providing links to commercial sites where there may be other commercial competitors

 

SUSTAINABILITY ASSESSMENT:

 

The program has been developed to encourage building owners to look at retrofitting their buildings with water saving devices (shower heads) and light globes to reduce energy consumption.

 

The company has been active within the Mid North Coast region through their program at shopping centres and have already considerable signings within the Nambucca Valley.

 

Environment         This program is a genuine attempt to reduce green house gas emissions through a carbon credit program that is to be developed by the Federal Government in the future.

 

Social         The provision of a link from Councils website to the carbon calculator and Field Force's website has a commercial benefit to the company but also a recognised benefit to the environment.

 

Economic    There is a very small monetary return to Council if the program as proposed is adopted by Council and the website link permitted.

 

Risk   There is no risk to Council apart from other companies making similar requests at a later date.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is expected to be no immediate impact on Council's budget, apart from a very small amount of income being derived from the certificates that may be issued as a result of people being introduced to the scheme via the website.

 

Source of fund and any variance to working funds

 

Any variation to working funds would be positive relating to income.

 

Attachments:

1View

Fieldforce Services Carbon Calculator Proposal

 

2View

Carbon Neutral Communities Fieldforce Services brochure

 

 

 


Ordinary Council Meeting - 3 April 2008

Provision of Link from Council's Website to Carbon Credit Calculator under the Envirosaver Program through Fieldforce Services

Attachment 1

Fieldforce Services Carbon Calculator Proposal

 

 


Ordinary Council Meeting - 3 April 2008

Provision of Link from Council's Website to Carbon Credit Calculator under the Envirosaver Program through Fieldforce Services

Attachment 2

Carbon Neutral Communities Fieldforce Services brochure

 

  


Ordinary Council Meeting

3 April 2008

Director of Engineering Services Report

ITEM 10.1    SF616              030408         Country Energy Street Light Annual Report - Ending 30 June 2007

 

AUTHOR/ENQUIRIES:     Bruce Redman, Director Engineering Services         

 

Summary:

 

The reporting of street light faults often comes through Council as Country Energy has not had night patrols for years.  An annual report has now been received that states that night patrols have been progressively introduced which is a positive step.

 

 

Recommendation:

 

The Council note the Annual Street Light Report Ending 30 June 2007.

 

 

OPTIONS:

 

No options.

 

DISCUSSION:

 

Country Energy has increased their consultation with Council and this includes an annual report on the street lighting network.

 

It is pleasing to note that night patrols have been implemented to check on street lights as this becomes a significant issue for Council staff, at times.  Reporting street light faults to Country Energy can be done on 132080 or online at www.countryenergy.com.au.

 

Some 114 street light faults were reported from all sources from July 2006 to June 2007.

 

A copy of the full report is attached.

 

CONSULTATION:

 

Report from Country Energy.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

None as a result of the report.  Lamp recycling proposed.

 

Social

 

The moves by Country Energy will improve customer service which includes Council.

 

Economic

 

Improved value for money as annual fees apply whether lights are on or not.

 

Risk

 

Improved public safety.

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets  NIL

 

Source of fund and any variance to working funds NO CHANGE

 

 

 

Attachments:

1View

Country Energy Street Light Annual Report ending 30 June 2007 - Attachment

 

 

 


Ordinary Council Meeting - 3 April 2008

Country Energy Street Light Annual Report - Ending 30 June 2007

Attachment 1

Country Energy Street Light Annual Report ending 30 June 2007 - Attachment

 


 


Ordinary Council Meeting

3 April 2008

Director of Engineering Services Report

ITEM 10.2    SF450              030408         Waste Management - Various

 

AUTHOR/ENQUIRIES:     Bruce Redman, Director Engineering Services         

 

Summary:

 

Three items have been discussed with the Coffs Coast Contract Committee and the contractor as follows:

 

1        Kitchen bin liners

          Extra cost of $30 makes the option too expensive.

 

2        Weekly red bin

          Changes are not supported by the staff of the three Councils.  Service levels must remain the same for the three areas.

 

3        Administration Change

          The current change by Coffs Harbour City Council will not be increased and will remain at $4.55 per household per year.

