NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

20 August 2009

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

 

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

 

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

When are Council Meetings Held?

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

Confidential items (ie Items for Closed Meeting) are dealt with at the end of the Ordinary (Open) meeting.? This session of a Council meeting is closed to the media and general public.? The Council then returns to Open Meeting and any members of the public are welcome to attend.

 

How can a Member of the Public Speak at a Council Meeting?

 

Members of the public are welcome to attend meetings and address the Council providing the item is listed on the agenda.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? These items will be brought forward at 5.30 pm in agenda order, and dealt with before other items.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as outlets in all towns and villages of the Shire.

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 20 August 2009

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to Acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginals present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 6 August 2009

5??????? Notices of Motion

5.1???? Notice of Motion - Review of Council's Code of Conduct

5.2???? Notice of Motion - Reporting on Flood Damage

5.3???? Notice of Motion - Flood Reimbursement

5.4???? Notice of Motion - Calling in of Development Application - DA 2009/182

5.5???? Notice of Motion - Street Tree Guidelines - Review ?

6??????? DELEGATIONS?Motion to hear Delegations

7??????? ASKING OF QUESTIONS WITH NOTICE ??

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan (including proposed Road Link between Alexandra Drive and Marshall Way)

9.2???? Outstanding Actions and Reports

9.3???? Quarterly Performance Review - 30 June 2009

9.4???? Pioneer Community Centre

9.5???? New Community Infrastructure Program funding

9.6???? Berrigan Shire Council - Request for Assistance with Legal Costs

10????? Director Environment and Planning Report

10.1?? Outstanding DA's >12 months, applications where submissions received & not determined 10 August 2009

10.2?? DEP Applications and Statistical Reports July 2009-June 2010, 2002-2009 and Certificates Received 2004-2009

10.3?? DA's and CDC's Received and Determined under Delegated Authority to 28 July 2009-7 August 2009

10.4?? Contract Regulatory Officer's Report - July 2009

10.5?? Report on the Minutes of the Access Committee held 28 July 2009

10.6?? Report on Registrations for the 18th NSW Coastal Conference at Ballina on 3-6 November 2009

11????? Director Engineering Services Report

11.1?? Paveline Patching Machine - Operation

11.2?? Ocean Haul Fishing ???

12????? ASKING OF QUESTIONS WITHOUT NOTICE


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??


Ordinary Council Meeting

20 August 2009

Notice of Motion

ITEM 5.1????? SF1269??????????? 200809???????? Notice of Motion - Review of Council's Code of Conduct

 

AUTHOR/ENQUIRIES:???? Anne Smyth, Councillor ????????

 

Summary:

 

Section 440(7) of the Local Government Act 1993 requires that Council must, within 12 months after each ordinary election, review its adopted Code of Conduct and make such adjustments as it considers appropriate.

 

 

 

Recommendation:

 

That Council review its Code of Conduct.

 

 

OPTIONS:

 

As this is a legislative requirement, there are no options.

 

DISCUSSION:

 

Council is required under Section 440(7) of the Local Government Act 1993 to review its adopted Code of Conduct within 12 months after each ordinary election.? As it is almost twelve months since the last election, it is important that the review commence.

 

 

CONSULTATION:

 

 

Environment

There are no environmental implications.

 

Social

There are not any perceived social implications.

 

Economic

There are not any apparent economic implications, other than a possible impact on Council?s Budget.

 

Risk

The risk of not reviewing the Code of Conduct is that Council would not be abiding by its legal requirement to do so.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There may be an impact on this year?s Budget, depending on how the review is undertaken.

 

Source of fund and any variance to working funds

 

Source of fund and any variance to working funds

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

20 August 2009

Notice of Motion

ITEM 5.2????? SF1269??????????? 200809???????? Notice of Motion - Reporting on Flood Damage

 

AUTHOR/ENQUIRIES:???? Rhonda Hoban, Councillor ????????

 

Summary:

 

Widespread damage to Council infrastructure occurred during the three flood events earlier this year.? It is important that Councillors have an understanding of the magnitude of this damage, the time that it will take to complete restoration work and the status of such work in order to deal with public enquiries.

 

 

 

Recommendation:

 

That council receive a bimonthly report that individually lists all required flood restoration work and the current status of each job, until all restoration work has been completed.

 

 

 

Council can determine that the reports are not required.

 

DISCUSSION:

 

Widespread damage to Council infrastructure occurred during the three flood events earlier this year.? It is important that Councillors have an understanding of the magnitude of this damage, the time that it will take to complete restoration work and the status of such work in order to deal with public enquiries.

 

Securing funding and approvals for restoration work has to date proven to be a complex and time consuming exercise for staff.

 

The reports will also be of benefit to senior management in planning works programs and will ensure that both staff and Councillors have an understanding of any difficulties or delays that are encountered.

 

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Some flood damage, and the necessary repairs may require erosion and sediment control measures.

 

Social

 

The extent of flood damage is such that some residents will be inconvenienced for prolonged periods until assessments, designs, and costings are complete, approvals are obtained, funding is secured and actual restoration is completed.

 

Economic

 

Regular reports will enable Councillors to monitor the flow of disaster funding to Council, and make any necessary budget adjustments in a timely manner.


 

Risk

 

There is a risk that if the flood recovery process is not monitored, unacceptable time and funding delays may occur.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Production of the reports will have no direct impact on current and future budgets.

 

Source of fund and any variance to working funds

 

No additional funds or variance to working funds required.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

20 August 2009

Notice of Motion

ITEM 5.3????? SF1269??????????? 200809???????? Notice of Motion - Flood Reimbursement

 

AUTHOR/ENQUIRIES:???? Rhonda Hoban, Councillor ????????

 

Summary:

 

To date Council has still not received complete reimbursement of expenditure incurred on emergency works subsequent to the March, April and May flood events earlier this year. In excess of $800,000 has been spent and not refunded and is currently being carried by our working fund.? This has the potential to significantly impact on our end of year budget result and places Council in a precarious financial position if some other unforeseen event requires a working fund allocation.

 

 

 

Recommendation:

 

That Council write to the RTA requesting immediate reimbursement of expenditure incurred on emergency works subsequent to the flood events earlier this year

 

 

 

OPTIONS:

 

Council can determine to carry the debt in its working fund.

 

 

DISCUSSION:

 

Substantial damage occurred to Council infrastructure as a result of the three flood events in February March and May of this year.? Of an overall estimate of $17 million in damages, more than $1 million was spent immediately on emergency work.? This is the work that is required to restore basic access and includes such activities as removing debris from roads and bridges.? Under the Disaster Funding Guidelines, this emergency work does not require the same complex reporting, costing, design and inspection that less urgent work requires in order to secure funding.

?

It is now six months since the first expenses and three months since the most recent expenses were incurred and Council has only been reimbursed $200,000.? As the expenses were unbudgeted, they have been covered by Council?s working fund pending reimbursement.? This depletion of working funds will have a negative impact on our end of year budget result and leaves Council in an unacceptable position should an unforseen event such as another flood occur.

 

Further, compounding this issue, Council has now commenced work on several more complex jobs, including the eleven slips at Taylors Arm, the East West Road culvert and Moran?s bridge.? These amount to more than $1.5 million and Council will have to cover the costs either by utilising working funds or deferring budgeted projects until funding is secured.

 

 

CONSULTATION:

 

General Manager, Director of Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Some flood damage, and the necessary repairs may require erosion and sediment control measures.


 

Social

 

The extent of flood damage is such that some residents will be inconvenienced for prolonged periods until assessments, designs, and costings are complete, approvals are obtained, funding is secured and actual restoration is completed.

 

Economic

 

Council must cover the costs of restoration work until funding is secured from the RTA.

 

Risk

 

There is a risk that a further unforseen event will leave Council in a position where its working funds have been depleted to the extent that further emergency work can not be funded.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Depletion of Working funds and delays in reimbursement will significantly impact on Council?s end of year result and have the potential to cause significant reallocations in our current budget and defer our regular capital works programme and possibly restrict the availability of funds for general maintenance.

 

Source of fund and any variance to working funds

 

The outstanding $800,000 will be a debit to our working funds until reimbursement occurs.

?

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

20 August 2009

Notice of Motion

ITEM 5.4????? SF1269??????????? 200809???????? Notice of Motion - Calling in of Development Application - DA 2009/182

 

AUTHOR/ENQUIRIES:???? Paula Flack, Councillor ????????

 

Summary:

 

DA 2009/182 has raised community concerns regarding significant potential environmental impacts to sensitive coastal headland.?

 

 

 

Recommendation:

 

That DA 2009/182 - Boundary adjustment resulting in dwelling entitlement be called in and determined by Council.

 

 

 

OPTIONS:

 

Not call in

 

 

DISCUSSION:

 

The proposal will result in a building entitlement being created on land currently zoned 7(f) Environmental Protection (Coastal Lands).

 

 

CONSULTATION:

 

Planning Department

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Unknown

 

Social

 

Having this development application determined in an open meeting allows for transparency and the opportunity for community members to speak to council

 

Economic

 

Unknown

 

Risk

 

Risk of legal challenge


 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Source of fund and any variance to working funds

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

20 August 2009

Notice of Motion

ITEM 5.5????? SF1269??????????? 200809???????? Notice of Motion - Street Tree Guidelines - Review

 

AUTHOR/ENQUIRIES:???? Paula Flack, Councillor ????????

 

Summary:

 

Council?s Street Tree Guidelines policy 2005 is outdated and in need of review.

 

 

 

Recommendation:

 

That Council review its Street Tree Guidelines policy.

 

 

OPTIONS:

 

Not review the policy.? However policies should be reviewed regularly and at least once during each Council term.

 

DISCUSSION:

 

Council?s Street Tree Guidelines policy is over four years old and is very outdated.? Town themes require reconsideration in particular in light of the 20 Year Shire Wide Structure Plan and Nambucca Estuary Master Plan. Species lists also require amendment.

 

CONSULTATION:

 

Monika Schuhmacher

 

SUSTAINABILITY ASSESSMENT:

 

Environment

Appropriate street tree planting will result improved habitat for wildlife.

 

Social

Reviewing the Street Tree Guidelines will provide the public an opportunity to comment on planting objectives for various locations and the potential for improved urban amenity and shade.

 

Economic

Well selected and maintained street trees enhance amenity in residential and commercial precincts.? Attractive streetscapes attract tourists, new residents and shoppers and also improving property values.

 

Risk

No risk involved in reviewing the policy

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

No impact

 

Source of fund and any variance to working funds

 

Annual street tree planting budget already exists

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting

20 August 2009

General Manager's Report

ITEM 9.1????? SF544????????????? 200809???????? Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan (including proposed Road Link between Alexandra Drive and Marshall Way)

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager; Bruce Redman, Director Engineering Services ????????

 

Summary:

 

Council at its meeting on 21 May 2009 resolved to endorse the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009 for public exhibition for a period of 28 days.? The Draft Contribution Plan was formulated following detailed traffic modelling by consultants RoadNet at a cost of $40,000.

 

The draft contribution plan was placed on public exhibition from 14 May 2009 until 27 May 2009.

 

In response to the public exhibition Council has received petitions and form letters against the proposed inclusion of a link between Marshall Way and Alexandra Drive.

 

Council considered the matter at its General Purpose Committee meeting on 15 July and the Council meeting on 16 July resolved as follows:

 

?That the matter of the Section 94 Plan be deferred to allow the review of the draft contributions plan works schedule to provide for an option which excludes the link road.?

 

Following this resolution Council staff and Council?s Section 94 Contribution Planner have met to discuss an alternative works schedule which excludes the link road.

 

Council?s Section 94 Contribution Planner has advised that the link road is critical to the road network modelling upon which the contribution plan is based.? Without the link road it is legally impossible to attribute new development in the Palmwoods area to the proposed traffic infrastructure improvements in Bellwood.

 

If Council wishes to remove the link road from the draft contribution plan it would be necessary to completely rework the RoadNet modelling and to essentially develop a new draft contribution plan from scratch.

 

The view of Council staff is that assuming development in Bellwood and Palmwoods proceeds gradually in accordance with the existing zonings, the future Palmwoods population, which would increase by 363 lots or about 900 people, will ultimately demand the provision of the link road to provide reasonable access to basic neighbourhood facilities, all of which are proposed to be provided in Bellwood.? Otherwise the Palmwoods residents will be forced to drive an additional 4 kilometres, much of it on the current Pacific Highway.

 

 

Recommendation:

 

That Council adopt the draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009.

 

 

 

OPTIONS:

 

Based on the advice of Council?s Section 94 Contribution Planner in terms of the proposed link road, the only options available to Council are to either adopt the draft Contribution Plan as advertised or not adopt it.? If Council does not adopt the draft Plan then the existing plan will continue to apply, although it will eventually become redundant as the works schedule is completed.? At that time Council will either have to modify the plan or extinguish it as it cannot collect contributions for works which have already been constructed and paid for.

 

DISCUSSION:

 

Council at its meeting on 21 May 2009 resolved to endorse the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009 for public exhibition for a period of 28 days.? A copy of the report which was considered by the General Purpose Committee meeting on 20 May is attached.? The draft Contribution Plan is a circularised document.? The Draft Contribution Plan was formulated following detailed traffic modelling by consultants RoadNet at a cost of $40,000.? In particular RoadNet carried out the following work:

 

?????? Reviewed the traffic study carried out by Colston Budd Hunt &? Kafes P/L for the proposed shopping centre

?????? Manual intersection counts of the Pacific Highway and Bellwood Drive and also the Pacific Highway and Riverside Drive to enable intersection modelling

?????? Origin and destination number plate surveys for both intersections and for modelling purposes

?????? Network modelling

?????? Provide concept design

 

The draft contribution plan was placed on public exhibition from 14 May 2009 until 27 May 2009.

 

In response to the public exhibition Council has received petitions and form letters against the proposed inclusion of a link between Marshall Way and Alexandra Drive.

 

There are three submission types: ?????? The reasons for objecting are:

 

1??????? Indigenous??????????????????????????????? Women and children driving on the road would observe the ?????????????????????????????????????? ?????????????????? Diamond Tree which is a sacred site;

 

2??????? Non-Indigenous???????????????????????? As above;

 

3??????? Residents???????????????????????????????? Impact on lifestyle and safety.

 

Increased traffic is seen as having the following impacts:

 

?????????????? Reduce safety of pedestrians;

?????????????? Less safe entering and exiting privateproperty;

?????????????? Day Care Centre exposed to higher traffic;

?????????????? Elderly residents driving scooters in greater traffic may lead to accidents;

?????????????? Increased noise, fumes and dust;

?????????????? Presence of two Retirements Villages;

?????????????? Two blind spots on the crest;

?????????????? Impact on wildlife;

?????????????? Environmental impact of the link road.

 

Council considered the matter at its General Purpose Committee meeting on 15 July and the Council meeting on 16 July resolved as follows:

 

?That the matter of the Section 94 Plan be deferred to allow the review of the draft contributions plan works schedule to provide for an option which excludes the link road.?

 

Following this resolution Council staff and Council?s Section 94 Contribution Planner have met to discuss an alternative works schedule which excludes the link road.

 

Council?s Section 94 Contribution Planner has advised that the link road is critical to the road network modelling upon which the contribution plan is based.? Without the link road it is legally impossible to attribute new development in the Palmwoods area to the proposed traffic infrastructure improvements in Bellwood.

 

If Council wishes to remove the link road from the draft contribution plan it would be necessary to completely rework the RoadNet modelling and to essentially develop a new draft contribution plan from scratch.

 

The current zoning permits the creation of an additional 550 residential lots and based on Roadnet?s advice, an additional 7000 square metres of commercial Gross Floor Area over the existing approved entitlements.? This in turn will lead to an increase in the local population of 1,320 persons and an additional 332 commercial car parking spaces respectively.

 

Traffic modelling undertaken by Roadnet Pty Ltd has determined that the increase in the residential population combined with new commercial development will lead to an increase of 1,577 vehicle movements per hour across the local network.

 

The contribution plan will replace the Bellwood component of the current Nambucca Shire Section 94 Developer Contribution Plan:? Traffic Management and Control, and will levy all new development within the contribution catchment for the provision of new road and traffic infrastructure determined as being required to meet increases in traffic volumes.

 

The Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009 includes six projects that improve the capacity of the local road network to cope with the increased traffic.? That traffic will be generated by extra residential housing at the end of Alexandra Drive, New Aged Care Housing in Marshall Way and the proposed Commercial Development in Mumbler Street and Bellwood Road.

 

These projects are:

 

1??????? Intersection Upgrade ? Pacific Highway and Bellwood Road;

2??????? Roundabout ? Bellwood Road and Mumbler Street;

3??????? Intersection Upgrade ? Pacific Highway and Riverside Drive;

4??????? Construction of Road Segment between Alexandra Drive and Marshall Way;

5??????? Bellwood Road Upgrade between Mumbler Street and Marshall Way;

6??????? Roundabout Construction ? Bellwood Road and Marshall Way.

 

The projected traffic counts vary from near the Pacific Highway up to the link road and are the figures for the full development of the area.? That is likely to take over 20 years so increases will be gradual and not an overnight impact.? The projected vehicle counts are:

 

Road??? Peak Traffic at 20 years

 

1????????? Bellwood Road???????????????????????????????????????????????????????????? 13,567 vehicles/day

??????????? (Near the highway)?????????????????????????????????????????????????????? (Fully developed say 20 years)

 

2????????? Marshall Way (Middle)????????????????????????????????????????????????? 4,630/vehicles/day

??????????? +2943 (South bound)

??????????? +1263 (North bound)

??????????? 420 (Exiting)

 

3????????? Link??????????????????????????????????????????????????????????????????????????? 3,200/vehicles/day

??????????? +1,943 (South bound)

??????????? +834 (North bound)

??????????? +420 (existing)

??????????? 3,200

 

Council has been given traffic growth figures relating to the new supermarket and McDonalds.? These figures and the assumption that 30 new residential lots per year will come on the market over 20 years allows the growth in vehicles to be forecast for the busiest section at Bellwood Road (Highway end) over time.

 

Vehicles per day

exiSting

Growth

Progressive total

 

 

5,000 (current)

Year 1

2009

(McDonalds)

 

 

+1,350

 

 

6,350

Year 2

2010

(Supermarket)

 

 

+3,825

 

 

10,175

Year 5

2013

(90 Lots)

 

 

+600

 

 

10,775

Year 10

2018

 

+930

 

11,705

Year 15

2023

 

+930

 

12,635

Year 20

2028

 

+930

 

13,565

 

One way to consider the impact is to compare the projected traffic counts to those that already exist in the urban areas.? The latest urban traffic counts date back to 1997 so increases on those numbers could be expected.

