NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 20 November 2008

 

Acknowledgement of Country            (Mayor)

 

I would like to Acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginals present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES — Ordinary Council Meeting - 6 November 2008

5        DELEGATIONS—Motion to hear Delegations

6        ASKING OF QUESTIONS WITH NOTICE

7        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8        General Manager Report

8.1     Outstanding Actions and Reports November 2008

8.2     Grant Application Status Report - November 2008

8.3     2008 Local Government Elections - Budget Estimate and Approval to Pay off over 2 Years

8.4     Council's Request to Meet with Minister for Water concerning the Subsidy for the Bowraville Off Stream Water Storage Declined

8.5     Skill Levels Outdoor Workforce

8.6     Workplace Equity and Diversity Strategy

8.7     Council Chambers - Councillor Seating Arrangements

8.8     Frank Partridge VC Military Museum - Request to Waive Application Fees and instal a 100mm Water Service for Fire Protection.

8.9     NSW Mini-Budget 2008-2009

8.10   Role and Responsibilites of Finance Committee

9        Director Environment and Planning Report

9.1     Report on Minutes from the Nambucca River Estuary and Coastline Management Committee Meeting held on 29 October 2008

9.2     Report on Minutes of the Nambucca Shire Council Reference Group held 31 October 2008

9.3     Report on Community Services Committee Meeting Minutes, held 14 October 2008

9.4     Contract Regulatory Officer's Report - October 2008

9.5     Proposal to Microchip Impounded Animals prior to being Released from Council's Animal Shelter (Pound)

9.6     Amendments to Fees and Charges - EP&A Act and Swimming Pool Act & Regulations - Report for Adoption

9.7     Report on DA 2008/269 - Change of Use to Residential and Deck, Garage and Internal Alterations - 48 High Street, Bowraville

9.8     Report on Modification of DA 2006/143 - 13 Lot Residential Subdivision

9.9     Outstanding Development applications more than 12 months old and applications where submissions have been received and not determined to 11 November 2008

9.10   Department of Local Government Circular 08-61 - Plumbing Inspections By Council

9.11   Report on the 17th Annual NSW Coastal Conference held over 4-7 November 2008

9.12   Illegal Landuse - Rave Party - Missabotti - 8 November 2008

10      Director Engineering Services Report

10.1   Nambucca Heads Sewerage Augmentation - Sludge Dewatering

10.2   Stormwater Management Service Charge

10.3   Road Naming Proposal - O'Grady Lane, Macksville

10.4   Nambucca District Water Supply Steering Committee Meeting - 5 November 2008  

11      General Purpose Committee 19 November 2008 - REPORT  

12      General Manager's Summary of Items to be Discussed in Closed Meeting

11.1   Tender  - T043/2008 Construction of Skate Park at Coronation Park, Nambucca Heads

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

11.2   Transfer of Existing Road Base Contracts from Roktam Pty Ltd to Quarry Solutions Pty Ltd

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

11.3   Tender - Supply and Delivery of Ready Mixed Concrete

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

11.4   Upper Warrell Creek Road Rail Overbridge - Complaint about Noise and Vibration - Threat of Legal Action

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

  

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 



Ordinary Council Meeting

20 November 2008

General Manager's Report

ITEM 8.1      SF959              201108         Outstanding Actions and Reports November 2008

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

No

FILE NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

MARCH 2007

1

QWN19

01/03/07

Floodgates Gumma

DES

Halted by wet weather.

The main floodgate has been installed and has created a freshwater wetland—damaged by storms—probable revote due to weather. Main floodgate repaired. Will require a dry winter to complete.

Programmed after riverbank work.

Revised to end of Nov 08. main gate operating two side gates on minor drains to be installed.

 

SEPTEMBER 2007

2

SF428

20/09/07

That Council vigorously pursue the exclusion of the Farmland Mapping from those areas already identified for rural residential development that are already fragmented or removed from primary production. All affected property owners within the quota zoning to be directly notified.

 

 

 

DEP

Department of Planning advised by letter 12/10 that all previous 1(C) zoned land and land not identified as Class 1, 2 or 3 Agricultural Land within the "broken black line" in Council's LEP will be excluded from the farmland mapping project. Six pockets still to be resolved. Which will be finalised after the Draft-Rural Residential Strategy is ratified by Council.

 


 

 

 

 

 

 

 

Draft RRS now on exhibition, with submissions being considered.

Met with DoP 20/5 to further discuss Rural Residential & Farmland Mapping. Working towards a resolution.

 

Met with DoP on Tuesday 11/11/08 where agreement has been reached on the exclusion of 4 pockets and part of the other 2 pockets. A map and letter from the DoP should be received by the end of November 2008.

 

DECEMBER 2007

3

SF639

06/12/07

That the skill levels of Council’s outdoor workforce be the subject of a further report.

GM

April 2008. Now deferred until receipt of PBP Review by December 2008.

Reported to 20 November.

 

4

SF791

06/12/07

Council apply to Minister and Governor to compulsorily acquire certain lands from State Forests NSW following advice on a deed of agreement.

GM

Minister and Governor have now approved compulsory acquisition via land swap. Acquisition to be confirmed in Government Gazette in 90 days on 24 October 2008.

Completed – land is now in Council’s ownership.

 

 

APRIL 2008

5

SF744

17/04/08

Rehabilitation Bonds Mac’scon – that Council again write to the Dept of Water & Energy giving them 30 days to concur with release of 2 bonds

 

DEP

Letter received from DWE and forwarded to Mac’scon.

Met with applicant’s consultant 22/5. Currently working through DWE issues. Follow up letter sent to Mac’scon 30/9/08

 

6

SF699

17/4/08

A report be brought forward on assessing the best arrangement for Town Services in subsequent years.

 

DES

Report December 2008.


 

MAY 2008

7

QWN 103

15/05/08

Enviro Saver Program – further investigations

DEP

Onsite inspection and assessment for the retrofitting and installation arranged for late August/September 2008. Rescheduled for Oct/Nov.

 

Can only assist with incandescent globe replacement and shower heads. Requires a Council Officer to accompany them to visit all Council buildings. Deferred until Technical Officer Asset commences.

8

QWN 111

15/05/08

Second Hand Shop at Newville—water coming off street into storage shed

DES

Design being costed and proposed to revise stormwater program to be included in 2008/09. Works have commenced, K&G outstanding. Letter to owner. Still awaiting K&G contractor.

Speed humps installed.

 

9

QWN 112

15/05/08

Missabotti Rd—spraying of vegetation

DES

Revisit in Spring for lantana & other vegetation growth.

Programmed for October.

Specific herbicide required for lantana in February.

 

10

SF35

15/5/08

That as a 6 month trial, Council amend the GM’s delegations so as to provide authority for functions under Part 4 of the EPA Act except where objections have been received and the application is “called in” by any Councillor.

 

DEP

Report to Council on 18 December 2008.

JUNE 2008

11

SF357

05/06/08

NoM – That Council investigate the establishment of a district map on the western wall of the pool complex as public art and apply funds set aside for the tourist office.

 

GM

Grant application made under Regional Arts Fund.

12

SF793

05/06/08

NoM - Council write to the appropriate department and request a total ban on night netting on all Nambucca Shire Council beaches.

 

DES

Report on commercial fishermen to be prepared for Council after further consulting with the Department of Primary Industries. Ongoing discussions with DPI.

 

13

SF844

19/06/08

Council send a delegation to the Minister for Water and Energy, the Hon. Nathan Rees to request confirmation of the Department’s subsidy for the Off River Storage Project.

 

GM

Letter sent 9/07/08.

Letter written to Andrew Stoner MP on 24/09/08 seeking a follow-up.

Further letter sent to new Minister Costa on 27/10/08. Report to Council’s meeting on 20 November.


 

JULY 2008

14

QWN 150

03/07/08

Wash-away near Allan Proctor’s property on Rhones Creek

DES

Will be looked at same time as Brian Gaddes’ property.

Ramp is clean and is a private responsibility

 

15

Item 9.4

03/07/08

Bowraville Theatre – amended budget report

 

GM

Letter sent 10/07/08.

Report to 6 November

16

Item 9.9

03/07/08

Council make representation to Minister for Lands seeking agreed compensation for subdivision of Reserve 91694

 

GM

Letter sent 15/07/08.

Follow up letter sent 14/11/2008

17

Item 9.1

03/07/08

Council form working party to resolve conflicting issues surrounding the use of footpaths

 

DEP

Working party meeting to be arranged August/ September. To be deferred to after elections.

 

Arrangements being made to hold meeting in early December 2008

18

Item 11.4

03/07/08

That a new plan of management be prepare for Faringdon Playing Fields

DES

Awaiting outcome of grant application before proceeding.

 

Outcome of grant expected early December

 

19

QWN 166

17/07/08

Road Base Repairs – Taylors Arm road near Johnston’s farm

 

DES

Listed.

20

SF42

17/07/08

Revised Model Code of Conduct – seek co-operation of adjoining Councils to establish single conduct review committee – invite Mr Terry Perkins to participate – direction attention of staff to new Code – letter to all Committees of Management.

GM

Adjoining Councils notified. Letter sent to Terry Perkins. Remainder underway.

21

SF908

17/07/08

Request Minister for Planning for direction on a planning standard for sea level rise.

GM

Letter sent to Minister Sartor on 23/07/08.

 

22

SF283

17/07/08

List of areas in Council administration centre requiring work to ensure compliance with relevant standard for access for people with disabilities be referred to Council’s technical officers for assessment and if necessary a report be prepared for Council or the Access Committee.

DES

Audit to be undertaken by a Building Inspector and Community Manager.

Audit to be undertaken by January 2009.

23

LF3891

17/07/08

Access to timber mill – Nambucca Heads. Council retrieve any reports and resolutions in relation to the entry to the timber mill and determine who is responsible for the maintenance of the drain at the entrance gate.

DES

Report to November 2008 Council Meeting.

 

Deferred to December 2008

AUGUST 2008

24

NoM

07/08/08

Council seek quotations from landscape designers to prepare, in consultation with Joan’s Army, a landscaping Masterplan for riverfront from the Bridge to the public toilets.

DES

Report November 2008

 

Deferred to December 2008

25

QWN 169

07/08/08

Donnelly Welsh Playing Fields – Illegal Clearing – Council receive a report on the outcome of the referral to the DECC and NRCMA.

 

DEP

Letter sent 17/09/08.

Response from NRCMA 29/9/08 advising that DECC are responsible for compliance. Formal response received 30 October 2008. See attached – Council needs to determine whether it wishes to take any further action.

 

26

SF276

07/08/08

A report come back to Council on an amended Workplace Equity and Diversity Strategy which includes the designation of at least 2 positions for Aboriginal employment subject to the candidate being a suitable candidate.

 

GM

Report to 20 November 2008.

27

QWN 188            

21/08/08

Dead trees to be removed at Peter Trisley’s and at the gravel dump on Valla road

 

DES

Listed.

28

QWN 194

21/08/08

Cleanup roadsides at Bowraville – request from Lions Club

 

DES

Draft agreement prepared. Forwarded to the Lions Club

 

29

QWN 196

 

DA 2006/143

21/08/08

Who authorised deletion of conditions for Hyland Park subdivision.

 

Who authorised deletion of requirement for ecologist to check for koalas

 

DEP

As part of the revised lot layout and with more accurate survey information it was identified that the permit may not be required as the development was further than 40m from the bank of Deep Creek.

 

The MBD sought to remove the requirement of an ecologist to some other qualified person and was advised that this could only be considered through a modification.

 

Modified Application to come to Council for final authorisation.

 

See item in Business Paper

 

30

SF1031

27/08/08

Defer review of Environment and Planning Department Policies to new Council

DEP

November 2008

General Purpose meeting 19 November 2008

31

DA2006/056

27/08/08

Council received a report on the standard width for cycleways and its implications for DCP 17.

 

DES

November 2008

 

Deferred to February 2009

SEPTEMBER 2008

32

QWN 197

04/09/08

Burn off maps to Council’s website

DEP

 

Maps to be available on website during October. Deferred until December 08

 

 

33

QWN 198

04/09/08

Prevention of cane toad infestation

DEP

 

Letter sent 8/09/08. DPI advised 22/9/08 that matter has been referred to its Armidale office for reply.

 

Response received from DPI - See attachment

 

 

OCTOBER 2008

34

QWN 211

16/10/08

Buz Brazel Park – report to Council of public meeting

 

DES

Report to GPC 17/12/2008

35

RF256

 

16/10/08

Notice of Motion - Riverbank Erosion - Riverside Drive Nambucca Heads – report re geotechnical engineers re stability of Riverside Drive

 

DES

Subject to GHD undertaking evaluation

36

 

 

SF241

16/10/08

Report on outcome of public hearing facilitated by Bennell & Assoc. re Hearing for Reclassification of Community Land to Operational Land in Draft LEP 2008

 

DEP

 

Contract let – hearing date set for 3 December 2008

37

SF360

16/10/08

Argents Hill Hall – on site meeting to be arranged with DoL and request for funding assistance from the DoL.

GM

Letter sent 17/10/08.

