NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

18 March 2010

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

 

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

 

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? These items will be brought forward at 5.30 pm in agenda order, and dealt with before other items.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the business paper provided the request is received before publication of the business paper and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as outlets in all towns and villages of the Shire and Council?s website: www.nambucca.nsw.gov.au

 

 


NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 18 March 2010

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to Acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 4 March 2010

5??????? DELEGATIONS (if any)?Motion to hear Delegations

6??????? ASKING OF QUESTIONS WITH NOTICE ??

7??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8??????? General Manager Report

8.1???? Outstanding Actions and Reports

8.2???? Optus Mobile Telephone Installation - Water Reservoir, 85 Wallace Street, Macksville - Radio Frequency Electromagnetic Energy (EME) Measurements

8.3???? Report on Investments to 28 February 2010

8.4???? Annual General Meeting Minutes - Nambucca District Band - 9 February 2010

8.5???? Minutes of Annual General Meeting - Valla Beach Tennis Club Committee of Management - 14 February 2010

9??????? Director Environment and Planning Report

9.1???? Outstanding DA's greater than 12 months, applications where submissions received not determined to 22 February 2010

9.2???? DEP Applications and Statistical Reports July 2009-June 2010, 2002-2010 and Certificates Received 2004-2010

9.3???? DA's and CDC's Received and Determined under Delegated Authority 23 February-8 March 2010

9.4???? Contract Regulatory Officer's Report - February 2010

9.5???? Report on Minutes of the Access Committee held 23 February 2010

9.6???? Natural Resource Projects Officer - 3 days per week 2 year fixed term.

9.7???? Flying-Fox Camp - Bowraville

10????? Director Engineering Services Report

10.1?? Floodplain Management Authority 50th Annual Conference ????

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting

18 March 2010

General Manager's Report

ITEM 8.1????? SF959????????????? 180310???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2008

1

Item 9.9

03/07/08

Council make representation to Minister for Lands seeking agreed compensation for subdivision of Reserve 91694

 

GM

Letter sent 15/07/08.

Follow up letter sent 14/11/2008.

Minister for Lands has advised by letter dated 8/1/09 that land will be made available to Council as per the agreement following finalisation of an Aboriginal Land Claim.

 

Follow up letter sent 9 April

 

Follow up letter sent 10 February 2010

 

Plan lodged with Department of Lands.? Compulsory acquisition can start once plan is registered.

2

Item 11.4

03/07/08

That a new plan of management be prepared for Farringdon Playing Fields

DES

Preparation of Plan of Management commenced.

Nambucca River Masterplan has identified possible users.

 

Low priority.

 

 


OCTOBER 2008

3

RF256

 

16/10/08

Notice of Motion - Riverbank Erosion - Riverside Drive Nambucca Heads ? report re geotechnical engineers re stability of Riverside Drive

 

 

DES

 

Catchment Assessment:

Final report assessed.? Maintenance recommendation included in works program.? There are a number of existing stormwater inlet pits within the study area which require maintenance.? These pits are blocked with vegetation and debris both within the pit and in the grate and lintel, grates are broken, and lintels are broken, reducing the inlet capacity of each pit.? Maintenance and repair of these pits will at least ensure each pit is functioning to its capacity.

 

Phase 2 analysis of pipeline from Bismark to Nambucca Streets authorised.

 


 

DECEMBER 2008

 

4

SF1046

18/12/08

That the Wellington Drive component of the Urban Design Strategy be deferred pending a further report to Council in relation to further studies re land slip, rising sea level and traffic/parking.

 

DEP

Report March 2009.

Deferred in Draft Budget.

16 April 2009 meeting.

Deferred until draft Nambucca River Master Plan prepared.

Nambucca River Master Plan to be presented to NRE&CMC on 12 Feb 2010.? Recommendation that height be considered in draft Nambucca LEP 2009.

Nambucca River Master Plan endorsed.

 

Building heights in Wellington Drive to be considered when draft NLEP 2009 comes to Council at the March 2010 GPC.

 

 

FEBRUARY 2009

 

5

SF241

5/02/09

That a new plan of management for the reserve within Kingsworth Estate be prepared by DES.?

 

To include pedestrian and vehicular access arrangements and management of environmental values.

 

DES

October 2009

Preparation of Plan of Management commenced.

Requests for information sent to Nambucca Heads Local Aboriginal Land Council and DECC.

The Lands Council has advised they will charge for an archaeological assessment.

In respect to the Kingsworth Lake Reserve the potential for Aboriginal objects to be found near this area is HIGH and inspections should be carried out as a walk over site survey should any activity be planned for this area.

Report to Council meeting 18 March 2010.

 

MAY 2009

 

6

SF1213

07/05/09

Allocation for retaining wall at Little Beach be deferred for consideration at the September Quarterly Review

 

DES

GM

November 2009

Follow-up letter sent.

No reply at 17 July 2009

No reply at 10 August 2009.

No reply at 21 August 2009.

No reply at 7 Sept 2009.

No reply expected until Scotts Head Master Plan completed.

 

GM to email Geoff Green re bio mass implications.

 

 

7

SF1213

07/05/09

Council review the cycleway plan so as to ensure its funding requirements are realistic.

 

DES

December 2009

 

The revision of the Plan will need to be deferred so that staff can give priority to the construction of the cycleway south of Nambucca Heads.? April 2010

 

 

8

SF1213

07/05/09

Council receive a report on the funding and use of the reserves for the Council Chambers Upkeep, Self Insurance and Tourist Centre Upkeep.

 

GM

September 2009.? Delayed to October 2009.

Delayed till November 2009.

Obtaining information on cost/benefit of increasing self insurance reserve and reducing the schedule of insured buildings.

Report in December 2009.

GM attending to more urgent issues.? Will try to complete for 21 January meeting.? Proposals put to Council?s insurer and auditor re self insurance of plant and equipment.? To be reported to budget workshop.

 

 

9

SF452

21/05/09

Council seek from the Minister for the Environment acceptance that the sampling data for the old landfill indicate down stream impacts are minimal and re-installation of the leachate interception trench is not justifiable.

 

DES

Local DECC office advised by letter of Council?s intention.

Formal proposal for Minister being prepared.

Positive progress being made with DECC rep.

Information provided on sampling to DECC.

For determination. Under consideration by Regional and State offices

 

 

10

SF452

21/05/09

Council consider the provision of additional monitoring bores at the landfill with a report on the cost for installation and monitoring.

 

DES

Report to July 2009.

Proceeding to provide 3 addition monitoring bores at the Cost of $3,000.

Defer until need determined.

Water quality meets standards downstream.

On-hold.? See above.

 

 

JULY 2009

 

11

SF283

16/7/09

Option for a rebated access ramp in lieu of removal of podium in Council Chambers be put to the Access Committee.

 

DEP

Matter presented to Access Committee 28 July 2009.

Matter deferred for consideration at next Access meeting.

Matter further deferred for consideration by Committee.

 

Matter discussed and will come back to Council with recommendation.

Access Committee minutes to come to Council.

See minutes in business paper 18 March 2010.

 

 

12

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Report to meeting on 19/11/09.

Deferred to December 2009.

 

Quotes being sought for fibre optic link to the Library.? Will report when quotes are in.

 

Indefinitely delayed due to workload, illness and completion of Civica (Authority) implementation.

 

13

SF1272

16/07/09

Council consider the need and cost of a consultant to identify and recommend improvements to existing records management practices in the 2010/11 budget.

 

GM

To be reported on in March 2010.

 

Indefinitely delayed due to workload, illness and completion of Civica (Authority) implementation.

 

AUGUST 2009

 

14

QWN 262

20/08/09

Taylors Arm Road ? dangerous road sinkage

 

DES

Dip filled.? To be further assessed for Briffen fencing.

(Not suitable).

 

Guardrail design and costing in progress.

 

Expected cost $30,000 to install.

 

15

5.2

Notice of Motion

20/08/09

Council receive a bimonthly report that individually lists all required flood restoration work and the current status of each job.

 

DES

19 November 2009

15 April 2010

16

5.5

Notice of Motion

 

20/08/09

Council review its Street Tree Guidelines policy

 

DES

December 2009.

Delayed to allow community members to have input. Now for 21 January 2010 report.? Extension of time provided to community groups (Community Gardeners at Nambucca Heads) to lodge submissions.

To be issued to Councillors prior to report to Council on 18 February 2010

Report to GPC 14 April 2010

 

17

SF544

20/08/09

Council adopt the draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

SEPTEMBER 2009

 

18

SF941

17/09/09

Tourism ? list of promotional priorities; opportunity for MOU between Council and NV Tourism Inc; MOU with neighbouring Councils; options for structuring a special rate for tourism marketing.

 

GM

Work in progress

OCTOBER 2009

 

19

SF1269

01/10/09

Council review the tank rebate scheme asap to encourage greater uptake and promote to the community.

 

DEP

Report to GPC in January 2010.

