NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

20 May 2010

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

 

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

 

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? These items will be brought forward at 5.30 pm in agenda order, and dealt with before other items.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the business paper provided the request is received before publication of the business paper and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as outlets in all towns and villages of the Shire and Council?s website: www.nambucca.nsw.gov.au

 

 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 20 May 2010

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to Acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 6 May 2010

5??????? DELEGATIONS?Motion to hear Delegations

6??????? ASKING OF QUESTIONS WITH NOTICE ??

7??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8??????? General Manager Report

8.1???? Outstanding Actions and Reports

8.2???? Retirement Of Director Engineering Services

8.3???? Minutes - Saleyards Advisory Working Group Meeting - 4 May 2010

8.4???? Report on Investments to 30 April 2010

9??????? Director Environment and Planning Report

9.1???? DEP Applications and Statistical Reports July 2009-June 2010, 2002-2010 and Certificates Received 2004-2010

9.2???? Outstanding DA's greater than 12 months, applications where submissions received not determined to 10 May 2010

9.3???? DA's and CDC's Received and Determined under Delegated Authority 28 April-10 May 2010

9.4???? Contract Regulatory Officer's Report - April 2010

9.5???? Report on Youth Week 2010 and Macksville Show Chill Out Space 2010

9.6???? Report on Access Committee and Minutes of Meeting held 27 April 2010

10????? Director Engineering Services Report

10.1?? Foreshore Improvements - River Street, Macksville

10.2?? Road Naming - Woomera Drive, Jiboru Way and Wallunka Close, Macksville ????

 

 

GENERAL PURPOSE COMMITTEE ? 19 MAY 2010

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting

20 May 2010

General Manager's Report

ITEM 8.1????? SF959????????????? 200510???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2008

1

Item 11.4

03/07/08

That a new plan of management be prepared for Farringdon Playing Fields

DES

Preparation of Plan of Management commenced.

Nambucca River Masterplan has identified possible users.

 

Low priority.

 


OCTOBER 2008

2

RF256

 

16/10/08

Notice of Motion - Riverbank Erosion - Riverside Drive Nambucca Heads ? report re geotechnical engineers re stability of Riverside Drive

 

 

DES

 

Catchment Assessment:

Final report assessed.? Maintenance recommendation included in works program.? There are a number of existing stormwater inlet pits within the study area which require maintenance.? These pits are blocked with vegetation and debris both within the pit and in the grate and lintel, grates are broken, and lintels are broken, reducing the inlet capacity of each pit.? Maintenance and repair of these pits will at least ensure each pit is functioning to its capacity.

 

Phase 2 analysis of pipeline from Bismark to Nambucca Streets authorised.? Not expected to be completed until 30 June 2010.

 


FEBRUARY 2009

 

3

SF241

5/02/09

That a new plan of management for the reserve within Kingsworth Estate be prepared by DES.?

 

To include pedestrian and vehicular access arrangements and management of environmental values.

 

DES

October 2009

Preparation of Plan of Management commenced.

Requests for information sent to Nambucca Heads Local Aboriginal Land Council and DECC.

The Lands Council has advised they will charge for an archaeological assessment.

In respect to the Kingsworth Lake Reserve the potential for Aboriginal objects to be found near this area is HIGH and inspections should be carried out as a walk over site survey should any activity be planned for this area.

 

 


 

MAY 2009

 

4

SF1213

07/05/09

Allocation for retaining wall at Little Beach be deferred for consideration at the September Quarterly Review

 

DES

GM

November 2009

Follow-up letter sent.

No reply at 17 July 2009

No reply at 10 August 2009.

No reply at 21 August 2009.

No reply at 7 Sept 2009.

No reply expected until Scotts Head Master Plan completed.

 

 

JULY 2009

 

5

SF283

16/7/09

Option for a rebated access ramp in lieu of removal of podium in Council Chambers is put to the Access Committee.

 

DES

Matter presented to Access Committee 28 July 2009.

Matter deferred for consideration at next Access meeting.

Matter further deferred for consideration by Committee.

Matter discussed and will come back to Council with recommendation.

Access Committee minutes to come to Council.

Concept design to be provided to Council. (Technical Officer ? Assets)

 

 

6

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Report to meeting on 19/11/09.

Deferred to December 2009.

Quotes being sought for fibre optic link to the Library.? Will report when quotes are in.

Indefinitely delayed due to workload, illness and completion of Civica (Authority) implementation.

Provision made in Budget for 2010/11

 

 

AUGUST 2009

 

7

QWN 262

20/08/09

Taylors Arm Road ? dangerous road sinkage

 

DES

Dip filled.? To be further assessed for Briffen fencing.

(Not suitable).

Guardrail design and costing in progress.

Expected cost $30,000 to install.

 

8

5.2

Notice of Motion

20/08/09

Council receive a bimonthly report that individually lists all required flood restoration work and the current status of each job.

 

DES

19 November 2009

July 2010

9

SF544

20/08/09

Council adopt the draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

OCTOBER 2009

 

10

SF1075

15/10/09

Council review staffing requirements & costs for CCP milestones as well as the savings made in 12 months time.

 

DES

October 2010


 

NOVEMBER 2009

 

11

SF1269

5/11/09

Council write to the Premier and Lands Department and to the Minister for Local Government requesting that caravan parks on crown land pay general rates.

 

GM

Letters sent 11 November 2009.? Rate notice issued for Scotts Head Caravan Park to Trust Manager.

Follow up letter sent 12 January 2010.

Minister has now responded advising that the Scotts Head Caravan Park, being located on part of Reserve 65963 for Public Recreation and Resting place, complies with the criteria outlined in Section 556 of the Local Government Act 1993 and qualifies for exemption from the general rate.

A copy of the Minister?s letter has been circulated to Councillors.

Notwithstanding the Minister?s response, legal advice is to be sought.

Legal advice has been obtained confirming requirement to pay general rates.? Advice has been referred to Minister for his consideration and comment.

 

12

SF1102

5/11/09

Council conduct a Value Management Workshop to examine financial components of the IWCM; rate modelling; forecast developer contributions and residential bills.

 

GM

Being discussed with Dept. of Commerce.? Suggested early February 2010 following completion of exhibition period for EIS.

Value Management workshop on dam to be held 10 February 20010 workshop on IWCM to be held in March 2010.

GM to chase up IWCM workshop date.

Workshop scheduled for 12 May 2010.

 

13

SF624

19/11/09

Invite NRCMA to GPC

re MOU/blueprint.

 

GM

Invitation issued 24/11/09

Follow up letter on 8 February 2010.

