NAMBUCCA SHIRE COUNCIL

 

 

Works Inspection Committee - 25 June 2008

 

AGENDA                                                                                                   Page

 

8        General Manager Report

8.1     SECTION 94 DEVELOPER CONTRIBUTIONS: COMMUNITY FACILITIES AND OPEN SPACE CONTRIBUTION PLAN 2008

9        Director Environment and Planning Report

9.1     Report on Review of Policy for Use of Road Reserves and Public Land for Commercial, Community and Charitable Activities

9.2     Further Report on Review of Council Policies - Environment and Planning Department

9.3     Report on Library Funds

10      Director Engineering Services Report

10.1   Works Depot - Environment Compliant Progress

10.2   Report on Works Depot Forward Plan

10.3   Urban Drainage     

 



Works Inspection Committee

25 June 2008

General Manager's Report

ITEM 8.1      SF544              250608         SECTION 94 DEVELOPER CONTRIBUTIONS: COMMUNITY FACILITIES AND OPEN SPACE CONTRIBUTION PLAN 2008

 

AUTHOR/ENQUIRIES:     Bruce Potts, Section 94 Co-ordinator; Matthew Vinen, Accountant         

 

Summary:

 

The Nambucca Shire s94 Developer Contribution Plan: Community Facilities and Recreation, was adopted in 1999 and has remained in force across the Shire without amendment.

 

The Community Facilities and Recreation Contribution Plan has been identified for review and amendment and this report makes recommendations for exhibition of a new contribution plan.

 

 

Recommendation:

 

1        That Council endorse the Draft Nambucca Shire Community Facilities and Open Space Contribution Plan 2008 for public exhibition for a period of 28 days.

 

2       That a notice be placed in the Nambucca Guardian advising of Council’s resolution.

 

 

OPTIONS:

 

Council can defer the exhibition of the draft plan.

 

 

DISCUSSION:

 

Community Facilities and Open Space Contribution Plan 2008

 

Background

 

Council will recall an earlier Report from the Ordinary Meeting of 18th October 2007 where it was resolved to prepare a new Community Facilities Developer Contribution Plan in accordance with section 94 of the Environmental Planning and Assessment Act 1979, and to replace the previous Community Facilities and Recreation Plan, adopted in 1999. The new contribution plan is now in draft form and ready for public exhibition.

 

The aim of the new Community Facilities and Open Space Contribution Plan 2008 is to provide an effective and legitimate means for the future provision of community facilities and infrastructure across the Nambucca Shire, targeting demand due to increased population growth, through a focused strategic planning model.

 

It is expected that over the next two (2) decades the resident population of the Shire is likely to increase by thirteen (13) per cent from the current figure of 17,896 persons to 20,411, a net gain of 2,515 persons at an average mean annual rate of 0.65%. Most of this growth is predicted to occur in close proximity to existing urban and near urban areas close to the coast.

 

Planned release areas in the Boggy Creek/Cow Creek sector north west of Nambucca Heads would, on current expected trends, contribute further population increases. However as no firm release strategy or timeframe for this sector is available, this contribution plan does not consider the supply and demand on community infrastructure expected to be generated by that release, nor does it consider the potential spike in population that may occur due to development in that sector.

 

The Draft 2008 contribution plan details the means by which Council proposes to collect and spend funds through section 94 in the future, and to make available previously collected section 94 funding for community infrastructure projects where demand due to increased residential development is demonstrated.

 

Legislative Requirements

 

Under the current Legislation a developer contribution can only be sought where an adopted contribution plan is in place and where it is explicitly authorised. The authorisation to demand a developer contribution is underpinned by the demonstration of nexus between the development from which a contribution is sought and the facility or infrastructure to be provided.  Councils authority to demand a developer contribution is therefore retained through the adoption and enforcement of a contribution plan.

 

The Nambucca Shire Community Facilities and Open Space Developer Contribution Plan 2008 authorises Council to undertake a specific works program to provide new or extended community infrastructure at specific locations to meet increased demand. The projects included in the Works Schedule meet the Legislative requirement of nexus and have either been:

 

a)       included in the previous contribution plan schedule, or

 

b)       have been identified as being required due to the shifting demographic profile and development pattern of the Shire; or

 

c)       replace previous s.94 projects which have been completed, or where it is shown the facility or infrastructure is no longer required or has been provided elsewhere, abandoned.

 

With regard to c) above, under the current Legislation, Councils may use developer contributions collected for a specific purpose or project, to be used for an equivalent purpose, where the original purpose is no longer required, or where it has been provided elsewhere. These funds may be utilised only for equivalent projects where the s.94 criteria can be met.

 

In this regard the new contribution plan authorises the use of previously collected section 94 funds for community infrastructure projects that replace former project items that have either been provided and surplus funds remain, or are deemed to be no longer required and have been abandoned.

 

Councils are obliged under the current Legislation to ensure developer contribution plans reflect current trends in service, facility provision and cost. The new 2008 contribution plan effectively meets Councils obligations in this regard.

 

Contribution Plan Objectives

 

The format of the 2008 contribution plan follows the guidelines set down by the Department of Planning (2005) and clearly sets out the principles by which Council will collect and use monetary contributions collected under section 94.

 

The 2008 contribution plan has the objectives of:

 

a          identifying community infrastructure to be provided through the use of developer contributions collected under the previous plan

b          identifying community infrastructure to be provided through the use of future contributions collected under this plan

c          authorising Council to use previously collected funds on equivalent projects of a section 94 purpose where the original project is no longer required or is no longer appropriate to the community need

d          being reviewed and amended, where required, on completion of Community Facility and Infrastructure Needs Study so as to accurately meet future demand

 

 

 

 

Works Program

 

The Works program has been developed in consultation with Councils senior management and initiates projects across the Shire where a clear nexus can be made between the need for new or improved community infrastructure and increased population. Most projects included in the Schedule are of a type that can demonstrate the total cost to provide the planned infrastructure can be met by contributions previously collected under the current plan. Projects where Council will be required to provide an apportioned contribution are clearly described.

 

The selection of projects for the schedule was based on the following criteria:

 

·              There has to be an immediate need for the project

 

·              The project had to be significant and not just minor embellishment

 

·              Must be able to apply a high proportion of contribution funds to the total cost with 100% being ideal

 

·              Where possible they would replace a contribution of smaller projects

 

·              Be spread across the shire where existing funds are available

 

The following projects within the Works Schedule were determined and costed by the Director Engineering Services and Director Environment and Planning.

 

Item 1:                                  Hennessey Tape Oval, Bowraville

Extension to existing amenities building to provide additional change rooms due to increases registration of junior players from across the Shire.

Total Project Cost: $76,848

S.94: 100%

 

Item 2:                                  Macksville Park, Macksville

Provision of additional undercover area adjoining existing amenities building and due to increased demand

Total Project Cost: $46,109

S.94: 100%

 

Item 3:                                  Macksville Park, Macksville

Provision of additional security storage facility due to increased demand from Shire sporting associations

Total Project Cost: $51,232

S.94: 100%

 

Item 4:                                  South Macksville Park, Preston Drive South Macksville.

2 Stage development of new parkland in growing residential precinct. Park to provide informal recreation at local and district level due to strategic central location

Total Project Cost: $230,546

S.94: 100%

 

Item 5:                                  Valla Pre School, Valla Beach

Construction of new car park to meet increased traffic and parking demands

Total Project Cost: $44,827

S.94: 100%

 

 

 

 

Item 6:                                  Coronation Park Nambucca Heads

Replacement of existing amenities building. Apportioned s94 contribution.

Total Project Cost: $1,322,709

S.94: 25% ($330,677)

 

Item 7:                                  Open Space and Community Facilities Study

Funded study to assess future facility and open space needs of Shire

Total Project Cost: $30,000

S.94: 100%

 

Items 8:                                 Macksville Library

            Loan repayment carried.

