NAMBUCCA SHIRE COUNCIL

 

 

Ordinary Council Meeting - 15 May 2008

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES — Ordinary Council Meeting - 1 May 2008

5        DELEGATIONS—Motion to hear Delegations

6        ASKING OF QUESTIONS WITH NOTICE

7        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8        General Manager Report

8.1     Outstanding Actions and Reports

8.2     Grant Application Status Report

8.3     Renewal of Loan 420

8.4     Capital Guaranteed Long Term Investments

8.5     Report on Hyland Park Subdivision

8.6     Goods & Services Tax Certificate

8.7     Report on Investments

9        Director Environment and Planning Report

9.1     Youth Week 2008 Report

9.2     Report on Access Committee Minutes 22 April 2008

9.3     Report on Community Services Committee Minutes 29 April 2008

9.4     Contract Regulatory Officer's Report April 2008

9.5     Report for Minutes of Nambucca River Estuary and Coastaline Management Committee held 7 May 2008

9.6     Report on DANC Meetings held for DA 2008/188 and DA 2008/157, Matthew Street, Scotts Head

9.7     Report on the Review of Delegations to the General Manager for Development Applications

9.8     Environment and Planning Applications Progress and Statistical Reports, April 2008

9.9     Outstanding Development Applications and Application Received 21 April 2008 to 2 May 2008

9.10   Development Applications Determined Under Delegated Authority to 7 May 2008

10      Director Engineering Services Report

10.1   Nambucca Emergency Operations Centre Committee Minutes - 3 April 2008

10.2   Report on Nambucca District Water Supply Steering Committee Meeting - 30 April 2008  

11      Works Inspection Committee 14 May 2008

12      General Manager's Summary of Items to be Discussed in Closed Meeting

11.1   Macksville Memorial Aquatic Centre

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) (g) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret; AND the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.


13      General Manager's Summary of Items to be Discussed in Closed Meeting   continued….

 

 

11.2   Request to have Dangerous Dog Declaration Removed from Mr D Finch, Scotts Head

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (e) (g) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, prejudice the maintenance of law; AND the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

11.3   Optus Mobile Pty Limited - Macksville Water Tower Lease for Antennas

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

11.4   Rental of Bowraville Theatre

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

14      MEETING CLOSED TO THE PUBLIC

15      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 

 

 

 

 

 

 



Ordinary Council Meeting

15 May 2008

General Manager's Report

ITEM 8.1      SF959         150508         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager          

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans).  Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions.  Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting.  Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

File no.

Council

Meeting

Summary of Matter

Action

By

Status

MARCH 2007

1

QWN19

01/03/07

Floodgates Gumma

DES

Halted by wet weather.

The main floodgate has been installed and has created a freshwater wetland—damaged by storms—probable revote due to weather.  Main floodgate repaired.  Will require a dry winter to complete.

JUNE  2007

2

NOM –  SF544

7/06/07

Review of Section 94 Plans for Macksville catchment to include an audit of public open space to ensure current and future demands are satisfied

 

GM

Recreation and Community Facilities Contribution Plan due for Council’s endorsement 25/05/2008.  Finance staff + GM meeting with S94 Officer on 7 May 2008.  Progress report to be made to meeting on 25/5/08.  Final report to June Works.

3

NOM  – SF544

7/06/07

Review of Section 94 Plans for Macksville include embellishment of existing public open space in South Macksville growth area for passive recreation and sporting fields

GM

Recreation and Community Facilities Contribution Plan due for Council's endorsement 25/05/2008.  Finance staff + GM meeting with S94 Officer on 7 May 2008.  Progress report to be made to meeting on 25/5/08.  Final report to June Works.


 

AUGUST 2007

4

QWN14

16/08/07

Walter Monro Place—gutter dropped

DES

Design in preparation

Grate and box drain proposed.  Design prepared.  Construction in May.

 

SEPTEMBER 2007

5

SF640

20/09/07

That a purchasing policy be developed and sustainable choice purchasing clauses be included in the policy

DES

Draft under review by staff.  Report to June Works.

 

6

SF428

20/09/07

That Council vigorously pursue the exclusion of the Farmland Mapping from those areas already identified for rural residential development that are already fragmented or removed from primary production.  All affected property owners within the quota zoning to be directly notified.

 

DEP

Department of Planning advised by letter 12/10 that all previous 1(C) zoned land and land not identified as Class 1, 2 or 3 Agricultural Land within the "broken black line" in Council's LEP will be excluded from the farmland mapping project.  Six pockets still to be resolved. Which will be finalised after the Draft-Rural Residential Strategy is ratified by Council.

 

Draft RRS currently on exhibition.

 

NOVEMBER 2007

7

QWN 3

01/11/07

Gordon Park—Boat Ramp filling with sand

DES

Lodgement of application overlooked.  Awaiting Fisheries approval.  Excavation of sand will only be close to ramp and not improve the channel.

 

8

QWN 12

01/11/07

Charlton St Nambucca Heads—rippling hotmix

DES

Contractor to replace.

Company requested to expedite.

 

DECEMBER 2007

9

SF639

06/12/07

That the skill levels of Council’s outdoor workforce be the subject of a further report.

MHR

April 2008.  Now deferred until receipt of PBP Review

 

10

SF791

06/12/07

Council apply to Minister and Governor to compulsory acquire certain lands from State Forests NSW following advice on a deed of agreement.

GM

Forests NSW has now confirmed agreement to the land swap.  Application for compulsory acquisition now with DLG for Minister and Governor’s approval.

.

11

QWN23

20/12/07

Environmental Compliance/Environmental Management System Manual – Shire Works Depot Policy (030-031) to be reviewed.  This policy requires a number of actions to be undertaken by Council in line with its approved Environmental Management System Manual for the Shire Depot.  The actions are listed in table 3 of the Environmental Compliance Audit Report (Jelliffe 1996).  What progress has been made on these specific actions?

 

DES/

MCW

Deferred to June Works due to staff shortages.

12

QWN22

20/12/07

That Council recommence the reviewing of Council policies at the first works inspection in January 08—and then monthly

 

GM

Commenced.

13

SF1027

20/12/07

Council defer drawing down the $315,000 loan for the netball courts until later in financial year to allow an assessment of available working capital.

GM

Report to 20 February 2008 Works

No tenders accepted. Soil testing underway.  Grant advice in Feb 08 with selective tender to follow grant notice.  Offer of $175,000 made on 22 February 2008. 

Formal notification not yet received.

 

14

SF1074

20/12/07

Draft workplace equity and diversity strategy to be submitted to ACAC, Community Services C'tee and Consultative C'tee for comment prior to determination by Council

 

GM

Report to Council December 2007.  Awaiting ACAC meeting.

JANUARY 2008

15

QWN 43

17/01/08

Tourist Office Wharf & Gordon Park Boat Ramp

DES

Concurrence given by Dept of Land for wharf.  Structure to be licensed.

 

16

QWN 48

17/01/08

DLG Report to Council

GM

Report to be received by DLG by 14/3/08.  Awaiting review of draft report by DLG.

 

17

SF261

17/01/08

Any communication between the RTA and Council relating to the upgrade of the Pacific Highway be minuted and reported to Council.

GM & DES

RTA to meet Old Coast Rd residents in Council Chambers 4.00 pm Wed 13 Feb 2008. No further contact as at 25/2/08.  Letter sent to RTA requesting their attendance at 2 public meetings.

 

18

SF631

17/01/08

Brief for $120,000 Master Plan for Lower Estuary to come to Council for endorsement

DEP

Draft brief being prepared for presentation to Estuary Committee.  stakeholder meetings scheduled for 28 & 29 May.

 

 

FEBRUARY 2008

19

 

07/02/08

Handrail at traffic lights required

DES

To be done after footpath concreted.

 

20

QWN 50

21/02/08

Near Nambucca Heads Cemetery—tree limbs

 

DES

Contractor to remove mid May

21

QWN 51

21/02/08

Riverbank erosion—Ferry St Macksville

DES

Guardrail to be erected late May

MARCH 2008

22

QWN 58

06/03/08

Structure Plan – awaiting census data

DEP

Final document released and will be placed on Council’s website and available for purchase by Monday 26 May.  A formal launch and media presentation to be organised for 1st week in June.

 

23

PRF17

20/3/08

Future of Farringdon Fields – Deferred to look at other options for use including passive recreation, biobanking.

DES

Report June 2008

24

SF708

20/3/08

Grants Officer, Ms Jennifer Chance to be invited to meet Councillors at Works Inspection Committee meeting

GM

Scheduled for 18 June 2008.  (Officer commencing on 19 May 2008).

 

25

SF1125

20/3/08

LGSA be engaged to deliver a pre-election seminar for prospective candidates.

GM

Course to held Tuesday,15 July 2008 6.30pm to 9.30pm.

 

26

SF1125

20/3/08

Councillor Induction Training Program to be finalised once the LGSA have revised their workshop outline.

 

GM

Advice on dates and agenda to be forthcoming.

27

5606/2008

20/3/08

Mayor and GM meet with relevant Ministers to resolve outstanding land swap issues so the compulsory acquisition of land owned by Forests NSW may proceed.

 

GM

Now with DLG for Minister’s and Governor’s approval.

28

5606/2008

20/3/08

Council be provided with a report on the status of the approved subdivision of Council’s land at Hyland Park including an estimate of the cost to achieve its substantial commencement.

 

GM

Will be reported in May 2008.

29

5606/2008

20/3/08

That Council follow up the lease agreement for the shops in the Bowraville Theatre building.

 

GM

Report to May 2008

30

5606/2008

20/3/08

That a comprehensive plan and costings be submitted to Council on the redevelopment of the Works Depot.

 

DES

Report to Council in May 2008.

Deferred to June Works.

31

6298/2008

20/3/08

Councillors be advised of potential contamination penalties which might be payable to Handybin for the Coffs Coast Waste Service.

 

DES

Report to Council in May 2008.

Discussed at contract meeting.

32

6298/2008

20/3/08

That the policy on footpath usage be reviewed by Council.

DEP/DES

Report to June Works Inspection Committee.

APRIL 2008

33

SF450

3/4/08

Council seek a breakdown of the administration levy and education provision for the Coffs Coast Waste Service

 

DES

Advice has been sought from Coffs Harbour City Council.  No response at 7 May 2008

34

QWN 72

3/4/08

On-site inspection of 21 Alberta Street, Bowraville to be scheduled re what is Council road and what is private road

 

DES

To be scheduled for Works in May

35

QWN 83

17/04/08

Potholes on the increase

 

DES

Increased Saturday work

36

SF261

17/4/08

Council request that the RTA make staff available to attend 2 separate public meetings – the first dealing with Warrell Creek and the second with the Macksville to Urunga section.

 

GM

Letter to be drafted.

37

RF320

17/4/08

Council arrange an onsite Works Inspection with Ms Joy Lane and a rep of Kyeewa Bushwalkers at Greenhills Road to consider improving access to Ngambaa Nature Reserve

.

DES

To be organised for May 2008.

38

SF793

17/4/08

Council investigate a restructuring of Environment and Planning Dept into 2 separate departments – one dealing with planning and environment and the other dealing with health and building.

 

GM

To be reported in June 2008.

39

SF561

17/4/08

Rezoning from 2(a) to 3(a) – Cnr Boundary Street and Pacific Highway and Woolworths Supermarket DA – deferred.

DEP

To be reported in June 2008.