 

Follow up letter sent 14/11/2008

38

SF1222

16/10/08

Referral of request for clothes optional beach to Valla Beach & Hall Management Committee and Valla Tourist Resort & Police

GM

Letters sent 23/10/08.

39

SF15

16/10/08

Council receive a budget on the saleyards to determine whether facilities can be funded and for consideration in 09/10 budget and seek grants & investigate effluent management.

GM

Occ Health and Safety Committee undertaking inspection. Report December 2008.

40

SF740

16/10/08

Bellevue Drive fig trees – deferred to next GPC for an inspection.

DES

Inspection by GSC in December

41

SF1197

16/10/08

Reports on Stormwater Levy and Environmental Levy

DES

DEP

Report November 2008. Deferred to late December

NOVEMBER 2008

42

NOM SF794

6/11/08

Report on grease arrestors and trade waste

DES

Report for December 2008

43

SF283

6/11/08

Council consider funding for fixing the footpath area at the front of Nambucca Valley Phoenix and the resealing of Adam Lane Bowraville in the 2009/10 budget.

DES

Listed for 2009/2010 Budget

44

SF429

6/11/08

Council apply for funding for Buttsworth No 1 and No. 2 and Lanes Bridges.

DES

Application submitted

45

SF429

6/11/08

Council review its current bridge program

DES

 

46

SF544

6/11/08

Council receive a report on options for the provision of matching general fund contributions for the S94 works schedule for community facilities and open space. Including the possibility of establishing a reserve.

GM

To be considered with management plan for 2009/10. Report May 2009

47

SF544

6/11/08

Council review its Policy on Deferment of Section 94 payments.

GM

Report December 2008

 

48

SF544

6/11/08

Council review biennial the Community Infrastructure and Infrastructure Needs Study and review annually the Section 94 Community Facilities and Open Space Contributions Plan Works Schedule.

 

GM

Report November 2009

 

 

Attachments:

1View

28436/2008 - Department of Primary Industries information regarding the management of cane toads

 

2View

27412/2008 - Advice from DECC in relation to possible unauthorised vegetation removal - Donnelly-Welsh Playing fields

 

 

 


Ordinary Council Meeting - 20 November 2008

Outstanding Actions and Reports November 2008

Attachment 1

28436/2008 - Department of Primary Industries information regarding the management of cane toads

 


 


Ordinary Council Meeting - 20 November 2008

Outstanding Actions and Reports November 2008

Attachment 2

27412/2008 - Advice from DECC in relation to possible unauthorised vegetation removal - Donnelly-Welsh Playing fields

 


 


Ordinary Council Meeting

20 November 2008

General Manager's Report

ITEM 8.2      SF708         201108         Grant Application Status Report - November 2008

 

AUTHOR/ENQUIRIES:     Jenny Chance, Grants Officer          

 

Summary:

 

At Council’s meeting on 7 December 2006 it was resolved that there be a quarterly return submitted to Council on grant programs. The following table provides a report on grant programs which Council has been made aware of; their closing date; consultation with community groups; their current status and eventual determination by the funding body.

 

Recommendation:

 

That the list of grant programs and their status be received.

 

 

 

 

Grant Program

Action

 

Status

1

Department of Environment and Climate Change

DEP

Application for additional "Flood Study" to provide more accurate Flood Mapping of the Shire.

 

Lodged 15 February 2008.

Closing date 15 February 2008—announcement expected later 2008

 

Unsuccessful with application.

2

New Federal Environmental Programme - Still to be announced

GM

DES

DEP

The Area Consultative Committee (ACC) is proposing to take a lead role in putting forward an expression of interest for a major environmental project for Federal funding based on a “Clean Waters Model” implemented for Wallis Lakes. The ACC is seeking Federal Government support for a $176m program over four years for each of the 8 Mid North Coast Councils plus Port Stephens, Clarence Valley and the Shoalhaven. There is no matching funding required other than Council’s existing commitment to its environmental levy works program. A letter of support for the initiative has been provided to the ACC.

3

Department of Environment & Climate Change Estuary and Coastal Management Programs 2008/09

Funding on a 1:1 basis

Closing date: 28 May 2008

DEP

Several projects identified and supported through the Nambucca River Estuary and Coastline Management Committee

·     Flood study—Deep Creek

·     Implementation of Nambucca River Estuary Management Plan

·     Updated flood study Lower Nambucca

 

Council successful with three of the above being

·     Implementation of Nambucca River Estuary Management Plan

·     Updated Flood study Lower Nambucca

·     Stage 2 Coastal Hazard management Plan

Total funding being $250,000 matched $ for $ from Council’s Environmental Levy

 


 

4

NSW Environmental Trust Round 3 – Urban Sustainability Program

Closing date: 20 June 2008

DEP

Council previously resolved to submit both a joint application with Bellingen and Coffs Harbour Councils and an individual application. Amended criteria excluded individual applications. Joint application lodged.

No advice as at 12 November 2008.

5

Northern Rivers CMA – River Reach Program.

Ongoing funding program

DEP

Stage 2 Lower Nambucca River, River Bank stabilization, rubbish and weed eradication. (Nursery Rd/Pacific Hwy north for approx 2 kms)

Funding application proposal from the Nyambaga Green Team. Total application for Stage 2 $35,000 - $45,000.

Council contribution of $5000 maximum to provide some machinery to collect and remove rubbish, vegetation; prepare traffic management plan for traffic control on Pacific Highway. Council’s $5,000 (max) in-kind contribution from the Environmental Levy.

6

NSW Maritime – Maritime Infrastructure Program

Funding on a 1:1 basis

Closes: 22 August 2008

GO & MTS

The Maritime Infrastructure Program (MIP) provides up to $2M annually to local government and community organisations for waterways infrastructure projects that benefit the recreational boating community across NSW, including the provision of public wharves/jetties, boatramps, public sewage pumpout facilities and public moorings. Applications submitted for Pontoon and Gangway at Tourist Office Finger Wharf – Nambucca Heads. Applications submitted with the assistance of the Nambucca River Users Group for pontoon at Macksville with $15,000 from the Environmental Levy and In-kind contributions. Site meeting with MIP Manager to discuss projects – 24 September 2008.

 

7

Caring for our Country

Caring for our Country Open Grants

Closes: 1 August 2008

Community Coastcare

Closes: 25 July 2008

GO

Caring for our Country is the Federal Government's new natural resource management program.

An application has been submitted to the National Reserve System on behalf of the Nambucca Heads Local Aboriginal Land Council to purchase Faringdon Fields.

Advice received that applications will be determined in early December 2008.

8

Regional Arts Fund (NSW)

Australian Government – Regional Arts Fund

Closes: 14 August 2008

MBD

Application for Macksville Memorial Aquatic Centre mosaic mural under the Partnerships Program.


 

9

NSW Blackspot Program

 

Closes: 22 August 2008

 

MTS

RTA is inviting all Councils to identify and nominate new conforming projects for the 2009-2010 programme. Construction costs must be greater than $10,000 for rural Councils.

Application completed to gain funding for pedestrian refuge at Bowra Street (intersection of Wellington Drive, Woods Lane, Back Street, Fraser Street), Nambucca Heads

10

Northern Rivers CMA

River Health Plan Development (Stage 1)

Closes: 1 December 2008

GO

River Health Plan Development (Stage 1)

A River Reach plan needs to be developed prior to project implementation. In most cases, groups undertake the plan development in one year and then apply to implement the plan the following year.

To develop a river health plan Council can:

Submit an Expression of Interest (EOI) for Plan Development using form provided. This is a competitive process, EOIs for plan development will be assessed (using eligibility criteria) and ranked. Successful applicants will receive assistance from an NRCMA officer to produce a plan, OR Produce a plan independently.

 

Council successful with a $25,500 grant for water monitoring and testing of the river and its estuaries within the oyster zone as well as Gumma, Tilly Willy and Newee Creek. There is no matching contribution required of Council.

11

Northern Rivers CMA

Development and Implementation of local Government local scale coastline NRM plans

GO

Funding to provide consistent standardised beach access signage across the Shires coastal foreshore accesses utilising current best practice signage systems for aquatic and recreational use.

 

Joint application with DECC.

12

Area Assistance Scheme

Closes: 10 October 2008

GO & MCCS

The Area Assistance Scheme (AAS) is a regional community development program run by the Department of Community Services. It provides grants to local councils and non-government organisations for projects that improve community well being and how communities function. The AAS works within a whole-of-government framework to deliver its outcomes.

 

Council staff in consultation with the committees of management are in the process of identifying possible projects for submission.

13

NSW Sport and Recreation – Capital Assistance Program

 

Closes: 14 November 2008

 

Funding on 1:1 basis

GO

NSW Sport and Recreation (the Agency) offers the Capital Assistance Program for the development of local level facilities with the maximum grant available being $30,000.

 

This program requires applicants to fund at least 50 per cent of the net project cost. Voluntary labour and donated materials are allowed as part of the applicant’s contribution to the project.

 

Eligible applicants are those from local government authorities and incorporated not-for-profit organisations wishing to develop facilities that will increase participation in sport, recreation and physical activity. Local government authorities must submit applications on behalf of their committees eg Section 355 committees.


 

14

Department of Planning - NSW Heritage Grants

 

Closes: 28 November 2008

 

GO

Works projects for the conservation, maintenance and adaptive reuse of heritage items listed on the State Heritage Register and state significant heritage items. Minimum project value of $25,000 with maximum funding of $75,000 per project. On ground interpretation works eg signage etc for major tourism focused state significant heritage items with funding up to $20,000 per project.

 

Community strategic products and services for the delivery of state significant or state-wide heritage products and services with funding up to $30,000 per project. Special program for major cultural and community heritage buildings for the conservation, maintenance, ongoing and adaptive reuse of public halls, town halls, theatres and cinemas etc that are heritage items listed on the State heritage Register, or state or local heritage items listed in a Local Environmental Plan. Minimum project value $25,000 with maximum funding of $75,000 per project.

15

Playground Equipment Upgrade Grants for Local Government – Round 2

 

 

Closes: 21 November 2008

 

GO/ MCW

Grants for Upgrades of Council Playground Facilities

 

A total of $2 million has been made available over two years. Round 1 grants for 2008/09 have been allocated and councils are now invited to apply for Round 2 grants for 2009/10.

The grants will only be available for local government and must be used to either provide new playground facilities and/or equipment or upgrade existing playground facilities and/or equipment. Councils must utilize grants received for playground projects on land which is council-owned or managed. Funded playground projects must be free to use and publicly accessible. Projects will be funded in 2009/10 to a maximum of $20,000.

All councils in NSW are eligible and encouraged to apply for funding under the program. There is a limit of one project application per council.

 

Council is submitting an application to upgrade existing parks to ensure they meet safety requirements.

16

Crime Prevention Grant - Crime Prevention Division of the NSW Attorney General's Department

 

Closes: 12th December 2008

 

GO/ MCCS

NSW Crime Prevention Project Grants are provided by the CPD to support the implementation of strategies designed to reduce crime. The primary objective of the NSW Crime Prevention Grants Program is to achieve the crime reduction goals of the NSW State Plan, namely to reduce violent crime and property crime.

 

Eligible councils are currently invited to apply for up to $50 000 per annum each year for the duration of their plan’s endorsement.

 

Council is submitting an application to install lighting at the Nambucca Boardwalk.

 

For Council’s information, as at 12 November 2008, the Grants Officer has applied for 25 grants totalling $3,024,786.  Of that total Council has been unsuccessful with $1.38m.  The remainder are mostly still to be determined.

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

20 November 2008

General Manager's Report

ITEM 8.3      SF1124            201108         2008 Local Government Elections - Budget Estimate and Approval to Pay off over 2 Years

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The State Government has rejected representations made by the Local Government and Shires Associations in relation to the cost of the 13 September 2008 local government elections.  However the Electoral Commissioner has approved Council’s request to pay for the elections over two financial years.  Council has paid an invoice for $61,820 (including GST) being 50% of the estimated cost of the election.

 

 

Recommendation:

 

That the information concerning the payment of the 13 September 2008 local government elections over two financial years be received.

 

 

OPTIONS:

 

There are no options.

 

DISCUSSION:

 

There has been considerable publicity in relation to the costs of conduction the 13 September 2008 Local Government Elections.

 

At Council’s meeting on 5 June 2008 it was resolved that Council apply to the Electoral Commissioner to pay for the cost of the Local Government Election scheduled for 13 September 2008 over two financial years if and only if the Shires Association negotiations (with the Government) fail.

 

On 13 August 2008 the Premier advised the Local Government and Shires Associations that an independent review of the election costs examined:

 

·              “Whether all relevant projects associated with the 2008 local government elections have been captured in the model, and that only relevant projects have been included;

·              Whether appropriate cost drivers have been used in the model; and

·              Whether charges are sufficient to recover costs.

 

The Premier advised that,

 

”The review found there is no reason to believe that the apportionment model for costs associated with the local government elections has not fulfilled those criteria.

 

NSW Treasury has also agreed to allow councils in financial stress to pay their election costs over two financial years to ease the impact of the NSWEC’s transition to full cost recovery.