Acceptance for May or June GPC.? (Chair Judy Henderson and acting General Manager Royce Bennett)

 

JANUARY 2010

 

14

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

15

SF839

21/01/10

General Manager uphold resolution of 18/12/2008 that as a matter of policy Council be forwarded draft Plans of Management by way of memo at least three weeks before a GPC meeting so those comments can be considered after collation and prior to the next GPC meeting.? This also applies to draft policies.

 

GM

On-going

 

FEBRUARY 2010

 

16

SF1471

18/02/10

That Council write to the Minister for LG seeking permission not to have a Bi-Election for a casual vacancy

 

GM

Letter written 24 February 2010

 

17

SF1471

18/02/10

Council canvass option on reducing Councillor numbers in the next customer survey

 

GM

Provision for Customer Survey made in 2010/2011 budget

 

18

SF1471

18/02/10

Council investigate the number of sites remaining in the Macksville Cemetery (Catholic and others)

 

DEP

Report to GPC March 2010.

Deferred to GPC April 2010.? Initial investigations identified that at least 40-50 burial sites available in Macksville Cemetery and many plots with a view are available in the Nambucca Heads cemetery.

Deferred to May 2010.

 

 

19

SF741

18/02/10

That a further report be prepared on the operation of the Paveline Machine from July 2009 to June 2010

 

DES

Report in July 2010

 

MARCH 2010

 

20

SF430

18/03/10

Council look at funding from the Environmental Levy to clear camphor laurels and that.

 

Council apply for urgent funding from NPWS Conservation grants.

 

Send copies of residents? petitions to Ministers and invite them to meet with Council and residents onsite.

 

DEP

In progress.

Funding application submitted and letter sent to the Minister.

 

Response from the Scientific Committee was attached for a previous meeting.

 

21

SF1354

18/03/10

That Council write to the RFS to query why program costs were underestimated for the current year.

 

DES

Draft budget figures provided to RFP for explanation.

 

No response as at 23/4/2010.

 

APRIL 2010

 

22

SF1471

1/04/10

Council receive a report which includes a recommended brief and budget to undertake further investigation of an on-stream dam.

 

GM

Report to Council?s meeting on 15 April 2010.? Brief issued to Department of Services for a response on 16 April 2010.? Department engaged on 3 May 2010.? Work will be completed within 3 months.

 

23

SF1471

1/04/10

Councillors to be advised regarding time and date of special meetings or workshops.

 

GM

On-going

 

24

SF1471

15/04/10

Council invite the RTA to address the flooding issues directly at a future Council meeting.

 

GM

By email on 19/4/2010 Bob Higgins, head of Pacific Highway taskforce, invited to address a GPC on 19 May 2010.? Followup letter sent 29/4/2010.

 

25

SF1471

15/04/10

That prior to any meeting with the RTA, a list be provided to the RTA, the Department of Planning and Councillors identifying all issues Council has in regard to the flooding.

 

GM

Letter identifying all issues sent to Dept. of Planning and RTA on 29/4/2010.? Letter to Dept. of Planning also advises that Council does not accept RTA?s environmental assessment.

 

26

SF1484

15/04/10

Council consider funding an assessment of the odour issue (Tewinga piggery) in the 2010/11 budget.

 

DEP

To be reported in May/June with the draft budget.

 

27

SF1269

15/04/10

That a report with a recommendation on boundaries for collector areas comes back to Council before the end of October 2010 for consideration.

 

DEP

Report in September 2010.

 

28

SF30

15/04/10

That Council meet with reps from the other 2 Councils within the next 12 months to discuss the future of the Clarence Regional Library particularly in relation to the 10% per capita contribution increase.

 

DEP

Meeting to be arranged and reported to Council.

 

29

SF1446

15/04/10

That a report be prepared on the condition of Council?s public amenities buildings.

 

DES

Report on or before June 2010 GPC.

 

30

SF1446

15/04/10

A report be prepared on options for the insurance of all Council buildings.

 

GM

Report on or before June 2010 GPC.

 

31

SF1031

15/04/10

A report comes to Council in 6 months time to review the take up rate of the new tank rebate and identify any Council buildings where a rainwater storage tank could be installed.

 

DEP

Report to October 2010 GPC.

 

MAY 2010

 

32

SF380

6/05/10

Loan and lease matters relating to Bowraville Theatre be deferred for one month.

 

GM

To be reported in June 2010.

 

33

SF324

6/05/10

That Council defer requesting the Committee of Management to consider the opportunity for transfer of trusteeship of the Boulton?s Crossing Reserve to the NPWS until the Minister makes a decision on whether the number of sites can be maintained.

 

GM

Pending advice from Minister/Department.

 

34

SF324

6/05/10

That the Boulton?s Crossing Committee of Management provides its Treasurer?s Report from the AGM.

 

GM

Letter sent 12 May 2010.

 

35

SF341

6/05/10

Council defer consideration of a request to change the name of the Valla Beach Urban and Hall CoM to the Valla Urban and Hall CoM to provide for consultation with the Valla Public Hall CoM.

 

GM

Letter sent 12 May 2010.

 

36

SF1064

6/05/10

Council make urgent representations to both the NSW Government and Opposition concerning the removal/deferral of funding from the Country Towns Water and Sewerage Program arising out of the November 2009 Mini Budget and the impact that this will have on the proposed off river storage.

GM

Letters sent 10 May 2010.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

20 May 2010

General Manager's Report

ITEM 8.2????? EF4022???????????? 200510???????? RETIREMENT OF DIRECTOR ENGINEERING SERVICES

 

AUTHOR/ENQUIRIES:???? Joanne Hudson, Manager Human Resources ????????

 

Summary:

 

Council?s Director Engineering Services, Bruce Redman, has tendered formal notice of his retirement effective 6 August 2010. Bruce?s local government career spans 40 years, 21 of these with Gloucester Shire Council and 19 with Nambucca Shire Council.

 

It is proposed to commence recruitment for a new Director Engineering Services immediately.

 

 

Recommendation:

 

1??????? That Council note the impending retirement of current Director Engineering Services, Mr Bruce Redman, and thank him for his commitment, loyalty, professionalism and sheer hard work over 19 years dedicated service.

 

2??????? That Council commence recruitment of a new Director Engineering Services on a five year fixed-term renewable contract and total remuneration package of $140k per annum with the selection panel comprising the Mayor, General Manager and Manager Human Resources.

 

 

OPTIONS:

 

The term of the contract can be between three and five years. The term recommended is in line with the General Manager?s contract term.

 

Council can determine the value of the total remuneration package differently. The value recommended is based on current market data for comparable sized councils and is equivalent to the existing budget allocation.

 

 

DISCUSSION:

 

Council?s Director Engineering Services, Bruce Redman, has tendered formal notice of his retirement effective 6 August 2010.

