NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

06 May 2010

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

 

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

 

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? These items will be brought forward at 5.30 pm in agenda order, and dealt with before other items.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the business paper provided the request is received before publication of the business paper and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as outlets in all towns and villages of the Shire and Council?s website: www.nambucca.nsw.gov.au

 

 


NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 6 May 2010

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to Acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 15 April 2010

5??????? DELEGATIONS (if any)?Motion to hear Delegations

6??????? ASKING OF QUESTIONS WITH NOTICE ??

7??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8??????? General Manager Report

8.1???? Outstanding Actions and Reports

8.2???? Grant Application Status Report - 21 April 2010

8.3???? Goods and Services Tax Certificate 1 May 2009 - 30 May 2010

8.4???? Compulsory Acquisition of Old RTA Depot Site - Nambucca Heads

8.5???? Loan and Lease Matters Relating to the Bowraville Arts Council & Bowraville Theatre

8.6???? Bowraville Folk Museum - New Committee of Management - 20 April 2010

8.7???? Change of Executive - Bowraville Pioneer Community Centre Committee of Management

8.8???? General Manager - Delegations of Authority

8.9???? Gumma (Boulton's Crossing) Reserve - Committee of Management - Minutes of AGM 24 March 2010

8.10?? Valla Beach Urban & Hall Committee of Management - Request for Name Change

8.11?? "Promoting Social Inclusion through Sport" funding - Use of Council Motor Vehicle

8.12?? Funding Arrangements - State Emergency Service

8.13?? Organisation Structure - Proposal for Replacement of 35 hour per week Customer Service Officer Position with a 20 hour per week Position

8.14?? 2009/2010 Loans Program

9??????? Director Environment and Planning Report

9.1???? Outstanding DA's greater than 12 months, applications where submissions received not determined to 27 April 2010

9.2???? DA's and CDC's Received and Determined under Delegated Authority 2-27 April 2010

9.3???? Our Living Coast Progress report

9.4???? Report on Nambucca River, Creeks, Estuaries and Coastline Management Committee - Appointment of Members

9.5???? Report on Alcohol Free Zone - Visitor Information Centre, Riverside Drive, Nambucca Heads

9.6???? Report on Seniors Week 2010

10????? Director Engineering Services Report

10.1?? Scotts Head Master Plan

10.2?? Nambucca Waste Management Centre - Review of Remediation requirements at Old Landfil

10.3?? Nambucca Shire Traffic Committee Meeting Minutes - 19 April 2010

10.4?? South Macksville DCP 17 - Construction of Sewage Pump Station and Rising Main

10.5?? Weed Action Program - Changes in Weed Management

10.6?? Traffic Management - Wallace Street, Macksville ???


 

 

......... SPECIAL GENERAL PURPOSE COMMITTEE MEETING ? 6 MAY 2010

????????? Report on Consolidated DCP

 

11????? General Manager's Summary of Items to be Discussed in Closed Meeting

11.1?? General Manager's Performance Review

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

??

??????????? a????? Questions raised by Councillors at 7 above

 

?????? i???????? MOTION TO CLOSE THE MEETING

?????? ii??????? PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

???? TO CLOSE

?????? iii?????? CONSIDERATION OF PUBLIC REPRESENTATIONS

?????????????????? iv??????? DEAL WITH MOTION TO CLOSE THE MEETING

12????? MEETING CLOSED TO THE PUBLIC

13????? REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.1????? SF959????????????? 060510???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2008

1

Item 9.9

03/07/08

Council make representation to Minister for Lands seeking agreed compensation for subdivision of Reserve 91694

 

GM

Letter sent 15/07/08.

Follow up letter sent 14/11/2008.

Minister for Lands has advised by letter dated 8/1/09 that land will be made available to Council as per the agreement following finalisation of an Aboriginal Land Claim.

 

Follow up letter sent 9 April

 

Follow up letter sent 10 February 2010

 

Plan lodged with Department of Lands.? Compulsory acquisition can start once plan is registered.

2

Item 11.4

03/07/08

That a new plan of management be prepared for Farringdon Playing Fields

DES

Preparation of Plan of Management commenced.

Nambucca River Masterplan has identified possible users.

 

Low priority.

 


OCTOBER 2008

3

RF256

 

16/10/08

Notice of Motion - Riverbank Erosion - Riverside Drive Nambucca Heads ? report re geotechnical engineers re stability of Riverside Drive

 

 

DES

 

Catchment Assessment:

Final report assessed.? Maintenance recommendation included in works program.? There are a number of existing stormwater inlet pits within the study area which require maintenance.? These pits are blocked with vegetation and debris both within the pit and in the grate and lintel, grates are broken, and lintels are broken, reducing the inlet capacity of each pit.? Maintenance and repair of these pits will at least ensure each pit is functioning to its capacity.

 

Phase 2 analysis of pipeline from Bismark to Nambucca Streets authorised.? Not expected to be completed until 30 June 2010.

 


 


FEBRUARY 2009

 

4

SF241

5/02/09

That a new plan of management for the reserve within Kingsworth Estate be prepared by DES.?

 

To include pedestrian and vehicular access arrangements and management of environmental values.

 

DES

October 2009

Preparation of Plan of Management commenced.

Requests for information sent to Nambucca Heads Local Aboriginal Land Council and DECC.

The Lands Council has advised they will charge for an archaeological assessment.

In respect to the Kingsworth Lake Reserve the potential for Aboriginal objects to be found near this area is HIGH and inspections should be carried out as a walk over site survey should any activity be planned for this area.

 

 

MAY 2009

 

5

SF1213

07/05/09

Allocation for retaining wall at Little Beach be deferred for consideration at the September Quarterly Review

 

DES

GM

November 2009

Follow-up letter sent.

No reply at 17 July 2009

No reply at 10 August 2009.

No reply at 21 August 2009.

No reply at 7 Sept 2009.

No reply expected until Scotts Head Master Plan completed.

 

 

6

SF1213

07/05/09

Council review the cycleway plan so as to ensure its funding requirements are realistic.

 

DES

December 2009

 

The revision of the Plan will need to be deferred so that staff can give priority to the construction of the cycleway south of Nambucca Heads.? May 2010 GPC

 

 

JULY 2009

 

7

SF283

16/7/09

Option for a rebated access ramp in lieu of removal of podium in Council Chambers is put to the Access Committee.

 

DES

Matter presented to Access Committee 28 July 2009.

Matter deferred for consideration at next Access meeting.

Matter further deferred for consideration by Committee.

Matter discussed and will come back to Council with recommendation.

Access Committee minutes to come to Council.

Concept design to be provided to Council. (Technical Officer ? Assets)

 

 

8

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Report to meeting on 19/11/09.

Deferred to December 2009.

Quotes being sought for fibre optic link to the Library.? Will report when quotes are in.

Indefinitely delayed due to workload, illness and completion of Civica (Authority) implementation.

Provision made in Budget for 2010/11

 

 

AUGUST 2009

 

9

QWN 262

20/08/09

Taylors Arm Road ? dangerous road sinkage

 

DES

Dip filled.? To be further assessed for Briffen fencing.

(Not suitable).

Guardrail design and costing in progress.

Expected cost $30,000 to install.

 

10

5.2

Notice of Motion

20/08/09

Council receive a bimonthly report that individually lists all required flood restoration work and the current status of each job.

 

DES

19 November 2009

July 2010

11

SF544

20/08/09

Council adopt the draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

OCTOBER 2009

 

12

SF1075

15/10/09

Council review staffing requirements & costs for CCP milestones as well as the savings made in 12 months time.

 

DES

October 2010

NOVEMBER 2009

 

13

SF1269

5/11/09

Council write to the Premier and Lands Department and to the Minister for Local Government requesting that caravan parks on crown land pay general rates.

 

GM

Letters sent 11 November 2009.? Rate notice issued for Scotts Head Caravan Park to Trust Manager.

Follow up letter sent 12 January 2010.

Minister has now responded advising that the Scotts Head Caravan Park, being located on part of Reserve 65963 for Public Recreation and Resting place, complies with the criteria outlined in Section 556 of the Local Government Act 1993 and qualifies for exemption from the general rate.

A copy of the Minister?s letter has been circulated to Councillors.

Notwithstanding the Minister?s response, legal advice is to be sought.

Legal advice has been obtained confirming requirement to pay general rates.? Advice has been referred to Minister for his consideration and comment.

 

14

SF1102

5/11/09

Council conduct a Value Management Workshop to examine financial components of the IWCM; rate modelling; forecast developer contributions and residential bills.

 

GM

Being discussed with Dept. of Commerce.? Suggested early February 2010 following completion of exhibition period for EIS.

Value Management workshop on dam to be held 10 February 20010 workshop on IWCM to be held in March 2010.

GM to chase up IWCM workshop date.

Workshop scheduled for 12 May 2010.

 

15

SF624

19/11/09

Invite NRCMA to GPC

re MOU/blueprint.

 

GM

Invitation issued 24/11/09

Follow up letter on 8 February 2010.

Acceptance for May or June GPC.? (Chair Judy Henderson and acting General Manager Royce Bennett)

 

16

PRF53

19/11/09

River Street Foreshore landscaping and development plan

 

DES

Placed on public exhibition for 28 days from 25 March 2010.? report to Council 20 May 2010.

JANUARY 2010

 

17

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

18

SF839

21/01/10

General Manager uphold resolution of 18/12/2008 that as a matter of policy Council be forwarded draft Plans of Management by way of memo at least three weeks before a GPC meeting so those comments can be considered after collation and prior to the next GPC meeting.? This also applies to draft policies.

 

GM

On-going

 


 

FEBRUARY 2010

19

SF1471

18/02/10

That Council write to the Minister for LG seeking permission not to have a Bi-Election for a casual vacancy

 

GM

Letter written 24 February 2010

20

SF1471

18/02/10

Council canvass option on reducing Councillor numbers in the next customer survey

 

GM

Provision for Customer Survey to be made in 2010/2011 budget

21

SF1471

18/02/10

Council investigate the number of sites remaining in the Macksville Cemetery (Catholic and others)

 

DEP

Report to GPC March 2010.

Deferred to GPC April 2010.? Initial investigations identified that at least 40-50 burial sites available in Macksville Cemetery and many plots with a view are available in the Nambucca Heads cemetery.

Deferred to May 2010.

 

22

SF741

18/02/10

That a further report be prepared on the operation of the Paveline Machine from July 2009 to June 2010

 

DES

Report in July 2010

MARCH 2010

23

SF90

04/03/10

That Mr Barry Duffus receive a written response to his questions regarding the cost to erect and remove the sign on Valla Road, stating ?Heavy fines may apply for using exhaust brakes?.

 

DES

Response letter being drafted.

 

24

SF430

18/03/10

Council look at funding from the Environmental Levy to clear camphor laurels and that.

 

Council apply for urgent funding from NPWS Conservation grants.

 

Send copies of residents? petitions to Ministers and invite them to meet with Council and residents onsite.

 

DEP

In progress.

Funding application submitted and letter sent to the Minister.

 

Response from the Scientific Committee attached.

25

SF1354

18/03/10

That Council write to the RFS to query why program costs were underestimated for the current year.

 

DES

Draft budget figures provided to RFP for explanation.

 

No response as at 23/4/2010.

APRIL 2010

26

SF1446

1/04/10

That while the draft budget is on exhibition, a report be brought to Council regarding the saleyards, including revenue, expenditure and its future generally, based on the safety workshop held on 31 March 2010.

 

GM

Report planned for Council?s meeting on 6 May 2010.

27

SF1471

1/04/10

Council receive a report which includes a recommended brief and budget to undertake further investigation of an on-stream dam.

 

GM

Report to Council?s meeting on 15 April 2010.? Brief issued to Department of Services for a response on 16 April 2010.

28

SF1471

1/04/10

There be a report to next Water Supply Steering Committee on risk of delays to completion of pre-construction tender phase of the off river storage and costs of same.

 

GM

Water Supply Steering Committee meeting to be convened ASAP.

Steering Committee meeting scheduled for 5 May 2010

29

SF1471

1/04/10

Councillors to be advised regarding time and date of special meetings or workshops.

 

GM

On-going

30

SF382

1/04/10

Prior to further negotiations, that Council receive a report on the implications of not relocating the semi permanents to the Adin Street oval.

 

DES

Advice being sought from Department of Lands.

Report to Council on 6 May 2010.

31

SF1471

15/04/10

The Dept. of Planning requires a peer review of the RTA?s flood study with the discrepancies in the submissions to be listed by Council.

 

GM

Letter sent to the Dept. of Planning on 29/4/2010

32

SF1471

15/04/10

Council invite the RTA to address the flooding issues directly at a future Council meeting.

 

GM

By email on 19/4/2010 Bob Higgins, head of Pacific Highway taskforce, invited to address a GPC on 19 May 2010.? Followup letter sent 29/4/2010.

33

SF1471

15/04/10

That prior to any meeting with the RTA, a list be provided to the RTA, the Department of Planning and Councillors identifying all issues Council has in regard to the flooding.

 

GM

Letter identifying all issues sent to Dept. of Planning and RTA on 29/4/2010.? Letter to Dept. of Planning also advises that Council does not accept RTA?s environmental assessment.

34

SF360

15/04/10

Council accept grants for Argents Hill Hall and Burrapine Hall subject to Argent?s Hill Hall CoM taking responsibility for project management and acquittal.? Prior to signing off on grant Argents Hill Hall CoM be asked to consider a replacement shed, their ability to get the hall to a state of being open, and their ability to fund ongoing maintenance.

GM

Letters sent to hall Committees on 19/4/10 and to Office of Rural Affairs requesting funding agreements be forwarded.

35

SF1484

15/04/10

Council consider funding an assessment of the odour issue (Tewinga piggery) in the 2010/11 budget.

 

DEP

To be reported in May/June with the draft budget.

36

SF1269

15/04/10

That a report with a recommendation on boundaries for collector areas comes back to Council before the end of October 2010 for consideration.

 

DEP

Report in September 2010.

37

SF30

15/04/10

That Council meet with reps from the other 2 Councils within the next 12 months to discuss the future of the Clarence Regional Library particularly in relation to the 10% per capita contribution increase.

 

DEP

Meeting to be arranged and reported to Council.

38

SF1446

15/04/10

That a report be prepared on the condition of Council?s public amenities buildings.

 

DES

Report on or before June 2010 GPC.

39

SF1446

15/04/10

A report be prepared on options for the insurance of all Council buildings.

 

GM

Report on or before June 2010 GPC.

40

SF1031

15/04/10

A report comes to Council in 6 months time to review the take up rate of the new tank rebate and identify any Council buildings where a rainwater storage tank could be installed.

 

DEP

Report to October 2010 GPC.

Attachments:

1View

10163/2010 - Report from Scientific Committee - Item 24

 

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Ordinary Council Meeting - 6 May 2010

Outstanding Actions and Reports

 


















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Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.2????? SF1389??????????? 060510???????? Grant Application Status Report - 21 April 2010

 

AUTHOR/ENQUIRIES:???? Jenny Chance, Grants Officer ????????

 

Summary:

 

At Council?s meeting on 7 December 2006 it was resolved that there be a quarterly return submitted to Council on grant programs.

 

 

Recommendation:

 

That the list of grant programs and their status to 21 April 2010 be received.

 

 

 

APPROVED GRANTS?SECURED BY GRANTS OFFICER

Grant

Funding Amount

Description

NSW Maritime ? Maritime Infrastructure Program

 

$53,220

Pontoon and Gangway at Lions Park, Ferry Street ? Macksville.

Pontoon and Gangway at Tourist Office Finger Wharf ? Nambucca Heads.

NSW Blackspot Program

 

$34,000

Pedestrian refuge at Bowra Street, Nambucca Heads.

Department of Families, Housing, Community Services and Indigenous Affairs ? Volunteers Grants Program

 

$11,179

Nambucca District Little Athletics ? Computer, camera and filing cabinets.

 

Nambucca Heads Junior Rugby League Football Club ? Coffee maker and a step ladder.

 

Nambucca Heads Touch Football ? Computer and a photocopier

NSW Attorney General?s Department ? NSW Crime Prevention Grant

$54,527

Program to assist licensed premises to implement strategies towards a safer environment for women.

Department of Planning - NSW Coastline Cycleway Grants Program

$75,000

Funding for shared pedestrian/cycleway along Pacific Highway, Nambucca Heads.

Department of Climate Change ? Local Adaptation Pathways Program

$140,000

Funding to assist councils to integrate climate change risk assessment into their broader decision-making processes. Joint application between Nambucca, Kempsey and Bellingen Shires.

Department of Sport and Recreation ? Capital Assistance Program

$8,600

Nambucca Tennis Club lighting upgrade.

Department of Environment and Climate Change - Regional Regulated Area Council Grant

$14,000

To assist with costs associated with weighbridge at Nambucca Waste Management Facility

 

Department of Local Government ? Playground Upgrades

$19,551

 

Install border and softfall to Donnelly Welsh Park and Taylors Arm Sports Reserve.


Department of Community Services (NSW) ? Area Assistance Scheme

 

$128,984

Marine Rescue Building ? Funding towards the construction of a new building

Unkya Reserve ? electrical upgrade and general repairs.


 

Jobs Fund ? National Bike Paths ? Department of Infrastructure, Transport, Regional Development and Local Government

$441,350

Funding towards cycleway in Bellwood (Pacific Highway) in partnership with Green Team.

 

Funding contributions include $50,000 from RTA, $75,000 from Department of Planning, $75,000 from Nambucca Shire Council and the remaining matching funds are in-kind contributions from Nambucca Shire Council and the Green Team.

Maritime Museums of Australia Project Support Scheme (MMAPSS)

 

$7,700

Funding towards the conservation and preservation of the Frank Partridge VC Military Museum?s Max Coward Collection.?

 

Volunteer Grants 2009 - Department of Families, Housing, Community Services and Indigenous Affairs

 

$45,076

The following applications were successful:

Nambucca District Band, Unkya Management Committee, Argents Hill Hall Committee, Talarm Community Hall, Bowraville Folk Museum, South Arm Community Hall, Mary Boulton Pioneer Cottage and Museum, Nambucca Heads Offshore Fishing Club

Nambucca District Athletics Club, Frank Partridge VC Military Museum, Nambucca River Volunteer Marine Rescue Squad, Bowraville Junior Cricket Club Inc

Nambucca Cricket Club Inc

 

Healthy Communities ? Local Government and Shires Association and NSW Health?

 

$80,000

Partnership between Nambucca and Bellingen Shire Councils for funding towards an interactive youth driven initiative towards educating youth with skills that promote responsible use of alcohol.?

Includes Save a Mate program and other programs, competitions and events and employment of a project manager.? In-kind support also received from North Coast Area Health Service.

 

NSW Community Building Partnerships

 

$90,000

Funding for the following:

- Pioneer Community Centre ? works towards removing health and safety issues - $50,000

- Frank Partridge VC Military Museum ? New display facility - $40,000

 

NSW Community Hall Renewal Fund

$75,000

Funding for improvements at Burrapine Hall - $25,000 and Argents Hill Hall - $50,000

 

TOTAL GRANT FUNDING RECEIVED

$1,278,187

 

Department of Planning ? Local Infrastructure Fund

 

$12,750,000

Interest free loan over 10 years for Nambucca Sewage Treatment Plant upgrade.

OTHER FUNDING RECEIVED

$12,750,000

 

 

 

 

 

Attachments:

There are no attachments for this report.

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Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.3????? SF63??????????????? 060510???????? Goods and Services Tax Certificate 1 May 2009 - 30 May 2010

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

Summary:

 

Council is required to provide the Department of Local Government with a signed certificate on GST compliance. This certificate is required annually beginning in the financial year 2005/2006. Prior to this the certificate was completed by Council?s Auditor.

 

 

 

Recommendation:

 

That the Mayor, one other Councillor, the General Manager and Responsible Accounting Officer be authorised to sign the Goods and Services Tax Certificate 1 May 2009 to 30 April 2010 required by the Department of Local Government.

 

 

OPTIONS:

 

Council has the option to engage Council?s auditor to complete an audit to support the sign off of the certificate of compliance.

 

 

DISCUSSION:

 

Council?s are to supply a certificate of confirmation for GST compliance to the Department of Local Government.

 

This certificate replaces the previous requirement of having a GST Audit Review Report prepared by an auditor and lodged with the department and will therefore reduce the cost of the audit.

 

The GST certificate must be signed by the Mayor, at least one other Councillor, the Responsible Accounting Officer and the General Manager.