            Total: $60,000

                                            

 

Item 9 - 13:                            Cycle and Shared Path Ways

Staged implementation of Councils Adopted Cycleway Plan

Total Project Cost: $7,380,000

S.94: 20% ($1,476,000)

 

Total cost of Work Schedule is $9,242,271 with $2,346,239 costed from existing and future S.94 contributions.

 

Format and Methodology

 

The 2008 contribution plan imposes a standard base rate across the Shire taking into consideration the contributions previously collected and the expected cost of project delivery. The base rate is calculated at $705.16 per person / $1,692.38 per new lot.

 

The new rate compares favourably with the existing mean average rate across the Shire of $1,495.04 per lot, or $622.93 per person.

 

Contribution Catchments

 

Contribution catchments generally remain unchanged from the previous plan, however given that the base contribution rate is standardised across the Shire the catchments will serve the purpose of identifying level of contributions and future works program. The funds will be required to be accounted for against the contribution catchment as per the existing arrangement and in line with current Legislation.

 

 

CONSULTATION:

 

Discussed in the report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Section 94 Plans form an important strategic planning tool for Council and as such provide longer term sustainability of infrastructure and facility delivery.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Section 94 developer contributions represent a significant income stream for Council. As such this plan offers considerable financial and resource benefits over the immediate and mid term.

Source of fund and any variance to working funds

 

Variances to working funds will be determined once the plan is adopted following the exhibition period.

 

Attachments:

1View

14088/2008 - Draft Community Facilities Contribution Plan

30 Pages

 

  


Works Inspection Committee

25 June 2008

Director Environment & Planning's Report

ITEM 9.1      SF1031            250608         Report on Review of Policy for Use of Road Reserves and Public Land for Commercial, Community and Charitable Activities

 

AUTHOR/ENQUIRIES:     Greg Meyers, Director Environment and Planning         

 

Summary:

 

At the 14 March 2008 Budget Workshop, Council when considering the draft 2008/09 budget sought explanation in regard to when a “Usage Fee” should become a “Lease Fee” in relation to footpath usage.

 

The current Policy that controls footpath usage in the shire is the Footpath Signage, Trading & Café Tables and Chairs Policy”. Notwithstanding, Council in 2006 prepared and exhibited a Draft Approvals Policy – “Use of Road Reserves and Public Land fro Commercial, Community and Charitable Activities (2006)”.

 

However, the draft Policy was never adopted due to several unresolved anomalies with regard to the recommendations from Council’s Access Committee based on guidelines under the Disability Discrimination Act (DDA), which relate to the general safety of all pedestrians using the footpath.

 

 

Recommendation:

 

1          That Council form a Working Party to resolve the conflicting issues surrounding the use of footpaths for such items as A frame signs, trading tables, street vending (excluding street stalls and outdoor eating areas) and this Working Party consist of Council Planning, Health and Engineering staff, Council’s Safety Officer, Council’s Insurers, a representative from each of the Chambers of Commerce and Industry and the Access Committee.

 

2          That Council require the Working Party to include for discussion and consideration the requirement of a “No Smoking Provision” for all footpath café and restaurant seating areas situated on Council controlled land.

 

 

OPTIONS:

 

The alternative options available to Council other than the one proposed by this report are:

 

1           Not to continue with the formulation of the draft Approvals Policy and continue to operate under the current Policy. However, it should be noted that the Policy does not adequately address Council’s legislative responsibilities under the Disability Discrimination Act, Environmental Planning and Assessment Act, Local Government Act and the Roads Act.

 

2           Adopt the draft Policy in its current form permitting A frame signs, trading tables, outdoor eating areas and street vending (excluding street stalls). Again this raises issues about Council’s legal position in relation to the Disability Discrimination Act.

 

3           Amend the draft Policy to prohibit all A frame signs, trading tables, outdoor eating areas and street vending (excluding street stalls) on the public footpath and re-exhibit the draft Policy. This would address Council’s responsibilities under the Disability Discrimination Act.

 

DISCUSSION:

 

The current Policy Footpath Signage Trading & Café Tables and Chairs Policy” provides for an annual usage fee only. As such all A frame signs, trading tables and restaurant tables and chairs require an annual licence, application and user fees and are dealt with under Section 68 of the Local Government Act.

 

The Draft Approvals Policy – “Use of Road Reserves and Public Land for Commercial, Community and Charitable Activities (2006)”, provides for an annual approval & Licence to be issued in a similar manner as current for “A-Frame Signs” and “Trading Tables and the Like”.

 

Outdoor Eating areas are proposed to be dealt with differently under the Environmental Planning and Assessment Act and the Local Government Act requiring the preparation and lodgment of a Development Application and be treated as “Additional Floor Space” for the existing café or restaurant. Such approval/License would be for a maximum period of five (5) years to avoid the necessity to gain Ministerial Approval for a longer period (LG Act).

 

If temporary structures are proposed in conjunction with the outdoor eating area then approvals under Section 68 of the Local Government Act may also be required.

 

The new Draft Approvals Policy also included, under the one Policy, controls/processes for Street Vending, Street Stalls, Crazy Day Sales and Activities on Council controlled Community Land.

 

The Draft Approvals Policy was exhibited and several responses where received. These responses were  considered as at the time, with Council resolving not to adopt the new Policy due to the anomalies with the proposed placement and location requirements under the Draft Policy to meet the guidelines under the DDA and the recommendations from the Access Committee. These proposed requirements are at odds with the current Policy.

 

This Draft Approvals Policy has not been afforded any priority since June 2006 due to other higher priority Strategic Planner matters.

 

The Draft Approvals Policy and the current Policy are attached for Council’s perusal.

 

It is suggested that Council should again review the Draft Local Approvals Policy - “Use of Road Reserves and Public Land for Commercial, Community and Charitable Activities (2006)”. This review to include Council’s insurers, Safety Officer, Staff from the Engineering Department, Town Planners, Health and Building Surveyors, Access Committee and the Chambers of Commerce in an attempt to review and address the anomalies regarding the placement and location of items on the footpath.

 

It is also suggested that Council consider placing on the agenda for the review a “No Smoking” provision for all footpath café and restaurant seating areas. 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts with this report.

 

Social

 

Issues relating to Council’s responsibilities under the Disability Discrimination Act need to be addressed along with general community safety.

 

Economic

 

Should the Draft Approvals Policy proceed to be adopted there is likely to be an economic impact on some business operators if the Licence fees for Café and Restaurant seating elevate to fair commercial rent rates.

 

Risk

 

Irrespective of whether Council continues with the existing Policy or adopts or amends the Draft Approvals Policy, Council has a liability that it must manage if it is to allow the continued use of the footpaths for use or placement of items.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The financial implication associated with the review will primarily be the use of staff time through the researching of issues, arranging meetings, making changes where necessary to the current draft Policy and the preparation of Council reports.

 

Source of fund and any variance to working funds

 

No specific funds are allocated as all costs would be incurred in current budget possibly at the expense of the timing of other projects within the Strategic Planning Works Program for this and would

 

Attachments:

1View

11607/2007 - Current Footpath Signage Trading & Cafe Tables and Chairs Policy

 

2View

15077/2008 Draft Approvals Policy

 

 

 


Works Inspection Committee

25 June 2008

Director Environment & Planning's Report

ITEM 9.2      SF1031            250608         Further Report on Review of Council Policies - Environment and Planning Department

 

AUTHOR/ENQUIRIES:     Barbara Sadler, Executive Assistant         

 

Summary:

 

The review of Council Policies has identified that a number of Policies associated with Council’s Environment and Planning Department are no longer relevant as they have been consumed in subsequent Development Control Plans, changes to Legislation or other Council Policies.

