NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

03 September 2009

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

 

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

 

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

When are Council Meetings Held?

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

Confidential items (ie Items for Closed Meeting) are dealt with at the end of the Ordinary (Open) meeting.? This session of a Council meeting is closed to the media and general public.? The Council then returns to Open Meeting and any members of the public are welcome to attend.

 

How can a Member of the Public Speak at a Council Meeting?

 

Members of the public are welcome to attend meetings and address the Council providing the item is listed on the agenda.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? These items will be brought forward at 5.30 pm in agenda order, and dealt with before other items.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as outlets in all towns and villages of the Shire.

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 03 September 2009

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to Acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginals present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 20 August 2009

5??????? Notices of Motion

5.1???? Notice of Motion - Blackrock Investment

5.2???? Notice of Motion - Leave of Absence - Cr Anne Smyth

5.3???? Notice of Motion - Climate Change - Cost to Ratepayers

5.4???? Notice of Motion - Cost of Fill ?

6??????? DELEGATIONS?Motion to hear Delegations

10.11? Reconsideration of Report on conditions of consent for DA 2009/113 and DA 2009/119

????????? Mr Peter Turnbull ?

7??????? ASKING OF QUESTIONS WITH NOTICE

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Outstanding Actions and Reports

9.2???? Grant Application Status Report - 3 September 2009

9.3???? Gordon Park Rainforest Walks - Committee of Management - Annual General Meeting - 13 August 2009

9.4???? Bowraville Community Pre School Section 355 Committee of Management - Dissolution of Committee

9.5???? Draft Integrated Water Cycle Management (IWCM) Strategy - Progress with Request for $20m Grant from the Australian Government and Financial Modelling of Benefit

9.6???? Section 94 Work Program

10????? Director Environment and Planning Report

10.1?? Outstanding DA's >12 months, applications where submissions received & not determined 21 August 2009

10.2?? DA's and CDC's Received and Determined under Delegated Authority to 10-24 August 2009

10.3?? Report on Successful Funding Applications - Floodplain Management & Coastal Hazard Management

10.4?? Report on successful Planning Reform Funding application

10.5?? Report on Community Sharp Grant Program to Install Bins

10.6?? Report on Changes to the Area Assistance Scheme funding program

10.7?? Report regarding Seniors Week 2010 Proposed Event and Application for Funding

10.8?? Further Report on DA 2008/269 Deck, Garage & Internal Alterations/Change of use to Residential - 48 High Street, Bowraville

10.9?? Report on DA 2009/195 - Two (2) lot subdivision of Part of E J Biffin Playing Fields

10.10? Report of the Establishment of the Joint Regional Planning Panels for Nambucca Shire

10.11? Reconsideration of Report on conditions of consent for DA 2009/113 and DA 2009/119 - DELEGATION


11????? Director Engineering Services Report

11.1?? Road Naming - Provost Lane, Little Mary Lane, Centra Park Street and Fairway Cove, Macksville

11.2?? Road Maintenance - Variation to Budget

11.3?? Nambucca District Water Supply Steering Committee Meeting - 5 August 2009

11.4?? Flood Damage - Deep Creek Bridge ???

12????? ASKING OF QUESTIONS WITHOUT NOTICE

13????? General Manager's Summary of Items to be Discussed in Closed Meeting

13.1?? Tender for the Collection of Scrap Metal from Council's Landfills and Transfers Sites

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

13.2?? T002/2009 - Bridge Tender - Byrnes Bridge

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

??

??????????? a????? Questions raised by Councillors at 8 above

 

?????? i???????? MOTION TO CLOSE THE MEETING

?????? ii??????? PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

???? TO CLOSE

?????? iii?????? CONSIDERATION OF PUBLIC REPRESENTATIONS

?????????????????? iv??????? DEAL WITH MOTION TO CLOSE THE MEETING

14????? MEETING CLOSED TO THE PUBLIC

15????? REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??


Ordinary Council Meeting

3 September 2009

Notice of Motion

ITEM 5.1????? SF1269??????????? 030909???????? Notice of Motion - Blackrock Investment

 

AUTHOR/ENQUIRIES:???? Michael Moran OAM, Councillor ????????

 

Summary:

 

Recent media reports indicate that Blackrock US are negotiating the purchase of Barclay Finance. Through Grove Investment Advisors Council had a long term investment with Blackrock that did not perform.? Council is entitled to an explanation as to how Blackrock can fund the purchase of another financial institution but not pay interest or return all of investors? capital.

 

 

Recommendation:

 

That Council Finance staff ask Grove Investment Advisors to explain to Council how Blackrock Finance US can buy out Barclay Bank when they were unable to honour Council's investment which resulted in a capital and interest loss to our portfolio.

 

 

 

COMMENT FROM GM

 

In response to the notice of motion, the following information has been obtained from CPG Research and Advisory Pty Ltd (formerly known as Grove Financial Services).

 

?On 16 June 2009, Barclays PLC (?Barclays?) announced that it had accepted an offer from BlackRock, Inc to acquire Barclays Global Investors (BGI).  This will form a united entity that will operate under the name BlackRock Global Investors. It is important to differentiate between a corporate transaction and the underlying funds that a firm manages.  The BlackRock / BGI relationship is a corporate deal - their assets are the management rights to manage funds (and not the assets in the underlying funds).   As such, the performance and condition(s) / rules of each fund remain unchanged.  The corporate balance sheet of each firm and the assets managed are completely separated. 

 

I have provided the performance for each of the two funds offered.  The BlackRock Care & Maintenance Fund was structured to ensure an orderly sell down of assets.  CPG Research & Advisory was actively involved in setting up the BlackRock Care & Maintenance Fund to ensure that the underlying assets were held for an appropriate time.   CPG recommended that clients switch from the BlackRock Diversified Credit Fund to the BlackRock Care & Maintenance Fund.  The original BlackRock Diversified Credit Fund is in wind down mode, with assets being sold off on a predetermined basis. 

 

The performance of each Fund is provided below.  

 

Fund

1-month

3-month

6-month

BlackRock Care & Maintenance Fund^

3.99%

13.62%

11.92%

BlackRock Diversified Credit Fund*

0.17%

0.97%

-4.13%

^ restructured fund, mandated to retain assets until appropriate time to sell

 

*original fund, in wind down mode, with assets sold down on a predetermined basis

 

 

Please let me know if you need anything clarified.

 

Kind regards, 

 

Jason Coggins

Analyst?

 

Council at its meeting on 27 August 2008 specifically resolved to reject a proposal by Grove to move Council?s securities to a care and maintenance fund and instead sought to redeem its investment through a windup of the Blackrock Diversified Credit Fund.? As a consequence, for the past 6 months Council?s investment return through the wind up has been -4.13% instead of 11.92% in the recommended care and maintenance fund.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 September 2009

Notice of Motion

ITEM 5.2????? SF1269??????????? 030909???????? Notice of Motion - Leave of Absence - Cr Anne Smyth

 

AUTHOR/ENQUIRIES:???? Anne Smyth, Councillor ????????

 

Summary:

 

I (Cr Anne Smyth) request leave for the period 25 August 2009 to 8 September 2009 inclusive for personal reasons.

 

 

 

Recommendation:

 

That Cr Anne Smyth be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 25 August 2009 to 8 September 2009 inclusive.

 

 

 

OPTIONS:

 

DISCUSSION:

 

CONSULTATION:

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Social

 

Economic

 

Risk

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Source of fund and any variance to working funds

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 September 2009

Notice of Motion

ITEM 5.3????? SF1407??????????? 030909???????? Notice of Motion - Climate Change - Cost to Ratepayers

 

AUTHOR/ENQUIRIES:???? Michael Moran OAM, Councillor ????????

 

Summary:

 

There is a lot of fiction about Climate Change but where and what are the facts?

 

Before Council spends money on Climate Change Council should conduct a referendum or survey to see how much of the ratepayers money should be spent on Climate Change.

 

 

Recommendation:

 

That Council conducts a referendum or survey to see how much of ratepayers money should be spent on Climate Change.

 

 

OPTIONS:

 

DISCUSSION:

 

CONSULTATION:

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Social

 

Economic

 

Risk

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Source of fund and any variance to working funds

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 September 2009

Notice of Motion

ITEM 5.4????? SF1407??????????? 030909???????? Notice of Motion - Cost of Fill

 

AUTHOR/ENQUIRIES:???? Michael Moran OAM, Councillor ????????

 

Summary:

 

Council has a charge for clean fill per tonne.? Why charge when Council uses the fill.? It's cheaper than carting fill in.? Why not free.

 

 

Recommendation:

 

That Council receive a report on the cost of carting fill.

 

 

OPTIONS:

 

DISCUSSION:

 

CONSULTATION:

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Social

 

Economic

 

Risk

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Source of fund and any variance to working funds

 

 

 

MANEX COMMENT

 

Clean fill is charged at $10 per tonne.? The only reason for the charge is to cover the NSW Government?s waste levy.? The charge will need to increase annually in line with the levy.? The collective levy is forwarded to DECC on a monthly basis.

 

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting

3 September 2009

General Manager's Report

ITEM 9.1????? SF959????????????? 030909???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2008

2

Item 9.9

03/07/08

Council make representation to Minister for Lands seeking agreed compensation for subdivision of Reserve 91694

 

GM

Letter sent 15/07/08.

Follow up letter sent 14/11/2008.

Minister for Lands has advised by letter dated 8/1/09 that land will be made available to Council as per the agreement following finalisation of an Aboriginal Land Claim.

Follow up letter sent 9 April.

 

3

Item 11.4

03/07/08

That a new plan of management be prepared for Farringdon Playing Fields

DES

Awaiting outcome of grant application before proceeding.

Outcome of grant expected early December but not yet received.

Funding declined.? Work on preparing plan to be scheduled.

 

Interested parties will need to identify potential uses for inclusion in revised plan of management.

 

Local cricket and soccer associations to be contacted regarding use of the fields.

 

No response as at 22 June 2009.

 

Consider no interest.? Prepare draft plan November 2009.

 


 

OCTOBER 2008

4

RF256

 

16/10/08

Notice of Motion - Riverbank Erosion - Riverside Drive Nambucca Heads ? report re geotechnical engineers re stability of Riverside Drive

 

 

DES

 

Subject to GHD undertaking evaluation.

Separate assessments underway for:

 

Ellis Ave & Doyle Lane Landslips:

????? Survey complete. GHD site mapping complete. Lab testing completed.? Property boundaries defined. Concepts 2 weeks, report 6 weeks.

 

Catchment Assessment:

Draft report received on 21 August 2009

Under review by Council staff

 

NOVEMBER 2008

5

SF544

6/11/08

Council review biennial the Community Infrastructure and Infrastructure Needs Study and review annually the Section 94 Community Facilities and Open Space Contributions Plan Works Schedule.

 

GM

Report November 2009

DECEMBER 2008

 

6

SF688

4/12/08

That during the first half of the 2009/10 year Council call for community input into a new Environmental Levy program for the 5 year period to the end of 2014/2015.

 

DEP

Programmed for September 2009.

 

7

SF1046

18/12/08

That the Wellington Drive component of the Urban Design Strategy be deferred pending a further report to Council in relation to further studies re land slip, rising sea level and traffic/parking.

 

DEP

Report March 2009.

Deferred in Draft Budget.

16 April 2009 meeting.

Deferred until draft Nambucca River Master Plan prepared.

 

 

JANUARY 2009

 

8

PRF53

15/01/09

DES to enquire with Department of Public Works about opportunities to remove or refurbish the river gauging station in River Street, Macksville.

DES

Letter sent to the Manly Hydraulics Laboratory.

 

The Dept of Commerce have advised that Council in 1981 raised no objection to the Department of Public Works proposal to install an automatic recorder after consideration of the approximate location and type of structure, The site is important because of the consistency with historical data. An alternative building or structure must still use the same site.

 

 

Letter sent re standard of building required.

 

Unit can be housed in a metal case on a pedestal with low impact.? This would allow demolition of brick building.? Manly Hydraulics Laboratory requested to provide indication costing?$9,000 to $10,000.

List for Budget Review.

 

 


 

FEBRUARY 2009

9

SF241

5/02/09

That a new plan of management for the reserve within Kingsworth Estate be prepared by DES.? To include pedestrian and vehicular access arrangements and management of environmental values.

 

DES

October 2009

10

SF869

19/02/09

Council write to Country Energy concerning energy being wasted with street lighting at the Pearl Estate off the Pacific Highway at Valla, pointing out there are no houses and the road is blocked to prevent access.

 

DES

DES to meet Country Energy to discuss further.

Meeting 15 June 2009?Cancelled

Now 13 July 2009

Country Energy advises:

??????? Council can nominate a future time to energise the lights rather than with subdivision release

??????? There have been a number of faulty light sensitive cells installed that are allowing lights to turn on during the day

??????? They will shortly be reconsidering energy saving street lamps for new and replacement situations

??????? The annual report from Country Energy will shortly be available.

A full report will be prepared on all these matters when the annual report arrives.

 

MARCH 2009

11

SF1297

5/03/09

That Council make representations to the DECC and RFS re requirements for bushfire asset protection zones around houses.

 

DEP

Letters to be prepared and sent.

Letters sent 16 March 2009.

Response from DECC received

No response from RFS as at 23 June 2009.

Further letter sent to RFS 3 July 2009.

Acknowledgement letter from RFS received

9 July 2009 (TRIM16886/2009)

 

12

DA09/049

5/03/09

The RTA requested to revise the speed limit along the Pacific Highway at Bellwood to 50km/hr.

 

DES

Letter sent.

No response as at 24 March 2009.

RTA advised 6 April 2009 that they will review and advise Council of outcome.

Follow up letter sent to RTA.

Verbal advise that on-site assessment done.

Verbal request to provide a response.

No written notification 10 August 2009.

No written notification 21 August 2009.

 

13

DA09/061

5/03/09

That Council review the Carparking Section 94 Plan for Nambucca Heads..

 

GM

Target report to Council in July 2009.? Report to consider priorities for contribution plan reviews.

Waiting on Section 94 Coordinator?deferred to August 2009.

GM to follow up with Section 94 Coordinator.

Report to 3 September meeting.

 

14

SF791

19/03/09

That a report back to the Land Development Committee on the outcome of advertising for expressions of interest for the purchase and development of industrial land in Nambucca Heads.

 

 

GM

Report to come back following advertising.

 

DES to investigate potential for closure of part of the road to add to the industrial land.

 

Surveyor to identify services and boundaries.


 

APRIL 2009

17

SF959

16/04/09

Sub-Committee continue a review of Draft Management Plan so that it can be presented to Council in March 2010.

Clrs

A report is to be prepared to the Sub-Committee on a staged process for reviewing the Draft Management Plan.? Report to be completed by June 2009.? Subcommittee to report by March 2010.

Review will now have to be in accordance with new legislation.? Meeting date for Committee is 10 August 2009.

Next meeting for Councillors Court, Flack, Smyth and South is scheduled for 9.00 am Meeting held Monday 24 August 2009.

 

18

SF1305

16/04/09

Council make representations to the Minister for Emergency Services and Minister for Roads to seek funding for the repair of landslips in Nambucca Heads which occurred as a consequence of the flood events in February and March 2009.? Also that Council make representations to the Insurance Council for the provision of insurance for land slip damage.

 

GM

Letters sent 21 April 2009.

Follow-up letter sent 28 May 2009.

DES to write to RTA requesting a program as to when they will make determinations and when emergency funds will be available.

Letter sent.

No response at 10 August 2009.

 

The RTA is endeavouring to respond to all claims as they are received by either site inspection or photographic evidence assessment.? RTA office advises all Councils that urgent issues, particularly those involving public safety, can be discussed and if possible agreed by phone and email to expedite their early restoration.

 

Claims from all affected parties are not received at the one time, and many involve staged submissions, inspections and complex investigation and design for the restoration of slips and bridges.? As such, it is not possible to advise a timetable.

 

19

SF444

16/04/09

That the revised road hierarchy plan, incorporating a grading program be deferred to the next GPC meeting with Councillors to provide any comments to Acting DES within 7 days.

 

DES

Report to GPC 17 June 2009.

Deferred to GPC August 2009.

Workload with natural disasters means this has to be deferred to GPC October 2009.

MAY 2009

20

SF959

07/05/09 & 4/6/09

That the report concerning Wia-Ora sand and gravel quarry consider options for calling in bonds to undertake works.

 

DEP

To be reported 21 May 2009.

Deferred to June 2009 to enable all options to be considered.

See item in business paper 4/6/2009.

 

Council again write to Dept Water & Energy

Letter sent 10 June 2009.

No response as at 6 July 2009.

Further follow up letter sent 27 July 2009

 

21

SF21

07/05/09

Council investigate the implementation and costs of an effluent management system at the Saleyards

 

GM

August 2009.? Council?s Engineering Designer? is delayed with natural disaster work and preparing a design for Council?s industrial land in Nambucca Heads.

22

SF1213

07/05/09

Allocation for retaining wall at Little Beach be deferred for consideration at the September Quarterly Review

 

DES

November 2009

Follow-up letter sent.

No reply at 17 July 2009

No reply at 10 August 2009.

No reply at 21 August 2009.

 

23

SF1213

07/05/09

Council consider a report on the operation of the saleyards as a business unit and what, if any, subsidy is to be applied to its operations.

 

GM

November 2009

24

SF1213

07/05/09

Council review the cycleway plan so as to ensure its funding requirements are realistic.

 

DES

December 2009

25

SF1213

07/05/09

Council receive a report on the funding and use of the reserves for the Council Chambers Upkeep, Self Insurance and Tourist Centre Upkeep.

 

GM

September 2009

26

SF1269

21/05/09

Council write to Parliamentary Secretary for Roads seeking assurance that the Macksville Bridge will cope with future traffic flows; that Council be provided with a copy of the most recent reports on the structural integrity of the Bridge.

 

DES

Letter sent 18 June 2009.

No reply at 17 July 2009 ? simply acknowledged

No reply at 21 August 2009.

 

27

SF1231

21/05/09

Use of Road Reserves and public land for commercial, community and charitable activities ? that there be a further report to consider items 1-6 in the letter from the Chamber of Commerce.

 

DEP

Report in August 2009.

Meeting scheduled for 5.00 pm 16 June 2009 with Chambers of Commerce.

Formal responses requested from participants by end July 2009 for presentation to Access Committee before finalising policy.

Final report to Council in September 2009.

Final comments to be referred to Access Committee and final report to Council in September 2009.

 

28

SF452

21/05/09

Council seek from the Minister for the Environment acceptance that the sampling data for the old landfill indicate down stream impacts are minimal and re-installation of the leachate interception trench is not justifiable.

 

DES

Local DECC office advised by letter of Council?s intention.

Formal proposal for Minister being prepared.

 

Positive progress being made with DECC rep.

 

29

SF452

21/05/09

Council consider the provision of additional monitoring bores at the landfill with a report on the cost for installation and monitoring.

 

DES

Report to July 2009.

Proceeding to provide 3 addition monitoring bores at the Cost of $3,000.

Defer until need determined.

Water quality meets standards downstream.

 

JUNE 2009

30

SF1269

4/6/2009

Report on options for pedestrian safety for Wallace Street in consultation with M&D Chamber of Commerce

 

DES

Report September GPC.

Preliminary concepts forwarded to Chamber for 1st round of comment.

31

SF639

4/6/2009

Review of Tourism Function

 

GM

Deferred to 16 September GPC.


 

JULY 2009

33

SF769

2/7/2009

Council make representations in conjunction with Bellingen Shire Council to the RTA and Minister for Roads, the Hon. Michael Daley MP objecting to the change in classification of the Bowraville to Bellingen Road and seek a deputation to meet the Minister

 

GM

Letters drafted 6/7/09

 

Agreement obtained from Bellingen Council.? Agreement being sought from RTA. Brief prepared for Geotechnical Consultants.

Expressions of interest being sought for an Options Study.

34

SF736

2/7/2009

A review of the strategic direction for the Aboriginal Youth Worker project be undertaken early 2010 or possibly before if there are changes to funding programs by the State Government.

 

DEP

January 2010

35

SF225

16/07/09

That Council write to the NPWS concerning relocation of dingoes to Yarrahapinni/Way Way area.

 

GM

Letter sent 21/7/09

36

SF283

16/7/09

Option for a rebated access ramp in lieu of removal of podium in Council Chambers be put to the Access Committee.

 

DEP

Matter presented to Access Committee 28 July 2009.

38

SF544

16/07/09

Council write to the Minister for Planning drawing her attention to the strong community and Aboriginal cultural objections to the proposed link road.

 

GM

Letter sent 30 July 2009.

39

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Report to meeting on 19/11/09.

40

SF1272

16/07/09

Council consider the need and cost of a consultant to identify and recommend improvements to existing records management practices in the 2010/11 budget.

 

GM

To be reported on in March 2010.

41

SF1213

16/07/09

Council undertake a workshop to explain the making of rates and rating categories generally.

 

GM

Scheduled for GPC on 14/10/09

42

SF923

16/07/09

New community infrastructure program funding ? that it be deferred to next GPC with alternatives to be put to DES by 30/7/09.

 

GM

Report listed for GPC on 19/8/09.

44

SF741

16/07/09

Council persevere with improving the operator and equipment efficiency of the Paveliner for a further 6 months before receiving a report and assessing other options including pothole patching being undertaken by contractors.

 

DES

January 2010.


 

AUGUST 2009

46

SF1269

06/08/09

Council receive a report on the tests conducted on the piers of the Congarinni Bridge.

 

DES

September 2009.

47

SF1269

06/08/09

That the existing policy that requires staff to open Councillor?s mail be brought to Council for review ? including relevant legislation.

 

GM

September 2009.

49

SF382

06/08/09

Scotts Head Draft Master Plan.? Preparation of a business plan and finalisation of principles.

 

DES

The Department of Lands and consultants to attend Council on a date to be fixed.

52

SF1102

06/08/09

Advice on legal consequences of not proceeding with draft IWCM strategy; advice from DWE re not proceeding with draft IWCM strategy; application for grant funding of $20m from the Commonwealth.? Also that Council review its drought management strategy.

 

GM

Letters sent.? A meeting has been sought with Minister for Water and Climate Change in Port Macquarie on 25 August 2009.

 

Quote being sought for review of drought management strategy.

 

53

SF285

06/08/09

Council write to Coffs Harbour City Council enquiring as to whether the proposed Coffs Coast rail motor service has progressed.

 

GM

Letter to be sent.

54

SF1131

06/08/09

A meeting be sought with the Minister for Roads to outline and support the submission for funding for Riverside Drive.

 

DES

Letter sent.

 

QWN 262

20/08/09

Taylors Arm Road ? dangerous road sinkage

 

DES

 

 

QWN 263

20/08/09

Irvines Road ? Piggery - DA

 

DEP

 

 

QWN 264

20/08/09

Nambucca River Cruises ? application for license

 

GM

 

 

5.2

20/08/09

Reporting on Flood Damage

DES

September 2009.

 

 

5.5

20/08/09

Street Tree Guidelines - Review

DES

November 2009.

 

 

Q With N

20/08/09

Cr Flack ? Board displaying policy and reward re tree vandalism

 

DES

October 2009.

 

SF652

20/08/09

Report to Council on feasibility of Donnelly Welsh Playing Fields as site for Men's Shed

 

DES

October 2009.

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

3 September 2009

General Manager's Report

ITEM 9.2????? SF1120??????????? 030909???????? Grant Application Status Report - 3 September 2009

 

AUTHOR/ENQUIRIES:???? Jenny Chance, Grants Officer ????????

 

Summary:

 

At Council?s meeting on 7 December 2006 it was resolved that there be a quarterly return submitted to Council on grant programs.

 

Recommendation:

 

That the list of grant programs and their status to 19 August 2009 be received.