 

The statement declares:

 

To assist compliance with Section 114 of the Commonwealth Constitution,

 

?????? Voluntary GST has been paid by Nambucca Shire Council for the period 1 May 2009 to 30 April 2010.

 

?????? Adequate management arrangements and internal controls were in place to enable the Council to adequately account for its GST liabilities and recoup all GST input tax credits eligible to be claimed.

 

?????? No GST non-compliance event was identified by Council or raised by the Australian Taxation Office.

 

 

CONSULTATION:

 

There has been no consultation

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

Not applicable

 

Social

 

Not Applicable

 

Economic

 

See Financial Implications

 

Risk

 

Not applicable

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no direct and indirect impact on current and future budgets.

 

Source of fund and any variance to working funds

 

Not applicable.

 

Attachments:

1View

8843/2010 - Goods and Services Tax Certificate 1 May 2009 - 30 April 2010

 

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Ordinary Council Meeting - 6 May 2010

Goods and Services Tax Certificate 1 May 2009 - 30 May 2010

 

COUNCIL OF NAMBUCCA SHIRE

 

 

GOODS AND SERVICES TAX CERTIFICATE

 

 

Payment of Voluntary GST 1 May 2009 to 30 April 2010

 

 

To assist compliance with Section 114 of the Commonwealth Constitution, we certify that:

 

???? Voluntary GST has been paid by Nambucca Shire Council for the period 1 May 2009 to 30 April 2010.

 

???? Adequate management arrangements and internal controls were in place to enable the Council to adequately account for its GST liabilities and recoup all GST input tax credits eligible to be claimed.

 

???? No GST non-compliance events by the Council were identified by or raised with the Australian Taxation Office.

 

 

Signed in accordance with a resolution of Council made on? ??????????..

 

 

 

????????????????????????????????? ??????????

Rhonda HOBAN??????????????????????????? ?????????

MAYOR?????????????????????????????????????? COUNCILLOR

 

 

 

????????????????????????????????? ??????????

Michael COULTER???????????????????????????????? Craig DOOLAN

GENERAL MANAGER?????????????????????????????? RESPONSIBLE ACCOUNTING OFFICER

 

?


Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.4????? SF1504??????????? 060510???????? Compulsory Acquisition of Old RTA Depot Site - Nambucca Heads

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

Council is a party to a now long standing Agreement with the Department of Lands (now Land and Property Management Authority (?LPMA?) whereby Council agreed to relinquish Reserve 91964 for Local Government purposes subject to Council acquiring the Roads and Traffic Authority?s (RTA) depot in exchange.

 

The LPMA acquired the Council controlled land in 1987.

 

Transfer of the land to be acquired by Council under the Agreement is yet to be completed.

 

It appears that the delay in completion of the transfer was the pending determination of Aboriginal Land Claim lodged over the land. The Claim has now been determined.

 

The LPMA has now registered the plan of subdivision to give effect to the Native Title Determination. The transfer of the land can now be completed through the compulsory acquisition process.

 

 

 

Recommendation:

 

1????????? That Council acquire Lot 561 DP 1133897 and Lot 10 DP 253771 being substantially the same land for which the Department of Lands has given consent to Nambucca Shire Council to acquire for the commercial development of community services facilities and/or resale pursuant to its powers under Chapter 5 of the Local Government Act 1993 and subject to the provisions of the Land Acquisition (Just Terms Compensation) Act 1991.

 

2????????? That Council, upon the expiry of the prescribed public notice period, classify Lot 561 DP 1113897 and Lot 10 DP 253771 as Operational Land within the meaning, and subject to the provisions of the Local Government Act 1993 under Division 1 of Part 2 of Chapter 6.

 

3????????? That Council write to the Department of Lands requesting that the cash component of the Land Exchange Agreement between the Department of Lands and the Council with respect to Crown Reserve 91694 and Lot 1 DP 1028461 be waived.

 

4????????? That Council authorise the General Manager to execute all documents necessary to complete and lodge the application for the Compulsory Acquisition of Lot 561 DP 1133897 and Lot 10 DP 253771.

 

 

OPTIONS:

 

There are few options with respect to the acquisition. The Agreement is long standing and the consideration for the land already transferred to the Department of Lands is by way of the acquisition of the above-mentioned lots.

 

Council can classify the land as Community Land. This will, however, restrict Council?s capacity to deal with the land by way of commercial leasing or licensing and will require the compilation and maintenance of a Plan of Management.

 

 


DISCUSSION:

 

Council is a party to a long standing land swap Agreement with the Department of Lands.

 

Council transferred its portion of land to the Department in 1987.

 

The transfer of the Department?s land to Council was delayed pending determination of Aboriginal Land Claim 5723 by the Nambucca Local Aboriginal Land Council. ?The claim has now been determined and the land, the subject of the Agreement, can now be acquired by Council.

 

The Compulsory Acquisition process will be used to finalise the Transfer.

 

Land Exchange Agreement Conditions

 

It appears that the original Agreement with the Department of Lands was for Council to acquire that part of the land which comprised the old RTA Depot site (1.213 ha) without compensation and the residue (0.523 ha) at valuation, which at the time was estimated at $30,000.00. ?Given the extended delay in completing the land exchange Agreement, now in excess of 20 years, and the inordinate resources expended chasing finalisation of the Agreement over the years, it is suggested that Council write to the Department of Lands seeking for the cash component of the land swap be waived.

 

In the event the Department is unwilling to waive the cash component, payment would need to be sourced from the Land Development Fund. ?This money can be reimbursed to the fund when a return is realised.

 

Native Title

 

With regard to the Compulsory Acquisition process it is asserted that Native Title is extinguished pursuant to section 15 of the Native Title Act 1993 on the basis the construction of the concrete depot bays situated on the land constitute a ?category A past act? within the meaning of the Act.? The Department of Local Government has issued guidelines for the compulsory acquisition of land by Council which inter alia recommends that Council obtain a firm legal opinion from its legal advisor to the effect that Native Title is extinguished. ?Staff will obtain legal advice in this regard prior to the lodgement of a Compulsory Acquisition application to the Department of Local Government.

 

Compulsory Acquisition for Development and Resale

 

Prior correspondence pertaining to this matter indicates that it has always been Council?s intention to develop this site for community facilities. ?It is pertinent to note that Council, in agreeing to the land exchange with the Department of Lands, relinquished land with commercial development potential vis a vis the industrial land within the Ken Howard Crescent Industrial Estate. ?The presumption, therefore, is that the intention of the land swap was to perpetuate the commercial nature of the land holding. ?On this basis, it is recommenced that the application note that the acquisition is for commercial development of a community services facility for re-sale purposes. ?The facility potentially taking the form of a private health facility or preschool, for example.

 

In the event that Council acquires land for resale and or exchange through the compulsory acquisition process Council must provide clear evidence to satisfy the Minister for Local Government that the acquisition is for a function that falls within Council?s powers under the law. ?Council has, in its correspondence to the Minister for Lands and his Department, clearly and consistently indicated its desire from the beginning of this process to develop the land to provide for community facilities such as (health, preschool and or emergency services). ?Acquisition for resale purposes does not compel Council to on-sell the land but does reserve for it the capacity to do so should it eventuate that on-sale is the most economical way to ensure the desired development of the site.

 

 

CONSULTATION:

 

Department of Lands, Native Title Section.


 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendations do not give rise to any environmental issues.

 

Social

 

The recommendations do not give rise to any social issues.

 

Economic

 

The recommendations do not give rise to any economic issues.? The value of the compensatory land is significant and to the extent that it may avoid Council acquiring other land for public purposes there will be a direct impact on future budgets if the compensatory land is not provided.

 

Risk

 

The recommendations do not give rise to any significant risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

In the event the Department is unwilling to waive the cash component of the exchange Agreement, funds will need to be drawn from the Land Development Reserve.

 

Source of fund and any variance to working funds

 

Land Development Reserve.

 

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.5????? SF380????????????? 060510???????? Loan and Lease Matters Relating to the Bowraville Arts Council & Bowraville Theatre

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

Council has advanced loan monies to the Bowraville Arts Council (BAC) in the amount $219,000.00 (Council resolution 18/12/2003) under a loan Agreement dated January 2004.

 

The funds were advanced for the acquisition and restoration of the Bowraville Theatre.

 

The loan repayment schedule has not been met nor has Council sought to enforce the provision of the loan Agreement.? Currently the loan is being repaid solely from the net proceeds of the lease of part of the Theatre building to the Bowraville Pharmacy.? The lease to the Pharmacy is due to expire and the Lessee has advised that they do not intend to renew the lease.

 

The BAC executive has advised that it does not currently have nor does it foresee that it will achieve the financial capacity to meet the loan repayments. ?Accordingly, the BAC has requested that the balance of $173,957.79 be waived.

 

Council has leased the Theatre (excluding the Chemist shop) to the BAC under a registered lease since 29 August 2003.? Rent and outgoings have never been paid under the lease nor has Council pursued enforcement in this regard.? The BAC has requested that the rent and outgoings provision of the lease be waived.? Staff have discussed the prospect of terminating the lease in favour of ongoing management of the property under a Section 355 Committee comprising essentially the BAC Incorporated.

 

With the exception of the administrative burden of a further Section 355 Committee there seems little justification for the management of the Centre by the BAC under a lease Agreement.

 

The Council and the BAC, through their efforts and that of their volunteers, has produced an iconic destination in the Bowraville streetscape.? The Theatre and Coffee Lounge are a valuable asset to the local and Shire-wide community.

 

 

 

 

Recommendation:

 

1????????? That the loan Agreement pursuant to Council resolution dated 15 January 2004, between the Nambucca Shire Council and the Bowraville Arts Council Incorporated, be rescinded and that Council waive the balance of the outstanding loan amount of $173,957.79 and write off the ledger balance as a bad debt.

 

2????????? That Council seek to? terminate the lease Agreement dated 29 August 2003 between Nambucca Shire Council and the Bowraville Arts Council Incorporated for part Lot 1 DP 330860 and contemporaneously enter into a new lease Agreement with the current sub lessee on terms in keeping with the terms of the current sub-lease of the Coffee Shop.

 

3????????? That Council reconvene the Bowraville Theatre 355 Committee of Management and charge the Committee with the responsibility of managing and maintaining the Bowraville Theatre.

 

4????????? That Council direct all net proceeds from the lease of the part identified as the Bowraville Caf? and the part identified as a Chemist shop being parts of Lot 1 DP 330860 to a Reserve established specifically for the ongoing upkeep and development of the Bowraville Theatre.

 

 

5????????? That Council authorise the Mayor and the General Manager to sign on behalf of Nambucca Shire Council all necessary documents to give effect to the rescission of the loan Agreement between Nambucca Shire Council and the Bowraville Arts Council, and to affix Council?s seal on the Rescission Agreement where necessary.

 

6????????? That Council authorise the Mayor and the General Manager to sign on behalf of Nambucca Shire Council all necessary documents to give effect to the termination of the current lease of Part Lot 1 DP 330860 to the Bowraville Arts Council, including any sublease, and at the same time enter into a fresh lease Agreement with the current sub lessee of the part identified as the Bowraville Caf? on like terms to the existing sublease subject to any negotiated and necessary amendment and that the seal be affected to the termination and lease documents where necessary.

 

 

OPTIONS:

 

There are two issues to consider in this matter.

 

1??????? The first is that of the outstanding loan amount.? There is little evidence that the borrower?s capacity to repay the loan amount was fully investigated prior to advancing the loan(s).? Current financial records indicate that the borrower does not have the capacity to service the loan and on the basis of recent trading figures is unlikely to achieve a servicing capacity in the future.? On this basis it would be futile to seek to enforce the loan Agreement (noting that there is no security for the loan) and/or to continue to carry the debt on Council books.

 

????????? a??????? Council can elect to enforce the loan Agreement, however, it should be noted, as stated above, that there is no security for the loan nor does the borrower have financial reserves available to meet repayment cost let alone litigation costs.

 

????????? b??????? Council can write off only part of the debt and seek to enforce repayment of the balance. This would be a matter of negation between the parties.

 

????????? c??????? Council can maintain the status quo, that being to continue to waive the requirement for the BAC to repay the loan but review the matter again, in say three years, with a view to recommencing repayments if trading figures improve.? Under the arrangement the future rental income from the retail shop (Chemist shop) can continue to be directed to loan abatement.

 

2??????? The second is that of the ongoing management of the property.? Under the current arrangements the BAC are defacto Section 355 Committee managers for the property with the exception of the Chemist Shop which is leased from Council directly.? The current lease expires in 2018, which the executive of the BAC assert is insufficient time to enable them to raise funds for future projects. (Although it must be noted that the BAC?s inability to repay current loan commitments indicates that they would be likewise unlikely to be able to raise further funds).

 

????????? a??????? Council can elect to enforce the lease Agreement (this would not yield any significant financial advantage and would likely result in the loss of an otherwise effective and committed management committee in the form of the Arts Council)

 

????????? b??????? Operation of the Theatre by Council employed day labour is a consideration but is not feasible given the operating budget and income potential of the Theatre.

 

????????? c??????? Terminate the current lease and appoint a 355 Committee to manage the building.

 

The only viable alternative option is that suggested by Council?s Finance staff which is the retention of the status quo but waive loan repayments for a period of say three years following which the Council would again assess the loan serving capacity of the BAC.?


The recommendation is preferred because the BAC have been unable to repay their loan commitments for the past 6 years and there is nothing to suggest this will change within another 3 years.? Further the loan liability is recorded as an asset on Council?s balance sheet but at the same time there has been no debt recovery action or action to enforce the lease Agreement.

 

 

DISCUSSION:

 

In 2004 Council entered into a loan Agreement with BAC wherein Council loaned funds in the amount $219,000.00 to the BAC to enable it to complete restoration of the cinema and foyer area of the building. The loan amount increased the balance of an existing loan of $75,000.00 which was extended to the BAC as bridging finance for contribution towards the purchase of the Theatre building pending receipt of expected grant funds.? The grant application was ultimately unsuccessful.

 

Council subsequently resolved (15 January 2004) ??that the loan to the BAC be interest free for a period of 10 years, due to reason of over expenditure, and to allow Council to recoup its investment without jeopardising the ongoing viability of the Theatre?.? The loan Agreement therefore requires the BAC to make monthly repayments of $1,850.00 for a period of ten years.

 

The loan has been repaid solely from the net proceeds of the rentals collected from the Chemist shop.? The current lease is due to expire this year and the tenant has advised that the tenant will not be renewing their lease.

 

The BAC executive has advised that it does not currently have, nor does it expect to have the financial capacity to meet the loan repayments in the foreseeable future and accordingly the BAC has requested that the balance of the loan amount be waived. Council?s finance staff have reviewed the finance figures submitted and advise that the figures presented do not indicate a capacity to meet the loan repayments.

 

Finance staff suggested that there is little cost to Council in keeping the outstanding loan balance on our books and that, as an alternative to waiving the loan balance entirely, it may be prudent to simply waive repayments for a period of say three years where after Council review the loan serving capacity of the BAC. There is merit in this suggestion, as the substantial investment by Council and the BAC may reap positive returns in the future.

 

Council has leased the Theatre (excluding the Chemist shop) to the BAC under a registered lease since 29 August 2003.? The lease provide interalia for the BAC to pay annual rent of $100.00 in addition to meeting Council rates of $1,232.23 and operating expenses and outgoings.? Accounts for these amounts have not been raised in previous years nor have these amounts been paid by the BAC.? Council has issued an overdue notice with respect to the 2009/2010 rates.

 

It appears that the lease was originally intended to distance Council from possible liability claims, and to extend control over the renovations, including staff, to the incorporated body.? The BAC has requested that the lease payments and outgoings (particularly rates) be waived.? Should Council agree to this waiver there seems little reason to continue with the lease Agreement.

 

The BAC seeks to ensure the ongoing viability of the Theatre by further developing the building to incorporate dressing rooms to the back of the Theatre and provide necessary access for people with disabilities to the stage.? Both projects are on hold pending confirmation of adequate funding.

 

 

CONSULTATION:

 

General Manager

Bowraville Arts Council Executive

Manager Finance

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

The recommendations do not give rise to any environmental issues.

 

 

Social

 

The recommendations do not give rise to any social issues.? It should be noted that the Theatre serves as a valuable community facility and further development will serve to increase this importance.

 

Economic

 

Writing off the debt is not an insignificant adjustment, however, it should be noted that there is little expectation that the BAC will be able to service the loan in the future.? Option 1c provides for the opportunity to review this assumption and recoup outstanding money in the event the BAC trading performance improves.

 

Risk

 

Risk that should loan serving capacity improve, Council would miss opportunity to have loan repaid, either in full or partially (low probability).

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Whilst the right-off of the loan will affect Council?s balance sheet it is not expected to affect Council?s future budgets.

 

Council as Registered Proprietor of the land currently meets the cost of infrastructure repairs whilst general maintenance is met from operating revenue and managed by the BAC.? This is not expected to change significantly.

 

As the building ages it is reasonable to expect that maintenance costs will increase.

 

 

Source of fund and any variance to working funds

 

Working funds are not required by the recommendations.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.6????? SF309????????????? 060510???????? Bowraville Folk Museum - New Committee of Management - 20 April 2010

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

At Council?s meeting on 1 October 2009 Council endorsed the Minutes of the Bowraville Folk Museum Committee of Management?s Annual General Meeting which was conducted on 18 August 2009 and thus endorsing the Committee of Management for the ensuing year.

 

As a result of the untimely passing of Mr Russ Tredinnick, the Committee, at its ordinary meeting on 20 April 2010, elected a new Committee.

 

 

Recommendation:

 

That Council endorse the new Bowraville Folk Museum Committee of Management.

 

 

OPTIONS:

 

There are no options.

 

 

DISCUSSION:

 

At Council?s meeting on 1 October 2009 Council endorsed the Minutes of the Bowraville Folk Museum Committee of Management?s Annual General Meeting which was conducted on 18 August 2009 and thus endorsing the Committee of Management for the ensuing year.

 

As a result of the untimely passing of Mr Russ Tredinnick, the Committee, at its ordinary meeting on 20 April 2010, elected a new Committee, as follows:

 

 

President:?????????????????????? Ms Evelyn Steer

Assistant President:???????? Mr Rob Coneybeare

Secretary:?????????????????????? Ms Val Holloway

Assistant Secretary:??????? Ms Cressida O?Brien

 

 

CONSULTATION:

 

None

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 


Economic

 

There are no economic implications.

 

Risk

 

There is no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

 

 

Attachments:

1View

9906/2010 - Advice of New Committee

 

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Ordinary Council Meeting - 6 May 2010

Bowraville Folk Museum - New Committee of Management - 20 April 2010

 

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Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.7????? SF301????????????? 060510???????? Change of Executive - Bowraville Pioneer Community Centre Committee of Management

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has been advised that at a meeting of the Bowraville Pioneer Community Centre Committee of Management on 21 February 2010, a vote was taken and the President, Mr Ken McKelvie as well as the Secretary, Mr Colin Wilson were removed from office.? Mr McKelvie and Mr Wilson have responded to their removal from office with a letter signed by 12 people including themselves.? They allege that a minority group of disgruntled members have attempted to take over the organisation and allege that the meeting held on 21 February 2010 was not properly convened.

 

Where a change in the Committee?s executive membership is contested, Council has the options of accepting the new executive, not accepting them, or seeking a properly advertised and convened annual general meeting where all positions are declared vacant and there is voting on a new executive.? The latter would be the preferred course as it is the most democratic means of resolving a dispute.

 

In the instance of the Bowraville Pioneer Community Centre Committee of Management, Council has provided a deadline of 30 April 2010 on the exchange of contracts for the sale of the building.? With the expectation of this deadline being met, Council also has the option of dissolving the Committee of Management and this is the recommended course of action.

 

 

Recommendation:

 

1.?????? That the Bowraville Pioneer Community Centre Committee of Management be dissolved.

 

2.?????? Subject to the sale of the Bowraville Pioneer Community Centre proceeding, that Council donates the balance of the Bowraville Pioneer Community Centre Committee of Management funds to the Bowraville Pioneer Community Development Association Inc.

 

3.?????? Subject to the sale of the Bowraville Pioneer Community Centre proceeding, that Council provide a donation to the Bowraville Pioneer Community Development Association Inc. for 2010/2011, being the equivalent of their general rates (excluding ? charges) payment to Council.? Further the Association be advised that the donation is to assist in their establishment and is not intended to be on-going.