 

The Policies to be deleted are identified in the attached table with explanation and the relevant DCP’s or Legislation which supersede them or the reason for their deletion.

 

 

Recommendation:

 

1          That Council delete the Policies identified below as they are now superseded by subsequent Development Control Plans adopted by Council or consumed in recently introduced Legislation.

 

Policies to be deleted:

 

¨        Development Application Fees – Payment

¨        Keeping of Animals in Urban Village and Residential Village Estates Areas of the Shire

 

2        That Council review the Policies identified below and modify where necessary.

 

Policies to be reviewed/modified:

 

¨        Outstanding Development Applications for Development Consent

¨        Overgrown Allotments – Non-Residential Areas

 

 

OPTIONS:

 

Council may choose to keep some or all of the identified Policies. Should this be the case, Council should be aware that it will have conflicting Policies within Council and with Legislation which could ultimately lead to challenges and conflict.

 

 

DISCUSSION:

 

In conjunction with the comprehensive review of Policies and Delegations a number of Council Policies have been identified that are now obsolete as they have been consumed in subsequent Development Control Plans or Policies or are now over ridden by new Legislation.

 

The attached Table identifies the Policies to be deleted, an explanation as to where and how they are consumed or included in other documents/Legislation.

 

 

CONSULTATION:

 

The General Manager, other Directors and the Managers of Planning and Health and Building have all been consulted on this matter.

 

 


SUSTAINABILITY:

 

Environmental

 

There are no environmental impacts with the deletion of the identified Policies as they exist or are consumed in other Council Policies, Development Control Plans or over ridden by Legislation.

 

Social

 

There are no social issues with the deletion of the identified Policies as they exist or are consumed in other Council Policies, Development Control Plans or over ridden by Legislation.

 

Economic

 

There are no economic impacts with the deletion of the identified Policies as they exist or are consumed in other Council Policies, Development Control Plans or over ridden by Legislation.

 

Risk

 

“Out of date” policies are best removed from Council’s policy register to avoid the possibility that they may be relied upon in decision making.

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

By deleting these existing policies it will ensure that Council’s risk is minimised under professional indemnity as it will not have conflicting policies.

 

Source of fund and any variance to working funds

 

There are no impacts on Council funds.

 

 

POLICY

EXPLANATION

WHERE/HOW REPLACED

Development Application Fees - Payment

To be DELETED

Matters regarding fees set by Environmental Planning and Assessment Regulations 2000 (Cl 50(c) A development application must be accompanied by the fee, not exceeding the fee prescribed by Part 15, determined by the consent authority”

Keeping of Animals in Urban Village and Residential Village Estates Areas of the Shire

To be DELETED

Council resolved on 21 August 2003 to delete the Policy and utilise the provisions of the Companion Animals Act 1998 and the Local Government Act 1993 with regards to keeping of animals within the Shire. A new Shire Animals Management Plan is currently being prepared and will be presented to Council in the near future.

Outstanding Development Applications for Development Consent

To be REVIEWED and MODIFIED

A number of changes have been made to the Policy to reflect changes to Council’s work practices - see attached RECOMMENDED AMENDED POLICY

Overgrown Allotments – Non-Residential Areas

To be REVIEWED

No changes recommended

COPIES OF CURRENT POLICIES

 

 

ENVIRONMENT AND COMMUNITY PLANNING

GENERALLY

POLICY NO                                                                  3         (E40)

 

POLICY TITLE                                                              DEVELOPMENT APPLICATION FEES - PAYMENT

 

DEPARTMENT RESPONSIBLE                                      ENVIRONMENT AND COMMUNITY PLANNING

 

ADOPTED                                                                     7 NOVEMBER 1996

 

MINUTES NO:                                                               (007)

 

DATE OF LAST REVIEW

 

 

POLICY STATEMENT

 

That development application fees be required to be prepaid prior to Council processing an application.

 

 

HISTORY

 

This policy was originally adopted on 17 December 1987.

 

 

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HEALTH NOTICES AND NUISANCES

POLICY NO:                                                     1  (H7)

 

POLICY TITLE                                                  KEEPING OF ANIMALS IN URBAN VILLAGE AND RESIDENTIAL VILLAGE ESTATES AREAS OF THE SHIRE

 

DEPARTMENT RESPONSIBLE                          ENVIRONMENT & COMMUNITY SERVICES

 

ADOPTED                                                         5 DECEMBER 1996

 

MINUTES NO:                                                   (112)

 

DATE OF LAST REVIEW                                   4 November 1999 (063))

 

POLICY STATEMENT

 

THAT the following policy be adopted.

 

KEEPING OF ANIMALS IN URBAN, VILLAGE AND RESIDENTIAL VILLAGE ESTATES AREAS OF THE SHIRE

 

1          DEFINITION: Urban, Village & residential village estates areas are those as defined for rating purposes.

 

2        PIGS (SWINE)

 

            The keeping of pigs (swine) in the Urban Village or Residential Village Estate areas of the Shire is prohibited.

 

3        SHEEP AND GOATS

 

            The keeping of sheep and goats in the urban and Village areas of the Shire is prohibited. The maximum number of sheep or goats kept on any one premises within Residential Village Estate areas is two.

 

            Sheep and goats shall not be kept any closer than 50m to any building used for human habitation.

 

4        DOGS AND CATS

 

            The maximum number of dogs and cats kept within any one premises in the urban, village or residential village estates areas of the Shire is to be two of each species, ie two dogs or two cats. If more than the permitted number is required, special consent is to be obtained from the Council beforehand.

 

            The above policy matters are for guidance only and Council may require more stringent standards if unhealthy and/or objectionable conditions arise on any premises which are caused by the keeping of animals within such premises.

 

 

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ENVIRONMENT AND COMMUNITY PLANNING GENERALLY

POLICY NO                                                                  23        (E40)

 

POLICY TITLE                                                              OUTSTANDING DEVELOPMENT APPLICATIONS FOR DEVELOPMENT CONSENT

 

DEPARTMENT RESPONSIBLE                                      ENVIRONMENT AND COMMUNITY PLANNING

 

ADOPTED                                                                     18 DECEMBER 2003

 

MINUTES NO:                                                               (030) AND (031)

 

DATE OF LAST REVIEW

 

POLICY STATEMENT

 

To ensure that Development Applications are dealt with as expeditiously as possible and to identify the steps to be taken where an incomplete Development Application has been submitted.

 

POLICY OBJECTIVES

 

·      To ensure that Applications for Development Consent contain the relevant information as outlined in Schedule 1 of the Environmental Planning and Assessment Regulations 2000.

·      To ensure that an Application for Development Consent clearly identifies the proposal the subject of the application.

·      To establish clear guidelines for Council to deal with Applications for Development Consent where insufficient information or description has been provided.

·      To identify where delegations may be provided to the General Manager to refuse an Application for Development Consent.

 

GENERAL

 

INFORMATION TO BE PROVIDED

 

·      All Applications for Development Consent shall provide sufficient information and description of the proposal to enable satisfactory assessment of the application.

·      Schedule 1 of the Environmental Planning and Assessment Regulations 2000 shall be used as a guide. In addition, Council may prepare Development Application information guides and checklist to ensure that an applicant is aware of the information to be provided.

 

ACCEPTANCE OF APPLICATIONS

 

·      Council may refuse to accept an application for Development Consent where it is identified that insufficient information has been provided.

·      Council may not accept an application where the applicant is aware that additional information is required but not yet provided.

 

(In this circumstance, the applicant shall be advised to hold off lodging the application until all the required and relevant information is available and submitted together.)

 

·      Council staff shall undertake a preliminary assessment of all applications lodged to ascertain whether other additional information is required or not.

n Where additional information is required a letter shall be issued to the applicant identifying such additional information that is required.

n This additional information shall be required within 30 days of the letter being issued.

n Where such information is not provided and a request from the applicant has not been made for further time, a final 7 day letter shall be issued advising that the application will be refused or require the applicant to withdraw the application subject to the retention of part of the fees for the work done by Council.