 

 

APPROVED GRANTS?SECURED BY GRANTS OFFICER

 

Grant

Funding Amount

Description

NSW Maritime ? Maritime Infrastructure Program

 

$53,220

Pontoon and Gangway at Lions Park, Ferry Street ? Macksville.

Pontoon and Gangway at Tourist Office Finger Wharf ? Nambucca Heads.

NSW Blackspot Program

 

$34,000

Pedestrian refuge at Bowra Street, Nambucca Heads.

Department of Families, Housing, Community Services and Indigenous Affairs ? Volunteers Grants Program

 

$11,179

Nambucca District Little Athletics ? Computer, camera and filing cabinets.

 

Nambucca Heads Junior Rugby League Football Club ? Coffee maker and a step ladder.

 

Nambucca Heads Touch Football ? Computer and a photocopier

NSW Attorney General?s Department ? NSW Crime Prevention Grant

$54,527

Program to assist licensed premises to implement strategies towards a safer environment for women.

Department of Planning - NSW Coastline Cycleway Grants Program

$75,000

Funding for shared pedestrian/cycleway along Pacific Highway, Nambucca Heads.

Department of Climate Change ? Local Adaptation Pathways Program

$140,000

Funding to assist councils to integrate climate change risk assessment into their broader decision-making processes. Joint application between Nambucca, Kempsey and Bellingen Shires.

Department of Sport and Recreation ? Capital Assistance Program

$8,600

Nambucca Tennis Club lighting upgrade.

Department of Environment and Climate Change - Regional Regulated Area Council Grant

$14,000

To assist with costs associated with weighbridge at Nambucca Waste Management Facility

 

Department of Local Government ? Playground Upgrades

$19,551

 

Install border and softfall to Donnelly Welsh Park and Taylors Arm Sports Reserve.

Department of Community Services (NSW) ? Area Assistance Scheme

 

$128,984

Marine Rescue Building ? Funding towards the construction of a new building

Unkya Reserve ? electrical upgrade and general repairs.

TOTAL

$539,061

 

 

SUBMITTED APPLICATIONS

 

 

Grant Program

Action

Grant Details and Status

1

National Emergency Volunteer Support Fund ? Emergency Management Australia (EMA), the Division within the Attorney-General's Department.

Funding basis: Fully Funded

Opens: Application Submitted

Closing: 6 March 2009

Outcome: Unsuccessful

Grant: $150,000

Council contribution: $0.00

 

GO

The National Emergency Volunteer Support Fund focuses on emergency management volunteers in recognition of their needs and the significant front line role they play in reducing vulnerability and enhancing community safety.

To ensure ongoing protection of communities it is critical that all volunteer agencies maintain their current levels of staffing and training.

The Australian Government is offering funding in 2009/10 through the National Emergency Volunteer Support Fund for projects which specifically address the recruitment, retention and training of volunteers.

Application submitted by Nambucca River Volunteer Marine Rescue Squad.

2

Country Halls Renewal Fund

 

Funding basis: 2:1

Opens: Currently Open

Closing: Always Open

Outcome:

 

Grant 1: $50,000

Council contribution: $0.00

 

Grant 2: $12,754.13

Council contribution: $6,377.07

 

Grant 3:: $17,052.00

Council contribution: $4,556.00

 

Grant 4:: $TBA

Council contribution: $0.00

 

Grant 5: $4,560.80

Council contribution: $0.00

 

Grant 6: $50,000

Council contribution: $0.00

 

Grant 7: 23,246.50

Council contribution: $0.00

 

Grant 8: TBA

Council contribution: $0.00

 

GO

$2.5 million over 5 years towards renewing country halls. The fund will be delivered by the Office of Rural Affairs.

 

Applications are currently being prepared for:

 

 

 

1) Argents Hill Hall ? Repairs

 

 

2) Nambucca Entertainment Centre ? External painting

 

3) Taylors Arm Hall ? Kitchen, flooring and windows

 

4) Burrapine Hall ? Repairs

 

 

5) Bowraville CWA Hall ? Painting and repairs

 

 

6) Nambucca Senior Citizens Hall ? Painting, flooring and repairs

 

7) Talarm Hall ? General repairs

 

8) Macksville Senior Citizens Hall ? General repairs

 

Notice of the program has been distributed to the Committees of Management for the halls

 

3

Norman Wettenhall Foundation

Funding basis: Fully Funded up to $10,000

Opens: Application Submitted

Closing: 31 March 2009

Outcome: Unsuccessful

Grant 1: $10,000

Council contribution: $0.00

 

GO

Support is given to projects that enhance or maintain the vitality and diversity of the Australian natural living environment.

 

The objectives of the Foundation are:

 

????? to build capacity in local communities to effect long-term beneficial change in the natural environment

????? to support and encourage research into, and monitoring of, all aspects of Australia's natural environment

????? to support education relating to our natural environment

????? Principles

 

Pre-approval to lodge a submission has been received for funding towards seating and signage for the Crosswinds Wetlands Reserve.? An application has been submitted.

 

4

The Department of Infrastructure, Transport, Regional Development and Local Government ? Indigenous Road Safety Grants

Funding basis: Fully funded up to $30,000

Opens: Application Submitted

Closing: 27 March 2009

Outcome: Unsuccessful

Grant: $30,000

Council contribution: $20,000

 

MTS/GO

The Department of Infrastructure, Transport, Regional Development and Local Government is now inviting applications for Indigenous Road Safety Grants for 2009-2010. One or more grants up to a total of $30,000 will be awarded to applicants for projects that will help improve road safety for Indigenous people.

 

Application forms and detailed information about the grants are available from the Department?s website.

 

Objectives

 

The grant is offered as a means to:

 

????? encourage innovative and worthwhile initiatives to help reduce road trauma affecting Indigenous people; and

????? increase the range of initiatives available to address road safety for Indigenous people.

 

An application has been prepared to fund engineering works, informative signage at Bellwood and a children's safety booklet.?

5

Department of Environment and Climate Change ? NSW Climate Change Fund ? Public Facilities Program

 

Funding basis: Fully funded

Opens: Application prepared

Closing: 30 April 2009

Outcome: TBA

Grant: $463,515

Council contribution: $14,040 (in-kind)

 

GO/

TOA

$30m for water and energy saving projects in facilities open to the public eg schools, community buildings, sporting facilities, museums and art galleries.?

 

Eligibility criteria

 

Applications are open to providers of non-profit public or educational facilities for projects which:

 

? publicly demonstrate how water and/or energy savings can work

? stimulate investment in innovative ways to save, harvest and recycle water and/or reduce overall energy consumption (and related greenhouse emissions) and/or peak electricity demand.

 

An application submitted for funding towards lighting and air conditioning system upgrade in Council?s Administration Building and six outdoor solar lights.? This is complimented with funding towards a free community globe promotion and an educational information sheet.

 

6

Australian Government ? Caring for our Country funding

Funding basis: Fully funded

Opens: Application submitted

Closing: 6 March 2009

Outcome: TBA

Grant: $100,000

Council contribution: $14,000

 

GO

Caring for our Country funding

The Australian Government is now calling for investment proposals for projects that will meet the targets outlined in the Caring for our Country business plan 2009-10. Caring for our Country is an Australian Government initiative that seeks to achieve an environment that is healthy, better protected, well managed and resilient, and provides essential ecosystem services in a changing climate.

 

The Australian Government is seeking investment proposals for landscape-scale projects that achieve one or more targets in specific geographic locations or key assets.

Projects can be large, medium or small:

???? large-scale projects in the order of $20 million over four years

???? medium-scale projects of up to $3 million per annum (a value of $2-3 million would be expected for most medium-scale projects)

???? small-scale projects of between $20,000 and $100,000 per annum.

 

Council is working together with Landcare to submit an application that includes weed removal, field days, workshops and other on ground works and will involve a small devolved grant scheme for land owners and community groups.

7

Local Infrastructure Support Fund ? Building the Country Package ? Department of State and Regional Development ? Expression of Interest

Funding basis: Fully Funded

Opens: Application submitted

Closing: 20 March 2009

Outcome: Unsuccessful

Grant: $100,000

Council contribution: $0.00

GO/PO

$52 million over 5 years supporting infrastructure projects that are directly linked to economic development opportunities. The fund will be delivered by the Department of State and Regional Development.

 

Application submitted for infrastructure works at Macksville Saleyards.


 

8

NRMA ? Community Grants Program

Funding basis: Fully funded up to $5,000

Opens: Application submitted

Closing: 25 March 2009

Outcome: Unsuccessful

 

Grant 1: $4,998

Council contribution: $0.00

Grant 2: $5,000

Council contribution: $0.00

 

GO

The Community Grants Program provides funding to support community and not for profit organisations that are making our communities safer, particularly in the areas of crime prevention, road safety, emergency readiness and response, and the environment.

 

1) Funding towards solar hot water system at E J Biffin Fields

 

2) Funding towards production of brochure for Crosswinds

9

Jobs Fund

Funding basis: Fully funded

Opens: Application submitted

Closing: 22 May 2009

Outcome: TBA

 

Grant 1: $4,500,000

Council contribution: $TBA

 

Grant 2: $441,350

Council contribution: $75,000

 

GO/MTS/MWS

The Jobs Fund is a $650 million Australian Government initiative to support and create jobs and increase skills through innovative projects that build community infrastructure and increase social capital in local communities across the country. Through the Jobs Fund the Government will invest in one-off capital projects and provide seed funding for social enterprises. The Jobs Fund is a temporary resource. The aim of the Jobs Fund is to produce long-term improvements in communities affected by the global economic downturn. The Jobs Fund projects will focus on directly generating jobs for people in communities with already high unemployment levels, rising jobless rates or which are particularly vulnerable.

 

1) Funding towards Nambucca Sewerage Treatment Plant upgrade

 

2)? Funding towards cycleway in Bellwood (Pacific Highway) in partnership with Green Team.

 

 

10

Environmental Restoration and Rehabilitation Grants

 

Funding basis: Fully Funded up to $100,000

Opens: Currently Open

Closing: 29 May 2009

Outcome: TBA

Grant: $100,000

Council contribution: $0.00

 

 

GO/PO

The aim of the Restoration and Rehabilitation (R&R) program is to facilitate projects to prevent or reduce pollution, the waste stream or environmental degradation of any kind, run by community organisations and State and Local government organisations. Through these projects, we also aim to improve the capacity of communities and organisations to protect, restore and enhance the environment.

The Objectives of the Environmental Restoration and Rehabilitation Program are: 

 ?? to restore degraded environmental resources, including rare and endangered ecosystems 

 ?? to protect important ecosystems and habitats of rare and endangered flora and fauna 

 ?? to prevent or minimize future environmental damage

 ?? to enhance the quality of specific environmental resources

 ?? to improve the capacity of eligible organisations to protect, restore and enhance the environment to undertake resource recovery and waste avoidance projects and to prevent and/or reduce pollution.

 

Application prepared for Macksville Saleyards

13

Country Passenger Transport Infrastructure Grants Scheme (CPTIGS) ? Ministry of Transport

 

Funding basis: Fully Funded

Opens: Currently Open

Closing: 25 June 09

Outcome: TBA

Grant: $173,825

Council contribution: $11,265

 

 

GO/MTS

The Country Passenger Transport Infrastructure Grants Scheme (CPTIGS) is administered by the Ministry of Transport. It provides support funding to improve the amenity of passenger transport infrastructure in rural, regional and remote communities of NSW

 

Local government, incorporated community organisations, transport operators and other interested organisations that have a current Australian Business Number are eligible.

 

Application prepared for upgrade of Cook Street Interchange, Bowraville.

 

14

Regional Arts Fund

 

Funding basis: Councils are required to provide some funds towards the project

Opens: Currently Open

Closing: 14 August 2009

 

Grant: $20,020

Council contribution: $12,000

 

 

GO

The Regional Arts Fund (RAF) is supporting sustainable cultural development in communities across regional, remote and isolated parts of Australia.

 

A key focus is to encourage the formation of productive partnerships to support home-grown arts activities and the creation of networks to reduce isolation, exchange ideas and publicise opportunities. 

 

The program also assists the professional development of, and provides employment opportunities for, artists based in regional areas.

Providing opportunities for community members to learn arts and broader skills is another RAF priority.  With RAF support, professional artists provide workshops and collaborate with community participants on a wide range of creative projects.

 

An application is being prepared to enhance the existing mosaic in Nambucca Heads and the addition of a new artwork.? The project will include a number of community workshops.

 


 


15

NSW Community Building Partnerships

 

Funding basis: Fully Funded for community groups, Council requires matching funds

Opens: Currently Open

Closing: 10 August 2009

 

 

 

 

Grant 1: $84,811 

Council contribution: $174,189

 

Grant 2: $50,000

Council contribution: $0.00

 

Grant 3: $52,000

Council contribution: $0.00

 

Grant 4: $32,928

Council contribution: $0.00

 

Grant 5: $10,000

Council contribution: $0.00

 

 

 

GO/

TOA

The NSW Government?s $35 million Community Building Partnership program will support local jobs, stimulate growth and improve community facilities.

 

Community groups and local councils across NSW will be eligible to submit applications for funding that will help support local infrastructure and jobs. Council can submit only one application.

 

The NSW Community Building Partnership will invest $300,000 into building local community projects in every electoral district ? with an additional $100,000 to be invested in electoral districts with higher unemployment.

 

Applications are currently being prepared for the following:

 

1) Amenities upgrade at Macksville Park and Hennessey Tape Oval ? Council application

2) Pioneer Community Centre ? works towards removing health and safety issues

3) Frank Partridge VC Military Museum ? New display facility

4) Macksville Tennis Club ? New courts surfaces

5) Nambucca River Volunteer Marine Rescue Squad

16

Department of Planning ? Infrastructure Fund

 

Funding basis: Interest Free Loan

Opens: Currently Open

Closing: 31 August 2009

 

Interest Free Loan: $17,000,000

Council contribution: Loan repayments over 10 years

 

 

 

GO/ MWS

The $200 million NSW Local Infrastructure Fund has been established as an 'interest free' loan scheme to bring forward infrastructure projects that are delayed due to a lack of funding.

 

The funding will provide an immediate local economic boost as water, sewer, drainage and roads infrastructure projects are provided for local communities.

 

The funding will also trigger construction in areas of high population growth and will assist in increasing the supply of serviced land for housing and employment.

 

The NSW Local Infrastructure Fund is a NSW Treasury Fund administered by the NSW Department of Planning.

 

Eligible projects

Funding is provided for local projects that will support urban development ? typically roads and related infrastructure, stormwater, water and wastewater projects. Only projects costing at least $1 million will be funded.

 


FUNDING PROGRAMS RECENTLY OPENED OR SOON TO BE RELEASED ? FOR INFORMATION

 

 

Grant Program

Status

1

Building the Country Package

 

Funding basis: Various

Opens: Currently Open

Closing: Various

 

Building the Country Package announced by the Rees Government. 

 

The funding programs are designed to support people who live and work in country areas. 

 

2

Jobs Fund ? 2nd Round

 

Funding basis: Fully funded ? Council contribution highly regarded

Opens: Opening soon ? however as Nambucca Shire has recently been listed as a prioritised area, applications can be submitted at any time

Closing: TBA

 

 

The $650 million is part of the Government?s Jobs and Training Compact. The Jobs Fund will support and create jobs and improve skills, by funding projects that build community infrastructure and create social capital in local communities.

The Jobs Fund comprises three streams of funding:

 

$300 million Local Jobs stream to support community infrastructure projects with a focus on the promotion of environment-friendly technology and heritage

 

$200 million Get Communities Working stream for self-sustaining projects which create jobs and provide activities and services to improve community amenity

 

$150 million Infrastructure Employment Projects stream for investment in infrastructure projects which generate jobs in regions affected by the economic downturn.

3

Volunteer Grants 2009 - Department of Families, Housing, Community Services and Indigenous Affairs

 

Funding basis: Fully Funded up to $5000

Opens: Currently Open

Closing: 25 September 2009

 

 

Non-profit organisations, who are supported by volunteers, can apply for Australian Government grants of up to $5,000 to purchase equipment and cover the cost of petrol. Organisations can apply for grants of between $1,000 and $5,000 to purchase equipment, including computers, tools and air conditioners and also help with fuel costs.

 

Applications are open for six weeks from Friday 14 August to 25 September 2009.

 

4

Small Grants for Small Rural Communities Program - Foundation for Rural and Regional Renewal

 

Funding basis: Fully Funded up to $5000

Opens: Currently Open

Closing: 30 September 2009

 

A small grants program for small rural Australian communities will offer about $850,000 a year in grants to benefit people in rural and remote communities. Small, well targeted grants can be useful to small rural and remote communities and to make small grants more accessible to communities in rural Australia we have established this new and innovative funding program.


 

5

The Natural Disaster Relief Scheme

 

Funding basis: Fully Funded up to $15000. However eligibility requirements exist.

Opens: Currently Open

Closing: 30 September 2009

 

Grants are available for primary producers and small businesses affected by the March/April and May 2009 North Coast floods. Primary producers and small business operators who have suffered direct damage as a result of the March/April and/or May 2009 floods are eligible for grants of up to $15,000.

The grant is for the clean-up and immediate restoration costs as a result of the storm and floods.

People need to keep receipts for work done. Payment of any assistance can only occur if a tax invoice or receipt for damages incurred is produced.

Farms and businesses must be in a Local Government Area that has been declared a natural disaster area for the following flood events including the March/April 2009 flood; and the May 2009 floods.

 

The grants cover damage to buildings, crops and/or pastures, trading stock, purchase of fodder, livestock disposal, fencing, equipment and/or plant and infrastructure, including damage to property access and internal roads. NOT covered is damage to dwellings, damages covered by insurance and cost of using your own labour, your existing staff or your own equipment.

 

To be eligible, applicants will need to show that 50% of their income is derived from primary production or small business ? based on copies of their latest personal and business taxation returns. To apply call 1800 678 593 or visit the website www.raa.nsw.gov.au

 

6

Department of Planning - NSW Coastline Cycleway - grants program

 

Funding basis: 1:1

Opens: Currently Open

Closing: 30 September 2009

 

Provides grants to non-metropolitan coastal councils to improve cycling facilities as part of the development of a cycleway along the entire NSW coast.  Based on a concept devised by the urban planner Elias Duek-Cohen, the 1400 kilometre NSW Coastline Cycleway, stretching from the Queensland border to the Victorian border, was defined in a set of five studies coordinated by Bicycle NSW and largely funded by the NSW Roads and Traffic Authority. The alignment aims to avoid major roads and highways and link together separate communities along the NSW coastline. Grant funding is available to local councils for cycle projects on this route. Revisions to the route may be made with the support of the Department of Planning, councils, State agencies and local bicycle user groups to ensure that the route remains viable and current local priorities are accommodated.

 

 


FUNDING PROGRAMS RECENTLY OPENED OR SOON TO BE RELEASED ? FOR INFORMATION

 

 

Grant Program

Status

1

Building the Country Package

 

Funding basis: Various

Opens: Currently Open

Closing: Various

 

Building the Country Package announced by the Rees Government. 

 

The funding programs are designed to support people who live and work in country areas. 

 

2

Jobs Fund ? 2nd Round

 

Funding basis: Fully funded ? Council contribution highly regarded

Opens: Opening soon ? however as Nambucca Shire has recently been listed as a prioritised area, applications can be submitted at any time

Closing:

 

 

The $650 million is part of the Government?s Jobs and Training Compact.  The Jobs Fund will support and create jobs and improve skills, by funding projects that build community infrastructure and create social capital in local communities.

The Jobs Fund comprises three streams of funding:

 

$300 million Local Jobs stream to support community infrastructure projects with a focus on the promotion of environment-friendly technology and heritage

 

$200 million Get Communities Working stream for self-sustaining projects which create jobs and provide activities and services to improve community amenity

 

$150 million Infrastructure Employment Projects stream for investment in infrastructure projects which generate jobs in regions affected by the economic downturn.

 

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

3 September 2009

General Manager's Report

ITEM 9.3????? SF312????????????? 030909???????? Gordon Park Rainforest Walks - Committee of Management - Annual General Meeting - 13 August 2009

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Annual General meeting of the Gordon Park Rainforest Walks Committee of Management and the new Committee.

 

 

Recommendation:

 

That Council endorse the Committee of Management for the Gordon Park Rainforest Walks and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Gordon Park Rainforest Walks Committee of Management was held on 13 August 2009.

 

The new office bearers for the Committee are:

 

Dr Dot Secomb??????????????? President and Publicity Officer

Mrs Edna Stride?????????????? Vice President

Mr John Tait??????????????????? Secretary/Treasurer & Works Coordinator

Mrs Gwen Harden??????????? Honorary Botanist

Mr Peter Dingle??????????????? Works Manager

Committee Members:?????? John Pass, Jenni Pass, Barbara Graham, Rhonda Davies, Paul Davies, Claire Harris-Hill and Danny Barnes.

 

 

CONSULTATION:

 

None

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This Committee is dedicated to the care, control and management of the Gordon Park Rainforest and walks in this rainforest.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risks associated with this report.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Thre is no impact direct or indirect on current and future budgets.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 September 2009

General Manager's Report

ITEM 9.4????? SF302????????????? 030909???????? Bowraville Community Pre School Section 355 Committee of Management - Dissolution of Committee

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

Council has received correspondence from the Bowraville Pre School Committee of Management advising that the Section 355 Committee was formally dissolved at a committee meeting on Wednesday 19 August 2009.

 

The Committee was originally delegated the care control and management of part of Crown Reserve? being the Bowraville Pre school.

 

The use of the land as a Pre School was identified as being contrary to the gazetted purpose of the Crown reserve. To ensure the continued operation of the Pre School the Minister for Lands exercised his powers? under the Crown Lands act to Grant a licence directly the Pre School, despite the anomaly of land use..

 

The Licence is now in effect and charges Bowraville Pre School Incorporated ( the licensee)? with all functions previously managed by the Section 355 committee. The licence is managed by the Department of Lands.

 

As a consequence of the above the function of the Section 355 committee is superfluous and should be dissolved. The Bowraville Community Preschool Committee of Management advises that? ?as at 19 August 2009 there were no assets or financial response to the Nambucca Shire Council?.

 

 

 

Recommendation:

 

1????????? That Council acknowledge and accept the dissolution of the Bowraville Community Pre School section 355 Committee of Management.

 

2????????? That Council write to the Bowraville Community Pre School Inc advising of the dissolution of the Bowraville Community Pre School Committee of Management and thanking them for their efforts and good governance as a Committee of Management over the last 23 years.

 

 

 

 

There is no option

 

 

DISCUSSION:

 

See summary

 

 

CONSULTATION:

 

Bowraville Community Pre School Inc

Department of Lands Grafton

 

 

SUSTAINABILITY ASSESSMENT:

 


Environment

 

The recommendation does not give rise to any environmental? issues

 

Social

 

The recommendation does not give rise to any social issues

 

Economic

 

The recommendation does not give rise to any economic issues although it should be noted that the Lessee is required to meet all council rates and charges levied with respect to the Pre - School operation.

 

Risk

 

There is no foreseeable risk

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation does not impact on current and future budgets other than the release of administrative time and cost associated with attending COM meetings and processing COM BAS statements etc.

 

Source of fund and any variance to working funds

 

 

No funds are required.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 September 2009

General Manager's Report

ITEM 9.5????? SF1102??????????? 030909???????? Draft Integrated Water Cycle Management (IWCM) Strategy - Progress with Request for $20m Grant from the Australian Government and Financial Modelling of Benefit

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Mayor and General Manager met with the Minister for the Environment, Heritage and the Arts, the Hon. Peter Garrett, AM, MP at the Community Cabinet meeting at Port Macquarie on 25 August.? The Minister was provided with the attached submission as well as a copy of the draft Integrated Water Cycle Management Strategy.? He advised that he was familiar with the Nambucca Valley, understood the issue and would pass on the information to the Minister for Climate Change and Water.