40

SF394

17/4/08

Council write to Mr Michael Cole and seek advice as to how Council faired with its investments.

GM

Letter sent to the Department of Local Government who engaged Mr Cole.

41

SF84

17/4/08

That Council defer a relocation decision by the RFS to enable the proper investigation of other options.  These options to involve all users of the NEOC facility.  Also the report is to consider whether the proposed office for the RFS at the Midco site is a permissible use.

 

DES

To be reported at May Works, including inspection of NEOC.

Final report in June.

42

QWN 84

17/04/08

Trees at bridge opposite Riverside Gardens

 

DES

Removed.

43

QWN 85

17/04/08

Walkway &Cycleway, Bellwood Drive

DES

Contractor having trouble with the tide/causeway – will return to job when tides are normal – restart 9 May

 

44

QWN 80

17/04/08

Coronation Park – huge hole next to concrete

 

DES

Restored 24 April 2008.

 

45

QWN 86

17/04/08

Capital guaranteed long term investment funds

GM

Report to Council in June 2008.

 

46

QWN 88

17/04/08

Paveliner – performance figures being achieved

 

DES

Information being compiled – report in June

47

QWN 89

17/04/08

Youth Services Function clashed with Macksville Show – Youth buses empty

 

DEP

Report on Youth Week activities in business paper.

48

QWN 90

17/04/08

Complaint numbers for Gordon Park

 

DES

Discuss with Cr Duffus

49

SF744

17/04/08

Rehabilitation Bonds Mac’scon – that Council again write to the Dept of Water & Energy giving them 30 days to concur with release of 2 bonds

 

DEP

Letter received from DWE and forwarded to Mac’scon.

50

SF529

17/04/08

Rural Residential Excess Area Report

·     Written confirmation from DoP re formal status in planning system

·     Write to DoP requesting they concur with introduction of RR Land Release quota

·     Council establish specific criteria

·     Amend strategy using plain English how land identified as short and longer term release

·     Advertise the Draft RR Land Release Strategy for 28 days as recommended by the consultants.

·     Write to DoP and request comments on the proposed inclusion of land currently within broken black line

 

DEP

·     Letter sent to DoP 22/4

 

·     Doc on exhibition 1-30 May

 

·     First lot of letters sent to RR landowners

 

 

 

·     Second lot of letter to be sent by 14 May

 

51

 

17/04/08

That the Local Emergency Management Committee be asked to accept Cr Moran as a member.

DES

To be considered at next emergency meeting in May

52

SF699

17/4/08

A report come forward on assessing the best arrangement for Town Services in subsequent years.

DES

Report December 2008.

MAY 2008

53

QWN 92

01/05/08

Lower Lee St—trimming tree branches

DES

Removal of lower branches has been programmed.

54

QWN 95

01/05/08

Macksville Aquatic Centre carpark—bollards to be concreted again

DES

Programmed

55

QWN 96

01/05/08

Ferry St—guard rails to be installed

DES

Late May.

56

QWN 97

01/05/08

Sewerage from Teagues Ck to Pelican Park—costing for major works

DES

Review previous report.  Report in July.

57

QWN 98

01/05/08

Security cameras for Nambucca Heads—costing required again

DES

Report in July.

58

QWN 101

01/05/08

Potholes: Wallace St; Maras Ck Rd; Gumma Rd; Talarm Rd (from Congarinni Bridge to Talarm Hall)

DES

Programmed.

59

QWN 102

01/05/08

Memorial Park and Shed—playground equipment replacement cost

DES

Inspected 3 April and parts ordered.  Cost to repair is $750.

60

SF42

01/05/08

Council write to the Premier and request that the local government elections be deferred for 12 months to allow for consideration of the outcomes of the Water Utility Inquiry.  Also cc Minister for Local Government.

GM

Letter sent 5/5/08.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

15 May 2008

General Manager's Report

ITEM 8.2      SF708         150508         Grant Application Status Report

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager          

 

Summary:

 

At Council’s meeting on 7 December 2006 it was resolved that there be a quarterly return submitted to Council on grant programs.  The following table provides a report on grant programs which Council has been made aware of; their closing date; consultation with community groups; their current status and eventual determination by the funding body.

 

 

 

Recommendation:

 

That the list of grant programs and their status be received.

 

 

 

 

 

 

Grant Program

Action

 

Status

1

FRRR - Small Grants for Small Rural Australian Communities

There are two rounds of Small Grants per year. Closing dates are 31 March and 30 September 2007 and 2008

 

 

 

A program for small rural communities will offer grants of up $50,000 to benefit people in rural and remote Australia.

 

Advised of new closing dates as follows:

                   1 May 2008

                   6 August 2008

                27 October 2008.

MS

A program of the Foundation for Rural and Regional Renewal closes on 30th March and 30th September 2008. 

(Warrell Creek Hall Committee of Management lodged an application on 21 September 2007.)

Information regarding the next round for 2008 has been sent to all Section 355 Hall Committees, the Museums, the Macksville Gift Secretary, placed on Council's website and in the Councillors Newsletter 30 October 2007.

Letter sent to all Section 355 Hall Committees of Mgt on 30 October 2007.

Nambucca Entertainment Centre lodged application  March 2008 for curtains & blinds.

South Arm Hall lodged an application in March 2008 for water tank.

 

Letter sent to all Section 355 Committees of Mgt 18 March 2008 for new rounds.

 

·     Valla Community Hall (Revitalisation) are submitting an application for 1 May 2008

 

2

Local Adaptation Pathways Program

The Federal Government has announced the "Local Adaptation Pathways Program" to provide funding to help local government build their capacity to respond to the impacts of climate change.  The Australian Government will provide up to $50,000 to help councils undertake risk assessment and develop action plans to prepare for the likely local impacts of climate change.  The deadline for applications is 3 December.  As at 9 October, application forms were still not available.

 

GM

Application lodged.

 


 

3

Department of Environment and Climate Change

DEP

Application for additional "Flood Study" to provide more accurate Flood Mapping of the Shire.

 

Lodged 15 February 2008.

 

Closing date 15 February 2008—announcement expected later 2008

 

4

Department of Environment and Climate Change – NSW Climate Change Fund – Public Facilities Program

GM

$30m for water and energy saving projects in facilities open to the public eg schools, community buildings, sporting facilities, museums and art galleries.  Unaware of program’s existence until raised at meeting on 7 February.  Applications closed on 13 February.  No applications lodged by Council.

5

New Federal Environmental Programme - Still to be announced

GM

DES

DEP

The Area Consultative Committee (ACC) is proposing to take a lead role in putting forward an expression of interest for a major environmental project for Federal funding based on a “Clean Waters Model” implemented for Wallis Lakes.  The ACC is seeking Federal Government support for a $176m program over four years for each of the 8 Mid North Coast Councils plus Port Stephens, Clarence Valley and the Shoalhaven.  There is no matching funding required other than Council’s existing commitment to its environmental levy works program.  A letter of support for the initiative has been provided to the ACC.

6

Threatened Species Network Community Grants Round 11

 

TSN Grants Administration [mailto:TSNGrants@wwf.org.au]
To: TSN Grants Administration
Subject: Threatened Species Network Community Grants Round 11 OPEN

 

Trim document 7374/2008 refers to application

DEP

Round 11 of the Threatened Species Network Community Grants Program is now open.

Community groups are invited to apply for up to $50,000 to conduct on-ground conservation work for the ongoing health of our natural environment, specifically targeting the needs of nationally threatened species and ecological communities. Funding is available for activities such as habitat restoration, weeding, feral animal control, population surveys and monitoring, fencing, and fire management. 

Original signed applications must be received in WWF's Sydney office by 5pm Friday 30 May 2008 and project ideas must be discussed with the TSN Coordinator for your region prior to submitting an application.

 

Grant advertised in local paper.

 

7

Playground Equipment Upgrade – Department of Local Government

A total of $2m has been made available $1m for 2008/09 and a further $1m for 2009/10. Grants only available for local government & must be used to either provide new playground facilities and/or  equipment or upgrade specifically, identified existing playground facilities and/or equipment.  50 projects, to a max of $20,000 per project will be funded in each year of the program.

Closing date for 2008/09 is 24 April 2008

DES

 

8

Department of Environment & Climate Change Estuary and Coastal Management Programs 2008/09

Funding on a 1:1 basis

Closing date: 28 May 2008

DEP

Several projects identified through the Nambucca River Estuary and Coastline Management Committee

·     Data loggers—Gumma Creek

·     House raising—Kingspoint

·     Hydrological/flooding study lower Nambucca River

·     Coastal Hazard management Plan

·     State 2 of detailed flood modeling.

9

NSW Environmental Trust Round 3 – Urban Sustainability Program

Closing date: 20 June 2008

 

Council previously resolved to submit both a joint application with Bellingen and Coffs Harbour Councils and an individual application.  Applications currently being prepared.

 

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

15 May 2008

General Manager's Report

ITEM 8.3      SF395              150508         Renewal of Loan 420

 

AUTHOR/ENQUIRIES:     Jeneen Fuller, Finance Officer; Craig Doolan, Manager Financial Services         

 

Summary:

 

Council took out a loan in June 1998 for twenty years on a fixed term interest rate for sewerage Capital Works.  The loan is due for renewal on 8 June 2008 for the second ten year term.  Council has requested an offer from the National Bank to renew this loan.

 

 

Recommendation:

 

That Council deal with the offer from the National Bank as a late item.

 

 

OPTIONS:

Negotiate a new rate for loan 420 for a second ten year term.

 

Council could negotiate a new loan but this would incur additional costs in paying out the loan and drawing down the new loan.

 

DISCUSSION:

Council has a loan with the National Bank due for renewal on 8 June 2008. The loan, $2,000,000.00 for Sewerage works (Loan 420) was drawn down in June 1998 for 10 years amortised over 20 years.

 

At the conclusion of the first 10 years Council has the option of renewing this loan for a further 10 years.  At 8 June 2008 the outstanding balance for loan 420 will be $1,301,872.00.

 

An indicative interest rate supplied by the National Australia Bank is 7.84%.

 

The National Australia Bank has been requested to provide an offer to renew the loan.  Offers from the National Australia Bank are open for five (5) days.  Therefore Council will need to deal with the offer as a late item (as this information will not be available until 14 May 2008).

 

CONSULTATION:

 

SUSTAINABILITY ASSESSMENT:

 

Environment

Nil.

 

Social

 

Economic

 

Risk

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

Refer to discussion.

 

Source of fund and any variance to working funds

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

15 May 2008

General Manager's Report

ITEM 8.4      SF394              150508         Capital Guaranteed Long Term Investments

 

AUTHOR/ENQUIRIES:     Matthew Vinen, Accountant         

 

Summary:

 

At its meeting of 17 April 2008 Councillor Hoban made an enquiry about the capital protection portions of Council’s capital protected long term investments. This report provides detail from the relevant institutions responding to this enquiry.

 

 

Recommendation:

 

That the information concerning the capital protection portions of Council’s long term investments be noted.

 

 

OPTIONS:

 

This report is for information only

 

DISCUSSION:

 

Council has four investments classed as long term. These are investments that Council views as part of its investment strategy to hold for five consecutive years or more. Three of these investments are capital protected and details of this capital protection is as follows:

 

1.       Longreach Capital Protected 5 Year Fund 2-2007 Property, Infrastructure and Utilities Fund ($1m invested)

 

Who are the funds guaranteed by?

