NAMBUCCA SHIRE COUNCIL

 

 

Ordinary Council Meeting - 05 June 2008

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES — Ordinary Council Meeting - 15 May 2008

5        Notices of Motion

5.1     Notice of Motion - Broadband Services to Rural Areas - Request Fast-tracking

5.2     Notice of Motion - Sale of Land at Max Graham Drive, Valla Beach - Section 94 Contributions

5.3     Notice of Motion - Provision of Toilets at Saleyards

5.4     Notice of Motion - Proposed District Map - Western Wall of Macksville Aquatic Centre

5.5     Notice of Motion - Submissions to Development Applications - Fortnightly List to Councillors

5.6     Notice of Motion - Development Applications Notification Committee - Disbanded

5.7     Notice of Motion - Macksville Sewerage Treatment Plant - Recycled Water for Renewable Resource - Hardwood Timber  

6        DELEGATIONS—Motion to hear Delegations

7        ASKING OF QUESTIONS WITH NOTICE

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports

9.2     Grant Application Status Report

9.3     NSW Rural and Regional Task Force Report

9.4     Budget for the 13 September 2008 Local Government Elections

9.5     2008 Saleyard Operators Australia - Annual General Meeting and Conference Delegates

9.6     Road Re-alignment - North Arm Road, Bowraville

9.7     Categorising Council's Swimming Pools

9.8     Offer of Aboriginal Sports Trainee Position

9.9     Nambucca Highway Action Group - Proposed Protest March - Saturday 21 June 2008

9.10   Works Inspection Committee Meeting - Postponement

9.11   Submissions to Draft Management Plan 2008/2013

9.12   Late Report on Tenders for the Investigation, Design and Construction of the Upper Warrell Creek Road Rail Overbridge

10      Director Environment and Planning Report

10.1   DA 2007/224 - 18a Matthew Street, Scotts Head - Section 82a Review of Determination

10.2   State of the Environment Reporting for 2007/2008

10.3   DA 2007/226 - Report on Application for Erection of a 2.0m x 4.5m Advertising Structure

10.4   Report on Request for Heritage Funding Assistance - Bowraville Art Gallery - Night Watch Lighting

10.5   Report on Notice of Intention to Appeal -  52 West Street, Nambucca Heads

10.6   North Coast Area Health Advisory Council Regional Meeting - Nambucca Shire

10.7   Report for Adoption of Draft Aboriginal Cultural Heritage Management Plan

10.8   Development and Complying Development Applications received 5-23 May 2008 and applications where submissions have been received

10.9   Report on DA 2008/202 - Dwelling Additions to 25 Seaview Street, Nambucca Heads

10.10  Report on Progress of Rural-Residential Land Release Strategy Exhibition

10.11  Proposal to Microchip Impounded Animals to Allow Release from Council's Animal Shelter (Pound)

11      Director Engineering Services Report

11.1   Local Emergency Management Committee - Membership

11.2   Report on Playgrounds

11.3   Application to Install Motor Bypass   

12      General Manager's Summary of Items to be Discussed in Closed Meeting

            a       Questions raised by Councillors at 8 above

 

            i       Motion To Close The Meeting

ii      Public Verbal Representations Regarding Proposal To Close

iii     Consideration Of Public Representations

iv     Deal With Motion To Close The Meeting

 

12.1   Plant Replacement - Grader

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

12.2   Plant Replacement - Trucks

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

12.3   Tender  T009/2008 - Supply and Lay Asphaltic Concrete (Hot Mix)

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.4   Tender T013/2008 - Raw Feed - Ex Bin

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.5   Tender - T010/2008 - Supply/Incorporation Stabilising Agents

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

 


 

12.6   Tender T011/2008 - Supply and Spray Bitumen C170 or C320

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.7   Tender - T012/2008 Crusher Run - Ex Bin

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.8   Tender - T014/2008 - Roadbase - Ex Bin

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.9   Tender - T015/2008 - Aggregate for Patching Machine

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.10  Tender - T016/2008 - Traffic Control Services

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.11  Quotation - Q006/2008 - Welding

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.12  Annual Quotations/General Works - Delegated Authority

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 


 

 

12.13  Annual Quotations - Mowing - Delegated Authority

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.14  Rental of Bowraville Theatre

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 



Ordinary Council Meeting

5 June 2008

Notice of Motion

ITEM 5.1      SF1076            050608         Notice of Motion - Broadband Services to Rural Areas - Request Fast-tracking

 

AUTHOR/ENQUIRIES:     Rhonda Hoban, Councillor         

 

Summary:

 

A Valla business operator has asked for Council’s support in fast-tracking the delivery of broadband services to rural areas in the Shire.  He operates an authorised vehicle inspection station and advises that as of 1 July 2008, the Roads and Traffic Authority will not be issuing book versions of certificates such as Pink Slips and expect transactions to be completed via the internet.  Dial-up is the only service he can access.

 

 

Recommendation:

 

That Council write to the Federal Minister for Communication and ask when Broadband service will be available in all rural areas in the Nambucca Shire, as many businesses are suffering through the delay of dial-up services.

 

 

 

 

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

5 June 2008

Notice of Motion

ITEM 5.2      SF793              050608         Notice of Motion - Sale of Land at Max Graham Drive, Valla Beach - Section 94 Contributions

 

AUTHOR/ENQUIRIES:     Michael Moran OAM, Councillor         

 

Summary:

 

The funds will reduce Council’s General Fund contribution towards the project.

 

 

Recommendation:

 

That the funds generated from the sale of land on Max Graham Drive be utilised as part of Council’s contribution towards the Section 94 project at Anderson Park, Valla Beach.

 

 

 

 

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

5 June 2008

Notice of Motion

ITEM 5.3      SF15                050608         Notice of Motion - Provision of Toilets at Saleyards

 

AUTHOR/ENQUIRIES:     Michael Moran OAM, Councillor         

 

Summary:

 

There have been recent events at the saleyards involving many visitors.  An example is the recent Showjumping championship.  Whilst toilets are available at the Showground they are a distance away, especially at night.

 

 

Recommendation:

 

That a report be prepared on the provision of toilets at the Macksville saleyards.

 

 

 

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

5 June 2008

Notice of Motion

ITEM 5.4      SF357              050608         Notice of Motion - Proposed District Map - Western Wall of Macksville Aquatic Centre

 

AUTHOR/ENQUIRIES:     Michael Moran OAM, Councillor         

 

Summary:

 

Council has $5,364 which I believe was donated by Messrs Preston, McWilliam, Smith, Neeves to renovate a shelter shed in front of the pool as a tourist office.  The project has not proceeded.  I propose that the money be directed to the provision of a district map on the western wall of the pool complex for tourism promotion.  It is possible that the map could be in the form of public art eg, ceramics which may attract a grant from the Arts Mid North Coast.  Sponsors might also be interested in contributing funds.

 

 

Recommendation:

 

That Council investigate the establishment of a district map on the western wall of the pool complex as public art and apply the money which was set aside for the tourist office.

 

 

 

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

5 June 2008

Notice of Motion

ITEM 5.5      SF750              050608         Notice of Motion - Submissions to Development Applications - Fortnightly List to Councillors

 

AUTHOR/ENQUIRIES:     Paula Flack, Councillor         

 

Summary:

 

At its last meeting, Council resolved  that as a six month trial, Council amend the General Manager’s delegation so as to provide the following delegation in respect of functions under Part 4 and 4A of the Environmental Planning and Assessment Act 1979 (concerns the determination of development applications and certification): For all functions under Part 4 and 4A of the EP&A Act 1979 except for any development application where objections have been received and which may be “called in” by any Councillor for determination by either the Development Applications notification committee or full Council.

 

Councillors only determined 2% of DAs under the pre trial arrangements, with the remaining 98% already being approved by the General Manager under delegation.  Those DAs determined by Councillors were generally ones where the DA did not meet Council’s development control policies and/or plans or where community opposition existed.

 

The arrangements under the trial now mean that Councillors will only determine a DA if submissions have been received and if the matters raised in the submissions cannot be dealt with through consent conditions.

 

The report dealing with this item at the last meeting stated that “With each Council business paper, a list of applications where objections have been received and which are intended to be determined by Council staff will be provided to Councillors”; however this was not captured in a resolution.

 

 

 

Recommendation:

 

That Councillors receive a fortnightly list of all DAs to which a submission has been made, so as to enable them to seek information from staff and decide whether or not to call in the application for determination by Council.

 

 

 

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

5 June 2008

Notice of Motion

ITEM 5.6      SF750              050608         Notice of Motion - Development Applications Notification Committee - Disbanded

 

AUTHOR/ENQUIRIES:     Paula Flack, Councillor         

 

Summary:

 

The Development Applications Notification Committee deals with DAs where objections exist and where those objections cannot be resolved through negotiations with staff, the applicant and objectors.  By the time these matters come to an onsite DANC meeting, the DA has usually been in the system for some time.  DANC meetings require a minimum of three Councillors and the relevant staff to be present, occur randomly and a final decision is made on the spot.

 

 

 

Recommendation:

 

That the Development Application Notification Committee be disbanded and that matters dealt with by the DANC be brought to the Works Inspection Committee for consideration.

 

 

 

 

DISCUSSION:

 

Council’s Works Inspection Committee deals with identical development application matters, including onsite visits and meeting with applicants and objectors.  However, the Works Inspection Committee includes all Councillors, meets on a regular basis and is publicly accessible ie agendas are prepared and are available to the public.  Works Inspection recommendations are determined the following night at a full Council meeting which is open to the public.

 

It does not make economic sense to run a separate and duplicated committee (DANC) when this function can be undertaken within the normal activities of Council’s regular Works Inspection Committee.  Works Inspection Committee agendas are rarely full and therefore there is ample scope to include extra DA issues. 

 

If staff provide a report to the Works Inspection Committee on a DA early in the process when it has become apparent that outstanding issues cannot be resolved, then there should be no more delay in processing the DA than there would have been had the matter gone to a DANC meeting.

 

Dealing with these matters via Works Inspection Committee would also afford a higher degree of transparency and hence assist in fostering public trust the Councils approval process.

 

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

5 June 2008

Notice of Motion

ITEM 5.7      SF210              050608         Notice of Motion - Macksville Sewerage Treatment Plant - Recycled Water for Renewable Resource - Hardwood Timber

 

AUTHOR/ENQUIRIES:     Paula Flack, Councillor         

 

Summary:

 

Council has the opportunity to secure grant funding to recycle water from its Macksville Sewerage Treatment Plan (STP), remove or reduce the negative environmental impacts of discharging STP outputs into the Nambucca River and to generate a useful renewable resource (hardwood timber) and future source of income.

 

 

 

Recommendation:

 

That a report be prepared on the feasibility of:

 

1        Using recycled STP water to establish a native hardwood plantation on available open space on Council owned land, being Lot 2, DP 538542 between the Council’s Works Depot and NEOC building and the Macksville STP and including the possibility of using the unformed roads adjoining Lot 2.

 

2        Seeking appropriate funding sources such as the Commonwealth Government’s National Water Security Plan funding program, the new DECC Climate Change Fund, DECC Public Facilities Fund or DECC Environmental Restoration & Rehabilitation Fund, to establish and maintain the plantation in its early stages.

 

3        Using sludge from Macksville STP as a means of fertilising the plantation.

 

 

 

 

 

DISCUSSION:

 

A native hardwood plantation on unused open land on Council owned Lot 2 DP 538542 would provide a number of benefits for Council, the community and the environment by:

 

·      Providing an income stream for Council through sale of valuable cabinet timbers.

·      Providing a future source of hardwood timber for Council projects such as bridge work, bank stabilisation, dune protection and stabilisation, bollards, walkways and cycleways.