 

Accordingly, I do not propose to refer the matter to the Independent Pricing and Regulatory Tribunal for review at this time.”

 

On 1 September 2008 Council received an invoice from the NSW Electoral Commission for 85% of the total cost being $105,050 (including GST).  It was advised that final invoicing would occur when all costs had been collated in March 2009.

 

On 4 September 2008 the General Manager wrote to the Electoral Commissioner seeking approval to pay over two financial years.  This request was forwarded to the Department of Local Government for endorsement.

 

On 2 October 2008 Council received approval to pay for the elections over two financial years and received an invoice for 50% of the cost being $61,820 (including GST).  The accounts are payable within 21 days or interest is charged.  The balance is to be invoiced in August 2009 and will be adjusted to the actual cost.

 

The account for 50% of the cost of the election has been paid.

 

CONSULTATION:

 

There has been no consultation in the preparation of this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Based on previous elections, Council budgeted $60,000 as the cost of the election in its 2007/2012 Forward Financial Plan.  The actual cost of the election will likely be double the provision made in Council’s budget.  All Councils have seen the election costs being two to three times their estimates.

 

Source of fund and any variance to working funds

 

Because of the opportunity to pay over two years there will be no impact on working funds.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

20 November 2008

General Manager's Report

ITEM 8.4      SF844              201108         Council's Request to Meet with Minister for Water concerning the Subsidy for the Bowraville Off Stream Water Storage Declined

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Hon. Phillip Costa MP has declined Council’s request for a delegation to discuss the subsidy level for the Nambucca District Water Supply Augmentation Scheme.  This is disappointing given the significance of the project to the Nambucca Valley and the financial commitment which Council has already made.

 

 

 

Recommendation:

 

That Council invite the Hon. Phillip Costa MP, Minister for Water, Minister for Rural Affairs and Minister for Regional Development to inspect the Bowraville off stream water storage project.

 

 

OPTIONS:

 

Council needs to engage the State Government in the importance of the project as a means of providing drought security for the valley’s water supply.  There are a variety of options with the recommendation being one.

 

DISCUSSION:

 

Council has received the attached letter in response to continued representations to the Minister for Water for a meeting to discuss the likely subsidy for the Bowraville off stream water storage.

 

By way of background, following the drought of 2003 it was the NSW Department of Water and Energy which urged Council to revisit the Bowraville off stream water storage so as to provide a drought secured water supply.  Since then further investigations have confirmed that the Nambucca Valley lacks effective drought security for its urban water supply for its existing 18,500 residents.  If this is not remedied then there will be obvious concern as to how Council will continue to cater for urban growth.

 

Whether the project proceeds will depend on the level of subsidy provided under the NSW Country Towns Water Supply and Sewerage Program.

 

To date the financial modelling undertaken for the dam by both Council and the project managers, the Department of Commerce, assumes a contribution under the NSW Country Towns and Water Supply and Sewerage Program of 25% of the project cost.  This was a reasonable provision based on discussions with representatives of the Department of Water and Energy.

 

For 2008/2009 Council has committed $4.5m towards pre-construction investigation and concept design for the off stream water storage.  The pre-construction program for the dam will require that Council consider the budget for the detailed storage and project infrastructure design as well as the acquisition of the forestry land in its budget for 2009/2010.  This would require a further expenditure of approximately $3m.

 

It is not reasonable to expect Council to continue with this financial planning and commitment of ratepayer’s funds without confirmation of the availability of at least the 25% subsidy.  Not only is there a refusal to meet with Council to discuss the subsidy but there is no indication of when a final announcement will be made in relation to the subsidy.

 

Council should continue to make representations in relation to the subsidy level for the Nambucca District Water Supply Augmentation Scheme.

 

CONSULTATION:

 

Mr Glenn George from the Department of Water and Energy was on leave when telephoned.  The matter has been discussed with Council’s Project Manager, Mr Vincent Joseph from the Department of Commerce.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The request for a meeting has no implications for the environment.

 

Social

 

The request for a meeting has no social implications.

 

Economic

 

The request for a meeting has no economic implications.

 

Risk

 

There are significant risks if Council continues to spend money on pre-construction investigations and design on the assumption of a 25% subsidy from the NSW Country Towns Water Supply and Sewerage Program and that subsidy is not delivered.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The estimated project cost is $53m in 2012 dollars with any subsidy variation below 25% resulting in an additional cost to Council and the community of $530,000 for each percent.  There are obviously very significant implications for current and future budgets and the level of water rates and developer charges as a consequence of the level of subsidy.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Attachments:

1View

27288/2008 - Advice that the Minister for Water is not in a position to meet with a delegation to discuss the Subsidy level for the Nambucca District Water Supply Augmentation Scheme

 

 

 


 


Ordinary Council Meeting

20 November 2008

General Manager's Report

ITEM 8.5      SF639              201108         Skill Levels Outdoor Workforce

 

AUTHOR/ENQUIRIES:     Joanne Hudson, Manager Human Resources         

 

Summary:

 

In December 2007, as part of a review of the organisation structure, a number of issues were identified in relation to the skill levels of Council’s outdoor staff and more particularly, the availability of relief plant operators and truck drivers. Council subsequently resolved that the skill levels of Council’s outdoor workforce be the subject of a further report.

 

It is pleasing to report that, over the last 12 months, Council has taken action to resolve these issues within its training budget.  Six employees have gained Loader tickets and four employees upgraded their drivers licence.  As a result, 39 out of the 44 employees in the works section now have a truck licence and 32 of these employees also hold a WorkCover certificate of competency to operate specific plant.

 

 

Recommendation:

 

That Council note the majority of works staff now hold truck licences and/or certificates of competency to operate plant.

 

 

OPTIONS:

 

This report is for information only.

 

 

DISCUSSION:

 

In December 2007, as part of a review of the organisation structure, a number of issues were identified in relation to the skill levels of Council’s outdoor staff and more particularly, the availability of relief plant operators and truck drivers.

 

Council’s then recently-acquired patching truck had been stood down on a number of occasions because there were no available operators and this naturally was of concern given the cost of the machine. It should be noted, that in part this was due to an unplanned resignation at the same time staff were on approved leave.

 

Council subsequently resolved that the skill levels of Council’s outdoor workforce be the subject of a further report.

 

Over the last 12 months, Council has taken action to resolve these issues within its training budget.  Six employees have gained Loader tickets and four employees upgraded their drivers licence.  As a result, 39 out of the 44 employees in the works section now have a truck licence and 32 of these employees also hold a WorkCover certificate of competency to operate specific plant.  See tables below:

 

Table 1: Class of licences (Works Staff)

 

Class

Description

No of staff

C

Car

5

LR

Light Rigid

4

MR

Medium Rigid

16

MC

Medium Combination

1

HR

Heavy Rigid

13

HC

Heavy Combination

5

 

Table 2: Certificates of competency to operate plant  (Works Staff)

 

Code

Description

No of staff

LL

Front End Loader

28

LB

Front End Loader/Backhoe

11

LS

Front End Loader – Skid Steer Type

11

LE

Excavator

14

N/A

Grader

6

 

 

With regard to the patching truck, the problems were resolved by redesigning a labouring position and ensuring a number of staff received the operator training. Council now has one main driver and two relief drivers. Consequently, there have been no ongoing issues since early 2008.

 

 

CONSULTATION:

 

Senior Overseer

 

 

SUSTAINABILITY ASSESSMENT:

 

Not applicable

 

FINANCIAL IMPLICATIONS:

 

Not applicable

 

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

20 November 2008

General Manager's Report

ITEM 8.6      SF1106            201108         Workplace Equity and Diversity Strategy

 

AUTHOR/ENQUIRIES:     Joanne Hudson, Manager Human Resources         

 

Summary:

 

Council, at its meeting on 7 August 2008, considered the recommendations of the Aboriginal Community Advisory Committee in relation to the Draft Workplace Equity and Diversity Strategy and resolved that “a report come back to Council on an amended Workplace Equity and Diversity Strategy which includes the designation of at least two positions for aboriginal employment subject to the candidate being a suitable applicant.”

 

Consultation with management and employees via the Consultative Committee occurred on 11 September 2008 and it was subsequently recommended that the next vacancy for the positions of labourer and customer service officer be designated for aboriginal employment.  It should be noted that the designation of these positions would be subject to exemption being granted by the NSW Anti Discrimination Board.  It was also recommended that a school-based traineeship be made available to an aboriginal student commencing in 2009.

 

 

 

Recommendation:

 

The Council adopt the amended draft Workplace Equity and Diversity Strategy noting that it includes a provision to appoint an Aboriginal School-based Trainee to commence in 2009.

 

 

OPTIONS:

 

Council can choose to adopt the draft Strategy or make further amendments.

 

DISCUSSION:

 

Council, at its meeting on 7 August 2008, considered the recommendations of the Aboriginal Community Advisory Committee in relation to the Draft Workplace Equity and Diversity Strategy and resolved that “a report come back to Council on an amended Workplace Equity and Diversity Strategy which includes the designation of at least two positions for aboriginal employment subject to the candidate being a suitable applicant.”

 

Consultation with management and employees via the Consultative Committee occurred on 11 September 2008 and it was subsequently recommended that the next vacancy for the positions of labourer and customer service officer be designated for aboriginal employment.  It should be noted that the designation of these positions would be subject to exemption being granted by the NSW Anti Discrimination Board.  It was also recommended that a school-based traineeship be made available to an aboriginal student commencing in 2009.

 

The draft Workplace Equity and Diversity Strategy has been amended to reflect these recommendations. Due to the extended consultation period, the dates of the Strategy have also had to be amended from 2008-2011 to 2009-2011.

 

 

CONSULTATION:

 

Community Services Committee, 29 April 2008 –  supported the draft Strategy (prior to amendments)

 

Aboriginal Community Advisory Committee, 15 July 2008 – supported the draft Workplace Equity and Diversity Strategy subject to the inclusion of an action that Council considers directly funding the two current positions within the community services section, being the Youth Worker and Community Development Officer, within 2 years.

 

Consultative Committee, 11 September 2008 - recommended that the next vacancy for the positions of labourer and customer service officer be designated for aboriginal employment and that a school-based traineeship be made available to an aboriginal student commencing in 2009.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nil

 

Social

 

Council has a social responsibility to promote equity and diversity in all facets of its business. Striving toward a workforce which more closely reflects the demographics of the local community demonstrates Council’s leadership in this area.

 

Economic

 

Diversity in the workplace leads to improved service delivery based on a deeper understanding of the needs of the community and increased innovation due to the broader range of backgrounds, perspectives and ideas. Organisations that value and capitalise on employee diversity are more likely to be economically sustainable.

 

Risk

 

Fostering a culture which values the principles of respect, fairness, dignity, equity and diversity will minimise Council’s exposure to potential grievances and claims of discrimination, harassment and bullying.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be costs associated with the various training courses identified.

 

There has been no provision made in the current (nor future) budget for a new school-based trainee or apprentice.  However, it is estimated that the impact on 2008/09 budget would be a maximum $2655.

 

 

Source of fund and any variance to working funds

 

Adequate funding for training is provided in the current budget.


The school-based trainee/apprentice could be funded out of the current salaries budget.

 

 

Attachments:

1View

2093/2008 - Workplace Equity and Diversity Strategy 2009-2011

 

 

 


Ordinary Council Meeting - 20 November 2008

Workplace Equity and Diversity Strategy

Attachment 1

2093/2008 - Workplace Equity and Diversity Strategy 2009-2011

 

 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

DRAFT WORKPLACE EQUITY AND DIVERSITY

STRATEGY 2009-2011

 

 

 

Function:  Human Resources

 

 

Adopted: 

Last reviewed: 

 

 

 

1        Workplace Diversity

 

Diversity in this context covers gender, age, language, ethnicity, cultural background, sexual orientation, religious belief and family responsibilities. Diversity also refers to the other ways in which people are different such as educational level, life experience, work experience, socio-economic background, personality and marital status. Workplace diversity involves recognising the value of individual differences and managing them in the workplace. Managing diversity successfully means creating an environment that values and utilises the contributions of people with different backgrounds, experiences and perspectives.

 

The concept of workplace diversity includes the principle of equal employment opportunity (EEO). EEO policies address continued disadvantage experience by particular groups in the workplace, including women, Indigenous Australians, people with disabilities and those who suffer disadvantage on the basis of race or ethnicity. These policies remain an important foundation for workplace diversity strategies.

 

Workplace diversity principles should be integrated with and underpin all aspects of human resource management, such as planning, recruitment and selection, performance appraisal, training and development, occupational health and safety and workplace relations.

 

Workplace diversity strategies will assist Council build its relationship with the community, enhance the contribution of its employees and improve the quality of its programs, products and services to the community.

 

 

2        Legal framework

 

The Racial Discrimination Act 1975 makes it unlawful to discriminate in employment on the grounds of race, colour or national or ethnic origin.

 

The Sex Discrimination Act 1984 makes it unlawful to discriminate in employment on the grounds of a person’s sex, marital status, pregnancy or potential pregnancy or to sexually harass another person.