 

Rabobank has been appointed as both Calculation Agent and Capital Protection Provider to the Fund. Headquartered in Utrecht, the Netherlands, the bank provides financial services to more than nine million clients worldwide through a network of more than 1500 offices and branches in 38 countries. A cooperative bank, Rabobank is owned by its 248 member banks in the Netherlands.

 

Rabobank has a Standard & Poor’s ‘AAA’ long term credit rating and is also rated Aaa long term by Moody’s Investors Service. Rabobank was ranked the world’s safest private bank by Global Finance Magazine in August 2006. It is one of the world’s most recognised financial institutions.

 

What is the extent of the guarantee?

 

The guarantee is facilitated through an investment made by Rabobank that ensures it has the         funds available at maturity date to repay the capital to investors.

 

2.         Longreach Series 26 – 7 year Capital Protected Global Property Basket ($500k invested)

 

Who are the funds guaranteed by?

 

The issuing counterparty for Series 26 is Deutsche Bank AG. Deutsche Bank currently has a Standard  & Poor’s ‘AA’ long term credit rating and is a leading global investment bank with a strong and profitable private clients franchise, and offers unparalleled financial services throughout the world.

A leader in Germany and Europe, the bank is continuously growing in North America, Asia, and key emerging markets.

What is the extent of the guarantee?

 

The guarantee is facilitated through an investment made by Deutsche Bank that ensures it has the funds available at maturity date to repay the capital to investors.

 

3.         ANZ Averon II – 7 year Capital Protected Credit Linked Note

 

    Who are the funds guaranteed by?

 

        The principal is guaranteed by Dexia Municipal Agency (DMA). Dexia Municipal Agency is a French bank whose purpose is to lend to French local authorities and to fund loans to other European Countries' local authorities.

 

What is the extent of the guarantee?

 

        Principal protection is provided in bonds issued by Dexia Municipal Agency (DMA). These bonds    are rated AAA by S&P hence the capital in Averon II has a rating of AAA.

 

CONSULTATION:

 

Longreach Capital Markets

ANZ Investment Bank

 

SUSTAINABILITY ASSESSMENT:

 

Not applicable

 

FINANCIAL IMPLICATIONS:

 

Due to the investments being capital protected there is no impact on the current or future budgets for the principal portion of these investments. Any variances to the interest on these investments are part of the variation to overall interest on investments included with budget reviews.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

15 May 2008

General Manager's Report

ITEM 8.5      DA2006/143      150508         Report on Hyland Park Subdivision

 

AUTHOR/ENQUIRIES:     John Harris, Senior Administrative Officer         

 

Summary:

 

The 2007/2008 budget allowed for the clearing of this site and creation of working plans for all infrastructure.  An acid sulphate soil test and CBR test report to determine pavement design have been completed.

 

The site has been cleared of all undergrowth.  Some trees and all stumps have to be removed.

 

The subdivision is being reviewed in regard to design, lot sizes, outlook, construction costs to maximise seller prices and minimise costs.

 

The redesign will require a modification application under Section 96 Environmental Planning & Assessment Act.

 

When this application is approved costings of staged and development as a whole will be provided to Council.

 

 

Recommendation:

 

That Council note the details regarding to the development of Hyland Park subdivision.

 

 

OPTIONS:

To proceed with approved design.

 

DISCUSSION:

See summary.

 

CONSULTATION:

Director Engineering Services

Surveyor

Manager Business Development

Senior Town Planner

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Social

 

Economic

 

Risk

N/A

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Source of fund and any variance to working funds

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

15 May 2008

General Manager's Report

ITEM 8.6      SF63                150508         Goods & Services Tax Certificate

 

AUTHOR/ENQUIRIES:     Matthew Vinen, Accountant         

 

Summary:

 

Council is required to provide the Department of Local Government with a signed certificate on GST compliance. This certificate is required annually beginning in the financial year 2005/2006. Prior to this the certificate was completed by Council’s Auditor.

 

 

 

Recommendation:

 

That the Mayor, one other Councillor, the General Manager and Responsible Accounting Officer be authorised to sign the Goods and Services Tax Certificate required by the Department of Local Government.

 

 

OPTIONS:

 

Council has the option to engage Council’s auditor to complete an audit to support the sign off of the certificate of compliance.

 

DISCUSSION:

 

Council’s are to supply a certificate of confirmation for GST compliance to the Department of Local Government.

 

This certificate replaces the previous requirement of having a GST Audit Review Report prepared by an auditor and lodged with the department and will therefore reduce the cost of the audit.

 

The GST certificate must be signed by the Mayor, at least one other Councillor, the Responsible Accounting Officer and the General Manager.

 

The statement declares:

 

To assist compliance with Section 114 of the Commonwealth Constitution,

 

·      Voluntary GST has been paid by Nambucca Shire Council for the period 1 May 2007 to 30 April 2008.

 

·      Adequate management arrangements and internal controls were in place to enable the Council to adequately account for its GST liabilities and recoup all GST input tax credits eligible to be claimed.

 

·      No GST non-compliance event was identified by Council or raised by the Australian Taxation Office.

 

CONSULTATION:

 

There has been no consultation

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Not applicable

 

Social

 

Not Applicable

 

Economic

 

See Financial implications

 

Risk

 

Not applicable

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

If Council decides to engage our Auditors to complete an audit to support this statement of compliance Council will incur additional audit costs. These costs were $1,025 including GST in 2003/2004 which is the last time that this was compulsory for the Auditors to complete the certificate for Council.

 

Source of fund and any variance to working funds

 

Working funds would fund the audit if required.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

15 May 2008

General Manager's Report

ITEM 8.7      SF394              150508         Report on Investments

 

AUTHOR/ENQUIRIES:     Matthew Vinen, Accountant         

 

Summary:

 

Return on investments year to date to 30 April 2008 is $449,457.57. Investment markets worldwide were less volatile during April and this has resulted in positive returns for Council’s portfolio. Although investment markets stabilised a variance for interest on investments has been included with the March Budget Review due to the poor returns experienced during the period January to April.

 

 

Recommendation:

 

That the Manager Financial Services’ Report on Investments placed to 30 April 2008 be noted.

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during March and Council funds invested as at 30 April 2008.

 

I certify that the investments listed within the report have been made in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds

 

 

C P Doolan

Responsible Accounting Officer

 


1        Investments Placed 1 to 30 April 2008

 

Date

 Amount

Period (Days)

Quotes

%

Accepted

 

03/04/08

$750,000.00

120

LGFS

7.92%

Bankwest

Rollover LGFS to Bankwest

Bankwest

8.04%

Macquarie

7.97%

 

Date

 Amount

Period (Days)

Quotes

%

Accepted

 

29/04/08

$1,013,085.75

182

Newcastle

8.26%

Newcastle Permanent

Rollover Newcastle Permanent

Bankwest

8.23%

IMB

8.26%

 

2        Investments Matured & Interest Earned 1 to 30 April 2008

 

Term Deposits / Bank Bills

 

Institution

Amount

Period

(Days)

Rate %

Interest Earned

LGFS

$813,502.25

121

7.36%

$19,848.56

Newcastle Permanent

$1,000,000.00

61

7.83%

$13,085.75

 

Managed Funds (medium term funds up to 5 years)

 

Institution

Amount

Period

(Days)

Performance for Month %

Interest Earned for Month

Annualised Performance FYTD

Interest Earned FYTD

Aberdeen

$4,845,010.02

30

1.18%

$54,763.88

1.57%

$68,957.43

Blackrock

$4,372,800.99

30

1.23%

$53,814.73

-3.63%

-$135,074.26

Macquarie Income Plus

$4,571,024.63

30

0.56%

$24,443.06

3.77%

$145,961.11

 

Long Term Funds (greater than 5 years)

 

Institution

Amount

Period

(Days)

Performance for Month %

Monthly change in Net Asset Value

LTD change in Net Asset Value

Interest coupons paid to date

NSW Treasury Corp

$919,682.50

30

2.79%

$25,623.75

-$57,655.53

N/A

Longreach 2-2007*

$868,850.00

30

2.41%

$20,930.00

-$110,220.00

$13,869.86

Longreach Series 26*

$384,900.00

30

4.46%

$17,150.00

-$97,950.00

$17,500.00

ANZ Averon II*

$382,550.00

30

-3.67%

-$14,050.00

-$131,500.00

$16,696.60

 

*Investments are capital Guaranteed on Maturity.

Longreach Investments pay an interest coupon bi-annually during the life of the investment.

ANZ Averon II has suspended payments of its coupon until further notice as reported in the Report on Investments for February.

 

Due to a stabilisation of investment markets Council’s investment portfolio has performed strongly during April. Managed funds have performed particularly strongly returning well above benchmark for the month. Providing markets remain stable, or even improve, Council should continue to see these types of returns in the coming months.


3        Investments held at 30 April 2008 

 

Institution

Amount

Period

Maturity Date

BCCU

$592,607.61

182

14/08/08

Bankwest

$750,000.00

120

01/08/08

Bankwest

$762,760.27

180

13/05/08

IMB

$1,000,000.00

364

13/02/09

Bankwest

$1,000,000.00

365

04/09/08

National Aust Bank

$1,500,000.00

183

13/06/08

Macquarie Bank

$2,036,986.30

90

18/06/08

Newcastle Permanent

$1,013,085.75

182

28/10/08

Aberdeen

$4,399,773.90

N/A

N/A

Blackrock

$4,426,615.72

N/A

N/A

Macquarie Income Plus

$4,095,467.69

N/A

N/A

NSW Treasury Corp

$945,306.25

N/A

N/A

Longreach 2-2007

$889,780.00

5 Years

16/05/2012

Longreach Series 26

$402,050.00

7 Years

7/06/2014

Averon II

$368,500.00

7 Years

24/07/2014

TOTAL

$24,182,933.49

 

 

 

4        Investment returns:  April 2008

 

Total

Interest and capital variations to date

-$3,721.22

Plus

Interest due on maturity of Term Deposits

$165,668.79

Accrued  to 30/04/08

$161,947.57

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

$287,510.00

Investment Returns to 30/04/08

$449,457.57

Amount of returns expected from all funds and reserves as per revised Budget.

$677,700.00

 

CONSULTATION:

 

Grove Research and Advisory

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Not Applicable

 

Social

 

Not Applicable

 

Economic

 

Not Applicable

 

Risk

Not Applicable

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of interest on investments has been carried out and a variance has been included with the March Budget Review to reduce the overall investment returns from $964,000 to $677,700. This variance has no impact on current and future budgets as the majority of this variance is applicable to restricted funds.

 

Source of fund and any variance to working funds

 

Variances to working funds are:

 

General                    -$6,000

Water                      -$21,500

Sewer                      -$11,500

 

Attachments:

There are no attachments for this report.

  


Ordinary Council Meeting

15 May 2008

Director Environment & Planning's Report

ITEM 9.1      SF281              150508         Youth Week 2008 Report

 

AUTHOR/ENQUIRIES:     Vicki Fernance, Youth Development Officer         

 

Summary:

 

I report as normal on the success of Youth Week and include a response to the question without notice from the Council meeting of 17 April 2008.

 

Youth Week 2008 was a great success with approximately 230 young people taking part in the events that Council organised. These were the Photography Competition, Photography Exhibition/Launch of Youth Week and the Band Night.