 

DELEGATION TO GENERAL MANAGER FOR REFUSAL

 

Where an application for Development Consent is incomplete; and the applicant has not provided adequate additional information as requested and no other requests have been made by the applicant, the General Manager shall be authorised to issue a Notice of Refusal in accordance with the provisions of the Environmental Planning and Assessment Act 1979.

 

OPERATION OF POLICY

 

This Policy shall operate for all new applications for Development Consent lodged with the Council from Monday 5 January 2004.

 

EXEMPTIONS

 

1    This Policy shall not apply to any existing application for Development Consent currently with Council where additional information has been requested.

 

      For existing incomplete applications Council shall issue a letter or reminder letter of the outstanding information required, providing 30 days to provide.

 

      Where the information has not been provided after the 30 days a final 7 day letter will be issued advising that unless all outstanding information is provided by the nominated date the application will be refused.  Alternatively, the applicant will be requested to withdraw their application and part of their fees will be refunded.

 

2    This Policy shall not apply where any other arrangements have been made for the provision of additional information, except where the applicant has defaulted. In this case the final 7 day letter will be issued advising that unless all outstanding information is provided by the nominated date the application will be refused. Alternatively, the applicant will be requested to withdraw their application and part of their fees will be refunded.

 

 

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                                                           RECOMMENDED AMENDED POLICY


 

 

 

 

NAMBUCCA SHIRE COUNCIL

 

ENVIRONMENTAL SERVICES GENERALLY

OUTSTANDING DEVELOPMENT APPLICATION FOR

DEVELOPMENT CONSENT

 

 

 

Responsibility:  ENVIRONMENT AND PLANNING

 

 

Adopted: 18 December 2003 (030 & 031)    

Last reviewed: 25 June 2008

 

 

1.0       Policy objective

 

·              To ensure that Development Applications contain the relevant information as outlined in Schedule 1 of the Environmental Planning and Assessment Regulations 2000.

·              To ensure that a Development Application clearly identifies the proposal the subject of the application.

·              To establish clear guidelines for Council to deal with Development Applications where insufficient information has been provided.

·              To identify where delegations may be provided to the General Manager to refuse a Development Application.

 

2.0       Related legislation

 

Environmental Planning and Assessment Regulations 2000

 

3.0       Definitions

 

 

4.0       Policy statement

 

To ensure that Development Applications are dealt with as expeditiously as possible and to identify the steps to be taken where an incomplete Development Application has been submitted.

 

4.1       Information to be provided

 

·              All Development Applications shall provide sufficient information and a complete description of the proposal to enable satisfactory assessment of the application.

·              Schedule 1 of the Environmental Planning and Assessment Regulations 2000 shall be used to determine if sufficient information has been submitted. In addition, Council may prepare Development Application information guides and checklist to ensure that an applicant is aware of the information to be provided.

 

4.2       Acceptance of applications

 

·              Council will refuse to accept a Development Application where it is identified that insufficient information has been provided.

·              Council will not accept an application where the applicant is aware that additional information is required but not yet provided.

            (In this circumstance, the applicant shall be advised that the application is not to be lodged until all the required and relevant information is available.)

·              Council staff shall within 7 days, undertake a thorough preliminary assessment of all applications lodged to ascertain whether any additional information is required or not.

0    Where additional information is required a letter shall be issued to the applicant identifying such additional information that is required.

0    This additional information shall be required within 30 days of the letter being issued.

0    Where such information is not provided and a request from the applicant has not been made for further time, a final 7 day letter shall be issued advising that unless the application is withdrawn within 7 days of the date of notification, the application will be refused due to insufficient information available to make a full and proper assessment of the proposal, and no part of the development application fee will be refunded.

 

5.0     Delegation to General Manager for refusal

 

Where a Development Application is incomplete; and the applicant has not provided adequate additional information as requested and no other requests have been made for extension of time to submit the information, by the applicant, the General Manager shall be authorised to issue a Notice of Refusal in accordance with the provisions of the Environmental Planning and Assessment Act 1979.

 

6.0     Operation of policy

 

This Policy shall operate for all new Development Applications lodged with the Council from 25 June 2008.

 

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POLICY NO:                                                     1  (H4) and (B2/C)

POLICY TITLE                                                  OVERGROWN ALLOTMENTS —

                                                                        NON RESIDENTIAL AREAS

 

DEPARTMENT RESPONSIBLE                          ENVIRONMENT AND PLANNING

 

ADOPTED                                                         5 NOVEMBER 1999  (070)

 

MINUTES NO:                                                   (041)

 

DATE OF LAST REVIEW                                   17 JANUARY 2002

 

POLICY STATEMENT

 

Council only implement the overgrown allotment provisions of the Local Government Act 1993 in village and residential areas.

 

HISTORY

 

In regard to vacant overgrown allotments in urban and village areas in the Shire, these be regarded as bush fire hazards given the bush fire events throughout the State this season, with notices being issued in accordance with Clause 66 of the Rural Fires Bill 1997. (Council meeting 17/01/02)

 

Council receives numerous complaints each year for overgrown allotments. In the last twelve months there has been in excess of two hundred (200) notices served on these types of premises. Many more were resolved before reaching the notice stage.

 

There has been an ever increasing number of complaints about land that is outside village and town areas.

 

The Order used under the Local Government Act 1993 to address overgrown allotments is Order No 21, which requires the recipient to do or refrain from doing such things as are specified in the Order to ensure that land is, or premises are, placed or kept in a safe or healthy condition.

 

In most instances the complaints are about long grass that is usually green and therefore not a fire hazard. Most notices are issued under the “healthy condition” provision, ie, harbourage for vermin.

 

Non-town or non-village allotments are usually grassed or timbered areas that are adjoined by similar type country. In a lot of cases it is very difficult to ascertain whether the vermin are coming from the subject lot or from similar type adjoining land, or adjoining bush, creeks, forest, etc.

 

Overgrown blocks in rural areas that are a fire hazard can be addressed under the Rural Service Fire Bill.

 

 

---oo0oo---

 

 

Attachments:

There are no attachments for this report.

 


Works Inspection Committee

25 June 2008

Director Environment & Planning's Report

ITEM 9.3      SF29                250608         Report on Library Funds

 

AUTHOR/ENQUIRIES:     Coral Hutchinson, Manager Community and Cultural Services         

 

Summary:

 

This report is in response to Council’s resolution on 20 March 2008:

 

“That Council consider Library funding at a workshop.”

 

Council has also resolved to review opening hours of the libraries in a future budget to see if the hours can be extended without increasing operational costs.  This report is due in September 2008.

 

This report will also complement the discussions on library funding held with Clarence Regional Library (CRL) member Councils at the Clarence Regional Library Committee on 23 May 2008 and at the Strategic Planning Workshop on 23 June 2008 with Roger Henshaw Consulting Services.

 

The cost of library services is currently influenced by State government budgets, legislation and policies; Council’s own priorities and planning and budgeting processes; the Clarence Regional Library Agreement; and the decisions of the Clarence Regional Library Committee of Management and other member Councils.

 

Libraries currently receive funding from the following sources:

 

·      Direct contribution by Council

·      Direct contributions from other member Councils (Clarence Valley and Bellingen Shire Councils)

·      NSW State Government – per capita, local priority and library development grants

·      One-off external grants eg for projects such as the local Adaptive Technology project

·      Fund raising and donations

·      Fee for Service where permitted by the Library Act

 

The key areas of expenditure are:

 

·      Contribution to the operation of the regional library system which includes the purchase of library stock – books, talking books (tapes and CDs), newspapers and magazines

·      Equipment and furniture – computers, shelving, printers etc

·      Operational expenses – fire services, utilities, rates, insurance, pest control, security

·      Building maintenance

·      Salaries and related staff costs

 

Nambucca Shire Council’s 2008-09 budget shows a net cost to Council of $491,900 for Public Libraries. 

