NAMBUCCA SHIRE COUNCIL

 

General Purpose Committee - 19 May 2010

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? DISCLOSURE OF INTEREST

3??????? General Manager Report

8.1???? Quarterly Performance Review - 31 March 2009

8.2???? Proposed Memorandum of Understanding with the Northern Rivers Catchment Management Authority

4??????? Director Environment and Planning Report

9.1???? Report on Draft Local Approvals Policy - Exemption to obtain Section 68 Approvals under Local Government Act 1993

9.2???? Report on Draft Nambucca Shire Legionella Management Plan

9.3???? Report on Strategic Management Plans for Nambucca Heads, Macksville and Bowraville Cemeteries

5??????? Director Engineering Services Report

10.1?? E J Biffin Playing Fields - Draft Plan of Management

10.2?? Review of Cycleway Plan

10.3?? Progress Report on Cycleway Project ???

 

 

TIME

DESCRIPTION

WHERE

OS/CC

ITEM NO

PAGE

08.30-8.40

Meet new staff - Tina Stanlan(Temporary GIS Officer) Vipuli Narangoda (Water & Sewerage Engineer)

CC

-

-

8.55-9.05

Draft Local Approvals Policy - Exemption to obtain S68 approval

CC

9.1

65

9.05-9.15

Draft Legionella Management Plan

CC

9.2

72

9.15-9.25

Draft Strategic Management Plan - Cemeteries

CC

9.3

77

9.25-9.45

E J Biffin Plan of Management

CC

10.1

87

9.45-10.00

Quarterly Performance Review ? 31 March 2010

CC

8.1

4

10.00-10.15

Morning Tea

CC

 

 

10.15-10.30

Review Cycleway Plan

CC

10.2

94

10.30-11.30

Inspect Cycleway Project At Bellwood

ON SITE

10.3

98

11.30-12.00

NRCMA - Briefing re Proposed MOU

(See note on SF623?? 6120/2010/ms)

Board Members Rod McKelvey Steve MacDonald. Acting General ManagerRoyce Bennett

CC

8.2

59

12.00 noon

Lunch

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


General Purpose Committee

19 May 2010

General Manager's Report

ITEM 8.1????? SF820????????????? 190510???????? Quarterly Performance Review - 31 March 2009

 

AUTHOR/ENQUIRIES:???? Lorraine Hemsworth, Executive Assistant ????????

 

Summary:

 

In accordance with the provisions of Section 407 of the Local Government Act 1993 I wish to report the extent to which the performance targets set in Councils 2009/2029 Management Plan have been achieved.

 

 

Recommendation:

 

That Council note the extent to which the Performance Targets have been achieved for the quarter to 31 March 2010.

 

 

 

 

 

Attachments:

1View

8775/2010 - Performance Targets - Quarterly Review - 31 March 2010

 

?

?


General Purpose Committee - 19 May 2010

Quarterly Performance Review - 31 March 2009

 

 

Performance targets

 

to

 

31 MARCH 2010

 

 

 

 

 

People Today and Tomorrow

Environment Today and Tomorrow

Economic Today and Tomorrow

Infrastructure Today and Tomorrow

Leadership Today and Tomorrow

 


 

 

 

 

 

 

 

 

 

 

 

 

People ? Today and Tomorrow

 

 

 

 

 

 


General Purpose Committee - 19 May 2010

Quarterly Performance Review - 31 March 2009

 

Principal Activity?????????????? Public Order and Safety

 

Objective?????????????????????????????? P1? To protect the environment, health and safety of the community by providing an effective response to fire related emergencies in accordance with the Service Land Level Agreement with the Rural Fire Service by maintaining an effective volunteer Rural Fire Service to protect the community from bush fire related emergencies

 

RESPONSIBLE OFFICER??????? Director Engineering Services

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P1.1

Participate in Rural Fire Service Management

P1.1.1 Review Service Level Agreement quarterly

 

 

 

 

 

P1.1.2 Maintain membership of the Nambucca Bush Fire Management Committee

???? Council appoints a Councillor and the Director Engineering Services to the Lower Mid North Coast Zone Review Committee

 

???? Minutes of the quarterly review presented to Council

 

???? Council appoints a Councillor as a delegate to the committee with the delegate to provide feedback

??? Appointed 1/10/2009

 

 

 

???? Nil at this time

 

 

???? Appointed 1/10/2009

P1.2

Support the suppression of bushfires

P1.2.1 Council maintains the urban fire trail network to protect public and private infrastructure

???? Trails are mown twice a year in October and February

 

 

???? Trail maintenance is entered? into BRIMS (RFS Web based data bank)

???? Commenced early in September 2009 due to hot dry weather

 

???? To be entered once program completed in October 2009

P1.3

Provide funding

P1.3.1 Council provides the statutory financial contribution of 13.3% in each budget

???? Council adopts (with or without amendments) the draft budget as prepared by the RFS

 

???? Noted by Council

P1.4

Provide a functional and safe Fire Control Centre

P1.4.1 Buildings and facilities at the Fire Control Centre meet the requirements of the RFS Service Standard 5.1.10

???? OH&S inspections of the premises conducted 6 monthly

 

 

???? Appoint a building management committee with representation of 1 Councillor (Chair), Dir Eng Services, 1 RFS staff, 1 RFS volunteer, 1 SES Controller, 1 SES volunteer

 

???? Committee to meet as they determine but generally bimonthly. Minutes reported to Council

???? Council, Safety Officer to coordinate inspections

 

 

???? Appointed 1/10/2009

 

 

 

???? Meeting scheduled for 28 October 2009 was postponed.? No date set.


Principal Activity?????????????? Public Order and Safety

 

Objective?????????????????????????????????? P2? To protect the environment, health and safety of the community with an effective response to emergency situations by supporting the State Emergency Service, Nambucca Valley Rescue Association and Marine Rescue Squad in this area

 

RESPONSIBLE OFFICER??????????? Director Engineering Services

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P2.1

Provide infrastructure and support the State Emergency Services, Volunteer Rescue Authority and Marine Rescue Authority

P2.1.1 Provide and replace vehicles in accordance with the Plant Replacement Policy for the State Emergency Service

 

???? Distance travelled and vehicle age as per Councils plant replacement program

???? SES to provide a contribution in 2011/2012.? Defer replacement to 2011/2012.? Confirmed with SES.

P2.1.2 Provide maintained office space and storage area (equipment and plant)

 

???? SES Controller to provide an annual report on facilities by January prior to budget allocations being determined

???? Dealt with at the NEOC Committee meetings

P2.1.3 Phones, fax and office equipment provided and maintained

???? SES Controller to advise on equipment condition by January prior to budget allocations being determined

???? Nil required

P2.1.4 Contribute to Volunteer Rescue Authority and Marine Rescue Authority

???? Annual contributions

???? All paid


Principal Activity?????????????????? Public Order and Safety

 

Objective???????????????????????????????? P3 ?Establish, implement and maintain measures to ensure compliance with Companion Animal legislation for the protection of health and safety of the community within approved allocation of resources

 

RESPONSIBLE OFFICER??????????? Manager Health and Building Services

 

????

???? 25 Merits through Council

???? 185 CSR to Regulatory Officer direct

????

????

???? 7 Penalty Notices issued

????

???? Completed

???? Completed

???? Incomplete

Strategy

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P3.1

Maintain a register under the:

i????? Companion Animal Act & Regulations to ensure compliance with the Acts

ii???? Impounding Act for stock

 

 

????? Undertaken compliance work to enforce the provision of the Acts

 

 

P3.1.1 Companion animals are permanently identified & registered in accordance with Act

???? CARS updated within 72 hours of information being lodged with Council

 

 

???? No of letters and enforcement notices issued

???? Complaints attended to and responses recorded within 24 hours of complaint being received

???? Monthly reports to Council on animals impounded within 5 days of the end of each month

 

???? Issue warning letters and penalty notices for breaches under the Act

???? Completed

P3.1.2 Impounded animals are recorded in Register & National Livestock Identification System (NLIS)

???? 15 Letters and 5 Nuisance Orders

P3.1.3 Undertake routine patrols & respond to customer service reports for companion animals and straying stock

 

???? Monthly report to second monthly meeting of Council

P3.1.4 Issue notices to have companion animals registered

???? 15 Warning letters

P3.2

i???? Maintain leash-free areas in Nambucca Heads, Scotts Head, Valla Beach

ii???? Clean and paint cage area to improve animal welfare

iii??? Improved facility to handle animals

iv??? Upgrade security and signage

P3.2.1 Audit signs and defecating bins at each area annually

???? Audit off leash areas annually by 28 February

???? Dog pooh bins being serviced weekly

???? Improve surface of cage areas to maintain ease of cleaning

???? Upgrade euthanasia area and security

???? Improved security, new signage

???? Improved bedding and disease control

???? Incomplete

 

???? Completed

P3.2.2 Upgrade Animal Shelter - Macksville

???? Completed

Principal Activity???????? Public Order and Safety

(P3 Continued)

 

Strategy

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P3.3

Regulatory Officer Contract

Review performance of contract annually on anniversary of implementation date.

All ancillary documents are current

P3.3.1 Assess performance of contractor against signed contract documentation annually

???? Review completed by 30 June annually

???? Non compliance issues recorded and reported to Contractor with 14 days of review date

???? Incomplete

???? Incomplete

 

 


Principal Activity?????????????????? Public Order and Safety

 

Objective?????????????????????????????????? P4? Establish, implement and maintain lifeguard services to ensure the health, safety and well being of the community are protected during nominated patrol periods and ensure compliance with the adopted level of service and within approved allocation of resources.

 

RESPONSIBLE OFFICER??????????? Director Engineering Services

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

 

Achievement

(Options completed or incomplete with status comment)

P4.1

Promote beach safety

P4.1.1 Lifeguard services provided as per contract agreement during summer school vacation period

???? Lifeguards on duty during the identified times in the contract agreement

 

???? Annual lifeguard activity reports submitted to Council by 31 March

 

???? Local surf clubs provided with annual contribution

 

???? New Tender for 4 years let on 5/11/2009

 

???? Not at this time

 

 

???? Not yet claimed

P4.1.2 Provide and maintain beach safety signage

 

???? Signage in place and meets current standards

???? General signs in place

P4.1.3 Voluntary Rangers supervise vehicles on beaches

???? 4WD vehicles on beaches comply with the permit conditions and signage

???? Extra patrols by permanent staff (Ranger) over Christmas Holidays for 3 days


Principal Activity?????????????????? Health

 

Objective?????????????????????????????????? P5? To maintain acceptable public health standards within the community by providing services to level of community expectations within approved budget and available resources

 

RESPONSIBLE OFFICER??????????? Manager Health and Building Services

 

Strategy

Action

 

MEASUREMENT TOOLS & KPI?s

 

Achievement

(Options completed or incomplete with status comment)

P5.1a

All new or modifications to existing Onsite Sewage Management Systems to be assessed & approvals issued prior to installation of system, under section 68 of LGA 1993

 

P5.1b

All registered onsite sewage management systems (OSMS) to have an approval to operate (ATO) issued under section 68A of the Local Government Act 1993

 

P5.1.1 Assess design for compliance with soil assessment reports, relevant guidelines, Council's Management Plan and Australian Standards

 

P5.1.2 Only accredited systems (by NSW Health Dept) to be installed

 

P5.1.3 Arrange for renewal inspections of Onsite Sewage Management Systems 30 days prior to expiry date of current approval to operate

 

P5.1.4 All modification/upgrade works to be approved, installed & inspected prior to approval to operate being issued

 

P5.1.5 Issue notices and orders where non compliance works are identified on existing systems

???? Approvals issued within 40 days of application for new & modified systems being lodged

 

???? Systems inspected while being installed

 

???? Inspect existing On-site Sewage Management Systems 30 days prior to the expiry of approval to operate

 

???? Renewal notices issued prior to approval to operate expiry date

 

???? Approval to operate issued and register updated within 14 days of compliance program being finalised

 

???? Issue penalty notices where systems operated without approval

???? 98% - Incomplete applications have caused backlog of approvals

 

???? Completed ? where inspection notified

 

???? Completed

 

???? 99% - Modification to licensing period being undertaken

???? Completed ? where no works required

 

 

 

???? Ongoing where no response to letters and orders.? One Penalty Notice issued

 


Principal Activity???????? Health

(P5 Continued)

????

???? Completed

????

???? Completed

???? Order served x 1

????

????

???? Complete ? no sampling undertaken

???? Complete


Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P5.2

Review On-Site Sewage Management Plan

P5.2.1 Available resources to undertake review

 

P5.2.2 Assess need for review

 

P5.2.3 Compliance with relevant guidelines, Australian Standards

???? Review Plan every 4 years mid term to Council elections by 31 October of each review year

???? Draft amendments to be exhibited publicly for minimum 28 days

???? Any draft changes to be reported to Council for adoption within 60 days of review being completed

???? Completed

 

???? Completed

 

???? Completed ? amended Plan ? updated July 2009

P5.3

Registration and inspection of activities under the Public Health Act 1991.

 

a ?? Skin penetration:- body piercing, tattoos, manicure, pedicure treatments, beauticians hairdressing businesses & acupuncture

 

 

b ?? Monitor operation of Public Swimming Pools, Motels, Caravan Parks, Resorts, sporting complexes & learn to swim schools for water quality & amenities

 

 

 

P5.3.1 Premises to be registered with Council

???? Register of premises to be updated within 7 days of notification by premises operator

 

???? Undertake annual inspections of premises & complete inspection reports to ensure compliance with Public Health standards

???? Report non compliance issues to premises operator within 14 days of inspection

 

???? Inspect public pools minimum of once per year

???? Carry out water testing & sampling if required

???? Compliance with Public Health (Swimming Pool/Spa) Reg. 2000 & Department of Health Guideline for Public Swimming Pools & Spas

 

???? Water treatment records being maintained by operator

 

???? Fencing and access gates comply with AS 1926.1

???? Water treatment equipment operating effectively

???? Resuscitation signs present around pool area

???? Completed

P5.3.2 Premises to be inspected annually

 

 

 

 

 

 

???? Incomplete ? approximately 75% completed

P5.3.3 Carry out routine inspections of pools/spas

???? Completed

P5.3.4 Monitor water quality

???? Incomplete ? monitoring to continuing of Motel Pools March 2010

P5.3.5 Ensure public safety issues are managed

???? 90% completed

P5.4 Register and inspect Microbial Control systems:- Water Cooling, Hot & Warm water, Air Handling systems

P5.4.1 Carry out annual inspections

???? Inspections carried out and recorded

???? Service reports lodged with Council by service contractors

???? Register updated within 14 days of annual inspection

 

???? Incomplete

???? Incomplete

???? Incomplete


Principal Activity?????????????????? Health

 

Objective?????????????????????????????????? P6? To maintain acceptable public health standards for food premises through adequate surveillance of food premises

 

RESPONSIBLE OFFICER??????????? Manager Health and Building Services

Strategy

Action

 

MEASUREMENT TOOLS & KPI?s

 

Achievement

(Options completed or incomplete with status comment)

P6.1

Inspect and complete reports on all food premises & mobile food vans annually

P6.1.1 Maintain a register of premises within the Shire and classify each premises

 

P6.1.2 Maintain a regular inspection program Annually

 

P6.1.3 Compliance with Food Act and Food Safety Codes

 

P6.1.4 Maintaining construction standards for premises

 

 

 

 

 

 

 

 

P6.1.5 Respond to notification of single food borne illness cases by NSW Food Authority

?????? Premises to be classified with Food authority Guidelines and Risk Assessment

 

?????? Register updated annually or upon registration of premises

 

?????? Inspections carried out and reports filed

 

?????? Letters or improvement notices issued as required

 

?????? Premises maintained in accordance with Australian Standard for construction

 

?????? Premises registered with NSW Food Authority

 

?????? Undertake follow up inspections within 72 hours of reports being received and respond to NSW Food Authority where appropriate

 

?????? Followup at Council?s discretion

 

?????? Completed

 

 

?????? Completed

 

 

?????? Completed ? 60% of premises

?????? Completed

 

?????? Completed

 

 

?????? Completed

 

?????? Completed

 

 

 

?????? 1 notification ? 1 inspection

P6.2

Provide public education and compliance issues relating to food premises, handling, preparation and storage

P6.2.1 Provide advice and direct access to design, construction, food safety standards and Australian Standards relating to food and food premises

 

P6.2.2 Offer Food Education programs to industry as required.

?????? Provided verbal information to customers and written responses within 21 days of request or enquiry

 

 

 

?????? Conduct one Food Handlers forum annually or as required by industry

?????? Ongoing

 

 

 

 

?????? Incomplete

P6.3 Inspect and issue 5 year approvals to operate for mobile food vending and water & effluent waste transport vehicles under section 68 of LGA 1993

P6.3.1 Maintain up to date details of Food Premises operators

 

P6.3.2 Carry out annual inspections of vehicles, as required by approval to operate

?????? Vehicles inspected within 30 days of approval date anniversary

 

?????? Inspection reports completed and filed

?????? Approval to Operate?s issued following compliance inspections

?????? Incomplete ? Inspections booked but no follow-up on attendance

?????? Incomplete

?????? Complete ? 5 yr approvals

P6.4 Comply with NSW Food Authorities Partnership Agreement for reporting on Food Surveillance activities

P6.4.1 Complete annual report to NSW Food Authority on food surveillance activities undertaken by Council

?????? Complete reports within 14 days of deadline dates

?????? Completed ? Reports now annually after 1 July

 


Principal Activity?????????????????? Community Services and Education

 

Objective?????????????????????????????????? P7? To promote and provide for the social well-being of the community through the provision of community services and facilities

 

RESPONSIBLE OFFICER??????????? Manager Community and Cultural Services

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P7.1

Provide special programs for older people

P7.1.1 Provide funding for Seniors Week activities

Seniors Week is conducted in accordance with Council?s approved program and allocated budget

???? Program endorsed by Council.

???? Application for grant sent

???? Seniors Week 21-25 March 2010

???? 100% completed

P7.2

Undertake community planning which takes into account the needs of older people

P7.2.1 The role of Manager Community and Cultural Services continues to include aged and disability services related duties

The project is conducted in accordance with the terms and conditions of the Funding Agreement and the following are submitted by December 2009

 

???? Report on Achievements

???? 2008-09 Workplan

???? Income and Expenditure Statement

????? Annual Return

???? Reports submitted by deadline ? 100% completed

P7.3

Council provides co-ordination, planning and a range of programs for young people.

P7.3.1 Manage funding provided by the Department of Community Services for employment of a Youth Development Officer and Youth Worker

The projects are conducted in accordance with the terms and conditions of the Funding Agreement:

???? Income/expenditure statements, Annual Report on Achievements submitted by 31 October 2009

???? Reports submitted by deadline ? 100% completed

P7.4

Provision of special programs for young people

P7.4.1 Co-ordinate and provide funding for Youth Week activities

Youth Week is conducted in accordance with Council?s approved program and allocated budget

???? Youthweek will be held 10-16 April 2010


Principal Activity???????? Community Services and Education

(P7 Continued)

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P7.5

Provision of special programs for young people

P7.5.1 Council to co-ordinate and fund ?Girlsavvy? ? a program conducted by the NSW Office for Women which:

?????????? Increases young women?s skills in financial independence

?????????? Communicates the standards of behaviour, ethics and achievement which operate in the world of work and business by involving local adult women role models

?????????? Council to coordinate and fund the Responsible Educated New Tenant (RENT) program for young people;

How to gain accommodation, maintain a tenancy, be a responsible tenant, get help if you need it and increase knowledge of renting

?????????? Girlsavvy completed by June 2010

?????????? Council provides funding

?????????? 100 young women participate

 

 

 

 

 

 

?????????? RENT completed by June 2010

?????????? Council provides funding

?????????? 40 young people participate

 

 

??????? Girlsavvy workshop not held as workshops are no longer being delivered by Office of Women.? Alternative arrangements being investigated

 

 

 

???? 1 Rent workshop completed 14-16 September. 6 young people completed the workshop

???? Next workshop planned for 31 May and 1 & 2 June 2010

P7.6

Delivery of a range of human services and provision of community facilities to meet community expectations in partnership with the community

P7.7.1 Administration of North Coast Area Assistance Scheme in partnership with the Department of Community Services

???? Funding submissions are assessed and ranked according to the AAS guidelines

???? Deadlines on the AAS timetable are met

???? Scheme now known as Community Builders.

???? Council is no longer involved in assessing and ranking applications

 

P7.7

Consult and seek advice from the community regarding community service needs

P7.8.1 Resource Council?s Community Services Committee to provide a range of advisory services

?????? The committee meets according to its constitution (ie at least quarterly).

???? 100%

???? Meetings held November 2009

P7.8

Continue to improve co-operation and understanding between Council and Aboriginal communities

P7.9.1 Resource Council?s Aboriginal Community Advisory Committee to provide a range of advisory services

???? The committee meets according to its constitution (ie at least quarterly)

???? New meeting arrangement is being trialled

???? Committee met twice in the last quarter (November and December 2009)

???? Quarterly meeting held March at Muurrbay, next meeting to be held in May


Principal Activity?????????????????? Community Services and Education

(P7 Continued)

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P7.9

Deliver services appropriate to the needs of the Aboriginal and Torres Strait Islander community

P7.10.1 Manage funding provided by Department of Community Services for Community Development Officer (Aboriginal)

 

The projects are conducted in accordance with the terms and conditions of the Funding Agreement:

???? Income/expenditure statements, Annual Report on Achievements submitted by 31 October 2009

 

 

 

???? Reports submitted by deadline.

???? 100% completed

P7.10

Conduct or contribute to special Aboriginal and Torres Strait Islander people?s projects

P7.11.1 Provide funding to resource special events as determined throughout the year (eg NAIDOC Week)

???? Council contributes

???? NAIDOC Week

???? Morning tea ? flag raising held 6 July 2009

???? 100% completed

P7.11

Communicate and consult with the community in regards to the needs of people with disabilities

P7.12.1 Resource Council?s Access Committee to provide a range of advisory services

?????? The committee meets according to its constitution (ie at least quarterly)

???? 100%

???? Monthly meetings continue

P7.12

Contribute to the services assisting people in the rural sector

P7.13.1 Financial support for the Rural Financial Counselling Service

?????? Council contributes $3,800 per year

?????? That the support provided by the service be reported to Council annually

?????? Council has contributed

?????? Annual Report due May 2010

P7.13

Support the co-ordination of and networking between arts and cultural groups, Council and community

P7.14.1 Council?s continued involvement with the Regional Arts Development Board and financial support in accordance with the funding formula

?????? Council contributes

?????? Council has contributed

?????? 100% achieved

P7.14

More effectively operating vibrant museums, leading to greater tourism opportunities and increased capturing of local heritage

P7.15.1 Participate in the Museum and Galleries NSW ?Museum Advisers Program?

?????? Council contributes

 

?????? Program is continuing

?????? Council has contributed

 

 


Principal Activity?????????????????? Housing and Community Amenities

 

Objective?????????????????????????????????? P8? To provide available and acceptable cemetery facilities which meet statutory compliance in a cost effective manner

 

RESPONSIBLE OFFICER??????????? Manager Health and Building Services

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P8.1

Operate cemetery activities within adopted budget allocations

P8.1.1 Undertake quarterly review of expenditure and revenue

 

???? Difference between revenue and expenditure identified and report provided to Council, quarterly

???? Completed

P8.2

Register of internments updated regularly

P8.2.1

i????? Maintain and update cemetery register and maps

 

 

ii???? Applications for burials issued in accordance with regulations

 

iii??? Maintain register of private burials in approved private local area

 

???? Maps maintained and updated within 30 days of notice of internment

 

???? Burial permits issued prior to internment

 

 

???? Private burial areas have approval

???? Sites comply with Council and NSW Health Guidelines

 

???? Completed

 

 

???? Not being achieved

 

 

???? approvals issued

???? No approvals issued

P8.3

i? Cemeteries maintained to an acceptable standard

?? Mowing minimum of once per calendar month

 

ii? Graves are maintained in a safe condition

P8.3.1 Maintenance work carried out at all cemeteries in accordance with budget allocation

 

 

 

 

P8.3.2 Graves and monuments/headstones are maintained in a safe condition

???? Cemeteries mown at least 12 times per year

???? Attend to maintenance requests as required works and walk way area

 

 

 

???? Audit cemeteries annually for unsafe grave sites and monuments/headstones

???? Being undertaken

???? Completed

 

 

 

 

???? Partly complete ? Issues with finding holders of burial rights on older graves

 

P8.4 Ensure adequate area is available for cemetery expansion and columbarium walls

P8.4.1 Monitor and investigate available land at each cemetery and survey available vacant niches in columbarium walls

???? Audit at each cemetery to be conducted prior to 31 December annually

???? Incomplete ? Consultants Report, Strategic Plan, Policy procedures and Agreement to General Purpose Committee meeting May 2010

 

P8.5 Provide improved signage and sectional markers in all cemeteries

P8.5.1 Staged works program subject to funding being allocated in annual budget

???? Direction signs at each cemetery entry

???? Denominational markers erected when funds made available in each cemetery

???? Incomplete

???? Completed ? Nambucca and Macksville

???? Incomplete ? Eungai & Bowraville, Argents Hill ? Signs to be erected April 2010

 

Principal Activity?????????????????? Housing and Community Amenities

(P8 Continued)

 

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

 

P8.6

Stage Upgrade internal roads & provide parking spaces for disable persons at Nambucca & Macksville

P8.6.1 Works being allocated funds in annual budget

???? Audit work once completed

 

 

???? Reduced demand for maintenance works

???? Completed ? Roadworks/parking area signage to be installed

???? Additional turf cells to be installed, works with staff to finalise

???? Maintenance works at Macksville finalised

 

P8.7 Issue approvals of construction of headstones and monuments on individual graves

P8.7.1 Respond to request for approval to install headstones/monuments on individual graves

???? Issue approvals to install

???? Contractors have appropriate Public Liability Insurance when working in cemetery areas

???? Completed ? ongoing when applications received

???? Notification issued on unauthorised works

 

P8.8 Compliance with Public Health Acts and Regulations for interments in Public Cemeteries

P8.8.1 All internments are undertaken in accordance with the Public Health Act and Regulations

???? Burial permits issued for internments

???? Minimum coverage to caskets

???? Grave site left in safe condition after internment

???? Completed

???? Completed by Funeral Industry

???? Completed ? monitored upon completion

 

 

P8.9

Provide Columbarium facilities at Council cemeteries

P8.9.1 Ensure adequate niches are available at each cemetery

 

P8.9.2 Construct additional columbarium walls as funded in the annual budget program

 

P8.9.3 Walls and surrounds are maintained in a safe condition

 

???? Audit available niche space annually

 

 

???? Constricted approved/funded walls

???? Monitor condition of plaques

 

???? Audit walls annually

???? Annual contract in place to install ashes in wall and place plaques

???? Complete

 

 

???? Wall at Nambucca complete 2009

 

 

???? Completed

???? Completed

 

 


Principal Activity?????????????????? Recreation and Culture

 

Objective?????????????????????????????????? P9? To provide high quality library service to meet community needs

 

RESPONSIBLE OFFICER??????????? Manager Community and Cultural Services

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P9.1

Maintain per capita book vote at existing levels of approx 1.8 books (State average = 2)

P9.2.1a Increase Council?s contribution by 10%

???? Council contributes

???? 100% achieved

P9.2

A planned approach to providing a library service which meets contemporary standards

Develop an Action Plan for Macksville and Nambucca Heads Library in collaboration with Clarence Regional Library

???? Plan developed by June 2010 (Tentative - Waiting on how/when this will occur at Regional Library level)

???? Clarence Regional Library Action Plan now finalised. Local plans can now be developed

 

 


General Purpose Committee - 19 May 2010

Quarterly Performance Review - 31 March 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Environment ? Today and Tomorrow

 

 

 

 


General Purpose Committee - 19 May 2010

Quarterly Performance Review - 31 March 2009

 

Principal Activity?????????????????? Development & Environmental Services

 

Objective?????????????????????????????????? E1? Minimise the cost and delay to the community by the timely processing of Development Applications, Part 4A Certificates, Section 149 Planning Certificates and planning related correspondence. Appraisal and suitable rectification of activities in contravention of Acts, Codes and Policies within approved allocation of resources

 

RESPONSIBLE OFFICER??????????? Director Environment & Planning, Manager Planning & Assessment, Manager Health & Building

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E1.1

Achieve the following mean time for processing DA?s:

 

Integrated/Designated/Concurrence Development: 60 days

Other Development: 40 days

E1.1.1 Quarterly monitoring of performance from application registration statistical data

??? % processed within 60 processing days

??? % processed within 40 processing days

??? 25%

 

??? 54.28%

E1.2

Complying Development Certificate 10 days

E1.2.1 Maximum use of delegated authority and available staff resources

??? % processed within 10 processing days

??? 100%

E1.3

Building Certificates - 14 days

E1.3.1 Maximum use of delegated authority and availability of staff resources

??? % processed within 14 processing days

??? 100%

E1.4

Carry out 100% of compliance inspections including plumbing and new on-site sewage management systems associated with new developments within 48 hours of inspections being booked.

Weekly monitoring of performance from registration statistical data and departmental appointment calendars

??? % inspected within time.

??? 100%

 


Principal Activity?????????????????? Development & Environmental Services

(E1 Continued)

 


Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)


E1.5

Process Section 149(2) Planning Certificates within 10 working days

E1.5.1 Quarterly monitoring of processing from application registration statistical data.

???? Number processed within 10 working days

???? 99.1%

E1.6

Keep planning appeals to a minimum

E1.6.1 Quarterly monitoring of statistical data.

???? Number of appeals recorded and appeals as % of applications determined

???? 0%

E1.7

Comply with statutory requirements and responsible administrative practices in the keeping of planning, building and development records

E1.7.1 Quarterly monitoring of statistical data.

???? Completion of registrations, referrals, notifications and receipt of internal referrals within target dates

??? 100%

E1.8

Development is undertaken to approved standards.

E1.8.1 Undertake mandatory inspection of approved developments where notified, to ensure compliance with conditions of consent where Council is the nominated Principle Certifying Authority

 

E1.8.2 Unauthorised developments are followed up where detected

?????? % of applications inspected.

?????? % of final occupation certificates issued following inspections

 

 

 

?????? Issue Infringement Notices

?????? Seek compliance where appropriate

?????? 100%

?????? 100%

 

 

 

?????? 5 Penalty Notices issued

?????? Ongoing

?????? 10 properties being inspected

E1.9

Ensure existing buildings/structures achieve the required level of access, fire safety, structural stability and health and amenity, appropriate to their use.

E1.9.1 Area surveillance and visual appraisal

E1.9.2 Approvals for places of Public Entertainment and Shared Accommodation

E1.9.3 Change of use applications

?????? Notices/Orders issued.

?????? Register updated within 21 days of approvals being issued

????? Place of Public Entertainment

?????? Shared Accommodation

?????? Nil

?????? Nil

 

 

?????? Nil

E1.9.4 Fire Safety Audits

E1.9.5 Annual condition assessment

???? Inspections completed by February

???? Proposed maintenance program submitted for budget consideration

?????? Current maintenance program completed

???? Incomplete

E1.10 Process Subdivision Certificates within 28 days fully compliance with development consent

E1.10.1 Quarterly monitoring of statistical data.

???? % of applications processed

???? 75%


Principal Activity?????????????????? Development & Environmental Services

 

Objective?????????????????????????????????? E2? To achieve the planning objectives of the Council and those set out in the EP & A Act 1979 the North Coast Regional Environmental Plan and Council's adopted strategies by managing growth that promotes innovative and economically sustainable development that can be serviced at a minimum cost to the community

 

RESPONSIBLE OFFICER??????????? Manager Planning & Assessment

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E2.1

Review Council?s Urban Land Release Strategy

E2.1.1 Review Urban Land Release Strategy and prepare Local Growth Management Plan in accordance with draft Mid North Coast Regional Plan

???? Urban Land Release Strategy reviewed and incorporated as part of the Local Growth Management Plan (LGMP) to be prepared by October 2010

 

???? Insufficient funds received from DoP to undertake the entire project externally. Some components are deferred and will now be undertaken in-house when other strategic planning projects have been completed.

E2.2

Review Council?s Industrial Land Release Strategy

E2.2.1 Review Industrial Land Release Strategy and prepare new Commercial, Retail & Industrial Employment Lands Strategy

???? Employment Lands Strategy prepared by January 2010 and incorporated as part of the Local Growth Management Plan to be prepared by October 2010.

???? Underway. Advised that DSRD funding approved. Consultants to commence Nov 2009 and completed by June 2010. To be included in LGMP.

E2.3

Review DCP 3 ? Residential Development

E2.4.1 Review DCP 3 and prepare new amended Residential Development DCP in accordance with the DCP 3 review undertaken by Sutherland Koshy and in accordance with the recommendations provided by Ruker and Associates Urban Design

???? Draft prepared and presented to Council by March 2009, exhibited April 2009 and adopted July 2009

 

 

 

???? Completed. Amended DCP 3 adopted by Council on 16 July 2009 and effective from 10 August 2009.

E2.4

Prepare draft LEP for Valla Urban Growth Area

E2.5.1 Co-ordinate preparation of various studies, master plan and LES required to undertake LEP amendment to rezone land identified in the Valla Urban Growth Area (VUGA).

???? Studies to be undertaken by Council to be completed by October 2010

???? Master Plan to be completed by October 2010

???? LES to be completed by October 2010

???? Draft LEP ready for exhibition by November 2010

???? DCP and s94 Plan to be completed by November 2010

???? Council received $70,000 from DoP towards studies for VUGA.

???? Deep Creek flood study commenced November 2009. Awaiting LIDAR availability to progress.

???? Landowners have been requested to make a monetary contribution towards incomplete/outstanding studies.

???? The project is subject to funding availability.

???? Briefs commenced for specialist investigations.


 

Principal Activity?????????????????? Development and Environmental Services

 

Objective?????????????????????????????????? E3? To develop and implement procedures to enable the effective detection of non-compliance and to ensure compliance and provide clear, reliable and relevant information for Council and the community on the State of the Environment and within approved allocation of resources

 

RESPONSIBLE OFFICER??????????? Director Environment & Planning, Manager Planning & Assessment, Manager Health & Building

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E3.1

Prepare annual State of Environment Report or Supplementary Reports

E3.1.1 Consult with Community & key stake, Government Departments prior to preparation of Draft Report

 

E3.1.2 Co ordinate imput by staff, community groups and Government agencies

 

E3.1.3 Update statistical information in report

???? Consultation to be completed with key interest groups & community by 31 August annually

???? Draft report to be completed 30 September and presented to Council in October annually.

???? Final report to go on Council's website

???? Submitted to DLG with Council's Management Plan by 28 November annually

???? Completed

 

???? Completed

 

???? Completed

???? Completed

E3.2

To promote the ecological sustainability of the Shire through identification, preservation, protection, restoration & enhancement of environmentally sensitive areas and values

E3.2.1 Completion of programs as outlined in annual SoE Report, Estuary Management Plan, Environmental Levy program and community environmental programs that relate to area of responsibility grants and budget allocation

 

E3.2.2 List of projects undertaken by Council

?????? Riverbank Stabilization

?????? Water Monitoring Program

?????? Flood Studies

?????? Deep Creek

?????? Coastal Management Plan

?????? Newee Creek

?????? Gumma Wetlands

?????? Beer Creek

?????? Rainwater rebate scheme

?????? LGSA Sustainable choices Program membership

?????? Cities for Climate Protection membership and actions

???? Works completed as per approved program & budget allocation.

 

 

 

 

???? Monitoring ongoing programs to improve environment

???? Work with Community Groups and organisations to achieve positive outcomes in local areas

???? Incomplete

 

 

 

 

 

???? Completed

???? Completed

???? Commenced (SKM)

???? Commencing Nov ?09 (WMA Water)

???? Incomplete (SMEC Draft Report)

???? Complete

???? Complete

???? Design in Progress

???? Under Review

???? Complete ? Business Plan approval

???? Completed


Principal Activity?????????????????? Development & Environmental Services

(E3 Continued)

 


Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E3.3

Promote ecologically sustainable development

E3.3.1 Progressive application of the principles of ESD to Council?s LEP and related environmental policies

 

E3.3.2 Vigorous assessment of Developments to ensure minimum impacts are achieved on built and natural environment as a result of the development

 

???? Ongoing inclusion in revised and new policies

 

???? Documents identified where principles included

 

????? Standard of Development Approvals & condition applied

 

???? Compliance with development standards & conditions of consent

 

???? Monitoring of ongoing compliance conditions

???? Ongoing

 

????

 

???? Ongoing

 

 

???? Ongoing

 

 

???? Ongoing


Principal Activity?????????????????? Housing and Amenities

 

Objective?????????????????????????????????? E4? To protect and where possible enhance the natural environment through ensuring a regular, cost effective and environmentally responsible waste management system

 

RESPONSIBLE OFFICER??????????? Director Engineering Services

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E4.1

Provision of Kerbside waste and recycle

E4.1.1 Coffs Coast Waste to provide kerbside collection and processing of waste materials

 

 

E4.1.2 Provide local transfer station at Nambucca Waste Management Facility

???? Kerbside collection of domestic recycling, organics and mixed waste transported to Coffs Harbour for processing and resource recovery

???? Transfer and processing of commercial and recycle

???? Provision of separate bulk bins or collective areas for each waste type and transfer to Coffs Harbour for processing and resource recovery at Nambucca Waste Facility

???? Ongoing

 

 

 

???? Ongoing

 

???? Ongoing

E4.2

Maintain an operational local waste facility for non-perishable or inert waste

E4.2.1 Design and construction plans regularly revised for future cell construction

 

E4.2.2 Landfill inert waste locally

 

E4.2.3 Reprocess concrete and masonry

???? Annual review of needs

???? Current priority is construction of Cell 3

 

???? On going

 

???? On going

E4.3

Achieve acceptable environmental outcomes for the waste facility

E4.3.1 Meet Licence conditions

???? Monitoring results, percent compliance with DECCW (EPA) licence.

???? Compare options report for PRP012 lechate interception trench as for DECCW letter dated 12 April 2010

E4.4

Rehabilitate filled waste disposal areas

E4.4.1 Cover cells after being filled to capacity

???? Compliance with licence conditions

???? Report on side slopes capping of Cells 1 & 2 as per Pollution Reduction Program

 


Principal Activity?????????????????? Housing and Amenities

 

Objective?????????????????????????????????? E5? To maintain and improve urban streets beautification by ensuring that the footpaths and gutters are clean and free of litter

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E5.1

Maintain an acceptable level of street and park cleanliness litter control and street cleaning

E5.1.1 Regular servicing of street and park litter bins

???? Supervisor(s) to inspect and assess standard achieved twice in a year in March and September

???? Not completed due to flood damage ? works taking priority.? March inspection delayed due to staff leave

E5.1.2 Regular cleaning of commercial areas in Nambucca Heads, Bowraville, Scotts Head, Valla Beach and Macksville

???? Supervisor(s) to inspect and assess standard achieved twice in a year in March and September

???? Not completed due to flood damage ? works taking priority.? March inspection delayed due to staff leave

E5.1.3 High profile areas swept by specialised vehicle twice per year

???? Complete in December and May

???? First treatment completed

???? Second treatment completed in April 2010

 

 


Principal Activity?????????????????? Housing and Amenities

 

Objective?????????????????????????????????? E6? To provide sufficient resources to ensure safe and healthy public convenience

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E6.1

Public Conveniences are clean, healthy and safe and are accessible to the public

E6.1.1 Daily servicing of public conveniences

E6.1.2 Quarterly pressure cleaning of public conveniences

E6.1.3 Respond to Complaints

???? Cleaning recorded in Maintenance Management System

???? Supervisor(s) to inspect and assess standard achieved

???? Reduction in number of complaints received

???? Reported in Maintenance Management Register

 

 


Principal Activity?????????????????? Housing and Community Amenities

 

Objective?????????????????????????????????? E7? To enhance the environment by planting and maintenance of trees on public land

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E7.1

Manage number of trees in streets and parks

E7.1.1 Prepare tree planting program

???? Program proposed by Parks and Reserves Supervisor

???? Trees planted in accordance with adopted programs

???? Species have minimal impact on assets

???? Street tree planting plan completed

E7.2

Maintain trees in public places to ensure safety of people and minimise property damage

E7.2.1 Inspect and act on dangerous trees

(remove / lop / advise complainant)

???? Inspection within one week of complaint in accordance with Council?s Policy

 

???? Inspections carried out as required

E7.2.2 Maintain a register of all unsuitable trees for programmed removal or lopping

???? Maintain or remove based on priorities and available funds on recommended removals

???? New Service Request System doesn?t have register available

E7.2.3 Carry out an annual maintenance program by qualified contractor

???? Program completed by December

???? 100% complete

E7.2.4 Replace trees removed with more appropriate species taking into account location, powerlines, visibility etc

???? Species meet guidelines of Country Energy and Water and Sewer requirements

???? Planted in accordance with guide

E7.3

Protect trees from and respond to deliberate damage of trees on public land

E7.3.1 Develop a strategy of public awareness. Reward information resulting in conviction. The issuing of fines.

E7.3.2 Implement strategy to counter vandalism

???? Media Release at least once a year advising of $5,000 reward

???? Reported and/or detected tree damage investigated and actioned including warning letters or fines in accordance with Council?s Policy

???? Media release undertaken

 

 


Principal Activity?????????????????? Housing and Community Amenities

 

Objective?????????????????????????????????? E8? To protect and where possible enhance the natural environment by reducing the pollutant load on creeks and rivers by implementing the Stormwater Management Plan

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E8.1

Maintain Gross Pollutant Traps (GPT) provided on main drainage lines

E8.1.1 Stormwater treatment devices inspected after every 100mm of rain or every month, which ever comes first and undertake programmed maintenance

???? Inspection undertaken and recorded in Maintenance Management System

 

???? Gross pollutant traps cleaned and debris removed at intervals not exceeding 6 months

???? All sites inspected and a maintenance program prepared for June

 

 

 

???? Nil at 30/09/2009

 


Principal Activity?????????????????? Housing and Community Amenities

 

Objective?????????????????????????????????? E9? To protect the health of the community and viability of agricultural land from the invasion of land by noxious weeds

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E9.1

Control noxious weeds on private land

E9.1.1 Inspector to physically visit properties and if required letter of advice, Section 18 or 20 Notice issued or fine imposed

???? Inspect minimum number of properties per annum as required by grant conditions.

???? Inspections ongoing

E9.2

Control noxious weeds on Council controlled land

E9.2.1 Inspect Council owned land as required and utilise appropriate control methods to reduce noxious weeds

???? Net reduction in noxious weed infestations

 

???? Compliance with Pesticides Use Notification Plan

 

???? Detailed mapping not currently available

E9.2.2 Map areas of infestation

???? Develop the process to digitally locate and record locations

???? Not currently available

E9.2.3 Apply for Noxious Weeds Grant

???? Noxious Weed Grant application submitted in May

???? Draft WAP funding identified. Report to Council 6 May 2010

 

 


General Purpose Committee - 19 May 2010

Quarterly Performance Review - 31 March 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Economic Development ? Today and Tomorrow

 

 


General Purpose Committee - 19 May 2010

Quarterly Performance Review - 31 March 2009

 

 

Principal Activity?????????????????? Economic Affairs

 

Objective?????????????????????????????????? ED1? Represent the Nambucca Shire Council & Nambucca Valley Tourism Association as the member for the shire sitting on the Regional Tourist Organisations committee to promote the Council area as a desirable tourist or visitor destination. Provide an efficient and relative tourism information

 

RESPONSIBLE OFFICER??????????? General Manager/Manager Business Development

 

????

????

????

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

ED1.1

Ensure the services of the Visitor Information Centre are well utilised

ED1.1.1 Coordinate the tourism admin officer to continually update displays and presentation material at the Visitor Information Centre

Increased visitation and enquiries to the Centre

???? Marketing budget for 2010/2011 being prepared

ED1.1.2 Promote booking services

???? Increased BookEasy sales

ED1.1.3 Train and support Visitor Information Centre Volunteers

???? Completed $15,000 marketing grant for Bowraville including banners

ED1.1.4 Develop visitors guides & marketing material for the Visitor Information Centre

???? Provided new marketing material for future marketing initiatives ? 30 April 2010

ED1.2

Active and supportive participation in local and regional marketing and events

ED1.2.1 Provide professional development support in coordination and expansion of local events and festivals

???? Expansion of existing and development of new events and festivals

???? There has been a negative outcome with the loss of the Gordon Park Australia Day Carnival.

ED1.2.2 Encourage participation of tourist association in promotions and events that advertise and promote tourism for Shire

???? Promotional material distributed

???? Events attended

???? Partnered with tourism and property developer in marketing campaign and trade shows ? 30 April and 6 August 2010

ED1.2.3 Contribute to and participate in regional tourism activities/events

???? Participate in regional activities/events

???? Finalised Forto campaign and encouraged local rural producers and restaurants to participate in regional activities

 


Principal Activity?????????????????? Economic Affairs

 

Objective?????????????????????????????????? ED2? To foster local employment opportunities and economic self-sufficiency by promoting the Council area as a desirable location for economic development

 

RESPONSIBLE OFFICER??????????? Manager Business Development

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

ED2.1 Attract new business

ED2.1.1 Service all business and investment enquiries received

 

ED2.1.2 Seek out and encourage new investment opportunities

???? Number of enquiries received

 

???? Business and employment opportunities created

???? Attended two Industry Trade shows and implemented TV and Radio advertising attracting three new business relocation enquiries

???? Attracted new companies ? Viper Boat

???? Enquiries ? Westech ? Switch Boards and Perfect Palate

ED2.2 Provide quality business information to promote and expand Economic Development

ED2.2.1 Maintain database of economic information and development opportunities

 

ED2.2.2 Develop economic development information service on Website

 

ED2.2.3 Maintain and expand various brochures, kits, promotional material for business and industry development

???? Database current

 

???? Maintain & update Website developed.

 

???? Material relevant and distributed.

???? Updated, reprinted and developed all new marketing material to be uploaded as PDF on Council Website.? In the process of developing entire new marketing kit.? Conducted several business and industry workshops and seminars

???? Completed by 30 May 2010

ED2.3 Liaise with business and industry with the Shire to assist their sustainability and growth

ED2.3.1 Maintain links with Department of State and Regional Development and develop links with other relevant government and non Government organisations

 

ED2.3.2 Regular meetings with existing business

???? Existing relationships maintained and new networks established

 

???? Meetings held

???? 2 x Industrial Relations Workshops

???? 1 x Franchising Workshop

???? 1 x e-business Workshop

???? 3 x local business expansion grants

???? Innovation Water-reuse 16 May 2010

ED2.4 Participate in local and regional promotions etc

ED2.4.1 Attend relevant festivals, events, promotions and exhibitions

???? Attendance or relevant events etc

 

???? Sydney Food expo ? 6-10 August 2010


Principal Activity??? Economic Affairs

ED2 Continued

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

ED2.5

Apply for and secure grant funding from other State and Federal government agencies for project development within the shire. Grants Officer ? Manager Business Development

ED2.5.1 Search for and apply for grant funding to fund development projects within the shire

 

ED2.5.2 Train the community organisations by workshop/ seminars to apply for available grant funding from other government agencies

 

???? Number of grants secured

???? Financial amount of funds gained

???? Number of successful community grants delivered

 

???? Secured $20,000 Marketing Grant

???? Secured $31,000 Employment Lands Grant

???? Secured and funded by DSRD New Tendering workshops, one for International business and 1 for local service producers

???? Developed and implementing Retail Skills Development Program ? start 27/10/09

???? Promoted the Nambucca Shire as invited presenter at the National Economic Conference 2009

???? Held Manufacture Nambucca and Nambucca Vehicle Body Manufacturing Networking meetings

ED2.6

Further develop Macksville cattle sales yards ? Manager Business Development

 

ED2.6.1 Continue to develop and improve the condition of Macksville sales yards

 

ED2.6.2 Continue to achieve high workplace OH&S standards at the facility

???? Install new shade sales over the cattle yards.

 

???? Improvements to sale yards area.

???? Effluent management options investigated

 

 

???? Saleyard OH&S workshop conducted 31 March 2010 ? Report to Council 6 May 2010

ED 2.7

Further develop Macksville Aquatic Centre under one management structure

ED2.7.1 Continue to develop and improve the condition of Macksville Aquatic Centre

 

 

ED2.7.2 Continue to achieve a high workplace OH&S standard at the facility

???? Prepare Tender and Lease terms and conditions for one total management structure

 

???? Continue to pursue contracts to provide an effective solar system, ventilation to contract specifications

???? Pool contracted to 30 June 2011 under single management structure

 

 

???? Solar system recommissioned September 2009

???? Air condition recommissioned September 2009

 

 

 


Principal Activity?????????????????? Economic Affairs

 

Objective?????????????????????????????????? ED3? Ensure a diversity of residential and industrial and throughout the Shire to meet all growth demand

RESPONSIBLE OFFICER??????????? Manager Business Development -? Property Officer

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

ED3.1

Maintain adequate supply of land stock for residential and industrial development

ED3.1.1 Review land stock and identify good quality real estate for development

 

 

 

ED3.1.2? Develop a Property Land Development Strategy identifying existing land and future potential for residential and industrial land development opportunities

 

???? Land stock

???? Land sales

???? Strategic land purchases

???? Audit of CT Register completed September 2009

???? Industrial land feasibility study commissioned 12/2009.? Report due 02/2010

???? Investigation of Cow Creek/Boggy Creek acquisitions pending? outcome of land development workshop.

???? Land development meeting to set 10?20 year strategy proposed for March 2010

ED3.2

Prepare and report to development proposals for Councils owned land to Council

 

ED3.2.1 Review existing land stock, identify impediments for development and prepare for sale

???? Land ready for sale or future development

???? Hyland Park cleared and ready for sale or further development

???? Nambucca Heads Industrial cleared and ready for development or sale

???? Jellico Street remediation complete and submitted to market.

ED3.3

Prepare Hyland Park residential subdivision for sale

ED3.3.1 Engage Encologist to oversee land clearing in preparation for sale of development as englobo Lot

 

ED3.3.2 Commence marketing

 

???? Land clearing prior to March 2009

???? Clearing completed October 2009

???? Land banked pending market improvement

 

 

 


General Purpose Committee - 19 May 2010

Quarterly Performance Review - 31 March 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Infrastructure - Today and Tomorrow

 


General Purpose Committee - 19 May 2010

Quarterly Performance Review - 31 March 2009

 

Principal Activity???????????? Recreation and Culture

 

Objective???????????????????????????? I1? To provide and maintain parks, gardens, playgrounds and sporting fields that satisfy the active and passive needs of the community

 

RESPONSIBLE OFFICER????? Manager Civil Works

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I1.1

Maintain sporting grounds to service existing needs

I1.1.1 Maintain playing surfaces to an acceptable standard by mowing, aeration and fertilisation

???? Accomplishment recorded in Maintenance Management System

 

???? Review with the Committee of Management

 

???? Records input

I1.2

Parks meet the passive recreational needs to the community

I1.2.1 Playgrounds are maintained in a safe condition and conform to Australian Standards

???? No inspection more than 12 months old.

 

???? Damaged equipment repaired, closed, removed or replaced as appropriate

 

???? Completed November 2009 and repairs completed

I1.2.2 Parks maintained to an acceptable standard

?????? Maintenance program completed

 

?????? Emergency repairs carried out

?????? No issues

 


Principal Activity?????????????????? Recreation and Culture

 

Objective?????????????????????????????????? I2? To provide safe and healthy swimming pool and facilities within allocated resources

 

RESPONSIBLE OFFICER??????????? General Manager/Manager Business Development

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I2.1

Maintain water quality

I2.1.1 Testing and recording of water a minimum of twice per day

???? Test results compared to Health Department Standards / Guidelines

???? Filter medium in Hydrotherapy Pool replaced

???? Ongoing testing regime

I2.2

Improve pool facilities and maintenance requirements

I2.2.1 Asset Management Plan

???? Ongoing improvement funding

 

???? Meet OH&S Standards and WorkCover safety requirements

 

???? First Aid facility upgrade by contractor.

???? Upgrade to Chemical delivery and storage top outdoor pool - quotations called

I2.3

Water safety guidelines

I2.3.1 Seasonal review of Management Plan with pool management

???? Compliance with State guidelines and legislation

???? Contract audit completed

???? Pool Audit (Plant and Equipment) conducted 25 March 2010

???? Safety and Risk audit by RSLS carried out 25 March 2010 ? report pending

 

 


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I3? To maintain and develop the urban and rural road network

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I3.1

Rural road bitumen sealed network to be maintained in accordance with the Road Hierarchy Policy

I3.1.1 Pavements inspected to monitor maintenance requirements

 

 

 

 

I3.1.2 Pavements inspected to determine the condition rating for use in setting forward plans and future financial commitments

 

 

 

 

I3.1.3 Completed maintenance works are recorded in a Maintenance Management System

???? Programmed Maintenance carried out

 

???? Emergency maintenance carried out with a priority for roads with high traffic counts

 

???? No rating older than 12 months

 

???? Review the forward plans by February each year for adoption in the next budget

 

???? A rolling program of traffic counts is carried out to provide data on priorities based on use

 

???? Staff submit weekly reports with timesheets

 

???? Extensive flood damage has resulted in reallocation of resources

???? Pothole patching, heavy patching and resealing continuing

 

 

 

???? Completed during budget preparations

 

 

???? Ongoing

 

 

???? Ongoing reports submitted

I3.2

Rural road gravel network to be maintained in accordance with the Road Hierarchy Policy

 

I3.2.1 Pavements inspected to monitor maintenance requirements

 

I3.2.2 Completed maintenance works are recorded in a Maintenance Management System

 

 

???? Programmed Maintenance carried out

 

???? Emergency maintenance carried out with a priority for roads with high traffic counts

 

???? A rolling program of traffic counts is carried out to provide data on priorities based on use

 

???? Staff submit weekly reports with timesheets

 

???? Extensive flood damage has resulted in reallocation of resources.

 

 

 

???? Ongoing

 

 

???? Ongoing reports submitted


 

Principal Activity???????? Transport and Communication

(I3 Continued)

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I3.3 Urban streets to be maintained in accordance with the Road Hierarchy Policy

I3.3.1 Pavements inspected to monitor maintenance requirements

 

 

 

 

 

I3.3.2 Pavements inspected to determine the condition rating for use in setting forward plans and future financial commitments.

 

 

 

 

I3.3.3 Completed maintenance works are recorded in a Maintenance Management System

???? Programmed Maintenance carried out

 

???? Emergency maintenance carried out with a priority for roads with high traffic counts

 

???? No rating older than 12 months

 

???? Review the forward plans by February each year for adoption in the next budget

 

???? A rolling program of traffic counts is carried out to provide data on priorities based on use

 

???? Staff submit weekly reports with timesheets

 

???? Extensive flood damage has resulted in reallocation of resources.

 

 

 

 

???? Completed during budget preparations

 

???? Ongoing

 

 

 

???? Ongoing reports submitted

I3.4 Bridges

I3.4.1 Bridges are inspected completely every 2 years to determine the bridge condition and the risk rating to set forward plans

 

I3.4.1 Bridges in poor condition (4 and 5) are inspected every year to ensure adequate maintenance is provided

 

I3.4.1 Bridges with load limits are inspected 3 times a year to ensure that they remain safe to use

???? Record the inspections in the Asset Register

 

???? Review the forward plans by February each year for adoption in the next budget

 

???? Record the inspections in the Asset Register

???? Record the inspections in the Asset Register

???? Inspected December 2009

 

 

???? Completed during budget preparations

 

???? Ongoing reports submitted

I3.5 Road Construction

I3.5.1 Only undertake the extension of the bitumen road network for sections that can be demonstrated to have undergone a significant change that warrants expenditure

???? Review changes in the road network by February each year to determine if any road construction sites have priority over maintenance

 

???? No projects identified

 

Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I4? To maintain and extend the footpath network

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I4.1

Render footpaths safe for use by pedestrians

I4.1.1 Carry out annual inspections of 100% of footpath network

???? Inspections completed and details recorded in Maintenance Management System

???? Inspection of high use areas commenced and progressing

I4.1.2 Prepare a list of reconstruction priorities

 

???? Priorities presented to Council in conjunction with annual budget

???? Nill

I4.1.3 Maintenance program to address damaged section and trips

 

???? Progressive improvement of path network

???? Works on-going on Cooper Street, Macksville

I4.1.4 Emergencies

 

???? Inspect within 24 hours

????

I4.2

Provide new footpaths in high usage areas

 

I4.2.1 Construct the adopted program

???? List projects completed quarterly

???? Wellington Drive constructed

???? Lee Street awaiting completion of adjoining development

I4.3

Maintain footpaths within CBD areas in a clean and aesthetically pleasing condition

 

I4.3.1 Pressure clean footpaths once a year in Bowraville, Macksville and Nambucca Heads CBD?s

???? Pressure cleaning completed in November

???? completed

 

 


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I5? To provide carparking areas that are well maintained and adequate in number

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I5.1

Provide adequate number of spaces

I5.1.1 Ensure new developments provide required number of car spaces as per Council?s off-street parking code

 

I5.1.2 Prepare long term parking plan for Central Business areas

???? Car park space numbers greater than or equal to Council?s off-street parking code.

 

???? Car parking strategy plan incorporated into a Section 94 contribution plan

 

???? Subject to new development

I5.2

Maintain carpark

I5.2.1 Provide biannual remarking of lines and regular intermediate inspections

 

I5.2.2 repair bitumen surface

 

I5.2.3 Maintain landscaping by weeding and replanting as necessary

???? Complete no later than December biannually or as necessary

 

???? Pothole patch at least quarterly

 

???? Maintained twice a year by September and March

???? No problems identified

 

 

 

 

???? Completed

 

 


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I6? To provide shelters to protect bus commuters from extreme weather and provide bus standing areas clear of carriageway at school bus stops on Rural sealed roads

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I6.1

Install shelters at all locations where the minimum number of commuters is ten (10)

I6.1.1 Annual review based on statistics from bus operators

???? Minimum of two new shelters provided annually if required

???? Zero budget provided in 2009/2010

 


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I7? That Council provide and maintain sufficient boat ramps to meet community expectations

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I7.1

Maintain ramps in operational condition

I7.1.1 Monthly inspection

 

 

 

I7.1.2 Repair damage to concrete surface by August

 

 

I7.1.3 Pressure clean ramps on a monthly basis

???? Inspection carried out and recorded in Maintenance Management System.

 

???? Maintenance completed by August

 

???? Monthly cleaning completed and accomplishment recorded in Maintenance Management System

???? Increased cleaning required due to flood damage

 

???? Completed

 

???? Recorded in MMS

 


Principal Activity?????????????????? Water Supply

 

Objective?????????????????????????????????? I8? To ensure the community has access to water supply that meets current and future demand

 

RESPONSIBLE OFFICER??????????? Manager Water and Sewerage

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I8.1

Provide a cost effective water supply system at equitable charges

I8.1.1 Regular maintenance and improvements to the system

???? Annual operating cost/connection are competitive in the Local Government Comparators

 

???? Average annual account/connection are competitive in the Local Government Comparators

 

???? Council?s operating costs & charges are competitive in comparison to other similar sized Councils

I8.2

Provide a quality water service

I8.2.1 Effective treatment and maintenance of the system

 

I8.2.2 Timely responses to emergencies

???? 100% compliance with Microbiological, chemical and Pesticide Guidelines

 

???? Staff arrive within 2 hours

???? Compliance obtained

 

 

???? Emergency response times satisfactory

I8.3

Provide for future growth

I8.3.1 Construction of new infrastructure that caters for growth

???? New urban developments are able to be serviced

???? Water supply is available to all new subdivision areas

I8.3.2 Construction of off-stream water storage

???? Progress made against the Project Development Plan

???? Work has proceeded to pre-construction phase.? EIA and concept design 90% complete

 


Principal Activity?????????????????? Sewerage

 

Objective?????????????????????????????????? I9? To ensure that the community has a sewerage service that collects and treats waste now and into the future

 

RESPONSIBLE OFFICER??????????? Manager Water and Sewerage

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I9.1

Provide a cost effective sewerage service at equitable charges

I9.1.1 Regular maintenance and improvements to the system

???? Annual operating costs/connection are competitive in the Local Government Comparators

 

???? Average annual account/connection are competitive in the Local Government Comparators

 

???? Council?s operating costs and charges are competitive in comparison to other similar sized Councils

I9.2

Provide a quality sewerage service and protection of the environment

I9.2.1 Effective treatment and maintenance of the system

 

I9.2.2 Timely responses to emergencies

???? 100% compliance with EPA requirements and licence conditions

 

???? Staff arrive within 2 hours

???? A number of non-conformances were recorded on individual licence parameters ? mainly in Bowraville

I9.3

Provide for future growth

I9.3.1 Construction of new infrastructure that caters for growth and changing standards

???? All new developments are able to be services

???? Sewerage reticulation is available to all new subdivision areas

 

 

 


General Purpose Committee - 19 May 2010

Quarterly Performance Review - 31 March 2009

 

 

 

 

 

 

 

Leadership ? Today and Tomorrow

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


General Purpose Committee - 19 May 2010

Quarterly Performance Review - 31 March 2009

 

Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L1? Develop strategic corporate and financial planning objectives that reflect the reasonable expectations of the Community

 

RESPONSIBLE OFFICER??????????? General Manager

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L1.1

Ascertain community values so as to prepare a long term strategy plan

L1.1.1 Undertake community survey

?????? Community survey undertaken in 2007 with results to be incorporated in Management Plan for 2009/2014

?????? Community survey to be carried out every three years

?????? Achieved

Additional community surveys undertaken in November 2009 in relation to renewal of the environmental levy and the community?s attitude to climate change.

?????? Budget provision made for community survey in late 2010.

 

L1.2

Develop a long term strategic plan for the community

L1.2.1 Identify community's main priorities and expectations for the future and plan strategies for achieving these goals

???? Community strategic plan completed in 2008

???? Councillors sub Committee reviewing the existing Management Plan, Objectives and Targets

L1.3

Develop a long term asset management plan

L1.3.1 Implement an asset management system to meet corporate, financial and community requirements for asset maintenance, asset renewal and asset upgrades and asset acquisition

???? Manage through Asset Management Committee

???? Asset revaluations completed in accordance with Department of Local Government requirements

???? Develop Risk Management Plans

???? Manager Asset commenced in January 2010

???? Valuations of roads and bridges due by 30/06/10

???? Risk management plan completed

 

L1.4

Review Council's policies and delegations

L1.4.1 Review and update policies and delegations

???? Removing redundant policies from the 250 which are currently on Council?s register during 2009

???? Ongoing

L1.5

Action recommendations arising out of 2007 Promoting Better Practice Review

L1.5.1 Action plan submitted to Council for adoption

???? Progress in accordance with Action Plan

???? Mostly complete.? Progress report has been submitted to the Division of Local Government.

 

Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L2? Refine and maintain processes to deliver timely and accurate information to Council and the Community

 

RESPONSIBLE OFFICER??????????? General Manager

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L2.1

Make management plan more accessible to the public

Prepare summary of management plan to be made available to the community via Council?s website and on request

???? Summary document is prepared for 2009/2014 Management Plan

???? Summary of Capital Works Program included with 2009/10 Rates Newsletter

L2.2

Advise community of Council activities

Issue a newsletter with the 2009/2010 rates notice

???? Accurate and easy to read newsletter issued with rates notice

???? Completed

 

 


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L3? Ensure the timely provision of financial advice and information to support Council?s decision making processes

 

RESPONSIBLE OFFICER??????????? Manager Financial Services

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L3.1

Prepare a long financial plan

L3.1.1? Prepare a 10 year financial plan which incorporates estimates for growth in revenue and grants, planned capital projects including asset management, and projected operational expenditure

 

???? Plan ready for consideration for 2009/2014 Management Plan contingent upon Asset Management Plan

???? Manager Asset to commence in January 2010. Manager of Assets commenced.

L3.2

Maximise return on investment portfolio

L3.2.1? Invest funds not committed to short term works and services in accordance with Council?s Policy and strategy and independent advice incorporating amendments to Ministerial Order as a result of Review of NSW Local Government Investments

???? Investment returns comparable with benchmarks that are monitored and revised in light of current economic climate in accordance with Council?s Investment Strategy

???? Returns for 2009/2010 exceeding original budget.

 


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L4? To sustain a high level of customer satisfaction through consistent quality service delivery

 

RESPONSIBLE OFFICER??????????? General Manager

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L4.1

Improve Customer Service

L4.1.1 Customer Service training for front line staff and then all staff

 

L4.1.2 Full implementation and reporting on Merit customer request system

?????? Customer service training provided for front line staff by 1 July 2009

 

?????? Customer service training for remaining staff by 31 December 2009

 

?????? Management reporting on Merit customer request system by 1 July 2009

 

?????? Customer Service Training undertaken for Tourism Volunteers and VIC Coordinator

?????? Existing staff trained.? New staff put through a course

 

 

?????? Commenced

 


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L5? Implement policies, procedures, practices and initiative in the workplace and public environments to improve safety and protect Council?s assets

 

RESPONSIBLE OFFICER??????????? Safety and Risk Officer

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L5.1

Maintain a Strategic Risk Management Program

Deliver relevant training and effective awareness programs to staff on workplace safety

???? Induction of staff

 

???? Number of training and awareness programs conducted.? Introduction of Chemwatch with ongoing training for all staff

 

???? Number of work related claims or reported incidents

 

???? Completed as required

 

???? Ongoing awareness training with Plant Assessor, Chemwatch and Safety Systems including SMP, EPM, SWMS, SOP?s.

 

???? 5

Conduct regular safety audits of work sites

???? Ten (10) safety audits conducted

 

???? Level of compliance

 

???? Staff awareness

 

???? Nil conducted due to need to complete OH&S documentation first.

 

???? No reported breaches

 

???? Ongoing

Develop and maintain relations with external service providers to ensure legislative compliance and awareness of latest developments in risk management

???? Attendance at Risk Management Group and Safety Group meetings

 

???? Legislative compliance

 

???? Policies and procedures are reviewed in response to legislative requirements and industry developments

???? Meetings attended

 

 

???? No reported breaches

 

???? As required

Carry out risk assessment and analysis

???? Safety Management Plans and Safe Work Methods Statements, Standard Operating Procedures and Hazard Identification Forms under review

???? 95% complete

 


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L6? Serve the Council with current, cost effective and responsive information technology

 

RESPONSIBLE OFFICER??????????? Manager Information Technology

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L6.1

Investigate cost of replacing Council's Fujitsu software

Assess alternative software products

???? Select a preferred tenderer for the replacement of the Fujitsu software by 1 July 2009

 

???? Implementation of replacement software by 30 June 2010

???? Preferred Tenderer selected and contracts completed

 

 

???? Implementation commenced and expected go-live date 5 July 2010

 

 


 

Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L7? Implement and maintain appropriate human resource management practices to provide human resources management

 

RESPONSIBLE OFFICER??????????? Manager Human Resources

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L7.1

Enhance Council?s ability to attract and retain quality staff

L7.1.1 Implementation of a Work Force Plan

 

L7.1.2 Use benchmark data to develop regionally competitive remuneration packages for positions where there is a national skills shortage

 

 

 

???? Retention rates increase over time

???? Complete

 

???? Complete

L7.2

Enhance skill levels

L7.2.1 Increase the number of Operations staff to have a truck licence and/or plant operator ticket by 3 each year

 

L7.2.2 Prepare organisation-wide training plan

 

L7.2.3 Implement ongoing staff training and development activities in accordance with training plan and budget

 

???? Staff have the capabilities to meet service delivery priorities

???? Ongoing

 

 

 

???? Complete

 

???? Ongoing

L7.3

Improve staff morale

 

L7.3.1 Conduct an employee opinion survey every 4 years

 

L7.3.2 Communicate and consult with staff via mechanisms such as staff meetings, Consultative Committee, OH&S Committee, staff noticeboards etc

 

L7.3.3 Implement ongoing staff training and development activities

???? Desired actions emanating from the employee opinion survey conducted in 2009 are implemented

 

???? Employees are actively involved in organisational change processes

 

???? Employees have the skills to adapt to changes in legislation and technology

 

???? Action plan complete; actions underway and being monitored by Consultative Committee

 

???? Ongoing

 

 

???? Ongoing

 

 

 


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L8 To provide a cost effective plant management service to Council incorporating plant replacement and maintenance service

 

RESPONSIBLE OFFICER??????????? Manager Civil Works, Manager Assets

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L8.1

Replace plant at the most cost effective time

L8.1.1 Identify replacement in a 20 year rolling program

 

L8.1.2 Establish and maintain a Plant Replacement Reserve

?????? 20 year plan reviewed annually in February and Funds allocated in accordance with 20 year plan in the annual budget

 

?????? Completed during budget preparations

L8.2

Maintain an adequate level of plant utilisation, operating costs and income

L8.2.1 Minimise downtime

 

 

 

L8.2.2 Monitor plant operating costs

???? Stand down time compared to previous period

 

 

???? Review costs quarterly

???? Deferred pending implementation of Authority System

L8.2.4 Reasonable level of income

???? Annual review of rates

 

 

???? Quarterly income assessment

???? Rates reviewed in conjunction with implementation of Authority System

L8.3

Have plant available for use on each working day as required

L8.3.1 Maintain a mechanical workshop and associated staff and equipment

 

L8.3.2 Ensure all plant and vehicle items are inspected for RTA registration

???? Workshop in place and staffed

 

 

 

???? Inspections completed in February

???? Not due

 

 

 

???? Completed

 

 

?


General Purpose Committee

19 May 2010

General Manager's Report

ITEM 8.2????? SF624????????????? 190510???????? Proposed Memorandum of Understanding with the Northern Rivers Catchment Management Authority

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

This report was deferred from 19 November 2009 General Purpose Committee so that Council could invite Northern Rivers Catchment Management Authority to address Council with regard to what the Memorandum of Understanding involves and issues relating to the Blueprint.

 

The Northern Rivers CMA proposes that Council and the CMA enter into an agreement based on a set of principles for a coordinated regional approach to managing natural resources, to define the roles of each organisation, to promote information sharing and investment and to publicly demonstrate our intent to work together.? The agreement would be in the form of a memorandum of understanding (MOU).

 

The effective management of natural resources, and particularly our river system, does require a coordinated approach by relevant government agencies.? For this reason, Council should enter into the MOU for an initial period of 3 years.

 

 

Recommendation:

 

That Council enter into a Memorandum of Understanding with the Northern Rivers Catchment Management Authority as proposed in their letter of 22 September 2009.

 

 

 

OPTIONS:

 

Council can either enter into the Memorandum of Understanding (MOU) as proposed or suggest amendments or not enter into any MOU.

 

 

DISCUSSION:

 

Council has received the attached letter from the General Manager of the Northern Rivers Catchment management Authority (CMA).

 

The Northern Rivers CMA proposed that Council and the CMA enter into an agreement based on a set of principles for a coordinated regional approach to managing natural resources, to define the roles of each organisation, to promote information sharing and investment and to publicly demonstrate our intent to work together.? The agreement would be in the form of a memorandum of understanding (MOU).

 

The proposed MOU is attached.? It is in the form of a general statement of intent that is founded on the desire of both parties to facilitate the effective management of natural resources by working in partnership.? It does not require council to make any financial commitment nor does it obligate Council to determine any matters in any particular way.

 

The effective management of natural resources and, in particular, our river systems, does require a coordinated approach by relevant government agencies.? For this reason Council should enter into the MOU for an initial term of three (3) years.

 

 

 

 

CONSULTATION:

 

There has been consultation with the Northern Rivers CMA.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

A coordinated approach to the management of natural resources will result in a positive outcome for the environment.

 

Social

 

There are no social implications.? The Northern Rivers CMA operates in a consultative manner and it's difficult to perceive any adverse social outcomes.

 

Economic

 

A coordinated approach to natural resources management should not have any adverse economic implications.? In fact the reverse should be the case.

 

Risk

 

There are no identified risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no direct or indirect impact on budgets.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

25217/2009 - Letter and Proposed Memorandum of Understanding

 

??


General Purpose Committee - 19 May 2010

Proposed Memorandum of Understanding with the Northern Rivers Catchment Management Authority

 



??


General Purpose Committee

19 May 2010

Director Environment & Planning's Report

ITEM 9.1????? SF1031??????????? 190510???????? Report on Draft Local Approvals Policy - Exemption to obtain Section 68 Approvals under Local Government Act 1993

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

Subject:?????????? Draft Local Approvals Policy ? Exemption to obtain Section 68 Approvals under Local Government Act 1993 for stormwater drainage from buildings, structures and disposal of waste water from swimming and spa pools on large rural properties in excess of 20ha in area

 

Section 68 Part B (5) of the Local Government Act 1993 requires an approval to carry out stormwater drainage work.

 

Where Council is not the nominated Principal Certifying Authority (PCA), or the construction work is exempt development, council staff resources are required to issue section 68 approvals for storm water and backwash trenches for swimming pool waste water and carry out compliance inspections of these works.

 

The purpose of this Local Approval Policy is to exempt larger rural properties owners from the need to obtain approvals under Section 68 of the Local Government Act 1993 subject to conditions.

 

 

Recommendation:

 

1????????? Draft Local Approval Policy to exempt the need for approvals under section 68 of the Local Government Act 1993 for the on-site disposal of stormwater and swimming pool waste water on rural properties greater in area than 20ha be publicly exhibited in accordance with the provision of Section 160 of the Local Government Act 1993, for a period of 28 days and a period of 14 days for the receipt of any public submissions,

 

2????????? Draft Local Approvals Policy be exhibited on Council?s website.

 

3????????? The draft policy be circulated to the three (3) Private Certifiers operating within the Shire.

 

 

OPTIONS:

 

1????????? Not adopt the Local Approval Policy and require Section 68 approvals for all storm water disposal systems and swimming pool backwash systems for large rural properties, or

 

2????????? Vary the draft policy to increase or reduce the size of rural properties to which the policy applies.

 

 

DISCUSSION:

 

The draft policy will require assessment of the storm water and swimming pool disposal system by the nominated Principal Certifying Authority (PCA) as part of the approval process or the principal contractor or property owner where the development is exempt.

 

The Draft Local Approval Policy will also reduce demands on Council authorised officer for the need to travel to more isolated areas of the shire to undertake compliance inspections of any storm water and swimming pool drainage water disposal systems when Council is not the PCA.

 

Non compliance issues may be dealt with under the orders provision of the Local Government Act 1993 Section 124 Order No 11.


CONSULTATION:

 

Director of Planning & Environment

Representative of NSW Department of Planning

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The draft policy will require assessment of any proposed drainage systems associated with storm water and swimming pool waste waters as part of any Construction Certificate, Complying Development Certificate by the PCA or where the work is exempt development as set out in the State Environmental Planning Policy for exempt and complying developments. The conditions of assessment set out in the policy will provide safe guards for the local environment.

 

 

Social

 

The draft policy is not expected to have any social impacts.

 

Economic

 

The draft policy will have a small economic impact, being a reduction in cost to the property owner, being the Section 68 fee normally paid to Council to obtain an approval. It is noted that applications for Section 68 Approvals have not been applied for in the past for many rural development activities.

 

Risk

 

The draft policy will not create any greater risk to the environment as the responsibility of assessment and compliance will be with the PCA, either a Private Certifier or Council?s Building Surveyor.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The Draft Policy will have minimal impact on the current budget as Section 68 approvals have not been charged in the past where drainage systems for waste water drainage from swimming pools and stormwater drainage from buildings have not been required for rural properties.

 

Source of fund and any variance to working funds

 

Not expected to have an impact on the level of working funds due to fees not being charged in the past.

 

Attachments:

1View

6564/2010 - DRAFT Local Approval Policy - Exemption for approvals

 

2View

8473/2010 - Comments on Local Approvals Policy Section 68 - Cr Flack

 

3View

9988/2010 - Comments on Local Approvals Policy - Section 68 - Cr Smyth

 

??


General Purpose Committee - 19 May 2010

Report on Draft Local Approvals Policy - Exemption to obtain Section 68 Approvals under Local Government Act 1993

 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

LOCAL APPROVALS POLICY ? EXEMPTION TO OBTAIN SECTION 68 APPROVALS UNDER THE LOCAL GOVERNMENT ACT 1993 FOR STORMWATER DRAINAGE FROM BUILDINGS, STRUCTURES AND DISPOSAL OF WASTE WATER FROM SWIMMING AND SPA POOLS ON LARGE RURAL PROPERTIES IN EXCESS OF 20HA IN AREA

 

 

 

Function:? Environment and Planning

 

 

Adopted: 20 May 2010

Last reviewed:?

 

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

 

1.0?????? Policy objective

 

The objectives of this policy are to:

?

a????????? specify the conditions whereby stormwater and waste water disposal from swimming & spa pools are exempt from obtaining an approval under section 68 of the Local Government Act for Exempt Developments, Complying Developments Certificates and Construction Certificates;

 

b????????? specify what assessment process is required to be undertaken and by whom to comply with this policy;

 

c????????? specify other legislation and guidelines that must be complied with as part of this policy;

 

d????????? outline circumstances when the policy may not apply;

 

e????????? identify documentation to be submitted to Principal Certifying Authority (PCA) to comply with the policy; and

 

f?????????? provide a mechanism for response where non-compliance issues with the policy are detected.

 


2.0?????? Related legislation

 

??????????? This policy is to apply for exempt and complying developments undertaken under Council?s Development Control Plan for Exempt and Complying Developments, State Codes (SEPP Exempt and Complying Developments Codes), Construction Certificates, under the EP&A Act 1979 and Regulations 2000, where the drainage and waste water disposal system have been approved as part of a development consent.

 

??????????? Drainage pipes are installed and used in accordance with the manufacturer?s Specification and AS 3500 ? 2003, Part 3.

 

 

3.0?????? Definitions

 

3.1?????? Large rural property ? relates to property title sized 20ha or greater in area.

 

??????????? On-site storage facility ? includes the following structures; rainwater tanks, gutter storage facilities, landscape ponds, earth storage dams or reservoir created to contain and hold stormwater and swimming pool drainage water on a property.

 

4.0?????? Policy statement

 

4.1?????? This policy has been prepared to exempt the need to obtain an approval under Section 68 Part 5 of the Local Government Act 1993 to carry out stormwater drainage work associated with buildings, structures and waste water disposal systems associated with swimming and spa pools on large rural and rural-residential properties within the Shire.

 

5.0?????? Conditions that allow the exemption to be permitted

 

5.1?????? Roof water and rain water tank overflows:

 

i???????? buildings, structures located a minimum of 5m clear of any property boundary or right-of-carriageway;

 

ii???????? drainage pipes and disposal trenches to be a minimum of 5m off any boundary, right-of-carriageway or access road, with water to be dispersed so as to not create a nuisance to any neighbour?s property;

 

iii??????? all dispersion points of drainage water to the ground are to be protected against damage from mowers and other plant and equipment and provided with protection to prevent erosion to receiving natural drainage lines;

 

iv??????? pipe work is to direct drainage water a minimum of three (3) metres away from any building/structure?s footings and disperse water in a manner to avoid water ponding and creating breeding areas for mosquitoes and other insects;

 

v??????? all drainage water is to be disposed of to avoid discharge across any existing on-site sewerage management system disposal area. This includes any overflow pipes from an on-site storage facility;

 

vi??????? Complying Development and Construction Certificate drainage plans assessment and compliance to be undertaken by the Principal Certifying Authority;

 


vii?????? water containing chemicals is not to be discharged to natural water courses unless treated to neutralise the chemical content, this includes chlorinated pool water, when backwashing filters and emptying pools. Water is to be tested before discharged to land to ensure it contains no harmful chemicals. Results of tests are to be provided to the Principal Certifying Authority or retained by the property owner where works are deemed to be exempt;

 

viii????? prior to issuing an Occupation Certificate a works as executed plan of all drainage lines and associated works is to be submitted to the Principal Certifying Authority;

 

ix??????? where buildings are constructed as exempt development, the stormwater drainage design and installation is to be undertaken by the principal contractor or the property owner to ensure compliance with sections 5.1-5.8 above.

 

5.2?????? Backwash waste water and water from swimming pools:

 

i???????? pools and spas to be located a minimum of five (5) metres clear of any property boundary or right-of-carriageway;

 

ii???????? water containing chemicals is not to be discharged to surface drainage lines that will permit flows into natural waterways, unless pool water has been treated to neutralise the chemical content;

 

iii??????? when discharging of pool water is undertaken, the water is to drain slowly so that it soaks into the ground with minimal ponding and without running off the property, or causing flooding issues;

 

iv??????? all regular backwash water is to be disposed of to a trench with a suitable filter bag or device on the entry to the trench;

 

v??????? surface drainage water from around pool area is to be disposed of to subsurface trench on-site and not disposed of above ground.

 

6.0?????? History

 

The requirements to obtain approval to undertake stormwater drainage works are set out under Section 68 Part B of the Local Government Act 1993 with Council as the authorised authority.

 

The option to provide an exemption to the provisions of section 68 may be provided in a Local Approvals Policy adopted by Council.

 

The introduction of Exempt & Complying Developments and deregulation of the building construction approval process has created circumstances where Council is required to assess applications under Section 68 of the Local Government Act 1993 for stormwater drainage and to attend compliance inspections at sites where all other components of the building project are either exempt or being attended to by a private certifier.

 

It is considered the impacts of drainage works on larger rural properties will have minimum impact on neighbouring properties when undertaken in accordance with this policy.

 

The policy will reduce the demands on Council?s Building Surveyors to attend isolated rural sites to carry out drainage compliance inspections when works are under the control of a Private Certifier or are exempt development works.

 

---oo0oo---

?


General Purpose Committee - 19 May 2010

Report on Draft Local Approvals Policy - Exemption to obtain Section 68 Approvals under Local Government Act 1993

 

Comments in regard to Local Approvals policy ? exempt under s68 LGA 1993 from Cr Flack 5/4/10

 

 

Page Number

Proposed Changes/Comments/Questions

Staff Response

5.4

This section refers to pipe work directing drainage a minimum of 3 metres from buildings but no reference of distances from water course, water bodies or wetlands.

This condition is to protect the integrity of building foundations/ footings. See changes to 5.6

Section 5.6

This clause is far to open.? What is a ?large volume??? By default this clause allows smaller (than large) amounts of chemically pollution water to be discharged into a watercourse!? This is absolutely unacceptable.? It is unacceptable to discharge any drainage water directly into a water course - thermal pollution, sediment pollution are all issues not just chemical pollution. This section must be specific.? Aren?t there EPA requirements involved here also?

We should require proof that any chemically polluted water has been appropriately treated prior to discharge anywhere.

Revised Section 5 to separate conditions that apply to roof/ stormwater from swimming pool waste/drainage waste.

 

 

?


General Purpose Committee - 19 May 2010

Report on Draft Local Approvals Policy - Exemption to obtain Section 68 Approvals under Local Government Act 1993

 

Comments in regard to LOCAL APPROVALS POLICY ? EXEMPTION UNDER S.68 OF THE LOCAL GOVERNMENT ACT?? from Cr Anne Smyth

 

 

Page Number

Proposed Changes/Comments/Questions

Staff Response

1

1.0 ?e?? and? f

Should begin with a verb to be consistent with a,b,c,d

e ? suggest? the word ?identify? or other suitable word be used to commence the sentence

f ? suggest? ?provide a mechanism for ??? or another suitable phrase be used to commence the sentence

Done

2

2.0? Related legislation

First paragraph ? Does not read well.? Seems to be a word missing in the first line?

Second paragraph ? ?manufactures? should be replaced with ?manufacturer?s??

Done

2

5.0 Conditions that permit the exemption to be permitted

Suggest replacing ?permit? with an alternative word, such as ?allow?, so that the sentence reads better.

Done

2

5.1?

First line - ?Buildings? rather than ?Building?

Second line ? ?right of carriageway.??? Suggest? hyphenating, so there is consistency throughout the policy, i.e. ?right-of-carriageway?

Done

2

5.4

Second line ? replace ?dispersed? with ?to disperse?

Done

2

5.5

This should be two sentences:? needs a full-stop after ?area?.?

Done

3

5.9

Suggest rewording the first line to ?Where buildings are constructed as exempt development, the stormwater drainage design and ?.??

Done

3

6.0? History

First line ? replace the word ?is? with ?are?

Third paragraph, fourth line ? suggest rewording to ?attend compliance inspections at sites where all? other components ??

Final paragraph, first line ? the last word should be ?sites? not ?site?

Done

 

 

?


General Purpose Committee

19 May 2010

Director Environment & Planning's Report

ITEM 9.2????? SF57??????????????? 190510???????? Report on Draft Nambucca Shire Legionella Management Plan

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

Council has recording and compliance inspection responsibilities under the provisions of the Public Health Act 1991 and Public Health (Microbial Control) Regulations 2000 to register and ensure any Air Handling Systems, Hot Water & Warm Water Systems and Water Cooling Systems are being maintained to avoid Legionella outbreaks. The types of systems are usually associated with large shopping complexes, Public Office & Hospital Buildings and Aged Care Facilities.

 

Council currently has two (2) systems registered in the shire with letters being issued to other premises which may have installed systems that need to register.

 

 

Recommendation:

 

1????????? The draft Legionella Management Plan be adopted.

 

2????????? The Regional Office of the North Coast Area Health Service in Port Macquarie be notified of Council?s resolution.

 

 

OPTIONS:

 

1??????? Not adopt the Legionella Management Plan

 

2??????? Adopt the Legionella Management Plan

 

 

DISCUSSION:

 

Through the Mid North Coast Regional Public Health Committee a decision was taken by the member Councils to have the HSW Health (Public Health Section) develop a draft Region Management Plan for distribution to member councils for consideration and adoption.

 

Council?s obligations under the Public Health Act 1991 and Public Health (Microbial Control) Regulation 2002 are the same for all Local Government Authorities, with the only variation being the number and type of systems each Local Government Area has to record and undertake compliance inspections on.

 

Council currently has two premises registered with possible three or four premises that may need to register systems. Correspondence has been issued to these premises to advise them of the regulations and to ascertain if they have any systems that need to be registered with Council.

 

A new electronic register has been established for the systems previously registered with Council.

 

 

CONSULTATION:

 

NSW Health Department ? Regional Office Port Macquarie Environmental Public Health Unit

Mid North Coast Regional Public Health Group

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Management Plan provides Council with uniform procedures to comply with its responsibilities when dealing with statutory requirements under the Public Health Act & Regulation when dealing with Legionella issues.

 

Social

 

The social impacts of an outbreak of Legionnaires disease in a system can have major implications and potential death risks for members of the public. Maintenance of these systems is the best preventative measure to reduce potential problems from microbial disease within air handling, warm & hot water systems and water cooling towers.

 

Economic

 

Any outbreak of disease within a system can have a major impact, especially if it is a shopping complex and the centre has to be closed until the air handling or water cooling system can be cleaned and disinfected.

 

Risk

 

There is no risk associated with the adoption of the draft Management Plan, however there are some very serious risks associated with managing any outbreak of Legionella disease in an air handling, warm and hot water system and cooling towers.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The adoption of the management plan will have no impact on Council?s budget. Should there be any outbreaks of disease in a registered system then Council?s authorise officers would be involved in ongoing inspections and sampling until the system is given the all clear and allowed to be put back in operation. These activities would be undertaken with the assistance of the Public Health Environmental Unit staff and the property owner or management of the facility.

 

Council?s draft fees & charges for 2010/11 has been modified to include an inspection fee where Council staff carry out any inspections on registered systems.

 

Source of fund and any variance to working funds

 

No variations to working funds are anticipated due to the adoption of the draft management plan.

 

Attachments:

1View

?- CIRCULARISED DOCUMENT - Draft Legionalla Management Plan

 

2View

9987/2010 - Comments re Legionella Management Plan - Cr Smyth

 

3View

8481/2010 - Comments on Draft? Legionella Management Plan - Flack

 

??


General Purpose Committee - 19 May 2010

Report on Draft Nambucca Shire Legionella Management Plan

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Report on Draft Nambucca Shire Legionella Management Plan

 

 

 

CIRCULARISED DOCUMENT - Draft Legionalla Management Plan

 

??Pages

 

?


General Purpose Committee - 19 May 2010

Report on Draft Nambucca Shire Legionella Management Plan

 

Comments in regard to LEGIONELLA MANAGEMENT PLAN ?from Cr Anne Smyth

 

 

Page Number

Proposed Changes/Comments/Questions

Staff Response

3

Second paragraph, second line -

Change ?compliment? to ?complement?

Done

3

4.2? Monitoring and Inspections

Last line ?

Suggest adding a comma after the word ?warranted?

Done

4

4.3? Reporting Requirements

Third line ?

Add the word ?and? after the words ??previous financial year?

Done

?????????? 4

4.4? Notifying NSW Health of Failures or Potential Risks

Third line ?

Delete the words ??when there is?? and replace with ?have? or ?indicate? (sentence does not make sense as it now reads).

Done

6

First paragraph, third line ?

The word? council should be replaced with the word? Council?s

Done

6

Third paragraph

First line ?

Suggest a comma after the word ?instances? and a further comma after the word ?Council?.

Suggest adding the word ?that? after the word ?important?

Third line ?

Suggest a comma be added after the word ?premises?

Done

 

 

THE SPELLING OF THE WORD ?COUNCIL? SHOULD BE CONSISTENT THROUGHOUT THE MANAGEMENT PLAN, I.E. WITH AN UPPER-CASE ?C?

 

Done

 

 

?


General Purpose Committee - 19 May 2010

Report on Draft Nambucca Shire Legionella Management Plan

 

Comments in regard to draft Legionella MP from Cr Flack 5/4/10

 

 

Page Number

Proposed Changes/Comments/Questions

Staff Response

2?? 1.5, last sentence

Should read ?widely felt??

Done

2

2.0

Background

 

I think the last sentence needs to be clearer given the subject and the importance of understanding transmission.? Whilst ?aerosols? may be the technical term for transmission mode, in plain English that could mean deodorant or hairspray to some.? Suggest transmission is dealt with in a separate para and such as:

 

Legionella bacteria are generally transmitted through inhalation of contaminated airborne droplets of water.? No human-to-human transmission has ever been recorded.

Done

 

 

 

 

 

 

Has been included

4

4.4

Second sentence needs fixing up.

Done

P 5 & 6

5.3

This section refers to things Council should do or are encouraged to do.? It would be helpful to know who is doing the encouraging.? This policy should be clear about exactly what Council is doing, eg do we have a kit of any sort?? If so we should stipulate what it contains, where it is kept and what officer is responsible (position not name).? Likewise the ?list of resources which could be used during an outbreak investigation? ? do we have one.? If not we should develop one.

Encouraging is done by Director-General Department of Health -Local Public Health Unit is support agency.

A stand alone kit has not been set aside, currently being prepared.

P 7

6.0

Likewise this section refers to all the ?shoulds? and ?mays? but does not provide clear information about what Council does or will actually do.? This section needs to be more specific about what we do do and then what we will aim to do given adequate resources etc.? Likewise the actual process of reviewing should be spelt out ? rather than how Council should or might review, without the specifics this section of the? policy amounts to information only.

Specific functions which Council must undertake are set down under the Public Health Act and Regulation review and audit of the Plan and procedures is not mandatory under the Legislation but is suggested as best practice in paragraph 4 (Section 6.0), page 7

 

 

?


General Purpose Committee

19 May 2010

Director Environment & Planning's Report

ITEM 9.3????? SF46??????????????? 190510???????? Report on Strategic Management Plans for Nambucca Heads, Macksville and Bowraville Cemeteries

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building; Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

Insite Planning have been engaged to undertake a review of Council?s cemeteries at Nambucca Heads, Macksville and Bowraville with the view of developing a strategic management plan to address the following key points:

 

??? Identify areas for future development for burial plots in each cemetery

??? Maximise the useable area, while providing access, drainage and landscaping

??? Identify suitable areas for parking and future columbarium facilities

??? Plan for future expansion of the cemeteries using non-denominational sections in each cemetery

??? Determine suitable areas and options for possible development for specialised facilities

??? Provision of special needs burial areas

??? Options for beam or placement slabs for monumental/plaques in future stages

??? Provide cost estimates to undertake stage development of each cemetery expansion program

??? Options for computerised records of plans and registers for burial plots and columbarium niches

??? OH&S options for handling dangerous monuments within the cemeteries in relation to public safety

 

The draft cemetery strategic management plan has been completed by the consultant for specific cemetery sites and concept Master Plans for future development of each cemetery.

 

The management plan incorporates new draft procedures, a draft policy and draft agreement for external agencies who may wish to undertake works within the cemeteries.

 

There are issues that Council needs to provide input into the draft procedures, policy and agreement which have been provided by the consultant. The key issues are:

 

i?????????? Consider Appendix A the draft Requirements for Works within Council Cemeteries by External Agents,

ii?????????? Appendix B draft Cemetery Policy,

iii????????? Appendix C draft Cemetery Procedures,

iv????????? Consider the establishment of a Muslim section in one of the local cemeteries,

v?????????? Consider the operation of new areas in each cemetery to non denominational with central concrete beams to allow interments either side of the beams. The beams will delineate the line for future grave excavation and minimise the loss of space due to graves being excavated off alignment. Headstone monuments/plaques to be erected on the beam and remainder of the grave is left natural to grass over and maintained by mowing.

 

Councillor Moran submitted a notice of motion to Council?s meeting on 18 February 2010 and Council resolved in the following:

 

?Council investigate the number of sites remaining in the Catholic section and all other sections of the Macksville Cemetery?.

 

 

Recommendation:

 

1????????? That Council not establish a separate Muslim section in any of its cemeteries.

 

2????????? That the following principle be included in the Policy, under Section 4.0 Principles:

 

To provide a cost effective and sustainable cemetery service within Nambucca Shire Council.

 

3????????? The Draft Cemetery Policy be placed on public exhibition for a period of twenty eight (28) days with a further period of fourteen (14) days for submissions in accordance with Section 160 of the Local Government Act 1993.

 

4????????? New non-denominational sections be developed in the following areas of each cemetery:

Nambucca Heads ? The northern end of the existing cemetery area be considered for expansion of the current non-denominational section of the cemetery.

Macksville ? Eastern area of cemetery pass the northern prolongation of Hodge Street, north of Gillett Place. Consideration be given to establishing an alternate service access road to the cemetery off Hodge Street to delineate the beginning of the new multi-denominational area.

??????????? Bowraville ? A non-denominational area be considered for the western area of the cemetery.

 

5????????? The method of interment in the new non-denominational areas shall be of double depth and either side of a pre-constructed concrete beam, which will allow for the erection of headstones/monuments or plaques.

 

6????????? The Draft Cemetery Strategic Management Plan be exhibited on Council?s website for twenty eight (28) days and the local Funeral Directors be advised of the draft plan and seek any comments.

 

7????????? Enquiries be made through the NSW Heritage Council and National Trust by Council?s Grants Officer to ascertain what funds may be available to assist with the following works:

 

a??????? Restoration of any dangerous grave sites and monuments within the cemeteries.

b??????? Preparation of Conservation Management Plans for the three (3) cemeteries.

 

8????????? Consideration be given to establishing a reserve fund for future capital works within the cemeteries, with a maximum allocation on an annual basis of $10,000 from any surplus created from income over expenditure relating to the cemetery operations.

 

9????????? Council consider becoming a member of the NSW Cemetery and Crematoria Association at an annual membership cost of $505.

 

 

OPTIONS:

 

1????????? Take no action and allow the development and use of the cemeteries to continue in an add hoc way.

 

2????????? Determine a strategy for the future development of the cemeteries to maximise the useable area within each cemetery and ensure adequate facilities are provided.

 

3????????? Introduce a suitable management strategy to address Council?s obligations and ensure all financial, OH&S matters are being addressed.

 

4????????? Not become a financial member of the NSW Cemetery and Crematoria Association

 

 

DISCUSSION:

 

Local Government became responsible for the care control and management of public cemeteries in 1968 under the Local Government Act 1919.

 

The level of details and accuracy of records varies depending on who controlled the cemeteries prior to Council taking over responsibility of administering the cemeteries.

 

Council holds paper copies of plans of each of the cemeteries denominational areas, computer records and other registers and miscellaneous documents.

 

The report highlights several options for each cemetery which will require further design work and costings before Council will be in a position to consider priorities, ongoing works programs and availability of funds.

 

The draft report has identified that each cemetery area based on current and historic burial rates have in excess of thirty (30) years of burial capacity. The ability to maximise the available land will depend on stricter controls over the layout of future areas to be developed and possibly require earth works on the steeper slopes to provide level sites for burial sites and access.

?

The adoption of new cemetery procedures, the draft policy and establishing new external agents agreements will assist in maintaining controls over the development of burial sites, OH&S issues and ensuring vacant lands are utilised to there potential while developing designs for the new expansion areas.

 

Council has recently been made aware that there are some activities being undertaken within the cemeteries which require approvals and these approvals have not been sort prior to works and burials being undertaken.

 

Additional work has been undertaken by staff to assess the availability of useable land within the Catholic section at the Macksville cemetery. Preliminary investigations have revealed that in excess of fifty (50) spaces are available in this section for use. These sites are located adjacent to the Seven Day Adventist section and on the slope on the northern side of the Catholic section.

 

There is a need to undertake some minor clearing of vegetation (lantana) and lopping of lower tree limbs along with minor earth works to clear surplus soil around the base of the trees to open up area for additional spaces. These works are expected to be achieved under current maintenance funding.

 

The maps provided to Council at the change over period in the late 1960?s are diagrammatic only and do not represent accurate lay outs of graves within the denominational areas. Considerable land has been wasted in some of the denominational areas with graves being dug off alignment and un useable space being created between rows. Tighter controls over grave digging operations are required to ensure future space is conserved within the existing denominational area.?

 

The Draft Strategic Management Plan does address the benefits of Council becoming a member of the peak body.

 

One of the Local Funeral Directors has been advised that the report has been commissioned for the cemetery operations and future expansion programs.

 

 

CONSULTATION:

 

Director of Environment and Planning

Consultants - Insite Planning

Manager of Finance

Council staff responsible for cemetery administration

Council works staff

Lismore City Council Cemetery Administration staff

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Ensure future development areas are designed to have adequate access, drainage, be above any possible localised flood levels.


Social

 

That internment options are considered when looking at future designs for expansion of each cemetery area to maximise the community?s expectation when looking to intern bodies and ashes within each cemetery.

 

There is a recommendation to look at non denominational areas within the cemeteries which will accommodate future expansion of the cemetery areas. This may draw comment form the community when the plan is exhibited.

 

Economic

 

To ensure future sections of each cemetery are designed to maximise the yield of burial sites, provide areas that can easily be maintained and OH&S issues can be addressed and minimise risk to Council and the general public when accessing the cemetery areas.

 

Financial management is clearly defined to maximise future income and procedures are clearly outlined for agents using the cemetery areas to avoid any loss of income.

 

Risk

 

OH&S risks exist due to deteriorating monuments/headstone and collapsed slabs over burial sites. Early records prior to Council taking control of cemeteries are sketchy, which makes it difficult and time consuming for staff to locate next-of-kin to attend to the many old monuments which require maintenance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is a direct impact on Council?s annual management plan with limited funds available for development works.

 

Funds have been allocated over the past five (5) years to have various improvements works undertaken in the Nambucca Heads to deal with drainage and internal road works and in all other cemeteries to have sectional signs erected. New columbarium walls have also be erected at Nambucca Heads & Eungai Creek (Unkya) cemeteries over this period.

 

There are internal road access and drainage issues in areas of the Macksville cemetery that need consideration along with perimeter fencing issues at all cemeteries.

 

Source of fund and any variance to working funds

 

Setting up a reserve fund where annual operating surpluses are achieved from the cemetery operations, and seeking grant funds from State and National funding sources.

 

Attachments:

1View

6543/2010 - DRAFT Cemetery Policy

 

2View

7123/2010 - Request for Muslim Burial Sites

 

3View

9116/2010 - Comments on Cemetery Policy - Cr Smyth

 

??


General Purpose Committee - 19 May 2010

Report on Strategic Management Plans for Nambucca Heads, Macksville and Bowraville Cemeteries

 

 

 

 

NAMBUCCA SHIRE COUNCIL

CEMETERY POLICY

 

 

 

Function: Environment and Planning Department

 

 

Adopted: 20 May 2010

Last reviewed:

 

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

1.0???? Introduction

 

Under the Local Government Act 1993, the Public Health (Disposal of Bodies) Regulation 2002 and the Local Government Control of Cemeteries Amendment Act 1966 Council as a cemetery authority is required to establish policies and procedures in regards to the control of the management and operation of Council?s cemeteries. The Nambucca Shire Council policy outlines the overall principles that underpin how Council manages its cemeteries in order to comply with legislative requirements and to provide a dignified and responsive cemetery and memorialisation service to the community. This policy applies to all cemeteries under the care, control and management of Nambucca Shire Council.

 

 

2.0???? Policy objective

 

To provide a dignified and responsive cemetery and memorialisation service to the community.

 

 

3.0???? Related legislation

 

?????????????? Local Government Act, 1993

?????????????? Local Government Control of Cemeteries Amendment Act, 1966

?????????????? Public Health Act, 1991

?????????????? Public Health (Disposal of Bodies) Regulations, 2002

?????????????? Occupational Health and Safety Act, 2000

?????????????? Privacy and Personal Information Act, 1998

?????????????? State Records Act, 1998

?????????????? Heritage Act, 1977

?????????????? Conversion of Cemeteries Act, 1974

?????????????? Coroners Act, 1980

?????????????? Births, Deaths and Marriages Registration Act, 1995

?????????????? Human Tissues Act, 1993

?????????????? Crown Lands Act, 1989


4.0???? Principles

 

1????????? To provide places for quiet and safe remembrance of the dead.

 

2????????? To provide sites within cemeteries for the lawful disposal of human remains.

 

3????????? To consider the diverse religious, ethnic and cultural backgrounds of those using, working in or visiting cemeteries, when making decisions relating to cemeteries including planning for the future use of cemeteries.

 

4????????? To provide equitable access to burial sites to all members of the community.

 

5????????? To provide conditions in cemeteries which have regard to minimising any risk to health or safety of persons working in or entering cemeteries.

 

6????????? To consider conservation and heritage issues when making decisions relating to cemeteries, including planning for the future use of cemeteries.

 

 

5.0???? Policy Statement

 

Nambucca Shire Council has produced a set of guidelines, agreements and permits to compliment this policy which include:

 

a????????? Procedure manual which guides Councils actions in the planning, development and operation of all of the cemeteries under its care, control and management

b????????? Agreement with external stakeholders (funeral directors, grave digger) which states the requirements for working within Councils cemeteries.

c????????? Permits for specified works, exhumation or monumental work.

 

The accompanying documents are guided by the following key areas:

 

5.1???? Management

 

Council does not permit any person to undertake any activity within a cemetery unless:

 

a????????? the activity has been approved by Council:

??????????? in respect of burial sites, the quiet and respectful commemoration of the deceased or undertaking historical research;

??????????? in respect of the use of roadways and pathways to gain access to burial sites.

 

b????????? the person holds a burial right exhumation permit, work permit or monumental work permit issued by Council to undertake that activity.

 

5.2???? Records

 

Council is required to maintain certain records under the Public Health (Disposal of Bodies) Regulation 2002, clause 35A of the Public Health Regulation 1991, State Records Act 1998, and Local Government Act, 1993. Council shall maintain a register of all burials, exhumation and burial rights in respect of each cemetery in order to comply with legislation and to provide information for historical research references for the public.

 

5.3???? Significance of Burial Sites and Monuments

 

Burial sites and monuments are of cultural and historical significance to the community of Nambucca Shire (and surrounds) and may confer rights to individuals.

 

Council in its activities relating to cemeteries will aim to observe the significance of burial sites and monuments (along with any rights associated with such burial sites and monuments) within those cemeteries in which they are located.

 

Where a grave site is over 50 years old, it is subject to the Heritage Act 1977. Council will not issue a monument permit in respect of a burial site which is over 50 years old, unless the proposed works conform to the requirements of the National Trust.

 

5.4???? Burial Sites/ Rights

 

Items and human remains may only be interred at any burial site with the written permission of Council who will issue a burial right.

 

Burial rights may not be sold or transferred. All burial rights must be exclusively transferred to Council and subsequently Council may re-sell the burial right.

 

Council will buy back burial rights previously purchased at the original purchase price.

 

The burial right is for a period of twenty-five (25) years. Should the burial plot not be used in during this period, the burial right will either need to be renewed or relinquished to Council.

 

5.5???? Work Undertaken in Cemeteries

 

A person may not undertake work of any type in a cemetery unless that person and those engaged by that person holds a valid work permit for that specific activity.

 

Council will retain a standard agreement for all external parties wishing to undertake specific works in Council?s cemeteries.

 

5.6???? Monuments

 

Council will not issue a monument permit in respect of a burial site except for the erection of monument of a size and type approved by Council. Council?s procedure manual will provide a detailed outline of the permitted monument size and shape.

 

A monument permit will only be granted in respect of a burial site with the consent of the grantee of the burial right.

 

The grantee of a monument right is responsible for maintaining and repairing monuments. All monuments and monumental work must comply with Monumental & Headstones in Cemeteries (1994) AS4204

 

If Council is required to undertake any work relating to a monument so as to ensure public or employee safety, it may recover these costs from the grantee.

 

5.7???? Exhumation

 

An exhumation may only take place when ordered by a Coroner or an application has been approved prior to commencing exhumation:

 

?????????????? Approval for exhumation by NSW Department of Health in accordance with the provision of Clause 25, Public Health (Disposal of Bodies) Regulation, 2002;

?????????????? Approval from Council for activity in cemetery area.

 

---oo0oo---

?


General Purpose Committee - 19 May 2010

Report on Strategic Management Plans for Nambucca Heads, Macksville and Bowraville Cemeteries

 

?


General Purpose Committee - 19 May 2010

Report on Strategic Management Plans for Nambucca Heads, Macksville and Bowraville Cemeteries

 

Comments in regard to CEMETERY POLICY? from Cr Anne Smyth

 

 

Page Number

Proposed Changes/Comments/Questions

Staff Response

2

4.0? Principles

3??

First line ? insert comma after ?religious?

Second line ? insert comma after ?cemeteries?

6

First line ? insert comma after ?cemeteries?

Done

2

5.0? Policy Statement

First line ? Change ?compliment? to ?complement?

a

First line - change Councils to Council?s

b

Second line ? change Councils to Council?s

Done

2

5.1? Management

a

Second dot point ? Suggest inserting the phrase ?in respect of? at the beginning of the point, so that it is consistent with the first dot point.

Done

3

Second line ?

Suggest deleting the comma after ?burial site? and inserting the word ?old? and a comma after ?50 years??? It would then read? ??.in respect of a burial site which is over 50 years old, unless the proposed?.?

Done

3

5.5? Work Undertaken in Cemeteries

Second paragraph, second line ?

?Councils cemeteries? should be ?Council?s cemeteries?

Done

3

5.6? Monuments

Fourth paragraph, last line ?

Insert a comma after the word ?safety?

Done

3

5.7?? Exhumation

I found the first sentence difficult to interpret.? Is it possible to reword this in some way to make it clearer?

Reworded Section 5.7

 

 

There is no mention in the policy about placing information about our cemeteries on Council?s website.? Is it intended that this will occur??

 

Once Adopted, The Policy And Management Plans Would Be Paced On The Website ? Final Report Adopting Management Plan will address this issue

 


 

Comments in regard to CEMETERY POLICY

APPENDIX A

Requirements for Works within Council Cemeteries by External Agents (Draft)

? from Cr Anne Smyth

 

2

INSURANCES? 2.3

Is there a reason that the amount of insurance cover required is different for Public Liability Insurance ($10,000,000) than for Motor vehicle/mobile plant insurance ($20,000,000)?

 

No ? Council may vary the amount but should check with its Insurers before reducing

5

COMPLETING AN INTERMENT 3.5

d)? line 2

Do the words ?or from the cemetery? mean that Council can designate an area away from the cemetery for disposal of excess soil?? If so, perhaps this could be worded differently so that it is clearer.

 

Done

 

I am assuming that this Appendix will be proof-read? by the consultants prior to the final version going on public exhibition.? There are a number of typos.

 

Yes

 

Comments in regard to CEMETERY POLICY

APPENDIX C

Cemetery Procedures (Draft) From Cr Anne Smyth

 

11

4.??? Inform Council in writing prior to the interment,

?????????????? That the interment has been completed,

 

Comment - Can?t see how Council can be advised that the interment has been completed prior to it happening.

 

 

14

6.3? Conditions of Work Permit

ii. d)? Second line

Suggest changing the phrase? ??it is the grantee of the work permit?s responsibility???? to ??.it is the responsibility of the grantee of the work permit??

 

Agree and waiting on electronic copy of Management Plan so amendments can be made in-house

24

Point 4 at the top of the page needs rewording to clarify.? To me, it reads as if the dead person needs to be prevented from viewing the exhumation.?

 

Agree ? change made

 

In a number of places in this Appendix, I was not able to find the clauses and sub-clauses mentioned, e.g. on Page 1, there is reference to ?Procedures Clause 1 b)? and ?sub-clause a)?.?

 

I am assuming that this Appendix will be proof-read? by the consultants prior to the final version going on public exhibition.? There are a large number of typos, grammatical errors and syntax problems which need correction.

 

Clause references have been asked to be amended ? updated copy of plan requested.

 

 

Changes have been required by staff.

 

??


General Purpose Committee

19 May 2010

Director of Engineering Services Report

ITEM 10.1??? PRF15????????????? 190510???????? E J Biffin Playing Fields - Draft Plan of Management

 

AUTHOR/ENQUIRIES:???? Bruce Redman, Director Engineering Services ????????

 

Summary:

 

The exhibition period for the Draft Plan of Management ended on the 8 April 2010.? the E J Biffin Playing Fields Committee of Management made the only submission.? The points raised are included in the report and where feasible incorporated in the document.

 

 

Recommendation:

 

That Council adopt the E J Biffin Playing Fields Plan of Management as revised.

 

 

OPTIONS:

 

?????????????? Adopt revised Plan of Management

?????????????? Not adopt and retain current Plan

 

 

DISCUSSION:

 

The Draft Plan of Management was placed before Council at the General Purpose Committee on the 17 February 2010 which included modifications as a result of comments put forward by individual Councillors.

 

It was then resolved to place the document on public exhibition.? This period ended on the 8 April 2010.

 

One submission was received from the E J Biffin Playing Fields Committee of Management.

 

Comments from the Committee of Management

 

Page

Proposed changes/comments/questions

Staff response

1

Change ?Valla Beach? to ?Nambucca Heads?

Amended

2

Add 3 shot put circles to the list of facilities

Added

14

The long jump pit should have a current value of $20,000 and a replacement value of $30,000

Amended

17

The statement that the Junior League Gala Day attracts 150 players should be changed to 350 players, parents and spectators

Amended

20

The long-term development at the field should include a large waterproof shade shelter on the western side of the amenities.? Value of $50,000

Added to page 20 and 32 Clause 6.2.23

24

Change priority from medium to high for fencing to keep cars off the field

Changed

31

Include a fitness trail to Clause 6.2.2.20

That was the intention of an ?exercise circuit? but? the extra words of ?fitness trail? added

 

The Cricket Club would like to move the cricket nets to the western end of the carpark.? Tree planting has already been done to screen the nets

This was the original preferred site years ago but received objections from the neighbours at the time.? Not excluded in the Plan but will require consultation with neighbours


Comments in regard to E J Biffin continued

 

Page

Proposed changes/comments/questions

Staff response

 

Please include a hammer cage javelin area plus 1 flood light within the top end of the oval

Shown on Plan as ?future extension of the athletics events?

 

Replace existing Ghost Gums with trees that do not drop branches

Not feasible.? These are very large trees behind the Newville Cottage Park.? Would cost +$50,000

 

Make provision for a steeple chase pit to be installed on the eastern side near the High School

Not included.? Expensive to build and could hold water when not supervised

 

No costing on the open drain at the long jump pit

Maintenance of the open drain is a Roads and Traffic Authority matter as it is road drainage

 

No costing for softball cages.? Sport is trying get up and running

Committee of Management will need to nominate the site.? Softball will need to fund the cage.

 

No costing for high jump area or shed to place the high jump mats in

Little Athletics will need to fund sport specific facilities

 

No mention of the crossing to get to the new car park or the cost to build

Included in Action 6.2.2.11

 

Committee would like to go green and install solar hot water on the building as existing hot water chews up the power

Building maintenance matter not relevant to the Plan of Management.? Forms part of Council?s approach to energy conservation goals.

 

 

CONSULTATION:

 

?????????????? Councillors prior to exhibition

?????????????? Public exhibition for 42 days

?????????????? E J Biffin Playing Fields Committee of Management

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No major issues.? Vegetation and fauna is discussed on the Plan.

 

Social

 

E J Biffin Playing Fields provides social interaction through sport for a range of sports and provides facilities for the nearby schools.

 

Economic

 

This is the largest recreation reserve in any urban area an hosts a range of regional events.? Further upgrades will encourage and allow higher and better events.

 

Risk

The cost of the proposed upgrade is a major financial expense that will be difficult to achieve.

 

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No new costs for current operations.? Future budgets will need to address the Forward Plan and the availability of funding.

 

Source of fund and any variance to working funds

 

The Forward Plan will require considerable funding from sources other than Council.? Grants will be essential.

 

Attachments:

1View

8356/2010 - Submission - E J Biffin Playing Fields Committee of Management

 

2View

?- Circularised Document - Plan of Management E J Biffin Playing Fields

 

??


General Purpose Committee - 19 May 2010

E J Biffin Playing Fields - Draft Plan of Management

 



?


General Purpose Committee - 19 May 2010

E J Biffin Playing Fields - Draft Plan of Management

 

 

 

 

 

Placeholder for Attachment 2

 

 

 

E J Biffin Playing Fields - Draft Plan of Management

 

 

 

Circularised Document - Plan of Management E J Biffin Playing Fields

 

??Pages

 

?


General Purpose Committee

19 May 2010

Director of Engineering Services Report

ITEM 10.2??? SF102????????????? 190510???????? Review of Cycleway Plan

 

AUTHOR/ENQUIRIES:???? Bruce Redman, Director Engineering Services ????????

 

Summary:

 

The existing Cycleway Plan has been in the current format since 1995 with two revisions which amounted to updating the progress of work nominated in the Plan.

 

A new draft plan has been prepared which while it recognises the previously nominated routes gives priority to the construction of the Macksville to Nambucca Heads route.

 

 

Recommendation:

 

That the draft Cycleway Plan be placed on exhibition for 28 days.

 

 

OPTIONS:

 

?????????????? Exhibit

?????????????? further modify and exhibit at a later date

?????????????? Retaining the existing plan

 

 

DISCUSSION:

 

The current Cycleway Plan was first created in 1995 and reviewed in 1998 and 2005.

 

The plan was a simple document that essentially defined potential routes in each urban area and some road linkages as well.? The extent of the cycleway network proposal in the plan is very large and would cost $ ??millions to achieve.? The existing plan does not set priorities.

 

The existing plan has successfully allowed applications for funding which has resulted in Cycleways along Riverside Drive to the Nambucca Heads Schools, Bellevue Drive, River Street and the current section on the southern approach to Nambucca Heads.

 

In developing the new plan it was decided to identify and retain the routes already determined as ?future? routes and to determine the priority and hence the funding to one overall project being the linking of Macksville and Nambucca Heads with a Cycleway.

 

The section currently under construction has provided the stimulus for this approach as it is showing what can be achieved.? Providing a Cycleway adjacent to the Pacific Highway also meets the goals of the Roads and Traffic Authority which in turn makes funding available.? I would even expect that the eventual highway upgrade may provide new funding for a Cycleway as an alternative route.

 

The linking of the two towns is a major project up to 8 km long after the current section is completed but is can be staged in a meaningful way.

 

Priority one has been set as reaching the Kingsworth area.? This would provide access for a residential area, a caravan park and businesses.

 

Priority two is the continuation to Macksville to connect up to the Cycleway already built over Newee Creek.

 

In addition to the Cycleway plan each new subdivision will be assessed for the inclusion of cycleways to be constructed as part of the cost of the development.? Cycleways have already been incorporated into DCP17 for the South Macksville residential area.

?

 

CONSULTATION:

 

?????????????? Director Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Impacts need to be considered.? Minimisation can occur from route selection to protective measures such as silt fencing.? An environmental assessment was carried out on the section around Teagues Creek to identify issues before starting work.

 

Social

 

Cycleways aim to provide greater safety and to provide linkages to schools, shops, sports, residential areas and town centres.

 

Cycleways are an alternate commuter choice to travel to work.

 

Economic

 

Encourage the growth of cycling in this area.

 

Risk

 

Relies on extended funding to be feasible.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

An average budget for this Council includes a $50,000 grant from the Roads and Traffic Authority and $50,000 from Councils sources.

 

Source of fund and any variance to working funds

 

50% grants are often available.? The Roads and Traffic Authority will consider 100% grants where it is a route related to the Pacific Highway.

 

Attachments:

1View

?- Circularised Document - Current Cycleway Plan 1995 (11023/2010)

 

2View

?- Circularised Document - Cycleway Plan Review - May 2010 (10997/2010)

 

??


General Purpose Committee - 19 May 2010

Review of Cycleway Plan

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Review of Cycleway Plan

 

 

 

Circularised Document - Current Cycleway Plan 1995 (11023/2010)

 

??Pages

 

?


General Purpose Committee - 19 May 2010

Review of Cycleway Plan

 

 

 

 

 

Placeholder for Attachment 2

 

 

 

Review of Cycleway Plan

 

 

 

Circularised Document - Cycleway Plan Review - May 2010 (10997/2010)

 

??Pages

 

?


General Purpose Committee

19 May 2010

Director of Engineering Services Report

ITEM 10.3??? SF1391??????????? 190510???????? Progress Report on Cycleway Project

 

AUTHOR/ENQUIRIES:???? Keith Williams, Manager Technical Services ????????

 

Summary:

 

The Cycleway project is about 75% complete and has reached the point where a bridge is being erected over Teagues Creek with boardwalk approaches in addition to the concreting of the path itself.

 

The project was put in place as an indigenous youth employment project and has resulted in the development of skills by the individuals as well as providing the Cycleway infrastructure.

 

 

Recommendation:

 

1??????? That Council note the progress on the Cycleway Project on the southern approach to Nambucca Heads.

 

2??????? That Council provide a letter of congratulations to the work team on the Cycleway Project.

 

 

OPTIONS:

 

?????????????? As recommended

?????????????? No other options indentified

 

 

DISCUSSION:

 

The Cycleway became a reality when a grant of $441,350 (inc GST) became available as an indigenous youth employment project.? The total cost of this stage is $884,290 (inc GST) with cash of $641,350 provided from the Department of Infrastructure, Transport, Regional Development and Local Government ($441,350 inc GST), NSW Planning ($75,000), Roads and Traffic Authority ($50,000) and Council ($75,000) plus in-kind contributions from the participating groups, Nyambaga Green Team ($50,800), MEGT Group ($89,024) and TAFE Mentor Youth ($88,200).

 

Council appointed Mr Darryl Flanders as our supervisor and he has been a major factor in making the project successful.

 

The section under construction is part of an ambitious proposal to link Macksville and Nambucca Heads with a Cycleway.

 

There have been a number of obstacles to address and they include:

 

?????????????? Safety considerations working beside the highway

?????????????? The crossing over Teagues Creek (approvals etc)

?????????????? Staging to allow continuous access for vehicles into properties via driveways

?????????????? Drainage

?????????????? Landscaping modifications

?????????????? Access over private land

?????????????? Job planning for a large number of participants

 

Council is invited to inspect the site works and meet some of the participants.

 

 

CONSULTATION:

 

Site Supervisor

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Protection has been important.? This includes silt fencing at drainage points.? The river crossing held to be approved by the Department of Industry and Investment.

 

Social

 

Cycleway provides a safer route along the highway road reserve.? You can already see the increased use of the path by children and pedestrians.

 

The work has also visually improved the entry into Nambucca Heads.

 

 

Economic

 

The Cycleway is a new facility that improves and makes safer the activity of cycling.? The Aboriginal based projects involved benefited from the funding.

 

Risk

 

Future funding is necessary to extend the cycleway and this is subject to State and Federal Government Programs.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The grants provide $641,350 of funding for construction.? The impact of on-going maintenance has been minimised by the use of steel reinforced mesh throughout and doweled joints to prevent trips.

 

Source of fund and any variance to working funds

 

Department of Infrastructure, Transport, Regional Development???????????????????????????????????????????????? $441,350

NSW Department of Planning?????????????????????????????????????????????????????????????????????????????????????????????? $? 75,000

Roads and Traffic Authority?????????????????????????????????????????????????????????????????????????????????????????????????? $? 50,000

Nambucca Shire Council????????????????????????????????????????????????????????????????????????????????????????????????????? $? 75,000

In-kind???????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? $242,944

 

 

Attachments:

1View

7305/2010 - Progress photos for Cycleway Project

 

??


General Purpose Committee - 19 May 2010

Progress Report on Cycleway Project

 

 

START OF CONSTRUCTION

 

BEFORE

 

 

AFTER

 

 

PROGRESS

 

 

 

 

 

 

 

 

 

 

PROGRESS

 

 

 

 

PROGRESS

 

 

?? ?