 

The Human Rights and Equal Opportunity Commission Act 1986 provides for the rights of people with physical or mental disabilities and addresses complaints of discrimination in employment.

 

The Disability Discrimination Act 1992 makes it unlawful for an employer to discriminate against a person on the grounds of disability (including a disease).

 

The NSW Anti-Discrimination Act 1977 provides that discrimination may be unlawful if it is based on one of the following grounds: race/aboriginality, homosexuality, HIV/AIDS, sex, transgender status, carer's responsibilities, marital status, disability, age, pregnancy. All of these types of discrimination are against the law if they occur in circumstances of employment, education, accommodation, registered clubs, trade unions and qualifying bodies, obtaining goods or services.

The  Local Government Act 1993 makes it mandatory for councils to prepare and implement an equal employment opportunity management plan.

 


3        Objectives

 

The goals of Council’s Workplace Equity and Diversity Strategy are to:

 

·        Promote awareness of and commitment to workplace diversity principles including the integration of workplace diversity principles in human resources policies and corporate planning documents;

 

·           Ensure equity and fairness in our human resource policies and practices;

 

·           Work toward a workforce composition which more closely reflects the characteristics of the community we serve, consistent with the knowledge, skills and abilities required by our workforce;

 

·           Create a harmonious and supportive work environment and an organisational culture that values and promotes equity, fairness and diversity.

 

 

 

 

 

 

 

 

 

---oo0oo---

 


Ordinary Council Meeting - 20 November 2008

Workplace Equity and Diversity Strategy

Attachment 1

2093/2008 - Workplace Equity and Diversity Strategy 2009-2011

 

NAMBUCCA SHIRE COUNCIL WORKPLACE EQUITY AND DIVERSITY STRATEGY 2009-2011

 

GOAL

OUTCOMES

ACTIONS

RESPONSIBILITY

TIMEFRAME

PERFORMANCE INDICATOR

Increased awareness of and commitment to workplace diversity principles

 

All employees are aware of and embrace the principles of equity and diversity

 

The concept of diversity is incorporated in Council policies and strategies

 

The word and concept of diversity is used in positive terms in the everyday language of Council staff

 

Conduct training for all staff on equity and diversity principles and their responsibilities under the legislation

 

MHR

Commencing July 2009

All management and supervisory staff  trained and kept up to date with legislative changes as they occur

 

Promote equity and diversity on an ongoing basis

MHR

Ongoing

Items published in newsletters, on staff noticeboards etc

 

Feedback through employee surveys

 

Communicate information to all new employees as part of Council’s induction programme

 

MHR

Ongoing

All new staff briefed on equity and diversity in induction

Equity and diversity outputs are included in managers and directors performance agreements

 

Senior Management

Commencing July 2009

Directors and managers performance agreements include equity and diversity outputs

Equity and diversity principles included in all position descriptions under key corporate responsibilities

 

MHR

Ongoing

All position descriptions include equity and diversity in key corporate responsibilities

Include questions relating to EEO responsibilities in all interviews for management and supervisory positions

MHR

Immediately

No applicants appointed to management/supervisory positions unless they demonstrate understanding of EEO principles

 

Incorporate the concept of valuing diversity into Council policies and corporate plans and strategies

 

Senior Management

Ongoing

Concept explicitly included in Management Plan, workplace agreements and human resources policies

 

Encourage participation from  employees in the development and of workplace equity and diversity strategy via the Consultative Committee

 

Consultative Committee

Ongoing

Minutes of the Consultative Committee

Provide Aboriginal cultural awareness training for all staff

 

MHR

Commence July 2009

Training completed

Provide disability awareness training for all staff

MHR

Commence July 2009

Training completed


NAMBUCCA SHIRE COUNCIL WORKPLACE EQUITY AND DIVERSITY STRATEGY 2009-2011

 

GOAL

OUTCOMES

ACTIONS

RESPONSIBILITY

TIMEFRAME

PERFORMANCE INDICATOR

Equity and fairness in our human resource policies and practices

 

Employees and those seeking employment with Council receive fair treatment in recruitment, selection, conditions of employment and career development

Ensure that all selection panels include a trained interviewer

 

MHR

Ongoing

No selection panel without a trained interviewer

Provide recruitment and selection training for all managers and relevant supervisors

 

MHR

Commence July 2009

Training completed

Monitor appointments, promotions and transfers to ensure they do not breach EEO principles

 

MHR

Ongoing

No substantiated complaints regarding non-compliance with EEO principles for appointments, promotions and transfers

Ensure that opportunities to act in higher positions are assigned in accordance with EEO principles

 

Senior Management

Ongoing

No substantiated complaints regarding non-compliance with EEO principles for offers of acting in higher positions

Ensure that offers of suitable duties are in accordance with the injured worker’s skills and abilities

 

Senior Management

Ongoing

No substantiated complaints regarding non-compliance

Develop and review human resources policies and procedures to ensure compliance with EEO principles

MHR

Ongoing

Minutes of Consultative Committee meetings show that issues raised are given consideration prior to adoption of policy.

 

No substantiated complaints of illegal discrimination in relation to policies.

 

Arrange training according to the requirements of Council

Managers and supervisors

Ongoing

No substantiated complaints regarding non compliance with anti-discrimination/EEO legislation

 

 


NAMBUCCA SHIRE COUNCIL WORKPLACE EQUITY AND DIVERSITY STRATEGY 2009-2011

 

GOAL

OBJECTIVE

ACTIONS

RESPONSIBILITY

TIMEFRAME

PERFORMANCE INDICATOR

Workforce reflects equitably the diversity of the community

A workforce composition which more closely reflects the characteristics of the community we serve, consistent with the knowledge, skills and abilities required by our workforce

 

 

 

Maintain links to indigenous networks in the community

 

MHR

Ongoing

Vacancies advised to the indigenous community

Maintain links with employment agencies specialising in people with disabilities

 

MHR

Ongoing

Vacancies advised to employment agencies specialising in people with disabilities

 

Diversity targets to be based on ABS census data within the Nambucca Shire LGA and reviewed annually using ABS growth percentages

 

MHR

Commenced

Targets reflect ABS data

 

 

Provide opportunities for unpaid work experience placements to enhance employment opportunities for EEO target groups

 

Senior management and MHR

Immediately

Number of work experience placements in each target group

 

 

Ensure a suitable mentor (either in-house or external) is appointed for all new Indigenous employees

 

MHR

Immediately

Mentors appointed for all new Indigenous employees

Designate one (1) labouring and one (1) customer service position for aboriginal employment when next vacancy arises.

 

Senior management and MHR

Immediately

Number of positions that are designated for aboriginal employment.

Offer school-based traineeship or apprenticeship as an aboriginal designated position to commence in 2009.

 

Senior management and MHR

January 2009

Successful recruitment of aboriginal school-based trainee/apprentice.

When positions become vacant, assess whether they are suitable for redesign as traineeships or apprenticeships

 

Senior management and MHR

Immediately

Number of positions that are redesigned as traineeships or apprenticeships

When positions become vacant, assess whether they are suitable for redesign for a person with a disability

 

Senior management and MHR

Immediately

Number of positions that are redesigned for people with a disability

Explore opportunities to recruit more women into the outdoor workforce in accordance with appointment on merit

 

Senior management and MHR

Immediately

Increased number of women in outdoor workforce

Explore opportunities to recruit more women into management positions in accordance with appointment on merit

 

Senior management and MHR

Immediately

Increased number of women in management positions

Ensure that at least as many women as men attend management/leadership development courses where practicable

Senior Management/MHR to monitor

Immediately

At least 50% female attendees at relevant Council courses


NAMBUCCA SHIRE COUNCIL WORKPLACE EQUITY AND DIVERSITY STRATEGY 2009-2011

 

GOAL

OUTCOMES

ACTIONS

RESPONSIBILITY

TIMEFRAME

PERFORMANCE INDICATOR

Create a harmonious and supportive work environment and an organisational culture that values and promotes respect, fairness, dignity, equity and diversity.

 

A working environment that respects individuals and their differences and is free from behaviour this is humiliating, offending or intimidating

 

Implementation of policies, procedures and strategies to support our commitment to respect, fairness, dignity, equity and diversity

Conduct training for all staff on bullying and harassment prevention

 

MHR

Outdoor staff – October 2007

 

Indoor staff -

Number of reported grievances and incidents of workplace conflict harassment or bullying

 

Nature of allegations of workplace conflict

 

Provide training to management and supervisory staff to assist them resolve workplace conflict

 

MHR

Commencing July 2009

Training completed

 

Time taken to respond to complaints relating to workplace conflict

 

Review harassment prevention policy

 

MHR/Consultative Committee

January 2009

Policy reviewed and implemented

Review grievance resolution procedures

 

MHR/Consultative Committee

January 2009

Procedure reviewed and implemented

Undertake employee survey which incorporates elements relating to equity and diversity

 

GM/MHR

June 2009

Analysis of survey results

Incorporate elements relating to equity and diversity in exit surveys

 

MHR

Immediately

Analysis of survey results

 

 

 

 

 


Ordinary Council Meeting

19 November 2008

General Manager's Report

ITEM 8.7      SF271              191108         Council Chambers - Councillor Seating Arrangements

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The report proposes a “draw from the hat” at the commencement of the Special Meeting to determine Councillor seating arrangements.  It is proposed that half way through the Council’s term (2 years) that there be another random draw for different seating arrangements.

 

 

Recommendation:

 

That Council note the “draw from the hat” at the commencement of the Special Meeting to determine Councillor seating arrangements in the Council Chambers.

 

 

OPTIONS:

 

Councillors can determine other means to allocate seating.

 

DISCUSSION:

 

It is proposed to allocate the seating location in the Council Chambers for councillors in a “draw from the hat” at the commencement of the Special Meeting.

 

It is also proposed that half way through the Council’s term (2 years) that there be another random draw for different seating arrangements.

 

CONSULTATION:

 

There has been no consultation.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary implications.

 

Source of fund and any variance to working funds

 

There is no implication for working funds.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

20 November 2008

General Manager's Report

ITEM 8.8      SF24                201108         Frank Partridge VC Military Museum - Request to Waive Application Fees and instal a 100mm Water Service for Fire Protection.

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Museum is proposing to extend its floor area towards the rear by 300 square metres and is seeking limited assistance from Council by the “waiving” of application fees and the provision of a 100mm water service for fire protection purposes.  The latter is estimated to cost between $8,000 and $9,000 as the water service is located on the opposite side of High Street.  It is recommended that Council “waive” application fees and make provision in its budget for 2009/2010 for the cost of providing the Museum with a 100mm water service for fire protection purposes.

 

 

Recommendation:

 

1        That Council “waive” all application fees for the proposed rear building extensions to the Frank Partridge VC Military Museum.

 

2        That Council make provision in its budget for 2009/2010 for the cost of providing the Museum with a 100mm water service for fire protection purposes.

 

 

OPTIONS:

 

Council has the option of assisting as per the Museum’s request or providing less or no financial assistance.

 

DISCUSSION:

 

Council has received the attached request from President Blew Maning of the Frank Partridge VC Military Museum.  The request and the justification for same are set out in the attached letter.  In summary the Museum is proposing to extend its floor area towards the rear by 300 square metres and is seeking limited assistance from Council by the “waiving” of application fees and the provision of a 100mm water service for fire protection purposes.  The application fees cannot be determined without an estimated cost however an estimate of $2,000 is suggested.  The provision of a 100mm water service is estimated to cost between $8,000 and $9,000 as the water service is located on the opposite side of High Street.

 

The process for waiving application fees should be to apply (journal) Council’s donations budget to the application fees.  In this way the cost of assistance is reflected in Council’s accounts.

 

Similarly for the expenditure of $8,000 to $9,000 from the Water Fund there needs to be a journal of Council’s donations budget for the cost of this work.

 

At the time of preparing this report, Council’s budget for donations under Section 356 had an expenditure of $1,985.00 from the total allocation of $6,000.  There are sufficient funds to enable the “waiving” of application fees but not for the estimated cost of the 100mm water service.

 

Given the time required to finalise the Museum’s plans, receive development application and construction certificate approval and then commence work on site, the Museum should be satisfied with an immediate commitment by Council to “waive” application fees in this year’s budget and to meet the costs associated with providing the 100mm water service in next year’s 2009-2010 budget.

 

The Museum is a major tourist attraction in Bowraville.  They have not sought funding assistance from Council previously and given the magnitude of the proposed building extensions the support which is being sought is reasonably modest.

 

The Museum is an incorporated association and owns the site which is the Council’s former office.  They are also a registered charity.  Besides being a major tourist attraction, the Museum has an important social function in documenting and remembering the contribution of the residents of the Nambucca Valley to the service of their country.  To this end it is named after the Valley’s most famous soldier.

 

 

CONSULTATION:

 

There has been consultation with the Frank Partridge VC Military Museum, Council’s Manager Water and Sewerage and Council’s Manager Financial Services.  There has also been consultation with Council’s Grants Officer as to opportunities which might be available to offset Council’s costs and/or those of the Military Museum.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

One of the strategies of Council’s Management Plan is to support the development of Bowraville as a cultural precinct.  Another strategy is to achieve more effectively operating and vibrant museums, leading to greater tourism opportunities and increased capturing of local heritage.