 

Bruce commenced his local government career as an eager and fresh-faced 18 year old with Gloucester Shire Council in 1970, rising through the ranks to Deputy Shire Engineer.

 

In October 1991, Bruce was appointed Deputy Shire Engineer of Nambucca Shire Council and in February 1996, was appointed Director Operations and Technical Services (later retitled Director Engineering Services).

 

During his time with Council, Bruce has been responsible for many significant achievements which are testament to his technical expertise and dedication. Career highlights include:

 

o? Replacement of 60 timber bridges

o? Construction of concrete bridges ? Wilson Bridge, Way Way, Gumma, Upper Warrell Creek Rail Bridge, Valla Beach Rail Bridge and Broughys

o? Construction of Macksville Treatment Plant ($8.2m)

o? Construction of the Shire?s first roundabout in Mann Street

o? Introduction of foreshore improvements such as boardwalks, boat ramps, foreshore reserves and foreshore protection works including those at Valla Beach, Shelley Beach and Main Beach

o? Bellwood Park

o? Macksville Wharf

o? Cycleways ? Riverside Drive and Newee Creek Suspension Bridge

o? Upgrade of approximately 90% of the Shire?s streets and all carparks

o? Improvements to Bowra Street, Nambucca Heads to make it more pedestrian-friendly

o? Improvements to Post Office/library precinct in Ridge Street, Nambucca Heads

o? Upgrading of Council?s plant fleet

o? New waste landfill

o? Coffs Coast Waste

o? Developed NEOC

o? New Visitor Information Centre

 

Whilst too often bearing the brunt of the community?s annoyance and anger towards Council, Bruce has remained stoic and professional.? His humanitarian qualities, sense of humour and good example have also seen Bruce create and maintain a harmonious working environment and develop steadfast relationships with his staff and colleagues.

 

It is proposed to commence recruitment for a new Director Engineering Services immediately with the terms and conditions to include:

 

o? Appointment on a five (5) year fixed-term renewable contract

o? Total remuneration package (ie cash plus vehicle plus superannuation) equal to $140k per annum

 

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

Not applicable?????????????????

 

Social

Not applicable?????????????????

 

Economic

Not applicable?????????????????

 

Risk

 

If the remuneration offered is not competitive, there is the risk that Council will not attract a high quality pool of applicants.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The remuneration proposed to be offered is within the current budget allocation.

 

Source of fund and any variance to working funds

 

Not required

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

20 May 2010

General Manager's Report

ITEM 8.3????? SF21??????????????? 200510???????? Minutes - Saleyards Advisory Working Group Meeting - 4 May 2010

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

The Saleyards Advisory Working Group met on 4 May 2010 to review the risks identified in the South Eastern Workplace Safety report and the issues canvassed at the recently conducted Saleyard Safety Workshop.

 

The Property Officer and Risk and Safety Officer reviewed and prioritised the compliance issues raised in the South-eastern Workplace Safety Report. The risks identified as arising from the non compliance were ranked in order of ?works that required immediate attention? through to ?work required? within the next three years?. From this exercise remedial work estimated at $448,000 was identified as requiring immediate action.

 

It was recognised that neither the Property Officer nor Risk and Safety Officer has extensive or first hand experience in the saleyard industry and accordingly the same list of risks was presented to the Saleyard Advisory Committee for assessment and ranking.

 

From this exercise remedial work estimated at $279,000 was identified as requiring urgent action.? A copy of the Working Groups appraisal is circularised for reference.

 

The minutes from the meeting are attached.

 

 

Recommendation:

 

1??????? That Council note the Saleyard Advisory Working Group?s assessment and ranking of the risks identified in the South Eastern Safety Report of the Macksville Saleyards dated January 2010.

 

2??????? That the Saleyards Advisory Working Group note the submission from Cr Moran OAM and thank him for his input.

 

3??????? That Council reconsider budget allocations for the 2010/2011 budget to allow the cost of addressing the risks identified in the South Eastern Safety Report of January 2010.

 

 

OPTIONS:

 

The report is presented for Council information.? A further report on the future management options for the Saleyard is being complied and will be presented to Council prior to the end of June 2010.

 

 

DISCUSSION:

 

The review of risk by the Saleyard Advisory Committee has identified the following risks as requiring immediate action:

 

1??????? Regulatory compliant effluent management system - $100,000

2??????? Safety management plan and safe work method statement for operations - $5,000

3??????? Traffic management plan and construction - $20,000

4??????? Re-grade traffic areas with high gravel content finish - $25,000

5??????? Construct concrete pathways from sales ring to roadway and to amenities - $15,000

6??????? Replace old timber yards - $40,000

7??????? Devise and implement quarantine procedures and control - $5,000

8??????? Install conveyor belt barrier to yards adjacent to public and stock loading areas - $3,000

9??????? Redesign sale ring structure to allow for new and increased capacity grandstand seating - $45,000

10????? Relocate office to corner of gallery area or reconfigure stair access from gallery gate - $20,000

11????? Audit current workplace signs and erect appropriate signs to meet current requirements - $1,000

 

Total cost of immediate action required - $279,000.

 

The recommendations in this report are as per the recommendations of the Saleyard Advisory Working Group.

 

CONSULTATION:

 

?????????????? Saleyard Advisory Working Group

?????????????? Manager Business Development

?????????????? Council?s Safety and Risk Officer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendation does not give rise to any environmental issues.

 

Social

 

The recommendation does not give rise to any social issues.

 

Economic

 

The recommendation does not give rise to any economic issues.

 

Risk

 

The recommendation does not present any risk to Council although it should be noted that action is required on either council divesting itself of the Saleyard operation or committing to the estimated costs of rectifying the areas of non compliance and risk.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Whilst the recommendation does not prompt expenditure at this stage there will be a significant impact on future budgets should Council elect to expend the monies required to address the identified risk at the Saleyards.

 

Source of fund and any variance to working funds

 

The recommendation does not prompt expenditure at this stage.

 

 

Attachments:

1View

10723/2010 - Minutes - Saleyards Advisory Working Group - 4 May 2010

 

2View

?- Circularised Document - Saleyard Advisory Risk Priority List - (11355/2010)

 

??


Ordinary Council Meeting - 20 May 2010

Minutes - Saleyards Advisory Working Group Meeting - 4 May 2010

 

PRESENT

 

Michael Jones (Acting Chair)

Tom Stanton

Wayne Lowe (Manager Business Development)

Rick Andrews

Steven Williams (Property Officer)

Mark Spry (Safety & Risk Officer)

 

 

APOLOGIES

 

Cr Rhonda Hoban (Mayor)

Peter Kedzlie

Alan Noble

 

 

 

DISCLOSURE OF INTEREST

 

The Saleyards Advisory Working Group declares that its member comprise entities that have a vested interest in the continued operation of the Saleyards.