 

Any discussion on library funding needs to take into account the following reviews which will have an impact on the delivery of future library services and how those services are resourced:

 

·      Review of Public Library Policy by the Library Council of NSW

·      Clarence Regional Library Strategic Plan – currently being developed

·      Community Surveys - Nambucca Shire Council (2007), Clarence Regional Library (May 2008)

·      The March 2008 Report to the NSW Premier by the Rural and Regional Taskforce

·      The Report of the Review of Public Library Funding, also referred to as the “Parry Report”

·      Living Learning Libraries – Standards and Guidelines for NSW Public Libraries (June 2008)

·      Clarence Regional Library Review 2006

·      Council’s Asset Management Planning

 

 

 

 

Recommendation:

 

1        That Council note the proposed changes by the NSW Government in allocating library funding; that 2008-09 will be a transitional year using existing funding models; and await further advice regarding the new methodology for allocation of public library funding to local government from 2009-10.

 

2        That Council note the various reviews being undertaken with regard to library expenditure by Clarence Regional Library Committee of Management and Council’s own staff.

 

3        That Council support the Clarence Regional Library Committee of Management in undertaking a formal dialogue and report on the inclusion of Coffs Harbour City Council library services in a Clarence to Nambucca regional library system, and whether this would result in a more cost-effective regional library service.

 

 

 

OPTIONS:

 

1        Resolve as recommended; and/or

2        Note the information and seek additional reports on various areas relating to library funding and       servicing.

3        Note the information and take no further action

 

 

DISCUSSION:

 

COUNCIL CONTRIBUTION TO LIBRARIES

 

Staffing

 

Staffing costs are approximately 1/3 of the 2008-09 budget.

 

Currently Council has 5 part-time staff – 3 at Nambucca Heads and 2 at Macksville.  Two casual staff cover periods of leave where permanent part-time staff aren’t available.  Council has 19 library volunteers.

 

The staff work a total of 106 hours per week – 45 hours at Macksville and 61 hours at Nambucca Heads.  The majority of those hours are worked alone ie there is only 1 staff member at the Library.  Macksville Library is open 32 hours per week and for 11 of those hours there are 2 staff present (2/3 of the opening hours are covered by 1 staff member).  Nambucca Heads is open 40 hours per week and for 18.5 hours there are 2 staff present (just over ½ the opening hours are covered by a sole staff member).  The timing of the overlap of hours is mostly governed by the need to cover a lunch break whilst keeping the doors open.  The following table shows the numbers of customers being serviced by library staff.

 

VISITORS TO NAMBUCCA SHIRE LIBRARIES – JULY 2007 TO MAY 2008

 

 

July 07

Aug

Sept

Oct

Nov

Dec

Jan 08

Feb

Mar

Apr

May

NH

7053

6270

5832

6230

6131

5733

7053

6157

5626

6854

6642

MKS

2687

2769

2467

2860

2604

2226

3027

2725

2340

3017

*

* not available at the time of preparing this report

 

Note:  On Tuesday 10 June 2008 Nambucca Heads Library had 410 customers, an indication of the demand for library services following a one-day closure. 

 

Library staff have ½ hour work time per day with the libraries closed - from 9 to 9.30 am. 

There are no foreseeable increases in the area of salaries apart from any approved Award increases. 

 

Building Operations and Maintenance Expenses

 

Expenditure in this area accounts for 8.6% of the 2008-09 budget.

 

This allocation currently covers telecommunication, cleaning, security, electricity, pest control, hygiene services, fire and emergency services, insurance, building repairs and maintenance.

 

Council’s Technical Officer Assets (TAO), Mark Spry and the Manager Community and Cultural Services (MCCS) have been looking into what is spent on libraries, what is required and what can be rationalised.  The TAO is currently reviewing contracts for services to Council and those which may impact on costs for libraries include fire and emergency services, cleaning, servicing air conditioning and automatic doors.  The MCCS and TAO have been working on the correct level of servicing to ensure that assets are maintained, breakdowns are minimised and that contractors aren’t over-servicing.  This may result in savings, eg one company to provide both fire and emergency services; however the outcomes of this exercise won’t be available until September.

 

The installation of air conditioning at Nambucca Heads Library has removed the need for gas heating and therefore gas and cylinder hire however this is likely to be offset by increases in power due to the operation of the AC. 

 

During 2007-08 the MCCS has been focussing on a number of Occupational Health and Safety issues which have resulted in some minor one-off spending – mainly at Nambucca Heads and within allocated budgets.  The OH&S Committee has been asked to inspect the libraries to ensure there are no other areas requiring attention.  This has been necessary to reduce possible future expenditure through accidents.

 

Council’s TAO is currently working on asset management plans for all buildings, however one particular issue for libraries is the need to repaint Nambucca Heads Library and clean its windows. 

 

Overheads

 

These comprise almost ¼ of the 2008-09 budget.  The distribution to overheads varies with the total expenditure as Council would be aware, therefore any increases or decreases will have a corresponding impact on the cost of overheads. 

 

Library Income and Potential Fee for Service

 

Currently libraries receive income from the following areas:

 

·      Inter-library loans ($5.50 per request administration fee)

·      Printing and photocopying (as per Council’s fees and charges)

·      Non-member use of computers and internet ($3 per hour or part thereof, use for research is free)

·      Fund raising and donations.  (Nambucca Shire currently has 2 book sales per year sponsored by Rotary – proceeds are shared between CRL and local Rotary projects.  The January 2008 sale resulted in $2,800 being raised.)

·      Overdue fees (10c per item per day capped at $2 per item; card use suspended at $10)

 

Most of these are income for Clarence Regional Library rather than Nambucca Shire Council, some (eg fundraising) are shared.

 

Charging a fee for library services is largely governed by the Library Act 1939 and the receipt of the State Government subsidy for library services is subject to the provision of the following services at no charge*:

 

·      Library membership for ratepayers and/or Shire residents;

·      Access to any library materials and any information forming part of the information service (eg internet access) for use on library premises;

·      Loan of any items classified as being of literary, informative or educational value; or being fiction;

·      Delivery to a member of the library, any library material or information (entitled to be borrowed free of charge) that they are unable to access by attending in person due to ill health or disability; and

·      Access to basic reference services including assistance in locating information and sources of information.

 

* A “charge” in this context means any charge whether directly or indirectly to a person; but excludes a prescribed fee for late returns or for loss or damage to library material.

 

It appears that most of the obvious areas to charge a fee for service are already subject to a cost. 

 

One other area currently being explored is access to library buildings by community groups – possibly with a hire fee attached.

 

THE CLARENCE REGIONAL LIBRARY SYSTEM

 

Nambucca Shire Council is one of the three member Councils in this regional system.  Each local government authority contributes to the cost of running the regional library and also to the provision of information services and purchase of library stock.

 

An agreement between the member Councils outlines the extent of delegations to the host Council (Clarence Valley) and also what is required of member Councils.  Under the agreement, Councils are responsible for:

 

·      Branch Library staff and associated costs eg salaries, superannuation, leave entitlements, training

·      Volunteers and any associated costs eg insurances

·      Management of library buildings including maintenance, all services and insurances

·      All IT hardware, software and services relating to all computers located in branch libraries – except for the provision of the on-line catalogue.

 

The host Council, Clarence Valley, is responsible for CRL staffing and associated costs, provision of the physical Head Quarters and its associated costs; however the cost of these is shared between member Councils by contribution to CRL.

 

The other main area of expenditure is in the provision (purchase and management) of library materials.  These costs are also shared between the member Councils. 