 

If Council is successful in achieving a $20m grant for the Australian Government it is necessary to know the impact this would have in reducing the typical residential bill for water and also reducing the developer contribution for water.? This analysis has now been undertaken by the Department of Commerce for both a 1% and 2% population growth.

 

In summary Council is coming off a base of relatively cheap charges for its water supply.? The implementation of the IWCM strategy for water supply, without $20m assistance from the Australian Government, would result in a TRB that would well exceed benchmark Councils including all Councils on the North and Mid North Coast.? The developer charge would be unviable and hence unrealistic.? The sensitivity analysis demonstrates that a $20m grant from the Australian Government would allow for a viable developer charge as well as a TRB, which whilst still high, would be less than the 80th percentile.

 

 

Recommendation:

 

1??????? That the information concerning the meeting with the Hon. Peter Garret AM MP, Minister for ????????? the Environment, Heritage and the Arts be received.

 

2??????? That the information concerning the sensitivity analysis on rates and charges of a $20m ????????? grant from the Australian Government be received.

 

 

OPTIONS:

 

There are no real options as the report is for information.

 

DISCUSSION:

 

At Council?s meeting on 6 August 2009 it was resolved to formally seek a grant of $20m from the Australian Government for the implementation of the IWCM and that a meeting be sought with the Minister for Climate Change and Water, the Parliamentary Secretary and/or advisers to put forward Council?s case.

 

Since that meeting the attached response has been received from Minister Wong.? It is commendable that the Australian Government has committed $254.8 million to the National Water Security Plan for cities and towns, to provide funding to cities and towns with fewer than 50,000 people to upgrade older water systems, install new infrastructure and support practical projects that save water or reduce water losses.? The indeterminate nature of when the eligibility guidelines and assessment criteria for the second stage of funding will be released is a matter of concern.

 

In the absence of the Minister for Climate Change and Water, the Mayor and General Manager met with the Minister for the Environment, Heritage and the Arts, the Hon. Peter Garrett, AM, MP at the Community Cabinet meeting at Port Macquarie on 25 August.? The Minister was provided with the attached submission as well as a copy of the draft Integrated Water Cycle Management Strategy.? He advised that he was familiar with the Nambucca Valley, understood the issue and would pass on the information to the Minister for Climate Change and Water.

 

If Council is successful in achieving a $20m grant for the Australian Government it is necessary to know the impact this would have in reducing the typical residential bill for water and also reducing the developer contribution for water.? This analysis has now been undertaken by the Department of Commerce for both a 1% and 2% population growth.? In the more likely and conservative scenario of a 1% population growth the outcome for three different options is as follows:

 

OPTION A

 

Typical Residential Bill = $619 by 2015/16

Developer Contribution = $10,870

 

OPTION B

 

Typical Residential Bill = $520 by 2016/17

Developer Contribution = $16,305 by 2010/11

 

OPTION C

 

Typical Residential Bill = $514 in 2010/11

Developer Contribution = $16,305 by 2010/11

 

The following table presents these results with comparative data.

 

Water Supply

 

 

Typical Residential Bill

Developer Charges3

Nambucca Shire 2008-09

$335

$4,000

NSW Median 2008-091

$370

$4,300

NSW 40th percentile 2008-091

$425

$3,970

NSW 80th percentile 2008-091

$600

$1,410

Draft IWCM (without $20m grant)2

$775

$18,240

Draft IWCM with $20m grant - Option A

$619 (by 2015/16)

$10,870

Draft IWCM with $20m grant ? Option C

$514

$16,305

 

Notes:

 

1.?????? NSW Department of Water & Energy ? Performance Monitoring Report

40% of utilities have a typical residential bill (TRB) of under $425 and 40% have a developer charge of over $3,970.? The highest TRB in NSW is Jerilderie at $1,040.? Bourke and Moree Plains have similar charges.? Locally, the TRB for both Kempsey and Coffs Harbour is approximately $450.? The highest developer charge in NSW is Bega Valley at $10,600.? Locally, Port Macquarie has a charge of $8,500, Kempsey $7,500 and Coffs Harbour $6,500.

 

2.?????? Nambucca draft IWCM Strategy

 

3.?????? Per equivalent tenement (ET)

 

4.?????? Figures include State Government subsidy under the Country Towns Water and Sewerage Program.

 

5.?????? Figures for Nambucca Shire based on 1% population growth rate

 

In summary Council is coming off a base of relatively cheap charges for its water supply.? The implementation of the IWCM strategy for water supply, without $20m assistance from the Australian Government, would result in a TRB that would well exceed benchmark Councils including all Councils on the North and Mid North Coast.? The developer charge would be unviable and hence unrealistic.? The sensitivity analysis demonstrates that a $20m grant from the Australian Government would allow for a viable developer charge as well as a TRB, which whilst still high, would be less than the 80th percentile.

 

 

CONSULTATION:

 

There has been consultation with the Department of Commerce.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The report is for information.? The off stream water storage should overall have positive implications for the environment.

 

Social

 

The availability of an adequate supply of potable water is very important for employment and economic development generally.

 

Economic

 

The availability of an adequate supply of potable water is essential for economic development.

 

Risk

 

There are many risks associated with the Integrated Water Cycle Management Strategy which have been previously reported.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there is no change to Council?s budgeting.

 

Source of fund and any variance to working funds

 

At this stage there is no change to Council?s working funds.

 

Attachments:

1View

20291/2009 - Letter from Minister for Climate Change & Water

 

2View

21730/2009 - Presentation

 

??


Ordinary Council Meeting - 3 September 2009

Draft Integrated Water Cycle Management (IWCM) Strategy - Progress with Request for $20m Grant from the Australian Government and Financial Modelling of Benefit

Attachment 1

20291/2009 - Letter from Minister for Climate Change & Water

 

?


Ordinary Council Meeting - 3 September 2009

Draft Integrated Water Cycle Management (IWCM) Strategy - Progress with Request for $20m Grant from the Australian Government and Financial Modelling of Benefit

Attachment 2

21730/2009 - Presentation

 

 

?


Ordinary Council Meeting

3 September 2009

General Manager's Report

ITEM 9.6????? SF544????????????? 030909???????? Section 94 Work Program

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager; Faye Hawthorne, Accountant ????????

 

Summary:

 

At Council?s meeting on 5 March 2009 it was resolved that Council review the car parking section 94 contribution plan for Nambucca Heads.

 

It is proposed to incorporate an off street parking component to be levied on new residential development rather than new commercial business in a new Road Infrastructure Contribution Plan.? This already has been done in Bellingen and Kempsey Councils.

 

As Council is on the cusp of larger scale rural residential and residential land releases arising out of Mid North Coast Strategy and Council?s template local environmental plan it is an opportune time to review the plan.? With release areas now being defined, it is possible to derive future dwelling numbers and hence trip generation and apply that to the existing road network to identify deficiencies and determine the cost of necessary network upgrading.

 

 

Recommendation:

 

Council note that the review of the contribution plan for off street parking will be undertaken as a component of the Nambucca Road Infrastructure Contribution Plan, work on which is scheduled to commence in September 2009 and be completed by May 2010.

 

 

OPTIONS:

 

There are no real options.? The review of contribution plans does require significant resources and it is important to prioritise work to achieve the best financial return.

 

DISCUSSION:

 

At Council?s meeting on 5 March 2009 it was resolved that Council review the car parking section 94 contribution plan for Nambucca Heads.? This was as a consequence of a development application for a change of use of a shop to a medical centre at 42 Bowra Street.? It was reported that Council was unable to levy a contribution for off street parking as the premises were outside the contribution area.

 

The recent review of the Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan is an indicator of the resources that have to be applied to the review of contribution plans.? As such it is important that the review of contribution plans be prioritised so that the available resources can be applied to those plans which will provide the greatest financial return.

 

Council?s Section 94 Contribution Planner has been asked to submit a work plan for this financial year.? Attached is the work plan for the Contribution Planner shared by the three Councils, Bellingen, Kempsey and Nambucca.?

 

The major project for the Nambucca Valley is a review of Council?s Road Infrastructure Contribution Plan commencing this month with scheduled completion in May 2010.? It is proposed to incorporate an off street parking component to be levied on new residential development rather than new commercial business.? This already has been done in Bellingen and Kempsey Councils.? A nexus between new residential development and the need for off street parking can be established and given that off street parking contribution plans have traditionally been subject to regular legal challenge, it is a clever approach to reducing Council?s overall risk.

 

At the same time the Road Infrastructure Contribution Plan is, in revenue terms, a very important contribution plan.? As Council is on the cusp of large scale rural residential and residential land releases arising out of Mid North Coast Strategy and Council?s template local environmental plan it is an opportune time to review the plan.? With release areas now being defined, it is possible to derive future dwelling numbers and hence trip generation and apply that to the existing road network to identify deficiencies and determine the cost of necessary network upgrading.

 

CONSULTATION:

 

There has been consultation with Council?s Section 94 Contribution Planner.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are important social implications in maintaining the existing road network and making plans to finance the impact of additional population and trips.

 

Economic

 

There are important economic implications in maintaining an adequate road network.

 

Risk

 

There are risks if the road network is not properly maintained and developed.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

It is important that contribution planning assists in meeting the financial imposts of an increasing population.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Attachments:

1View

21780/2009 - 2009/2010 Works Program Nambucca & Kempsey

 

??


Ordinary Council Meeting - 3 September 2009

Section 94 Work Program

Attachment 1

21780/2009 - 2009/2010 Works Program Nambucca & Kempsey

 


??


Ordinary Council Meeting

3 September 2009

Director Environment & Planning's Report

ITEM 10.1??? SF1261??????????? 030909???????? Outstanding DA's >12 months, applications where submissions received & not determined 21 August 2009

 

AUTHOR/ENQUIRIES:???? Barbara Sadler, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (at least 12 months old) and applications received, be noted and received for information by Council.

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

OPTIONS:

 

TABLE 1: ????? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/STAFF COMMENTS

2008/269

30/06/08

Deck, Garage & Alterations

Lot D Section 9 DP 5611, 48 High Street, Bowraville

18/07/08 letter to applicant requesting fees for advertising. 21/07/08 Fees received. 22/07/08 Adjoining owners notified & newspaper advertising, expire 8/08/08 - 7/8/08 Objection received - Grace - Report to Council 20/11/08

Council deferred this matter as its 15/01/09 meeting.
Noise assessment undertaken. Identified issues to be taken up with noise generator.
Matter to be reported back to Council in near future

2/7/09 Deferred for 4 weeks at the request of the applicant

Noise consultant report received and applicant notified

See Report in Agenda Papers

 

TOTAL APPLICATIONS OUTSTANDING 12 MONTHS OR MORE:? 1

 


TABLE 2:?????? DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/STAFF COMMENTS

2009/128

25/02/2009

2 Lot Rural-Residential Subdivision plus Residue

Lot 10 DP 1033603, Scotts Head Road, Way Way

? Issues with the removal of native bushland, placement of building envelope and rainwater run off

? Access is a high hazard floodway

? 7B Wetlands vulnerability to be considered

? Believes has area of threatened species

? An established WIRES Wallaby rehabilitation and release program area could be jeopardised

? Concerns re bushfire hazard protection and dwelling envelopes

01/04/09 Application referred to Department of Natural Resources for undertaking of creek crossing

21/04/09 NSW RFS not prepared to issue 100B approval

27/04/09 Amended plans and Bushfire Report

18/06/09 Council resolution for applicant to be given opportunity to relocate building envelope to reduce clearing impacts ?

23/06/09 - 30 day letter sent

1/07/09 ? Amended subdivision plans received

8/07/09 ? Further referred to Rural Fire Service

Currently being assessed ? still awaiting comments from RFS

Application will be reported back to Council when comments are received from NSW RFS

2009/182

3/06/09

Boundary Adjustment resulting in dwelling entitlement

Lots 9 and 10 DP 1033603, Scotts Head Road, Way Way

? Future dwelling can be built on environmentally sensitive land

? Visual impacts on headland

? Because of sensitivity of land should be in public ownership

? No future development to be undertaken in the cross-hatched area

? Sacred Aboriginal sites

? Loss of habitat for wildlife (birds)

? 7(f) Protected Coastal Lands not marked on plans

? Restrict public access to recreational areas

17/6/09 - Application referred to NSW RFS, LALC and DoP for comment

Awaiting responses from LALC and DoP.

Application "called in" and once all information is received, a report will be prepared for Council?s determination

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/STAFF COMMENTS

2009/195

17/06/09

2 Lot Subdivision

Lot 2 DP 1004209, Fred Brain Avenue, Nambucca Heads

? Blocking of views

? Traffic and parking issues

? Use of building for parties, etc

? Allow the Bridge Club to purchase and build in another area or extend the existing buildings

See report in Agenda papers

2009/197

19/06/09

Additions to Museum

Lot 151 DP 801984, 29 High Street, Bowraville

? Drainage Issues

Issues being considered through assessment process

2009/199

24/06/09

Self-Storage Sheds

Lot 321 DP 596581, 6 Binalong Way, Macksville

? Existing stormwater controls at 6 Binalong Way

Submission being considered through assessment process

2010/004

06/07/09

13 Lot Residential Subdivision

Lot 95 DP 1099538, Seaforth Drive, Valla Beach

? Farming and horticulture activities on adjoining land ? spraying carried out which may cause noise issues at night

? Prospective purchasers to be informed of this

Land proposed to be subdivided is zoned Residential 2(a). Buffer distances comply with Council?s DCP 16.

2010/013

17/07/09

Rural-Residential Shed

Lot 252 DP 843060, 5 Cocos Court, Nambucca Heads

? Believe it is going to be used for commercial reasons and therefore should be not approved

? Loss of privacy and lifestyle

? Loss of outlook and views

? Size and position of the shed

? Would the use of the shed create more traffic?

12/08/09 ? Advice received from applicant

Issues being assessed

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

3 September 2009

Director Environment & Planning's Report

ITEM 10.2??? SF1261??????????? 030909???????? DA's and CDC's Received and Determined under Delegated Authority to 10-24 August 2009

 

AUTHOR/ENQUIRIES:???? Barbara Sadler, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

 

OPTIONS:

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENT APPLICATIONS RECEIVED
10-20 AUGUST 2009

 

DA Number

Application Date

Development

Address

2010/025

10/08/2009

Dual Occupancy & Demolition of existing Dwelling-House & Garage

Lot 18 Section 11 DP 758749, 80 Ridge Street, Nambucca Heads

2010/026

14/08/2009

Raise & alter Dwelling

Lot B DP 413487, 19 Liston Street, Nambucca Heads

2010/027

18/08/2009

Rural-Residential Dwelling

Lot 8 DP 1099448, Strawberry Road, Upper Warrell Creek

2010/028

20/08/2009

Residential Dwelling-House

Lot 86 DP 1099538, 82 Seaforth Drive, Valla Beach

2010/029

19/08/2009

16 Lot Rural-Residential Subdivision

Lots 13 & 14 DP 258324, 35 Old Coast Road , North Macksville

 

Note:? Complying Development Applications have a suffix starting with ?6? ie 2010/601

 


DEVELOPMENT APPLICATIONS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY TO 24 AUGUST 2009

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2010/011

Lot 6 DP 5358, 15 Nambucca Street, Macksville

Carport

5,500

2009/154

Lot 18 DP 1063717, 1 Tattersall Place, Scotts Head

Attached Dual Occupancy

356,993

2009/045

Lots 5, 7 & 9 DP 729466, Lot 198 DP 755564, Lot 1 DP 18490 & Lots 1 & 2 DP 114790, Whip Mountain Road, Yarranbella

Consolidation of Multiple Lots into Three (3) Rural Lots

0

2010/007

Lot 41 DP 1099538, 3 Seaforth Drive, Valla Beach

Dwelling-House

244,053

2010/008

Lot 65 DP 1099538, 49 Seaforth Drive, Valla Beach

Dwelling-House

195,878

2009/198

Lot 11 DP 227814, 15 Wall Street, Macksville

Dual Occupancy

304,400

2010/001

Lot 5 Section E DP 6379, 66 Main Street, Eungai Creek

Dwelling-House

73,500

2009/123

Lot 2 DP 861087, 11 Bellingen Road, Bowraville

2 Lot Rural-Residential Subdivision

0

2009/133

Lot 22 DP 1031918, Hakea Road, Gumma

2 Lot Rural-Residential Subdivision

0

2010/018/01

Lot 5 DP 828150, 487 Upper Warrell Creek Road, Congarinni

Machinery Shed MODIFICATION

34,000

2010/014

Lot 2 DP 1039034, Preston Drive, Macksville

Shed

30,000

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

3 September 2009

Director Environment & Planning's Report

ITEM 10.3??? SF1184??????????? 030909???????? Report on Successful Funding Applications - Floodplain Management & Coastal Hazard Management

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

The purpose of this report is to inform Council that it has been successful with two of its applications that it authorised for lodgement under the NSW Floodplain Risk Management Program and the Coastal Management Program.

 

Deputy Premier Carmel Tebbutt MP, Minister for Climate Change and the Environment has advised that $110,000 has been offered to Council to continue with its updating of the Nambucca River Flood Studies and the Deep Creek Flood Study. This grant will be matched $ for $ from Council's Environmental levy and will now allow Council to proceed to obtain LiDAR Data sets for the Nambucca Coastal area, and the hinterland including the Nambucca River and Deep Creek Floodplains 15km inland from the coast.

 

Barbara Richardson, Director Urban and Coastal Water Reform of the Department of Environment and Climate Change has advised that $15,000 has been offered to Council to finalise the Nambucca Coastal Hazard Management Plan. This program will also be matched $ for $ from Council's Environmental Levy.

 

 

Recommendation:

 

1????????? That Council formally accept the offer of funding of $110,000 from the Department of Environment and Climate Change under the State Floodplain Management Program and the General Manager be authorised to sign all document relating to the Deed of Agreement.

 

2????????? That Council formally accept the offer of funding of $15,000 from the Department of Environment and Climate Change under the State Coastal Management Program and the General Manager be authorised to sign all document relating to the Deed of Agreement.

 

3????????? That Council now proceed to acquire firm Tenders for the provision of LiDAR data sets for the Nambucca Coastal and Floodplain Areas being the entire coastal strip and inland to 15km with the General Manager being authorised to approve the Specifications and Tender Documents.

 

4????????? That the General Manager be authorised to formally request a contribution of $19,000 towards the acquisition of LiDAR data sets from the proponents of the Valla Growth Area proposal.

 

 

OPTIONS:

 

Council could choose not to accept the above offers of grant funds and not proceed with the review of the Nambucca River Flood Study and the Deep Creek Flood Study and/or the completion of the Nambucca Coastal Hazard Management Plan

 

 

DISCUSSION:

 

Floodplain Management

 

For the past several years Council has been proceeding with the review of the Nambucca River Flood Studies in an attempt to make them more accurate, take into account relevant new data, modelling and mapping of the Nambucca River Floodplains and associated Hazard, constraints and inundation maps.

 

Council was successful with funding for the Lower Nambucca area which is currently underway by SKM consultants. This funding will be used to continue this work upstream towards and past Macksville to review the constraints and mapping of the inundation areas of the floodplain.

 

This proposal also includes the acquisition of LiDAR data sets for the coastal and floodplain strip along with all other areas within 15km of the coast to include Bowraville.

 

Whilst a separate application was submitted for the Deep Creek Flood Study the offer of funding is for both the Nambucca River Floodplain and Deep Creek together. This will necessitate the allocation of funding to ensure that both the Deep Creek Flood Study is completed and the review of the flood studies of the Nambucca River continue.

 

In regard to the previously identified $19,000 shortfall for the Deep Creek Flood Study, this amount will come from the current offer of funding with the proponents for the Valla Growth Area being requested to contribute an equal amount towards the LiDAR data sets.

 

The LiDAR data sets will not only be used for the Flood modelling and mapping but will be invaluable for many of Council's activities and functions including, review of all constraint mapping, Strategic Planning, Statutory Planning, Regulatory Services, Asset Management ie roads, water, sewer, stormwater, bridges, culverts, playing fields, public buildings etc, along with a range of environmental and sustainability uses with Council's State of the Environment Reporting.

 

Coastal Management

 

SMEC Australia are currently finalising Stage 1 of the Nambucca Coastal Hazard Management Plan and preparing a costing to complete the project. With the additional $15,000 grant funds and matching Environmental Levy the whole project will now be able to be completed resulting in a set of recommendations and action plans, hazard maps, planning principles and design guidelines for areas identified as "at risk" of hazards relating to the coast and coastal processes.

 

 

CONSULTATION:

 

DECC Departmental Officers

Director Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Both projects consider environmental effects and identify environmental management procedures, considerations and positive outcomes, including recommended actions and design guidelines.

 

Social

 

The effects of the community relating to both flood and coastal processes are carefully considered in the preparation of the studies and are formulated in an attempt to minimise community impact.

 

Economic

 

The costs of flooding, flood mitigation works, coastal protection and works have significant economic impacts for landowners, public authorities and the environment all of which are considered and factored into these reports

 


Risk

 

Significant risks associated with flooding and coastal processes are critically considered in the Management Plan process for both Flood Management and Coastal Hazard Management.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The costs associated with both the funding proposals have been factored into the applications and Council's budget. Implementation of actions from the various projects will be the subject of further funding applications and consideration by Council under future Environmental Levy allocations.

 

Source of fund and any variance to working funds

 

The external grant funds will be matched by funds under the current Nambucca Environmental Levy thereby having no impact on Council's working funds.

 

Any future projects or implementation of actions will be subject to a future consideration of Council.

 

Attachments:

1View

20682/2009 - Advice of Grant for Floodplain Risk Management

 

2View

20054/2009 - Offer for funding Nambucca Coastline Management Plan - Stage 3

 

??


Ordinary Council Meeting - 3 September 2009

Report on Successful Funding Applications - Floodplain Management & Coastal Hazard Management

Attachment 1

20682/2009 - Advice of Grant for Floodplain Risk Management

 

 

?


Ordinary Council Meeting - 3 September 2009

Report on Successful Funding Applications - Floodplain Management & Coastal Hazard Management

Attachment 2

20054/2009 - Offer for funding Nambucca Coastline Management Plan - Stage 3

 

?


Ordinary Council Meeting

3 September 2009

Director Environment & Planning's Report

ITEM 10.4??? SF1391??????????? 030909???????? Report on successful Planning Reform Funding application

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

Council has been advised by the Director General for the Department of Planning that we have been successful in gaining $70,000 funding under the Planning Reform Fund (Round 6).

 

Council originally sought grant funds of $317,000 towards the finalisation of the new Nambucca LEP 2009 and the Valla Urban Growth area project.

 

The $70,000 will now be split between the new Nambucca LEP (30% or $21,000) and the additional studies for the Valla Urban Growth Area (70% or $49,000).

 

 

Recommendation:

 

That Council note the successful application under Round 6 of the Planning Reform Funding and that the General Manager be authorised to finalise and sign the funding agreement.

 

 

OPTIONS:

 

Council could choose not to accept the grant (which requires no matching funds from Council).

 

DISCUSSION:

 

Council's Strategic Planner completed a detailed funding application under Round 6 of the Department of Planning, Planning Reform Fund. This fund is a straight out grant with no requirement of matching funds from Council. Notwithstanding, Council has provided some funds in its strategic planning budget which will also be used considering the significant gap between the grant funds sought and the funds granted and the studies that need to be completed.