 

The Photography Competition attracted about 26 entrants with a total of 44 entries which were displayed at Macksville Library for two weeks. Youth Week 2008 was officially launched by the Deputy Mayor, Cr Hoban, with an afternoon tea held at Macksville Library on Monday 7 April. The Photography Exhibition was also opened. There were approximately 30 people in attendance. The Band Night held on Saturday 12 April at Nambucca Entertainment Centre was a great success with approximately 100 young people attending and about 20 supervisory adults (made up of volunteers and parents).

 

Bus transport was provided to the Youth Week Launch and the Band Night.

 

 

Recommendation:

 

1          That Council note the Report on Youth Week 2008.

 

2          That Council note that the Youth Development Officer is looking at other transport options for Youth Week 2009 and also for other Council-run events.

 

 

OPTIONS:

 

1        That Council endorse the recommendations

2        That Council endorse the recommendations with amendments

3        That Council not endorse the recommendations

 

 

DISCUSSION:

 

Overall Youth Week events were well attended, even though there was a clash of dates for the Band Night.

 

Youth Week commenced with the official launch, the opening of the Photography exhibition, announcement of prize winners at Macksville Library. Two of the winners were in attendance and were very excited about winning a prize. Prizes to the value of $150 were donated by Zenny’s Photographics in Nambucca Heads. The exhibition was open during Youth Week (and the week after) to give community members a chance to look at the entries and vote in the People’s Choice Award.

 

The Photography Competition, in its second year, is gaining in numbers of young people entering and there have been suggestions that the competition focus be broadened to include art, culture and literature. Last year’s Photography Competition entries were entered in the Macksville Show after the exhibition finished. This was not able to be done this year because of the clash of dates, however it is hoped to again link the two events in 2009. It being stressed that Youth Week is designated by the NSW Government during which the approved and funded activities must be held.

 

The Band night organised clashed with the Macksville Show and numbers were down compared to last year’s Battle of the Bands. As it turned out, a significant number of young people attended both events. The program for Youth Week is decided in October of the year before and the two Newcastle bands were booked last year. This was the only available date that they could play in this region, and it was not realised, at the time of booking, that this was the same date as the Macksville Show. When Council staff became aware of the overlap of events, there were efforts to change the date, however, due to the bands prior commitments, this was not possible. It then became a matter of either having the event on the same night as the Show or not having it at all.

 

The Band Night was still a resounding success, with the young people who participated. There were comments such as: “cool, mad, sick and hectic”. Very favourable feedback has been received from young people, parents and volunteers who came on the night. Council has also been congratulated by Headspace in Nambucca on the successful night and from feedback received by young people who attend the centre.

 

Two security guards were in attendance and also the Nambucca Police were notified and kept up regular patrols during the night. There were no incidents and the young people who attended were very well behaved.

 

Buses were supplied for the Youth Week launch and Band Night, at no cost to Council, with funding from the Motor Accident’s Authority (MAA). This funding is applied for based on the program organised for Youth Week. Unfortunately they were not well utilised by young people. This issue and alternatives have been discussed such as:

 

·                      Not applying for funding from the MAA

·                      Relying on parents/friends to get young people to an event

·                      Using the Maxi Taxi – this has been used as a cheaper alternative for small numbers of young people for school holiday activities

 

These options will be looked at when organising Youth Week 2009 events.

 

Youth Week 2008 events were well advertised, with articles in the Hibiscus Happynings, Guardian News and the Coffs Advocate. Information was also circulated through radio announcements and school newsletters. Flyers, brochures and hand outs were distributed throughout the Shire and the Youth Development Officer also spoke at school assemblies. Other organisations also promoted the events.

 

Youth Week 2008 was a great success, even with the clash of dates with the Macksville Show, and young people from around the Shire enjoyed the events that were held. There has been discussion as to how Council Youth Services and the Macksville Show might work together to combine an event and this will be looked at. Future Youth Week events will be organised keeping in mind dates of established community events being held at the same time.

 

 

CONSULTATION:

 

Manager Community and Cultural Services.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact to the environment.

 

Social

 

There could be improved social implications for young people.

 

Economic

 

No economic impact.

 

Risk

 

There are no risks as a result of this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No impact (Youth Week and MAA funding is applied for separately and does not effect Youth Services budget).

 

Source of fund and any variance to working funds

 

None.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

15 May 2008

Director Environment & Planning's Report

ITEM 9.2      SF283              150508         Report on Access Committee Minutes 22 April 2008

 

AUTHOR/ENQUIRIES:     Coral Hutchinson, Manager Community and Cultural Services         

 

Summary:

 

Attached for Council’s endorsement is a copy of the minutes of the Nambucca Shire Council Access Committee meeting held on Tuesday 22 April 2008.

 

The minutes of the meeting contain 2 recommendations which are reproduced as follows:

 

Disability Action Plan Review

 

That on the motion of Jenny Croaker, seconded Tracey Mills that residents be informed of the availability of assistance to move household waste/garbage to the footpath for pickup, through a little “blurb” on rates notice.

 

Member’s Reports

 

That on the motion of Cr Waller, seconded Jenny Croaker, Les Small, Matt Sullivan and Tracey Mills be accepted as Committee members.

 

 

Recommendation:

 

1          That Council endorse the membership to the Access Committee of Mr Les Small, Mr Matt Sullivan and Ms Tracey Mills from Nambucca Valley Phoenix Foundation.

 

2          That Council note promotion of the wheel in wheel out kerbside service via the annual Rates Notice and Council’s webpage.

 

3          That the remaining minutes of the Access Committee meeting held on 22 April 2008 be noted.

 

 

OPTIONS:

 

1        Endorse the minutes and their recommendations

2        Not endorse the minutes

3        Endorse the minutes with amendments

 

 

DISCUSSION:

 

Recommendation 2 of this report requires specific comment.

 

Variations to the kerbside service may be available for people with genuine disabilities or older people, subject to the meeting of set conditions including provision of a doctor’s certificate and a successful Occupational Health and Safety site assessment by Council’s waste contractor. All sites and requests have to be individually assessed.

 

The most appropriate way to address the Committee’s request to promote via the Rates Notice is going to be by including a short paragraph in the Waste Management Fees and Charges brochure which is mailed to all Shire ratepayers with the annual Rates Notice. In order not to raise community expectations, the information will include the conditions. The information is currently on the Coffs Coast Waste Services webpage under Frequently Asked Questions, however to improve access, Council’s Waste Management Officer will arrange for the relevant information to be included on Nambucca Council’s webpage under Waste Management, with the link to CCWS webpage remaining as well as an alternative information pathway.


CONSULTATION:

 

Waste Management Officer.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no specific environmental sustainability issues.

 

Social

 

There are no specific social issues identified.

 

Economic

 

There are no specific economic implications from this report as the impact of the ageing population and therefore increasing numbers of people with disabilities is well documented.

 

Risk

 

The risk of raising community expectations in regard to variations to the kerbside waste service is managed by providing clear and concise conditions for receiving the service.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is nothing identified as a result of this report.

 

Source of fund and any variance to working funds

 

Nothing required.

 

Attachments:

1View

10095/2008 - Minutes of Access Committee Meeting - 22 April 2008

 

 

 


Ordinary Council Meeting - 15 May 2008

Report on Access Committee Minutes 22 April 2008

Attachment 1

10095/2008 - Minutes of Access Committee Meeting - 22 April 2008

 

Present:

 

Ms Margaret Hutchinson (Chairperson), Cr Chris Waller, Ms Lyn Foster, Ms Jenny Croaker (Guide Dog NSW/ACT), Ms Tracey Mills (Phoenix), Messrs Matt Sullivan and Les Small (Phoenix employees)

 

 

Housekeeping and Emergency Procedures

 

Ø  Emergency exit points, Evacuation Plan and Location of facilities were addressed.

 

Apologies:

Ms Coral Hutchinson, Mr Keith Davis, Ms Michelle Donges, Ms Dot Secomb, Ms Paula Walin-Bates (Phoenix), Cr Martin Ballangarry, M Rahman (Valleys to Plateau Support Services) and Ms Alison Laverty (Program Manager Commonwealth Carelink Centre)

 

Declarations of Pecuniary Interest – None declared

 

 

Minutes of Previous Meeting ‑ 18 March 2008

 

RECOMMENDATION: That on the motion of Cr Chris Waller, seconded Margaret Hutchinson the minutes from the previous meeting held 18 March 2008 be accepted.

 

 

Business Arising

 

1        Coffs/Bellingen/Nambucca Combined Access Committees

Meeting

 

The meeting was attended by Margaret Hutchinson, Jenny Croaker and Coral Hutchinson of the Nambucca Committee. Items discussed included:

 

The MLAK trials at Bellingen and Coffs Harbour

 

Both Councils reported some difficulties associated with the locks including people getting stuck inside the toilet.

 


1        Coffs/Bellingen/Nambucca Combined Access Committees

Meeting continued

 

Adaptable Housing

 

Coffs Harbour are working on a one-day seminar on the issue (possibly January 2009). Coral has suggested that the matter be raised with the MNC strategic alliance of Councils – the planning committee. Lyn asked about the persons attending and their attitude/feelings towards Adaptable Housing and overall, we felt the feelings were positive.

 

An Access Audit of Darlington Park

 

Coffs Harbour Access Committee members have been providing facility audits and could provide them (as a fee for service) for other Councils or organisations. For further discussion as there could be legal issues.

 

Missed Business Brochure

 

The regional meeting concluded with the launch by Bellingen’s Mayor. Copies of the booklet and postcard are available from Council’s Manager Community and Cultural Services, the Council foyer or from Council’s website at www.nambucca.nsw.gov.au under Economic Development. Is being promoted through print media and distributed via Chambers of Commerce.

 

Cr Chris Waller suggested perhaps rotating Access meeting venue in order to deliver brochures to businesses and introduce members of access committee to various communities around Nambucca Valley. To be discussed at next meeting.

 

2        Council’s Policy on Footpath Usage

 

On 20 March 2008, Council resolved to review its policy on footpath usage. A report is due to be presented to Works Committee meeting in June (18th).

 

Council staff undertook an audit of items on footpaths on 10 and 11 April due to the number of complaints about their proliferation. No feedback as yet.

 

Correspondence

 

IN           Coffs Harbour Access Advisory Committee agenda 4 April 2008

              DADHC Connections – Issue 17 2008

              Accord – Autumn 2008

              Stronger Together Progress Report Card January 2008

              DAISI Link newsletter

 

OUT       Nil

 

General Business

 

3        Disability Action Plan

 

Employment

 

a          A draft of the Employment section was circulated.

b          The draft Equity and Diversity Strategy has been circulated to members for comment.

c          During the review of the 2004 Disability Action Plan a number areas were identified as requiring attention in and around the Council Administration Centre. These will be reported to the May meeting.

 

Next Step – Waste Management

 

The following draft strategy was discussed.

 

Goal/Outcome: That people with disabilities and older frail people are able to move household waste/garbage to the footpath for pickup.

 

Identified Barriers: Physical barriers; Individual abilities/disabilities

 

Strategies

Resources

Department or Officer Responsible

Timeframe

Council’s preferred contractor has policies and procedures which address the needs of people with disabilities

Covered by Contract with Handy Bin Waste Services

Director Engineering Services

Ongoing according to contract

 

Tracey Mills suggested smaller sized wheelie bins but a different truck may be required.

 

RECOMMENDATION: That on the motion of Jenny Croaker, seconded Tracey Mills that residents be informed of availability of assistance to move household waste/garbage to the footpath for pickup through a little “blurb” on rates notice.