 

In consultation with the Clarence Regional Library Committee of Management, the following areas are currently being reviewed in terms of reducing costs:

 

·      An alternative location for Head Quarters

·      Couriers costs to circulate library items between branches

·      Purchase of materials – how and where

·      Renewing a partnership with Coffs Harbour City Council library services

 

STATE GOVERNMENT FUNDING

 

The NSW State Government funding to Local Government for libraries is currently under review, however currently it occurs in the following way:

 

·      Prescribed funding – $1.85 per capita as prescribed in the Library Act 1939 and the Library Regulation 2005.  Nambucca Shire Council received $34,939 in November 2007.  This is passed on to Clarence Regional Library.

·      Disability and Geographic Adjustments – allocated to each Council and calculated on the previous financial year’s payment adjusted for population increase/decrease.  In November 2007 Nambucca Shire Council received $25,928 to be passed on to CRL.  In regard to this funding, the State Library determines that a proportion of this funding will be allocated to Local Priorities.  In 2007, CRL decided that the 30% (or $7,778) would be spent on the collection ie library stock.

·      Library Development Grants – a competitive grant program for the purpose of improving library services.  Nambucca Shire Council (on behalf of CRL) received $61,870 in December 2007 for enhancement of the Adult Fiction collection. 

 

Levels of funding

 

The gradual reduction in State government funding to local government for libraries has been well documented and very public.  A report to the Public Libraries 2007 conference shows that NSW State Government funding has reduced from 23.6% of the cost of public libraries (in 1980) to 7.8% in 2004-05.  In the same period, even though actual expenditure by the State Government increased three-fold from $8.5m to $22.4; local government expenditure increased from $27.5m to $265m – approximately ten-fold. 

 

The Local Government and Shires Association, Public Libraries NSW and various other peak bodies and local councils have been very vocal in their objection to the gradual decline in State funding for public libraries.  Council may recall a day of action in November 2007 when libraries undertook various approaches to raising public awareness at the need to increased State Government financial support.  Locally this included a petition of 600 signatures to the Member for Oxley, Andrew Stoner. 

 

Proposed changes to funding

 

The Parry Review of Public Library funding is proposing changes to the way the NSW State Government allocates funding for libraries.  The Review concludes that “existing arrangements neither reflect the most effective means to support the network nor to direct State funding to ensure minimum standards of access to library services for all communities”.  A new simpler funding model is being proposed comprised of Per Capita Subsidy (50% of State Government funding); Access Funding (25%) and Strategic Development Grants (25%). 

 

At this point the impact these changes will have is unknown.  The State Library advises that 2008-09 will be a transitional year and that the existing funding model will be used to calculate payments.  In regard to the proposed changes, the Public Libraries Consultative Committee has met and is making a number of recommendations to the Library Council for forwarding on to the Minister in early July.  Formal advice to Councils regarding the new methodology for allocation of public library funding from 2009-10 will be issued when it is approved by the Minister.

 

The other factor to be considered at this point is the NSW State Government Plan which is underpinning allocation of government funding and the government’s priorities.

 

LEVELS OF SERVICE

 

From July 2007 Nambucca Heads Library has opened all day Monday to Friday (prior to then it was closed Wednesday for lunch).  From February 2008, Macksville Library closed Mondays and opened a ½ hour earlier to allow more consistent opening hours.  It is now open all day Tuesday to Friday.  The feedback from the community as a result of these changes has been very positive.  One of the most common views is that library users can actually remember when the library is open. 

 

Council has approved (2008-09 Management Plan and Budget) additional funding to cover either Thursday evening or Saturday morning at Nambucca Heads.  Notwithstanding the required negotiations with staff who may or may not wish to work additional hours or on weekends, the most common response to this issue is that Saturday is preferred, probably at Nambucca Heads, however opening at Macksville also has considerable merit.  The Manager Community and Cultural Services is looking into whether both libraries can share in a Saturday morning opening, however a good marketing strategy will be required to support this so that the community remember which library is open when.

 

Demand for Service

 

The number of people using libraries can now be more accurately reported following the installation of door counters during 2006.

 

VISITORS TO CLARENCE REGIONAL LIBRARIES – 2006-2007

 

 

Av. Visitors per Month

Visitors over 12 Months

Bellingen

3,527

42,324

Book Mobile

1,900

22,800

Dorrigo

2,605

31,260

Grafton

8,664

103,969

Iluka

1,521

18,252

Macksville

2,474

29,688

Maclean

5,388

64,536

Nambucca

6,123

73,476

Urunga

3,795

45,540

Yamba

4,206

50,472

Total

 

482,317

Average

4,020

 

 

Note:  the door counters were not installed into each branch at the same time.

As a result averages were used to determine the annual number of visitors to each Library.

 

ACTIVE MEMBERSHIP 30 June 2005 - 30 June 2007

 

 

AGE OF MEMBER

 

LIBRARY

0-5 years

6-12 years

13-18 years

18+years

Total Membership per Location

Bellingen

45

205

191

1,332

1,773

Bookmobile

26

333

54

206

619

Dorrigo

9

79

98

665

851

Grafton

107

666

602

3,879

5,254

Iluka

31

66

41

451

589

Macksville

27

92

143

1,249

1,511

Maclean

28

133

205

1,173

1,539

Nambucca

45

163

189

2,207

2,604

Urunga

31

84

90

678

883

Yamba

22

88

79

1,237

1,426

 

 

 

 

 

 

Total

371

1,909

1,692

13,077

17,049

 

Total Nambucca Shire library members = 4,115

 

 

CONSULTATION:

 

Clarence Regional Librarian

Manager Financial Services

NSC Accountant

Technical Officer (Assets)

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no special environmental issues.

 

Social

 

The social outcomes from efficient, effective and accessible library services cannot be over-stated.  Library services are an essential information and community hub which service a very broad range of clients from the very young to the elderly.

 

Economic

 

The are no specific economic sustainability issues resulting from this report, however the economic health of the community can be directly related to education and information – key reasons for providing quality library services. 

 

Risk

 

There are no identified risks. 

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Whilst there are no direct or indirect budget implications from this report, as it is for information, the outcomes of the various library reviews may have an impact if the State Government changes the way it allocates funding, or if higher standards are introduced. 

 

Source of fund and any variance to working funds

 

Nothing required.

 

 

 

Attachments:

There are no attachments for this report.

  


Works Inspection Committee

25 June 2008

Director of Engineering Services Report

ITEM 10.1    SF436              250608         Works Depot - Environment Compliant Progress

 

AUTHOR/ENQUIRIES:     Bruce Redman, Director Engineering Services         

 

Summary:

 

This report summarises the current status of targets identified in the 1997 Jelliffe document titled Environmental Management System Manual—Macksville River Street Works Depot.

 

 

 

Recommendation:

 

That the report on the Environment Compliant Progress at the Nambucca Shire Works Depot be noted.

 

 

 

 

OPTIONS:

 

None.

 

 

DISCUSSION:

 

The following table lists the items identified by Jelliffe as targets derived from the Environmental Audit:

 

AUDIT FINDING & ACTION

ORIGINAL

TARGET

RESPONSIBILITY & COMMENT

REVISED

TARGET

ACTION/

RESPONSIBILITY

Cease the practise of burning on-site unless no disposal alternative is available

April 1997

No burning since 1997

 

Completed

N/A

The drain beside the kerosene tank appears to need cleaning

May 1997

Kero tank removed in 1997

Completed

N/A

A general clean up of litter in drains is required

April 1997 and every three months

Intermittent cleaning only

Commenced June 2008

Senior Overseer and Storeperson to monitor drains and clean as required

The bluey truck wash drum needs a drip tray

April 1997

Removed to workshop.  Undercover in 20 litre drum.  Spill likely but would be contained.