 

 

OPTIONS:

 

Council does need to be make a decision in relation to the continuation or otherwise of the Bowraville Pioneer Community Centre Committee of Management.? With the imminent sale of the Centre, it is appropriate for the Committee of Management to be dissolved.? If the sale does not proceed, for whatever reason, Council will need to review the matter.

 

If the Committee of Management is retained, then there should be a new annual general meeting which is properly advertised and convened for the purpose of appointing office bearers.

 

 

DISCUSSION:

 

Council has been advised that at a meeting of the Bowraville Pioneer Community Centre Committee of Management on 21 February 2010, a vote was taken and the President, Mr Ken McKelvie as well as the Secretary, Mr Colin Wilson were removed from office.? In essence those at the meeting (which didn?t include Mr McKelvie or Mr Wilson) voted to remove them from office because of alleged breaches of Council?s Code of Conduct and Council?s Section 355 Committees Guide to Operations and Delegations of Authority.

 

Mr McKelvie and Mr Wilson have responded to their removal from office with a letter signed by 12 people including themselves.? They allege that a minority group of disgruntled members have attempted to take over the organisation and allege that the meeting held on 21 February 2010 was not properly convened.? They advise they are seeking legal advice.

 

The Committee of Management which Council endorsed at its meeting on 3 December 2009 was:

 

President??????????????????????? Ken McKelvie

Vice President???????????????? Neil Green

Secretary??????????????????????? Colin Wilson

Treasurer???????????????????????? Dagmar Waldorf

Media Liaison????????????????? Julia Morrell

 

The Committee of Management which has been put forward following the meeting on 21 February 2010 is:

 

President??????????????????????? Neil Green

Vice President???????????????? Ed Orrego

Secretary/Media Officer??? Julia Morrell

Treasurer???????????????????????? Megan McKelvie

Committee????????????????????? Denise Daley

 

A copy of the minutes of the meeting on 21 February 2010 is attached.

 

Council?s Section 355 Committees Guide to Operations and Delegations of Authority provides in Section 3.1 that, ?to hold office and be responsible for the management of a Council facility, all Committee members must be appointed by Council.?? It also provides that all nominations for Committees of Management are to be formally submitted in writing to Council for appointment.

 

Section 3.6 of the Guide to Operations provides that office bearers are elected at annual general meetings, although provision is made for casual vacancies.

 

Where a change in the Committee?s executive membership is contested, Council has the options of accepting the new executive, not accepting them, or seeking a properly advertised and convened annual general meeting where all positions are declared vacant and there is voting on a new executive.? The latter would be the preferred course as it is the most democratic means of resolving a dispute.

 

In the instance of the Bowraville Pioneer Community Centre Committee of Management, Council has provided a deadline of 30 April 2010 on the exchange of contracts for the sale of the building.? With the expectation of this deadline being met, Council also has the option of dissolving the Committee of Management.

 

Subject to confirmation at this meeting on 6 May 2010 that contract exchange has occurred, it is recommended that the Bowraville Pioneer Community Centre Committee of Management be formally dissolved.? Any operational matter which may arise between the exchange of contracts and settlement will be attended to by Council staff.

 

It should be noted that the disagreement in the Committee of Management likewise extends to the Bowraville Community Development Association Inc. which is purchasing the building.? The operation of the Incorporated Association is not the responsibility of Council.? Council has received legal advice that notwithstanding the internal disagreement, it can proceed to sell the building to the Bowraville Community Development Association Inc.

 

Presuming the contract exchange for the sale of the property proceeds and the Committee of Management is dissolved, Council needs to consider the future of funds which were in the custody of the Committee of Management but which legally belong to Council.? The report by the Committee?s Treasurer to the last annual general meeting held on 28 September 2009 noted the Committee had total cash assets of $3,622.56 with outstanding rent of $1,760.00, a total of $5,382.56.? Given the Bowraville Community Development Association Inc. propose to continue to operate the building for community purposes, including for fundraising activities for disadvantaged groups and individuals, it is appropriate that the Committee?s funds be carried over to the Association.

 

As the property will be paying rates for the first time, it is also recommended that Council provide a donation to the Association for 2010/11 equivalent to their general rates (excluding charges) to assist them in their establishment.? It is not proposed that it be on-going as Council has many other community based clubs and incorporated associations which pay rates.

 

CONSULTATION:

 

There has been correspondence and communication with various members of the Committee of Management.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

Whilst it is disappointing there has been such disagreement in the Committee of Management and the Incorporated Association, at this stage the social implications are limited to those involved in the Committee.

 

Economic

 

There are no economic implications.

 

Risk

 

Council has received legal advice that it can proceed to sell the building to the Bowraville Community Development Association Inc. in accordance with their accepted tender.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Attachments:

1View

9893/2010 - Minutes - 21 February 2010

 

??


Ordinary Council Meeting - 6 May 2010

Change of Executive - Bowraville Pioneer Community Centre Committee of Management

 

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Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.8????? SF35??????????????? 060510???????? General Manager - Delegations of Authority

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The General Manager?s delegations were last reviewed on 19 March 2009.? The day to day application of the delegations as well as staff performance reviews conducted over the past 12 months has indicated some deficiencies which are the subject of this review.

 

It is recommended that a number of relative minor changes be made to the General Manager?s delegations of authority.? The recommended changes reflect normal (existing) practice.

 

 

Recommendation:

 

That Council delegate authority to the General Manager to perform functions in accordance with the list in the attachment.

 

 

OPTIONS:

 

The delegations of authority to the General Manager are at the discretion of Council.? The General Manager then has discretion to delegate such authorities to individual staff members.

 

 

DISCUSSION:

 

Section 377 of the Local Government Act provides that a Council may, by resolution, delegate to the General Manager or any other person or body (not including another employee of the Council) any function other than a specified list of items (a) to (u).

 

The General Manager may then delegate those functions to other staff.

 

The Promoting Better Practice Review recommended that delegations be reviewed at least every 2 years or whenever a change in the responsibility of a Council officer or committee member requires such a change.

 

The General Manager?s delegations were last reviewed on 19 March 2009.? The day to day application of the delegations as well as staff performance reviews conducted over the past 12 months has indicated some deficiencies which are the subject of this review.

 

The proposed changes to the delegations of authority are shown in the attachment.? Additions are shown in bold and deletions are shown in strikethrough.? They largely represent normal (existing) practice.

 

A summary of the changes and the reasons is as follows:

 

1.7???? Applications under the Freedom of Information Act 1989 and the Government Information (Public Access) Act 2009

 

The Government Information (Pubic Access) Act 2009 otherwise known as the GIPA Act has been passed by Parliament and is expected to be enacted in the near future.

 

2.1???? Execution of Deeds

 

Council had an undesirable practice of using the Real Property Act and property law generally to try and give effect to development consent conditions.? This has resulted in the creation of countless caveats and deeds which often require further execution whenever a property is transferred.? This results in additional conveyancing costs and additional administrative costs to Council.? The existing provision did not refer to deeds, only caveats.

 

2.2???? Attaching Council?s seal

 

There is no general provision concerning the attachment of Council?s seal to documents.

 

8.1???? Lodgement of development applications

 

The existing provision should be broadened to the lodgement of development applications generally.? There are many building projects contained in Council?s Management Plan eg, buildings in sports fields, chemical storage building at the pool, depot upgrading to name a few which require a development application.? The application form must be endorsed by the owner of the land or their representative.? Without a broader delegation, the endorsement of such application forms should come to Council which will obviously cause a delay in such projects.

 

16.9, 16.10, 16.11, 16.12 Finance General

 

The existing delegations do not make provision for these day to day activities undertaken by finance staff.

 

22.14? Resolving legal action

 

In the course of legal action, Council is often presented with tight deadlines to agree to orders which may save further legal costs.? There may also be the opportunity for Council to propose orders to avoid further legal costs.? It is not practicable for Council to conduct legal proceedings without the General Manager having delegated authority to resolve such proceedings.? With time constraints usually preventing reporting to Council, the next best alternative is that the delegation only be exercised following consultation with the Mayor.

 

30.8?? Staff Training

 

The existing delegations make no provision for approval of applications by staff for education and training in accordance with Council?s policies.

 

32.1?? Opening of Tenders

 

The existing delegations make no provision for the opening of tenders.? The Records Officer is now co-ordinating the opening and recording of tenders in accordance with the requirements of the Act and Regulations and additional internal controls.? There needs to be delegation of authority to staff to open tenders in accordance with the legislation and internal controls.

 

The major internal control is that the Records Officer or Records Assistant open the tenders (which can be electronic or paper) in the presence of 2 witnesses, one of whom is the Council employee who prepared the tender with the other being a Manager or Executive Assistant from another Council Department (not directly associated with the tender).

 

 

CONSULTATION:

 

Many of the suggested changes to the delegations have been raised by Council staff.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 


Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

The purpose of regularly reviewing delegations of authority is to minimise the risk of Council staff acting outside their delegations.?

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary implications although it needs to be acknowledged that in the absence of appropriate delegations of authority, decision making is slower and there will be the potential for increased costs.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

9918/2010 - Recommended Delegations of Authority

 

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Ordinary Council Meeting - 6 May 2010

General Manager - Delegations of Authority

 

 

 

 

 

 

 

 

 

 

 

 

 

GENERAL MANAGER'S

 

DELEGATIONS OF AUTHORITY

 

As recommended to Council on 6 May 2010

 

 

 

Our Vision

 

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MICHAEL COULTER

GENERAL MANAGER

 


 

1.? Administration ? General

 

1.1?????? To sign all applications addressed to the Registrar General to record the Council as the registered owner of resumed land.

 

1.2?????? To release any accounting or financial record of the Council where circumstances seem to the General Manager to warrant such action.

 

1.3?????? To sign cheques and investment instructions on behalf of Council.

 

1.4?????? To authorise the supply of documents to members of Council, where such members request copies of documents that have been dealt with by Council through its meetings or have been dealt with by staff under delegated authority.? The supply of such documents must be in accordance with any legislation relevant to the disclosure of information.

 

1.5?????? To destroy or dispose of records of Council, after the expiration of six years from the last transaction thereon, other than those defined in the Regulation subject to:

 

??????????? Any record relating to accounts not being so destroyed or disposed of unless the Council?s auditors should have previously certified in writing that such record or paper is of no value

??????????? Any other record not being so destroyed or disposed of unless the General Manager shall have previously certified in writing that such record or paper is of no further value

 

1.6?????? To prepare and circulate Council?s Annual Report to residents in accordance with the Local Government Act 1993.

 

1.7?????? To deal with applications under the Freedom of Information Act 1989 and the Government Information (Public Access) Act 2009 and determine such applications.

 

1.8?????? Authority to issue photo identification cards to staff where appropriate.

 

1.9?????? To accept proposals from financial institutions and Post Offices operating in the area to act as agents for Council for the collection of payment of rates and charges.

 

1.10???? To accept service of documents on behalf of Council.

 

1.11???? To extend or renew approvals in accordance with the provisions of Section 107 of the Local Government Act (operation of sewage management systems).

 

1.12???? Authority to supply information which is readily available upon request.

 

1.13???? Sign correspondence.

 

1.14???? Act as compliance officer for the purposes of the Trade Practices Act.

 

1.15???? Approve applications for activities and events on community land.

 

2.? Administration ? Execution and Documentation

 

2.1?????? The release of caveats and execution of deeds upon appropriate certification by the relevant Council Director.

 

2.2?????? Attach Council?s seal to documents in accordance with the requirements of Clause 400 of the Local Government (General) Regulation 2005.

 

3.? Advertising

 

3.1?????? Approve the erection of under awning signs, top hamper signs and fascia signs.

 

4.? Authorised Officer

 

4.1?????? To act as an authorised officer pursuant to the following Acts and Regulations (as amended):

??????????? Public Health Act, 1991

??????????? Public Health Regulation, 1991

??????????? Food Act 2003 and Regulations

??????????? Companion Animals Act 1998 and Regulations

??????????? Crown Lands Act, 1989

??????????? Roads (General) Regulation, 1994

??????????? Roads Act, 1993

??????????? Traffic Act, 1909

??????????? Swimming Pools Act, 1992

??????????? Protection of the Environment Operations Act, 1997 and Regulations

 

4.2?????? The functions of the Public Officer in accordance with the Local Government Act 1993.

 

5.? Building Control and Building Sites

 

5.1?????? Approve or reject applications for complying development certificates and construction certificates generally, including applications where development approval has already been given by Council or approved under delegated authority, provided the plans comply in all respects with those submitted with any development application.

 

5.2?????? To determine Building Certificates in respect of buildings.

 

5.3?????? To determine applications for objections to the regulations and local policies, pursuant to Section 82 of the Local Government Act, in concurrence with the Director General, Department of Local Government or in accordance with any delegations provided to Council.

 

5.4?????? To exercise the discretionary provisions of the Local Government Act, 1993, the Local Government (Approvals) Regulation 1993 and the Building Code of Australia.

 

5.5?????? Give approval to occupy a caravan on-site where an application for a construction certificate for a dwelling has been approved and buildings under construction have reached the ground floor level and toilet and washing facilities have been provided.? Approval shall be for a maximum period of 6 months.

 

5.6?????? Upon certifying that bonded works have been completed to Council?s satisfaction, release the relevant bond.

 

5.7?????? Approve or refuse the placing of flags and bunting over private property including buildings.

 

5.8?????? To issue Certificates of Compliance for swimming pools under the Swimming Pools Act 1992.

 

5.9?????? To determine applications for exemptions under the Swimming Pools Act 1992.

 

5.10???? Authority to give notice to adjoining property owners of applications in accordance with the provisions of Section 114 of the Local Government Act 1993.

 

5.11???? In accordance with the Local Government Act and Environmental Planning and Assessment Act, reject any application within 7 days after receipt if it is not clear and easily legible.

 

5.12???? Request applicant to give more information that is necessary to enable proper determination of an application under the Local Government Act and Environmental Planning and Assessment Act.

 

5.13???? To approve of refunds being made of part of the fee paid in respect of applications which have been rejected or where the proposal is not to proceed and the appropriate plans and specifications are returned.

 

5.14???? To approve applications to erect fences.

 

6.? Cemeteries

 

6.1?????? To deal with all matters relating to the administration of cemeteries, in accordance with the provisions of the Local Government Act.

 

7.? Community Groups

 

7.1?????? Approve the lending of Council equipment to community groups and service clubs.

 

8.? Development Matters

 

8.1?????? To authorise the lodgement of a development application for the establishment of a restaurant or caf? over a footway or public area. on land owned or controlled by Council.

 

8.2?????? Deal with letters of notification submitted by the Workcover Authority on applications received for the issue of licences.

 

8.3?????? In respect of the processing of draft LEPs and to the extent permitted by the Act, Regulation and Council policy, to:-

(a)??????? determine matters that an environmental study shall have regard to (subject to any specifications from the Department of Planning

(b)??????? determine the public authorities or bodies, other Councils and such other persons with whom to consult

(c)??????? determine the form, manner, place/s and timing for public exhibition of (any) environmental study and draft LEP

(d)??????? confirm to the Department of Planning that minor changes to draft LEPs conform generally to those adopted by Council, ie for insignificant changes such as different wording required by the Parliamentary Draftsman

(e)??????? certification of draft LEPs for public exhibition, under Section 65 of the Environmental Planning and Assessment Act in accordance with any delegations from the Department of Planning which may exist at the time;? Report to the Minister on draft LEPs, under Section 69 of the Environmental Planning and Assessment Act, 1979, in accordance with any delegations from the Department of Planning which may exist at the time

(f)???????? Report to the Minister on draft LEPs, under Section 69 of the Environmental Planning and Assessment Act, 1979, in accordance with any delegations from the Department of Planning which may exist at the time

 

8.4?????? For all functions of the Council or a consent authority in carrying out all the functions imposed/or conferred by Part 4 and Part 4A of the Environmental Planning and Assessment Act, 1979 with respect to applications pursuant to Section 80 of the Act, with the following exceptions:

 

(a)??????? There is a request to vary an LEP or DCP standard and there is inadequate justification for such variation.

(b)??????? There is a proposed variation of greater than 10% to a maximum height standard or maximum density standard.

(c)??????? There is a proposed variation of greater than 10% to a minimum lot size standard.

(d)??????? The development application has been ?called in? by Council.

(e)??????? Applications on land owned or under the care and control of Council.

 

Provided that where refusal of an application is proposed the applicant has been advised in writing, and offered the following options:

 

To withdraw the DA; or

To amend the DA,

 

8.5?????? The power to take injunction proceedings to cause the cessation of unauthorised activities and if necessary, to cause restoration works to take place.

 

8.6?????? Issue Section 149 zoning certificates.

 

8.7?????? Authority to approve an ?activity? once an environmental review has determined that such activity is not likely to significantly affect the environment.

 

8.8?????? Allow deferral of development contributions in accordance with the Council policy applicable at the time.

 

9.? Discharge of Mortgages

 

9.1?????? Authority to discharge mortgages held by Council on condition that Council?s Manager Financial Services certifies that all conditions of the mortgage have been met.

 

9.2?????? The authority exercised under this delegation be reported to Council.

 

10.? Emergency Services

 

10.1???? Authorise the use of Council?s plant, staff, equipment and contractors in emergencies at the request of the State Emergency Services, the New South Wales Police or the Bushfire Co-ordinator.

 

10.2???? Authorise the sale of materials from Council stock under emergency circumstances, as considered appropriate.

 

10.3???? Lend materials from Council stock under emergency circumstances, as considered appropriate.

 

10.4???? Authorise participation of Council staff on the Local Emergency Management Committee.

 

11.? Entry onto Property

 

11.1???? Authority to enter any premises in order to enable Council to exercise its functions under: Local Government Act 1993;? Roads Act 1993;? Public Works Act 1912;? Noxious Weeds Act;? Swimming Pool Act 1992;? Environmental Planning and Assessment Act 1979;? Protection of the Environment Operations Act 1997;? Environment Protection and Biodiversity Conservation Act 1999;? Impounding Act 1993;? Companion Animals Act 1998;? Surveyors Act 2002;? Food Act 1998;? Public Health Act 1989.

 

12.? Environment and Pollution

 

12.1???? Consider the likely environmental impact of any activity proposed by Council as required by Part V of the Environmental Planning and Assessment Act and to determine whether or not that activity is likely to significantly affect the environment.? Generally act on Council?s behalf in matters of any kind, or in any manner, in relation to premises other than scheduled premises, under the provisions of the Protection of the Environment Operations Act 1997, and when appropriate, serve permissible notice under such Acts.

 

13.? Explosives

 

Not applicable.

 

14.? Finance ? Debt Recovery

 

14.1???? To approve the disconnection of the water supply to a property for non payment of water charges and to order the reconnection to the water supply, in cases where financial hardship prevents the repayment, in full, of the outstanding amounts.

 

15.? Finance ? Expenditure and Authorisation

 

15.1???? Authorise the payment of the salaries and wages of the servants of the Council within the sums voted by the Council for expenditure thereon.

 

15.2???? Authorise any work which, in the General Manager?s opinion is urgent, at a cost not exceeding $5,000 or such other limit beyond that amount as the Council may determine, and shall ensure that the amount for any work so authorised is submitted for payment by the Council in the same way as other accounts for goods and services against the Council.

 

15.3???? To obtain quotations and authorise the purchase of equipment, goods and services up to the value of $1,000 at any one time on items not covered by existing votes.

 

15.4???? To authorise the payment of subsidies to various organisations as provided in each year?s adopted budget.

 

15.5???? To write off accounts of less than $500.00 where every effort has been made to secure payment.

 

15.6???? Sign orders for goods and services on behalf of Council within the limits of approved funds.

 

15.7???? Purchase small items of miscellaneous plant for use by Council?s workforce, within the approved allocation set by Council, where the cost of the individual items of small plant does not exceed $10,000.

 

15.8???? To concur with consultant proposals and tenders invited by State Government Departments when acting as project manager on Council?s behalf, and when the funds have been voted, the costs are less than $15,000 and Council has endorsed the brief.

 

15.9???? To invite tenders in accordance with the requirements of the Local Government Act in respect to works and services, provided that due provision has been made in the approved estimates for the incurring of such expenditure or the incurring of such expenditure is otherwise authorised.

 

15.10?? To respond to ratepayer?s requests within the constraints of the budget.

 

15.11?? To obtain quotations and authorise the purchase of goods, works and services required and to incur expenditure for such goods, works and services, provided that due provision has been made in the approved estimates for the incurring of such expenditure or the incurring of such expenditure is otherwise authorised.