Deferred to GPC in February 2010.

Draft policy circulated for Councillor comment at March 2010 GPC.

Deferred to April 2010 GPC

 

20

SF1269

01/10/09

Council investigate opportunities for funding for a part time Natural Resources Officer in a possible alliance with Bellingen Shire Council at no cost and that a report is prepared on the roles and responsibilities of the position.

 

DEP

Report to December 2009.

Deferred to January 2010 GPC due to dam inspections taking up December GPC.

With Council?s decision on the new 2010-2012 Environmental Levy this matter will not be pursued except if external funding opportunities arise.

Further report to come to Council.

See item in business paper.

 

21

SF1075

15/10/09

Council review staffing requirements & costs for CCP milestones as well as the savings made in 12 months time.

 

DES

October 2010

NOVEMBER 2009

 

22

SF1269

5/11/09

Council write to the Premier and Lands Department and to the Minister for Local Government requesting that caravan parks on crown land pay general rates.

 

GM

Letters sent 11 November 2009.? Rate notice issued for Scotts Head Caravan Park to Trust Manager.

Follow up letter sent 12 January 2010.

 

Minister has now responded advising that the Scotts Head Caravan Park, being located on part of Reserve 65963 for Public Recreation and Resting place, complies with the criteria outlined in Section 556 of the Local Government Act 1993 and qualifies for exemption from the general rate.

 

A copy of the Minister?s letter has been circulated to Councillors.

 

Notwithstanding the Minister?s response, legal advice is to be sought.

 

Legal advice has been sought.

23

SF1269

5/11/09

Council check with the ABS regarding the population of the Macksville Urban Area.

 

DEP

Enquiry to be made with ABS.

Collector Maps received but ABS yet to identify which collector areas of part of collector one define the Macksville urban area.

 

Report to come to Council in March 2010.

Deferred to April 2010 GPC.

 

24

SF1102

5/11/09

Council conduct a Value Management Workshop to examine financial components of the IWCM; rate modelling; forecast developer contributions and residential bills.

 

GM

Being discussed with Dept. of Commerce.? Suggested early February 2010 following completion of exhibition period for EIS.

 

Value Management workshop on dam to be held 10 February 20010 workshop on IWCM to be held in March 2010.

 

GM to chase up IWCM workshop date.

 

25

SF1269

19/11/09

Council write to Dept of Lands requesting consent procedures in case of emergency riverbank restoration work.

 

DES

Letter sent to Land & Property management Authority asking consideration in emergencies.

 

Follow up letter drafted.

26

SF624

19/11/09

Invite NRCMA to GPC

re MOU/blueprint.

 

GM

Invitation issued 24/11/09

 

Follow up letter on 8 February 2010

 

27

SF544

19/11/09

Section 94 contributions?invite organisation to put forward project ideas.

 

GM

To be done as part of the Community Needs Study.

 

Section 94 Planner to provide update at March 2010 GPC.

 

28

PRF53

19/11/09

River Street Foreshore landscaping and development plan

 

DES

To be placed on public exhibition for 28 days at mid March 2010.

DECEMBER 2009

 

29

SF276

3/12/09

That Council consider all submissions arising out of LEP exhibition re options for a TPO

 

DEP

All submissions are considered with report to Council for February GPC.

 

Report to March 2010 GPC.

See report in GPC agenda 17 March 2010.

 

 

30

SF968

17/12/09

NV Netball Assoc C'ttee of M'ment requesting the 2009 Minutes.

 

GM

Letter sent 8 February 2010 to Ms Jill Brown

Nambucca Valley Netball Association

 

No response as per 9 March 2010.

 

 

31

SF21

17/12/09

That a report be presented to Council on the outcome of the Risk Management workshop and the Asset Safety Audit in relation to the Macksville Saleyards.

 

GM

Workshop being scheduled for 31 March 2010.

Includes Saleyard Committee.

 

 

32

SF674

17/12/09

That the Mayors and General Managers from Bellingen, Coffs Harbour and Nambucca Shire Councils form a delegation to the Minister as a matter of priority so as to make representations on the disposal of mixed waste (biomass).

 

That Coffs Harbour City Council and Bellingen Shire Council be requested to consider the creation of a separate entity for management of the solid waste services of the three Councils.

 

GM

Letter sent

 

 

 

 

 

 

 

Letter sent

 

Follow up letter sent to Andrew Stoner 10 February 2010.

Granted consent to use bio mass as a cover material. Follow up email to CHCC re progress with draft regulation and any budget impacts.

 


 

JANUARY 2010

 

33

SF1471

21/01/10

Flying-Foxes ? Plan of Action;

Contact NPWS re its policy;

Contact CHCC re its management plan;

Write to Scientific Committee;

 

DEP

Letters sent 9 Feb 2010.? Report to come to Council following responses and review of previous work undertaken.? Targeting March 2010 Council meeting.

 

See report in business paper 18 March 2010.

34

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

35

SF839

21/01/10

General Manager uphold resolution of 18/12/2008 that as a matter of policy Council be forwarded draft Plans of Management by way of memo at least three weeks before a GPC meeting so those comments can be considered after collation and prior to the next GPC meeting.? This also applies to draft policies.

 

GM

On-going

FEBRUARY 2010

 

37

SF544

04/02/10

Draft Local Development Contributions Guidelines ? prepare submission

 

Invite Bruce Potts to GPC

 

GM

Submission being prepared.

 

Section 94 Officer addressing March 2010 GPC

 

38

SF1471

18/02/10

That Council write to the Minister for LG seeking permission not to have a Bi-Election for a casual vacancy

 

GM

Letter written 24 February 2010-02-23

 

39

SF1471

18/02/10

Council canvass option on reducing Councillor numbers in the next customer survey

 

GM

Provision for Customer Survey to be made in 2010/2011 budget

 

40

SF1471

18/02/10

Council investigate the number of sites remaining in the Macksville Cemetery (Catholic and others)

 

DEP

Report to GPC March 2010.

 

Deferred to GPC April 2010.? Initial investigations identified that at least 40-50 burial sites available in Macksville Cemetery and many plots with a view are available in the Nambucca Heads cemetery.

 

 

41

SF741

18/02/10

That a further report be prepared on the operation of the Paveline Machine from July 2009 to June 2010

 

DES

Report in July 2010

 

MARCH 2010

 

42

SF1286

04/03/10

That a report come to Council addressing the issues outlined in the public forum with a recommendation on how funding may be raised to construct an amenities block (at Anderson Park) by the end of the year.

 

DES

Report to 1 April Council meeting.

 

43

SF90

04/03/10

That Mr Barry Duffus receive a written response to his questions regarding the cost to erect and remove the sign on Valla Road, stating ?Heavy fines may apply for using exhaust brakes?.

 

DES

Response letter being drafted.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

18 March 2010

General Manager's Report

ITEM 8.2????? SF1186??????????? 180310???????? Optus Mobile Telephone Installation - Water Reservoir, 85 Wallace Street, Macksville - Radio Frequency Electromagnetic Energy (EME) Measurements

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Optus mobile phone base station has now been installed on the water reservoir at 85 Wallace Street, and Optus has forwarded an independent EME measurement survey carried out by EMC Technologies.? The purpose of the survey was to check the EME levels after the Optus site was commissioned in order to demonstrate compliance with the Radio Communications (Electromagnetic Radiation ? Human Exposure) Standard 2003.

 

The report concludes that the existing EME levels measured at any of the locations did not exceed the Radiation Protection Standard for Maximum Exposure Levels to Radiofrequency Fields ? 3 kHz to 300 GHz (2002) General Public Reference Level.

 

 

 

Recommendation:

 

That the information concerning the measured EME levels for the Optus mobile telephone installation on the water reservoir at 85 Wallace Street, Macksville be received.

 

 

OPTIONS:

 

There are no real options.? The report is for information.

 

DISCUSSION:

 

On 21 August 2008 Council resolved that Optus be requested to address their compliance with the ACIF Code (Industry Code for the Deployment of Mobile Phone Network Infrastructure).

 

The Optus mobile phone base station has now been installed on the water reservoir at 85 Wallace Street, and Optus has forwarded an independent EME measurement survey carried out by EMC Technologies.? The purpose of the survey was to check the EME levels after the Optus site was commissioned in order to demonstrate compliance with the Radio Communications (Electromagnetic Radiation ? Human Exposure) Standard 2003.

 

Levels of EME were measured at the Seventh Day Adventist Church, 104 Wallace Street, St Patrick?s Primary School, Macksville Childcare Centre and Macksville High School.? The receive antennas used to perform the measurements were mounted on a wooden tripod at approximately 1.5m above the ground.? The location was scanned in the vertical and horizontal planes and in all directions.? The analyser was left in this mode for approximately 6 minutes in each frequency range.

 

According to the report the measurement results for each of the locations were:

 

?????????????? Seventh Day Adventist Church was 0.005872% of the General Public Reference Level

?????????????? 104 Wallace Street was 0.005716% of the General Public Reference Level

?????????????? St Patrick?s School was 0.008562% of the General Public Reference Level

?????????????? Macksville Child Care Centre was 0.012152% of the General Public Reference Level

?????????????? Macksville High School was 0.001253% of the General Public Reference Level

 

The report concludes that the existing EME levels measured at any of the locations did not exceed the Radiation Protection Standard for Maximum Exposure Levels to Radiofrequency Fields ? 3 kHz to 300 GHz (2002) General Public Reference Level.

 

The report is 20 pages in length and has not been included as an attachment or a circularised document.? Council staff can provide a copy for anybody who may be interested in reviewing it ? the reference is Trim document no. 3511/2010.

 

 

CONSULTATION:

 

Optus? consultant, Aurecon has advised they have forwarded a copy of the report to residents who previously requested a copy as well as the property owners where the measurements were taken, ie 104 Wallace Street, St Patrick?s School, the Child Care Centre, the Seventh Day Adventist Church and Macksville High School.

 

Optus consultant, Aurecon has advised that it has not received any feedback in relation to the report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.? The report concerns the measurement of EME only.

 

Social

 

The report may allay some resident concerns about the installation of mobile telephone base stations.

 

Economic

 

There are no economic implications.

 

Risk

 

According to the report the EME emissions are well within the standards which have been developed to protect human health.? There is likely to be continuing debate about the standards themselves.

 

Advice is being sought on what safety measures, if any, need to be taken by Council staff or contractors working on the water reservoir in the immediate vicinity of the base station.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

18 March 2010

General Manager's Report

ITEM 8.3????? SF394????????????? 180310???????? Report on Investments to 28 February 2010

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

The return on investments to 28 February 2010 is $1,357,237.61.

During February, Term Deposit interest rates varied from 4.20% for 30 days and up to 6.50% for 12 months.

 

The Managed Funds this month showed some small positive returns with Macquarie Income Plus returning $15,202 and Aberdeen $8,510.? Council has? $10.83 Million with Managed Funds with the balance of $18 Million on term deposits.

 

In February, Council received $2,338,651 back from the Aberdeen windup leaving a balance in Aberdeen of $731,784.? This $2,338,651 has been deposited in Council?s ANZ on call account until Council receives advice from CPG (Council?s financial advisors) on the best options to invest these funds.

 

This report details all the investments placed during February and Council funds invested as at 28 February 2010.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds.

 

C P Doolan

Responsible Accounting Officer

 

Recommendation:

 

That the Accountants? Report on Investments placed to 28 February 2010 be noted.

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during February 2010 and Council funds invested as at 28 February 2010.

 

1? Investments Placed 1 to 28 February 2010

 

 

 

 

 

 

 

 

 

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

4.02.10

?$ ??1,036,920.90

55

 

 

NAB

5.10%

Bankwest

5.10%

NAB

5.10%

Bank of Qld

5.03%

 

 

 


 

2? Investments Matured & Interest & Returns 1 to 28 February 2010

 

 

 

 

 

Term Deposits/Bank Bills

 

 

 

 

 

 

 

 

Institution

?Amount

Period (Days)

Rate

?Interest

NAB

?$1,016,739.32

160

4.50%

?$20,181.58

 

 

 

 

 

LGFS

?$520,617.73

28

4.67%

?$1,846.90

 

 

Managed Funds

 

 

 

 

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

ANZ

?$2,833,868.50

31

0.10%

?$2,314.24

0.70%

?$13,999.72

Aberdeen

?$731,784.41

31

0.75%

?$8,510.09

11.30%

?$259,518.22

Macquarie Income Plus

?$3,973,024.21

31

0.38%

?$15,202.39

7.57%

?$318,464.68

Blackrock

?$671,733.63

31

0.72%

?$4,790.77

4.79%

?$43,625.72

 

 

Long Term Funds

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

NSW Treasury Corp

?$898,559.21

31

0.48%

?$4,263.75

-$150,921.24

N/A

6.55%

Longreach 2-2007*

?$951,570.00

31

0.78%

?$7,320.00

-$50,530.00

?$55,258.90

0.33%

Longreach Series 26*

?$396,350.00

31

0.88%

?$3,450.00

-$99,400.00

?$17,500.00

3.49%

Averon II*

?$384,550.00

31

2.04%

?$7,700.00

-$115,450.00

?$28,396.10

21.13%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

3? Investments held at 28 February 2010

 

 

 

 

 

 

 

 

Institution

?Amount

Period (Days)

Maturity Date

?Interest Due at maturity

Interest

BCCU

$656,371.55

273

27/05/10

?$????????? 23,564.64

4.80%

Bankwest

$540,784.17

79

08/04/10

?$??????????? 6,320.51

5.40%

Macquarie

$846,915.60

168

03/06/10

?$????????? 23,388.79

6.00%

IMB

$1,126,048.08

154

17/06/10

?$????????? 27,698.31

5.83%

Bankwest

$1,058,181.75

364

29/07/10

?$????????? 47,487.72

4.50%

Bankwest

$551,568.47

154

18/03/10

?$????????? 12,217.62

5.25%

Bank of Queensland

$1,014,301.37

364

11/11/10

?$????????? 60,691.35

6.00%

Macquarie Bank**

$2,260,841.07

174

12/04/10

?$????????? 50,655.23

4.70%

Adelaide Bank

$531,882.43

182

04/03/10

?$????????? 11,536.75

4.35%

Newcastle Permanent

$1,103,884.21

371

26/08/10

?$????????? 57,784.56

5.15%

NAB

$1,036,920.90

55

31/03/10

?$??????????? 7,968.67

5.10%

NAB

$1,020,436.61

163

11/03/10

?$????????? 20,962.28

4.60%

NAB

$1,032,002.44

128

22/04/10

?$????????? 19,651.59

5.43%

NAB

$1,037,660.82

181

28/07/10

?$????????? 30,873.96

6.00%

NAB

$1,035,602.93

182

22/07/10

?$????????? 32,273.93

6.25%

NAB

$1,030,529.75

365

10/12/10

?$????????? 70,488.23

6.84%

Suncorp

$800,000.00

369

06/07/10

?$????????? 38,012.05

4.70%

Westpac

$800,000.00

365

02/12/10

?$????????? 54,400.00

6.80%

LFGS - CRI

$520,617.73

8

09/03/10

?$????????????? 532.88

4.67%

Aberdeen Cash Plus

$731,784.41

31

31/03/10

?$??????????? 1,205.74

1.94%

Blackrock Diversified Credit Fund

$671,733.63

31

31/03/10

?$??????????? 1,620.26

2.84%

Macquarie Income Plus Fund No.1

$3,973,024.21

31

31/03/10

?$??????????? 9,583.15

2.84%

ANZ High Yield Cash

$2,833,868.50

31

31/03/10

?$??????????? 4,548.94

1.89%

NSW Treasury Corp Long Term Growth

$898,559.21

31

31/03/10

?$??????????? 2,320.01

3.04%

Longreach 2-2007

$951,570.00

31

31/03/10

?$????????????? 808.18

1.00%

Longreach Series 26

$396,350.00

31

31/03/10

?$???????????????????? -??

0.00%

Averon II

$384,550.00

31

31/03/10

?$???????????????????? -??

0.00%

TOTAL

?$28,845,989.84

 

 

?$616,595.35

 

 

 

4? Interest Earned on Investments: February 2010

 

 

Total

Interest earned to date

 

 

 

?$ 1,084,011.49

 

 

 

 

 

 

 

 

Plus

Interest due to 28/02/10

 

 

 

?$ 273,226.12

 

Accrued? to 28/02/10

 

 

 

?$ 1,357,237.61

 

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

-$ 18,470.00

 

* Investment Returns to 28/02/10

 

 

 

?$ 1,338,767.61

 

Amount of interest expected from all funds and reserves as per Budget

 

 

 

 

 

 

?$ 1,813,200.00

 

* To ensure consistency, returns take into account unrealised gains in Capital Protected Investments for February of $18,470

? Unrealised losses were added back in previous investment reports.

 


 

5? Performance Report

 

TERM DEPOSITS

 

 

 

 

 

 

 

 

 

 

 

 

 

Institution

Invested

Days

Date of

Interest

Amount of

Total interest &

 

Amount

Invested

Maturity

Rate

interest

investment

 

 

 

 

 

due on

due on

 

 

 

 

 

maturity

Maturity

BCCU

$656,371.55

273

27/05/10

4.80%

$23,564.64

$679,936.19

Bankwest

$540,784.17

79

08/04/10

5.40%

$6,320.51

$547,104.68

Macquarie Bank

$846,915.60

168

03/06/10

6.00%

$23,388.79

$870,304.39

IMB

$1,126,048.08

154

17/06/10

5.83%

$27,698.31

$1,153,746.39

Bankwest

$1,058,181.75

364

29/07/10

4.50%

$47,487.72

$1,105,669.47

Bankwest

$551,568.47

154

18/03/10

5.25%

$12,217.62

$563,786.09

Bank of Queensland

$1,014,301.37

364

11/11/10

6.00%

$60,691.35

$1,074,992.72

Macquarie Bank

$2,260,841.07

174

12/04/10

4.70%

$50,655.23

$2,311,496.30

Adelaide Bank

$531,882.43

182

04/03/10

4.35%

$11,536.75

$543,419.18

Newcastle Permanent

$1,103,884.21

371

26/08/09

5.15%

$57,784.56

$1,161,668.77

NAB

$1,036,920.90

55

31/03/10

5.10%

$7,968.67

$1,044,889.57

NAB

$1,020,436.61

163

11/03/10

4.60%

$20,962.28

$1,041,398.89

NAB

$1,032,002.44

128

22/04/10

5.43%

$19,651.59

$1,051,654.03

NAB

$1,037,660.82

181

28/07/10

6.00%

$30,873.96

$1,068,534.78

NAB

$1,035,602.93

182

22/07/10

6.25%

$32,273.93

$1,067,876.86

NAB

$1,030,529.75

365

10/12/10

6.84%

$70,488.23

$1,101,017.98

Suncorp

$800,000.00

369

06/07/10

4.70%

$38,012.05

$838,012.05

Westpac

$800,000.00

365

02/12/10

6.80%

$54,400.00

$854,400.00

LGFS Committed Rolling Investment (Capital Protected)

$520,617.73

13

13/03/10

4.67%

$865.94

$521,483.67

 

 

 

 

 

 

 

Total Term Deposits

$18,004,549.88

 

 

 

$596,842.13

$18,601,392.01


 

MANAGED FUNDS- Medium term

 

 

 

 

 

 

 

 

 

 

 

 

 

Aberdeen Cash Plus

 

 

 

 

 

 

Anticipated return per month 1.94%

 

 

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

 

Date

Investment

Deposits

 

Pay Outs

Value

 

Bal Bgt Forward

30/06/2009

$3,185,917.23

 

 

 

$3,185,917.23

 

Returns

31/07/2009

 

 

$46,238.71

 

$3,232,155.94

 

Returns

31/08/2009

 

 

$68,991.16

 

$3,301,147.10

 

Returns

30/09/2009

 

 

$38,497.55

 

$3,339,644.65

 

Returns

31/10/2009

 

 

$28,378.76

 

$3,368,023.41

 

Pay Out

9/11/2009

 

 

 

-$125,000.00

$3,243,023.41

 

Returns

30/11/2009

 

 

$16,804.98

 

$3,259,828.39

 

Pay Out

9/12/2009

 

 

 

-$125,000.00

$3,134,828.39

 

Returns

31/12/2009

 

 

$22,814.91

 

$3,157,643.30

 

Pay Out

15/01/2010

 

 

 

-$125,000.00

$3,032,643.30

 

Returns

31/01/2010

 

 

$29,282.06

 

$3,061,925.36

 

Pay Out

5/02/2010

 

 

 

-$2,338,651.04

$723,274.32

 

Returns

28/02/2010

 

 

$8,510.09

 

$731,784.41

 

 

 

 

 

 

 

 

 

 

 

$3,185,917.23

$0.00

$259,518.22

-$2,713,651.04

$731,784.41

 

 

 

 

Blackrock Diversified Credit

 

 

Anticipated return per month 2.84%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2009

$1,492,323.15

 

 

 

$1,492,323.15

Returns

31/07/2009

 

 

$2,053.18

 

$1,494,376.33

Redemption - Wind up

6/08/2009

 

 

 

-$341,666.49

$1,152,709.84

Returns

31/08/2009

 

 

$12,472.53

 

$1,165,182.37

Redemption - Wind up

24/09/2009

 

 

 

-$321,568.46

$843,613.91

Returns

30/09/2009

 

 

-$2,834.74

 

$840,779.17

Returns

31/10/2009

 

 

$6,843.95

 

$847,623.12

Returns

30/11/2009

 

 

$6,159.56

 

$853,782.68

Redemption - Wind up

10/12/2009

 

 

 

-$200,980.29

$652,802.39

Returns

31/12/2009

 

 

$7,296.52

 

$660,098.91

Returns

31/01/2010

 

 

$6,843.95

 

$666,942.86

Returns

28/02/2010

 

 

$4,790.77

 

$671,733.63

 

 

$1,492,323.15

$0.00

$43,625.72

-$864,215.24

$671,733.63


 


Macquarie Income Plus

 

 

 

 

 

 

Anticipated return per month 2.84%

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

 

Date

Investment

Deposits

 

Pay Outs

Value

 

Bal Bgt Forward

30/06/2009

$3,654,559.53

 

 

 

$3,654,559.53

 

Returns

31/07/2009

 

 

$65,461.78

 

$3,720,021.31

 

Returns

31/08/2009

 

 

$54,551.48

 

$3,774,572.79

 

Returns

30/09/2009

 

 

$50,036.21

 

$3,824,609.00

 

Returns

31/10/2009

 

 

$32,638.55

 

$3,857,247.55

 

Returns

30/11/2009

 

 

$24,380.60

 

$3,881,628.15

 

Returns

31/12/2009

 

 

$32,638.56

 

$3,914,266.71

 

Returns

31/01/2010

 

 

$43,555.11

 

$3,957,821.82

 

Returns

28/02/2010

 

 

$15,202.39

 

$3,973,024.21

 

 

 

$3,654,559.53

$0.00

$318,464.68

$0.00

$3,973,024.21

 

 

 

ANZ High Yield On call account

 

 

 

 

 

 

Anticipated return per month 1.89%

 

 

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

 

Date

Investment

Deposits

 

Pay Outs

Value

 

Bal Bgt Forward

30/06/2009

$667,002.50

 

 

 

$667,002.50

 

Redemption

23/07/2009

 

 

 

-$300,000.00

$367,002.50

 

Returns

31/07/2009

 

 

$487.72

 

$367,490.22

 

Investment from Blackrock

6/08/2009

 

$341,666.49

 

 

$709,156.71

 

Returns

31/08/2009

 

 

$182.83

 

$709,339.54

 

Investment

3/09/2009

 

$1,000,000.00

 

 

$1,709,339.54

 

Investment from Blackrock

24/09/2009

 

$321,568.46

 

 

$2,030,908.00

 

Returns

30/09/2009

 

 

$267.62

 

$2,031,175.62

 

Redemption

20/10/2009

 

 

 

-$500,000.00

$1,531,175.62

 

Redemption

29/10/2009

 

 

 

-$300,000.00

$1,231,175.62

 

Returns

31/10/2009

 

 

$2,947.31

 

$1,234,122.93

 

Returns

30/11/2009

 

 

$3,633.18

 

$1,237,756.11

 

Investment from Blackrock

10/12/2009

 

$200,980.29

 

 

$1,438,736.40

 

Redemption

17/12/2009

 

 

 

-$600,000.00

$838,736.40

 

Redemption

22/12/2009

 

 

 

-$350,000.00

$488,736.40

 

Returns

31/12/2009

 

 

$2,312.12

 

$491,048.52

 

Returns

31/01/2010

 

 

$1,854.70

 

$492,903.22

 

Investment from Aberdeen

5/02/2010

 

$2,338,651.04

 

 

$2,831,554.26

 

Returns

28/02/2010

 

 

$2,314.24

 

$2,833,868.50

 

 

 

$667,002.50

$4,202,866.28

$13,999.72

-$2,050,000.00

$2,833,868.50

 


 

MANAGED FUNDS- Long Term Funds

 

 

 

 

 

 

NSW Treasury Corp

 

 

Anticipated return per month 3.04%

 

 

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

 

Date

Investment

Deposits

 

Pay Outs

Value

 

Bal Bgt Forward

30/06/2009

$835,641.48

 

 

 

$835,641.48

 

Returns

31/07/2009

 

 

-$2,120.94

 

$833,520.54

 

Returns

31/08/2009

 

 

$46,518.67

 

$880,039.21

 

Returns

30/09/2009

 

 

$22,302.72

 

$902,341.93

 

Returns

31/10/2009

 

 

-$27,616.02

 

$874,725.91

 

Returns

30/11/2009

 

 

$9,675.45

 

$884,401.36

 

Returns

31/12/2009

 

 

$33,235.43

 

$917,636.79

 

Returns

31/01/2010

 

 

-$23,341.33

 

$894,295.46

 

Returns

28/02/2010

 

 

$4,263.75

 

$898,559.21

 

 

 

 

 

 

 

 

 

 

 

$835,641.48

$0.00

$62,917.73

$0.00

$898,559.21

 

 

 

Longreach 2-2007 - (Capital Protected)

 

 

 

 

Anticipated return per month 1.00%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2009

$948,180.00

 

 

 

$948,180.00

Returns

31/07/2009

 

 

-$16,730.00

 

$931,450.00

Returns

31/08/2009

 

 

$5,660.00

 

$937,110.00

Returns

30/09/2009

 

 

$4,460.00

 

$941,570.00

Returns

31/10/2009

 

 

$3,900.00

 

$945,470.00

Returns

30/11/2009

 

 

$5,170.00

 

$950,640.00

Returns

31/12/2009

 

 

-$8,190.00

 

$942,450.00

Returns

31/01/2010

 

 

$1,800.00

 

$944,250.00

Returns

28/02/2010

 

 

$7,320.00

 

$951,570.00

 

 

 

 

 

 

 

 

 

$948,180.00

$0.00

$3,390.00

$0.00

$951,570.00


 

Longreach Series 26 (Capital Protected)

 

 

 

Anticipated return per month 0.00%

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2009

$381,650.00

 

 

 

$381,650.00

Returns

31/07/2009

 

 

-$550.00

 

$381,100.00

Returns

31/08/2009

 

 

-$500.00

 

$380,600.00

Returns

30/09/2009

 

 

$3,400.00

 

$384,000.00

Returns

31/10/2009

 

 

-$2,650.00

 

$381,350.00

Returns

30/11/2009

 

 

$0.00

 

$381,350.00

Returns

31/12/2009

 

 

$5,900.00

 

$387,250.00

Returns

31/01/2010

 

 

$5,650.00

 

$392,900.00

Returns

28/02/2010

 

 

$3,450.00

 

$396,350.00

 

 

 

 

 

 

 

 

 

$381,650.00

$0.00

$14,700.00

$0.00

$396,350.00

 

 

 

 

 

 

 

 

 

Averon II (Capital Protected)

 

 

Anticipated return per month 0.00%

 

 

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

 

Date

Investment

Deposits

 

Pay Outs

Value

 

Bal Bgt Forward

30/06/2009

$302,650.00

 

 

 

$302,650.00

 

Returns

31/07/2009

 

 

$7,450.00

 

$310,100.00

 

Returns

31/08/2009

 

 

$0.00

 

$310,100.00

 

Returns

30/09/2009

 

 

$14,300.00

 

$324,400.00

 

Returns

31/10/2009

 

 

$41,900.00

 

$366,300.00

 

Returns

30/11/2009

 

 

$0.00

 

$366,300.00

 

Returns

31/12/2009

 

 

$0.00

 

$366,300.00

 

Returns

31/01/2010

 

 

$10,550.00

 

$376,850.00

 

Returns

28/02/2010

 

 

$7,700.00

 

$384,550.00

 

 

 

 

 

 

 

 

 

 

 

$302,650.00

$0.00

$81,900.00

$0.00

$384,550.00

 

Total Managed Funds-Performance since July, 2009

$4,202,866.28

$798,516.07

-$5,627,866.28

$10,841,439.96

 

 

 

Total investments for the month

$28,845,989.84

 

 

 

Total investments on maturity

$29,442,831.97

 

 


CONSULTATION:

Grove Research and Advisory.

 

 

SUSTAINABILITY ASSESSMENT:

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

That Council may not meet its budget returns for 2009/10 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2009/10 has been included with the December Budget Review and Grove has provided Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments were assessed with the December 2009 Budget Review.? Variances have been distributed between the Water, Sewerage and General Funds.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

18 March 2010

General Manager's Report

ITEM 8.4????? SF327????????????? 180310???????? Annual General Meeting Minutes - Nambucca District Band - 9 February 2010

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the annual general meeting of the Nambucca District Band Committee of Management, which was held on Tuesday 9 February 2010, and the new Committee.

 

 

 

Recommendation:

 

That Council endorse the minutes of the Annual General Meeting of the Nambucca District Band Committee of Management which was held on 9 February 2010 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Nambucca District Band Committee of Management was held on 9 February 2010.

 

The Committee of Management for 2010/2011 is:

 

????????? President ?????????????????????? Joanne Waller

????????? Vice President???????????????? Ruth Flarrety

????????? Secretary??????????????????????? No nominations

????????? Treasurer???????????????????????? Doug Smith

????????? Musical Director?????????????? Ian Flarrety

 

 

CONSULTATION:

 

None.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The Nambucca District Band plays at the Australia Day Awards Ceremony as well as other community functions throughout the Valley.

 

Economic

 

There are no economic implications.


Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 

Attachments:

1View

3639/2010 - Minutes - Annual General Meeting - 9 February 2010

 

??


Ordinary Council Meeting - 18 March 2010

Annual General Meeting Minutes - Nambucca District Band - 9 February 2010

 


?


Ordinary Council Meeting

18 March 2010

General Manager's Report

ITEM 8.5????? SF342????????????? 180310???????? Minutes of Annual General Meeting - Valla Beach Tennis Club Committee of Management - 14 February 2010

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the annual general meeting of the Valla Beach Tennis Club Inc Committee of Management, which was held on Sunday 14 February 2010, and the new Committee.

 

 

 

Recommendation:

 

That Council endorse the minutes of the Annual General Meeting of the Valla Beach Tennis Club Inc Committee of Management which was held on 14 February 2010 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Valla Beach Tennis Club Inc Committee of Management was held on 14 February 2010.

 

The Committee of Management for 2010/2011 comprises:

 

????????? President ?????????????????????? Bob Sydee

????????? Vice President???????????????? Ron Henderson

????????? Secretary??????????????????????? Noel Brown

????????? Treasurer???????????????????????? Joanna Fox

????????? Membership Secretary???? Rosalie Wilkinson

????????? Committee Members??????? Denise Apps;? Col McAulay;? Sylvia Harris

 

 

CONSULTATION:

 

None.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The Valla Beach Tennis Club Inc provides both a social and sporting facility for residents and visitors.

 

Economic

 

There are no economic implications.

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 

 

Attachments:

1View

5431/2010 - Minutes of AGM - 14 February 2010

 

??


Ordinary Council Meeting - 18 March 2010

Minutes of Annual General Meeting - Valla Beach Tennis Club Committee of Management - 14 February 2010

 









??


Ordinary Council Meeting

18 March 2010

Director Environment & Planning's Report

ITEM 9.1????? SF1261??????????? 180310???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 22 February 2010

 

AUTHOR/ENQUIRIES:???? Barbara Sadler, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (at least 12 months old) and applications received, be noted and received for information by Council.

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

TABLE 1: ????? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

TOTAL APPLICATIONS OUTSTANDING 12 MONTHS OR MORE:? 0

 

TABLE 2:?????? DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/004

06/07/09

13 Lot Residential Subdivision

Lot 95 DP 1099538, Seaforth Drive, Valla Beach

? Farming and horticulture activities on adjoining land ? spraying carried out which may cause noise issues at night

? Prospective purchasers to be informed of this

Land proposed to be subdivided is zoned Residential 2(a). Buffer distances comply with Council?s DCP 16.

Awaiting approval of Masterplan from DoP. If Masterplan not approved application will be withdrawn.
11/2/10 14 day letter sent to applicant requesting update on application for waiver of Masterplan and requesting withdrawal of DA if no progress forthcoming.
Applicant has advised Council that application for waiver of Masterplan has been prepared and will be submitted to the Department of Planning.

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/077

09/12/2009

Residential Dwelling & Garage

Lot 2 DP 1039034, Preston Drive, Macksville

? No objection to dwelling ? concern with side setback which may impact the entrance to a new estate planned

Approval pending further discussions with applicant about option to connect to Council's sewer instead of installing OSMS
Awaiting further information from applicant in relation to extending the sewer to the property (preferred option)

2010/087

12/01/10

Addition to Deck

Lot 6, Section D, DP 17707, 25 Matthew Street, Scotts Head

? Obtrusive nature of structure and impact on privacy

? Impact on northern view ? request alternative design

The submissions will be considered when the application is assessed

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

18 March 2010

Director Environment & Planning's Report

ITEM 9.2????? SF1261??????????? 180310???????? DEP Applications and Statistical Reports July 2009-June 2010, 2002-2010 and Certificates Received 2004-2010

 

AUTHOR/ENQUIRIES:???? Barbara Sadler, Executive Assistant ????????

 

Summary:

 

Environment and Planning Department Development Application statistics for the financial year 2009-2010 compared with 2008-2009 and Certificate Applications received and determined, are provided in the body of the report.

 

 

Recommendation:

 

1????????? That Council note development application statistics and processing times for July 2009-June 2010 compared with July 2008-June 2009.

 

2????????? That Council note Occupational Certificate released for the years 2004 to 2010.

 

3????????? That Council note the statistical information for Applications and Certificates received by Council for 2004-2010.

 

4????????? That Council note the statistical breakdown of development applications thus far for the current year beginning 1 January 2010.

 

 

Development Application Statistics

 

The figures show a -13.77% decrease in the number of DA?s received to February 2010 with construction costs decreasing by -241.12% compared to the same period in 2008/2009 (there were some very large developments during this comparison period). The total number of DA?s/CD?s approved for the month of February was 20 plus 1 modification.

 

DA?S AND COMPLYING DEVELOPMENT

 

Construction Costs

No Applications Received

Applications Approved (DA & CD)

July 2008-Feb 2009

$40,707,778

157

132

July 2009-Feb 2010

$11,933,708

138

143

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The above comparisons will be considered in the next quarterly budget review to identify what impact the development application numbers will have on our projected income.

 

Source of fund and any variance to working funds

 

An average income is estimated at the start of each budget year and is reviewed at each quarterly review.


 

TURNAROUND TIMES FOR DEVELOPMENT APPLICATIONS 2010

Month

Mean Time

Median

#Average age of DA?s (Days)

Average

Highest

Lowest

January

64.63

38

89.75

287

38

February

30.29

22

38.92

75

6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

#Average age of DA?s

 

The average age of all DA?s for the month is derived from the total number of days from when the applications were lodged with Council until determined. This average is provided for information as many applications required additional information by Council and/or other Government Agencies to enable them to be processed (ie Stop Clock applied).

 

 


COMPLYING DEVELOPMENTS RECEIVED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Total

2007 Private Cert

5

3

4

1

2

4

4

3

5

4

6

1

42

2007 Council

0

3

3

1

3

4

7

0

1

2

6

3

33

2008 Private Cert

0

3

1

4

6

2

6

4

2

2

6

6

44

2008 Council

2

2

2

3

2

5

2

2

2

7

1

3

33

2009 Private Cert

3

7

6

4

3

2

11

3

2

7

4

7

59

2009 Council

1

3

2

2

3

2

2

2

5

5

3

2

32

2010 Private Cert

3

6

 

 

 

 

 

 

 

 

 

 

9

2010 Council

3

6

 

 

 

 

 

 

 

 

 

 

9

 

CONVEYANCING CERTIFICATES ISSUED

 

YTD (February)

Drainage Diagrams

Section 149 Certs

Outstanding Notices

2004

56

168

36

2005

48

127

33

2006

45

103

33

2007

47

140

34

2008

58

143

38

2009

38

117

32

2010

16

83

27

 

OCCUPATION CERTIFICATES RELEASED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

TOTAL

Average/
Month

2004

11

15

17

20

18

20

20

17

16

23

26

30

233

19.41

2005

10

28

29

18

26

12

14

28

26

24

19

18

252

21.00

2006

26

26

12

20

27

24

20

18

25

23

10

15

246

20.50

Private
2007

1

0

0

3

7

5

3

2

3

2

9

5

40

3.33

Council
2007

6

20

14

7

22

13

12

10

14

13

8

12

151

12.58

Private
2008

4

0

4

2

4

5

5

8

7

11

4

7

61

5.08

Council
2008

12

16

9

9

29

12

19

25

16

20

17

13

197

16.41

Private
2009

1

4

5

3

2

3

10

4

7

7

9

6

61

5.08

Council
2009

21

11

19

14

14

15

10

17

13

20

16

12

182

15.16

Private
2010

4

4

 

 

 

 

 

 

 

 

 

 

4

8

Council
2010

10

14

 

 

 

 

 

 

 

 

 

 

12

24



Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

18 March 2010

Director Environment & Planning's Report

ITEM 9.3????? SF1261??????????? 180310???????? DA's and CDC's Received and Determined under Delegated Authority 23 February-8 March 2010

 

AUTHOR/ENQUIRIES:???? Barbara Sadler, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

 

OPTIONS:

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENT APPLICATIONS RECEIVED
16 FEBRUARY-8 MARCH 2010

DA Number

Application Date

Development

Address

2010/624

22/02/2010

Swimming Pool

Lot 4 Section A DP 10386, 29 Station Street, Eungai Rail

2010/625

25/02/2010

Dwelling Additions & Deck

Lot 265 DP 755550, 27 Liston Street, Nambucca Heads

2010/626

03/03/2010

Deck with Roof

Lot 86 DP 261645, 34 Glenmore Crescent, Macksville

2010/109

16/02/2010

Deck and Glass Enclosure

Lot 12, Section 9, DP 758630, 127 Wallace Street, Macksville

2010/110

18/02/2010

Dwelling additions

RETURNED AS INSUFFICIENT INFORMATION

2010/111

22/02/2010

Shade Sail, Camp Kitchen and Three Short Term Sites

Lot 2 DP 193405 & Lots 9, 111 & 12 DP 245262, 143 Nursery Road, Macksville

2010/112

23/02/2010

Dwelling-House

Lot 338 DP 873067, 5 River Oak Crescent, Scotts Head

2010/113

25/02/2010

Boundary Adjustment/ Subdivision, 3 new lots

Lot 4 DP 1068358, Lots 162,163,164 & 243 DP 755549 Bellingen Road, Missabotti

2010/114

26/02/2010

Change of Use - wine tasting

Lot 1522 DP 593173, 536 Welsh's Creek Road, Yarranbella

2010/115

26/02/2010

Carport Patio Cover

Lot 123 DP 1039015, 24 Thornbill Glen, Nambucca Heads

2010/116

02/03/2010

Storage Shed

Lot 6 DP 1072289, 22 Henrys Lane, Warrell Creek

2010/117

02/03/2010

Relocate Dwelling-House

Lot 36 DP 829022, 20 Clarke Close, Hyland Park

2010/118

02/03/2010

Rainwater Tank

Lot 11 DP 1142986, 13 Rowe Drive, Macksville

 


DEVELOPMENT APPLICATIONS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY TO 23 FEBRUARY-8 MARCH 2010

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2010/006

Lot 102 DP 1107938, 32 Pickett Hill Close, Valla

Rural-Residential Dwelling-House & Garage Workshop (Stage Construction ? Stage 1 ? Erect Garage as Temporary Dwelling, Stage 2 ? Erect Main Dwelling & Decommission Temporary Dwelling)

200,000

2010/084

Lot 7 DP 258202, 35 Wedgewood Drive, Macksville

Replace existing walkway and add a covered awning

30,000

2010/097

Lot 1 DP 936144, 18 Conen Street, Bowraville

Shed

18,595

2010/098

Lot 1 DP 864618, 192 Talarm Road, Talarm

Glass enclosure

53,900

2010/095

Lot 1 DP 1098113, Gumma Road, Gumma

Dwelling-House

250,000

2010/620

Lot 2 DP 805450, 506 Wilson Road, Congarinni North

Shed

22,000

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

18 March 2010

Director Environment & Planning's Report

ITEM 9.4????? SF1148??????????? 180310???????? Contract Regulatory Officer's Report - February 2010

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

The following is the Contract Regulatory Officer?s Report for February 2010.

 

 

Recommendation:

 

That the report from the Contract Regulatory Officer for February 2010 be received and noted by Council.

 

 

 

Dogs

Total

Total

Seized

 

7

Returned to Owner

4

 

Impounded

3

 

Total Seized

7

7

Breakdown

Total

Total

Seized

 

7

From Previous Month

 

3

Stolen Dog Recovered

 

0

Released to Owner

1

 

Returned to Owner

4

 

Euthanized

1

 

Currently in Pound

2

 

Sold

2

 

Stolen from Pound

0

 

Total in Pound

10

10

Dumped

0

 

Surrendered

0

 

 

 

Cats

Total

Total

Seized

 

20

Returned to Owner

0

 

Impounded

20

 

Total Seized

20

20

Breakdown

Total

Total

Seized

 

20

From Previous Month

 

1

Released to Owner

0

 

Returned to Owner

0

 

Euthanized

21

 

Currently in Pound

0

 

Sold

0

 

Escaped from Pound

0

 

Total in Pound

21

21

Dumped

0

 

Surrendered

0

 

 


 

Kilometres travelled

2,987

 

 

Cattle

Breakdown

Total

Seized

 

0

Returned to Owner

0

 

Impounded

0

 

Total Seized

0

0

 

 

CSR?s (Customer Service Requests) Actioned ? Not including Merit

35

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

18 March 2010

Director Environment & Planning's Report

ITEM 9.5????? SF1487??????????? 180310???????? Report on Minutes of the Access Committee held 23 February 2010

 

AUTHOR/ENQUIRIES:???? Coral Hutchinson, Manager Community and Cultural Services ????????

 

Summary:

 

The minutes of the Nambucca Shire Council Access Committee Meeting held on 23 February 2010 are attached.

 

The minutes contain three recommendations for Council's consideration which is reproduced as follows:

 

That Council endorse the Access Committee?s request to be involved in further discussions regarding access and traffic issues at Bellwood.

 

That an access ramp with platform be constructed in the Council Chambers, parallel with the front bench, ie rising from west to east.

 

That Fiona Holmes from NSW Guide Dogs be endorsed as a member of the Nambucca Shire Council Access Committee to replace Jenny Croaker who is now working in another region.

 

 

Recommendation:

 

1????????? That Council endorse the Access Committee?s request to be involved in further discussions regarding access and traffic issues at Bellwood.

 

2????????? That an access ramp with platform be constructed in the Council Chambers, parallel with the front bench, ie rising from west to east.

 

3????????? That Fiona Holmes from NSW Guide Dogs be endorsed as a member of the Nambucca Shire Council Access Committee to replace Jenny Croaker who is now working in another region.

 

4????????? That Council note and endorse the remaining minutes from the Access Committee meeting of 23 February 2010.

 

 

OPTIONS:

 

1????????? Endorse the minutes and the recommendations

2????????? Not endorse the minutes

3????????? Endorse the minutes with amendments

4????????? Manex comment

 

 

DISCUSSION:

 

Bellwood Area

 

The members of the Access Committee consider the Bellwood area to be an issue because of the recent construction activities within the area and implications for pedestrians with continued development. Members would like the opportunity to have an input into the access and traffic issues at the earliest possible stage.

 


Access in Council Chambers meeting room

 

A recommendation of the review of the 2004-2008 Disability Action Plan was the removal of the podium in the Council Chambers meeting room as it is a barrier to many people with disabilities and creates a trip hazard. This was recommended to Council, however there were some reservations and Council decided that it would seek further comment from the Access Committee.

 

Council?s resolution in July 2009 was:

 

That the option for a rebated access ramp in lieu of the removal of the podium be put to the Access Committee as there may be other issues they wish to consider.

 

Unfortunately the Committee felt it was unable to provide meaningful advice to Council until had properly inspected the meeting room and received advice on the possible options from one of Council?s technical staff. The February meeting was the first opportunity to meet in the room and discuss the options, and now puts forward its response. The suggested option would include an extension to the podium in the north east corner so as to create sufficient circulation space at the top of a ramp (near where the TV is currently placed).

 

 

CONSULTATION:

 

Manager Technical Services

Manager Health and Building Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nil

 

Social

 

Nil

 

Economic

 

Nil

 

Risk

 

Nil

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

Nil

 

Attachments:

1View

3844/2010 - Minutes - Access Committee Meeting - 23 February 2010

 

??


Ordinary Council Meeting - 18 March 2010

Report on Minutes of the Access Committee held 23 February 2010

 

PRESENT

 

Mr Peter Shales (Chairperson)

Ms Fiona Holmes

Ms Coral Hutchinson

Mrs Shirley Holmes

Cr E South

Mr Mathew Sullivan

Cr A Smyth

Ms Donna Primmer

Mr Les Small

Ms Alba Sky

 

 

APOLOGIES

 

Dr Dorothy Secomb

Mr Keith Davis

Ms Margaret Hutchinson

 

 

 

DISCLOSURE OF INTEREST

 

There were no Disclosures of Interest declared.

 

 

CONFIRMATION OF MINUTES

 

1/10 ? (Smyth/Holmes)

 

That the Committee note the adoption and endorsement of the recommendations of the Minutes of the Meeting held 24 November 2009, by Council at its meeting of 3 December 2009.

 

 

 

Director Environment and Planning Report

ITEM 5.1????? SF283??????????????? 230210????? Business Arising from Previous Minutes

2/10 RESOLVED:?? (Primmer/Small)

 

1????????? That the Committee receive and note the Nambucca Shire Pedestrian Access and Mobility Plan, and the Street Furniture Audit and that copies be distributed as discussed.

 

3/10 Resolved:?? (Holmes/South)

 

2????????? That Council endorse the Access Committee?s request to be involved in further discussions regarding access and traffic issues at Bellwood.

 

4/10 Resolved:?? (Smyth/Small)

 

3??????? That the Committee note Council?s Code of Conduct for Committee members, and that copies had been circulated.

 

5/10 Resolved:?? (Primmer/Holmes)

 

4????????? The Committee note Council?s recent decisions regarding its Policy on Use Of Road Reserves and Public Land For Commercial Activities, and that the transition period for businesses will end September 2011.

 

 

 

 

6/10 Resolved:?? (South/Holmes)

 

5????????? That an access ramp with platform be constructed in the Council Chambers, parallel with the front bench, ie rising from west to east.

 

 

 

 

ITEM 5.2????? SF1487????????????? 230210????? Report on Telstra's Review of Public Telephones

7/10 RESOLVED:?? (Holmes/Primmer)

 

That Telstra Payphone Service?s review of payphones in the Nambucca Shire be noted, and that the Access Committee recommends that Telstra leave all existing public pay phones minus one at Foodworks in Macksville (as there are currently three phones) and that Telstra install Tactile Ground Surface Indicators around all pedestal payphones being reviewed.?

 

 

 

 

ITEM 5.3????? SF1487????????????? 230210????? Report on Correspondence to Access Committee meeting on 23 February 2010

8/10 RESOLVED:?? (Holmes/South)

 

That the correspondence be noted.

 

 

 

 

ITEM 5.4????? SF1487????????????? 230210????? Report from Access Committee members on local issues and areas of concern

9/10 RESOLVED:?? (Primmer/Holmes)

 

That Fiona Holmes from NSW Guide Dogs be endorsed as a member of the Nambucca Shire Council Access Committee to replace Jenny Croaker who is now working in another region.

 

 

 

ITEM 5.5????? SF1487????????????? 230210????? Report on Access Committee meetings for 2010

10/10 RESOLVED: (South/Smyth)

 

1??????? That the meeting dates of the Access Committee for 2010 be noted, including the Annual General Meeting on 23 March 2010.

 

11/10 Resolved: (Primmer/Holmes)

 

2??????? That the Committee recommends the date for the combined meeting of Access Committees from Coffs Harbour, Bellingen and Nambucca be 23 March 2010 to coincide with the Nambucca monthly meeting, noting that an alternative may need to be arranged to suit the Bellingen and Coffs Harbour committees.

 

 

 

???

 

NEXT MEETING DATE

 

The next meeting will be held on 23 March 2010 commencing at 2.00 pm

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 3.45 pm.

 

 

 

??????????

(CHAIRPERSON)

 

?


Ordinary Council Meeting

18 March 2010

Director Environment & Planning's Report

ITEM 9.6????? SF127????????????? 180310???????? Natural Resource Projects Officer - 3 days per week 2 year fixed term.

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

Council at its meeting of 1 October 2009 resolved as follows:

 

That Council investigate opportunities for funding for a part time Natural Resource Officer and for a strategic alliance with Bellingen Shire Council to share such a position, on the understanding that such a position will only be considered if it is at no cost to Council and that a report be prepared on the roles and responsibilities of the position.

 

Preliminary discussions with the Director of Health, Building and Planning at Bellingen Shire Council indicated that they currently have a position which is responsible for Natural Resources and a range of other environmental management functions and that they were content with their current arrangement.

 

There is opportunity for Council to seek external funding and also utilise some of the Environmental Levy and Grant funds that it has received to offset the costs to Council as the bulk if not all duties will relate to these areas.

 

 

Recommendation:

 

That the employment of a 3 day per week, 2 year fixed term Natural Resource Project Officer be considered as part of the 2010/2011 Budget considerations subject to the Environmental Levy continuing.

 

 

OPTIONS:

 

1??????? Council could choose not to take any action.

 

2??????? The suggested 3 day per week Project Engineer is another option for managing natural resource projects.

 

 

DISCUSSION:

 

Council recently endorsed the consolidation of the 2009/2010 Environmental Levy Program which has a total expenditure budget of just under $1.5m. The Environmental Levy currently includes the management of 4 separate contracts and will expand to a further 4 in the next 3-4 months as the briefs are concluded and contracts let for additional projects.

 

These projects are currently managed by the Director Environment and Planning with the Strategic Planner managing the Deep Creek Flood Study and the LAPP projects. Council's Environmental Compliance Officer is still heavily involved with the "Our living Coast" project and is providing assistance with the Coastal Hazard Study however, the duties and role of the Compliance Officer have had to be redirected back to environmental compliance duties.

 

The impact of natural resource management and the management of the Environmental Levy was transferred from the Director Engineering Services to the Director Environment and Planning in 2006 following the comprehensive review of Council's organisational structure. Initially the transfer of responsibilities was manageable; however, with the success of the Environmental Levy and the significant grants funds that have been received the work load is now unmanageable by the Director whilst also trying to keep on top of all other Management responsibilities with this position.

 

Whilst a number of initiatives had been implemented since 2006 with the Strategic Planner assuming some responsibility along with the Environmental Compliance Officer in natural resource areas. These however, have come at the expense of Compliance issues and the Strategic Planning program.

 

With the greater awareness of environmental management and compliance within the community and the impact from the planning reforms and Council's new LEP and the review and consolidation of all DCP's coupled with the non replacement of the Town Planners position, it has reached a point where further part time assistance for the Director is sought to keep on top of the financial management and required reporting, project management and co-ordination associated with Natural Resource Management.

 

The part time Natural Resource Project Officer would assume much of the contract management responsibilities as well as co-ordinating the progress of the studies and implementation of the recommendations from the various studies which are currently consuming the majority of the Directors time.

 

Council is now at the stage with its Environmental Levy where the emphasis is moving towards on ground works and community education projects. The Natural Resource Projects Officer's scope of duties would include Project Management, development of Policies, community engagement and education, identification of grant fund opportunity and working with the Grants Officer in an attempt to gain additional federal and state funding to supplement the income generated from the Environmental Levy.

 

In consolidating the Environmental Levy for 2009/2010 an amount of approx $55,000 is identified as "underspent". This figure generally relates to the savings in the original estimate for the Environmental Compliance Officer and the actual costs over the course of the program due to the periods the position was vacant and the actual salary paid.

 

It is suggested that the use of these funds would not be at odds with the Environmental Levy and at 21hrs per week the annual salary range would be $37K - $43K. By using the unspent salary allowance and seeking external grant funds and charging part of the Officer's costs back against some of the projects, the costs associated with the appointment of a 3 day per week, 2 year fixed term Natural Resource Project Officer would not have a budgetary impact on Council

 

 

CONSULTATION:

 

Director Health, Building and Planning ? Bellingen Shire Council

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The appointment of a Natural Resource Project Officer would assist with managing a range of environmental matters associated with the Natural Resources of the shire.

 

Social

 

By providing a clear distinction between Executive Management, Environmental Compliance, and Natural Resource management will provide a greater involvement and develop better partnerships with the community.

 

Economic

 

There are economic benefits with a demonstrated commitment towards natural resource management through increased grant funds coming into the Council and the community and move towards better sustainability.

 

Risk

 

The only identified risk is the recruitment of a suitable officer.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The funds for the 3 day per week 2 year fixed term Natural Resource Project Officer would be covered by the Environmental Levy and external grants funds, thereby having no impact on Council's general fund.

 

Source of fund and any variance to working funds

 

Funds from the Environmental Levy and external grant funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

18 March 2010

Director Environment & Planning's Report

ITEM 9.7????? SF430????????????? 180310???????? Flying-Fox Camp - Bowraville

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

Council at its 21 January 2010 Ordinary Meeting dealt with a Notice of Motion from Cr Flack in regard to the Flying-Fox camp at Bowraville when it was resolved:

 

That Council write to the Scientific Committee outlining large numbers of Flying-Foxes causing problems in the Shire and further, that Council request that the Grey Headed Flying-Fox be taken off the endangered species list.

 

That Council receive a report on the Bowraville Flying-Fox Working Group and the plan of action it generated. The report should include information regarding work undertaken so far, the approximate cost of implementing the plan and funding opportunities available to Council.

 

That Council contact the National Parks and Wildlife Service and ask that it provide its policy on Flying-Fox roost sites and also that the Service explains to Council its formal role in regard to Flying-Fox roost sites.

 

That Council contact Coffs Harbour City Council and seek information regarding its Flying-Fox Management Plan.

 

This report is presented in accordance with the above resolutions and includes the responses that have been received from the agencies.

 

 

Recommendation:

 

1??????? That Council note this report on the Bowraville Flying-Fox camp and what has been done to date.

 

2??????? That Council advise the residents that the State and Federal Legislation prevents any effective action by Council to resolve the problems associated with the Flying-Fox and that they be advised to take the matter up with their State and Federal Members of Parliament

 

 

 

OPTIONS:

 

1??????? Council not take any action as recommended

2??????? Council could, from the General Fund, provide the required funds and staff to prepare a Flying-Fox Strategic Management Plan and Site Specific Management Plans, this would require an budget variation

3??????? Council could further investigate the possibility of the development of a Flying-Fox camp Strategic Management Plan and site specific Management Plans, as one of the regional on-ground projects under the "Our Living Coast" project.

4??????? Make application for funding under the Foundation for National Parks & Wildlife - Conservation Grants Program for the preparation of a Flying-Fox Strategic Management Plan and Site Specific Management Plans.

5??????? Council could review its prioritized funding for projects under the Environmental Levy following advice from the Minister for Local Government that the Environmental Levy may continue.

 

The preferred option is to adopt the recommendations.

 

 


DISCUSSION:

 

In accordance with the resolutions from the 21 January Ordinary Meeting this report attempts to address the matters outlined in the resolutions.

 

The Scientific Committee, DECCW and Coffs Harbour City Council (CHCC) were written to on 9 February 2010. DECCW and CHCC have responded and have provided their information as requested.

 

A search of Council's records have identified that the matter was originally considered by Council at its 18 February 2004 "Works Committee" meeting and the initial report and resolutions are repeated below:

 

A petition of 480 persons has been received seeking the removal of the Flying-Fox colony at Bowraville.

 

The Flying-Foxes are recognised as a threatened species and protected by legislation. The National Parks and Wildlife Service is the controlling Department. Council is the trustee for the Crown Land that contains the roosting trees.

 

An inspection of the site will assist the deliberations. Council will meet Terry and Darlene Howell on site.

 

RESOLVED on the motion of Cr Stride seconded Cr Waller in accordance with recommendation A that the site inspection with residents be noted, with only three Councillors present.

 

RESOLVED on the motion of Cr Ainsworth seconded Cr Graham that Council form a working party including representatives of the Bowraville community and the Department of Environment and Conservation to safely remove the Flying-Fox colony as soon as possible, and to prevent the Flying-Foxes from returning.

 

RESOLVED on the motion of Cr Stride seconded Cr Nash that the Flying-Fox Working Party and the Bowraville Lions Club consult on improvements needed to rehabilitate the vegetation in the reserve.

 

Several Working Party meetings were held on 10 & 18 August 2004, (copy of Minutes attached). Both sets of Minutes were presented to Council on 2 September 2004 when it was resolved as follows:.

 

RESOLVED on the motion of Cr Flack seconded Cr Nash that the recommendations of the Bowraville Flying-Fox Working Party meetings held on the 10 August 2004 and 18 August 2004 be adopted.

 

Whilst the adoption of the Minutes required certain actions to be undertaken, not all actions were able to be completed due to budget constraints and the early return of the majority of Flying-Fox.

 

A further report was presented to Council at its 18 November 2004 meeting providing an update confirming that an Environmental Consultant was engaged and had prepared an Environmental Impact Assessment (September 2004), for the clearing of Camphor Laurel (woody weed) trees at Bowraville in an attempt to minimise potential roost areas for the Flying-Fox. The areas where the woody weeds were to be removed were depicted which was primarily within the unformed section of the Church Street Road Reserve between Short and Conen Streets. The resolutions from this meeting are reproduced below:

 

RESOLVED on the motion of Cr Flack seconded Cr Ainsworth and in accordance with Recommendation A that the proposed clearing of Camphor Laurel trees and other weeds shown on the attached plan will not have a significant impact on the Grey-Headed Flying-Fox if the use of chainsaws and heavy equipment commences after 1 June 2005 and is completed before the return of the Flying-Fox in September or October 2005.

 

RESOLVED on the motion of Cr Flack seconded Cr Ainsworth and in accordance with Recommendation B that minor works such as mowing and slashing of grass and weeds will not have an impact on the grey-headed Flying-Fox if restricted to the nominated area.

 

RESOLVED on the motion of Cr Waller, seconded Cr Ainsworth that Council now proceed with the work as necessary.

 

A draft Site Management Plan was prepared in June 2005 for discussion and refinement in readiness for the completion of the removal of the woody weeds as proposed.

 

A further report was presented to Council at its 15 September 2005 meeting (copy attached), which outlined the progress at that time and what was proposed prior to the return of the Flying-Fox in September 2005.

 

At the Ordinary Council Meeting of 20 October 2005, Cr Ainsworth enquired through a Question Without Notice, whether the "approved pruning" had been carried out at Bowraville in readiness for the Flying-Fox season. The Director Operations and Technical Services responded by advising that the works were not carried out as the Flying-Foxes returned the day before the work crew were scheduled to commence.

 

There does not appear to be any further reports or actions in regard to the Bowraville Flying-Fox camp that have been presented to Council between 21 October 2005 to 20 January 2010.

 

Council is not in a position to progress any further in this matter as the previous work done in regard to the Bowraville Flying-Fox camp including the site Management Plan and Environmental Impact Assessment will need to be reviewed against the new DECC 2007 Flying-Fox Camp Management Policy and DECC 2008 Best Practice Guidelines for the Grey-headed Flying-Fox as they may now not comply with the current requirements.

 

A large collection of information on the Flying-Fox has now been collected? and held by Council including:

 

?????????????? Draft Site Management Plan for the Coffs Creek Flying-Fox Camp, July 2004 - Coffs Harbour City Council;

?????????????? Coffs Creek Flying-Fox Camp and Adjacent Reserve Vegetation Management Plan, July 2007 ? Coffs Harbour Bushland Regeneration Group Pty Ltd;