NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

16 September 2010

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

 

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

 

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? These items will be brought forward at 5.30 pm in agenda order, and dealt with before other items.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the business paper provided the request is received before publication of the business paper and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as outlets in all towns and villages of the Shire and Council?s website: www.nambucca.nsw.gov.au

 

 


NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 16 September 2010

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AMENDED AGENDA????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 2 September 2010

5??????? PUBLIC FORUM

6??????? ASKING OF QUESTIONS WITH NOTICE ??-

????????? Cr Moran OAM??Why did the Mayor and General Manager support Keith Rhoades? nomination as President of the Local Government and Shires Associations??

7??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8??????? General Manager Report

8.1???? LGSA Convention - One Association Taskforce Recommendations - 16 August 2010

8.2???? Outstanding Actions and Reports

8.3???? Proposed Sale to Nambucca Valley Bridge Club - Revision of Development Terms

8.4???? Expression of Interest for Advisory Services

8.5???? Local Government and Shires Associations of NSW - Discussion Paper - Modernising Local Government

8.6???? Comparative Information on NSW Councils 2008/2009

8.7???? Good Sports Community Partnership Proposal

8.8???? Eungai District Community Council Committee of Management AGM - 17 August 2010 - Minutes

8.9???? Nambucca District Historical Society Committee of Management AGM - 17 August 2010 - Minutes

8.10?? Nambucca Entertainment Centre Committee of Management AGM - 18 August 2010

9??????? Director Environment and Planning Report

9.1???? DA's and CDC's Received and Determined under Delegated Authority 24 August 2010 to 7 September 2010

9.2???? Outstanding DA's greater than 12 months, applications where submissions received not determined to 7 September 2010

9.3???? Contract Regulatory Officer's Report August 2010

9.4???? Report on 2011 Seniors Week Proposed Event and Application for Funding

9.5???? Report on Access Committee meeting held 24 August 2010

9.6???? Collector District Census Maps

10????? Director Engineering Services Report

10.1?? Paveline Patching Machine - Operation

10.2?? Nambucca Heads Sewerage Augmentation - Variation to increase the size of sludge lagoons

10.3?? Tender - T023/2010 Supply and Lay Asphaltic Concrete (Hotmix)

10.4?? Tender - T030/2010 - Supply of Traffic Control Services

10.5?? Quotation - Q020/2010 - Welding

10.6?? Quotation - Q035/2010 - Tree Lopping and Chipping

10.7?? Biennial Quotations/General Works - Delegated Authority ????

 

GENERAL PURPOSE COMMITTEE MEETING ? 15 September 2010


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting

16 September 2010

General Manager's Report

ITEM 8.1????? SF640????????????? 160910???????? LGSA Convention - One Association Taskforce Recommendations - 16 August 2010

 

AUTHOR/ENQUIRIES:???? John Ainsworth, Councillor ????????

 

Summary:

 

On 16 August I attended a special Convention hosted by the Local Government and Shires Associations (LGSA) to present their draft recommendations of the One Association Taskforce established by the LGSA to develop a draft issues paper and recommendation on:

 

i)?? the structure of a new Association

ii)? voting rights

iii)? term limits

iv)? alternating the position of the President and Treasurer

v)?? Association membership.

 

 

Recommendation:

 

That Council note Cr Ainsworth?s report on the LGSA Convention?One Association Taskforce Recommendations?which he attended on behalf of the Mayor on 16 August 2010.

 

 

 

DISCUSSION:

 

This convention was the culmination of a number of attempts to form a single Association to represent all councils in New South Wales (NSW).

 

Cr Ian Mickel, former President of the Western Australian Local Government Association gave an overview of the issues that faced the amalgamation of the three Associations previously existing in Western Australia.

 

The main drivers and probations they faced were basically identical to the NSW proposal notably how many regions or sub-regions would be created and what voting entitlements the different category councils would have.

 

Whilst there was a strong desire to form one association through the amalgamation of the three Associations so as to present a untied voice, particularly when lobbying the West Australian State Government, it required all councils to adopt a ?give and take? position when forming the new Association.

 

The Proposed Structure of the New Association in NSW

 

In regard to regions the working parties recommendation was that:

 

1??????? NSW Should be broken up into two regions being a metropolitan/urban region and a rural/regional region.

 

2??????? The metropolitan/urban region to be defined as councils which fall within the County Cumberland plus Camden.

 

3??????? The rural/regional region be defined as all other councils.? This will include the peri-urban councils, eg Newc astle and Wollongong.

 

After some debate this recommendation was accepted giving the metro councils a population base of some 4 million people and the rural/regional councils some 2.5 million people.

 

Voting Entitlements

 

The working party?s recommendation:

 

Ordinary member councils should have equal voting rights dealing with motions at Conferences.

 

This recommendation developed into a very robust debate with some of the larger city councils saying that voting entitlements should be on a proportional basis to reflect the population each represents while some of the small rural councils were equally concerned that they may have no voting entitlements at all if the entitlements were based on some of the large metro councils.

 

At one stage it seemed that a stalemate had been reached.

 

The matter was finally resolved in principle by allocating both regions the same amount of votes, say 200 each, and then allocating those 200m votes on some sort of yet to be determined proportional system within the region to reflect the size of the individual councils.? The equal number of votes per region meant in principle that one region could not dominate in the decision making process at Conferences by voting as a block.

 

Term Limits

 

It was decided that the President would have a 2+2 year term and elected by all member councils.

 

The 2+2 year term was felt necessary to allow some continuity and stability to establish the new Association for the first few years then the President will be elected by all member councils for the next two years, with the President alternating from metro and rural regions.

 

It was agreed that there are to be two Vice presidents, one elected by the rural region and one elected by the metro region.

 

It was agreed that the Treasurer was to be elected by all member councils and that there was no fixed term attached to the position.

 

It was agreed that there be ten Board members representing and elected by the metro councils and ten Board members representing and elected by the rural councils.

 

 

 

After a long debate it was agreed that the NSW Aboriginal Land Council and the various County Councils would be full members of the Association.

 

Conclusion

 

There is no doubt that all of the councils agree that there must be just the one Association which was supported by their willingness to consider all the options and ideas on the floor at the Convention, even if it meant that they may end up with less voting strengths than they previously had.

 

From the decisions made at the Convention the working party will now develop further recommendations for further consideration.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

16 September 2010

General Manager's Report

ITEM 8.2????? SF959????????????? 160910???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS


OCTOBER 2008

1

RF256

 

16/10/08

Notice of Motion - Riverbank Erosion - Riverside Drive Nambucca Heads ? report re geotechnical engineers re stability of Riverside Drive

 

 

DES

 

Catchment Assessment:

Final report assessed.? Maintenance recommendation included in works program.? There are a number of existing stormwater inlet pits within the study area which require maintenance.? These pits are blocked with vegetation and debris both within the pit and in the grate and lintel, grates are broken, and lintels are broken, reducing the inlet capacity of each pit.? Maintenance and repair of these pits will at least ensure each pit is functioning to its capacity.

Phase 2 analysis of pipeline from Bismark to Nambucca Streets authorised.? Not expected to be completed until 31 July 2010.

 

GHD advise that ground survey completed.? Capacity analysis starts end of July 2010.

 

MAY 2009

2

SF1213

07/05/09

Allocation for retaining wall at Little Beach be deferred for consideration at the September Quarterly Review

 

DES

GM

First letter sent 4 December 2007.

November 2009.

Followup letter sent.

26 June 2009.

No reply at 17 July 2009.

No reply at 10 August 2009.

No reply at 21 August 2009.

No reply at 7 Sept 2009.

No reply expected until Scotts Head Master Plan completed.

Followup letter sent 24 May 2010.

Scotts Head Trust has approved Council spending $40,000. Return letter sent advising that $40,000 matching contribution is required.

 

Project will not proceed unless budget is $80,000.? Cancel project and reallocate Section 94 funds if Scotts Head Reserve Trust do not contribute $40,000.

 


 

JULY 2009

 

3

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Report to meeting on 19/11/09.

Deferred to December 2009.

Quotes being sought for fibre optic link to the Library.? Will report when quotes are in.

Indefinitely delayed due to workload, illness and completion of Civica (Authority) implementation.

Provision made in Budget for 2010/11.

IT Support Officer now proceeding with implementation.

 

 

AUGUST 2009

 

4

SF544

20/08/09

Council adopt the draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

Plan currently being reviewed.

 

Deferred to October 2010.

OCTOBER 2009

 

5

SF1075

15/10/09

Council review staffing requirements & costs for CCP milestones as well as the savings made in 12 months time.

 

DES

October 2010.

?Planet Footprint? engaged for 1 year at a cost of $3,450 to report on energy consumption by site and also to negotiate lower tariff for halls and museums with Country Energy.? Their first report will be to the October 2010 meeting.

 

JANUARY 2010

 

6

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

7

SF839

21/01/10

General Manager uphold resolution of 18/12/2008 that as a matter of policy Council be forwarded draft Plans of Management by way of memo at least three weeks before a GPC meeting so those comments can be considered after collation and prior to the next GPC meeting.? This also applies to draft policies.

 

GM

On-going

 

FEBRUARY 2010

 

8

SF1471

18/02/10

Council canvass option on reducing Councillor numbers in the next customer survey

 

GM

Provision for Customer Survey made in 2010/2011 budget.? Jetty Research has been engaged.? Tentative booking made for late October/November.? Draft questions circulated and comments being received.

 

 

9

SF741

18/02/10

That a further report be prepared on the operation of the Paveline Machine from July 2009 to June 2010

 

MCW

Report in August 2010.? Report deferred to September.? Obtaining comparative data difficult.

 

See item in business paper.

 

MARCH 2010

 

11

SF1471

1/04/10

Councillors to be advised regarding time and date of any/all special meetings or workshops.

 

GM

On-going

 

12

SF1269

15/04/10

That a report with a recommendation on boundaries for collector areas comes back to Council before the end of October 2010 for consideration.

 

DEP

Report in September 2010.

 

See Item in business paper.

 

13

SF30

15/04/10

That Council meet with reps from the other 2 Councils within the next 12 months to discuss the future of the Clarence Regional Library particularly in relation to the 10% per capita contribution increase.

 

DEP

Council?s General Manager has had discussions with General Managers from both Bellingen and Clarence Valley Shire Councils when finalising the 2010-2011 budget.? The matter is to be revisited for additional discussions in November/December 2010 in the lead-up to developing the 2011-2012 budget and in light of the Library Agreement concluding September 2011.

Report to be prepared for Council?s consideration targeting November 2010 Council meeting.

 

 

14

SF1031

15/04/10

A report comes to Council in 6 months time to review the take up rate of the new tank rebate and identify any Council buildings where a rainwater storage tank could be installed.

 

DEP

Report to October 2010 GPC.

 

MAY 2010

 

15

SF1064

6/05/10

Council make urgent representations to both the NSW Government and Opposition concerning the removal/deferral of funding from the Country Towns Water and Sewerage Program arising out of the November 2009 Mini Budget and the impact that this will have on the proposed off river storage.

 

GM

Letters sent 10 May 2010.? No response received as at 24 July 2010.?

 

Follow up letter sent by Mayor on 20 August 2010.

 

No response as at 6 September 2010.

 

16

SF98

20/05/10

Road naming ? item be deferred so that Unkya LALC can be consulted regarding appropriate local Aboriginal names.

 

DES

No response at this stage.

Developer has asked Council to select names.

List of default names being developed by MTS.

 

17

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going

 

18

SF46

20/05/10

Council consider becoming a member of the NSW Cemetery and Crematoria Association in 12 months time.