 

15.12?? To be authorised to check and certify accounts against the Council.

 

15.13?? To engage consultants to assist with Council infrastructure projects (roads, bridges, water, sewage, drainage and buildings only) where funds for the project have been approved, the project has been approved by Council and the cost of the consultancy does not exceed $150,000 are available, the project has been approved by Council and the cost of the consultancy does not exceed $150,000.

 

15.14?? To approve the payment of travelling and sustenance expenses to Council members and staff, in accordance with Council?s policy.

 

15.15?? To sign PAYG Statement of Earnings, tax stamps and separation certificates or copies thereof.

 

16.? Finance General

 

16.1???? To permit speedy payment, to formally accept grants, as provided for in Council?s annual budget.

 

16.2???? With regard to discrepancies in cashier banking, to determine amounts of $50 or less; amounts of greater than $50 to be reported to Council.

 

16.3???? Refund trust fund deposits, including contract deposits on the recommendation and certification of the appropriate Council officer.

 

16.4???? Certify that the prices and computations on vouchers have been checked and are correct and in as far as can be ascertained, are fair and reasonable, and are in accordance with any quotation/contract under which the goods/services are supplied.

 

16.5???? To approve applications for extensions of time to pay accounts against the Council, if considered appropriate.

 

16.6???? To invest any surplus of funds of the Council when and where considered advantageous to Council, provided investments shall only be made in accordance with the provisions of the Local Government Act and Council?s policies.

 

16.7???? Make (but not accept) applications for grants.

 

16.8???? Accept applications for grants which are either fully funded by the funding authority or where a co-contribution is required to be made by Council and that co-contribution has been approved by Council in the Management Plan or otherwise.

 

16.9???? To transfer Council funds electronically after approval by the Accountant.

 

16.10?? To download Council?s bank statements.

 

16.11?? To download records of payments into the appropriate financial systems.

 

16.12?? To handle Council?s petty cash monies.

 

17.? Finance ? Rates and Extra Charges

 

17.1???? To make alterations or amendment to the rate books or valuation books and initial such alterations and amendments as necessary, under the provisions of the Local Government Act 1993.

 

17.2???? To abandon rates in accordance with the Section 582 of the Local Government Act, 1993 as amended and make application for subsidy toward pensioner rebates.

 

17.3???? To determine whether land is used or occupied solely as a site of a single dwelling house for the purposes of Section 585 of the Local Government Act 1993.

 

17.4???? To inspect land for rating purposes in accordance with Section 524 of the Local Government Act 1993.

 

17.5???? Authority to determine categories for rating purposes and eligibility for rate concessions.

 

18.? General Matters

 

18.1???? Carry on the regular services and operation of the Council within the sums voted by the Council for expenditure thereon, and in accordance with the resolutions of the Council.

 

18.2???? Authorise action to be taken to comply with any policy of Council or any provision of the Local Government Act.

 

19.? Health

 

19.1???? To issue immunisation certificates in accordance with the Public Health Act 2001 and Regulations.

 

19.2???? To appoint authorised officers subject to the provisions of Section 114 of the Food Act 2003.

 

19.3???? To initiate legal proceedings for breaches of the Food Act, 2003 and regulations.

 

20.? Impounding and Animals

 

20.1???? Act in the capacity of Impounding Officer in accordance with the provisions of the Impounding Act 1993.

 

20.2???? Act in the capacity of Registrations Clerk in order to satisfy the provisions of Section 23(a) of the Companion Animals Act 1998 and Regulations.

 

20.3???? To receive companion animals into the Companion Animals Pound.

 

20.4???? Under the Companion Animals Regulation 1999 to authorise those Council staff members to be authorised identifiers on the following conditions:

????? That the person has had training in the insertion of microchips in companion animals and is competent in being able to do so;

????? That the person being authorised can only implant microchips into animals held at the Council pound.

?????

21.? Licences and Permits

 

21.1?? Determine approvals under Section 68 of the Local Government Act 1993.

 

21.2???? Consider liquor licence applications and lodge an objection under the Liquor Act, where such objection is warranted.

 

22.? Legal Action and Fines

 

22.1???? To present information at any court exercising jurisdiction in New South Wales in relation to legal matters for which prosecution is authorised by Council and to give evidence as required on behalf of Council.

 

22.2???? Institute legal proceedings for unauthorised dumping of rubbish.

 

22.3???? Institute legal proceedings for the dumping of litter where on the spot fines are unpaid within the prescribed period.

 

22.4???? Lay or make any information or complaint for or on behalf of Council.

 

22.5???? Under Section 687 of the Local Government Act, 1993, as amended, to represent Council in all proceedings in any Court or before any Justice in all respects as though the General Manager is the party concerned and to institute and carry on any proceedings which the Council is authorised to institute and carry out and this shall extend to any proceedings under all other Acts

 

22.6???? To authorise the institution of legal proceedings for the recovery of outstanding rates and other debts due to Council and to take all necessary action to recover such rates or debts.

 

22.7???? Issue notices requiring cessation of illegal and unauthorised uses within a limited period (this does not authorise the taking of legal action and would still be necessary for such matters to be referred to Council for the action to be authorised).? Where such legal action has been resolved to be taken, authority is provided to present information and provide evidence for legal action required pursuant to the Environmental Planning and Assessment Act 1979.

 

22.8???? Authority to act on Council?s behalf in cases where recovery efforts prove fruitless and Court proceedings have to be instituted, provided any cases of hardship be reported to Council before any legal action is taken.

 

22.9???? To initiate legal proceedings for offences against the Companion Animals Act 1998 and Regulations.

 

22.10?? To initiate legal proceedings for breaches of the Food Act, 2003 and Regulations.

 

22.11?? To initiate legal proceedings for offences under Chapter 16 Part 3 of the Local Government Act 1993 (water, sewage and stormwater drainage offences).

 

22.12?? To initiate prosecutions in the Local Court for breaches of any legislation regulated by Council.

 

22.13?? To serve penalty notices under Section 127A of the Environmental Planning and Assessment Act 1979.

 

22.14?? Following consultation with the Mayor, to enter into agreements to resolve legal proceedings.

 

23.? Meetings and Associated Matters

 

23.1???? To limit the number of persons within the Council Chambers in order to prevent any obvious overcrowding.

 

23.2???? Authority to, after consultation has been held with the relevant Committee Chairperson, to cancel a meeting of a Committee when there is insufficient business to warrant holding a Committee meeting.

 

24.? Notices and Orders

 

24.1???? Authorise the service of notices on property owners whose properties are infested with noxious weeds.

 

24.2???? Serve any notices under the Public Health Act or any other Act administered by Council which the General Manager deems necessary in regard to premises and unsanitary conditions, and if not complied with in the given period, a final notice giving fourteen (14) days to comply will be served.? If compliance is not then secured, a notice to show cause in writing within 7 days as to why legal proceedings should be taken shall be served.? If compliance is not then secured, the matter shall be referred to Council for legal proceedings.

 

24.3???? Under the Protection of Environment Operations Act 1997 authority to issue on the spot fines.

 

24.4???? To issue on the spot penalty infringement notices for parking on footpaths.

 

24.5???? To issue on the spot penalty infringement notices as set out in the appropriate Acts and Regulations in matters relating to:-

????? Illegal camping

????? Exceeding load limits

????? Obstructions on footpaths

????? Street trading

????? Mis-use of fixed hoses

????? Companion animals

????? Parking offences committed within Council controlled carparks which relate to parking within prohibited areas and for obstructing traffic within parking areas

????? Uncovered loads

????? Allowing loose material to fall onto the road

????? Beach driving offences

????? Non-compliance with a Council sign or notice.

 

24.6???? To administer and serve notices of intention to serve orders and to serve orders in the circumstances that are indicated in the table to Section 124 of the Local Government Act 1993.

 

24.7???? To administer and service notices of intention to serve orders, to serve orders and infringement notices, as appropriate and to take action, as circumstances warrant, in relation to the following Acts:

????? Public Health Act, 1991

????? Swimming Pools Act 1992

 

25.? Parks, Reserves and Crown Land

 

25.1???? Approve (subject to conditions) or refuse, the use of parks, playing and sports areas by organisations or individuals in situations where a development consent is not required.

 

25.2???? Appointment of authorised officers submitted by the Local Surf Life Saving Clubs, to enforce the provisions of the Local Government Act (Section 681) for the purposes of controlling and impounding water based recreational equipment (surf boards, jet skis, wave skis etc).

 

25.3???? Sign on Council?s behalf, licence and deed of indemnity documents in relation to Council?s lifeguard service at any beaches not under Council?s control.

 

26.? Private Works

 

26.1???? Authorise use of Council's work staff, plant, equipment and contractors to carry out private works where the full estimated cost of the work is paid in advance and where such works will not adversely affect Council's work schedules or cause a financial loss.? Also, carryout works for Government departments and statutory bodies upon receipt of an official order.? Hire out Council's plant at charges approved by Council.? Any authorisation in relation to private works is subject to the provisions of Council's Code of Conduct..

 

27.? Public Relations

 

27.1???? To make or authorise media releases on all matters to do with Council, provided that the concurrence of the Mayor is obtained.

 

27.2???? To answer questions and make statements to the media on all matters to do with Council.

 

28.? Roads, Footpaths and Public Places

 

28.1???? To approve (subject to conditions), or refuse and control and regulate applications for the conduct of doorknock appeals within the area, in accordance with any Council policy.

 

28.2???? To approve (subject to conditions), or refuse, street stalls, button days or street buskers in the area.

 

28.3???? Approve (subject to conditions) or refuse, use of public roads for walkathons, motor car trials, charitable collections or other like events.

 

28.4???? Order the removal of obstructions on roads or public places where such obstruction constitutes a public danger.

 

28.5???? Close roads, or parts thereof, temporarily for repairs or construction or for public activities.

 

28.6???? Approve the advertising of proposed road levels.

 

28.7???? N/A

 

28.8???? Approve parking of mobile display caravans in public streets and places where the caravans display information from Government Departments.

 

28.9???? Negotiate and ensure payment of the charge for the restoration of trenches and openings in roads and/or footpaths where the constructing authority or firm has caused damage or interference.

 

28.10?? Manage cattle grids on Council roads in rural areas in accordance with any Council policy.

 

28.11?? Approve the placement of direction signs within road reserves in accordance with RTA guidelines.

 

28.12?? Approve banners over public roads and reserves in accordance with any Council policy.

 

28.13?? Decide on changes to footpath paving in consultation with adjoining property owners and the Access Committee..

 

28.14?? Approve applications to install pipelines with road reserves.

 

28.15?? Approved naming of new roads in accordance with Council's Road Naming Policy.

 

28.16?? Exercise control over street food hawking, the erection of tents on private land, lighting of fires in public places, the exercising of greyhounds on roads or public places.? If compliance is not secured within a reasonable period, the matter shall be referred to Council for authority to institute legal action.

 

28.17?? Issue on the spot infringement notices for unauthorised street trading.

 

28.18?? Be responsible for the implementation and control of numbering of properties.

 

28.19?? Issue orders requiring persons to identify premises under Section 124 of the Local Government Act 1993.

 

28.20?? Under Section 125 of the Roads Act 1993, grant approval for an outdoor dining area in accordance with Council?s policy (if any).

 

28.21?? Under Section 125 of the Roads Act, 1993, to execute any deed of guarantee that is required to be entered into as part of an Outdoor Dining Approval.

 

29.? Septic Tanks

 

29.1???? Approve, subject to conditions, or refuse the installation of septic tanks and chemical closets.

 

30.? Staff

 

30.1???? To determine applications for leave, including leave without pay.

 

30.2???? To extend the closing time for submission of job applications where, in the General Manager?s opinion, circumstances warrant such extension.

 

30.3???? To issue references under seal to staff who have completed at least ten years continuous and satisfactory service with Council.

 

30.4???? Deal with all industrial disputes, but not to commit Council to any additional expenditure resulting from changed conditions.

 

30.5???? Appoint a staff member to act as General Manager during periods of absence of the General Manager.

 

30.6???? To reclassify staff and adjust salaries in accordance with Council?s human resources management policies.

 

30.7???? Where required for operational reasons, to approve, subject to conditions, an employee driving a motor vehicle, truck or plant item to and from his place of residence to the work site.

 

30.8???? Approve applications for education and training in accordance with Council?s policies

 

30.9???? To adjust the salaries and wages of staff in accordance with the Local Government State Award Council's Notional Agreement Preserving the Local Government State Award (NAPSA) and Council?s Policies.

 

30.10?? To enter into redundancy arrangements with staff where through restructuring and other changes agreed to by Council, such staff become redundant provided redundancy payments do not exceed the entitlement under the award Council?s NAPSA up to a maximum of 34 weeks.

 

30.11?? To determine the allocation of communication devices (mobile telephones, 2 way radios and the like) to Council staff.

 

30.12?? To determine the use of overtime and/or the provision of time in lieu provided that any such approval can be funded from the available allocation for wage and salaries or untaken leave entitlements.

 

31.? Subdivision Matters

 

31.1???? Not applicable.

 

31.2???? Not applicable..

 

31.3???? Grant development consent to subdivisions and consolidation of properties in accordance with Council?s policies.

 

31.3???? Authorise registration of plans of subdivision or release of subdivision certificates when all conditions of relevant approvals have been complied with.

 

31.3???? Authorise registration of plans of subdivision when all conditions of relevant approvals have not been complied with, subject to:

????? Provision of a cash security or suitable alternative to guarantee satisfactory completion of engineering works and maintenance period

????? Work to be in hand and no less than 25% complete

????? Bond to be for a maximum period of one year

????? Bond not to be accepted until major engineering problems overcome

????? Security to be for full contract value of outstanding works plus 10% of contract price to cover maintenance, plus 20% of value of outstanding work to cover variations

 

31.4???? To sign plans of subdivision and issue subdivision certificates upon certification by Council staff that all Council requirements have been complied with or that satisfactory bonding arrangements have been entered into.

 

31.5???? To vary restriction as to users created by Section 88B instruments in relation to subdivisions and to fix the common seal of Council.

 

32.? Tenders

 

32.1???? To open and record tenders in accordance with the requirements of the Local Government Act and Regulations and Council?s internal controls.

 

33.? Trees

 

33.1???? Authorise the removal of trees on Council owned or controlled land which are considered by the General Manager to be dying, dead, or dangerous or which could have a detrimental effect on Council?s utilities or adjoining private property.

 

34.? Trade Shows

 

34.1???? Authorise attendance of persons at Trade Shows and the like.? (A concise and complete budget for the specific item is to be presented; such budget to include, where appropriate, provision for meeting, travelling, accommodation and other appropriate expenses of any staff and volunteers involved).

 

35.? Water

 

35.1???? To implement water restrictions in the Nambucca Local Government Area to level 1 and 2 only.

 

35.2???? To grant licences, subject to conditions, where applications are received in writing and the applicant can clearly demonstrate a financial loss or hardship if not granted some limited exemption to water restrictions that may be imposed.

 

?


Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.9????? SF324????????????? 060510???????? Gumma (Boulton's Crossing) Reserve - Committee of Management - Minutes of AGM 24 March 2010

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Gumma (Boulton?s Crossing) Reserve Committee of Management which was held on Wednesday 24 March 2010, and the newly elected Committee.? Copies of the Minutes are attached.

 

In a recent asset review of Council?s amenities? blocks, it was noted that the condition of the Boulton?s Crossing facility is very poor.? Photographs showing the condition of the building are circulated.? In summary there are numerous cracks in the brickwork and the bricks near ground level are disintegrating; the water tanks are not properly secured and have concrete cancer; the rafters have been burnt (vandalised) beyond repair; the roof is in poor condition and the straps which hold it on have deteriorated.? It is not economic to continue to repair the building and it should be replaced.

 

With the planned gazettal of the Gaagal Wanggaan (South Beach) National Park on 23 April 2010, Council should consider the opportunity for a transfer of trusteeship of the Boulton?s Crossing Reserve to the National Parks and Wildlife Service.? This would be subject to undertakings from the National Parks and Wildlife Service that the primitive camping area would be retained.

 

 

Recommendation:

 

1??????? That Council endorse the Minutes of the Annual General Meeting of the Gumma (Boulton?s Crossing) Reserve Committee of Management which was held on 24 March 2010 and thank the outgoing Committee for their work in the past twelve months.

 

2??????? That Council request that the Committee of Management consider the opportunity for transfer of trusteeship of the Boulton?s Crossing Reserve to the National Parks and Wildlife Service and if willing to consider such transfer, that the Committee nominate representatives who may participate in discussions with Council staff and the National Parks and Wildlife Service on the terms of such transfer.

 

 

OPTIONS:

 

Council has no real options in relation to the minutes of the Annual General Meeting.? Council can query the camping fees but as Council has delegated authority to the Committee of Management they should be responsible for setting fees.

 

The Boulton?s Crossing Reserve is Crown land for which Council is trustee.? The report canvasses an option for the transfer of trusteeship of the Reserve to the National Parks and Wildlife Service.

 

 

DISCUSSION:

 

The Committee?s Annual General Meeting was held on Wednesday 24 March 2010.

 

The Committee of Management for 2010/2011 comprises:

 

????????? President ????????????????????????????????????????? Trevor Stride

????????? Vice President??????????????????????????????????? John Ainsworth

????????? Secretary/Treasurer???????????????????????????? Narelle Williams

????????? Assistant Secretary??????????????????????????? Sue Stride

????????? Fee Collections/Public Relations Kerry Morgan

The minutes of the meeting are attached.

 

It will be recalled that in the December 2007 customer satisfaction survey, public toilets were one of seven services judged as being of ?high importance, low satisfaction?.? The others were sealed roads, estuary management, environmental monitoring and protection, footpaths and cycleways, youth activities, and bridges.? Since the survey Council has and is undertaking a variety of programs to improve service levels, but to date no progress has been made with public toilets.

 

In a recent asset review of Council?s amenities? blocks, it was noted that the condition of the Boulton?s Crossing facility is very poor.? Photographs showing the condition of the building are circulated.? In summary there are numerous cracks in the brickwork and the bricks near ground level are disintegrating; the water tanks are not properly secured and have concrete cancer; the rafters have been burnt (vandalised) beyond repair; the roof is in poor condition and the straps which hold it on have deteriorated.? It is not economic to continue to repair the building and it should be replaced.

 

There will be a report to a forthcoming meeting of Council on the condition of all of Council?s amenities? buildings and a program for their upgrade/replacement, however, the Boulton?s Crossing building is considered to be in the worst condition.

 

At this stage the cost of replacing the amenities building is unknown but based on recent experience and depending upon the standard provided, will certainly exceed $200,000.? The Committee advises that their available funds are $17,228.92.? With the wind up of the Australian?s Government?s stimulus programs, there are no known grant programs which could provide funding.

 

Following receipt of the minutes and knowing the condition of the amenities, it was suggested that the Committee look at increasing camping fees by the CPI.? It was also queried whether the Committee had a reserve for the replacement of the building.? A copy of Council?s letter is attached.

 

The Committee of Management have now responded by letter dated 8 April 2010, and their letter is attached.? The Committee advises that the camping fees were increased from $8.00 to $12.00 per site after a general meeting in December 2009; that they aim to be consistent with current National Parks prices for generally the same facilities, and that they have very few complaints about the camps value for money.

 

The Committee makes a financial contribution to Council of $7,000 per annum but have flagged that due to higher expenses as a consequence of the floods in 2009 and the cost of flood damage, that this will be reduced to $5,000 in 2010.? It is unknown whether or not the flood damage was claimable.

 

The Council undertakes from its funds the slashing of the reserve between 10 ? 14 times per annum as well as the daily collection of garbage and the cleaning of toilets.? Occasionally other maintenance work is undertaken such as the provision of sand/fill and repair of the entry road.? In 2010 it is proposed to install 4 barbeques funded from the rural reserves operating expenses.

 

With the planned gazettal of the Gaagal Wanggaan (South Beach) National Park on 23 April 2010, Council should consider the opportunity for a transfer of trusteeship of the Boulton?s Crossing Reserve to the National Parks and Wildlife Service.? This would be subject to undertakings from the National Parks and Wildlife Service that the primitive camping area would be retained.? Their general views were expressed in a recent letter which is attached.