 

 

CONFIRMATION OF MINUTES

SF21?????????? ITEM 1 ? MINUTES ? 8 DECEMBER 2009

 

Recommendation:????? (Williams/Andrews)

 

That the Minutes of the Saleyards Advisory Working Group meeting held 8 December 2009, be accepted as true and accurate.

 

 

 

?

General Manager Report

ITEM 5.1????? SF21????????????????? 040510????? Saleyard Risk Assessment and Prioritisation

Recommendation:????? ????????? (Jones/Stanton)

 

That the Saleyard Advisory Working Group report to Council their assessment and ranking of the risks identified in the South Eastern Safety Report in the Macksville Saleyards dated January 2010.

 

Note:? The Manager Business Development (Mr Wayne Lowe) excused himself from the meeting at 9.50 am.

 

Recommendation:????? (Stanton/Andrews)

 

That the Saleyards Advisory Working Group note the submission dated 3 May 2010 from Cr M Moran OAM and thank him for his input.

 

Recommendation:????? (Jones/Andrews)

 

That Council reconsider budget allocations for the 2011 Budget to allow the cost of addressing the risks identified in the South Eastern Safety Report of January 2010.

 

 

???

 

?

NEXT MEETING DATE

 

The next meeting will be held in June 2010 or as soon as possible after Council?s determination on the future of the Saleyards.

 

 

CLOSURE

 

There being no further business the Acting Chair closed the meeting the time being 10.30 am.

 

 

 

Michael Jones

(ACTING CHAIRPERSON)

 

?


Ordinary Council Meeting - 20 May 2010

Minutes - Saleyards Advisory Working Group Meeting - 4 May 2010

 

 

 

 

 

Placeholder for Attachment 2

 

 

 

Minutes - Saleyards Advisory Working Group Meeting - 4 May 2010

 

 

 

Circularised Document - Saleyard Advisory Risk Priority List - (11355/2010)

 

??Pages

 

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Ordinary Council Meeting

20 May 2010

General Manager's Report

ITEM 8.4????? SF394????????????? 200510???????? Report on Investments to 30 April 2010

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

The return on investments to 30 April 2010 is $1,659,211.96.

During April, Term Deposit interest rates varied from 4.60% for 30 days and up to 6.57% for 12 months.

 

For April the Managed Funds showed a mix of positive & negative returns with Macquarie Income Plus returning $43,314 and ANZ $8,838 and Aberdeen a negative $6,812 and Tcorp a negative $6,002.?

 

Council received the $12.75 Million ten year interest free loan funds on 30 April which was transferred into the ANZ On Call account until these funds were invested on 3 & 4 May 2010 with various institutions.

 

Council currently has $21 Million with Managed Funds with the balance of $18 Million on term deposits, but this be reversed next month when the $12.75 Million is taken out of the ANZ account and invested as Term Deposits.

 

Another wind up amount of $241,176 was received from Blackrock and this was transferred into the ANZ on call account, leaving a balance in Blackrock of $435,275.

?

Council has also been notified in April that the Allied Irish Bank will be closing its branch in Sydney in September 2010 due to the current market conditions and the relatively small scale of their operation in Sydney.? Council invested $500,000 with this bank in March for 12 months @ 6.35% and the bank has stated that the funds are fully secure.? Allied Irish Bank has been notified to redeem these funds on 12 May 2010.

 

This report details all the investments placed during April and Council funds invested as at 30 April 2010.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds.

 

 

C P Doolan

Responsible Accounting Officer

 

Recommendation:

 

That the Accountants? Report on Investments placed to 30 April 2010 be noted.

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during April 2010 and Council funds invested as at 30 April 2010.


 

1? Investments Placed 1 to 30 April 2010

 

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

8.04.10

?$547,104.68

98

 

 

Bankwest

5.65%

Bankwest

5.65%

Bank of Qld

5.40%

Macquarie

5.40%

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

12.04.10

?$311,688.08

178

 

 

Macquarie

6.15%

Bankwest

6.00%

Bank of Qld

6.08%

Macquarie

6.15%

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

13.04.10

$1,000,000.00

177

 

 

Bendigo & Adelaide

6.00%

Bankwest

6.00%

Bank of Qld

6.08%

Bendigo & Adelaide

6.00%

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

13.04.10

$1,000,000.00

177

 

 

Savings & Loans

6.20%

Bankwest

6.00%

Bank of Qld

6.08%

Savings & Loans

6.20%

 

 

2? Investments Matured & Interest & Returns 1 to 30 April 2010

 

 

Term Deposits/Bank Bills

 

 

 

 

Institution

?Amount

Period (Days)

Rate

?Interest

 

Bankwest

?$540,787.17

79

5.40%

?$6,320.51

 

Macquarie

?$2,260,841.07

177

4.70%

?$50,655.23

 

NAB

?$1,051,654.03

128

5.43%

?$19,651.59

 

LGFS

?$525,491.11

30

5.22%

?$2,238.57

 

Managed Funds

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

 

ANZ

?$13,340,836.06

31

0.88%

?$8,837.73

 

Aberdeen

?$728,715.35

31

-0.93%

-$6,811.82

 

Macquarie Income Plus

?$4,051,660.24

31

1.08%

?$43,313.78

 

Blackrock

?$435,275.18

31

0.56%

?$3,006.92

 

Long Term Funds

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

 

NSW Treasury Corp

?$928,722.55

31

-0.64%

-$6,002.06

 

Longreach 2-2007*

?$943,200.00

31

-0.67%

-$6,390.00

 

Longreach Series 26*

?$394,800.00

31

-0.21%

-$1,980.00

 

Averon II*

?$386,750.00

31

0.62%

?$2,400.00

 

3? Investments held at 30 April 2010

 

 

 

 

 

 

 

 

 

Institution

?Amount

Period (Days)