 

Pacific Highway (Nambucca Heads)????????????????????????????????????????? 17,000 vehicles/day

Nelson Street (Nambucca Heads)????????????????????????????????????????????? 5,900 vehicles/day (RSL)

Bellwood Road (Nambucca Heads)??????????????????????????????????????????? 5,000

Mann Street (Nambucca Heads)??????????????????????????????????????????????? 4,300 (Palmer Street)

Riverside Drive (Nambucca Heads)??????????????????????????????????????????? 4,000

Mackay Street (Nambucca Heads)??????????????????????????????????????????? 2,200

Valla Beach Road (Nambucca Heads)?????????????????????????????????????? 1,600

Wallace Street (Macksville) ????????????????????????????????????????????????????? 1,600 (Primary School)

Bent Street (Nambucca Heads)???????????????????????????????????????????????? 1,400

River Street (Macksville)?????????????????????????????????????????????????????????? 1,200

Ferry Street (Macksville)?????????????????????????????????????????????????????????? 1,300

Princess Street (Macksville)????????????????????????????????????????????????????? 950

Marshall Way (Nambucca Heads)???????????????????????????????????????????? 420

 

If the residential and commercial development occurs as forecast then in 20 years Marshall Way will have similar traffic flows to Mann Street and Riverside Drive in Nambucca Heads.

 

The other main objective is the impact the ?link? road will have on a site of aboriginal significance.

 

The site is shown on plans as Lot 1 DP 1067515, a Lot reserved as a Nambucca Aboriginal Area.? Lot 1 has an area of 4041m2 .? Plan DP 828979 shows a further Lot created around the site as a buffer.? This Lot has an area of 17,040m2.? The intention was that the sacred site would be secured from view from development elsewhere in the area with this buffer.? Extra tree planting could be carried out in the buffer if necessary.

 

The Contributions Plan is based on generating income for the six projects as mentioned earlier.? The total income will be generated 30% from residential and 70% from commercial development.? The residential component comprises 363 lots on the north side (Alexandra Drive) and 187 lots on the south side (Marshall Way).? Removing the link road removes 363 contributions making the Plan no longer financially viable.

 

That means that all the proposed traffic arrangements such as roundabouts and extra lanes will be put on hold due to lack of funding.

 

The view of Council staff is that assuming development in Bellwood and Palmwoods proceeds gradually in accordance with the existing zonings, the future Palmwoods population, which would increase by 363 lots or about 900 people, will ultimately demand the provision of the link road to provide direct access to basic neighbourhood facilities, all of which are proposed to be provided in Bellwood.

 

CONSULTATION:

 

Public exhibition of documents and resulting comment.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The ?link? road will be at the end of a wetland area. ?Design features and construction can be in a manner that is sensitive to the location.? A detailed assessment is warranted.

 

Social

 

The ?link? generates both positive and negative impacts.? Local residents are concerned about the impact of higher traffic numbers on their safety and amenity.

 

On a larger scale the access is needed to improve the travel route to the commercial area, to allow through road for school bus and traffic generally to remove one way in access to Alexandra Drive and Marshall Way, to link growing local communities, to upgrade the roads for increases in traffic numbers relating to new housing and other developments (eg Aged Care and Education are possible) and to reduce the need to use the Pacific Highway.

 

This distance from the southern end to the Plaza via the proposed link is 1.3 km compared? to 5.5 km via the Pacific Highway.

 

Economic

 

The development and re-development of land on the western side of the Pacific Highway is likely to continue due to its close proximity to the urban areas of Nambucca Heads.? A circular through route is essential to that growth in population and housing for access to commercial areas and as a transport route for school buses and waste collection for example.

 

In financial terms Council is collecting $795 per new residential lot under the existing plan but would be collecting $2,839 per new residential lot under the proposed contribution plan.? There is also a requirement for contribution by commercial development.

 

Risk

 

The residents believe that the value of their properties will reduce with greater traffic flows.

 

Not resolving this matter now will result in even greater difficulties in the future as more people will be impacted.? Council will also be faced with meeting the full cost at a future time.

 

Some 15 years ago Council decided not to allow the link to be created.? At that time there was standard urban housing in Marshall Way and Rural Residential in Alexandra Drive.? Now there is urban housing on both roads.

 

Removing the link road will exclude 363 residential blocks from the northern side making the plan not-financially viable.? The income will not be sufficient to undertake the other traffic management projects.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The construction of the link road is part of the Draft Contribution Plan.? This would generate funding on a per Lot basis for 100% of the cost eventually.

 

Maintenance costs over time only increase for a 180 metre extra length of urban road.

 

Source of fund and any variance to working funds

 

Developer funds through the Contribution Plan will meet 100% of the costs.

 

 

Attachments:

1View

16009/2009 - Petition - Indigenous people of the Nambucca Valley

 

2View

12111/2009 - Report on Draft Contributions Plan

 

3View

16007/2009 - Petition - Non-Indigenous people of Nambucca Valley

 

4View

16501/2009 - Sample form letter

 

5View

16002/2009 - Letter from spokesman Mr Silvio Didio

 

6View

16511/2009 - Map - Bellwood

 

7View

16510/2009 - Plans

 

?

?


Ordinary Council Meeting - 20 August 2009

Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan (including proposed Road Link between Alexandra Drive and Marshall Way)

Attachment 1

16009/2009 - Petition - Indigenous people of the Nambucca Valley

 


?


Ordinary Council Meeting - 20 August 2009

Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan (including proposed Road Link between Alexandra Drive and Marshall Way)

Attachment 2

12111/2009 - Report on Draft Contributions Plan

 

General Manager's Report

ITEM 8.2????? SF1207??????????? 200509???????? Section 94 Developer Contributions:? Bellwood Local Roads and Traffic Contribution Plan 2009

 

AUTHOR/ENQUIRIES:???? Bruce Potts, Section 94 Co-ordinator ????????

 


 

Summary:

 

The Nambucca Shire Section 94 Developer Contribution Plan: Traffic Management and Control was adopted by Council in October 1996. The plan authorised Council to require developer contributions to assist the upgrading of traffic facilities in Bellwood precinct in regard to the predicted demand of new residential and commercial development at that time.

 

Changing residential and commercial development profiles in Bellwood have now required the review and amendment of the current contribution plan to clearly reflect the road infrastructure needs in the area, and to provide a more accurate cost of new infrastructure and framework for delivery of the infrastructure required to be provided by Council to ensure that appropriate traffic management measures are put in place to address the expected level of traffic generated in the area.

 

This Report details the preparation of the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009, and advises Council that it is now completed and ready for public exhibition.

 

The draft plan is attached for Council?s information.? A reduced copy of the draft concept plans for the roads upgrading are attached and scale plans (A3) will be tabled at the General Purpose Committee Meeting.

 

 


 

Recommendation:

 

That Council endorse the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009 for public exhibition for a period of 28 days.

 


Ordinary Council Meeting - 20 August 2009

Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan (including proposed Road Link between Alexandra Drive and Marshall Way)

Attachment 2

12111/2009 - Report on Draft Contributions Plan

 

OPTIONS:

 

Council may choose not to endorse the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009, and to retain the current contribution plan.? However, this may ultimately see the need for Council to fund future traffic management measures or limit future development in order to maintain acceptable traffic impacts.

 

 

DISCUSSION:

 

Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009 authorises Council to require a monetary developer contribution on all new residential and commercial development in the identified road catchment, described in the contribution plan.? The plan details how Council proposes to collect and spend the contributions on new road and traffic infrastructure, required as a result of new development placing increased demand on existing local road and traffic infrastructure. This new road and traffic infrastructure will include the upgrade of the intersection of Bellwood Road and the Pacific Highway, the intersection of Bellwood Road and Mumbler Street and the intersection of Bellwood Road and Marshall Way.

 

In March 2009 Council engaged Roadnet Pty Ltd to undertake investigations on the Bellwood local road network which included the modelling of future traffic volumes in response to various development scenarios, and development of engineering design for key infrastructure upgrades across the road network to address the modelling outcomes.

 

The current zoning permits the creation of an additional 550 residential lots and based on Roadnet?s advice, an additional 7000 square metres of commercial Gross Floor Area over the existing approved entitlements.? This in turn will lead to an increase in the local population of 1,320 persons and an additional 332 commercial car parking spaces respectively.

 

Traffic modelling undertaken by Roadnet Pty Ltd on behalf of Council has determined that the increase in the residential population combined with new commercial development will lead to an increase of 1,577 vehicle movements per hour across the local network.

 

The contribution plan will replace the Bellwood component of the current Nambucca Shire Section 94 Developer Contribution Plan:? Traffic Management and Control, and will levy all new development within the contribution catchment, identified in the plan as Map C.1. for the provision of new road and traffic infrastructure determined as being required to meet increases in traffic volumes.

 

 

Objectives of the Contribution Plan

 

The Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009 authorises Council to undertake a specific works program to provide new or extended road and traffic infrastructure at locations identified in the contribution plan.? The contribution plan has the objectives of:

 

(a)? identifying infrastructure to be provided through the use of developer contributions collected under the previous plan;

 

(b)? identifying infrastructure to be provided through the use of future contributions collected under this plan.

Legislative Requirements

Under the current Legislation a developer contribution can only be sought where an adopted contribution plan is in place and where the authorisation to demand a developer contribution is underpinned by the demonstration of nexus between the development from which a contribution is sought and the facility or infrastructure to be provided. Councils authority to demand a developer contribution is therefore retained through the adoption and enforcement of a contribution plan.

 

 


Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009

 

The decision to review the current contribution plan was made in the light of proposed legislative changes to the Environmental Planning and Assessment Act foreshadowed in 2008.? Additionally a review of the current plan had not been undertaken since its adoption in 1996 and was overdue.

 

 

Local Traffic Modelling

 

Review of the plan determined that:

 

?????? additional residential development to the north of Bellwood Creek, would place an increased demand on the existing local road network including Marshall Way and Bellwood Road in the event the road segment linking Marshall Way and Alexandra Drive was constructed as planned;

 

?????? additional residential development south of Marshall Way would increase traffic volumes on Marshall Way and Bellwood Road, placing additional load on key network intersections;

 

?????? the potential for development south of Bellwood Road would place additional demand on Bellwood Road; and

 

?????? additional development in existing commercial zonings would place additional burden on key intersections.

 

At the time the current plan was developed in 1996 it was not required to address the issues of new development north of Bellwood Creek, or additional residential development south of Marshall Way and the cumulative effect the increases in traffic volumes generated by the developments would have on the existing road network.

 

Under the current zonings the most likely residential lot yield in the area north of Bellwood Creek is 363 lots, and 187 residential lots south of Marshall Way, a total of 550 new residential lots leading to a new population of 1,320 persons. Additionally, commercial development within the catchment would require 332 new car parking spaces.

 

Traffic modelling undertaken by engineering consultancy Roadnet Pty Ltd on behalf of Council determined that total vehicle movements generated by the increase in residential population, across the network, would increase by 467 vehicle movements per hour. Commercial development would generate a further 1,110 vehicle movements per hour giving a total increase in traffic volumes across the local road network of 1,577 vehicle movements per hour.

 

 

Local Traffic Infrastructure Schedule

 

Given the increased traffic volumes generated by the additional development, the following road projects are determined necessary to maintain a satisfactory level of service across the local road network affected by increased traffic movements in the contribution plan catchment and are included in the new draft contribution plan.

 

Item 1:??????? Intersection Upgrade:? Pacific Highway and Bellwood Road, Bellwood

 

Increased traffic volumes generated by new residential and commercial development will require the intersection of Bellwood Road and the Pacific Highway to be upgraded. The upgrade is required to prevent congestion along Bellwood Road and Mumbler Street and to sustain safe vehicle access to the Pacific Highway.

 

?????????????????? Traffic modelling of the intersection has determined the need for automatic traffic signals to be provided at this intersection over the longer term. Works required in the medium term involve installation of small medians and linemarking to create improved delineation of Pacific Highway ? Bellwood Road Junction.

 

 


Item 2:??????? Roundabout construction: Bellwood Road and Mumbler Street, Bellwood

 

?????????????????? Increased traffic volumes generated by new residential development and future commercial development will require a contribution towards the construction of a new traffic roundabout at the intersection of Bellwood Road and Mumbler Street. Scope of works will provide for the installation of a 2 lane roundabout located within Bellwood Road 90m west of the junction of the Pacific Highway. The roundabout provides access to the existing Nambucca Plaza Shopping Centre to the north and Mumbler Street to the south.

 

 

Item 3:??????? Intersection Upgrade: Pacific Highway and Riverside Drive, Bellwood

 

Increased traffic volumes generated by new residential and commercial development west of the highway will require the intersection of Riverside Drive and the Pacific Highway to be upgraded. The upgrade is required to prevent congestion on the Pacific highway back to Bellwood Road from vehicles negotiating the right hand turn from the Highway into Riverside Drive and to sustain safe vehicle access to the pacific highway.

 

?????????????????? Traffic modelling of the intersection has determined the need for automatic traffic signals to be provided at this intersection over the longer term. Works required in the medium term involve installation of small medians and linemarking to create improved delineation of Pacific highway ? Riverside Drive junction.

 

 

Item 4:??????? Construction of Road Segment between Alexandra Drive and Marshall Way

 

Development of residential land north of Bellwood Creek will require the construction of the road segment between Alexandra Drive and Marshall Way to provide access to the Pacific Highway at Bellwood.? 180 metres of road will be constructed under section 94.

 

 

Item 5:??????? Bellwood Road Upgrade between Mumbler Street and Marshall Way

 

?????????????????? To allow for road widening, replacement kerb and gutter will be installed on the northern and southern sides of Bellwood Road, between the Mumbler Street and Marshall Way, and at the intersection of Mumbler Street at the new roundabout location. Medians are located on Bellwood Road for a distance of 55 metres west of the roundabout.

 

 

Item 6:??????? Roundabout Construction: Bellwood Road and Marshall Way

 

?????????????????? Installation of a 2 lane roundabout located at the junction of Bellwood Road and Marshall Way.? The roundabout provides controlled traffic movements at the junction and also acts as a traffic calming device.

 

 

Item 7: ?????? Bellwood Road Upgrade between Pacific Highway and Mumbler Street

??????????????????

?????????????????? To allow for road widening and replacement of kerb and extensive relocation of utilities associated with the upgrade.

 

 

 

 

The total cost of providing the new roads infrastructure described in this report is estimated at $5,724,236.25 and will be funded 100% of total project cost through section 94 contributions.

 

Under the new contribution plan, $5,274,236 of total project cost will be funded from new section 94 contributions.? The balance of $450,000 will be funded from contributions collected under the existing plan and will be used specifically towards the construction of the Bellwood Road and Mumbler Street roundabout, the purpose for which it was collected.? Total project costs for the provision of new road infrastructure is itemised as follows:

 

Item 1:??????? Intersection Upgrade:? Pacific Highway and Bellwood Avenue, Bellwood

?????????????????? Total Project Cost: $1,241,876.25

 

Item 2:??????? Roundabout construction:? Bellwood Drive and Mumbler Street, Bellwood

?????????????????? Total Project Cost: $1,137,228.75

 

Item 3:??????? Intersection Upgrade:? Pacific Highway and Riverside Drive, Bellwood

?????????????????? Total Project Cost: $1,166,613.75

 

Item 4:??????? Construction of Road Segment between Alexandra Drive and Marshall Way

?????????????????? Total Project Cost: $774,360

 

Item 5:??????? Bellwood Road Upgrade between Mumbler Street and Marshall Way

?????????????????? Total Project Cost: $130,702.50

 

Item 6:??????? Roundabout Construction:? Bellwood Road and Marshall Way

.????????????????? Total Project Cost: $407,655

 

Item 7:??????? Bellwood Road Upgrade between Mumbler Street and Pacific Highway

?????????????????? Total Project Cost: $865,800.00

 

 

Apportionment of Cost

 

Based on the traffic modelling provide to Council 29.6% of the new vehicle movements will be generated by new residential development, the majority, 70.4%, being generated by new commercial development. Therefore the apportionment of cost for the infrastructure is divided accordingly between the residential and commercial developments.

 

 

Contribution Base Rates

 

Residential development is apportioned to contribute 29.6% of the cost of provision. The base rates are established on a per person occupancy basis, with a new lot considered the equivalent of a three bedroom house. Based on Australian Bureau of Statistics Census 2006 data the occupancy rate in Nambucca Shire, for an average 3 bedroom dwelling, is 2.4 persons.? Based on a predicted population increase of 1,320 persons across the catchment, base rate is calculated at $1,182.99 per person or $2,839.17 per new residential lot.

 

Commercial development is apportioned to contribute 70.4% of the cost of provision of new road infrastructure.? The commercial base rate is established on a per vehicle space, and is calculated at $11,265.61 per space.? Alternatively an equivalent Gross Floor Area rate of $375.50 is applicable based on Councils requirement of 1 car space per 30 square metres of commercial floor area.

 

Contribution base rates applicable across the plan catchment are described at Table C.3 of the contribution plan.

 

 

 

 

The timeframe for the delivery of the road infrastructure detailed in this report is described in the contribution plan work schedules Table C.1 and Table C.2.

 

In summary, it is expected that the upgrade of the intersection of Bellwood Road and Pacific Highway, not including signals, will need to be undertaken in 2009, depending on the extent of commercial development. Likewise construction of the roundabout at the intersection of Bellwood Road and Mumbler Street is expected to be undertaken in 2009.? The provision of the remaining works detailed in the plan will be undertaken as development occurs.


Conclusion

 

The Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009 has been prepared for the express purpose of providing Council with adequate funding for the construction of new local road and traffic facilities as detailed in the contribution plan work schedules.? The contribution plan clearly demonstrates the nexus between new residential and commercial development, with the resultant increase in hourly vehicle movements across the road network; and the need for the planned road infrastructure to meet that demand.? The estimated total project costs are explained and the costs of providing the new infrastructure is reasonable and fairly apportioned between new commercial development and new residential development as has been determined by traffic modelling.? The base rates for development allow for the 100% recoupment of cost through section 94 contributions over the life of the plan.

 

CONSULTATION:

 

This section 94 contribution plan was prepared and reviewed in consultation with Council Officers from the Environmental Planning, Engineering Services and Corporate Services directorates.? The plan was subject to internal review and agreement on format and content prior to issue.

 

 

SUSTAINABILITY ASSESSMENT:

 

Section 94 Plans form an important strategic planning tool for Council and as such provide longer term sustainability of infrastructure and facility delivery.

 

 

FINANCIAL IMPLICATIONS:

 

Section 94 developer contributions represent a significant income stream for Council in assisting with the provision of new road infrastructure, where that infrastructure is required as a result of new development demands.? The provision of the road infrastructure detailed in this plan relies on developer contributions to fund the works program. However Council may determine such works are required beforehand.? As such, the roadworks may need to be funded by either Council sourcing money from general revenue or taking out a loan to fund the works and recouped under the section 94 plan.

 

Direct and indirect impact on current and future budgets

 

The impacts are detailed in the report.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

12113/2009 - Concept plans for roads - Section 94 Developer Contributions:? Bellwood Local Roads

 

?

 

?