 

Member’s Reports

 

·        By phone: Dot Secomb reported concern with modification to footpath and safety area between new units and Woolworths – misalignment. Jenny to investigate and report back. Chris contacted Director Engineering Services to investigate also.


 

·        Les Small, Matt Sullivan and Tracey Mills would like to join the Committee.

 

RECOMMENDATION: That on the motion of Cr Waller, seconded Jenny Croaker, Les Small, Matt Sullivan and Tracey Mills be accepted as Committee members.

 

·        Lyn Foster asked about accessible parking in Nambucca Heads main street. Committee members advised on locations within the main street.

         

·        Tracey reported that Phoenix has a new exercise class operating and this will be of great benefit to members encouraging more physical activity to assist with mobility.

 

 

Next Meeting

 

The next meeting will be held on Tuesday 27 May 2008 at 2.00 pm at the Council Chambers Princess Street Macksville.

 

 

Meeting Closure

 

There being no further business, the meeting was declared closed at 3.25 pm.

 

 

 

 

 

.........................................

Margaret Hutchinson

CHAIRPERSON

 

 


Ordinary Council Meeting

15 May 2008

Director Environment & Planning's Report

ITEM 9.3      SF285              150508         Report on Community Services Committee Minutes 29 April 2008

 

AUTHOR/ENQUIRIES:     Coral Hutchinson, Manager Community and Cultural Services         

 

Summary:

 

Attached for Council’s endorsement is a copy of the minutes of the Nambucca Shire Council Community Services Committee meeting held on Tuesday 29 April 2008.

 

The April Community Services Committee agenda included the outcomes from a community forum held 26 February 2008 which was convened to discuss community views on what issues should be brought before the 2008-09 Management Plan and Budget.

 

The minutes of the meeting contain 13 recommendations which are reproduced as they may require an action by Council, Staff or access to funds and are as follows:

 

ITEM 2 – CHANGES TO MEMBERSHIP

 

1        That on the motion of Kerrie Bowtell, seconded Jenny Zirkler, Mr Ross Chalmers, Ms Anne Smyth, Mr Glenn Robinson and Mr Paul Sekfy be endorsed as members of the Community Services Committee.

 

ITEM 3 – COMMUNITY FORUM AND COUNCIL MANAGEMENT PLAN AND BUDGET

 

2        That on the motion of Kerrie Bowtell, seconded Denise Olsen, Council’s General Manager or Mayor, take forward to the Mid North Group of Council the Community Services Committee views on social inclusion; and that Council forwards a request to the MNCGOC to invite the Minister for Social Inclusion (Jenny Macklin) to attend one of their meetings to discuss the Federal government’s social inclusion agenda.

 

3        That Council actively promote its website by including its website address in all advertisements and that it provide a link from its website to the Nambucca blog (www.nambuccavalley.blogspot.com) for promotion of community projects.

 

4        That on the motion of Denise Olsen, seconded Jenny Zirkler, Council takes a strategic role in managing community contact information.

 

5        That on the motion of Glenys Munro, seconded Mari Webb, consideration be given to how shortages of skilled health workers and the ageing of the health workforce can be addressed; and that the Council’s Manager Business Development attend a future Community Services Committee meeting to provide for further discussion on the opportunities and potential programs.

 

6        That on the motion of Jenny Zirkler, seconded Glenys Munro, the CSC supports the plans for a Skills Centre at Nambucca Heads given the positive outcomes for young people and industry in the Shire, the potential for expansion in the future and for increasing the skills levels of local people all ages.

 

7        That on the motion of Jenny Zirkler, seconded Glenys Munro, the CSC gets the feedback from the My Space (youth consultation) initiative.

 

8        That on the motion of Jenny Zirkler, seconded Glenys Munro, given the results of the Community and Youth surveys that Council increase its contribution to libraries by at least 10% and fund the extra hours; and further, that library services be expanded to include the full variety and range of services.

 

 

9        That on the motion of Mari Webb, seconded Glenys Munro, Council advocates with the North Coast Area Health CEO the following issues:

·          Community Health Care Centre - progress

·          Nursing home patients in hospital

·          No increase in HACC nursing for around 15 years

·          Allied health care – shortfalls, lack of people trained

·          Dental care – reportedly 8 year wait to get dentures

·          Mental health

·          Ageing workforce

 

10      That on the motion of Jenny Zirkler, seconded Glenys Munro, the CSC also give consideration to these and other current health issues for developing future priorities.

 

11      That on the motion of Jenny Zirkler, seconded Glenys Munro, Council allocate/borrow/seek grant funding which will result in sufficient funding to complete the skate park in 2008.

 

12      That on the motion of Jenny Zirkler, seconded Glenys Munro, the CSC provide a delegation to Council to support outcomes and recommendations from today’s (26 February 2008) forum when they go before Council in its consideration of the Management Plan and Budget

 

ITEM 6 – DRAFT WORKPLACE EQUITY AND DIVERSITY STRATEGY

 

13      That on the motion of Denise Olsen, seconded Glenys Munro, Council endorse the draft Strategy.

 

 

Recommendation:

 

1          That Council endorse the membership to the Community Services Committee of Mr Ross Chalmers, Ms Anne Smyth, Mr Glenn Robinson and Mr Paul Sekfy.

 

2          That Council’s General Manager or Mayor, take forward to the Mid North Group of Council the Community Services Committee views on social inclusion; and that Council forwards a request to the MNCGOC to invite the Minister for Social Inclusion (Jenny Macklin) to attend one of their meetings to discuss the Federal government’s social inclusion agenda.

 

3          That Council actively promote its website by including its website address in all advertisements and that it provide a link from its website to the Nambucca blog (www.nambuccavalley.blogspot.com) for promotion of community projects.

 

4          That Council takes a strategic role in managing community contact information.

 

5          That consideration be given to how shortages of skilled health workers and the ageing of the health workforce can be addressed; and that the Council’s Manager Business Development attend a future Community Services Committee meeting to provide for further discussion on the opportunities and potential programs.

 

6          That the CSC supports the plans for a Skills Centre at Nambucca Heads given the positive outcomes for young people and industry in the Shire, the potential for expansion in the future and for increasing the skills levels of local people all ages.

 

7          That the CSC gets the feedback from the My Space (youth consultation) initiative.

 

8          That given the results of the Community and Youth surveys that Council increase its contribution to libraries by at least 10% and fund the extra hours; and further, that library services be expanded to include the full variety and range of services.

 

 

9          That Council advocates with the North Coast Area Health CEO the following issues:

 

·           Community Health Care Centre - progress

·           Nursing home patients in hospital

·           No increase in HACC nursing for around 15 years

·           Allied health care – shortfalls, lack of people trained

·           Dental care – reportedly 8 year wait to get dentures

·           Mental health

·           Ageing workforce

 

10        That the CSC also give consideration to these and other current health issues for developing future priorities.

 

11        That Council allocate/borrow/seek grant funding which will result in sufficient funding to complete the skate park in 2008.

 

12        That the CSC provide a delegation to Council to support outcomes and recommendations from the 26 February 2008 forum when they go before Council in its consideration of the 2008-09 Management Plan and Budget

 

13        That Council note the Community Service’s Committees support for endorsement of the draft Workplace Equity and Diversity Strategy.

 

14        That the remaining minutes of the Community Services Committee meeting held on 29 April 2008 be noted.

 

 

OPTIONS:

 

1          Endorse the minutes and their recommendations

2          Not endorse the minutes

3          Endorse the minutes with amendments

 

 

DISCUSSION:

 

New Members (Recommendation 1)

 

The proposed new members all bring particular expertise to the Committee which is currently not available. In addition to that listed in the minutes, Ms Smyth has had 9 years experience with Tallowood School and more recently experience with the Nambucca Home Visiting Service (families with new born babies).

 

Federal government’s social inclusion agenda (Recommendation 2)

 

The CSC members are of a view that the recent change in Federal government may create a window of opportunity for new funding, programs or support for the Nambucca Shire community given the government’s social inclusion initiatives.

 

The government’s approach to social inclusion is that it believes “all Australians need to be able to play a full role in Australian life, in economic, social, psychological and political terms. To be socially included, all Australians must be given the opportunity to:

 

·              secure a job;

·              access services;

·              connect with others in life through family, friends, work, personal interests and local community;

·              deal with personal crisis such as ill health, bereavement or the loss of a job; and

·              have their voice heard.”

 

Council’s Website (Recommendation 3)

 

The Nambucca Valley Blogspot contains a range of community information across the interest areas of arts, history, sport, community, youth, environment, local statistics and philosopher’s café It is a free service promoting communication, self-expression and freedom of speech; and aims to increase the availability of information, encourage healthy debate, and make possible new connections between people. Council’s website currently carries a number of links to other websites.

 

Council’s website address is not included in advertising as a matter of course, even where the street or postal address is. Inclusion of the web address is quite easy to achieve, however may result in a small increase in the cost of an advertisement if an additional line is required.

 

Community contact information (Recommendation 4)

 

Community views around this issue are that it is very difficult to know where to go and get information, and that Council has a role to play in promoting access to information.

 

Some of the directories in use currently are the Shire Guide, NSC Community Services Directory, Neighbourhood Centre directory, Yellow Pages. Then when considering government departments each one has its own directory of services (mostly web-based these days). Most Councils appear to have either a community or business directory or both. Coffs Harbour City Council do an annual “update drive”, whilst Bellingen pays the Neighbourhood Centre to maintain and produce a local services directory. One of the simplest approaches for Nambucca Shire Council would be to make the CSD available from Council’s website.

 

Ageing of the health workforce (Recommendations 5 and 6)

 

Council’s Manager Business Development attends the CSC from time-to-time to provide a link between community and economic development. The issue is fairly well documented and a number of initiatives are being put in place locally and also at the broader industry level eg recent campaigns for nurses.

 

My Space (youth consultation) initiative (Recommendation 7)

 

Council’s Youth Development Officer is looking at all alternatives and will report to both Council and the Community Services Committee as strategies develop.

 

Library Funding (Recommendation 8)

 

Council’s draft Management Plan and Budget are currently on exhibition and include allocations in accordance with the Community Services Committee’s recommendation.

 

Health Issues (Recommendations 9 and 10)

 

The North Coast Area Health CEO will be asked to comment on the various issues and where they sit in current priorities. Councillors may recall that significant planning and community consultation work was done during 2004-05 regarding a new community (primary) health centre for the Shire, to replace the ageing and inadequate Agnes Grant Centre at Macksville Health Campus. The need was documented in Health Plans, including the Rural Infrastructure Plan, however funding and a site for the new facility are yet to be allocated.

 

Skate Park Funding (Recommendation 11)

 

Council’s Director Engineering Services advises that the funding already allocated will see the project 75% completed. Council is currently calling for tenders for the work which will be Stage 1 of the project. The work plan is for the park to be operational during 2008-09 during which the skaters will test-run the facility. Then if necessary an additional $20,000 may be needed for a second stage. The Nambucca Valley Skater’s Association is also fund-raising.

 

Workplace Equity and Diversity Strategy (Recommendation 13)

 

Council resolved on 20 December 2007 to refer the draft strategy to the Community Services Committee, together with the Aboriginal Community Advisory Committee and Consultative Committee prior to it being finally considered by Council.

 

 

CONSULTATION:

 

Director Engineering Services

Manager Business Development

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no specific environmental sustainability issues.