·      Removing or at least reducing a direct source of pollution to the Nambucca River thus improving water quality for biodiversity and human water users including recreational and commercial fishers and the oyster industry.

·      Providing the opportunity to gain carbon credits which can later be traded.

·      Offsetting greenhouse gas emissions created by other activities within the organisation ie plant and vehicle emissions, electricity use, paper use etc.

·      Meeting community expectations: the NSW DEC tri-annual Who Cares About the Environment surveys in 2006 show that 57% of the community nominated water conservation as one of their two most important environmental issues.  Also Council’s own community survey which identified estuary management and environmental monitoring as of high importance but low satisfaction in terms of Council’s performance.

·      Proving a use for the sludge created at the STP which is currently trucked to Coffs Harbour at Council’s expense.

·      Reducing or eliminating our annual licence fees to discharge into the Nambucca River.

 

Council’s State Of the Environment Report 2006/2007, states in relation to the individual Environmental Protection Licences governing discharge of effluent from council’s STPs that: ‘due to number of seasonally related operational and environmental factors governing both the volume and composition of effluent, there are fluctuations in the quality of the effluent discharged under these licences’.

 

Nambucca River Estuary Management Plan, BMT WBM April 2008 (NREMP) lists as a high priority, the support of sustainable aquaculture industries within the Nambucca River estuary by application of the highest levels of catchment and waterway management to ensure that the estuary’s water quality is sufficient to maintain this industry.  The NREMP proposed to address this issue with the recommendation that Council ‘investigate options to phase out Macksville STP outlet from direct discharge into the estuary to improve the oyster harvest zone classification’.

 

Infrastructure costs could be kept to minimal due to the proximity of the STP and the available space on Lot 2.

 

 

 

 

Attachments:

There are no attachments for this report.

  


Ordinary Council Meeting

5 June 2008

General Manager's Report

ITEM 9.1      SF959         050608         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager          

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans).  Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions.  Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting.  Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

File no.

Council

Meeting

Summary of Matter

Action

By

Status

MARCH 2007

1

QWN19

01/03/07

Floodgates Gumma

DES

Halted by wet weather.

The main floodgate has been installed and has created a freshwater wetland—damaged by storms—probable revote due to weather.  Main floodgate repaired.  Will require a dry winter to complete.

JUNE  2007

2

NOM –  SF544

7/06/07

Review of Section 94 Plans for Macksville catchment to include an audit of public open space to ensure current and future demands are satisfied

 

GM

Recreation and Community Facilities Contribution Plan due for Council’s endorsement 25/05/2008.  Finance staff + GM meeting with S94 Officer on 7 May 2008.  Final report to June Works.

3

NOM  – SF544

7/06/07

Review of Section 94 Plans for Macksville include embellishment of existing public open space in South Macksville growth area for passive recreation and sporting fields

GM

Recreation and Community Facilities Contribution Plan due for Council's endorsement 25/05/2008.  Finance staff + GM meeting with S94 Officer on 7 May 2008.  Final report to June Works.

AUGUST 2007

4

QWN14

16/08/07

Walter Monro Place—gutter dropped

DES

Design in preparation

Grate and box drain proposed.  Design prepared.  Construction in May/June

 


 

SEPTEMBER 2007

5

SF640

20/09/07

That a purchasing policy be developed and sustainable choice purchasing clauses be included in the policy

DES

Draft under review by staff.  Report to June Works.

 

6

SF428

20/09/07

That Council vigorously pursue the exclusion of the Farmland Mapping from those areas already identified for rural residential development that are already fragmented or removed from primary production.  All affected property owners within the quota zoning to be directly notified.

 

DEP

Department of Planning advised by letter 12/10 that all previous 1(C) zoned land and land not identified as Class 1, 2 or 3 Agricultural Land within the "broken black line" in Council's LEP will be excluded from the farmland mapping project.  Six pockets still to be resolved. Which will be finalised after the Draft-Rural Residential Strategy is ratified by Council.

 

Draft RRS currently on exhibition.

Met with DoP 20/5 to further discuss Rural Residential & Farmland Mapping. Working towards a resolution.

 

NOVEMBER 2007

7

QWN 3

01/11/07

Gordon Park—Boat Ramp filling with sand

DES

Lodgement of application overlooked.  Awaiting Fisheries approval.  Excavation of sand will only be close to ramp and not improve the channel.

To be undertaken in June

 

8

QWN 12

01/11/07

Charlton St Nambucca Heads—rippling hotmix

DES

Contractor to replace.

Company requested to expedite.

Completed 16 May

 

DECEMBER 2007

9

SF639

06/12/07

That the skill levels of Council’s outdoor workforce be the subject of a further report.

MHR

April 2008.  Now deferred until receipt of PBP Review

 

10

SF791

06/12/07

Council apply to Minister and Governor to compulsory acquire certain lands from State Forests NSW following advice on a deed of agreement.

GM

Forests NSW has now confirmed agreement to the land swap.  Application for compulsory acquisition now with DLG for Minister and Governor’s approval.

.

11

QWN23

20/12/07

Environmental Compliance/Environmental Management System Manual – Shire Works Depot Policy (030-031) to be reviewed.  This policy requires a number of actions to be undertaken by Council in line with its approved Environmental Management System Manual for the Shire Depot.  The actions are listed in table 3 of the Environmental Compliance Audit Report (Jelliffe 1996).  What progress has been made on these specific actions?

 

DES/

MCW

Deferred to June Works due to staff shortages.

To be presented to June Works  

12

QWN22

20/12/07

That Council recommence the reviewing of Council policies at the first works inspection in January 08—and then monthly

 

GM

Commenced.

13

SF1027

20/12/07

Council defer drawing down the $315,000 loan for the netball courts until later in financial year to allow an assessment of available working capital.

GM

Report to 20 February 2008 Works

No tenders accepted. Soil testing underway.  Grant advice in Feb 08 with selective tender to follow grant notice.  Offer of $175,000 made on 22 February 2008. 

Formal notification not yet received.

Report to 15 June.

 

14

SF1074

20/12/07

Draft workplace equity and diversity strategy to be submitted to ACAC, Community Services C'tee and Consultative C'tee for comment prior to determination by Council

 

GM

Report to Council December 2007.  Awaiting ACAC meeting.

 

JANUARY 2008

15

QWN 43

17/01/08

Tourist Office Wharf & Gordon Park Boat Ramp

DES

Concurrence given by Dept of Land for wharf.  Structure to be licensed.

Construction programmed 2 June.

 

16

QWN 48

17/01/08

DLG Report to Council

GM

Confidential draft report received on 16 May 2008.  Being considered by Council workshop on 5 June 2008.

 

17

SF261

17/01/08

Any communication between the RTA and Council relating to the upgrade of the Pacific Highway be minuted and reported to Council.

GM & DES

RTA to meet Old Coast Rd residents in Council Chambers 4.00 pm Wed 13 Feb 2008. No further contact as at 25/2/08.  Letter sent to RTA requesting their attendance at 2 public meetings.

RTA advised that the preferred route for Warrell Ck and design refinements up to Urunga will shortly be announced.  A meeting will be held after the announcement.

 

18

SF631

17/01/08

Brief for $120,000 Master Plan for Lower Estuary to come to Council for endorsement

DEP

Draft brief being prepared for presentation to Estuary Committee.  Stakeholder meetings held on 28 & 29 May.

 

FEBRUARY 2008

19

 

07/02/08

Handrail at traffic lights required

DES

To be done after footpath concreted.

 

20

QWN 50

21/02/08

Near Nambucca Heads Cemetery—tree limbs

 

DES

Contractor to remove mid May

Works commenced 26 May

 

21

QWN 51

21/02/08

Riverbank erosion—Ferry St Macksville

DES

Guardrail to be erected late May

Contractor delayed until June

MARCH 2008

22

QWN 58

06/03/08

Structure Plan – awaiting census data

DEP

Final document released and will be placed on Council’s website and available for purchase by Monday 26 May.  A formal launch and media presentation to be organised for 1st week in June.

 

23

PRF17

20/3/08

Future of Farringdon Fields – Deferred to look at other options for use including passive recreation, biobanking.

DES

Report 19 June 2008

24

SF708

20/3/08

Grants Officer, Ms Jennifer Chance to be invited to meet Councillors at Works Inspection Committee meeting

GM

Scheduled for 18 June 2008.  (Officer commencing on 19 May 2008).

 

25

SF1125

20/3/08

LGSA be engaged to deliver a pre-election seminar for prospective candidates.

GM

Course to held Tuesday,15 July 2008 6.30pm to 9.30pm.

 

26

SF1125

20/3/08

Councillor Induction Training Program to be finalised once the LGSA have revised their workshop outline.

 

GM

Advice on dates and agenda to be forthcoming.

27

5606/2008

20/3/08

Mayor and GM meet with relevant Ministers to resolve outstanding land swap issues so the compulsory acquisition of land owned by Forests NSW may proceed.

 

GM

Now with DLG for Minister’s and Governor’s approval.

28

5606/2008

20/3/08

Council be provided with a report on the status of the approved subdivision of Council’s land at Hyland Park including an estimate of the cost to achieve its substantial commencement.

 

GM

Will be reported in May 2008.

29

5606/2008

20/3/08

That Council follow up the lease agreement for the shops in the Bowraville Theatre building.

 

GM

Report to May 2008

30

5606/2008

20/3/08

That a comprehensive plan and costings be submitted to Council on the redevelopment of the Works Depot.

 

DES

Report to Council in May 2008.

Deferred to June Works.

31

6298/2008

20/3/08

Councillors be advised of potential contamination penalties which might be payable to Handybin for the Coffs Coast Waste Service.

 

DES

Report to Council in May 2008.

Discussed at contract meeting.  Domestic collection is satisfactory except for Gumbaynggirr Rd .  Audit to be done of transfer station waste as contamination is high.  No penalties at this time.

 

32

6298/2008

20/3/08

That the policy on footpath usage be reviewed by Council.

DEP/DES

Report to June Works Inspection Committee.

APRIL 2008

33

SF450

3/4/08

Council seek a breakdown of the administration levy and education provision for the Coffs Coast Waste Service

 

DES

Advice has been sought from Coffs Harbour City Council.  No response at 22 May 2008

 

34

QWN 72

3/4/08

On-site inspection of 21 Alberta Street, Bowraville to be scheduled re what is Council road and what is private road

 

DES

To be scheduled for Works in May

35

QWN 83

17/04/08

Potholes on the increase

 

DES

Increased Saturday work

36

SF261

17/4/08

Council request that the RTA make staff available to attend 2 separate public meetings – the first dealing with Warrell Creek and the second with the Macksville to Urunga section.

 

GM

Letter to be drafted.

37

RF320

17/4/08

Council arrange an onsite Works Inspection with Ms Joy Lane and a rep of Kyeewa Bushwalkers at Greenhills Road to consider improving access to Ngambaa Nature Reserve

.

DES

To be organised for May 2008.

38

SF793

17/4/08

Council investigate a restructuring of Environment and Planning Dept into 2 separate departments – one dealing with planning and environment and the other dealing with health and building.

 

GM

To be reported in June 2008.

39

SF561

17/4/08

Rezoning from 2(a) to 3(a) – Cnr Boundary Street and Pacific Highway and Woolworths Supermarket DA – deferred.

DEP

To be reported in June 2008.

41

SF84

17/4/08

That Council defer a relocation decision by the RFS to enable the proper investigation of other options.  These options to involve all users of the NEOC facility.  Also the report is to consider whether the proposed office for the RFS at the Midco site is a permissible use.

 

DES

To be reported at May Works, including inspection of NEOC.

Final report in June.  On-site inspection of the Wauchope RFS centre to be held first.  No date yet.