 

The original application was for a total of $317,000 being made up of $117,000 towards the preparation of the Local Environmental Study, external consultants, computer software, plan printing and facilitator for the new Nambucca Local Environmental Plan 2009. $200,000 was for the additional environmental and infrastructure studies, flood study, master planning and plan printing for the Valla Urban Growth Area project.

 

Due to the extensive passage of time from when the original application was made and the progress work undertaken in house, the allocation of the $70,000 will now be $21,000 towards, computer software, plan preparation and E-Planning associated with Council's new LEP 2009 and the remaining $49,000 will be directed to the many additional studies required to further progress the Valla Urban Growth Area project.

 

CONSULTATION:

 

Department of Planning,

Strategic Planner

GIS Staff

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

These grant funds will assist in undertaking the many environmental and infrastructure reports and studies required for the Valla Urban Growth Area.

 

Social

 

The additional studies and E-Planning outcomes will provide community benefits with all Council's LEP maps accessible on the Web

 

Economic

 

The provision of unmatched grant funds provides a significant benefit to Council and the community by enabling ratepayer funds to be spent on other projects, infrastructure and services.

 

Risk

 

The are minimal risks with the grant funds and the outcomes to be achieved

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council has committed funding for some projects associated with the new LEP 2009 and the Valla Urban Growth Area and with these funds will reduce the amounts required in the future.

 

Source of fund and any variance to working funds

 

No variations sought or required

 

Attachments:

1View

20745/2009 - Advice of successful grant application

 

??


Ordinary Council Meeting - 3 September 2009

Report on successful Planning Reform Funding application

Attachment 1

20745/2009 - Advice of successful grant application

 

?


Ordinary Council Meeting

3 September 2009

Director Environment & Planning's Report

ITEM 10.5??? SF1014??????????? 030909???????? Report on Community Sharp Grant Program to Install Bins

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

An application is being prepared under the above program to install three (3) collection bins, one each in Macksville, Nambucca Heads and Bowraville for diabetics and disposal of syringes associated with medical and other self injecting patients.

 

The program will also include a TV promotional program to be shown across the Port Macquarie, Kempsey, Nambucca and Bellingen Local Government Areas under the Spike the Echidna logo.

 

The program is aimed at providing better facilities within the local community for the safe disposal of sharps.

 

The joint grant application will be for the following funding:

 

?????????????? $5,800.00 - TV program across the four local government areas.

?????????????? $7,394.00 - Port Macquarie Hastings brochures & posters

?????????????? $8,449.00 - Nambucca Shire, bins, brochures & posters

 

 

Recommendation:

 

1????????? That Council endorse the joint grant application for the installation of three (3) additional community sharps bins to be located within Nambucca Heads, Bowraville and Macksville and combined Television promotional campaign.

 

2????????? That Council accept the lead agency role in administering the grant funds.

 

3????????? The an additional vote of $450 be provided to the Health Services Sundry Expenses account at the first quarterly budget review.

 

 

OPTIONS:

 

1????????? Proceed with the grant application and not take up the lead agency role.

2????????? Proceed with the grant application and accept the lead agency role.

3????????? Not proceed with the grant application.

 

 

DISCUSSION:

 

The grant application has three components for council?s application.

 

1????????? Grant for the cost associated with supply of the bins, security and servicing of the bins for a further two (2) year period,

2????????? Costs associated with printing of brochures advising public of bin locations,

3????????? Proportion of costs associated with TV promotion across the region.

 

Other local government areas have installed their bins and additional funding is available where joint funds are applied for under the program, which in this case will be the TV promotional program.

 

Copy of the grant application is attached to this report for Council?s endorsement.

 


CONSULTATION:

 

Manager business development

Manager Community & Cultural Services

Technical Officer? for Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The project is to provide a suitable alternative for sharps disposal away from the landfill.

Depending on the use the bins may have to be emptied two or three time a year by the approved contractor.

 

Social

 

Council has provided sharps containers throughout the public toilets within the shire which provide for the safe disposal of sharps in these facilities. The small containers are serviced by Council staff who replace the containers and place the used containers in a larger secured 240 litre MGB at the works depot which in turn is collected by the waste contractor when notified.

 

The three (3) new 120 litre MGB?s are proposed for the disposal of sharps in larger numbers by diabetics and other regular medical injectors who at the moment would have no alternative but to dispose of their sharps through the normal domestic waste collection service or possible private landfill sites.

 

Economic

 

No impact

 

Risk

 

There is a risk to the general community if sharps are incorrectly disposed of in the community and potential for needle stick injuries to members of the public and council?s work staff if discarded in public areas maintained by staff.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is minor costs to council initially to install the bins, around $150 per bin.

 

Source of fund and any variance to working funds

 

Working funds allocated in current budget will have to be increased to cover the additional costs of $450.

 

Attachments:

1View

21300/2009 - Nambucca Heads Community Sharps Project Application Form

 

2View

21307/2009 - Community Sharps Project Risk Assessment - Nambucca Heads

 

??


Ordinary Council Meeting - 3 September 2009

Report on Community Sharp Grant Program to Install Bins

Attachment 1

21300/2009 - Nambucca Heads Community Sharps Project Application Form

 

 

 

Application Form

 

Community sharps management grants program

 

Funds available

 

The program offers up to $60,000 for a group of adjoining councils, and up to $10,000 for a single council, depending on the number of councils involved, the population of the council or group of councils, problems being experienced with inappropriate disposal, and the extent of existing services and/or infrastructure for community sharps management.

 

General information

 

Please refer to the accompanying Information Package for details on funding conditions, selection process, reporting requirements, and timeframe.

 

The application form

 

The form is divided into four sections:

 

Section A??????? asks you for specific information required by the Steering Committee for registration and administration of your application.

 

Section B? asks you for specific information about the project:

?????? its objectives

?????? the activities and outcomes proposed

?????? the target audience

?????? the other stakeholders involved

?????? the evaluation process proposed.

 

Section C?????? seeks details of the proposed budget for the project

 

Section D? requires the application to be certified by an authorised Council delegate.

 

Assessment process

 

Project proposals will be assessed on merit by a Steering Committee that includes representation from NSW Health and the Local Government and Shires Associations of NSW.? The Committee may request additional information to support a funding proposal.? Councils will be notified of the outcome of their funding submission as soon as practicable after completion of the assessment process.

 


Selection criteria

 

The following selection criteria will apply in assessing eligible submissions for community sharps management program funding:

 

?????? evidence that the community sharps management project meets local/regional needs and priorities (community sharps generators, OHS, public health and safety, and environment protection)

?????? a strategy for project implementation, including clear aims and objectives, specified outcomes, and measurable performance indicators

?????? a demonstrated understanding of the needs of both licit and illicit injector groups and how the project will engage them to achieve the desired behavioural change

?????? the level of Council?s support for/ involvement in the project

?????? the level of active involvement of other stakeholders in the project

?????? a plan for evaluation of the project using appropriate evaluation techniques.

 

Checklist

 

Use the following checklist to ensure your application is complete and accurately represents your project. You should:

 

o????????? read the Information Package

o answer all the questions on this application form. Where you consider a question does not apply to your proposal, write ?not applicable? and briefly explain why

o type only in the spaces provided

o attach any supporting information clearly marked as an attachment

o have your application signed and dated by an authorised delegate of the council.

 

Enquiries to David Baker by email to david.baker@hnehealth.nsw.gov.au

?

 

 

 

 

Send your completed application by email to the address above (please fax Section D ? signature page - separately) or mail to:

 

David Baker

Senior Community Sharps Project Officer

Population Health

PO Box 966

TAREE?? NSW?? 2430

 


Community Sharps Management Grants Program Application Form

 

Section A ? Registration and administration

 

1???? Relevant contact details

 

1.1 What is your ABN?

7

1

3

2

3

5

3

5

9

8

1

 

Registered for GST?? Yes X????????????????? No

 

1.2 Name of Council (or name of lead Council if a group of councils is applying ? the lead council will be responsible for signing the agreement, taking receipt of funds, and fulfilling the Steering Committee?s reporting requirements.)

 

Council:?????????????? Nambucca Shire Council

 

Postal address: P.O Box 117 Macksville

 

 

Postcode:?????????? 2447

 

Street Address: 44 Princess Street, Macksville

 

 

Postcode:?????????? 2447

 

Application is for:??????? X Group of councils

 

1.3 Name and address of partner councils, if any:

 

Port Macquarie Hastings Council

Bellingen shire council

Postal address - PO Box 84 Port Macquarie NSW 2444.

Street address ? corner Lord and Burrawan streets Port Macquarie 2444

Postal address - P.O Box 117 Bellingen NSW 2454.

Street address ? 31-39 Hyde street Bellingen 2454

 

 

Kempsey shire council

 

Postal address ? PO Box 78 West Kempsey NSW 2440.

Street address ? 22 Tozer street West Kempsey 2440

 

 

1.4 Project manager name and title: Phillip Gall, Manager Health & Building Services

 

Phone: (02) 65680222????????????????????????????????????????????? Fax: (02) 65682201

Email: phillip.gall@nambucca.nsw.gov.au

 


1.5 Short descriptive title of project: ??????? Nambucca Shire Community Sharps Project

 

1.6 Project starting date:?????????? ???????? 01/08/2009

 

1.7 Project completion date:??? ???????? 01/08/2010

 

1.8 Amount of funding applied for: $15,843.00

 

 

Section B ? Details of project

 

1??? Project description

 

1.1 Briefly describe your community sharps management project.

 


The group of councils as listed above would like to collaborate in the community sharps management project.

 

Nambucca Heads

It is clear that community demand is increasing in all areas and remote service placements within the town CBD and other areas of high demand is necessary. This being the case we would like to place 3 X 120L sharps disposal bins in the following areas for use by the general public and community members.

 

1.?? Nambucca Heads ? Tourist Information Centre, Cnr Riverside Drive & Pacific Highway.

2.?? Macksville ? Public Car park, behind shopping centre, Winifred street.

3.?? Bowraville ? Bowraville Town Centre, Belmore Street, adjacent to the public toilet block.?

 

In addition to the above bins being installed, the Nambucca Heads Council logo will be displayed at the end of the NBN TV advertisement.

?

Port Macquarie Hastings

In 2004 we were successful in obtaining a grant to install public sharps bins in car parks and pharmacies (another pharmacy has been added to the project this year 2009). Articles and brochures have advertised the service in the past, and at the time these promotional strategies worked well, but it is felt that it is time to advertise the service anew.

 

A brief advertisement on TV, such as the one used by Port Stephen?s Council, plus more advertising stickers and brochures would enhance the existing the project and catch a whole new audience.

 

Bellingen and Kempsey

These councils have asked to be included in the NBN TV advertisement with their Council logo?s being displayed at the end of the ad. ?

 

 

 

1.2
What are the project objectives?

 

 


1.?? Provide adequate sharps disposal facilities within the LGA.

2.?? Increase convenience for sharps disposal.

3.?? Promote the service to a wider audience.

4.?? Ensure the safe handling and disposal of the sharps equipment.

 

 

1.3 Please list the activities and outcomes proposed to achieve these objectives (provide details of collaboration with other stakeholders, educational activities, disposal infrastructure, products, services etc)

 


1.?? Complete the application in collaboration with the Nambucca Heads Shire Council, Port Macquarie Hasting Council, NCAHS Needle Syringe Program both Coffs Harbour and Kempsey.

2.?? Provide and in-depth risk assessment.

3.?? Placement of disposal units.

4.?? Marketing and promotion of the new service. Brochures, posters, stickers for the disposal units and ?Spike the Echidna? TV advertisement on NBN. NCAHS, Nambucca Shire Council and Port Macquarie Hasting Council will work together in the distribution of the promotional material.

???? Running the ?Spike the Echidna? TV advertisement on NBN at night and day, prime time, one week on one week off for 8 weeks.

???? Printing brochures, A4 size posters and stickers to advertise both in Nambucca Heads and Port Macquarie Hastings local government areas.

???? NCAHS will contribute to the placing of posters and distribution of the brochures.

5.?? Evaluate the project.

 

 

1.4 Explain how you have determined your council?s community sharps management response (through a needlestick hazard risk assessment, community feedback, stakeholder input, review of other council programs etc).

 

 


Nambucca Heads

1.?? Conduct a sharps hazard risk assessment.

2.?? Noted and responded too clear and evidenced community demand.

3.?? Liaised and exchanged anecdotal evidence between NCAHS and Council.

4.?? Liaised internally re: sharps disposal issues.

 

????? Port Macquarie Hastings

Since the installation of public sharps bin, fewer calls have come through the Needle Clean Up hotline. However, verbal reports are that many diabetics and medical home injectors are unaware of disposal opportunities.?

 

Port Macquarie Hastings area is also an area of increasing population with newcomers requiring easy access to information.

 

 

 

1.5 Describe your target audiences for this project (people with diabetes and other medical conditions requiring self-injection, injecting drug users, residents, visitors/tourists, people from non-English speaking backgrounds etc).

 


The target audience that we would like to capture would include all persons who inject a medication to control a disease or illness. This would include diabetes, Multiple sclerosis, Arthritis, post hip or knee surgery (or any surgery that requires an anticoagulant therapy), Hepatitis C, agricultural users and persons who inject drugs.

 

The sharps disposal service would be available for all community members and tourists to the area that would require the disposal of sharps as part of their health care.

 

 

 

1.6 Explain how the project will engage your target audience to achieve the desired behavioural change to safe disposal practice (proposed promotion, informational resources, stakeholder involvement etc).

 

 


1.?? Brochure distribution to all pharmacies, doctor?s surgeries, diabetic educator, hospital?s and local visitor centres.

2.?? The Coffs Harbour Health Campus transit lounge and early discharge service would be able to give their client?s that live in the Nambucca Heads LGA the brochure on discharge on hospital if they require the disposal of sharps equipment.?

3.?? A4 laminated posters would be placed in areas such as neighbourhood centres, visitor centres, hospitals, doctor?s surgeries and pharmacies.?

4.?? ?Spike the Echidna? TV advertisement to run on NBN for week on week off, over an 8 week period in the Prime time slot in conjunction with Port/Hastings, Bellingen, and Kempsey.

 

 

 

 

1.7 What is the timeframe for each of your project elements?

 


1.?? Collate all paperwork including application form and obtain quotes ? 01/08/09

2.?? Bin placements and promotion of service, The ?Spike TV advertisement is to be screened over 8 weeks, posters and brochures to distributed throughout the Nambucca Heads and Port/Hastings area over a 2 month period ? 01/03/2010.

3.?? Evaluation of service ? 01/12/2010.

 

 

 

1.8 What level of support (either financial or in-kind) will your council/s provide for this project?

 


In-kind support by Nambucca Heads shire council?s Manager Health and Building services, administration services.

Installation costs of the 3 x 120L bins will be met by the Nambucca Heads shire council.

Each Council in the project is to provide logo?s to NBN for them to be added to the TV advertisement.?

 

1.9 Describe your council?s participation in community sharps management to-date (disposal infrastructure, disposal services, clean-up services, policy provisions etc).

 


Nambucca Heads

Presently there are 17 small sharps disposal units in amenity blocks located around the Nambucca Heads LGA, with only 1X120L disposal bin. This larger bin is located inside the Priceline Pharmacy at Nambucca Heads and it cannot be accessed 24hrs a day or 7 days a week. Apart from this larger bin and the smaller disposal units the Macksville hospital is the only other place for sharps disposal. The bins as mentioned above were installed in 2003 as part of the first community sharps project, the first project application was for $1,904.

 

Port Macquaire

In 2005 a grant application for $4,291 was submitted, with this money the installation of sharps bins in car parks and pharmacies was attended. Additionally the printing of brochures and a local media release was included in the 2005 grant application.

 

Bellingen

In 2007 a grant application for $9,734.99 was submitted, with this grant money large and small disposal units were installed around the Bellingen LGA. Promotional material included brochures, posters, stickers and magnets along with a media release.

 

Kempsey

 

 

 

 

1.10 What key stakeholders will you be working with? How will this stakeholder involvement help you to achieve your project objectives?

 


???? Port/Hastings, Bellingen and Kempsey councils

???? NCAHS

???? Needle Syringe Program

???? All Pharmacies

???? All medical facilities including hospitals

???? Diabetic educators

 

 

1.11 What performance indicators do you propose to use? (what aspects of community sharps management do you consider can and should be measured to demonstrate project effectiveness?)

 

 


???? A reduction in the number of enquiries about community sharps disposal coming into NCAHS and all LGA councils involved in the project.

???? Less community sharps being found in the household waste and recycling bins.

 

 


1.12 How do you plan to evaluate the success of your project? (how will you identify evidence of participation/engagement with the project and behavioural change to safer disposal practice).

 


???? Statistics on sharps disposal in the new bins

???? Increased usage of the existing disposal bins.

???? Record numbers of enquiries about community sharps disposal, these should be decreasing as more and more community members are made aware of the new service.

 

 

 

Section C ? Financial information?????????? NAMBUCCA HEADS

 

1. Project expenditure summary

 

List all costs associated with the project. Your application (Section C) should NOT include any amount of Goods and Services Tax (GST) which may be payable on a listed item.

?

If the application is approved a 10% allocation for GST purposes should be added to the total amount of funding approved when NSW Health requests a Council Tax Invoice.

 

 

Budget item

Quoted cost

(attach quotes)

Amount requested from NSW Health

Funds from other sources

Project budget

Disposal infrastructure (number and size of each bin type. Include lease costs for pharmacy bins if available)

 

 

 

3X 120L metal surrounds at $1600.00 each

Delivery of metal surrounds to Nambucca Heads Council from Woolgoolga $255.00

No rental for the 120L yellow inserts from Steri Health just disposal costs included below

 

 

 

$5,055.00

 

 

 

 

 

 

 

 

NIL

 

 

 

 

 

 

$5055.00

 

 

 

 

Installation costs (for each bin type)

 

 

 

 

 

 

 

$250 per 120L bin

= $750.00

 

 

 

 

 

 

NIL

 

 

 

 

 

 

 

$450.00

 

FROM

NAMBUCCA HEADS COUNCIL

 

 

 

 

 

$450.00

 

 

 

 

 

Disposal costs (for each bin and/or pharmacy service)

 

 

 

 

 

 

 

 

$600.00 per 120L bin = 1,800

 

 

 

 

 

 

 

$1800.00

 

 

 

 

 

NAMBUCCA HEADS COUNCIL AFTER 2 YEARS

 

 

 

$1800.00

 

 

 

 

 

Promotional material (type and number of resources proposed)

 

 

 

 

 

 

5000 brochures

$1,205.00

20 X A4 stickers for bins $265.00

100 X posters $124.00

 

 

 

 

 

 

$1,594.00

 

 

 

 

 

 

 

 

NIL

 

 

 

 

 

 

 

 

$1,594.00

 

 

 

 

 

Other

 

 

 

 

 

 

 

 

TOTAL ($)

$9,199.00

 

$8,449.00

$450.00

$8,899.00

 

 

If the grant is in excess of the actual cost of the budget items specified, the budget remainder can be spent on the purchase and installation of additional community sharps disposal bins (the size and location designated by Council), or it can be used to increase the promotion budget, and itemised in the final project report.? Unspent grant monies will be returned to the NSW Department of Health at the end of the funding period.

 

 

 

Section C ? Financial information????????? PORT MACQUAIRE

 

1. Project expenditure summary

 

List all costs associated with the project. Your application (Section C) should NOT include any amount of Goods and Services Tax (GST) which may be payable on a listed item.

?

If the application is approved a 10% allocation for GST purposes should be added to the total amount of funding approved when NSW Health requests a Council Tax Invoice.

 


 

Budget item

Quoted cost

(attach quotes)

Amount requested from NSW Health

Funds from other sources

Project budget

Disposal infrastructure (number and size of each bin type. Include lease costs for pharmacy bins if available)

 

 

 

 

 

 

N/A

 

 

 

 

 

 

 

N/A

 

 

 

 

 

 

 

N/A

 

 

 

 

 

 

 

N/A

 

 

 

 

Installation costs (for each bin type)

 

 

 

 

 

 

 

 

N/A

 

 

 

 

 

 

 

N/A

 

 

 

 

 

 

 

N/A

 

 

 

 

 

 

 

N/A

 

 

 

 

 

Disposal costs (for each bin and/or pharmacy service)

 

 

 

 

N/A

 

 

 

 

 

N/A

 

 

 

N/A

 

 

 

N/A

 

 

Promotional material (type and number of resources proposed)

 

 

 

 

 

 

 

NBN TV advertisement

$5,600.00 +

$200.00 production costs.

5000 brochures

$1,205.00

100 A4? posters

$124.00

20 A4 UV treated stickers for existing large bins

$265.00

 

 

 

 

 

 

 

 

 

$7,394

 

 

 

 

 

 

 

 

NIL

 

 

 

 

 

 

 

 

$7,394

Other

 

 

 

 

 

 

 

 

 

TOTAL ($)

$7,394

$7,394

NIL

$7,394

 

If the grant is in excess of the actual cost of the budget items specified, the budget remainder can be spent on the purchase and installation of additional community sharps disposal bins (the size and location designated by Council), or it can be used to increase the promotion budget, and itemised in the final project report.? Unspent grant monies will be returned to the NSW Department of Health at the end of the funding period.

 


Section D ? Certification????????????????????? NAMBUCCA HEADS

 

Your General Manager, or officer at Director or senior management level who is an authorised delegate of the Council should sign this application.

 

 

I certify that, to the best of my knowledge, the information in this application is true. If the NSW Department of Health approves this application, I will accept the conditions of the grant on behalf of my organisation for the purposes of providing the services and/or conducting the activities specified in Section B of this application.? Expenditure on the project will be at the level stated in Section C of this application.

 

 

Name: ?????

 

 

Signature:

 

 

Position in organisation: ?????

 

 

Date: ?????

 

?


Ordinary Council Meeting - 3 September 2009

Report on Community Sharp Grant Program to Install Bins

Attachment 2

21307/2009 - Community Sharps Project Risk Assessment - Nambucca Heads

 

COMMUNITY SHARPS PROJECT

RISK ASSESSMENT

 

The Nambucca Heads Shire Council covers an area of 149,000 ha, with a permanent resident population of 17,870. Bellingen Shire Council covers an area of 160,300 ha, with a permanent resident population of 12,500. Port/Hastings Council covers an area of 368,600 ha, with a permanent resident population of 72,440. Kempsey shire council covers and area of 338,100 ha and has a permanent resident population of 28,000. During the many public and school holiday periods, these populations swell considerably as this region of the coast is a sort after area for many with its lovely beaches and rural settings.

Currently Nambucca Heads Shire Council have 17 small community sharps disposal units located in amenity blocks around the area. However the only available disposal sites for bulk amounts include the Macksville Hospital and the Priceline Pharmacy in Nambucca Heads. The pharmacy bin (120L) is located inside the store and is not able to be access outside of opening hours. There are five (5) pharmacies located around the area that are part of the pharmacy Guild this scheme provides clean injecting equipment to persons who inject drugs, they also accept fit pack disposal from this same group of community members. Further large disposal units are needed in this area, bins that are able to be accessed 24 hours, 7 days a week with an opening large enough for bulk disposal.

Statistics from Diabetes New South Wales

AREA

YEAR 2000
Numbers of diabetics

2007
Numbers of diabetics

Nambucca Heads Shire Council

345

861

Port/Hastings Shire Council

1,487

3,393

Kempsey Shire Council

777

1,692

Bellingen Shire Council

346

539

 

Each diabetic community member that requires insulin, may need to inject between one to four times daily, this does depend on the type of insulin they are prescribed. Although not all diabetics require insulin to be injected, they all must test their glucose levels a number of times a day and more often if they are an unstable diabetic. Testing requires the use of a sharp needle like lancet which also needs to be disposed off in a sharps container. As stated earlier during holiday periods the population swells considerably and therefore the need to place large bins for the disposal of community sharps is needed, otherwise these sharps would be placed into the waste or recycling and the risk of needle stick injuries increases.