Completed

N/A

Drip trays required under active oil drums

April 1997

Drums now in a bunded area therefore drip trays not required.

Completed

N/A

Dedicated storage areas should be constructed for the major hazardous materials stored at the depot.  Where storage involves flammable and combustible liquids, AS 1940 should be consulted.  For hazardous liquids such as drums of copper wood preservative the storage area should be bunded to contain the capacity of at lease 25% of the total volume of the containers stored or 110% of the largest container with a minimum freeboard of 150 mm (which ever is the greatest).

June 1998

No copper preservative held .

2 X 205 litre ULP drums held in bunded fuel shed.  Preservative bath decommissioned in 1998.  Lanolin now used.

Completed

N/A

A plan should be prepared showing the storage locations.  The store person should maintain a record of all dangerous goods handled through the depot.  The record should include the movement, storage and usage of all dangerous goods handled through the depot.

June 1997

In accordance with Dangerous Goods Licence 35/031470.  licence first obtained in 1999.

Completed

Quality stored lower than licence requirements.  Items listed on Council’s Licence.

Two drums of an unlabelled corrosive liquid were identified in the store.  The contents of these drums should be identified, the drums labelled and the contents (or drums) disposed of appropriately.

April 1997

Disposed of through hazardous material collection.

Completed

N/A

It is recommended that a quality assurance scheme be implemented at the depot

1997-98

Not done.  Manager Civil Works.

June 2009

Quality assurance plan to be developed.

Diesel tank standpipe shows evidence of overfilling.  This could lead to soil contamination.  A system of collection and containment is required for the diesel filling area.

December 1997

Not done.

2009/2010

Hard stand needs reshaping to facilitate drainage to pollutant trap.

Spillage in the bowser area may presently enter the stormwater system unimpeded.  A method of interception containment should be implemented.

December 1997

Pollutant trap installed at depot boundary 2007.  spillage has only been minor.  ULP petrol bonuses closed and Service Stations used.

Completed July 2007

N/A

Carry out leak testing on all underground fuel tanks.  If tests show leakage or potential leakage has occurred the tank/s should be repaired and a soil contamination investigation carried out in accordance with the relevant EPA Guidelines.

30 June 1997

Diesel tanks tested 2007.  One tank failed. Will be decommissioned.  Second tank requires maintenance.

September 2008

 

 

 

 

July 2008

Obtain quotations to decommission tank.  Undertake maintenance of second tank.

HAZCHEM signs required on all buildings used to store chemicals, fuel etc.       

June 1997

Signs in place.

Completed

N/A

All empty drums should be removed from the site and disposed of appropriately.  Half empty drums should be placed in dedicated storage areas.  Drums containing thinners and copper compounds should not be left scattered around the site.

May 1997

All drums stored.

Completed

N/A


 

Key personnel to be made aware of the responsibilities associated with their positions regarding pollution control and management.

June 1997

Manager Civil Works

September 2008

In house training of Depot and Works staff.

Key personnel should be trained in the procedures for the minimisation and control of pollution from the site.

June 1998

Manager Civil Works

September 2008

In house training.

Miscellaneous pesticides presently stored at the rear of the pesticide shed should be stored under cover in a secured and bunded area.

December 1997

Dedicated shed provided.  All pesticides in bunded area.  2007.

Completed

N/A

The drain beside the pesticides shed presently terminates in the soil.  This chemical should be stored under cover in a secured and bunded area.

December 1997

Shed relocated and bunded.  2007.

Completed

N/A

Soil tests should be carried out for pesticides in the area of the pesticides store if it is proposed to change the land use.

June 1998

Pesticides relocated.  Long term proposal to concrete area.

Include with a future testing program

 

The EPA should be contacted to help expedite the removal of and disposal of the miscellaneous and unknown chemicals presently stored by Council in or near the pesticides shed.

June 1997

No unknown chemicals present on-site.  Orphan chemicals transferred to waste hazardous storage container.

Completed

N/A

Empty and half used drums of the copper compound used for timber treatment to be removed and stored undercover.

May 1997

No longer present.  This preservative no longer used.

Completed

N/A

Methods of interception and containment of runoff from the truck washdown area should be explored and implemented.  Specifically the removal of suspended solids and oil/grease.

June 1998

Long term plan awaiting funding by Council.

2009/2010

Provide bunding and roof area.

Drainage from the eastern part of the workshop does not presently flow to the SEPA oil separator.  Direct all workshop drainage to be fixed.

June 1998

Long term plan, awaiting funding by Council.

2009/2010

Relocate SEPA and install rainwater tanks.

Cracks in the concrete bund around the SEPA oil separator to be fixed

May 1997

Long term plan, awaiting funding by Council.

2009/2010

Relocate SEPA, provide bunding and roof area.

Ensure baths and wet timber drying areas used for timber treatment are located on covered concrete which is bunded, draining to sump.

June 1998

No longer required.  Decommissioned in 1997.

Completed

N/A

 

ADDITIONAL ITEMS

 

1        Long term depot plan identifies modification to overall drainage layout.  It is proposed to collect stormwater for reuse.  Tank purchased in 2007/2008 budget and funds allocated for installation in 2008/2009.

 


2        Asbestos shed removed.

 

3        A monitoring system is being developed in conjunction with Council’s Environmental Officer.  Depending on the type of materials to be analysed the costs could be substantial.

 

 

CONSULTATION:

 

Storeperson

Director Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Compliance with the targets is reducing possible detrimental impacts to the environment.

 

Social

 

Safer and healthier working conditions.

 

 

Economic

 

Reduced risk of fines or penalties.

 

Risk

 

Potential pollution and legal action for non-compliance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Ongoing funding required to address the major pollution risks.  This funding is in accordance with the long term plan previously submitted to Council.  Future budgets will be impacted by monitoring programs and associated works.

 

Source of fund and any variance to working funds

 

Planned annual allocation of funds proposed.

 

 

Attachments:

There are no attachments for this report.

 


Works Inspection Committee

25 June 2008

Director of Engineering Services Report

ITEM 10.2    SF436              250608         Report on Works Depot Forward Plan

 

AUTHOR/ENQUIRIES:     Noel Chapman, Manager Civil Works         

 

Summary:

 

A Council Works Depot is a major investment and a key component in the provision of day labour activities. The Depot is used for the storage of plant and equipment, materials, works sheds for various work teams, mechanical workshop, store and supervisor’s office.  A paper record facility and computer backup system are also located at the Depot. 

 

Upgrading of the various facilities is required to meet environmental and Workplace Health and Safety Standards.

 

 

 

Recommendation:

 

1        That the Forward Plan be presented each year as part of the Budget deliberations with the intention to implement the next stage.

 

2        That the Forward Plan be reviewed as changes occur such as the future role of Council as a water authority, construction of the Pacific Highway Upgrade, changes in environmental regulations that affect the Depot and changes in work practices or technologies.

 

 

 

 

OPTIONS:

 

Accelerate the program to ensure compliance with DECC and Workplace Health and Safety requirements.

 

 

DISCUSSION:

 

Two previous reports have been presented to Council on the redevelopment of the River Street Works Depot.  Some of the upgrades have already been approved based on the previous reports.  Those works include:

 

·              Pollutant Trap

·              Purchase of in ground water re-use tank

·              Demolition and replacement of asbestos clad shed

 

Council has requested that a comprehensive plan with costings be developed and reported on the implementation of the Works Depot Upgrade.

 

The upgrading of the Depot is necessary to address current deficiencies and to make sure the facility remains useable and relevant in the future.  Since the last report the State Government has initiated an enquiry into the best structure for water supply authorities and this has the potential for a major impact across the organisation.  Little can be assumed about this at the moment as the enquiry has months to run before the Minister makes any announcement.