Ordinary Council Meeting - 20 August 2009

Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan (including proposed Road Link between Alexandra Drive and Marshall Way)

Attachment 3

16007/2009 - Petition - Non-Indigenous people of Nambucca Valley

 







?


Ordinary Council Meeting - 20 August 2009

Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan (including proposed Road Link between Alexandra Drive and Marshall Way)

Attachment 4

16501/2009 - Sample form letter

 

?


Ordinary Council Meeting - 20 August 2009

Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan (including proposed Road Link between Alexandra Drive and Marshall Way)

Attachment 5

16002/2009 - Letter from spokesman Mr Silvio Didio

 

?


Ordinary Council Meeting - 20 August 2009

Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan (including proposed Road Link between Alexandra Drive and Marshall Way)

Attachment 6

16511/2009 - Map - Bellwood

 

?


Ordinary Council Meeting - 20 August 2009

Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan (including proposed Road Link between Alexandra Drive and Marshall Way)

Attachment 7

16510/2009 - Plans

 



?


Ordinary Council Meeting

20 August 2009

General Manager's Report

ITEM 9.2????? SF959????????????? 200809???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

1

SF793

05/06/08

NoM - Council write to the appropriate department and request a total ban on night netting on all Nambucca Shire Council beaches.

????????????????????

The meeting with Dave Mitchell was held on the 25 March 2009 and as a result Council determined a number of actions:

 

1? That a letter be written to the Minister for Primary Industries seeking legislation that enables enforcement of the Code of Conduct for Ocean Haul Fishermen.

 

2? That information be sought on the success or otherwise of having a Professional Fishermen's Motor Vehicle Beach Access Permit.

 

3? That the Department of Primary Industries Representative raise the concerns of Nambucca Shire Council at the next meeting of the Ocean Haul Operators Management Advisory Committee.

 

4? That the Department of Primary Industries be asked to provide temporary signage on the beach that advises the public that Beach Haul fishing is underway with reference to the Department of Primary Industries Website.

 

DES

Report on commercial fishermen to be prepared for Council after further consulting with the Department of Primary Industries. Ongoing discussions with DPI.

DPI recommended a local meeting with the representative of the commercial fishermen, DPI and Council.

Dave Mitchell (Commercial Fishermen Representative of the Ocean Haul Operators) has agreed to discuss this years operations with Council before the end of March.

 

David Mitchell has spoken to local commercial operators re Council concern.

 

Request for feedback sought from Kempsey Shire Council on the Professional Fishermen?s Permit Scheme.

 

Minister?s representative considering Council?s comment on a legislated Code of Conduct.

 

Season is late this year, expected late May.? The Department of Primary Industries will respond to any issues.? The Department of Primary Industries will be issuing guidelines that include the beach signs.

 

Floods have impacted on this year?s season.? Mullet prices are low.? Likely to be little impact this year.

 

Response to Council drafted.? Not received as at 6 July 2009.

 

DPI advise that response likely by 3 Aug 09

Report to Council 20 Aug 09


 

JULY 2008

 

2

Item 9.9

03/07/08

Council make representation to Minister for Lands seeking agreed compensation for subdivision of Reserve 91694

 

GM

Letter sent 15/07/08.

Follow up letter sent 14/11/2008.

Minister for Lands has advised by letter dated 8/1/09 that land will be made available to Council as per the agreement following finalisation of an Aboriginal Land Claim.

Follow up letter sent 9 April.

 

 

3

Item 11.4

03/07/08

That a new plan of management be prepared for Farringdon Playing Fields

DES

Awaiting outcome of grant application before proceeding.

Outcome of grant expected early December but not yet received.

Funding declined.? Work on preparing plan to be scheduled.

 

Interested parties will need to identify potential uses for inclusion in revised plan of management.

 

Local cricket and soccer associations to be contacted regarding use of the fields.

 

No response as at 22 June 2009.

 

Consider no interest.? Prepare draft plan November 2009.

 

 

OCTOBER 2008

 

4

RF256

 

16/10/08

Notice of Motion - Riverbank Erosion - Riverside Drive Nambucca Heads ? report re geotechnical engineers re stability of Riverside Drive

 

 

DES

 

Subject to GHD undertaking evaluation.

Separate assessments underway for:

 

Ellis Ave & Doyle Lane Landslips:

????? Survey complete. GHD site mapping complete. Lab testing completed.? Property boundaries defined. Concepts 2 weeks, report 6 weeks.

 

Catchment Assessment:

?????? Draft report for review by 21 August 2009

 

 

NOVEMBER 2008

5

SF544

6/11/08

Council review biennial the Community Infrastructure and Infrastructure Needs Study and review annually the Section 94 Community Facilities and Open Space Contributions Plan Works Schedule.

 

GM

Report November 2009

DECEMBER 2008

 

6

SF688

4/12/08

That during the first half of the 2009/10 year Council call for community input into a new Environmental Levy program for the 5 year period to the end of 2014/2015.

 

DEP

Programmed for September 2009.

 

7

SF1046

18/12/08

That the Wellington Drive component of the Urban Design Strategy be deferred pending a further report to Council in relation to further studies re land slip, rising sea level and traffic/parking.

 

DEP

Report March 2009.

Deferred in Draft Budget.

16 April 2009 meeting.

Deferred until draft Nambucca River Master Plan prepared.

 

 

JANUARY 2009

 

8

PRF53

15/01/09

DES to enquire with Department of Public Works about opportunities to remove or refurbish the river gauging station in River Street, Macksville.

DES

Letter sent to the Manly Hydraulics Laboratory.

 

The Dept of Commerce have advised that Council in 1981 raised no objection to the Department of Public Works proposal to install an automatic recorder after consideration of the approximate location and type of structure, The site is important because of the consistency with historical data. An alternative building or structure must still use the same site.

 

 

Letter sent re standard of building required.

 

Unit can be housed in a metal case on a pedestal with low impact.? This would allow demolition of brick building.? Manly Hydraulics Laboratory requested to provide indication costing?$9,000 to $10,000.

List for Budget Review.

 

 

FEBRUARY 2009

 

9

SF241

5/02/09

That a new plan of management for the reserve within Kingsworth Estate be prepared by DES.? To include pedestrian and vehicular access arrangements and management of environmental values.

 

DES

October 2009

 

10

SF869

19/02/09

Council write to Country Energy concerning energy being wasted with street lighting at the Pearl Estate off the Pacific Highway at Valla, pointing out there are no houses and the road is blocked to prevent access.

 

DES

DES to meet Country Energy to discuss further.

 

Meeting 15 June 2009?Cancelled

Now 13 July 2009

 

Country Energy advises:

??????? Council can nominate a future time to energise the lights rather than with subdivision release

??????? There have been a number of faulty light sensitive cells installed that are allowing lights to turn on during the day

??????? They will shortly be reconsidering energy saving street lamps for new and replacement situations

??????? The annual report from Country Energy will shortly be available.

 

A full report will be prepared on all these matters when the annual report arrives.

 

 

MARCH 2009

 

11

SF1297

5/03/09

That Council make representations to the DECC and RFS re requirements for bushfire asset protection zones around houses.

 

DEP

Letters to be prepared and sent.

 

Letters sent 16 March 2009.

Response from DECC received

No response from RFS as at 23 June 2009.

Further letter sent to RFS 3 July 2009.

Acknowledgement letter from RFS received

9 July 2009 (TRIM16886/2009)

 

 

12

DA09/049

5/03/09

The RTA requested to revise the speed limit along the Pacific Highway at Bellwood to 50km/hr.

 

DES

Letter sent.

 

No response as at 24 March 2009.

 

RTA advised 6 April 2009 that they will review and advise Council of outcome.

Follow up letter sent to RTA.

 

Verbal advise that on-site assessment done.

Verbal request to provide a response.

No written notification 10 August 2009.

 

 

13

DA09/061

5/03/09

That Council review the Carparking Section 94 Plan for Nambucca Heads..

 

GM

Target report to Council in July 2009.? Report to consider priorities for contribution plan reviews.

 

Waiting on Section 94 Coordinator?deferred to August 2009.

 

GM to follow up with Section 94 Coordinator.

 

 

14

SF791

19/03/09

That a report back to the Land Development Committee on the outcome of advertising for expressions of interest for the purchase and development of industrial land in Nambucca Heads.

 

 

GM

Report to come back following advertising.

 

DES to investigate potential for closure of part of the road to add to the industrial land.

 

Surveyor to identify services and boundaries.

 

APRIL 2009

 

15

SF939

2/04/09

Views of Chambers of Commerce, Nambucca Valley Tourism and High Schools be sought as to proposed marketing slogan and billboards and alternative suggestions

 

GM

To be reported back in August 2009.? Listed for GPC on 19 August 2009.

 

 

16

SF871

16/04/09

That the future of the Pioneer Community Centre be subject to a further report to Council in 3 months time following receipt of any proposal from the CoM to retain the building.

Also Council seek the flat be vacated and obtain insurance details.

GM

Report in August 2009.? Letter sent 20/4/09 to CoM requesting that the flat be vacated and requesting insurance details.

 

Committee of Management wish to be provided with reasons as to why the flat should be vacated (verbal advice to GM on 22/5/09).

 

Committee of Management advised that vacancy of flat recommended by the report on the building?s fire safety (by letter on 23/6/09).

 

Further letter issued instructing that the flat be vacated (7 July 2009).

 

GM met with President of CoM and tenant during week ending 17/7/09.? Tenant looking for other accommodation.

 

GM and Grants Officer met with President of CoM on 22/7/09.? Business plan from CoM to be submitted within the next week.? Agreed on report to Council?s meeting on 20/8/09.

 

 

17

SF959

16/04/09

Sub-Committee continue a review of Draft Management Plan so that it can be presented to Council in March 2010.

Clrs

A report is to be prepared to the Sub-Committee on a staged process for reviewing the Draft Management Plan.? Report to be completed by June 2009.? Subcommittee to report by March 2010.

 

Review will now have to be in accordance with new legislation.? Meeting date for Committee is 10 August 2009.

 

Next meeting for Councillors Court, Flack, Smyth and South is scheduled for 9.00 am Monday 24 August 2009.

 

 

18

SF1305

16/04/09

Council make representations to the Minister for Emergency Services and Minister for Roads to seek funding for the repair of landslips in Nambucca Heads which occurred as a consequence of the flood events in February and March 2009.? Also that Council make representations to the Insurance Council for the provision of insurance for land slip damage.

 

GM

Letters sent 21 April 2009.

Follow-up letter sent 28 May 2009.

DES to write to RTA requesting a program as to when they will make determinations and when emergency funds will be available.

Letter sent.

No response at 10 August 2009.

 

The RTA is endeavouring to respond to all claims as they are received by either site inspection or photographic evidence assessment.? RTA officer have advices all Councils that urgent issues, particularly those involving public safety, can be discussed and if possible agreed by phone and email to expedite their early restoration.

 

Claims from all affected parties are not received at the one time, and many involve staged submissions, inspections and complex investigation and design for the restoration of slips and bridges.? As such, it is not possible to advise a timetable.

 

 

19

SF444

16/04/09

That the revised road hierarchy plan, incorporating a grading program be deferred to the next GPC meeting with Councillors to provide any comments to Acting DES within 7 days.

 

DES

Report to GPC 17 June 2009.

Deferred to GPC August 2009.

Workload with natural disasters means this has to be deferred to GPC October 2009.

 

MAY 2009

 

20

SF959

07/05/09 & 4/6/09

That the report concerning Wia-Ora sand and gravel quarry consider options for calling in bonds to undertake works.

 

DEP

To be reported 21 May 2009.

Deferred to June 2009 to enable all options to be considered.

See item in business paper 4/6/2009.

 

Council again write to Dept Water & Energy

Letter sent 10 June 2009.

No response as at 6 July 2009.

Further follow up letter sent 27 July 2009

 

 

21

SF21

07/05/09

Council investigate the implementation and costs of an effluent management system at the Saleyards

 

GM

August 2009.? Council?s Engineering Designer? is delayed with natural disaster work and preparing a design for Council?s industrial land in Nambucca Heads.

 

22

SF1213

07/05/09

Allocation for retaining wall at Little Beach be deferred for consideration at the September Quarterly Review

 

DES

November 2009

Follow-up letter sent.

No reply at 17 July 2009

No reply at 10 August 2009.

 

 

23

SF1213

07/05/09

Council consider a report on the operation of the saleyards as a business unit and what, if any, subsidy is to be applied to its operations.

 

GM

November 2009

 

24

SF1213

07/05/09

Council review the cycleway plan so as to ensure its funding requirements are realistic.

 

DES

December 2009

 

25

SF1213

07/05/09

Council receive a report on the funding and use of the reserves for the Council Chambers Upkeep, Self Insurance and Tourist Centre Upkeep.

 

GM

September 2009

 

26

SF1269

21/05/09

Council write to Parliamentary Secretary for Roads seeking assurance that the Macksville Bridge will cope with future traffic flows; that Council be provided with a copy of the most recent reports on the structural integrity of the Bridge.

 

DES

Letter sent 18 June 2009.

No reply at 17 July 2009

No reply at 10 August 2009.

 

 

27

SF1231

21/05/09

Use of Road Reserves and public land for commercial, community and charitable activities ? that there be a further report to consider items 1-6 in the letter from the Chamber of Commerce.

 

DEP

Report in August 2009.

Meeting scheduled for 5.00 pm 16 June 2009 with Chambers of Commerce.

Formal responses requested from participants by end July 2009 for presentation to Access Committee before finalising policy.

Final report to Council in September 2009.

Final comments to be referred to Access Committee and final report to Council in September 2009.

 

 

28

SF452

21/05/09

Council seek from the Minister for the Environment acceptance that the sampling data for the old landfill indicate down stream impacts are minimal and re-installation of the leachate interception trench is not justifiable.

 

DES

Local DECC office advised by letter of Council?s intention.

Formal proposal for Minister being prepared.

 

Positive progress being made with DECC rep.

 

 

29

SF452

21/05/09

Council consider the provision of additional monitoring bores at the landfill with a report on the cost for installation and monitoring.

 

DES

Report to July 2009.

Proceeding to provide 3 addition monitoring bores at the Cost of $3,000.

Defer until need determined.

Water quality meets standards downstream.

 

 

JUNE 2009

 

30

SF1269

4/6/2009

Report on options for pedestrian safety for Wallace Street in consultation with M&D Chamber of Commerce

 

DES

Report September GPC.

Preliminary concepts commenced.

 

31

SF639

4/6/2009

Review of Tourism Function

 

GM

Deferred to 16 September GPC.

 

32

SF750

18/6/2009

That the report on S138 applications, bonds and footpath specifications be deferred so as to enable more information to be provided on the standard of concrete

 

DEPDES

Report to be resubmitted to July GPC meeting.

 

Deferred to August GPC

 

JULY 2009

 

33

SF769

2/7/2009

Council make representations in conjunction with Bellingen Shire Council to the RTA and Minister for Roads, the Hon. Michael Daley MP objecting to the change in classification of the Bowraville to Bellingen Road and seek a deputation to meet the Minister

 

GM

Letters drafted 6/7/09

 

Agreement obtained from Bellingen Council.? Agreement being sought from RTA. Brief prepared for Geotechnical Consultants.

 

34

SF736

2/7/2009

A review of the strategic direction for the Aboriginal Youth Worker project be undertaken early 2010 or possibly before if there are changes to funding programs by the State Government.

 

DEP

January 2010

 

35

SF225

16/07/09

That Council write to the NPWS concerning relocation of dingoes to Yarrahapinni/Way Way area.

 

GM

Letter sent 21/7/09

 

36

SF283

16/7/09

Option for a rebated access ramp in lieu of removal of podium in Council Chambers be put to the Access Committee.

DEP

Matter presented to Access Committee 28 July 2009.

 

37

SF544

16/07/09

Proposed road link between Alexandra Drive and Marshall Way ? Section 94 plan be deferred to allow the review of the works schedule to provide for an option which excludes the link road.? Advice to be sought from S94 Coordinator on possibility of obtaining a contribution from subdivision in Palmwoods to be applied to Bellwood Road and intersection (without the link road).

 

GM

Scheduled for Council meeting on 6/08/09

 

Meeting with Section 94 Coordinator on 30 July to be reported to Council 20 August 2009.

 

 

 

38

SF544

16/07/09

Council write to the Minister for Planning drawing her attention to the strong community and Aboriginal cultural objections to the proposed link road.

 

GM

Letter sent 30 July 2009.

 

39

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Report to meeting on 19/11/09.

 

40

SF1272

16/07/09

Council consider the need and cost of a consultant to identify and recommend improvements to existing records management practices in the 2010/11 budget.

 

GM

To be reported on in March 2010.

 

41

SF1213

16/07/09

Council be provided with a workshop to explain the making of rates and rating categories generally.

 

GM

Scheduled for GPC on 14/10/09

 

42

SF923

16/07/09

New community infrastructure program funding ? that it be deferred to next GPC with alternatives to be put to DES by 30/7/09.

 

GM

Report listed for GPC on 19/8/09.

 

43

SF652

16/07/09

That the relocation of the Men?s Shed be deferred for an inspection and discussion with Showground Committee and to consider other potential sites, including area around Works Depot.

 

DES

Included in GPC 19 August 2009.

 

44

SF741

16/07/09

Council persevere with improving the operator and equipment efficiency of the Paveliner for a further 6 months before receiving a report and assessing other options including pothole patching being undertaken by contractors.

 

DES

 

 

45

SF741

16/07/09

Council receive a report on Paveliner performance in terms of cost per cubic metre & other relevant parameters and advice on improving performance.? Also options for addressing loose stone.? Comparative data to be provided.

 

DES

Report 6 August 2009

 

AUGUST 2009

 

46

SF1269

06/08/09

Council receive a report on the tests conducted on the piers of the Congarinni Bridge.

 

DES

September 2009.

 

47

SF1269

06/08/09

That the existing policy that requires staff to open Councillor?s mail be brought to Council for review ? including relevant legislation.

GM

September 2009.

 

49

SF382

06/08/09

Scotts Head Draft Master Plan.? Preparation of a business plan and finalisation of principles.

DES

The Department of Lands and consultants to attend Council on a date to be fixed.

 

51

SF640

06/08/09

Berrigan Shire ? request for assistance with legal costs ? additional information required.

GM

20 August 2009

 

52

SF1102

06/08/09

Advice on legal consequences of not proceeding with draft IWCM strategy; advice from DWE re not proceeding with draft IWCM strategy; application for grant funding of $20m from the Commonwealth.? Also that Council review its drought management strategy.

GM

Letters sent.? A meeting has been sought with Minister for Water and Climate Change in Port Macquarie on 25 August 2009.

 

Quote being sought for review of drought management strategy.

 

53

SF285

06/08/09

Council write to Coffs Harbour City Council enquiring as to whether the proposed Coffs Coast rail motor service has progressed.

GM

Letter to be sent.

 

54

SF1131

06/08/09

A meeting be sought with the Minister for Roads to outline and support the submission for funding for Riverside Drive.

DES

Letter to be sent.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

20 August 2009

General Manager's Report

ITEM 9.3????? SF820????????????? 200809???????? Quarterly Performance Review - 30 June 2009

 

AUTHOR/ENQUIRIES:???? Lorraine Hemsworth, Executive Assistant ????????

 

Summary:

 

In accordance with the provisions of Section 407 of the Local Government Act 1993 I wish to report the extent to which the performance targets set in Councils 2009/2029 Management Plan have been achieved.

 

 

Recommendation:

 

That Council note the extent to which the Performance Targets have been achieved for the quarter to 30 June 2009.

 

 

 

 

 

Attachments:

1View

17150/2009 - Quarterly Review - Performance Targets to 30 June 2009

 

?

?


Ordinary Council Meeting - 20 August 2009

Quarterly Performance Review - 30 June 2009

Attachment 1

17150/2009 - Quarterly Review - Performance Targets to 30 June 2009

 

 

Performance targets

 

to

 

30 JUNE 2009

 

 

 

 

 

People Today and Tomorrow

Environment Today and Tomorrow

Economic Today and Tomorrow

Infrastructure Today and Tomorrow

Leadership Today and Tomorrow

 


 

 

 

 

 

 

 

 

 

 

 

 

People ? Today and Tomorrow

 

 

 

 

 

 


Ordinary Council Meeting - 20 August 2009

Quarterly Performance Review - 30 June 2009

Attachment 1

17150/2009 - Quarterly Review - Performance Targets to 30 June 2009

 

Principal Activity?????????????? Public Order and Safety

 

Objective?????????????????????????????? P1? To protect the environment, health and safety of the community by providing an effective response to fire related emergencies in accordance with the Service Land Level Agreement with the Rural Fire Service by maintaining an effective volunteer Rural Fire Service to protect the community from bush fire related emergencies

 

RESPONSIBLE OFFICER??????? Director Engineering Services

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P1.1

Participate in Rural Fire Service? Management

P1.1.1 Review Service Level Agreement quarterly

 

 

 

 

 

 

P1.1.2 Maintain membership of the Nambucca Bush Fire Management Committee

 

???? Council appoints a Councillor and the Director Engineering Services to the Lower Mid North Coast Zone Review Committee

 

???? Minutes of the quarterly review presented to Council.

 

???? Council appoints a Councillor as a delegate to the committee with the delegate to provide feedback.

 

???? Cr John Ainsworth and Director Engineering Services appointed by Council - Completed

 

 

 

???? Presented after each meeting - Completed

 

 

???? Cr John Ainsworth appointed to Committee.? The position of Chairperson is attached to the delegation - Completed

P1.2

Support the suppression of bushfires

P1.2.1 Council maintains the urban fire trail network to protect public and private infrastructure

 

???? Trails are mown twice a year in October and February

 

???? Trail maintenance is entered? into BRIMS (RFS Web based data bank)

 

 

?????? Both mows completed

 

 

?????? Parks & Reserves Supervisor trained to use BRIMS ? Data entered each time it is updated - Completed

P1.3

Provide funding

P1.3.1 Council provides the statutory financial contribution of 13.3% in each budget

???? Council adopts (with or without amendments) the draft budget as prepared by the RFS

???? Adopted unchanged - Completed


Principal Activity???????? Public Order and Safety

(P1 Continued)

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

 

 

 

P1.4

Provide a functional and safe Fire Control Centre

 

 

 

P1.4.1 Buildings and facilities at the Fire Control Centre meet the requirements of the RFS Service Standard 5.1.10

???? OH&S inspections of the premises conducted 6 monthly.

 

 

???? Appoint a building management committee with representation of 1 Councillor (Chair), Dir Eng Services, 1 RFS staff, 1 RFS volunteer, 1 SES Controller, 1 SES volunteer.

 

???? Committee to meet as they determine but generally bimonthly. Minutes reported to Council.

 

???? Ongoing implementation of improvements from last inspection ? Reviewed by Building Committee

 

???? Cr Ainsworth, Cr Moran and Director Engineering Services appointed.? Regular meetings held

 

 

 

???? Minutes regularly presented to Council


Principal Activity?????????????????? Public Order and Safety

 

Objective?????????????????????????????????? P2? To protect the environment, health and safety of the community with an effective response to emergency situations by supporting the State Emergency Service, Nambucca Valley Rescue Association and Marine Rescue Squad in this area

 

RESPONSIBLE OFFICER??????????? Director Engineering Services

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P2.1

Provide infrastructure and support the SES, VRA & MRS

P2.1.1 Provide and replace vehicles in accordance with the Plant Replacement Policy

???? Distance travelled and vehicle age as per Councils plant replacement program.

???? Completed - Consultation carried out with SES prior to setting budget and Troop Carrier included

P2.1.2 Provide and maintained office space and storage area (equipment and plant)

???? SES Controller to provide an annual report on facilities by January prior to budget allocations being determined.

???? Completed

P2.1.3 Phones, fax and office equipment provided and maintained

???? SES Controller to advise on equipment condition by January prior to budget allocations being determined.

???? Completed

P2.1.4 Contribute to VRA & MRS

???? Annual contributions

???? Completed - VR have claimed and been paid

???? Completed - MRS claimed and paid prior to 30/09/2008


Principal Activity?????????????????? Public Order and Safety

 

Objective???????????????????????????????? P3? Establish, implement and maintain measures to ensure compliance with Companion Animal legislation for the protection of health and safety of the community within approved allocation of resources

 

RESPONSIBLE OFFICER??????????? Manager Health and Building Services

 

????

????

????

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P3.1

Maintain a register under the:

i????? Companion Animal Act & Regulations to ensure compliance with the Acts

 

ii???? Impounding Act for stock

 

 

Undertaken compliance work to enforce the provision of the Acts

 

P3.1.1 Companion animals are permanently identified & registered in accordance with Act

???? Companion Animals Registration System (CARS) updated within 72 hours of information being lodged with Council

???? No of letters and enforcement notices issued

???? Complaints attended to and responses recorded within 72 hours of complaint being received

???? Monthly reports to Council on animals impounded within 21 days of the end of each month

???? 100% Achieved

 

???? 1350 Letters issued in relation to dog matters (12 months)

???? 127? Penalty Notices issued (Fines)

??? (12 months)

???? Complaints generally go directly to the Contract Regulatory Officer with responses for action made through letter requests.

???? No of Merit Requests and Regulatory Officer has been requested to provide Council with details of logged requests and actions.

???? Monthly reports from the Contract Regulatory Officer submitted to Council.

 

P3.1.2 Impounded animals are recorded in Register & National Livestock Identification System (NLIS)

???? No livestock impounded over this reporting period

P3.1.3 Undertake routine patrols & respond to customer service reports for companion animals and straying stock

???? Contract Regulatory Officer undertakes routine patrols as part of this contract with Council.

Principal Activity???????? Public Order and Safety

(P3 Continued)

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P3.2

Maintain leash-free areas in Nambucca Heads, Scotts Head, Valla Beach.

Investigate, consult and implement new off leash areas in Macksville and Bowraville.

P3.2.1 Audit signs and defecating bins at each area annually

???? Audit off leash areas annually by 28 February

???? Dog poo bins being serviced weekly

???? Implement leash free areas subject to budget allocation by 30 June 2009

???? Signs audited in Nambucca Heads and new signs delivered and erected

???? Audit of Scotts Head signs undertaken in May 2009

???? Bins emptied by works staff and plastic bags replaced by Contract Regulatory Officer as required

P3.2.2 Identify leash-free areas in Macksville; and Bowraville through community consultation

???? Council after considering a detailed report on 17 April 2008 resolved not to proceed with Off Leash areas at Bowraville & Macksville

P3.3

Regulatory Officer contract

Review performance of contract annually on anniversary of implementation date.

All ancillary documents are current

P3.3.1 Assess performance of contractor against signed contract documentation annually

???? Review completed by 30 June annually

 

???? Non compliance issues recorded and reported to Contractor with 14 days of review date.

???? Review to be undertaken in August 2009

???? New operating procedures to be developed for impounding on Pacific Highway, with RTA, Council and Contractor ? waiting on advice from RTA

???? Additional reports on calls monitored by contractor to be submitted to Council

???? Review documents signed off and issued to Contractor


Principal Activity?????????????????? Public Order and Safety

 

Objective?????????????????????????????????? P4? Establish, implement and maintain lifeguard services to ensure the health, safety and well being of the community are protected during nominated patrol periods and ensure compliance with the adopted level of service and within approved allocation of resources.

 

RESPONSIBLE OFFICER??????????? Director Engineering Services

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P4.1

Promote beach safety

P4.1.1 Lifeguard services provided as per contract agreement during summer school vacation period

???? Lifeguards on duty during the identified times in the contract agreement

 

???? Annual lifeguard activity reports submitted to Council by 31 March

 

???? Local surf clubs provided with annual contribution

 

???? Lifeguards on duty over December 2008 January 2009

 

 

???? Submitted to Council 18 June 2009

 

 

???? Available in budget

P4.1.2 Provide and maintain beach safety signage

???? Signage in place and meets current standards

 

???? Under review? Liaison with Department of Environment and Climate Change - Ongoing

P4.1.3 Voluntary Rangers supervise vehicles on beaches

???? 4WD vehicles on beaches comply with the permit conditions

???? Sufficient volunteer rangers in place.? Part-time Ranger acquainted with Beach regulations but limited time available with vehicle parking the highest priority


Principal Activity?????????????????? Health

 

Objective?????????????????????????????????? P5? To maintain acceptable public health standards within the community by providing services to level of community expectations within approved budget and available resources

 

RESPONSIBLE OFFICER??????????? Manager Health and Building Services

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P5.1a

All new or modifications to existing Onsite Sewage Management Systems to be assessed & approvals issued prior to installation of system, under section 68 of LGA 1993.

 

P5.1b

All registered onsite sewage management systems (OSMS) to have an approval to operate (ATO) issued under section 68A of the LGA 1993

 

P5.1.1 Assess design for compliance with soil assessment reports, relevant guidelines, Council's Management Plan and Australian Standards

 

 

P5.1.2 Only accredited systems (by NSW Health Dept) to be installed

 

 

P5.1.3 Arrange for renewal inspections of Onsite Sewage Management System 30 days prior to expiry date of current Approval to Operate

 

 

P5.1.4 Any modification/upgrade works to be approved, installed & inspected prior to Approval to Operate being issued

???? Approvals issued within 40 days of application for new & modified systems being lodged

 

???? Systems inspected while being installed

 

???? Renewal notices issued one month prior to Approval to Operate expiry date

 

???? Inspect existing OSMS within 30 days of expiry of Approval to Operate

 

???? Approval to Operates issued and register updated within 14 days of compliance program being finalised

???? 90% of approvals issued within 40 days. 10% required additional information

???? Systems inspected during installation following notification of inspection by installer

???? Number of follow up inspections being undertaken where works completed without obtaining approvals or inspections called for

 

???? 99% of renewal notices issued/ ongoing

 

???? 99% of renewal inspection notification given within 30 days of expiry date of Approval to Operate

???? 100% of Approval to Operates issued with 14 days of compliance

 

???? 4 Penalty Notices issued (Fines) for operating a system without an Approval to Operate


Principal Activity???????? Health

(P5 Continued)

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P5.2

Review On-Site Sewage Management Plan

P5.2.1 Available resources to undertake review

P5.2.2 Assess need for review

???? Review Plan every 4 years mid term to Council elections by 31 October of each review year

???? Any draft changes to be reported to Council for adoption within 60 days of review being completed within 60 days of review being completed

???? Revised plan adopted by council 2 July 2009

P5.3

Registration and inspection of activities under the Public Health Act 1991.

a? Skin penetration:- body piercing, tattoos, manicure, pedicure treatments, beauticians hairdressing businesses & acupuncture

 

b? Monitor operation of Public Swimming Pools, Motels, Caravan Parks, Resorts, sporting complexes & learn to swim schools for water quality & amenities

P5.3.1 Premises to be registered with Council

???? Register of premises to be updated within 7 days of notification by premises operator

???? Undertake annual inspections of premises & complete inspection reports to ensure compliance with Public Health standards

???? Operator details changed upon notifications

???? Inspection program proposed for August 2009 subject to available staff resources

 

P5.3.2 Premises to be inspected annually

???? Inspect hairdressers, skin penetration premises

???? Caravan Parks/Camping Grounds

???? Annual inspections programmed throughout year

 

???? Annual inspections 100% completed

P5.3.3 Carry out routine inspections of pools/spas

???? Inspect public pools minimum of once per year

???? Inspections to be programmed during summer months

P5.3.4 Monitor water quality

???? Carry out water testing & sampling if required

 

???? Audit inspections to be programmed for August 2009 subject to staff resources being available

 

P5.3.5 Ensure public safety issues are managed

???? Compliance with Public Health (Swimming Pool/Spa) Reg 2000 & Dept of Health Guideline for Public Swimming Pools & Spas

???? Survey of indoor pools to be undertaken in August with NSW Health Department

P5.4

Register and inspect Microbial Control systems:- Water Cooling, Hot & Warm water, Air Handling systems

P5.4.1 Carry out annual inspections

???? Inspections carried and recorded

???? Inspections to be programmed for November 2009

P5.4.2 Maintain register of inspections and service reports

???? Annual service reports lodged with Council for cooling water towers and warm water devices

???? Reports to be lodged by 30 June annually


Principal Activity?????????????????? Health

 

Objective?????????????????????????????????? P6 ?To maintain acceptable public health standards for food premises through adequate surveillance of food premises

 

RESPONSIBLE OFFICER??????????? Manager Health and Building Services

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P6.1

Inspect and complete reports on all food premises & mobile food vans annually

P6.1.1 Maintain a register of premises within the Shire

?????? Register updated annually or upon registration of premises

 

?????? Register updated following inspections and notification of any change by operator ? 100% achieved

P6.1.2 Maintain a regular inspection program Annually

?????? Inspections carried out and reports filed

?????? Inspections carried out annually by contractor - 100% of premises inspected prior to 30 June 2009

P6.1.3 Compliance with Food Act and Food Safety Codes

?????? Letters or improvement notices issued as required

?????? Letters issued where works required

P6.1.4 Maintaining construction standards for premises

?????? Premises maintained in accordance with Australian Standard for construction

?????? Letters requesting maintenance works issued following inspections

P6.2

Provide public education and compliance issues relating to food premises, handling, preparation and storage

P6.2.1 Provide advice and direct access to design, construction, food safety standards and Australian Standards relating to food and food premises

?????? Provided verbal information to customers and written responses within 21 days of request or enquiry

?????? Ongoing through counter and telephone inquiries

 

P6.2.2 Offer Food Education programs to industry as required

?????? Conduct one Food Handlers forum annually or as required by industry

?????? Food Handling courses to be conducted by accredited trainers. Currently seeking details on suitable trainers to provide courses

P6.3

Inspect and issue 5 year approvals to operate (ATO?s) for mobile food vending and water & effluent waste transport vehicles under section 68 of LGA 1993

P6.3.1 Maintain up to date register of operators

?????? Vehicles inspected within 30 days of approval date anniversary

?????? Approvals to Operates issued following compliance inspections

?????? Inspections programmed for first quarter of new year

?????? Five year Approval to Operates issued with annual inspections

P6.3.2 Carry out annual inspections of vehicles, as required by approval to operate

?????? Inspection reports completed and filed

???? Inspection reports placed on files and recorded within the computer


Principal Activity?????????????????? Community Services and Education

 

Objective?????????????????????????????????? P7 ?To promote and provide for the social well-being of the community through the provision of community services and facilities

 

RESPONSIBLE OFFICER??????????? Manager Community and Cultural Services

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

 

P7.1

Provide special programs for older people

P7.1.1 Provide funding for Seniors Week activities

Seniors Week is conducted in accordance with Council?s approved program and allocated budget

 

???? 100%

 

(Seniors Week 2009
15-22 March)

 

P7.2

Undertake community planning which takes into account the needs of older people

P7.2.1 The role of Manager Community and Cultural Services continues to include aged and disability services related duties

The project is conducted in accordance with the terms and conditions of the Funding Agreement and the following are submitted by November 2008

???? Report on Achievements

???? 2008-09 Workplan

???? Income and Expenditure Statement

????? Annual Return

 

????? 100% - reports completed

 

 

P7.3

Council provides co-ordination, planning and a range of programs for young people.

P7.3.1 Manage funding provided by the Department of Community Services for employment of a Youth Development Officer and Youth Worker

The projects are conducted in accordance with the terms and conditions of the Funding Agreement:

???? Income/expenditure statements, Annual Report on Achievements submitted by 30 September 2008

???? New Service Specifications developed by August 2008 to reflect outcomes of the Community Services Grants Program Review

 

 

 

???? 100% - reports completed

 

 

???? Development of Service Specifications indefinitely delayed due to Wood Inquiry into DoCS

 

P7.4

Provision of special programs for young people

P7.4.1 Co-ordinate and provide funding for Youth Week activities

Youth Week is conducted in accordance with Council?s approved program and allocated budget

???? 100%

 

(Youth Week 28 March-
5 April 2009)

 


Principal Activity?????????????????? Community Services and Education

(P7 Continued)

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P7.5

Provision of special programs for young people

P7.5.1 Council to co-ordinate and fund ?Girlsavvy? ? a program conducted by the NSW Office for Women which:

?????????? Increases young women?s skills in financial independence

?????????? Communicates the standards of behaviour, ethics and achievement which operate in the world of work and business by involving local adult women role models

?????????? Girlsavvy completed by June 2009

?????????? Council provides funding

?????????? 100 young women participate

 

 

 

???? 100%

 

 

?????????? Council provided funding

P7.6

Delivery of a range of human services and provision of community facilities to meet community expectations in partnership with the community.

P7.7.1 Administration of North Coast Area Assistance Scheme in partnership with the Department of Community Services

???? Funding submissions are assessed and ranked according to the AAS guidelines

 

???? Deadlines on the AAS timetable are met

???? 100%

 

???? Successful applications have been announced

P7.7

Consult and seek advice from the community regarding community service needs

P7.8.1 Resource Council?s Community Services Committee to provide a range of advisory services

?????? The committee meets according to its constitution (i.e. at least quarterly).

?????? 100%

P7.8

Continue to improve co-operation and understanding between Council and Aboriginal communities

P7.9.1 Resource Council?s Aboriginal Community Advisory Committee to provide a range of advisory services

???? The committee meets according to its constitution (i.e. at least quarterly)

?????? 100%

P7.9

Deliver services appropriate to the needs of the Aboriginal and Torres Strait Islander community

P7.10.1 Manage funding provided by Department of Community Services for Community Development Officer (Aboriginal)

 

The projects are conducted in accordance with the terms and conditions of the Funding Agreement:

???? Income/expenditure statements, Annual Report on Achievements submitted by 30 September 2008

???? New Service Specifications developed by August 2008 to reflect outcomes of the Community Services Grants Program Review

 

???? 100% - reports completed

 

???? Development of Service Specifications indefinitely delayed due to Wood Inquiry into DoCS


 

Principal Activity?????????????????? Community Services and Education

(P7 Continued)

P7.10

Conduct or contribute to special Aboriginal and Torres Strait Islander people?s projects

P7.11.1 Provide funding to resource special events as determined throughout the year (eg NAIDOC Week)

???? Council contributes

???? 100%

P7.11

Communicate and consult with the community in regards to the needs of people with disabilities

P7.12.1 Resource Council?s Access Committee to provide a range of advisory services

?????? The committee meets according to its constitution (i.e. at least quarterly)

?????? 100%

P7.12

Contribute to the services assisting people in the rural sector

P7.13.1 Financial support for the Rural Financial Counselling Service

?????? Council contributes $3,800 per year

 

?????? That the support provided by the service be reported to Council annually

 

?????? 100%

 

P7.13

Support the co-ordination of and networking between arts and cultural groups, Council and community

P7.14.1 Council?s continued involvement with the Regional Arts Development Board and financial support in accordance with the funding formula

?????? Council contributes

 

???? 100%

P7.14

More effectively operating and vibrant museums, leading to greater tourism opportunities and increased capturing of local heritage

P7.15.1 Participate in the Museum and Galleries NSW ?Museum Advisers Program?

?????? Council contributes

 

?????? Ms Joan Kelly the Museum Advisor has met with all Committees of Management and is currently preparing a program of works.

P7.15

Improved activities, services and facilities that meet the diverse needs and enhance the everyday lives of Nambucca Shire residents

P7.16.1 Develop a 5 year Social and Community Plan to meet legislative requirements

?????? Plan is developed and adopted by June 2009

?????? Statistical profile for target groups completed.

?????? Council?s resolution of 7/5/09 is that only a review of the Plan would be undertaken so that resources can be invested in the new Integrated Planning process


Principal Activity?????????????????? Housing and Community Amenities

 

Objective?????????????????????????????????? P8 ?To provide available and acceptable cemetery facilities which meet statutory compliance in a cost effective manner

 

RESPONSIBLE OFFICER??????????? Manager Health and Building Services

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P8.1

Operate cemetery activities within adopted budget allocations

P8.1.1 Undertake quarterly review of expenditure and revenue

???? Difference between revenue and expenditure identified and report provided to Council, quarterly

???? Income $34,616.46 Expenditure $34,734.18

Capital Works $5,082.61

P8.2

Register of internments updated regularly

P8.2.1 Maintain and update cemetery register and maps.? Applications for burials issued prior to internments

???? Maps maintained and updated within 30 days of notice of internment

???? Maps updated

 

???? Internment details recorded in computerized register when lodged by undertakers

P8.3

Cemeteries maintained to an acceptable standard

Mowing minimum of once per calendar month

P8.3.1 Maintenance work carried out at all cemeteries in accordance with budget allocation

???? Cemeteries mown at least 12 times per year

???? Attend to maintenance requests as required for internal road works and walk way area

???? Contractors mow cemeteries as required

???? Requests for routine maintenance attended to by Council staff

P8.4

Ensure adequate area is available for cemetery expansion and columbarium walls

P8.4.1 Monitor and investigate the of available land at each cemetery and survey available vacant niches in columbarium walls

???? Audit at each cemetery to be conducted prior to 31 December annually

???? Audit to be conducted in November 2009

P8.5

Provide improved signage and sectional markers in all cemeteries

P8.5.1 Staged works program subject to funding being allocated in annual budget

???? Signs and markers erected when funds made available

???? Denominational signs for Nambucca Heads & Macksville have been erected

P8.6

Upgrade internal roads & provide parking spaces for disable persons at Nambucca & Macksville

P8.6.1 Works being allocated funds in annual budget

???? Audit work once completed

???? Reduced demand for maintenance works

???? Stage 1 of internal upgrade to Nambucca Heads cemetery completed, parking area to be marked


Principal Activity?????????????????? Recreation and Culture

 

Objective?????????????????????????????????? P9 ?To provide high quality library service to meet community needs

 

RESPONSIBLE OFFICER??????????? Manager Community and Cultural Services

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P9.1

Continue to develop and promote an OH&S culture in libraries by reducing the repetitive actions being undertaken by library staff

P9.1.1 Purchase and install circulation counter receipt printers for each branch library which provide members with a list of items borrowed and their return date thereby replacing stamping of individual books

???? Council provides funding

 

???? One Receipt Printer is installed at each library

 

 

???? 100%

 

 

P9.2

a. Maintain per capita book vote at existing levels of approx 1.8 books (State average = 2)? OR

P9.2.1a Increase Council?s contribution by 10%

???? Council contributes

 

???? 100%

b. Provide book vote to keep pace with rate pegging

P9.2.1b Increase Council?s contribution by 3.5%

???? Council contributes

???? This option was not supported.

 

???? Council supported 10% option above

P9.3

Provide customers, (focusing on high school students), with more accessible library services

P9.3.1 Provide additional hours for staff

???? Nambucca Heads opens after hours (either Thursday evening or Saturday morning)

 

???? 100%

???? Saturday morning opening commenced 6 December 2008

 

 


Ordinary Council Meeting - 20 August 2009

Quarterly Performance Review - 30 June 2009

Attachment 1

17150/2009 - Quarterly Review - Performance Targets to 30 June 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Environment ? Today and Tomorrow

 

 

 

 


Ordinary Council Meeting - 20 August 2009

Quarterly Performance Review - 30 June 2009

Attachment 1

17150/2009 - Quarterly Review - Performance Targets to 30 June 2009

 

Principal Activity?????????????????? Development & Environmental Services

 

Objective?????????????????????????????????? E1? Minimise the cost and delay to the community by the timely processing of Development Applications, Part 4A Certificates, Section 149 Planning Certificates and planning related correspondence. Appraisal and suitable rectification of activities in contravention of Acts, Codes and Policies within approved allocation of resources

 

RESPONSIBLE OFFICER??????????? Director Environment & Planning, Manager Planning & Assessment, Manager Health & Building

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E1.1

Achieve the following mean time for processing DA?s:

 

Integrated/Designated/Concurrence Development: 60 days

Other Development: 40 days

E1.1.1 Quarterly monitoring of performance from application registration statistical data

??? % processed within 60 processing days

??? % processed within 40 processing days

 

??? 28.6% (12 months)

 

??? 43.06% (12 months)

E1.2

Complying Development Certificate 7 days

E1.2.1 Maximum use of delegated authority and available staff resources

??? % processed within 7 processing days

 

 

??? 100%

E1.3

Building Certificates - 14 days

E1.3.1 Maximum use of delegated authority and availability of staff resources

??? % processed within 14 processing days

??? 100% inspected and certificate issued or letter issued advising works to be done

E1.4

Carry out 100% of compliance inspections including plumbing and new on-site sewage management systems associated with new developments within 48 hours of inspections being booked

Weekly monitoring of performance from registration statistical data and departmental appointment calendars

??? % inspected within time

 

 

??? 100% of compliance inspection carried out within 48 hours of inspections being requested


Principal Activity?????????????????? Development & Environmental Services

(E1 Continued)

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)


E1.5

Process Section 149(2) Planning Certificates within 10 working days

E1.5.1 Quarterly monitoring of processing from application registration statistical data

???? Number processed within 10 working days

???? 99.6%
(3 applications out of 759 outside the 10 days ?
(2x11 days; 1x13 days)

E1.6 Keep planning appeals to a minimum

E1.6.1 Quarterly monitoring of statistical data

???? Number of appeals recorded and appeals as % of applications determined

???? 0.95% - 2 Appeals

E1.7

Comply with statutory requirements and responsible administrative practices in the keeping of planning, building and development records

E1.7.1 Quarterly monitoring of statistical data

???? Completion of registrations, referrals, notifications and receipt of internal referrals within target dates

???? 100%

E1.8

Development is undertaken to approved standards

E1.8.1 Undertake mandatory inspection of approved developments where notified, to ensure compliance with conditions of consent where Council is the nominated Principle Certifying Authority

 

?????? % of applications inspected

?????? % of final occupation certificates issued following inspections

?????? No evidence of mandatory inspections not being requested or undertaken

?????? 204 OC?s issued following final inspections (12 months)

E1.9

Ensure existing buildings/structures achieve the required level of access, fire safety, structural stability and health and amenity, appropriate to their use

E1.9.1 Area surveillance and visual appraisal

E1.9.2 Approvals for places of Public Entertainment and Shared Accommodation

E1.9.3 Change of use applications

?????? Notices/Orders issued

 

?????? List of approved Place of Public Entertainment and Shared Accommodation

?????? No Notices or Orders issued for fire upgrades on existing buildings

?????? 3 Council buildings still don't have POPE approvals, Pioneer Community centre, Argents Hill & Missabotti Halls

E1.9.4 Fire Safety Audits

E1.9.5 Annual condition assessment

???? Inspections completed by February

 

???? Proposed maintenance program submitted for budget consideration

 

?????? Current maintenance program completed

???? 75% Inspection program completed

???? Maintenance program with Engineering Department to finalise with Committees of Management

???? Status of maintenance program unknown

Principal Activity?????????????????? Development & Environmental Services

(E1 Continued)

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E1.10

Process Subdivision Certificates within 28 days which are fully compliant with development consent

E1.10.1 Quarterly monitoring of statistical data

???? % of applications processed

 

???? 100%

 


Principal Activity?????????????????? Development & Environmental Services

 

Objective?????????????????????????????????? E2? To achieve the planning objectives of the Council and those set out in the EP & A Act 1979 the North Coast Regional Environmental Plan and Council's adopted strategies by managing growth that promotes innovative and economically sustainable development that can be serviced at a minimum cost to the community

 

RESPONSIBLE OFFICER??????????? Manager Planning & Assessment

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E2.1

Review Council?s Urban Land Release Strategy

E2.1.1 Review Urban Land Release Strategy and prepare Local Growth Management Plan in accordance with draft Mid North Coast Regional Plan

???? Urban Land Release Strategy reviewed and incorporated as part of the Local Growth Management Plan to be prepared by August 2009

???? Underway: The Local Growth Management Plan will comprise three components: residential; rural-residential; and employment lands.

???? The rural-residential component has been completed. Grant funds are being sought to complete the component of the Local Growth Management Plan (particularly relating to the Valla Urban Growth Area).

E2.2

Review Council?s Industrial Land Release Strategy

E2.2.1 Review Industrial Land Release Strategy and prepare new Commercial, Retail and Industrial Employment Lands Strategy

???? Employment Lands Strategy prepared by May 2009 and incorporated as part of the Local Growth Management Plan to be prepared by August 2009

???? Underway:

???? Brief prepared and endorsed by Council

???? Preferred consultant selected

???? Funding being sought from DSRD

???? New component added to DSRD Funding Application (Feasibility Purchase of industrial land)

E2.3

Consolidate Council?s existing Development Control Plans into one comprehensive document

E2.3.1 Prepare new Shirewide DCP incorporating existing DCP?s

???? Draft prepared and presented to Council by September 2009, exhibited October 2009 and adopted by December 2009

???? Deferred: Due to legislative changes, a consolidated DCP is not required until draft LEP 2009 is ready for gazettal. DCP will be prepared following exhibition of Draft LEP 2009.

???? Preparation of Draft DCP commenced


 

Principal Activity?????????????????? Development & Environmental Services

(E2 Continued)

 

E2.4

Review DCP 3 ? Residential Development

E2.4.1 Review DCP 3 and prepare new amended Residential Development DCP in accordance with the DCP 3 review undertaken by Sutherland Koshy and in accordance with the recommendations provided by Ruker and Associates Urban Design

???? Draft prepared and presented to Council by April 2009, exhibited May/June 2009 and adopted July 2009

???? Underway: DCP 3 adopted subject to changes

???? 10 August 2009 commencement date

E2.5

Prepare draft LEP for Valla Urban Growth Area

E2.5.1 Co-ordinate preparation of various studies, master plan and LES required to undertake LEP amendment to rezone land identified in the Valla Urban Growth Area

???? Studies to be undertaken by Council to be completed by July 2009

 

???? Masterplan to be completed by August 2009

 

???? LES to be completed by September 2009

 

???? Draft LEP ready for exhibition by November 2009

 

???? DCP and S94 Plan to be completed by December 2009

???? Completed: Desk-top assessment complete

???? Heritage/flora/fauna and geotechnical contamination assessments commenced by consultants

???? Preferred consultant selected for Deep Creek Flood Study and Employment Lands Strategy

???? Government funding has been sought (Planning Reform)

???? Negotiating with landowners re flooding studies

 


Principal Activity?????????????????? Development and Environmental Services

 

Objective?????????????????????????????????? E3? To develop and implement procedures to enable the effective detection of non-compliance and to ensure compliance and provide clear, reliable and relevant information for Council and the community on the State of the Environment and within approved allocation of resources

 

RESPONSIBLE OFFICER??????????? Director Environment & Planning, Manager Planning & Assessment, Manager Health & Building

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E3.1

Prepare annual State of Environment Report or Supplementary Reports

E3.1.1 Consult with Community & key stake, Government Departments prior to preparation of report

 

E3.1.2 Coordinate impute by staff, community groups and Government agencies

 

E3.1.3 Update statistical information in report

???? Consultation to be completed with key interest groups & community by 31 August annually

???? Draft report to be completed 30 September and presented to Council in October annually

???? Final report to go on Council's website & submitted to DLG with Council's Management Plan by 28 November annually

???? Completed

 

 

???? Completed

 

 

???? Completed

E3.2

To promote the ecological sustainability of the Shire through identification, preservation, protection, restoration & enhancement of environmentally sensitive areas

E3.2.1 Completion of programs as outlined in annual SoE Report, Estuary Management Plan, Environmental Levy program and community environmental programs that relate to area of responsibility grants and budget allocation

???? Works completed as per approved program & budget allocation

???? Monitoring ongoing programs to improve environment

???? Work with Community Groups and organisations to achieve positive outcomes in local areas

???? Restore riverbank erosion River Street, Macksville, completed

???? Underway - Financial assistance to Oyster Growers Water Quality Testing provided from budget allocation

???? Underway - Funds for trap and education material for Indian Myna Bird Program with NVLC. Grant successful

???? Underway - Newee Creek Water monitoring program Stage 2 final report to be presented to a future NREMC meeting

E3.3

Promote ecologically sustainable development

E3.3.1 Progressive application of the principles of ESD to Council?s LEP and related environmental policies

 

E3.3.2 Vigorous assessment of Developments to ensure minimum impacts are achieved on built and natural environment as a result of the development

???? Ongoing inclusion in revised and new policies

???? Documents identified where principles included

????? Standard of Development Approvals & condition applied

???? Compliance with development standards & conditions of consent

???? Monitoring of ongoing compliance conditions

 

???? Ongoing

 

???? Enforcement ongoing


Principal Activity?????????????????? Housing and Amenities

 

Objective?????????????????????????????????? E4? To protect and where possible enhance the natural environment through ensuring a regular, cost effective and environmentally responsible waste management system

 

RESPONSIBLE OFFICER??????????? Director Engineering Services

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E4.1

Provision of Kerbside recycling

E4.1.1 Coffs Coast Waste to provide kerbside collection and processing

E4.1.2 Provide local transfer station

???? Kerbside collection of domestic recycling, organics and mixed waste transported to Coffs Harbour for processing and resource recovery

 

???? Transfer and processing of commercial waste stream

 

???? Provision of separate bulk bins or collective areas for each waste type and transfer to Coffs Harbour for processing and resource recovery at Nambucca Waste Facility

???? Completed ? now ongoing

 

 

 

 

 

???? Completed ? now ongoing

 

 

???? Completed ? Roof over Transfer Station to be a future project in a future budget currently 2011/2012

E4.2

Maintain an operational local waste facility for non-perishable or inert waste

E4.2.1 Design and construction plans regularly revised for future cell construction

 

E4.2.2 Landfill inert waste locally

 

E4.2.3 Reprocess concrete and masonry and greenwaste

???? Annual review of needs

???? On going.? Cell 3 designed

 

 

???? Completed ? now ongoing

 

???? On going ? Groundwater subject to DECC negotiations

E4.3

Achieve acceptable environmental outcomes for the waste facilities.

E4.3.1 Meet Licence conditions

???? Monitoring results, percent compliance with DECC (EPA) licence.

???? Completed - Annual return on going monthly monitoring -

E4.4

Rehabilitate filled waste disposal areas.

E4.4.1 Cover cells after being filled to capacity

???? Compliance with licence conditions

???? On going ? proposal submitted to DECC ? work 90% completed


 

Principal Activity??? Housing and Amenities

Continued

E4.5

Provision of computerised weighbridge

Design and construction of a computerised weighbridge at the Waste Management Facility

???? Compliance with licence conditions

???? Completed


Principal Activity?????????????????? Housing and Amenities

 

Objective?????????????????????????????????? E5? To maintain and improve urban streets beautification by ensuring that the footpaths and gutters are clean and free of litter

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E5.1

Maintain an acceptable level of street and park cleanliness litter control and street cleaning

E5.1.1 Regular servicing of street and park litter bins

???? Supervisor(s) to inspect and assess standard achieved

???? Serviced daily

E5.1.2 Regular cleaning of commercial areas in Nambucca Heads, Bowraville, Scotts Head, Valla Beach and Macksville

???? Supervisor(s) to inspect and assess standard achieved

???? Serviced daily

E5.1.3 High profile areas swept by specialised vehicle twice per year

???? Complete in December and May.

???? CBD swept by sweeper truck once in late 2008.? Second service cancelled due to unavailability of Contractor


Principal Activity?????????????????? Housing and Amenities

 

Objective?????????????????????????????????? E6? To provide sufficient resources to ensure safe and healthy public convenience

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E6.1

Public Conveniences are clean, healthy and safe and are accessible to the public

E6.1.1 Daily servicing of public conveniences

 

E6.1.2 Quarterly pressure cleaning of public conveniences

 

E6.1.3 Respond to Complaints

???? Cleaning recorded in Maintenance Management System

 

???? Supervisor(s) to inspect and assess standard achieved

 

???? Reduction in number of complaints received

???? Daily running sheets submitted

 

 


Principal Activity?????????????????? Housing and Community Amenities

 

Objective?????????????????????????????????? E7? To enhance the environment by planting and maintenance of trees on public land

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E7.1

Manage number of trees in streets and parks

E7.1.1 Prepare tree planting program

???? Submit program to Director Engineering Services for approval

???? Trees planted in accordance with adopted programs

???? Species have minimal impact on assets

???? Additional street trees proposed for Bowraville, Macksville and Nambucca Heads

 

???? Deferred to 2009/2010

 

???? Guidelines in place

E7.2

Maintain trees in public places to ensure safety of people and minimise property damage

E7.2.1 Inspect and act on dangerous trees

(remove / lop / advise complainant)

???? Inspection within one week of complaint

???? Dangerous trees reported to insurers and Council

???? Inspections carried out as required

E7.2.2 Maintain a register of all unsuitable trees for programmed removal or lopping

???? Maintain or remove based on priorities and available funds on recommended removals

???? Park Supervisor retains assessments

E7.2.3 Carry out an annual maintenance program by qualified contractor

???? Program completed by December

???? On-going

E7.2.4 Replace trees removed with more appropriate species taking into account location, powerlines, visibility etc

???? Species meet guidelines of Country Energy and Water and Sewer requirements

???? Complying

E7.3

Protect trees from and respond to deliberate damage of trees on public land

E7.3.1 Develop a strategy of public awareness. Reward information resulting in conviction. The issuing of fines.

E7.3.2 Implement strategy to counter vandalism

???? Media Release at least once a year advising of $5,000 reward

???? Reported and/or detected tree damage investigated and actioned including warning letters or fines

???? Two cases investigated (Parkes Street and Wellington Drive, Nambucca Heads


Principal Activity?????????????????? Housing and Community Amenities

 

Objective?????????????????????????????????? E8? To protect and where possible enhance the natural environment by reducing the pollutant load on creeks and rivers by implementing the Stormwater Management Plan

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E8.1

Maintain Gross Pollutant Traps (GPT) provided on main drainage lines

E8.1.1 Stormwater treatment devices inspected after every 100mm of rain or every month, which ever comes first and undertake programmed maintenance

???? Inspection undertaken and recorded in Maintenance Management System

???? Gross pollutant traps cleaned and debris removed at intervals not exceeding 90 days

???? Not achieved due to flooding ? response taking priority

???? In July traps cleaned at E J Biffin Playing Fields, Tourist Office and Beer Creek


Principal Activity?????????????????? Housing and Community Amenities

 

Objective?????????????????????????????????? E9? To protect the health of the community and viability of agricultural land from the invasion of land by noxious weeds

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E9.1

Control noxious weeds on private land

E9.1.1 Inspector to physically visit properties and if required letter of advice, Section 18 or 20 Notice issued or fine imposed

???? Inspect minimum number of properties per annum as required by grant conditions

???? Inspections ongoing

E9.2

Control noxious weeds on Council controlled land

E9.2.1 Inspect Council owned land as required and utilise appropriate control methods to reduce noxious weeds

???? Net reduction in noxious weed infestations

 

???? Compliance with Pesticides Use Notification Plan

???? Detailed mapping not available

E9.2.2 Map areas of infestation

???? Location of noxious weeds input in GIS system

???? As above

E9.2.3 Apply for Noxious Weeds Grant

???? Noxious Weed Grant application submitted in May

???? Applications submitted

 

 


Ordinary Council Meeting - 20 August 2009

Quarterly Performance Review - 30 June 2009

Attachment 1

17150/2009 - Quarterly Review - Performance Targets to 30 June 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Economic Development ? Today and Tomorrow

 

 


Ordinary Council Meeting - 20 August 2009

Quarterly Performance Review - 30 June 2009

Attachment 1

17150/2009 - Quarterly Review - Performance Targets to 30 June 2009

 

 

Principal Activity?????????????????? Economic Affairs

 

Objective?????????????????????????????????? ED1? Represent the Nambucca Shire Council & Nambucca Valley Tourism Association as the member for the shire sitting on the Regional Tourist Organisations committee to promote the Council area as a desirable tourist or visitor destination. Provide an efficient and relative tourism information

 

RESPONSIBLE OFFICER??????????? General Manager/Manager Business Development

 

???? ????

???? ????

 

 

 

 

 

???? ????

Active and supportive participation in local and regional marketing and events

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

ED1.1

Ensure the services of the Visitor Information Centre are well utilised.

ED1.1.1 Coordinate the tourism admin officer to continually update displays and presentation material at the VIC

Increased visitation and enquiries to the Centre.

Council and NVTA bought 15,000 extra copies of the Nambucca Visitor Guide 2008/2009 for promotion.? They have been distributed to other VICs and at various shows (caravan & camping, travel).

 

Volunteers have been trained in Bookeasy.?

Bookeasy???? 2007/08????????????? 2008/09

Turnover????? $32,611.20????????? $50,440.10

Commission $3,279.35??????????? $5,042.76

 

Familisation tours are occurring.? All volunteers provided with uniforms.

 

Two 6 month marketing programs have been prepared as a consequence of the ?O?Neill Report? which provides a 50% subsidy for new marketing.

 

ED1.1.2 Promote booking services

ED1.1.3 Train and support VIC Volunteers
ED1.1.4 Develop visitors guides & marketing material for the (VIC)
ED1.2

ED1.2.1 Provide professional development support in coordination and expansion of local events and festivals

???? Expansion of existing and development of new events and festivals

Council and Nambucca Valley Tourism are participating in various trade shows and expos.

ED1.2.2 Encourage participation of tourist association in promotions and events that advertise and promote tourism for Shire

???? Promotional material distributed

???? Events attended

Nambucca Valley Tourism are adopting a proactive approach to marketing.? They recently attended travel shows in Newcastle and on the Gold Coast.

ED1.2.3 Contribute to and participate in regional tourism activities/events

???? Participate in regional activities/events

Participated in regional innovation festival in May 2009.


Principal Activity?????????????????? Economic Affairs

 

Objective?????????????????????????????????? ED2? To foster local employment opportunities and economic self-sufficiency by promoting the Council area as a desirable location for economic development

 

RESPONSIBLE OFFICER??????????? Manager Business Development

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

ED2.1 Attract new business

ED2.1.1 Service all business and investment enquiries received

 

ED2.1.2 Seek out and encourage new investment opportunities

 

???? Number enquiries received

 

???? Business and employment opportunities created

?Enquiries being responded to as they are received

ED2.2 Provide quality business information to promote and expand Economic Development

ED2.2.1 Maintain database of economic information and development opportunities

ED2.2.2Develop economic development information service on Website

ED2.2.3 Maintain and expand various brochures, kits, promotional material for business and industry development

 

???? Database current

 

???? Maintain & update Website developed.

 

???? Material relevant and distributed

Grant funding achieved from DSRD.? $20,000 to renew all Economic Development collateral 2009 Economic Profile completed.? New marketing material shire wide

ED2.3 Liaise with business and industry with the Shire to assist their sustainability and growth

ED2.3.1 Maintain links with Department of State and Regional Development and develop links with other relevant government and non Government organisations.

ED2.3.2 Regular meetings with existing business

 

???? Existing relationships maintained and new networks established

 

???? Meetings held

Participating in DSRD Innovation Festival.? Meetings being held with DSRD on a regular basis

ED2.4 Participate in local and regional promotions etc

ED2.4.1 Attend relevant festivals, events, promotions and exhibitions

 

???? Attendance or relevant events etc

 

Newcastle and Gold Coast Travel Shows; Innovation Festival


 

 

Principal Activity??? Economic Affairs

ED2 Continued

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

ED2.5 Apply for and secure grant funding from other State and Federal government agencies for project development within the shire. Grants Officer ? Manager Business Development

ED2.5.1 Search for and apply for grant funding to fund development projects within the shire.

ED2.5.2 Train the community organisations by workshop/ seminars to apply for available grant funding from other government agencies

 

???? Number of grants secured

 

???? Financial amount of funds gained

 

???? Number of successful community grants delivered

Grants Officer is active in securing grants.? Outcomes reported to Council twice a month

ED2.6 Further develop Macksville cattle sales yards ? Manager Business Development

ED2.6.1 Continue to develop and improve the condition of Macksville sales yards.

 

ED2.6.2 Continue to achieve high workplace OH&S standards at the facility

???? Install new shade sails over the cattle yards implemented

???? Improvements to sale yards area continue

???? Effluent pumpout and treatment to be installed

Maintenance, repairs and budgets for the implementation of effluent pump infrastructure has been fully scoped with an implementation plan developed.?

Salesyard Advisory Committee has been established

 

ED2. Funding for Skills Centre

 

Find recurrent Funding options for the development and sustainability of the Industry Skills Centre Development

???? Funding secured

Secured $2.2M for the construction and have approached private enterprise to support recurrent funding and sponsorship

 

Operational funding still to be secured

 

 


Principal Activity?????????????????? Economic Affairs

 

Objective?????????????????????????????????? ED3? Ensure a diversity of residential and industrial and throughout the Shire to meet all growth demand

RESPONSIBLE OFFICER??????????? Manager Business Development -? Property Officer

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

ED3.1

Maintain adequate supply of land stock for residential and industrial development

ED3.1.1 Review land stock and identify good quality real estate for development

???? Land stock

 

???? Land sales

???? Marketing of Jellico Street ready to commence, waiting remediation certificate from consultants, due now.

???? Valuation for Hyland Park Englobo received ? to be presented to next? LDC

???? Quotes for tree clearing/mulching at Hyland and Nambucca Industrial being gathered

ED3.2

Prepare and report to development proposals for Councils owned land to council

ED3.2.1 Review existing land stock, identify impediments for development and prepare for sale.

???? Land ready for sale or future development

???? E J Biffin proposed subdivision and sale to Nambucca Valley Bridge Club, solicitor instructed, surveyor compiling plan of subdivision. DA for subdivision to be submitted April 2009

???? Tracking registration of old RTA depot site to complete land swap with DoL. Registration of Aboriginal Land claim plan expected May 2009

???? Expression of interest for use of Community Land at Link road and Pacific Highway advertised April 2009

ED3.3

Prepare Hyland Park residential subdivision for sale

ED3.3.1 Prepare a modification to the development application for the subdivision layout

ED3.3.2 Engineering to provide a services plan for the modified subdivision plan

ED3.3.3 Clear all trees and prepare for roads and property development

???? Developed subdivision by December 2008

???? Modification to consent now approved.? Preparation underway for sale of Hyland Park as a single parcel.

???? Controlled Activity application being submitted to DEC re Hyland park tree clearing

???? An ecologist to be engaged to oversee land clearing in preparation for sale

 


Ordinary Council Meeting - 20 August 2009

Quarterly Performance Review - 30 June 2009

Attachment 1

17150/2009 - Quarterly Review - Performance Targets to 30 June 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Infrastructure - Today and Tomorrow

 


Ordinary Council Meeting - 20 August 2009

Quarterly Performance Review - 30 June 2009

Attachment 1

17150/2009 - Quarterly Review - Performance Targets to 30 June 2009

 

Principal Activity???????????? Recreation and Culture

 

Objective???????????????????????????? I1? To provide and maintain parks, gardens, playgrounds and sporting fields that satisfy the active and passive needs of the community

 

RESPONSIBLE OFFICER????? Manager Civil Works

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I1.1

Maintain sporting grounds to service existing needs

I1.1.1 Maintain playing surfaces to an acceptable standard by mowing, aeration and fertilisation

???? Accomplishment recorded in Maintenance Management System

 

???? Review with the Committee of Management

???? Daily running sheets submitted

???? Committee requested that Buz Brazel and E J Biffin not be done.? Macksville completed

I1.2

Parks meet the passive recreational needs to the community

I1.2.1 Playgrounds are maintained in a safe condition and conform to Australian Standards

???? No inspection more than 12 months old

 

???? Damaged equipment repaired, closed, removed or replaced as appropriate

???? Completed

 

???? Emily Pass Park equipment removed.? No replacement funded

I1.2.2 Parks maintained to an acceptable standard

?????? Maintenance program completed

 

?????? Emergency repairs carried out

?????? Repairs carried out as required


Principal Activity?????????????????? Recreation and Culture

 

Objective?????????????????????????????????? I2? To provide safe and healthy swimming pool and facilities within allocated resources

 

RESPONSIBLE OFFICER??????????? General Manager/Manager Business Development

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I2.1

Maintain water quality

I2.1.1 Testing and recording of water a minimum of twice per day

???? Test results compared to Health Department Standards / Guidelines

???? Chlorine test conducted minimum twice daily

???? Analytical reports conducted monthly

I2.2

???? Improve pool facilities and maintenance requirements

???? Seek repairs to Hydro Pool roof, skylights, flashing from Century Constructions

???? Seek a new engineered design solar heating system through negotiations with Country Energy and GHD as a compensation claim installation warranty

???? Seek a new engineered design for pool ventilation system for Hydro Pool

???? Develop a tender specification for the pool complex for the lease, management of the Aquatic Centre to be implemented by June 2009

I2.2.1 Asset Management Plan

 

???? Ongoing improvement funding

 

???? Meet OH&S Standards and WorkCover safety requirements

 

????? Pool blanket installed July/August 2008 - completed

????? New stairs to clubhouse - completed

????? Upgrade to Chemical store to be completed in December 2008 ? ongoing

 

 

I2.3

Water safety guidelines

I2.3.1 Seasonal review of Management Plan with pool management

???? Compliance with State guidelines and legislation

???? Safety Audit completed September 2008

???? Recommendations being implemented throughout course of season

 

 


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I3? To maintain and develop the urban and rural road network

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I3.1

Rural road bitumen sealed network to be maintained in accordance with the Road Hierarchy Policy

I3.1.1 Pavements inspected to monitor maintenance requirements

 

 

 

 

I3.1.2 Pavements inspected to determine the condition rating for use in setting forward plans and future financial commitments.

 

 

 

 

I3.1.3 Completed maintenance works are recorded in a Maintenance Management System

???? Programmed Maintenance carried out

 

???? Emergency maintenance carried out with a priority for roads with high traffic counts

 

???? No rating older than 12 months

 

???? Review the forward plans by February each year for adoption in the next budget

 

???? A rolling program of traffic counts is carried out to provide data on priorities based on use

 

???? Staff submit weekly reports with timesheets

 

?????? Recorded in Maintenance Management System (MMS)

 

?????? Condition rating survey undertaken by AARB.? Data being compiled

 

?????? Counts taken progressively around the Shire

 

?????? Daily running sheets submitted

?????? Flood damage being assessed

I3.2

Rural road gravel network to be maintained in accordance with the Road Hierarchy Policy

 

I3.2.1 Pavements inspected to monitor maintenance requirements

 

 

 

 

I3.2.2 Completed maintenance works are recorded in a Maintenance Management System

 

 

???? Programmed Maintenance carried out

 

???? Emergency maintenance carried out with a priority for roads with high traffic counts

 

???? A rolling program of traffic counts is carried out to provide data on priorities based on use

 

???? Staff submit weekly reports with timesheets

????

???? Recorded in MMS.?

???? Counts taken progressively around Shire

???? Daily running sheets submitted

???? Flood damage being assessed


 

Principal Activity???????? Transport and Communication

(I3 Continued)

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I3.3

Urban streets to be maintained in accordance with the Road Hierarchy Policy

I3.3.1 Pavements inspected to monitor maintenance requirements

 

 

 

 

 

I3.3.2 Pavements inspected to determine the condition rating for use in setting forward plans and future financial commitments

 

 

 

 

I3.3.3 Completed maintenance works are recorded in a Maintenance Management System

 

???? Programmed Maintenance carried out

 

???? Emergency maintenance carried out with a priority for roads with high traffic counts

 

???? No rating older than 12 months

 

???? Review the forward plans by February each year for adoption in the next budget

 

???? A rolling program of traffic counts is carried out to provide data on priorities based on use

 

???? Staff submit weekly reports with timesheets

???? As in 13.1 above

I3.4

Bridges

I3.4.1 Bridges are inspected completely every 2 years to determine the bridge condition and the risk rating to set forward plans

 

I3.4.1 Bridges in poor condition (4 and 5) are inspected every year to ensure adequate maintenance is provided

 

I3.4.2 Bridges with load limits are inspected 3 times a year to ensure that they remain safe to use

???? Record the inspections in the Asset Register

 

???? Review the forward plans by February each year for adoption in the next budget

 

???? Record the inspections in the Asset Register

 

???? Annual inspections completed

 

 

???? Not yet due recorded

???? Flood damage funding approved for Morans Bridge.? Deep Creek Bridge closed

I3.5

Road Construction

I3.5.3 Only undertake the extension of the bitumen road network for sections that can be demonstrated to have undergone a significant change that warrants expenditure

???? Review changes in the road network by February each year to determine if any road construction sites have priority over maintenance.

 

???? Two short sections included in the budget due to high maintenance ? Browns Crossing Road and Clayholes Road.? Completed

 


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I4? To maintain and extend the footpath network

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I4.1

Render footpaths safe for use by pedestrians

I4.1.1 Carry out annual inspections of 100% of footpath network

???? Inspections completed and details recorded in Maintenance Management System

???? Inspections completed.? Data being input.? Limited resources

I4.1.2 Prepare a list of reconstruction priorities

???? Priorities presented to Council in conjunction with annual budget

???? Projects listed in Infrastructure Management Plan

I4.1.3 Maintenance program to address damaged section and trips

???? Progressive improvement of path network

???? Programs completed in Cooper Street.? Work in River Street, Macksville completed in May 2009

I4.1.4 Emergencies

???? Inspect within 24 hours

???? Listed on Customer Service Request and inspection staff notified

I4.2

Provide new footpaths in high usage areas

I4.2.1 Construct the adopted program

???? List projects completed quarterly

???? Matilda Street, Macksville ? delayed due to flood damage

I4.3

Maintain footpaths within CBD areas in a clean and aesthetically pleasing condition

I4.3.1 Pressure clean footpaths once a year in Bowraville, Macksville and Nambucca Heads CBD?s

???? Pressure cleaning completed in November

???? Partly incomplete


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I5? To provide carparking areas that are well maintained and adequate in number

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I5.1

Provide adequate number of spaces

I5.1.1 Ensure new developments provide required number of car spaces as per Council?s off-street parking code

 

I5.1.2 Prepare long term parking plan for Central Business areas

???? Car park space numbers greater than or equal to Council?s off-street parking code

 

???? Car parking strategy plan incorporated into a Section 94 contribution plan

???? Ongoing with conditions placed on developments

I5.2

Maintain carpark

I5.2.1 Provide biannual remarking of lines and regular intermediate inspections

 

I5.2.2 repair bitumen surface

 

I5.2.3 Maintain landscaping by weeding and replanting as necessary

???? Complete no later than December biannually or as necessary

 

???? Pothole patch at least bimonthly

 

???? Maintained twice a year by September and March

???? Not yet required

 

???? Patched as required

 

???? Ongoing maintenance

 

 


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I6? To provide shelters to protect bus commuters from extreme weather and provide bus standing areas clear of carriageway at school bus stops on Rural sealed roads

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I6.1

Install shelters at all locations where the minimum number of commuters is ten (10)

I6.1.1 Annual review based on statistics from bus operators

???? Minimum of two new shelters provided annually if required

???? Delayed due to higher priority works

 


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I7? That Council provide and maintain sufficient boat ramps to meet community expectations

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I7.1

Maintain ramps in operational condition

I7.1.1 Monthly inspection

 

I7.1.2 Repair damage to concrete surface by August

 

I7.1.3 Pressure clean ramps on a monthly basis

???? Inspection carried out and recorded in Maintenance Management System

 

???? Maintenance completed by August

 

???? Monthly cleaning completed and accomplishment recorded in Maintenance Management System

???? Inspections recorded

???? RSL ramp repaired

???? Program ongoing

 


Principal Activity?????????????????? Water Supply

 

Objective?????????????????????????????????? I8? To ensure the community has access to water supply that meets current and future demand

 

RESPONSIBLE OFFICER??????????? Manager Water and Sewerage

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I8.1

Provide a cost effective water supply system at equitable charges

I8.1.1Regular maintenance and improvements to the system

???? Annual operating cost/connection are competitive in the Local Government Comparators

 

???? Average annual account / connection are competitive in the Local Government Comparators

???? Councils operating costs & charges are competitive in comparison to other similar sized Councils

I8.2

Provide a quality water service

I8.2.1 Effective treatment and maintenance of the system

 

I8.2.2 Timely responses to emergencies

???? 100% compliance with Microbiological, chemical and Pesticide Guidelines

 

???? Staff arrive within 2 hours

???? Compliance obtained ? 2 advisory notes issued for samples with presence of total coliforms

 

???? Emergency response times satisfactory

I8.3

Provide for future growth

I8.3.1 Construction of new infrastructure that caters for growth

???? New urban developments are able to be serviced.