 

42

QWN 88

17/04/08

Paveliner – performance figures being achieved

 

DES

Information being compiled – report in June Works

 

44

SF744

17/04/08

Rehabilitation Bonds Mac’scon – that Council again write to the Dept of Water & Energy giving them 30 days to concur with release of 2 bonds

 

DEP

Letter received from DWE and forwarded to Mac’scon.

Met with applicants consultant 22/5.  Currently working through DWE issues.

 

45

SF529

17/04/08

Rural Residential Excess Area Report

·     Written confirmation from DoP re formal status in planning system

·     Write to DoP requesting they concur with introduction of RR Land Release quota

·     Council establish specific criteria

·     Amend strategy using plain English how land identified as short and longer term release

·     Advertise the Draft RR Land Release Strategy for 28 days as recommended by the consultants.

·     Write to DoP and request comments on the proposed inclusion of land currently within broken black line

 

DEP

·     Letter sent to DoP 22/4

·     Response received 5/08

·     Exhibition extended to 13/6/08

 

·     First lot of letters sent to RR landowners

 

 

 

·     Second lot of letter to be sent by 14 May

 

46

 

17/04/08

That the Local Emergency Management Committee be asked to accept Cr Moran as a member.

DES

To be considered at next emergency meeting in May.  See separate report

 

47

SF699

17/4/08

A report come forward on assessing the best arrangement for Town Services in subsequent years.

DES

Report December 2008.

MAY 2008

48

QWN 92

01/05/08

Lower Lee St—trimming tree branches

DES

Removal of lower branches has been programmed.

 

49

QWN 95

01/05/08

Macksville Aquatic Centre carpark—bollards to be concreted again

DES

Completed

50

QWN 96

01/05/08

Ferry St—guard rails to be installed

DES

Late May.

 

51

QWN 97

01/05/08

Sewerage from Teagues Ck to Pelican Park—costing for major works

DES

Review previous report.  Report in July.

 

52

QWN 98

01/05/08

Security cameras for Nambucca Heads—costing required again

DES

Report in July.

53

QWN 101

01/05/08

Potholes: Wallace St; Maras Ck Rd; Gumma Rd; Talarm Rd (from Congarinni Bridge to Talarm Hall)

DES

Completed.

54

QWN 102

01/05/08

Memorial Park and Shed—playground equipment replacement cost

DES

Inspected 3 April and parts ordered.  Cost to repair is $750.

Further damage to playground, removal of equipment may be the only solution. Report in business paper

 

56

QWN 103

15/05/08

Enviro Saver Program – further investigations

DEP

Currently being investigated.

57

QWN 104

15/05/08

Macksville Library—construction of public toilet- report to Council of timing of project

DEP

·     New handle & external lock has been fitted to the door under the breeze way on the Sn Citz Centre to allow access to the disability toilet.

·     New soap & paper towel dispensers for both toilets are on back order and should be delivered by 30 May

·     New soap, towel dispensers and general repairs to both toilets will be carried out as soon as we take deliver of materials

·     Kitchen works except painting which is to be completed by library staff by 23 May.

 

58

QWN 107

15/05/08

DLG’s review

GM

Received 16/5, copies sent to Councillors

 

59

QWN 108

15/05/08

Newee Creek Rd maintenance

DES

June

 

60

QWN 109

15/05/08

Road maintenance—Valla Rd near Pades and corner near Willies

DES

Money will be allocated from minor improvements when new budget starts

 

61

QWN 110

15/05/08

Bent St—large bump on road

DES

May need to install wick—August

 

62

QWN 111

15/05/08

Second Hand Shop at Newville—water coming off street into storage shed

DES

Design being costed and proposed to revise stormwater program to be included in 2008/09

 

63

QWN 112

15/05/08

Missabotti Rd—spraying of vegetation

DES

Revisit in Spring for lantana

 

64

QWN 113

15/05/08

Stormwater Drainage—Macksville Industrial Estate – easement required?

DES

Design being prepared for easement

 

65

QWN 115

15/05/08

Valla Urban Hall Committee—section 94 contributions -

MFS

Figures available on Monday 19 May

 

66

QWN  116

15/05/08

Max Graham Dr—section 94 report

MFS

June Works

 

67

QWN 117

15/05/08

Bridge at Talarm – Right of carriageway -

DES

Resolved

68

QWN 119

15/05/08

Bellwood Rd, Potholes

DES

Listed

 

69

SF959

15/5/08

An appropriate system of tracking, documenting and reporting on Environmental Compliance/Management System for depot be instigated following receipt of report.

 

MCW

Action plan to be reported to June Works

70

SF285

15/5/08

That GM or Mayor take forward to MDGoC the Community Services Committee views on social inclusion; and that Council forwards a request to MDGoC to invite the Minister for Social Inclusion (Jenny Macklin) to attend one of their meetings to discuss the Federal Government’s social inclusion agenda.

GM

To be listed for next MDGoC meeting.

 

71

SF285

15/5/08

That Council actively promote its website by including the address in all advertisements and provide a link to www.nambuccavalley.blogspot.com with a suitable disclaimer.

GM

Review of promotion of website underway.  Link to be provided.

72

SF35

15/5/08

That as a 6 month trial, Council amend the GM’s delegations so as to provide authority for functions under Part 4 of the EPA Act except where objections have been received and the application is “called in” by any Councillor.

DEP

Review to occur in December 2008.

73

SF820

15/5/08

Council review the means of reporting in the Management Plan its association with the Rural Fire Service

DES

Will be undertaking with review of Management Plan in 08/09.

 

74

SF820

15/5/08

That Council review the operational hours of the Libraries for a future budget to see if the hours can be extended without increasing operational costs.

 

MCCS

Report in September 2008.

75

SF820

15/5/08

That Council conduct an on-site inspection so as to assess options for the location of a weigh bridge at the Waste Depot.

 

DES

July Works

 

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

5 June 2008

General Manager's Report

ITEM           SF708         050608         Grant Application Status Report

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager          

 

Summary:

 

At Council’s meeting on 7 December 2006 it was resolved that there be a quarterly return submitted to Council on grant programs.  The following table provides a report on grant programs which Council has been made aware of; their closing date; consultation with community groups; their current status and eventual determination by the funding body.

 

 

 

Recommendation:

 

That the list of grant programs and their status be received.

 

 

 

 

 

 

Grant Program

Action

 

Status

1

FRRR - Small Grants for Small Rural Australian Communities

There are two rounds of Small Grants per year. Closing dates are 31 March and 30 September 2007 and 2008

 

 

 

A program for small rural communities will offer grants of up $50,000 to benefit people in rural and remote Australia.

 

Advised of new closing dates as follows:

                   1 May 2008

                   6 August 2008

                27 October 2008.

MS

A program of the Foundation for Rural and Regional Renewal closes on 30th March and 30th September 2008. 

(Warrell Creek Hall Committee of Management lodged an application on 21 September 2007.)

Information regarding the next round for 2008 has been sent to all Section 355 Hall Committees, the Museums, the Macksville Gift Secretary, placed on Council's website and in the Councillors Newsletter 30 October 2007.

Letter sent to all Section 355 Hall Committees of Mgt on 30 October 2007.

Nambucca Entertainment Centre lodged application  March 2008 for curtains & blinds.

South Arm Hall lodged an application in March 2008 for water tank.

 

Letter sent to all Section 355 Committees of Mgt 18 March 2008 for new rounds.

 

·     Valla Community Hall (Revitalisation) are submitting an application for 1 May 2008

 

2

Local Adaptation Pathways Program

The Federal Government has announced the "Local Adaptation Pathways Program" to provide funding to help local government build their capacity to respond to the impacts of climate change.  The Australian Government will provide up to $50,000 to help councils undertake risk assessment and develop action plans to prepare for the likely local impacts of climate change.  The deadline for applications is 3 December.  As at 9 October, application forms were still not available.

 

GM

Application lodged.

 


 

3

Department of Environment and Climate Change

DEP

Application for additional "Flood Study" to provide more accurate Flood Mapping of the Shire.

 

Lodged 15 February 2008.

 

Closing date 15 February 2008—announcement expected later 2008

 

4

Department of Environment and Climate Change – NSW Climate Change Fund – Public Facilities Program

GM

$30m for water and energy saving projects in facilities open to the public eg schools, community buildings, sporting facilities, museums and art galleries.  Unaware of program’s existence until raised at meeting on 7 February.  Applications closed on 13 February.  No applications lodged by Council.

5

New Federal Environmental Programme - Still to be announced

GM

DES

DEP

The Area Consultative Committee (ACC) is proposing to take a lead role in putting forward an expression of interest for a major environmental project for Federal funding based on a “Clean Waters Model” implemented for Wallis Lakes.  The ACC is seeking Federal Government support for a $176m program over four years for each of the 8 Mid North Coast Councils plus Port Stephens, Clarence Valley and the Shoalhaven.  There is no matching funding required other than Council’s existing commitment to its environmental levy works program.  A letter of support for the initiative has been provided to the ACC.

6

Threatened Species Network Community Grants Round 11

 

TSN Grants Administration [mailto:TSNGrants@wwf.org.au]
To: TSN Grants Administration
Subject: Threatened Species Network Community Grants Round 11 OPEN

 

Trim document 7374/2008 refers to application

DEP

Round 11 of the Threatened Species Network Community Grants Program is now open.

Community groups are invited to apply for up to $50,000 to conduct on-ground conservation work for the ongoing health of our natural environment, specifically targeting the needs of nationally threatened species and ecological communities. Funding is available for activities such as habitat restoration, weeding, feral animal control, population surveys and monitoring, fencing, and fire management. 

Original signed applications must be received in WWF's Sydney office by 5pm Friday 30 May 2008 and project ideas must be discussed with the TSN Coordinator for your region prior to submitting an application.

 

Grant advertised in local paper.

 

7

Playground Equipment Upgrade – Department of Local Government

A total of $2m has been made available $1m for 2008/09 and a further $1m for 2009/10. Grants only available for local government & must be used to either provide new playground facilities and/or  equipment or upgrade specifically, identified existing playground facilities and/or equipment.  50 projects, to a max of $20,000 per project will be funded in each year of the program.

Closing date for 2008/09 is 24 April 2008

DES

 

8

Department of Environment & Climate Change Estuary and Coastal Management Programs 2008/09

Funding on a 1:1 basis

Closing date: 28 May 2008

DEP

Several projects identified through the Nambucca River Estuary and Coastline Management Committee

·     Data loggers—Gumma Creek

·     House raising—Kingspoint

·     Hydrological/flooding study lower Nambucca River

·     Coastal Hazard management Plan

·     State 2 of detailed flood modeling.

9

NSW Environmental Trust Round 3 – Urban Sustainability Program

Closing date: 20 June 2008

 

Council previously resolved to submit both a joint application with Bellingen and Coffs Harbour Councils and an individual application.  Applications currently being prepared.

10

Community Heritage Grants

Closing date: 30 June 2008 with National Library of Australia

 

 

DEP

Information sent to all Museums—13/5/08

 

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

5 June 2008

General Manager's Report

ITEM 9.3      SF578              050608         NSW Rural and Regional Task Force Report

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The report of the NSW Rural and Regional Task Force has been received.

 

 

Recommendation:

 

That the information concerning the NSW Rural and Regional Task Force Report be received.

 

 

OPTIONS:

 

Council has no real options as the report is being provided for information.

 

DISCUSSION:

 

The Premier has now approved the release of the NSW Rural and Regional Task Force Report and has provided Council with a copy.

 

Council will recall that the Task Force was chaired by the former Director General of the Department of Premier and Cabinet, Dr Col Gellatly.  The other members were the Hon Richard Torbay MP, Speaker of the Legislative Assembly and Mr Steve Whan MP, the Member for Monaro.  

 

It has been reported that the Task Force was an initiative of the Speaker, the Hon Richard Torbay MP.  The Task Force consulted widely receiving 165 submissions with 628 people attending its consultation meetings.