 

Social

 

There are no specific social issues identified.

 

Economic

 

There are no specific economic implications from this report.

 

Risk

 

Nothing identified

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There may be a small increase in the cost of advertising if an additional line is needed for Council’s web address.

 

Council’s draft 2008-09 Budget includes allocations in accordance with Recommendation 8.

 

Recommendation 4 may require a funding allocation, depending on the approach Council wishes to take.

 

Source of fund and any variance to working funds

 

Nothing identified.

 

 

Attachments:

1View

10757/2008 - Minutes of the CSC held 29 April 2008

 

 

 


Ordinary Council Meeting - 15 May 2008

Report on Community Services Committee Minutes 29 April 2008

Attachment 1

10757/2008 - Minutes of the CSC held 29 April 2008

 

Present

 

Ms Angie Evans (Chairperson), Cr Sue Nash, Ms Coral Hutchinson (Nambucca Shire Council), Mr Paul Sekfy (NV Neighbourhood Centre Co-ordinator), Ms Kerrie Bowtell (TAFE Outreach), Ms Glenys Munro (NV Community Services Council Inc), Ms Mari Webb, Mr Ross Chalmers (Regional Transport Co-ordinator), Ms Anne Smyth, Ms Jenny Zirkler (Macksville Health Campus), Ms Denise Olsen (Nambucca Valley Children’s Group Inc), Mr Glenn Robinson (North Coast Area Health Advisory Council)

 

 

Housekeeping and Emergency Procedures

 

Emergency exit points, Evacuation Plan, location of facilities and use of hearing augmentation system were all addressed.

 

 

Apologies

 

Cr Flack, Marilyn Pearson, Ms Vicki Fernance

 

 

Declarations of Pecuniary Interest/Disclosure of Interest – none declared

 

 

Minutes of Previous Meeting – 11 December 2007

 

RECOMMENDATION: That on the motion of Glenys Munro, seconded Cr Nash the minutes from the previous meeting held 11 December 2007 be accepted.

 

Kerrie Bowtell arrived at this point with the time being 2.43 pm

 

 

Business Arising

 

ITEM 1 – SKATER’S ASSOCIATION UPDATE ON STATUS

 

The Committee noted that the Development Application for the Skate Park was approved by Council in December and therefore Council’s resolution of 1 November came into affect (that the Skater’s Association must become a member of the Coronation Park Committee of Management and not remain a subcommittee of the CSC). The Skater’s Association was advised of this by letter of 27 February 2008.

 


Correspondence

 

·           Mid North Coast Regional Council for Social Development 2006-07 Annual Report

 

 

General Business

 

ITEM 2 – CHANGES TO MEMBERSHIP

 

Mr Paul Sekfy, new Co-ordinator for the Nambucca Valley Neighbourhood Centre Inc was in attendance representing the Centre following the resignation of Joanne Hill.

The Committee has been aware of the need to re-establish a link with the North Coast Area Health Advisory Council following Terry Brown leaving the area. Mr Glenn Robinson (Nambucca representative to the NCAHAC) can fulfil this role and his membership to the committee will complement the role of Ms Jenny Zirkler from Macksville Health Campus.

 

Mr Ross Chalmers was a member of the NSC Transport Working Group and will provide valuable advice and assistance on public and community-based transport issues.

 

RECOMMENDATION: That on the motion of Kerrie Bowtell, seconded Jenny Zirkler, Mr Ross Chalmers, Ms Anne Smyth, Mr Glenn Robinson and Mr Paul Sekfy be endorsed as members of the Community Services Committee.

 

 

ITEM 3 – COMMUNITY FORUM AND COUNCIL MANAGEMENT PLAN AND BUDGET

 

Recommendations from the community forum held 26 February 2008 were circulated for discussion and for forming recommendations to Council. The outcomes follow:

 

The Forum suggested

 

That the CSC discuss opportunities for a regional forum with the federal government to discuss its new social inclusion initiatives (with an outcome of increased federal government funding for locally based programs); and then the CSC to seek Council support for it to consult with the Mid North Coast Regional Council; noting that Regional Council will need to consult with and seek the involvement of other councils in the electorate of Cowper.

 

CSC comments

 

The Committee noted a suggestion to visit the outcomes from the 2020 Summit

Funding for social inclusion programs won’t start becoming available until after the Federal budget (except for homelessness).

MNC Group of Councils may be interested in taking this issue forward on behalf of the region which has numerous pockets of established disadvantage.

 

Further comment is noted under Item 4 of these minutes.


General Business (continued)

 

ITEM 3 – COMMUNITY FORUM (continued)

 

THE CSC RECOMMENDS

 

That on the motion of Kerrie Bowtell, seconded Denise Olsen, Council’s General Manager or Mayor, take forward to the Mid North Group of Council the Community Services Committee views on social inclusion; and that Council forwards a request to the MNCGOC to invite the Minister for Social Inclusion (Jenny Macklin) to attend one of their meetings to discuss the Federal government’s social inclusion agenda.

 

The Forum suggested

 

·           That Council actively promotes its website.

·           That Council link its website to Nambucca blog website nambuccavalley.blogspot.com for community projects.

 

CSC comments

 

Is concerned at feedback from the Community Survey and low percentage of people using the website; views on the value of the website vary greatly; people don’t think to use it or aren’t aware of the range of information available. Promotion is important and so is content and currency.

 

THE CSC RECOMMENDS

 

That on the motion of Denise Olsen, seconded Jenny Zirkler, Council actively promote its website by including its website address in all advertisements and that it provide a link from its website to the Nambucca blog (www.nambuccavalley.blogspot.com) for promotion of community projects.

 

The Forum suggested

 

That Council takes a proactive role in managing community contact information (Community Services Directory) and makes this available via its website.

 

CSC comments

 

Key questions are: What is information? Who’s got it? How do you get it?

Access to information is an equity issue

Everyone seems to be trying to offer information and too much is paper-based

Possible future forum on community information

Council’s website could provide links to other directories rather than manage its own


General Business (continued)

 

ITEM 3 – COMMUNITY FORUM (continued)

 

 

THE CSC RECOMMENDS

 

That on the motion of Denise Olsen, seconded Jenny Zirkler, Council takes a strategic role in managing community contact information.

 

The Forum suggested

 

That consideration be given to how shortages of skilled health workers and the ageing of the health workforce, fits with the Trade School and Skills Centre initiatives.

 

CSC comments

 

Ms Jenny Zirkler provided a valuable verbal report on initiatives at Macksville Health Campus to tackle ageing of the health workforce and training opportunities including: the range and numbers of trainee and training positions; the balance between full-time and part-time staff and between experienced and trainee staff (50 beds and can only take 6 students); allied health students are also starting to come through; has good accommodation on-site; building up community health to create more training opportunities. One of the few campuses on the coast to have a full-time health educator.

 

THE CSC RECOMMENDS

 

That on the motion of Glenys Munro, seconded Mari Webb, consideration be given to how shortages of skilled health workers and the ageing of the health workforce can be addressed; and that the Council’s Manager Business Development attend a future Community Services Committee meeting to provide for further discussion on the opportunities and potential programs.

 

The Forum suggested

 

That the CSC supports the plans for a Skills Centre at Nambucca Heads given the positive outcomes for young people and industry in the Shire, the potential for expansion in the future and for increasing the skills levels of local people all ages.

 

CSC comments

 

The Committee’s support is of particular relevance given the doubts over funding the project following the change in Federal government.

 

AGREED AND FORUM SUGGESTION RECOMMENDED TO COUNCIL on the motion of Jenny Zirkler, seconded Glenys Munro.

 

General Business (continued)

 

ITEM 3 – COMMUNITY FORUM (continued)

 

The Forum suggested

 

That the CSC gets the feedback from the My Space (youth consultation) initiative.

 

CSC comments

 

Council’s YDO to also consider: if My Space is the right vehicle, have a look at health forum and Moodswell websites, could consultation with young people occur via council’s website?

 

AGREED AND FORUM SUGGESTION RECOMMENDED TO COUNCIL on the motion of Jenny Zirkler, seconded Glenys Munro.

 

The Forum suggested

 

Given the results of the Community and Youth surveys that Council increase its contribution to libraries by at least 10% and fund the extra hours; and further, that library services be expanded to include the full variety and range of services.

 

CSC comments

 

Very important to maintain libraries as a community hub.

 

AGREED AND FORUM SUGGESTION RECOMMENDED TO COUNCIL on the motion of Jenny Zirkler, seconded Glenys Munro.

 

The Forum suggested

 

That Council advocates with the North Coast Area Health CEO the following issues:

 

·           Community Health Care Centre - progress

·           Nursing home patients in hospital

·           No increase in HACC nursing for around 15 years

·           Allied health care – shortfalls, lack of people trained

·           Dental care – reportedly 8 year wait to get dentures

·           Mental health

·           Ageing workforce

 

CSC comments

 

Agreed that the issues be presented to the CEO when he meets with Council – possibly at a meeting of the Health Advisory Committee to be held at NSC on 9 May 2008.

 


General Business (continued)

 

ITEM 3 – COMMUNITY FORUM (continued)

 

AGREED AND FORUM SUGGESTION RECOMMENDED TO COUNCIL on the motion of Mari Webb, seconded Glenys Munro.

 

The Forum suggested

 

That the CSC also give consideration to these and other current health issues for developing future priorities.

 

CSC comments

 

Agreed to maintain links and a reporting/feedback role involving Mr Robinson and Ms Zirkler particularly given the positive developments and opportunities through the Macksville Health Campus.

 

AGREED AND FORUM SUGGESTION RECOMMENDED TO COUNCIL on the motion of Jenny Zirkler, seconded Glenys Munro.

 

The Forum suggested

 

That Council allocate/borrow/seek grant funding which will result in sufficient funding to complete the skate park in 2008.

 

CSC comments

 

AGREED AND FORUM SUGGESTION RECOMMENDED TO COUNCIL on the motion of Jenny Zirkler, seconded Glenys Munro.

 

The Forum suggested

 

That the CSC provide a delegation to Council to support outcomes and recommendations from today’s (26 February 2008) forum when they go before Council in its consideration of the Management Plan and Budget

 

CSC comments

 

The Committee agreed that Ms Angie Evans will represent the Committee with assistance from Kerrie Bowtell.

 

AGREED AND FORUM SUGGESTION RECOMMENDED TO COUNCIL on the motion of Jenny Zirkler, seconded Glenys Munro.


General Business (continued)

 

ITEM 4 – LABOR GOVERNMENT’S 2020 SUMMIT

 

Angie reported that in the absence of the Committee’s Chairperson (Cr Flack) and in consultation with Council’s General Manager, she and fellow committee member Kerrie Bowtell prepared a submission relevant to the Federal Government’s 2020 Agenda and sent it to Ms Julia Gillard. Angie read a copy of a letter that accompanied it. A copy of the submission was circulated.

 

 

ITEM 5 – SOCIAL INCLUSION

 

The policy paper prepared by the Federal government prior to the 2007 election was circulated. Members were requested to familiarise themselves with the language and concepts involved.

 

 

ITEM 6 – DRAFT WORKPLACE EQUITY AND DIVERSITY STRATEGY

 

RECOMMENDATION: That on the motion of Denise Olsen, seconded Glenys Munro, Council endorse the draft Strategy.

 

 

ITEM 7 – YOUTH SURVEY

 

Council’s Youth Development Officer provided a report on the results.