 

The Museum also makes an important contribution to the heritage and social cohesion of the Nambucca Valley in documenting and remembering the contribution of our residents to the service of their country.

 

Economic

 

There will be positive economic benefits from increased visitation and tourism.

 

Risk

 

There are no significant risks to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

It is proposed that the costs of waiving Council’s application fees be met from its donations budget.  Whilst the estimated cost of the development is unknown it is likely that application fees will be in the vicinity of $2,000.

 

Provision will need to be made in the budget for 2009-1010 for the estimated $8,000 to $9,000 cost of providing a 100mm water service to the site for fire protection purposes.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

27179/2008 - Seek and support funding of installation of Water Service and waived DA fees and charges for extensions on Frank Partridge VC Military Museum

 

 

 


Ordinary Council Meeting - 20 November 2008

Frank Partridge VC Military Museum - Request to Waive Application Fees and instal a 100mm Water Service for Fire Protection.

Attachment 1

27179/2008 - Seek and support funding of installation of Water Service and waived DA fees and charges for extensions on Frank Partridge VC Military Museum

 

 


Ordinary Council Meeting

20 November 2008

General Manager's Report

ITEM 8.9      SF578              201108         NSW Mini-Budget 2008-2009

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The State Government handed down a “Mini-Budget” on Tuesday 11 November 2008.  Besides the widely reported changes including to proposed transport projects in Sydney; an annual co-payment for school bus passes; and changes to Harbour Bridge tolls; the Mini-Budget is making other changes which will directly impact on Council and this community.  The purpose of the report is to identify these other, “less well publicised” provisions of the Mini-Budget.  Chief among these is the imposition of a Waste and Environment Levy; changes to the funding arrangements for the SES and the deferral of projects under the Country Towns Water and Sewerage Program.

 

 

Recommendation:

 

That the information concerning the NSW Mini-Budget handed down on 11 November 2008 be received.

 

 

OPTIONS:

 

There are no real options.  The Mini-Budget has been handed down and the report is for information.

 

DISCUSSION:

 

Councillors will be aware that the NSW Government brought down a Mini-Budget on Tuesday 11 November 2008.

 

It is not proposed to report on all of the aspects of the Mini-Budget which obviously affect all of the residents of NSW.  However the Mini-Budget does have some specific implications for the Nambucca Shire Council and the residents of the Nambucca Valley which should be noted.

 

A review of the Appendix to the Mini-Budget which details the budget measures by portfolio indicates the following specific implications:

 

Imposition of a Waste and Environment Levy

 

Hitherto rural and regional NSW has not been subject to the Waste and Environment Levy which has applied to metropolitan Councils for some time.

 

The Mini-Budget extends the Waste and Environmental Levy to cover Wollondilly and Blue Mountains local government areas and “coastal local government areas from the Hunter to the Queensland Border”.  The levy rate will be $10 per tonne from 1 July 2009 with increases of $10 per tonne per annum, plus movements in the consumer price index, to apply from 1 July 2010 until 2015-16.

 

What this means is that the community will be paying an additional $10 for every tonne of waste which goes to landfill ie all waste which is not recycled.  It will apply to both non-putrescible waste going to landfill at the Nambucca Heads Waste Depot as well as putrescible waste going to landfill at Coffs Harbour.  This Council along with our Coffs Coast Waste partners should fare better than most Councils in minimising the impact of this tax by virtue of our high rates of recycling and diversion of waste from landfill.

 

According to the budget papers, the introduction of this levy is anticipated to generate revenue to the State Government of $20.5m in 2009-10; $46.8m in 2010-11; and $80.2m in 2011-12.

 

It is proposed that some of this revenue be returned to local government areas in the form of new or expanded environmental programs.  The budget papers provide for grant programs of $18.7m in 2009-10; $10.5m in 2010-11 and $80.4m (?) in 2011-12.  There is obviously a risk that such programs may replace either in whole or in part existing programs funded by the Department of Environment and Climate Change.  For example the Mini-Budget has discontinued the Forging Partnerships Program (saving $1.8m); reduced the Native Vegetation Assistance Package ($4.8m in 2009-10); and reallocated Housing NSW’s water and energy savings programs to the Climate Change Fund (saving $5.4m).

 

NSW Fire Brigades, Department of Rural Fire Service and State Emergency Service

 

The Mini-Budget provides as follows:

 

“Standardise the current contributory funding system for the two fire services and introduce a similar funding model for the State Emergency Service which will see it receive contributions from the State Government, the Insurance Industry and Local Councils.  Streamline back office transaction processes across the emergency services portfolio.

 

The papers report this will generate savings of $39m in 2008/09; $39m in 2009/10 and $39m in 2010/11.

 

Department of Water and Energy

 

The Mini-Budget provides as follows:

 

“Defer projects under the Country Towns Water and Sewerage Program by up to two years”.

 

Saving $22.3m in 2010-11 and $13.9m in 2011-12.

 

Roads and Traffic Authority of NSW

 

“Defer NSW contributions to jointly funded Pacific Highway projects (Banora Point, Tintenbar to Ewingsdale) and defer two other road upgrades”.

 

Saving $60m in 2009-10; $20m in 2010-11 and $165m in 2011-12.

 

CONSULTATION:

 

A representative of the Department of Environment and Climate Change has discussed the Waste and Environment Levy with the General Manager.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Whilst the Mini-Budget does have implications for the environment it is not proposed to canvass them in this report.

 

Social

 

Similarly the Mini-Budget has social implications, but the purpose of the report is to identify matters which may particularly affect this Council and the this community.

 

Economic

 

There are economic implications for NSW which are explained in the Treasury Papers.

 

Risk

 

The report is for information.  Whilst there are risks to projects such as Council’s Off Stream Water Storage and the Pacific Highway upgrade they are largely outside Council’s control.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be direct impacts on Council’s future budgets and particularly its waste budget.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

20 November 2008

General Manager's Report

ITEM 8.10    SF574              201108         Role and Responsibilites of Finance Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The report sets out proposed terms of reference for Council’s Finance Committee.  It is proposed that the Committee meet quarterly.

 

 

Recommendation:

 

That the proposed Objective, Terms of Reference and Meeting Frequency for the Finance Committee be adopted.

 

 

OPTIONS:

 

There are a range of options.

 

DISCUSSION:

 

At Council’s special meeting on 2 October 2008 it was resolved to:

 

“form a Finance Committee consisting of at least two Councillors with the Mayor ex officio, to oversee investments, rates, accounts and debtors”.

 

It was also resolved that Cr Moran and Cr Ainsworth be members of the Finance Committee.

 

The following are suggested terms of reference and meeting arrangements for the Finance Committee.

 

Objective

 

Provide strategic overview of financial policies including but not limited to asset management, rating, investments, fees and charges, developer contributions, loans and debt recovery.

 

Terms of Reference

 

1.       To review Council’s rating policy including but not limited to rating categories, base amount, ad valorem, farmland and special rates.

2.       To review Council’s policy on fees and charges including but not limited to the stormwater levy, environmental levy, waste charges and developer contributions.

3.       To review Council’s policy on investments.

4.       To review loan financing in terms of its timing, renewals, and providers.

5.       To overview Council’s debt recovery.

6.       To review progress in the development of an asset management system.

7.       To assess the potential of internal auditing.

8.       To review any recommendations made by Council’s auditor.

 

Meeting Frequency

 

That the Finance Committee meet quarterly.

 

At this stage a date for the first meeting has not been fixed.  Staffing in Council’s Finance Section is tight and the ability to respond to all of the proposed terms of reference in a timely manner will be difficult.

 

It is suggested that the members of the Committee identify one of the terms of reference to be reported to the first meeting.

 

 

CONSULTATION:

 

There has been consultation with Council’s Manager Financial Services and Accountant.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no particular risk implications.  A strategic review of Council’s financial policies should reduce financial risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budget implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Attachments:

There are no attachments for this report.

  


Ordinary Council Meeting

20 November 2008

Director Environment & Planning's Report

ITEM 9.1      SF612              201108         Report on Minutes from the Nambucca River Estuary and Coastline Management Committee Meeting held on 29 October 2008

 

AUTHOR/ENQUIRIES:     Greg Meyers, Director Environment and Planning         

 

Summary:

 

Attached for Council’s endorsement is a copy of the Minutes of the Nambucca River Estuary and Coastline Management Committee Meeting held on Friday, 31 October 2008.

 

The main purpose for the above Nambucca River Estuary and Coastline Management Committee meeting was the consideration of the appointment of Consultants to undertake the Nambucca Coastal Process and Hazard Identification Study being Stage 1 of the Nambucca Coastal Zone management Plan (Tender T040/2008), and the preparation of the Nambucca River Master Plan (Tender T045/2008).

 

The recommendations from the committee which require an action or consideration of Council, are specifically brought to Council’s attention below:

 

Item 4

Moved on the motion of Fay Lawson seconded Bob Young that Council continue to allocate the same percentage, as a minimum, of the environmental levy funds for river bank restoration in future budgets.

 

ITEM 5

Moved on the motion of Fay Lawson seconded Ken Winton that Council request DPI Fisheries to remove and/or better sign post dangerous underwater markers of oyster leases in the river as sighted on the Committee’s boat inspection held 6 August 2008.

 

ITEM 9

            Moved on the motion of Cr Flack seconded Tim Ryan that the Committee recommend that Council call Expressions of Interest to prepare an Estuary Management Plan for Deep Creek utilising the $32,000 already allocated for this project and continue to investigate both internal and external opportunities for additional funds to cover the balance for the project which is expected to be a further $28,000 - $38,000 (total cost approx $60,000 - $70,000).

 

            Moved on the motion of Cr Flack seconded Tim Ryan that a draft Consultants brief for the preparation of an Estuary Management Plan for Deep Creek be prepared and presented to the Committee for endorsement.

 

            Moved on the motion of Cr Flack seconded Tim Ryan that the Committee recommend that Council not proceed with the preparation of the Estuary Management Plan for Deep Creek until it has secured the additional funds required to prepare the Plan.

 

            Moved on the motion of Cr Flack seconded Tim Ryan that further negotiations be undertaken with the proponents of the Valla Urban Growth Area for contribution towards the preparation of an Estuary Management Plan for Deep Creek.

 

ITEM 10

Moved on the motion of Cr Flack seconded Paul Davies that the Committee recommend to Council that the Contract for the preparation of the Nambucca River Master Plan be awarded to Clouston Associates for a tender fee of $155,000 plus GST in accordance with Council’s Consultants Brief, tender documents and Clouston Associates submitted Tender.

 

(Cr Finlayson, Cr Moran and Ken Winton requested their vote to be recorded as against the motion as they believe that RDM Pty Ltd would provide a similar outcome with the benefit of them being local.)

 

ITEM 11

            Moved on the motion of Cr Court seconded Paul Davies that the Committee recommend to Council that the Contract for the preparation of the Coastal Process and Hazard Definition Study being Stage 1 of the Nambucca Coastal Zone Management Plan be awarded to SMEC Australia for a tender fee of $49,795 plus GST in accordance with Council’s Consultants Brief, tender documents and SMEC Australia’s submitted Tender.

 

          Moved on the motion of Cr Court seconded Paul Davies that the Committee recommend to Council that community and public meetings not be required for stage 1 of the Nambucca Coastal Zone Management Plan.

 

            Moved on the motion of Fay Lawson seconded Cr Ballangarry that the sand dunes adjacent to the White Albatross Caravan Park and Pilot Hill be included in the study area for the Coastal Process and Hazard Definition Study.

 

QWN 09/08

Moved Fay Lawson seconded Cr Moran that Council again write to the RTA seeking a response regarding increasing openings under the highway for better discharge of flood waters between the Macksville traffic bridge and the Nambucca River Tourist Park - North Macksville.

 

QWN 11/08

Moved John Monckton seconded Cr Moran that enquiries be made regarding the opportunity for alfresco dining to occur on the grassed open space area in front of the V-Wall Tavern.

 

 

Recommendation:

 

1          That Council endorse the recommendation from the Nambucca River Estuary and Coastline Management Committee meeting held on Wednesday, 29 October 2008 for the appointment of Clouston Associates to undertake the Nambucca River Master Plan (Teagues Creek to the River Mouth) being Tender T045/2008.

 

2          That Council endorse the recommendation from the Nambucca River Estuary and Coastline Management Committee meeting held on Wednesday, 29 October 2008 for the appointment of SMEC Australia to undertake the Nambucca Coastal Process and Hazard Identification Study being Stage 1 of the Nambucca Coastal Zone Management Plan being Tender T040/2008.

 

3          That the remaining minutes of the Nambucca River Estuary and Coastline Management Committee meeting held on Wednesday, 29 October 2008 be endorsed.

 

4          The Mayor and General Manager be authorised to sign and seal (if required) the relevant contracts and associated documentation for the two projects T040/2008 and T045/2008.

 

 

OPTIONS:

 

1        Endorse the minutes

2        Not endorse the minutes

3        Endorse the minutes with amendments

 

 


DISCUSSION:

 

The main purpose of the Nambucca River Estuary and Coastline Management Committee meeting held on Wednesday 29 October 2008, was to consider the appointment of Consultants to undertake the Nambucca Coastal Process and Hazard Identification Study being Stage 1 of the Nambucca Coastal Zone Management Plan (Tender T040/2008), and the preparation of the Nambucca River Master Plan (Tender T045/2008).

 

The Committee after considering the reports, reviewing the assessment panels tender evaluation matrix and discussing the proposals, where divided on the recommendation for the preferred consultancy for the preparation of the Nambucca River Master Plan, with the majority of the Committee present making its recommendation for Clouston Associates over the Coffs Harbour based consultancy of RDM Pty Ltd and is presented for Council’s endorsement.

 

A number of other matters were listed on the agenda and discussed with the committees recommendations being outlined in the minutes.

 

Cr Moran has requested that all Councillors be provided with the full Tender submissions. Circularised separately are the Confidential components (not previously circularised) of the tender submissions for the top three tenders for Councillors information.

 

 

CONSULTATION:

 

The Nambucca River Estuary and Coastline Management Committee

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues with the report.

 

The reports presented to the Nambucca River Estuary and Coastline Management Committee provided an assessment on the environmental impacts.

 

Social

 

There are no Social issues with the report.

 

The reports presented to the Nambucca River Estuary and Coastline Management Committee provided an assessment on the social impacts.

 

Economic

 

There are no economic issues with the report.

 

The reports presented to the Nambucca River Estuary and Coastline Management Committee provided an assessment on the economic impacts.

 

Risk

 

There are no risks with the report.

 

The reports presented to the Nambucca River Estuary and Coastline Management Committee provided an assessment on the risks.

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The reports presented to the Nambucca River Estuary and Coastline Management Committee explained the financial impacts on the current and future budgets.

 

Source of fund and any variance to working funds

 

The reports presented to the Nambucca River Estuary and Coastline Management Committee outlined the source of funds and any required variations and where those funds would come from.

 

Attachments:

1View

26941/2008 - Minutes of the Estuary Committee Meeting held 29 October 2008

 

 

 


Ordinary Council Meeting - 20 November 2008

Report on Minutes from the Nambucca River Estuary and Coastline Management Committee Meeting held on 29 October 2008

Attachment 1

26941/2008 - Minutes of the Estuary Committee Meeting held 29 October 2008

 

Present

 

Cr Rhonda Hoban (Chairperson) Cr Paula Flack, Cr Janet Court, Cr Anne Smyth, Cr Elaine South, Cr Martin Ballangarry Cr Brian Finlayson, Cr Mike Moran, Robert Kennedy (River User - Industry), John Monckton (Nambucca Heads Chamber of Commerce), Janine Reed (Macksville Chamber of Commerce), Peter McNally (Nambucca Valley River Users Group), Gordon Ussher (Affected Landowner Residential), Jean Ford (Oyster Farmers), Tim Ryan (Landcare), Paul Davies (Environmental Group), Fay Lawson (Affected Landowner Residential), James Hallam (NSW Farmers), Ken Winton (Interested Community Member), Bob Young (Environmental Group), Paul Cole (Bowraville Chamber of Commerce).

 

 

Attending

 

Greg Meyers (NSC), Bruce Redman (NSC), Anna Sedlak (NSW Maritime), John Schimdt (DECC), Stephen Channels (Department of Lands)

 

 

Apologies

 

Cr John Ainsworth, Jacqui Ashby (NSC), Marcus Riches (Department of Primary Industries),Mr Kevin Gibson (DECC), Rod McDonagh (NSW Maritime), Michael Pitt (NRCMA), Barry Swan (SES), Chris Davis (Fishing), Ron Hawkins (Interested Community Member), Patricia Walker (Bowraville Local Aboriginal Land council), Adam Smith (DECC - NE Branch – Environment Protection and Regulation Division), Graeme Budd (DECC), Victor Buchanan (NHLAC)

 

 

Notices of Disclosure

 

Disclosures were read to the Committee from members who tabled “Disclosure of Interest” forms.

 

Name

Agenda Item

Disclosure of Interest

Paul Davies

9,10 & 11

Non-Pecuniary – Insignificant Conflict

 

 

Minutes

 

SF612                  ITEM 1 — ADOPTION OF THE MINUTES OF THE PREVIOUS MEETING 23 JULY 2008

 

The minutes from 23 July 2008 were presented to Council at its Ordinary meeting of 21 August 2008.

 

MOVED on the motion of Cr Flack seconded Gordon Ussher that the Committee note Council’s adoption of the minutes for the Nambucca River Estuary and Coastline Management Committee Meeting held on 23 July 2008.

 

MOTION CARRIED

 

Outstanding Actions

 

SF612                  ITEM 2 — OUTSTANDING ACTIONS

 

MOVED on the motion of Cr Moran seconded Cr Court that the list of outstanding actions be noted by the Committee.

 

MOTION CARRIED

 

 

Notices of Motion

 

SF631                  ITEM 3 — UNDERMINING OF RIVERBANK ALONG BELLWOOD ADJACENT TO THE PACIFIC HIGHWAY

 

Author:  Robert Kennedy

 

MOVED on the motion of Robert Kennedy seconded John Monckton that the RTA assess this section of riverbank before the trees drag the bank into the river as they have done in Ferry Street and at Congarinni.

 

MOTION LOST

 

(Note: This motion was lost as the RTA had advised that the matter was the responsibility of Nambucca Shire Council not the RTA. Council will be checking the bank stability through the Nambucca River Foreshore Master Plan.)

 

 

SF631                  ITEM 4 — CONTINUATION OF SAME PERCENT OF ENVIRONMENTAL LEVY FUNDS FOR RIVERBANK RESTORATION

 

Author:  Fay Lawson

 

MOVED on the motion of Fay Lawson seconded Bob Young that Council continue to allocate the same percentage, as a minimum, of the environmental levy funds for river bank restoration in future budgets.

 

MOTION CARRIED

 

MOVED on the motion of Cr Flack seconded Cr Smyth that all future funding proposals relating to the estuary are to be presented to the Nambucca River Estuary and Coastline Management Committee for consideration and endorsement.

 

MOTION CARRIED

 


SF631                  ITEM 5 — SIGN POSTING OF DANGEROUS UNDERWATER MARKERS

 

Author:  Fay Lawson

 

MOVED on the motion of Fay Lawson seconded Ken Winton that Council request DPI Fisheries to remove and/or better sign post dangerous underwater markers of oyster leases in the river as sighted on the Committee’s boat inspection held 6 August 2008.

 

MOTION CARRIED

 

 

SF631                  ITEM 6 — UNDERMINING OF RIVERBANK — BELLWOOD

 

Author:                 Fay Lawson

 

NOTICE OF MOTION WITHDRAWN AS IT IS ADDRESSED IN ITEM 3 - NOTICE OF MOTION

 

 

SF631                  ITEM 7 — RESTORATION OF RIVERBANK — BELLWOOD

 

Author:                 John Monckton

 

NOTICE OF MOTION WITHDRAWN AS IT IS ADDRESSED IN ITEM 3 – NOTICE OF MOTION

 

 

Business

 

SF631                  ITEM 8 — RIVER INSPECTION BY BOAT

 

MOVED on the motion of Paul Davies seconded Tim Ryan that the Committee note the report on the river inspection by boat held 6 August 2008.

 

MOTION CARRIED

 

 

SF1014                ITEM 9 — ESTUARY MANAGEMENT PLAN - DEEP CREEK

 

1          MOVED on the motion of Cr Flack seconded Tim Ryan that the Committee recommend that Council call Expressions of Interest to prepare an Estuary Management Plan for Deep Creek utilising the $32,000 already allocated for this project and continue to investigate both internal and external opportunities for additional funds to cover the balance for the project which is expected to be a further $28,000 - $38,000 (total cost approx $60,000 - $70,000).

 

2          MOVED on the motion of Cr Flack seconded Tim Ryan that a draft Consultants brief for the preparation of an Estuary Management Plan for Deep Creek be prepared and presented to the Committee for endorsement.

 

3          MOVED on the motion of Cr Flack seconded Tim Ryan that the Committee recommend that Council not proceed with the preparation of the Estuary Management Plan for Deep Creek until it has secured the additional funds required to prepare the Plan.

 

4          MOVED on the motion of Cr Flack seconded Tim Ryan that further negotiations be undertaken with the proponents of the Valla Urban Growth Area for contribution towards the preparation of an Estuary Management Plan for Deep Creek.

 

MOTIONS CARRIED

 

 

SF1014                ITEM 10 — CONSIDERATION OF TENDERS FOR THE NAMBUCCA RIVER MASTER PLAN

 

MOVED on the motion of Ken Winton seconded Cr Finlayson that the Committee recommend to Council that the Contract for the preparation of the Nambucca River Masterplan be awarded to RDM Pty Ltd for a tender fee of $155,000 plus GST in accordance with Council’s Consultants Brief, tender documents and RDM Pty Ltd submitted Tender, due to the benefits of RDM being local and having undertaken a number of projects for Council in the past, as well as RDM having a good grasp on local issues.

 

MOTION LOST

 

MOVED on the motion of Cr Flack seconded Paul Davies that the Committee recommend to Council that the Contract for the preparation of the Nambucca River Masterplan be awarded to Clouston Associates for a tender fee of $155,000 plus GST in accordance with Council’s Consultants Brief, tender documents and Clouston Associates submitted Tender.

 

MOTION CARRIED

 

Cr Finlayson, Cr Moran and Ken Winton requested their vote to be recorded as against the motion as they believe that RDM Pty Ltd would provide a similar outcome with the benefit of them being local.

 

 

SF1014                ITEM 11 — CONSIDERATION OF TENDERS FOR THE NAMBUCCA COASTAL PROCESS AND HAZARD DEFINITION STUDY — STAGE 1

 

1          MOVED on the motion of Cr Court seconded Paul Davies that the Committee recommend to Council that the Contract for the preparation of the Coastal Process and Hazard Definition Study being Stage 1 of the Nambucca Coastal Zone Management Plan be awarded to SMEC Australia for a tender fee of $49,795 plus GST in accordance with Council’s Consultants Brief, tender documents and SMEC Australia’s submitted Tender.

 

2          MOVED on the motion of Cr Court seconded Paul Davies that the Committee recommend to Council that community and public meetings not be required for stage 1 of the Nambucca Coastal Zone Management Plan.

 

MOTION CARRIED

 

MOVED on the motion of Fay Lawson seconded Cr Ballangarry that the sand dunes adjacent to the White Albatross Caravan Park and Pilot Hill be included in the study area for the Coastal Process and Hazard Definition Study.

 

MOTION CARRIED

 

 

Questions with Notice

 

QWN 09/08 — FAY LAWSON — OPENING UNDER HIGHWAY FOR BETTER DISCHARGE OF FLOOD WATERS

 

MOVED on the motion of Fay Lawson seconded Cr Moran that Council again write to the RTA seeking a response regarding increasing openings under the highway for better discharge of flood waters between the Macksville traffic bridge and the Nambucca River Tourist Park, North Macksville.

 

MOTION CARRIED

 

 

QWN 10/08 — JOHN MONCKTON — GROWING OF OYSTERS UNDERWATER

 

The submission was misinterpreted as a Question with Notice. Mr Monckton confirmed that it is a positive statement regarding the oyster growing in the Nambucca River, not a question.

 

 

QWN 11/08 — JOHN MONCKTON — TOURIST PRECINCT, WELLINGTON DRIVE

 

MOVED on the motion of John Monckton seconded Cr Moran that enquiries be made regarding the opportunity for alfresco dining to occur on the grassed open space area in front of the V-Wall Tavern.

 

MOTION CARRIED

 

 

QWN 12/08 — JOHN MONCKTON — SEDIMENT INTO TILLY WILLY CREEK

 

Response by Director Environment and Planning that the matter is being investigated.

 

 


QWN 13/08 — JEAN FORD — FLOOD GATES AT GUMMA

 

Response by Director Engineering Services that the program has been halted due to wet weather. The main flood gate has been installed and has created a fresh water wetland. The finalisation is programmed after the completion of the river bank restoration work at Macksville.

 

 

Closure

 

There being no further business, the meeting closed at 10.45 am.

 

 

Next Meeting

 

The next meeting is tentatively scheduled for Wednesday, 11 February 2009 to commence at 8:30 am.

 

 

 

 

…………………………………………..

Cr Rhonda Hoban

CHAIRPERSON

 

 


Ordinary Council Meeting

20 November 2008

Director Environment & Planning's Report

ITEM 9.2      SF529              201108         Report on Minutes of the Nambucca Shire Council Reference Group held 31 October 2008

 

AUTHOR/ENQUIRIES:     Greg Meyers, Director Environment and Planning         

 

Summary:

 

Attached for Council’s endorsement is a copy of the Minutes of the Nambucca Shire Reference Group Meeting held on Friday, 31 October 2008.

 

The purpose for the above Nambucca Shire Reference Group meeting was the consideration of the Submissions Report and final amendments for the Nambucca Shire Rural-Residential Land Release Strategy prior to its recommendation to Council for endorsement.

 

The committee considered the recommended amendments by the consultants Bennell and Associates and Peterson Consulting Group and have made a number of recommendations to Council for consideration and endorsement to enable the Rural-Residential Land Release Strategy to be referred to the Department of Planning for their endorsement.

 

The recommended amendment to the Strategy and several other recommendations which require an action or consideration of Council, are specifically brought to Council’s attention below:

 

Item 6

 

Moved Cr Court seconded Cr South that the release program outlined in the Draft Strategy and the proposed 1 hectare minimum lot size be retained.

 

Moved Cr Ainsworth seconded Carmel Hong that the service threshold criteria and hierarchy outlined in the Strategy be retained, but Map 15 be amended to make it clear that it is a conceptual threshold map to avoid confusion.

 

Moved John Schmidt seconded Carmel Hong that Map 23 be amended to include all land that was previously identified as “cleared or partly cleared” in either the short-medium or long term release areas; including the extended area of Kingsworth Estate, and the land release program be adjusted accordingly, with Map 23 being reviewed in the area along Grassy Head Road to check lot sizes that are possibly less than 2ha are accurately recorded.

 

Moved Cr South seconded Carmel Hong that Council continue to pursue the exclusion of land identified as “regionally significant farmland” under the “Farmland Mapping Project” within the “broken black line” and already developed for rural-residential purposes and identified as unconstrained.

 

Moved Cr Finlayson seconded Cr Ainsworth that any reference to a proposed zoning, for the land other than the short – medium term area in the strategy, be removed

 

Moved Carmel Hong seconded Anthony Field that the Nambucca Shire Reference Group recommend that Council endorse the Nambucca Shire Rural-Residential Land Release Strategy subject to the above amendments being made as recommended by the committee.

 

Moved Cr Court seconded Carmel Hong any development applications for properties within 400m of the Pacific Highway route options be referred to the RTA for comment in accordance with a previous RTA request.

 

Moved Cr Ainsworth seconded Carmel Hong that the constraints applying to all land within the longer term release area should be reviewed when any new information becomes available, but at least in accordance with the five yearly review program included in the Strategy.

 

 

That Council send a delegation consisting of the Mayor, General Manager and Director Environment and Planning to the Minister for Planning to put forward a rezoning case for the balance of land not identified for short – medium term release within the broken black line to be zone R5 Large Lot Residential.

 

            Moved Cr Moran seconded Janine Reed that the Nambucca Shire Reference Group recommend that Council include in its 2009/2010 budget considerations the preparation of the Nambucca Shire Rural Lands Strategy.

 

            Moved Cr Ainsworth seconded Carmel Hong that the Nambucca Shire Reference Group recommend that Council pursue external funding to assist with the preparation of the Nambucca Shire Rural Lands Strategy.

 

            Moved Cr Moran seconded Barry Kerr that the Nambucca Shire Reference Group recommend that Council pursue with the Department of Planning the designation of Bowraville as an inland Town.

 

            Moved Cr Flack Seconded Cr Ballangarry that the Nambucca Shire Reference Group recommend that Council provide a response to each person who made a submission in accordance with the general comments outlined in Appendix A of the Consultant’s Submissions Report.

 

 

Recommendation:

 

1          That Council adopt the Minutes from the Nambucca Shire Reference Group held on Wednesday, 29 October 2008.

 

2          That Council endorse the Rural-Residential Land Release Strategy as amended in accordance with the adopted Minutes from the Nambucca Shire Reference Group.

 

3          That the endorsed Rural-Residential Land Release Strategy be referred to the Department of Planning requesting that they endorse the Strategy as the Rural-Residential component of Council’s Local Growth Management Strategy as required under the Settlement Planning Guidelines.

 

4        That Council request the Department of Planning to confirm that rural-residential subdivisions may proceed under the current Nambucca Local Environmental Plan 1995 in accordance with the endorsed Strategy.

 

 

OPTIONS:

 

1        Endorse the minutes

2        Not endorse the minutes

3        Endorse the minutes with amendments

 

 

DISCUSSION:

 

The Nambucca Shire Reference Group met on Friday 31 October to consider the report on the submissions to the Draft Rural-Residential Land release Strategy prepared on behalf of Council by consultants Bennell and Associates and Peterson Consulting Group.

 

The draft Strategy was publicly exhibited from 2 May to 15 July 2008 with a Public meeting held on 1 July 2008. A total of 120 submissions were received during the public exhibition period, all of which have been considered by the consultants and Council staff.

 

Recommendations for amendments to the Strategy were presented by the Consultants through their Submissions Report and considered by the Reference Group. Subsequently the Reference Group dealt with those recommendations and have, through the minutes, made a number of recommendations to Council for endorsement and actioning.

 

Several other recommendations have been made by the reference group and are presented to Council for endorsement.

 

Once Council finally adopts the minutes and the amendments are made to the Strategy, the Strategy will be referred to the Department of Planning seeking their endorsement as the Rural-Residential component of Council’s Local Growth Management Strategy as required under the Settlement Planning Guidelines.

 

It is also intended to seek confirmation from the Department that once the Strategy is endorsed by them, Council will be able to accept rural-residential subdivision applications under the current Nambucca Local Environmental Plan 1995, over the land identified as short-medium term and coloured yellow in the Strategy.

 

Those persons who made submissions will be advised of the outcome and general comments provided in relation to their individual submission as identified in Appendix A of the Submissions report.

 

Further discussions have been held with the Department of Planning regarding the six (6) remaining pockets of land identified as “regionally significant farmland” under the Farmland Mapping Project. Agreement has now been reached on the total exclusion of four (4) of the areas, being areas 1, 2, 4 & 5. Parts of areas 3 & 6 have also been excluded, however, the areas not excluded are not developed for rural-residential purposes, are not former 1(c) zone land, are constrained under Council’s constraint mapping in the Rural-Residential Strategy or are not Class 3, 4 or 5 agricultural land.

 

 

CONSULTATION:

 

The Nambucca Shire Reference Group

The community through the public consultation period

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues with the report.

 

The preparation of the Rural-Residential Land Release Strategy was guided by an assessment of the environmental impacts for release areas.

 

Social

 

There are no Social issues with the report.

 

The preparation of the Rural-Residential Land Release Strategy took into account social issues associated with the catchment and hierarchy areas for the short-medium term release areas.

 

Economic

 

There are no economic issues with the report.

 

Economic considerations were taken into account in the preparation of the Rural-Residential Land Release Strategy.

 


Risk

 

There are no risks with the report.

 

A number of risks were considered in the preparation of the Rural-Residential Land Release Strategy. These risks included environmental, development and demand risk once areas were identified for short-medium term release.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The preparation of the Rural-Residential Land Release Strategy was covered by Council’s 2006/2007 Strategic Planning Program budget with no impact on future budgets.

 

Source of fund and any variance to working funds

 

The preparation of the Rural-Residential Land Release Strategy was covered by Council’s 2006/2007 Strategic Planning Program budget with no variation required to the current budget or working funds.

 

Attachments:

1View

26943/2008 - Minutes of the Reference Group Meeting held 31 October 2008

 

 

 


Ordinary Council Meeting - 20 November 2008

Report on Minutes of the Nambucca Shire Council Reference Group held 31 October 2008

Attachment 1

26943/2008 - Minutes of the Reference Group Meeting held 31 October 2008

 

Present

 

Cr R Hoban (Chairperson), Cr M Ballangarry, Cr M Moran, Cr A Smyth, Cr P Flack, Cr J Court, Cr B Finlayson, Cr J Ainsworth, Cr E South, G Meyers, A Tsembis, J Brazel, J Schmidt, K Winton, M Ward, C Hong, J Hallam, J Reed, B Kerr, N Ledger; A Field, G Jones, J Cameron.

 

 

Item 1 — Welcome and General Business

 

The Mayor welcomed all members and the gallery.

 

 

Item 2 — Apologies

 

M Graham, J Brazel

 

 

Item 3 — Disclosure of Interest

 

Disclosures to the Committee from members who tabled “Disclosure of Interest” forms.

 

Name

Agenda Item

Disclosure of Interest

Cr P Flack

6

Non-Pecuniary – Insignificant Conflict

Cr A Smyth

6

Non-Pecuniary – Insignificant Conflict

Carmel Hong

6

Non-Pecuniary – Insignificant Conflict

Cr J Ainsworth

6. Recommendation 1f & 2

Pecuniary

Janine Reed

6. Recommendation 1c (amendment)

Non-Pecuniary – Insignificant Conflict

 

 

Item 4 — Confirmation of Minutes of Meeting of 30 January 2008

 

These Minutes were presented to Council at its meeting of 7 February 2008 when it was resolved:

 

1          That the minutes of the Nambucca Shire Council Shirewide Reference Group meeting held on Wednesday, 30 January 2008 be endorsed with the correction to the Minutes to include, at the end of the sentence for the motion to Item 9 "to review and assess".

 

MOVED on the motion of Cr Moran seconded Carmel Hong that the Committee note Council’s adoption of the minutes for the Nambucca Shire Council Reference Group Meeting held on 30 January 2008.

 

MOTION CARRIED

 

 

Item 5 — Matters Arising

 

Mayor gave an overview on the Skills Centre in Nambucca Heads

 

Item 6 — Consideration of the Consultant’s Submissions Report regarding Draft Rural-Residential Land Release Strategy

 

Delegations

 

MOVED on the motion of Cr Ainsworth seconded Cr Moran that the delegations be heard.

 

MOTION CARRIED

 

Joy Sheather (Against) provided a copy of delivered presentation

Greg Clarke (Support but with several queries) provided a copy of delivered presentation

 

MOVED on the motion of Cr Flack seconded Cr Ainsworth that the recommendations be dealt with individually.

 

MOTION CARRIED

 

MOVED on the motion of Cr Moran seconded Cr Ainsworth that Council send a delegation to the Minister of Planning to put forward Council’s case in regard to the Rural-Residential Strategy and the land not identified as “yellow” in the Strategy and the submissions received regarding the negative impact on the land.

 

PROCEDURAL MOTION

 

MOVED on the motion of Cr Ainsworth seconded Cr Court that the above motion lay on the table until consideration of all recommendations.

 

MOTION CARRIED

 

MOVED on the motion of Cr Court seconded Cr South that the release program outlined in the Draft Strategy and the proposed 1 hectare minimum lot size be retained.

 

MOTION CARRIED

 

MOVED on the motion of Cr Ainsworth seconded Carmel Hong that the service threshold criteria and hierarchy outlined in the Strategy be retained, but Map 15 be amended to make it clear that it is a conceptual threshold map to avoid confusion.

 

MOTION CARRIED

 


MOVED on the motion of Cr Court seconded Cr Ainsworth that Map 23 be amended to include all land that was previously identified as “cleared or partly cleared” in either the short-medium or long term release areas; including the extended area of Kingsworth Estate, and the land release program be adjusted accordingly.

 

An AMENDMENT was moved John Schmidt seconded Carmel Hong that in addition to the above motion the mapping be reviewed in the area along Grassy Head Road to check lot sizes that are possibly less than 2ha are accurately recorded.

 

AMENDMENT CARRIED

 

The Amendment became the motion and it was:

 

MOVED on the motion of that Map 23 be amended to include all land that was previously identified as “cleared or partly cleared” in either the short-medium or long term release areas; including the extended area of Kingsworth Estate, and the land release program be adjusted accordingly, with Map 23 being reviewed in the area along Grassy Head Road to check lot sizes that are possibly less than 2ha are accurately recorded.

 

MOTION CARRIED

 

The Chairperson adjourned the meeting for morning tea with the time being 10.30 am.

 

The Chairperson reconvened the meeting after morning tea with the time being 10.58 am.

 

MOVED on the motion of Cr Flack seconded Carmel Hong that when new information dealing with flooding and ecological significance becomes available, the Draft Strategy be reviewed to take into account this information, and be amended accordingly.

 

MOTION CARRIED

 

MOVED on the motion of Cr Ainsworth seconded Cr Moran that it be noted that Council already has a Development Control Plan (DCP) which addresses Rural Buffers to minimise land use conflicts.

 

Councillor Ainsworth left the meeting with the time being 11.10 am

 

MOTION CARRIED

 

MOVED on the motion of Cr South seconded Carmel Hong that Council continue to pursue the exclusion of land identified as “regionally significant farmland” under the “Farmland Mapping Project” within the “broken black line” and already developed for rural-residential purposes and identified as unconstrained.

 

Councillor Ainsworth returned to the meeting with the time being 11.20 am

 

MOTION CARRIED

 

MOVED on the motion of Cr Court seconded Carmel Hong any development applications for properties within 400m of the Pacific Highway route options be referred to the RTA for comment in accordance with a previous RTA request.

 

MOTION CARRIED

 

MOVED on the motion of Cr Ainsworth seconded Carmel Hong that the constraints applying to all land within the longer term release area should be reviewed when any new information becomes available, but at least in accordance with the five yearly review program included in the Strategy.

 

MOTION CARRIED

 

MOVED on the motion of Cr Finlayson seconded Cr Ainsworth that any reference to a proposed zoning, for the land other than the short – medium term area in the strategy, be removed.

 

MOTION CARRIED

 

MOVED on the motion of Carmel Hong seconded Anthony Field that the Nambucca Shire Reference Group recommend that Council endorse the Nambucca Shire Rural-Residential Land Release Strategy subject to the above amendments being made as recommended by the committee:

 

MOTION CARRIED

 

Reconsideration of deferred motion:

 

MOVED on the motion of Cr Moran seconded Cr Ainsworth that Council send a delegation to the Minister of Planning to put forward Council’s case in regard to the Rural-Residential Strategy and the land not identified as “yellow” in the Strategy and the submissions received regarding the negative impact on the land. 

 

An AMENDMENT Moved Cr Court seconded Carmel Hong that Council send a delegation consisting of the Mayor, General Manager and Director Environment and Planning to the Minister for Planning to put forward a rezoning case for the balance of land not identified for short – medium term release within the broken black line to be zone R5 Large Lot Residential.

 

AMENDMENT CARRIED

 

The Amendment became the motion and it was:

 

MOVED on the motion of that Council send a delegation consisting of the Mayor, General Manager and Director Environment and Planning to the Minister for Planning to put forward a rezoning case for the balance of land not identified for short–medium term release within the broken black line to be zone R5 Large Lot Residential.

 

MOTION CARRIED

 

Councillor Ainsworth left the meeting with the time being 11.50 am

MOVED on the motion of Cr Moran seconded Cr South that consideration of the map titled “Map Proposed Zoning and Short Term Release” be deferred pending the outcome of the delegation to the Minister of Planning.

 

MOTION CARRIED

 

Councillor Ainsworth returned to the meeting with the time being 11.55 am

 

MOVED on the motion of Cr Moran seconded Janine Reed that the Nambucca Shire Reference Group recommend that Council include in its 2009/2010 budget considerations the preparation of the Nambucca Shire Rural Lands Strategy.

 

MOTION CARRIED

 

MOVED on the motion of Cr Ainsworth seconded Carmel Hong that the Nambucca Shire Reference Group recommend that Council pursue external funding to assist with the preparation of the Nambucca Shire Rural Lands Strategy.

 

MOTION CARRIED

 

MOVED on the motion of Cr Moran seconded Barry Kerr that the Nambucca Shire Reference Group recommend that Council pursue with the Department of Planning the designation of Bowraville as an inland Town.

 

MOTION CARRIED

 

MOVED on the motion of Cr Flack Seconded Cr Ballangarry that the Nambucca Shire Reference Group recommend that Council provide a response to each person who made a submission in accordance with the general comments outlined in Appendix A of the Consultant’s Submissions Report.

 

MOTION CARRIED

 

Item 7 — General Business

 

There was no General Business.

 

Item 8 — Next Meeting

 

The next meeting of the Nambucca Shire Reference Group is scheduled for Monday 24 November 2008 commencing at 8.30 am for the consideration of the Urban Design Strategy prepared by Ruker and Associates

 

There being no further business the meeting closed 12.15 pm.

 

 

………………………………

Chairperson

 


Ordinary Council Meeting

20 November 2008

Director Environment & Planning's Report

ITEM 9.3      SF285              201108         Report on Community Services Committee Meeting Minutes, held 14 October 2008

 

AUTHOR/ENQUIRIES:     Coral Hutchinson, Manager Community and Cultural Services         

 

Summary:

 

Attached for Council’s endorsement is a copy of the minutes of the Nambucca Shire Council Community Services Committee meeting held on Tuesday, 14 October 2008.

 

The minutes of the meeting contain 1 recommendation which is reproduced as follows:

 

That on the motion of Ms Angie Evans, seconded Ms Mari Webb that the Community Services Committee recommends that Council allocate adequate resources to ensure the thorough review of the Social and Community Plan due by June 2009 as required by the Local Government (General) Regulation 1999.

 

 

Recommendation:

 

1          That Council note the Community Services Committee recommendation that adequate resources be allocated to the process to ensure the thorough review of the Social and Community Plan due June 2009 as required by the Local Government (General) Regulation 1999; and give consideration to what resources (in addition to current staff time) it would like to allocate to developing the Plan.

 

2          That the remaining minutes of the Community Services Committee meeting held on 14 October 2008 be noted.

 

 

OPTIONS:

 

1          Endorse the minutes and their recommendations

2          Not endorse the minutes

3          Endorse the minutes with amendments

 

 

DISCUSSION:

 

Council currently has the following community staff at hand to assist in developing the Social Plan: Youth Development Officer, Aboriginal Youth Worker and Aboriginal Community Development Officer. The members of the Community Services Committee also constitute a valuable resource. There is also a small allocation in the Community Services budget to provide for sundry expenses (eg venue hire, advertising).

 

Already some work has commenced or is in place which will assist the Social Plan process:

 

·              The Community Profile is completed outlining statistics on the general population

·              Target group profiles are being prepared eg young people, children, indigenous community etc

·              Council maintains a Community Services Directory listing services and facilities available

 

Further, various planning processes are already at work in the community which can be fed into the Plan eg Home and Community Care Planning and the Integrated Social Planning Mid-North Coast project (planning for an ageing population), planning for children’s services via the Families First Implementation Group; and so on.

 

Council also has the fairly recent community and youth surveys which it can draw upon.

 

It is conceivable that the Plan can be developed within current staffing, however Council is requested to recognise that it will need to be given a priority which may result in other important but less strategic work being given a lower priority eg one-off or new projects.

 

 

CONSULTATION:

 

General Manager

Director Environment and Planning

Manager Finance

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no specific environmental sustainability issues.

 

Social

 

There are no specific social issues identified.

 

Economic

 

There are no specific economic implications from this report.

 

Risk

 

Nothing identified.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing identified.

 

Source of fund and any variance to working funds

 

Nothing identified.

 

Attachments:

1View

28283/2008 - Minutes of the Community Services Committee meeting held 14 October 2008

 

 

 


Ordinary Council Meeting - 20 November 2008

Report on Community Services Committee Meeting Minutes, held 14 October 2008

Attachment 1

28283/2008 - Minutes of the Community Services Committee meeting held 14 October 2008

 

Present

 

Cr Paula Flack (Chairperson), Cr Elaine South, Cr Anne Smyth, Ms Vicki Fernance, Ms Kerrie Bowtell, Ms Angie Evans, Ms Mari Webb, Mr Paul Sefky, Mr Glenn Robinson, Mr Ross Chalmers, Ms Suzanne Homes, Ms Jenny Zirkler, Ms Gillian Howie.

 

 

Apologies

 

Coral Hutchinson, Glenys Munro, Kelly Edwards, Denise Olsen, Ursula Donohue.

 

 

Declarations of Pecuniary Interest/Disclosure of Interest

 

Cr Paula Flack noted that she may have a Pecuniary Interest because she is currently employed by the North Coast Area Health Service and advised that she would leave the meeting if this was the case.

 

 

Minutes of Previous Meeting — 8 July 2008

 

Amendments:               Page 5 – “reasonably” instead of “reasonable”

                             Page 5 – “Suzanne” Homes not “Cathy” Homes

 

RECOMMENDATION: That on the motion of Cr Anne Smyth, seconded Ms Jenny Zirkler the minutes from the previous meeting held 8 July 2008 be accepted.

 

 

Business Arising

 

ITEM 1 – COFFS CLARENCE HEALTH PARTICIPATION FORUM

 

Glen Robinson reported that the breast screen unit has been reinstated to include Bowraville.

Committee asked why only Bowraville? Jenny Zirkler will try and find out why.

 

ITEM 2 – ABIGROUP AND HOUSING FOR WORKERS

 

Paul Sefky asked whether there had been a response from Council re housing for influx of workers expected. Cr Flack was not sure of any outcome to this question and would try to find from the General Manager.

 


Correspondence

 

The following item of correspondence was noted:

 

OUT – State Government budget

 

General Business

 

ITEM 3 COMMUNITY SERVICES WORKER APPOINTMENTS

 

The committee was advised of the following updates of appointments:

 

Aboriginal Youth Worker – Ms Kelly Edwards commenced in August.

Aboriginal Community Development Officer – currently under offer.

Department of Sport and Recreation Trainee – currently being recruited by Australian Training Corporation.

 

ITEM 4 COMMUNITY FORUM AND SOCIAL PLAN

 

The committee talked about the Community Forum and the focus of it. Committee did not want the focus to be on the Social Plan only. The Committee noted that a new Social Plan is due in June 2009 and that as Council does not have a specific allocation in its budget for the Plan’s development and therefore it will be with the resources currently on hand.

 

The Crime Prevention Plan has still not been adopted by the Attorney General’s Dept although Cr Flack has contacted them twice and has received no information when it might be. How can we address this as it was pointed out that it is not possible to apply for any funding under Crime Prevention until this it is adopted? Ms Evans asked that the Crime Prevention be kept on the boil and for the committee to keep the pressure on the Attorney General’s Dept. There was discussion about commitment of Council towards the Crime Prevention Plan, there is support outside the organisation for Crime Prevention funding. Mr Robinson talked about applying for funding from Safer Communities – seed funding.

 

Some of the focus points for the forum were:

 

Transport – Ms Homes talked about utilising available transport options to get people to work. Nambucca has the highest unemployment in NSW. Cr Flack advised that the Transport working group has folded.

 

Ageing population in a low growth area – Mr Sefky talked about the economy and how the ageing population is affecting various aspects of the community, eg volunteering. A guest speaker, such as, Mr Bernard Salt (economist) could attend the forum. Various ideas were discussed such as: consultation with the Regional Communities Consultative Council (RCCC) about the ageing population; health campus is working on keeping the maternity ward open.

 


General Business continued

 

The committee agreed that ageing population in a low growth area could be the focus of the Community Forum – “Reflect and Refocus – Social Planning for an Ageing Population”. The date of the forum would be Tuesday, 10 February 2009 9.00 am to 2.00 pm.

 

Committee agreed that the Working Group for the forum would comprise Ms Gillian Howie, Ms Kerry Bowtell, Ms Angie Evans, Mr Paul Sefky (dependant on volunteers at Centre), and Ms Suzanne Homes. The working group could consult with the RCCC and also look at getting a guest speaker for the forum. It was agreed that the Working Group would meet on Tuesday, 28 October at 11.00 am at Council, to get things started. The CSC has given the Working Group the go ahead to make final arrangements for the forum.

 

There was discussion about the importance of the need for Council’s plans to talk to each other, ie, making sure the Social Plan feeds into Council’s Management Plan.

 

RECOMMENDATION: That on the motion of Ms Angie Evans, seconded Ms Mari Webb that the Community Services Committee recommend that Council allocate adequate resources to ensure the thorough review of the Social and Community Plan due by June 2009 as required by the Local Government (General) Regulation 1999.

 

ITEM 5 – AREA ASSISTANCE SCHEME

 

Ms Fernance advised the CSC that the successful projects from last year’s round were finally announced in late August. Recipients were: Grants Hall in Bowraville ($43,597), Eungai Preschool ($16,000), Community Garden Project ($33,575 over 2 years). “Library Links” will seek to improve opportunities for people in the areas of social participation, and access to information and communication systems which are currently available through local libraries.

 

This announcement coincided with the opening of the 2008-09 funding round. Applications closed on 10 October 2008. The following applications were received:

 

·           Improved facility for Darrimba Maara Aboriginal Health Clinic at Nambucca Heads – Durri Aboriginal Corporation Medical Service – $89,500

·           Community Facility Upgrade – Girl Guide Association (NSW) Macksville district – $18,600

·           Uniting Us, Unkya Reserve Utilities – Nambucca Shire Council – $19,000

·           Launching Safe Communities Together – Nambucca River Volunteer Marine Rescue – $110,000

·           What About Warrell Creek Hall– Nambucca Shire Council – $30,700

·           Argents Hill Hall – Working for the Future – Nambucca Shire Council – $45,000

·           Stronger Together (an action research project) – Nambucca Valley Community Services Council Incorporated – $69,900

·           Skate Safe – Nambucca Shire Council – $11,000

 

Applications now go through an eligibility and priority assessment.


Member’s Reports

 

ITEM 6 – SCOTTS HEAD PUBLIC SCHOOL

 

Angie Evans advised that the Nambucca Valley Community of Public Schools applied for Priority Schools funding for local schools in the shire. Unfortunately Scotts Head Public School and Macksville High School missed out on this important funding. Macksville Primary School did not get funded last year but were funded this year. Schools appealed the decision but were unsuccessful. Apparently quite a few schools on the coast were unsuccessful with more funding going to schools out west who are struggling more. This significant funding will affect the schools that didn’t receive it.

 

ITEM 7 – COFFS CLARENCE HEALTH PARTICIPATION FORUM

 

Glenn Robinson advised that he has heard nothing re dental or breast screening services.

 

ITEM 8 – MACKSVILLE HOSPITAL HEALTH CAMPUS

 

Jenny Zirkler reported that the Coffee Shop is now open and looking for volunteers.

Sterilising at the campus has been upgraded.

 

Kim Day from Centrelink