 

 

Recommendation:

 

1        That Council not pursue the provision of kitchen bin liners because of the extra cost.

 

2        That Council note that the weekly red bin should not be introduced without the agreement of the three Councils and contract changes.

 

3        That Council note that the administration fee for contract administration of the waste collection and processing contracts will remain at $4.55 per household per year for 2008/2009.

 

 

OPTIONS:

 

1        Provide acceptable bin liners at $30 per year.

 

2        No change possible to bin collection schedule.

 

3        disagree with Coffs Harbour City Council on the administration fee.

 

DISCUSSION:

 

A number of matters relating to waste management have been pursued resulting in the following positions:

 

1        Biodegradable  liners for the kitchen tidies.

 

This has been assessed by both the Mid North Waste Group and Handybin.

 

One of the issues has that this bag be readily identifiable as biodegradable and allowed to be placed in the "green" bin.  The most likely solution is printing the bag with green stripes.

 

The cost of providing a years supply is $30 per household based on average use.  This extra cost would need to be borne by the householder and is considered to be too great an extra cost.

 

2        Weekly "red" bin

 

The concept of a weekly "red" bin service offset by changing one of the other services has been discussed at a contracts meeting.

 

(a)      The collection contractor is able to provide any extra service provided the contract is amended.

 

(b)      The impact on the services with the three Councils however, was negative.

 

·     The "yellow" recycling bins are generally well used and cannot be reduced

·     The "green" bin is for organic material and changing to fortnightly would create health issues

·     A weekly "red" bin service sends the wrong message as this is source of landfill material.  Some of the "red" bin is processed into compost with the remaining inert component sent to landfill.

 

3        Administration Charge

 

Council pays $4.55 per household per year as an administration fee to manage the contracts of kerbside collection, recycling and organics processing to Coffs Harbour City Council

 

Justification of this cost was sought for the 2008/2009 year.

 

Coffs Harbour Council accept that this is a contentious issue for Nambucca Shire Council and will h old the $4.55 charge for 2008/2009.

 

CONSULTATION:

 

Waste Management Contracts Committee comprising the three Councils and the contractor.

 

SUSTAINABILITY ASSESSMENT:

 

Environment—NO CHANGE

 

Social—NO CHANGE

 

Economic—NO CHANGE

 

Risk—NO CHANGE

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No changes recommended.  No new costs.

 

Source of fund and any variance to working funds

 

No new funds.

 

Attachments:

 There are no attachments for this report.

 

 


Ordinary Council Meeting

3 April 2008

Director of Engineering Services Report

ITEM 10.3    SF734              030408         Nambucca Heads - Breakwall - Turning Area

 

AUTHOR/ENQUIRIES:     Bruce Redman, Director Engineering Services         

 

Summary:

 

The Department of Lands has no objections to Council constructing and funding a turning area adjacent to the breakwall to allow emergency vehicles to turn around.

 

 

Recommendation:

 

That Council not construct a turning area adjacent to the Nambucca Heads breakwall.

 

 

OPTIONS:

 

Fund in 2008/2009.

Not proceed.

 

DISCUSSION:

 

A recent fatality at Wellington Rock resulted in Council approaching the Department of Lands on the issue of providing a turning area towards the end of the breakwall for emergency vehicles such as the ambulance.

 

A site inspection was held that resulted in the formal response as per the attached  letter.

 

The Department of Lands will allow the turning area to be built as per the site plan.  Council will be responsible of the cost and future maintenance including the restoration of any damage resulting from breakwall maintenance.

 

Council has not provided funding for this work and will need to consider whether a priority exists.  The Department of Lands advised it will not make a contribution towards the work.  Council should not be solely responsible for fund the work.  It should be noted that there are many factors in response time to emergency call out and the additional time to reverse along the breakwall being one of many factors.

 

CONSULTATION:

 

Department of Lands.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Some damage to the dune to accommodate the width needed fore the turnaround.

 

Social

 

Ambulance Service requested the improvement through Cr Duffus to improve the time response.

 

Economic

 

No significant impact.

 

Risk

 

Water related emergencies are likely at a breakwall.  The widening improves the response time.