 

Council has previously resolved that the tenders be sought in order to establish accurate funding requirements.  It should be noted however that tenders may only be invited if there is an expectation that the works will proceed.  In determining a forward plan this is not the case therefore design estimates are presented in this report.  Also the effects of inflation are unknown and future costs are based on today’s estimates.

 

The Forward Plan developed takes as its base year 2008/2009 and looks at the next 5 years.  All estimates are based on current year costs.  The following table itemises costs:

2008/2009

 

 

1.0     Drainage Upgrade

          (Collect surface run off to enable re-use for roadworks and landscape watering during dry periods)

 

          Provide roof over bitumen emulsion tank.  Required to avoid overflow of bunded area and eliminate the possibility of contamination of stormwater.

1.1     Install water re-use tank

1.2     Upgrade drainage collection system

1.3     Reshape and resurface hard standing

1.4     Attach a standpipe

1.5     Construct roof to cover bunded area

$  56,000

$  40,000

$  23,000

$    4,000

$  17,000

TOTAL

 

$140,000

 

 

 

2009/2010

 

 

2.0     Vehicle Wash Down Bay

         

          Upgrade required to address deficiencies identified by Jelliffe and to avoid any fine or penalty.

2.1     Provide roof over the bunded area to           prevent excessive quantities of water           through the treatment system

2.2     Remove existing concrete

2.3     Concrete surface

2.4     Provide funding

2.5     Relocate oil separator

2.6     Drainage alterations

2.7     Install roof water tank

2.8     Supply and install sediment tank

$ 90,000

 

 

$   3,500

$ 68,000

$   2,500

$   6,000

$ 17,000

$   9,000

$ 28,000

TOTAL

 

$224,000

 

 

 

2010/2011

 

 

3.0     Replace lunchroom and amenities. 

 

          Existing amenity block does not meet WorkCover requirements or Health Standards.  There are no female toilets or area for personal lockers.

3.1     Demolish and remove chemical store

3.2     Demolish and remove staff room

3.3     Construct amenities block

3.4     Construct lunch room

3.5     Construct covered breezeway

3.6     Install roof water tank

 

$    8,000

$  22,000

$102,000

$102,000

$  23,000

$    9,000

Total

 

$266,000

 

 

 

2011/2012

 

 

4.0     Replace work sheds. 

 

          The existing sheds are small and outdated and provide little security for plan and equipment.

4.1     Demolish existing sheds

4.2     Construct new sheds (6)

$    9,000

$237,000

Total

 

$246,000

 

 

 

2012/2013

 

 

5.0     relocate staff carpark. 

 

          The current staff carpark is along the river bank on Gumma Road.  It is proposed to relocate staff vehicles onto Council owned land.  This will improve safety and the visual impact of the area. 

5.1     Construct new carpark in old treatment plant site off Kelly Close

5.2     Improve visitor access

5.3     landscaping

 

 

$  68,000

$    3,500

$    2,500

 

SUB-total

 

$74,000


 

 

 

 

6.0     Concrete hard standing areas.

 

          Required to reduce dust and stormwater pollution.

 

 

6.1     Area A

 

 

$115,000

SUB-total

 

$115,000                    

total

 

$189,000

 

 

 

Unallocated

 

 

          The plan needs to be reviewed at this point to determine the validity of on-going works.

 

          The projected works are:

          Concrete hard standing Area B.

          Concrete hard standing Area C.

 

 

 

 

 

 

$195,000

$210,000

 

Much of the work will be provided by external providers. That would apply to building construction, building demolition and drainage works including the installation of the stormwater re-use system.  Quotations will be called at that time to determine actual costs.

 

 

CONSULTATION:

 

Director Engineering Services

Manager Civil Works

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The upgrading of the facilities at the Depot is necessary to ensure environmental safeguards are in place to meet the regulations of the time.

 

The introduction of rainwater harvesting by the installation of rain water tanks reduces the demand on the supply of treated water by providing an alternate supply of a lower water quality product suitable for roadworks and vegetation watering in extreme times.

 

Social

 

Local Government is subject to a constant regime of change.  Governments have shifted responsibilities across to Councils in some instances while considering the removal of others such as water and sewerage.

 

Economic

 

A staged program of improvements is proposed to ensure a gradual improvement of facilities without causing a major economic impact on any one budget.  The actual works and associated cost will change such as with the Water and Sewer enquiry.

 

Risk

 

There is a risk that by not implementing a staged rolling program of upgrades that Council could find that the Depot becomes sub-standard and threaten the viability of the Council itself.

 

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The draft 2008/2009 budget includes $140,000 which will allow installation of the water reuse system, drainage upgrade and a roof over bitumen emulsion tank.

 

The total cost for the 5 year plan in 2008 dollars is $1,065,000 with a further $405,000 related to connecting the yard not yet included.

 

Source of fund and any variance to working funds

 

The proposal is that each year the next stage will be put forward for funding in the draft budget.  This will void the need to have to find extra funds unexpectedly.

 

 

Attachments:

There are no attachments for this report.

 


Works Inspection Committee

25 June 2008

Director of Engineering Services Report

ITEM 10.3    SF205              250608         Urban Drainage

 

AUTHOR/ENQUIRIES:     Bruce Redman, Director Engineering Services         

 

Summary:

 

The low lying areas in the urban areas are susceptible to local flooding during high intensity rainfall when the capacity of drainage systems and drainage lines are exceeded.

 

A number of sites have been identified for inspection by Council.

 

 

Recommendation:

 

That Council note the inspections.

 

 

OPTIONS:

 

Engage consultants to investgate overland flow path and stormwater improvements in key urban catchments.

 

 

DISCUSSION:

 

There are a number of urban locations that have recurring drainage problems.  It is intended to visit some of these areas over a few meetings to outline the issues.

 

The heavy rain on Tuesday 3 June 2008 was such that local flooding occurred across the board and generated 100’s of phone calls.

 

The two areas selected for this Works Meeting are:-

 

1        West Street, Macksville

          An open channel flows between Station Street and McKay Streets.

 

          The problems encountered are flooding into yards and lower levels of houses at the Station Street end and backing up of flood waters in the open channel threatening other properties.

 

Issues

 

·              Open drain is on private property.  Council has no legal right to go onto the land to clear the channel etc.

 

·              Structures on the private land such as fences, access roads can block flows.

 

·              The major outlet into the river is north of the Concrete Batching property and can be blocked by vegetation or tides.  The tide height was 2.1 m on that same day (highest for 40 years).

 

·              Sewerage surcharges.

            Note that the gully trap in the yard is the surcharge point and must be lower than house floor levels.

 

The use of aerial laser levelling provides good ground conditions data to analyse urban catchments and this method is starting to be widely used.

 

 

 

 

2        Nelson Street to Riverside Drive, Nambucca Heads

          The natural drainage line from Nelson Street is down Nambucca Street through Riverside Gardens and across Riverside Gardens and Riverside Drive into the river.

Issues

 

·              In the upper catchment, fences and gardens were damaged and water entered houses.

 

·              The drainage system through Riverside Gardens overflows due to the volume of water.  Water entered buildings.

 

·              Water crossed Riverside Drive to a depth of 750 mm when the culvert capacity was exceeded.

 

 

CONSULTATION:

 

Overseer.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Little impact on natural environment from overland flow.

 

Social

 

Properties are affected during poor weather conditions.  Many people, particularly the elderly have difficulty coping.

 

Economic

 

Flood impact on property repairs and insurance issues.

 

Risk

 

Damage to property from water, insurance concerns and long term viability of structures.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Any assessment will require the collection of data and analysis, partly from consultants.

 

Source of fund and any variance to working funds

 

The existing stormwater program could be modified to include a review by deferring construction.

 

Attachments:

1View

14808/2008 - Map Urban Drainage - Macksville and Nambucca Heads

2 Pages