 

The Boulton?s Crossing Reserve is ideally located as an entry point to the new National Park.? There would be the opportunity for conducting tours of the National Park from the Reserve as well as providing static information to campers.? The National Parks and Wildlife Service have expertise in managing camping areas.? The new National Park is also being provided with 2.6 equivalent full time staff who could have a ?hands on? involvement in the day to day running of the Reserve, for example by the collection of camping fees on a daily basis.? If the Reserve is managed as the gateway to the National Park, it may also be eligible for the additional funding which NPWS is to make available for the operation of the National Park.? In all respects it is a very good opportunity to consider alternative management arrangements for the Reserve.


 

Enquiries have been made with the National Parks and Wildlife Service as to their applicable camping fees.? These are currently $7.50 per person/night which compares with the $12 per site/night which the Committee currently charges.

 

In the circumstances Council should request that its Committee of Management consider the opportunity for transfer of trusteeship of the Boulton?s Crossing Reserve to the National Parks and Wildlife Service and if willing to consider such transfer, that the Committee nominate representatives who may participate in discussions with Council staff and the National Parks and Wildlife Service on the terms of such transfer.

 

 

CONSULTATION:

 

A copy of the report has been provided to the Vice President of the Committee of Management, Cr Ainsworth with an invitation that he raises the matter with the Committee of Management.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

The management arrangements of the Reserve should have no implications for the environment.

 

Social

The Boulton?s Crossing Reserve is well patronised by local residents during holiday periods.? The camping area needs to be retained for its social benefits.

 

Economic

The retention of the camping area is important for attracting and retaining tourists.? There are real opportunities to increase the economic value of the reserve arising out of tourist interest in the new Gaagal Wanggaan (South Beach) National Park.

 

Risk

Whilst ever Council is trustee of the Reserve it is responsible and potentially liable for any risks in relation to its operation.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

If the existing management arrangements of the Boulton?s Crossing Reserve continue, it seems inevitable that Council will be required to fund, in whole or part, the replacement of the amenities building.? Notwithstanding the annual contribution made by the Committee of Management, it is likely that considering all of Council?s costs in relation to mowing, toilet cleaning and garbage disposal, that Council is providing a subsidy to the Reserve?s operation.? However the valuable voluntary contribution of labour made by the Committee of Management means that this subsidy is fairly modest.

 

Source of fund and any variance to working funds

At this stage there are no implications for working funds.

 

Attachments:

1View

7941/2010 - Minutes of AGM - 24 March 2010

 

2View

8269/2010 - Letter from General Manager

 

3View

8713/2010 - Letter from Committee of Management

 

4View

9222/2010 - DECC advice regarding Boultons Crossing Reserve

 

5View

?- Circularised Document - Photos

 

??


Ordinary Council Meeting - 6 May 2010

Gumma (Boulton's Crossing) Reserve - Committee of Management - Minutes of AGM 24 March 2010

 


?


Ordinary Council Meeting - 6 May 2010

Gumma (Boulton's Crossing) Reserve - Committee of Management - Minutes of AGM 24 March 2010

 

Enquiries to:? Michael Coulter

Phone No:????? 6568 0200

Email:???????????? michael.coulter@nambucca.nsw.gov.au

Mobile:?????????? 0409 153 788

Our Ref:??????? SF324

 

 

 

6 March 2010

 

 

 

Ms Narelle Williams

Secretary/Treasurer

Gumma (Boulton?s Crossing) Reserve

13 Main Street

DONNELLYVILLE?? NSW?? 2447

 

Dear Ms Williams

 

GUMMA (BOULTON?S CROSSING) RESERVE ? COMMITTEE OF MANAGEMENT?S AGM HELD 24 MARCH 2010

 

I refer to Committee?s minutes of its Annual General Meeting conducted on 24 March 2010 and received in this office on 31 March 2010.

 

The minutes will be reported to Council at its meeting on 6 May 2010.

 

My only comment in relation to the minutes is that the Committee of Management should put up its fees by the CPI.

 

Also, could you please advise if the Committee has any money invested other than what is indicated in the minutes as my understanding is that the amenities block is in a poor state of repair and needs replacement/refurbishment.?

 

I look forward to your advice regarding the Committee of Management?s investments.

 

Please do not hesitate to contact me if you require any further information on the above.

 

Yours faithfully

 

 

 

 

Michael Coulter

GENERAL MANAGER

 

MAC:ms

 

?


Ordinary Council Meeting - 6 May 2010

Gumma (Boulton's Crossing) Reserve - Committee of Management - Minutes of AGM 24 March 2010

 


?


Ordinary Council Meeting - 6 May 2010

Gumma (Boulton's Crossing) Reserve - Committee of Management - Minutes of AGM 24 March 2010

 



?


Ordinary Council Meeting - 6 May 2010

Gumma (Boulton's Crossing) Reserve - Committee of Management - Minutes of AGM 24 March 2010

 

 

 

 

 

 

Circularised Document - Photos

 

 

Gumma (Boulton's Crossing) Reserve - Committee of Management - Minutes of AGM 24 March 2010

 

 

 

?


Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.10??? SF341????????????? 060510???????? Valla Beach Urban & Hall Committee of Management - Request for Name Change

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The Valla Beach Urban and Hall Committee of Management has requested a name change to better reflect the composition of the Committee?s Executive and the residents that attend meetings.? The requested new name is Valla Urban and Hall Committee.

 

 

Recommendation:

 

1??????? That Council adopt the change of name for its Section 355 Committee of Management from Valla Beach Urban and Hall to Valla Urban and Hall Committee of Management.

 

2??????? That Council advise both Committees of Management for Valla (rural) and Valla Urban of the accepted name change.

 

 

OPTIONS:

 

1??????? That Council not agree with the requested name change.

2??????? That Council suggest a different name altogether.

3??????? That Council agree with the name change.? This would be the preferred option as it more clearly defines the two ?Valla? Committees and it would more clearly reflect the membership of the Committees.

 

 

DISCUSSION:

 

There are two Section 355 Committees of Management for Valla/Valla Beach, namely:

 

a??????? Valla Beach Urban and Hall Committee

b??????? Valla Public Hall Committee

 

Valla Beach Urban and Hall Committee meetings have attendees from both Valla (rural) and Valla Beach on a 50/50 basis.

 

The requested name change would better reflect the make up of the Committee and the residents served by the Committee.

 

 

CONSULTATION:

 

There has been no further consultation in regard to this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This report has no impact on the environment.

 


Social

 

This report has no social impact other than more clearly reflecting the Committees? make up and that of the residents who attend meetings.

 

Economic

 

This report has no economic impact.

 

Risk

 

This report bears no risk for Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no direct or indirect impacts on current and future budges.

 

Source of fund and any variance to working funds

 

There is no variance to the working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.11??? SF1503??????????? 060510???????? "Promoting Social Inclusion through Sport" funding - Use of Council Motor Vehicle

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Mr Richie Donovan has been contracted to undertake a youth development program, known as ?Promoting Social Inclusion through Sport?, to encourage the development of Indigenous and Non-Indigenous athletes with the overall aim of improving health and lifestyle and reducing rates of anti-social behaviour.? Council has received funding of $50,000 from the Indigenous Coordination Centre to undertake the program.

 

Mr Donovan requires the use of a motor vehicle to fulfil the requirements of the contract.? Given the limited grant funding; the uncertainty as to whether it will be on-going; and the requirement for frequent travel, the best value option is to provide Mr Donovan with a Council owned vehicle for work related use only with the fuel cost being paid for by the grant funds.

 

 

Recommendation:

 

That Council provide Mr Richie Donovan with a Council owned vehicle for work related use only with the fuel cost being paid by the grant funds.

 

 

OPTIONS:

 

The report identifies other options.? The most cost effective option is the recommendation.

 

DISCUSSION:

 

It will be recalled that the Scotts Head Junior Sports Club in association with the Sports Field Committee of Management have been investigating ways of allowing Mr Richie Donovan to extend the voluntary work he has been doing at Buz Brazel park for many years.? The Club has made progress to the extent that a seeding grant of $50,000 has been offered by the Indigenous Coordination Centre.? That funding agreement has now been executed and it is expected that Council will be in possession of the funds before the date of this Council meeting.

 

At Council?s meeting on 4 March 2010 it was agreed that Council would auspice the, ?Promoting Social Inclusion through Sport? funding provided by the Indigenous Coordination Centre (ICC) subject to the General Manager?s satisfaction that the successful applicant can fulfil the aims of the project.

 

There have been subsequent discussions with representatives of the Scotts Head Junior Sports Club and Mr Donovan to discuss the program with agreement being reached on the terms of a contractor agreement with Mr Donovan. I am satisfied that Mr Donovan can fulfil the aims of the project.

 

The overall objective of the grant and Mr Donovan?s contract is;

 

?increasing the active participation in sport and professional coaching of Indigenous youth with the objective of improving health, physical fitness and lifestyle, together with reducing rates of anti social behaviour amongst youth in the Nambucca Valley?.

 

The contractor agreement will require Mr Donovan to report every 2 months on specific outcomes being:

 

1.?? A fully operational athletic facility at Buz Brazel park being jointly utilised by Indigenous and Non-Indigenous sportspeople of all ages.

2.?? Implementation of the ?Dare to Lead? program.

3.?? Implementation of the ?Jumpstart to London 2012? program.

4.?? Implementation of ?Virtual Sports Community? concept including the creation and trialling of software resources as well as links with sports specialists and integration with schools.

5.?? Participation of schools, sporting bodies and supporters in activities.

 

Mr Donovan requires a motor vehicle to fulfil the requirements of the contract.? Consideration was given to a number of options being the lease of a new motor vehicle paid for by the grant; the use of a Council vehicle with grant funds being drawn down at the kilometre rate of 63 cents per kilometre for a six cylinder vehicle (the private use rate); the sale of one of Council?s surplus vehicles; the provision of a Council vehicle with a leaseback agreement or the provision of a Council vehicle for work related use only with the fuel cost being paid for by the grant.

 

Given the limited grant funding; the uncertainty as to whether it will be on-going; and the requirement for frequent travel, the best value option in terms of maximising Mr Donovan?s services is to provide him with a Council owned vehicle for work related use only with the fuel cost being paid by the grant funds.? Council has a surplus vehicle, being a 2005 Holden VZ Commodore executive sedan, registration AD87CW, which has travelled 173,243 kilometres which would be suitable for the purpose.

 

CONSULTATION:

 

There has been consultation with Mr Donovan, the Scotts Head Junior Sports Club and Council?s Business Development Manager.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no significant risk implications.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The value of the nominated vehicle is approximately $5,500.? Given its already depreciated value, there will be no significant budgetary impacts.? Council will have to continue to register and insure the vehicle for the period of the grant expenditure which will be less than 12 months.? This will effectively be a minor in kind contribution to the project.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.12??? SF86??????????????? 060510???????? Funding Arrangements - State Emergency Service

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

????????? Summary:

 

Council will recall the proposed changed funding arrangements for the SES, which are to be included in the same contributory funding structure as the NSW Fire Brigades and the NSW Rural Fire Service.

 

It will be noted from the letter there will be significant variations in some councils? contributions which will be phased in over 5 years.

 

At this stage it is unknown what the financial impact will be for this Council.

 

 

Recommendation:

 

That the information concerning the new funding arrangements for the State Emergency Service be received.

 

 

OPTIONS:

 

At this stage there are no real options.? Council could seek additional information from the Commissioner of the State Emergency Services, but the Director Engineering Services is already seeking this.

 

DISCUSSION:

 

Council has received the attached letter from the Commissioner of the State Emergency Service.

 

Council will recall the proposed changed funding arrangements for the SES, which are to be included in the same contributory funding structure as the NSW Fire Brigades and the NSW Rural Fire Service.

 

It will be noted from the letter there will be significant variations in some councils? contributions which will be phased in over 5 years.

 

At this stage it is unknown what the financial impact will be for this Council.? Other than setting out the methodology of contribution, the Commissioner?s letter does not indicate what contribution will be required from Council, now or in the future.? However there is concern that the distribution of ?overheads? on a per capita basis may be financially advantageous to those Councils which, for whatever reasons, have provided significant per capita funding for the SES and conversely disadvantage those Councils who have made a lower per capita contribution.

 

The Director Engineering Services is endeavouring to obtain further information.

 

CONSULTATION:

 

There has been consultation with the Director Engineering Services.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no environmental impact.

 

Social

 

There is no social impact.

 

Economic

 

There is no economic impact.

 

Risk

 

There are no particular risks, except to Council?s budget.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is concern that Council?s liability in relation to on-going funding of the SES is unknown.? There is a possibility that Council will be called upon to increase its per capita funding.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds, but an increase in Council?s funding requirement for 2010/11 would impact on working funds.

 

Attachments:

1View

10108/2010 - Changes to NSW State Emergency Service funding

 

??


Ordinary Council Meeting - 6 May 2010

Funding Arrangements - State Emergency Service

 


?


Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.13??? SF1446??????????? 060510???????? Organisation Structure - Proposal for Replacement of 35 hour per week Customer Service Officer Position with a 20 hour per week Position

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

It is proposed that the previous 35 hour per week job share position of customer service officer in Environment and Planning be replaced with a 20 hour per week position with the hours being 10am to 2pm, for 5 days/week.

 

 

Recommendation:

 

That Council amend its organisation structure to provide for the Customer Service Officer position in Environment and Planning to be 20 hours per week.

 

 

OPTIONS:

 

Council has a range of options from not replacing the position at all through to reinstating the previous position at 35 hours per week.? If the position is not replaced there will be a reduction in the level of service in Environment and Planning.? This is more likely to manifest in delays in issuing consents, certificates and correspondence rather than delays in attending to ?front line? enquiries.

 

 

DISCUSSION:

 

It will be recalled that following the resignation of a 3 day per week job share customer service position in Environment and Planning, that the position was not filled.? Subsequently when Council reviewed its organisation structure on 18 February 2010 it was resolved that, subject to funding, the replacement of the 3 day per week position be afforded the highest priority.? However in preparing the draft budget for 2010/2011 it was resolved that:

 

?the part-time position for the counter be deleted and reviewed in the September budget review and the amount be set aside in the 2010/2011 budget as a contingency for the risks identified at the Saleyards?.

 

The incumbent occupying the remaining 2 day per week position has now also resigned.

 

There are a number of options now available in relation to the future of the position.

 

Following discussions with Council staff as to the busy periods at the front counter, it is proposed to make the position 20 hours per week, with Council recruiting for a customer service officer to attend the front counter for 4 hours per day between 10am and 2pm for 5 days per week.? The attendance time would also allow other staff to take their lunch break and attend the counter outside of these hours.

 

The proposed arrangement is 15 hours less per week than the previous position but 6 hours per week more than the arrangement which has been in place since February 2009.? With the existing level of development enquiry it is considered that the proposed 20 hours per week is sustainable in terms of avoiding customer complaints whilst allowing administrative support staff to also manage their many other responsibilities.

 

The proposed 20 hour per week position would obviate the need to consider the position in the September quarterly review.


 

CONSULTATION:

 

There has been consultation with the Director Environment and Planning and the Manager Human Resources.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no particular risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The draft budget will need to make provision for an additional 6 hours per week funding for the customer service officer position.? This equates to about $9,000 per annum.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

6 May 2010

General Manager's Report

ITEM 8.14??? SF395????????????? 060510???????? 2009/2010 Loans Program

 

AUTHOR/ENQUIRIES:???? Jeneen Fuller, Finance Officer; Craig Doolan, Manager Financial Services ????????

 

Summary:

 

Council is seeking to take out a loan for $1,100,000.00 over 30 years with renewal after 20 years on a fixed term interest rate (six monthly repayments) for the budgeted pre-construction phase of the Off Stream Water Storage.

 

Council is seeking to take out a loan for $1,793,500.00 for a 20 year fixed term interest rate (six monthly repayments), $866,000.00 for Bridges, $782,500.00 for Roads and $145,000.00 for Stormwater.

 

Council is seeking to take out a loan for $355,000.00 for a 12 year fixed term interest rate (six monthly repayments) for the purchase of a grader in 2009/2010.

 

Recommendation:

 

That Council considers the offers from the seven financial institutions as a late item in the closed session.

 

OPTIONS:

There are no options.

 

DISCUSSION:

The National Australia Bank, Bananacoast Community Credit Union, Commonwealth Bank, IMB Limited, Australia & New Zealand Banking Group Ltd, St George Bank and Westpac have been requested to provide Council with an offer for the following loans:

 

AMOUNT

PURPOSE

TERM

$1,100,000.00

Water $1,100,000.00

 

30 years with renewal after 20 years on a fixed interest rate (six monthly repayments)

$1,793,500.00

Bridges $866,000.00

Roads $782,500.00

Stormwater $145,000.00

20 year fixed term interest rate (six monthly repayments)

$355,000.00

Plant Purchase $355,000.00

12 year fixed term interest rate (six monthly repayments)

 

The financial institutions will be submitting their offers to Council on 5 May 2010.? Upon receipt of these offers, a late report will be tabled for consideration by closed Council.

 

CONSULTATION:

Accountant

 

SUSTAINABILITY ASSESSMENT:

Not Applicable.

 

FINANCIAL:

The loans are provided for in the 2009/2010 adopted budget.

 

SOURCE OF FUND AND ANY VARIANCE TO WORKING FUNDS:

No source of funding and no variance to working funds until an offer has been accepted.

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting

6 May 2010

Director Environment & Planning's Report

ITEM 9.1????? SF1261??????????? 060510???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 27 April 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (at least 12 months old) and applications received, be noted and received for information by Council.

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

TABLE 1: ????? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

TOTAL APPLICATIONS OUTSTANDING 12 MONTHS OR MORE:? 0

 

TABLE 2:?????? DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/004

06/07/09

13 Lot Residential Subdivision

Lot 95 DP 1099538, Seaforth Drive, Valla Beach

? Farming and horticulture activities on adjoining land ? spraying carried out which may cause noise issues at night

? Prospective purchasers to be informed of this

Land proposed to be subdivided is zoned Residential 2(a). Buffer distances comply with Council?s DCP 16.

Awaiting approval of Masterplan from DoP. If Masterplan not approved application will be withdrawn.
11/2/10 14 day letter sent to applicant requesting update on application for waiver of Masterplan and requesting withdrawal of DA if no progress forthcoming.
Masterplan Waiver received 21/4/10.
Assessment to be finalised and consent drafted before end of April.

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/128

18/03/10

Shed and On-site Sewage Management System

Lot 104 DP 1117507, Pickett Hill Close, Valla

? Concerns with use as a dwelling

? Reflection from zincalume roofing

? Insufficient details of water tank

? Roof to face away from property

Site inspection to be undertaken and issues to be assessed in the assessment of the application.
Working on on-site design.
Consent to be issued by end of April.

2010/114

26/02/10

Change of Use - wine tasting

Lot 1522 DP 593173, 536 Welsh's Creek Road, Yarranbella

? Objection to sale of liquor so close to dwelling

? Increase in traffic and dust issues on narrow dirt road

? Loss of privacy as driveway looks onto living area

? Amenity with lights of vehicles

? Noise and security issues

? Potential anti-social behaviour

? Devaluation of property, especially if the development is expanded

Site inspection to be scheduled to discuss issues raised.
DES is considering road and traffic impact and will recommend conditions accordingly.
Site inspection and interview with objector 21/4/10 - recommend conditions to address concerns raised.

2010/123

11/02/2010

Dual Occupancy? - Second Dwelling

Lot 3 Section 7 DP 244537, 1 Henderson Street, Valla Beach

? Height and density not consistent with current community

? Lot size too small for proposed dwelling

? Concerns with stormwater provisions

DES is considering stormwater impact and feasibility of pumping stormwater to the street.
Site inspection 22/4/10 ? recommend conditions to address concerns raised.