 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No provision in the budget for construction,  broad cost would be $5,000 to level the area, provide rock protection, backfill with pavement material, relocate fencing and signage.

 

Annual cost would be minor except if damaged during breakwall works.

 

Source of fund and any variance to working funds

 

Need to provide $5,000 in current or future budget for the initial construction cost.

 

 

Attachments:

1View

Nambucca Heads Breakwall - Attachment

 

 

 


Ordinary Council Meeting - 3 April 2008

Nambucca Heads - Breakwall - Turning Area

Attachment 1

Nambucca Heads Breakwall - Attachment

 

 


Ordinary Council Meeting

3 April 2008

Director of Engineering Services Report

ITEM 10.4    SF444              030408         Tree Maintenance

 

AUTHOR/ENQUIRIES:     Bruce Redman, Director Engineering Services         

 

Summary:

 

Six trees have been identified as in poor condition and representing a risk to public safety.

 

It is proposed to remove the trees as part of the annual maintenance program.

 

 

Recommendation:

 

That Council note the removal of the six trees identified under the tree maintenance program.

 

 

OPTIONS:

 

Not include any individual tree.

 

DISCUSSION:

 

There have been six trees identified from inspections and resident reports of dangerous trees.  The full list is as follows:

 

1        E J Biffin Playing Fields—two large trees with dead branches to be removed.

 

2        Young Street, Bowraville—large Tallowood with dead branches near the school and church to be removed.

 

3        Charlton Street, Nambucca Heads—large Scribbly Gum tree that regularly drops branches to be removed.  A replacement street tree will be planted.

 

4        Bellwood Foreshore—two large street trees with termite damage and unstable roots to be removed.

 

Photographs of the trees are available from the Director Engineering Services for viewing.

 

CONSULTATION:

 

Parks Supervisor.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The removal of the trees will not impact on the availability of suitable habitat as alternative trees exist at each location.

 

Social

 

The trees are regarded as a safety threat to the people that use and congregate around them.

 

Economic

 

Council provides an annual budget for tree maintenance.

 


Risk

 

The removal of the trees is recommended on the basis that the structure and condition of each tree has already resulted in the dropping of limbs and this will increase as the trees age.  They are unsuitable for urban areas.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Quotations will be sought for the contractor for each tree prior to engagement.

 

The total cost is expected to be some $10,000.

 

Source of fund and any variance to working funds

 

The annual budget for tree maintenance is sufficient to meet the cost. 

 

This is a recurring budget.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

3 April 2008

Director of Engineering Services Report

ITEM 10.5    SF834              030408         Casey Drive, Macksville

 

AUTHOR/ENQUIRIES:     Bruce Redman, Director Engineering Services         

 

Summary:

 

Council sought background details on Casey Drive leading to the need to create public road recognition over the constructed formation.

 

The Road and Traffic Authority (RTA) at this time will accept a public road dedication over their land for Casey Drive providing Council meets all costs.

 

 

Recommendation:

 

That Council retain the finalisation of Casey Drive, Macksville road dedication within the 2008/2009 draft budget.

 

 

OPTIONS:

 

Defer to future years.

 

DISCUSSION:

 

The RTA owns the land known as the North Macksville Playing Field and has appointed Council as the Reserve Manager.

 

The park was originally constructed by Council while the turning lanes and intersection works were funded by the RTA.

 

Over the years approaches have been made to obtain ownership of the playing fields as the loss of this area would greatly impact on the sports using the land which is mainly soccer.  The RTA has advised that once planning approval has been obtained for the Macksville Bypass it will investigate a marketing strategy for the disposal of the subject land.

 

The RTA, in a letter on 10 May 2007, asked what Council intended to do about Casey Drive being a road over private RTA land and the playing fields on their land.

 

As mentioned above, Council is the land manager in recognition of the playing field so this is not an issue.  To address Casey Drive a plan was prepared by Council's surveyor to create the public road.

 

Reference is also made by the RTA that adjacent development cannot legitimately connect to Casey Drive unless it is a public road.  However, Casey Drive was constructed years before any development proposals.