 

It was noted that on 17 April, Council resolved that the findings of both Community and Youth Surveys be formally considered in preparation of future management plans; and to forward the findings of the Youth Survey to Andrew Stoner (Member for Oxley) and advise of the high priority young people gave to harassment and safety.

 

Glenys Munro left at this point with the time being 4.56

 

 

Members’ Reports

 

NV Neighbourhood Centre is now offering a free counselling service (qualified counsellor), Wed and Fri at the Macksville centre. Is an option for people who don’t wish to access counselling via their GP.

 

Denise Olsen reported that it appeared the NV Children’s Group was going to lose funding for the Victims of Crime project – happy to now report will now be retained for the next year and hopefully an additional 3 years. VOC provides court support for people (without this service, there is none). Also, is building a community training room at Nambucca Heads (at Family Day Care).

 

Members’ Reports (continued)

 

Jenny Zirkler reported that there is an antenatal clinic commencing for women who don’t access care via their GP – another pathway, contact community health. Denise Olsen reported that there are a lot of women who don’t access antenatal care.

 

Angie Evans provided an education report that the NV community of public schools held a staff development day this week and by pooling resources could get quality speakers – is an example of how collaboration can enhance your outcomes. A challenging thought – some students today will be alive in 22nd century.

 

Ross Chalmers gave a brief overview of his role - to improve transport for transport disadvantaged people, has small program funding but this has been diminishing. Works under the Ministry for Transport which administers Community Transport funding on behalf of DADHC, apart from that no direct link. Would like to attend the CSC to maintain a link with the Nambucca community now that the Transport Working Group no longer meets.

 

 

Next Meeting – 15 July 2008 – will also be the AGM.

 

 

Closure – the meeting closed at 4.13 pm.

 

 

 

 

………………………………

Angie Evans

CHAIRPERSON

 

 


Ordinary Council Meeting

15 May 2008

Director Environment & Planning's Report

ITEM 9.4      SF1148            150508         Contract Regulatory Officer's Report April 2008

 

AUTHOR/ENQUIRIES:     Phillip Gall, Manager Health and Building         

 

Summary:

 

The following is the Contract Regulatory Officer’s report for April 2008.

 

 

Recommendation:

 

That the report from the Contract Regulatory Officer April 2008 be received and noted by Council.

 

 

 

Dogs

Total

Total

Seized

 

23

Returned to Owner

6

 

Impounded

17

 

Total Seized

23

23

Breakdown

Total

Total

Seized

 

23

From Previous Month

 

0

Stolen Dog Recovered

 

0

Released to Owner

1

 

Returned to Owner

6

 

Euthanized

10

 

Currently in Pound

6

 

Sold

0

 

Stolen from Pound

0

 

Died in Pound

0

 

Total in Pound

23

23

Dumped

0

 

Surrendered

15

 

 

Cats

Total

Total

Seized

 

3

Returned to Owner

0

 

Impounded

3

 

Total Seized

3

3

Breakdown

Total

Total

Seized

 

3

From Previous Month

 

0

Released to Owner

0

 

Returned to Owner

0

 

Euthanized

3

 

Currently in Pound

0

 

Sold

0

 

Stolen from Pound

0

 

Died in Pound

0

 

Total in Pound

3

3

Dumped

0

 

Surrendered

0

 

 


 

Kilometres travelled

2,436

 

Cattle

Breakdown

Total

Seized

 

0

Returned to Owner

0

 

Impounded

0

 

Total Seized

0

0

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

15 May 2008

Director Environment & Planning's Report

ITEM 9.5      SF612              150508         Report for Minutes of Nambucca River Estuary and Coastaline Management Committee held 7 May 2008

 

AUTHOR/ENQUIRIES:     Greg Meyers, Director Environment and Planning         

 

Summary:

 

Attached for Council’s endorsement is a copy of the Minutes of the Nambucca River Estuary and Coastline Management Committee Meeting held on Wednesday, 7 May 2008.

 

There are two recommendations that require an action by staff or will incur a financial commitment from Council and are specifically brought to Council’s attention.

 

            SF631       ITEM 10 — NEWEE CREEK WATER QUALITY MONITORING PROJECT

 

Moved on the motion of M Moran seconded M Ballangarry that the Nambucca River Estuary and Coastline Management Committee support Phase 2 of the Newee Creek Water Monitoring Project estimated at $16,500 as a project to be funded under the Environmental Levy for Estuary Management.

 

            SF631       ITEM 13 — NYAMBAGA GREEN TEAM - PROPOSED PROJECT

 

Moved on the motion of M Moran seconded M Ballangarry that the Nambucca River Estuary and Coastline Management Committee support this request of $10,000 from Council’s Environmental Levy as it addresses the strategies in the Nambucca River Estuary Management Plan.

 

 

Recommendation:

 

1          That Council support the allocation of $16,500 from the Environmental Levy, for Phase 2 of the Newee Creek Water Quality Monitoring Project as recommended by the Committee under Item 10.

 

2          That Council support the allocation of $10,000 from the Environmental Levy, for the Nyambaga Green Team proposed Interpretive Signage Project.

 

3          That the remaining minutes of the Nambucca River Estuary and Coastline Management Committee meeting held on Wednesday, 7 May 2008 be endorsed.

 

 

OPTIONS:

 

1        Endorse the minutes

2        Not endorse the minutes

3        Endorse the minutes with amendments

 

 

DISCUSSION:

 

Nil

 

 

CONSULTATION:

 

The minutes reflect the discussions and recommendations made at the Nambucca River Estuary and Coastline Management Committee meeting held on Wednesday 7 May 2008.

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues with the report.

 

Any environmental issues relating to several projects and actions that will follow the endorsement of the minutes will be considered and addressed during those particular projects.

 

Social

 

There are no Social issues with the report.

 

Economic

 

There are no economic issues with the report.

 

Risk

 

There are no risks with the report.

 

Risk however, will be identified through several projects referred to in the minutes and will be considered  as required when those projects are progressed.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Item 10 of the Minutes relating to Phase 2 of the Newee Creek Water  Quality Monitoring Project requires a contribution of $16,500 from the Environmental Levy and is an identified project under the Environmental Levy.

 

Item 13 of the Minutes relating to funding for the Nyambaga Green Team requires a contribution of $10,000 from the Environmental Levy and meets a number of the strategies identified in the Estuary Management Plan which is an identified area under the Environmental Levy.

 

Source of fund and any variance to working funds

 

Council’s contribution for both items will be taken from the Environmental Levy and no variations are required.

 

Attachments:

1View

10938/2008 - Minutes of the Estuary Committee held 7 May 2008

 

 

 


Ordinary Council Meeting - 15 May 2008

Report for Minutes of Nambucca River Estuary and Coastaline Management Committee held 7 May 2008

Attachment 1

10938/2008 - Minutes of the Estuary Committee held 7 May 2008

 

Present

 

Cr Rhonda Hoban (Chairperson) Cr Martin Ballangarry, Cr Barry Duffus, Cr Mike Moran, Gordon Ussher (Affected Landowner Residential), Charles Ford (Oyster Farmers) Fay Lawson (Affected Landowner Residential), Tim Ryan (Landcare), Cain Rosser (Unkya Local Aboriginal Land Council), James Hallam (NSW Farmers), Paul Davies (Environmental Group), Jon Holcombe (Nambucca Valley Tourism), Bob Young (Environmental Group), Ken Winton (Interested Community Member), Robert Kennedy (River User - Industry)

 

 

Attending

 

Greg Meyers (NSC), Bruce Redman (NSC), Jacqui Ashby (NSC), Anna Sedlak (NSW Maritime), John Schimdt (DECC), Barry Swan (SES), Inspector Phil Treacy (NSW Fire Brigades)

 

 

Apologies

 

Cr George Hicks, Cr John Ainsworth, Cr Chris Waller, Cr Paula Flack, Cr Sue Nash, Jean Ford (Oyster Farmers), Chris Davis (Fishing Industry), Peter McNally (Nambucca Valley River Users Group), Janine Reed (Macksville Chamber of Commerce), John Monckton (Nambucca Heads Chamber of Commerce), Chris Davis, (Fishing Industry), Mr Ron Hawkins (Interested Community Member), Stephen Channels (Department of Lands), Mr Kevin Gibson (DECC), Rod McDonagh (NSW Maritime)

 

 

Notices of Disclosure

 

Disclosures were read to the Committee from members who tabled “Disclosure of Interest” forms.

 

No “Disclosure of Interest” were registered.

 

 

Minutes

 

SF612                  ITEM 1 — ADOPTION OF THE MINUTES OF THE PREVIOUS MEETING 6 FEBRUARY 2008

 

The minutes from 6 February 2007 were presented to Council at its Ordinary meeting of 21 February 2008.

 

Moved on the motion of B Duffus seconded M Ballangarry that the Committee note Council’s adoption of the minutes and resolutions for the Nambucca River Estuary and Coastline Management Committee Meeting held on 6 February 2008.

 

MOTION CARRIED


Outstanding Actions

 

SF612                  ITEM 2 — OUTSTANDING ACTIONS

 

Moved on the motion of B Duffus seconded F Lawson that the list of outstanding actions be noted and received by the Committee.

 

MOTION CARRIED

 

Note: 

That a funding application will be lodged with the DEC for the purchase of the data loggers and associated software.

That a follow-up letter will be sent to the RTA in relation to Item 9.

 

Notices of Motion

 

No new Notices of Motion received prior to the distribution of the Business Paper.

 

 

Business

 

SF631                  ITEM 3 — “BLANKET BAN” FROM DEPARTMENT OF LANDS ON FORESHORE LAND

 

The letter from the Crown Lands was read to the Committee.

 

Moved on the motion of F Lawson seconded J Holcombe that the Committee note the media release in relation to the new rules for works on waterfront land and note the content of the letter distributed to the Committed, dated 5 May 2008.

 

MOTION CARRIED

 

Moved on the motion of J Holcombe  seconded B Duffus that the Crown Lands Department  and other relevant Departments be written to seeking clarification on the setback distance required for structures or works in proximity to rivers, lakes estuaries and the like, including water courses marked as blue on topographical maps.

 

MOTION CARRIED

 

 

SF631                  ITEM 4 — WORKS PROGRAM

 

Moved on the motion of B Duffus seconded M Ballangarry that the Committee note the timetable for works on the foreshore of the Nambucca River Estuary.

 

MOTION CARRIED

 


SF631                  ITEM 5 — SUMMARY OF FUNDS FOR ESTUARY BUDGET, WHERE SPENT AND WHAT’S LEFT AND ORIGINAL SOURCE OF FUNDS

 

Moved on the motion of B Duffus seconded P Davies that the Committee note the allocation of funds in the Estuary Budget subject to clarification of the two funding sources in the top of the table (DOTARS/DIPNR).

 

MOTION CARRIED

 

Moved on the motion of F Lawson seconded M Ballangarry that consideration be given to the planning, investigation, design, funding and installation for additional culverts under the causeway leading to Stuart Island, Nambucca Heads.

 

MOTION CARRIED

 

 

SF631                  ITEM 6 — RIVER INSPECTION BY BOAT

 

Moved on the motion of B Duffus seconded M Ballangarry that the Committee inspects the river by boat on Wednesday, 6 August 2008 (in lieu of holding the scheduled meeting) to meet at 9.00 am at the Nambucca Island Golf Club, subject to boarding and disembarking locations.