Maturity Date

?Interest Due at maturity

Interest

BCCU

$656,371.55

273

27/05/10

?$23,564.64

4.80%

BCCU

$500,000.00

182

02/09/10

?$15,706.85

6.30%

Bankwest

$547,104.68

98

15/07/10

?$8,299.50

5.65%

Macquarie

$846,915.60

168

03/06/10

?$23,388.79

6.00%

IMB

$1,126,048.08

154

17/06/10

?$27,698.31

5.83%

Bankwest

$1,058,181.75

364

29/07/10

?$47,487.72

4.50%

Bankwest

$563,786.09

56

13/05/10

?$4,411.43

5.10%

Bank of Queensland

$1,014,301.37

364

11/11/10

?$60,691.35

6.00%

Macquarie Bank**

$311,688.08

178

07/10/10

?$9,348.08

6.15%

Bendigo & Adelaide

$1,000,000.00

177

07/10/10

?$29,095.89

6.00%

Savings & Loans

$1,000,000.00

177

07/10/10

?$30,065.75

6.20%

Bank of Queensland

$543,419.18

189

09/09/10

?$17,305.30

6.15%

Newcastle Permanent

$1,103,884.21

371

26/08/10

?$57,784.56

5.15%

NAB

$1,044,889.57

71

10/06/10

?$10,630.11

5.23%

NAB

$1,041,398.90

105

24/06/10

?$16,267.22

5.43%

NAB

$1,037,660.82

181

28/07/10

?$30,873.96

6.00%

NAB

$1,035,602.93

182

22/07/10

?$32,273.93

6.25%

NAB

$1,030,529.75

365

10/12/10

?$70,488.23

6.84%

Suncorp

$800,000.00

369

06/07/10

?$38,012.05

4.70%

Westpac

$800,000.00

365

02/12/10

?$54,400.00

6.80%

Allied Irish Bank

$500,000.00

363

03/03/11

?$31,576.03

6.35%

LFGS - CRI

$525,491.11

31

31/05/10

?$2,329.73

5.22%

Aberdeen Cash Plus

$728,715.35

31

31/05/10

?$1,200.68

1.94%

Blackrock Diversified Credit Fund

$435,275.18

31

31/05/10

?$1,049.91

2.84%

Macquarie Income Plus Fund No 1

$4,051,660.24

31

31/05/10

?$9,772.83

2.84%

ANZ High Yield Cash

$13,340,836.06

31

31/05/10

?$21,414.78

1.89%

NSW Treasury Corp Long Term Growth

$928,722.55

31

31/05/10

?$2,397.89

3.04%

Longreach 2-2007

$943,200.00

31

31/05/10

?$801.07

1.00%

Longreach Series 26

$394,800.00

31

31/05/10

?$? -??

0.00%

Averon II

$386,750.00

31

31/05/10

?$

0.00%

TOTAL

?$39,297,233.05

 

 

?$678,336.59

 

 

 

4? Interest Earned on Investments: April 2010

 

 

 

 

Total

Interest earned to date

 

 

 

?$1,338,036.70

 

 

 

 

 

 

Plus

Interest due to 30/04/10

 

 

 

?$315,205.26

Accrued? to 30//04/10

 

 

 

?$1,653,241.96

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

 

?$5,970.00

* Investment Returns to 30/04/10

 

 

 

?$1,659,211.96

Amount of interest expected from all funds and reserves as per Budget

 

$1,813,200.00

* To ensure consistency, returns take into account unrealised gains in Capital Protected Investments for April of $5,970

? Unrealised losses were added back in previous investment reports.

 

 

 

 

5? Performance Report

 

TERM DEPOSITS

 

 

 

 

 

 

 

 

 

 

 

Institution

Invested

Days

Date of

Interest

Amount of

Total interest &

 

Amount

Invested

Maturity

Rate

interest

investment

 

 

 

 

 

due on

due on

BCCU

$656,371.55

273

27/05/10

4.80%

$23,564.64

$679,936.19

BCCU

$500,000.00

182

02/09/10

6.30%

$15,706.85

$515,706.85

Bankwest

$547,104.68

98

15/07/10

5.65%

$8,299.50

$555,404.18

Macquarie Bank

$846,915.60

168

03/06/10

6.00%

$23,388.79

$870,304.39

IMB

$1,126,048.08

154

17/06/10

5.83%

$27,698.31

$1,153,746.39

Bankwest

$1,058,181.75

364

29/07/10

4.50%

$47,487.72

$1,105,669.47

Bankwest

$563,786.09

56

13/05/10

5.10%

$4,411.43

$568,197.52

Bank of Queensland

$1,014,301.37

364

11/11/10

6.00%

$60,691.35

$1,074,992.72

Macquarie Bank

$311,688.08

177

07/10/10

6.15%

$9,295.56

$320,983.64

Bendigo & Adelaide

$1,000,000.00

177

07/10/10

6.00%

$29,095.89

$1,029,095.89

Savings & Loans

$1,000,000.00

177

07/10/10

6.20%

$30,065.75

$1,030,065.75

Bank of Queensland

$543,419.18

189

09/09/10

6.15%

$17,305.30

$560,724.48

Newcastle Permanent

$1,103,884.21

371

26/08/09

5.15%

$57,784.56

$1,161,668.77

NAB

$1,044,889.57

71

10/06/10

5.23%

$10,630.11

$1,055,519.68

NAB

$1,041,398.90

105

24/06/10

5.43%

$16,267.22

$1,057,666.12

NAB

$1,037,660.82

181

28/07/10

6.00%

$30,873.96

$1,068,534.78

NAB

$1,035,602.93

182

22/07/10

6.25%

$32,273.93

$1,067,876.86

NAB

$1,030,529.75

365

10/12/10

6.84%

$70,488.23

$1,101,017.98

Suncorp

$800,000.00

369

06/07/10

4.70%

$38,012.05

$838,012.05

Westpac

$800,000.00

365

02/12/10

6.80%

$54,400.00

$854,400.00

Allied Irish Bank

$500,000.00

363

03/03/11

6.35%

$31,576.03

$531,576.03

LGFS Committed Rolling Investment (Capital Protected)

$525,491.11

31

31/04/2010

5.22%

$2,329.73

$527,820.84

Total Term Deposits

$18,087,273.67

 

 

 

$641,646.91

$18,728,920.58

 


 

MANAGED FUNDS- Medium term

 

 

 

 

 

 

 

 

 

 

 

Aberdeen Cash Plus

 

 

 

 

Anticipated return per month 1.94%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2009

$3,185,917.23

 

 

 

$3,185,917.23

Returns

31/07/2009

 

 

$46,238.71

 

$3,232,155.94

Returns

31/08/2009

 

 

$68,991.16

 

$3,301,147.10

Returns

30/09/2009

 

 

$38,497.55

 

$3,339,644.65

Returns

31/10/2009

 

 

$28,378.76

 

$3,368,023.41

Pay Out

9/11/2009

 

 

 

-$125,000.00

$3,243,023.41

Returns

30/11/2009

 

 

$16,804.98

 

$3,259,828.39

Pay Out

9/12/2009

 

 

 

-$125,000.00

$3,134,828.39

Returns

31/12/2009

 

 

$22,814.91

 

$3,157,643.30

Pay Out

15/01/2010

 

 

 

-$125,000.00

$3,032,643.30

Returns

31/01/2010

 

 

$29,282.06

 

$3,061,925.36

Pay Out

5/02/2010

 

 

 