 

The 2008/2009 budget has a provision of $17,000 to finalise the legal costs and land purchase to convert Casey Drive into a public road.  Council sought a report on the background to this road.

 

CONSULTATION:

 

Surveyor

 

SUSTAINABILITY ASSESSMENT:

 

Environment—NO CHANGE

 

 

 

Social

 

No change for residents if the road remains open.

 

Economic

 

 

 

Risk

 

There is a possibility that the RTA could sell the land that includes the playing fields and Casey Drive to a private buyer. 

 

Creating a public road over Casey Drive is currently an option but may not be in the future.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council currently maintains the road and playing fields.  There is an extra cost to establish the public road.  There will be a future cost to purchase the playing fields.

 

Source of fund and any variance to working funds

 

Council has provided $60,000 to finalise land matters including $17,000 for Casey Drive in the draft 2008/2009 budget.

 

A copy of the RTA's draft plan is attached.

 

Attachments:

1View

Casey Drive - Macksville - 3 April 2008 - Attachment

 

 

 


Ordinary Council Meeting - 3 April 2008

Casey Drive, Macksville

Attachment 1

Casey Drive - Macksville - 3 April 2008 - Attachment

 


 


Ordinary Council Meeting

3 April 2008

Director of Engineering Services Report

ITEM 10.6    SF306              030408         Bowraville Folk Museum - Assets Report

 

AUTHOR/ENQUIRIES:     Mark Spry, Mr         

 

Summary:

 

Bowraville Folk Museum have accepted a quote for $25,833 from Chub Fire and Safety to install a fire sprinkler system. The museum has put $10,000 towards the cost with council agreeing to pay the balance of $15,883.

 

Council had also agreed to supply a 100mm water service to the building. Originally the cost of this service was thought to be in vicinity of $5,000.

 

Council’s plumber has since quoted the work, GST and on cost exempt at $11,000.

 

 

 

Recommendation:

 

That Council install the 100mm water service as required and the funds be obtained from

          a)       Public Halls Sundry Expenses No 2270-025 $6,000. Original allocation of $5,000 + $1,000              additional funding.

          b)       Mains upgrading No 71019-000  $5,000. Additional funding.

 

 

OPTIONS:

 

1.         Install sprinkler system and water service as proposed.

    This has the potential to save the museums heritage items with little damage, save the museum building and greatly reduce the risk to adjoining buildings and the risk of injury or loss of life.

 

2.         Do not install sprinkler system and water service.

    This will most likely result in the partial or entire loss of heritage items, the building and adjoining properties and places people at risk of injury or loss of life.

 

3.       Maintain essential services – Fire extinguishers, Fire blankets, Emergency lighting and exit signs.

    This has the potential to protect people from injury or loss of life but a high probability of the loss of heritage items and property still exists.

 

4.         Install a fire detection system with back to base capability

    This option would be impractical due to the distances needed to be travelled by emergency services and would still have the potential to result in the loss of heritage items, the building and adjoining buildings and still poses risk of injury or loss of life.

 

DISCUSSION:

 

Discussion regarding the provision of the 100mm water service and the available funding has been between the General Manager, Russ Tredennick,(Committee President) Chubb Fire and Safety, Manager Civil Works, Director Engineering Services, Manager Water And Sewer and Technical Officer Assets.

 

CONSULTATION:

 

Information relating to pricing has been gained from the Manager Sewer and Water, Plumbing staff, and suppliers.

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

Toxins from fire entering local waterways and the atmosphere.

 

Social

 

Loss of community amenity, loss of irreplaceable heritage items.

 

Economic

 

Replacement cost of building or cost of building insurance premium and potential rise in future premiums.

 

Risk

 

Potential loss of all heritage items, building, adjoining buildings and risk of injury or loss of life.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Insufficient funds in current job allocation due to updated estimate.

 

 

Source of fund and any variance to working funds

 

Funds for the provision of the water service can be obtained from Public Halls Sundry Expenses No 2270-025 $6,000. Original allocation of $5,000 + $1,000 additional funding. 

 

Mains upgrading No 71019-000  $5,000. Additional funding.

 

 

Attachments:

There are no attachments for this report.