???? Water supply is available to all new subdivision areas

I8.3.2 Construction of off-stream water storage

???? Progress made against the Project Development Plan

???? Work has proceeded to pre-construction phase ? borefield investigation, TIA, concept and detailed design

 


Principal Activity?????????????????? Sewerage

 

Objective?????????????????????????????????? I9? To ensure that the community has a sewerage service that collects and treats waste now and into the future

 

RESPONSIBLE OFFICER??????????? Manager Water and Sewerage

 

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I9.1

Provide a cost effective sewerage service at equitable charges

I9.1.1 Regular maintenance and improvements to the system

???? Annual operating costs/connection are competitive in the Local Government Comparators

 

???? Average annual account/connection are competitive in the Local Government Comparators

 

???? Council operating costs and charges are competitive in comparison to other similar sized Councils

I9.2

Provide a quality sewerage service and protection of the environment

I9.2.1 Effective treatment and maintenance of the system

 

I9.2.2 Timely responses to emergencies

???? 100% compliance with EPA requirements and licence conditions

 

???? Staff arrive within 2 hours

???? A number of non-conformances were recorded on individual licence parameters

 

???? Emergency response times satisfactory

I9.3

Provide for future growth

I9.3.1 Construction of new infrastructure that caters for growth and changing standards

???? All new developments are able to be services

???? Sewerage reticulation is available to all new subdivision areas

 


Ordinary Council Meeting - 20 August 2009

Quarterly Performance Review - 30 June 2009

Attachment 1

17150/2009 - Quarterly Review - Performance Targets to 30 June 2009

 

 

 

 

 

 

 

Leadership ? Today and Tomorrow

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council Meeting - 20 August 2009

Quarterly Performance Review - 30 June 2009

Attachment 1

17150/2009 - Quarterly Review - Performance Targets to 30 June 2009

 

Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L1? Develop strategic corporate and financial planning objectives that reflect the reasonable expectations of the Community

 

RESPONSIBLE OFFICER??????????? General Manager

+

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L1.1

Ascertain community values so as to prepare a long term strategy plan

L1.1.1 Undertake community survey

?????? Community survey undertaken in 2007 with results to be incorporated in Management Plan for 2008/2013

Completed

L1.2

Develop a long term strategic plan for the community

L1.2.1 Identify community's main priorities and expectations for the future and plan strategies for achieving these goals

???? Community strategic plan completed by 31 December 2008

Completed

L1.3

Develop a long term asset management plan

L1.3.1 Implement an asset management system to meet corporate, financial and community requirements for asset maintenance, asset renewal and asset upgrades and asset acquisition

???? Asset categories identified September 2008

???? Audit of assets completed 30 June 2009

???? Asset revaluations completed in accordance with DLG requirements

???? Draft risk management planning process adopted December 2008

Matter addressed in a report to Council on the organization structure in December 2008.? Provision made for the appointment of an Asset Manager in the 2009/2010 budget.? Asset Manager position advertised July 2009.

L1.4

Review Council's policies and delegations

L1.4.1 Review and update policies and delegations

???? Removing redundant policies from the 250 which are currently on Council?s register by 31 December 2008.

On-going

L1.5

Action recommendations arising out of 2007 Promoting Better Practice Review

L1.5.1 Action plan submitted to Council for adoption

???? Progress in accordance with Action Plan

Action plan adopted by Council.? Implementation of action plan underway.

 


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L2? Refine and maintain processes to deliver timely and accurate information to Council and the Community

 

RESPONSIBLE OFFICER??????????? General Manager

 

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L2.1

Make Council meetings easier to follow and improve the accuracy of the minutes

Install an electronic business paper

???? Motions can be reviewed on a screen before being put

 

???? Minutes finalised at conclusion of meeting

 

???? Minutes posted on website the following morning

Completed

 


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L3? Ensure the timely provision of financial advice and information to support Council?s decision making processes

 

RESPONSIBLE OFFICER??????????? Manager Financial Services

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L3.1

Prepare a long financial plan

L3.1.1 Prepare a 10 year financial plan which incorporates estimates for growth in revenue and grants, planned capital projects including asset management, and projected operational expenditure

???? Plan ready for consideration for 2009/2014 Management Plan

???? Incomplete. Asset Management is a fundamental pre-requisite

L3.2

Maximise return on investment portfolio

L3.2.1 Invest surplus funds in accordance with Council strategy and independent advice incorporating amendments to Ministerial Order as a result of Review of NSW Local Government Investments

???? Investments return comparable with benchmarks set in Council's investment strategy

???? Returns below benchmarks


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L4? To sustain a high level of customer satisfaction through consistent quality service delivery

 

RESPONSIBLE OFFICER??????????? General Manager

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L4.1

Improve Customer Service

L4.1.1 Prepare customer service charter

 

L4.1.2 Provision of training in implementation of customer service charter

?????? Customer service charter prepared before 31 December 2007

?????? Charter considers all aspects of customer service?face to face, telephone, enquiries

?????? Charter considers all aspects of customer service?face to face, telephone, enquiries, complaint handling

?????? Training provided to all indoor staff and outdoor supervision staff by 30 June 2008

?????? Charter adopted by Council and posted on Council's web site

Requests and Complaints Policy completed.? New customer request system (Merit) implemented.

 

Training in customer service undertaken.

 


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L5? Implement policies, procedures, practices and initiative in the workplace and public environments to improve safety and protect Council?s assets

 

RESPONSIBLE OFFICER??????????? Safety and Risk Officer

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L5.1

Maintain a Strategic Risk Management Program

Deliver relevant training and effective awareness programs to staff on workplace safety

???? Induction of staff

 

???? Number of training and awareness programs conducted

 

???? Number of work related claims or reported incidents

 

????? Induction of new staff

 

????? Completed as required

 

????? Incidents and Claims

 

Conduct regular safety audits of work sites

???? Number of safety audits conducted

 

???? Level of compliance

 

???? Staff awareness

???? Two

 

????? No reported breaches

 

 

Develop and maintain relations with external service provides to ensure legislative compliance and awareness of latest developments in risk management

???? Attendance at Risk Management Group and Safety Group meetings

 

???? Legislative compliance

 

???? Policies and procedures are reviewed in response to legislative requirements and industry developments

???? Meetings attended where possible

 

 

????? Completed as required

 

????? As required

 

 

Carry out risk assessment and analysis

???? Safety Management Plans and Safe Work Methods Statements reviewed and updated

???? All Safety Management Plans, Emergency Procedures Manuals, Safe Work Method Statements, Safe Operating Procedures and Hazard Identification Sheets are under review

 


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L6? Serve the Council with current, cost effective and responsive information technology

 

RESPONSIBLE OFFICER??????????? Manager Information Technology

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

 

L6.1

Investigate cost of replacing Council's Fujitsu software

Alternative software products assessed

???? Report recommendations considered by Council

???? Tenders called for and received

 

???? Preliminary evaluation completed

 

???? Evaluation undertaken

 

???? And recommendations made to Council

 


 

Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L7? Implement and maintain appropriate human resource management practices to provide human resources management

 

RESPONSIBLE OFFICER??????????? Manager Human Resources

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L7.1

Enhance Council?s ability to attract and retain quality staff

 

L7.1.1 Develop a Workforce Plan by December 2008 and commence implementation by June 2009

 

L7.1.2 Use benchmark data to develop regionally competitive remuneration packages for positions where there is a national skills shortage

 

 

Retention rates increase over time

L7.1.1 Workforce profile complete; Plan to be prepared

 

L7.1.2 Benchmark data referenced via LGSA and other NSW councils. Tested frequently due to reasonably high turnover and associated recruitment. Participated in two local government salary surveys. Salary benchmarking project completed by Consultant

 

L7.2

Enhance Operations Staff skill levels

L7.2.1 Increase the number of Operations staff to have a truck licence and/or plant operator ticket by 3 each year

 

Staff are multi-skilled and machine down-time is minimised

L7.2.1 Complete ? 5 x loader tickets and 3 MR licence

L7.3

Improve staff morale

L7.3.1 Conduct an employee opinion survey every 4 years

 

L7.3.2 MANEX visits 12 worksites per year

Employee opinion surveys demonstrate increased satisfaction with their work life

L7.3.1 Survey complete.? Action Plan developed

 

L7.3.2 Worksite visits carried out this year include Depot, NH Library, NH Treatment Works, Bowraville Pumping Station

 


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L8 To provide a cost effective plant management service to Council incorporating plant replacement and maintenance service

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L8.1

Replace plant at the most cost effective time

L8.1.1 Identify replacement in a 20 year rolling program

 

L8.1.2 Establish and maintain a Plant Replacement Reserve

?????? 20 year plan reviewed annually in February and Funds allocated in accordance with 20 year plan in the annual budget

?????? Budget adopted

L8.2

Maintain an adequate level of plant utilisation, operating costs and income

L8.2.1 Minimise downtime

 

L8.2.2 Explore leaseback options

 

L8.2.3 Monitor plant operating costs

???? Stand down time compared to previous period

 

???? Piecemeal introduction of sedans and utilities

 

???? Review costs quarterly

???? Tenders for leasing light fleet accepted for up to 10 vehicles

 

???? Report to 1 May 2009 presented to Plant Committee and Council

 

L8.2.4 Reasonable level of income

???? Annual review of rates

 

???? Quarterly income assessment

???? End of year report awaiting final accounts

L8.3

Have plant available for use on each working day as required

L8.3.1 Maintain a mechanical workshop and associated staff and equipment

 

L8.3.2 Ensure all plant and vehicle items are inspected for RTA registration

???? Workshop in place and staffed

 

???? Inspections completed in February

???? Full staffing level of Foreman, Mechanic & Apprentice

 

???? Inspections completed

 

 

?


Ordinary Council Meeting

20 August 2009

General Manager's Report

ITEM 9.4????? SF362????????????? 200809???????? Pioneer Community Centre

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Committee of Management has now submitted their proposal for retention of the building.? The Committee?s proposal is attached and in essence is the formation of a ?not for profit? Incorporated Association titled Bowraville Community Development Association Incorporated.? Council would transfer ownership of the Pioneer Community Centre to the Incorporated Association at no cost.

 

The building is old and given the compliance requirements of the 21st century is ill suited to use as a community building, whether it be in the ownership of Council or an incorporated association.? There is also some uncertainty attached to the Committee?s proposal and in particular whether Radio Nambucca would remain a tenant or not.? The funding provided by the sale of the building should provide sufficient funds for the establishment of superior facilities at the Tewinga Community Centre.

 

For these reasons it is still preferred that Council attempt to sell the Pioneer Community Centre.? If a reasonable sale price cannot be negotiated then the Committee?s proposal as well as other options will need to be considered.

 

 

Recommendation:

 

1.?????? That Council advertise the Pioneer Community Centre for sale by tender.

 

2.?????? That the occupants of the building be notified of Council?s action.

 

3.?????? That the outcome of the tenders together with details on any relocation of 2NVRfm to the ????????? Tewinga Community Centre be reported to Council.

 

4.?????? That the residential tenant be provided with a further period of 2 weeks to vacate the ????????? premises.

 

 

OPTIONS:

 

Council has options as to whether to retain the Pioneer Community Centre or not.? If Council doesn?t sell the building it should be aware there are no reserves or funds set aside for any capital works.? Council does not have the financial resources to maintain its existing stock of halls and buildings, many of which are old and will require significant funding in the immediate future.? Whilst some grant funding may be obtained over time this will fall a long way short of the funds required.

 

Given the lapse of time, Council has to take action being either the sale or transfer of the building or expending funds on its upgrading.? Doing nothing is not an option.

 

If Council decides to retain the building then all existing tenants who are either incorporated associations or undertaking commercial/for profit activities need to provide evidence of public liability insurance with a minimum cover of $10m and with Nambucca Shire Council being noted as an interested party.? Alternatively they be given notice to vacate the premises.

 

DISCUSSION:

 

The future of the Bowraville Pioneer Community Centre has been the subject of a number of reports to Council.? The following is a brief summary of the reports and resolutions since 21 June 2007.

 

21 June 2007

Council considers an extensive report on all of its community halls and buildings.? It is noted that local government has historically focused on the creation of assets with little regard for life cycle costs.? It is stated that the financial reality is that Council will have to look at opportunities to rationalise asset stock that no longer provide the intended service to the community or an equitable return to the community for on-going maintenance and compliance costs incurred by Council.? In relation to the Pioneer Community Centre it is recommended that Council consult with the Committee of Management regarding a timetable for the sale of the premises.? Council resolves to defer closures of any halls for 12 months to allow the Committees of Management to consider their long term financial sustainability as well as to assist the Committees with grant applications and to determine accurate costings for capital works.

 

21 February 2008

Council considers another report in relation to the halls, including the Pioneer Community Centre.? It is recommended that Council seek a valuation of the Pioneer Community Centre and negotiate with the Committees of Management for the Pioneer Community Centre and Tewinga Community Centre as well as Radio Nambucca with a view to relocating Radio Nambucca to the Tewinga Community Centre and selling the Pioneer Community Centre with a long term lease in place for Aunt Emily?s.? Council resolved in accordance with the recommendation and also to obtain indicative costs associated with the possible relocation of Radio Nambucca.

 

18 December 2008

Council considers a report which included a valuation report for the building and which noted that there had been no effective progress in negotiations with the user groups.? It was recommended that Council advertise the Pioneer Community Centre for sale by tender in either an unencumbered state and/or with the tenderer agreeing to offer standard commercial 5x5 year leases to Aunt Emily?s Craft Centre and Radio Nambucca at $14 per week and $25 per week respectively plus CPI over the first 5 year term.? It was also recommended that Council?s preference be for a tender which makes provision for these leases at the nominated rental.? Council resolved in accordance with the recommendation but also added that nothing be done until after April 2009 having considered submissions from user groups and that Council make a decision at that time.

 

15 April 2009

Council again considered the matter at its General Purpose Committee meeting in April 2009.? The report included a building report and fire safety upgrade report which indicated that for the existing building uses to continue Council will need to immediately spend $72,000 with a further $68,000 in 2009/2010 with additional expenditure in subsequent years.? These reports are circularised documents.? Most of the ?up front? expenditure concerns fire safety, the provision of a disabled access and a disabled toilet.? Council has no funding allocated to this expenditure.

 

Council resolved to note the inspection of the Pioneer Community Centre; that the future of the Pioneer Community Centre be subject to a further report in 3 months time following receipt of any proposal by the Committee of Management to retain the building; that there be no action on tendering for the sale of the building until after the Committee of Management submits its proposal; that Council write to the Committee to ensure the flat is vacated and the Committee provide the General Manager with a list of user groups and the activities they are conducting as well as details of their public liability insurance.

 

Current

The Committee of Management has now submitted their proposal for retention of the building.? The Committee?s proposal is attached and in essence is as follows:

 

1.?? Form a ?not for profit? Incorporated Association titled Bowraville Community Development Association Incorporated.

2.?? Council transfer ownership of the Pioneer Community Centre to the Incorporated Association at no cost.

3.?? The Incorporated Association proposes to offer the existing flat to 2NVR as a place for them to relocate to.? If 2NVR accepts the offer the downstairs area would be made available for rent by a business.

4.?? Hall, kitchen and patio area be updated to continue as a coffee shop used by the Saturday markets.

5.?? If 2NVR decline the offer to relocate then consideration would be given to extending the operation of the caf? as a more permanent business.

6.?? More use to be made of the hall for commercial purposes, including stalls and midweek markets whilst still allowing for community activities.

7.?? Walls to be used to display and sell local art work.

8.?? Aunt Emily?s to remain.

9.?? Room currently used to teach music will be designated as the Community Services Administration Office.

10.? Possibility of a limited tourist information service.

 

The proposal would require grant funds to bring the building up to an acceptable standard.? It is also proposed that the contract for the transfer of the building make provision for Council to have the opportunity to reclaim ownership in the event the Association is wound up or presumably tries to sell the building.

 

A copy of the information received from the Committee of Management is attached.

 

Council has also received a proposal from Glenn and Nita Wallis.? They say in the event that Council?s decision is to sell the premises, that they, as ?Emily?s family? be given the first option to purchase, before it goes up for sale by tender.?? Their email submission is attached.

 

Where to from here?

In terms of Council?s resolution of 16 April 2009, the Committee of Management have provided the tenant with 2 weeks notice to vacate.? During that period the tenant met with myself and advised that he had no alternative accommodation and no prospect of obtaining alternative accommodation within a 2 week period.? I advised him that he would have to find alternative accommodation; that Council had no means of providing or assisting in finding such accommodation; but that we would not make him homeless just to meet a 2 week notice period.

 

There has been no information forthcoming on the public liability insurance for 2NVR, Aunt Emily?s or the weekend markets, none of which would be covered under Council?s public liability insurance cover as they are either incorporated associations or commercial enterprises unrelated to Council?s functions.

 

Radio Nambucca Inc. (2NVRfm) has previously advised Council that a ballot of their 97 members resulted in their position being as follows:

 

?The members support the current arrangements while the Pioneer Community Centre remains in council ownership.

 

Members and presenters do not support the current arrangements should the building pass into private ownership.

 

Members strongly support the view that Council provide permanent accommodation and fund any relocation by Radio Nambucca.

 

Members consider the Tewinga Community Hall an acceptable possible home for Radio Nambucca.? There are some concerns over security and remoteness.

 

Some members have indicated a preference for Radio Nambucca to have a physical presence in each of the three towns in the valley.?

 

It is not known what their views are to the suggested transfer to an incorporated association.

 

In relation to the claim by the Wallis?, an extensive search of Council?s minutes indicates that the Pioneer Community Centre was acquired by Council, either wholly or partly in response to unpaid rates.? Whilst there was some discussion in Council minutes concerning a trust, there is no evidence of any trust being established.? The resolution to classify the land as ?operational? has been cited and hence Council may deal with the land.? Whilst the family attachment the Wallis? have to the building is appreciated, if the building is sold Council needs to demonstrate that it has achieved ?best value?.? This would be difficult to do if a first option is provided to a single bidder.

 

In relation to the proposal by the Committee of Management the situation remains that about $140,000 needs to be spent on the building which can only be achieved through grants and in kind assistance.? Despite the best endeavours of previous Committees of Management, this level of financial and in kind support would be far in excess of anything previously achieved.? Council may also have a residual liability if, following transfer of the building, the Incorporated Association has insufficient funding to undertake immediate fire safety upgrade works.

 

The building is old and given the compliance requirements of the 21st century is ill suited to use as a community building, whether it be in the ownership of Council or an incorporated association.? There is also some uncertainty attached to the Committee?s proposal and in particular whether Radio Nambucca would remain a tenant or not.? The funding provided by the sale of the building should provide sufficient funds for the establishment of superior facilities for 2NVRfm at the Tewinga Community Centre.

 

For these reasons it is still preferred that Council attempt to sell the Pioneer Community Centre.? If a reasonable sale price cannot be negotiated then the Committee?s proposal as well as other options will need to be considered.

 

CONSULTATION:

 

There has been consultation with Council?s Technical Officer - Assets.? There has been consultation with Mr Paul Cole representing the Committee of Management.? The Committee of Management and the Wallis? have been advised of the meeting and have been provided with a copy of this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

1??????? The social implications have been previously reported on.

 

2??????? Some believe the Pioneer Community Centre is an important venue for community groups and meetings in Bowraville.? Also that Radio Nambucca must maintain a presence in Bowraville because it is more accessible than Tewinga.

 

3??????? However it should also be acknowledged that Bowraville is relatively well serviced with community halls and facilities.

 

4??????? The lower level of the building which is occupied by Radio Nambucca is cramped and has poor amenity to the extent that it?s difficult to accept it being a satisfactory and permanent home for this important community service.

 

Economic

 

There are no economic implications.

 

Risk

 

The fire safety risks in the building are such that Council has to act by either moving to dispose of the building or undertaking the identified upgrade works.

 

There are also significant financial risks as the inspection reports prepared to date are based on a visual inspection.? A detailed structural investigation with sections of cladding removed may indicate structural issues which have not been identified.? This level of risk is not desirable in any public building.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

1??????? Given the recommendations of the building assessment report and the fire upgrade report, there are significant financial implications for the retention or otherwise of the Pioneer Community Centre.? There is total expenditure of $140,000 required in this financial year.

 

2??????? Council's valuation of the property dated 26 March 2008 nominates the following values:

 

????????? a??????? Market value of the unencumbered fee simple is $183,000

????????? b??????? Market value with Aunt Emily's as a tenant paying $14 per week is $167,000

????????? c??????? Market value with Radio Nambucca as a tenant paying $25 per week is $172,000

 

3??????? If the valuation were to be realised in a sale price, the opportunity cost of retaining the building over the next year would be approximately $300,000.

 

Source of fund and any variance to working funds

 

There is no allocated funding for the required upgrading works.

 

 

Attachments:

1View

20151/2009 - Update to Management Plan, Further Update to Management Plan, Article for BCA Newsletter, Management Plan & Wallis Submission

 

?

?


Ordinary Council Meeting - 20 August 2009

Pioneer Community Centre

Attachment 1

20151/2009 - Update to Management Plan, Further Update to Management Plan, Article for BCA Newsletter, Management Plan & Wallis Submission

 






















?


Ordinary Council Meeting

20 August 2009

General Manager's Report

ITEM 9.5????? SF923????????????? 200809???????? New Community Infrastructure Program funding

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Nambucca Shire Council is scheduled to receive $164,000 as its share of $100m in a new round of community infrastructure funding announced by the Prime Minister on 25 June 2009.? Guidelines for the new Community Infrastructure Program funding will be released later in 2009.

 

A report was considered by Council at the General Purpose Committee meeting on 15 July 2009.? At Council?s meeting on 16 July 2009 it was resolved that Council defer the matter so that staff and Councillors can explore alternatives, with alternatives to be put forward with the view to ?spreading the benefit? and to be with the Director Engineering Services within fourteen days.? The agenda for the General Purpose Committee was full so the report has been referred to the Council meeting.

 

Considering the nominated criteria and Council?s resolution to ?spread the benefit? the following is the recommended priority list for the $164,000 funding.

 

A.????? Macksville Showground ? repair and refurbishment of electrical installations.? This concerns an existing, well used asset and the electrical installations are in poor repair with potential risk in the short to medium term.? The required funding is $60,000.

 

B.????? Coronation Park cricket nets.? The relocation of the nets is contained in the plan of management and was promised in conjunction with the Skate Park.? The project is essentially replacing an existing well used asset.? The required funding is $25,000

 

C.????? Macksville Tennis Courts ? replacement of 2 synthetic grass courts.? Again this is an existing well used asset.? The fact that the Tennis Club is contributing $20,000 to the project and has already tried, unsuccessfully, to secure grant funds should also be considered.? The required funding is $29,000.

 

D.????? Extension to Hennessey Tape amenities.? Whilst this project is essentially new infrastructure it has been identified in Council?s Section 94 works schedule but the quotations for the work have exceeded the provision.? The required funding is $35,152.

 

E.????? Construction of car park at E J Biffin Fields.? The sealed carpark at the fields has completely broken up.? It is recommended that the balance of the funds being $14,848 be applied together with funds from the sale of land to the Bridge Club to reconstruct and line mark the car park with an asphalt finish.

 

 

Recommendation:

 

That Council apply the $164,000 funding from the new round of the Community Infrastructure Program to the following projects:

 

A.????? The repair and refurbishment of electrical installations at the Macksville Showground with a funding allocation of $60,000.

 

B.????? The provision of replacement cricket nets at Coronation Park with a funding allocation of $25,000.

 

C.????? The replacement of 2 synthetic grass tennis courts at the Macksville tennis courts with a funding allocation of $29,000.

 

D.????? The extension to the amenities at Hennessey Tape oval with a funding allocation of $35,152.

 

E.?????? The construction and line marking of the car park at E J Biffin Fields with a funding allocation of $14,848.

 

 

 

OPTIONS:

 

A number of other options for the expenditure of the grant funds have been considered.

 

1.?????? North Macksville Playing Fields

The purchase of the North Macksville Playing Fields from the Roads and Traffic Authority is needed to ensure its assets are controlled by Council and to provide for its on-going development.? However the grant program is concerned with creating jobs so it is unlikely that land purchase would be an allowable project.

 

2.?????? Construction of an amenities building at Anderson Park

The construction of an amenities building at Anderson Park in Valla Beach is another long standing and unfunded project.? However the funding available will not be sufficient and in any case it is creating a new asset compared to improving the condition of an existing asset.

 

3.?????? Refurbishment of public toilets

Another option for expenditure is the refurbishment of one or more existing public toilet blocks.? It will be recalled that public toilets were given a high importance/low satisfaction rating in the 2007 community survey.? However additional work needs to be undertaken on assessing the condition of the toilets; costing their refurbishment and evaluating service levels.? For example, in Macksville there are 3 public toilet blocks within several hundred metres.? This work is unlikely to be completed this calendar year.

 

DISCUSSION:

 

This report was considered by Council at the General Purpose Committee meeting on 15 July 2009.? At Council?s meeting on 16 July 2009 it was resolved that Council defer the matter to the General Purpose Committee meeting so that staff and Councillors can explore alternatives, with alternatives to be put forward with the view to ?spreading the benefit? and to be with the Director Engineering Services within fourteen days.? The agenda for the General Purpose Committee meeting was full so the report has been referred to Council?s meeting.

 

On 25 June 2009, the Prime Minister, the Hon. Kevin Rudd MP announced additional funding of $220 million for the Community Infrastructure Program would be made available in 2009-10.

 

This funding will assist councils to build and modernise community facilities, including town halls, libraries, community centres, sports grounds and environmental infrastructure.? The funding is intended to support local jobs during the global economic recession and provide long-term benefits to communities by renewing and upgrading local infrastructure.

 

The $220m injection is being delivered in 2 parts:

 

?????????????? $100m is being allocated to all 565 of Australia?s councils on a formula basis; and

?????????????? $120m is being allocated for larger strategic projects on a competitive basis.

 

The Government has announced that the funds will flow following the completion of the current round of funding on 30 September 2009.? No doubt this is to provide a major incentive to Councils to complete and acquit their current projects under the existing program, which for this Council means completing new change rooms and amenities at Coronation Park.

 

Nambucca Shire Council is scheduled to receive $164,000 as its share of the $100m.? Guidelines for both components of the new Community Infrastructure Program funding will be released later in 2009.

 

At this stage and subject to the final funding guidelines being made available, Council should consider priorities for the expenditure of the funds so that the project/s are ready to proceed when the funding is finalised.? It will be recalled that the expenditure of the previous round had to be undertaken very quickly and the same urgency is likely to attach to the next round.

 

As with the previous funding round, it is recommended that Council apply the following criteria to the selection of a preferred project or projects:

 

1??????? Priority be given to existing assets in poor condition rather than the creation of a new asset

2??????? Level of usage ? higher levels of usage preferred

3??????? Availability of any funds which may be required to supplement the grant

4??????? Ability to complete the project quickly and certainly within the funding period

5??????? Project management ? less resources required to manage a single project than multiple projects

 

The previous funding round excluded applying the grant to operational costs; transport infrastructure such as roads, or related infrastructure covered by the Roads to Recovery or Black Spot programs.

 

Following Council?s meeting on 15 July a number of alternative proposals for use of the funds have been put forward by Council staff and Committees of Management.? The following is a summary of the proposals.

 

1.?????? Provision of drainage to E J Biffin Fields.

 

Drainage problems at the Fields have been the subject of regular correspondence from the Committee of Management.? In 2008, a plan for a staged upgrading of the Fields was prepared with drainage being the first stage work.

 

A schedule of the proposed work is:

 

Drainage

Unit

Quantity

Rate

Cost Est.

Supply 750mm Flush Joint Class 3 RC Pipe

m

244

$125

$30,500

Supply 750mm Rubber Ring Joint Class 3 RC Pipe

m

186

$157

$29,202

Excavate, Lay & Backfill 750mm dia Pipe

m

490

$150

$73,500

Head wall Triple 750mm Supply & Install

Item

1

$3,000

$3,000

Modify Pit at Fred Bain Avenue

Item

1

$4,000

$4,000

Supply fill sand for pipe bedding

m3

250

$40

$10,000

Provide scour protection for 750mm pipe discharge

Item

1

$1,000

$1,000

Sub-total

 

 

 

$151,202

Contingency + supervision

 

 

 

$13,798

Total

 

 

 

$165,000

 

Subsequent stages of upgrading are earthworks (stage 2) and irrigation and turf (stage 3).

 

The project is ready and can be completed within the nominated project period.? E J Biffin Playing Fields are a well used facility but are constrained by periods of wet weather and also the large drain which divides the fields.

 

2.?????? Bowraville Theatre Upgrade Works

 

The President of the Bowraville Arts Council has sought funding for the next stage of their building plan which is ready to go.

 

He advises as follows:

 

?This project would require considerable local labour and may fit the parameters that the Council has set. 

It includes builders and labourers to:

?????? level ground, 

?????? pour a concrete slab,

?????? construct a staircase into the rear of the stage and

??????  build a ramp for disabled entry to the stage area.

We have $10,000 to do this work, but we have had to hold off because the cost estimate is $50,000.

 

The help I need.  Can you tell me . . .  .

1.?? Is this the type of project that the Shire is looking for?

2.?? If so - What action do we need to take to have it considered?

 

In addition to the work it would give to local people this project will:

?????? Allow better disabled access to our stage area

?????? Improve our use of the Theatre by giving access for performers to get to the stage without entering the auditorium

?????? Allow us to mount more shows from outside the Valley (eg travelling shows from Sydney)

?????? Add value to the community owned Theatre

?????? Increase business in the Theatre.?

 

Again the project is ready and should be able to be completed within the nominated project period.? The Theatre is well used.

 

3.?????? Macksville Showground - repair and refurbishment of electrical installations

 

A recent compliance audit of the electrical installations (lights, switchboards, poles) at the Macksville Showground has revealed that substantial upgrading is required to meet Australian Standard 3000.? Photographs of the identified shortcomings will be presented at Council?s General Purpose Committee meeting on 19 August 2009.

 

The estimated cost of rectification work is $60,000.

 

The showground is a high use facility and for obvious reasons the maintenance of electrical installations should accord a priority in risk and asset management.

 

4.?????? Extension to Hennessey Tape Amenities

 

Council made provision in its Section 94 works schedule for an extension to the amenities building at Hennessey Tape oval at Bowraville.? The estimate in the Section 94 plan was $76,848.? Quotations have been sought on two separate occasions but the cheapest price is $112,000 or $35,152 more than budget.? Unless additional funding for this amount is found the project cannot proceed.

 

The Director Engineering Services is seeking an additional $35,152 to undertake this project.

 

5.?????? Construction of a secure storage facility adjacent to the existing amenities building at Macksville Park

 

Council made provision in its Section 94 works schedule for the construction of a secure storage facility adjacent to the existing amenities building at Macksville Park.? The estimate in the Section 94 plan was $51,232.? Quotations have been sought on two separate occasions but the cheapest price is $95,000 or $43,768 more than budget.? Unless additional funding for this amount is found the project cannot proceed.

 

The Director Engineering Services is seeking an additional $43,768 to undertake this project.

 

6.?????? Coronation Park Cricket Nets

 

Council will be aware that the construction of the Skate Park necessitated the relocation of the cricket practice nets.? A design has now been completed for the relocation of the nets to the area below the skate park.? The design will require fill and a retaining wall as well as the nets.? A provision of about $6,000 had been made for the relocation of the nets but the actual cost based on the completed design will be about $31,000.

 

The Manager Technical Services is seeking an additional $25,000 to undertake this project.

 

7.?????? Macksville Tennis Courts Committee of Management - Replacement of synthetic grass courts

 

The Macksville Tennis Committee of Management has been unsuccessful in sourcing a sport and recreation grant and volunteers grant for the replacement of four synthetic grass courts.? The existing synthetic surface is in poor condition.? They propose two options being the replacement of all 4 synthetic grass courts or as a second option the replacement of two courts.? The Tennis Club is able to contribute $20,000 towards the cost.? The Club has obtained a quote of $48,928 to replace the synthetic surface of 2 courts.

 

Therefore the Committee of Management is seeking a contribution from Council of either $29,000 for the two courts or approximately $78,000 for the 4 courts.

 

Conclusion

 

Considering the nominated criteria and Council?s resolution to ?spread the benefit? the following is the recommended priority list for the $164,000 funding.

 

A.????? Macksville Showground ? repair and refurbishment of electrical installations.? This concerns an existing, well used asset and the electrical installations are in poor repair with potential risk in the short to medium term.? The required funding is $60,000.

 

B.????? Coronation Park cricket nets.? The relocation of the nets is contained in the plan of management and was promised in conjunction with the Skate Park.? The project is essentially replacing an existing well used asset.? The required funding is $25,000

 

C.????? Macksville Tennis Courts ? replacement of 2 synthetic grass courts.? Again this is an existing well used asset.? The fact that the Tennis Club is contributing $20,000 to the project and has already tried, unsuccessfully, to secure grant funds should also be considered.? The required funding is $29,000.

 

D.????? Extension to Hennessey Tape amenities.? Whilst this project is essentially new infrastructure it has been identified in Council?s Section 94 works schedule but the quotations for the work have exceeded the provision.? The required funding is $35,152.

 

E.????? Construction of car park at E J Biffin Fields. ?The sealed carpark at the fields has completely broken up.? It is recommended that the balance of the funds being $14,848 be applied together with funds from the sale of land to the Bridge Club to reconstruct and line mark the car park with an asphalt finish.

 

CONSULTATION:

 

There has been consultation with the President of the E J Biffin Playing Fields Committee of Management, the Secretary of the Macksville Tennis Courts Committee of Management, the President of the Bowraville Arts Council, the Manager Technical Services, the Director Engineering Services, the Manager Civil Works and Council?s Technical Officer ? Assets.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The provision of good quality public amenities is important to the valley?s social development.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There may be risks in relation to the electrical installations at the Macksville Showground if they are not attended to in a reasonable period.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there is no budgetary impact.? When the funding offer is formally submitted to Council it will need to be provided for in the budget by a variation at a quarterly review.? Similarly the expenditure of the grant funds will also need to be provided for.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

20 August 2009

General Manager's Report

ITEM 9.6????? SF640????????????? 200809???????? Berrigan Shire Council - Request for Assistance with Legal Costs

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has received a request for financial assistance with legal costs on behalf of Berrigan Shire Council.? A joint Committee of the Local Government and Shires? Associations believes that a court determination of a class 1 appeal in the Land and Environment Court is of such significance to warrant Councils in NSW providing financial support.? This Council?s contribution would be $322.47.? It is not recommended that Council make a contribution towards Berrigan Shire Council?s legal costs.

 

The Council considered this report at its meeting on 6 August 2009 and resolved that it defer consideration of not making a contribution towards legal costs of Berrigan Shire Council until further information can be obtained.

 

A copy of the judgement is attached.

 

 

Recommendation:

 

1??????? That Council not make a contribution towards the legal costs of Berrigan Shire Council.

 

2??????? That the General Manager be provided with delegated authority to refuse but not approve ????????? such requests for contributions towards Councils? legal costs.

 

 

OPTIONS:

 

Council can elect to make a contribution of $322.47 towards the legal costs of Berrigan Shire Council.

 

 

DISCUSSION:

 

The Council considered this report at its meeting on 6 August 2009 and resolved that it defer consideration of not making a contribution towards legal costs of Berrigan Shire Council until further information can be obtained.

 

A copy of the judgement is attached.

 

From time to time Council receives requests for financial assistance for legal costs incurred by other Councils.? The Local Government and Shires Associations have a practice whereby they consider applications for legal assistance and provide endorsement for a request for contribution from other Councils.? A Joint Committee of the Associations makes a determination as to the significance of the decision to other Councils and then circulates a request for a contribution based on the formulae used to determine Association fees.

 

A copy of Land and Environment Court's judgement on Berrigan Shire Council is attached.? The requested donation towards that Council?s legal fees of $66,848 is $322.47.

 

It is a matter for Council as to whether they wish to make a donation to Berrigan Shire Council?s legal costs.? However Nambucca Shire Council has no knowledge of the circumstances which gave rise to the planning issue or how the matter was conducted.? Indeed the letter suggests that the policy issues posed by the Class 1 appeal are still not satisfactorily resolved.? For these reasons it is not recommended that Council make a contribution towards Berrigan Shire Council?s legal costs.

 


 

CONSULTATION:

 

There has been consultation with the Mayor as to whether such requests should be dealt with under delegated authority or referred to Council.

 

 

SUSTAINABILITY ASSESSMENT: