NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

17 December 2009

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

 

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

 

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

When are Council Meetings Held?

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

Confidential items (ie Items for Closed Meeting) are dealt with at the end of the Ordinary (Open) meeting.? This session of a Council meeting is closed to the media and general public.? The Council then returns to Open Meeting and any members of the public are welcome to attend.

 

How can a Member of the Public Speak at a Council Meeting?

 

Members of the public are welcome to attend meetings and address the Council providing the item is listed on the agenda.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? These items will be brought forward at 5.30 pm in agenda order, and dealt with before other items.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as outlets in all towns and villages of the Shire.

 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 17 December 2009

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to Acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginals present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 3 December 2009

5??????? Notices of Motion

5.1???? Notice of Motion - Cr Martin Ballangarry OAM - Request for Leave ?

 

6??????? DELEGATIONS?Motion to hear Delegations

10.5?? Report on DA 2010/047 - Drive-in Liquor Outlet and Signage

????????? i)??????? Rev David Hanger ?objector on behalf of the Churches of the Valley

 

7??????? ASKING OF QUESTIONS WITH NOTICE ??

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Outstanding Actions and Reports

9.2???? Nambucca Valley Netball Association - Annual General Meeting - 4 November 2009

9.3???? Tewinga Community Centre - Annual General Meeting - 19 November 2009

9.4???? Operations of Macksville Saleyards

9.5???? Talarm Hall Committee of Management - Annual General Meeting - 10 November 2009

9.6???? Environmental Levy and Climate Change Survey

9.7???? Grant Application Status Report - 30 November 2009

9.8???? Report on Investments to 30 November 2009

9.9???? Proposed Interim Agreement for Disposal of Mixed Waste Biomass Product

????????? ?LATE REPORT

10????? Director Environment and Planning Report

10.1?? Outstanding DAs greater than 12 months, applications where submissions received not determined to 7 December 2009

10.2?? DAs and CDCs Received and Determined under Delegated Authority 24 November-7 December 2009

10.3?? DEP Applications and Statistical Reports July 2009-June 2010, 2002-2009 and Certificates Received 2004-2009

10.4?? Contract Regulatory Officer's Report - November 2009

10.5?? Report on DA 2010/047 - Drive-in Liquor Outlet and Signage

10.6?? Report on the Minutes of the Nambucca River Estuary and Coastline Management Committee Meeting held on 30 November 2009

10.7?? Report on Youth Week 2010 - Program

10.8?? Report on School Attendance Program

10.9?? Report on the 18th Annual NSW Coastal Conference Held over 3-6 November 2009

11????? Director Engineering Services Report

11.1?? Nambucca Shire Vehicular Access to Beaches Committee - Minutes of Meeting 27 November 2009

11.2?? Nambucca Shire Traffic Committee Meeting - 01 December 2009

11.3?? Report on Nambucca Emergency Operations Centre Committee Minutes - 2 December 2009

11.4?? NSW Weeds Action Program ???

12????? ASKING OF QUESTIONS WITHOUT NOTICE

13????? General Manager's Summary of Items to be Discussed in Closed Meeting

13.1?? Proposed Interim Agreement for Disposal of the Mixed Waste Biomass Product

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

??

??????????? a????? Questions raised by Councillors at 8 above

 

?????? i???????? MOTION TO CLOSE THE MEETING

?????? ii??????? PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

???? TO CLOSE

?????? iii?????? CONSIDERATION OF PUBLIC REPRESENTATIONS

?????????????????? iv??????? DEAL WITH MOTION TO CLOSE THE MEETING

14????? MEETING CLOSED TO THE PUBLIC

15????? REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

???


Ordinary Council Meeting

17 December 2009

Notice of Motion

ITEM 5.1????? SF1269??????????? 171209???????? Notice of Motion - Cr Martin Ballangarry OAM - Request for Leave

 

AUTHOR/ENQUIRIES:???? Martin Ballangarry OAM, Councillor ????????

 

Summary:

 

i request leave for the period 19 December 2009 to 18 March 2010 inclusive for personal reasons.

 

 

 

Recommendation:

 

That Cr Martin Ballangarry OAM be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 19 December 2009 to 18 March 2010 inclusive.

 

 

OPTIONS:

 

That leave not be granted.

 

 

Attachments:

There are no attachments for this report. ?????


Ordinary Council Meeting

17 December 2009

General Manager's Report

ITEM 9.1????? SF959????????????? 171209???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2008

1

Item 9.9

03/07/08

Council make representation to Minister for Lands seeking agreed compensation for subdivision of Reserve 91694

 

GM

Letter sent 15/07/08.

Follow up letter sent 14/11/2008.

Minister for Lands has advised by letter dated 8/1/09 that land will be made available to Council as per the agreement following finalisation of an Aboriginal Land Claim.

Follow up letter sent 9 April.

 

2

Item 11.4

03/07/08

That a new plan of management be prepared for Farringdon Playing Fields

DES

Awaiting outcome of grant application before proceeding.

Outcome of grant expected early December but not yet received.

Funding declined.? Work on preparing plan to be scheduled.

Interested parties will need to identify potential uses for inclusion in revised plan of management.

Local cricket and soccer associations to be contacted regarding use of the fields.

No response as at 22 June 2009.

Consider no interest.? Prepare draft plan November 2009.

Preparation of Plan of Management commenced.

Nambucca Landscape Masterplan has identified possible users.

 


 


OCTOBER 2008

3

RF256

 

16/10/08

Notice of Motion - Riverbank Erosion - Riverside Drive Nambucca Heads ? report re geotechnical engineers re stability of Riverside Drive

 

 

DES

 

Subject to GHD undertaking evaluation.

Separate assessments underway for:

Ellis Ave & Doyle Lane Landslips:

????? Survey complete. GHD site mapping complete. Lab testing completed.? Property boundaries defined. Final report being prepared.

Catchment Assessment:

?????? Draft report received on 21 August 2009

????? Under review by Council staff.

Final report assessed.? Maintenance recommendation included in works program.? Phase 2 analysis of pipeline from Bismark to Nambucca Streets authorised.

 

DECEMBER 2008

 

4

SF688

4/12/08

That during the first half of 2009/10?? Council to call for community input into a new Environmental Levy program for the 5 year period to the end of 2014/2015.

 

DEP

Programmed for September 2009.

Ads to appear 17 September 2009.

Submissions being received and considered.

It is proposed to prepare a brochure on the achievements of the Environmental Levy over the past 4? years and to undertake a community survey on the continuation on the Environmental Levy and includes the Committees views on this Council?s commitment to Climate Change.

Questions in survey circulated to Councillors.

Report to Council 21 January 2010 meeting on current Env Levy and report to Feb GPC on Proposed New Env Levy.

 

 

5

SF1046

18/12/08

That the Wellington Drive component of the Urban Design Strategy be deferred pending a further report to Council in relation to further studies re land slip, rising sea level and traffic/parking.

 

DEP

Report March 2009.

Deferred in Draft Budget.

16 April 2009 meeting.

Deferred until draft Nambucca River Master Plan prepared.

 

 

FEBRUARY 2009

 

6

SF241

5/02/09

That a new plan of management for the reserve within Kingsworth Estate be prepared by DES.? To include pedestrian and vehicular access arrangements and management of environmental values.

 

DES

October 2009

Preparation of Plan of Management commenced.

Requests for information sent to Nambucca Heads Local Aboriginal Land Council and DECC.

The Lands Council has advised they will charge for an archaeological assessment.

In respect to the Kingsworth Lake Reserve the potential for Aboriginal objects to be found near this area is HIGH and inspections should be carried out as a walk over site survey should any activity be planned for this area.

 

 


 

MARCH 2009

 

7

DA09/049

5/03/09

The RTA requested to revise the speed limit along the Pacific Highway at Bellwood to 50km/hr.

 

DES

Letter sent.

No response as at 24 March 2009.

RTA advised 6 April 2009 that they will review and advise Council of outcome.

Follow up letter sent to RTA.

Verbal advise that on-site assessment done.

Verbal request to provide a response.

No written notification 10 August 2009.

No written notification 21 August 2009.

Further requests for response made 3 Sept 2009.? No written notification as at 21 Sept.

No reply as at 30 September 2009.

Further request made 22 October 2009.

Further request made 6 November 2009?verbally refused.

Further request for written confirmation 4 December 2009.

 

 

7

DA2009/

049

5/03/09

The RTA requested to revise the speed limit along the Pacific Highway at Bellwood to 50km/hr.

 

 

 

 

8

SF791

19/03/09

That a report back to the Land Development Committee on the outcome of advertising for expressions of interest for the purchase and development of industrial land in Nambucca Heads.

 

 

GM

Report to come back following advertising.

DES to investigate potential for closure of part of the road to add to the industrial land.

Surveyor to identify services and boundaries.

Services already allowed for in lot plan.

No expressions of interest received.? Report to come to Land Development Committee.

 

 

APRIL 2009

 

9

SF959

16/04/09

Sub-Committee continue a review of Draft Management Plan so that it can be presented to Council in March 2010.

Clrs

A report is to be prepared to the Sub-Committee on a staged process for reviewing the Draft Management Plan.? Report to be completed by June 2009.? Subcommittee to report by March 2010.

Review will now have to be in accordance with new legislation.? Meeting date for Committee is 10 August 2009.

Next meeting for Councillors Court, Flack, Smyth and South is scheduled for 9.00 am Meeting held Monday 24 August 2009.

Meeting held 8 Sept 2009.

Next meeting scheduled for 30 Sept 2009.

Council resolved on 5 November 2009 that the Sub-Committee provide progress reports on their work.

 

 

10

SF1305

16/04/09

Council make representations to the Minister for Emergency Services and Minister for Roads to seek funding for the repair of landslips in Nambucca Heads which occurred as a consequence of the flood events in February and March 2009.? Also that Council make representations to the Insurance Council for the provision of insurance for land slip damage.

 

GM

Letters sent 21 April 2009.

Follow-up letter sent 28 May 2009.

DES to write to RTA requesting a program as to when they will make determinations and when emergency funds will be available.

Letter sent.

No response at 10 August 2009.

 

Mayor has made representations to Andrew Stoner MP.

 

Meeting with Minister for Transport on

3 December 2009. (David Campbell)

 

 

MAY 2009

 

11

SF959

07/05/09 & 4/6/09

That the report concerning Wia-Ora sand and gravel quarry consider options for calling in bonds to undertake works.

 

 

DEP

To be reported 21 May 2009.

Deferred to June 2009 to enable all options to be considered.

See item in business paper 4/6/2009.

Council again write to Dept Water & Energy

Letter sent 10 June 2009.

No response as at 6 July 2009.

Further follow up letter sent 27 July 2009.

Further follow up letter sent 10 September.

No response as at 22 September 2009.

Council has resolved on 1 October 2009 to write to the Premier concerning the delay.

Letter sent 28 October 2009.

No response as at 20/11/09.

Response from Premiers Office 26/11/09 advising that it has been referred to other Ministers.

See Attachment (30416/2009).

 

 

12

SF21

07/05/09

Council investigate the implementation and costs of an effluent management system at the Saleyards

 

GM

August 2009.? Council?s Engineering Designer? is delayed with natural disaster work and preparing a design for Council?s industrial land in Nambucca Heads.? To be reported in November along with the future operation of the saleyards generally.

 

Report nearly complete.? To be reported to Sale Yards Committee in first instance late November.

 

 

13

SF1213

07/05/09

Allocation for retaining wall at Little Beach be deferred for consideration at the September Quarterly Review

 

DES

November 2009

Follow-up letter sent.

No reply at 17 July 2009

No reply at 10 August 2009.

No reply at 21 August 2009.

No reply at 7 Sept 2009.

No reply expected until Scotts Head Master Plan completed

 

 

14

SF1213

07/05/09

Council consider a report on the operation of the saleyards as a business unit and what, if any, subsidy is to be applied to its operations.

 

GM

November 2009.? Report nearly complete.? To be reported to Sale Yards Committee in first instance in late November.

 

15

SF1213

07/05/09

Council review the cycleway plan so as to ensure its funding requirements are realistic.

 

DES

December 2009

The revision of the Plan will need to be deferred so that staff can give priority to the construction of the cycleway south of Nambucca Heads.? April 2010

 

 

16

SF1213

07/05/09

Council receive a report on the funding and use of the reserves for the Council Chambers Upkeep, Self Insurance and Tourist Centre Upkeep.

 

GM

September 2009.? Delayed to October 2009.

Delayed till November 2009.

Obtaining information on cost/benefit of increasing self insurance reserve and reducing the schedule of insured buildings.

Report in December 2009.

GM attending to more urgent issues.? Will try to completer for 21 January meeting.

 

 

17

SF452

21/05/09

Council seek from the Minister for the Environment acceptance that the sampling data for the old landfill indicate down stream impacts are minimal and re-installation of the leachate interception trench is not justifiable.

 

DES

Local DECC office advised by letter of Council?s intention.

Formal proposal for Minister being prepared.

Positive progress being made with DECC rep.

Information provided on sampling to DECC.

For determination.

 

 

18

SF452

21/05/09

Council consider the provision of additional monitoring bores at the landfill with a report on the cost for installation and monitoring.

 

DES

Report to July 2009.

Proceeding to provide 3 addition monitoring bores at the Cost of $3,000.

Defer until need determined.

Water quality meets standards downstream.

On-hold.

 

 

JULY 2009

 

19

SF769

2/7/2009

Council make representations in conjunction with Bellingen Shire Council to the RTA and Minister for Roads, the Hon. Michael Daley MP objecting to the change in classification of the Bowraville to Bellingen Road and seek a deputation to meet the Minister

 

GM

Letters drafted 6/7/09

Agreement obtained from Bellingen Council.? Agreement being sought from RTA. Brief prepared for Geotechnical Consultants.

Expressions of interest being sought for an Options Study.

RTA has approved options study.

In relation to deputation follow up letter sent 10 Sept 2009.

Meeting with Minister for Transport on 3 December 2009.

 

 

20

SF283

16/7/09

Option for a rebated access ramp in lieu of removal of podium in Council Chambers be put to the Access Committee.

 

DEP

Matter presented to Access Committee 28 July 2009.

Matter deferred for consideration at next Access meeting.

Matter further deferred for consideration by Committee.

 

 

21

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Report to meeting on 19/11/09.

Deferred to December 2009.

 

Quotes being sought for fibre optic link to the Library.? Will report when quotes are in.

 

22

SF1272

16/07/09

Council consider the need and cost of a consultant to identify and recommend improvements to existing records management practices in the 2010/11 budget.

 

GM

To be reported on in March 2010.

 

23

SF741

16/07/09

Council persevere with improving the operator and equipment efficiency of the Paveliner for a further 6 months before receiving a report and assessing other options including pothole patching being undertaken by contractors.

 

DES

January 2010.

 

AUGUST 2009

25

SF285

06/08/09

Council write to Coffs Harbour City Council enquiring as to whether the proposed Coffs Coast rail motor service has progressed.

 

GM

Letter sent to Coffs Harbour GM on 14/8/09.

No response as at 6 October 2009.

Follow up letter sent 28 October 2009.

26

SF1131

06/08/09

A meeting be sought with the Minister for Roads to outline and support the submission for funding for Riverside Drive.

 

DES

Letter sent.

Mayor has also met with Andrew Stoner MP.

Meeting with Minister on 3 December in Canberra.

27

QWN 262

20/08/09

Taylors Arm Road ? dangerous road sinkage

 

DES

Dip filled.? To be further assessed for Briffen fencing.

28

5.2

Notice of Motion

20/08/09

Council receive a bimonthly report that individually lists all required flood restoration work and the current status of each job.

 

DES

19 November 2009

18 February 2010

15 April 2010

29

5.5

Notice of Motion

 

20/08/09

Council review its Street Tree Guidelines policy

 

DES

December 2009.

Delayed to allow community members to have input. Now for 21 January 2010 report.

 

30

SF544

20/08/09

Council adopt the draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

31

SF843

20/08/09

That an approach be made to Port Macquarie Hastings Council and Kempsey Council seeking a special Professional Fishes Vehicles on Beaches Permit.

 

DES

Letter sent to both Councils.

No response at 21 September 2009.

No response at 30 September 2009.

Verbal agreement received from Port Macquarie-Hastings.? Report to Beach Access committee recommending adoption.

Forms amended.

Port Macquarie-Hastings & Kempsey requested to implement.

Commercial fishermen rep & Dept of Industry & Investment advised.

 

SEPTEMBER 2009

32

SF1407

3/09/09

When Council next conducts a ratepayer survey, pose questions concerning importance of climate change and what expenditure priority should be attached to it.

 

GM

Next ratepayer survey scheduled for late 2010, 3 years after the last survey.

Proposed to bring forward survey with Environmental Levy Survey.? Being undertaken early November 2009.

Survey completed 27 November 2009 ? results being collated.

 

33

SF1360

3/09/09

That Council seek a meeting with the NSW Minister for Transport to request a significant contribution to the replacement of the bridge over Deep Creek.? Andrew Stoner MP to be advised of the situation.

 

DES

Letter signed by Mayor sent on 18 September 2009.

Verbal advice that no new information available requiring RTA to contribute.

RTA to meet with Mayor, GM and DES?meeting arranged for 30 November 2009.

Meeting with Minister on 3 December 2009.

 

34

SF941

17/09/09

Tourism ? list of promotional priorities; opportunity for MOU between Council and NV Tourism Inc; MOU with neighbouring Councils; options for structuring a special rate for tourism marketing.

 

GM

Work in progress

OCTOBER 2009

35

SF1269

01/10/09

Council review the tank rebate scheme asap to encourage greater uptake and promote to the community.

 

DEP

Report to GPC in January 2010.

36

SF1269

01/10/09

Council investigate opportunities for funding for a part time Natural Resources Officer in a possible alliance with Bellingen Shire Council at no cost and that a report is prepared on the roles and responsibilities of the position.

 

DEP

Report to December 2009.

Deferred to January 2010 GPC due to dam inspections taking up December GPC.

37

SF1426

01/10/09

Council call for expressions of Interest for a Risk Based Water Based Water Quality Management Plan

 

DES

MWS

A large number of companies have indicated interest.? Plan to be listed in the draft 2010/2011 budget.

 

38

SF1075

15/10/09

Council review staffing requirements & costs for CCP milestones as well as the savings made in 12 months time.

 

DES

October 2010

NOVEMBER 2009

39

SF1269

5/11/09

Council write to the Premier and Lands Department and to the Minister for Local Government requesting that caravan parks on crown land pay general rates.

 

GM

Letters sent 11 November 2009.? Rate notice issued for Scotts Head Caravan Park to Trust Manager.

40

SF1269

5/11/09

Council check with the ABS regarding the population of the Macksville Urban Area.

 

DEP

Enquiry to be made with ABS.

Collector Maps received but ABS yet to identify which collector areas of part of collector one define the Macksville urban area.

 

41

SF1269

5/11/09

Council object to State Government legislation re councils paying for damage to property due to sea level rises.

 

GM

Letter sent to the Hon. John Robertson MLC, Minister for Climate Change on 10 November 2009.

42

SF1102

5/11/09

Council conduct a Value Management Workshop to examine financial components of the IWCM; rate modelling; forecast developer contributions and residential bills.

 

GM

Being discussed with Dept. of Commerce.? Suggested early February 2010 following completion of exhibition period for EIS.

43

SF1102

5/11/09

Council visit neighbouring off stream dams to get a better understanding of them.

 

DES

Scheduled for GPC in 16 December 2009.

44

SF61

5/11/09

Council write to the Scotts Head Reserve Trust and request assistance in funding the provision of surf life saving facilities.

 

DES

Letter written.

Trust advised that letter referred to Land and Property Management Authority.

 

45

SF1269

19/11/09

Council write to Aust Rail Track Corp requesting urgent onsite review of load limits on bridges on Browns Crossing Rd ? need to provide for water and septic pump out trucks.

 

DES

Letter sent to ARTC Broadmeadow.

 

Advised that letter referred to RIC.

46

SF1269

19/11/09

Request RFS conduct appraisal of all public reserves around Valla Beach that interface with residential properties and take any action necessary to minimise risk to life and property.

 

DES

Sites being identified on mapping for submission to RFS.? NB ? RFS has already conducted some assessments as a result of being contacted by residents.

Hazard reduction costs will be significant.? One?? completed at $5,000, another at $9,000.

 

47

SF1269

19/11/09

Council write to Dept of Lands requesting consent procedures in case of emergency riverbank restoration work.

 

DES

Letter sent to Land & Property management Authority asking consideration in emergencies.

48

SF382

19/11/09

Scotts Head Master Plan ? write to Dept of Lands as whether they are willing to accept a lease;? the proposed income and any associated costs.

 

DES

Letter sent 27 November 2009.

49

SF382

19/11/09

Council ask the Dept. of Lands to continue to expand the day area if the Master Plan does not proceed.

 

DES

Letter sent 27 November 2009.

50

SF624

19/11/09

Invite NRCMA to GPC re MOU/blueprint.

 

GM

Invitation issued 24/11/09

51

SF42

19/11/09

Forward copy of Policy Payment of Fees, to Dept PM&C.

 

GM

Forward copy of revised guidelines for Councillor Expenses and Facilities to Div of Local Government. Policy forwarded 27 Nov.

 

52

SF544

19/11/09

Section 94 contributions?invite organisation to put forward project ideas.

 

GM

To be done as part of the Community Needs Study.

53

SF601

19/11/09

Community consultation re traffic management in Wallace Street.

 

DES

Displays in foyer and Macksville Library; advertised over next two weeks; information sent to 9 Macksville (random) community groups.

 

54

PRF53

19/11/09

River Street Foreshore landscaping and development plan

 

DES

To be placed on public exhibition for 28 days at end of January 2010.

55

SF1439

19/11/09

Risk management and fraud and corruption prevention

MHR

That the matter be deferred to the next GPC?Councillors to provide comments to MHR.

 

DECEMBER 2009

 

SF62

3/12/09

That Council receive a report on options to assist with schools learn to swim programs

 

GM

Report to 21 January 2010.

 

SF276

3/12/09

That Council consider all submissions arising out of LEP exhibition re options for a TPO

 

DEP

All submissions are considered with report to Council for February GPC

 

SF1031

3/12/09

Report on practical and financial implications of backflow policy

 

DES

Report to Council 21 January 2010.

Attachments:

1View

30416/2009 - Response from NSW Premier & Cabinet? regarding Rehabilitation Bonds Wia-Ora

 

?

?


Ordinary Council Meeting - 17 December 2009

Outstanding Actions and Reports

 

?


Ordinary Council Meeting

17 December 2009

General Manager's Report

ITEM 9.2????? SF968????????????? 171209???????? Nambucca Valley Netball Association - Annual General Meeting - 4 November 2009

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

This report acknowledges the minutes of the Annual General Meeting (AGM) of the Nambucca Valley Netball Association Committee of Management held on 4 November 2009.? A copy of the minutes of this meeting are attached.

 

 

 

Recommendation:

 

That Council endorse the Nambucca Valley Netball Association Committee of Management and thank the outgoing Committee for their work in the past twelve months.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Nambucca Valley Netball Association Committee of Management was held on 4 November 2009.

 

The Committee of Management for 2009/2010 is:

 

????????? President ?????????????????????? Melanie Angel

????????? Vice President???????????????? Anne Peterkin

????????? Secretary??????????????????????? Di Glennon

????????? Treasurer???????????????????????? Robyn Madeley

 

 

CONSULTATION:

 

None.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The Nambucca Valley Netball Association provides sporting opportunities to people of all ages in the Valley.

 

Economic

 

There are no economic implications.


Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 

Attachments:

1View

30498/2009 -? Nambucca Valley Netball Association AGM Minutes

 

??


Ordinary Council Meeting - 17 December 2009

Nambucca Valley Netball Association - Annual General Meeting - 4 November 2009

 


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Ordinary Council Meeting

17 December 2009

General Manager's Report

ITEM 9.3????? SF338????????????? 171209???????? Tewinga Community Centre - Annual General Meeting - 19 November 2009

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

This report acknowledges the minutes of the Annual General Meeting (AGM) of the Tewinga Community Centre Committee of Management held on 19 November 2009.? A copy of the minutes of this meeting are attached.

 

 

 

 

Recommendation:

 

That Council endorse the Committee of Management for the Tewinga Community Centre and thank the outgoing Committee for their work in the past twelve months.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Tewinga Community Centre Committee of Management was held on 19 November 2009.

 

The Committee of Management for 2009/2010 is:

 

????????? President ?????????????????????? Frank Stennett

????????? Vice President???????????????? Barbara Swan

????????? Secretary/Treasurer????????? Stephen Schmidt

????????? Committee Members??????? Jean Stennett, Leo Debattista, Phyllis Dawson, Buzz Wright

 

 

CONSULTATION:

 

None.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The Tewinga Community Centre is used by local community groups and functions.

 

Economic

 

There are no economic implications.

 


Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 

 

 

Attachments:

1View

30681/2009 - Minutes of AGM

 

??


Ordinary Council Meeting - 17 December 2009

Tewinga Community Centre - Annual General Meeting - 19 November 2009

 


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Ordinary Council Meeting

17 December 2009

General Manager's Report

ITEM 9.4????? SF21??????????????? 171209???????? Operations of Macksville Saleyards

 

AUTHOR/ENQUIRIES:???? Wayne Lowe, Manager Business Development; Steven Williams, Property Officer ????????

 

Summary:

 

This report presents the financial performance of the Macksville saleyards for the period 2000-2009 and considers the continued operation of the yards as a Council business unit.

 

The brief was to report on the operation of the saleyards as a business unit and to determine what subsidy if any should apply.

 

The saleyard operation is ranked as the third highest risk activity to Council.

 

Examination of the current operation has revealed an ongoing operational deficit.? Further there are outstanding environmental, OH&S and management issues which require attention and will consequently increase operating expenses.

 

There does not appear to be sufficient opportunity to increase revenue to offset current or projected operating deficits. In other words continued operation will incur greater operating deficits.

 

There is evidence that a number of Councils have maintained their saleyards to provide a community service even though they may be running at a loss in economic terms. In considering a subsidy Council needs to be aware of ongoing costs, capital works and statutory requirements associated with the operation of the saleyards.

 

This report focuses on the operating revenue and expenses associated with the operation of the saleyards, the risk associated with the operation of the saleyards and the foreseeable costs that will be incurred with the future operation of the saleyards.

 

The report's recommendations are in accordance with the recommendations of the Saleyard Advisory Working Group.

 

Recommendation:

 

1????????? That Council note that the current operation of the Macksville Saleyards is not economically self sustaining and that the continued operation in its current form presents an unacceptable risk to Council from an Occupational Health and Safety perspective and that Council further note that the physical infrastructure risk has been, and continues to be progressively addressed but that the documentation of risk management requires attention.

 

2????????? That Council allocate funds in the amount $5,000.00 to the Saleyards Operation budget to finance a workshop with all Councillors, relevant staff and members of the Saleyard Advisory Working Group to be conducted by legal consultant Mr Gerry Holmes to identify risk exposure and management issues associated with the Council operation of the Macksville Saleyards.

 

3????????? That the Nambucca Shire Council staff liaise with the Bellingen Shire Council staff with a view to conducting the Risk Management workshop to identify risk exposure and management issues associated with the Council operated saleyards as a joint exercise and to share associated costs.

 

4??????? That council explore the continued operation of the Macksville Saleyards.

 

5????????? That Council allocate funds in the amount $7,500.00 to commission an Asset Audit and Safety Report to identify the costs of work required to render the Macksville Saleyards ?fit for use? to enable continued operation and leasing and to facilitate the compilation of a ten year management plan.

 

6????????? That a report be presented to Council on the outcome of the Risk Management workshop and the Asset Safety Audit in relation to the Macksville Saleyards.

?

7????????? That a report be presented to Council on the possibility of connecting effluent from the Macksville Saleyards to the sewer mains system.

 

 

 

OPTIONS:

 

Continuing the saleyard operation in its current form is not an option.

 

Council can elect to:

 

1??????? Discontinue the operation of the saleyards entirely and immediately

2??????? Subdivide the sale yards from the showground and sell the land

3??????? Lease the operation of the saleyards (this too will require a subdivision)

4??????? Continue the operation of the yards and subsidise the operational deficit

 

 

DISCUSSION:

 

Financial Performance

 

Administration of the Saleyard Operation was transferred to the Business Services Section in 2008.