2010/132

19/03/2010

Dwelling-House

Lot 16 DP 1096192, 17 Nancye Roberts Drive, Macksville

? Concern expressed with parking on roadway as emergency service vehicles use this road

? Request No Parking restriction on roadway

Awaiting Engineering referral.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

6 May 2010

Director Environment & Planning's Report

ITEM 9.2????? SF1261??????????? 060510???????? DA's and CDC's Received and Determined under Delegated Authority 2-27 April 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENT APPLICATIONS RECEIVED
2-27 APRIL 2010

 

DA Number

Application Date

Development

Address

2010/137

06/04/2010

Rural Residential Dwelling-House & Shed

Lot 3 DP 1147908, Goulds Road, Utungun

2010/138

07/04/2010

Dwelling

Lot 85 DP 1099538, 84 Seaforth Drive, Valla Beach

2010/139

12/04/2010

Shed

Lot 4 DP 1072289, Henrys Lane Warrell Creek

2010/140

13/04/2010

Shed

Lot 128 DP 1039015, 14 Thornbill Glen, Nambucca Heads

2010/141

14/04/2010

Dwelling

Lot 35 DP 829022, 18 Clarke Close, Hyland Park

2010/142

14/04/2010

2nd Storey Addition & 2 Storey Pavilion

Lot 210 DP 828473, 106 Valla Beach Road, Valla Beach

2010/143

15/04/2010

 

RETURNED TO APPLICANT - INCOMPLETE

2010/144

15/04/2010

Install Hair Salon, signage & internal fixings

Lot 2 DP 331437 & Lot 1 DP 664763, 38 Wallace Street, Macksville

2010/145

15/04/2010

Storage Area for Temp Fencing Panels & Blocks

Lot 1661 DP 748021, 40 Burkes Lane, Valla

2010/628

16/04/2010

Dwelling Additions

Lot 2 Section A DP 11590, 5 East Street, Macksville

 


 

DEVELOPMENT APPLICATIONS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY TO 2-27 APRIL 2010

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2010/122

Lot 124 DP 710507, 2 Begonia Crescent, Nambucca Heads

Enclosed Patio Cover

23,000

2010/099

Lot 71 DP 1099538, 61-63 Seaforth Drive, Valla Beach

Three (3) Lot Residential Subdivision

5,000

2010/096

Lot 703 DP 617701, 424 Congarinni Road South, Congarinni

Dwelling-House

250,300

2010/112

Lot 338 DP 873067, 5 River Oak Crescent, Scotts Head

Dwelling-House

236,856

2010/119

Lot 18 DP 1107549, 112 Eungai Creek Road, Eungai Creek

Dwelling-House

154,000

2010/127

Lot 20 DP 791609, 13 Marshall Way, Nambucca Heads

Continued Use of Enclosed Verandah

0

2010/628

Lot 2 Section A DP 11590, 5 East Street, Macksville

Dwelling Additions

60,000

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

6 May 2010

Director Environment & Planning's Report

ITEM 9.3????? SF1268??????????? 060510???????? Our Living Coast Progress report

 

AUTHOR/ENQUIRIES:???? Jacqui Ashby, Environmental Compliance Officer ????????

 

Summary:

 

The purpose of this report is to outline progress of the grant funded ?Our Living Coast? regional sustainability initiative, and to seek Council?s endorsement of the proposed on ground projects.

 

 

Recommendation:

 

1????????? That Council note the progress of the ?Our Living Coast? sustainability initiative, that is being conducted in partnership with Coffs Harbour City Council and Bellingen Shire Council, with funding from the NSW Environmental Trust.

 

2????????? That Council note why previous endorsed projects have been rejected? and note those projects that are still being considered for inclusion in the on ground works program of the Our Living Coast project.

 

3????????? That Council note the community consultation survey rolled out over the 3 LGA?s during April 2010 under the ?Our Living Coast? community engagement element.

 

 

OPTIONS:

 

There are no other identifiable options for on ground works for Nambucca Shire.

 

 

DISCUSSION:

 

The project is a joint initiative of Coffs Harbour City Council, Bellingen Shire Council and Nambucca Shire Council and is being funded through a $1.998m grant from the NSW Environmental Trust, under the Urban Sustainability Program. This grant was awarded December 2008.

 

The project is overseen by a Steering Committee with representatives from each of the three Councils and is governed according to a Memorandum of Understanding and a Business Plan (attachments 642/2010 & 326/2010). The project will run for a remaining two years until March 2012. Coffs Harbour City Council is responsible for administering and acquitting the grant.

 

The objectives of the project are :

 

1????????? To improve biodiversity and sustainability outcomes at both a regional and local level;

2????????? To increase community capacity toward achieving sustainability improvements and active biodiversity conservation in urban areas;

3????????? To improve actions and governance mechanisms for sustainability within and across the 3 Councils;

4????????? To build and strengthen local and regional partnerships for biodiversity conservation and sustainability.

 

Under the terms of the grant with the NSW Environmental Trust, funding allocations are broadly described as follows:

 

Core Activities

 

The activities described below, amounting to $963,850, are largely non discretionary under the terms of the grant and business plan, and will be rendered across the three Council areas.

??????????????
Grant administration, preparation of a business plan, reporting, support and evaluation.

?????????????? Regional Sustainability Strategy -preparation of a regional sustainability strategy that identifies the barriers and opportunities to advance sustainability in the region eg ecotourism, regional
co-operation, growing and buying local and value adding.

?????????????? Internal Council Action Learning - Internal sustainability training and support for the three Councils ? this will involve staff training, setting up Green Teams or the like, measures to reduce energy consumption, greenhouse gas emissions, water use, waste, and resource use.

?????????????? Sustainability Website ? linked to the three Council?s websites that will provide information regarding sustainability tips, events, links, ecotourism experiences and information about our region.

?????????????? Working Smart a program to encourage businesses to be more energy, water, and waste efficient.

?????????????? Transport Project ? a program to explore and promote sustainable transport options for the region.

 

Two personnel have been employed on a fixed term to administer and support the program for the three Councils. The first milestone, the development of a business plan, has been completed and was recently endorsed by the NSW Environmental Trust.? To date the Trust has provided $100,000 for the initial stage of preparing the business plan. The remaining funds will be provided over the next two years, commensurate with completion of grant milestones.

 

On Ground Works

 

An amount of $1,034,970 is being set aside for on ground works that advance regional sustainability. The activities being targeted are broadly described as ecotourism, biodiversity, and energy efficiency/ renewable energy projects. The share between Councils is Nambucca and Bellingen have $300 000 each and Coffs Harbour the remainder. This was decided at a meeting of the Alliance General Managers on 13 April 2010. (The Trust criteria is attached 9535/2010.)

 

Indicative projects over the three Council areas include:

 

Council?s in-house sustainability works program

 

This amount will be used on improvements to the 3 Councils? in-house sustainability measures including energy efficiency items.

 

The amount of $100 000 to be shared between the 3 Councils.

 

Regional Eco Tourism, Interpretive Works and Rehabilitation/Revegetation Program

 

The amount of approx $839 000 will be shared between the 3 Councils and will include :

 

?????????????? Funding agreed capital works to improve walking trails across the 3 Councils.

?????????????? Investigation of the feasibility of linking the 3 Councils.

?????????????? Developing region wide walking trail maps.

?????????????? Nambucca can build missing links such as the walking track along the Nambucca River from Bellwood Park to Beer Creek, V-Wall to Shelly Beach track/access, and other missing links in the existing walking infrastructure noted in the Master Plan:

-????????? Bellwood pathway, bridge and boardwalk will be approx $1,381,000;

-????????? Pathway from riverside drive to new boardwalk will be approx $53,500;

-????????? and the V-Wall to Shelly Beach walkway including dune revegetation will be approx $368,000.

 

Regional Grey Headed Flying Fox Program

 

Nambucca Shire Council ?????????? Development of a Management Plan???????????????????? $20,000 (pending success of FNPW grant)

Coffs Harbour City Council???????? Development of a Management Plan???????????????????? $20,000

Bellingen Shire Council????????????? Habitat enhancement through works???????????????????? $55,000 and restoration.

 

NB: Nambucca and Coffs makes up the difference in other programs whilst Bellingen directs more to the flying fox program.

 

The following projects have been previously endorsed by Council but have been rejected by the Trust as

Unsuitable.

 

The following projects are from the Council meeting of 20 March 2008 before we applied for or were awarded the Grant

 

1??????? Improve urban water management with particular focus on stormwater and urban runoff to achieve sustainable water quality and conservation outcomes.

?????????? Water Harvesting Effluent re-use at Macksville waste water treatment plant (Integrated Water Cycle Management Plan and State Wetlands Policy). And Nambucca River Estuary Management Plan (NREMP) Management Strategy 5 Point 5.5 only (approx $500 000)

o??? Treated effluent currently going in to Nambucca River (wasted resource)

o??? Re-use of the effluent by transferring the treated water to the Gumma Gumma wetland to enable the continuing restoration of this freshwater wetland.

o??? This re-use would enable the 1km restricted exclusion zone from the existing discharge point to be removed on the oyster growing industry.

o??? Possible return to Macksville Golf Club.

o??? Possible use for agriculture/horticulture

o??? Further investigation improvement of the Bowraville reuse program.

 

?????????? Best water practice to minimise the environmental impact of new developments (NREMP) Management Strategy 2 point 2.2 only (approx $5-$10,000)

o??? Conduct workshops for local developers, contractors, builders and Council?s Works depot in relation to soil and water management

o??? Develop fact sheets, displays and education materials

o??? Improve water quality and amenity for the urban areas serviced by the river, increased tourism.

 

?????????? Incorporate riparian protection zones within Councils planning framework to safeguard them against potential future development and land use change (NREMP) Management Strategy 7 point 7.2 only (approx $50,000 URBAN areas ONLY)

o??? Identify outcomes of Riparian Corridor Management Studies for the region which specifically identify suggested land zonings as well as suggested riparian buffer zones based on the characteristics of the waterway in question.

o??? Project can then be followed by proper management of riparian zones leading to an improved quality of urban water run off

o??? Key areas identified will lead to some later rehabilitation of key areas to combat bank erosion therefore improve the quality of river water.

 

?????????? Enhance condition of habitats of high ecological and /or conservation value eg, saltmarsh, wetlands, littoral rainforests, riparian zone and floodplain wetlands (NREMP) Management Strategy 8 (approx $50 000 URBAN Area ONLY)

o??? GIS mapping identifying locations (existing maps or making own)

o??? Habitat rehabilitation leading to improved water quality run off into the river and estuary

o??? Developing a program of weed control that would ensure a pristine habitat.

 

?????????? Raise Community awareness of Coastal/estuary processes to increase the level of understanding of shoaling mechanisms and associated implications as well as the consequences.(NREMP) Management Strategy 9 point 9.1 only (approx $3-8,000)

o??? Develop fact sheets on why the river shoals including the issues of urban runoff associated with development sites

o??? Displays and educational materials to key stakeholders

o??? Improves the quality of urban run off going into the river

 

?????????? Stormwater Gross Pollutant Traps (Integrated Water Cycle Management and the Stormwater Management Plan).

o??? Urban areas such as Nambucca Heads, Macksville and Bowraville have stormwater systems that discharge directly to the Nambucca River

o??? Address stormwater discharge point at Main Beach Scotts Head

o??? These stormwater systems allow sediments, nutrients and litter to drain into the river/ocean.

o??? Construction of GPT?s as recommended in the Stormwater Management Plan is a major part of creating a cleaner stormwater runoff in turn increasing water quality throughout the river and estuary.

 

The Environmental Trust rejected most of the points in Section 1 due to the majority being operational costs of Council. The Project Team decided to steer away from this section to eliminate any potential problems with what is and what is not, an operational cost of Council.

 

2??????? Improve resource conservation through effective waste management, avoidance, reuse, recycling and support for sustainable products and services.

 

?????????? Energy audit eg 2007 South Eastern Resource Recovery Regional Organisation of Councils ? Protecting our towns

Energy audit is being conducted as part of the Council?s in-house sustainability works program.

This amount will be used on improvements to the 3 Councils? in house sustainability measures including energy efficiency items. The amount of $100 000 to be shared between the 3 Councils

 

?????????? Support sustainable aquaculture industries within the estuary (NREMP) Management Strategy 5 point 5.4 (approx $50 000)

o??? Identify risk and impacts of sewage spills from existing pump stations

o??? Sewage network system remodelling will be required

Rejected because this was not entirely in an urban setting.

 

3??????? Improve and protect urban bushland and creeks, urban wildlife and habitats of rare and endangered flora and fauna

 

?????????? Walking tracks (Goanna Track) and boardwalks protecting habitats whilst providing an interpretative and educational tool for increasing awareness of endangered communities (plant/animal) eg Scotts Head, Nambucca River boardwalks.

This is still a viable project under Eco Tourism, Interpretive Works and Rehabilitation/ Revegetation Program above

 

?????????? Wildlife corridors in sensitive areas coupled with walking tracks (mangrove communities and boardwalk in upper estuary (Bellwood)) including oyster growing industry with natural habitat.

This is still a viable project under Eco Tourism, Interpretive Works and Rehabilitation/ Revegetation Program above

 

?????????? Incorporate riparian protection zones within Councils planning framework to safeguard them against potential future development and land use change (NREMP) Management Strategy 7 point 7.2 (approx $50-70K)

o??? Identify outcomes of Riparian Corridor Management Studies for the region which specifically identify suggested land zonings as well as suggested riparian buffer zones based on the characteristics of the waterway in question.

o??? Project can then be followed by proper management of riparian zones leading to an improved quality of urban water run off

o??? Key areas identified will lead to some later rehabilitation of key areas to combat bank erosion therefore improve the quality of river water

Rejected by Trust as an operation of Council

 

?????????? Enhance condition of habitats of high ecological and /or conservation value eg, saltmarsh, wetlands, littoral rainforests, riparian zone and floodplain wetlands (NREMP) Management Strategy 8 (approx $50,000 URBAN Areas ONLY)

o??? GIS mapping identifying locations (existing maps or making own)

o??? Habitat rehabilitation leading to improved water quality run off into the river and estuary

o??? Developing a program of weed control that would ensure a pristine habitats

This is still a viable project under Eco Tourism, Interpretive Works and Rehabilitation/ Revegetation Program above

 

?????????? Promote the values of the estuary in ways that promote its sustainable use and also support the valuable tourism industry of the Nambucca Shire. (NREMP) Management Strategy 16 points 16.1 and 16.2 Only (approx $30 000)

o??? Survey to identify key areas in need of promotion and/or rehabilitation

o??? Develop educational materials promoting the Nambucca River Estuary, highlighting its values ie. habitat, water quality, fisheries, threatened and endangered flora and fauna

This was not essentially an urban setting as required by the Trust.

 

4??????? Improve the quality of the local urban environment, through integrated approaches that address a combination of the following examples: air quality, noise, odour, chemical use, biodiversity, litter and dumping.

 

?????????? Stormwater Gross Pollutant Traps (Integrated Water Cycle Management and the Stormwater Management Plan).(approx $200K)

o??? Urban areas such as Nambucca Heads, Macksville and Bowraville have stormwater systems that discharge directly to the Nambucca River

o??? These stormwater systems allow sediments, nutrients and litter to drain into the river.

o??? Construction of GPT?s as recommended in the Stormwater Management Plan is a major part of creating a cleaner stormwater runoff in turn increasing water quality throughout the river and estuary.

 

?????????? Restoration of the Nambucca Heads old landfill site (Leachate Assessment by CM Jewel and Associates, 2006) (approx $1.3 million)

o??? Uncontrolled landfill

o??? DECC recommends extending the existing leachate collection system and provide a greater depth of earth capping

o??? This will protect the discharge of leachate into Bellwood Creek an urban tributary of the Nambucca River.

o??? This will increase water quality in the tributary and river.

Both points are operational costs of Council

 

?????????? Cycle tracks linking urban areas such as Nambucca Heads with Bellwood, Hyland Park and the industrial estate; Macksville (North and South) to industrial area; Scotts Head to Macksville/Nambucca; Valla Beach to Nambucca; Valla Urban Growth area to Nambucca and Valla.

o??? Get people away from using their cars for short drives

o??? Increased air quality, decreased urban noise and odour

o??? Increased safety due to push bikes on roads, especially for children.

The materials used for building bike/gopher tracks was not going to be sustainable and the cost of building a sustainable bike track from recycled materials was going to be too high to justify spending. As part of the EcoMobility section of the project there maybe an opportunity to build some bike racks in key areas of the current cycleway network.

 

5??????? Improve the sustainability performance of local councils, small businesses and community organisations and householders in urban areas.

?????????? Waterless urinals

o??? Making all public toilet block urinals waterless

?????????? Implementation of specific sections of the Environmental Management Policy for Council?s Works Depot

?????????? Fleet and Small Plant Policy ? sustainable vehicles/small plant, decreasing Councils ecological footprint, decreasing greenhouse gas emissions and making an example to the public.

?????????? E10 fuel and Biodiesel installation and conversion for Council?s Heavy Plant

 

Although the individual projects will not be instigated the Councils in-house sustainability works program, Living Smart or Working Smart the overall objective will be reached by way of workshops for Council staff, community and business owners in all 3 LGA?s.

 

The following projects are from the Council meeting of the 17 September 2009

 

Additional projects to be submitted for consideration as future possible on ground work projects are:

 

???????? a??????? Valla Beach Deep Creek walk bridge ? Core activity of Council

???????? f???????? Valla Beach Cycleway Plan stages 1 & 5 ? not sustainable

???????? d??????? Upgrade path/link from Park Street to Ulrick Drive and Beilby?s beach access ?? Core activity of Council

 

???????? b??????? Draft Nambucca River Master Plan No 5, Bellwood Precinct path/link from Bellwood Park to Riverside Drive along Nambucca River foreshore,

???????? c??????? Draft Nambucca River Master Plan No 6, RSL Precinct path/link from RSL boat ramp to ANZAC Park along Nambucca River foreshore.

???????? e??????? Upgrade path/link from V Wall across Headland to Shelly Beach.

 

These (b, c & e above) projects are still a viable option under Eco Tourism, Interpretive Works and Rehabilitation/ Revegetation Program above.

 

The Project Steering Committee came up with 3 regional projects in their meeting on 24 February 2010

 

The meeting discussed options for the expenditure of the works amount of $1,034,970 following the tabling of a paper provided by the Project Team.? Following this discussion, the following were agreed as possible projects under the works budget subject to ratification by each Council?s relevant decision making processes and secondly, agreement from the NSW Environmental Trust

 

Jim Downey (Project Manager) had a meeting with the Trust in Sydney and presented the following projects. The Trust prefers projects that are regionally based and not individual to each Council.

 

5.1 ??? Regional Grey Headed Flying Fox Program: $95,000

 

Nambucca Shire Council ?????????????? Development of a Management Plan?????????????????? $20,000

Coffs Harbour City Council???????????? Development of a Management Plan?????????????????? $20,000

Bellingen Shire Council ???????????????? Habitat enhancement through works?????????????????? $55,000

and restoration.

 

The Trust would like to see the $1 million spent on this regional project over the three

LGA?s or a similar project on Koalas.

 


5.2???? Regional Solar Energy Program????????????????????????????? $300,000

 

An amount of $100,000 to each Council for installation of solar energy systems taking advantage of feed in tariffs currently available. The following points were noted :

 

?????????? Coffs Harbour City Council may consider providing additional funds for multiple installations using the Our Living Coast funds to reduce pay back periods;

?????????? Bellingen Shire Council will consider providing the funds for Community buildings;

?????????? Nambucca Shire Council indicated the funds would be expended on solar projects for Council buildings

 

Rejected because of other grants and rebates are available through the Trust and DECCW

 

5.3???? Councils in house sustainability works program???????????????? $100,000

 

This amount will be used on improvements to the 3 Councils? in house sustainability measures including energy efficiency items.

 

The amount to be shared between the 3 Councils.

 

The Trust was happy with this project.

 

5.4???? Regional Eco-Tourism and Interpretive Works Program????? $539,970

 

This amount will be shared between the 3 Councils and will include :

 

?????????? Funding agreed capital works to improve walking trails across the 3 Councils;

?????????? Investigation of the feasibility of linking the 3 Councils;

?????????? Developing region wide walking trail maps.

 

The Trust was happy with this project as long as it has rehabilitation and revegetation of sites.

 

 

Grant Budget

 

The budget for the Our Living Coast program over the three year term of the grant is as follows.

 

 

OUR LIVING COAST ACTIVITIES

Total Amount over term of Grant

 

Core Activities

 

1

Salaries ? 2 staff

$376,030

 

Incl. on costs

 

 

 

 

2

Regional Sustainability Strategy ? Consultant

$50,000

 

??????????????????? - Documentation

$5,000

 

??????????????????? - Workshops

$15,000

 

????? ??????????????- NC Energy Forum

$5,000

 

 

 

3

Internal Council Action Learning - Consultant????????????

$50,000

 

????????????????????????? - Materials

See works budget below

 

 

 

4

Sustainability website ? Consultant ( design, ongoing maintenance, hosting, training for 2 years )

$50,000

 

 

 


 

5

Living Smart Household program

$123,400

 

 

 

6

Working Smart Business program

$24,600

 

 

 

7

Transport project ? Cycling, Experts, Survey.