 

DEP

Report in May 2011.

 

JUNE 2010

 

19

SF358

3/06/10

In relation to the Macksville Memorial Aquatic Centre, that Council receive a report on funding sources for the projected expenditure which will be required to maintain the facility.

 

GM

August 2010.

Deferred to September.

 

Discussions commenced with S94 Coordinator.? Grants Officer will investigate external grant options further.? November 2010.

 


 

JULY 2010

21

SF1487

1/07/10

Complaint regarding lack of access at the Salvation Army Thrift store in Macksville be investigated and planning staff advise whether a DA was required for the change of use and whether there were any conditions regarding wheelchair access.

 

DEP

Matter being investigated.

 

Discussion with operators regarding the construction of a ramp underway.

22

SF755

15/07/10

That Council defer a decision on demolition of the old amenities at Coronation Park to allow the Junior and Senior Rugby League Clubs to put their proposed business plan to Council explaining the uses, and how the work and ongoing maintenance is to be funded.

 

DES

Awaiting response from Clubs by the Committee of Management.

Committee submitted proposal for retention of amenities.

 

Report to Council in October.

24

SF45

15/07/10

Council write to the Minister for Roads outlining condition of its roads and bridges and our financial constraints in providing an adequate level of service.? Also encourage other A Division councils to do likewise.

 

GM

Letters sent w/e 23 July 2010.

 

Acknowledgment letter from Minister?s Office received 30 July 2010.?? No further correspondence received as at 6 September 2010

25

SF1528

15/07/10

GIPA ? review policies and prepare registers by August 2010, define open access information by September 2010, complete publication guide and submit to OIC by October 2010, upload all information to web by November.

 

GM

Review of policies and preparation of registers underway.

 

See item in GPC business paper.

 

26

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

27

SF1360

SF841

15/07/10

That Council consult with the RTA concerning their proposals for Deep Creek Bridge in providing access with the new highway.

 

DES

Letter sent week ending 23 July 2010.

Response received 16 August 2010:

?..it is considered that funding for the construction of bridges on existing local roads, including Deep Creek road is a matter for Council.? (Trim 19841/2010)

.

28

SF15

15/07/10

That a report goes to Council on the response to the tender for suitable parties to operate the saleyard under a long term lease arrangement.

 

GM

December 2010

28

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson to be contacted concerning a meeting date.?

 

AUGUST 2010

31

SF1471

5/08/10

GM ensure any Manex or OH&S Committee decisions that impact on Council policies or budget allocations be reported to Council.

 

GM

On-going

32

PRF71

19/08/10

Council?s Ranger to continue surveillance of the Skate Park and provide another report on the outcome of the surveillance.

 

DEP

Report November 2010

33

SF382

19/08/10

That Council meet with the Minister for Lands to discuss major issues re Scotts Head Master Plan (semi-permanents and maintenance of day area)

 

GM

Letter sent on 25 August 2010 to Minister requesting delegation (Trim 20792/2010)

 

No response as at 6 September 2010.

34

SF382

19/08/10

Council hold a workshop in open meeting to discuss and formulate a position to put to the Minister for Lands.? Workshop to select reps to attend delegation to the Minister.

 

GM

Contact being made with Dept. of Lands and other stakeholders (business, community and semi-permanents) about a date.? Proposed to be a special GPC.? Awaiting formal advice from the Dept. of Lands as to whether they will attend a workshop.

 

Letter to Minister 26 August (Trim 20792/2010)

Letter to Bob Birse 31 August (Trim 21179/2010)

 

No response to either letters above as at 6/9/2010.

 

35

PRF54

19/08/10

Boultons Crossing Reserve ? matter be deferred and CoM be notified of Council?s intention to seek an expression of interest from the NPWS to manage the reserve.

 

GM

Letter sent 25 August 2010.

36

RF275

19/08/10

Council defer a decision on the repair of the Bellingen Road to 2 September 2010.? Council seek Natural Disaster Funding for interim repairs.

 

GM

Nothing further to report.

 

Same issue as item from 2/9/2010 below.

 

Options report received from GHD.

37

SF182

19/08/10

NSW Public Works to be requested to justify pipeline delivery from on-stream storage and indicate whether they have any evidence a fish ladder would be required.

 

GM

Letter sent 25 August 2010.

 

Response received 2 September 2010.

See Item in business paper.

38

SF382

19/08/10

Council seek from the Minister for Lands a copy of the legal advice provided to him by the Chief Executive of Land & Property Management in relation to the liability of the Scotts Head Caravan Park to pay general rates.

 

GM

Letter sent 3 September 2010.(Trim 21620)

 

No response as at 6 September 2010.

September 2010

38

SF1471, SF669

2/9/2010

Write to Minister for Local Govt requesting that the LG (manufactured Home Estates etc) Regulation 2005 be amended to require proposals to locate new dwellings in caravan parks to be notified to council prior to placement

 

DEP

Letter to be sent by 10/9/2010.

39

RF275

2/9/2010

RTA be requested to conduct a Value Management Process on the future of the Bellingen/Bowraville Road asap

 

GM

Letter sent 7/9/2010.

40

SF656

2/9/2010

Grant applications ? Scotts Head & Bowraville ? Committees be advised they are responsible for running costs and repairs for the lights.

 

DES

Letter to be sent by 10/9/2010.

41

SF185

2/9/2010

Transfer of land for Kingsworth Estate Water Supply reservoir

 

MWS

Advert calling for comments/submission to Guardian 9/9/2010.

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

16 September 2010

General Manager's Report

ITEM 8.3????? SF1477??????????? 160910???????? Proposed Sale to Nambucca Valley Bridge Club - Revision of Development Terms

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

Council has previously resolved to subdivide a portion of the Operational Land at the E J Biffen Playing Fields and to sell the newly created lot (proposed lot 21) to the Nambucca Valley Bridge Club to enable them to construct a club house.

 

Based on a buy back in the proposed contract for sale between the Council and the Nambucca Valley Bridge Club (the Club) there is requirement for a restriction on use to be registered on the title of the land which inter alia, precludes the owners from erecting a building that has previously been erected elsewhere and from using second hand material in the construction of a building on the property.? (A copy of the proposed restriction is attached).

 

By resolution Council has since removed the buy back provision from the contract.

 

The Club has requested that Council now amend the proposed restriction on use as they seek to acquire and relocate the Masonic Lodge building currently located at Short Street in Nambucca Heads in lieu of constructing a new club house.

 

As the buy back provision has been removed from the contract there is no rationale to insist on the restriction regarding relocation of existing buildings or the use of second hand materials.

 

The Masonic Lodge building is an older style but seemingly solid structure which would not be out of place at the E J Biffen grounds and should adequately serve the function of a club house.

 

Relocation of the Masonic Lodge building would need to be the subject of a development application and, if approved, adherence to the terms of the development consent.

 

 

 

Recommendation:

 

That Council amend the terms of the proposed restriction on use burdening proposed lot 21 being a subdivision of Lot 2 1004209 by deleting restriction numbered 2 and 3 of the proposed section 88b instrument.

 

 

OPTIONS:

 

Council can insist on the current restriction which would effectively require the Club to construct a new building on the land. The Club advises that this stance would likely jeopardise their plans for the property

 

 

DISCUSSION:

 

Council has previously resolved to subdivide a portion of the Operational Land at the E J Biffen Playing Fields and to sell the newly created to the Nambucca Valley Bridge Club to enable them to construct a club house.

 

Council originally sought to include a buy back provision in the contract in the event the Club sought to Transfer the land.? In light of the buy back provision Council resolved to include a ?Restriction on Use? to be registered with the plan which effectively precluded the owners from relocating to the property a building previously erected elsewhere or from building out of second hand materials. The rationale was to seek to ensure that Council would not (potentially) become responsible for a further aging structure and the associated cost involved with such.

 

By a Notice of Motion regarding the matter, Council, at its Ordinary meeting on 5 August 2010, resolved to remove from the contract for sale the clause providing for a buy back option.? It is understood that this decision was based on the Nambucca Valley Bridge Club experiencing difficulties in raising sufficient finance for the development as a consequence of the buy back provisions.

 

Removal of the buy back provision renders the rationale of the building restrictions number 2 and 3 redundant.

 

 

CONSULTATION:

 

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendation does not give rise to any environmental issues

 

Social

 

The recommendation does not give rise to any social issues

 

Economic

 

The recommendation does not give rise to any economic issues

 

Risk

 

Nil

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The Club is required to meet the cost associated with the subdivision and all legal and registration costs to value of $5,000.

 

Source of fund and any variance to working funds

 

No working funds required by the recommendations

 

 

Attachments:

1View

21738/2010 - Proposed Terms of Restrictions

 

??


Ordinary Council Meeting - 16 September 2010

Proposed Sale to Nambucca Valley Bridge Club - Revision of Development Terms

 

 

Plan:

Plan of? Subdivision of Lot 2 in Deposited Plan 1004209 and Right of Carriageway over Lot 1 Deposited Plan 1004209 covered by Subdivision Certificate No.

?????????

Full name and address

of owner of the land:???????????????????????????????????????????????????????????? NAMBUCCA SHIRE COUNCIL

???????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 44 Princess Street

Macksville 2447

 

PART 1 (Creation)

 

Number of item shown in the intention panel on the plan

Identity of easement, profit a` prendre, restriction of positive covenant to be created and referred to in the plan.2

Burdened lot(s) or parcel(s):

Benefited lot(s), road(s), bodies or Prescribed Authorities:`

1

Right of carriageway variable width

1/1004209

Lot 21

2

Restriction on Use of Land

Lot 21

Nambucca Shire Council

 

Part 2 (Terms)

 

 

Terms of Restriction on Use of Land numbered 2 in the plan

 

1.?????? Each lot hereby burdened may not be used otherwise than for a community centre or recreation area as defined by the Nambucca Shire Local Environment Plan 1995

 

2.?????? No building previously erected elsewhere may be erected on the lot.

 

3.?????? No sub-standard or second hand building materials shall be used in the construction of any improvements on the lot.

 

4.?????? No building on the lot may be left incomplete and without substantial work being carried out for more than 3 months, and total construction time for any building may not exceed 12 months in duration from the date of commencement.

 

5.?????? No mobile homes, relocated homes, caravan or temporary dwelling shall be placed or permitted to be placed on any lot.

 

6.?????? No lighting shall be erected on the property with illumination alignment beyond the boundary of the Lot burdened.

 

7.?????? No alarm or siren mechanism shall be installed unless such system has a back to base notification service which operates 24 hours and ensures immediate response.

 

8.?????? No part of any lot or any building erected or permitted to remain on any lot shall be used for any industrial, manufacturing purpose or commercial or business including backpackers hostel or group residential accommodation purposes or any purpose ancillary thereto and no offensive or noisy trade or activity shall be carried out in any part thereof.

 

9.?????? A fence may not be erected on any lot to divide that lot from land owned by Nambucca Shire Council without the consent of Nambucca Shire Council, but that consent will not be withheld if such fence is erected without expense to Nambucca Shire Council and the fencing position, height and construction materials are acceptable to Nambucca Shire Council.

 

10.???? The lot burdened or any part thereof shall not interfere with the normal enjoyment of any lots in the subdivision nor place any materials or equipment on any lot in the subdivision and Lot 1 in DP 1004209

 

 

 

 

Name of person empowered to release, vary or modify restriction on use of land or positive covenant numbered 2 in the plan.

 

Nambucca Shire Council and its successors or assigns other than purchasers on sale.

 

 

SIGNED SEALED AND??????????????????????????? )

DELIVERED BY??????????????????????????????????????? )

Nambucca Shire Council????????????????????????????? )

in the presence of:??????????????????????????????????????? )

 

 

 

 

???????????????????????????????????????????????????????????????????????

This is the instrument setting out the terms???????? )

of easements and restrictions relating to??????????? )

the Plan of Subdivision of Lot 2 in??????????????????? )

Deposited Plan 1004209 Right of ??????????????????? )

Carriageway over Lot 1 Deposited ????????????????? )

Plan 1004209? covered by?????????????????????????????? )? ?????????????? ????????????.

Council?s Certificate No.????????????????????????????????? )? ?????????????? Authorised Person

dated?????????????????????????????????????????????????????????????? )? ?????????????? Nambucca Shire Council

 

 

?????????????.

?


Ordinary Council Meeting

16 September 2010

General Manager's Report

ITEM 8.4????? E014/2010??????? 160910???????? Expression of Interest for Advisory Services

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

Summary:

 

Expressions of interest for Investment Advisory Services for the five year period 1 July 2010 to 30 June 2015 closed on the 27 May 2010.

 

The Expressions of Interest were assessed in accordance with criteria provided in the specification. 

 

The assessment of the Expression of Interest was undertaken by the former Director of Corporate Services, Mr Perry McNally and this report summarises his findings.

 

 

Recommendation:

 

That Council accept the tender from CPG Research & Advisory Services for the supply of Council?s Investment Advisory Services for the period 1 July 2010 to 30 June 2015, in accordance with the terms and conditions stated in its tender response.

 

 

OPTIONS:

 

1??????? Council can retain a status quo and not make a decision.

 

2??????? Council can continue with the CPG Research & Advisory Pty Ltd with updated arrangements for the period of (5) years as per their expression of interest.

 

3??????? Council can change to Oakvale Capital Limited as per their expression of interest.

 

4??????? Council can decide not to have a financial advisor.

 

 

DISCUSSION:

 

A?????? SUBMISSIONS RECEIVED

 

Submissions have been received from the four Companies listed in alphabetical order below and are detailed in a confidential circularised document.

 

1??????? CPG Research & Advisory Pty Ltd

2??????? Denison Financial Advisory

3??????? Oakvale Capital Limited

4??????? Structured Credit Research and Advisory Pty Ltd

 

The EOI requires submissions in part to provide the following:

 

??????????? Company or Individual profile and financial capacity

??????????? Professional memberships and/or regulatory licences

??????????? Declarations of independence and that all rebates, commissions and any other form of product provider incentives will be disclosed and paid to Council

??????????? Management and Technical Staff resources

??????????? List of existing Local Government clients

??????????? Details of Insurance Policies

??????????? Detailed Fee Schedule


 

CONSULTATION:

 

??????????? Finance Manager

??????????? General Manager

??????????? Former Director of Corporate Services (Mr Perry McNally)

 

 

SUSTAINABILITY ASSESSMENT:

 

Not Applicable.

 

FINANCIAL IMPLICATIONS:

 

Council has approved an amount of $14,400 in the 2010/11 budget for Financial Investment Advice; therefore an additional amount of $9,600 would need to be included in the September 2010 budget review.

 

 

Attachments:

1View

?- CONFIDENTIAL CIRCULARISED DOCUMENT - Expression of Interest for Advisory Services - E014/2010

 

??


Ordinary Council Meeting - 16 September 2010

Expression of Interest for Advisory Services

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Expression of Interest for Advisory Services

 

 

 

CONFIDENTIAL CIRCULARISED DOCUMENT - Expression of Interest for Advisory Services - E014/2010

 

??Pages

 

?


Ordinary Council Meeting

16 September 2010

General Manager's Report

ITEM 8.5????? SF640????????????? 160910???????? Local Government and Shires Associations of NSW - Discussion Paper - Modernising Local Government

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Discussion Paper considers the future of Local Government in New South Wales and options for its ?modernisation?.

 

 

Recommendation:

 

That the information concerning the Discussion Paper ?Modernising Local Government? be received.

 

 

OPTIONS:

 

Council can make a submission in response to the Discussion Paper up until 30 September 2010.

 

 

DISCUSSION:

 

The Discussion Paper poses some interesting insights into the possible future form of New South Wales (NSW) Local Government.? A copy of the Discussion Paper has been circulated to Councillors.

 

Some of the concepts considered the case for better guarantees for democratic Local Government in NSW legislation; a case for revised or alternate forms of elected councils with a choice of governance structures being either a corporate board structure or a parliamentary/executive structure.

 

The Discussion Paper also considers the case for long term programs to improve the percentage of women serving as Councillors and also to improve the percentage of Aboriginal people serving as Councillors.

 

In relation to financial viability, the Discussion Paper indicates that the case for removal of rate pegging is unequivocal.

 

?There is the obvious benefit of removing the major financial constraint that NSW councils have been labouring under for the past 35 years.? But it would also:

 

?????? Fundamentally alter Local Government?s relationship and engagement with the NSW Government

?????? Significantly change councils? relationship with the community, by introducing a greater level of accountability

?????? Give councils greater autonomy in delivering locally determined priorities

?????? Fit with, and give greater meaning and relevance to the integrated planning and reporting processes.?

 

The Discussion Paper also considers the case for security of funding for roads and contemplates a share of road-sourced taxation such as fuel tax or heavy vehicle mass/distance charging mechanism.?

 

The Discussion Paper considers the Local Water Utilities Reform and notes the Associations? support arrangements that maintain Local Government responsibility for the operation and management of water supply and sewerage services and Local Government ownership of water supply and sewerage infrastructure.? The Associations believe that councils should be able to choose from a range of organisational models for regional cooperation and resource sharing, including the Alliance Model, County Councils or Regional Water Corporations.?

 

The Discussion Paper considers the perennial issue of amalgamations and quotes the ALGA President Cr Geoff Lake who in 2009 said:

 

??I participated in a panel discussion at the 97th Local Government Association of Tasmania (LGAT) Annual Conference on the topic of ?are council amalgamations good for local communities??The composition of the panel was well designed for what proved to be a lively and thought provoking discussion of the various pros and cons associated with Local Government amalgamations.? I must admit that in approaching the topic, I found it difficult to answer the question definitively one way or the other.? In fact I think I am still pulling out the splinters!

 

My main point of reference is the Victorian experience during the Kennett years in the mid-1990s when Victorian Local Government went from having more than 200 councils to a then 78 (it has since crept up to 79).? You can?t find anyone involved in Victorian Local Government these days who would disagree that Local government is much improved these days based upon current boundaries than it was on pre Kennett boundaries.? The criticism people will cite though, and which brought people out on the streets at the time, is the way Kennett went about sacking democratically elected councillors and simply recasting council boundaries with little regard for the views of local communities.

 

From an ALGA point of view, we would be likely to be critical of such a top-down approach today.? However, it is inconceivable that the significant boundary reform achieved during the Kennett years would have been realised if a more ?voluntary? approach had been adopted at the time.? And that is the conundrum.? If we accept that Local Government in Victoria post the Kennett reforms is stronger and operating more efficiently and better than it was pre-reforms, can we still reasonably oppose the process which was the only practical way such reform could be achieved?? Council amalgamations are the elephant in the room in at least three states at the moment.? Balancing wider public policy considerations and our inherent desire to promote local autonomy is not easy?.

Friday Update?Weekly Update from ALGA President Geoff Lake Friday, 12 June 2009

 

Research indicates that low population density is the major explanation of the higher costs borne by councils.? This suggests that amalgamating country councils, without also forcibly merging their populations into urban centres so that residual areas would require fewer council services, might not achieve significant cost savings.

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The report is a discussion paper.? There are no social implications.

 

Economic

 

The report is a discussion paper.? There are no economic implications.

 

Risk

 

There are no risks arising out of the Discussion Paper.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

16 September 2010

General Manager's Report

ITEM 8.6????? SF136????????????? 160910???????? Comparative Information on NSW Councils 2008/2009

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The latest comparative information for NSW Councils was recently published by the Division of Local Government and gained some media attention.? The data is for the financial year ended 30 June 2009.? Whilst it is a year ?out of date? it provides very good comparative data on key performance indicators for all Councils.

 

The indicators speak for themselves.? In terms of the Mid North Coast Councils, in general Nambucca Shire Council has lower rates (excluding farmland), relatively good debt recovery, a healthy current ratio and lower debt service.? Council?s Finance staff and particularly the Finance Officer ? Revenue (Helen Searle) have done a good job following up outstanding rates and charges ? an on-going task which requires work day in, day out.

 

 

Recommendation:

 

That the information concerning the comparative information on NSW Councils for 2008/2009 be received.

 

 

OPTIONS:

 

There are no real options.? The report is based on information published by the Division of Local Government.

 

DISCUSSION:

 

The latest comparative information for NSW Councils was recently published by the Division of Local Government and gained some media attention.? The data is for the financial year ended 30 June 2009.? Whilst it is a year ?out of date? it provides very good comparative data on key performance indicators for all Councils.

 

Whilst the data groups similar sized Councils, a comparison of Mid North Coast Councils has been undertaken as it is our ?community of interest? and the benchmark against which the media and others are likely to make comparisons.

 

The following is a snapshot of comparative data for the eight Mid North Coast Councils.? It does not include all of the comparative data in the 171 page report, but rather key indicators which may be of interest to Council and the community.

 

General Profile

 

Council

Est. Pop?n at 30/6/2008

Pop?n Density (pop?n/area km2)

Pop?n growth ? 5 year average %

ATSI Pop?n

NESB Pop?n

Coffs Harbour

70,371

59.89

1.54

3.56

4.85

Bellingen

13,153

8.21

0.50

2.58

3.68

Nambucca

18,921

12.67

0.98

5.73

2.75

Kempsey

28,856

8.54

0.80

9.27

2.53

Port Macquarie Hastings

73,870

20.04

1.53

2.58

3.33

Greater Taree

47,781

12.80

0.90

4.27

2.97

Great Lakes

34,853

10.33

0.99

3.06

3.38

Gloucester

5,001

1.69

0.36

3.56

2.42

 

 

Average 2008/2009 Rate per Assessment ? Residential, Farmland, Business

 

Rates are an important source of a council?s revenue.? The indicator highlights the relative level of a council?s residential, business and farmland rates.? It does not include water and sewerage rates or domestic waste management charges.

 

Council

Av. Residential Rate $

Av. Business Rate $

Av. Farmland Rate $

Great Lakes

796

2,068

501

Port Macquarie - Hastings

774

2,539

1,353

Bellingen

712

911

1,534

Coffs Harbour

711

3,168

1,185

Nambucca

659

1,311

1,384

Greater Taree

626

2,366

1,014

Kempsey

609

1,303

1,195

Gloucester

537

772

2,409

 

 

Outstanding Rates and Annual Charges for 2008/2009

 

This indicator assesses the impact of uncollected rates and annual charges on liquidity and the effectiveness of a council?s debt recovery.? The percentage of rates and annual charges that are unpaid at the end of a financial year is a measure of how well a council is managing debt recovery.

 

Council

Outstanding Rates and Annual Charges %

Bellingen

12.3

Port Macquarie - Hastings

8.1

Gloucester

6.8

Greater Taree

6.3

Coffs Harbour

5.9

Nambucca

5.8

Great Lakes

5.5

Kempsey

4.7

 

 

Unrestricted Current Ratio

 

This indicator is a measure of a Council?s ability to meet its financial obligations.? It assesses the level of liquidity and the ability to satisfy obligations as they fall due in the short term.? A ratio of 1.5:1 indicates that for every dollar in unrestricted current liabilities, the council has $1.50 in unrestricted current assets on hand to meet the liability.? According to the Division of Local Government, a ratio of less than 1.5:1 is unsatisfactory.? A ratio of between 1.5:1 and 2:1 is regarded as satisfactory and a ratio of 2:1 or better is regarded as good.

 

Council

Unrestricted Current Ratio (ratio:1)

Port Macquarie - Hastings

0.96

Gloucester

1.56

Great Lakes

1.59

Greater Taree

1.86

Kempsey

2.03

Coffs Harbour

2.09

Nambucca

2.12

Bellingen

3.83

 


 

Debt Service Ratio

 

The indicator assesses the degree to which revenues from continuing operations are committed to the repayment of debt.? It is measured by the net debt service cost x 100/income from continuing operations.? It is generally higher for councils in growth areas where loans have been required to fund infrastructure such as roads and water and sewerage works.? High growth coastal councils have had high debt service ratios.? The Division of Local Government?s accepted benchmark for debt service ratio is <10% satisfactory, 10% to 20% fair, and >20% is of concern.? The results for this particular indicator did get reasonable coverage in the local media with Coffs Harbour City Council having the highest ratio in the State at 35.65%.

 

Council

Debt Service Ratio %

Coffs Harbour City Council

35.65

Kempsey

15.95

Port Macquarie - Hastings

13.32

Greater Taree

8.75

Great Lakes

8.04

Nambucca

5.66

Gloucester

2.34

Bellingen

1.79

 

 

The indicators speak for themselves.? In terms of the Mid North Coast Councils, in general Nambucca Shire Council has lower rates (excluding farmland), relatively good debt recovery, a healthy current ratio and lower debt service.? Council?s Finance staff and particularly the Finance Officer ? Revenue (Helen Searle) have done a good job following up outstanding rates and charges ? an on-going task which requires work day in, day out.

 

CONSULTATION:

 

There has been no consultation preparing this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no implications for the environment.? The report is for information.

Social

There are no social implications.? The report is for information.

Economic

There are no economic implications.? The report is for information.

Risk

There are no risk implications.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on the budget.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

16 September 2010

General Manager's Report

ITEM 8.7????? SF785????????????? 160910???????? Good Sports Community Partnership Proposal

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Good Sports program is a community initiative to develop local sports clubs capacity to build and foster safe, healthy and family friendly environments.? Good Sports was a key recommendation of the 2003 NSW Alcohol Summit and its development in NSW is supported by the NSW Premier?s Department, NSW Sport and Recreation, NSW Police, NSW Health, the RTA and the Office of Liquor, Gaming and Racing.

 

Full scale implementation of the program in this LGA will cost approximately $20,000 per annum.

 

The partnership proposal seeks a funding commitment from Council of $2,200 (GST incl.) per annum.

 

It is recommended that Council provide $2,200 funding for a 12 month trial of the proposal.? Further funding would be conditional upon the outcome of an evaluation report which the program should be requested to provide.? It will also of course be subject to Council having available funds.

 

 

Recommendation:

 

1??????? That Council provide $2,200 funding for a 12 month trial of the Good Sports program.

 

2??????? That further funding be conditional upon the outcome of a 12 month evaluation report to be submitted to Council and also that the funds are available.

 

 

OPTIONS:

 

Council can elect not to make a contribution to the program.

 

 

DISCUSSION:

 

On 31 August the Mayor and myself met with two representatives of the Australian Drug Foundation?s Good Sports program.

 

The Good Sports program is a community initiative to develop local sports clubs capacity to build and foster safe, healthy and family friendly environments.? Good Sports was a key recommendation of the 2003 NSW Alcohol Summit and its development in NSW is supported by the NSW Premier?s Department, NSW Sport and Recreation, NSW Police, NSW Health, the RTA and the Office of Liquor, Gaming and Racing.

 

Full scale implementation of the program in this LGA will cost approximately $20,000 per annum.

 

The partnership proposal seeks a funding commitment from Council of $2,200 (GST incl.) per annum.

 

The objectives of the Good Sports program are to:

 

1.?? Reduced unlicensed alcohol sales in the Nambucca Shire

2.?? Model and promote responsible use of alcohol in the Nambucca Shire

3.?? Increase playing and non-playing participation in community sport in Nambucca Shire

4.?? Decrease the trend of drink driving from community sport clubs in Nambucca Shire

5.?? Decrease the trend of alcohol related anti-social behaviour from community sport clubs in Nambucca Shire

6.?? Increase community sport club participation in community initiatives such as alcohol management, safe transport and health related policies.

 

Its operational goals are:

 

1.?? 15 local sports clubs participating in Good Sports

2.?? Train 30 local residents in responsible service of alcohol and nutrition and safe food handling

3.?? A documented LGA ?Good Sports? sustainable operational plan

4.?? Memorandum of Understanding between lead stakeholders

5.?? A documented LGA Community Sport Policing Strategy

6.?? Research evaluation of the project?s impact and effectiveness

 

Details about the proposal and program are attached.

 

According to the program there is growing evidence which demonstrates that community based sports clubs contribute to alcohol problems by accepting and promoting excessive drinking and providing inappropriate role models for young people.

 

The implementation of the program does not require the commitment of staffing resources.

 

The program relates well to the recent ?Drink Don?t Sink? project which Council has conducted under the crime prevention strategy.? The Drink Don?t Sink project aims to promote responsible alcohol consumption by young people.

 

It is recommended that Council provide $2,200 funding for a 12 month trial of the proposal.? Further funding would be conditional upon the outcome of an evaluation report which the program should be requested to provide.? It will also of course be subject to Council having available funds.

 

 

CONSULTATION:

 

There has been consultation with the Mayor and representatives of the Australian Drug Foundation which implement the Good Sports Program.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

Alcohol and substance abuse causes considerable harm in the community.? The program tackles this issue in sport which has a high proportion of youth participation and where poor role models may cause lasting problems.

 

Economic

 

Alcohol and substance abuse significantly increase the community?s medical costs.

 

Risk

 

Alcohol and substance abuse will cause an increased incidence of disease, accidents and violence.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is funding available in Council?s donations budget.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

21477/2010 - Good Sports Community Partnership Proposal

 

2View

21481/2010 - Good Sports - Information Sheet

 

??


Ordinary Council Meeting - 16 September 2010

Good Sports Community Partnership Proposal

 

 

 

 

Good Sports Community Partnership Proposal

 

Nambucca Shire Council

 

Introduction

The Australian Drug Foundation?s (ADF) Good Sports program has been identified as a community initiative to develop local sports clubs capacity to build and foster safe, healthy and family friendly environments.

 

Good Sports was a key recommendation of the 2003 NSW Alcohol Summit and its development in NSW is supported the NSW Premier?s Department, NSW Sport & Recreation, NSW Police, NSW Health, RTA and the Office for Liquor, Gaming & Racing.

 

Good Sports full scale implementation in the LGA will cost approximately $20,000 per annum. The majority of these funds will be secured by the ADF. Local funding and in-kind partnerships have already been confirmed with ?

????? Hunter New England Population Health

????? Newcastle Permanent Charitable Foundation

????? NSW Roads & Traffic Authority

 

Proposal

Council undertakes a 3-year community partnership relationship with the Australian Drug Foundation?s Good Sports Program commencing October 2010.

 

The following Council directorates have potential to support the Good Sports program with intent to include the program within strategic planning ?

????? Parks and Recreation

????? Infrastructure and Development

????? Community Partnerships

????? Community Safety

????? Social and Community Planning

 

Council commits $2,200 (GST inc) per annum to the Australian Drug Foundation to aid the costs of implementing Good Sports in the Nambucca Shire LGA.

 

Objectives

 

1.?? Reduce unlicensed alcohol sales in Nambucca Shire LGA.

 

2.?? Model and promote responsible use of alcohol in Nambucca Shire LGA.

 

3.?? Increase playing and non-playing participation in community sport in Nambucca Shire LGA

 

4.?? Decrease the trend of drink driving from community sport clubs in Nambucca Shire LGA.

 

5.?? Decrease the trend of alcohol related anti-social behaviour from community sport clubs in Nambucca Shire LGA.

 

6.?? Increase community sport club participation in community initiatives such as alcohol management, safe transport and health related policies.


Operational Goals

 

1.?? 15 local sports clubs participating in Good Sports

 

2.?? Train 30 local residents in the Responsible Service of Alcohol and Nutrition and Safe Food Handling

 

3.?? A documented LGA ?Good Sports? sustainable operational plan

 

4.?? Memorandum of Understanding between the lead stakeholders

 

5.?? A documented LGA Community Sport Policing Strategy

 

6.?? Research evaluation of the project?s impact and effectiveness

 

Links to Council Strategic Directions

 

1.?? Local Government Road Safety Program

 

2.?? Community Social & Action Plan

 

Links to External Community Strategies / Partnerships

 

1.?? Liquor Accord

 

2.?? NSW Police

 

3.?? Community Drug Action Team

 

Project Strategies

 

1.?? Council nominates a point of contact to act as Good Sports liaison.

 

2.?? Council assist to develop baseline data on clubs in the LGA and current status of unlicensed alcohol sales.

 

3.?? Assistance to secure additional local funding for implementation.

 

4.?? Council aids community promotion and reinforcement of Good Sports activities, participating clubs and general principles.

 

5.?? Council participates as stakeholder in Good Sports Regional Coordination Group.

 

Benefits to Council

 

1.?? Council established as a ?Good Sports Community Partner?.

 

2.?? Free of charge access to Good Sports for participating sports clubs, including provision of Good Sports resources and accreditation merchandise for participating clubs.

 

3.?? Recognition via Good Sports press releases, marketing collateral and events; such as ?

o? Good Sports LGA launch & club accreditation awards ceremonies

o? Community sport licensing forums and RSA training

o? Good Sports Website

 

4.?? Opportunity to participate in Good Sports planning and community stakeholder process.

?


Ordinary Council Meeting - 16 September 2010

Good Sports Community Partnership Proposal

 

 

Information Sheet????????

 

 

 


Introduction:

 

Alcohol and sport are historically closely linked in Australia. Most major sporting competitions and teams promote and advertise alcohol consumption and many sports clubs have a tradition of heavy drinking. A large number of clubs depend on revenue from alcohol to finance club activities.

 

Evidence is growing which demonstrates that community-based sports clubs contribute to alcohol problems by accepting and promoting excessive drinking and providing inappropriate role models for young people.

A study of more than 500 young people found:

?? more than 30% of 13?17 year olds had participated in unsupervised drinking at a sports club? 71% of these had never been asked for proof of age.[1]

 

Another survey among sporting club members found:

?? 51% of drinkers at sports clubs are consuming alcohol at harmful or hazardous levels.[2]

 

A study of community football clubs in 2000 showed:

?? 13% of 18-20 year olds drank 13 or more standard drinks each time they visited the club

?? 83% left the club as the driver of a vehicle. [3]

?? 70% of males (30% of females) believe drinking is an important tradition at their club.

 

Further research conducted in community sports clubs across Australia found:

?? 20% of men aged 18-30 consume 10 or more standard drinks each time they visit the club. [4]

 

 

What is Good Sports?

 

The Good Sports program is a national initiative of the Australian Drug Foundation (ADF) to develop safer and healthier communities. It is a free program which helps clubs change their culture to become more focused on young people and families and less on the consumption of alcohol at high risk levels.?

 

Good Sports works to create sustainable change by enabling sporting clubs to change their systems and practices around the responsible serving of alcohol. It has been developed to:

o? Change the behaviour of players, supporters and members of community sporting clubs;

o? Increase the viability and impact of sporting clubs in their communities;

o? Reduce alcohol related problems such as drink driving, violence and assault.

 

Displaying the Good Sports logo sends an important message to club members and the community. It confirms that the club promotes a responsible attitude towards alcohol and that it provides a safe environment for players, members, families and supporters.

 

Benefits to Clubs

?? ?New? club culture welcoming to families and juniors

?? More attractive to sponsors

?? New and diverse revenues streams

?? Increase in membership, volunteers and teams

?? Improved relationships with community organizations (local govt., police)

?? Improved public image

?? Reduced risk of liability

?? Reduced alcohol-related problems (eg. Binge and underage drinking, violence, etc.)

?? Applications for funding and grants strengthened.


#Source: Australian Institute for Primary Care?Latrobe University, ?Evaluation of the Good Sports Program 2003?


Benefits to Communities

?? Residents more connected and satisfied with their community

?? Reduced violence, noise, injury and damage to facilities

?? Reduced road trauma and drink driving incidents

?? More young people protected from the misuse of legal and illegal drugs

?? Improved health and fitness of community members

?? More viable and family focused sporting clubs



How does the program work?

The key strategy of Good Sports is the accreditation program. The three level accreditation criteria consist of a set of alcohol management standards for clubs that serve and consume alcohol. Clubs are required to move through the levels in a set amount of time (maximum 5 years), maintaining all the criteria from previous levels as they do so. A Good Sports Project Officer assists the club through the entire process.

 

Level 1:

?? Liquor license

?? Bar management (RSA training)


Level 2:

?? Maintenance of Level 1 criteria

?? Enhanced bar management (RSA training, etc.)

?? Food and drink (low and non alcoholic) options

?? Safe transport policy

?? Diverse revenue generation

?? Smoke-free


Level 3:

?? Maintenance of Level 1 & 2 criteria

?? Alcohol management policy


At each level, the club must promote their involvement in the program to their members.


Clubs that do not serve or consume alcohol may apply for Level 0:

Level 0:

?? Alcohol-free facilities

?? Smoke-free

?? Diverse revenue generation

?? Promotion (Good Sports program)

?? Safe transport policy

?? Alcohol management policy

 

Good Sports has been adopted by a diverse range of community sports clubs. It is currently operating in every state of Australia with over 3000 clubs involved.

Further information:

Visit the Good Sports website on www.goodsports.com.au for more information or to register your club.

?????????

?????????????????? ??????????????????????????

?


Ordinary Council Meeting

16 September 2010

General Manager's Report

ITEM 8.8????? SF313????????????? 160910???????? Eungai District Community Council Committee of Management AGM - 17 August 2010 - Minutes

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Annual General Meeting of the Eungai District Community Council Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

 

Recommendation:

 

That Council endorse minutes of the Committee of Management for the Eungai District Community Council?s? Annual General Meeting held on 17 August 2010, and thank the outgoing Committee for their work in the past twelve months.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Eungai District Community Council Committee of Management was held on Tuesday 17 August 2010.

 

The Committee of Management for 2010/2011 is:

 

????????? President??????????????????????? David Hall

????????? Vice President???????????????? Sarah Landers

????????? Secretary??????????????????????? Margaret Smith

????????? Treasurer ??????????????????????? Janet Brien

????????? Committee Members:?????? Mandy Foley; Marlon Branford; Judith Byrnes.

 

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 


Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

 

 

Attachments:

1View

20799/2010 - Minutes of AGM - 17 August 2010

 

??


Ordinary Council Meeting - 16 September 2010

Eungai District Community Council Committee of Management AGM - 17 August 2010 - Minutes

 




?


Ordinary Council Meeting

16 September 2010

General Manager's Report

ITEM 8.9????? SF588????????????? 160910???????? Nambucca District Historical Society Committee of Management AGM - 17 August 2010 - Minutes

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Annual General Meeting (AGM) of the Nambucca District Historical Society Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the financial statement are attached along with the minutes of the Committee?s ordinary meeting held on 20 July 2010.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management for the Nambucca District Historical Society?s Annual General Meeting held on 17 August 2010, and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Nambucca District Historical Society Committee of Management was held on Tuesday 17 August 2010.

 

The Committee of Management for 2010/2011 comprises:

 

????????? President??????????????????????? Kevin Scullin

????????? (2) Vice Presidents????????? Edna Stride

??????????????????????????????????????????????? Brian Connolly

????????? Secretary??????????????????????? Ruth Glasson

????????? Treasurer???????????????????????? June Mathews

????????? Auditor??????????????????????????? Chris Stone

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 


Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

 

Attachments:

1View

21198/2010 - Minutes - AGM 17 August 2010, Ordinary - 20 July 2010

 

??


Ordinary Council Meeting - 16 September 2010

Nambucca District Historical Society Committee of Management AGM - 17 August 2010 - Minutes

 







?


Ordinary Council Meeting

16 September 2010

General Manager's Report

ITEM 8.10??? SF323????????????? 160910???????? Nambucca Entertainment Centre Committee of Management AGM - 18 August 2010

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Annual General Meeting (AGM) of the Nambucca Entertainment Centre Committee of Management and the new Committee.? Copies of; the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management for the Nambucca Entertainment Centre?s Annual General Meeting held on 18 August 2010, and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Nambucca Entertainment Centre Committee of Management was held on Wednesday 18 August 2010.

 

The Committee of Management for 2010/2011 comprises:

 

????????? President??????????????????????? Bonnie Tardiani

????????? Vice President???????????????? Mal McNay

????????? Secretary??????????????????????? John Gardner

????????? Treasurer???????????????????????? Audrey Williams

????????? Booking Officer??????????????? Audrey Williams

????????? Committee Members:?????? Alison Savage, Anne Smyth, Arlene Duffus, Lynne Greentree

??????????????????????????????????????????????? Pat Richardson, Harold Fowler

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

Attachments:

1View

21300/2010 - Minutes of AGM - 18 August 2010

 

??


Ordinary Council Meeting - 16 September 2010

Nambucca Entertainment Centre Committee of Management AGM - 18 August 2010

 






??


Ordinary Council Meeting

16 September 2010

Director Environment & Planning's Report

ITEM 9.1????? SF1261??????????? 160910???????? DA's and CDC's Received and Determined under Delegated Authority 24 August 2010 to 7 September 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENT APPLICATIONS RECEIVED
24 AUGUST TO 7 SEPTEMBER 2010

 

DA Number

Application Date

Development

Address

2010/654

27/08/2010

Covered Deck

Lot 2 DP 864431, 15 Reid Street, Macksville

2010/214

24/08/2010

Dwelling Extensions

Lot 11 DP 285180, 11 Sanctuary Place, Hyland Park

2010/215

27/08/2010

Verandah

Lot 11 DP 527238, 6 Park Street, Bowraville

2010/216

27/08/2010

Dual occupancy and subdivision

Lot 98 DP 248782, 13 Bismark Street, Nambucca Heads

2010/217

30/08/2010

Dwelling - Shed

Lot 6 DP 17679, 10 Greenhills Road, Taylors Arm

 

 

 

DEVELOPMENT APPLICATIONS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY 24 AUGUST TO 7 SEPTEMBER 2010

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2009/113/01

Lot 4 DP 1076959, Rhones Creek Road, Congarinni

4 Lot Rural-Residential Subdivision MODIFICATION

0

2010/181

Lots 1 & 2 DP 1052827, Scotts Head Road, Way Way

2 Lot Rural Boundary Adjustment

0

 

COMPLYING DEVELOPMENT ? NIL DETERMINED

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

16 September 2010

Director Environment & Planning's Report

ITEM 9.2????? SF1261??????????? 160910???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 7 September 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (at least 12 months old) and applications received, be noted and received for information by Council.

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

TABLE 1: ????? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

TOTAL APPLICATIONS OUTSTANDING 12 MONTHS OR MORE:? 0

 

TABLE 2:?????? DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/183

05/07/2010

Demolition of existing dwellings and erection of multi-storey residential flat building containing 15 dwellings

Lots 1 & 2 Section 35 DP 758749, 40-42 Liston Street, Nambucca Heads

 

? Height, overshadowing and loss of views

? Inadequate parking and traffic impact

? Visual impact on streetscape

? Loss of privacy and increased noise

 

Notification expired 6 August 2010

Meeting held with applicant on 12/8/10 which considered the issues raised in submissions. The applicant has agreed to submit amended plans to address some of the comments raised.

This application has been "called in" by Council and will be submitted to a GPC meeting and to Council for final determination

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/184

06/07/10

Use of rural property for horse breeding and riding school

Lot 1 DP 1016461,? 100 Grassy Road, Bowraville

? Dust and volume of traffic on unsealed road.

? Impact on health from dust

? Level of intensity from use of property understated.

? Noise

Notification expired 13 August 2010.

Applicant requested by letter dated 13 August 2010 to provide additional information to address all aspects of the use of the subject property.

No response received as at 7 September.

 

2004/136

Ongoing from Court Decision

11 Lot Rural-Residential Subdivision

Lot 2 in DP 548175, 346 East West Road, Valla

? Dust issues and related health problems

? Clearing of koala habitat

? Impacts on biodiversity

? Threatened Species Act ? 7 part assessment ? doesn?t believe it satisfies it

? Further consideration should be given to soil testing and endangered species

Further additional information received by letter dated 30 July 2010. DA readvertised and renotified until 13/9/10.

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting

16 September 2010

Director Environment & Planning's Report

ITEM 9.3????? SF1148??????????? 160910???????? Contract Regulatory Officer's Report August 2010

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

The following is the Contract Regulatory Officer?s Report for August 2010.

 

 

Recommendation:

 

That the report from the Contract Regulatory Officer for August 2010 be received and noted by Council.

 

 

 

Dogs

Total

Total

Seized

 

8

Returned to Owner

1

 

Impounded

7

 

Total Seized

8

8

Breakdown

Total

Total

Seized

 

8

From Previous Month

 

6

Stolen Dog Recovered

 

0

Released to Owner

1

 

Returned to Owner

1

 

Euthanized

9

 

Currently in Pound

2

 

Sold

1

 

Stolen from Pound

0

 

Total in Pound

14

14

Dumped

1

 

Surrendered

3

 

 

 

Cats

Total

Total

Seized

 

5

Returned to Owner

1

 

Impounded

4

 

Total Seized

5

5

Breakdown

Total

Total

Seized

 

5

From Previous Month

 

0

Released to Owner

0

 

Returned to Owner

1

 

Euthanized

4

 

Currently in Pound

0

 

Sold

0

 

Escaped from Pound

0

 

Total in Pound

5

5

Dumped

0

 

Surrendered

0

 

 


 

Kilometres travelled

3,386

 

 

Cattle

Breakdown

Total

Seized

 

0

Returned to Owner

0

 

Impounded

0

 

Total Seized

0

0

 

 

CSR?s (Customer Service Requests) Actioned ? Not including Merit

57

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

16 September 2010

Director Environment & Planning's Report

ITEM 9.4????? SF799????????????? 160910???????? Report on 2011 Seniors Week Proposed Event and Application for Funding

 

AUTHOR/ENQUIRIES:???? Patricia Walker, Aboriginal Community Development Officer ????????

 

Summary:

 

To advise and seek endorsement from Council for the 2011 Seniors Week applications for funding and proposed event scheduled for Wednesday 23 March 2011.

 

 

Recommendation:

 

That Council endorse "A Celebration In Dance" proposed for Wednesday 23 March 2011 at the Nambucca Heads RSL Club and the application for funding, which has been submitted.

 

 

OPTIONS:

 

1??????? Council does endorse the 2011 Seniors Week event

 

2??????? Council does not endorse the 2011 Seniors Week event

 

 

DISCUSSION:

 

In 2011, Seniors Week is being held from 20 ? 27 March 2011. The 2011 Seniors Week event for the Nambucca Shire will be titled "Live Life ? A Celebration In Dance".

 

Andrew Stoner MP, Member for Oxley, announced the 2011 Seniors Week grant applications opened on Monday 2 August 2010 and closes at 5:00 pm, Friday 27 August 2010. This announcement had come a month earlier than anticipated and Community Services staff acted promptly so the application can be submitted on time. A grant application to Ageing, Disability and Home Care for $1,000 has been completed and submitted on Wednesday 25 August 2010. The timeline did not allow for Council's endorsement in the first instance because of the early announcement and seniors wanting to vary the activity from the previous years' activities.

 

A meeting was called with the Lions Clubs, Senior Citizens Clubs and the Nambucca Valley Care Services on Thursday 19 August 2010, for suggestions on the event proposed for the Nambucca Shire's seniors.

 

The Seniors Week Planning committee opted for an event at the Nambucca Heads RSL club on Wednesday 23 March 2010 commencing at 10:00 am and concluding at 1:30 pm. The proposed event will be to hire 'Noble Groove' for entertainment, sing-a-longs and dancing. Also, the committee would like Nambucca Shire dignitaries (Mayor and Nambucca Shire's 2011 Senior Citizen of the Year) to present certificates of recognition to seniors for their contribution to family, friends, workplaces and their community.

 

The Nambucca Heads RSL club will provide; morning tea, venue, BBQ facilities, advertising and PA system. A BBQ lunch will be provided by the combined Lions Clubs, whilst the Senior Citizens clubs will assist with the coordination of the event i.e. transport and catering bookings plus promotion.

 

The total cost of the event will be around $2,650 including; in-kind, Nambucca Valley Care Services and Councils contributions.

 

The 2011 Seniors Week grant applicants will be informed, in writing, December 2010.

 

 


CONSULTATION:

 

Manager Community & Cultural Services

Functions Manager, Nambucca Heads RSL Club

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment.

 

Social

 

Lone households within the Nambucca Shire for ages 65 and over, is around 3%, and socially, the impact on these seniors can only be positive.

 

Economic

 

Nil.

 

Risk

 

Nil.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Current budget allocations will cover costs.

 

Source of fund and any variance to working funds

 

Nothing else required.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

16 September 2010

Director Environment & Planning's Report

ITEM 9.5????? SF1487??????????? 160910???????? Report on Access Committee meeting held 24 August 2010

 

AUTHOR/ENQUIRIES:???? Coral Hutchinson, Manager Community and Cultural Services ????????

 

Summary:

 

Attached for Council?s consideration are the minutes of the Nambucca Shire Council Access Committee meeting held 24 August 2010.

 

The minutes contain no recommendations for Council.

 

 

Recommendation:

 

That Council endorse the Minutes of the Access Committee Meeting held 24 August 2010.

 

 

OPTIONS:

 

1????????? Endorse the minutes and the recommendations.

 

2????????? Not endorse the minutes.

 

3????????? Endorse the minutes with amendments.

 

 

DISCUSSION:

 

Not required

 

 

CONSULTATION:

 

Author, if required

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified

 

Social

 

Nil

 

Economic

 

Nil

 

Risk

 

Nothing identified

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

Nil

 

Attachments:

1View

20826/2010 - Minutes - Access Committee Meeting - 24 August 2010

 

??


Ordinary Council Meeting - 16 September 2010

Report on Access Committee meeting held 24 August 2010

 

PRESENT

 

Mr Peter Shales (Chairperson)

Ms Fiona Holmes

Ms Coral Hutchinson

Mrs Shirley Holmes

Ms Alba Sky

Dr Dorothy Secomb

Mr Les Small

Mr Matthew Sullivan

 

 

APOLOGIES

 

Ms Margaret Hutchinson

Mr Keith Davis

Cr A Smyth

Cr E South

 

 

Meeting commenced at 2.10pm.

 

DISCLOSURE OF INTEREST

 

There were no Disclosures of Interest declared.

 

 

 

?

 

Director Environment and Planning Report

ITEM 5.1????? SF1487????????????? 240810????? Confirmation of the Access Committee minutes from 27 July 2010 and Business Arising from the Minutes

Recommendation:

 

That the minutes of the Access Committee meeting held 27 July 2010 be confirmed and the Business Arising from the Minutes be noted.

 

The Committee also noted feedback from Australia Post regarding the red street posting boxes at Nambucca Heads PO ? they use these boxes Australia-wide and the height of the slot complies with the Disability Discrimination Act.? The Committee decided not to take further action but to provide this feedback to the service who originally filed the concern.?

 

 

 

 


 

ITEM 5.2????? SF1487????????????? 240810????? Report on Correspondence to the Access Committee meeting 24 August 2010

RESOLVED:? (hOLMES S/SKY)

 

That the items of correspondence be accepted.

 

 

 

 

 

ITEM 5.3????? SF1487????????????? 240810????? Report on River Street Foreshore Macksville Plans for Development

 

The plans for redevelopment of the River Street foreshore between Macksville Traffic Bridge and the Princess Street intersection were tabled for discussion and were cross referenced with the PAMP recommendations for that area.? No formal resolution was made regarding this item.

 

 

 

???

 

ITEM 5.4????? SF1487????????????? 270710????? Report on the Pedestrian Access and Mobility Plan (PAMP)

 

The Committee continued discussion on the Pedestrian Access and Mobility Plan document with a review of the Street Furniture Audit and recommendations for Bowraville business district.? This session concluded the review of the Plan.

 

 

 

???


 

ITEM 5.5????? SF1487????????????? 240810????? Report on General Business and Matters of Interest

 

The following matters were raised in General Business however did not require a formal resolution:

1????????? NonVisual Desktop Access ? a free and open source screen reader which provides feedback via synthetic speech and Braille enabling people who are blind or have a vision impairment to access computers.? The software can run entirely from a USB drive with no installation and may be a suitable means of providing access for people with a vision impairment at Council libraries.

2????????? Camera Mouse ? a free program that allows you to control the mouse pointer on a Windows computer just by moving your head.

 

 

 

?

 

 

NEXT MEETING DATE

 

The next meeting will be held 28 September commencing at 2.00pm at the Council Administration Centre and then adjourning to Macksville Library for a discussion on accessible library services.?

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 3.30 pm.?

 

 

 

PETER SHALES

(CHAIRPERSON)

 

?


Ordinary Council Meeting

16 September 2010

Director Environment & Planning's Report

ITEM 9.6????? SF1269??????????? 160910???????? Collector District Census Maps

 

AUTHOR/ENQUIRIES:???? Grant Nelson, Strategic Planner ????????

 

Summary:

 

The purpose of this report is to address a previous resolution of Council made on the 15 April 2010 to examine the census collector areas for the Shire.

 

 

Recommendation:

 

That Council note the content of this report and take no further action.

 

 

OPTIONS:

 

Nil

 

DISCUSSION:

 

To date the Australian Bureau of Statistics (ABS) has used the Australian Standard Geographical Classification (ASGC) to provide census data based on geographical areas. The structure of the statistical areas is provided below.

 

As shown in the above figure the Census Collection Districts (CD) are recognised as the smallest statistical area for which Census data is provided.

 

The CD?s for Nambucca Shire are shown below. As shown in this figure Nambucca Heads is made up of approximately 11 CD?s, Macksville 8. Amendments to census geographical boundaries can be a contentious issue because it can affect Statistical Analysis over time such as Time Series Analysis.

 

 

The next census will be undertaken in 2011. This census is to present a major change in the methodology to the categorisation of geographical areas when the ASGC will be replaced with the Australian Statistical Geography Standard (ASGS). The ABS indicates that the move to the new classification will lead to improvements in the quality of small area time series data from the Census and will enable better comparison between Census and other data sources that adopt the new geographic classification. See the below figure which displays the comparison between the old structure and the new structure.

 

2011 Census (ASGS)

2006 Census (ASGC)

Australia

Australia

State/Territory
(9)

State/Territory
(9)

Statistical Area Level 4
(80)

Statistical Division
(69)

Statistical Area Level 3
(220)

Statistical Subdivision
(217)

Statistical Area Level 2
(2,200)

Statistical Local Area
(1,426)

Statistical Area Level 1
(55,000)

Collection District
(38,704)

 


The new data will be made up of the following geographic areas:

 

Mesh Blocks are the smallest area geographical region. There are approximately 340,000 covering the whole of Australia. They broadly identify land use such as: residential, commercial, agriculture and parks etc. Residential and agricultural Mesh Blocks usually contain 30 to 60 households. Mesh Blocks are the building block for all the larger regions of the ASGS. Only limited Census data, total population and dwelling counts will be released at the mesh block level. It proposed to be able to customise this limit release data which would be very useful for local government.

 

Statistical Areas Level 1 (SA1s) will be the smallest region for which a wide range of Census data will be released. They will have an average population of about 400. They will be built from whole Mesh Blocks and there will be approximately 55,000 covering the whole of Australia, that is approx. 16,000 more areas than the equivalent CD?s of the 2006 census.

 

Statistical Areas Level 2 (SA2s) will have an average population of about 10,000, with a minimum population of 3,000 and a maximum of 25,000. The SA2s are the regions for which the majority of ABS sub-state intercensal data, for example Estimated Resident Population and Health and Vital Statistics, will be released. There will be about 2,200 SA2s, built from whole SA1s.

 

Statistical Areas Level 3 (SA3s) are a medium sized region with a population of 30,000 to 130,000. They represent the functional areas of regional cities and large urban transport and service hubs. They will be built from whole SA2s.

 

Statistical Areas Level 4 (SA4s) will be used for the release of Labour Force Statistics. They will in turn be built from whole SA3s.

 

Capital Cities and Significant Urban Areas define the major cities and towns of Australia with a population over 10,000. They will contain the urban area itself and any likely growth in the next 15 years, plus any immediately associated semi-rural development.

 

Urban Centres/Localities, Section of State and Remoteness Areas will be broadly comparable to previous Censuses.

 

Non-ABS structures will be approximated or built directly from Mesh Blocks or SA1s. The Non-ABS structures include such important regions as: Local Government Areas (LGAs), postal areas, state gazetted suburbs and electoral divisions. LGAs remain part of the ASGS and the ABS will continue to support LGAs with the data it currently provides.

 


The diagram below summarises the overall structure of the ASGS.

 

AUSTRALIAN STATISTICAL GEOGRAPHY STANDARD

Image: Structure of Australian Statistical Geography Standard

 

As stated previously these changes will have a particular affect on how data is interpreted overtime as the new geographic areas do not completely coincide with the old area. To assist in the change over to the structure the ABS indicates the following:

 

?The change in classification means there will be an unavoidable break in time series. For the 2011 Census the ABS will assist users to move to the ASGS while still meeting needs for time series data. The Statistical Local Area (SLA) is not a defined region in the new ASGS but will be available for the 2011 Census. The SLA is a transitional unit to allow for comparison to the 2006 Census and will not be available for 2016. Census data for Local Government Areas (LGAs) will continue to be made available for the 2016 Census and beyond.

 

It should be noted that time series data from the 2011 Census will be available for Australia, States and Territories, 2011 SLAs and 2011 LGAs. The lowest level of time series data available from the census as standard output has been the SLA and this remains unchanged for 2011.

 

To also assist users transition to the new geography, the ABS will continue to publish the ASGC up until 2011 and the ABS invites you to comment on levels of the ASGC geography you would like to continue to see made available as standard output for the 2011 Census. It should be noted however, that Collection Districts have not been developed for the 2011 ASGC and will not be available as output from the 2011 Census. This includes time series, as data quality at the CD was considered to be of insufficient quality for comparison over time.

 

The 2011 Census marks the beginning of a new improved time series. A series that is based on a more stable and consistent geographic standard. More information on the new time series will be available in the lead up to the 2016 Census.?

 

For more information see: Discussion Paper: Census of Population and Housing - ABS Views on 2011 Census Output Geography, 2011 (cat. no. 2911.0.55.002). This paper can be found on the ABS Website http://www.abs.gov.au/.

 

The ABS is encouraging organisations and individuals to provide input into the 2011 Census outputs and data products, but it appears that there is limited opportunity to comment on the nature of the geographic areas. As discussed above the advantages of the new 2011 data will be that the Mesh blocks will provide Council with an opportunity to customise simple populations statistics for localities in our LGA, therefore it is recommended that no further action be taken in regards to this matter.

 

 

CONSULTATION:

 

Director of Environment and Planning

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The information presented in this report will have no adverse impacts on the environment.

 

Social

 

The information presented in this report will have no adverse social implications.

 

Economic

 

The information presented in this report will have no adverse economic impacts.

 

Risk

 

NIL

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

NIL

 

Source of fund and any variance to working funds

 

NIL

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting

16 September 2010

Director of Engineering Services Report

ITEM 10.1??? SF741????????????? 160910???????? Paveline Patching Machine - Operation

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Manager Civil Works ????????

 

Summary:

 

Council at its meeting on 16 July 2009 resolved that:

 

"Council receive a report on Paveliner performance in terms of cost per cubic metre and other relevant parameters and including the Director Engineering Services' opinion on efficiency or otherwise of the machine and what is required to improve performance.? Also options for addressing loose stone and the option of a sweeper attachment.? Comparative data is to be provided for a defined period of usage."

 

The report uses data collection from Council Maintenance Management System, Reflect, for the twelve month period July 2009 to June 2010.

 

The table shows a general correlation between the target and actual rates for most criteria.

 

 

Recommendation:

 

1??????? That the report on the operations of the Paveline for July 2009 to June 2010 be noted.

 

2??????? That a further report be prepared of the half year July 2010 to December 2010 for comparison with the same period in the previous year.

 

 

OPTIONS:

 

1??????? Note the report

2??????? Request further information.

 

 

DISCUSSION:

 

The statistics show the following average figures:

 

 

JULY 08 ? JUNE 09

JULY 09 ? JUNE 2010

Square metres patched over 12 months

25,916

28,426

Square metres per day

132.90

167.75

Cubic metres of aggregate per day

6.65

8.39

Tonne of aggregate per day

8.11

9.44

Cost per square metre of patching

$17.63

$20.20

Cost per tonne

$288.76

$358.89

 

Note:? These figures include some use of premix and broad area spraying not separately identified.? The broad area spraying results is an under estimation of area treated and an apparent higher cost per square metre.

 

The target or benchmark for comparison is twofold.? The initial report to Council forecasts figures of:

????????? i)??????? 25,200 square metres per annum

????????? ii)?????? 120 square metres per day

????????? iii)????? 6.0 cubic metres of aggregate per day

????????? iv)?????? 9.0 tonne of aggregate per day

????????? v)?????? $14.50 cost per square metre of patching

????????? vi)?????? $193.33 cost per tonne.

 

The other comparison to be made is against the older style of patching using a Flowcon and Pre-mix material.? Those forecast figures are:

 

????????? a)?????? 10,500 square metres per annum

????????? b)?????? 50 square metres per day

????????? c)?????? 2.5 cubic metres per premix per day

????????? d)?????? $44.23 cost per square metre of patching

????????? e)?????? $368.58 cost per tonne of premix.

 

In conclusion, the Paveliner compares favourably.

 

 

CONSULTATION:

 

Director Engineering Services

Manager Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Raw materials are sourced from quarry/mining operations.? There are no other methods available to reduce environmental impacts.

 

Social

 

There are no issues as a result of this report.

 

Economic

 

Better road surface reduces transport costs.

 

Risk

 

Loose stone can create a traffic hazard.? More experience gained by operators will minimise the impact.? Better quality emulsion is also having a positive impact.? The truck is currently fitted with a broom to enable sweeping as required.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

As the operation improves the road system will benefit which could reduce the budget requirement in future years.

 

Source of fund and any variance to working funds

 

No additional funds are required as the result of this report.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

16 September 2010

Director of Engineering Services Report

ITEM 10.2??? SF1310??????????? 160910???????? Nambucca Heads Sewerage Augmentation - Variation to increase the size of sludge lagoons

 

AUTHOR/ENQUIRIES:???? Richard Spain, Manager Water and Sewerage ????????

 

Summary:

 

Sludge management is one of the major problems Council has in the operation of its sewage treatment plants.

 

Sludge lagoons are usually designed with a volume for 6 months sludge storage capacity.? The concept design for the Nambucca Heads Sewerage Augmentation only allowed for a three month storage capacity and Council was keen to maximise this capacity.

 

During the course of design reviews for the treatment works augmentation the designers continually provided advice to Council that the sludge lagoons had been made as large as possible given the constraints with available space on the site acquired from Forests NSW.? The design drawings appeared to support these claims.

 

However inspections of the site following completion of bulk earthworks and effluent outlet pipe installation indicated that there could be an opportunity to increase the size of the most northerly sludge lagoon.? The contractor was instructed to investigate the feasibility of increasing the size of the sludge lagoon and has since confirmed that it is possible.

 

On receipt of that confirmation the contractor was instructed to provide a price for a variation to increase the size of the sludge lagoon.? A variation price of $249,636 plus GST has now been received and is recommended for approval.

 

 

Recommendation:

 

That Council accept the variation submitted by Monadelphous Engineering Pty Ltd for the maximum amount of $249,636 plus GST to increase the size of the northern most sludge lagoon at the Nambucca Sewage Treatment Works.

 

 

OPTIONS:

 

1??????? Not approve the variation and construct the sludge lagoons volumes as per the original design.

 

????????? This option increases the risk of having to purchase additional mechanical dewatering equipment to dry the sludge.

 

 

DISCUSSION:

 

Sludge management has been the major issue affecting the operation of the Nambucca Heads Sewage Treatment Plant in recent years.? It was hoped that the augmentation of the plant would go a long way toward alleviating this problem by providing an increase sludge lagoon and drying bed capacity.

 

Council expressed to the designers, NSW Public Works, a desire to have a minimum 6 month sludge lagoon storage capacity from the time a concept design review workshop was held in December 2007 through to the completion of the design phase.? However the designers advised that space constraints on site meant that this was not possible and the final design of the lagoons only allowed for a 3 months storage volume.? Reviews of the design drawings appeared to confirm that the lagoons size was the maximum that could be reasonably constructed in the space available taking into consideration the safe maintenance of batter slopes.? A copy of the original design layout is attached for Council?s information.

 

During construction of the effluent outlet pipe additional fill was required to be placed to ensure that adequate cover was provided over the pipe as in a number of locations it protruded out of the ground.? This meant that additional fill was required on the site and the finished earthworks levels varied significantly from what was indicated on the design drawings.? Surplus excavated material on site was able to be used as fill over the pipe and this work was completed at no additional cost to Council.

 

The additional filling means that solutions will have to be found for treatment of the steeper batters however, following a site inspection it also became apparent that the additional filling presented an opportunity for a larger sludge lagoon to be constructed.? The feasibility and final cost of this proposal would be dependent on quality of material and the degree of compaction used in the filling operation.

 

A variation was approved for the contractor to complete a geotechnical investigation and feasibility study for all works required to maximize the size of the northern most sludge lagoon.? On completion of this task the contractor was able to confirm that it was possible to double the size of sludge lagoon number 4.

 

Following this advice the contractor was instructed to prepare a variation price to complete this work. Council has now been advised that the price to double the sludge lagoon storage volume from approximately 2.3 ML to 4.7 ML would be $249,636 plus GST.? A copy of a plan showing the proposed extension to the sludge lagoon is attached for Council?s information.

 

At this stage Public Works have not had time to review the final breakdown of the costs and there is some chance that it may be negotiated down.? However, there is a limited opportunity to complete this work as the construction program has tightened up considerably due to wet weather and any further delays due to client initiated changes would be likely to incur cost penalties.? For this reason the variation has been presented to Council for approval as early as possible and should be considered as a maximum price.

 

The additional sludge storage capacity that would be provided as a result of this variation would be of great benefit to the operator of the plant as it would allow some flexibility in managing the drying and removal of sludge from the plant particularly during periods of wet weather.

 

Sludge drying beds are the primary means of drying sludge and they are reliant on fine weather. Maximising the available sludge storage volume gives the operator a chance of managing the sludge build up through extended periods of wet weather. If the storage volume is limited, as is the case with the current design, there is greater potential for the sludge concentrations to build up in the aeration tank. This results in an increased risk of sludge carry over in the effluent which has the potential to compromise the effluent quality to an extent that it may not meet the licence guidelines set by the EPA.

 

The tender price for the sludge lagoons as designed was $384,172 excluding GST.? Whilst it is acknowledged that the cost of the variation to complete the additional work is a premium price it is considered to be commensurate with the benefits that will be derived from increasing the sludge lagoon volume.

 

It should be noted that any attempt to increase the lagoon size in the future is likely to be prohibitively expensive or impractical or both.? The only real opportunity to make a change is now and it is strongly recommended that the variation is accepted.

 

If the sludge lagoon volume is not maximised the only alternative for managing any future sludge management problems? would be through the purchase of mechanical dewatering equipment.? A small machine such as the one Council currently uses as backup would cost in the order of $250,000 but would have continual operational and maintenance costs.

 

 

CONSULTATION:

 

?????? NSW Public Works

?????? Monadelphous Engineering Pty Ltd

?????? Acting Director Engineering Services

 

SUSTAINABILITY:

 

Social

 

Increasing the size of the sludge lagoon will have no social impacts.

 

Environment

 

Increasing the size of the sludge lagoons will reduce the likelihood of sludge recirculation through the treatment process and impacting on the quality of effluent released to the environment.

 

Economic

 

The variation will have a direct impact on the final cost of the project.? This component will not be eligible for subsidy.

 

Risk

 

Increasing the size of the sludge lagoons will provide more flexibility for the operator and will allow him operation of the plant with reduced risk of exceeding the licence conditions set by the EPA.

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

Accepting the variation will increase the cost of the project and an increased allocation may be required in the budget for the current financial year.? This will be evaluated at a later date as the contract progresses further as some contingency has been allowed in the budget.

 

Source of funds and any variance to working funds

 

Any additional funding will be sourced from existing reserves.

 

 

Attachments:

1View

21901/2010 - Nambucca Heads Sludge Lagoon 4 - Extension

 

2View

21902/2010 - STP Design (2) - New Works layout plan

 

??


Ordinary Council Meeting - 16 September 2010

Nambucca Heads Sewerage Augmentation - Variation to increase the size of sludge lagoons

 

?


Ordinary Council Meeting - 16 September 2010

Nambucca Heads Sewerage Augmentation - Variation to increase the size of sludge lagoons

 

?


Ordinary Council Meeting

16 September 2010

Director of Engineering Services Report

ITEM 10.3??? T023/2010??????? 160910???????? Tender - T023/2010 Supply and Lay Asphaltic Concrete (Hotmix)

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Acting Director Engineering Services ????????

 

Summary:

 

Biennial tenders have been received for the supply and laying of asphaltic concrete (Hotmix) Tender T023/2010.

 

 

Recommendation:

 

That Boral Asphalt be accepted as the preferred contractor for 2010-2012 for T023/2010 for the supply and laying of Asphaltic Concrete (Hotmix) at the rates listed:

 

Supply and Lay Asphaltic Concrete?????????? $198.00 per tonne including GST

Supply Ex Bin??????????????????????????????????????????? $166.10 per tonne including GST.

 

 

OPTIONS:

 

1??????? Accept the Tender

2??????? Accept another Tender

3??????? Not accept the Tender

 

 

DISCUSSION:

 

The Tender comprises two parts being Part A Supply and Lay AC10 and Part B Supply exBin.

 

Mid Coast Road Services were the lowest Tenderer for Part A however are unable to provide a service for Part B.

 

Part A constitutes the major portion of the contract and the next lowest tender was submitted by Boral Asphalt.? Boral also supply exBin from Coffs Harbour.

 

The approximate value of the contract in 2009/2010 was $722,000.

 

A table itemising the Tenders received is provided as a circularised confidential document.

 

 

CONSULTATION:

Senior Overseer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues for the environment as a result of this report.

 

Social

 

A good road surface increases public satisfaction.

 


Economic

 

Rehabilitation of road surfacing reduces transport costs.

 

Risk

 

Deterioration of road surfacing leads to potholing and potential liability claims.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funds are included in the current budget.

 

Source of fund and any variance to working funds

 

Current budget.

 

Attachments:

1View

?- CONFIDENTIAL CIRCULARISED DOCUMENT - T023/2010 - Supply and Lay Asphaltic Concrete (Hotmix)

 

??


Ordinary Council Meeting - 16 September 2010

Tender - T023/2010 Supply and Lay Asphaltic Concrete (Hotmix)

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Tender - T023/2010 Supply and Lay Asphaltic Concrete (Hotmix)

 

 

 

CONFIDENTIAL CIRCULARISED DOCUMENT - T023/2010 - Supply and Lay Asphaltic Concrete (Hotmix)

 

??Pages

 

?


Ordinary Council Meeting

16 September 2010

Director of Engineering Services Report

ITEM 10.4??? T030/2010??????? 160910???????? Tender - T030/2010 - Supply of Traffic Control Services

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Acting Director Engineering Services ????????

 

Summary:

 

Biennial Tenders for the Supply of Traffic Control Services closed on 11 August 2010 ? T030/2010.

 

Six Tenders were received.? A Tender evaluation including prices is provided in a Confidential Circularised document.

 

 

Recommendation:

 

That Mid Coast Traffic Services be accepted as the preferred Contractor for 2010-2012 for T030/2010 for the Supply of Traffic Control Services at a base rate of $51.15 per person including GST for the supply of labour and signs.

 

 

OPTIONS:

 

1??????? Accept the Tender as recommended

2??????? Accept another Tender

3??????? Not accept any Tender

 

 

DISCUSSION:

 

Mid Coast Traffic Services were not the lowest Tenderer however achieved the highest overall score on the assessment as shown in the circularised documents.

 

The approximate value of the Contract in 2009/2010 was $345,000.

 

 

CONSULTATION:

 

?????????????? Senior Overseer.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues as a result of this report.

 

Social

 

There are no issues as a result of this report.

 

Economic

 

There are no issues as a result of this report.

 

Risk

 

There are no issues as a result of this report.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Traffic control used on budgeted projects.

 

Source of fund and any variance to working funds

 

Current Budget.

 

Attachments:

1View

?- CONFIDENTIAL CIRCULARISED DOCUMENT - Tender Evaluation

 

??


Ordinary Council Meeting - 16 September 2010

Tender - T030/2010 - Supply of Traffic Control Services

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Tender - T030/2010 - Supply of Traffic Control Services

 

 

 

CONFIDENTIAL CIRCULARISED DOCUMENT - Tender Evaluation

 

??Pages

 

?


Ordinary Council Meeting

16 September 2010

Director of Engineering Services Report

ITEM 10.5??? Q020/2010??????? 160910???????? Quotation - Q020/2010 - Welding

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Acting Director Engineering Services ????????

 

Summary:

 

Council has invited quotations for a range of biennial Contracts.? Two quotations were received for this Contract Q020/2010 ? Welding.

 

 

Recommendation:

 

That Sable Engineering be accepted as the preferred Contractor for 2010/2012 at the total price inclusive of GST as detailed below:

 

Part A???????? General Welding???????????????????? $77/hr including GST

Part B???????? Standard Fencing???????????????????????????? $535.70 per metre including GST.

 

 

OPTIONS:

 

1??????? Accept the quotation

2??????? Not accept the quotation

3??????? Accept the other quotation

 

 

DISCUSSION:

 

The lowest Contractor is not being recommended as the preferred Contractor.? In the event that the preferred Contractor is unable to supply the service when required and to the standard required, or meet Council?s Insurance OHS&R, and/or environmental requirements, then the next lowest Contractor will be invited to provide the service at their quoted rate.

 

SI Metal Fabrications are the lowest quoted hourly rate for general welding however Sable Engineering are the lowest for standard fencing.? The majority of work under the Contract would be for general welding.? SI Metal Fabrications charge a minimum fee of four hours hire.? This means that they are dearer for jobs up to four hours.? There is no data available for the actual time duration of work undertaken under this Contract.?

 

Sable Engineering are the current Contractor.

 

 

CONSULTATION:

 

None.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No issues as a result of this report.

 

Social

 

No issues as a result of this report.

 


Economic

 

No issues as a result of this report.

 

Risk

 

Jobs over four hours will be more expensive.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Work undertaken on projects within the current budget.

 

Source of fund and any variance to working funds

 

Current budget.

 

Attachments:

1View

?- CONFIDENTIAL CIRCULARISED DOCUMENT - Comparison of Quotations for Q020/2010 - Welding Services

 

??


Ordinary Council Meeting - 16 September 2010

Quotation - Q020/2010 - Welding

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Quotation - Q020/2010 - Welding

 

 

 

CONFIDENTIAL CIRCULARISED DOCUMENT - Comparison of Quotations for Q020/2010 - Welding Services

 

??Pages

 

?


Ordinary Council Meeting

16 September 2010

Director of Engineering Services Report

ITEM 10.6??? Q035/2010??????? 160910???????? Quotation - Q035/2010 - Tree Lopping and Chipping

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Acting Director Engineering Services ????????

 

Summary:

 

Biennial quotations for Tree Lopping and Chipping, Q035/2010 closed on 11 August 2010.

 

 

Recommendation:

 

That the quotation submitted by Langham Tree Services be accepted as the preferred contractor at the rates, (including GST) as listed below:

 

Establishment Fee?????????????????? $??? 0.00

Tree Pruning/Felling?????????????? $132.00

Chipper Hire??????????????????????????? $? 88.00

Cherry Picker Hire?????????????????? $? 77.00

Stump Grinding?????????????????????? $187.00

Additional:? Labour Rate???????? $? 44.00

 

 

OPTIONS:

 

1??????? Accept the quotation as recommended

2??????? Accept another quotation

3??????? Not accept any quotation

 

 

DISCUSSION:

 

The contract comprises various parts or activities.? Different Contractors had the lowest price of some of the parts.

 

An assessment was made on the anticipated percentage of each activity and Langham Tree Services were evaluated as the lowest overall price.

 

 

CONSULTATION:

 

?????????????? Parks and Reserves Supervisor

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Removal of trees is offset by tree plantings at the site if appropriate or in other selected areas if necessary.

 

Social

 

Dangerous trees cause stress to local residents.

 

Economic

 

There are no issues as a result of this report.

 


Risk

 

Failure to address issues related to dangerous trees could result in litigation.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funds provided in Budget allocations.

 

Source of fund and any variance to working funds

 

Current Budget.

 

Attachments:

1View

?- CONFIDENTIAL CIRCULARISED DOCUMENT - Quotation Q035/2010 - Tree Lopping and Chipping - Comparison of prices

 

??


Ordinary Council Meeting - 16 September 2010

Quotation - Q035/2010 - Tree Lopping and Chipping

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Quotation - Q035/2010 - Tree Lopping and Chipping

 

 

 

CONFIDENTIAL CIRCULARISED DOCUMENT - Quotation Q035/2010 - Tree Lopping and Chipping - Comparison of prices

 

??Pages

 

?


Ordinary Council Meeting

16 September 2010

Director of Engineering Services Report

ITEM 10.7??? SF755????????????? 160910???????? Biennial Quotations/General Works - Delegated Authority

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Acting Director Engineering Services ????????

 

Summary:

 

Council invites quotations each for a range of services.? Many of the contracts are of low value and where the lowest submission is from a satisfactory contractor this has been accepted under ?Delegated Authority?.

 

Recommendation:

 

That Council note the list of services and contractors accepted for general works biennial contracts for 2010/2012 under ?Delegated Authority?.

 

OPTIONS:

 

Not accept the report.

 

DISCUSSION:

 

A large number of biennial services offered to contractors are not for large amounts of money and can be accepted under delegated authority.? In this instance the lowest contractor if acceptable has been accepted. Any quotation where the lowest price is not preferred or where the cost is significant has been referred to Council for acceptance.

 

The following services and contractors have been accepted for general works biennial contracts for 2010/2012 on the basis of the lowest price providing the contractor is able to do the work.? A schedule of contract prices as adopted under Delegated Authority is circulated as a confidential document.

 

No

TYPE

CONTRACTOR

Q015/2010

Beach Cleaning

Bucca Creek Pastoral

Q016/2010

Builder/Carpenter

TM & L Johnson

Q017/2010

Electrician

Gary Welsh Electrical

Q018/2010

Painter

One Plus Two Painting

Q019/2010

Plumber

Hightide Plumbing

Q021/2010

Columbarium Services

TM & L Johnson

 

 

- install

 

 

- maintenance

Q022/2010

Kerb and Gutter

No submissions received

Q033/2010

Effluent Collection Various

Tony Gordon Septic Grease Trap Cleaning

 

 

- Landfill Septic Tank

 

 

- Landfill Leachate

 

 

- Valla Beach Septic

Q036/2010

Turf

KG & SM Marriott

 

 

- Supply of Turf only

 

 

- Supply and Lay

Q037/2010

Bridge Timbers

Campbell Sawmilling

Q040/2010

Provision Security Services

Strudwick Security Pty Ltd

 

 

- monitoring/patrol service

 

 

- alarm response/patrol

 

 

- static guard/technician

 

 

CONSULTATION:

 

Manager Assets

Technical Officer Assets

Parks and Reserves Supervisor

Senior Overseer

Overseer

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No additional issues.

 

Social

 

No additional issues.

 

Economic

 

No additional issues.

 

Risk

 

No issues.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

 

 

Source of fund and any variance to working funds

 

 

 

Attachments:

1View

?- CONFIDENTIAL CIRCULARISED DOCUMENT - Q037/2010 Supply and Delivery of Bridge Timbers Evaluation

 

?

?


Ordinary Council Meeting - 16 September 2010

Biennial Quotations/General Works - Delegated Authority

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Biennial Quotations/General Works - Delegated Authority

 

 

 

CONFIDENTIAL CIRCULARISED DOCUMENT - Q037/2010 Supply and Delivery of Bridge Timbers Evaluation

 

??Pages

 

?? ?



[1] Survey conducted by Australian Drug Foundation, Centre for Youth Drug Studies (CYDS) 1998

[2] Survey conducted by CYDS 1999, Hazardous Levels as defined by National Health and Medical Research Council of Australia

[3] Survey conducted by CYDS 2000

[4] National Attitudes and Behaviours study?conducted by CYDS 2004