-$2,338,651.04

$723,274.32

Returns

28/02/2010

 

 

$8,510.09

 

$731,784.41

Returns

31/03/2010

 

 

$3,742.76

 

$735,527.17

Returns

30/04/2010

 

 

-$6,811.82

 

$728,715.35

 

 

 

 

 

 

 

 

 

$3,185,917.23

$0.00

$256,449.16

-$2,713,651.04

$728,715.35

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Blackrock Diversified Credit

 

 

 

 

Anticipated return per month 2.84%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2009

$1,492,323.15

 

 

 

$1,492,323.15

Returns

31/07/2009

 

 

$2,053.18

 

$1,494,376.33

Redemption - Wind up

6/08/2009

 

 

 

-$341,666.49

$1,152,709.84

Returns

31/08/2009

 

 

$12,472.53

 

$1,165,182.37

Redemption - Wind up

24/09/2009

 

 

 

-$321,568.46

$843,613.91

Returns

30/09/2009

 

 

-$2,834.74

 

$840,779.17

Returns

31/10/2009

 

 

$6,843.95

 

$847,623.12

Returns

30/11/2009

 

 

$6,159.56

 

$853,782.68

Redemption - Wind up

10/12/2009

 

 

 

-$200,980.29

$652,802.39

Returns

31/12/2009

 

 

$7,296.52

 

$660,098.91

Returns

31/01/2010

 

 

$6,843.95

 

$666,942.86

Returns

28/02/2010

 

 

$4,790.77

 

$671,733.63

Returns

31/03/2010

 

 

$1,710.98

 

$673,444.61

Redemption - Wind up

13/04/2010

 

 

 

-$241,176.35

$432,268.26

Returns

30/04/2010

 

 

$3,006.92

 

$435,275.18

 

 

 

 

 

 

 

 

 

$1,492,323.15

$0.00

$48,343.62

-$1,105,391.59

$435,275.18

 

 

Macquarie Income Plus

 

 

 

 

Anticipated return per month 2.84%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2009

$3,654,559.53

 

 

 

$3,654,559.53

Returns

31/07/2009

 

 

$65,461.78

 

$3,720,021.31

Returns

31/08/2009

 

 

$54,551.48

 

$3,774,572.79

Returns

30/09/2009

 

 

$50,036.21

 

$3,824,609.00

Returns

31/10/2009

 

 

$32,638.55

 

$3,857,247.55

Returns

30/11/2009

 

 

$24,380.60

 

$3,881,628.15

Returns

31/12/2009

 

 

$32,638.56

 

$3,914,266.71

Returns

31/01/2010

 

 

$43,555.11

 

$3,957,821.82

Returns

28/02/2010

 

 

$15,202.39

 

$3,973,024.21

Returns

31/03/2010

 

 

$35,322.25

 

$4,008,346.46

Returns

30/04/2010

 

 

$43,313.78

 

$4,051,660.24

 

 

 

 

 

 

 

 

 

$3,654,559.53

$0.00

$397,100.71

$0.00

$4,051,660.24


 

ANZ High Yield On call account

 

 

 

 

Anticipated return per month 1.89%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2009

$667,002.50

 

 

 

$667,002.50

Redemption

23/07/2009

 

 

 

-$300,000.00

$367,002.50

Returns

31/07/2009

 

 

$487.72

 

$367,490.22

Investment from Blackrock

6/08/2009

 

$341,666.49

 

 

$709,156.71

Returns

31/08/2009

 

 

$182.83

 

$709,339.54

Investment

3/09/2009

 

$1,000,000.00

 

 

$1,709,339.54

Investment from Blackrock

24/09/2009

 

$321,568.46

 

 

$2,030,908.00

Returns

30/09/2009

 

 

$267.62

 

$2,031,175.62

Redemption

20/10/2009

 

 

 

-$500,000.00

$1,531,175.62

Redemption

29/10/2009

 

 

 

-$300,000.00

$1,231,175.62

Returns

31/10/2009

 

 

$2,947.31

 

$1,234,122.93

Returns

30/11/2009

 

 

$3,633.18

 

$1,237,756.11

Investment from Blackrock

10/12/2009

 

$200,980.29

 

 

$1,438,736.40

Redemption

17/12/2009

 

 

 

-$600,000.00

$838,736.40

Redemption

22/12/2009

 

 

 

-$350,000.00

$488,736.40

Returns

31/12/2009

 

 

$2,312.12

 

$491,048.52

Returns

31/01/2010

 

 

$1,854.70

 

$492,903.22

Investment from Aberdeen

5/02/2010

 

$2,338,651.04

 

 

$2,831,554.26

Returns

28/02/2010

 

 

$2,314.24

 

$2,833,868.50

Investment

4/03/2010

 

$500,000.00

 

 

$3,333,868.50

Redemption

17/03/2010

 

 

 

-$800,000.00

$2,533,868.50

Redemption

24/03/2010

 

 

 

-$1,400,000.00

$1,133,868.50

Returns

31/03/2010

 

 

$6,953.48

 

$1,140,821.98

Redemption

8/04/2010

 

 

 

-$100,000.00

$1,040,821.98

Investment from Blackrock

13/04/2010

 

$241,176.35

 

 

$1,281,998.33

Redemption

21/04/2010

 

 

 

-$700,000.00

$581,998.33

Ten Year Loan Funds to Invest

30/04/2010

 

$12,750,000.00

 

 

$13,331,998.33

Returns

30/04/2010

 

 

$8,837.73

 

$13,340,836.06

 

 

 

 

 

 

 

 

 

$667,002.50

$17,694,042.63

$29,790.93

-$5,050,000.00

$13,340,836.06

 

 

 

 

 

 

 


 

MANAGED FUNDS- Long Term Funds

 

 

 

 

 

 

 

 

 

 

NSW Treasury Corp

 

 

 

 

Anticipated return per month 3.04%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2009

$835,641.48

 

 

 

$835,641.48

Returns

31/07/2009

 

 

-$2,120.94

 

$833,520.54

Returns

31/08/2009

 

 

$46,518.67

 

$880,039.21

Returns

30/09/2009

 

 

$22,302.72

 

$902,341.93

Returns

31/10/2009

 

 

-$27,616.02

 

$874,725.91

Returns

30/11/2009

 

 

$9,675.45

 

$884,401.36

Returns

31/12/2009

 

 

$33,235.43

 

$917,636.79

Returns

31/01/2010

 

 

-$23,341.33

 

$894,295.46

Returns

28/02/2010

 

 

$4,263.75

 

$898,559.21

Returns

31/03/2010

 

 

$36,165.40

 

$934,724.61

Returns

30/04/2010

 

 

-$6,002.06

 

$928,722.55

 

 

 

 

 

 

 

 

 

$835,641.48

$0.00

$93,081.07

$0.00

$928,722.55

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Longreach 2-2007 - (Capital Protected)

 

 

 

Anticipated return per month 1.00%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2009

$948,180.00

 

 

 

$948,180.00

Returns

31/07/2009

 

 

-$16,730.00

 

$931,450.00

Returns

31/08/2009

 

 

$5,660.00

 

$937,110.00

Returns

30/09/2009

 

 

$4,460.00

 

$941,570.00

Returns

31/10/2009

 

 

$3,900.00

 

$945,470.00

Returns

30/11/2009

 

 

$5,170.00

 

$950,640.00

Returns

31/12/2009

 

 

-$8,190.00

 

$942,450.00

Returns

31/01/2010

 

 

$1,800.00

 

$944,250.00

Returns

28/02/2010

 

 

$7,320.00

 

$951,570.00

Returns

31/03/2010

 

 

-$6,390.00

 

$945,180.00

Returns

30/04/2010

 

 

-$1,980.00

 

$943,200.00

 

 

 

 

 

 

 

 

 

$948,180.00

$0.00

-$4,980.00

$0.00

$943,200.00

?


 

Longreach Series 26 (Capital Protected)

 

 

 

 

Anticipated return per month 0.00%

 

 

 

 

 

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2009

$381,650.00

 

 

 

$381,650.00

Returns

31/07/2009

 

 

-$550.00

 

$381,100.00

Returns

31/08/2009

 

 

-$500.00

 

$380,600.00

Returns

30/09/2009

 

 

$3,400.00

 

$384,000.00

Returns

31/10/2009

 

 

-$2,650.00

 

$381,350.00

Returns

30/11/2009

 

 

$0.00

 

$381,350.00

Returns

31/12/2009

 

 

$5,900.00

 

$387,250.00

Returns

31/01/2010

 

 

$5,650.00

 

$392,900.00

Returns

28/02/2010

 

 

$3,450.00

 

$396,350.00

Returns

31/03/2010

 

 

-$3,700.00

 

$392,650.00

Returns

30/04/2010

 

 

$2,150.00

 

$394,800.00

 

 

 

 

 

 

 

 

 

$381,650.00

$0.00

$13,150.00

$0.00

$394,800.00

 

 

Averon II (Capital Protected)

 

 

 

 

Anticipated return per month 0.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2009

$302,650.00

 

 

 

$302,650.00

Returns

31/07/2009

 

 

$7,450.00

 

$310,100.00

Returns

31/08/2009

 

 

$0.00

 

$310,100.00

Returns

30/09/2009

 

 

$14,300.00

 

$324,400.00

Returns

31/10/2009

 

 

$41,900.00

 

$366,300.00

Returns

30/11/2009

 

 

$0.00

 

$366,300.00

Returns

31/12/2009

 

 

$0.00

 

$366,300.00

Returns

31/01/2010

 

 

$10,550.00

 

$376,850.00

Returns

28/02/2010

 

 

$7,700.00

 

$384,550.00

Returns

31/03/2010

 

 

-$200.00

 

$384,350.00

Returns

30/04/2010

 

 

$2,400.00

 

$386,750.00

 

 

 

 

 

 

 

 

 

$302,650.00

$0.00

$84,100.00

$0.00

$386,750.00

 

 

 

 

 

 

 

Total Managed Funds-Performance since July 2009

$17,694,042.63

$917,035.49

-$8,869,042.63

$21,209,959.38

Total investments for the month

 

 

$39,297,233.05

Total investments on maturity

 

 

$39,938,879.96

 

 

CONSULTATION:

Grove Research and Advisory.

 

 

SUSTAINABILITY ASSESSMENT:

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

That Council may not meet its budget returns for 2009/10 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2009/10 will be included with the March Budget Review and Grove has provided Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the March 2010 Budget Review.? Variances have been distributed between the Water, Sewerage and General Funds.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

20 May 2010

Director Environment & Planning's Report

ITEM 9.1????? SF1261??????????? 200510???????? DEP Applications and Statistical Reports July 2009-June 2010, 2002-2010 and Certificates Received 2004-2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

Environment and Planning Department Development Application statistics for the financial year 2009-2010 compared with 2008-2009 and Certificate Applications received and determined are provided in the body of the report.

 

 

Recommendation:

 

1????????? That Council note development application statistics and processing times for July 2009-June 2010 compared with July 2008-June 2009.

 

2????????? That Council note Occupational Certificate released for the years 2004 to 2010.

 

3????????? That Council note the statistical information for Applications and Certificates received by Council for 2004-2010.

 

4????????? That Council note the statistical breakdown of development applications thus far for the current year beginning 1 January 2010.

 

 

Development Application Statistics

 

The figures show a -9.71% decrease in the number of DA?s received to April 2010 with construction costs decreasing by -179.52% compared to the same period in 2008/2009 (there was a particularly large development during this comparison period). The total number of DA?s/CD?s approved for the month of April was 15 plus 1 modification.

 

DA?S AND COMPLYING DEVELOPMENT

 

Construction Costs

No Applications Received

Applications Approved (DA & CD)

July 2008-April 2009

$44,494,792

192

178

July 2009-April 2010

$15,918,145

175

177

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The above comparisons will be considered in the next quarterly budget review to identify what impact the development application numbers will have on our projected income.

 

Source of fund and any variance to working funds

 

An average income is estimated at the start of each budget year and is reviewed at each quarterly review.


 

TURNAROUND TIMES FOR DEVELOPMENT APPLICATIONS 2010

Month

Mean Time

Median

#Average age of DA?s (Days)

Average

Highest

Lowest

January

64.63

38

89.75

287

38

February

30.29

22

38.92

75

6

March

38.88

27

56.56

203

1

April

37.00

34

42.42

88

6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

#Average age of DA?s

 

The average age of all DA?s for the month is derived from the total number of days from when the applications were lodged with Council until determined. This average is provided for information as many applications required additional information by Council and/or other Government Agencies to enable them to be processed (ie Stop Clock applied).

 

 


COMPLYING DEVELOPMENTS RECEIVED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Total

2007 Private Cert

5

3

4

1

2

4

4

3

5

4

6

1

42

2007 Council

0

3

3

1

3

4

7

0

1

2

6

3

33

2008 Private Cert

0

3

1

4

6

2

6

4

2

2

6

6

44

2008 Council

2

2

2

3

2

5

2

2

2

7

1

3

33

2009 Private Cert

3

7

6

4

3

2

11

3

2

7

4

7

59

2009 Council

1

3

2

2

3

2

2

2

5

5

3

2

32

2010 Private Cert

3

6

6

3

 

 

 

 

 

 

 

 

18

2010 Council

3

6

2

1

 

 

 

 

 

 

 

 

12

 

CONVEYANCING CERTIFICATES ISSUED

 

YTD (April)

Drainage Diagrams

Section 149 Certs

Outstanding Notices

2004

121

317

86

2005

104

271

52

2006

95

235

70

2007

87

274

60

2008

99

238

78

2009

82

269

63

2010

65

228

53

 

OCCUPATION CERTIFICATES RELEASED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

TOTAL

Average/
Month

2004

11

15

17

20

18

20

20

17

16

23

26

30

233

19.41

2005

10

28

29

18

26

12

14

28

26

24

19

18

252

21.00

2006

26

26

12

20

27

24

20

18

25

23

10

15

246

20.50

Private
2007

1

0

0

3

7

5

3

2

3

2

9

5

40

3.33

Council
2007

6

20

14

7

22

13

12

10

14

13

8

12

151

12.58

Private
2008

4

0

4

2

4

5

5

8

7

11

4

7

61

5.08

Council
2008

12

16

9

9

29

12

19

25

16

20

17

13

197

16.41

Private
2009

1

4

5

3

2

3

10

4

7

7

9

6

61

5.08

Council
2009

21

11

19

14

14

15

10

17

13

20

16

12

182

15.16

Private
2010

4

4

12

2

 

 

 

 

 

 

 

 

22

5.5

Council
2010

10

14

9

12

 

 

 

 

 

 

 

 

45

11.25



Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

20 May 2010

Director Environment & Planning's Report

ITEM 9.2????? SF1261??????????? 200510???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 10 May 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (at least 12 months old) and applications received, be noted and received for information by Council.

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

TABLE 1: ????? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

TOTAL APPLICATIONS OUTSTANDING 12 MONTHS OR MORE:? 0

 

TABLE 2:?????? DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/114

26/02/10

Change of Use - wine tasting

Lot 1522 DP 593173, 536 Welsh's Creek Road, Yarranbella

? Objection to sale of liquor so close to dwelling

? Increase in traffic and dust issues on narrow dirt road

? Loss of privacy as driveway looks onto living area

? Amenity with lights of vehicles

? Noise and security issues

? Potential anti-social behaviour

? Devaluation of property, especially if the development is expanded

Site inspection to be scheduled to discuss issues raised.
DES is considering road and traffic impact and will recommend conditions accordingly.
Site inspection and interview with objector 21/4/10 - recommend conditions to address concerns raised.

This has been Called in ?and will be considered at the 16 June GPC.


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/123

11/02/2010

Dual Occupancy? - Second Dwelling

Lot 3 Section 7 DP 244537, 1 Henderson Street, Valla Beach

? Height and density not consistent with current community

? Lot size too small for proposed dwelling

? Concerns with stormwater provisions

DES is considering stormwater impact and feasibility of pumping stormwater to the street.
Site inspection 22/4/10 ? recommend conditions to address concerns raised.

 

2010/128

18/03/10

Shed and On-site Sewage Management System

Lot 104 DP 1117507, Pickett Hill Close, Valla

? Concerns with use as a dwelling

? Reflection from zincalume roofing

? Insufficient details of water tank

? Roof to face away from property

Site inspection to be undertaken and issues to be assessed in the assessment of the application.
Working on on-site design.
Discussions held with applicant ? roof will be changed to colourbond
Consent to be issued by mid-May.

 

2010/145

15/04/2010

Storage Area for Temp Fencing Panels & Blocks

Lot 1661 DP 748021, 40 Burkes Lane, Valla

? Concerns with visual amenity

Discussions will be held with applicant with a view to screening the development? from the road

Consent to be issued by end of May

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

20 May 2010

Director Environment & Planning's Report

ITEM 9.3????? SF1261??????????? 200510???????? DA's and CDC's Received and Determined under Delegated Authority 28 April-10 May 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENT APPLICATIONS RECEIVED
28 APRIL-10 MAY 2010

 

DA Number

Application Date

Development

Address

2010/146

27/04/2010

Demolition of existing dwelling & construction of 3 townhouses

Lot 11 Section N DP 20823, 60 Wallace Street, Scotts Head

2010/147

22/04/2010

Boundary Adjustment

Lot 21 DP 1064874, Lot 34 DP 1042500 & Lot 11 DP 808007, Upper Warrell Creek Road, Macksville

2010/148

28/04/2010

Light Industrial Shed

Lot 51 DP 787488, 27 Binalong Way, Macksville

2010/149

28/04/2010

Garage

Lot A Lot B DP 5611, 7 Adam Lane, Bowraville

2010/150

30/04/2010

Shop fit out for medical clinic (general practice)

Lot 2 DP 544563, Lot 13 DP 654087, Lot 14 DP 654086, 37 Cooper Street Macksville

2010/151

03/05/2010

Repositioning demountable building for furniture storage

Lot 1310 DP 634888, 3 Binalong Way Macksville

2010/152

04/05/2010

Dwelling Extensions

Lot 1 Section E DP 6379, 58 Main Street, Eungai Creek

2010/153

04/05/2010

Rural Shed

Lot 3 DP 1064161, Clayholes Road, Way Way

2010/154

05/05/2010

Demolition of garage/carport/patio roof & rebuild

Lot 24 DP 231122, 61 Banyandah Road, Hyland Park

2010/155

07/05/2010

Dwelling-House

Lot 340 DP 873067, 1 River Oak Crescent, Scotts Head

 


 

DEVELOPMENT APPLICATIONS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY TO 28 APRIL-10 MAY 2010

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2010/140

Lot 128 DP 1039015, 14 Thornbill Glen, Nambucca Heads

Shed

10,000

2010/004

Lot 95 DP 1099538, Seaforth Drive, Valla Beach

Thirteen (13) Lot Residential Subdivision

80,000

2010/132

Lot 16 DP 1096192, 17 Nancye Roberts Drive, Macksville

Dwelling-House

186,102

2010/089

Lot 1 Section D DP 10386, 18 Station Street, Macksville

Dwelling Additions and Carport

100,000

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

20 May 2010

Director Environment & Planning's Report

ITEM 9.4????? SF1148??????????? 200510???????? Contract Regulatory Officer's Report - April 2010

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

The following is the Contract Regulatory Officer?s Report for April 2010.

 

 

Recommendation:

 

That the report from the Contract Regulatory Officer for April 2010 be received and noted by Council.

 

 

 

Dogs

Total

Total

Seized

 

13

Returned to Owner

3

 

Impounded

10

 

Total Seized

13

13

Breakdown

Total

Total

Seized

 

13

From Previous Month

 

4

Stolen Dog Recovered

 

0

Released to Owner

2

 

Returned to Owner

3