The NCAHS southern network distributes sharps through the Needle Syringe Program via a primary site at the Coffs Harbour Health Campus and secondary sites at the Macksville hospital and Bowraville Aboriginal Health Service. In addition to these sites there is a vending machine located at the Macksville hospital in which clean injecting equipment can be purchased. There is a small sharps disposal unit located near the vending machine, but the opening of the unit is small and won?t fit larger sharps bins.

Injecting as a form of administering medication in the home is becoming more common, there is now a medication that must be injected subcutaneously for the treatment of some Arthritis. Other diseases and disorders that require the injecting of medication include Multiple Sclerosis (MS), Hepatitis C, some hormone treatments, and IVF treatment. Furthermore the use of a subcutaneously injected medication called Clexane and Heparin is used post knee, hip and major shoulder surgery to thin the blood. All these sharps must be disposed of appropriately not in the waste or recycling bins and certainly not in any other inappropriate areas.

The installation of these bulk bins for persons who inject drugs, diabetics and inject for other medical conditions is seen as a desirable mix and an addition to services to the community, both in terms of community safety and OH&S for Council employees and contractors in waste management.

The proposed sites for the new 120L sharps disposal bins are as follows:

1????????? Nambucca Heads ? Tourist Information Centre, Cnr Riverside Drive and Pacific Highway.

2????????? Macksville ? Public car park, behind the shopping centre, Winifred Street.

3????????? Bowraville ? Bowraville Town Centre, Belmore Street, adjacent to the public toilet block.

 

?


Ordinary Council Meeting

3 September 2009

Director Environment & Planning's Report

ITEM 10.6??? SF1398??????????? 030909???????? Report on Changes to the Area Assistance Scheme funding program

 

AUTHOR/ENQUIRIES:???? Coral Hutchinson, Manager Community and Cultural Services ????????

 

Summary:

 

The Area Assistance Scheme - a State Government funding program was first introduced to NSW in Western Sydney in 1985. Nambucca Shire Council has enjoyed the benefits of the AAS since its introduction to the North Coast in 1991.

 

The State government has recently been reviewing the Scheme to ensure its continued relevance to the community and to enable more opportunities to build community strength and capacity.? This report will outline some of the changes which are proposed or have been implemented as a result of the review. Amongst other things, there will be changes to:

 

Program name:??????????????? Area Assistance Scheme to COMMUNITY Builders Funding Program (CBFP)

Life of funding:???????????????? No pick-up or 4 years projects; now 1 to 3 years non-recurrent

Assessing applications:??? Regional Advisory Panels will replace Local and Regional Advisory Committees

CPO role:??????????????????????? Will not be administering the Program; will focus on community development

 

Grants to the Nambucca Shire are now well in excess of $1.3 million with a number of continuing services receiving ongoing funding after seed funding from AAS.

 

Also, Council has received a subsidy towards the Community Project Officer (CPO) ? part of the Manager Community and Cultural Services role under the AAS, since 1992.

 

There is nothing to indicate that the changes will result in less funding for projects for the Nambucca Shire.?

 

A community information session will be held in each local government area during September (Nambucca Shire?s date is yet to be determined) and interested Councillors will be invited to attend.

 

 

Recommendation:

 

That Council note the changes being implemented in regard to the Area Assistance Scheme, including the name change to COMMUNITY Builders Funding Program.

 

 

OPTIONS:

 

No options are being presented as the report is for information.

 

 

DISCUSSION:

 

The new Program will remain with the Department of Community Services ? now known as ?Community Services? within the new NSW Department of Human Services. It will continue to be delivered in partnership with local government.

 

There are no changes proposed for the spread of the CBFP and the regions covered, although some of their labels have changed. The regions covered are:

 

?????????????? Hunter/Central Coast

?????????????? Illawarra

?????????????? Metro South West (was McArthur)

?????????????? Metro West (was Western Sydney)

?????????????? North Coast (Tweed to Greater Taree LGAs)

 

Life of Funding

 

Notwithstanding the last funding round was for one-year projects only, in the past, projects for between 1 and 4 years were accepted, together with a few specific applications for direct services which required ongoing funding. In the future, projects may receive funding for between 1 and 3 years. Funding for 4 year projects or for Pick-up/ongoing funds, are no longer available.

 

How much funding is available?

 

The State budget allocation to the CBFP remains at the AAS level of $10 million. Application amounts remain about the same at a minimum of $10,000 and a maximum of $100,000 (was $110,000) each year for between one and three years.

 

How to apply?

 

All applications will be made on-line and will use an Expression of Interest process. Applications will no longer be managed by the Community Project Officer in councils.

 

How applications will be assessed.

 

A Regional Advisory Panel replaces the Local and Regional Ranking Committees. Panels will be made up of up to seven community and government representatives. The panel will use a set of assessment criteria in order to make recommendations for funding. There has been some concern as to how one RAP would provide adequate representation from across Tweed Shire to Greater Taree, and early indications are that there may be more than one RAP for a region, to cater for high numbers or a geographical concentration of applications in a particular year.

 

The Timetable for the Funding Round.

 

Advice is that the funding round has been condensed (the length of time between application, announcements and receipt of funding was widely and loudly criticised) and Expressions of Interest will open November not August/September. Announcements will still be scheduled for May of the following year. The next round of funding will open 2 November and close midnight 10 December 2009.

 

What will be funded?

 

COMMUNITY Builders program has been developed in response to a growing body of evidence that suggests that community strengthening is an effective way of reducing inequality and disadvantage. Community strengthening is about building the capacity of, and opportunities for people to actively engage in a wide variety of social, economic, cultural, recreational, learning and civic activities. It also includes supporting the relationships and networks that result from these activities.

 

COMMUNITY Builders will fund projects that:

 

1????????? Address one or more of the following:

??????????? Community Capacity Building (eg organising community events or activities)

??????????? Community Skills Development (eg training in mentoring or managing community groups)

??????????? Community Sector Development (organisations working together on particular issues)

2????????? Are conceived and driven by local communities to build their capacity and strengthen their community;

3????????? Provide evidence that there is both community need and support for the project.

 

The Program Guidelines, which are currently being developed, will provide greater detail to inform and provide examples for potential applicants.

 

Will capital projects still be eligible?

 

There is no longer a ?capital? category of funding and projects for straight capital work will no longer be funded. The work needs to be part of a project. This has been the case in recent years, however this area of eligibility has been tightened and where physical infrastructure is required to support the development of social infrastructure, it may be eligible for funding where the funds required are less than 50% of the total project budget.? This is subject to the condition that physical infrastructure can only be built on public land (similar to past years).

 

Note:? the capital component can be 100% funded, it just won?t be 100% of the project.?

 

What will NOT be funded?

 

There are no major changes here. Proposed projects must NOT be:

 

?????????????? A direct service of another federal, state or local government agency, or

?????????????? Eligible for funding under another state or federal grants program, or

?????????????? Duplicating projects already in operation in the relevant community, or

?????????????? Previously funded for the same purpose in the same area, or

?????????????? An extension or continuation of an existing service, or

?????????????? A direct therapeutic, casework/case management or counselling service to individuals or groups, or any other function associated with such a service.

 

Also the project proposal must have a clear plan for how the project will be ended and must not have recurrent financial or service delivery implications for COMMUNITY Builders.? This is also not a new requirement.?

 

Changes to the Community Project Officer Role.

 

The subsidy to Councils will remain the same and continue, with a 3-year agreement being proposed (rather than year-to-year).? This is an improvement.?

 

The main change in this area is that the CPO will no longer be administering the program (this will now be done by the government agency itself), however a focus on assisting to develop projects and applications will remain. The CPO will not be responsible for monitoring or evaluating projects in the future as this too will be managed by Community Services.

 

 

CONSULTATION:

 

NSW Department of Human Services ? Community Services

www.communitybuilders.nsw.gov.au

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues.

 

Social

 

The COMMUNITY Builders Funding Program will continue to provide strong social outcomes for the community as did the AAS.

 

Economic

 

There are no economic issues arising from this report. Successful projects have positive economic outcomes for the local community.

 

Risk

 

There are no specific risks identified by this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Community Services has assured local councils that the salary subsidy will remain the same ($9,250 for Nambucca) and is working towards a 3-year forward commitment. Nothing else identified from this report.

 

Source of fund and any variance to working funds

 

Nothing required.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 September 2009

Director Environment & Planning's Report

ITEM 10.7??? SF799????????????? 030909???????? Report regarding Seniors Week 2010 Proposed Event and Application for Funding

 

AUTHOR/ENQUIRIES:???? Patricia Walker, Aboriginal Community Development Officer ????????

 

Summary:

 

To advise Council that the 2010 Seniors Week application for funding is due and applications close Friday 18 September 2009.

 

Seniors Week will be held 21-28 March 2010.

 

This report is to seek endorsement of the 2010 Seniors Week event.

 

 

Recommendation:

 

That Council endorse "It's On For Young And Old" proposed for Wednesday 24 March 2010 at Bowraville Central School, Bowraville as a Seniors Week event and that an application for funding be submitted.

 

 

OPTIONS:

 

Council does not endorse 2010 Seniors Week event.

 

 

DISCUSSION:

 

Seniors Week 2010 is to be held 21?28 March 2010. The 2010 Seniors Week event will be titled "Live Life - It's On For Young and Old". It is proposed that Council staff will prepare a funding application to the Department of Ageing, Disability & Home Care for $1,000. Council has allocated $600 in its current budget and will be contributing in-kind contributions such as staff, promotion, stationary and printing.

 

The 2010 Seniors Week event will be held at Bowraville Central School in the newly built gymnasium. Transport will be provided to and from the venue at specific pick up points in Nambucca Heads and Macksville. Bowraville Central will provide morning tea for the seniors and assist with the serving of morning tea and lunch.

 

The entertainment will be provided by Bowraville Central primary and secondary students, St Mary's Primary School, Bowraville Community Preschool and Tallowood School, individuals and group acts.

 

A BBQ lunch will be provided by the combined Lions Clubs, whilst the Senior Citizens Club will assist with the coordination of the event i.e. transport and catering bookings and promotion.

 

The total cost of the project will be around $2,765, including in-kind and Council staff contributions.

 

 

CONSULTATION:

 

Manager Community and Cultural Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nil.

 

Social

 

Seniors Week events coordinated by Council builds positive relations between Council, Seniors, local organisations (Lions, Senior Citizens Clubs) and schools.

 

Economic

 

Nil.

 

Risk

 

Nil.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil.

 

Source of fund and any variance to working funds

 

Nothing required. Council has allocated funds of $600 in the 2009-10 budget.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 September 2009

Director Environment & Planning's Report

ITEM 10.8??? DA2008/269????? 030909???????? Further Report on DA 2008/269 Deck, Garage & Internal Alterations/Change of use to Residential - 48 High Street, Bowraville

 

AUTHOR/ENQUIRIES:???? Rhys Edwards, Health & Building Surveyor ????????

 

Summary:

 

Applicant:????????????????????? Dex Consulting Pty Ltd

 

Proposal: ????????????????????? Deck, Garage & Internal Alterations; Change of Use to Residential/Commercial

 

Property: ????????????????????? Lot D Section 9 DP 5611; 48 High Street, Bowraville

 

Zoning: ???????????????????????? Zone 2(v) ? Residential (Village)

 

The original development application (DA 2008/269), lodged on 23 June 2008, was for the construction of a deck and garage, and alterations to internal layout of building (Old Scout Hall). Routine assessment of the application revealed that no consent existed for residential occupation of the building. The applicant was then requested to lodge an application for change of use to mixed residential and commercial use for the building, which is permissible in the 2(v) zone.

 

Several submissions were received in response to notification (22 July 2008), relating to conflicting land-uses, perceived loss of commercial premises in Bowraville?s main street, parking and noise issues, and concerns about natural light and ventilation arising from the age and condition of the building.

 

On Wednesday 17 December 2008, a General Purpose Committee meeting was held on site in relation to the issues raised in the submissions. At the following Council meeting on 18 December 2008, the recommendation to approve the DA (subject to conditions) was lost due to concerns with land-use conflicts.

 

On 15 January 2009, a further report was presented to Council regarding this DA, which recommended the approval of the development, subject to the identified conditions. An amendment was put forward recommending that the item be deferred to enable potential noise issues to be addressed. The amended motion was subsequently adopted.

 

Council sought legal advice in regard to this application due to the mixed uses permitted in the 2(v) Village Zone and an independent noise assessment of the cool room motor of the neighbouring butchery. Both matters are addressed in the discussion section of this report. Both documents were previously circularised to Councillors only with the Business Paper as they are both privileged documents.

 

The legal advice suggested that the applicant will need to implement noise attenuation measures to ensure that the proposed change of use and associated change of noise control standards will not result in any unacceptable impact on the property as a result of the existing lawful commercial operations of the adjoining premises.

 

A further report was presented to Council at its 2 July 2009 Ordinary meeting when it was resolved to further defer the matter to enable the applicant to seek their own advice and respond to the legal and? noise issues.

 

Information from the proponent's consultant (attached) has now been received and a number of the matters presented have been further considered which are outlined in the discussion section of this report.

 

NOTE: This matter requires a ?Planning Decision? referred to in Section 375A of the Local Government Act 1993 requiring the General Manager to record the names of each Councillor supporting and opposing the decision.

 

 

Recommendation:

 

1????????? That development application 2008/269 for a Deck, Garage, Internal Alterations and Change of Use from Commercial to Residential/Commercial be approved subject to the conditions included in this report.

 

2????????? That the applicant for DA 2008/269 prepare and submit with the application for the Construction Certificate, a detailed noise mitigation report demonstrating and identifying the works required to ameliorate the noise emissions from the adjoining commercial property to ensure that the cool room motor from the adjoining premises does not exceed 30dBA in any proposed sleeping or living room associated with the residential component of the change of use.

 

3????????? That those persons who made submissions to the application be advised of Council's decision.

 

 

OPTIONS:

 

Conditional approval is considered the only option in this matter in the light of the legal advice and noise assessments received, and the indication that the proposal can incorporate noise mitigation works to ensure that the ongoing operation of the Butcher Shop is not compromised.

 

 

DISCUSSION:

 

This application has been presented to Council now on several occasions and following the deferral on 2 July 2009, the subsequent receipt of additional information from the applicant and review by Council's noise consultant and legal advisors, the matter is now presented to Council for final determination with several matters requiring specific consideration.

 

In particular, the question in regard to the compliance of the operations of the adjoining butchery shop is raised as is the compliance of the current noise levels from the cool room motors associated with the butchers shop.

 

Both of these issues must be considered as it does have an impact on the consideration of the noise issue.

 

Council sought legal advice in regard to this application due to the mixed uses permitted in the 2(v) Village Zone and an independent noise assessment was undertaken of the cool room motor.

 

The legal advice sought was:

 

?????????????? The impact of the neighbouring cool room and cool room motor and whether this is relevant to Council?s consideration of DA 2008/269;

?????????????? The possible imposition of conditions on the applicant to mitigate against the noise;

?????????????? Is the proposed Change of Use correct to address the unlawful change of use by a previous owner;

?????????????? The issue of the installation of a fence and the neighbour?s access to the hot water system and cool room motor.

 

Deacons have clarified this position through their advice dated 22 February 2009, and in fact advise that the onus is placed on the proponent/applicant, not the neighbouring property owner, provided the existing operations are lawful. An excerpt from case law in Deacons? advice states:?

 

On 4 March 2009, an acoustic report was commissioned by Council from Heggies, who undertook noise measurements on 17 April 2009. The purpose of the report was to identify whether the existing noise from the cool room motor on the adjoining premises (Butcher Shop) exceeded the maximum recommended noise levels under the Industrial Noise Policy (INP) in its current situation. I.e. one commercial premise adjoining another commercial premise, one commercial premise in an Indicative Suburban amenity area as well the recommended design sound level for sleeping areas in accordance with AS2107-2000.

 

In light of advice received from Deacons, a search of Council's records confirms that the Butcher Shop is a "Lawful Operation" with development consent being issued on 21 April 1992 for the "Demolition of existing building and the erection of a butchers shop". The Butchers shop appears to have been constructed in accordance with the approved plans.

 

The current noise emissions from the cool room motor has been measured by an independent Acoustic Consultant (Heggies) commissioned by Council and also a noise report has been undertaken by the applicant. There is some differences in the noise levels between the two consultants of approximately 7dBA. This may well be attributed to the positioning of the noise monitoring equipment with Heggies being sited approximately 3.5 m from the cool room motor but on the butcher shop property whilst the applicants noise consultant stationed their equipment adjacent to one of the receiver windows of the existing hall.

 

Heggies report commissioned by Council identifies that the operating noise level of the cool room motor is approximately 58dBA (noting that the start up and cut off "click" is approximately 61dBA). Whilst Audio Consulting identifies an operation noise level of between 63.8 ? 65dBA.

 

With this information Council needs to be aware of the requirements of the INP and the identified acceptable noise levels in certain locations.

 

Under Table 2.1 Amenity Criteria of the INP (see attached) the recommended noise levels from industrial noise sources to other receiver sources are identified. The criteria applied in the current situation is as follows.

 

A: Industrial Noise to Commercial receiver (Butchers Shop to Hall [old Scout Hall]):

Current situation:

???????????????????????????? Acceptable Noise Level (ANL) 65dBA; Max Noise Level 70dBA

 

B: Industrial Noise to Residential receiver (Butchers Shop to Residence [proposed Change of use]) and nearby homes in Adam Lane.

Suburban/Industrial:

????????? Day: ?????????? Acceptable Noise Level (ANL) 55dBA; Max Noise Level 60dBA

????????? Evening: ????? Acceptable Noise Level (ANL) 45dBA; Max Noise Level 50dBA

????????? Night: ????????? Acceptable Noise Level (ANL) 40dBA; Max Noise Level 45dBA

 

The applicants Noise Consultant also undertook noise readings at the rear of the subject site at the nearest residential boundary in Adam Lane. These readings indicate a noise level reading of approximately 35dBA.

 

Based on the criteria and scenarios A & B above, it is considered that the operation of the butcher's shop cool room motor is compliant at the moment. However, in the event of the "Change of Use" being approved, the noise level emanating from the cool room motor of the butcher's shop will exceed the recommended ANL in scenario B above by approximately 3 ? 16dBA (Heggies) or 10 ? 20dBA (Audio Consulting) at the nearest affected receiver point being the windows of the proposed sleeping room. Whilst the Industrial Noise Policy is the relevant "standard" for this situation, AS2107?2000 "Acoustics ? Recommended design sound levels and reverberation times for building interiors" identifies that for sleeping rooms in residential buildings a maximum noise level of 35dBA with a recommended Satisfactory level of 30dBA. The latter AS2107-2000, should be used as a performance target for the proponent/applicant of the "Change of Use" rather than the original recommendation from Council that the cool room motor is not audible from within the proposed residential component of the proposed "Change of Use".

 

Therefore, it is considered incumbent upon the proponent of the proposed "Change of Use" if approved, that they undertake all necessary noise attenuation and mitigation works to ensure that the noise from the cool room motor of the butcher shop does not exceed the maximum noise level in scenario B above at the receiver point windows of the residential component of the proposed "Change of Use". It is also considered appropriate that the "satisfactory" internal noise level criteria outlined in AS2102-2000 of 30dBA also be achieved to ensure that the ongoing operation of the Butcher Shop is not compromised due to the "Change of Use".

 

The applicant's noise consultant has indicated that such measures could be incorporated into the design of the proposed "Change of Use" which would however, require noise attenuation works at the boundary in the vicinity of the cool room motor. Therefore, it is recommended that this be incorporated as a condition of consent that requires "a detailed noise mitigation report demonstrating and identifying the works required to ameliorate the noise emissions from the adjoining commercial property to ensure that the cool room motor from the adjoining premises does not exceed 30dBA in any proposed sleeping or living room associated with the change of use, this report is to be submitted with the application for Construction Certificate".

 

 

CONSULTATION:

 

Deacons Solicitors

Heggies Acoustic Consultants

MANEX

Director Environment & Planning

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Section 79C of the EP&A Act requires Council to take into account noise matters when assessing and determining an application.

 

Social

 

In this case, noise issues have the potential to impact both on the proponent and the viability of the business of the operator of the adjoining commercial premises.

 

Economic

 

Likely to be a cost on the applicant who is proposing development in terms of construction requirements. Potential legal costs to Council in event of legal action from proponent or proprietor of commercial property if the matter of noise is not thoroughly considered and addressed at this time.

 

Risk

 

Failure to obtain technical advice could result in legal action against Council by the owner of the adjoining property if the operation is impacted upon by Council decision.

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

The costs associated with the legal advice ($5,000) and noise assessment ($2,800) have been charged to Job Numbers 1457.010 (Legal Advice) and 2600.000 (Sundry Expenses - Building).

 

Source of fund and any variance to working funds

 

A variation adjustment was provided in the March quarterly review for the Legal Expenses. A minor variation of $800 will be required in the end of year budget review for Sundry Expenses ? Building.

 

 

DETAILS OF CONDITIONS OF CONSENT

 

PARAMETERS OF THIS CONSENT

 

1??????? Development is to be in accordance with approved plans

 

The development is to be implemented generally in accordance with the plans and supporting documents set out in the following table except where modified by any conditions of this consent.

 

Plan No/Supporting Document

Version

Prepared by

Dated

Plan No 486 1-10

1

Dex Consulting

March 2008

 

In the event of any inconsistency between conditions of this development consent and the plans/ supporting documents referred to above, the conditions of this development consent prevail.

 

The approved plans and supporting documents endorsed with the Council stamp and authorised signature must be kept on site at all times while work is being undertaken.

 

2??????? Consent Granted For Works within the Road Reserve

 

This development consent includes the works within the road reserve set out in the table below. The work must be carried out in accordance with the standard specified in the column opposite the work. All works are to include the adjustment and/or relocation of services as necessary to the requirements of the appropriate service authorities.

 

Work

Standard to be provided

Driveway

10 metres wide. Paving to be 100mm thick reinforced with construction joints to suit service trenches. The footpath crossing must be designed to provide a cross-fall of 1 % or 1:100 (maximum 2.5% or 1 in 40) for a width of at least 2.4 metres to provide for pedestrians with access disabilities.

 

3??????? Compliance with Building Code of Australia and insurance requirements under Home Building Act 1989

 

a??????? All building work must be carried out in accordance with the requirements of the Building Code of Australia as in force on the date the application for the relevant construction certificate or complying development certificate was made.

b??????? In the case of residential building work for which the Home Building Act 1989 requires there to be a contract of insurance in force in accordance with Part 6 of that Act, that such a contract of insurance is in force before any building work authorised to be carried out by the consent commences.

 

This condition does not apply:

 

a??????? to the extent to which an exemption is in force under clause 187 or 188, subject to the terms of any condition or requirement referred to in Clause 187 (6) or 188 (4), or

b??????? to the erection of a temporary building.

 

4??????? Notification of Home Building Act 1989 requirements

 

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information:

 

a??????? in the case of work for which a principal contractor is required to be appointed:

i???????? the name and licence number of the principal contractor, and

ii??????? the name of the insurer by which the work is insured under Part 6 of that Act,

b??????? in the case of work to be done by an owner-builder:

i???????? the name of the owner-builder, and

ii??????? if the owner-builder is required to hold an owner-builder permit under that Act, the number of the owner-builder permit.

 

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified above becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

 

5??????? Existing buildings to be bought into compliance with fire safety provisions

 

In accordance with Clause 94 of the Environmental Planning & Assessment Regulation 2000 Council requires the existing building(s), subject to a development application, be bought into total compliance with the fire safety provisions of the Building Code of Australia Part C1 and Table C1.1 of BCA Vol 1.