 

MOTION CARRIED

 

 

SF631                  ITEM 7 — EXERCISE OILY CARP

 

Moved on the motion of B Duffus seconded M Ballangarry that the Committee note the report on Exercise Oily Carp held 12-13 March 2008 and attended by Council’s Environmental Compliance Officer.

 

MOTION CARRIED

 

 

SF631                  ITEM 8 — NAMBUCCA SHIRE COUNCIL COAST AND ESTUARY PROJECT SUMMARY

 

Moved on the motion of P Davies seconded B Duffus that the Committee note the a consolidated report on all Nambucca River, estuary and coastal lands projects underway or funded within Nambucca Shire.

 

An amendment was made to the recommendation to add: that subject to all new applications being presented to the Nambucca River Estuary and Coastline Management Committee or Council for allocation of funds.

 

The AMENDMENT was CARRIED and became the motion:

 

Moved on the motion of P Davies seconded B Duffus that the Committee note the a consolidated report on all Nambucca River, estuary and coastal lands projects underway or funded within Nambucca Shire that subject to all new applications being presented to the Nambucca River Estuary and Coastline Management Committee or Council for allocation of funds.

 

MOTION CARRIED

 

 

SF631                  ITEM 9 — NOTIFICATION OF ACCIDENTS AND SPILLS

 

Moved on the motion of T Ryan seconded M Ballangarry that the Committee note the reply from the NSW Fire Brigades re notification of accidents and spills near the Nambucca River or its tributaries and that a letter of thanks be extended to Inspector Treacy for his attendance.

 

MOTION CARRIED

 

Moved on the motion of B Duffus seconded G Ussher to contact the Police requesting the Committee be notified of any accidents and spills near the Nambucca River or its tributaries.

 

MOTION CARRIED

 

Note:

Council is to prepare a protocol and bring to a future meeting.

 

 

SF631                  ITEM 10 — NEWEE CREEK WATER QUALITY MONITORING PROJECT

 

Moved on the motion of M Moran seconded B Duffus that the Committee note that the final report on the Newee Creek Water Quality Monitoring.

 

MOTION CARRIED

 

Moved on the motion of M Moran seconded M Ballangarry that the Nambucca River Estuary and Coastline Management Committee support Phase 2 of the Newee Creek Water Monitoring Project estimated at $16,500 as a project to be funded under the Environmental Levy for Estuary Management.

 

MOTION CARRIED

 

 


SF631                  ITEM 11 — NAMBUCCA SHIREWIDE STRUCTURE PLAN

 

Moved on the motion of M Moran seconded B Duffus that the adoption of Nambucca Shirewide Structure Plan be noted.

 

MOTION CARRIED

 

 

SF631                  ITEM 12 — LAND AND ENVIRONMENT COURT ACTION, WEST STREET DEVELOPMENT, NAMBUCCA HEADS

 

Moved on the motion of M Moran seconded B Duffus that the Committee note the outcome of the Court action against Mirage Property Group Pty Ltd and Council’s resolution to issue a Media Release.

 

MOTION CARRIED

 

 

SF631                  ITEM 13 — NYAMBAGA GREEN TEAM - PROPOSED PROJECT

 

Moved on the motion of M Moran seconded M Ballangarry that the Nambucca River Estuary and Coastline Management Committee support this request of $10,000 from Council’s Environmental Levy as it addresses the strategies in the Nambucca River Estuary Management Plan.

 

MOTION CARRIED

 

 

SF631                  ITEM 14 — COMMENCEMENT TIME OF COMMITTEE MEETINGS

 

Moved on the motion of M Moran seconded R Young that all future meetings commence at 8.30 am.

 

MOTION CARRIED

 

 

Questions With Notice

 

There were no questions with notice.

 

 


Questions Without Notice

 

QWN 02/09         FAY LAWSONTILLY WILLY CREEK

 

Enquired whether Council’s Environmental Officer or Engineer, could investigate Tilly Will Creek due to the inflow of “clay water”.

 

Director’s Response:

 

This will be attended to as resources permit.

 

 

QWN 02/10         KEN WINTON — CONSULTANT’S BRIEF

 

Enquired where we are up to with regard to the Consultant’s Brief relating to the Masterplan.

 

Director’s Response:

 

Advised that three stakeholder meetings are scheduled for 28 and 29 May after which a Draft Consultant’s Brief will be presented to the Committee.

 

 

QWN 02/11         M MORAN — OYSTER LEASES

 

Enquired as to the size of Oyster Leases and proximity to river bank

 

Director’s Response:

 

Mr Charles Ford, Nambucca River Oysters Representative, advised that the leases are generally in accordance with the original lease areas, however as they are renewed they are often amended.

 

 

QWN 02/12         JOHN SCHMIDT — FUNDING APPLICATIONS

 

Advised that DECC Coastal and Estuary Funding applications close on 28 May 2008 suggesting that some of the items discussed today could be considered.

 

 

QWN 02/13         BOB YOUNG — RURAL ROAD MAINTENANCE AND RUN-OFF

 

Commented that rural road maintenance is a large contributor to sediment run-off into the river systems.

 


Closure

 

There being no further business, the meeting closed at 9.49 am.

 

 

Next Meeting

 

The next meeting is scheduled for Wednesday, 6 August 2008 to commence at 9.00 am sharp at the Nambucca Heads Island Golf Club for an inspection of the river by boat, subject to boarding and disembarking locations.

 

 

 

 

…………………………………………..

Cr Rhonda Hoban

CHAIRPERSON

 

 


Ordinary Council Meeting

15 May 2008

Director Environment & Planning's Report

ITEM 9.6      DA2008/188      150508         Report on DANC Meetings held for DA 2008/188 and DA 2008/157, Matthew Street, Scotts Head

 

AUTHOR/ENQUIRIES:     Barbara Sadler, Executive Assistant         

 

Summary:

 

The Minutes of the DANC Meetings held on 6 May 2008 for DA 2008/188 and DA 2008/157 are attached for Council’s information.

 

 

Recommendation:

 

That Council note the Minutes of the DANC meeting held on 6 May 2008 in relation to DA 2008/188 and DA 2008/157.

 

 

OPTIONS:

 

The Minutes of two DANC meetings held 6 May 2008 do not contain recommendations which will impose a financial impact on Council, therefore the Committee is requesting that Council note the minutes.

 

 

DISCUSSION:

 

See attached minutes.

 

 

CONSULTATION:

 

All those who had placed submissions with Council as well as applicants and owners of the properties affected were invited to attend the relevant on-site meetings.

 

 

SUSTAINABILITY ASSESSMENT:

 

Not applicable.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are not impacts on current or future budgets.

 

Source of fund and any variance to working funds

 

Not applicable.

 

Attachments:

1View

10353/2008 - Minutes of DANC Meeting for DA 2008/188

 

2View

10368/2008 - Minutes of DANC Meeting for DA 2008/157

 

 

 


Ordinary Council Meeting - 15 May 2008

Report on DANC Meetings held for DA 2008/188 and DA 2008/157, Matthew Street, Scotts Head

Attachment 1

10353/2008 - Minutes of DANC Meeting for DA 2008/188

 

MINUTES OF THE DEVELOPMENT APPLICATIONS NOTIFICATIONS COMMITTEE MEETING HELD ON-SITE TUESDAY, 6 MAY 2008 AT 3.00 PM

 

 

DA 2008/188            ITEM 1 — CONTINUED USE OF VERANDAH WITH EXTENSION - LOT 1 DP 548827, 16 MATTHEW STREET, SCOTTS HEAD

 

 

Present

 

Mayor G Hicks, Cr B Duffus, Cr M Moran, Cr C Waller, G Meyers, R Edwards, M Guselli, A Leevers (Owner)

 

 

Apologies

 

Crs S Nash, R Hoban, J Ainsworth, P Flack, Mr C Leight (Objector)

 

 

Summary

 

Background:

 

The application is for the continued use of a deck extension previously constructed without Council consent, 1m out from the dwelling and 5.5m in height. The height limit under Council’s planning controls is 5m.

 

A number of objections have been received with the following issues raised:

 

§  Other development in the area was refused for being over the 5m height limit

§  Request if the height limit be granted above the 5.0m others be afforded the same leniency

 

Discussion:

 

The owner explained the background to how the verandah was extended without the prior approval of Council.

 

Discussion re other development in the area and objections received.

 

 

RECOMMENDATION:

 

1          That on the motion of M Moran, seconded C Waller Council approve Development Application 2008/188 with appropriate conditions of consent.

 

2          That on the motion of M Moran, seconded C Waller that the applicant be advised that Council is disappointed that the work was done without prior approval and that he had disregarded the 5m height limit that he has strongly argued to maintain for other applications.

 

3          That on the motion of M Moran, seconded C Waller that a Notice of Intent be issued to the applicant/owner requiring the removal of the three masts that have been erected.

 

 

 

....................................

Chairperson

 

 


Ordinary Council Meeting - 15 May 2008

Report on DANC Meetings held for DA 2008/188 and DA 2008/157, Matthew Street, Scotts Head

Attachment 2

10368/2008 - Minutes of DANC Meeting for DA 2008/157

 

AGENDA OF THE DEVELOPMENT APPLICATIONS NOTIFICATIONS COMMITTEE MEETING HELD ON-SITE TUESDAY, 6 MAY 2008 AT 3.30 PM

 

 

DA 2008/157            ITEM 1 — DA 2008/157  ITEM 1 — DWELLING ADDITIONS LOT 52 DP 1093411, 18 MATTHEW STREET, SCOTTS HEAD

 

 

Present

 

Mayor G Hicks, Cr B Duffus, Cr M Moran, Cr C Waller, G Meyers, R Edwards, M Guselli, C Harding (Owner), R Barron, Mr & Mrs Viale (Objectors)

 

 

Apologies

 

Crs S Nash, R Hoban, J Ainsworth, P Flack, Dr Strong (Objector)

 

 

Summary

 

Background:

 

A development application was received for dwelling additions and a garage on 30 January 2008. Plans were notified to adjoining owners, however following claims of insufficient information in relation to dimensions and scale drawings on amended plans was sought, and they were further notified to the adjoining owners with a further two weeks given for the submission of any objections.

 

Four (4) objections were received against this development the main issues being:

 

§  Drawings not to scale and unable to make an informed decision

§  Design is dull, boring and will visually impact on the view

§  Query use of the building in regards to its large size

§  Grassy streetscape will look like mini industrial estate

§  Need to consider SEPP 71 Clauses 2 and 8

§  Query the use of the extension as it is difficult to determine access

§  Garage does not comply with DCP in relation to fitting in with the locality

§  Extensions should also complement the existing building and surrounding natural environment

 

Discussion:

 

§  Council staff outlined the objections and the content of objections

§  Advised complies with setbacks and height limits and is for the use of a garage

§  Owner responded to objector’s issues and explained the intended use of the garage and dwellings additions

§  Observations were made from the front verandah in relation to views

§  Objectors reiterated their concerns with size and location of garage and non-compliance with DCP

§  Planting of a screen would be appropriate

§  Concerns with Councillors making decisions on the day without all being present

 

 


RECOMMENDATION: That on the motion of M Moran, seconded B Duffus Development Application 2008/157 be approved with the appropriate conditions of consent.

 

 

 

 

 

....................................

Chairperson

 

 


Ordinary Council Meeting

15 May 2008

Director Environment & Planning's Report