 

The Report of the Task Force which runs to 118 pages has not been attached to the Business Paper—copies are available to any Councillor or member of the public who may wish to read it in full.  A copy of the recommendations will be available at the Council meeting.

 

The recommendations cover the following topics:-

 

1.  Regional development

2.  Regional infrastructure fund

3.  Enhancement of telecommunication services

4.  Enhancing the financial capacity of local councils

5.  Health services

6.  Roads and bridges infrastructure

7.  Regional Transport Coordinators

8.  Support for Brisbane Melbourne Inland Rail concept

9.  Support liquor accords

10.  Reform of the NSW Planning System

11.  Country Towns Water and Sewerage Scheme and Water Supply Authorities

12.  Review of administrative fees on pensioner concession tickets for CountryLink travel

13.  Role of the Rural Communities Consultative Committee

14.  Local integration of educational resources and regional development needs and opportunities

15.  Library network funding

16.  Support for rural communities

17.  Public school maintenance

18.  Employment, education and training for Aboriginal people

19.  Regional air services

20.  Regional Investment attraction and relocation marketing initiatives

21.  Payroll tax incentives for regional business investment and business regulation reform

22.  Support for regional arts

 

The Premier of NSW is confident that the Report, its recommendations and the pending response from the NSW Government, will contribute to better services for the communities of rural and regional New South Wales.

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Any implications for the environment will arise out of what, if any, actions occur as a result of the Report.

 

Social

 

Any social impacts will depend upon what actions arise from the Report.

 

Economic

 

Economic impacts will again depend upon the action arising out of the Report.

 

Risk

 

The report is for information and there are no risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no impacts.

 

Source of funds and any variance to working funds

 

There is no variance to working funds.

 

Attachments:

 

 


Ordinary Council Meeting

5 June 2008

General Manager's Report

ITEM 9.4      SF1124            050608         Budget for the 13 September 2008 Local Government Elections

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The NSW Treasury has agreed to allow Councils (who may suffer from financial stress) to apply to pay for the cost of the Local Government Election in September 2008 over two financial years.

 

 

Recommendation:

 

That Council apply to the Electoral Commissioner to pay for the cost of the Local Government Election scheduled for 13 September 2008 over two financial years.

 

 

 

OPTIONS:

 

That Council find the shortfall of $18,600 from elsewhere in its budget and pay the $112,400 cost for the Local Government Election, in one financial year.

 

 

DISCUSSION:

 

Council, in its draft budget, based on advice from the NSW Electoral commission made a provision for the elections of $96,400 estimated $96,400 including $3,000 for in-house, pre-election training.  Even after agreeing to share a Returning Officer, the Electoral Commission has now issued a revised estimate of $112,400.   Therefore, Council has a shortfall in the revised estimates of some $19,000.

 

The advice received from the Electoral Commissioner states that where Councils are suffering from financial stress, the NSW Treasury has agreed to allow such Councils to pay for the cost of their election over two financial years.  However, Council will need to apply in writing to the Commissioner providing reasons for the request to pay over two financial years.

 

A copy of the letter from the Electoral Commissioner is attached for information.

 

 

CONSULTATION:

 

Manager Financial Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

N/A

 

Social

 

N/A

 

Economic

 

N/A

 

 

Risk  

 

N/A

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be direct impact on the budget of $19,000.

 

Source of fund and any variance to working funds

 

N/A

 

 

Attachments:

1View

12141/2008 - Budget for 13 September 2008 Local Government Elections - Letter from Electoral Commission NSW

3 Pages

 

 


Ordinary Council Meeting - 5 June 2008

Budget for the 13 September 2008 Local Government Elections

Attachment 1

12141/2008 - Budget for 13 September 2008 Local Government Elections - Letter from Electoral Commission NSW

 



 


Ordinary Council Meeting

5 June 2008

General Manager's Report

ITEM 9.5      SF19                050608         2008 Saleyard Operators Australia - Annual General Meeting and Conference Delegates

 

AUTHOR/ENQUIRIES:     John Harris, Senior Administrative Officer         

 

Summary:

Saleyard Operators Australia Annual General Meeting and Conference will be held on 23, 24, 25 July 2008 at Kempsey.

 

The Mayor or Senior Administrative Officer have attended past annual general meetings.

 

Whilst one staff member should attend, the location presents an opportunity for interested elected members to attend.

 

The costs including GST are per delegate $385.00, partner $253.00 and dinner only $82.50.

 

 

Recommendation:

 

That the Mayor attend the 2008 Saleyard Operators Australia AGM and Conference.

 

 

OPTIONS:

N/A

 

DISCUSSION:

See summary

 

CONSULTATION:

N/A

 

SUSTAINABILITY ASSESSMENT:

 

Environment

N/A

 

Social

N/A

 

Economic

N/A

 

Risk

N/A

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Saleyard Budget includes one attendee only

 

Source of fund and any variance to working funds

 

Attachments:

1View

Attachment to report 12436/2008 - 2008 Saleyard Operators Australia - Annual General Meeting and Conference

4 Pages

 

 


Ordinary Council Meeting - 5 June 2008

2008 Saleyard Operators Australia - Annual General Meeting and Conference Delegates

Attachment 1

Attachment to report 12436/2008 - 2008 Saleyard Operators Australia - Annual General Meeting and Conference

 



 


Ordinary Council Meeting

5 June 2008

General Manager's Report

ITEM 9.6      LF2288             050608         Road Re-alignment - North Arm Road, Bowraville

 

AUTHOR/ENQUIRIES:     John Harris, Senior Administrative Officer         

 

Summary:

 

Mr M and Mrs F Kelsey have requested Council to fund and oversee the transfer of Lot 25 DP 251792 to Mrs MR Dunn who purchased part of the adjoining farming property in 1998.  This lot was credited by re-alignment of North Arm Road during 1976.

 

 

Recommendation:

 

That Council fund and oversee the transfer of Lot 25 DP 251792 from Mr M and Mrs F Kelsey to Mrs MR Dunn.

 

 

OPTIONS:

 

This problem was created by road re-alignment, therefore there is no question.

 

DISCUSSION:

 

Departmental Plan, DP 251792 was registered on 29 March 1976 to formalise the re-alignment of North Arm Road from Brouggy’s Bridge to North Arm Road and Buccrabendinni Road intersection.

 

The re-alignment resulted in land being acquired from and superfluous land being given to adjoining landowners.

 

Over the past five years more land anomalies are being identified, with the Valuer General issuing valuation notices for land given to adjoining owners.  Council is obliged to rate these properties however small in area.

 

The major concern, 32 years later, is the owner in 1976, of adjoining farming lands has divested the property.

 

The superfluous land were transferred to the adjoining owners but these farmers were not made aware nor were title deeds issued and therefore these lands were not included in land conveyances and/or subdivisions.

 

Council has previously agreed to fund and oversee the transfer from the former owner to the current adjoining owner ie Mr M and Mrs F Kelsey to Argent, Tape, Doolan, Pennington for Lots 14, 24, 26, 27, 28, 29 in the same deposited plan.

 

Mr M and Mrs F Kelsey have now requested Council to fund and oversee the transfer of Lot 25 DP 251792 to Mrs MR Dunn.

 

The cost to Council is estimated to be $1,200.

 

Both parties have undertaken for Council’s solicitor to complete the conveyance and to cooperate fully to minimise costs to Council.

 

There are known similar problems with this deposited plan, and also  between North Arm Road and Buccrabendinni Road intersection and North Arm Road and Graces Road intersection and again west of Agents Hill Hall.  However these problems will be addressed upon request.

 

 

 

 

CONSULTATION:

 

Mr and Mrs Kelsey

Mrs Dunn

 

SUSTAINABILITY ASSESSMENT:

 

Environment

N/A

 

 

Social

N/A

 

 

Economic

N/A

 

 

Risk

N/A

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Costs will be involved in this conveyance which will impact upon the 2008/2009 budget.

 

Source of fund and any variance to working funds

 

 

 

Attachments:

1View

12959/2008 - Attachment to Report  12456/2008 -  Road Alignment - North Arm Road - Bowraville - plans

 

 

 


Ordinary Council Meeting - 5 June 2008

Road Re-alignment - North Arm Road, Bowraville

Attachment 1

12959/2008 - Attachment to Report  12456/2008 -  Road Alignment - North Arm Road - Bowraville - plans

 

 


Ordinary Council Meeting

5 June 2008

General Manager's Report

ITEM 9.7      SF62                050608         Categorising Council's Swimming Pools

 

AUTHOR/ENQUIRIES:     John Harris, Senior Administrative Officer         

 

Summary:

 

This report deals with the categorisation of Council’s Swimming Pools in line with the Department of Local Government’s Practice Note 15 – Water Safety.

 

 

Recommendation:

 

1        That Council categorises the outdoor pool complex as Category 4 as defined in Department           of Local Government’s Practice Note 15 – Water Safety.

 

2        That Council categorises the indoor hydrotherapy pool as Category 3 as defined in           Department of Local Government’s Practice Note 15 – Water Safety.

 

 

OPTIONS:

 

Council has a responsibility to ensure that adequate safeguards are in place to minimise the risk of injury and death that can be associated with water in regard to public swimming pools.

 

The Local Government Act 1993 does not prescribe any minimum requirements for water safety.  However, in recognition of the priority placed by the NSW Government on ensuring that beaches, public swimming pools and other waterways are safe for all users, the Department has prepared Practice Note No 15 to assist Councils to carryout their water safety functions.

 

Therefore there are no options.

 

 

DISCUSSION:

 

This report deals with the categorisation of Council’s swimming pools in line with the Department of Local Government’s Practice Note No 15 – Water Safety.

 

With regard to swimming pools on public land, the practice note is equally relevant to pools managed by a Council or managed by other persons or body under a lease etc.

 

This practice note issued via a Department of Local Government Circular (15/12/2004) serves as a guide for councils on industry-endorsed recommended standards for matters such as supervision, qualifications, training and signage.

 

These procedures require Council to categorise each identified fresh water swimming pool into specific categories based on style, size and usage.

 

When categorising each pool Council needs to consider their legal and community obligations to provide a safe environment on land that is under Council’s care and control.  Practice Note 15 offers five categories based on style, size, usage and number of activities happening at any one time.

 

The higher each element the more stringent  management must be applied.

 

Due to the outdoor complex being managed by Council staff and the hydrotherapy pool being managed by a lessee two categories are recommended.  Outdoor category 4 and hydrotherapy pool category 3.  The complex as a whole could be categorised as one, say category 4.  However, when the outdoor complex is closed, the hydrotherapy pool would require being categorised as level 3 or Council accepts the higher standard.

 

 

 

Category

Definition

5

Swimming Pool (Multi-purpose Aquatic and Recreation Facility):  This facility generally has more than one body of water and would typically have a high patronage level with multiple activities occurring at the same time eg school usage, lap swimming, learn to swim, scuba diving.  Pool configuration and number of pools within the facility should also be taken into consideration for the purpose of surveillance.

4

Swimming Pool (Aquatic Centre):  Facility that has one or two bodies of water with medium to low patronage levels and no more than one aquatic activity occurring at any one time eg one main swimming pool and a diving or toddler pool.  Pool configuration is generally a standard rectangular shape.

3

Swimming Pool (Local Community Swimming Pool):  Swimming pool that is managed by the Council and/or a designated community group that has one small swimming pool (less than 25 metres in length) with very low patronage levels and no more than one aquatic activity occurring at any one time.  Pool configuration would always be the standard rectangular shape.

2

Other:  Any still water environment that has been specifically constructed, designed or intended to be used for swimming, diving, paddling or wading (eg rock pools, dams, swimming enclosures).

1

Other:  Natural still waterway that is an area known for swimming and associated activities (eg rivers, creeks, lakes).