 

The adopted management approach has been that, as a business unit, the saleyards should be a self funding activity. ?As such it should raise sufficient revenue to meet operating expenses, funds required for its future replacement and provide a return to Council (the owner).

 

Details of the financial performance of the Macksville saleyards are included as an attachment.

 

Total expenditure at the saleyards has generally exceeded revenue on average by $10,000 per year (2000-2009). ?In other words the saleyards is not economically self sustaining.? Council is in any event currently subsidising the operation of the saleyards.

 

Details of the current operation are as follows:

 

1??????? Management Structure

 

The main purpose of the Saleyards is to conduct livestock sales. This aspect of the operation is licensed to G J Kennedy & Co Licensed Property and Stock Agents.? The Licence Agreement? provides for the licensee to have ?control? of the yards (within the meaning of the Occupational Health and Safety Act, ?the Act?) for the period from the day before scheduled sales to three days after schedule sales.

 

Outside of the Licence Agreement the saleyards are deemed to be a Council worksite pursuant to the Act.? In practice however G J Kennedy & Co has assumed a defacto saleyard manager role overseeing access to the yards for team penning events, and private sale delivery and pick ups. G J Kennedy are not reimbursed or paid for this activity, nor has it been controlled by Council staff in any way.

 

In other words outside of administrative management Council does not actively manage the yards.

 


2??????? Maintenance

 

The saleyards cost on average $29,495.00 per year to maintain. Whilst the savings expected as a consequence of replacing old wood fencings with steel fencing are yet to be realised it is expected that future maintenance costs will stabilize and reduce. ?The 2009/2010 maintenance budget is $27,500.00 (being general maintenance and repairs and weighbridge contract maintenance).

 

 

3??????? Saleyard Improvements

 

Attached is a site plan for the saleyards.

 

Since 2005 Council has effected numerous improvements to the yards, principally fence replacement and the installation of shade cloth sails.? These works have been financed from general working funds and by way of an internal loan.

 

The current outstanding balance on this loan is approximately $84,000 and is payable on or before June 2025.

 

Should Council elect to complete the replacement of all wooden fencing the cost (based on the expenditure to date) would be $34,000.

 

Council considered in 1995 (and has on numerous occasions since) the matter of a more adequate effluent disposal system at the yards. ?This matter remains unresolved. and presents one of the more significant impediments to the ongoing viability of the yards.? A proposed solution to the effluent management system is presented later in this report. ?In house costings for this project are estimated at ?$60,000.00.

 

Council staff have also identified a risk to patrons using the seating around the sale ring.? Further funds will be required to address this safety issue. Council?s Safety and Risk Officer has advised that the current Grandstand does not comply with building guidelines and presents a risk of injury from potential falls and that replacement or modification of the grandstand is required.

 

Funding aside - this presents two issues:

 

Firstly the Macksville Saleyards Manager reports that current seating capacity is limited.? Upgrading of the existing grandstand within the current infrastructure will necessarily curtail available seating.? The Macksville Saleyards Manager has advised that this is not practical and will pose further risks to patron as a consequence of overcrowding.? Grandstand seating will cost approximately $40,000 plus installation.

 

Secondly to maintain or increase the seating capacity the infrastructure of the saleyard building/shelter would need to be extended.? This would entail lifting and extending the roof and providing for entrance to the selling ring by way of a central walkway.? This proposal has not been costed.

 

Due to the adhoc development of the yards over the course of many years compliance with the relevant Australian Building standards cannot be confirmed. ?A full audit of the yards would be required by suitably qualified personnel to confirm compliance. ?The audit results would than enable Council to compile and cost a ten year plan for risk and asset management at the yards.

 

Should Council elect to continue the operation of the yards it is recommended that $7,500 be allocated to the saleyards budget to conduct this audit.

 

 

CAN THE SALEYARDS BE SELF SUSTAINING?

 

The yards are not economically self sustaining.? Following is an overview of the significant factors which give rise to the financial performance and potential of the yards.

 

REVENUE

 

Stock Turnover at the saleyards has been on average 10,000 head per year (see attachment). ?This represents approximately half of one percent of the NSW turnover and just less than 10% of stock turnover in Northern NSW (comprising Grafton, Dorrigo Kempsey and Macksville ? which collectively comprise less than 5% of NSW turnover).

 

The total annual sale value of stock sold through the yards is estimated at $4.5 million[1].?

 

The Agent advises that sale prices at the yards are comparable to those achieved at the neighbouring yards (Kempsey and Grafton).

 

Revenue to Council has averaged $70,247.00 pa for the period 2000-2009.

 

Fees and charges at the Saleyards have remained constant over the last 5 years allowing for CPI adjustments.

 

Below is a comparison table of fees and charges at the neighbouring saleyards. [2]

 

Yarding Fee comparison ? live weight sales - Northern Region

 

 

Grown Cattle

Calf

Dorrigo

$7.70

$4.70

Macksville

$7.40

$4.20

Kempsey

$7.20

$2.85

Grafton

$6.95

$6.95

Casino

$6.90

$3.20

 

 

 

Average Charge

$7.23

$4.38

 

 

Recent increases in yard access fees has resulted in one of the yard users (Wingham) making alternative arrangements rather than pay a proposed yard access fee of $40.00 per week.

 

From enquiry of industry representatives (Saleyard Operators Australia), the local agent, and a number of local producers, it appears that cattle production within the Shire catchment comprises many holdings rearing relatively small herds.? This translates to vendors presenting for sale relatively small lot numbers (on average less than 5 head).? The Macksville Saleyards present an affordable (lower transport costs) and convenient alternative to the local producers.

 

G J Kennedy Stock & Station agents report that the saleyards process 82% of livestock produced in the Shire. ?Of the balance they estimate that 5% percent are sold directly from farms (to operators such as Wingham), that approximately 8% are sold through the regional yards at Kempsey and approximately 5% are processed through the regional yards at Grafton. ?There is no data to validate these estimates although extrapolation of these figures against average turnover would constitute additional revenue of only $2,400 if the yards achieved, albeit unlikely, a 100% market share.

 

In any business an 82% market share is significant. ?Under the current operation and based on the reported market share, short of increasing fees and charges or an increase in cattle production, it is unlikely that the Revenue from the yards can be significantly increased.

 

G J Kennedy has advised that an increase in fees will have a detrimental effect on overall stock turnover and hence revenue.? Notwithstanding this comment it is contended that an increase in fees to match the added transport costs incurred by local vendors patronising neighbouring yards will not adversely effect turnover as transport cost savings and convenience will offset any negative influence.

 

The presumption is that agent services, transport costs and convenience will largely determine patronage.

 

Mr Michael Jones of G J Kennedy advises that local carrier costs to the Macksville Saleyards is on average $3.00 - $4.00 less than the cost for transport to Kempsey.? Transport to Grafton is reportedly more expensive again[3].

 

It appears that there is some scope for an increase in yard fees of say $2-$3.00 dollars per head in yard fees. ?The projected increase in revenue however will still fall short of meeting the projected annual expenditure required for the OH&S and Environmental work required for continued operation.

 

Expenses

 

Council is responsible for the maintenance of the yards. ?The Licensee is required to advise Council of any OH&S and/or maintenance issues that require attention.

 

Historically the licensee has advised the works depot directly of work required. In practice this has been an efficient means of ensuring the yards are ready for sale days. ?This system however has not provided effective control over maintenance expenditure. ?Council plant, stores and labour in conjunction with supplies and repairs accounted for approximately 70% of total maintenance expenditure (excluding weighbridge contract maintenance). ?26% was directed to effluent pump out services.

 

On consideration tighter controls may? result in some savings (which will be pursued in any event) however such savings are unlikely to alter the net financial position of the saleyard ? that being that its operation is economically marginal if not deficient.

 

 

RISKS ASSOCIATED WITH THE BUSINESS OF SALEYARDS

 

Occupational Health & Safety

 

The Occupational Health & Safety Act 2000 and the Occupational Health & Safety Regulation 2001 provides a Saleyard Operator (Council) with a statutory obligation to protect people at a place of work against risk to health or safety and to demonstrate that a risk management approach has been adopted and documented.

 

Interwoven throughout the Act and Regulations is an emphasis on a duty of care by the operator (Council) to ensure a safe work environment and to identify risks arising out of the activities of all persons at the saleyards and to put in place a system which eliminates or controls those risks (? 8, OH&S Act 2000).

 

To avoid prosecution in the event of an accident Council must be able to demonstrate that all due diligence was taken to ensure a safe workplace. ?To satisfy a test of ?due diligence? Council must be able to demonstrate that there was in place a documented system that addresses risk identification and management.

 

Licensees? responsibilities

 

The license agreement provides that the licensee is the controller of the saleyards during their operation of the license. ?In other words the Licence seeks to delegate the responsibilities of the Act to the Licensee whilst so ever the licensee is exercising their rights under the Licence. ?As previously stated it is contended that the Licence does not provide any protection to Council from prosecution in the event the Licensee breaches the Act (particularly if Council in turn has failed to meet their obligations under the Act).

 

Current status of OH&S compliance

 

There are very broadly two aspects to OH&S compliance.? First ensuring that the physical work environment complies with minium safety and construction standards as set out by the relevant Australian and/or building standards.? Second by proactively identifying and managing risks arising from the operation of the saleyard.

 

With regard to the physical work environment Council? Safety and Risk Officer advises that due to the adhoc development of the yards over the course of many years compliance with the relevant Australian Building Standards cannot be confirmed. ?A full audit of the yards would be required by suitably qualified personnel to confirm compliance.

 

The audit results would then enable Council to compile and cost a ten year plan for risk and asset management at the yards.

?

With regard to the management of risk there is currently insufficient documentation to demonstrate that due diligence is being taken to observe the provisions of the Act and to ensure a safe work environment at the yards.? Council has previously documented risk management procedures however these policies are not being actively implemented.? Management of the yards for non sale event and impounding (ie outside of the current Licence Agreement) will require additional and dedicated staff resources.

 

Notwithstanding the license agreement there is no evidence to hand, nor has the licensee produced, documentation sufficient to demonstrate due diligence for their part.

 

This is not to say that the saleyards as a workplace are unsafe, or that risks are not being identified and managed but rather that in the event of a serious accident and subsequent prosecution both the Council and the licensee will be without a defence for want of adequate documentation. In other words it is likely that in the face of a serious accident Council will not be able to adequately defend itself against prosecution and conviction for breach of the Act.

 

Needless to say this poses a substantial risk to Council and should be redressed immediately if saleyard operations are to continue.

 

Continued operation of the yards will require a review and update of the risk management procedures and allocation of labour to oversee ongoing risk management on a day to day basis.

 

 

Protection of the Environment (Effluent management system)

 

Council has considered the matter of effluent management at the saleyards on numerous occasion dating back as far as 1995.

 

Currently the majority of all effluent falls to a pit in the North eastern corner of the yards and is periodically pumped out by a contractor. ?This system is deficient for lack of control of overflow in periods of extreme or prolonged wet weather (as has occurred numerous time this year).

 

Council?s operation of the yards is not large enough to require a an EPA licence pursuant to The Protection of the Environment Operation Act (schedule 1 ?22 PEOA 1997).

 

Any incident however that is likely to pollute waterways, land or air can be the subject of a clean-up, prevention or prohibition notice (Chapter 4 PEOA 1997)? It is an offence to not ?comply with such notices.

 

Under the act an ?entity? (Council) who causes any substance to leak or spill in a manner that harms or is likely to harm the environment is guilty of an offence. Substantial penalties apply. ?A defence in such cases is available to an entity who can establish that all reasonable precaution to prevent the incident was taken and the entity had no control over the cause.

 

Continuation of the saleyard operation will require attention to manage the risk of a pollution incident as a consequence of overflow from the existing system.? The attachment provides a model solution and approximate costing. ?It should be noted that this proposal can be implemented in two phases:

 

1??????? Installation of solid separation gutters draining to existing (but modified) pit

 

2??????? Installation of effluent ponds and irrigation system

 

The on going operational cost of the above model is expected to be in the vicinity of $8,000 to $10,000 per year (based on costs associated with a like system at the Kempsey yards). ?The cost of pump out with the current system is approximately $11,000 per year. ?Arguably therefore there is no cost benefit in the implementation and ongoing operation of the improved system other than managing the risk of PEOA notices and offences.

 

It may be that modifying the existing system by effecting phase 1 will enable the pump out service to adequately manage the risk of overflow.

 

It is recommended that in the event the saleyards continue the annexed proposal be implemented in two stages over the course of 2 years.

 

PROJECT PRIORITIES AND COSTS

 

Having regard to the above and noting that final works would be subject to an audit report the following projects are identified as necessary :

 

Project in order of priority

Project estimated costs

Required for continued operation

1

OH&S - formulate and document risk management strategies

5,000.00

YES

2

OH&S training and induction (can be partially reimbursed by course fees)

1,500.00

YES

3

Safety Compliance Audit

7,500.00

YES

3

Effluent management stage 1 [4]

25,000.00

YES

4

Effluent management stage 2

35,000.00

LIKELY - YES

5

Grand Stand safety

40,000.00

LIKELY - YES

6

Installation of guard rails around balance of irrigation troughs

2,000.00

NO but ongoing maintenance will otherwise be required.

7

Replacement of wooden rails in balance of pens

34,000.00

NOT IMMEDIATELY

 

TOTAL PROJECT COSTS

150,000.00

 

 

REPORTED FUTURE TRENDS IN SALEYARD OPERATIONS

 

There is considerable commentary within the livestock industry concerning the trend towards regional livestock exchanges at the expense of the smaller (often Council operated) saleyards. ?A review and analysis of saleyard Marketing in Australia prepared for the Department of Agriculture, Fisheries and Forestry reported that the:

 

?..next decade will see the closure of many of the small saleyards that will not have access to the large amounts of capital required to meet the increasingly stringent government regulations including: Operational Health & Safety, Environmental Protection Authority, Meat Standards Australia, National Livestock Identification System and animal welfare requirements?.

 

Notwithstanding the above there is evidence that a number of Councils have maintained their Saleyards to provide a community service even though they may be running at a loss in economic terms[5].? This approach is a reflection of the value placed on perceived associated benefits of the operation of a saleyard within a region including:

?????????????? Providing a means for the rural economy to conduct business

?????????????? Facilitates a direct contribution to the local economy (beyond the direct saleyard revenues)

??????????? Providing a central point for the rural community to meet/trade/network

??????????? Support patronage to complimentary business (particularly on sale days)

??????????? Employment of workers directly and indirectly associated with sale

 

 

It is for Council to decide whether such activities meet the core function of local government having regard to section 24 Local Government Act 1993.? In this regard the Nambucca Economic Portrait indicates that rural workers in the Shire (in 2006) accounted for approximately 7% of the workforce (and 10% of the male workforce). ?The portrait also noted a decrease in the overall size of the rural production sector within the Shire of approximately 3.9%. ?Data detailing the break up of activities within the rural sector could not be sourced (ie cattle production and associated industry).

 

A further comment that could be made on the reported future trend with regard to the Macksville Saleyards is that stock turnover at Macksville has been constant over the last ten years despite concentrated efforts by neighbouring Kempsey yards to dominate the market.? This suggests that contrary to the projected trend the relatively small holdings, overall transport costs, convenience and the sale prices achievable at Macksville Saleyards combine to present a viable market option for local producers.

 

FUTURE OPTIONS

 

The report is limited to the economic performance of the saleyards as a business unit.

 

As a business unit the saleyards are not self sustaining and will require an ongoing and increasing subsidy.

 

Based on the local agents market appraisal the Macksville saleyards do not have the capacity to substantially increase revenue by stock turnover. ?It is feasible that revenue can be increased by way of an increase in the fees and charges however not to the extent that it will meet projected operating costs after implementing outstanding environmental and safety issues.

 

Capital works to the yards have been effected to limit ongoing annual maintenance expenditure.? Future maintenance costs are estimated in the amount $28,000.00 (including weighbridge maintenance) per annum. There is scope to tighten expenditure at the yards but not to an extent that it will impact significantly on current financial performance.

 

The current management model (ie by the Business Services Section), does not allocate sufficient resources nor expertise to properly manage the day to day OH&S issues.? Delegating the day to day management of the yards to a single qualified and experienced entity will enable adequate management of OH&S at the yards.

 

Immediate attention to a number of safety and environmental issues is required should the saleyards operation continue. The cost of this work will require a subsidy to the saleyard operation of at least $35,000 per annum over the next ten years.

 

There is currently no economic return to Council from the operation of the yards and given the regionalisation trend of the industry it is unlikely that a return can be expected particularly when accounting for the additional spending required to maintain operations.

 

Having regard to the above, Council?s options include:


 

1????????? Cease trading and close the yards

 

This is the most extreme option and would have an immediate and certainly profound effect on the local Agent and their staff and will certainly have a flow on effect throughout the local industry and companion industries and rural community.? It is foreseeable that local retailers will see a downturn on sale days.

 

G J Kennedy report that the saleyard arm of their agency directly employs 2 permanent full-time employees and 4 casual employees all of which would be potentially lost in the event of closure of the yards.

 

Closure is unlikely to directly impact on cattle production in the Shire with regional markets expanding to accommodate local production.? Presumably local carriers would share this market.

Closure of the yards would however result in the loss of current Council revenue and the equivalent of the agency fees generated through the yards.? This is estimated in the vicinity of $295,000.00[6].

 

This option would also need to consider what to then do with the physical asset, be it to dismantle, relocate or sell if possible.

 

2????????? Employ day labour to manage the operation of the yard

 

Council has previously had a Caretaker and a Manager overseeing the saleyards however the ongoing cost could not be justified with the then turnover.? There is currently insufficient turnover to meet the additional cost of a dedicated staff member.? This option would therefore require a subsidy equivalent to the wages payable (which would presumably be on a part-time basis).? The current Licence would otherwise prevail.

 

3????????? Lease or sell the yards to a private operator

 

The land is classified as operational therefore Council may deal in the land by way of sale or lease.

 

Legal advice would need to be obtained to determine the extent of liability retained in the event council leased the property.? In any event the Lease provisions would need to include an express disclosure by Council that no warranty is given as to the compliance or otherwise of the saleyards and that the Lessor insures themselves appropriately and indemnifies Council from any damages or claim that may arise as a consequence of the use of the yards.

 

It is recommended that Council allocate funds in the amount $5,000.00 to the saleyards operation budget to finance a workshop with all Councillors, relevant management and staff.? It is proposed that this workshop be conducted by legal consultant Mr Gerry Holmes to identify risk exposure and management issues associated with Council?s operation of the saleyards.

 

In leasing the yards it is proposed? that the Lessee will take full care and control of the yards including all yard maintenance, OH&S and National Livestock Identification System (NLIS) Management.

 


From a business unit perspective the lease payment structure would need to account for the following:

 

Minimum Rental for proposed lease over ten years

 

 

Loan repayment (principal & Interest)[7]

$8,500.00

Administrative support

$15,000.00

Contribution to Capital Reserve/ Depreciation/Capital Upgrade[8]

$27,275.00

Rates

$1,000.00

Return on Asset @ 6% of land/asset value estimate

$18,000.00

 

 

Total pa

$69,775.00

 

A return rate of 6% of the asset value reflects the current market standard.? This rate however is arbitrary and often subject to negotiation between contracting parties.? Should Council not seek a return on the asset the lease payment would be $51,775.00.

 

Rental for any less than ongoing costs of the yard would constitute a subsidy of the yards.

 

The sale, or lease over a period of greater than five years, would require a subdivision which in turn would necessitate the creation of rights of carriageway and easements.

 

Liaison with affected groups would be required.

 

 

4??????? Do nothing and continue as is

 

This is not a feasible option.? To continue operating the yard ?as is? presents an unacceptable risk to Council on OH&S and Environmental grounds.

 

5????????? Continue trading but and determine a subsidy for future operations

 

This option effectively requires Council to place a value on the community and social benefits that the operation of the saleyard brings to the Shire.

 

In light of market trends consideration would need to be had to the future viability of the yards (even when subsidised) as it is unlikely that any further capital works spending could be recouped through trading or sale of the physical asset on ultimate closure.

 

Points 1?5 of the priority list above would need to be addressed as a minimum and would require a subsidy to meet these costs.? On the above estimates and all things being equal the required annual subsidy averaged over the next ten years would be not less than $35,000.00 per annum.? It should be noted that this figure does not account for additional staff costs that would be incurred to effectively manage the day to day saleyard operation.

 

 

 

 

 

 

 

Cost estimate basis as follows:

 

 

Cost

Current average trading deficit of $10,916.00 over ten years

$109,160.00

OH&S - formulate and document risk management strategies

5,000.00

OH&S training and induction (can be partially reimbursed by course fees)

1,500.00

Asset safety compliance audit

$7,500.00

Effluent management stage 1 [9]

25,000.00

Effluent management stage 2

35,000.00

Grand Stand safety

40,000.00

Installation of Guard Rails

2,000.00

Replacement of wooden rails in balance of pens

34,000.00

Contribution to Capital reserve

$100,000.00

TOTAL

$359,160.00

Annual subsidy over ten years

$35,916.00

 

The pertinent question is whether the saleyards economic and social contribution to the Shires economy justifies an ongoing subsidy and if so to what degree and for how long.

 

Stakeholders at the yards that benefit directly include:

 

?????????? The local Stock and Station agent

?????????? Livestock handlers employed at the yards

?????????? Saleyard service industries such as carriers

?????????? Local cattle producers and buyers

?????????? Affiliated service industries and business such as agri-business suppliers, Vets and retailers.

?????????? Lions Club of Valla (who fundraise on sale days)

 

As previously stated the value of stock sales at the yards equate to approximately $4.5 million per annum.

 

The Agent advises that the yard operation directly employs two full time positions and four casual positions.? Inspection of the yards on sale days reveals that many more contribute to the running of stock sales (presumably as volunteers).

 

On average the yards turnover 400 head of cattle per sale.? 40?60 patrons generally attend each sale.

 

Sale days also support the Lions Club of Valla who provide catering to saleyard patrons as a fundraiser.

 

Income directly attributable to the sales equates to Council?s revenue plus agent commission.? It is estimated that this amounts to $295,000 per annum.

 

The cessation of trading at the Macksville Saleyards would result in increased transaction costs for local cattle producers by way of additional transport costs.

 

Arguably the cessation of trading will also impact negatively on Macksville retail district on sale days with a fear that patrons will shop in the vicinity of alternative stock markets rather than locally.

 

Conversely cattle production in the shire represents a relatively nominal share of total economic output and is decreasing (as the Shire economy expands).

 

Expenditure, unlike revenue, is expected to continue to rise to meet the cost of government regulations, associated technology and ongoing maintenance and asset replacement needs.

 

It is recommended therefore that should Council elect to subsidise the continued operation such subsidy should be capped.? In the event that the subsidy proves insufficient to maintain operation, then the yards be closed.

 

The amount of the subsidy will be arbitrary, based on the Council?s perceived social and community value of the yards.? The asset/compliance audit will determine what monies need to be spent to enable continued operation but will in any event be not less than the $35,000 per annum (and foreseeably considerably more).

 

 

CONSULTATION:

 

Manager Business Development

Safety and Risk Officer

General Manager

Executive Office Saleyard Operators Australia ? Anthony White

G J Kennedy & Co Property Stock & Station Agents

Saleyards Advisory Working Group

 

This report was discussed by the Saleyard Advisory Working Group on 8 December 2009 and the following recommendations were made:

 

MINUTES OF THE SALEYARD ADVISORY WORKING GROUP MEETING HELD AT THE COUNCIL CHAMBERS, 44 PRINCESS STREET, MACKSVILLE ON 8 DECEMBER 2009 COMMENCING AT 8.30 AM

 

Present

 

Mayor, Cr Rhonda Hoban (Chairperson), Wayne Lowe (Manager Business Development), Steven Williams (Property Officer), Michael Jones, Tom Stanton, Rick Andrews, Alan Noble.

 

Apologies????

 

Peter Kedzlie

 

 

Disclosure:

 

The Saleyard Advisory Working Group declares that its members comprise entities that have a vested interest in the continued operation of the Saleyards.

 

 

Business

 

SF21?????????? ITEM 1 ? MINUTES ? 21 APRIL 2009 ? Confirmed by Council 7 May 2009

 

RECOMMENDATION: ??????????????????????? (Jones/Stanton)

 

That the Saleyard Advisory Working Group ratify the minutes of the meeting of 21 April 2009.

 

 

SF21??????????????? ITEM 2 ? SALEYARDS ADVISORY WORKING GROUP ? COMMENT ON BUSINESS UNIT REPORT

 

The Saleyard Advisory Working Group was reconvened to advise Council on the overall operation and direction of the saleyard, having regard to industry trends, legislative requirements, budgetary constraints and the like, and to make recommendation to Council and Council Staff for their consideration.

Council has requested a report from the Business Unit - Corporate Services on the operation of the saleyards as a Council Business Unit and to assist in determining what subsidy if any should apply.

It is proposed that the Saleyard Advisory Working Group submit comment on the report.

 

1??????? RECOMMENDATION: ?????????????? (Hoban/Stanton)

 

That Council note that the current operation of the Macksville Saleyards is not economically self sustaining and that the continued operation in its current form presents an unacceptable risk to Council from an Occupational Health & Safety perspective and that Council further note that the physical infrastructure risk has been and continues to be progressively addressed but that it is recognised that documentation of risk management requires attention.

 

 

2??????? RECOMMENDATION:??????????????? (Hoban/Stanton)

 

That Council allocate funds in the amount $5,000.00 to the Saleyards Operation Budget to finance a Workshop with all Councillors, relevant staff and members of the Saleyard Advisory Working Group, conducted by legal consultant Mr Gerry Holmes to identify risk exposure and management issues associated with the Council operation of the Macksville Saleyards.

 

 

3??????? RECOMMENDATION:??????????????? (Hoban/Williams)

 

That Nambucca Shire Council Staff liaise with Bellingen Shire Councill Staff with a view to conducting the Risk Management Workshop to identify risk exposure and management issues associated with Council operated Saleyards as a joint exercise and to share associated costs.

 

 

4??????? RECOMMENDATION: ?????????????? (Stanton/Jones)

 

That Council explore the continued operation of the Macksville Saleyards.

 

 

5??????? RECOMMENDATION:??????????????? (Williams/Stanton)

 

That Council allocate funds in the amount $7,500.00 to commission an Asset Audit and Safety Report to identify the costs of work required to render the Macksville Saleyards ?fit for use? to enable continued operation and leasing and to facilitate the compilation of a ten year Management Plan.

 

 

6??????? RECOMMENDATION:??????????????? (Williams/Jones)

 

That a report be presented to Council on the outcome of the Risk Management Workshop and the Asset Safety Audit in relation to the Macksville Saleyards.

 

 

7??????? RECOMMENDATION:??????????????? (Hoban/Jones)

 

That a report be presented to Councill on the possibility of connecting effluent from the Macksville Saleyards to the sewer mains system.

Closure

 

There being no further business, the meeting closed at 10.00 am.

 

 

Next Meeting

 

The next meeting is scheduled for May 2010.

 

????????????????..

CHAIRPERSON

 

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The continued operation of the saleyards will require management of the effluent generated.

 

Social

 

The continued operation of the yards provides numerous social function which are of benefit to the Shire

 

Economic

 

The saleyards are not currently economically sustainable.? Attention to the effluent management, OH&S and capital improvements further marginalises the economic viability of the yards.

 

Leasing of the yards potentially removes Council from the operational risk.? Rental of less than approximately $51,450 however would effectively constitute on ongoing subsidy of the yards as a business unit.

 

The economic contribution of the yards to the local economy (ie employment of livestock handlers and the local Stock Agent, the income generated through the yards by Council and the Agent) will be lost if the yards cease trading.

 

Risk

 

The operation of the saleyard ranks third highest on the risk schedule compiled by Management and Staff in 2009.? Immediate action is required to address exposure to risk for a lack of clear and constructive Safety Management Plan.

 

Closure of the yards at any time will likely attract significant opposition from the community most closely aligned with its operation.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Leasing of the yards at a rental which covers the holding costs of the saleyard asset will remove the deficit burden from current operating budgets.

 

Should Council elect to continue operating the yards the operating budget will require a subsidy of not less than $35,000 per year.? It is foreseeable that an asset and compliance audit will identify work that increases this subsidy rate.

 

The current budget would need to increase in the amount $12,500 to meet the proposed saleyard operation workshop and compliance/asset audit.

 

Source of fund and any variance to working funds

 

It is proposed that the required funds be drawn from working funds.

 

Attachments:

1View

30877/2009 - Financial Performance History 2000-2009

 

2View

30476/2009 - Macksville Saleyard Site Survey (Sheet1)

 

3View

30477/2009 - Macksville Saleyard Site Survey (Sheet2)

 

4View

30878/2009 - Stock Turnover Survey 2000-2009

 

5View

30475/2009 - Effluent management infrastructure plan

 

6View

30483/2009 - Operation and Facility Status 2009

 

??


Ordinary Council Meeting - 17 December 2009

Operations of Macksville Saleyards

 

?


Ordinary Council Meeting - 17 December 2009

Operations of Macksville Saleyards

 

?


Ordinary Council Meeting - 17 December 2009

Operations of Macksville Saleyards

 

?


Ordinary Council Meeting - 17 December 2009

Operations of Macksville Saleyards

 

?


Ordinary Council Meeting - 17 December 2009

Operations of Macksville Saleyards

 

?


Ordinary Council Meeting - 17 December 2009

Operations of Macksville Saleyards

 

 

 

 

 

 

MACKSVILLE SALE YARDS

 

Current Operation and Facility Status ? December 2009

 

 

 


HISTORY

 

LOCATION

 

The Macksville Saleyards are located within the Macksville Show Grounds on Rodeo Drive.? The yards are approximately 1 km west of the highway and 1.5 km from the Macksville Town Centre.

 

 

ACCESS

 

Access to the Macksville Saleyards is by road via Rodeo Drive.? Rodeo Drive is a sealed road from the Pacific Highway suitable for transport up to B?Double class. The road is susceptible to flooding.

 

 

LAND TITLE

 

Macksville Saleyards is within the Macksville Showground described by folio identifier Lot 1 in Deposited Plan 434625.? The land is owned by Nambucca Shire Council.

 

The land is classified as operational land and Council is at liberty to deal with the land.

 

The land is managed by the Macksville Showground Committee of Management with the exception of the saleyards facility which is managed by Council directly.

 

The land is entirely within the zone 1(a2) Rural Lands ? Prime/Flooding.? The objectives of Zone 1(a2) are prescribed in the NSC LEP 1995:

 

a????????? to protect commercial agricultural enterprises and land of prime agricultural value;

b ???????? to permit appropriate agriculture-related land uses and certain non agriculture-related land uses which will not adversely affect agricultural productivity;

c ???????? to prevent inappropriate development of prime crop and pasture land for purposes other than agriculture, and to discourage further subdivision;

d ???????? to ensure that development of land in that part of the zone which is liable to flooding is carried out in a manner appropriate to the flood hazard;

e ???????? to protect, conserve and enhance natural and scenic resources, wildlife habitat refuge areas and corridors; and

f ??????? to control development that could:

 

i?????? have an adverse impact on the rural character of the land in the zone;

ii?????????? create unreasonable or uneconomic demands for the provision or extension of public amenities and services; or

iii?????????? be subjected to physical limitations such as erosion hazard, bushfire risk, flooding and the like.

 

 

Description of the Zone

 

This zone identifies land which is of prime agricultural value and/or is flood prone.

 

 

Without Development Consent

 

Development for the purpose of:

 

agriculture (other than animal establishments or intensive livestock keeping establishments); bushfire hazard reduction; dams used for agriculture; exempt development; forestry; home-based child care; utility installations.

 

 

Only with Development Consent

 

Any development not included in item 3 or 5.

 

Prohibited

 

Development for the purpose of:

 

amusement parlours; boarding houses; brothels, camping grounds; caravan parks; car repair stations (other than the storage and servicing of vehicles associated with industries allowed by Clause 24); cemeteries; clubs; commercial premises; crematoriums; exhibition houses; extractive industries within the area identified by Clause 63; generating works; group homes; helipads; heliports; hospitals; hotels; housing for aged or disabled persons; industries (other than rural industries, industries allowed by Clause 24 and extractive industries other than within the area identified by Clause 63); institutions; integrated housing; light industries; liquid fuel depots; medical centres; motels; motor showrooms; multi-dwelling housing; multiple occupancy; offensive or hazardous industries; places of assembly; places of public worship; recreation facilities; recreation vehicle areas; recycling depots; refreshment rooms (other than associated with rural tourist facilities); restricted premises; service stations; shops (other than general stores); taverns; tourist accommodation; tourist facilities; warehouses; waste disposal depots.

 

 

Licensing

 

Cattle sales at the Macksville Saleyards are currently conducted under licence by GJ Kennedy & Co Pty Ltd (?the Licensee?).? The Licence agreement delegates and provides the licensee with control of the facility for the period one day before a scheduled sale and up to three days afterwards.? Under the agreement the licensee assumes the role of Saleyard Manager as detailed on the Occupational Health and Safety Manual, Saleyards Operators New South Wales and is responsible for the duties prescribed by the Occupational Health and Safety Act. Under the agreement the licensee is also responsible for the clean and tidy presentation of the yards and the compliance duties relating to the National Livestock Identification System.

 

Under the agreement Council remains responsible for effluent disposal, water supply, weighbridge calibration and maintenance and repairs generally.

 

The agreement is a continuing agreement and can be terminated by either party upon three months notice.

 

Council is, with the approval of the licensee during the term of the agreement, otherwise at liberty to grant use of the saleyards to community groups, sporting clubs? and other saleyard patrons.

 

 

Sales

 

GJ Kennedy & Co Pty Ltd currently conduct cattle sales every second Wednesday.

 

Cattle Yards

 

The Macksville Saleyards comprises 47 pens including 6 bull Pens, dedicated cow pens, electronic weighbridge, undercover sales ring and grandstand, shade covering to the Western Pens, irrigation to all pens and protected drinking troughs and cattle crush.

 

 

 

 

Ramps

 

There are two loading ramps to the yards.? Both are in good condition.

 

 

Panels and Gates

 

Council has invested in excess of $150,000 over the last three years to replace the timber post and rails throughout the yards with steel panels and rails. The refurbishment is approximately 80% complete.

 

The balance of remaining timber post and rails are in moderate to good condition and are expected to function with minimal maintenance for at least two to three years.

 

The majority of gates within the complex are steel gates with spring loaded locking mechanisms.

 

Panels and gates generally are suitable for continuing operation into the foreseeable future although Council will need to determine the level and costs of maintenance, particularly to the wooden posts and rails.? The expectation is that general maintenance to the yards will be significantly reduced upon completion of the post and rail refurbishment.

 

 

Weighbridge

 

Macksville Saleyards has an above ground steel lined weighbridge located adjacent to the sales ring towards the head of the yards. The weigh bridge is in good condition and is expected to be serviceable into the mid to long term.

 

The weighbridge is calibrated and serviced annually under a service agreement with Aussie Weighbridge Systems. The current service agreement expires in 2010.

 

Floors

 

The majority of the saleyards have a concrete floor.? It is the practice of the agent to allow a minor build up of dung and sawdust to create a soft floor effect for the benefit of weaner and store sales. The agent however ensures that the floors are periodically hosed.

 

 

Walkways

 

Council has recently installed a raised walkway in the race leading to the weigh bridge. The walkway was installed in light of potential injury risk to livestock handlers and now allows handlers to safely manoeuvre stock along the race and towards the weighbridge.

 

The auctioneering is conducted from a raised platform extending the office facility adjacent to the sales ring.? Immediately in front of the auctioneers platform is a barrier providing refuge to livestock handlers whilst stock are in the sales ring.

 

The walkway, auctioneers platform and refuge barrier are in good condition .

 

 

Shade Sails

 

Council erected shade sails over pens 31?37 and over the bull pens to ensure animal welfare.? The shade sails are in good condition and are in any event under warranty until 2010.

 

 

 

 

Sales Ring

 

The sales ring is located at the head of the yards adjacent to the Weighbridge.? A monitor displaying vendor and stock details is prominently displayed over the ring area.? The ring is separated form the grand stand by way of a steel barrier.

 

Stock are directed from the ring to either the Eastern or Western side of the yard by way of two separate exits.

 

 

Grandstand

 

The Grandstand comprises a steep 4 tier timber construction with wide bench style seating. The grandstand is positioned in an arc around the sale ring.? Council has received a number of reports of patrons falling from the grandstand.? As an interim measure to improve safety, hand rails have been installed.? Notwithstanding this Council?s Safety and Risk Officer has advised that the current Grandstand does not comply with building guidelines and presents a risk of injury from potential falls and that replacement or modification of the grandstand is required.

 

 

Water Supply

 

The Macksville Saleyards are supplied via mains town water supply.

 

Water is reticulated throughout the facility by means of an above ground poly pipe system which delvers water to plastic troughs in each pen. Portions of the reticulation system are susceptible to damage due to the position and height of the pipe network. Ongoing maintenance cost can be expected until the system is revised and modifications are made to raise the pipe network above the level accessible to livestock.

 

 

Power Supply

 

The facility is serviced by mains power with a dedicated meter box.

 

 

Lighting

 

There are four pole-mounted lighting points strategically positioned around the yards to facilitate night loading and inspection.

 

Signage (promotional and safety)

 

There is insufficient signage at the yards to adequately ensure that patrons are notified of risks and to ensure that access to high risk areas is controlled. Council will need to investigate appropriate signage to remedy this shortfall and make funds available to update, erect/install? appropriate signage.

 

In addition to attention to signage consideration may need to be given to pre-sale announcements, handouts and flyers.

 

There is currently no advertising or sponsor signage at the yards.? This is a potential revenue stream (albeit modest) for the yards.

 

 


Car Parking

 

By virtue of the yards position within the showground there is more than ample space for car parking.? There is not however any committed car parking spaces.? This means that in times of extended wet weather the area commonly used for parking becomes boggy and as a consequence presents a risk for injury to a patron.? Grading and gravelling the surface of the car park area will overcome this issue.

 

 

Statutory Regulations and Controls

 

Numerous statutory instruments govern the operation of the sale yards. In no particular order of priority these include:

 

Occupational Health & Safety Act 2000

Occupational Health & Safety Regulations 2001

Companion Animals Act 1997

The Firearms Act 1996

The Firearms(General) Regulations 1997

?


Ordinary Council Meeting

17 December 2009

General Manager's Report

ITEM 9.5????? SF335????????????? 171209???????? Talarm Hall Committee of Management - Annual General Meeting - 10 November 2009

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

This report acknowledges the minutes of the Annual General Meeting (AGM) of the Talarm Hall Committee of Management held on 10 November 2009.? A copy of the minutes of this meeting is attached.

 

 

 

Recommendation:

 

That Council endorse the Committee of Management for the Talarm hall and thank the outgoing Committee for their work in the past twelve months.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Talarm Hall Committee of Management was held on 10 November 2009.

 

The Committee of Management for 2009/2010 is:

 

????????? President ?????????????????????? John Nebauer

????????? Vice President???????????????? Bernice Welsh

????????? Vice President???????????????? Peter Shea

????????? Secretary??????????????????????? Sue Nebauer

????????? Treasurer???????????????????????? Anne Tattnell (please note that the Treasurer is currently overseas and a

??????????????????????????????????????????????? financial report will be provided to Council on her return)

????????? Auditor??????????????????????????? Nambucca Shire Council

 

 

CONSULTATION:

 

None.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The Talarm Hall is used by local community groups and functions.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 

 

Attachments:

1View

30742/2009 - Minutes of Annual General Meeting held 10 November 2009

 

2View

29059/2009 - President's Report 2009

 

??


Ordinary Council Meeting - 17 December 2009

Talarm Hall Committee of Management - Annual General Meeting - 10 November 2009

 


?


Ordinary Council Meeting - 17 December 2009

Talarm Hall Committee of Management - Annual General Meeting - 10 November 2009

 


?


Ordinary Council Meeting

17 December 2009

General Manager's Report

ITEM 9.6????? SF1440??????????? 171209???????? Environmental Levy and Climate Change Survey

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council commissioned Jetty Research to conduct a random and representative phone poll of 400 ratepayers.? The survey was designed to establish levels of resident support for an extension of the current environmental levy, and to gain an understanding of community sentiment regarding climate change and the role Council should play in managing risks associated with it.

 

The results unequivocally indicate support by ratepayers both for extension of the environmental levy at its existing rate, and for Council action to plan for (and hopefully mitigate) the effects of climate change.

 

 

Recommendation:

 

That the Draft Environmental Levy and Climate Change Survey Report be received with Councillors to provide any comments to the General Manager within 7 days to enable the Report to be finalised.

 

 

OPTIONS:

 

Council can provide Jetty Research with comment in relation to the survey results.? Jetty Research will consider such comment, but ultimately it is a matter for them as to how they consider such comments in the finalisation of the report.

 

 

DISCUSSION:

 

In October 2009, Council commissioned Jetty Research to conduct a random and representative phone poll of 400 ratepayers.? The survey was designed to establish levels of resident support for an extension of the current environmental levy, and to gain an understanding of community sentiment regarding climate change and the role Council should play in managing risks associated with it.

 

The survey was conducted in November 2009.? The results are subject to random sampling error of approximately 4.9 percent at the 95 per cent confidence level.? This means that were the same survey to be conducted 20 times, the results would be representative of the overall survey population to within +/- 5 per cent in 19 out of those 20 surveys.

 

Council introduced an environmental levy on all rateable properties in its 2003/2004 budget.? Council needs to seek the approval of the Minister for Local Government if it wishes to extend the levy beyond the current 2009/2010 financial year.? The environmental levy has generated just over $1.46m since its introduction in July 2003.? In addition to this, Council has been able to supplement this revenue from various State and Federal Government agencies with a further $600,000 in grant funds being received.? Essentially Council has used the environmental levy funding to attract $ for $ grants.

 

In 2009/2010 the levy raised $308,435 in funds at an average cost to ratepayers of $34.19 per assessment.? The outcome of the random and representative phone poll is one factor for Council to consider in seeking an extension of the levy.? If an extension is sought, the survey results will also provide the Department of Local Government with useful information in relation to its level of community acceptance.

 

Council had also separately resolved to seek community attitudes in relation to climate change and this was also covered by the phone poll.

 

Jetty Research has now completed the poll and the draft report is a circulated document.

 

Among the key findings of the survey are:

 

1??????? 71 per cent of respondents recalled having seen the recent Council update regarding the ????? Environmental levy, with a further 16 per cent unsure.? Of those who definitely recalled receiving it, 28 per cent had read all of it and 49 percent had skimmed it.? This is important information in relation ????????? to the effectiveness of direct mail outs and indicates that a majority of ratepayers read or skim ?? general information which is mailed to them.

 

2??????? 58 per cent of respondents were aware of the environmental levy.? Of these 36 per cent were aware ???????? of specific projects on which the levy had been spent.

 

3??????? When four specific levy funded projects were cited, awareness of the boardwalk on Riverside Drive? was the highest (at 87 per cent), while at the other end only 23 per cent were aware that Council ??????? had employed an environmental compliance officer.

 

4??????? 79 per cent of respondents supported extension of the environmental levy at its existing rate for a ? further five years.

 

5??????? When asked to assess the importance of six specific initiatives that may be funded by the ? environmental rates levy, flood management was deemed the most important (with a mean of 4.25 ?????? on a 1-5 importance scale, and 79 per cent rating it as extremely or quite important).? This was ??????? followed by stabilising river banks (mean 4.19, 77 per cent very or quite important) and pollution ???????? control (4.01, 70 per cent).? Improving river/foreshore access was the lowest rated, at a still ? respectable mean of 3.66 and 56 importance.

 

6??????? In terms of other environmental priorities, frequently mentioned issues included dredging of the river ???????? and estuary, removal of bitu bush, camphor laurel and other noxious weeds, more walking tracks ?? and cycle ways, and incentives for solar power.

 

7??????? 56 per cent of respondents believed we are currently going through a period of global warming.? 29 per cent disagreed, with 15 per cent unsure.? Of those who believe in global warming, 64 per cent ???????? believe it is predominantly caused by man, with 16 per cent saying it was mainly caused by nature, ????? and 20 per cent unsure.

 

8??????? Of the global warming ?believers?, 92 per cent felt it would lead to rising sea levels, with 84 per cent ???????? thinking it would cause increased storm damage.? Similar proportions feared less reliable rainfall and ?? more droughts, while 76 per cent thought it would lead to more severe droughts.

 

9??????? 65 per cent of all respondents felt Nambucca Shire Council should play a leadership role in reducing ?????? carbon dioxide emissions, while 74 per cent said it should be actively encouraging local residents ??? and businesses to do the same.? More than three-quarters (76 per cent) believed that Council ???? should be planning for risks associated with climate change, and half were prepared to accept the ???? notion of Council increasing its energy bills by (say) 10 per cent through the purchase of so-called ????????? ?green? power.

 

According to Jetty Research the results unequivocally indicate support by ratepayers both for extension of the environmental levy at its existing rate, and for Council action to plan for (and hopefully mitigate) the effects of climate change.

 

Of significance is the fact that 85% of the respondents were over 46 years of age.? This was a function not only of the area?s aged demographic, but also that respondents had to be ratepayers.

 

The report is in draft form and Jetty Research has invited comment prior to finalising the document.? The survey meets the specific project objectives and other than some typographical errors it is recommended that the report be finalised.


 

CONSULTATION:

 

There has been consultation with Jetty Research.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The survey itself has no implications for the environment but provides very important information about the community?s attitudes to the environmental levy and climate change.

 

Social

 

The survey provides important information about community attitudes.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There are no risk implications for Council.? The survey results will be important supporting information for a submission to the Minister for Local Government for extension of the environmental levy beyond 2009/2010.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on current and future budgets.? The survey cost $8,190 plus GST and was funded from Planning Reform funding provided by the Department of Planning.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

?- Circularised document.

 

??


Ordinary Council Meeting - 17 December 2009

Environmental Levy and Climate Change Survey

 

 

 

 

 

 

 

CIRCULARISED DOCUMENT.

 

Environmental Levy and Climate Change Survey

 

 

 

 

 

?


Ordinary Council Meeting

17 December 2009

General Manager's Report

ITEM 9.7????? SF1120??????????? 171209???????? Grant Application Status Report - 30 November 2009

 

AUTHOR/ENQUIRIES:???? Jenny Chance, Grants Officer ????????

 

Summary:

 

At Council?s meeting on 7 December 2006 it was resolved that there be a quarterly return submitted to Council on grant programs.

 

 

Recommendation:

 

That the list of grant programs and their status to 30 November 2009 be received.

 

 

 

APPROVED GRANTS?SECURED BY GRANTS OFFICER

 

Grant

Funding Amount

Description

NSW Maritime ? Maritime Infrastructure Program

 

$53,220

Pontoon and Gangway at Lions Park, Ferry Street ? Macksville.

Pontoon and Gangway at Tourist Office Finger Wharf ? Nambucca Heads.

NSW Blackspot Program

 

$34,000

Pedestrian refuge at Bowra Street, Nambucca Heads.

Department of Families, Housing, Community Services and Indigenous Affairs ? Volunteers Grants Program

 

$11,179

Nambucca District Little Athletics ? Computer, camera and filing cabinets.

 

Nambucca Heads Junior Rugby League Football Club ? Coffee maker and a step ladder.

 

Nambucca Heads Touch Football ? Computer and a photocopier

NSW Attorney General?s Department ? NSW Crime Prevention Grant

$54,527

Program to assist licensed premises to implement strategies towards a safer environment for women.

Department of Planning - NSW Coastline Cycleway Grants Program

$75,000

Funding for shared pedestrian/cycleway along Pacific Highway, Nambucca Heads.

Department of Climate Change ? Local Adaptation Pathways Program

$140,000

Funding to assist councils to integrate climate change risk assessment into their broader decision-making processes. Joint application between Nambucca, Kempsey and Bellingen Shires.

Department of Sport and Recreation ? Capital Assistance Program

$8,600

Nambucca Tennis Club lighting upgrade.

Department of Environment and Climate Change - Regional Regulated Area Council Grant

$14,000

To assist with costs associated with weighbridge at Nambucca Waste Management Facility

 

Department of Local Government ? Playground Upgrades

$19,551

 

Install border and softfall to Donnelly Welsh Park and Taylors Arm Sports Reserve.


 

Department of Community Services (NSW) ? Area Assistance Scheme

 

$128,984

Marine Rescue Building ? Funding towards the construction of a new building

Unkya Reserve ? electrical upgrade and general repairs.

Jobs Fund ? National Bike Paths ? Department of Infrastructure, Transport, Regional Development and Local Government

$441,350

Funding towards cycleway in Bellwood (Pacific Highway) in partnership with Green Team.

 

Funding contributions include $50,000 from RTA, $75,000 from Department of Planning, $75,000 from Nambucca Shire Council and the remaining matching funds are in-kind contributions from Nambucca Shire Council and the Green Team.

Maritime Museums of Australia Project Support Scheme (MMAPSS)

 

$7,700

Funding towards the conservation and preservation of the Frank Partridge VC Military Museum?s Max Coward Collection.?

 

Volunteer Grants 2009 - Department of Families, Housing, Community Services and Indigenous Affairs

 

$45,076

The following applications were successful:

Nambucca District Band, Unkya Management Committee, Argents Hill Hall Committee, Talarm Community Hall, Bowraville Folk Museum, South Arm Community Hall, Mary Boulton Pioneer Cottage and Museum, Nambucca Heads Offshore Fishing Club

Nambucca District Athletics Club, Frank Partridge VC Military Museum, Nambucca River Volunteer Marine Rescue Squad, Bowraville Junior Cricket Club Inc

Nambucca Cricket Club Inc

 

TOTAL FUNDING RECEIVED

$1,033,187

 

 

 

SUBMITTED APPLICATIONS

 

 

Grant Program

Action

Grant Details and Status

1

National Emergency Volunteer Support Fund ? Emergency Management Australia (EMA), the Division within the Attorney-General's Department.

Funding basis: Fully Funded

Opens: Application Submitted

Closing: 6 March 2009

Outcome: Unsuccessful

Grant: $150,000

Council contribution: $0.00

 

GO

The National Emergency Volunteer Support Fund focuses on emergency management volunteers in recognition of their needs and the significant front line role they play in reducing vulnerability and enhancing community safety.

To ensure ongoing protection of communities it is critical that all volunteer agencies maintain their current levels of staffing and training.

The Australian Government is offering funding in 2009/10 through the National Emergency Volunteer Support Fund for projects which specifically address the recruitment, retention and training of volunteers.

Application submitted by Nambucca River Volunteer Marine Rescue Squad.


 

2

Country Halls Renewal Fund

 

Funding basis: 2:1

Opens: Currently Open

Closing: Always Open

Outcome:

 

Grant 1: $50,000

Council contribution: $0.00

 

Grant 2: $12,754.13

Council contribution: $6,377.07

 

Grant 3:: $17,052.00

Council contribution: $4,556.00

 

Grant 4:: $TBA

Council contribution: $0.00

 

Grant 5: $4,560.80

Council contribution: $0.00

 

Grant 6: $50,000

Council contribution: $0.00

 

Grant 7: 23,246.50

Council contribution: $0.00

 

Grant 8: TBA

Council contribution: $0.00

 

GO

$2.5 million over 5 years towards renewing country halls. The fund will be delivered by the Office of Rural Affairs.

 

Applications are currently being prepared for:

 

 

 

1) Argents Hill Hall ? Repairs

 

 

2) Nambucca Entertainment Centre ? External painting

 

3) Taylors Arm Hall ? Kitchen, flooring and windows

 

4) Burrapine Hall ? Repairs

 

 

5) Bowraville CWA Hall ? Painting and repairs

 

 

6) Nambucca Senior Citizens Hall ? Painting, flooring and repairs

 

7) Talarm Hall ? General repairs

 

8) Macksville Senior Citizens Hall ? General repairs

 

Notice of the program has been distributed to the Committees of Management for the halls

 

3

Norman Wettenhall Foundation

Funding basis: Fully Funded up to $10,000

Opens: Application Submitted

Closing: 31 March 2009

Outcome: Unsuccessful

Grant 1: $10,000

Council contribution: $0.00

 

GO

Support is given to projects that enhance or maintain the vitality and diversity of the Australian natural living environment.

 

The objectives of the Foundation are:

 

????? to build capacity in local communities to effect long-term beneficial change in the natural environment

????? to support and encourage research into, and monitoring of, all aspects of Australia's natural environment

????? to support education relating to our natural environment

????? Principles

 

Pre-approval to lodge a submission has been received for funding towards seating and signage for the Crosswinds Wetlands Reserve.? An application has been submitted.

 


 

4

The Department of Infrastructure, Transport, Regional Development and Local Government ? Indigenous Road Safety Grants

Funding basis: Fully funded up to $30,000

Opens: Application Submitted

Closing: 27 March 2009

Outcome: Unsuccessful

Grant: $30,000

Council contribution: $20,000

 

MTS/GO

The Department of Infrastructure, Transport, Regional Development and Local Government is now inviting applications for Indigenous Road Safety Grants for 2009-2010. One or more grants up to a total of $30,000 will be awarded to applicants for projects that will help improve road safety for Indigenous people.

 

Application forms and detailed information about the grants are available from the Department?s website.

 

Objectives

 

The grant is offered as a means to:

 

????? encourage innovative and worthwhile initiatives to help reduce road trauma affecting Indigenous people; and

????? increase the range of initiatives available to address road safety for Indigenous people.

 

An application has been prepared to fund engineering works, informative signage at Bellwood and a children's safety booklet.?

5

Department of Environment and Climate Change ? NSW Climate Change Fund ? Public Facilities Program

 

Funding basis: Fully funded

Opens: Application prepared

Closing: 30 April 2009

Outcome: TBA

Grant: $463,515

Council contribution: $14,040 (in-kind)

 

GO/

TOA

$30m for water and energy saving projects in facilities open to the public eg schools, community buildings, sporting facilities, museums and art galleries.?

 

Eligibility criteria

 

Applications are open to providers of non-profit public or educational facilities for projects which:

 

? publicly demonstrate how water and/or energy savings can work

? stimulate investment in innovative ways to save, harvest and recycle water and/or reduce overall energy consumption (and related greenhouse emissions) and/or peak electricity demand.

 

An application submitted for funding towards lighting and air conditioning system upgrade in Council?s Administration Building and six outdoor solar lights.? This is complimented with funding towards a free community globe promotion and an educational information sheet.

 


 

6

Australian Government ? Caring for our Country funding

Funding basis: Fully funded

Opens: Application submitted

Closing: 6 March 2009

Outcome: TBA

Grant: $100,000

Council contribution: $14,000

 

GO

Caring for our Country funding

The Australian Government is now calling for investment proposals for projects that will meet the targets outlined in the Caring for our Country business plan 2009-10. Caring for our Country is an Australian Government initiative that seeks to achieve an environment that is healthy, better protected, well managed and resilient, and provides essential ecosystem services in a changing climate.

 

The Australian Government is seeking investment proposals for landscape-scale projects that achieve one or more targets in specific geographic locations or key assets.

Projects can be large, medium or small:

???? large-scale projects in the order of $20 million over four years

???? medium-scale projects of up to $3 million per annum (a value of $2-3 million would be expected for most medium-scale projects)

???? small-scale projects of between $20,000 and $100,000 per annum.

 

Council is working together with Landcare to submit an application that includes weed removal, field days, workshops and other on ground works and will involve a small devolved grant scheme for land owners and community groups.

7

Local Infrastructure Support Fund ? Building the Country Package ? Department of State and Regional Development ? Expression of Interest

Funding basis: Fully Funded

Opens: Application submitted

Closing: 20 March 2009

Outcome: Unsuccessful

Grant: $100,000

Council contribution: $0.00

GO/PO

$52 million over 5 years supporting infrastructure projects that are directly linked to economic development opportunities. The fund will be delivered by the Department of State and Regional Development.

 

Application submitted for infrastructure works at Macksville Saleyards.

8

NRMA ? Community Grants Program

Funding basis: Fully funded up to $5,000

Opens: Application submitted

Closing: 25 March 2009

Outcome: Unsuccessful

 

Grant 1: $4,998

Council contribution: $0.00

Grant 2: $5,000

Council contribution: $0.00

 

GO

The Community Grants Program provides funding to support community and not for profit organisations that are making our communities safer, particularly in the areas of crime prevention, road safety, emergency readiness and response, and the environment.

 

1) Funding towards solar hot water system at E J Biffin Fields

 

2) Funding towards production of brochure for Crosswinds


 

9

Jobs Fund

Funding basis: Fully funded

Opens: Application submitted

Closing: 22 May 2009

Outcome: Application 2 successful, Application 1 unsuccessful

 

Grant 1: $4,500,000

Council contribution: $TBA

 

Grant 2: $441,350

Council contribution: $75,000

 

GO/MTS/MWS

The Jobs Fund is a $650 million Australian Government initiative to support and create jobs and increase skills through innovative projects that build community infrastructure and increase social capital in local communities across the country. Through the Jobs Fund the Government will invest in one-off capital projects and provide seed funding for social enterprises. The Jobs Fund is a temporary resource. The aim of the Jobs Fund is to produce long-term improvements in communities affected by the global economic downturn. The Jobs Fund projects will focus on directly generating jobs for people in communities with already high unemployment levels, rising jobless rates or which are particularly vulnerable.

 

1) Funding towards Nambucca Sewerage Treatment Plant upgrade

 

2)? Funding towards cycleway in Bellwood (Pacific Highway) in partnership with Green Team.

 

 

10

Environmental Trust - Environmental Restoration and Rehabilitation Grants

 

Funding basis: Fully Funded up to $100,000

Opens: Application submitted

Closing: 29 May 2009

Outcome: TBA ? End of year

Grant: $100,000

Council contribution: $0.00

 

 

GO/PO

The aim of the Restoration and Rehabilitation (R&R) program is to facilitate projects to prevent or reduce pollution, the waste stream or environmental degradation of any kind, run by community organisations and State and Local government organisations. Through these projects, we also aim to improve the capacity of communities and organisations to protect, restore and enhance the environment.

The Objectives of the Environmental Restoration and Rehabilitation Program are: 

  to restore degraded environmental resources, including rare and endangered ecosystems 

  to protect important ecosystems and habitats of rare and endangered flora and fauna 

  to prevent or minimize future environmental damage

  to enhance the quality of specific environmental resources

  to improve the capacity of eligible organisations to protect, restore and enhance the environment to undertake resource recovery and waste avoidance projects and to prevent and/or reduce pollution.

 

Application submitted for Macksville Saleyards

 


 

11

Country Passenger Transport Infrastructure Grants Scheme (CPTIGS) ? Ministry of Transport

 

Funding basis: Fully Funded

Opens: Application submitted

Closing: 25 June 09

Outcome: Unsuccessful

Grant: $173,825

Council contribution: $11,265

 

 

GO/MTS

The Country Passenger Transport Infrastructure Grants Scheme (CPTIGS) is administered by the Ministry of Transport. It provides support funding to improve the amenity of passenger transport infrastructure in rural, regional and remote communities of NSW

 

Local government, incorporated community organisations, transport operators and other interested organisations that have a current Australian Business Number are eligible.

 

Application prepared for upgrade of Cook Street Interchange, Bowraville.

 

12

Regional Arts Fund

 

Funding basis: Councils are required to provide some funds towards the project

Opens: Application submitted

Closing: 14 August 2009

Outcome: TBA

 

Grant: $20,020

Council contribution: $12,000

 

 

GO

The Regional Arts Fund (RAF) is supporting sustainable cultural development in communities across regional, remote and isolated parts of Australia.

 

A key focus is to encourage the formation of productive partnerships to support home-grown arts activities and the creation of networks to reduce isolation, exchange ideas and publicise opportunities. 

 

The program also assists the professional development of, and provides employment opportunities for, artists based in regional areas.

Providing opportunities for community members to learn arts and broader skills is another RAF priority.  With RAF support, professional artists provide workshops and collaborate with community participants on a wide range of creative projects.

 

An application was submitted to enhance the existing mosaic in Nambucca Heads and the addition of a new artwork.? The project will include a number of community workshops.

 


13

NSW Community Building Partnerships

 

Funding basis: Fully Funded for community groups, Council requires matching funds

Opens: Applications submitted

Closing: 10 August 2009

Outcome: TBA

 

 

 

Grant 1: $84,811 

Council contribution: $174,189

 

Grant 2: $50,000

Council contribution: $0.00

 

Grant 3: $52,000

Council contribution: $0.00

 

Grant 4: $32,928

Council contribution: $0.00

 

Grant 5: $10,000

Council contribution: $0.00

 

 

 

GO/

TOA

The NSW Government?s $35 million Community Building Partnership program will support local jobs, stimulate growth and improve community facilities.

 

Community groups and local councils across NSW will be eligible to submit applications for funding that will help support local infrastructure and jobs. Council can submit only one application.

 

The NSW Community Building Partnership will invest $300,000 into building local community projects in every electoral district ? with an additional $100,000 to be invested in electoral districts with higher unemployment.

 

The following applications were submitted:

 

1) Amenities upgrade at Macksville Park and Hennessey Tape Oval ? Council application

2) Pioneer Community Centre ? works towards removing health and safety issues

3) Frank Partridge VC Military Museum ? New display facility

4) Macksville Tennis Club ? New courts surfaces

5) Nambucca River Volunteer Marine Rescue Squad

14

Department of Planning ? Infrastructure Fund

 

Funding basis: Interest Free Loan

Opens: Application submitted

Closing: 31 August 2009

Outcome: TBA

 

Interest Free Loan: $17,000,000

Council contribution: Loan repayments over 10 years

 

 

 

GO/ MWS

The $200 million NSW Local Infrastructure Fund has been established as an 'interest free' loan scheme to bring forward infrastructure projects that are delayed due to a lack of funding.

 

The funding will provide an immediate local economic boost as water, sewer, drainage and roads infrastructure projects are provided for local communities.

 

The funding will also trigger construction in areas of high population growth and will assist in increasing the supply of serviced land for housing and employment.

 

The NSW Local Infrastructure Fund is a NSW Treasury Fund administered by the NSW Department of Planning.

 

Eligible projects

Funding is provided for local projects that will support urban development ? typically roads and related infrastructure, stormwater, water and wastewater projects. Only projects costing at least $1 million will be funded.

 

15

Volunteer Grants 2009 - Department of Families, Housing, Community Services and Indigenous Affairs

 

Funding basis: Fully Funded up to $5000

Opens: Applications submitted

Closing: 25 September 2009

Outcome: TBA

 

Total applied for: $74,760

 

 

 

 

 

GO

Non-profit organisations, who are supported by volunteers, can apply for Australian Government grants of up to $5,000 to purchase equipment and cover the cost of petrol. Organisations can apply for grants of between $1,000 and $5,000 to purchase equipment, including computers, tools and air conditioners and also help with fuel costs.

 

Council submitted the following applications on behalf of Committees of Management.? The total amount applied for was $44,211

 

Nambucca District Band

Unkya Management Committee

Argents Hill Hall Committee

Nambucca Senior Citizens Club

Talarm Community Hall

Bowraville Folk Museum

Coronation Park Management Committee

Valla Hall Management Committee

South Arm Community Hall

Bowraville Youth Club and Grants Hall Committee

EJ Biffin Playing Fields Management Committee

Mary Boulton Pioneer Cottage and Museum

 

 

Other applications were submitted on behalf of the following.? The total amount applied for was

$30,549.

 

Nambucca Heads Offshore Fishing Club

Nambucca District Athletics Club

Frank Partridge VC Military Museum

Nambucca River Volunteer Marine Rescue Squad

Macksville Tennis Club Inc

Bowraville Junior Cricket Club Inc

Nambucca Cricket Club Inc

 

 

16

Healthy Communities ? Local Government and Shires Association and NSW Health?

 

 

Funding basis: Fully Funded up to $80,000

Opens: Application submitted

Closing: 25 September 2009

Outcome: TBA

 

Grant: $80,000

Council contribution: $In-kind

 

 

GO / YDO

A grants scheme for projects that promote healthy living.

Grants of up to $20,000 are available for individual councils, and up to $80,000 for groups of councils and regional organisations of councils.

Projects can address issues such as healthy weight, responsible drinking, tobacco control or falls prevention for older people.

The initiatives must focus on communities more vulnerable to ill health. They include:

????? Aboriginal and Torres Strait Islander peoples

????? People from Culturally and Linguistically Diverse backgrounds

????? People living on a low income

????? People living in rural or remote areas

????? People living in disadvantaged urban areas

The Healthy Communities grant scheme is coordinated by the Local Government and Shires Associations of NSW (LGSA) and funded by NSW Health.

An application was submitted between Nambucca and Bellingen Shire Council for funding towards an interactive youth driven initiative towards educating youth with skills that promote responsible use of alcohol.?

Includes Save a Mate program and other programs, competitions and events and employment of a project manager.? In-kind support also received from North Coast Area Health Service.

 

 

 

FUNDING PROGRAMS RECENTLY OPENED OR SOON TO BE RELEASED ? FOR INFORMATION

 

 

Grant Program

Status

1

Building the Country Package

 

Funding basis: Various

Opens: Currently Open

Closing: Various

 

Building the Country Package announced by the Rees Government. 

 

The funding programs are designed to support people who live and work in country areas.

 

2

Jobs Fund ? 2nd Round

 

Funding basis: Fully funded ? Council contribution highly regarded

Opens: Opening soon ? however as Nambucca Shire has recently been listed as a prioritised area, applications can be submitted at any time

Closing: TBA

 

 

The $650 million is part of the Government?s Jobs and Training Compact.  The Jobs Fund will support and create jobs and improve skills, by funding projects that build community infrastructure and create social capital in local communities.

The Jobs Fund comprises three streams of funding:

 

$300 million Local Jobs stream to support community infrastructure projects with a focus on the promotion of environment-friendly technology and heritage

 

$200 million Get Communities Working stream for self-sustaining projects which create jobs and provide activities and services to improve community amenity

 

$150 million Infrastructure Employment Projects stream for investment in infrastructure projects which generate jobs in regions affected by the economic downturn.

3

Community Builders

 

Funding basis: Fully funded - $10,000 - $100,000

Opens: 2 November 2009

Closing: 10 December 2009

 

The Community Builders Funding Program is a community strengthening and capacity building program. It has funds available on an annual basis for time-limited projects in particular regions of NSW. The program is funded by the NSW Department of Community Services.

Non government not-for-profit organisations with an Australian Business Number (ABN) and local Councils can apply for funds. For-profit organisations can apply too if they have a separate not-for-profit arm of their business.

The Community Builders Funding Program funds projects that aim to build strength and capacity within communities. The Community Builders Funding Program projects work within communities to enhance their capacity to deal with issues and respond to change.

Your project will need to operate in an area covered by the Community Builders Funding Program.

You will need to identify the community that will be served by your project and, within that community select a priority group that will have an opportunity to participate in your project. The priority group will be a disadvantaged group, though the project will be open to everyone in your chosen community.

It is important that Community Builders Funding Program projects are based on needs identified in your community. You will have to demonstrate that you have consulted within your community and that your project idea is both supported by, and needed within that community.

Direct service delivery to individuals or groups, or services/projects that are part of the work and responsibility of another government department can't be funded.

 

 

 

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting - 17 December 2009

Report on Investments to 30 November 2009

 

General Manager's Report

ITEM 9.8????? SF394????????????? 171209???????? Report on Investments to 30 November 2009

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

SUMMARY:

 

Return on investments to 30 November 2009 is $886,906.00.

 

During November Term Deposit interest rates varied from 4.50% for 30 days and up to 6.00% for 12 months with around 7.00% for 3 yrs to 5 years, Longer terms are attracting the better rates, although there are some good rates in the shorter term.

 

This month the Managed Funds all finished with a positive return with Macquarie Income Plus returning $24,381, and Aberdeen $16,805.

 

Council is still waiting for valuations from Averon II and Longreach Series 26 to be confirmed but advice from them indicate no major changes.

 

In Council?s Investment advisors monthly report, CPG Advisory states:

 

?The long-term legacy of the financial crisis will see former giants, as well as those emerging markets financed on unsustained debt, experience sharp declines in living standards. While the US and Japan will retain their role as safe-havens through their ability to inflate their way out of debt, higher financing costs will result in much lower trend growth rates. So while the market looks beyond Dubai make no mistake that the event highlights the fragility of the global economic recovery. In fact, one should not discount that the event runs parallel to the Bear Stearns hedge fund collapse that paved the way for the beginning of the sub-prime crisis.?.

 

This report details all the investments placed during November and Council funds invested as at 30 November 2009.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds.

 

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 30 November 2009 be noted.

 

 

OPTIONS:

 

This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during November and Council funds invested as at 30 November  2009.


 

1? Investments Placed 1 to 30 November 2009

 

 

 

 

 

 

 

 

Date

Amount

Period (Days)

Quotes

%

Accepted

12.11.09

?$?? 1,014,301.37

364

 

 

Bank of Qld

Bank of Qld

6.00%

Macquarie

5.85%

Bankwest

6.00%

 

 

 

 

2? Investments Matured & Interest & Returns 1 to 30 November 2009

 

 

 

 

 

Term Deposits/Bank Bills

 

 

 

 

 

 

 

 

Institution

?Amount

Period (Days)

Rate

?Interest

Bank of Qld

?$1,000,000.00

120

4.35%

?$14,301.37

LGFS

?$513,133.36

31

4.00%

?$1,678.19

 

 

 

 

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

ANZ

?$1,237,756.11

30

0.29%

?$3,633.18

8.50%

?$7,518.66

Aberdeen

?$3,259,828.39

30

0.51%

?$16,804.98

71.01%

?$198,911.16

Macquarie Income Plus

?$3,881,628.15

30

0.63%

?$24,380.60

80.80%

?$227,068.62

Blackrock

?$853,782.68

30

0.73%

?$6,159.56

2.61%

?$4,596.45

 

 

Long Term Funds

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

NSW Treasury Corp

?$884,401.36

30

1.11%

?$9,675.45

-$165,079.09

N/A

72.75%

Longreach 2-2007*

?$950,640.00

30

0.55%

?$5,170.00

-$51,460.00

?$44,672.60

3.21%

Longreach Series 26*

?$381,350.00

30

0.00%

?$ -??

-$114,400.00

?$17,500.00

-0.92%

Averon II*

?$366,300.00

30

0.00%

?$ -??

-$133,700.00

?$28,396.10

499.08%

 

 

 


 

3? Investments held at 30 November 2009

 

 

 

 

 

 

 

 

 

Institution

?Amount

Period (Days)

Maturity Date

?Interest Due at maturity

Interest

BCCU

$656,371.55

273

27/05/10

?$23,564.64

4.80%

Bankwest

$533,262.97

117

19/01/10

?$7,521.20

4.40%

Macquarie

$846,915.60

189

17/12/09

?$19,734.29

4.50%

IMB

$1,105,295.77

154

14/01/10

?$20,752.31

4.45%

Bankwest

$1,058,181.75

364

29/07/10

?$47,487.72

4.50%

Bankwest

$551,568.47

154

18/03/10

?$12,217.62

5.25%

Bank of Queensland

$1,014,301.37

364

11/11/10

?$60,691.35

6.00%

Macquarie Bank**

$2,260,841.07

174

12/04/10

?$50,655.23

4.70%

Adelaide Bank

$531,882.43

182

04/03/10

?$11,536.75

4.35%

Newcastle Permanent

$1,103,884.21

371

26/08/10

?$57,784.56

5.15%

NAB

$1,016,739.32

160

04/02/10

?$20,056.23

4.50%

NAB

$1,020,436.61

163

11/03/10

?$20,962.28

4.60%

NAB

$1,010,586.31

175

15/12/09

?$21,416.12

4.42%

NAB

$1,021,540.07

128

28/01/10

?$16,120.74

4.50%

NAB

$1,013,369.87

182

21/01/10

?$22,233.06

4.40%

NAB

$1,014,904.11

126

10/12/09

?$15,625.63

4.46%

Suncorp

$800,000.00

369

06/07/10

?$38,012.05

4.70%

LFGS - CRI

$514,811.55

31

31/12/09

?$1,748.95

4.00%

Aberdeen Cash Plus

$3,259,828.39

31

31/12/09

?$8,361.24

3.02%

Blackrock Diversified Credit Fund

$853,782.68

31

31/12/09

?$2,189.89

3.02%

Macquarie Income Plus Fund No1

$3,881,628.15

31

31/12/09

?$9,956.11

3.02%

ANZ High Yield Cash

$1,237,756.11

31

31/12/09

?$3,174.76

3.02%

NSW Treasury Corp Long Term Growth

$884,401.36

31

31/12/09

?$2,268.43

3.02%

Longreach 2-2007

$950,640.00

31

31/12/09

?$1,614.79

2.00%

Longreach Series 26

$381,350.00

31

31/12/09

?$?? -??

0.00%

Averon II

$366,300.00

31

31/12/09

?$?? -??

0.00%

TOTAL

?$28,890,579.72

 

 

?$495,685.95

 

 

 

4? Interest Earned on Investments: November

 

 

 

 

 

Total

Interest earned to date

 

 

 

?$696,974.60

 

 

 

 

 

 

 

 

Plus

Interest due to 30/11/09

 

 

 

?$195,101.40

 

 

 

 

 

 

 

 

Accrued? to 30/11/09

 

 

 

?$892,076.00

 

 

 

 

 

 

 

 

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

 

 

 

-$5,170.00

 

 

 

 

 

 

 

 

* Investment Returns to 30/11/09

 

 

 

?$886,906.00

 

 

 

 

 

 

 

 

Amount of interest expected from all funds and reserves as per Budget

$1,801,200.00

 

* To ensure consistency, returns take into account unrealised gains in Capital Protected Investments for November of $5,170

 

??Unrealised losses were added back in previous investment reports

 

 

TERM DEPOSITS

 

 

 

 

 

 

 

 

 

 

 

Institution

Invested

Days

Date of

Interest

Amount of

Total interest &

 

Amount

Invested

Maturity

Rate

interest

investment

 

 

 

 

 

due on

due on

 

 

 

 

 

maturity

Maturity

 

 

 

 

 

 

 

BCCU

$656,371.55

273

27/05/10

4.80%

$23,564.64

$679,936.19

Bankwest

$533,262.97

117

21/01/10

4.40%

$7,521.20

$540,784.17

Macquarie Bank

$846,915.60

189

17/12/09

4.50%

$19,734.29

$866,649.89

IMB

$1,105,295.77

154

14/01/10

4.45%

$20,752.31

$1,126,048.08

Bankwest

$1,058,181.75

364

29/07/10

4.50%

$47,487.72

$1,105,669.47

Bankwest

$551,568.47

154

18/03/10

5.25%

$12,217.62

$563,786.09

Bank of Queensland

$1,014,301.37

364

11/11/10

6.00%

$60,691.35

$1,074,992.72

Macquarie Bank

$2,260,841.07

174

12/04/10

4.70%

$50,655.23

$2,311,496.30

Adelaide Bank

$531,882.43

182

04/03/10

4.35%

$11,536.75

$543,419.18

Newcastle Permanent

$1,103,884.21

371

26/08/09

5.15%

$57,784.56

$1,161,668.77

NAB

$1,016,739.32

160

04/02/10

4.50%

$20,056.23

$1,036,795.55

NAB

$1,020,436.61

163

11/03/10

4.60%

$20,962.28

$1,041,398.89

NAB

$1,010,586.31

175

15/12/09

4.42%

$21,416.12

$1,032,002.43

NAB

$1,021,540.07

128

28/09/10

4.50%

$16,120.74

$1,037,660.81

NAB

$1,013,369.87

182

21/01/10

4.40%

$22,233.06

$1,035,602.93

NAB

$1,014,904.11

126

10/12/09

4.46%

$15,625.63

$1,030,529.74

Suncorp

$800,000.00

369

06/07/10

4.70%

$38,012.05

$838,012.05

LGFS Committed Rolling Investment (Capital Protected)

$514,811.55

31

31/12/09

4.00%

$1,748.95

$516,560.50

Total Term Deposits

$17,074,893.03

 

 

 

$468,120.73

$17,543,013.76


 

MANAGED FUNDS- Medium term

 

 

 

 

 

 

 

 

 

 

Aberdeen Cash Plus

 

 

 

 

 

Anticipated return per month 3.02%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2009

$3,185,917.23

 

 

 

$3,185,917.23

Returns

31/07/2009

 

 

$46,238.71

 

$3,232,155.94

Returns

31/08/2009

 

 

$68,991.16

 

$3,301,147.10

Returns

30/09/2009

 

 

$38,497.55

 

$3,339,644.65

Returns

31/10/2009

 

 

$28,378.76

 

$3,368,023.41

Pay Out

9/11/2009

 

 

 

-$125,000.00

$3,243,023.41

Returns

30/11/2009

 

 

$16,804.98

 

$3,259,828.39

 

 

 

 

 

 

 

 

 

$3,185,917.23

$0.00

$198,911.16

-$125,000.00

$3,259,828.39

 

 

Blackrock Diversified Credit

 

 

 

Anticipated return per month 3.02%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2009

$1,492,323.15

 

 

 

$1,492,323.15

Returns

31/07/2009

 

 

$2,053.18

 

$1,494,376.33

Redemption - Wind up

6/08/2009

 

 

 

-$341,666.49

$1,152,709.84

Returns

31/08/2009

 

 

$12,472.53

 

$1,165,182.37

Redemption - Wind up

24/09/2009

 

 

 

-$321,568.46

$843,613.91

Returns

30/09/2009

 

 

-$2,834.74

 

$840,779.17

Returns

31/10/2009

 

 

$6,843.95

 

$847,623.12

Returns

30/11/2009

 

 

$6,159.56

 

$853,782.68

 

 

 

 

 

 

 

 

 

$1,492,323.15

$0.00

$24,694.48

-$663,234.95

$853,782.68


 

Macquarie Income Plus

 

 

 

 

Anticipated return per month 3.02%

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2009

$3,654,559.53

 

 

 

$3,654,559.53

Returns

31/07/2009

 

 

$65,461.78

 

$3,720,021.31

Returns

31/08/2009

 

 

$54,551.48

 

$3,774,572.79

Returns

30/09/2009

 

 

$50,036.21

 

$3,824,609.00

Returns

31/10/2009

 

 

$32,638.55

 

$3,857,247.55

Returns

30/11/2009

 

 

$24,380.60

 

$3,881,628.15

 

 

 

 

 

 

 

 

 

$3,654,559.53

$0.00

$227,068.62

$0.00

$3,881,628.15

 

 

ANZ High Yield On call account

 

 

 

 

Anticipated return per month 3.02%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2009

$667,002.50

 

 

 

$667,002.50

Redemption

23/07/2009

 

 

 

-$300,000.00

$367,002.50

Returns

31/07/2009

 

 

$487.72

 

$367,490.22

Investment from Blackrock

6/08/2009

 

$341,666.49

 

 

$709,156.71

Returns

31/08/2009

 

 

$182.83

 

$709,339.54

Investment

3/09/2009

 

$1,000,000.00

 

 

$1,709,339.54

Investment from Blackrock

24/09/2009

 

$321,568.46

 

 

$2,030,908.00

Returns

30/09/2009

 

 

$267.62

 

$2,031,175.62

Redemption

20/10/2009

 

 

 

-$500,000.00

$1,531,175.62

Redemption

29/10/2009

 

 

 

-$300,000.00

$1,231,175.62

Returns

31/10/2009

 

 

$2,947.31

 

$1,234,122.93

Returns

30/11/2009

 

 

$3,633.18

 

$1,237,756.11

 

 

 

 

 

 

 

 

 

$667,002.50

$1,663,234.95

$7,518.66

-$1,100,000.00

$1,237,756.11

 


 

MANAGED FUNDS- Long Term Funds

 

 

 

 

 

 

 

 

 

NSW Treasury Corp

 

 

 

 

Anticipated return per month 3.02%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2009

$835,641.48

 

 

 

$835,641.48

Returns

31/07/2009

 

 

-$2,120.94

 

$833,520.54

Returns

31/08/2009

 

 

$46,518.67

 

$880,039.21

Returns

30/09/2009

 

 

$22,302.72

 

$902,341.93

Returns

31/10/2009

 

 

-$27,616.02

 

$874,725.91

Returns

30/11/2009

 

 

$9,675.45

 

$884,401.36

 

 

 

 

 

 

 

 

 

$835,641.48

$0.00

$48,759.88

$0.00

$884,401.36

 

Longreach 2-2007 - (Capital Protected)

 

 

 

Anticipated return per month 2.00%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2009

$948,180.00

 

 

 

$948,180.00

Returns

31/07/2009

 

 

-$16,730.00

 

$931,450.00

Returns

31/08/2009

 

 

$5,660.00

 

$937,110.00

Returns

30/09/2009

 

 

$4,460.00

 

$941,570.00

Returns

31/10/2009

 

 

$3,900.00

 

$945,470.00

Returns

30/11/2009

 

 

$5,170.00

 

$950,640.00

 

 

 

 

 

 

 

 

 

$948,180.00

$0.00

$2,460.00

$0.00

$950,640.00

 

Longreach Series 26 (Capital Protected)

 

 

 

Anticipated return per month 0.00%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2009

$381,650.00

 

 

 

$381,650.00

Returns

31/07/2009

 

 

-$550.00

 

$381,100.00

Returns

31/08/2009

 

 

-$500.00

 

$380,600.00

Returns

30/09/2009

 

 

$3,400.00

 

$384,000.00

Returns

31/10/2009

 

 

-$2,650.00

 

$381,350.00

Returns

30/11/2009

 

 

$0.00

 

$381,350.00

 

 

 

 

 

 

 

 

 

$381,650.00

$0.00

-$300.00

$0.00

$381,350.00

 

Averon II (Capital Protected)

 

 

 

Anticipated return per month 0.00%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2009

$302,650.00

 

 

 

$302,650.00

Returns

31/07/2009

 

 

$7,450.00

 

$310,100.00

Returns

31/08/2009

 

 

$0.00

 

$310,100.00

Returns

30/09/2009

 

 

$14,300.00

 

$324,400.00

Returns

31/10/2009

 

 

$41,900.00

 

$366,300.00

Returns

30/11/2009

 

 

$0.00

 

$366,300.00

 

 

 

 

 

 

 

 

 

$302,650.00

$0.00

$63,650.00

$0.00

$366,300.00

 

 

CONSULTATION:

 

Grove Research and Advisory.

 

SUSTAINABILITY ASSESSMENT:

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

That Council may not meet its budget returns for 2009/10 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2009/10 will be included with the December Budget Review and Grove will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

Interest on investments were assessed with the September 2009 Budget Review.? Variances have been distributed between the Water, Sewerage and General Funds.

 

Attachments:

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?

 

 

 

??


Ordinary Council Meeting

17 December 2009

Director Environment & Planning's Report

ITEM 10.1??? SF1261??????????? 171209???????? Outstanding DAs greater than 12 months, applications where submissions received not determined to 7 December 2009

 

AUTHOR/ENQUIRIES:???? Barbara Sadler, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (at least 12 months old) and applications received, be noted and received for information by Council.

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

TABLE 1: ????? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

TOTAL APPLICATIONS OUTSTANDING 12 MONTHS OR MORE:? 0

 

TABLE 2:?????? DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/STAFF COMMENTS

2010/004

06/07/09

13 Lot Residential Subdivision

Lot 95 DP 1099538, Seaforth Drive, Valla Beach

? Farming and horticulture activities on adjoining land ? spraying carried out which may cause noise issues at night

? Prospective purchasers to be informed of this

Land proposed to be subdivided is zoned Residential 2(a). Buffer distances comply with Council?s DCP 16.

Assessment being prepared with consideration given to earthworks and drainage issues

Awaiting information from Engineers re various issues with the design of the subdivision

Draft Consent prepared ? finalising consent

 


 

DA NO

DATE OF RECE