$99,000

 

 

 

8

Program evaluation

$45,000

 

 

 

9

Community surveys

$15,000

 

 

 

10

Administration and overheads

$105,820

 

 

 

 

Total Core Activities

$963,850

 

 

 

 

On Ground Sustainability Works - ecotourism, biodiversity etc,

$1,034,970

 

TOTAL GRANT BUDGET

$1,998,820

 

Initial activities including the preparation of the mandatory business plan have been completed with the support of personnel employed under the grant. Separate consultancy briefs have been prepared, and quotations called in respect to items 2, 3 and 4 in the aforementioned grant budget.

 

Once Coffs Harbour City Council?s endorsement has been obtained, consultancy projects will be awarded forthwith and the Core Activities will be progressively rolled out.

 

To date Coffs Harbour City Council has received $100,000 from the NSW Environmental Trust. Payment of the next instalment of $1,037,780 is to be released when the above consultancy projects are advanced, in June 2010. The remaining funds of $861,040 are expected in the 2011/2012 financial year.

 

Community Survey

 

Jetty Research conducted, on behalf of the three Councils under the Our Living Coast Program, a survey for all three LGA?s to determine community interest for the component of the community engagement program. 400 people were surveyed by telephone and were asked about their understanding of sustainability and fields of interest such as energy usage, water saving and reuse and sustainable gardening. This survey will help the Project Officer design Community workshops for each of the LGA?s in relation to each LGA?s participant responses.

 

The survey was conducted on the 13, 14 and 15 April. Due to Jetty Research fitting in the survey on short notice, all 3 Councils were not advised until Wednesday 14 April (see attachment 10304/2010).

 

 

CONSULTATION:

 

Extensive consultation has taken place between the three participating Councils. Representatives of the three Councils make up the Steering Committee which coordinates the Our Living Coast grant program.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

?????????????? Identification of broad sustainability issues for the region within a single plan that provides clear direction based on ecological, physical and social evidence and on-going monitoring and evaluation.

?????????????? Improve urban biodiversity health (weeds, regeneration, corridors).

?????????????? Improved understanding of biodiversity and sustainability issues by key stakeholders including Councils, partners, decision-makers, the community and businesses.

?????????????? Increased capacity of councils to adopt sustainable practices.

?????????????? Reduced energy, water and waste across councils, community and businesses.

?????????????? Improved sustainable use of resources through improved management techniques within Councils.

?????????????? More use of alternative transport options.

 

Social

 

?????????????? Improved knowledge and data management and information sharing across all stakeholders through a regional online hub.

?????????????? New and strengthened partnerships and networks across a range of stakeholders, including business and community.

?????????????? Sustainability embedded in Council systems and governance.

?????????????? Community actively engaged in participatory activities such as Landcare, Coastcare, indigenous green teams.

?????????????? Improved access, amenity and educational opportunities in urban natural areas for communities.

?????????????? Indigenous communities engaged in design and planning of education materials and on-ground works.

 

Economic

 

?????????????? Improved understanding of sustainable economic development possibilities in the region (eg ecotourism).

?????????????? Improved resource sharing (knowledge, costs) and allocation across alliance and partners group by identification of priority funding requirements.

?????????????? Reduced energy and water usage and improved efficiencies with associated costs savings.

?????????????? Funding secured for regional sustainability initiatives.

 

Risk

 

Low

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

Nil

 

Attachments:

1View

642/2010 - Signed MOU between Coffs Harbour, Nambucca and Bellingen Councils

 

2View

326/2010 - Business Plan Version 6-11 October

 

3View

9535/2010 - Urban Sustainability Program - Aims, Objectives and Blurb

 

4View

10304/2010 - Survey from Jetty Research for Our Living Coast community workshops

 

??


Ordinary Council Meeting - 6 May 2010

Our Living Coast Progress report

 










?


Ordinary Council Meeting - 6 May 2010

Our Living Coast Progress report

 





























?


Ordinary Council Meeting - 6 May 2010

Our Living Coast Progress report

 

Urban Sustainability Program

Aim of the program

The Urban Sustainability Program aims to facilitate projects of significant environmental benefit to NSW, delivered by local government organisations in partnership with other government agencies, local businesses, community organisations and householders. Through these projects, the Program also aims to improve the capacity of communities and organisations to protect, restore and enhance the sustainability of our urban environment.

Objectives

The objectives of the Program are to:

1.?? improve urban water management with particular focus on stormwater and urban runoff to achieve sustainable water quality and conservation outcomes

2.?? improve resource conservation through effective waste management, avoidance, reuse, recycling and support for sustainable products and services

3.?? improve and protect urban bushland and creeks, urban wildlife and habitats of rare and endangered flora and fauna

4.?? improve the quality of the local urban environment, through integrated approaches that address a combination of the following examples: air quality, noise, odour, chemical use, biodiversity, litter and dumping

5.?? improve the sustainability performance of local councils, small businesses and community organisations and householders in urban areas.

 

The Environmental Trust will not fund the following activities under this program

o? continuing administration/operational costs of organisations

o? development of a plan or strategy that does not focus on sustainability

 

Coffs Harbour City Council
Our Living Coast Regional Sustainability Initiative
$1,998,820
Partners: Bellingen Shire Council, Nambucca Shire Council

The ?Our Living Coast? project will build regional partnerships with key stakeholders to develop a planning framework that addresses both institutional and community change for sustainability. The Regional Sustainability Routemap will set directions for sustainability and identify key environmental issues as well as knowledge management and internal governance for sustainability. A cross-Council action learning project will embed sustainability in Council operations and governance systems. Community and business engagement projects will build values and community capacity around biodiversity conservation and sustainability, linking everyday actions to key sustainability issues. These projects will be delivered through an online Sustainability Hub. Two programs, Living Corridors and Living Connections, will actively involve the community and other stakeholders in targeted on-ground actions including increasing the resilience of priority urban ecosystems, access and amenity corridors and cultural and environmental interpretation.

 

?


Ordinary Council Meeting - 6 May 2010

Our Living Coast Progress report

 

 

Version 1

Sustainability

Last modified:13/04/2010 10:39:15 AM

 

 

Q1.

Hello, my name is (name) and I?m calling from Jetty Research on behalf of (council name).Council is conducting a brief community learning survey funded by the NSW Environment Trust. It takes less than five minutes, there is no selling involved, and any answers you provide will be confidential. Would you be willing to assist us with a brief survey this afternoon/evening?

 

 

 

 

Arrange a call back if inconvenient time.

 

 

 

 

Yes

1

Go to Q3

 

 

No

2

Q1

 

 

Q2.

Thank you for your time and have a great afternoon/evening.

 

 

 

 

End

 

Q3.

Can I confirm you're aged 18 or over?

 

 

 

 

If NO ask if there is anyone aged 18 or over at home and skip back to start.

 

 

 

 

Yes

1

Go to Q5

 

 

No

2

Q3

 

 

 

Q4.

I'm afraid you must be 18 or over to qualify for this survey. Thank you for your time and have a great afternoon/evening.

 

 

 

 

End

 

Q5.

Which shire do you live in?

 

 

 

 

 

 

 

Coffs harbour

1

 

 

 

 

Nambucca

2

Q5

 

 

 

Bellingen

3

 

 

 

 

Q6.

And could I please have your first name for the survey?

 

 

 

 

Type n/a if unwilling to supply name

 

 

 

 

Q6

 

 

 

 

Q7.

Thanks [Q6], Do you think that you understand the term " Sustainability "?

 

 

 

 

PROMPTED - Don't offer UNSURE

 

 

 

 

Excellent understanding

1

Go to Q9

 

 

 

Partial understanding

2

 

 

 

 

No understanding

3

 

Q7

 

 

Unsure

4

 

 

 

 

Q8.

The UN defines sustainability as "Meeting the needs of the present generation without compromising the ability of future generations to meet their needs." More commonly, sustainable living is living in such a way that future generations can experience the same quality of life as we have.

 

 

 

Q9.

Are you already making changing in aspects of your life to live more sustainably?

 

 

 

 

UNPROMPTED

 

 

 

 

 

Yes

1

 

 

 

No

2

 

Q9

 

 

Unsure

666

 

 

 

 

Q10.

Following is a broad list of topics related to sustainable living. Can you please tell me if you would you be interested in learning more about any of these topics by answering yes, noor maybe.The first topic is energy, so would you be interested in learning more about?

 

 

 

 

READ OUT and rate each option

 

 

 

 

 

 

Yes

No

Maybe

 

 

Renewable sources such as the sun

1

2

3

Q10_1

 

Reducing your electricity bill

1

2

3

Q10_2

 

Hot water options such as solar or heat pump

1

2

3

Q10_3

 

Q11.

Next is transport, would you be interested in learning more about?

 

 

 

 

READ OUT and rate each option

 

 

 

 

 

Yes

No

Maybe

 

 

Reducing your fuel bill

1

2

3

Q11_1

 

Cycling, finding your way on cycle ways

1

2

3

Q11_2

 

Fixing bikes

1

2

3

Q11_3

 

Electric, motorised bikes

1

2

3

Q11_4

 

Learning more about public transport opportunities

1

2

3

Q11_5

 

Q12.

Next is waste, would you be interested in learning more about?

 

 

 

 

READ OUT and rate each option

 

 

 

 

 

Yes

No

Maybe

 

 

How to reduce your waste

1

2

3

Q12_1

 

What happens with the recycling

1

2

3

Q12_2

 

Treating organic waste at home (composting, worm farming)

1

2

3

Q12_3

 

Q13.

Next is water, would you be interested in learning more about?

 

 

 

 

READ OUT and rate each option

 

 

 

 

 

Yes

No

Maybe

 

 

How to reduce water use in the home

1

2

3

Q13_1

 

How to reduce water use in the garden

1

2

3

Q13_2

 

Installing a rainwater tank

1

2

3

Q13_3

 

Q14.

Next is gardening, would you be interested in learning more about?

 

 

 

 

READ OUT and rate each option

 

 

 

 

 

Yes

No

Maybe

 

 

Gardening with less water

1

2

3

Q14_1

 

Native gardens, attracting wildlife to your backyard

1

2

3

Q14_2

 

Growing fruit &/or vegetables

1

2

3

Q14_3

 

Reducing the need for garden maintenance

1

2

3

Q14_4

 

Composting/worm farming

1

2

3

Q14_5

 

Q15.

Next is food, would you be interested in learning more about?

 

 

 

 

READ OUT and rate each option

 

 

 

 

 

Yes

No

Maybe

 

 

Shopping locally

1

2

3

Q15_1

 

Vegetarian cooking classes

1

2

3

Q15_2

 

Keeping chooks in the backyard

1

2

3

Q15_3

 

Bushfoods

1

2

3

Q15_4

 

Other workshops on food e.g cheese making

1

2

3

Q15_5

 

Q16.

Next is home renovations/retrofits, would you be interested in learning more about?

 

 

 

 

READ OUT and rate each option

 

 

 

 

 

Yes

No

Maybe

 

 

Hot water systems

1

2

3

Q16_1

 

Sustainable materials / paints

1

2

3

Q16_2

 

Passive solar design principles

1

2

3

Q16_3

 

Lighting options

1

2

3

Q16_4

 

Climate control

1

2

3

Q16_5

 

Q17.

Next is Passive recreation options, would you be interested in learning more about?

 

 

 

 

READ OUT and rate each option

 

 

 

 

 

Yes

No

Maybe

 

 

Bushwalking

1

2

3

Q17_1

 

Bird watching

1

2

3

Q17_2

 

Water-based recreation

1

2

3

Q17_3

 

Cycling

1

2

3

Q17_4

 

*Q18.

Are there any other aspects of sustainability you would like to learn more about?

 

 

 

 

PROBE

 

 

 

 

Q18

 

 

 

 

Q19.

How would you prefer to learn more about sustainable living? Would it be...

 

 

 

 

TICK up to 3 responses

 

 

 

 

At home using written materials (books, pamphlets etc.)

1

 

Q19_1

 

 

At home using the Internet

2

 

Q19_2

 

 

Face-to-face workshops

3

 

Q19_3

 

 

Practical hands-on workshop

4

 

Q19_4

 

 

Not interested/none of the above

5

 

Q19_5

 

 

Q20.

Which of the following learning methods would suit you best?

 

 

 

Do not answer If Attribute "Not interested/none of the above" from Q19 is SELECTED

 

 

PROMPTED -If NO to workshops you can skip the next page

 

 

 

 

Completing a course of eight sessions or modules (at say, one a month)

1

 

Q20_1

 

 

Attending occasional workshops, depending on the topic of interest

2

 

Q20_2

 

 

Accessing information online

3

 

Q20_3

 

 

*Q21.

What?s the best workshop time for you?

 

 

 

Do not answer If Attribute "Not interested/none of the above" from Q19 is SELECTED

 

 

SKIP if workshop not previously selected

 

 

 

 

Weekday day

1

 

 

 

 

Weekday evening

2

 

Q21

 

 

Weekend

3

 

 

 

 

*Q22.

Would you require childcare services in order to be able to attend?

 

 

 

Do not answer If Attribute "Not interested/none of the above" from Q19 is SELECTED

 

 

 

 

SKIP if workshop not selected

 

 

 

 

Yes

1

 

 

 

 

No

2

 

Q22

 

 

Unsure

666

 

 

 

 

Q23.

Your local council will be recruiting group convenors who would bring a group of ten learners together for a sustainable living course. All learning materials will be provided. Would you be interested in attending a free 90-minute information session about this?

 

 

 

Do not answer If Attribute "Not interested/none of the above" from Q19 is SELECTED

 

 

Yes

1

 

 

 

 

No

2

Go to Q26

Q23

 

 

Q24.

[Q6], what would be your preferred time for this?

 

 

 

Do not answer If Attribute "Not interested/none of the above" from Q19 is SELECTED

 

 

PROMPTED

 

 

 

 

Weekday during the day

1

 

 

 

 

Weekday evenings

2

 

Q24

 

 

Weekends

3

 

 

 

 

Q40.

Could I please get an email or mail address so that Council can contact you to invite you to this information session?

 

 

 

 

Do not answer If Attribute "Not interested/none of the above" from Q19 is SELECTED

 

 

 

 

 

 

Q40

 

 

 

 

Q26.

Is your age range between?

 

 

 

 

PROMPTED

 

 

 

 

18-39

1

 

 

 

 

40-59

2

 

Q26

 

 

60+

3

 

 

 

 

Q27.

Gender?

 

 

 

 

DON'T ASK

 

 

 

 

Male

1

 

 

 

 

Female

2

 

Q27

 

 

Q28.

May I have your postcode?

 

 

 

 

UNPROMPTED

 

 

 

 

Q28

 

 

 

 

Q29.

Thanks [Q6], that's the end of the survey, Council appreciates your time as it will assist them greatly with their sustainability planning. Just to let you know my manager may contact you to ensure this interview was conducted correctly. Did you have any questions regarding this survey? Thank you for your time and have a great afternoon/evening.

 

 

 

 

End

 

?


Ordinary Council Meeting

6 May 2010

Director Environment & Planning's Report

ITEM 9.4????? SF1496??????????? 060510???????? Report on Nambucca River, Creeks, Estuaries and Coastline Management Committee - Appointment of Members

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant; Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

Council at its meeting of 4 March 2010, resolved:

 

??????????? That Council form the Nambucca River Creeks Estuaries and Coastline Management Committee in accordance with the Terms of Reference and membership as outlined in the body of this report but with the membership to also include a representative from Landcare, a representative from a local environment group that is recognised by the NSW Nature Conservation Council and also a tourism industry representative.

 

In accordance with the above resolution membership is to be One (1) representative only from the following key stakeholders:

 

Local Aboriginal groups, NSW Farmers, Nambucca River Oyster Growers, Nambucca Commercial Fishers, Nambucca River Users Group, Flood Affected Residents, Landcare, Tourism Industry, Local Environment Group (recognised by the NSW Nature Conservation Council), Dept of Lands, DECCW, Maritime, SES, Director Engineering Services, Director Environment & Planning (Co-ordinator) and one Councillor as Chairperson, being a total of 16 representatives.

 

Council resolved that Cr John Ainsworth would be the Councillor Representative and Chairperson of this committee.

 

Council has received 9 written nominations for the above positions which will be outlined in the Discussion area of this report.

 

 

Recommendation:

 

1????????? That the following single nominations for membership of the Nambucca River Creeks Estuaries and Coastline Management Committee be accepted:

 

??????????? NSW Farmers ? Jim Hallam

??????????? Nambucca River Oyster Growers ? Theresa Spens-Black

??????????? Nambucca River Users Group ? Peter McNally

??????????? Flood Affected Residents ? Fay Lawson

??????????? Landcare ? Tim Ryan

??????????? Tourism Industry ? Eleanora Snart

??????????? Environmental Group ? Joy van Son (Nambucca Valley Conservation Association)

 

2????????? That Council determine the Local Aboriginal Groups representative requirements to the Nambucca River, Creeks, Estuaries and Coastline Management Committee.

 

3????????? That Council determine whether it wishes to keep the position open for a representative from Nambucca Commercial Fishers, or delete the position.

 

 

OPTIONS:

 

In regard to Recommendation 1, Council could accept the nominations as presented and recommended or not accept the nominations and appoint other members to the Committee.

 

In regard to Recommendation 2, Council could maintain only one Local Aboriginal Group representative, or provide three positions on the committee for a representatives from each of the three Local Aboriginal Land Council's as suggested by Ms Robinson, or provide three advisory (non voting) positions for representatives from each of the three Local Aboriginal Land Council's who would only need to attend to discuss agenda matters as they consider relevant.

 

In regard to Recommendation 3, Council could choose to retain the position open for a later nomination for a representative of the Nambucca Professional Fishers or alternatively delete the position from the Committee membership.

 

 

DISCUSSION:

 

The Nambucca River, Creeks, Estuary and Coastline Management Committee was formed as a Section 355 Committee at Council?s meeting of 4 March 2010, with the following membership and Terms of Reference:

 

Terms of Reference

 

The role of the Nambucca River Estuary and Coastline Management Committee be as follows:

 

a??????? Provide comment and input into the future management of Nambucca LGA?s river estuaries, coastal floodplains, coastal zone and flood risks.

 

b??????? Review and comment on the various investigations and studies that are prepared to evaluate flood risk, coastal zone and estuarine management options.

 

c??????? Bring to Council's attention opportunities for the funding of works and projects that are:

 

i???????? identified as scheduled actions in Flood, Estuary and/or Coastal Management Plans;

ii???????? deemed necessary to effect improved management of coastal and estuary systems prior to the development of such plans.

 

d??????? Act as an conduit between the group/organisation they represent and the Council on coastal, estuary and flooding issues.

 

e??????? Provide a forum for open discussion, debate and education on coast, estuary and flood issues.

 

Cr John Ainsworth was appointed as the Councillor Representative and Chairperson for this committee.

 

The representatives would total 16, being one (1) representative only from the following key stakeholders, Local Aboriginal groups, NSW Farmers, Nambucca River Oyster Growers, Nambucca Commercial Fishers, Nambucca River Users Group, Flood Affected Residents, Landcare, Tourism Industry, Local Environment Group (recognised by the NSW Nature Conservation Council), Dept of Lands, DECCW, Maritime, SES, Director Engineering Services, Director Environment & Planning (Co-ordinator) and one Councillor as Chairperson.

 

Committee meetings would be scheduled on a quarterly basis on the 2nd Friday in February, May, August & November. The Committee Co-ordinator may from time to time and as required, discuss and distribute information to specific Group members or external technical persons seeking comment, input or feedback into specific matters.

 

Letters were sent to all current members of the Committee and an advertisement placed in the local Newspaper (Guardian News) calling for nominations in the above categories, to be lodged with Council by 9 April 2010. The following nominations have been received (see attached documents):

 


Local Aboriginal Groups

A nomination was received from the Nambucca Heads Local Aboriginal Land Council stating ?nominate for a seat on the new Nambucca River, Creeks, Estuary and Coastline Management Committee?.

 

An email was sent to the CEO, Ms Louise Robinson, requesting the Land Council nominate a person to sit on the Committee and represent all local Aboriginal Groups and the following response was received:

 

NSC may have decided that only one representative should represent all Aboriginal Communities on this Committee but this is like  asking if Nambucca Shire Council would choose someone from the North Coast of NSW to represent all Shire Councils ? It?s not appropriate nor is it culturally accepted. We can only represent our area which is incorporated under the Aboriginal Land Rights Act and registered with the Registrar?s office.