 

 

If Council adopt the recommendation categories identified in this report, then the development of documenting procedure and management can commence.

 

Attached are the recommended staff role/function, definition, qualification and professional development for categories 3 and 4.

 

The recommended staff competencies will require amendment to be compatible with Council’s staff structure.

 

For Council’s information – the hydrotherapy pool risk assessment has been completed identifying 19 hazards and the recommended control measures to be taken.

 

 

CONSULTATION:

 

Safety and Risk Officer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

N/A

 

Social

 

N/A

 

Economic

 

N/A

 

 

 

Risk

 

Categorisation will ensure the correct standards are applied to supervision, qualifications, training and signage.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Outdoor complex  - is adequately staffed, signage is sufficient, however, qualifications and training may need to  be addressed and safety equipment upgraded during the 2008/2009 budget year.  Financial impact should be minimal.

 

Hydrotherapy Pool  - leased.  Nil to low financial impact.

 

Source of fund and any variance to working funds

 

 

 

Attachments:

1View

Attachment to report 12540/2008 - Categorising Council's Swimming Pool - Practice Note 15 - Water Safety

3 Pages

 

 


Ordinary Council Meeting - 5 June 2008

Categorising Council's Swimming Pools

Attachment 1

Attachment to report 12540/2008 - Categorising Council's Swimming Pool - Practice Note 15 - Water Safety

 


 


Ordinary Council Meeting

5 June 2008

General Manager's Report

ITEM 9.8      SF639              050608         Offer of Aboriginal Sports Trainee Position

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The NSW Department of Sport and Recreation has offered $30,000 funding for a 12 month appointment of an Aboriginal Sports Trainee position.

 

Whilst the offer is a reasonable one, it will mean additional costs to Council but more importantly require the application of resources to supervision and mentoring.  Without appointments to the key positions of Youth Worker (Aboriginal) and Community Worker (Aboriginal), Council does not have the supervision structure to place a trainee.

 

It is recommended that the Department be advised that Council would be pleased to review the offer in six months, hopefully by which time the positions of Youth Worker (Aboriginal) and Community Development Officer (Aboriginal) will have been filled.

 

 

Recommendation:

 

That Council advise the NSW Department of Sport and Recreation that it is currently not in a position to provide an Aboriginal Sports Trainee position with the necessary supervision and mentoring support but that it would be pleased to review the offer in six months following the anticipated appointments to the key positions of Youth Worker (Aboriginal) and Community Development Officer (Aboriginal).

 

 

OPTIONS:

 

There is no potential for supervision of the position in Engineering Services.

 

In the Environment and Planning Department, the Youth Development Officer position is currently the only position which would be able to provide a level of supervision and mentoring.  However this position is neither focussed on sport nor the Aboriginal community, so the support which could be provided to a trainee would be limited.

 

DISCUSSION:

 

The NSW Department of Sport and Recreation has written to Council regarding the possibility of locating an Aboriginal Sports Trainee position in the Nambucca Shire.

 

To allow adequate management arrangements, the Department is seeking to secure local host organisations for a trainee and seeks Council’s comments as to whether it would be willing to consider undertaking such a role.  The trainee position would be in place for 12 months.

 

The primary purpose of the position is to increase opportunities for the Aboriginal community in the Nambucca area to participate in sport and recreation activities.

 

According to the position information, the trainee will work closely with the supervisor and submit work proposals for approval.  The trainee will have limited decision making authority.  Following the approval of program proposals by the supervisor, the trainee determines the best method of implementation.

 

NSW Sport and Recreation will meet the direct costs of the trainee and program expenses to an overall limit of $30,000.  Nambucca Shire Council would need to meet operating requirements including work place, computer, access to a motor vehicle for official trips, uniform as well as direct supervision etc.  Although difficult to quantify the position would result in increased costs to Council.

 

A copy of the Department’s letter and proposal is attached.

 

Whilst the offer is a reasonable one, it is not recommended that Council put in place a trainee’s position which cannot be adequately supervised and mentored.

 

Council is aware that recruitment is currently underway for the designated indigenous positions of Youth Worker and Community Development Officer.  The latter position, in particular, would be important in the supervision and mentoring of any trainee.  Without these positions being filled it is unlikely that an Aboriginal Sports Trainee would be provided with the necessary support to ensure a successful outcome.

 

Therefore it is recommended that the Department be advised that Council is currently not in a position to provide a placement for an Aboriginal Sports Trainee position but would be pleased to review the offer again in six months following anticipated appointments to the key positions of Youth Worker (Aboriginal) and Community Development Officer (Aboriginal).

 

CONSULTATION:

 

There has been consultation with the Director Environment and Planning and the Manager Community and Cultural Services.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There would be positive social impacts in providing an opportunity for an Aboriginal Sports Traineeship.

 

Economic

 

There are no significant economic impacts.

 

Risk

 

There are no discernible risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation does not commit Council to any expenditure.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Attachments:

1View

Proposal for an Aboriginal Sports Trainee position being located in the Nambucca Shire

 

 

 


Ordinary Council Meeting - 5 June 2008

Offer of Aboriginal Sports Trainee Position

Attachment 1

Proposal for an Aboriginal Sports Trainee position being located in the Nambucca Shire

 




 


Ordinary Council Meeting

5 June 2008

General Manager's Report

ITEM 9.9      SF943              050608         Nambucca Highway Action Group - Proposed Protest March - Saturday 21 June 2008

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Nambucca Highway Action Group is proposing to conduct a protest march on Saturday 21 June 2008 which will require the closure of one lane of the Macksville Bridge to allow the rally to pass from the southern to the northern bank.

 

 

Recommendation:

 

1        That Council note the proposed protest march by the Nambucca Highway Action Group on Saturday 21 June 2008.

 

2        That Council note that Mr O’Halloran has been advised to lodge an application form for conducting an activity on a public road which will need to be approved by the RTA and obtain approval for a public gathering from the Police.

 

3        That there be no charge for the application and any expenses which Council may incur as a consequence of undertaking traffic control.

 

 

OPTIONS:

 

The report is for information.  Council has options in relation to whether it charges a fee for processing the application ($110 incl GST) to conduct an activity on a public road and any costs associated with traffic control ($1,213 incl GST).

 

It is recommended that Council waive any fees as many residents are affected by the proposed Pacific Highway deviation and are concerned that compensation may not be just or timely.

 

DISCUSSION:

 

Council has received advice from the Nambucca Highway Action Group of a proposed protest march to be held on Saturday 21 June 2008 commencing at 2pm.  The details of the march are as follows:

 

1    Form up in the Council carpark, corner of River Street and Princess Street Macksville at 1.40pm.

2    March will commence at 2pm from Council car park

3    March will proceed from western end of River Street and proceed east to the Pacific Highway

4    March will turn north onto the Macksville Bridge and proceed in the left hand road lane over the bridge

5    March will turn left into Ferry Street and congregate for a public address in Macksville Lions Park

6    We would anticipate the march to be completed by 2.20pm

7    At the completion of proceedings all marchers will be instructed to return to the southern side of the bridge via the pedestrian walkway

8    We expect a minimum attendance of two hundred.

 

The Group extends a general invitation to the Mayor, Councillors and staff to attend.  They also provide the Mayor the opportunity to address the community at the forum.

 

A copy of the advice from the Nambucca Highway Action Group is attached.

 

Mr O’Halloran has been provided with an application form for conducting an activity on a public road and been advised that prior approval from the RTA as well as the Police via the Local Traffic Committee.

 

 

 

CONSULTATION:

 

There has been consultation with the Manager Civil Works.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

The group will need to seek approval from Council for an activity on a public road.  Council consults with the RTA.  Whilst the letter indicates that Inspector Rowney has “approved” the march, there obviously needs to be consultation with Council and the RTA.  Traffic control will be required.

 

Depending upon the length of time the bridge is closed there is obvious potential for disgruntled drivers and passengers.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary impacts.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

Invitation to Councillors and staff to attend protest march opposing the RTA 21 June 2008 - Request for invitation to be put forward as general business at next Council meeting

 

 

 


Ordinary Council Meeting - 5 June 2008

Nambucca Highway Action Group - Proposed Protest March - Saturday 21 June 2008

Attachment 1

Invitation to Councillors and staff to attend protest march opposing the RTA 21 June 2008 - Request for invitation to be put forward as general business at next Council meeting

 

 


Ordinary Council Meeting

5 June 2008

General Manager's Report

ITEM 9.10    SF845              050608         Works Inspection Committee Meeting - Postponement

 

AUTHOR/ENQUIRIES:     Monika Schuhmacher, Executive Assistant         

 

Summary:

 

The Works Inspection Committee meeting scheduled for Wednesday 18 June 2008 will see the absence of both the Mayor and the Director Engineering Services due to their attendance at the National Local Roads Congress in Victoria.  At least three items on the agenda pertain to Engineering Services Department and would be best addressed by the Director.

 

 

Recommendation:

 

That Council postpone the Works Inspection Committee meeting to Wednesday 25 June 2008

 

 

OPTIONS:

 

That the Works Inspection Committee meeting be held on the scheduled date of 18 June 2008.

 

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

5 June 2008

General Manager's Report

ITEM 9.11    SF1027            050608         Submissions to Draft Management Plan 2008/2013

 

AUTHOR/ENQUIRIES:     Craig Doolan, Manager Financial Services         

 

Summary:

 

The public exhibition period for comment on the Draft Management Plan, Budget and Revenue Policy closed at 4.00pm Wednesday 21 May 2008.

 

Council held two public meetings on 12 May 2008 and 13 May 2008 to inform ratepayers and residents of Council’s proposal for a special rate variation and to seek their comments.  Council is required to take into consideration any submissions that have been made concerning the draft Management Plan.

 

Submissions received to date are summarised for Council’s consideration. Copies of the particular submissions are available from Manager Financial Services.

 

 

Recommendation:

 

1          That Council note the connection to Hyland Park as Stage 6 of the cycleway plan and that Mr Pedlow be advised that it is not expected to be constructed within the next 5 years.

 

2          That Council note the response to Ms du Casse.

 

3          That the charge for skip bins or bulk bins be applied to estimated volume of waste in the container and that the fee for large trailers be adopted as an extra fee.

 

4          That the savings associated with 2007/08 waste processing deferral be applied to the waste management charges over the next two years with Domestic Waste Management and Other Waste Management Charge for 2008/09 reducing to $390.00, the Vacant Waste Management Charge for 2008/09 reducing to $111 and the Tip Provision Charge for 2008/09 reducing to $87.

 

5          That the draft Budget be adjusted to reflect the revised election expenses estimate of $112,400 from the Electoral Commission being an additional $19,000 to that exhibited in the draft.

 

6          That Council allocate $28,100 in the 2008/09 budget for playground equipment repairs and maintenance.

 

7          That the following jobs make up the unallocated $200,000 road capital works in the draft 2008/09 budget.  Clayholes Rd       $40,000, Browns Crossing Rd $22,000 and Gumma Rd $138,000.

 

8          That Council alter the budget for land purchases for roads from $60,000 to $43,000 as per Council resolution 3 April.

 

9          That Council note the support by the Community Services of the draft 2008/09 library contribution to Clarence Regional Library, increased library operating hours and any additional funding which may be required to enable the Director Engineering Services to complete the Skate Park during 2008.

 

10        Council write to potential sporting users seeking their interest in using Anderson Park for regular fixtures and training.  Such sporting groups to include soccer, rugby league, little athletics and netball.

 

 

11         That Mr D Allen be advised that Council is reviewing its software to improve linkages between all its strategic plans and the management plan.

 

12         That Ms Coleing be advised that in addition to the compliance activities undertaken by its Vehicle Access to Beaches Committee, the draft Management Plan makes provision for the employment of a part time Ranger.