 

 

THE FOLLOWING CONDITIONS ARE TO BE COMPLIED WITH PRIOR TO ISSUE OF A CONSTRUCTION CERTIFICATE FOR BUILDING WORKS

 

6??????? Sewer main to be relocated or protected

 

The application for a Construction Certificate is to include Structural Engineer's details and a certificate certifying that the design for the footings has taken into account the effect on the garage, should excavation of the sewer line be necessary.

 

Plans are to be submitted to Council showing the finished edge of external wall of proposed garage to be located not less than 1m from Council sewer main.

 

7??????? Plans and Specifications

 

????????? a??????? Fire Protection

 

????????? Plans and specifications to be submitted to Council showing methods of attaining compliance with Part C1, C2 and C3 of BCA 2008 (Vol 1) for separating wall between residential (Class 4) and commercial (Class 6) with regards to protection from spread of fire between buildings.

 

????????? b??????? Sound Insulation

 

????????? Plans and specifications to be submitted to Council showing methods of attaining compliance with Part F5 of BCA 2008 (Vol 1) for sound insulation of separating wall between residential and commercial properties.

 


THE FOLLOWING CONDITIONS ARE TO BE COMPLIED WITH PRIOR TO ANY BUILDING OR CONSTRUCTION WORKS COMMENCING

 

8??????? Plumbing Standards and requirements

 

All Plumbing, Water Supply and Sewerage Works are to be installed and operated in accordance with the Local Government Act 1993, the NSW Code of Practice for Plumbing and Drainage and AS/NZS 3500 Parts 0-5, the approved plans (any notations on those plans) and the approved specifications.

 

The plumber must obtain a Plumbing Permit at least two (2) working days prior to commencing work in accordance with the Local Government Act and the NSW Code of Practice for Plumbing and Drainage. The proponent must ensure the plumber has obtained a Plumbing Permit prior to commencing work on the site.

 

9??????? Residential building work

 

Building work that involves residential building work (within the meaning of the Home Building Act 1989) must not be carried out unless the Principal Certifying Authority:

 

a??????? in the case of work to be done by a licensee under that Act:

i???????? has been informed in writing of the licensee?s name and contractor licence number, and

ii??????? is satisfied that the licensee has complied with the requirements of Part 6 of that Act, or

b??????? in the case of work to be done by any other person:

i???????? has been informed in writing of the licensee?s name and contractor licence number, and

ii??????? has been informed in writing of the person?s name and owner-builder permit number, or

iii?????? has been given a declaration, signed by the owner of the land, that states that the reasonable market cost of the labour and materials involved in the work is less than the amount prescribed for the purposes of the definition of owner-builder work in Section 29 of that Act, and is given appropriate information and declarations under paragraphs (a) and (b) whenever arrangements for the doing of the work are changed in such a manner as to render out of date any information or declaration previously given under either of those paragraphs.

 

Note:? The amount referred to in paragraph (b) (iii) is prescribed by regulations under the Home Building Act 1989. As at the date on which this Regulation was Gazetted that amount was $5,000. As those regulations are amended from time to time, so that amount may vary.

 

A certificate purporting to be issued by an approved insurer under Part 6 of the Home Building Act 1989 that states that a person is the holder of an insurance policy issued for the purposes of that Part is, for the purposes of this clause, sufficient evidence that the person has complied with the requirements of that Part.

 

10????? Erosion & sediment measures

 

Erosion and sedimentation controls are to be in place in accordance with Managing Urban Stormwater - Soils and Construction Vol. 1, 4th Edition prepared by Landcom.

 

11?? Toilet facilities

 

Toilet facilities are to be provided, at or in the vicinity of the work site at the rate of one toilet for every 20 persons or part of 20 persons employed at the site. Each toilet provided must be a toilet connected to an accredited sewage management system approved by the Council.

 

12?? Site construction sign required

 

A sign or signs must be erected before the commencement of the work in a prominent position at the frontage to the site:

 

a??????? showing the name, address and telephone number of the principal certifying authority for the work, and

b??????? showing the name of the principal contractor (if any) for any building work and a telephone number on which that person may be contacted outside working hours, and

c????????? stating that unauthorised entry to the work site is prohibited.

 

The sign is to be maintained while the building work, subdivision work or demolition work is being carried out, but must be removed when the work has been completed. No sign is to have an area in excess of one (1) m2.

 

 

THE FOLLOWING CONDITIONS ARE TO BE COMPLIED WITH DURING CONSTRUCTION

 

13?? Construction times

 

Construction works must not unreasonably interfere with the amenity of the neighbourhood. In particular construction noise, when audible on adjoining residential premises, can only occur:

 

a??????? Monday to Friday, from 7.00 am to 6.00 pm.

b??????? Saturday, from 8.00 am to 1.00 pm.

 

No construction work is to take place on Sundays or Public Holidays.

 

14?? Builders rubbish to be contained on site

 

All builders rubbish is to be contained on the site in a ?Builders Skips? or an enclosure. Building materials are to be delivered directly onto the property. Footpaths, road reserves and public reserves are to be maintained clear of rubbish, building materials and all other items.

 

15?? Maintenance of sediment and erosion control measures

 

Sediment and erosion control measures must be maintained at all times until the site has been stabilised by permanent vegetation cover or hard surface.

 

16?? Measures to control stormwater runoff

 

Measures must be put in place to control stormwater runoff. These control measures must be in place prior to the commencement of works so as to prevent soil erosion and the transport of sediment from the site into either:

 

a??????? adjoining land

b??????? natural drainage courses

c??????? constructed drainage systems, or

d??????? waterways.

 

All disturbed areas must be stabilised and revegetated. Turfing or another approved seeding method must be undertaken in each part of the development within 7 days of completion of earthworks. Topsoil must be preserved for site revegetation. Details of sediment control measures and revegetation works must be submitted to the Principal Certifying Authority for approval prior to release of the Construction Certificate.

 

17????? Survey of building location required

 

This condition relates specifically to the proposed garage. A survey certificate prepared by a registered surveyor is to be submitted to the Principal Certifier upon completion of the floor slab formwork, before concrete is poured, to ensure the siting of the building in relation to adjacent boundaries is in accordance with the development consent.

 

18????? Stormwater drainage work

 

Stormwater must be collected and disposed of to the kerb and gutter via a suitably manufactured kerb adaptor. Drainage lines within the road reserve must be sewer class or other approved equivalent. All drainage works are to be installed by a suitably qualified person and in accordance with the requirements of AS/NZS 3500.3:2003 - Plumbing and drainage, Part 3: Stormwater drainage.

 

 

THE FOLLOWING CONDITIONS ARE TO BE COMPLIED WITH PRIOR TO OCCUPATION OF THE BUILDING

 

19????? Works to be completed

 

All of the works indicated on the plans and granted by this consent, including any other consents that are necessary for the completion of this development, are to be completed and approved by the relevant consent authority/s prior to the issue of an Occupation Certificate. The bond paid for this application will be held until Council is satisfied that no further works are to be carried out that may result in damage to Council?s road/footpath reserve.

 

20????? Sewer and water to be connected

 

Sewer and water supply is to be connected to the premises in accordance with an approval granted under Section 68 of the Local Government Act 1993.

 

21????? Smoke Alarms

 

????????? Interconnected and automatic hard wired smoke alarms to be fitted to Class 4 and Class 6 buildings in accordance with Part 3.7.2 of BCA 2008 (Vol. 1)

 

 

THE FOLLOWING CONDITIONS ARE TO BE COMPLIED WITH AT ALL TIMES

 

22????? Premises not to be converted to dual occupancy

 

The premises are not to be converted for use for dual occupancy purposes without the prior consent of Council.

 

 

REASONS

 

1??????? To comply with the provisions of Nambucca Local Environmental Plan 1995.

2??????? To ensure that the movement of traffic along the public road is not interfered with by activities relating to the development, and/or to comply with traffic regulations.

3??????? To preserve the environment and existing or likely future amenity of the neighbourhood.

4??????? To provide and/or maintain an adequate drainage network that will not cause damage to existing or future development.

5??????? To ensure adequate access to and from the development.

6??????? To ensure that the land or adjoining land is not damaged by the uncontrolled discharge of runoff of stormwater from any buildings and paved areas that may be constructed on the land.

7??????? To protect the environment.

8??????? To preserve the amenity of the area.

9??????? To ensure public health and safety.

10????? To ensure compliance with the Roads Act 1993.

11????? To ensure the garage is located wholly within boundary of subject property, without encroachment onto adjoining land.


 

Table 2.1 from the Industrial Noise Policy

 

 

 

Attachments:

1View

19389/2009 - Advice regarding assessment of possible noise pollution including copy of Consultant's Report

 

??


Ordinary Council Meeting - 3 September 2009

Further Report on DA 2008/269 Deck, Garage & Internal Alterations/Change of use to Residential - 48 High Street, Bowraville

Attachment 1

19389/2009 - Advice regarding assessment of possible noise pollution including copy of Consultant's Report

 










?


Ordinary Council Meeting

3 September 2009

Director Environment & Planning's Report

ITEM 10.9??? DA2009/195????? 030909???????? Report on DA 2009/195 - Two (2) lot subdivision of Part of E J Biffin Playing Fields

 

AUTHOR/ENQUIRIES:???? Ben Oliver, Senior Town Planner ????????

 

Summary:

 

Applicant:????????????????????? Nambucca Shire Council

 

Proposal:?????????????????????? DA 2009/195 Two (2) lot subdivision?

 

Property:??????????????????????? Lots 2 DP 1004209? 2 Fred Brain Avenue, Nambucca Heads

 

Zoning:????????????????????????? 6(a) Public Recreation

 

The Nambucca Valley Bridge Club (NVBC) is a popular and growing organisation in search of a long term and secure premises. Despite on-going discussions with Council staff and elected Councilors, the Bridge Club have been unsuccessful in finding either a suitable premises, or an area of land on which to construct a new clubhouse. Council staff identified several public hall facilities which the NVBC could utilise, however the NVBC are of the opinion that it is in the best interest of the club to have total and exclusive control of a club house facility, on their own land.

 

The initial request of the NVBC of Council, was for the donation or license of a portion of Community Land or Crown Land Reserve for the exclusive use of the club. This request was problematic for Council because land classified as community land, cannot be sold or transferred by Council (without re classification) and Section 102 of the Crown Lands Act 1989 precludes Council, in its capacity as a Manager of a Crown Reserve Trust, from selling, leasing or granting a license of Crown Reserve for the exclusive use of a single community group without the consent of the Minister. In addition the Department of Lands have been unsupportive of the NVBC?s request for a donation or lease of crown land.

 

Council staff subsequently recommended that the NVBC consider purchasing their own land if they required ultimate control over their facility. It was suggested by Councilor Moran that an area of operational land within E J Biffin playing fields (which was previously leased as tennis courts) could accommodate the needs of the NVBC. To this end, part of the E J Biffin Playing Fields was identified as having the potential to be subdivided and sold to the club for the purposes of a clubhouse and a report was prepared by Council?s Property Officer and considered by the Land Development Committee.? The positive resolution by the Land Development Committee to the subdivision and sale of the land to the NVBC was the impetus for Council to prepare and lodge a development application for Council?s consideration.

 

NOTE: This matter requires a ?Planning Decision? referred to in Section 375A of the Local Government Act 1993 requiring the General Manager to record the names of each Councillor supporting and opposing the decision.

 

 

Recommendation:

 

1?????????? That Council determine DA 2009/159 for a two (2) lot subdivision by the granting of ?deferred commencement? consent subject to conditions attached to this report and including any minor changes to the consent made under the delegated authority, as authorised by the Director of Environment and Planning:

 

2?????????? That all persons who made submissions relating to the development application be advised of Council?s decision.

 

 


OPTIONS:

 

At this stage, substantial resources have been expended by Council staff, pursuing the subdivision and sale of the land to accommodate the NVBC. Should Council not wish to proceed, it has the option of withdrawing from the proposal. However it should be noted that Council?s Land Development Committee considered a report on the proposal and made the following resolution at its meeting held on 5 March 2009:

 

1??????? ?Council sell to the Nambucca Valley Bridge Club proposed lot 21 being a subdivision of Lot 2 in DP 1004209 for a purchase price of not less than $23,600 on terms mutually agreeable to Nambucca Shire Council and the Nambucca Valley Bridge Club.

 

2??????? That Council ratify the proposed terms to be included in the restrictions on use of land, being proposed lot 21 being a subdivision of lot 2 in DP 1004209, and the proposed terms of contract for sale of land and instruct Council?s solicitor Mr Terry Perkins to draft the proposed contract accordingly, subject to any other terms and conditions deemed necessary by Mr Perkins to give effect to the sale.

 

3??????? That Council authorise the General Manager and/or the Mayor to conclude negotiations with the Nambucca Valley Bridge Club for the sale of the newly created allotment at the E J Biffin Playing Fields.

 

4??????? That Council authorise the General Manager and the Mayor to execute all necessary documents and affix the Council seal, including a contract for sale and transfer, to give effect to the sale of the proposed lot to the Nambucca Valley Bridge Club.?

 

 

PROPOSAL:

 

Description of the site

 

The E J Biffin playing field comprises two lots which include playing fields and associated amenity buildings. Lot 1 in DP 1004209 is classified as community land and forms the bulk of the playing fields. Lot 2 in DP 1004209 was created for lease purposes by DA 1999/248 and is classified as operational land comprising the amenities block and the site of the old tennis courts.

 

The playing fields are managed by the E J Biffin Playing Fields Committee of Management. The Committee has numerous plans for the upgrade and development of the park but at this stage, do not have the resources to enable the plans to be implemented. A Plan of Management adopted by Council on 16 March 1995 applies to the land and prior leases have included a Day Care Centre, Tennis Courts, Caretaker and Christian Community School The POM permits certain leases over the community and operational land and Council also has the ability to dispose of the operational land.

 

Development proposal

 

It is proposed that a portion of the old tennis courts be subdivided from Lot 2 as per the subdivision plan at the end of the report. The subject lot (proposed Lot 21) is vacant land containing no major improvements, but includes a large concrete slab approximately 670m2, which was previously used for active recreation. The concrete slab has the potential to be incorporated into the eventual development of the land and used as a car parking area; if a clubhouse was erected.

 

It is proposed that a variable width easement for access and services is created to formalise access to the lot from a public road and facilitate extension of services.

 

The purpose of the subdivision is to create a lot (proposed Lot 21) which can be sold to NVBC. A development application would then be submitted to Council seeking approval for the erection of a club house on the land. The future erection of a building (clubhouse) would fall under the definition of a ?community centre? which is permissible in a 6(a) zone.

 

The subdivision will result in the following layout and allotments sizes:

 

?????????????? Proposed Lot 22: Developed land including existing amenities block, ablution facilities and children?s play area.

?????????????? Proposed Lot 21: Vacant land including a concrete slab and having a site area of 1,283m2.

 

It is intended that, should this matter proceed, the funds from the sale will be disbursed at the direction of the E J Biffin Playing Fields Committee of Management for the improvement of the playing fields.

 

 

CONSULTATION:

 

Internal Referrals

 

Council?s Director of Engineering Services has reviewed the application and noted that the proposed lot does not have legal frontage to a public road (Fred Brain Avenue) and by definition is therefore landlocked. It is reasonable that the NVBC would have an expectation that access is legalised over the strip of community land, fronting Fred Brain Avenue. To enable the creation of right of carriageway over the land, DES advises that the POM, which was adopted by Council in 1995, will be reviewed and amended accordingly.

 

Council?s Property Officer has advised that the Council and the Land Development Committee have considered numerous reports on the proposal canvassing such issues as legal access, provision for a right of first refusal in the event the Club seeks to transfer the land in the future, the transaction process having regard to the proximity to the community classified sports ground. Council has resolved to accept the proposed conditions for the contract for sale and the proposed 88B conditions. These in turn have been submitted to Council?s solicitor Mr Terry Perkins with instruction to validate the conditions and compile a contract for sale.

 

Council?s Manager of Health and Building has raised no matters which would preclude approval of the subdivision application. However the close proximity of odour beds associated with the sewer pump station that adjoins the site will need to be addressed in any future application for a building to be erected on the site, to ensure public health standards are maintained.

 

 

DISCUSSION:

 

MATTERS FOR CONSIDERATION ? SECTION 79C(1) EP&A ACT

 

In its assessment of a development application, Council is required to take into consideration the following matters:

 

(a)??????? the provisions of

 

(i)???????? any environmental planning instruments

 

Nambucca Local Environmental Plan 1995

 

The zoning of the land under Council?s LEP 1995 is 6(a) Public Recreation. The proposed subdivision and disposal of operational land is permissible with consent and is consistent with the objectives of the 6(a) Public Recreation zone. No minimum allotment size is prescribed in the LEP and therefore proposed lot sizes are based on the intended future use of the land for a Bridge Club clubhouse and to accommodate associated parking.

 

(ii)??????? any draft environmental planning instrument

 

None specifically applicable to the development.

 

(iii)?????? any development control plan (DCP)

 

DCP 4 ? Subdivision

 

The subdivision of the land will create a regular shaped lot that has easy access to all necessary services and will accommodate a clubhouse and associated car parking. The issue of access will be addressed through the review and amendments to the POM which applies to the site.

 

(iiia)???? any planning agreement

 

There is no planning agreement that applies to the land or the proposed development.

 

(iv)?????? any matters prescribed by the regulations

 

The proposed development is unlikely to have an adverse impact on the natural coastal environment, natural coastal processes, aesthetic appearance of the coast, cultural heritage, ecological sustainability of coastal areas or public access and use of coastal areas. In this regard, the development complies with the requirements of the NSW Coastal Policy 1997.

 

SEPP 71 ? Coastal Policy

 

The proposal site is contained within the coastal zone as identified in this policy. However the proposal is not listed as significant development (Schedule 2) or within a sensitive coastal location. Therefore, there is no requirement for a master plan to be prepared, nor for Council to refer the proposal to the Department of Planning.

 

b????????? the likely impacts of the development

 

In isolation, the subdivision of the land is unlikely to have any impact on the locality. The future development of the land by the Bridge Club will be assessed in a separate development application, where issues such as the design of the building, traffic generation and car parking will be addressed.

 

c????????? the suitability of the site for the development

 

There are no physical constraints on the site that would make the land unsuitable for the development as proposed. The design, siting and construction of the clubhouse will need to be considered when an application is submitted to Council for the erection of the building.

 

d????????? any submissions made in accordance with the Act or the regulations

 

During the exhibition of the development application Council received one (1) submission objecting to the proposal. A summary of the issues raised and Council?s response is provided as follows:

 

1??????? Proposal will generate additional traffic and associated noise to surrounding residences.

 

Response: The development of the land for a community centre or clubhouse will generate additional traffic in the locality. The NVBC intend to accommodate this traffic on-site by providing a large car parking area which will minimise the potential for on-street parking. In the event that competitions and other special events generate additional car parking, then a public car park to the west of the site will be able to be utilised.

 

2.?????? Proposal will obstruct views to the reserve and playing fields.

 

Response: This concern will need to be considered when an application is lodged for the development of the land.

 

3??????? The use of the land is not compatible with the area.

 

Response: The land has a history of uses and prior leases including a Day Care Centre, Tennis Courts, Caretaker and Christian Community School. The proposed use of the land is not considered to be out of character with the area and the activities of the occupants are unlikely to generate any nuisance complaints. The NVBC have advised Council that the clubhouse will be used exclusively by their members and no subleasing of the building will occur to any other organisation or individuals.

 

e????????? the public interest

 

The development will satisfy the interests of the Bridge Club in accommodating a centrally located facility for the benefit of bridge players. It is noted that the bridge club have made numerous and unsuccessful attempts to secure a new premises in an urban area. The current application will secure them a long term premises without compromising the public interest.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impact issues associated with the subdivision of the land. Any environmental impacts associated with the future development of the land will be managed through the construction phase.

 

Social

 

The NVBC have been frustrated in their attempts to secure premises and have received some community support and Council encouragement for their proposal at E J Biffin Playing Fields. The land is currently under utilised and requires on-going Council maintenance, without providing any service to the community. A functional and active club house in a central location would have positive social outcomes.

 

Economic

 

The proceeds of the sale of the land will supplement costs attributable to the maintenance and improvement of the E J Biffin playing fields. Council and Council?s Land Development Committee and the E J Biffin Committee of Management have all indicated their support for the proposed subdivision and sale of the land.

 

Risk

 

The sale of operational land to any organisation be it private or community based, needs to be carefully considered by Council to ensure that the process is open and transparent and does not compromise the public interest. Although Council has advised the NVBC that there are sufficient community facilities in the area to accommodate the bridge club the NVBC is committed to having their own facility and have indicated that they have the financial means to proceed with the development of the land. In the event the NVBC ceases operating, Council may find itself in a position where it may be required to acquire and then maintain yet another community building.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Cost attributable to the subdivision and sale will be met in part by the NVBC and otherwise drawn from the proceeds of the sale.

 


Source of fund and any variance to working funds

 

There should be no impact on working funds.

 

 

SUGGESTED CONDITIONS OF CONSENT

 

DEFERRED COMMENCEMENT CONDITIONS

 

1????????? This consent does not operate until Council is satisfied that:

 

An easement for access and services is created to proposed Lot 21.

 

GENERAL CONDITIONS

 

2????????? Development is to be in accordance with approved plans

 

The development is to be implemented generally in accordance with the plans and supporting documents set out in the following table except where modified by any conditions of this consent.

 

Plan No/Supporting Document

Version

Prepared by

Dated

Statement of Environmental Effects & Plan of Subdivision

 

Nambucca Shire Council

 

 

In the event of any inconsistency between conditions of this development consent and the plans/ supporting documents referred to above, the conditions of this development consent prevail.

 

The approved plans and supporting documents endorsed with the Council stamp and authorised signature must be kept on site at all times while work is being undertaken.

 

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO ISSUE OF A CONSTRUCTION CERTIFICATE FOR SUBDIVISION WORKS

 

3????????? Sewerage and Water Mains

 

An approval is to be obtained under Section 68 of the Local Government Act 1993 to carry out water supply and sewerage works. Sewerage and water mains are to be extended to service all residential allotments in the subdivision

 

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH DURING CONSTRUCTION OF SUBDIVISION WORKS

 

4????????? Construction times

 

Construction works must not unreasonably interfere with the amenity of the neighbourhood. In particular construction noise, when audible on residential premises, can only occur:

 

a??????? Monday to Friday, 7.00 am to 6.00 pm.

b??????? Saturday, 8.00 am to 1.00 pm.

c??????? No construction work to take place on Sundays or Public Holidays.

 


5????????? Maintenance of sediment and erosion control measures

 

Sediment and erosion control measures must be maintained at all times until the site has been stabilised by permanent vegetation cover or hard surface.

 

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO ISSUE OF A SUBDIVISION CERTIFICATE

 

6????????? Plan of Subdivision

 

An application for a Subdivision Certificate must be made on the approved form. The Subdivision Certificate fees, in accordance with Council's adopted schedule of fees and charges, must accompany such application. Seven (7) copies of the plan of subdivision are to be submitted with the application for a subdivision certificate. The location of all buildings and/or other permanent improvements including fences and internal access driveways/roads must be indicated on 1 of the copies.

 

7????????? Plan of Subdivision and Section 88B Instrument requirements

 

A Section 88B Instrument and 1 copy are to be submitted with the application for a subdivision certificate. The final plan of subdivision and accompanying Section 88B Instrument are to provide for the items listed in the following table:

 

Item for inclusion in Plan of Subdivision and/or Section 88B Instrument

Details of Item

Effluent Disposal Area

Restrictions to limit any development, other than effluent disposal systems and associated works, to the nominated effluent disposal areas.

