NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

07 October 2010

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

 

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

 

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? These items will be brought forward at 5.30 pm in agenda order, and dealt with before other items.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the business paper provided the request is received before publication of the business paper and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as outlets in all towns and villages of the Shire and Council?s website: www.nambucca.nsw.gov.au

 

 


NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 07 October 2010

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 16 September 2010

5??????? PUBLIC FORUM

6??????? ASKING OF QUESTIONS WITH NOTICE ??

????????? Cr Moran OAM??What does Council do with pavers that have replaced by concrete and bridge materials after bridges are replaced??

 

Response from General Manager

 

I have made enquiries with the Acting Director Engineering Services, the Senior Overseer and Council's Storeman in relation to the use of old pavers and bridge materials.? I am advised that the pavers are sold to the public at $20.00 per trailer load and that all of the stockpiled pavers have now been sold.? Most old bridge timber is burnt on site, but timber in reasonable condition is brought back to Council's depot.? There is a stockpile of old bridge timber in the depot at the moment and it is also sold to the public on request.

 

The price for the pavers and old bridge timber was apparently set by the Director Engineering Services several years ago and there was some advertising of its availability.? However, since that initial advertising the public seem to have developed an awareness to enquire at the Depot on a regular basis and no further advertising has been undertaken.

 

There are a number of aspects of the existing procedure which can be improved.? Notwithstanding, the regular enquiries received at the Depot, Council should be able to demonstrate that the public were informed and had equal opportunity to purchase the materials.? It is also preferable for reasons of staffing, cash handling and OH&S that the sale of such second hand materials be restricted to maybe one or two days a year, and preferably on a weekend, when, following an advertisement, we endeavour to sell all of the stockpiled, second hand materials and other stock or plant that are of no value to our operations, ie a depot sale.? A biannual organised event will also provide a better indication of the correct pricing of the materials.

 

I will arrange with the Acting Director Engineering Services to schedule a "Depot Sale" within the next 6 months.? The sale will be preceded by advertising in the local media.

 

7??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8??????? General Manager Report

8.1???? Mayoral Report - Securing the Nambucca Valley's Water Supply

8.2???? Election of Deputy Mayor

8.3???? Aboriginal Community Advisory Committee

8.4???? Access Committee

8.5???? Arts Mid North Coast

8.6???? Clarence Regional Library Committee

8.7???? Community Services Committee

8.8???? General Manager's Performance Review Committee

8.9???? General Purpose Committee

8.10?? Land Development Committee

8.11?? Macksville Saleyards Advisory Committee

8.12?? Nambucca Bushfire Management Committee

8.13?? Nambucca Emergency Operations Centre
Committee of Management

8.14?? Nambucca Entertainment Centre

8.15?? Nambucca River Creeks, Estuaries and Coastline Management Committee

8.16?? Nambucca Shire Traffic Committee

8.17?? NSW North Coast Weed Advisory Committee

8.18?? Plant Committee

8.19?? Vehicular Access to Beaches Committee

8.20?? Water and Sewerage Projects Steering Committee

8.21?? Committees of Management - Facilities and Events

8.22?? Tabling of Returns Disclosing Interests of Councillors and Designated Persons

8.23?? Off River Water Storage - Availability of Funding under the Country Towns Water Supply and Sewerage Program

8.24?? Outstanding Actions and Reports

8.25?? In-stream delivery of water from an on-stream dam to the Bowraville Headworks

8.26?? Bellingen - Bowraville Road - Proposal for a Value Management Process for the Selection of a Preferred Option

8.27?? Redevelopment of Memorial Park, South Arm Road, Bowraville

8.28?? Grant Application Status Report - 28 September 2010

8.29?? Warrell Creek Hall Committee of Management AGM - 1 September 2010 - Minutes

8.30?? EJ Biffin Playing Fields Committee of Management AGM - 23 August 2010 - Minutes

8.31?? Macksville High School recreation Centre Committee AGM - 16 September 2010 - Minutes

9??????? Director Environment and Planning Report

9.1???? Outstanding DA's greater than 12 months, applications where submissions received not determined to 7 September 2010

9.2???? DA's and CDC's Received, Determined under Delegated Authority 8-27 Sept2010

9.3???? DEP Applications, Statistical Reports July 2010-June 2011, 2002-2010 and Certificates Received 2004-2010

9.4???? Report - Minutes - Community Services Committee meeting held 14 September 2010

9.5???? Report - Exhibition of Draft State of the Environment Supplementary 2009/2010 Report

9.6???? Valla Urban Growth Area - Further Studies

9.7???? NSW Planning Reform Fund Application

 

10????? Director Engineering Services Report

10.1?? Drainage issues - Frank Partridge VC Primary School, Nambucca Heads

10.2?? Review of Operations - Mid North Weight of Loads Group

10.3?? Tender - T029/2010 Supply of Aggregate for Patching Machine

10.4?? Tender - T039/2010 - Construction of Bridge over Deep Creek

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.1????? SF1391??????????? 071010???????? Mayoral Report - Securing the Nambucca Valley's Water Supply

 

AUTHOR/ENQUIRIES:???? Rhonda Hoban, Councillor ????????

 

Summary:

 

Following the election on 21 August 2010 and the swearing in of the minority Labor Government on 14 September 2010 I have followed up with Senator Michael Forshaw the election promise made by himself and local candidate Paul Sekfy on behalf of the Labor Party to provide $10m towards the construction of the proposed Bowraville off-river water storage.

 

Upon satisfaction of the grant conditions, Council will have secured approximately 50% of the required finance for the proposed off-river water storage by way of State and Federal Government grants.? This is a very good result for the Shire and saves ratepayers about $2m per year in interest payments alone (at 8% per annum).

 

 

Recommendation:

 

1??????? That the information concerning the provision of $10m by the Federal Government towards the Bowraville off-river water storage be received.

 

2??????? That Council thank local Labor candidate Mr Paul Sekfy for his work in securing the grant offer.

 

 

Background

 

I reported to Council?s meeting on 19 August 2010 in relation to the funding promises made by both the Coalition and Labor.? These relate to the off stream dam and also the repair of Riverside Drive.

 

Following the election on 21 August 2010 and the swearing in of the minority Labor Government on 14 September 2010 I have followed up with Senator Michael Forshaw the election promise made by himself and local candidate Paul Sekfy on behalf of the Labor Party, should they be returned to government.

 

The statement released by Senator Michael Forshaw on 17 August 2010 was as follows:

 

?FEDERAL LABOR COMMITS TO SECURING NAMBUCCA?S WATER SUPPLY

 

A Gillard Labor Government will co-invest in a major water security project that helps communities in the Nambucca region of northern NSW secure vital drinking water supplies.

 

Visiting Nambucca Valley today, Senator for New South Wales Michael Forshaw announced a re-elected Gillard Labor Government would provide $10m to the Nambucca Shire Council for construction of a new off-river water storage near Bowraville.

 

The Gillard Labor Government is committed to a sustainable Australia which is why we are investing in water security projects that conserve drinking water supplies and diversity water sources.

 

Limitations on the region?s existing groundwater sources and a growing population means that water supplies for communities around Nambucca are vulnerable to drought and climate change.

 

To combat this challenge, a 5.5 billion litre water storage and supporting pipeline infrastructure will be constructed, to enable drinking water supplies to be secured for the region.

 

The NSW Government is contributing $16.2 million to the project, with Nambucca Shire Council providing $27.8 million.? Federal funding is dependent on the Nambucca Shire Council submitting a detailed project plan, and on relevant planning and environmental approvals.

 

Investing in local water security projects is part of the Federal Labor?s commitment to supporting a sustainable Australia.

 

To date the Federal Labor Government has already supported about 170 projects nation-wide, including desalination, stormwater and water infrastructure projects.? Funding for this project is already included in the Budget, through the National Water Security Plan for Cities and Towns Program?.

 

I am pleased to advise that staff of the Department of Sustainability, Environment, Water, Population and Communities have now made contact with the General Manager and Manager Water and Sewerage to provide advice as to the process to be followed to secure this grant funding.? Consistent with the election commitment the Department requires that Council provide the following information:

?????? detailed plans including a project implementation plan and outline of risks

?????? demonstration of relevant approvals for the project

?????? evidence that funding has been secured

?????? confirmation of the final project costs

 

Following the submission of this information I am advised that the Parliamentary Secretary for Sustainability and Urban Water, Senator Don Farrell, has delegated authority to approve the grant funding.

 

Council?s Water and Sewerage Manager is in the process of forwarding the requested information.? All of this information can be supplied except for the demonstration of ?relevant approvals?.? In relation to project approval, the General Manager has advised me that the application for project approval will be referred to Council?s General Purpose Committee meeting on 20 October 2010 for final determination by Council at its meeting on 21 October 2010.

 

Upon satisfaction of the conditions, Council will have secured approximately 50% of the required finance for the proposed off-river water storage by way of State and Federal Government grants.? This is a very good result for the Shire and saves ratepayers about $2m per year in interest payments alone (at 8% per annum).

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.2????? SF830????????????? 071010???????? Election of Deputy Mayor

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

It is a requirement under the Local government (Elections) Regulations 1998, Clause 124, that the annual election of a Deputy Mayor is to be in accordance with Schedule 3 to that Regulation.

 

 

Recommendation:

 

1??????? That the election of a Deputy Mayor proceed by ordinary (secret) ballot if a ballot is required.

 

2??????? That nominations be invited and received by the General Manager as returning Officer for the election of Deputy Mayor.

 

3??????? That the election of Deputy Mayor proceeds.

 

4??????? That following the election, the General Manager declares Cr??.elected as Deputy Mayor for the term of office expiring October 2011.

 

 

OPTIONS:

 

There are options as to the method of election being open voting (show of hands), ordinary (secret) ballot, or a preferential (secret) ballot.

 

 

DISCUSSION:

 

Schedule 3 provides that the General Manager is the Returning Officer, that nominations may be without notice but nominations must be in writing by two or more Councillors (one of whom may be the nominee) and is not valid unless the nominee has indicated consent to the nomination in writing and the nomination is delivered or sent to the Returning Officer.

 

Note:? It is requested that the nomination be on the form especially designed for nomination purposes which is enclosed with the business paper (blue form).

 

If only one Councillor is nominated, that Councillor is elected.? Where more than one nomination is received the Council must resolve whether the election is to proceed by preferential ballot, ordinary ballot or open voting.? (Preferential ballot and ordinary ballot are in fact secret ballots while open voting is a show of hands.)

 

Ordinary Ballot or Open Voting

 

The process for an ordinary ballot or open voting is as follows:

 

?????? Where there are only two candidates, the candidate with the highest number of votes is elected, and if they are tied the one to be elected is the one chosen by lot.

 

?????? Where there are three or more candidates, the one with the lowest number of votes is excluded.

 

?????? If three or more candidates then remain, a further vote is taken and the one with the lowest number of votes from that further vote is excluded.

 

?????? If after that three or more candidates still remain the procedure is to be repeated until only two candidates remain.

 

To recap, where there are only two candidates (remaining) with equal votes the one elected is the one chosen by lot.? By contrast, where there are three or more candidates and some are tied for lowest, the one excluded is the one chosen by lot.

 

If the method of voting resolved by Council is by ordinary ballot or open voting then Part 2 of the Regulations apply (paragraph 20-2360 and onwards).

 

Preferential Ballot

 

The ballot papers are to contain the names of all the candidates.? The Councillors are to mark their votes by placing the numbers ?1?, ?2?, and so on against the various names to indicate their order of preference for all the candidates.

 

If a candidate has an absolute majority of first preference votes, the candidate is elected.? If not the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot papers counted to him or her are transferred to the candidates with second preferences on those ballot papers.? A candidate who then has an absolute majority of votes is elected, but if no candidate then has an absolute majority of votes, the process is repeated until one candidate has received an absolute majority of votes.

 

For tied candidates, if there are 2 candidates and the numbers of votes cast for each are equal, the candidate whose name is first chosen by lot is taken to be elected.? If there are 3 or more candidates remaining in the election and the numbers of votes cast for 2 or more candidates are equal and those candidates are the ones with the lowest number of votes, then the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is excluded.

 

Choosing by lot

 

The names of the candidates who have equal numbers of votes are written on similar slips of paper by the returning officer, the slips are folded by the returning officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the returning officer and the candidate whose name is on the drawn slip is chosen.

 

 

CONSULTATION:

 

There has been no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications.

 

Social

 

There are not implications.

 

Economic

 

There are no implications.


 

Risk

 

There are no implications.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications for Council.

 

Source of fund and any variance to working funds

 

There are no financial implications for Council.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.3????? SF830????????????? 071010???????? Aboriginal Community Advisory Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Aboriginal Community Advisory Committee (ACAC) was formed in 1993 following the Building Bridges Program.

 

In 2009/2010 the elected members were Councillor Ballangarry OAM, Councillor Flack with Councillor South as an alternate delegate plus the Aboriginal Community Development Officer and General Manager.

 

 

Recommendation:

 

That Councillor Ballangarry OAM, Councillor Flack with Councillor South as alternate delegate plus the Aboriginal Community Development Officer (in an advisory capacity) be appointed to the Aboriginal Community Advisory Committee and that it meet at least quarterly.

 

 

 

DISCUSSION:

 

The aims and objectives of the Aboriginal Community Advisory Committee (ACAC) were adopted by Council in 1996 and provide as follows:

 

1??????? To represent the Aboriginal Community in communications and consultation with Nambucca Shire Council

2??????? To develop and maintain a close working relationship between Council and the local Aboriginal Community

3??????? To consider issues of concern to the Aboriginal Community and to Council and to make recommendations thereon.? Such issues may include land claims and sacred sites.

4??????? To provide support and advice where possible to individuals and groups within the Aboriginal Community

5??????? To ensure that Council and the Aboriginal Community are kept informed of matters of importance to Aboriginal people in the Nambucca Shire and where necessary, provide advice on appropriate responses to those matters.

6??????? The Committee may consider any matters concerning government departments brought forward by a government officer or member of the Aboriginal Community Advisory Committee.

 

The ACAC shall elect from amongst its membership an Executive Committee comprising a Chairperson, Deputy Chairperson, Publicity Officer and Secretary.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.4????? SF842????????????? 071010???????? Access Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Access Committee addresses access to public buildings, streets, etc for persons that are mobility disadvantaged.

 

In an advisory capacity, the meeting is attended by appropriate officers of Council (as are all Committees as required).? The elected member representatives were Councillors Smyth and South (AGM held 23 March 2010).

 

 

Recommendation:

 

That Councillors Smyth and South be appointed to the Access Committee.

 

 

DISCUSSION:

 

The objectives of the Access Committee are:

 

1??????? To promote equity of access for all people with disabilities in all areas of life including recreation and leisure, employment, transport and physical environment

2??????????????? To provide a forum for the discussion of access issues

3??????? To act as an advisory committee and make recommendations to other bodies to ensure that access for people with disabilities is adequately considered in all relevant planning development applications, public buildings and recreation facilities

4??????? To consult with organizations and representatives from all major disability groups to ensure consumer input on all matters affecting people with disabilities

5??????? To improve public awareness of disability issues by disseminating information about disabilities and giving publicity to the activities of the Access Committee

6??????? To develop guidelines for assessing access for people with disabilities to all public facilities and other relevant areas

7??????? To systematically survey the ?local government? area and to document access problems and bring them to the attention of appropriate authorities and/or development projects/suggestions to improve any problems

8??????????????? To explore avenues of obtaining funds to finance access projects

9??????????????? To develop policies on access and disability issues

10?????????????? To collect statistics on disability groups and their needs

11????? To encourage the involvement of people, health workers, Councillors, families and carers and other professionals and interested people to become involved in the Access Committee.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.5????? SF842????????????? 071010???????? Arts Mid North Coast

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The regional body works in conjunction with the Regional Arts Development Officer.? Councils are represented on the regional body?Arts Mid North Coast.

 

The elected member representing Council has been Cr Ballangarry OAM.

 

 

Recommendation:

 

That Councillor Ballangarry OAM be appointed as Council's representative on the Arts Mid North Coast Board.

 

 

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.6????? SF842????????????? 071010???????? Clarence Regional Library Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Some years ago Council entered into an agreement with councils comprising the "Clarence Region" with a view to providing a library service on a joint and cooperative basis through what is known as the Clarence Regional Library Committee.

 

The Committee formerly comprised two Councillors from each of the constituent councils.? Since the amalgamation of councils in the Clarence Valley, the Committee will comprise two representatives from that Council and Bellingen and Nambucca Shire Councils.

 

In October 2009 it was resolved that Cr Moran OAM and Cr Smyth be appointed to the Clarence Regional Library Committee with the Manager Community Services to participate in an advisory capacity.

 

 

Recommendation:

 

That Cr Moran OAM and Cr Smyth be appointed to the Clarence Regional Library Committee with the Manager Community and Cultural Services to participate in an advisory capacity.

 

 

 

DISCUSSION:

 

Whilst this is technically not a committee of Council it is appropriate that Council?s representation be reviewed at this time.? As a partner to the Clarence Regional Library, Council obviously requires a say in its operations.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.7????? SF842????????????? 071010???????? Community Services Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Committee addresses human services needs in the community.

 

The Councillor representatives have been Councillor Flack and Councillor South.

 

 

Recommendation:

 

That Councillor Flack and Councillor South be appointed as Council?s representatives on the Community Services Committee.

 

 

 

DISCUSSION:

 

The Community Services Committee?s purpose is to advise Council on the most effective means to meet the social needs, and promote the personal well-being of the residents of the Nambucca Shire local government area, thereby creating a sense of community and improving people?s quality of life.

 

Its objectives are:

 

?????????????? To advise Council on community services issues including those referred from Councillors, Council meetings, Council officers and the general public.

 

?????????????? To analyse, help develop and advise on policy in relation to resource planning issues and general socio-economic changes.

 

?????????????? To make recommendations regarding applications for grants for community services in the Nambucca Shire.

 

The Committee?s brief is broad ranging covering the social aspects of the common approach to triple bottom line sustainable development (environment, social and economic).

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.8????? SF842????????????? 071010???????? General Manager's Performance Review Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

In accordance with performance guidelines for General Managers produced by the Department of Local Government it is recommended that the Committee comprise the Mayor, Deputy Mayor and one other Councillor to be nominated by the Council.

 

On 1 October 2009, Council resolved that the Mayor, Deputy Mayor and Councillor Moran OAM constitute the General Manager?s Performance Review Committee.

 

 

Recommendation:

 

1??????? The General Manager?s Performance Review Committee comprise the Mayor, Deputy Mayor and Councillor Moran OAM.

 

2??????? The Performance Review Committee obtain feedback from Councillors not on the Committee prior to a performance review session.

 

3??????? The General Manager?s Performance Review Committee report back to Council any decisions about performance, any actions that should be taken and the determination of the new performance agreement.

 

 

 

OPTIONS:

 

The Department of Local Government recommend that a Committee be appointed to review the General Manager?s performance.? Council does not have to appoint a Committee and instead the review can be undertaken by the whole Council.

 

DISCUSSION:

 

In October 2007, the Department of Local Government issued Circular 07-52 dealing with performance guidelines for general managers.? The Circular may be viewed on the Department?s website www.dlg.nsw.gov.au.? The guidelines (page 3) provide that,

 

??Whilst the Council can undertake the performance management of its General Manager, it is recommended that it delegate this task to a GM Performance Review Panel.? A Panel provides a better forum for constructive discussion and feedback.? It should comprise the Mayor, optionally the Deputy Mayor and one Councillor nominated by the Council.? The General Manager should have the option of nominating another Councillor to the Panel.? It is good practice to enable Councillors not on the Panel to provide feedback to the Mayor in the week prior to each session.? All Councillors should be notified of the relevant dates of the sessions to assist with this process.

 

Those councillors selected to take part in the Panel should have received training on the performance management of General Managers.? Training in the performance management of General Managers should be part of councils? induction program for councillors following each election.

 

If the decision is made to delegate to a Panel, the extent of that delegation should be clear.? It is recommended that the whole process of performance management be delegated to the Panel, including decisions about performance, any actions that should be taken, and the determination of the new performance agreement.? The result should be reported to a closed meeting of Council or a Committee of Council.? This should not be an opportunity to debate the results, or re-enact the performance agreement of the General Manager.?

This year Mr Mark Anderson from the Local and Government and Shires Associations will be facilitating the General Manager?s performance reviews.? This is in accordance with the Circular?s recommendation that there be training in performance management.? The next performance review by the Committee has been set down for 3pm Thursday 14 October 2010.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.9????? SF842????????????? 071010???????? General Purpose Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Committee conducts on-site inspections the subject of requests or complaints from residents, builders and developers and takes the opportunity to receive delegations and to address financial matters and policy matters.

 

The Committee meets on the Wednesday before the second Council meeting of each month.

 

The Committee comprises all Councillors.

 

 

Recommendation:

 

That all Councillors be appointed to the General Purpose Committee.

 

 

 

DISCUSSION:

 

In the past there has not been universal agreement amongst Councillors as to the role of the General Purpose Committee.? It has a traditional role of undertaking on-site inspections which have been the subject of requests, complaints, or are planning matters.

 

It has also served a useful function in providing a more informal opportunity to discuss major financial matters such as the budget review as well as policy issues.

 

The Committee?s operations have not been exclusively concerned with works nor have they been exclusively concerned with inspections.? It has operated more as a general purpose committee.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.10??? SF842????????????? 071010???????? Land Development Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Land Development Committee has comprised all Councillors.

 

It is recommended that the meeting frequency be at least quarterly.

 

Cr Moran previously resigned from this Committee.? Given his background in Valuation and Real Estate he is considered a valued member of the Committee.

 

 

Recommendation:

 

1??????? That all Councillors be appointed to the Land Development Committee.

 

2??????? That the Land Development Committee meet at least quarterly.

 

 

OPTIONS:

 

The options are to have a Committee which comprises some, but not all, Councillors; to have no Committee or the recommendation for a Committee comprising all Councillors.?? Given the value of operational land in the property portfolio and its strategic importance to economic development it is recommended that there be a Committee.

 

 

DISCUSSION:

 

At Council?s meeting on 2 October 2008 it was resolved that all Councillors be appointed to the Land Development Committee.? On 1 October 2009 it was resolved that the Committee meet at least quarterly.

 

Council has an extensive property portfolio that comprises both operational and community land.? Council has also successfully undertaken entrepreneurial investment in industrial land as a means of encouraging new industry into the area.

 

The existing portfolio as well as potential property investment requires strategic management and is a matter in which the whole Council should be involved.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.11??? SF842????????????? 071010???????? Macksville Saleyards Advisory Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

At Council?s meeting on 4 December 2008 it was resolved to reconvene the Macksville Saleyards Advisory Committee to determine mid to long term operational strategies for the Macksville Saleyards.

 

The membership of the Saleyards Advisory Committee was resolved on 1 October 2009 as follows:

 

Chairperson ? Mayor ? Cr Rhonda Hoban

Michael Jones

Property Officer, Steven Williams

 

 

Recommendation:

 

That the Mayor, Council?s Property Officer and Mr Michael Jones be appointed to the Macksville Saleyards Advisory Committee.

 

 

 

DISCUSSION:

 

At Council?s meeting on 4 December 2008 it was resolved to reconvene the Macksville Saleyards Advisory Committee to determine mid to long term operational strategies for the Macksville Saleyards.

 

At Council?s meeting on 7 May 2009 it was resolved that the Saleyards Advisory Committee meet twice a year or as required to discuss the operation and strategic planning of the Macksville saleyards including:

 

a???????????????? to identify opportunities to increase revenue at the Saleyards;

 

b???????????????? having regard to operating budgets to identify and prioritize improvements and repairs to the Saleyards;

 

c???????????????? to make recommendations for future capital improvement programs for the Saleyards;

 

d???????????????? to identify and discuss support industry and legislative requirements for the operation of the Saleyards and sale days;

 

e???????????????? to report to Council on the consideration and recommendations of the Saleyard Advisory Working Group.

 

At Council?s meeting on 1 October 2009 the membership of the Saleyards Advisory Committee was resolved as follows:

 

Chairperson ? Mayor ? Cr Rhonda Hoban

Michael Jones

Property Officer, Steven Williams

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.12??? SF842????????????? 071010???????? Nambucca Bushfire Management Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

This Committee addresses the bush fire operational plans and the bush fire management plans.

 

The elected member has been Councillor Ainsworth with the Mayor ex officio.

 

 

Recommendation:

 

That Councillor Ainsworth plus the Mayor ex officio be appointed to the Nambucca Bush Fire Management Committee.

 

 

 

DISCUSSION:

 

At Council?s meeting on 1 October 2009 it was resolved that Councillor Ainsworth be appointed to the Nambucca Bushfire Management Committee.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.13??? SF842????????????? 071010???????? Nambucca Emergency Operations Centre
Committee of Management

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

This Committee was formed in March 2007 and includes two Councillors with one of them to be the Chairperson.? At Council?s meeting on 1 October 2000 it was resolved that Councillors Ainsworth and Moran OAM be appointed to the Committee of Management.

 

 

Recommendation:

 

That Councillor Ainsworth and Councillor Moran OAM and the Director Engineering Services be appointed to the Nambucca Emergency Operations Centre Committee of Management.

 

 

OPTIONS:

 

Appoint two Councillors.

Appoint any number of Councillors.

Disband the Committee of Management.

 

DISCUSSION:

 

The Committee was formed in 2007 and given the following functions:

 

?????? To review current management arrangements of the facility.

 

?????? To review the allocation of building space?office, storerooms and garaging.

 

?????? To identify deficiencies in the facility and to develop a forward plan of upgrades and modifications.

 

?????? To identify future needs that take into account growth in staff numbers, associated facilities and to prepare a forward plan of building extensions and/or replacement.

 

?????? To identify future funding needs and funding sources for maintenance and the implementation of the forward plans.

 

Council also determined that the composition of the Committee would be as follows:

 

?????? Two Councillors (one to Chair)

?????? 1 Director Engineering Services

?????? 1 Rural Fire Service Staff Member

?????? 1 Rural Fire Service volunteer

?????? 1 State Emergency Service Controller

?????? 1 State Emergency Service Volunteer.

 

At Council?s meeting on 1 October 2009 it was resolved that Councillors Ainsworth and Moran OAM be appointed to the Committee of Management.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.14??? SF842????????????? 071010???????? Nambucca Entertainment Centre

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council established the Entertainment Centre as a Bicentennial project and this is one Committee of Management where Council has exercised its right to have delegates in attendance at Committee meetings.

 

The Committee has included two Councillor representatives as Delegates.

 

In 2009/2010 the elected members were Councillor Smyth and Councillor Ballangarry OAM.

 

 

 

Recommendation:

 

That Councillor Smyth and Ballangarry OAM be appointed as Council?s delegates to the Nambucca Entertainment Centre Committee of Management.

 

 

 

DISCUSSION:

 

A single Councillor representative would suffice.? Council can elect to have two or more representatives if it wishes.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.15??? SF842????????????? 071010???????? Nambucca River Creeks, Estuaries and Coastline Management Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Nambucca River Estuaries and Coastline Management Committee (NRCECMC) was established during 2007 after Council developed Terms of Reference and nominations were invited from interested persons.

 

The membership of the Committee changed during 2010.

 

 

Recommendation:

 

1????????? That all interested Councillors in addition to the Mayor as Chairperson, be appointed to the Nambucca River Creeks, Estuaries and Coastline Management Committee.

 

2????????? The membership of the Committee be as per the report which is the current membership.

 

 

 

OPTIONS:

 

Council can adopt the recommendation, change the committee structure, or abolish the committee.? These options apply to all Committees.

 

DISCUSSION:

 

At Council?s meeting on 6 May 2010 it was resolved that the membership of the Committee comprise:

 

NSW Farmers ? Jim Hallam

Nambucca River Oyster Growers ? Theresa Spens-Black

Nambucca River Users Group ? Peter McNally

Flood Affected Residents ? Fay Lawson

Landcare ? Tim Ryan

Tourism Industry ? Eleanora Snart

Environmental Group ? Joy van Son (Nambucca Valley Conservation Association)

 

Further:

 

That there be one member from the Aboriginal community and that the constitution from the Nambucca River, Creeks, Estuaries and Coastline Management Committee be reviewed allowing the Committee or the Secretary to invite other members from the Land Councils, the fishers? groups and any other community groups with an interest in an agenda item to be able address the Committee, but who do not have voting rights.

 

At Council?s meeting on 5 August 2010 it was resolved:

 

That the following alternate delegates be approved for membership of the Nambucca River, Creeks, Estuaries and Coastline Management Committee to attend the meeting and having voting rights when the appointed delegate is unable to attend:

 

Barry Ford, CEO Bowraville LAL - representing Aboriginal Groups

Mr Gordon Ussher - representing Flood Affected Landowner

Mr Lloyd Ellis - representing Environmental Group ? Nambucca Valley Conservation Association

Mr Phil Butler - representing Nambucca Valley River Users Group

Ms Suzanne McKinley ? representing Nambucca River Oyster Growers

 

The Committee?s terms of reference are as follows:

 

a??????? Provide comment and input into the future management of Nambucca LGA?s river estuaries, coastal floodplains, coastal zone and flood risks.

 

b??????? Review and comment on the various investigations and studies that are prepared to evaluate flood risk, coastal zone and estuarine management options.

 

c??????? Bring to Council's attention opportunities for the funding of works and projects that are:

 

i???????? identified as scheduled actions in Flood, Estuary and/or Coastal Management Plans;

ii???????? deemed necessary to effect improved management of coastal and estuary systems prior to the development of such plans.

 

d??????? Act as an conduit between the group/organisation they represent and the Council on coastal, estuary and flooding issues.

 

e??????? Provide a forum for open discussion, debate and education on coast, estuary and flood issues.

 

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.16??? SF842????????????? 071010???????? Nambucca Shire Traffic Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

In order to deal with the large number and range of traffic matters effectively, the RTA has delegated certain aspects of the control of traffic on local roads to this Committee.? In the sense that Council does not control or determine recommendations from the Traffic Committee it is not a Committee of Council but rather a Committee which provides the RTA with local advice in relation to a range of matters.

 

The Committee is composed of four formal members each with one vote.? These four members are a representative from Council, the NSW Police and the RTA and the Local State Member of Parliament or his/her nominee.? Council's representative and Chairperson is the Director Engineering Services.?? Former Councillor Barry Duffus continues to serve on the Committee as the representative of the Hon. Andrew Stoner MP.? It is anticipated that this arrangement will continue.

 

 

Recommendation:

 

That Council note the membership and operation of the Nambucca Shire Traffic Committee.

 

 

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.17??? SF842????????????? 071010???????? NSW North Coast Weed Advisory Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council is a member of the North Coast Weed Advisory Committee.

 

At Council?s meeting on 1 October 2009 it was resolved that Cr Ainsworth and Council?s Noxious Weeds Inspector be appointed to the NSW North Coast Weed Advisory Committee with Councillor Court as alternate delegated.

 

 

Recommendation:

 

That Councillor Ainsworth and Council?s Noxious Weeds Inspector be appointed to the NSW North Coast Weed Advisory Committee with Councillor Court as the alternate delegate.

 

 

 

DISCUSSION:

 

Council is a member of the North Coast Weed Advisory Committee.

 

The Committee meets quarterly in February, May, August and November.? Contact is generally made by electronic communication, with agenda papers sent two weeks prior to meetings and minutes of meetings made available as soon as practicable after the meetings.

 

The objectives of the Committee are:

 

To promote awareness of noxious and environmental weeds within the community

To advise the members of the NSW North Coast Weed Advisory Committee on weed matters relating to declaration, control and promotion for the Region

To recommend weed policy, declaration, control and promotion to member organisations

To promote a positive approach to those people and organisations that are interested in noxious and environmental weeds

To educate, train and encourage persons and organisations in all matters relating to noxious and environmental weeds and their control.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.18??? SF842????????????? 071010???????? Plant Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

At Council?s meeting on 1 October 2009, it was resolved that the Plant Committee comprise Councillors Ainsworth, Finlayson, Moran OAM and South.? An Engineer, Mechanic, Overseer, and a representative of the Finance Section also attend to provide information and answer questions.

 

 

Recommendation:

 

That Councillors Ainsworth, Finlayson, Moran OAM and South be appointed to the Plant Committee with the Mayor ex officio.

 

 

 

OPTIONS

 

The Committee can be reappointed, its membership changed or it can be discontinued.? These options exist for all of Council?s committees.

 

DISCUSSION:

 

This Committee was reformed at Council's meeting held on 7 November 1996 to look at purchasing and maintenance of Council machinery.

 

At Council?s meeting on 1 October 2009, it was resolved that the Plant Committee comprise four Councillors, the Mechanic, the Overseer, a Finance person and an Engineer.? The elected representatives appointed to the Committee were Councillors Ainsworth, Finlayson, Moran OAM and South with the Mayor ex officio.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.19??? SF842????????????? 071010???????? Vehicular Access to Beaches Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has a policy of permitting authorised and licensed motor vehicles to gain access to designated beach areas in the Shire and the Committee meets to address the implementation of the policy including standard of access, signage, repairs to access, fees etc.

 

At Council?s meeting on 1 October 2009 it was resolved that Councillors Ainsworth, Court, Flack and Moran OAM be appointed to the Vehicular Access to Beaches Committee with the Mayor as ex officio.

 

 

Recommendation:

 

That Councillors Ainsworth, Court, Flack and Moran OAM be appointed to the Vehicular Access to Beaches Committee with the Mayor as ex officio.

 

 

 

DISCUSSION:

 

Council has a policy of permitting authorised and licensed motor vehicles to gain access to designated beach areas in the Shire and the Committee meets to address the implementation of the policy including standard of access, signage, repairs to access, fees etc.

 

The philosophy is to enable residents and visitors to participate in beach fishing in remote beach locations.

 

The Committee comprises five Councillor representatives, one of whom is the Mayor as ex officio, appropriate Council officers and Honorary Rangers.

 

This Committee generally only meets twice a year to assess beach access points and any repairs which might be necessary.

 

At Council?s meeting on 1 October 2009 it was resolved that Councillors Ainsworth, Court, Flack and Moran OAM with the Mayor as ex officio be the designated Council representatives.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.20??? SF842????????????? 071010???????? Water and Sewerage Projects Steering Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Committee comprises all Councillors, the General Manager, the Director Engineering Services; Manager Water and Sewerage; a representative of the NSW Office of Water; and the NSW Public Works Project Manager for the Bowraville off river water storage.

 

 

 

Recommendation:

 

1??????? That all Councillors be appointed to the Water & Sewerage Projects Steering Committee.

 

2??????? That the Committee?s terms of reference be extended to cover the preparation and review of ????????? various Management Plans which will be required for the proposed off-river water storage, ????????? should it proceed.

 

 

 

 

DISCUSSION:

 

The Committee was constituted to provide oversight for major capital works projects.? In the context of the planning work underway for Integrated Water Cycle Management Strategy; the off river water storage at Bowraville and the upgrade of the Nambucca Heads sewage treatment plant, this Committee has important responsibilities.

 

With the proposed off-river water storage proceed, there will also be a requirement for the Committee to review and determine management plans which will be required as conditions of approval.? The Committee?s terms of reference should be extended to cover the following responsibility:

 

?The preparation of a detailed Project Implementation Management Plan by a qualified and experienced consultant or agency, outlining the timing, processes and procedures for the works, including licences, permits and approvals still to be obtained and the implementation of the mitigation measures identified in the EIS and submissions report.? The Project Implementation Management Plan is to be submitted to and approved by the Water and Sewerage Projects Steering Committee prior to any works commencing on site.

 

The Project Implementation Management Plan shall be a live document and shall include as components, the Environmental Management Plan, Construction Environmental Management Plan, Project Waste Management and Minimisation Plan, Soil Erosion and Sedimentation Management Plan, a Community Engagement and Consultation Plan all as recommended in the EIS.?

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.21??? SF842????????????? 071010???????? Committees of Management - Facilities and Events

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has many other Section 355 Committees managing Council facilities and also staging community events.? At Council?s meeting on 19 March 2009 it was resolved that a roster be developed for the attendance of either Councillors or the General Manager at the Annual General Meeting (AGM) of each facility or event Committee of Management.

 

 

Recommendation:

 

That Council note the roster for the attendance at the Annual General Meeting .

 

 

 

DISCUSSION:

 

It should also be noted that all Councillors are, by virtue of their office (ex officio) entitled to attend all meetings of Committees of Council.

 

However, although Councillors may attend in an ex officio capacity they do not necessarily have a right to vote.? That right to vote attaches to their appointment as a representative or member or delegate as appropriate.

 

At Council?s meeting on 19 March 2009 it was resolved that a roster be developed for the attendance of either Councillors or the General Manager at the AGM of each facility or event Committee of Management.

 

Committee of Management

Roster for AGM Attendance

Argents Hill Hall

Cr Flack

Australia Day

General Manager

Bowraville Folk Museum

Cr Finlayson

Back to Bowra Hinterland Festival

Cr Ballangarry OAM

Bowraville Pioneer Community Centre

Cr Ballangarry OAM

Bowraville Sports Ground

Cr Finlayson

Burrapine Public Hall

General Manager

Coronation Park

Cr Smyth

Crosswinds Wetland Nature Reserve

Cr Moran OAM

Donnelly-Welsh Playing Fields

Committee not active

E J Biffin Playing Fields

Cr Hoban

Eungai District Community & Hall Council

Cr Moran OAM

Eungai Community Pre-School

General Manager

Goldie Nature Park

Committee not active

Gordon Park Rainforest Walk

Cr Smyth

Grants Hall/Bowraville & District Youth Club

Cr Flack

Gumma (Boulton?s) Crossing

Cr Ainsworth

Macksville Gift

Cr Moran OAM

Macksville Netball Courts

General Manager

Macksville Park and Sports

Cr Moran OAM

Macksville Senior Citizens Centre

Cr Ainsworth

Macksville Showground

Cr Ainsworth

Macksville Tennis Courts

General Manager

Mary Boulton Pioneer Cottage and Museum

Cr Ainsworth

Missabotti Community Centre

Cr Flack

Nambucca District Band

Cr Ballangarry OAM

Nambucca Heads Museum

Cr Smyth

Nambucca Heads Tennis Club

Cr Smyth

Nambucca Senior Citizens

Cr Smyth

 

North Macksville Playing Field

Cr Moran OAM

 

 

Scotts Head Sports Fields

Cr Court

 

 

Scotts Head Tennis Courts

Cr Court

 

 

South Arm Hall

Cr Ballangarry

 

 

Talarm Hall

Cr South

 

 

Taylors Arm Hall

Cr South

 

 

Taylors Arm Sports Reserve

Cr South

 

 

Tewinga Community Centre

Cr Moran OAM

 

 

Unkya Reserve

General Manager

 

 

Utungun Community Centre

Cr South

 

 

Valla Beach Tennis Club

Cr Hoban

 

 

Valla Beach Urban and Hall

Cr Hoban

 

 

Valla Public Hall

Cr Hoban

 

 

Warrell Creek Public Hall

Cr Court

 

 

Welsh Pioneer Park

Cr Finlayson

 

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.22??? SF355????????????? 071010???????? Tabling of Returns Disclosing Interests of Councillors and Designated Persons

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Local Government Act 1993 requires that Councillors and designated persons submit returns disclosing their pecuniary interests and other matters annually.

 

 

Recommendation:

 

That the returns disclosing interests of Councillors and designated persons, for the period ended 30 June 2010, be tabled.

 

 

 

OPTIONS:

 

There are no options.? Section 450A of the Act requires the returns to be tabled.

 

 

DISCUSSION:

 

The General Manager is obliged to ensure returns are tabled in accordance with Section 450A of the Local Government Act.

 

In accordance with Section 450A of the Local Government Act, I hereby inform Council that returns disclosing interests of Councillors and designated persons have been received from:

 

Councillors

Rhonda Hoban

John Ainsworth

Martin Ballangarry OAM

Janet Court

Brian Finlayson

Paula Flack

Michael Moran OAM

Anne Smyth

Elaine South

 

Designated Staff

Michael Coulter

Gregory Meyers

Noel Chapman

Chris Mattick

Craig Doolan

Joanne Hudson

Wayne Lowe

Phillip Gall

Coral Hutchinson

Arthur Tsembis

Peter Baynes

Richard Spain

Keith Williams

 

 


CONSULTATION:

 

There has been follow up of outstanding returns.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications for Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on budgets.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.23??? SF1064??????????? 071010???????? Off River Water Storage - Availability of Funding under the Country Towns Water Supply and Sewerage Program

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Minister has now advised that once Council has completed all pre-construction works, it should forward a request seeking a stage 2 approval (to go to construction tender).? According to the Minister, at this stage it seems that funding for the construction of the off river water storage would not be available prior to 1 July 2012 at the earliest.?

 

 

Recommendation:

 

That the information from the Minister for Water, the Hon. Phillip Costa MP, concerning the deferral of funding under the Country Towns Water and Sewerage Program for the off river water storage be received.

 

 

OPTIONS:

 

There are no realistic options other than to receive the information.? To date over $4m has spent on pre-construction work for the off river water storage.? It needs to be taken through to project approval, following which Council can make a decision about proceeding to detailed design.

 

 

DISCUSSION:

 

Following receipt of verbal advice from the NSW Office of Water that the mini budget in November 2008 resulted in a deferral of funding for the Country Towns Water Supply and Sewerage Program, the Mayor wrote to the Minister, the Hon. Phillip Costa MP in May 2010 expressing Council?s concern and seeking assurance that Council could still proceed to a stage 2 approval to call tenders in early 2011.? A copy of the letter to the Minister is attached.

 

The Minister has now responded advising that once Council has completed all pre-construction works, it should forward a request to the Minister seeking a stage 2 approval (to go to construction tender).? According to the Minister, at this stage it seems that funding for the construction of the off river water storage would not be available prior to 1 July 2012 at the earliest.? A copy of the Minister?s letter is attached.

 

The Minister?s response is disappointing but not unexpected.? The Mini-Budget which was delivered in November 2008 was in response to significant changes in fiscal outlook.? According to Treasury these factors were, ?the lack of parliamentary support in August 2008 to the Government?s electricity reforms, a significant deterioration in the economic outlook (GFC), and increased risks to the State?s revenues and expenses?.?

 

The Minister has advised that he has given approvals to some local water utilities to proceed with their projects immediately they are ready, with the progress payments from the Program being deferred.? According to the Minister, these local water utilities have accepted this option as a better alternative to delaying their projects.? Significant delays would of course jeopardise this project?s budget which has been set at $54m.

 

At this stage it is expected that the Part 5 application for project approval will be submitted to Council for determination within the next 2 months.? The previously agreed bore field draw down test is to occur in October 2010 after which a determination can made as to the need for any additional bores.? The modified IWCM needs to be determined by Council.

 

After this work is completed, Council will be able to consider whether it wishes to proceed with the project?s detailed design.

 

The Mayor has also written to the new Labor Government requesting that the $10m promised for the off stream water storage be formalised with a conditional grant offer.

 

 

CONSULTATION:

 

There has been consultation with the Manager Water & Sewerage.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

If the project is deferred due to the unavailability of funding and a drought occurs in this period then the environment will be adversely affected.

 

Social

 

If the project is deferred due to the unavailability of funding and a drought occurs in this period then there will be adverse social implications.

 

Economic

 

If the project is deferred due to the unavailability of funding and a drought occurs in this period then there will be adverse economic implications.

 

Risk

 

There are substantial risks.? The community believes the availability of potable water is of the highest importance.? If Council does not have a water supply which is reasonably drought secure it should not be approving new development.? There are also significant risks in proceeding in terms of maintaining water quality and meeting the nominated budget.? Delays in the project proceeding are also a substantial risk to the project?s budget.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The impact on future budgets will depend upon the delay in the funding becoming available under the Country Towns Water and Sewerage Program.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Attachments:

1View

22948/2010 - Response from Minister

 

2View

11287/2010 - Representation to Minister Phillip Costa

 

??


Ordinary Council Meeting - 7 October 2010

Off River Water Storage - Availability of Funding under the Country Towns Water Supply and Sewerage Program

 


?


Ordinary Council Meeting - 7 October 2010

Off River Water Storage - Availability of Funding under the Country Towns Water Supply and Sewerage Program

 

OFFICE OF THE MAYOR

 

Enquiries to:???? Cr Rhonda Hoban

Phone No:??????? 02 6568 0202

Our Ref:????????? SF1064

Your Ref:????????

 

 

 

10 May 2010

 

 

 

The Hon Phillip Costa MP

Minister for Water and Minister for Corrective Services

Level 34 Governor Macquarie Tower

1 Farrer Place

SYDNEY? NSW? 2000

 

Dear Minister

 

PROPOSED BOWRAVILLE OFF RIVER WATER STORAGE ? DEFERRAL OF FUNDING FROM THE COUNTRY TOWNS WATER SUPPLY AND SEWERAGE PROGRAM

 

Council has received verbal advice from the Coffs Harbour Office of the NSW Office of Water that a mini budget in November 2009 resulted in a deferral of the proposed funding for the Country Towns Water Supply and Sewerage Program.? The advice Council has received is that there will not be any funding available for approved projects until the financial year commencing 1 July 2012 but this could be extended by a further year to 1 July 2013.

 

On 9 April 2009 you advised Council that a subsidy for the Bowraville Off Stream Storage would be available under the Country Towns Water Supply and Sewerage Program and that once Council had completed all preconstruction works, it should seek a stage 2 approval to call tenders.? The application for that approval was required to outline the final adopted Scope of Works and Costed Estimate for the project.

 

On 11 February 2010 you also advised Council that the NSW Government?s commitment of 31% of the eligible component of the tender price through the Country Towns Water Supply and Sewerage Program would be maintained, regardless of the outcome of Council?s application for Commonwealth assistance.

 

In the absence of any other advice from your Office, Nambucca Shire Council has been applying itself to a project plan which has always provided that the dam would proceed to tender for construction in January/February 2011.? To meet this plan, Council has been spending approximately $100,000 per month to complete the Concept Design, Environmental Impact Statement, Detail Design; the finalisation of land acquisition as well as the overall project management.

 

Our focus has been to reduce the projects costs as well as obtain additional grant funding.? We had been making good progress in relation to both of these goals.

 

You will appreciate our alarm when we are now advised that compared to our previous time line, the proposed project will now need to lay dormant for a minimum of 18 months and possibly 2?? years.

 


2

 

Hon Phillip Costa MP

10 May 2010

SF1064

 

 

 

Council is obviously concerned that cost escalations and the possible need to update the Environmental Impact Statement and Design will add additional costs.? Further, without any firm commitment as to when funding under the Country Towns Water Supply and Sewerage Program will be available, there would seem to be no justification for Council committing a further $1M to the Detailed Design of the water storage and associated infrastructure.

 

If it is the case that Council is unable to access funding under the Country Towns Water Supply and Sewerage Program until either July 2012 or July 2013, I have to convey Council?s profound disappointment.? I am also disappointed that this apparent decision to defer funding was not communicated to Council earlier.? The management of such projects is already very difficult and the need for community engagement; the ongoing support of the Elected Council and the need to determine a final budget cannot be reconciled with changes in the timing of the State Government?s financial commitment.

 

I would be pleased to receive your advice that a stage 2 approval to call tenders can still be provided in January/February 2011.

 

Yours faithfully

 

 

 

 

CR Rhonda Hoban

MAYOR

 

RH:lrh

 

Enc:? Copy of letters dated 9 April 2009 and 11 February 2010

 

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.24??? SF959????????????? 071010???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS


OCTOBER 2008

1

RF256

 

16/10/08

Notice of Motion - Riverbank Erosion - Riverside Drive Nambucca Heads ? report re geotechnical engineers re stability of Riverside Drive

 

 

DES

 

Catchment Assessment:

Final report assessed.? Maintenance recommendation included in works program.? There are a number of existing stormwater inlet pits within the study area which require maintenance.? These pits are blocked with vegetation and debris both within the pit and in the grate and lintel, grates are broken, and lintels are broken, reducing the inlet capacity of each pit.? Maintenance and repair of these pits will at least ensure each pit is functioning to its capacity.

Phase 2 analysis of pipeline from Bismark to Nambucca Streets authorised.? Not expected to be completed until 31 July 2010.

 

GHD advise that ground survey completed.? Capacity analysis starts end of July 2010.

 

Options report by week ending 1 October and report to Council on 21 October 2010.

 

MAY 2009

2

SF1213

07/05/09

Allocation for retaining wall at Little Beach be deferred for consideration at the September Quarterly Review

 

DES

GM

First letter sent 4 December 2007.

November 2009.

Followup letter sent. 26 June 2009.

No reply at 17 July 2009.

No reply at 10 August 2009.

No reply at 21 August 2009.

No reply at 7 Sept 2009.

No reply expected until Scotts Head Master Plan completed.

Followup letter sent 24 May 2010.

Scotts Head Trust has approved Council spending $40,000. Return letter sent advising that $40,000 matching contribution is required.

Project will not proceed unless budget is $80,000.? Cancel project and reallocate Section 94 funds if Scotts Head Reserve Trust do not contribute $40,000.

 


 

JULY 2009

 

3

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Report to meeting on 19/11/09.

Deferred to December 2009.

Quotes being sought for fibre optic link to the Library.? Will report when quotes are in.

Indefinitely delayed due to workload, illness and completion of Civica (Authority) implementation.

Provision made in Budget for 2010/11.

IT Support Officer now proceeding with implementation.

 

 

AUGUST 2009

 

4

SF544

20/08/09

Council adopt the draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

Plan currently being reviewed.

 

Deferred to October 2010.

OCTOBER 2009

 

5

SF1075

15/10/09

Council review staffing requirements & costs for CCP milestones as well as the savings made in 12 months time.

 

DES

October 2010.

?Planet Footprint? engaged for 1 year at a cost of $3,450 to report on energy consumption by site and also to negotiate lower tariff for halls and museums with Country Energy.? Their first report will be to the October 2010 meeting.

 

JANUARY 2010

 

6

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

7

SF839

21/01/10

General Manager uphold resolution of 18/12/2008 that as a matter of policy Council be forwarded draft Plans of Management by way of memo at least three weeks before a GPC meeting so those comments can be considered after collation and prior to the next GPC meeting.? This also applies to draft policies.

 

GM

On-going

 

FEBRUARY 2010

 

8

SF1471

18/02/10

Council canvass option on reducing Councillor numbers in the next customer survey

 

GM

Provision for Customer Survey made in 2010/2011 budget.? Jetty Research has been engaged.? Tentative booking made for late October/November.? Draft questions circulated and comments being received.

 

Questions have now been finalised and circulated to Councillors.? Survey commences on Monday 11/10 and should be completed within two weeks.

 

 

9

SF741

18/02/10

That a further report be prepared on the operation of the Paveline Machine from July 2009 to June 2010

 

MCW

Report in August 2010.? Report deferred to September.? Obtaining comparative data difficult.

 

See item in business paper.

 

MARCH 2010

 

10

SF1471

1/04/10

Councillors to be advised regarding time and date of any/all special meetings or workshops.

 

GM

On-going

 

11

SF30

15/04/10

That Council meet with reps from the other 2 Councils within the next 12 months to discuss the future of the Clarence Regional Library particularly in relation to the 10% per capita contribution increase.

 

DEP

Council?s General Manager has had discussions with General Managers from both Bellingen and Clarence Valley Shire Councils when finalising the 2010-2011 budget.? The matter is to be revisited for additional discussions in November/December 2010 in the lead-up to developing the 2011-2012 budget and in light of the Library Agreement concluding September 2011.

 

Report to be prepared for Council?s consideration targeting November 2010 Council meeting.

Item to be listed for October GPC.

 

 

12

SF1031

15/04/10

A report comes to Council in 6 months time to review the take up rate of the new tank rebate and identify any Council buildings where a rainwater storage tank could be installed.

 

DEP

Report to November 2010 GPC.

 

MAY 2010

 

13

SF1064

6/05/10

Council make urgent representations to both the NSW Government and Opposition concerning the removal/deferral of funding from the Country Towns Water and Sewerage Program arising out of the November 2009 Mini Budget and the impact that this will have on the proposed off river storage.

 

GM

Letters sent 10 May 2010.? No response received as at 24 July 2010.?

 

Follow up letter sent by Mayor on 20 August 2010.

 

No response as at 6 September 2010.

 

14

SF98

20/05/10

Road naming ? item be deferred so that Unkya LALC can be consulted regarding appropriate local Aboriginal names.

 

DES

No response at this stage.

Developer has asked Council to select names.

List of default names being developed by MTS.

 

15

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going

 

16

SF46

20/05/10

Council consider becoming a member of the NSW Cemetery and Crematoria Association in 12 months time.

 

DEP

Report in May 2011.

 

JUNE 2010

 

17

SF358

3/06/10

In relation to the Macksville Memorial Aquatic Centre, that Council receive a report on funding sources for the projected expenditure which will be required to maintain the facility.

 

GM

August 2010.

Deferred to September.

 

Discussions commenced with S94 Coordinator.? Grants Officer will investigate external grant options further.? November 2010.

 

JULY 2010

 

18

SF1487

1/07/10

Complaint regarding lack of access at the Salvation Army Thrift store in Macksville be investigated and planning staff advise whether a DA was required for the change of use and whether there were any conditions regarding wheelchair access.

 

DEP

Matter being investigated.

 

Discussion with operators regarding the construction of a ramp underway.

 

19

SF755

15/07/10

That Council defer a decision on demolition of the old amenities at Coronation Park to allow the Junior and Senior Rugby League Clubs to put their proposed business plan to Council explaining the uses, and how the work and ongoing maintenance is to be funded.

 

DES

Awaiting response from Clubs by the Committee of Management.

Committee submitted proposal for retention of amenities.

 

Report deferred to November to allow for further consultation with the clubs..

 

20

SF45

15/07/10

Council write to the Minister for Roads outlining condition of its roads and bridges and our financial constraints in providing an adequate level of service.? Also encourage other A Division councils to do likewise.

 

GM

Letters sent w/e 23 July 2010.

 

Acknowledgment letter from Minister?s Office received 30 July 2010.?? No further correspondence received as at 6 September 2010

 

21

SF1528

15/07/10

GIPA ? review policies and prepare registers by August 2010, define open access information by September 2010, complete publication guide and submit to OIC by October 2010, upload all information to web by November.

 

GM

Review of policies and preparation of registers underway.

 

See item in GPC business paper for October 2010.

 

 

22

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

 

Deferred to November 2010.

 

23

SF15

15/07/10

That a report goes to Council on the response to the tender for suitable parties to operate the saleyard under a long term lease arrangement.

 

GM

December 2010

 

24

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson to be contacted concerning a meeting date.?

 

 

AUGUST 2010

 

25

SF1471

5/08/10

GM ensure any Manex or OH&S Committee decisions that impact on Council policies or budget allocations be reported to Council.

 

GM

On-going

 

26

PRF71

19/08/10

Council?s Ranger to continue surveillance of the Skate Park and provide another report on the outcome of the surveillance.

 

DEP

Report November 2010

 

27

SF382

19/08/10

That Council meet with the Minister for Lands to discuss major issues re Scotts Head Master Plan (semi-permanents and maintenance of day area)

 

GM

Letter sent on 25 August 2010 to Minister requesting delegation (Trim 20792/2010)

 

No response as at 6 September 2010.

 

 

28

SF382

19/08/10

Council hold a workshop in open meeting to discuss and formulate a position to put to the Minister for Lands.? Workshop to select reps to attend delegation to the Minister.

 

GM

Contact being made with Dept. of Lands and other stakeholders (business, community and semi-permanents) about a date.? Proposed to be a special GPC.? Awaiting formal advice from the Dept. of Lands as to whether they will attend a workshop.

Letter to Minister 26 August (Trim 20792/2010)

Letter to Bob Birse 31 August (Trim 21179/2010)

No response to either letters above as at 6/9/2010.

Follow up email sent to Land and Property Authority (Dept. of Lands) on 20 September 2010.

 

Further follow-up email sent to Land and Property Authority on 28 September 2010.

 

Land & Property Management advise that a submission has been made to the a/g Director North regarding the Authority?s attendance at the proposed workshop.? Council to be formally advised of the acting Director?s decision.

 

 

29

PRF54

19/08/10

Boultons Crossing Reserve ? matter be deferred and CoM be notified of Council?s intention to seek an expression of interest from the NPWS to manage the reserve.

 

GM

Letter sent 25 August 2010.

 

30

SF182

19/08/10

NSW Public Works to be requested to justify pipeline delivery from on-stream storage and indicate whether they have any evidence a fish ladder would be required.

 

GM

Letter sent 25 August 2010.

 

Response received 2 September 2010.

See Item in business paper.

 

31

SF382

19/08/10

Council seek from the Minister for Lands a copy of the legal advice provided to him by the Chief Executive of Land & Property Management in relation to the liability of the Scotts Head Caravan Park to pay general rates.

 

GM

Letter sent 3 September 2010.(Trim 21620)

 

No response as at 6 September 2010.

 

Response from Department attached.

 

32

SF1478

19/08/10

That the net proceeds of the sale of the subdivided lots in Short Street be recorded and be reimbursed to the Coronation Park Amenities Project from the future sales of land within the Nambucca industrial subdivision project.

GM

Awaiting auction of subdivided lots in Short Street on 9 October 2010.

 

SEPTEMBER 2010

 

33

SF1471, SF669

2/9/2010

Write to Minister for Local Govt requesting that the LG (manufactured Home Estates etc) Regulation 2005 be amended to require proposals to locate new dwellings in caravan parks to be notified to council prior to placement

 

DEP

Letter to be sent by 10/9/2010.

 

34

SF656

2/9/2010

Grant applications ? Scotts Head & Bowraville ? Committees be advised they are responsible for running costs and repairs for the lights.

 

DES

Letter to be sent by 10/9/2010.

 

35

SF725

16/09/10

Council write to Minister for Roads, RTA and Local Traffic Committee re review of speed limit on Pacific Highway b/w Nambucca Heads and Burkes Lane and a median barrier.? Also Traffic Committee be asked to declare section a black spot.

 

GM

Letters sent on 20/10/2010

 

Listed for Traffic Committee 5 October 2010.

 

36

SF959

16/09/10

In regard to item 1 ? Riverside Drive ? GHD be requested to expedite completion of the project and provide a time line for same.

 

DES

Due weekend 1 October and report to Council 21 October 2010.

 

37

E014/10

16/09/10

Council request a report from CPG Research & Advisory Services asking how much capital funds Council has lost in the GFC.

 

GM

Report in November 2010

 

38

SF741

16/09/10

That a further report on the Paveline operations be prepared for the half year July 2010 to December 2010 for comparison with the same period in the previous year.

 

DES

Report in February 2011

 

39

SF741

16/09/10

Council write to all quarries identified as being in reasonable proximity advising of specifications for the Paveliner gravel, the volume purchased and enquiring whether they have considered purchasing the equipment necessary to produce the product.

 

DES

Report in Business Paper.

 

40

SF741

16/09/10

Council pursue the potential of recovering the cost (of the enlarged sludge lagoon at the Nambucca Heads STP) from the Public Works Department.

 

GM

Contracts have been reviewed and a letter containing a claim has been sent to the PWD on 29 September 2010.

 

41

SF182

16/09/10

That Council receive a report that provides more detail on the delivery of water from an on-stream dam and its collection at the borefield.

 

GM

Advice has been sought from NSW Public Works.? Report in October 2010.

 

42

T030/2010

16/09/10

Council receive a report outlining the advantages and disadvantages of using contracted traffic control compared to Council staff.

 

DES

To be reported as part of the Organisation Review in December 2010.

 

Attachments:

1View

23695/2010 - Item No 31 above - Response regarding liability of the Scotts Head Reserve Trust

 

?

?


Ordinary Council Meeting - 7 October 2010

Outstanding Actions and Reports

 

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.25??? SF182????????????? 071010???????? In-stream delivery of water from an on-stream dam to the Bowraville Headworks

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

At Council?s meeting on 16 September 2010 it was resolved;

 

?That Council receive a report that provides more detail on the delivery of water from an on-stream dam and its collection at the borefield?.

 

Tweed Shire Council has short listed four options to augment their water supply being:

?????? Raise the height of the existing Clarrie Hall Dam which is located on Doon Doon Creek, a tributary to the Tweed River.

?????? Build a new dam at Byrrill Creek.

?????? Connect to the South East Queensland (SEQ) Water grid via a pipeline.

?????? A combination of pipelines to Rous Water and SEQ Water, plus Groundwater Supply.

 

The in stream distance from the Clarrie Hall dam discharge to the Bray Park weir is approximately 20 kilometres.

 

There has been reasonably detailed modelling of transmission losses between the Clarrie Hall dam and the Bray Park weir under different conditions.? Indeed different models have been used and calibrated for different stream flow conditions.? In general the models indicate a transmission loss of about 40% over an in stream distance of 20 kilometres.? In comparison the distance of League Creek to the Bowraville headworks is 34 kilometres.

 

So based on the Tweed experience, the expectation for an on-stream dam at the confluence of the Nambucca River and League Creek is that transmission losses would exceed 40%, but this could only be assessed with expensive modelling and even then there may be significantly different outcomes under different conditions.? To some extent the transmission losses would be mitigated by the requirement to provide environmental flows.

 

Such an outcome would suggest that if in-stream delivery of water was contemplated from an on-stream dam at League Creek, then the capacity of the dam would have to at least be doubled from 5,500 ML to 11,000 ML and a significant part of the savings on the pipeline would have to be applied to building a larger dam.

 

 

Recommendation:

 

1??????? That Council note the information concerning the Tweed Shire water supply augmentation ????????? and the short listed option of raising the Clarrie Hall Dam.

 

2??????? That Council take no further action in relation to an on-stream dam.

 

 

OPTIONS:

 

The report provides information concerning the in-stream delivery of water from the Clarrie Hall Dam which is located on Doon Doon Creek, a tributary to the Tweed River.? It is in response to a resolution that Council receive a report that provides more detail on the delivery of water from an on-stream dam and its collection at the borefield.

 

This information has been collated at no cost to Council, other than staff time.? Should Council wish to proceed with more detailed investigations into an on-stream dam then substantial funding will be required.

 

The issue is at a point where enquiries as to Council?s direction with water supply planning are increasing.? Continuing deliberation about a possible on-stream dam will require formal consultation arrangements with the community, including potentially affected property owners.? And if there is a community consultation process, Council will need to provide direction and financial commitment to the planning of an on-stream dam.

 

Council has also received advice from the Commonwealth Department of Sustainability, Environment, Water, Population and Communities that they are progressing the election promise to provide Council with $10m for the off stream storage.? In order for Council to receive this funding it will need to provide a project implementation plan, an outline of risks, demonstration of relevant approvals and confirmation of project costs.

 

If Council does not have a single, agreed strategy for securing its water supply then it will be more difficult to achieve community acceptance for that strategy.? Equally it will be more difficult to secure the additional grant funding.

 

 

DISCUSSION:

 

At Council?s meeting on 16 September 2010 it was resolved;

 

?that Council receive a report that provides more detail on the delivery of water from an on-stream dam and its collection at the borefield?.

 

From discussion at the meeting it is understood that the request for the report was prompted by the lack of detail about why a $76m pipeline would be required to transfer water 34 kilometres from a dam site at League Creek to the Bowraville Headworks.? It was also queried whether a weir structure would be required at the Bowraville Headworks and if so whether a fish ladder could be provided around the weir.? Reference was made to the water supply arrangements in the Tweed where an existing dam supplies a downstream pumping station with in-stream water releases.

 

In response to the requested report, I have made contact with NSW Public Works staff at Sydney and also Mr Tim Mackney who is a Project Manager with NSW Public Works (North Coast Regional Office) who has been involved in the Tweed District Water Supply Augmentation.

 

In the Tweed, there have been significant improvements in water conservation to the extent that daily residential consumption per capita has steadily fallen since 2002 and despite steady population growth the shire used less water in 2008 than it did in 1991.? However urban land release sites already zoned for development mean that the population of the Tweed will double in the future.? It is estimated that the current water supply system has sufficient capacity to support a population of around 105,000, and at current water usage rates will be able to provide sufficient water until at least 2017.

 

They believe that by implementing further demand management actions, they should be able to further reduce water usage and extend the life of their existing water supply to beyond 2020 and perhaps to 2027.? However within the next 25 years they will need additional water to meet demand.? But they are planning to provide additional water for the earliest date the additional water supply would be required which is 2017.

 

Tweed Shire Council has short listed four options to augment their water supply being:

 

1.?? Raise the height of the existing Clarrie Hall Dam which is located on Doon Doon Creek, a tributary to the Tweed River.

2.?? Build a new dam at Byrrill Creek.

3.?? Connect to the South East Queensland (SEQ) Water grid via a pipeline.

4.?? A combination of pipelines to Rous Water and SEQ Water, plus Groundwater Supply.

 

The water supply network for the Tweed draws its water from the Tweed River, upstream of the Bray Park Weir at Murwillumbah.? The weir acts as a tidal barrage, preventing salt water from the estuary getting in to the fresh water supply.? Flows into the weir are supplemented by releases from Clarrie Hall Dam situated on Doon Doon Creek, a tributary to the Tweed River.? The Clarrie Hall Dam was commissioned in 1983.

 

It is important to note that Clarrie Hall Dam is only used to supplement the town water supply.? For much of the year it is natural flows in the Tweed River that supply water.? Water is only released from the dam when flows in the freshwater section of the Tweed River fall below 95%, usually during winter and spring.

 

The Clarrie Hall Dam has a current storage capacity of 16,000 ML and option 1 proposes to raise the top of the dam wall and increase the storage capacity to 42,300 ML.? The proposal has some environmental challenges as two endangered ecological communities could be impacted as well as several threatened species.? In addition there may be intermittent flooding of small areas of the Mount Jerusalem National Park.? Because the dam is an existing fish barrier, raising the wall is not going to further impact on the aquatic environment and in this respect the regulatory position is different to a new in stream storage.

 

The in stream distance from the Clarrie Hall dam discharge to the Bray Park weir is approximately 20 kilometres.

 

There has been reasonably detailed modelling of transmission losses between the Clarrie Hall dam and the Bray Park weir under different conditions.? Indeed different models have been used and calibrated for different stream flow conditions.? In general the models indicate a transmission loss of about 40% over an in-stream distance of 20 kilometres.? In comparison the distance of League Creek to the Bowraville headworks is 34 kilometres.

 

Tim Mackney advises that the requirement for continuing environmental flows from Doon Doon Creek to some extent ?mitigates? the transmission losses as not all of the stored water can be used for water supply purposes.

 

The Dams and Civil section of NSW Public Works advises that they have the capability of undertaking a study into transmission losses between an on-stream dam at League Creek and the Bowraville headworks if required.? They would need to set up a model of the stream from the dam to the delivery point and this would mean survey cross sections of the stream at appropriate distances as well as an idea of the ground geology, stream flow and general hydrology data.? The modelling would be undertaken by Peter Cloke who is the Principal Hydrologist with NSW Public Works and who reviewed the modelling for the Clarrie Hall dam.

 

So based on the Tweed experience, the expectation for an on-stream dam at the confluence of the Nambucca River and League Creek is that transmission losses would exceed 40%, but this could only be assessed with expensive modelling and even then there may be significantly different outcomes under different conditions.? To some extent the transmission losses would be mitigated by the requirement to provide environmental flows.

 

Such an outcome would suggest that if in-stream delivery of water was contemplated from an on-stream dam across the Nambucca River at the confluence of League Creek, then the capacity of the dam would have to at least be doubled from 5,500 ML to 11,000 ML and a significant part of the savings on the pipeline would have to be applied to building a larger dam.? The social and environmental impacts of potentially doubling the size of an on-stream dam at League Creek are unknown.

 

A weir at the borefield would obviously assist in reducing transmission losses to the estuary and would also provide a permanent barrier to salt water moving upstream.? However the weir would be an additional cost and would also raise regulatory issues in relation to fish passage.

 

The other significant point from the comparison with the Tweed is that they are proceeding to secure additional water supply for population growth based on the earliest date it may be required, being 2017.? The engineering advice provided to this Council is that we currently do not have a water supply with adequate drought security for the existing population let alone an increased population.


 

CONSULTATION:

 

There has been consultation with an Engineer from the Dams and Civil Section of NSW Public Works and also with a Project Manager from NSW Public Works, North Coast Region.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendation has no implications for the environment.

 

Social

 

The recommendation has no social implications.

 

Economic

 

The recommendation has no economic implications.

 

Risk

 

All of the available evidence indicates that the risks (cost, environmental, regulatory) associated with an on-stream storage are greater than an off-stream storage.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation has no budgetary impact.

 

Source of fund and any variance to working funds

 

The recommendation has no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.26??? RF275????????????? 071010???????? Bellingen - Bowraville Road - Proposal for a Value Management Process for the Selection of a Preferred Option

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has now received a proposal from consultants GHD for a Value Management Workshop, utilising a structured process, in order to select a preferred option.? A copy of the proposal is attached.

 

GHD believes that the process will take a minimum of two months and their proposed fee is $56,220 (excl. GST) of which $34,800 is for the employment of the quantity surveyor.? The funding for the value management process would come from the RTA under the natural disaster funding arrangements and is proposed to be a variation to GHD?s current commission.

 

The only proposed change to the proposal put forward by GHD is that the representatives of each Council comprise the Mayor and Director of Engineering rather than the Director of Engineering and another staff member.? There should be some representation by the elected representatives of both communities to provide an overall community perspective.

 

 

Recommendation:

 

That Council seek the approval of the RTA to funding a Value Management Workshop generally as proposed by consultants GHD with the exception that the nominated representatives from Bellingen and Nambucca Shire Councils be the respective Mayors and Directors of Engineering.

 

 

OPTIONS:

 

Given that many Spicketts Creek valley residents have indicated they would prefer their properties to be acquired (Option A) in preference to restoring the northern damaged section only (Option B), there is no feasible alternative to conducting a value management process for the future of the whole road.?

 

Council could demand the immediate reinstatement of the whole road under the Natural Disaster funding arrangements, but given the indicative costs of $20m there is little prospect of the funding being made available without a careful assessment of the issues to be considered in the value management process, ie, cost, constructability, technical risk, long term risk, social benefit etc.

 

Council can also propose a different composition for representation on the value management workshop.

 

 

DISCUSSION:

 

At Council?s meeting on 2 September 2010 it was resolved that the RTA be requested to conduct a Value Management Process on the future of the Bellingen ? Bowraville Road as soon as practicable.

 

Council has now received a proposal from consultants GHD for a Value Management Workshop, utilising a structured process, in order to select a preferred option.? A copy of the proposal is attached.

 

It will be recalled that the number of feasible options for the road has been reduced to four being:

 

Option A ? Close the road.? This will require the compulsory acquisition of properties in the southern end of the Spicketts Creek Valley.

 

Option B ? Restore the northern damaged zone and close the southern damaged zone

 

Option C ? Restore the northern and southern zones

 

Option D ? Restore the Northern Zone and provide an alternate route for the southern zone

 

GHD proposes to utilise a multi-criteria assessment tool for the value management process.? This involves selecting appropriate criteria upon which to score each of the options, including cost, constructability, technical risk, long term risks, social benefit etc, and assigning weightings to these criteria.? The criteria and weightings would be initially proposed by GHD and can be agreed prior to the Value Management workshop and/or confirmed by the participants at the start of the workshop.

 

The options will be sensitive to the relative costs of each option and for this reason GHD propose to employ a quantity surveyor, Rider Levett Bucknall, to prepare cost estimates for the different options.

 

GHD has suggested that the representation on the Value Management workshop be as follows:

 

?????? one representative from the Bowraville Chamber of Commerce

?????? one representative from the Bellingen Chamber of Commerce

?????? one representative from a tourism organisation

?????? one representative from residents of the Spicketts Creek area

?????? one representative from residents at the Bowraville end of the road

?????? one representative from residents at the Bellingen end of the road

?????? each Council ? Director of Engineering and one other staff member

?????? RTA ? up to 4 staff members from Asset Management and Maintenance areas;

?????? GHD ? Tom Ryan, David Wagland and Facilitator

 

GHD believes that the process will take a minimum of two months and their proposed fee is $56,220 (excl. GST) of which $34,800 is for the employment of the quantity surveyor.? The funding for the value management process would come from the RTA under the natural disaster funding arrangements and is proposed to be a variation to GHD?s current commission.

 

It is agreed there is an important role for a quantity surveyor in the value management workshop and the overall proposal by GHD is supported.? In particular the project plan would result in a final recommendation and report being finalised within 2 months of commission.? This is important given the risk of further landslips on the northern section of the road making it impassable for Spicketts Valley residents.

 

The only proposed change to the proposal put forward by GHD is that the representatives of each Council comprise the Mayor and Director of Engineering rather than the Director of Engineering and another staff member.? There should be some representation by the elected representatives of both communities to provide an overall community perspective.

 

 

CONSULTATION:

 

There has been consultation with the Mayor, consultants GHD and the Acting Director Engineering Services.? A copy of this report has been forwarded to the RTA, Bellingen Shire Council and consultants GHD.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The value management process itself has no implications for the environment.

 

Social

 

It is important that the participants in the value management process reflect the broad range of stakeholder interests, and particularly community interests.

 

Economic

 

The value management process itself has no economic implications.

 

Risk

 

There are no particular risks arising out of the value management process.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there is no impact on current and future budgets.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Attachments:

1View

23203/2010 - Proposal from GHD for Value Management Process

 

??


Ordinary Council Meeting - 7 October 2010

Bellingen - Bowraville Road - Proposal for a Value Management Process for the Selection of a Preferred Option

 

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.27??? PRF34????????????? 071010???????? Redevelopment of Memorial Park, South Arm Road, Bowraville

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The major outstanding project which the Mission residents want to complete is the replacement of the playground.? Playgrounds are very expensive and in the context of the offer to provide soft fall, Beyond Empathy, on behalf of the Mission residents is seeking a contribution from Council of $12,000 being the assessed cost of soft fall for a large ($100,000+) children?s playground.

 

Given the co-operative efforts of many groups and in particular Mission residents, it is recommended that Council make $12,000 available towards the provision of a new playground.

 

 

Recommendation:

 

That Council advise Beyond Empathy that it will provide $12,000 towards the provision of a new playground at the Bowraville Memorial Park.

 

 

OPTIONS:

 

Not provide funding or provide a greater or lesser amount.

 

 

DISCUSSION:

 

On 5 February 2010 I attended a meeting concerning the proposed redevelopment of the Memorial Park on South Arm Road, Bowraville.? The meeting was convened by staff of ?Beyond Empathy? who had been provided with Federal funding to conduct a number of programs for Aboriginal people in Bowraville, including the redevelopment of the Memorial Park.

 

A copy of the minutes of the meeting which were drafted by Beyond Empathy is attached.

 

In general terms the approach to the redevelopment of the Memorial Park has followed the discussions which occurred at that initial meeting.

 

Council has provided ?in kind? assistance by removing a tree which was encroaching on the BBQ area and grinding the stump.? We have also provided a large quantity of fill for a landscaping berm.? However Council did not provide the electric BBQ which has been installed in the new shelter.

 

Both Council and the Bowraville Local Aboriginal Land Council (LALC) have made representations to the Land and Property Management Authority and also the Minister for Lands, the Hon. Tony Kelly, in relation to transferring trusteeship for the park from Council to the Bowraville LALC.? To date these representations have not been successful for reasons which are not understood.? Further representations are being made.

 

On 16 September 2010 there was a well attended function to celebrate the achievement of Mission volunteers, TAFE, Beyond Empathy and others in the redevelopment of the Memorial Park.? It was pleasing to see a renewed enthusiasm for improving the Park and the Mission generally and the active role being taken by Mission residents.? Equally Mission residents have been pleased with the involvement and interest being taken by Councillors and Council staff and have expressed their thanks to both the Senior Overseer and Parks and Reserves Supervisor for organising the ?in kind? assistance.

 

The major outstanding project which the Mission residents want to complete is the replacement of the playground.? Playgrounds are very expensive and in the context of the offer to provide soft fall, Beyond Empathy, on behalf of the Mission residents is seeking a contribution from Council of $12,000 being the assessed cost of soft fall for a large ($100,000+) children?s playground.

 

Representatives of Beyond Empathy and the Mission met with the Mayor and myself on 24 September 2010 to formally put this request.? It was also requested that Council?s Grants Officer provide assistance in identifying a State and/or Federal Government grant program which could provide further funding assistance.

 

Given the co-operative efforts of many groups and in particular Mission residents, it is recommended that Council make $12,000 available towards the provision of a new playground.

 

 

CONSULTATION:

 

There has been consultation with Mission residents and Beyond Empathy.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues.

 

Social

 

Council has removed old playground equipment from the park due to vandalism and wear and tear.? The redeveloped Memorial Park with a large shelter structure, new BBQ and seating plus terraced landscaping and earth berm incorporating bush tucker is a focal point for the Mission community.? The reinstatement of a children?s playground would be regarded very favourably by Mission residents and particularly those who have contributed months of voluntary labour to the redevelopment of the Park.

 

Economic

 

There are no economic issues.

 

Risk

 

The major risk to playground equipment is vandalism.? Vandalism may be less likely to occur if the Mission residents themselves are trustees of the Park and are responsible for its management and maintenance, rather than Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no provision in the budget of 2010/2011 for the provision of $12,000 towards a new playground at the Memorial Park.

 

Source of fund and any variance to working funds

 

If the playground is provided before 30 June 2011 there will be a negative impact on working funds of $12,000.? If the playground is not provided before 30 June 2011 then it can be incorporated in next year?s budget and not impact on working funds.

 

Attachments:

1View

23698/2010 - Minutes from Ngarrwa Meeting 5 February 2010

 

??


Ordinary Council Meeting - 7 October 2010

Redevelopment of Memorial Park, South Arm Road, Bowraville

 

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.28??? SF1389??????????? 071010???????? Grant Application Status Report - 28 September 2010

 

AUTHOR/ENQUIRIES:???? Colleen Henry, Grants Officer ????????

 

Summary:

 

At Council?s meeting on 7 December 2006 it was resolved that there be a quarterly return submitted to Council on grant programs.

 

Recommendation:

 

That the list of grant programs and their status to 28 September 2010 be received.

 

APPROVED GRANTS FY 2010 to 2011 ?SECURED BY GRANTS OFFICER AND COUNCIL STAFF

 

Grant and date of approval

Funding Amount

Description

NRMA Insurance

June 2010

$4,900

Delivery of three safe driving for seniors workshops as part of SASS.

NSW Sport and Recreation ? Facilities Development program

June 2010

$64,000

 

 

 

Lighting up our Game ? funding toward the purchase and installation of lights at Hennessey/Tape Oval in Bowraville. $45,000

 

Bowraville Junior League - coaching accreditation and bus hire to get participants to games, as well as contributions toward some equipment purchase. $10,000

 

Bringing Cricket Back ? funding toward cricket pitch and practice nets at Buz Brazel Oval, Scotts Head. $9,000

NSW Attorney General?s Department ? NSW Crime Prevention Grant

July 2010

$12,710

Design Safe - Assess crime prevention modifications to amenities/assets along the Nambucca River foreshore, Nambucca Heads.

Proceeds of Crime Act 2002, Federal Attorney General?s Office

August 2010

 

$80,878

Safe and Savvy Seniors (SASS) program to be delivered throughout the Nambucca Valley, covering the subjects of personal, financial and home security, with small grants program to assist in improving home security.

NSW Department of Environment, Climate Change and Water

September 2010

$55,000

 

 

 

Nambucca Coastline Management Plan Final Stage ? completion of the Coastal Hazards Management Study and Plan. $15,000

Nambucca River Flood Study and Review ? extend flood study area. $40,000

Regional and Local Community Infrastructure Program

October 2010 (expected)

 

$165,000

Macksville Park ? Storage Building $45,000

Macksville Pool ? Additional Lane $20,000

E J Biffin Fields ? carpark rehabilitation $68,000

Bowraville Public amenities ? upgrade $32,000

TOTAL GRANT FUNDING RECEIVED

$382,488

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 0.0????? SF344????????????? 071010???????? Warrell Creek Hall Committee of Management AGM - 1 September 2010 - Minutes

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Warrell Creek Hall Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Warrell Creek Hall?s Annual General Meeting held on 1 September 2010 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Warrell Creek Hall?s Committee of Management was held on Wednesday 1 September 2010.

 

The Committee of Management for 2010/2011 comprises:

 

????????? President??????????????????????? Helen Searle

????????? Vice President???????????????? Pip Midson

????????? Secretary??????????????????????? Robyn Wood

????????? Treasurer???????????????????????? Julie Roberts

????????? Booking Officers????????????? Audrey Cooper and Julie Roberts

????????? Committee Members??????? John and Thelma McInnes, Jo Ballard, Megan Cartwright, Daphne Ward,

??????????????????????????????????????????????? Tracey Welsh, Ray William

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Attachments:

1View

22328/2010 - Minutes of Annual General Meeting

 

??


Ordinary Council Meeting - 7 October 2010

Warrell Creek Hall Committee of Management AGM - 1 September 2010 - Minutes

 







?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.30??? SF300????????????? 071010???????? EJ Biffin Playing Fields Committee of Management AGM - 23 August 2010 - Minutes

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the EJ Biffin Playing Fields Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for EJ Biffin Playing Fields annual general Meeting held on 23 August 2010 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual general Meeting of the EJ Biffin Playing Fields? Committee of Management was held on Monday 23 August 2010.

 

The Committee of Management for 2010/2011 comprises:

 

????????? President????????????????????????????????? T Keast

????????? Minute Secretary?????????????????????? T Cheers

????????? Treasurer????????????????????????????????? C Hall

????????? Booking Officer????????????????????????? T Keast

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.


Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Attachments:

1View

22538/2010 - Minutes of Annual General Meeting

 

??


Ordinary Council Meeting - 7 October 2010

EJ Biffin Playing Fields Committee of Management AGM - 23 August 2010 - Minutes

 




?


Ordinary Council Meeting

7 October 2010

General Manager's Report

ITEM 8.31??? SF617????????????? 071010???????? Macksville High School recreation Centre Committee AGM - 16 September 2010 - Minutes

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Macksville High School Recreation Centre?s Committee.? Copies of the Minutes and the Financial Statements are attached.

 

 

Recommendation:

 

That Council note the Minutes of the Macksville High School Recreation Centre?s Committee?s Annual General Meeting held on 16 September 2010 and thank the Committee for forwarding the Minutes for Council?s information.

 

 

OPTIONS:

 

There are no options.? This report is for information only.

 

DISCUSSION:

 

Council, at its meeting on 1 October 2009, resolved that its representation was no longer required on the Macksville (High School) Recreation Centre (Stadium) Committee.? However, the Committee has forwarded its AGM minutes and financial statements purely for Council?s information.

 

CONSULTATION:

 

There was no consultation.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no implications for the environment.

 

Social

There are no social implications.

 

Economic

There are no economic implications.

 

Risk

There is no risk to Council.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There are no financial implications.

 

Source of fund and any variance to working funds

There are no implications for working funds.

 

Attachments:

1View

23111/2010 - Minutes for AGM

 

??


Ordinary Council Meeting - 7 October 2010

Macksville High School recreation Centre Committee AGM - 16 September 2010 - Minutes

 









??


Ordinary Council Meeting

7 October 2010

Director Environment & Planning's Report

ITEM 9.1????? SF1261??????????? 071010???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 7 September 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (at least 12 months old) and applications received, be noted and received for information by Council.

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

TABLE 1: ????? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

TOTAL APPLICATIONS OUTSTANDING 12 MONTHS OR MORE:? 0

 

TABLE 2:?????? DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/183

05/07/2010

Demolition of existing dwellings and erection of multi-storey residential flat building containing 15 dwellings

Lots 1 & 2 Section 35 DP 758749, 40-42 Liston Street, Nambucca Heads

 

? Height, overshadowing and loss of views

? Inadequate parking and traffic impact

? Visual impact on streetscape

? Loss of privacy and increased noise

 

Notification expired 6 August 2010

Meeting held with applicant on 12/8/10 which considered the issues raised in submissions. The applicant has agreed to submit amended plans to address some of the comments raised.

This application has been "called in" by Council and will be submitted to a GPC meeting and to Council for final determination

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/184

06/07/10

Use of rural property for horse breeding and riding school

Lot 1 DP 1016461,? 100 Grassy Road, Bowraville

? Dust and volume of traffic on unsealed road.

? Impact on health from dust

? Level of intensity from use of property understated.

? Noise

Notification expired 13 August 2010.

Applicant requested by letter dated 13 August 2010 to provide additional information to address all aspects of the use of the subject property.

No response received as at 7 September.

 

2004/136

Ongoing from Court Decision

11 Lot Rural-Residential Subdivision

Lot 2 in DP 548175, 346 East West Road, Valla

? Dust issues and related health problems

? Clearing of koala habitat

? Impacts on biodiversity

? Threatened Species Act ? 7 part assessment ? doesn?t believe it satisfies it

? Further consideration should be given to soil testing and endangered species

Further additional information received by letter dated 30 July 2010. DA readvertised and renotified until 13/9/10.

 

2010/217

30/08/10

Dwelling/Shed

Lot 6 DP 17679, 10 Greenhills Road, Taylors Arm

? Unsightly shed ? requested it be moved

? Unfinished work is ?eye sore? and needs to be finished

Following determination of the DA application, unfinished works will be required to be completed. Any unauthorised works will be dealt with under LGA Notices and Orders.

To be determined by end of September 2010

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting

7 October 2010

Director Environment & Planning's Report

ITEM 9.2????? SF1261??????????? 071010???????? DA's and CDC's Received and Determined under Delegated Authority 8-27 September 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENT APPLICATIONS RECEIVED
8-27 SEPTEMBER 2010

 

DA Number

Application Date

Development

Address

2010/655

24/09/2010

Double garage and carport

Lot 11 DP 792239, 91 Preston Drive, Macksville

2010/218

01/09/2010

Dwelling-House

Lot 13 DP 1063717, 34 McLeod Drive, Scotts Head

2010/219

01/09/2010

Laundry Renovation

Lot 6 Section 48 DP 758749, 11 Charlton Street, Nambucca Heads

2010/220

02/09/2010

Dwelling-House

Lot 6 DP 1123947, 14 Preston Drive, Macksville

2010/221

03/09/2010

Additions to existing pre-school

Part Lot 8 DP 821952, Valla Beach Road, Valla Beach

2010/222

10/09/2010

Relocation of Dwelling-House and Shed

Lot 20 DP 1107549, 120 Eungai Creek Road, Eungai Creek

2010/223

10/09/2010

Relocate Dwelling onto block

Lot 5 Section C DP 6379, 48 Main Street, Eungai Creek

2010/224

10/09/2010

Dwelling-House and Shed (Staged Development)

Lot 14 DP 1049360, Charles Place, Nambucca Heads

2010/225

14/09/2010

2 Lot Rural & Industrial Subdivision

Lot 162 DP 614701, Taylors Arm Road, Macksville

2010/226

14/09/2010

Garage and Carport

Lot 17 DP 1107549, 108 Eungai Creek Road, Eungai Creek

2010/227

14/09/2010

Strata subdivision of 3x3 bed units

Lot 1 DP 401987, 6 Durkin Street, Macksville

2010/228

15/09/2010

Dwelling-House

Lot 4 DP 864849, 3 Rowe Drive, Macksville

2010/229

17/09/2010

New shed & Driveway

Lot 10 Section 49 DP 758749, 29 Charlton Street, Nambucca Heads

2010/230

20/09/2010

Dwelling-House

Lot 117 DP 711481, 44 Raleigh Street, Scotts Head

2010/231

22/09/2010

Dwelling-House

Lot 7 DP 1034214, 142 Ocean View Drive, Valla Beach


 

DA Number

Application Date

Development

Address

2010/232

23/09/2010

Enclosing balcony to make a bedroom, balcony & swimming pool

Lot 24 Section 3 DP 30512, 19 John Avenue , Nambucca Heads

2010/233

24/09/2010

Addition to new lift facility to existing 7 unit block

SP 20271, 78 Ridge Street, Nambucca Heads

2010/234

27/09/2010

New School and 2 Lot Subdivision

Lot 11 DP 805157, 21 Dudley Street, Macksville

2010/235

27/09/2010

ATM

Lot 2 DP 544563, Lot 13 DP 654087, Lot 14 DP 654086, 37 Cooper Street Macksville

 

 

 

DEVELOPMENT APPLICATIONS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY 8-27 SEPTEMBER 2010

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2010/208

Lot 12 DP 244318, 7 Talara Crescent, Nambucca Heads

Carport

5,870

2010/204

Lot 6 DP 851175, 32 Acacia Road, Gumma

Garage/Shed

11,900

2010/207

Lot 6 DP 851175, 32 Acacia Road, Gumma

Swimming Pool

29,361

2010/211

Lot 2 DP 20016, 20 Bellevue Drive, Macksville

Shed/Carport

16,000

2010/195

Lot 4 DP 818820, 23 Pade Crescent, Newee Creek

Driveway and Retaining Wall

10,000

2010/142

Lot 210 DP 828473, 106 Valla Beach Road, Valla Beach

Dwelling Alterations & Additions

150,000

2009/118/01

Lot 682 DP 587357, Wards Road, Utungun

4 Lot Rural-Residential Subdivision Modification

0

 

COMPLYING DEVELOPMENT ? NIL DETERMINED

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

Director Environment & Planning's Report

ITEM 9.3????? SF1261??????????? 071010???????? DEP Applications and Statistical Reports July 2010-June 2011, 2002-2010 and Certificates Received 2004-2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

Environment and Planning Department Development Application statistics for the financial year 2010-2011 compared with 2009-2010 and Certificate Applications received and determined are provided in the body of the report.

 

 

Recommendation:

 

1????????? That Council note development application statistics and processing times for July 2010-June 2011 compared with July 2009-June 2010.

 

2????????? That Council note Occupational Certificate released for the years 2004 to 2010.

 

3????????? That Council note the statistical information for Applications and Certificates received by Council for 2004-2010.

 

4????????? That Council note the statistical breakdown of development applications thus far for the current year beginning 1 January 2010.

 

 

Development Application Statistics

 

The figures show a 9.52% increase in the number of DA?s received to August 2010 with construction costs increasing by 31.01% compared to the same period in 2009/2010. The total number of DA?s/CD?s approved for the month of July-August was 42 plus 9 modification.

 

DA?S AND COMPLYING DEVELOPMENT

 

Construction Costs

No Applications Received

Applications Approved (DA & CD)

July 2009-August 2009

$4,191,916

38

48

July 2010-August 2010

$6,075,808

42

42

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The above comparisons will be considered in the next quarterly budget review to identify what impact the development application numbers will have on our projected income.

 

Source of fund and any variance to working funds

 

An average income is estimated at the start of each budget year and is reviewed at each quarterly review.


 

TURNAROUND TIMES FOR DEVELOPMENT APPLICATIONS 2010

Month

Mean Time

Median

#Average age of DA?s (Days)

Average

Highest

Lowest

January

64.63

38.00

89.75

287

38

February

30.29

22.00

38.92

75

6

March

38.88

27.00

56.56

203

1

April

37.00

34.00

42.42

88

6

May

36.00

34.43

67.8

301

6

June

34.31

36.00

54.47

122

1

July

33.67

35.00

42.13

95

10

August

36.00

37.00

50.20

102

12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

#Average age of DA?s

 

The average age of all DA?s for the month is derived from the total number of days from when the applications were lodged with Council until determined. This average is provided for information as many applications required additional information by Council and/or other Government Agencies to enable them to be processed (ie Stop Clock applied).

 

 


COMPLYING DEVELOPMENTS RECEIVED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Total

2007 Private Cert

5

3

4

1

2

4

4

3

5

4

6

1

42

2007 Council

0

3

3

1

3

4

7

0

1

2

6

3

33

2008 Private Cert

0

3

1

4

6

2

6

4

2

2

6

6

44

2008 Council

2

2

2

3

2

5

2

2

2

7

1

3

33

2009 Private Cert

3

7

6

4

3

2

11

3

2

7

4

7

59

2009 Council

1

3

2

2

3

2

2

2

5

5

3

2

32

2010 Private Cert

3

6

6

3

4

0

12

1

 

 

 

 

35

2010 Council

3

6

2

1

2

1

9

3

 

 

 

 

27

 

CONVEYANCING CERTIFICATES ISSUED

 

YTD (August)

Drainage Diagrams

Section 149 Certs

Outstanding Notices

2004

217

561

141

2005

180

504

110

2006

191

498

145

2007

189

525

146

2008

195

480

124

2009

163

502

110

2010

146

446

93

 

OCCUPATION CERTIFICATES RELEASED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

TOTAL

Average/
Month

2004

11

15

17

20

18

20

20

17

16

23

26

30

233

19.41

2005

10

28

29

18

26

12

14

28

26

24

19

18

252

21.00

2006

26

26

12

20

27

24

20

18

25

23

10

15

246

20.50

Private
2007

1

0

0

3

7

5

3

2

3

2

9

5

40

3.33

Council
2007

6

20

14

7

22

13

12

10

14

13

8

12

151

12.58

Private
2008

4

0

4

2

4

5

5

8

7

11

4

7

61

5.08

Council
2008

12

16

9

9

29

12

19

25

16

20

17

13

197

16.41

Private
2009

1

4

5

3

2

3

10

4

7

7

9

6

61

5.08

Council
2009

21

11

19

14

14

15

10

17

13

20

16

12

182

15.16

Private
2010

4

4

12

2

7

2

4

5

 

 

 

 

40

5.00

Council
2010

10

14

9

12

11

7

11

7

 

 

 

 

81

10.12



Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

7 October 2010

Director Environment & Planning's Report

ITEM 9.4????? SF285????????????? 071010???????? Report on Minutes of the Community Services Committee meeting held 14 September 2010

 

AUTHOR/ENQUIRIES:???? Coral Hutchinson, Manager Community and Cultural Services ????????

 

Summary:

 

The minutes of the Community Services Committee meeting held 14 September 2010 are attached. The minutes contain the following recommendations for Council?s attention:

 

1????????? That Council endorse Mr Andrew Parker from Department of Human Services, Community Services Agency as a member of the Committee in place of Ms Chris Latta; noting that a vacancy still exists for a representative from NSW Health now that Ms Zirkler will be representing Nambucca Valley Care Limited.

2????????? That now that changes to Community Builders and the new priorities for the coming round are starting to come forward, Council prepares for and makes application for adult ?playground? facilities in Macksville and Nambucca Heads to promote activity and improved fitness/well-being for Seniors.

 

 

Recommendation:

 

1????????? That Council endorse Mr Andrew Parker from Department of Human Services, Community Services Agency as a member of the Committee in place of Ms Chris Latta; noting that a vacancy still exists for a representative from NSW Health now that Ms Zirkler will be representing Nambucca Valley Care Limited.

 

2????????? That Council makes application for funding for adult ?playground? facilities in Macksville and Nambucca Heads to promote activity and improved fitness/well-being for adults; noting that an application may include funding for the employment of a project worker in order to meet eligibility requirements eg applications to Community Builders funding program.

 

 

OPTIONS:

 

1????????? Endorse the minutes and their recommendations

2????????? Not endorse the minutes and recommendations

3????????? Endorse the minutes with amended recommendations

 

 

DISCUSSION:

 

Rotating the Chairperson

 

Council will note the decision by the Committee to use a ?rotating? Chairperson for the ensuing 12 months. This poses no particular issues in terms of the proper operation of Committee functions as there are currently no matters requiring the action of a Chairperson outside of actual Committee meetings. Further, rotating the role of Chairperson may encourage members to give it a try and then perhaps accept the role in the longer term.

 

Recommendation 2

 

Adult playgrounds are also known as fitness trails or outdoor fitness and gym equipment, and are designed to provide people with an alternative to exercising indoors and as a complement to other outdoor exercise that they may be doing eg walking. The range of equipment is quite extensive but is designed to withstand permanent outdoor exposure. The actual items purchased would be subject to consultation with Council?s Engineers and Insurer; and local sporting groups and schools may also be interested in providing input should the equipment be suitable to supplement their training programs or school sport. Common types of equipment seen in these types of parks include items for rowing, cycling, stepping and upper body exercise.

 

To be eligible for Community Builders funding, the project would require a community development component ? possibly the short-term employment of someone to co-ordinate a program such as Safe and Savvy Seniors - Staying Strong to promote exercise and well-being to the Shire?s seniors.

 

There are suitable sites along Riverside Drive Nambucca Heads and River Street Macksville which are on established walking paths and offer good natural surveillance, however selection of a specific site would also need to take into account Council?s various management and strategic plans.

 

 

CONSULTATION:

 

Manager Technical Services

Grants Officer

Project Officer ? Community Services (currently co-ordinating Council?s Safe and Savvy Seniors projects)

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues resulting from this report.

 

Social

 

There are no particular social sustainability issues raised.

 

Economic

 

Nothing identified.

 

Risk

 

Nothing identified as arising from this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The intention of a funding application for the outdoor fitness equipment would be that the project is at no cost to Council.

 

Source of fund and any variance to working funds

 

Nothing required.

Attachments:

1View

21897/2010 - Minutes - Community Services Committee Meeting - 14 September 2010

 

??


Ordinary Council Meeting - 7 October 2010

Report on Minutes of the Community Services Committee meeting held 14 September 2010

 

PRESENT

 

 

Ms Kerrie Bowtell (Chairperson)

Ms Glenys Munro

Ms Jenny Zirkler

Ms Coral Hutchinson

Cr Elaine South

Ms Vicki Fernance

Cr Paula Flack

Mr John Butler (CEO Nambucca Valley Care)

Ms Angie Evans

Ms Suzanne Homes

 

 

 

 

APOLOGIES

 

Ross Chalmers

Ms Patricia Walker

Ms Denise Olsen

Mr Glenn Robinson

Mr Paul Sekfy

Ms Gillian Howie

Ms Mari Webb

Andrew Parker (Community Services agency)

 

 

Note:? the Committee elected Ms Kerrie Bowtell to act as Chairperson for the meeting.

 

DISCLOSURE OF INTEREST

 

There were no Disclosures of Interest declared.

 

 

CONFIRMATION OF MINUTES

 

1/10 ? (Flack/South)

 

That the minutes of the previous meeting held 29 June 2010 be confirmed with the addition that Glenys Munro had tendered her apologies.

 

 

 

Director Environment and Planning Report

ITEM 5.1????? SF285??????????????? 140910????? Business Arising from the Minutes of the Previous Meeting held 29 June 2010

2/10 RESOLVED:?? (Flack/Munro)

 

That the Community Services Committee operates with a rotating Chairperson for the next 12 months, and that an election of Chairperson be held at the commencement of each meeting as the first item on the agenda.?

 

3/10 Resolved:?? (Flack/Evans)

 

RECOMMENDATION:? (FLACK/EVANS)

 

That Council endorse Mr Andrew Parker from Department of Human Services, Community Services Agency as a member of the Committee in place of Ms Chris Latta; noting that a vacancy still exists for a representative from NSW Health now that Ms Zirkler will be representing Nambucca Valley Care Limited.

 

 

 

4/10 Resolved:?? (Evans/Munro)

 

That Council?s General Manager Michael Coulter be invited to the next Community Services Committee to discuss the 20-Year Community Strategic Plan ? the timeframes, the approach Council is taking, and how the CSC might assist Council with the Plan?s development.

Note:? The Committee was advised that the Community Survey is progressing and it is hoped it will be tabled at the next meeting.

 

 

Note:? Ms Angie Evans arrived during Item 5.1 when the time was 2.40pm.

 

 

 

ITEM 5.2????? SF285??????????????? 140910????? Report on General Business and Matters Raised by Committee Members

5/10 ? (Evans/Zirkler)

 

That on behalf of the Committee, Suzanne Homes commences a trial of a blog on HSNet (HSNet is a free, secure website for staff working in the NSW human services sector) to promote member communication between meetings.

 

6/10 Resolved:?? (Flack/South)

 

That now changes to Community Builders and the new priorities for the coming round are starting to come forward, Council prepares for and makes application for adult ?playground? facilities in Macksville and Nambucca Heads to promote activity and improved fitness/well-being for Seniors.

 

Other items discussed but without formal action included:

 

1?????? The Safe and Savvy Seniors projects at Council.

2?????? New Strategic planning initiatives by Nambucca Valley Care Ltd.

3?????? An expansion of the No Interest Loans Scheme at Nambucca Valley Community Services Council Inc.

4?????? The opportunity to introduce a preschool service within Scotts Head Primary School.

 

 

 

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 9 November 2010 commencing at 2.30 pm.?

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 3.50 pm.

 

 

 

 

???????????.

KERRIE BOWTELL

(CHAIRPERSON)

 

?


Ordinary Council Meeting

7 October 2010

Director Environment & Planning's Report

ITEM 9.5????? SF135????????????? 071010???????? Report for Exhibition of Draft State of the Environment Supplementary 2009/2010 Report

 

AUTHOR/ENQUIRIES:???? Jacqui Ashby, Environmental Compliance Officer ????????

 

Summary:

 

Council is required to prepare a State of the Environment Report each year, this year being a supplementary report to last year?s Comprehensive SoE.

 

 

Recommendation:

 

1????????? That the draft 2009/2010 State of the Environment Report be placed on public exhibition for a period of twenty eight (28) days from 14 October 2010 to 12 November 2010.

 

2????????? That at the conclusion of the exhibition period, a further report in response to any submissions received, be prepared and presented to Council prior to the adoption of the Draft State of the Environment Report.

 

 

OPTIONS:

 

1??????? Draft 2009/2010 State of the Environment Report be placed on exhibition for public comment as recommended.

 

2??????? The Draft 2009/2010 State of the Environment Report not be placed on public exhibition.

 

 

DISCUSSION:

 

The Department of Local Government issued on 23 August, a Circular (10-21) that advised contrary to the previous advice that was tabled at the 21 January Council meeting, about the new reporting guidelines. Councils who have not yet completed the new Integrated Planning and Reporting (IP&R) Framework still operate under the previous legislation. In accordance with the Local Government Act 1993 and Local Government (General) Regulation 1993, Councils must prepare an annual SoE Report for the previous reporting year. Comprehensive SoE Reports are due in the financial year ending after each election of the Councillors, while supplementary reports are prepared in intervening years. Therefore this year?s report will be a supplementary report.

 

Due to the lateness of the 23 August advice, the State Agencies have not released their Local Government data sets. These are due late October. The draft report is missing significant data which will be added after the exhibition period, but prior to Council?s endorsement in November.

 

Notwithstanding, the supplementary report for the 2009/2010 year will include some community/ stakeholder input and be placed on public exhibition in accordance with Council?s resolution in November 2007.

 

Preparation of the Nambucca Shire Council State of the Environment Supplementary Report for the financial year 2009/2010 involves the same format as the 2007/2008 SoE and incorporates the changes from the 2008/2009 report such as; section numbering, photographs streamlined over the document, for ease of reading. The document still includes easy to read statistical data that is updated annually and documenting recent environmental improvement projects.

 

The report summarises the physical and social attributes of the Nambucca Shire environment while identifying the human impacts on our local environment in a financial year. It also provides information on activities conducted by Council and the community to protect and restore the Nambucca Shire environment, and is essentially a mechanism for reporting on progress towards environmental sustainability. Comparing SoE reports from year to year enables Council to see improvements and identify areas that need attention in all sectors of the local environment. This then assists Council to further protect the health and diversity of the environment for the benefit of current and future generations.

 

In consultation with community, regional, state and national agencies, 68 (22 Regional & 46 shirewide) environmental indicators were developed to best represent and measure Council?s progress in these key areas year to year and to monitor Council?s movement toward achieving sustainability goals. An environmental indicator is an aspect of the natural or built environment that can be monitored to provide information on environmental conditions eg volume of water consumed, number of pollution incidents reported.

 

Details of on-ground environmental activities, such as improvements to waste management and processes to improve air quality, are documented in the report. Details of progress relating to the Nambucca River Management Plan and other such projects are also documented.

 

 

CONSULTATION:

 

Director Environment and Planning

Manager Health and Building

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This is a report on the state of the Nambucca Shire?s environment.

 

Social

 

The report is designed for the community to read and understand what the state of the environment is like in their Shire with clear remediation actions.

 

Economic

 

There is no economic assessment.

 

Risk

 

No risk identified.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no perceived direct impacts on budgets.

 

Source of fund and any variance to working funds

 

No variation is sought.

 

Attachments:

1View

?- CIRCULARISED DOCUMENT - Draft State of the Environment Report 2009/2010 - dated 28 September 2010

 

??


Ordinary Council Meeting - 7 October 2010

Report for Exhibition of Draft State of the Environment Supplementary 2009/2010 Report

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Report for Exhibition of Draft State of the Environment Supplementary 2009/2010 Report

 

 

 

CIRCULARISED DOCUMENT - Draft State of the Environment Report 2009/2010 - dated 28 September 2010

 

??Pages

 

?


Ordinary Council Meeting

7 October 2010

Director Environment & Planning's Report

ITEM 9.6????? SF1082??????????? 071010???????? Valla Urban Growth Area - Further Studies

 

AUTHOR/ENQUIRIES:???? Grant Nelson, Strategic Planner ????????

 

Summary:

 

The purpose of this report is to obtain Council resolution to proceed with further investigations in the Valla Urban Growth Area.

 

 

Recommendation:

 

1????????? That Council obtain three (3) quotations from suitably qualified professionals to undertake a bushfire hazard assessment and Acoustic Assessment to supplement other studies associated with the Valla Urban Growth Area Planning Proposal.

 

2????????? That the Director of Environment and Planning be given delegated authority to engage the most appropriate consultants to undertake the bushfire hazard assessment and the Acoustic Assessment.

 

3????????? That Council request the landowners responsible for investigations in the Valla Urban Growth Area to provide Council with copies of all reports and investigations completed in the Area to date and these reports be accompanied by a signed statement allowing Council to use the investigations in any future planning proposal to support an LEP Amendment.

 

 

OPTIONS:

 

That council undertake no further studies in the area and the consultants acting on behalf of landholders in the Valla Urban Growth Area be advised that a Bushfire Hazard Assessment and Acoustic Assessment is required to progress the Planning Proposal.

 

 

DISCUSSION:

 

Background and Progress

 

On 5 February 2009, Council resolved to prepare a draft Local Environmental Plan (LEP) for all of the Valla Urban Growth Area (draft Nambucca LEP 1995 Amendment No 67).

 

Two (2) of the major landholders in the study area have commenced investigations over their properties and the broader investigation area. The landholders have engaged consultants to investigate flora and fauna, heritage, contamination, community requirements and traffic.

 

Ecological and Heritage investigations which did not cover the entire study area are being supplemented by investigations being undertaken by independent consultants on behalf of Council. Council has also initiated a flood study over the Deep Creek Catchment.

 

With the recent gazettal of the Nambucca LEP 2010, the Nambucca LEP 1995 and related amendments have been repealed. To continue with the rezoning of the Valla Urban Growth Area the Department of Planning (DoP) was requested to consider the transfer of the Nambucca LEP amendment No. 67 over to the gateway process in accordance with the planning reform amendments to the Environmental Planning and Assessment Act 1979. In a letter dated 12 August 2010, DoP approved the transfer to the new process with a provision that the draft plan be completed by 1 July 2011. In addition to this the letter indicates Council may exhibit the draft planning proposal upon the completion of the Environmental Studies.

 

It is expected that with the completion of those studies already being progressed and the additional studies proposed within this report that Council will be in a position to exhibit a draft Planning Proposal for the Valla Urban Growth Area in early 2011.

 

Funding and Investigations

 

Together with Planning Reform Funds from the State Government, Council has committed a total of $101,000 to investigation in the Valla Urban Growth Area. Of this Council has committed $79,750 to studies. This leaves $21,250 of committed funds to progress studies in the Valla Growth Area.

 

In addition to the funding already committed to the project within the Strategic Planning Budget Council has the following funds available which could be committed to the Valla Growth Area.

 

1????????? $1,976.80 of unused funds from the Matthew St Investigations;

2????????? $10,000 of funds saved by completing the Bushfire Prone Lands Maps in house;

3????????? $21,179.26 of Planning Reform Funds which were allocated to the LEP 2010 and not used (minus printing of maps for foyer).

 

There is a total of approximately $54,406 available to complete an acoustic assessment and a bushfire hazard assessment.

 

This report requests Council resolve to seek three (3) quotations from suitably qualified professionals to undertake noise and bushfire investigations over the entire study area specifically related to the stage 1 area. Estimated costs for the investigations are as follows:

 

?????????????? Bushfire ($20,000-25,000); and

?????????????? Acoustic ($30,000-$35,000)

 

Procurement Procedures:

 

In accordance with Councils Procurement Policy three (3) consultants are required to provide quotations to undertake the work proposed.

 

Completed Studies

 

Given the expectations of the DoP in regards to completion of this LEP Amendment, Council needs to commence an in house review of the studies that have been completed to date. It is recommended that Council formerly request the landowners responsible for investigations over the study are to provide to Council copies of all draft or completed reports. All reports submitted should be accompanied by a signed statement allowing Council to use the information in preparation of the planning proposal to support any future LEP Amendment.

 

 

CONSULTATION:

 

Director of Environment and Planning

Manager Planning and Assessment

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Specialist investigations are required within the Valla Urban Growth Area to ensure constraints and site attributes are appropriately considered during the rezoning process.

 


Social

 

Specialist investigations are required within the Valla Urban Growth Area to ensure development of the area does not result in land use conflicts and amenity issues within the area.

 

Economic

 

Combined funds from the Strategic Planning Budget (1300.002) and the Planning Reform Funds may be allocated to the Valla Urban Growth Area to enable addition specialist investigations to be completed.

 

Risk

 

Nil

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Combined funds from the Strategic Planning Budget (1300.002) and the Planning Reform Funds may be allocated to the Valla Urban Growth Area to enable additional specialist investigations to be completed.

 

Source of fund and any variance to working funds

 

Not applicable.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

7 October 2010

Director Environment & Planning's Report

ITEM 9.7????? SF1419??????????? 071010???????? NSW Planning Reform Fund Application

 

AUTHOR/ENQUIRIES:???? Grant Nelson, Strategic Planner ????????

 

Summary:

 

The purpose of this report is to advise Council that the NSW Planning Reform Fund Round 7 is available for Council application and to provide Council with options which they may wish to pursue under this grant funding.

 

 

Recommendation:

 

It is recommended that Council make an application to the Department of Planning (DoP) for funding to develop a Macksville Town Centre Revitalisation Plan in preparation for the Pacific Highway Macksville Bypass

 

 

OPTIONS:

 

1????????? It is recommended that Council make an application to the Department of Planning (DoP) for funding to develop Local Growth Management Strategy ? Rural Lands Component;

 

2????????? It is recommended that Council make an application to the Department of Planning (DoP) for funding to develop Local Growth Management Strategy ?Biodiversity Management Component;

 

 

DISCUSSION:

 

Council received approximately $80,000 from the Department of Planning under the Round 6 Planning Reform Funding, for the purpose of progressing the Nambucca LEP 2010 and the Investigations into the Valla Urban Growth Area.

 

The NSW Planning Reform Funding Round 7 is open for Councils to make application. The criteria for this round of funding include the following:

 

?????????????? Release of significant Housing and employment lands in accordance with a regional strategy or plan;

?????????????? Economic strategies or other strategic projects that will directly support a significant employment proposal (e.g. retail demand studies for designated centres and corridors)

?????????????? Significant centre based urban renewal projects supporting implementation of a regional strategy or plan, and other statwide planning reforms;

?????????????? Identifying solutions to broader strategic planning issues in both regional and metropolitan areas including planning for:

??????????? - ???? Rural Lands and Agricultural Production;

??????????? - ???? Climate Change Adaptation;

??????????? - ???? Regional Centres or areas required to manage substantial change;

??????????? - ???? Housing diversity, affordability and design quality; and

??????????? -????? Natural Resource Planning

?????????????? Projects that support improvements to Councils service delivery and performance through innovation and/or implementation of state-wide planning system reforms (e.g E-planning initiatives or implementation of state-wide complying development codes).

?????????????? Consideration will also be given to:

??????????? -????? Councils who have not received funding in previous rounds;

??????????? -????? Joint work between two or more Councils (eg subregional and regional economic development strategies)

 

As a result of the existing strategic planning program a number of new projects have been highlighted for future consideration. Should the DoP make funding available it may be an opportune time to commence one of these projects which will require external expertise.

 

The following projects would meet the funding criteria identified for this round:

 

Local Growth Management Strategy ? Rural Lands

 

As a result of the Local Growth Management Strategy ? Rural Residential component and other recent resolutions of Council it has been recommended that Council commence a Local Growth Management Strategy ? Rural Lands as the resources become available.

 

Matters for consideration in the strategy could include:

 

?????????????? Climate Proof Agricultural Lands;

?????????????? Buffers;

?????????????? Rural Small Holdings;

?????????????? Small holdings local food production;

?????????????? Lot sizes;

?????????????? Secondary Dwellings.

 

Macksville Town Centre Revitalisation

 

The Draft Local Growth Management Strategy ? Employment Lands identifies a number of strategies to mitigate against potential economic impacts associated with the Preferred Route of the Pacific Highway. One of these options is to prepare a ?Macksville Town Centre Revitalisation Plan ?. The objective of this plan is identified as the following:

 

Take advantage of the opportunity created by the reduction in vehicular congestion, air and noise pollution from town centre to change or enhance the streetscape and the general character of the Macksville Town Centre. Pedestrian movement throughout the town could be enhanced to allow for better integration between both sides of the existing Pacific Highway.

 

This project would require consultation with the local community and stakeholders and preparation of the actual ?Macksville Town Centre Revitalisation Plan?. A future stage of the project would require the actual streetscape and public works. Funding assistance may be available to complete works through the RTA and other government agencies.

 

In support of an application to fund this project Council has already prepared or initiated the following:

 

?????????????? Local Growth Management Strategy ? Employment Lands identifies a Placemaking Strategy for River St Macksville which recommends Council upgrade the park along the river to improve its popularity as a pit stop destination for travellers or a meeting place for residents.

??????????? Council engaged a landscape architect to prepare a plan for the River Street Foreshore area which has been endorsed by Council. Council has committed $100,000 over two (2) years to progress the Foreshore Improvement works.

?????????????? Council has prepared a Heritage Main St study (1999) which is yet to be formerly implemented into an Urban Design Plan or Development Control Plan.

 

Local Growth Management Strategy ? Biodiversity Management

 

Through the preparation of the Nambucca LEP 2010, there were a number of submissions requesting a biodiversity management plan be prepared. The NSW DoP Settlement Planning Guidelines recommend that the following matters be considered in preparing Local Growth Management Strategies:

 

??????????? ?3?????? Future development should be located on land that is suitable for the development and capable of supporting the proposed uses.

??????????? 4??????? Planning for future development on land already zoned for settlement but not yet developed should identify the constraints and opportunities of the land.

???????????????????? Development should achieve a carefully planned community, respecting environmental, resource and hazard issues.

??????????? 5??????? Future development should avoid areas of environmental significance, significant natural and/or economic resource, potential hazard, high landscape or cultural heritage value, or potential increased risk associated with impacts of climate change.

??????????? 6??????? Future development adjoining land with the above values should incorporate buffers as necessary to help protect those values and to avoid future land use conflict.

 

Key outcomes of a natural resource project such as this would be to identify environmental assets of the shire and to drive environmental amendments to the Local Environmental Plan or DCP through an LEP review process.?

 

A large proportion of this project could be prepared by Council staff using existing information. Where specialist input is required some external expertise and funding to engage such expertise would be required.

 

Conclusion

 

Council needs to determine which of these projects or an alternative project it would like to pursue under the Planning Reform Funding.

 

 

CONSULTATION:

 

Director Environment and Planning

Manager of Planning and Assessment

Manger Economic Development

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There is no environmental impact related to application for grant funding. Options have been provided for Council to consider which project is best progressed through this funding.

 

Social

There is no social impact related to application for grant funding. Options have been provided for Council to consider which project is best progressed through this funding.

 

Economic

There is no economic impact related to application for grant funding. Options have been provided for Council to consider which project is best progressed through this funding.

 

Risk

Nil

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

Nil

 

Source of fund and any variance to working funds

Nil

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting

7 October 2010

Director of Engineering Services Report

ITEM 10.1??? SF593????????????? 071010???????? Drainage issues - Frank Partridge VC Primary School, Nambucca Heads

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Acting Director Engineering Services ????????

 

Summary:

 

Council has received a request from a class at the Frank Partridge VC Primary School to address drainage issues adjacent to the School.

 

The drain in question is an open drain between Frank Partridge VC Primary and Nambucca Heads High Schools.? This drain then enters a piped system under Centenary Parade and then through E J Biffin Playing Fields.

 

There are long standing problems? with drainage in this area and maintenance responsibility has been an on going issue.

 

The immediate problem is the blockage of the entry structure? at centenary parade. This structure is on private land and is fenced within the schools property. No easement exits to allow legal access for maintenance of this structure which is poorly designed and is continually blocked with tree litter and gravel.

 

 

Recommendation:

 

1??????? That Council accept maintenance responsibility for the inlet structure from a natural water course at Centenary Parade, Nambucca Heads.

 

2??????? That Council seek to acquire by dedication at no cost, an Easement for Drainage purposes to allow access for maintenance of the inlet structure above.? Council would survey and meet legal costs only.?

 

3??????? That Council acknowledge that additional maintenance funding will be required.

 

4??????? Council consider funding for the upgrade of the drainage inlet in the 2011/2012 budget.

 

 

OPTIONS:

 

1??????? Accept the recommendation

 

2??????? Not accept maintenance liability.? This option would leave a potential safety hazard and possible future flooding.

 

 

DISCUSSION:

 

An existing natural watercourse (open drain) traverses Department of Education Land and discharges at a point between Nambucca Heads High School and Frank Partridge VC Primary School where it is piped under Centenary Parade.?

 

A class at Frank Partridge VC Primary School has written highlighting concerns over the inlet to the pipe system.? A copy of the letter is attached.

 

The watercourse is on private property (Department of Education) as is the inlet structure.? There is no easement for access and the school boundary fence encloses the drain and inlet.? There is a long history of flooding and maintenance problems with this system (refer to letter by the General Manager dated 30 August 2006). The drain provides an outlet for a catchment generally bounded by Bent Street and Mann Street and also services a recent subdivision off Bent Street.

 

The inlet structure at Centenary Parade is poorly designed and turbulence at the inlet causes blockage by gravel from the sides of the watercourse.? This is compounded by the collection of tree litter in the inlet grate.

 

A preliminary estimate to rectify? the inlet structure is $10,000 plus additional costs if a gross pollutant trap was required.

 

If Council accepts maintenance liability there would be ongoing costs to clean the grating after any significant rain events.? It would also be necessary to acquire an easement for approximately 20m into the Department of Education property to allow legal access to undertake any maintenance works.

 

The Cost could be up to $500 per service.

 

A copy of a detailed survey plan and extract from Council GIS and subdivision plans are attached for information.

 

CONSULTATION:

 

?????????????? Manager Technical Services

?????????????? Surveyor

?????????????? Senior Overseer

 

SUSTAINABILITY ASSESSMENT:

 

Environment

Silt and gravel scouring from the inlet to the drainage structure washing downstream.

 

Social

Young students have expressed concern over the unsightly appearance and possible drowning of students.

 

Economic

There are no economic issues as a result of this report.

 

Risk

There is a safety risk due to drowning and possible increases in likehood of flooding in the vicinity of two Schools.

 

 

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

 

Additional ongoing maintenance expenditure depending upon weather conditions.? Additional funds required to up grade the inlet structure.

 

Source of fund and any variance to working funds

Funds to be allocated from working funds.

 

Attachments:

1View

22615/2010 - Letter from ML Literacy Group - Drainage

 

2View

6917/2006 - Letter Frank Partridge VC Public School regarding maintenance of drain

 

3View

22631/2010 - Survey Plan and extract from Council GIS and Subdivision Plans

 

??


Ordinary Council Meeting - 7 October 2010

Drainage issues - Frank Partridge VC Primary School, Nambucca Heads

 



?


Ordinary Council Meeting - 7 October 2010

Drainage issues - Frank Partridge VC Primary School, Nambucca Heads

 

Enquiries to?? :? Mr Michael Coulter

Phone No?????? :? 6568 0200

Our Ref???????? :? SF593

 

 

 

30 August 2006

 

 

 

Mr Trevor Mulligan

Principal

Frank Partridge VC Public School

PO Box 288

NAMBUCCA HEADS?? NSW?? 2448

 

 

Dear Mr Mulligan

 

MAINTENANCE OF DRAIN BETWEEN THE NAMBUCCA HEADS HIGH SCHOOL AND THE FRANK PARTRIDGE VC PUBLIC SCHOOL

 

I refer to our meeting on 16 August 2006 and the maintenance of the large swale drain in between the Primary School and the High School.

 

You indicated that the High School maintained the upstream end of the drain but the steeper downstream end is not maintained by the Primary or High Schools.? You suggested that maintenance of the drain is Council's responsibility.?

 

I have now checked the Deposited Plan No 1022651 and there is no defined drainage easement.

 

I have also sought advice from Council's drainage Engineer who has advised that the only maintenance undertaken by Council in the past has been repairs to the inlet of the pipes.? He is of the view that the maintenance of the drain is not Council's responsibility.

 

Please find attached aerial photographs and a design drawing indicating the location of the drain in relation to property boundaries.

 

Yours faithfully

 

 

 

 

MICHAEL COULTER

GENERAL MANAGER

 

MAC:ms

 

Enc

 

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Ordinary Council Meeting - 7 October 2010

Drainage issues - Frank Partridge VC Primary School, Nambucca Heads

 




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Ordinary Council Meeting

7 October 2010

Director of Engineering Services Report

ITEM 10.2??? SF878????????????? 071010???????? Review of Operations - Mid North Weight of Loads Group

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Acting Director Engineering Services ????????

 

Summary:

 

The Mid North Weight of Loads Group Management Committee at its meeting on 1 March 2010, resolved to review its operations.

 

I attended a meeting on 23 July 2010 to undertake the review seeking to reduce the cost of operations or to justify current costs.

 

A copy of the report from the meeting is attached.?

 

A number of issues were referred to member Councils for consideration.

 

Matters that need Review by Councils before the November meeting:

 

?????????????? Update Council contact list;

?????????????? Provision of more sites where vehicles can be weighed;

?????????????? Introduction of satellite tracking devices to vehicles given the costs involved;

?????????????? Introduction of appropriate signage, the actual cost of production and installation needs to be considered;

?????????????? Councils consider permitting their suitably qualified staff to offside in a Weight of Loads vehicle when necessary.

 

 

Recommendation:

 

1??????? That Council considers the allocation of funds for weighing sites in the 2011/2012 budget.

 

2??????? That Council is unable to assist with the provision of an offsider for the Weight of Loads vehicle.

 

 

OPTIONS:

 

1??????? Accept the recommendations

2??????? Not accept the recommendations

 

 

DISCUSSION:

 

The Mid North Weight of Loads Group Management Committee has resolved to undertake a review of its operations.?

 

A meeting of group members was held on 23 July 2010 to undertake the review.

 

The report attached details the issues considered with the consensus of the meeting also provided.

 

A number of issues were identified as requiring consideration by member Councils and there are:

 

 

?????????????? Update Council contact list;

?????????????? Provision of more sites where vehicles can be weighed;

?????????????? Introduction of satellite tracking devices to vehicles given the costs involved;

?????????????? Introduction of appropriate signage, the actual cost of production and installation needs to be considered;

?????????????? Councils consider permitting their suitably qualified staff to offside in a Weight of Loads vehicle when necessary.

 

The meeting also determined that an initial saving can be achieved by not replacing the Weight of Loads Officers during periods of leave hence saving the cost of a relief officer.? The remaining officer would continue duties primarily in an educational role that can be achieved as a sole officer.

 

 

CONSULTATION:

 

The Mid North Weight of Loads Committee

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues for the environment as a result of this report.

 

Social

 

Less damage to the roads result in driver satisfaction.

 

Economic

 

Continued operation of the Weight of Loads Group is essential for the long term management of the local road system to reduce the effect of damage due to the overloading of trucks.

 

A better road system reduces vehicle operating costs.

 

Risk

 

The Weight of Loads Group folds due to lack of funding.? Roads deteriorate quicker due to the exponential damage caused by overloaded vehicles.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There could be an increase in contribution to the Weight of Loads Group in future budgets.

 

The demise of the group could result in an increase in maintenance and restoration budgets.

 

Council can consider funds for new signage and weighing sites in the 2011/2012 budget.

 

Source of fund and any variance to working funds

 

No funds required as a result of this report.

 

Attachments:

1View

21348/2010 - Report on Review of Operations Meeting held 23 July 2010 - Mid North Weight of Loads Group

 

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Ordinary Council Meeting - 7 October 2010

Review of Operations - Mid North Weight of Loads Group

 









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Ordinary Council Meeting

7 October 2010

Director of Engineering Services Report

ITEM 10.3??? T029/2010??????? 071010???????? Tender - T029/2010 Supply of Aggregate for Patching Machine

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Acting Director Engineering Services ????????

 

Summary:

 

Biennial Tenders for the supply of aggregate for the Paveline Patching Machine closed 16 August 2010.

 

Tenders were received from the following four companies:

 

1??????? Boral Quarries P/L

2??????? Holcim (Australia) P/L

3??????? Nambucca Valley Gravel

4??????? Quarry Solutions

 

 

Recommendation:

 

That the recommendation in the confidential document, be adopted.

 

 

OPTIONS:

 

1??????? Accept the Tender as recommended

2??????? Accept another Tender.? Non complying material would be used.

3??????? Not accept a Tender.? Patching operations would cease.

 

 

DISCUSSION:

 

The preferred material for the Paveline is clean 5 mm aggregate.? Larger stone has been trialled however the level of complaints rises when this material is used for standard pothole patching.

 

The assessment criteria for this Contract are price, contractors experience and performance.

 

The approximate value of the previous Contract was $80,000 per annum.

 

Tenders were received from the following four companies:

 

1??????? Boral Quarries P/L

2??????? Holcim (Australia) P/L

3??????? Nambucca Valley Gravel

4??????? Quarry Solutions

 

Details of Tenders received and a recommendation are included in a confidential circularised document.

 

 

CONSULTATION:

 

?????????????? Various suppliers

?????????????? Overseer

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues for the environment.

 

Social

 

Driver concern if large aggregate used.? Early patching improves driver satisfaction.

 

Economic

 

There are no issues as a result of this report.

 

Risk

 

Using larger aggregate may result in claims for windscreen damage.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No increased impact.

 

Source of fund and any variance to working funds

 

Funding included in current budget allocations.

 

Attachments:

1View

?- CONFIDENTIAL CIRCULARISED DOCUMENT

 

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Ordinary Council Meeting - 7 October 2010

Tender - T029/2010 Supply of Aggregate for Patching Machine

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Tender - T029/2010 Supply of Aggregate for Patching Machine

 

 

 

CONFIDENTIAL CIRCULARISED DOCUMENT

 

??Pages

 

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Ordinary Council Meeting

7 October 2010

Director of Engineering Services Report

ITEM 10.4??? T039/2010??????? 071010???????? Tender - T039/2010 - Construction of Bridge over Deep Creek

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Acting Director Engineering Services ????????

 

Summary:

 

Tenders for the demolition of the existing bridge and construction of a new concrete bridge over Deep Creek on Deep Creek Road closed on 8 September 2010.

 

Tenders were received from seven companies:

 

1??????? Waeger Group

2??????? Bridge Solutions Australia

3??????? Civil Build

4??????? Civil Team Engineering

5??????? Alder Constructions

6??????? Roads and Traffic Authority

7??????? Shumack Engineering

 

 

Recommendation:

 

That the recommendation in the confidential circularised document, be adopted.

 

 

OPTIONS:

 

1??????? Accept the Tender as recommended

2??????? Not accept any Tender

3??????? Accept another Tender

 

 

DISCUSSION:

 

The bridge over Deep Creek on Deep Creek Road, Valla was subject to load limit and then suffered damage during a flood event in 2009.? The bridge was totally closed as a result of this damage.

 

The Roads and Traffic Authority subsequently refused Council?s application for Natural Disaster relief funding and Council resolved to proceed with replacement as part of the 2010/2011 budget process.

 

Tenders were invited and closed on 8 September 2010.? Tenders were received from the following seven companies:

 

1??????? Waeger Group

2??????? Bridge Solutions Australia

3??????? Civil Build

4??????? Civil Team Engineering

5??????? Alder Constructions

6??????? Roads and Traffic Authority

7??????? Shumack Engineering

 

The assessment criteria for this Contract are lump sum price, nominated variations, life of structure, aesthetics of the new bridge, construction schedule and contractors experience and references.

 

 

CONSULTATION:

 

None.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues for the environment as the new bridge is substantially on the same alignment of the existing bridge.

 

Social

 

The existing bridge has been closed to traffic since it was damaged due to flood damage in 2009.? Re-opening the bridge will provide a benefit to the local community.

 

Economic

 

There are no major issues as a result of this report although some additional motor vehicle operating costs result from the bridge closure due to the detour.

 

Risk

 

There are no risks as a result of this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No additional impact.

 

Source of fund and any variance to working funds

 

$525,000 allocated in 2010/2011 budget.

 

Attachments:

1View

?- CONFIDENTIAL REPORT T039/2010

 

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Ordinary Council Meeting - 7 October 2010

Tender - T039/2010 - Construction of Bridge over Deep Creek

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Tender - T039/2010 - Construction of Bridge over Deep Creek

 

 

 

CONFIDENTIAL REPORT T039/2010

 

??Pages

 

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