 

13         That the Strategies, Actions and KPI’s for I1, I3 an I5 of the 20 Year Community Strategic Plan 2008/28 be amended as provided by Director Engineering Services.

 

14         That the Strategies, Actions and KPI’s for P1 of the 20 Year Community Strategic Plan 2008/28 be amended as per attached.

 

15         That the Draft Management Plan for 2007/2012 and the Draft Budget and Revenue Policy for 2007/2008 be amended to reflect the foregoing recommendations and be adopted.

 

 

 

OPTIONS:

 

Council considered options in adopting the draft documents for public exhibition.

 

DISCUSSION:

 

The public exhibition period for comment on the Draft Management Plan, Budget and Revenue Policy closed at 4.00pm Wednesday 21 May 2008.

 

In addition to public exhibition of the documents Council conducted two public meetings on 12 May and 13 May in order to inform ratepayers and residents of Council’s proposal to continue with its strategy for a rate variation of 2% above rate pegging for 2008/09 to generate $5m in loans to fund its capital works renewal and restoration strategy.

 

At this stage Council has not received word on merit of its application for special variation to general income.

 

PUBLIC MEETINGS

 

Council resolved to hold two public meetings to present the proposed 2% special rate variation for 2008/09. The meetings were advertised in the Nambucca Guardian News 24 April and 1 May.  

 

At the first meeting held at the Nambucca Entertainment Centre in Nambucca Heads on Monday night 12 May commencing at 7 pm, no members of the public attended. As a result the meeting did not commence. Council was represented by Mayor Hicks, Cr’s Hoban and Waller, General Manager, Director Engineering Services, Director Environment & Planning and Manager Financial Services. The Guardian News had a representative present. The reporter was later provided a copy of the presentation by the General Manager.

 

The second meeting was held in the Council Chambers in Macksville on Tuesday night the 13 May commencing at 7pm. Three members of the public attended. Council was represented by Mayor Hicks, Cr’s Hoban and Moran, General Manager, Director Engineering Services, Director Environment & Planning and Manager Financial Services.

 

The Mayor opened the meeting and called for questions from attendees at the conclusion of his address and also at the end of each of the Council Officers’ presentation. The General Manager, Manager Financial Services and Director Engineering Services provided a ‘PowerPoint’ presentation respectively. The meeting concluded at 8.27pm.

 

Based on the questions and related discussions it was ascertained that two members of the public were for the rate variation proposal and one against the proposal.

 

 

SUBMISSIONS

 

Submissions to Budget:

 

Mr T Pedlow

 

Mr Pedlow expresses safety, accessibility and increased traffic concerns with regard to funding not allocated for a pedestrian/cycle access to Hyland Park. Mr Pedlow requests provision be made in the 2008/09 budget through the reconsideration of a petition submitted to Council a few years ago and subsequent assurances that inclusion would be made in a future budget.

 

The Director Engineering Services states that the cycleway plan includes a stage 6 connection to Hyland Park for the Nambucca Heads network. The next priority is south from Nambucca Heads towards Macksville.

 

Ms E du Casse

 

Ms du Casse does not agree with another rate rise believing that currently ratepayers are not receiving adequate services for their rates contribution. Ms du Casse cites nine areas of concern.

 

General Manager responded stating ‘that 1.8% of the 5% is being applied wholly to the upgrading of roads and bridges.  The remaining 3.2% is for mainly operational expenditure which given that the CPI is running at about 4% means that we are making ends meet by not replacing staff’.

 

 

Mr R Mitchell – Allclean Mini Skips

 

Mr Mitchell has a concern over perceived inequalities between the mixed waste prices for general public and those for trucks and refers to a resolution of Council in November 2007 that these inequalities would be addressed. Mr Mitchell also requires clarification of ‘truck’ with regard to the charges.

 

 

Director Engineering Services’ response:

 

The process of adopting a uniform fee for mixed and sorted building and demolition waste has been reviewed due to the anomaly of a commercial skip bin being charged $60/m3 (mixed) or $30/m3 (sorted) compared to the option of using a trailer where the fee is a fixed $15.

 

The fee structure at other council landfills is similar with the trailer always a lower cost.  The typical range is:-

 

    Trailer (Mixed Waste)                                       $10.00 - $15.00 each

                                                                          ($15.00 Nambucca Heads)

 

    Trash (Sorted)                                                  $30.00 - $34.00/t

                                                                          ($30/m3 Nambucca Heads)

 

    Trash (Mixed)                                                  $60.00 - $111.00/t

                                                                          ($60/m3 Nambucca Heads)

 

It is very difficult to compare volumes and weight as the conversion varies for each item.  For example:-

 

    Timber weighs                                                 0.75t per m3; while

    Concrete weighs                                              2.3t per m3

 

Increasing the charge for a standard trailer is not an option as any cost above $15.00 each would be excessive.

 

Similarly reducing the truck costs would make Nambucca Heads price to low.

 

The proposed alternative to a common fee is to introduce a new fee for “larger” trailers (greater than 1.2 x 1.8m).  The new fee structure would look like the following:-

 

Mixed Waste

    Standard Trailer (1.2 x 1.8)                                $15.00 each

    Large Trailer                                                    $25.00 each

    Truck                                                              $30.00/m3

 

Sorted Waste

    Standard Trailer (1.2 x 1.8)                                $15.00 each

    Large Trailer                                                    $30.00 each

    Truck                                                              $60.00/m3

 

This proposal was advertised in the 2008/09 Fees and Charges.  An objection resulted from Allclean Mini Skips.

 

Mr Mitchell pays by the tonne when he uses the Coffs Harbour landfill.  At the Nambucca landfill he is charged at the full capacity of the skip bin.    A 3m3 skip bin of “sorted” waste is charged at $90 while a 3m3 skip bin of mixed waste is charge at $180.

 

The only way to satisfy Mr Mitchell until the weighbridge is installed is to allow the landfill staff to assess the volume rather than charge the full capacity.  A half full bin would then be charged at 1.5m3 @ $30 (sorted) = $45 or 1.5m3 @$60 (unsorted) = $90.

 

 

General Manager – Waste Charges

 

Savings were identified in the 2007/08 March Budget for both Domestic Waste and Other Waste Management due to the delayed start of the processing.

 

Savings transferred to the waste management reserves total around $400,000. As mentioned in the March Budget Review report, a submission would be made to the Draft Management Plan. The ability exists to reduce charges in 2008/09 or on a staged basis.

 

The current estimated waste management charges have the potential to be proportionately reduced by around 5% over each of the next two years thus avoiding a spike in the charges in 2009/10. The 2008/09 charges would be as follows:

 

Domestic Waste Management and Other Waste Management Charge - $390.00, Vacant Waste Management Charge - $111, and Tip Provision Charge - $87

 

 

General Manager – Election Expenses

 

The draft budget estimate for election expenses was exhibited as $96,400 including $3,000 for pre election training. The Electoral Commission of NSW has recently revised the budget to $112,400 even after Council agreed to a lesser service standard through the initiative of sharing the Returning Officer with Kempsey.  Therefore an additional allocation of $19,000 will need to be included in the 2008/09 budget.

 

 

Director Engineering Services – Playgrounds

 

After initial evaluation of Council’s playgrounds, Director Engineering Services reports critical areas of maintenance are needed to avoid closure. A total of $28,100 is required from General Fund in the 2008/09 budget.

 

 

Director Engineering Services – Rural roads capital works

 

The draft budget included an unallocated figure $200,000 per Council’s resolution at the 14 March Budget Workshop. Director Engineering Services proposes the following dissection:

 

          Clayholes Rd                   $  40,000

          Browns Crossing Rd         $  22,000

          Gumma Rd            $138,000

 

 

Director Engineering Services – Land purchases for roads

         

Casey Dr was deferred as per Council resolution 3 April 2008. The budget allocation will reduce from $60,000 to $43,000.

 

 

Manager Community and Cultural Services – Contribution to Clarence Regional Library

 

The Manager Community and Cultural Services expresses support for Council funding the Clarence regional Libraries Option 1 (10% increase in per capita contribution) that will allow council to deliver the current level of service or attempt to keep pace with national and state library standards and allow for the Clarence Regional Library to maintain a reasonable rate of replacement of items.

 

The draft budget provides for a 10% increase in the per capita contribution (book vote) to Clarence Regional Library.

 

Recommendations from Council’s Community Services Committee

 

Reference is made to the minutes of the Nambucca Shire Council Community Services Committee meeting held Tuesday 29 April 2008. A number of recommendations to the draft Management Plan were made at the meeting.

 

a. That Council takes a strategic role in managing community contact information.

 

This may have resource implications associated with Council’s Executive Assistant who manages the Community Services Directory.

 

b. That given the results of the Community and Youth surveys that Council increase its contribution to libraries by at least 10% and fund the extra hours; and further, that library services be expanded to include the full variety and range of services.

 

The draft management plan makes provision for Nambucca Heads library to open an additional 3.5 hours per week.  Subject to negotiations with staff it is proposed to open the library on Saturday morning between 9.00am and 12.30pm.

 

c. That Council allocate/borrow/seek grant funding which will result in sufficient funding to complete the skate park in 2008.

 

The committee support any additional funding which may be required to enable the Director Engineering Services to complete the Skate Park during 2008.

 

Valla Beach Urban & Hall Management Committee – Anderson Park and Draft Coastal Reserve Management Plan

 

The Valla Beach Urban & Hall Management Committee has concerns that Anderson Park, Valla Beach has not been allocated capital funding in the draft Infrastructure Management Plan. Also, with regard to the $88,500 that is shown in 2007/08 for an Amenity Building at Anderson Park there has been no work or planning commenced and that no upgrade to the Anderson Park facilities are shown for the years 2008/13.

 

The committee would like to see this project adequately represented in the Management Plan for 2008/13. Further, the committee would like to see responses to the Draft Coastal Reserve Management Plans for the Valla Beach area considered in the 2008/13 Management Plan.

 

General Manager comments:

 

The following funds are set aside for use at Anderson Park.

 

1.  Proceeds from sale of land                       $38,464

2.  Section 94 (as at 30 June 2007                 $76,279

 

To release the Section 94 funds Council would also need to contribute $86,017 from General Fund, however it is agreed that the land sale proceeds can offset this General Fund contribution.

 

A further $44,000 has been identified in an audit of the Section 94 funds which is available to be spent in Valla Beach which will be the subject of a report to Council’s June Works Committee meeting.

 

However the cost of the first stage plan for an amenities building will be in the order of $300,000.

 

In anticipation of funding becoming available within the next five years, it is recommended that Council write to potential sporting users seeking their interest in using Anderson Park for regular fixtures and training.  Such sporting groups include soccer, rugby league, little athletics and netball.

 

In relation to the draft Coastal Reserve Management Plans, at this stage Council has not considered or costed any works which may be recommended in those plans.  Hence it is premature to make any budgetary provision.

 

Submissions to Strategies:

 

 

Mr D Allen

 

Mr Allen believes that more positive recognition is needed in linking estuary management initiatives with those in economic development.

 

General Manager comments:

 

It is agreed that linkages between all of Council’s strategic plans and the management plan needs to be improved.  It is proposed to report to the June Works Committee meeting on software to improve these linkages.

 

Ms P Coleing

 

Ms Coleing believes the issue of 4WDs and the damage and safety on beaches requires greater attention through the Management Plan with greater resources required to address the issue.

 

General Manager comments:

 

The issue is regularly discussed by Council.  Council has a vehicle access to beaches committee which issues permits for vehicles and also checks on compliance.   The draft management plan makes provision for a Ranger two days per week who may also be in a position to provide ad hoc assistance when required.  The recent issues concerning mullet fisherman being a case in point.