Inter-allotment Drainage Easements

The creation of easements for drainage of water, with a minimum width of 1.5 metres, over all inter-allotment drainage pipelines and structures located within the proposed allotments.

Drainage Easements

The creation of easements for drainage of water over all drainage pipelines and structures located within the proposed allotments in accordance with Council?s policy.

Sewer Easements

The creation of easements for drainage of sewage over all sewage pipelines and structures located within the proposed allotments in accordance with Council?s policy.

 

8????????? Completion of All Works

 

All roads, drainage and civil works, required by this development consent and associated Construction Certificate, are to be completed.

 

9????????? Electricity Supply Certificate

 

Written evidence from an electricity supply authority is to be submitted with the application for a subdivision certificate stating that satisfactory arrangements have been made for the provision of underground electricity supply throughout the subdivision.

 

10???????? Telephone Supply Certificate

 

Written evidence from Telstra is to be submitted with the application for a subdivision certificate stating that satisfactory arrangements have been made for the provision of underground telephone supply throughout the subdivision.

 

11???????? Certificate of Compliance (Water, Sewer and Drainage)

 

Contributions set out in the following table are to be paid to Council. The contributions payable will be adjusted in accordance with relevant plan and the amount payable will be calculated on the basis of the contribution rates that are applicable at the time of payment. Payments will only be accepted by cash or bank cheque.

 

The Certificate of Compliance under Section 306 of the Water Management Act 2000, identifying payment of the contributions, is to be provided to the Principal Certifying Authority.

 

Public service

No of Equivalent Tenements

Contribution Rate (Amount per ET)

Contribution Levied

Date until which Contribution rate is applicable

Water

1

$4,398

$4,398

30 June 2010

Sewer

1

$4,077

$4,077

30 June 2010

TOTAL

 

 

$8,475

 

 

12???????? Contribution to be paid towards provision or improvement of amenities or services

 

Contributions set out in the following Schedule are to be paid to Council. The following contributions are current at the date of this consent. The contributions payable will be adjusted in accordance with the relevant plan and the amount payable will be calculated on the basis of the contribution rates that are applicable at the time of payment. The contribution rates for specific dates are available from Council offices during office hours. Payments will only be accepted by cash or bank cheque.

 

Schedule of Contributions pursuant to Section 94 of the Environmental Planning and Assessment Act 1979

 

Public amenity or service

Unit type

No of Units

Contribution Rate (Amount per Unit)

Contribution Levied

Date until which Contribution rate is applicable

Open Space and Community Facilities

Lot

1

$1,958

$1,958

30 June 2010

Surf Lifesaving

Lot

1

$96

$96

30 June 2010

Project Administration

6%

 

 

$123.24

 

TOTAL

 

 

 

$2,177.24

 

 

 


Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 September 2009

Director Environment & Planning's Report

ITEM 10.10? SF1406??????????? 030909???????? Report of the Establishment of the Joint Regional Planning Panels for Nambucca Shire

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning; Michael Coulter, General Manager ????????

 

Summary:

 

The purpose of this report is to inform Council on the progress of the Establishment of Joint Regional Planning Panels (JRPP) for Nambucca Shire, the reciprocal arrangements Nambucca Shire has with Kempsey Shire and several matters of procedure that will be implemented.

 

 

Recommendation:

 

1????????? That Council note the report on the Joint Regional Planning Panel.

 

2????????? That Council nominate the Nambucca Shire Council General Manager as an alternative representative to the Joint Regional Planning Panel in the event that either one of the nominated representatives are unable to attend.

 

 

OPTIONS:

 

Council could choose not to have an alternate representative.

 

 

DISCUSSION:

 

The Mayor and Director Environment and Planning attended an information/training session for panellists in Coffs Harbour on Thursday 20 August 2009.

 

The purpose of the information/training session was to introduce the local panellists to the State appointed Northern Region panellists and to provide training for the local panellists on the procedures, Code of Conduct, meeting procedures, responsibilities and expectations for all Panel members.

 

The reciprocal arrangement that Nambucca Shire and Kempsey Shire have established was very well received and congratulated by the State panellists and the forum facilitators recognising that it will reduce the potential for Conflicts of Interest and provides for a much greater transparency.

 

Clarification was provided on the types and forms of applications that will and will not be referred to the JRPP's for determination which are contained in State Environmental Planning Policy (Major Development) 2005 (Major Development SEPP) and outlined below.

 

Clause 13A of the SEPP outlines those developments or works that will not be referred to the JRPP.

 

13A Development excluded from Part

This Part does not apply to the following development:

(a) ???? complying development,

(b) ???? development within the area of the City of Sydney,

(c) ???? development for which development consent is not required,

(d) ???? development specified in Schedule 1, 2, 5 or 6,

(e) ???? development for which the consent authority is not the council.

 

Clause 13B of the SEPP outlines those developments or works that will be referred to the JRPP for determination.

 

13B General development to which Part applies

(1) ???? This Part applies to the following development:

????????? (a) ???? development that has a capital investment value of more than $10 million,

 

(b) ???? development for any of the following purposes if it has a capital investment value of more than $5 million:

(i) ????? affordable housing, air transport facilities, child care centres, community facilities, correctional centres, educational establishments, electricity generating works, electricity transmission or distribution networks, emergency services facilities, health services facilities, group homes, places of public worship, port facilities, public administration buildings, public ferry wharves, rail infrastructure facilities, research stations, road infrastructure facilities, roads, sewerage systems, telecommunications facilities, waste or resource management facilities, water supply systems, wharf or boating facilities,

(c) ???? Crown development that has a capital investment value of more than $5 million,

(d) ???? development for the purposes of eco-tourism facilities that has a capital investment value of more than $5 million,

(e) ???? designated development,

(f) ????? subdivision of land into more than 250 lots.

 

(2) ???? This Part also applies to development that has a capital investment value of more than $5 million if:

 

(a) ???? a council for the area in which the development is to be carried out is the applicant for development consent, or

 

(b) ???? the council is the owner of any land on which the proposed development is to be carried out, or

 

(c) ???? the development is to be carried out by the council, or

 

(d) ???? the council is a party to any agreement or arrangement relating to the development (other than any agreement or arrangement entered into under the Act or for the purposes of the payment of contributions by a person other than the Council).

 

In addition to the above Clause 13C would apply to Nambucca Shire regarding development within the Coastal Zone.

 

13C Coastal development to which Part applies

This Part applies to development within the coastal zone for any of the following purposes:

(a) ???? caravan parks and tourist and visitor accommodation:

 

(i) ????? in the case of development wholly or partly in a sensitive coastal location outside the metropolitan coastal zone-that provide accommodation (or additional accommodation) for 10 persons or more, or

(ii) ???? in the case of development wholly or partly in a sensitive coastal location in the metropolitan coastal zone-that provide accommodation (or additional accommodation) for 100 persons or more, or

(iii) ??? in the case of development outside a sensitive coastal location that is not connected to an approved sewerage treatment work or system-that provide accommodation (or additional accommodation) for 25 persons or more,

 

(b) ???? buildings or structures (other than minor alterations or minor additions to existing buildings or structures) that are greater than 13 metres in height, excluding any building that complies with all development standards relating to the height of such a building set by a local environmental plan that applies to the land on which the building is located,

 

(c) ???? subdivision of land that will lead to development that is not connected to an approved sewage treatment work or system into more than 5 lots but not more than 100 lots,

 

(d) ???? subdivision for residential purposes of land that is not in the metropolitan coastal zone (unless it is wholly or partly in a sensitive coastal location) into more than 25 lots but not more than 100 lots,

 

(e) ???? subdivision for rural-residential purposes of land that is not in the metropolitan coastal zone (unless it is wholly or partly in a sensitive coastal location) into more than 5 lots but not more than 25 lots.

 

Applications outside of the above criteria will either be dealt with by Council or by the Minister for Planning under Part 3A (Major Projects) of the Act.

 

Clarification was provided on how the process will work in regard to the expectations of Council and the Secretariat for the JRPP.

 

Effectively, the process will be similar to the current process for accepting and processing any other DA. The application and fee is submitted to Council, Council has 7 days to undertake a preliminary review of the application to ensure? that it is a complete DA and the relevant information is provided. The application is registered and the Panel Secretariat is advised of the application. This notification is to include copies of the DA, the Statement of Environmental Effects or Environmental Impact Statement to be used for public notification, estimated dates the document will be advertised and/or notified, estimated date when the assessment report will be prepared, name of the key contact person and the link to Council's website.

 

Council's planning staff will undertake the normal referral processes, consideration of submissions and preparation of the planning assessment report for the JRPP.

 

It is proposed that a copy of the planning assessment report will be referred to Council for information only. Should Council be of the view that it has an alternative position to that being recommended through the planning report, it may wish to make representations to the JRPP as part of its submission and representations at the JRPP meeting.

 

The planning assessment report will only be altered or changed where an error has been identified. Not in light of any differing view or position of Council.

 

Nambucca Shire's nominated representatives on the Panel are Mr John Bowell (Kempsey Shire Mayor) and Mr Robert Pitt (Director Sustainable Development ? Kempsey Shire Council). Council however, needs to consider whether it wishes to have an alternate representative in the event that Mr Bowell or Mr Pitt are unable to attend a JRPP meeting.

 

To this end, discussions have been held with Kempsey Shire Council and Bellingen Shire Council to ascertain if there are "qualified" personnel interested in such an appointment. Alternatively, Council could call Expressions of Interest locally for an appropriately "qualified" person to be nominated as the Nambucca Shire Council alternative member, noting that Council will be required to cover the costs associated with this person attending any JRPP meetings or training if it is not one through a reciprocal arrangement.

 

The number of matters likely to be referred to the JRPP based on past DA's with Council that fall within the criteria are not likely to exceed 3 or 4 applications per year.

 

 

CONSULTATION:

 

Mayor

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts with this report.

 

Social

 

There are no social impacts with this report.

 

Economic

 

There may be a financial impact on Council should it choose to appoint a local person as the alternate representative rather than through a reciprocal arrangement.

 

Risk

 

There are no risks with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There may be direct budget impacts associated with JRPP due to support required of Council for the JRPP, however the extent is unknown at this stage.

 

Source of fund and any variance to working funds

 

Any funds required would come from General Fund through budget variations if required.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 September 2009

Director Environment & Planning's Report

ITEM 10.11? DA2009/113????? 030909???????? Reconsideration of Report on conditions of consent for DA 2009/113 and DA 2009/119

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

Two separate subdivision applications submitted under the Rural-Residential Ballot were recently approved under Delegated Authority in accordance with the criteria set down by Council for the consideration of applications under the ballot.

 

Both subdivision proposals have vehicular access from Smiths Lane Congarinni North, which is a gravel unsealed Crown Road. In instances were subdivisions are proposed with access from Crown Roads, the Department of Lands require that the road is dedicated to Council as public road. To protect the public interest, Council has a long standing policy as stated in DCP(4) Subdivision, that Crown Roads required for access to a proposed subdivision will need to be upgraded and dedicated to Council as public road, with all costs being met by the applicant. The consents were issued on this basis, with requirements for Smiths Lane to be constructed to public road standard (including bitumen sealing) and dedicated to Council.

 

It has subsequently been identified that the above similar condition in regard to upgrading and dedication of the Crown Road needs to be altered for DA 2009/119 due to an "exception provision" under Schedule 1 ? Clause 16 d i of Nambucca Local Environmental Plan 1995 which also carries over to Clause 6.2.6 of Development Control Plan No 4 ? Subdivision (2006). This matter is further explained in the discussion section of this report

 

Whilst the consideration of the applications needs to be separate, the outcomes need to be considered collectively due to similar requirements for upgrading the road but the bitumen sealing provision only applies to DA 2009/113 not both applications.

 

As this matter was deferred at the Council meeting held on 20 August 2009 along with the request for the Director Engineering Services to investigate and cost a reduced standard road upgrade, the matter is resubmitted with further clarification on the issues and presented for Council determination.

 

 

Recommendation:

 

1????????? That Council advise both of the applicants for DA 2009/113 and DA 2009/119 that Council is prepared to consider a reduced standard of upgrading of Smith's Lane to a single lane standard and that they should each submit a Section 96 Modification application.

 

2????????? That Council advise the two applicants that should they not be prepared to share the full costs of upgrading Smiths Lane to a reduced standard and propose to submit a Voluntary Planning Agreement (VPR) or other form of contribution, that they seek their own legal advice as to whether they can submit a VPA with a Section 96 Modification application.

 

3????????? In the event that Council proceeds with recommendations 1 and 2 above Council seek its own legal advice in regard to accepting a Voluntary Planning Agreement with a Section 96 Modification application, or if a VPA is not submitted whether Council would have to advertise any financial benefit to a local developer if only partial contribution towards the upgrade of Smiths Lane is proposed.

 

 

OPTIONS:

 

There are a number of options open to Council including the following:

 

1??????? That Council reinforce its road upgrading requirements in accordance with NLEP 1995 and DCP(4) and maintain its position as outlined to each applicant who sought to submit an Expression of Interest and was successful in the Rural-Residential Ballot.

 

2??????? That Council advise the applicant for DA 2009/113 (Turnbull) that it is not prepared to alter or amend the conditions relating to the upgrading and dedication of Smiths Lane.

 

3????????? That Council advise the applicant for DA 2009/119 (Smith) that the conditions relating to the upgrading and dedication of Smiths Lane will be amended to remove the requirement for bitumen sealing.

 

4????????? That Council investigate whether it is able to prepare a locally based Section 94 Developer Contributions Plan for the upgrade of Smiths Lane which would levy contributions and share the costs of road construction, based on the potential for future development off Smiths Lane. This could only be achieved if both applicants and Council were in agreement as the applications have already been issued, noting that ratepayer funds may need to be used to upgrade the road pending further development in the area (if ever).

 

 

Options 1, 2 & 3 would ensure consistency with its original intention when finalising the criteria for the additional 40 rural-residential lots under the previous quota system.

 

Option 4 could be a costly and time consuming process that may not be justified given the limited development opportunities in the area. Additionally Council would be expected to make an initial upfront financial commitment to the road works in expectation that future developer contributions would fund the works.

 

All options are based on Smiths Lane being transferred to Council and dedicated as public road, as required by the Department of Lands.?

 

 

DISCUSSION:

 

A site inspection was carried out in regard to these two DA's on Wednesday 19 August 2009 by the General Purpose Committee and was attended by the two landowners for the subdivision, their consultants, adjoining landowners and Mr Stephen Channels from the NSW Land and Property Management Authority (Dept of Lands).

 

The purpose of the site inspection was to allow Councillors the opportunity to view Smiths Lane and the location of the two approved subdivisions, hear the delegations/presentations from the landowners and also hear from the Land and Property Management Authority confirming that should the development proceed it will see Smiths Lane handed over to Council.

 

Following the site visit, a comprehensive review of both applications and the provisions of NLEP 1995, DCP 4 and other Council Policies, it was subsequently identified that whilst the provisions relating to upgrading and dedication of Smiths Lane apply to both applications, the requirement for the bitumen sealing is required only for DA 2009/113 (Turnbull) and not applicable for DA 2009/119 (Smith).

 

Councillors were advised of this anomaly at the Council meeting on 20 August 2009 when Council resolved to consider the two applications separately. Council also resolved to defer the matter and that the Director Engineering Services investigate and estimate a cost for the upgrading of Smiths Lane but to a lesser standard (ie single width with passing areas).

 

The Director Engineering Services has undertaken those investigations and has prepared an estimate of

Approximately $360,000 for the straight stretch of Smiths Lane (north-south section) from Wilson Road to the front boundary gate of the land the subject of DA 2009/113, noting that detailed surveying has not been undertaken and no allowance has been provided for work on the 200m (approx) (east-west section) of Smiths Lane leading to the front boundary of the land the subject of DA 2009/119, or the relocation or work associated with power lines or telecommunication lines.

 

The standards applying are:

 

??????????? Intersection widen to two lanes within Smith Lane and tapering back to a single lane after 100 metres.

??????????? The first 100 metres requires lifting 1.0 metre and a new set of pipes.

??????????? The remainder of the road has been kept at one lane but is 5.0 metres wide not the current 3.6 m average.

??????????? The dimensions being a 3.6 metre bitumen seal on a 5.0 metre formation ($27,000 approx).

??????????? The crest at 0.35km has been widen to allow safe pull over of a vehicle.

??????????? The pipe at 0.5km has been widen to be two lane to allow a future upgrade.

 

The differences between the two applications relate to an "exception provision" afforded to DA 2009/119 (Smith), under Schedule 1 ? Clause 16 d i of Nambucca Local Environmental Plan 1995 which also carries over to Clause 6.2.6 of Development Control Plan No 4 ? Subdivision (2006). The specific provisions are outlined below:

 

Nambucca Local Environmental Plan 1995 - Schedule 1 ? Clause 16 :

 

d?????? The land to be subdivided must be linked by a bitumen sealed road of at least two lane's width to the nearest urban centre, except where:

 

????????? i???????? the subdivision will excise not more than three allotments (which must be contiguous) from land that comprised a single allotment on 1 December 1995 or from land that comprised two or more adjoining or adjacent allotments on that date all of which were then owned by the same person or persons;

 

DCP(4) ? Subdivision (2006)

??????????? 6.2.6????????? Road Sealing Requirements

 

??????????? The following minimum road sealing requirements will apply:

 

??????????? Lots 2 hectares or more

Council will approve subdivision for a maximum of three (3) contiguous lots, each with a minimum area of 2 hectares, plus a residue lot, without requiring provision of bitumen sealed road connection to the nearest township. However, this is conditional upon the existing lot not having been created since 1 December 1995. In such cases, Council will require the access road or handle to be bitumen sealed along the frontage of each new lot adjacent to the proposed dwelling envelope for a minimum length of 100 metres.

 

The land the subject of DA 2009/119 (Smith) has not been previously subdivided thereby benefiting from the "exception provisions" above. Where as, the land the subject of DA 2009/113 (Turnbull) was previously subdivided through DA 2003/049 with no upgrading being required.

 

It was envisaged that the initial assessment and consideration of the two applications and the issuing of identical subdivision approvals in regard to the upgrading and dedication of Smiths Lane would provide an opportunity for both landowners to discuss the road upgrade requirements and share the costs of the road works. However, both landowners have requested that Council review the applied conditions of consent in regard to road works on Smiths Lane, but from differing points of view.

 

One of the landowners (Mr Turnbull) requests that the requirements be reduced, because he feels it places an inequitable and unreasonable financial hardship on his development which would more than likely result in the subdivision not proceeding. The other landowner (Mr Smith) correctly argues that the provisions of Clause 16 of the NLEP 1995 and Clause 6.2.6 of DCP 4 does not require his development to be serviced by a bitumen sealed road. However, Mr Smith also maintains that this "exemption" should extend to any upgrading of the road.

 

The review of both applications concurs that both developments are required under Clause 6.1.2 of DCP 4 to comply with the upgrading and dedication of Smiths Lane (Crown Road) to a Public Road (see extract below). It also concurs that Smiths Lane is not required to be bitumen sealed for DA 2009/119 (Smith).

 

DCP(4) ? Subdivision (2006)

 

6.1.2? Vehicular Access and Road Frontage

 

Crown Roads

 

Crown roads that are required for access to a proposed subdivision will need to be upgraded and dedicated to Council as a public road. All costs associated with dedication are to be met by the applicant. Construction of the road will be to Council?s current standard as specified in its Aus-Spec #1 Design Specification.

 

Council was very specific in establishing the criteria for applications under the ballot and a variation as requested to Council?s DCP(4) could result in Council having to construct a road which services private development from general ratepayers funds. The applications are presented to Council for direction before the applicants are provided with further advice as any variation to the conditions would require a formal Section 96 Modification process.

 

Council should also be aware that the landowners have indicated that they may be looking at a Voluntary Planning Agreement or prepared to partly contribute to the upgrading and dedication of Smiths Lane. Should a Voluntary Planning Agreement be submitted with a formal Section 96 Modification application, Council would need to seek legal advice as to whether or not it may legally consider the VPA at this stage due to the matter being a variation to the Development Consent. Should a VPR not be forthcoming but an offer to partially contribute to the road upgrade, Council would need to seek advice as to whether it would have to advertise this as it could be seen as a benefit to a private developer.

 

To maintain the intent of Council's resolution in regard to the criteria for the additional 40 Rural-Residential lots that it was afforded under the quota system by the Department of Planning and to afford the opportunity for both applications to proceed, Council could consider a reduced standard for the upgrade of Smiths Lane as estimated by the Director Engineering Services and enter into a deed of agreement with both landowners to contribute according to the requirements of the NLEP and DCP 4 applicable to their respective applications as outlined below.

 

1????????? Turnbull and Smith contribute 50% of the gravel upgrade of Smiths Lane (north?south section) from Wilson Road to the front boundary gate of the land the subject to DA2009/113. ($333,000 X 50% = $166,500 each).

2????????? Turnbull contributes 100% of bitumen sealing of Smiths Lane (north-south section) from Wilson Road to the front boundary gate of the land the subject to DA2009/113. ( $27,000).

3????????? Smith contributes 100% of the gravel upgrade of Smiths Lane (east-west section) from the front boundary point of the land the subject to DA 2009/119 back to the jointly contributed upgraded section of Smiths Lane. ($no estimate prepared at this stage).

 

Total individual roadwork costs would be:

 

1????????? Turnbull $193,500 plus full cost of new internal road to full standard (1 + 2 above).

2????????? Smith $166,500 plus full cost of gravel upgrade for east-west section plus full cost of new internal road to standard identified in 6.2.6 of DCP 4 (1+3 above)

 

A proposition has also been put forward by the landowners and explanation sought by Councillors that a contribution be considered along the lines of a contribution plan so the landowner only contributes proportionally towards the upgrade of the road and that future landowners contribute when they undertake rural-residential subdivisions in the future. It should be noted that such a proposal is not a binding consideration on other future landowners and is challengable unless it is addressed through a legally prepared and adopted Section 94 Plan

 

Notwithstanding the above, this proposition is hypothetical only, as there are no guarantees that the proposed expanded R5 Rural-Residential Zone will be finally approved in the new NLEP 2009 (noting that the Minister has offered this to Council and has been included in the Draft NLEP 2009 currently with the Department of Planning) and no guarantees that the landowners will ultimately subdivide their land down to 1 ha lots.

 

However, after reviewing the constraints over the area (red area) and the properties where it could be assumed that access would be via Smiths Lane, its estimated that a total of between 25 ? 35 additional rural residential lots could be created and accessed via Smiths Lane.

 

The proposition would also need to take into account the construction of Smiths Lane to full standard which carries an estimated cost (in today's $) of approximately $600,000 due to the earthworks, vegetation removal and relocation of power and telecommunication lines.

 

The simple mathematical equation would then be $600,000 divided by 25-35 + 6 lots (DA 2009/113 & 2009/119) = 31-41 lots which approximately equates to $19,500-$15,000 per lot, or if the lesser standard road was to be applied plus the inclusion of the east-west section to the same standard ($400,000 approx) and using the same number of potential lots, this equates to $13,000-$10,000 per lot.

 

Applying the above hypothetical scenarios, the very approximate costs would be:

DA 2009/113 (Turnbull) $58,500-$45,000 (full standard) or $39,000-$30,000 (reduced standard) plus full cost on new internal road

DA 2009/119 (Smith) $55,000-$40,000 (full standard ? no bitumen on east-west section) or $35,500-$25,000 (reduced standard ? no bitumen on east-west section) plus full cost of new internal road.

 

Caution must be given to the above hypothetical scenarios as no formal Section 94 Contributions Plan is in place and a reminder that a number of residents and ratepayers who made initial enquiries in regard to the criteria for the ballot and who subsequently chose not to lodge an Expression of Interest may be alarmed and raise their concerns with Council or other authorities.