 

I cannot therefore represent all Aboriginal Communities. ? Louise Robinson

 

No other nominations were received from Local Aboriginal Groups. Council will therefore need to consider the criteria for the representative for Local Aboriginal Groups and whether Council takes on board Ms Robinsons advice in regard to qualification for aboriginal membership.

 

NSW Farmers

Jim Hallam has been nominated to represent the NSW Farmers Association. Jim has been a member of the previous Nambucca River Estuary and Coastline Management Committee for a number of years. They have also nominated Ms June Finlayson as an alternative representative in the event Jim is unable to attend the meetings.

 

Nambucca River Oyster Growers

Ms Theresa Spens-Black has been nominated to replace Jean Ford who was a member of the previous Nambucca River Estuary and Coastline Management Committee for a number of years. A letter of support from the Oyster Growers was forwarded with Ms Spens-Black?s nomination.

 

Ms Spens-Black has regularly attended as an observer, previous Nambucca River Estuary and Coastline Management Committee meetings.

 

Nambucca Commercial Fishers

No nomination received.

 

Nambucca River Users Group

Mr Peter McNally has again been re-appointed by the Nambucca River Users Group and nominated as their representative on this Committee.

 

Flood Affected Residents

Ms Fay Lawson has been a member of the previous Nambucca River Estuary and Coastline Management Committee for a number of years and has stated ?she would be happy to continue on the Committee ? as a flood affected resident?.

 

Landcare

Mr Tim Ryan has represented Landcare on the previous Nambucca River Estuary and Coastline Management Committee and has been nominated again as the representative for the new Committee.

 

Tourism Industry

Ms Eleanor Snart has again been nominated as the Tourism Industry representative on the Committee. Eleanor has been a member of the previous Nambucca River Estuary and Coastline Management Committee.

 

Environmental Group

Ms Joy van Son has been renominated as the representative for the Nambucca Valley Conservation Association as the representative for an Environmental Group.

 

A letter from the Nature Conservation Council of NSW was attached to this nomination, endorsing the Nambucca Valley Conservation Association as a legitimate representative of the Nature Conservation Council of NSW.

 

A further submission was received from the Crosswinds Wetland Nature Reserve Committee of Management which is a Section 355 Committee of Council, nominating Mr Bob Young to the Committee as a representative of an Environmental Group. Mr Young has been a member of the previous Nambucca River Estuary and Coastline Management Committee for a number of years representing the Crosswinds Wetland Nature Reserve Committee of Management.

 

As a Section 355 Committee of Management, the Crosswinds Wetland Nature Reserve is not an Environmental Group and is not endorsed by the Nature Conservation Council of NSW and as such does not meet the criteria set by Council.

 

 

CONSULTATION:

 

Various Stakeholder Groups

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts with the formation of this committee.

 

Social

 

There are no social impacts with the formation of this committee.

 

Economic

 

There are no economic impacts with the formation of this committee.

 

Risk

 

There are no risks with the formation of this committee.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The costs associated with servicing this committee are meet through the general operational budgets.

 

Source of fund and any variance to working funds

 

No variation required or sought

 

Attachments:

1View

10050/2010 - Copies of Nominations for Estuary Committee

 

??


Ordinary Council Meeting - 6 May 2010

Report on Nambucca River, Creeks, Estuaries and Coastline Management Committee - Appointment of Members

 

?


Ordinary Council Meeting

6 May 2010

Director Environment & Planning's Report

ITEM 9.5????? SF97??????????????? 060510???????? Report on Alcohol Free Zone - Visitor Information Centre, Riverside Drive, Nambucca Heads

 

AUTHOR/ENQUIRIES:???? Coral Hutchinson, Manager Community and Cultural Services ????????

 

Summary:

 

On 17 September 2009, Council resolved to investigate the establishment of an Alcohol Free Zone (AFZ) at the Visitor Information Centre (VIC), the bus stop, surrounding car parks and Quota Park. The decision was made following a formal request by the Nambucca Valley Tourism Association Incorporated after some years of anti-social behaviour and violence which appeared to be alcohol related.

 

An Alcohol Free Zone is a designated area in which the consumption of alcohol is prohibited 7 days a week, 24 hours a day. AFZ?s are in place for 4 years but can be re-established. The type of AFZ being considered here is that established under Section 642 to 648 of the Local Government Act.

 

Alcohol Free Zones are enforced by the Police and the proposed Zone boundary has been established in consultation with the local Police Inspector.

 

A period of consultation and consideration regarding the need for the AFZ concluded Friday 23 April 2010.? Eight submissions were received, all in favour of the establishment of the AFZ.? Copies of the submissions are attached.

 

The next and final step for Council is to consider the submissions for/against the Zone and make a resolution regarding its establishment.

 

 

Recommendation:

 

That Council establishes an Alcohol Free Zone under Section 644 of the Local Government Act 1993 in the area surrounding the Nambucca Shire Visitor Information Centre described as follows; Riverside Drive west of its intersection with Woodbell Street to the Pacific Highway; the Pacific Highway Underpass at Bellwood Creek; west and then south-west of the Visitor Information Centre through the foreshore road reserves known as Quota and Brotherhood Parks.

 

 

OPTIONS:

 

1????????? Endorse the recommendation and proceed; or

 

2????????? Not endorse the recommendation and not establish the Zone.

 

 

DISCUSSION:

 

Council has already established two other AFZ?s (in Nambucca Heads and Bowraville) for similar reasons outlined in this report, but a brief recap of how they operate follows:

 

?????????????? An AFZ is a designated area in which the consumption of alcohol is prohibited 7 days a week, 24 hours a day.

?????????????? Once established a Zone is in place for 4 years, but can be re-established for 4 year periods using the same process of notification and consultation.

?????????????? If a person is observed drinking in the AFZ they may be warned; have the liquor tipped out or confiscated; or be fined.

?????????????? AFZ?s are enforced by the Police.

 

Following Council?s decision on 17 September 2009, a number of steps have been taken to consider the need for an AFZ in this area and also where it would apply.

 

Note: Council?s decision to address the establishment of an AFZ in this area was prior to its receipt of a Development Application for a proposed drive-in liquor outlet in Riverside Drive. This report proposes that whether that outlet proceeds or not, there is sufficient evidence to establish this AFZ.

 

The Police have been consulted regarding the need for and extent of a proposed Zone as they will be responsible for enforcing it. Following that, a proposal to establish the Zone has been circulated to liquor licensees in the vicinity and organisations which represent or are able to speak on behalf of the Aboriginal community; as well as the Nambucca Valley Liquor Accord; Nambucca Heads Chamber of Commerce; and Nambucca Valley Tourism Association. Notice of the proposal and an invitation to make submissions occurred in the Guardian News 25 March 2010, and the proposal was exhibited at the Nambucca Heads Library, Nambucca Visitor Information Centre, Nambucca Shire Council Administration Centre and on Council?s website.

 

The community consultation period closed 23 April 2010.? Eight submissions were received, all in favour of the establishment of the AFZ.?

 

One of the key aims of an AFZ is to reduce alcohol related crime in an area and reduce the risk of anti-social behaviour as a result of liquor consumption. This report recommends establishment of an AFZ based on the following:

 

?????????????? Ongoing problems of vandalism and anti-social behaviour as a result of liquor consumption have lead Council to increase security at the Visitor Information Centre and the establishment of an AFZ would be a complementary measure.

 

?????????????? Community complaints; with residents, tourists and VIC volunteers citing issues such as consumption of liquor in the parks from early mornings and then all day resulting in offensive and abusive behaviour, littering and safety concerns for other users of the area.

 

?????????????? The NSW Police advise that the Nambucca Heads Sector has one of the highest levels of street drinking in the Mid North Coast Local Area Command. AFZ?s are widely supported by the Police who then can lawfully intervene where groups consume liquor in designated alcohol free areas.

 

?????????????? The area is on a main pedestrian route between Bellwood and Nambucca Heads, and is the main access for children walking or cycling between Bellwood and school.

 

?????????????? It is adjacent to the Pacific Highway and a busy access road into Nambucca Heads; and is bordered by water ? areas of high safety risk for intoxicated people.

 

?????????????? This is a place of significance to the local Gumbaynggirr people.

 

?????????????? Nambucca Heads is a popular tourist and retirement destination and the community is proactively creating opportunities for enjoying recreation, leisure and the outdoors. The Visitor Information Centre is the boarding point and disembarking point for a newly established river cruise business and is the coach stop for interstate bus transport. The town has a large number of tourists and the community would like Nambucca Heads to be seen at its best to promote economic and tourism development for the town.

 

?????????????? Alcohol Linking data (February 2009 to January 2010) show almost a quarter (23%) of alcohol related incidents that occur in the Nambucca Heads sector have been in public places.

 

?????????????? The most recent Local Government Crime Report Series for the Nambucca Shire (NSW Bureau of Crime Statistics and Research 2007) shows this area of Nambucca Heads as a hot spot for assault, both non-domestic and alcohol related.

 

?????????????? Council?s Crime Prevention Plan identifies Public Space Offences, including alcohol related assault and malicious damage, as one of its key Priority Areas.

 

The next step is for Council to make a resolution whether or not to establish the AFZ ? it is a Council resolution that establishes the Zone. Following a resolution in support, the AFZ is advertised and signposted. Seven days after signs are erected, the Zone will commence.

 

Notwithstanding a request to vary the Zone in the meantime, Council will revisit the matter in 2014 when it would consider whether or not to continue the Zone for an additional 4 year period.

 

 

CONSULTATION:

 

NSW Police

Various community organisations

Liquor Licensees in the vicinity

Director Environment and Planning

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Considerations for the environment are reduced littering and broken glass.

 

Social

 

Improved amenity and perception of safety.

 

Economic

 

There have been occurrences of abuse and threatening behaviour at the Tourist Office resulting in visitors deciding not to stay in the Nambucca area; therefore it is proposed there would be reduced loss of local income by encouraging tourists to stay.

 

Risk

 

There may be reduced exposure for Council as a result of anti-social and violent behaviour.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council?s 2009-10 budget includes an allocation of $1,000 for signage.

 

Source of fund and any variance to working funds

 

As noted above.

 

Attachments:

1View

10122/2010 - Submissions to AFZ Nambucca Heads

 

??


Ordinary Council Meeting - 6 May 2010

Report on Alcohol Free Zone - Visitor Information Centre, Riverside Drive, Nambucca Heads

 

?


Ordinary Council Meeting

6 May 2010

Director Environment & Planning's Report

ITEM 9.6????? SF799????????????? 060510???????? Report on Seniors Week 2010

 

AUTHOR/ENQUIRIES:???? Patricia Walker, Aboriginal Community Development Officer ????????

 

Summary:

 

This report is to provide Council with information about a successful 2010 Seniors Week event.

 

 

Recommendation:

 

That Council note the 2010 Seniors Week event held Wednesday 24 March 2010 at the Anglican Church Hall, Bowraville.

 

 

OPTIONS:

 

1????????? That Council note the 2010 Seniors Week event.

 

2????????? That Council not note the 2010 Seniors Week event.

 

 

DISCUSSION:

 

Council's event for 2010 Seniors Week was hosted by the Bowraville Central School. Initially, plans were made to showcase the new gymnasium but circumstances beyond the school's control had not allowed the event to be held there.

 

The students from the hospitality class at Bowraville Central provided morning tea and the school Captains ushered and assisted with the serving of morning tea.

 

The event was well attended by around 150 people, with 6 schools from around the Nambucca Valley performing. Each school had 10 ? 15 minutes in which they either sang, recited poetry, danced and/or played instruments.

 

Again, the unwavering support of the Valleys' Lions and Senior Citizens clubs require mention. These organisations are professional and well organised for events such as this and should be commended for their support and partnerships. Letters of thanks have been sent and the Mayor has issued a Media Release congratulating all involved.

 

The funding from Ageing, Disabilities and Home Care has been acquitted and posted back the department.

 

 

CONSULTATION:

 

Manager Community and Cultural Services

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nil.

 

Social

 

Positive social outcomes for seniors underpin seniors week.

 

Economic

 

Nothing identified.

 

Risk

 

Nil.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil.

 

Source of fund and any variance to working funds

 

Nothing required ? the event was funded by a small allocation from Council and a grant of $500 from Ageing, Disabilities & Home Care.

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting

6 May 2010

Director of Engineering Services Report

ITEM 10.1??? SF382????????????? 060510???????? Scotts Head Master Plan

 

AUTHOR/ENQUIRIES:???? Bruce Redman, Director Engineering Services ????????

 

Summary:

 

This report looks at the cost and issues of not relocating the semi-permanents to the Adin Street Oval.

 

Four scenarios have been presented and only the one whereby the Land and Property Management Authority assume care and control of the existing site is feasible.? Even this option requires a negotiated outcome on the lease period and the lease fee.

 

Council resolved at its meeting on 1 April 2010 to support in principle the Master Plan development by Integrated Site Design and this remains the preferred approach above retaining the current semi-permanent area for that purpose.

 

 

Recommendation:

 

1??????? That Council not separately manage the semi-permanent residents of the Scotts Head Caravan Park as it is not financially viable.

 

2??????? That Council advise the Land and Property Management Authority that negotiations can commence on issues such as the level of the lease fee, the length of the lease and other matters as identified relating to the use of part Adin Street Oval in the redeveloped Caravan Park .

 

 

OPTIONS:

 

?????????????? As recommended

?????????????? Further assessment of the four options in the report

 

 

DISCUSSION:

 

Arising from the workshop held on the 31 March 2010 it was resolved that Council receive a report on the implications of not relocating the semi-permanents to the Adin Street Oval.

 

Three scenarios have been identified on retaining the existing site with a fourth one put forward from a Scotts Head resident.

 

1??????? Leave the semi-permanent residents where they are

 

????????? The Land and Property Management Authority (L&PMA) agree to leave the semi-permanents where they are and upgrade the site to meet regulations which includes a reduction in the number to create a separation distance to reduce the fire risk and improvements to the internal roads.

 

????????? If this is acceptable to the Authority then the work would be part of the project with no cost implications for Council.

 

????????? The position put forward by the L&PMA in their letter dated 29 January 2010 was:

 

?????????

 

Based on this information Council will need to offer a 21 year lease and seek only a marginal increase in lease payments of around $17,500.

 

 

2??????? Remove the semi-permanents completely

 

????????? This would remove income of $116,000 from the Caravan Park and require the L&PMA to scale down their proposal.

 

????????? The resulting development without the semi-permanents has been considered by the L&PMA as follows:

 

Development Costs

Master Plan

Without Council AREA

Existing Park

$1.85m

$2.15m

New area

$1.04m

-

Day Reserve

$0.18m

$0.25m

TOTAL

$3.07m

$2.4m

 

????????? The difference in cost is mainly the deletion of the new entry road and the Manager?s Residence.

 

????????? The removal of the semi-permanents provides a greater green space along Adin Street.

 

????????? There are significant negatives that arise, such as:

 

????????? a??????? Impact on retail shops from the loss of 42 sites and the associated spending of those visitors

 

????????? b??????? Council would be responsible for ensuring the removal.? This would be an emotive process that would create a great deal of negative media.

 

????????? Semi-permanents do not have park resident rights so they must meet their own removal costs but there could be abandoned premises to deal with.

????????? Council would need to meet the cost of rehabilitating the site.

 

3??????? The semi-permanents remain but are managed separately by Council

 

????????? The impact on the Caravan Park operation will be the same as in scenario 2 above.? The impact on the shops and available services will not occur.

 

????????? The feasibility of this approach is a financial one.? Council will have to construct facilities that include toilets, showers and laundry.? The fire safety regulations have to be met at a cost and result in the removal of some 6 sites.? Then there are the ongoing operation costs of cleaning, mowing, garbage etc.? The cost analysis for this scenario is as follows:

 

?????????

a??????? Capital Works

Costs

????????? Removal of 6 semi-permanents to create space

????????? Relocation of remaining semi-permanents to meet fire separation requirements

$100,000

????????? Upgrade internal roads

$100,000

????????? Construction of Amenities

????????? Council recently built near sports ground amenities at Coronation Park which would be equivalent in size to a male amenities, a female amenities and a laundry $420,000

$500,000

 

 

b??????? Operational and Maintenance Costs

 

????????? Part-Time Caretaker?????????????????? 20 hrs/week x 52 weeks x $40/hr

$ 42,000

????????? Assistant at peak times???????????? 10hrs/week x 6 weeks x $20/hr

$? 1,200

????????? Cleaning

????????? Amenities???????????????????????????????? 2 hrs/day x 365 x $20/hr

???????????????????????????????????????????????????????? 1 hr/day x 365 x $20/hr

 

????????? Grounds

 

 

$ 15,000

 

$? 7,000

????????? Staff on-costs (leave etc)??????????? 40% of wages cost

$ 26,000

????????? Mowing???????????????????????????????????? 20 times a year x $120

$? 2,400

????????? Consumables

????????? Electricity ??????????????????????????????? 40 x $300

????????? Water????????? ???????????????????????????? 40 x $400

????????? Rates?????????????????????????????????????? 1 x $3,000

????????? Waste??????????????????????????????????????????????? 40 x $200

????????? Toilet paper, cleaners, disinfectant etc

 

$ 12,000

$ 16,000

$?? 3,000

$?? 8,000

$?? 3,000

????????? Site and Building Maintenance??? Item

$? 5,000

????????? Contingency (Incl Insurance)?????? 7%

$? 9,400

TOTAL

$150,000

 

 

4??????? The suggestion put forward is that the semi-permanents ?self manage?

 

? ?????? A Council Committee of Management could be formed consisting of Councillors, Scotts Head Community members and the semi-permanents.

 

? ?????? The proposal is that the semi-permanents form a Management Group to deal with the redesign of sites to comply with the fire regulations.

 

? ?????? The Management Group would also organise leases, insurance, maintenance, payment of water, electricity etc.

 

 

??????????? The construction of an amenities block that is an extension of the Tennis Club at a proposed cost of $150,000.

 

????????? The nominated income is $150,000 by setting appropriate lease fees.? The operating costs are nominated at $50 leaving a profit of $100,000 to repay loans.

 

????????? Keeping the costs down relies heavily on the semi-permanents to act as volunteer caretakers and maintenance staff.? This could work for a short time but is definitely not a long term solution.

 

????????? The residents will age, there will be arguments about individual workloads, there will be personality conflicts, there will be differences of opinions about the level of maintenance etc.

 

????????? This is not considered to be a viable model.

 

 

CONSULTATION:

 

No new consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The conditions of consent will include provisions to protect the environment.

 

Social

 

The community consultation has generated a range of views.

 

Economic

 

The Caravan Park and adjacent businesses houses will be affected by any changes.? Some of the issues could even affect the availability of services in the township should spending power from visitors be reduced.

 

Risk

 

That negotiations between Council and the Land and Property Management Authority do not lead to an Agreement.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council currently receives $15,000 pa.? The options before Council could reduce this to zero, remain similar or be significantly greater.

 

Source of fund and any variance to working funds

 

One option has all costs met by the project.

 

Other options expose Council to new costs relating to capital works, maintenance and operational costs.

 

Attachments:

1View

9573/2010 - Map of lease area - Scotts Head Master Plan

 

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Ordinary Council Meeting - 6 May 2010

Scotts Head Master Plan

 

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Ordinary Council Meeting

6 May 2010

Director of Engineering Services Report

ITEM 10.2??? SF681????????????? 060510???????? Nambucca Waste Management Centre - Review of Remediation requirements at Old Landfil

 

AUTHOR/ENQUIRIES:???? Bruce Redman, Director Engineering Services ????????

 

Summary:

 

The water quality monitoring date as prepared in a report by Enginuity Design Pty Ltd shows that the passage of time since 2001 has resulted in a low concentration leachate.

 

The Department of Environment, Climate Change and Water accept that the report shows that investing in a new or upgraded leachate trench is not a cost effective option.? They have asked that a further options report be prepared and submitted that addresses modifications to the constructed wetland that creates greater retention time and assimilation of the leachate.? This has been given priority.

 

 

Recommendation:

 

1??????? That Council note that the Department of Environment, Climate Change and Water is prepared to allow Council to explore options of managing leachate in lieu of reconstructing the leachate inter option trench.

 

2??????? That Council note the options will be prepared by Council?s Consultant Enginuity Design Pty Ltd and submitted to Department of Environment, Climate Change and Water by 14 May 2010.

 

 

OPTIONS:

 

No other options as Council is required to comply with the Department of Environment, Climate Change and Water licence conditions.