 

Director Engineering Services – Infrastructure

 

Strategies, Actions and KPI’s for I3 ‘To maintain and develop the urban and rural road network’ enhanced to improve functionality and assessment. (Copy attached).

 

For Objective I1 ‘To provide and maintain parks, gardens, playgrounds and sporting fields that satisfy the active and passive needs of the community’ additional KPI’s ‘Damage equipment repaired, closed, removed or replaced as appropriate’ and ‘Emergency repairs carried out’ inserted for Actions I1.2.1 & I1.2.2 respectively.

 

For Objective I5 ‘To provide car parking areas that are well maintained and adequate in number’ Strategies I5.2, I5.3 & I5.4 replaced by I5.2 ‘Maintain Carpaks’. Action I5.3.1 replaced by I5.2.2 ‘Repair bitumen surface’ and I5.4.1 replaced by I5.2.3 ‘Maintain landscaping by weeding and replanting as necessary’.

 

 

Director Engineering Services – People

 

Council resolved on 15 May 2008 to review the means of reporting in the Management

Plan its association with the Rural Fire Service. The strategies, actions and KPI’s for objective P1 have been revamped. (Copy attached).

 

 

CONSULTATION:

 

The draft documents have been on public exhibition for comment and Council held public meetings on 12 May  2008 and 13 May 2008 .

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The sustainability assessments were considered in adopting the draft documents.

 

Social

 

The sustainability assessments were considered in adopting the draft documents.

 

Economic

 

The sustainability assessments were considered in adopting the draft documents.

 

Risk

 

The sustainability assessments were considered in adopting the draft documents.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council considers the financial implications in adopting the draft budget and revenue policy.

 

Based on the above recommendations the estimated 2008/09 budget result for General Activities will be a deficit of $14,400, Water Supplies $9,700 and Sewerage Services $18,300.

 

Source of fund and any variance to working funds

 

Based on the above recommendations the estimated 2008/09 budget result for General Activities will be a deficit of $14,400, Water Supplies $9,700 and Sewerage Services $18,300.

 

Attachments:

1View

Attachment to Report on Submissions to Draft Management Plan 2008/2013

3 Pages

 

 


Ordinary Council Meeting - 5 June 2008

Submissions to Draft Management Plan 2008/2013

Attachment 1

Attachment to Report on Submissions to Draft Management Plan 2008/2013

 


 


Ordinary Council Meeting

5 June 2008

General Manager's Report

ITEM 9.12    SF711              050608         Late Report on Tenders for the Investigation, Design and Construction of the Upper Warrell Creek Road Rail Overbridge

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

A late report will be submitted to the closed meeting being the evaluation of tenders for the investigation, design and construction of the Upper Warrell Creek Road Rail Overbridge.

 

 

Recommendation:

 

That the information concerning the late report be received.

 

 

OPTIONS:

 

There are no options.  The report is for information.

 

DISCUSSION:

 

Tenders for the construction of this bridge close at 2pm on Wednesday 4 June 2008.

 

It is proposed to submit a late report to the closed meeting being the evaluation of these tenders.

 

CONSULTATION:

 

There has been consultation with the Director Engineering Services.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no impacts on the environment.

 

Social

 

There are no social impacts.

 

Economic

 

There are no economic impacts.

 

Risk

 

There is no risk.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Financial impacts will be dependent on the outcome of the tender process.

 

Source of fund and any variance to working funds

 

Any variations to that planned to be determined following the evaluation of the tenders.

 

Attachments:

There are no attachments for this report.

  


Ordinary Council Meeting

5 June 2008

Director Environment & Planning's Report

ITEM 10.1    DA2007/224      050608         DA 2007/224 - 18a Matthew Street, Scotts Head - Section 82a Review of Determination

 

AUTHOR/ENQUIRIES:     Greg Meyers, Director Environment and Planning         

 

Summary:

 

Council dealt with the above development application at its meeting of 6 March 2008, when it resolved to refuse the application.

 

Council was notified by the applicant’s Solicitors on 2 May 2008, that the applicant had commenced Class 1 Appeal action through the Land and Environment Court.

 

On 15 May 2008 the applicant requested a formal review of Council’s Determination under Section 82A of the Environmental Planning and Assessment Act.

 

The application is currently being re-notified as required under the Act.

 

 

Recommendation:

 

That Council note the current status of Development Application 2007/224 and following completion of the notification period a report will be prepared for Council consideration.

 

 

OPTIONS:

 

There are no options with this report as this is for Council’s information.

 

 

DISCUSSION:

 

Council dealt with Development Application 2007/224 at its 6 March 2008 meeting when it resolved:

 

That the application be refused as it does not comply with the DCP.

 

Initially, the applicant commenced Class 1 legal proceedings against Council. However, the applicant later sought to suspend the Class 1 action and request Council to review its determination under the provisions of Section 82A of the Environmental Planning and Assessment Act.

 

A Review of Determination is provided and is used from time to time where an applicant is dissatisfied with the Determination.

 

Under these provisions of the Act, the review must be undertaken, in this case, by Council as it was Council who determined the application.

 

The applicant has requested that the plans that were finally considered and refused are the plans that he seeks the determination be made on, and has made no further amendments.

 

 

CONSULTATION:

 

This matter has been discussed with Council’s Solicitors, the General Manager and Council’s Planning Officers.

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental matters for consideration with this information report.

 

Social

 

There are no social matters for consideration with this information report.

 

Economic

 

There are no economic matters for consideration with this information report.

 

Risk

 

There are no risks for consideration with this information report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Whilst the Section 82A Review will not provide a direct or indirect financial implication for Council.

 

The possibility of a budget impact exists with the potential for this matter to return to the Land and Environment Court.

 

Source of fund and any variance to working funds

 

There are no funds or variances required for this information report. Should the matter return to the land and Environment Court a further variation of $25-35,000 will be required.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

5 June 2008

Director Environment & Planning's Report

ITEM 10.2    SF135              050608         State of the Environment Reporting for 2007/2008

 

AUTHOR/ENQUIRIES:     Jacqui Ashby, Ms         

 

Summary:

 

Council is required to prepare a comprehensive State of the Environment Report within 12 months of each election. As such, the 2007/2008 SoE Report will in fact be a supplementary report with the next comprehensive report being for the year 2008/2009.

 

 

Recommendation:

 

That Council note that the 2007/2008 State of the Environment Report will be a supplementary report.

 

 

OPTIONS:

There are no other options.

 

 

DISCUSSION:

 

There has been some confusion as to the type of State of the Environment Report (SoE) for this reporting period. The 2007/2008 reporting period was traditionally to be a comprehensive report for the previous 4 years. The change in the timing of the Local Government elections has caused some misunderstanding of what type of SoE Report is to be produced this reporting period.

 

In accordance with the Local Government Act 1993 and Local Government (General) Regulation 1993, legislation requires Councils to prepare an annual SoE Report for the previous reporting year. Comprehensive SoE Reports are due in the financial year ending after each election of the Councillors, while supplementary reports are prepared in intervening years. With Councillor elections dated for September 2008, this years (2007/08) SoE Report is designed to supplement the last Comprehensive Report which was published in 2004. Next years (2009) SoE Report will be a Comprehensive Report.

 

Notwithstanding, the supplementary report for the 2007/2008 year will include community/stakeholder input and be placed on public exhibition in accordance with council’s resolution in November 2007.

 

 

CONSULTATION:

 

Director Environment and Planning

Manager Health and Building

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

None

 

Social

 

None

 

Economic

 

None

 


Risk

 

None

 

 

FINANCIAL IMPLICATIONS:

 

None

 

Direct and indirect impact on current and future budgets

 

None

 

Source of fund and any variance to working funds

 

None

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

5 June 2008

Director Environment & Planning's Report

ITEM 10.3    DA2007/226      050608         DA 2007/226 - Report on Application for Erection of a 2.0m x 4.5m Advertising Structure

 

AUTHOR/ENQUIRIES:     Ben Oliver, Senior Town Planner         

 

Summary:

 

Applicant:                                      Mr Danny Whalen

 

Proposal:                                       Erection of a 2.0m x 4.5m Advertising Structure

 

Property:                                        Lot 231 DP 589180 Pacific Highway, Warrell Creek

 

Zoning:                                           Zone 1(a2) Rural (Prime/Flooding)

 

The proposed development is for the erection of a 2.0m x 4.5m (9m2) general advertising sign, with an overall height of approximately 4.0m. The proposed development is defined as an “advertising structure” under Nambucca Local Environmental Plan 1995 (NLEP).

 

The Roads and Traffic Authority (RTA) considered the application and advised Council:

 

“In order to preserve the safety of the highway the RTA object to the proposed sign being erected. It is located adjacent to a curve in the highway. This is a prohibited location as it is within 200m of a decision point.”

 

Council is required to assess the proposed development in accordance with the relevant provisions of State Environmental Planning Policy (SEPP) No 64 – Advertising and Signage, and Development Control Plan (DCP) No 2 – Advertising Sign Code.

 

The development application is recommended for refusal, as the proposed development does not satisfy the objectives of the zone under NLEP 1995; the relevant considerations under SEPP 64; or, complies with Council’s DCP No 2 - Advertising Sign Code. There are also road safety concerns, as detailed in the comments provided by the RTA.

 

The applicant has requested that the proposal be reported to Council for determination.

 

 

Recommendation:

 

That Development Application 2007/129 for the erection of a general advertising structure, be refused for the following reasons:

 

1          Pursuant to Section 79C(1)(a)(i) of the Environmental Planning and Assessment Act, 1979, the proposed development does not satisfy objectives (e) and (f) of the 1(a2) Rural (Prime/Flooding) zone under the provisions of Nambucca Local Environmental Plan 1995.

 

2          Pursuant to Section 79C(1)(a)(i) of the Environmental Planning and Assessment Act, 1979, the proposed advertising structure does not satisfy the assessment criteria of Schedule 1 under the provisions of State Environmental Planning Policy No 64 – Advertising and Signage, relating to; Character of the area; Views and vistas; Streetscape setting and landscape; and Safety.

 

3          Pursuant to Section 79C(1)(a)(i) of the Environmental Planning and Assessment Act, 1979, the proposed sign is not supported by the Roads and Traffic Authority under Clause 59 of the Nambucca Local Environmental Plan 1995 relating to development on classified roads.

 

4          Pursuant to Section 79C(1)(a)(iii), the proposed sign does not satisfy clause 10 of Development Control Plan No 2 – Advertising Sign Code.

 

5          Pursuant to Section 79C(1)(b) of the Environmental Planning and Assessment Act, 1979, it is considered that the proposed development will have adverse environmental and social impacts, due to visual intrusion and road safety in the locality.

 

6          Pursuant to Section 79C(1)(c) of the Environmental Planning and Assessment Act, 1979, it is not considered that the subject site is suitable for the proposed development.

 

7          Pursuant to Section 79C(1)(e) of the Environmental Planning and Assessment Act, 1979, it is considered that the proposed development is not in the public interest as it has a high probability of contributing to traffic safety concerns.

 

 

OPTIONS:

 

Council may approve the development application. In the event that Council resolve to approve the proposed development, appropriate conditions should be attached, including a requirement to setback the advertising structure at least 9m from the Pacific Highway road frontage.

 

 

PROPOSAL

 

The proposed development is for an advertising structure to be erected on rural land fronting the Pacific Highway, 500m north of Suttons road-side fruit stall at Warrell Creek. The proposed sign has no relationship to the land on which it is proposed to be erected.

 

The proposed structure is 4.5m x 2.0m (9.0m2) and an overall height of 4m. The display area will initially advertise the Mandarin Motel at Macksville. The proposed advertising structure is orientated towards the Pacific Highway, approximately 6m from the western boundary of the highway.

 

In the immediate vicinity of the location of the proposed sign there are four (4) similar general advertising structures that have no relationship with the sites upon which they are erected.

 

In support of the application the applicant has advised Council in terms of the following:

 

‘For 500m in either direction we note there are at least 4 similar, smaller and larger signs. We also observe a number of residents build only metres from the highway surface. We note the nearest intersection is more than 500m north of the proposed sign. The proposed sign is for a motel in Macksville.’

 

The size of the proposed sign, as originally submitted, was 6m x 3m. The applicant subsequently amended the development application to reduce the size of the proposed sign. The applicant also advised Council in terms of the following:

 

‘We believe their has been a decrees in signs in this area and suggest this sign is not really an increase to signage, merely keeping the status quo.’

 

Council is advised that there is no evidence to support the applicant’s claim that the proposed sign is not an increase in the existing number of signs in the locality.

 

 

CONSULTATION

 

Council’s Operations and Technical Services department advised that there is ‘no engineering comment/conditions’ regarding the proposed development.

 

Council’s Health and Building department advised that ‘a construction certificate is to be approved by council prior to the commencement of work.’

 

The application was referred to the Roads and Traffic Authority (RTA) in accordance with Clause 59 of NLEP 1995, which applies to land having frontage to a classified road. The RTA raised concerns with the number of advertising signs erected along the Pacific Highway and made the following comments in opposition to the application:

 

“In order to preserve the safety of the highway the RTA object to the proposed sign being erected. It is located adjacent to a curve in the highway. This is a prohibited location as it is within 200m of a decision point. ”

 

The RTA were asked to clarify their comments in relation to the location being prohibited. Their response was that the location is within an old section of the Pacific Highway with a history of vehicle accidents and the sign would be another visual distraction for passing motorists. Based on an assessment of the proposal under SEPP 64, they considered that the proposed sign should not be approved. 

 

 

MATTERS FOR CONSIDERATION – SECTION 79C(1) EP&A ACT

 

Council is required to take into consideration the following matters:

 

(a)        the provisions of

 

(i)         any environmental planning instruments

 

Nambucca Local Environmental Plan 1995

 

Clause 11 – What rural and environmental zones apply in this plan?

 

An advertising structure is permissible with Council’s consent in the 1(a2) Rural zone. However, it is considered that the proposed development is generally inconsistent with the following objectives:

 

‘to protect, conserve and enhance natural and scenic resources…. and, to control development that could have an adverse impact on the rural character of the land in the zone.’

 

Clause 55 – What general provisions apply to advertising?

 

The provisions of clause 55(2)(b) of NLEP provides that Council may grant consent ‘to advertising on land in any Rural zone, if the advertising is directing the travelling public to tourist areas or a tourist facilities or relates to the purpose for with the land is used.’

 

The applicant states that the proposed sign is intended to direct the public to motel accommodation in Macksville. However, in accordance with State Environmental Planning Policy (SEPP) No 64 – Advertising and Signage, Council cannot control the content of general advertising signs. Any condition to limit the signage for directional purposes would not be valid, and therefore the proposed message could be altered at any time without Council approval.

 

Clause 59 – Restrictions applying to development on State or Regional Roads

 

Under Clause 59 (2)(a) of NLEP 1995, Council must not grant consent to development on land having a frontage to a classified road unless “it has made an assessment of... whether the development by its nature or intensity... is likely to constitute a traffic hazard...”.

 

Under Clause 59 (2)(b) of NLEP 1995, Council is required to consider “whether the development is of a type that justifies a location in proximity to a classified road.” As indicated above, the Roads and Traffic Authority object to the development application. Additionally, it is considered that there is no planning justification to erect an additional advertising sign in the proposed location.

 


North Coast Regional Environmental Plan

 

There are no relevant provisions of the Regional Environmental Plan that apply to the proposed development.

 

State Environmental Planning Policy No 64 – Advertising and Signage

 

The provisions of SEPP 64 require Council to assess development applications for advertising signs in accordance with the assessment criteria detailed in Schedule 1 of the SEPP. It is considered that the proposed development does not satisfy the following assessment criteria:

 

Character of the area:

 

The character of the area is predominantly rural/village. Whilst the existing single-lane highway is the main north-south thoroughfare, it is also a tourist route between townships. It is considered that the existing visual rural/village character of the locality should be retained. As such, it is not considered that the proposal development is compatible with the existing or desired character of the area.

 

Views and vistas:

 

There are already a number of general advertising structures that dominate the skyline in the locality. It is considered that any additional general advertising structures will further reduce the quality of vistas.

 

Streetscape, setting or landscape:

 

It is considered that any additional general advertising structures will detract from the visual amenity of the locality, and set an undesirable precedent for the proliferation of such signs in the rural landscape. As such, it is not considered that the proposed advertising structure would contribute to the visual interest of the streetscape, setting or landscape.

 

Safety:

 

The proposed advertising structure is within an 80km/hr zone, as traffic enters the village of Warrell Creek. Having regard to the RTA comments, it is considered that the proposed advertising structure could reduce the safety of the Pacific Highway and be a further distraction for motorists.

 

Having assessed the proposal against the assessment criteria, it is considered that the development is inappropriate to the site characteristics and constraints and will contribute to an unnecessary proliferation of visual distractions to passing motorists.

 

(ii)        any draft environmental planning instrument

 

No draft environmental planning instruments apply to the land or the proposed development.

 

(iii)       any development control plan (DCP)

 

DCP No 2 – Advertising Sign Code

 

Clause 10 of DCP 2 states:

 

‘It is Council’s policy to generally restrict the number of tourist advertising structures along the Pacific Highway to maintain the existing visual amenity of rural areas and scenic approaches to townships and village areas.’

 

Clause 10 also specifies that the maximum advertising area permitted is 15m2. The proposed advertising structure has an area of 9m2. While the proposed development is less than the maximum allowable size, it has the affect of contributing to a proliferation of advertising structures within the village of Warrell Creek.

 

DCP No 11 - Building Line Setbacks

 

The sign is proposed to have a 6m setback from the Pacific Highway frontage. Whilst the DCP does not specifically refer to advertising signs, it is nevertheless a structure. As such, it is considered that the structure does not comply with the minimum setback, and any approval should comply with relevant setbacks provisions, which is specified as 9m to a Classified Road under Clause 6.6 of DCP 11.

 

(iiia)     any planning agreement

 

There is no planning agreement that applies to the land or the proposed development.

 

(iv)       any matters prescribed by the regulations

 

No matters specifically relevant.

 

b          the likely impacts of the development

 

The proposal will result in a further increase to an already excessive number of general advertising signs, within an old section of the Pacific Highway. This has the potential to have an adverse impact on traffic safety and detract from the visual amenity of the area and potentially affect road safety in an area with a high potential for traffic accidents.

 

The assessment under the provisions of SEPP 64 indicates that the proposed development will have an unacceptable level of visual intrusion in the locality.

 

Having regard to the above, the proposed development is likely to have an adverse impact on road safety, and adverse visual impacts on the streetscape and the rural landscape.

 

c          the suitability of the site for the development

 

The sign is proposed in a locality which already has a significant number of private signs fronting the Pacific Highway, some of which were granted approval and others which are prohibited and have been erected without Council approval.

 

In addition to general advertising signs, there is a significant number of road safety signs erected by the RTA advising of traffic safety issues. It is evident from the number of road safety signs that the immediate locality has a high risk of traffic accidents based on the speed of the road, curvature of the road, Suttons road-side fruit stall and private driveways with direct access to the Pacific Highway.

 

The proposal will exacerbate the cumulative adverse impacts of excessive signage both from a traffic safety and visual amenity perspective. The site is therefore unsuitable for the development.

 

Having regard to the RTA’s advice, the assessment under SEPP 64, and the other matters for consideration under the EP&A Act, it is not considered that the subject site is suitable for the proposed development.

 

d          any submissions made in accordance with the Act or the regulations

 

Adjoining landowners and residents were notified of the proposal and submissions were invited in accordance with Council’s requirements for a period of 14 days. Council received no written objections.

 

e          the public interest

 

Council needs to carefully consider the impacts of advertising signage to ensure that any approved signs are suitable for the locality and do not have adverse impact such as diminishing the prominence of road safety signage or detracting from the visual character of the area.

 

Whilst no submissions were received, Council needs to consider the impact on the broader community. It is therefore considered that it is in the public interest to restrict the number of advertising signs along the highway to maintain the existing visual amenity of rural areas and scenic approaches to townships and village and maintain road safety.

 

 

CONCLUSION

 

In accordance with DCP (2), it is Council’s policy to generally restrict the number of advertising signs along the highway to maintain the existing visual amenity of rural areas and scenic approaches to townships and village areas. Despite this, Council has chosen to approve a number of new advertising structures within the last few years. Whilst some of these signs may have initially been used to promote and advertise local businesses, over time they have invariably been used to advertise a range of products and services unrelated to local businesses.

 

The existing signs in the locality are being used to advertise fast food outlets, petroleum companies, alcohol, and RTA road safety messages.

 

A proliferation of advertising signage can have undesirable cumulative impacts both from a visual amenity context and traffic safety context. Therefore any proposed signage must be considered in relation to the character of the area and the potential traffic safety implications.

 

Council’s planning department have consistently raised concerns and generally recommended refusal of general advertising signs in rural areas. Issues relating to the proposed advertising structure can be summarised as:

 

·              The sign is proposed in a rural area that has scenic value and natural landscape attributes and the sign would detract from the character of the locality.

·              The sign is proposed in an area where they are a large number of existing advertising signs, leading to a proliferation of signage. This should not be construed as an argument to support the proposal as compatible with the character of the area. Indeed the proposal would appear to be confirmation of a proliferation of advertising signage leading to visual clutter.

·              The sign is proposed within 6m of the highway, which does not comply with Council’s minimum building line setback of 9m.

·              The content of the sign has no relationship to the land on which it will be located.

·              Council has no control over the content of the sign.

·              The sign has the potential to result in a traffic hazard to motorists and in the opinion of the RTA, is within a prohibited location due to the width and alignment of the highway and proximity of intersections and existing driveways.

 

Council needs to carefully consider the impacts and desirability of advertising structures proposed in rural areas fronting the Pacific Highway. It is widely acknowledged that a proliferation of advertising structures can result in visual clutter, leading to unnecessary distractions for passing traffic and detracting from the scenic character of rural areas. It is also accepted that excessive displays of advertising signage lessens the prominence and impact of road safety information.

 

 

SUSTAINABILITY ASSESSMENT

 

Environment

 

Any additional sign is likely to exacerbate an undesirable proliferation of signs in the locality. It is therefore considered that the proposed development is not environmentally sustainable.

 

It is worth noting that there is already numerous examples of advertising structures visible to north bound traffic between Warrell Creek and the southern entrance to Macksville, including a sign being used to advertise the Mandarin Motel located in the Macksville golf course. Any proposal to further increase the number of sign needs to be considered in the context of availability of existing signage and impact on the natural environment.

 

Social

 

Having regard to the RTA comments and the visual impact of the proposed sign, it is not considered that the proposed development will have any social benefits for the community.

 

Economic

 

There may be some minor economic benefits if the sign is used to advertise local businesses or local tourist facilities. The Mandarin Motel already has two (2) existing billboard advertising signs at either entrance of Macksville, as well as a directional (fingerboard) sign erected by Council. As noted above, any long term advertising of the motel cannot be guaranteed. Notwithstanding, it is not considered that any minor economic benefits would outweigh the significant adverse environmental and social impacts.

 

Risk

 

The traffic safety risks posed by adding to a proliferation of advertising signs within a constrained area of the Pacific Highway and lack of planning justification, is reasonable grounds for Council to not support the proposal.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The proposed development has no financial implications for Council.

 

Source of fund and any variance to working funds

 

The proposed development has no financial implications for Council.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

5 June 2008

Director Environment & Planning's Report

ITEM