 

The Criteria adopted by Council on 3 July 2008 is repeated below to assist Council in their consideration.

 

That Council accept Expressions of Interest over the entire "broken black line" area of NLEP 1995 that is not coloured yellow on the Draft Rural-Residential Land Release Strategy maps.

 

2????????? That the allocation of the 40 lots be awarded by ballot for those proposals that meet the following criteria:

 

??????????? Maximum number of lots in any one subdivision from any one person over any holding or existing holding would be three plus a residual.

 

??????????? Must meet all provisions of Council's subdivision codes, LEP and DCP's.

 

??????????? Applications must be able to be completed and lodged within three months.

 

??????????? Following the closing of the EOI process and provided the applications meet the above criteria a ballot system being applied.

 

3????????? That, in consideration of applications submitted by those balloted persons, Council strictly adheres to its Incomplete Development Application policy.

 

That the Subdivision must be registered within three years of the date of consent.

 

Both landowners (Mr Turnbull and Mr Smith), submitted Expressions of Interest (EOI) on 12 August 2008 and 1 September 2008 respectively. Both EOI's were acknowledged on the same day of receipt (see attached).

 

Following the ballot on 15 October 2009, the landowners were advised on 17 October 2008 (see attached) of their success in the ballot and advised of the requirements for the lodgement of a complete Development Application.

 

In relation to DA 2009/113 (Mr Turnbull) conditional approval was issued on 27 May 2009, which included the requirement to upgrade Smiths Lane to Council's public road standards in accordance with DCP(4). Being unsatisfied with the conditions, Mr Turnbull sought a Review of the Determination under Section 82A of the Environmental Planning and Assessment Act. However, the application could not be reviewed under Section 82A as it was an Integrated Development and a review is not available under this section of the Act. The landowner was subsequently advised and has requested that the matter be referred to and considered by Council.

 

In relation to DA 2009/119 (Mr Smith) conditional approval was issued on 12 June 2009, which included the identical requirement to upgrade Smiths Lane to Council's public road standards. Following a comprehensive review of NLEP 1995 and DCP 4 the imposed condition relation to the bitumen sealing of Smiths Lane is to be removed as an "exemption" to the bitumen sealing requirement exists for Mr Smith. This will be attended to as a matter of course but will be delayed pending the outcome of this matter and any subsequent Section 96 Modification Application that may follow.

 

The inclusion of the specific criteria requiring that all application Must meet all provisions of Council's subdivision codes, LEP and DCP's specifically addresses this particular issue and the argument put forward by the applicant for DA 2009/119 is only relevant in regard to the bitumen sealing requirement, not the upgrading and dedication of the Crown Road to a Public Road.

 

It should be noted that the applications under the ballot which have been determined under delegated authority, are in accordance with the criteria set down by Council and through its LEP and DCP's.

 

 

CONSULTATION:

 

Director Engineering Services

 

Department of Lands

 

Both applications were referred to the Department of Lands on the basis that access is from Smiths Lane, which is an unsealed Crown Road not under the control of Council. The Department of Lands initiated their protocols for road transfer and advised Council that their authorisation for the application was subject to Smiths Lane being transferred to Council as Public Road.

 

The condition of consent requiring the landowners to construct and dedicate Smiths Lane is standard Council procedure as required by the Department of Lands in these circumstances.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are limited environmental issues associated with the construction of Smiths Lane, provided that the road works proceed in accordance with the conditions of development consent and any matters identified in the Statement of Environmental Effects are implemented and complied with.

 


Social

 

The combined subdivisions will result in an additional six (6) lots, each with a dwelling entitlement and dependent on access over Smiths Lane. At present Smiths Lane is maintained by private landowners, however it is considered unsuitable for the level of traffic likely to be generated by the development of the land.

 

There have already been concerns expressed to Council from adjoining landowners in relation to the standard of Smiths Lane. Two separate landowners took the opportunity to make a submission to Council during the notification period for the subdivision applications raising concerns with dust and on-going maintenance issues. They have an expectation that Smiths Lane will be upgraded to public road standard.

 

Economic

 

The upgrade of existing roads and construction of new roads is a standard requirement imposed on rural residential subdivision applications. It is consistent with a user pays principle that places the financial costs of the development on the landowner who benefits from the subdivision of their land and generates the demand for services. The alternative is for Council to take on additional responsibility by subsidising the true costs of private development.

 

Risk

 

At present Council is under no obligation to construct or maintain Smiths Lane. If Council choose to remove the conditions which require upgrading of the road, but the road is transferred and dedicated to Council as required by the Department of Lands, then landowners will have an expectation that Council should construct the road to public road standard and maintain the road. This places a large financial burden on Council and could set a precedent which would be unsustainable.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Impacts on budgets will be dependent on Council's decision whether to retain or remove the requirement for road works.

 

Source of fund and any variance to working funds

 

Not applicable.

 

Attachments:

1View

21831/2008 - Expression of Interest Rural-Residential Quota - A & B Smith

 

2View

21924/2008 - Acknowledgement of submission - Smith

 

3View

19986/2008 - Expression of Interest Rural-Residential Quota - P & A Turnbull

 

4View

20008/2008 - Acknowledgement of submission - Turnbull

 

5View

24381/2008 - Data letter advising successful applicants of Ballot result EOI

 

6View

18984/2009 - Memo with additional information

 

?

?


Ordinary Council Meeting - 3 September 2009

Reconsideration of Report on conditions of consent for DA 2009/113 and DA 2009/119

Attachment 1

21831/2008 - Expression of Interest Rural-Residential Quota - A & B Smith

 

?


Ordinary Council Meeting - 3 September 2009

Reconsideration of Report on conditions of consent for DA 2009/113 and DA 2009/119

Attachment 2

21924/2008 - Acknowledgement of submission - Smith

 

Enquiries to:???? Mr Nelson

Our Ref:????????? SF529

 

 

 

2 September 2008

 

 

 

Mr A W Smith

82 Smiths Lane

CONGARINNI NORTH?? NSW?? 2447

 

Dear Mr Smith

 

SUBMISSION IN RELATION TO NAMBUCCA SHIRE COUNCIL

EXPRESSION OF INTEREST (EOI) RURAL-RESIDENTIAL QUOTA

 

Council acknowledges receipt of your submission, received by Council on the 1 September 2008 in relation to the above EOI.

 

At the conclusion of the submission period your application will be considered in light of the criteria required and if it meets this criteria will be part of the ballot system for those who will be permitted to lodge a development application for rural-residential subdivision with Council as part of the 40 lot Quota.

 

Council thanks you for your submission and will contact you following the submission period and ballot to advise whether you were successful in being permitted to lodge a development application for rural-residential subdivision.

 

Should you wish to discuss this matter further, please do not hesitate to contact Council?s Environment and Planning Department on 6568 0229 between 11:00 am and 1:00 pm Monday to Friday.

 

Yours faithfully

G Meyers

DIRECTOR ENVIRONMENT & PLANNING

 

bs

 

?


Ordinary Council Meeting - 3 September 2009

Reconsideration of Report on conditions of consent for DA 2009/113 and DA 2009/119

Attachment 3

19986/2008 - Expression of Interest Rural-Residential Quota - P & A Turnbull

 


?


Ordinary Council Meeting - 3 September 2009

Reconsideration of Report on conditions of consent for DA 2009/113 and DA 2009/119

Attachment 4

20008/2008 - Acknowledgement of submission - Turnbull

 

Enquiries to:???? Mr Nelson

Our Ref:????????? SF1175

 

 

 

12 August 2008

 

 

 

Mr P M & Mrs A M Turnbull

13 Coogee Road

POINT CLARE? NSW? 2250

 

 

Dear Mr & Mrs Turnbull

 

SUBMISSION IN RELATION TO NAMBUCCA SHIRE COUNCIL

EXPRESSION OF INTEREST (EOI) RURAL-RESIDENTIAL QUOTA

 

Council acknowledges receipt of your submission, received by Council on the 12 August 2008 in relation to the above EOI.

 

At the conclusion of the submission period your application will be considered in light of the criteria required and if it meets this criteria will be part of the ballot system for those who will be permitted to lodge a development application for rural-residential subdivision with Council as part of the 40 lot Quota.

 

Council thanks you for your submission and will contact you following the submission period and ballot to advise whether you were successful in being permitted to lodge a development application for rural-residential subdivision.

 

Should you wish to discuss this matter further, please do not hesitate to contact Council?s Environment and Planning Department on 6568 0229 between 11:00 am and 1:00 pm Monday to Friday.

 

Yours faithfully

G Meyers

DIRECTOR ENVIRONMENT & PLANNING

 

sh

 

 

 

?


Ordinary Council Meeting - 3 September 2009

Reconsideration of Report on conditions of consent for DA 2009/113 and DA 2009/119

Attachment 5

24381/2008 - Data letter advising successful applicants of Ballot result EOI

 

Enquiries to:???? Mr Meyers

Our Ref:????????? SF1175

 

 

 

17 October 2008

 

 

 

?AuthorTitle? ?AuthorInitials? ?AuthorLast_Name?

?AuthorMailing_Address?

 

Dear ?AuthorTitle? ?AuthorLast_Name?

 

RURAL-RESIDENTIAL 40 LOT QUOTA ? SUCCESSFUL BALLOT

 

I wish to advise that your Expression of Interest (EOI) was one of the successful EIO?s to be drawn in the ballot for the available 40 lots (ballot draw attached).

 

The opportunity is now afforded to you to prepare your development application in accordance with Council?s Local Environmental Plan, Development Control Plans and Policies and submit your completed and compliant application no later than close of business on Friday, 27 February 2009.

 

Should you have difficulty in meeting this deadline you should at your earliest convenience, advise Council outlining in specific detail, the reasons why you are unable to comply with the 27 February 2009 deadline. Whilst, Council may provide a short extension to submit the application, there are no guarantees that an extension may be afforded as Council has set clear and firm deadlines to ensure that the 40 lots are brought onto the market as soon as possible.

 

To assist you in preparing you application Council strongly recommends that you engage the services of a duly qualified and experienced professional to ensure that you address all requirements and provide sufficient information with your application. For your information, all of Council?s Planning documents are available for viewing and downloading free of charge from Council?s website www.nambucca.nsw.gov.au. Copies may also be purchased from Council?s Administration Centre, 44 Princess Street Macksville.

 

Council has resolved that it will strictly adhere to its Incomplete Development Application Policy to ensure that applications are determined promptly. An incomplete application may result in a refusal due to a lack of information.

 


Ordinary Council Meeting - 3 September 2009

Reconsideration of Report on conditions of consent for DA 2009/113 and DA 2009/119

Attachment 5

24381/2008 - Data letter advising successful applicants of Ballot result EOI

 

2

 

?AuthorTitle? ?AuthorInitials? ?AuthorLast_Name?

17 October 2008

SF1175

 

 

 

The following resolution of Council is also provided for your information:

 

?????? Maximum number of lots in any one subdivision from any one person over any holding or existing holding would be three plus a residual.

 

?????? Must meet all provisions of Council's subdivision codes, LEP and DCP's.

 

?????? Applications must be able to be completed and lodged by 27 February 2009.

 

?????? That, in consideration of applications submitted by those balloted persons, Council strictly adheres to its Incomplete Development Application policy.

 

?????? That the Subdivision must be registered within three years of the date of consent.

 

To further assist you, please find enclosed Council?s Development Application Form, Requirements for Statement of Environmental Effects, Explanatory Notes and an extract from Council?s Bushfire Hazard Map showing your property in relation to Bushfire Prone Land. This latter information is provided as you may need to engage the services of a Bushfire Consultant to prepare a Bushfire Hazard Assessment Report to meet the requirements of the Rural Fire Service.

 

Your application may require referrals and approval from other Government Agencies (Integrated Development) which will require additional fees. You should ensure that you clarify these matters early and prior to submitting your application as other specific and more detailed information may be required.

 

Should you require further information in relation to this matter please contact Mr Grant Nelson on 02 6568 0248.

 

Yours faithfully

 

 

G Meyers

DIRECTOR ENVIRONMENT AND PLANNING

 

GM:bs

Encs

 

?


Ordinary Council Meeting - 3 September 2009

Reconsideration of Report on conditions of consent for DA 2009/113 and DA 2009/119

Attachment 6

18984/2009 - Memo with additional information

 

M E M O R A N D U M

 

 

TO:???????????????????????????? MAYOR, COUNCILLORS AND GENERAL MANAGER

 

FROM:?????????????????????? DIRECTOR ENVIRONMENT & PLANNING

 

SUBJECT:?????????????? AGENDA FOR MEETING OF 6 AUGUST 2009 ? ITEM 10.4

 

DATE:??????????????????????? 31 JULY 2009

 

FILE NO:?????????????????? DA 2009/113 AND DA 2009/119

 

 

 

In relation to Item 10.4 of Council?s Agenda for its meeting of 6 August 2009, please find attached copies of submissions received this week in relation to these development applications, from Mr Turnbull and Mr Trent Wink (on behalf of Mr Smith).

 

Please consider these submissions when considering the report in Item 10.4.

 

 

 

 

Barb Sadler

 

bs

Enc


 

??


Ordinary Council Meeting

3 September 2009

Director of Engineering Services Report

ITEM 11.1??? SF98??????????????? 030909???????? Road Naming - Provost Lane, Little Mary Lane, Centra Park Street and Fairway Cove, Macksville

 

AUTHOR/ENQUIRIES:???? Keith Williams, Manager Technical Services ????????

 

Summary:

 

Council has received applications for the naming of four public roads.? Two submissions are for roads within new subdivisions and two are for previously unnamed laneways.? Road names are considered suitable by Council staff.

 

Proposed names have been advertised with submissions sought up to 10 July 2009 and 5 August 2009 for Provost Lane.

 

The period has concluded and no objections have been received.

 

 

Recommendation:

 

That Council adopt the names of Provost Lane, Little Mary Lane, Centra Park Street and Fairway Cove, Macksville with the names to be gazetted, notification made to the relevant Government agencies and advertised in a local newspaper.

 

 

OPTIONS:

 

Adopt the names

Refusal

 

 

DISCUSSION:

 

Council has received an application to name Provost Lane, Little Mary Lane, Centra Park Street and Fairway Cove in Macksville.?

 

Provost Lane is a previously unnamed laneway located between West and Wallace Streets, fronting Station Street, Macksville.?

 

Little Mary Lane is a previously unnamed laneway located between Matilda and Mary Streets, Macksville. Little Mary Lane was previously advertised with a proposed name being Reynolds Lane.? The public exhibition period attracted opposition to this proposal and the most popular alternative name put forward was Little Mary Lane.? At its meeting on the 4 June 2009 Council resolved to advertise the name of the laneway directly behind 28 Matilda Street as Little Mary Lane, Macksville.

 

Centra Park Street is located within a new industrial subdivision, an extension of Macksville Industrial Estate.

 

Fairway Cove is located within a new urban subdivision off Wallace Street Macksville.

 

The names have been chosen for their local relevance, for example (Fairway) and their functions (Lane).? The four names and reasons for selection are as follows:

 

ROAD

PROPOSED NAME

COMMENTS ON ROAD NAMING

Previously unnamed laneway

Little Mary Lane

Historical name

Previously unnamed laneway

Provost Lane

Historical name

Road within a new industrial subdivision

Centra Park Street

Name common to developers subdivisions

Road within a new subdivision

Fairway Cove

Named after its proximity to the Macksville Country Club

 

In accordance with the regulations the proposal was advertised and letters to Register General and Surveyor General and Cadastral Data Information Sourcing of Department of Lands, Australia Post, Ambulance Services NSW in Nambucca Heads and Macksville, NSW Fire Brigade, NSW Rural Fire Service, NSW Police Force, State Emergency Services, NSW Volunteer Rescue Assn Inc and Unkya Local Aboriginal Land Council were advised in writing.

 

No objections were received from the public.

 

The Department of Lands advised that the name was reviewed under the Geographical Names Board Guidelines and there were no objections.

 

The deadline of 10 July 2009 and 5 August 2009 have now passed and the matter can be concluded for the four road names by a final round of notifications.

 

Consideration of this report was deferred to allow comments from the Unkya Local Aboriginal Land Council.

 

 

CONSULTATION:

 

Advertised in the local newspaper.

Letters to Register General and Surveyor General and Cadastral Data Information Sourcing of Department of Lands, Australia Post, Ambulance Services NSW in Nambucca Heads and Macksville, NSW Fire Brigade, NSW Rural Fire Service, NSW Police Force, State Emergency Services, NSW Volunteer Rescue Assn Inc and Unkya Local Aboriginal Land Council.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No new impact on the environment.

 

Social

 

The names and signpost provide means of identification.

 

Economic

 

Ongoing maintenance cost of the sign is low if only wear and tear apply.

 

Risk

 

Poor identifications of addresses can lead to difficulties for emergency services, couriers and services.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The applicant for the new subdivision will meet all sign costs.

 

Source of fund and any variance to working funds

 

Developers to pay for their signage and no variance to working funds.

 

Attachments:

1View

15318/2009 Advice from Department of Lands

1 Page

2View

14238/2009 Letter to Reynolds family advising Council favours the name Little Mary Lane

1 Page

3View

5961/2009 Map - Little Mary Lane Macksville

1 Page

4View

14370/2009 Map - Centra Park Street and Fairway Cove, Macksville

1 Page

5View

18056/2009 Advice from Department of Lands - Provost Lane

1 Page

6View

16715/2009 Map - Provost Lane

1 Page

?

?


Ordinary Council Meeting - 3 September 2009

Road Naming - Provost Lane, Little Mary Lane, Centra Park Street and Fairway Cove, Macksville

Attachment 1

18056/2009 Advice from Department of Lands - Provost Lane

 

?


Ordinary Council Meeting - 3 September 2009

Road Naming - Provost Lane, Little Mary Lane, Centra Park Street and Fairway Cove, Macksville

Attachment 2

16715/2009 Map - Provost Lane

 

?


Ordinary Council Meeting

3 September 2009

Director of Engineering Services Report

ITEM 11.2??? SF1354??????????? 030909???????? Road Maintenance - Variation to Budget

 

AUTHOR/ENQUIRIES:???? Bruce Redman, Director Engineering Services ????????

 

Summary:

 

The prolonged wet weather from February to June 2009 has resulted in pavement damage to some of the sections of road programmed to be bitumen resealed.? They are no longed suited to this type of treatment so an alternative program has been developed more in keeping with the damage that includes heavy patching (small areas), rehabilitation (full width) as well as bitumen sealing.

 

This variation has been raised early rather than wait for the Budget Review to enable a prompt start to the work.

 

 

Recommendation:

 

That Council adopt the reviewed Bitumen Sealing, Heavy Patching and Rehabilitation Program as outlined in this report at the same level of expenditure.

 

 

OPTIONS:

 

?????????????? Adopt reviewed program

?????????????? Retaining the proposal to bitumen, reseal will result in early failure of the road surface

 

 

DISCUSSION:

 

The 2009/2010 Budget includes the following resealing program:

 

Taylors Arm Road (4 locations)?????????????????????????????? $181,000

Wilson Road (2 locations)???????????????????????????? $133,000

Newee Creek Road?????????????????????????????????????? $? 87,000

Coronation Road??????????????????????????????????????????????????? $? 57,000

Valla Road??????????????????????????????????????????????????????????? $? 86,000

Deep Creek Road?????????????????????????????????????????????????? $? 80,000

Waterford Drive????????????????????????????????????????????????????? $? 36,000

Acacia Drive????????????????????????????????????????????????????????? $? 15,000

????????????????????????????????????????????????????????????????????????????????????? $675,000

 

These sections were determined in February 2009 and since then there has been three periods of heavy rainfall that has already impacted on the condition of all roads.? In particular the sections of road on Taylors Arm Road, Newee Creek Road, Valla Road and Coronation Road are no longer in a good enough standard to apply a bitumen reseal.? It is recommended that the allocated funds for Taylors Arm Road and Coronation Road be changed, from bitumen resealing to heavy patching to allow the large number of edge heaves and damaged pavements to be addressed on those roads.?

 

It is further recommended that Deep Creek Road section be deferred to 2010/11 to allow that $80,000 to be used for heavy patching on Valla Road.

 

The heavy patching would be based on using Council?s Contractor for cement stabilisation when they are in the area for rural road rehabilitation program.? Small individual patches say 3 m x 10 m would be cement stabilised and bitumen sealed.? The lower production rate means that Council will be paying a daily rate rather than a per square metre rate.

 


A daily cost of $25,000 will apply and allow the following work:

 

Taylors Arm Road (6 days)???????????????????????????????????? $145,000 (70 - 80 patches)

Coronation Road (2 days)?????????????????????????????????????? $? 57,000 (30 - 40 patches)

Valla Road (2 days)??????????????????????????????????????????????? $? 80,000 (20 small patches, 4 large patches)

??????????????????????????????????????????????????????????????????????????? $282,000

 

For Newee Creek Road it is preferable to address two sections with full width cement stabilisation.

 

These sections are:

 

0.1 ? 0.4km?????????????????????????????????????????????????????????? $? 46,000

0.8 ? 1.3km????????????????????????????????????????????????????????? $? 77,000

??????????????????????????????????????????????????????????????????????????? $123,000

 

The bitumen resealing program would then be reduced to:

 

Wilson Road (7.8 - 7.9 km and 8.9 - 10.1 km) $133,000

Valla Road (Highway to Deep Creek Intersection)????? $? 86,000

Waterford Drive, Gumma (full length)??????????????????????? $? 36,000

Acacia Drive, Gumma (full length) ?????????????????????????? $? 15,000

??????????????????????????????????????????????????????????????????????????? $270,000

 

The total funding has been retained at the existing level of $675,000.? The extra funds required on Newee Creek Road have been offset by a small reduction on Taylors Arm Road.? The final allocations would be:

 

Bitumen Resealing???????????????????????????????????????????????? $270,000

Heavy Patching????????????????????????????????????????????????????? $282,000

Rehabilitation???????????????????????????????????????????????????????? $123,000

??????????????????????????????????????????????????????????????????????????? $675,000

 

 

CONSULTATION:

 

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No significant change.

 

Social

 

The damaged road surface is causing a reduced level of service for residents.

 

Economic

 

Poor road conditions can create higher transport costs.

 

Risk

 

Retaining the original program could lead to premature failure of the resealed sections.

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No change to the total budget.? Variations are within programs.

 

Bitumen Resealing??????????????????????????????????????????????? -? $405,000 reduction

Heavy Patching???????????????????????????????????????????????????? + $282,000 increase

Rural Road Rehabilitation ????????????????????????????????????? + $123,000 increase

??????????????????????????????????????????????????????????????????????????? ?? $0

 

 

Source of fund and any variance to working funds

 

No extra funds sought.

 

 

Attachments:

1View

21460/2009 - Original Program Showing Variations

2 Pages

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Ordinary Council Meeting - 3 September 2009

Road Maintenance - Variation to Budget

Attachment 1

21460/2009 - Original Program Showing Variations

 

?


Ordinary Council Meeting

3 September 2009

Director of Engineering Services Report

ITEM 11.3??? SF844????????????? 030909???????? Nambucca District Water Supply Steering Committee Meeting - 5 August 2009

 

AUTHOR/ENQUIRIES:???? Richard Spain, Manager Water and Sewerage ????????

 

Summary:

 

The minutes of the Nambucca District Water Supply Steering Committee meeting held on 5 August 2009 are attached for Council information and adoption.

 

 

Recommendation:

 

That Council adopt the Minutes of the Steering Committee Meetings held on 5 August 2009.

 

 

OPTIONS:

 

Adopt the minutes or seek further clarification on particular items.

 

 

DISCUSSION: