NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

21 October 2010

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 21 October 2010

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 7 October 2010

5??????? PUBLIC FORUM

6??????? ASKING OF QUESTIONS WITH NOTICE ??

7??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8??????? General Manager Report

8.1???? Outstanding Actions and Reports

8.2???? Rural Fire Fighting Fund 2011/2012 - Estimates for Nambucca Shire Council

8.3???? Mary Boulton Pioneer Cottage and Museum Committee of Management AGM - 14 August 2010 - Minutes

8.4???? Valla Public Hall Committee of Management AGM - 25 August 2010 - Minutes

8.5???? Report on Investments to 30 September 2010

9??????? Director Environment and Planning Report

9.1???? Contract Regulatory Officer's Report September 2010

9.2???? Outstanding DA's greater than 12 months, applications where submissions received not determined to 7 September 2010

9.3???? DA's and CDC's Received and Determined under Delegated Authority 28 September-12 October 2010

9.4???? DEP Applications and Statistical Reports July 2010-June 2011, 2002-2010 and Certificates Received 2004-2010

9.5???? Report on Implementation of Environmental Levy Program

10????? Director Engineering Services Report

10.1?? Nambucca Shire Traffic committee Meeting Minutes - 5 October 2010

10.2?? Tender for the Supply of Passenger, Truck and Earthmoving Equipment Tyres

10.3?? Tender for the Supply of Bitumen Emulsion

10.4?? Minutes of the Nambucca Emergency Operations Centre Committee - 6 October 2010

 

GENERAL PURPOSE COMMITTEE MEETING ? 20 October 2010

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting

21 October 2010

General Manager's Report

ITEM 8.1????? SF959????????????? 211010???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS


OCTOBER 2008

1

RF256

 

16/10/08

Notice of Motion - Riverbank Erosion - Riverside Drive Nambucca Heads ? report re geotechnical engineers re stability of Riverside Drive

 

 

DES

 

Catchment Assessment:

Final report assessed.? Maintenance recommendation included in works program.? There are a number of existing stormwater inlet pits within the study area which require maintenance.? These pits are blocked with vegetation and debris both within the pit and in the grate and lintel, grates are broken, and lintels are broken, reducing the inlet capacity of each pit.? Maintenance and repair of these pits will at least ensure each pit is functioning to its capacity.

Phase 2 analysis of pipeline from Bismark to Nambucca Streets authorised.? Not expected to be completed until 31 July 2010.

 

GHD advise that ground survey completed.? Capacity analysis starts end of July 2010.

 

Options report received detail design and costing by 26 November 2010.

 


 

MAY 2009

 

2

SF1213

07/05/09

Allocation for retaining wall at Little Beach be deferred for consideration at the September Quarterly Review

 

DES

GM

First letter sent 4 December 2007.

November 2009.

Followup letter sent. 26 June 2009.

No reply at 17 July 2009.

No reply at 10 August 2009.

No reply at 21 August 2009.

No reply at 7 Sept 2009.

No reply expected until Scotts Head Master Plan completed.

Followup letter sent 24 May 2010.

Scotts Head Trust has approved Council spending $40,000. Return letter sent advising that $40,000 matching contribution is required.

Project will not proceed unless budget is $80,000.? Cancel project and reallocate Section 94 funds if Scotts Head Reserve Trust do not contribute $40,000.

 

At Council?s meeting on 7 October 2010 it was resolved to receive advice on what Council land and what Crown land it concerns and also that the money be allocated to other projects in Scotts Head and be reported back to Council.? Report scheduled for November 2010.

 

JULY 2009

 

3

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Report to meeting on 19/11/09.

Deferred to December 2009.

Quotes being sought for fibre optic link to the Library.? Will report when quotes are in.

Indefinitely delayed due to workload, illness and completion of Civica (Authority) implementation.

Provision made in Budget for 2010/11.

IT Support Officer now proceeding with implementation.

 

 

AUGUST 2009

 

4

SF544

20/08/09

Council adopt the draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

Plan currently being reviewed.

 

Deferred to October 2010.

 

Not completed ? deferred to November 2010.

OCTOBER 2009

 

5

SF1075

15/10/09

Council review staffing requirements & costs for CCP milestones as well as the savings made in 12 months time.

 

DES

October 2010.

?Planet Footprint? engaged for 1 year at a cost of $3,450 to report on energy consumption by site and also to negotiate lower tariff for halls and museums with Country Energy.? Their first report will be to the October 2010 meeting.

 

Information not received at business paper deadline.

 

JANUARY 2010

 

6

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

7

SF839

21/01/10

General Manager uphold resolution of 18/12/2008 that as a matter of policy Council be forwarded draft Plans of Management by way of memo at least three weeks before a GPC meeting so those comments can be considered after collation and prior to the next GPC meeting.? This also applies to draft policies.

 

GM

On-going

 

FEBRUARY 2010

 

8

SF1471

18/02/10

Council canvass option on reducing Councillor numbers in the next customer survey

 

GM

Provision for Customer Survey made in 2010/2011 budget.? Jetty Research has been engaged.? Tentative booking made for late October/November.? Draft questions circulated and comments being received.

 

Questions have now been finalised and circulated to Councillors.? Survey commences on Monday 11/10 and should be completed within two weeks.

 

 

MARCH 2010

 

11

SF30

15/04/10

That Council meet with reps from the other 2 Councils within the next 12 months to discuss the future of the Clarence Regional Library particularly in relation to the 10% per capita contribution increase.

 

DEP

Council?s General Manager has had discussions with General Managers from both Bellingen and Clarence Valley Shire Councils when finalising the 2010-2011 budget.? The matter is to be revisited for additional discussions in November/December 2010 in the lead-up to developing the 2011-2012 budget and in light of the Library Agreement concluding September 2011.

 

Report to be prepared for Council?s consideration targeting November 2010 Council meeting.

Item to be listed for October GPC.

Item listed in October GPC agenda.

 

 

12

SF1031

15/04/10

A report comes to Council in 6 months time to review the take up rate of the new tank rebate and identify any Council buildings where a rainwater storage tank could be installed.

 

DEP

Report to November 2010 GPC.

 

MAY 2010

 

14

SF98

20/05/10

Road naming ? item be deferred so that Unkya LALC can be consulted regarding appropriate local Aboriginal names.

 

DES

No response at this stage.

Developer has asked Council to select names.

List of default names being developed by MTS.

 

15

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going

 

16

SF46

20/05/10

Council consider becoming a member of the NSW Cemetery and Crematoria Association in 12 months time.

 

DEP

Report in May 2011.

 

JUNE 2010

 

17

SF358

3/06/10

In relation to the Macksville Memorial Aquatic Centre, that Council receive a report on funding sources for the projected expenditure which will be required to maintain the facility.

 

GM

August 2010.

Deferred to September.

 

Discussions commenced with S94 Coordinator.? Grants Officer will investigate external grant options further.? November 2010.

 

JULY 2010

 

18

SF1487

1/07/10

Complaint regarding lack of access at the Salvation Army Thrift store in Macksville be investigated and planning staff advise whether a DA was required for the change of use and whether there were any conditions regarding wheelchair access.

 

DEP

Matter being investigated.

 

Discussion with operators regarding the construction of a ramp underway.

 

19

SF755

15/07/10

That Council defer a decision on demolition of the old amenities at Coronation Park to allow the Junior and Senior Rugby League Clubs to put their proposed business plan to Council explaining the uses, and how the work and ongoing maintenance is to be funded.

 

DES

Awaiting response from Clubs by the Committee of Management.

Committee submitted proposal for retention of amenities.

 

Report deferred to November to allow for further consultation with the clubs.

 

21

SF1528

15/07/10

GIPA ? review policies and prepare registers by August 2010, define open access information by September 2010, complete publication guide and submit to OIC by October 2010, upload all information to web by November.

 

GM

Review of policies and preparation of registers underway.

 

See item in GPC business paper for November 2010.

 

 

22

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

 

Deferred to November 2010.

 

23

SF15

15/07/10

That a report goes to Council on the response to the tender for suitable parties to operate the saleyard under a long term lease arrangement.

 

GM

December 2010

 

24

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson to be contacted concerning a meeting date.?

 

 

AUGUST 2010

 

26

PRF71

19/08/10

Council?s Ranger to continue surveillance of the Skate Park and provide another report on the outcome of the surveillance.

 

DEP

Report November 2010

 

27

SF382

19/08/10

That Council meet with the Minister for Lands to discuss major issues re Scotts Head Master Plan (semi-permanents and maintenance of day area)

 

GM

Letter sent on 25 August 2010 to Minister requesting delegation (Trim 20792/2010)

 

No response as at 12 October 2010.

 

 

28

SF382

19/08/10

Council hold a workshop in open meeting to discuss and formulate a position to put to the Minister for Lands.? Workshop to select reps to attend delegation to the Minister.

 

GM

Contact being made with Dept. of Lands and other stakeholders (business, community and semi-permanents) about a date.? Proposed to be a special GPC.? Awaiting formal advice from the Dept. of Lands as to whether they will attend a workshop.

Letter to Minister 26 August (Trim 20792/2010)

Letter to Bob Birse 31 August (Trim 21179/2010)

No response to either letters above as at 6/9/2010.

Follow up email sent to Land and Property Authority (Dept. of Lands) on 20 September 2010.

 

Further follow-up email sent to Land and Property Authority on 28 September 2010.

 

Land & Property Management advise that a submission has been made to the a/g Director North regarding the Authority?s attendance at the proposed workshop.? Council to be formally advised of the acting Director?s decision.

 

Still no response as at 11 October despite following the matter up on several occasions.? If Land and Property decline to attend a workshop, there will be a report to Council to finalise action based on the written advice which has been received from the Authority.

 

 

29

PRF54

19/08/10

Boultons Crossing Reserve ? matter be deferred and CoM be notified of Council?s intention to seek an expression of interest from the NPWS to manage the reserve.

 

GM

Letter sent 25 August 2010.

 

No response as at 11 October 2010.

 

32

SF1478

19/08/10

That the net proceeds of the sale of the subdivided lots in Short Street be recorded and be reimbursed to the Coronation Park Amenities Project from the future sales of land within the Nambucca industrial subdivision project.

GM

Awaiting auction of subdivided lots in Short Street on 9 October 2010.

 

Lots passed in.? To be advertised for sale by private treaty.

 

SEPTEMBER 2010

 

33

SF1471, SF669

2/9/2010

Write to Minister for Local Govt requesting that the LG (manufactured Home Estates etc) Regulation 2005 be amended to require proposals to locate new dwellings in caravan parks to be notified to council prior to placement

 

DEP

Letter to be sent by 10/9/2010.

 

35

SF725

16/09/10

Council write to Minister for Roads, RTA and Local Traffic Committee re review of speed limit on Pacific Highway b/w Nambucca Heads and Burkes Lane and a median barrier.? Also Traffic Committee be asked to declare section a black spot.

 

GM

DES

Letters to be sent on 20/10/2010

 

Listed for Traffic Committee 5 October 2010.

 

36

SF959

16/09/10

In regard to item 1 ? Riverside Drive ? GHD be requested to expedite completion of the project and provide a time line for same.

 

DES

Due weekend 1 October and report to Council 21 October 2010.

 

Options report received detail design and costing by 26 November 2010.

 

 

37

E014/10

16/09/10

Council request a report from CPG Research & Advisory Services asking how much capital funds Council has lost in the GFC.

 

GM

Report in November 2010

 

38

SF741

16/09/10

That a further report on the Paveline operations be prepared for the half year July 2010 to December 2010 for comparison with the same period in the previous year.

 

DES

Report in February 2011

 

40

SF741

16/09/10

Council pursue the potential of recovering the cost (of the enlarged sludge lagoon at the Nambucca Heads STP) from the Public Works Department.

 

GM

Contracts have been reviewed and a letter containing a claim has been sent to the PWD on 29 September 2010.? Response received from PWD on 11 October denying liability.? Meeting to be held.

 

42

T030/2010

16/09/10

Council receive a report outlining the advantages and disadvantages of using contracted traffic control compared to Council staff.

 

DES

To be reported as part of the Organisation Review in December 2010.

 

OCTOBER 2010

 

43

SF182

7/10/10

GM seek an estimate of cost to carry out modelling of potential loss of water through on stream discharge.

GM

Request for a proposal sent to Dams section of PWD on 8 October.? Proposal expected by 18 October.

 

44

SF182

7/10/10

Council write to State Opposition and ask them whether they would be willing to support an on stream dam as opposed to an off stream dam.

GM

Letter sent 12 October 2010.

 

45

RF275

7/10/10

Council seek the approval of the RTA to funding a Value Management Workshop for the Bellingen Road with representation as resolved.

GM

Letter sent 12 October 2010.

 

46

SF593

7/10/10

Inspection of drainage issues at Frank Partridge school.

DES

Listed for GPC on 20 October 2010.

 

47

SF878

7/10/10

Mid North Weight of Loads Group ? further information to be provided on the group?s activities.

DES

Listed for November 2010.

 

 

SF82

7/10/10

General Manager?s Performance Review Committee ? composition of Committee deferred tol allow consultation with consultant.

GM

Report in November 2010.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

21 October 2010

General Manager's Report

ITEM 8.2????? SF84??????????????? 211010???????? Rural Fire Fighting Fund 2011/2012 - Estimates for Nambucca Shire Council

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant; Michael Coulter, General Manager ????????

 

Summary:

 

Council has received advice from the NSW Rural Fire Service that it has changed its financial system thus the delay in getting the official estimates to Council for consideration for the 2011/2012 financial year.

 

Draft estimates have now been provided and a copy from the NSW Rural Fire Service is attached.

 

 

Recommendation:

 

1??????? That Council note the information provided by the NSW Rural Fire Service in regard to ????????? estimates for the Rural fire Fighting Fund 2011/2012.

 

2??????? That Council express its concern about the proposed cost increase in the estimates for ????????? Nambucca Shire Council for 2011/2012 to the Commissioner of the NSW Rural Fire Service.

 

 

OPTIONS:

 

That Council not accept the 2011/2012 contribution to be paid to the NSW Rural Fire Fighting Fund.? Council does not have the legal ability to avoid paying the approved estimates.

 

 

DISCUSSION:

 

 

2010/2011

 

2011/2012

VARIANCE

+

Actual contribution by Council

$73,101.00

$96,117.00

$23,016.00

Estimated total budget

$1,129,435.00

$1,419,826.00

$290,391.00

Estimated cost to Council

$132,143.90

$166,119.64

$33,975.74

Reimbursement to Council for hazard fees

$20,000

?

 

 

The RFS Inspector has been contacted to ascertain the reason for the Council contribution increasing by $23,016 which is a 31% increase on 2010/11 and similarly the reason for the estimated cost to Council increasing by $33,975 which is a 25% increase on 2010/11.? Other than verbal advice that the estimate for 2011/2012 includes some salaries which weren?t previously included, the only information available to Council is the attachment.

 

The RFS inspector was advised that the State Government expects Council to operate within a rate pegging limit of 2.6%; that 1% of our general rate income is only $78,000; and that we are unable to manage a $23,016 (31%) increase in funding which is the equivalent of a 0.3% rate increase.? If the proposed buffer of 10% in the capital bid for the acquisition of tankers is taken into account, the funding increase could be more than the nominated $23,016 or 31%.

 

The RFS Inspector acknowledged Council?s funding problems but is unable to amend the estimates.

 

As was the case in previous years, the Council will be required to pay the approved estimates regardless of any objection it may lodge.

 

In the circumstances the only feasible action is to note the estimates and express concern directly to the RFS head office.

 

 

CONSULTATION:

 

There has been no other consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There would be an environmental impact if we did not have the services of the NSW Rural Fires Service.

 

Social

 

There is no social impact.

 

Economic

 

Without the Rural Fire Services the economic impact would be significant in regard to loss of property.

 

Risk

 

There are no real risks.? Council will be obliged to pay its share of the approved estimates.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The proposed estimates will increase the cost of Council?s contribution to the activities of the Rural Fire Service by $23,016 in 2011/2012.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.? The Rural Fire Service provides the estimates so that Council may make provision for these costs in its budget for 2011/2012.

 

Attachments:

1View

22946/2010 - Letter from NSW Rural Fire Service

 

??


Ordinary Council Meeting - 21 October 2010

Rural Fire Fighting Fund 2011/2012 - Estimates for Nambucca Shire Council

 













?


Ordinary Council Meeting

21 October 2010

General Manager's Report

ITEM 8.3????? SF315????????????? 211010???????? Mary Boulton Pioneer Cottage and Museum Committee of Management AGM - 14 August 2010 - Minutes

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Annual General Meeting of the Mary Boulton Pioneer Cottage and Museum Committee of Management and the new Committee.? Copies of the Minutes of this meeting and financial statements are attached.

 

 

Recommendation:

 

That Council endorse minutes of the Committee of Management for the Mary Boulton Pioneer Cottage and Museum?s Annual General Meeting held on 14 August 2010, and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Mary Boulton Pioneer Cottage and Museum Committee of Management was held on Saturday 14 August 2010.

 

The Committee of Management for 2010/2011 comprises:

 

????????? President????????????????????????????????? Ms Joy Lane

????????? Vice President????????????????????????? Mr Keith McDonald

????????? Secretary????????????????????????????????? Mr Geoff Byron

????????? Treasurer????????????????????????????????? Ms Gwenda Dew

????????? Research Officer??????????????????????? Mr Geoff Minett

 

 

CONSULTATION:

 

There was no consultation with the Committee of Management.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 


Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

 

Attachments:

1View

23994/2010 - AGM 14 August 2010 Minutes

 

??


Ordinary Council Meeting - 21 October 2010

Mary Boulton Pioneer Cottage and Museum Committee of Management AGM - 14 August 2010 - Minutes

 










?


Ordinary Council Meeting

21 October 2010

General Manager's Report

ITEM 8.4????? SF343????????????? 211010???????? Valla Public Hall Committee of Management AGM - 25 August 2010 - Minutes

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Valla Public Hall Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Valla Public Hall?s Annual General Meeting held on 25 August 2010 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Valla Public Hall?s Committee of Management was held on Wednesday 25 August 2010.

 

The Committee of Management for 2010/2011 comprises:

 

????????? President??????????????????????? Ron Henderson

????????? Vice President???????????????? Brian Pade

????????? Secretary??????????????????????? Sarah Pade

????????? Treasurer???????????????????????? Peter Trisley

????????? Booking Officer??????????????? Anne Pade

????????? Committee Members??????? Peter Brougham, Kay Brougham, Michael Brougham, Liz Henderson, ??????????????????????????????? ?????????????????? Peter Shales, Barry Pade, Jan Pade, Betty Trisley, Ray Schrieber,

??????????????????????????????????????????????? Lyndall Townend, Hilary Panitz, Robin Parker

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Attachments:

1View

24338/2010 - Minutes of Annual General Meeting - 25 August 2010

 

??


Ordinary Council Meeting - 21 October 2010

Valla Public Hall Committee of Management AGM - 25 August 2010 - Minutes

 







?


Ordinary Council Meeting

21 October 2010

General Manager's Report

ITEM 8.5????? SF394????????????? 211010???????? Report on Investments to 30 September 2010

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

Summary:

 

The total return on investments from 1 July to 30 September 2010 is $837,336.

 

During September, Term Deposit interest rates ranged from 4.90% for 30 days and up to 6.31% for 12 months. Council placed three Term Deposits during the month between 154 and 196 days with interest rates from 5.97% to 6.15%.

 

With the Managed Funds,? Macquarie Income Plus (with a balance of $4,153,138) returned a positive return of $37,437 and Blackrock (with a balance of $450,674) returned a positive return of $2,737. TCorp, (Long Term Growth Trust) also returned a positive return of $23,956.

 

Council currently has $8.9 Million with Managed Funds with the balance of $27.77 Million on term deposits.

 

CPG have advised Council that ANZ has sold its custody business and that Councils funds previously with ANZ are now with UBS Wealth Management Aust Ltd. effective from 18 September 2010.

 

This report details all the investments placed during September and Council funds invested as at 30 September 2010.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds

 

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 30 September 2010 be noted.

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during September 2010 and Council funds invested as at 30 September 2010.


 

1? Investments Placed 1 to 30 Sept 2010

 

 

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

2.09.10

$515,706.85

182

BCU

6.15%

BCU

 

Bankwest

6.00%

6.15%

Macquarie

6.00%

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

9.09.10

$560,724.48

154

Savings & Loans

5.97%

Savings & Loans

 

Macquarie

5.70%

5.97%

Bankwest

5.90%

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

16.09.10

$579,868.14

196

Bankwest

6.00%

Bankwest

 

Macquarie

6.00%

6.00%

Cth

5.77%

 

 

2? Investments Matured & Interest & Returns 1 to 30 Sept 2010

 

Term Deposits/Bank Bills

 

 

Institution

?Amount

Period (Days)

Rate

?Interest

BCU

?$500,000.00

182

6.30%

?$15,706.85

Bank of Qld

?$543,419.18

189

6.15%

?$17,305.30

Bankwest

?$568,197.52

126

5.95%

?$11,670.62

Bankwest

?$1,000,000.00

142

5.90%

?$22,953.42

Bankwest

?$1,000,000.00

149

5.90%

?$24,084.93

 

 

 

 

 

LGFS

?$537,702.98

31

5.57%

?$2,457.43

 

Managed Funds

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

UBS Wealth M'ment Aust Ltd

?$1,634,292.65

31

0.27%

?$3,416.26

-5.08%

?$5,041.47

Macquarie Income Plus

?$4,153,138.19

31

0.91%

?$37,437.65

29.77%

?$99,698.10

Blackrock

?$450,674.06

31

0.61%

?$2,737.58

15.86%

?$5,817.36

 

Long Term Funds

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

NSW Treasury Corp

?$929,337.63

31

2.65%

?$23,956.31

-$73,629.01

N/A

53.50%

Longreach 2-2007*

?$956,380.00

31

-0.56%

-$5,430.00

-$45,720.00

?$65,615.06

-5.81%

Longreach Series 26*

?$410,650.00

31

-1.26%

-$5,250.00

-$85,100.00

?$17,500.00

3.40%

Averon II*

?$396,150.00

31

0.05%

?$200.00

-$103,850.00

?$28,396.10

-0.90%

3? Investments held at 30 September 2010

 

 

 

 

 

 

 

 

 

 

 

Institution

?Amount

Period (Days)

Maturity Date

?Interest Due at maturity

Interest

 

BCCU

$679,936.19

365

27/05/11

?$43,175.95

6.35%

 

BCCU

$515,706.85

182

03/03/11

?$15,814.54

6.15%

 

BCCU

$1,013,506.85

189

03/02/11

?$32,537.73

6.20%

 

Bankwest

$555,404.18

194

25/01/11

?$18,597.67

6.30%

 

Macquarie

$870,304.39

187

07/12/10

?$27,421.74

6.15%

 

IMB

$1,153,746.39

210

13/01/11

?$40,558.14

6.11%

 

Bankwest

$1,105,669.47

280

05/05/11

?$53,011.55

6.25%

 

Bankwest

$579,868.14

196

31/03/11

?$18,682.87

6.00%

 

Bankwest

$1,000,000.00

178

28/10/10

?$29,260.27

6.00%

 

Bankwest

$1,000,000.00

171

21/10/10

?$28,109.59

6.00%

 

Bank of Queensland

$1,014,301.37

364

11/11/10

?$60,691.35

6.00%

 

Macquarie Bank**

$311,688.08

178

07/10/10

?$9,348.08

6.15%

 

Bendigo & Adelaide

$1,000,000.00

177

07/10/10

?$29,095.89

6.00%

 

Savings & Loans

$1,000,000.00

177

07/10/10

?$30,065.75

6.20%

 

Savings & Loans

$560,724.48

154

10/02/11

?$14,123.80

5.97%

 

Newcastle Permanent

$1,161,668.77

364

25/08/11

?$71,826.14

6.20%

 

NAB

$1,055,519.68

194

21/12/10

?$33,941.46

6.05%

 

NAB

$1,057,666.13

180

21/12/10

?$31,921.23

6.12%

 

NAB

$1,068,534.79

184

28/01/11

?$32,858.18

6.10%

 

NAB

$1,067,876.86

184

22/01/11

?$32,837.94

6.10%

 

NAB

$1,030,529.75

365

10/12/10

?$70,488.23

6.84%

 

NAB

$1,007,249.32

174

20/12/10

?$29,386.29

6.12%

 

NAB

$1,012,958.91

184

05/02/11

?$30,893.86

6.05%

 

NAB

$1,014,013.70

210

10/03/11

?$35,296.01

6.05%

 

Suncorp

$837,600.00

198

20/01/11

?$28,534.39

6.28%

 

Suncorp

$750,000.00

226

16/12/10

?$29,116.85

6.27%

 

Suncorp

$1,000,000.00

205

25/11/10

?$35,215.07

6.27%

 

Suncorp

$1,000,000.00

198

18/11/10

?$34,012.60

6.27%

 

Westpac

$800,000.00

365

02/12/10

?$54,400.00

6.80%

 

ANZ Bank Ltd

$1,008,320.00

132

04/11/10

?$21,332.18

5.85%

 

LGFS - CRI

$537,702.98

30

30/09/10

?$2,461.65

5.57%

 

Blackrock Diversified Credit Fund

$450,674.06

30

30/09/10

?$1,051.98

2.84%

 

Macquarie Income Plus Fund No.1

$4,153,138.19

30

30/09/10

?$9,694.45

2.84%

 

UBS Wealth Management Aust Ltd

$1,634,292.65

30

30/09/10

?$2,538.75

1.89%

 

NSW Treasury Corp Long Term Growth

$929,337.63

30

30/09/10

?$2,322.07

3.04%

 

Longreach 2-2007

$956,380.00

30

30/09/10

?$786.07

1.00%

 

Longreach Series 26

$410,650.00

30

30/09/10

?$ -??

0.00%

 

Averon II

$396,150.00

30

30/09/10

?$ -??

0.00%

 

TOTAL

?$36,701,119.81

 

 

?$1,041,410.32

 

 

 

 


 

4? Interest Earned on Investments: September

 

 

 

 

Total

Interest earned to date

 

 

 

?$276,195.16

 

 

 

 

 

 

Plus

Interest due to 30/09/10

 

 

 

?$561,141.09

 

 

 

 

 

 

Accrued? to 30//09/10

 

 

 

?$837,336.25

 

 

 

 

 

 

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

 

 

 

?$10,480.00

 

 

 

 

 

 

* Investment Returns to 30/09/10

 

 

 

?$847,816.25

 

 

 

 

 

 

Amount of interest expected from all funds and reserves as per Budget

 

 

 

 

?$1,504,500.00

* To ensure consistency, returns take into account unrealised gains in Capital Protected Investments for September of ($10,480)

? Unrealised losses were added back in previous investment reports.

 


5? Performance Reports

 

Institution

Invested

Days

Date of

Interest

Amount of

Total interest &

 

Amount

Invested

Maturity

Rate

interest

investment

 

 

 

 

 

due on

due on

 

 

 

 

 

maturity

Maturity

BCCU

$679,936.19

365

27/05/11

6.35%

$43,175.95

$723,112.14

BCCU

$515,706.85

182

03/03/11

6.15%

$15,814.54

$531,521.39

BCCU

$1,013,506.85

189

03/02/11

6.20%

$32,537.73

$1,046,044.58

Bankwest

$555,404.18

194

25/01/11

6.30%

$18,597.67

$574,001.85

Macquarie Bank

$870,304.39

187

07/12/10

6.15%

$27,421.74

$897,726.13

IMB

$1,153,746.39

210

13/01/11

6.11%

$40,558.14

$1,194,304.53

Bankwest

$1,105,669.47

280

05/05/11

6.25%

$53,011.55

$1,158,681.02

Bankwest

$579,868.14

196

31/03/11

6.00%

$18,682.87

$598,551.01

Bankwest

$1,000,000.00

178

28/10/10

6.00%

$29,260.27

$1,029,260.27

Bankwest

$1,000,000.00

171

21/10/10

6.00%

$28,109.59

$1,028,109.59

Bank of Queensland

$1,014,301.37

364

11/11/10

6.00%

$60,691.35

$1,074,992.72

Macquarie Bank

$311,688.08

178

07/10/10

6.15%

$9,348.08

$321,036.16

Bendigo & Adelaide

$1,000,000.00

177

07/10/10

6.00%

$29,095.89

$1,029,095.89

Savings & Loans

$1,000,000.00

177

07/10/10

6.20%

$30,065.75

$1,030,065.75

Savings & Loans

$560,724.48

154

10/02/11

5.97%

$14,123.80

$574,848.28

Newcastle Permanent

$1,161,668.77

364

25/08/11

6.20%

$71,826.14

$1,233,494.91

NAB

$1,055,519.68

194

21/12/10

6.05%

$33,941.46

$1,089,461.14

NAB

$1,057,666.13

180

21/12/10

6.12%

$31,921.23

$1,089,587.36

NAB

$1,068,534.79

184

28/01/11

6.10%

$32,858.18

$1,101,392.97

NAB

$1,067,876.86

184

22/01/10

6.10%

$32,837.94

$1,100,714.80

NAB

$1,030,529.75

365

10/12/10

6.84%

$70,488.23

$1,101,017.98

NAB

$1,007,249.32

174

20/12/10

6.12%

$29,386.29

$1,036,635.61

NAB

$1,012,958.91

184

05/02/11

6.05%

$30,893.86

$1,043,852.77

NAB

$1,014,013.70

210

10/03/11

6.05%

$35,296.01

$1,049,309.71

Suncorp

$837,600.00

198

20/01/11

6.28%

$28,534.39

$866,134.39

Suncorp

$750,000.00

226

16/12/10

6.27%

$29,116.85

$779,116.85

Suncorp

$1,000,000.00

205

25/11/10

6.27%

$35,215.07

$1,035,215.07

Suncorp

$1,000,000.00

198

18/11/10

6.27%

$34,012.60

$1,034,012.60

Westpac

$800,000.00

365

02/12/10

6.80%

$54,400.00

$854,400.00

ANZ Bank Ltd

$1,008,320.00

132

04/11/10

5.85%

$21,332.18

$1,029,652.18

LGFS CRI (Capital Protected)

$537,702.98

30

30/09/10

5.57%

$2,461.65

$540,164.63

Total Term Deposits

$27,770,497.28

 

 

 

$1,025,017.00

$28,795,514.28


 

MANAGED FUNDS- Medium term

 

 

 

 

 

Blackrock Diversified Credit

 

 

 

 

Anticipated return per month 2.84%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2010

$441,092.53

 

 

 

$441,092.53

Returns

31/07/2010

 

 

$3,079.78

 

$444,172.31

Returns

31/08/2010

 

 

$3,764.17

 

$447,936.48

Returns

30/09/2010

 

 

$2,737.58

 

$450,674.06

 

 

$441,092.53

$0.00

$9,581.53

$0.00

$450,674.06

 

 

Macquarie Income Plus

 

 

 

 

Anticipated return per month 2.84%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$4,053,440.09

 

 

 

$4,053,440.09

Returns

31/07/2010

 

 

$25,229.72

 

$4,078,669.81

Returns

31/08/2010

 

 

$37,030.73

 

$4,115,700.54

Returns

30/09/2010

 

 

$37,437.65

 

$4,153,138.19

 

 

 

 

 

 

 

 

 

$4,053,440.09

$0.00

$99,698.10

$0.00

$4,153,138.19

 

UBS Wealth Management Aust Ltd ? Previously ANZ

 

Anticipated return per month 1.89%

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

 

Date

Investment

Deposits

 

Pay Outs

Value

 

Bal Bgt Forward

30/06/2010

$285,813.11

 

 

 

$285,813.11

 

Additions

21/07/2010

 

$1,012,553.42

 

 

$1,298,366.53

 

Redemptions

22/07/2010

 

 

 

-$800,000.00

$498,366.53

 

Redemptions

29/07/2010

 

 

 

-$100,000.00

$398,366.53

 

Redemptions

31/07/2010

 

 

$2,058.38

 

$400,424.91

 

Redemptions

5/08/2010

 

 

 

-$150,000.00

$250,424.91

 

Redemptions

19/08/2010

 

 

 

-$200,000.00

$50,424.91

 

Additions

19/08/2010

 

$1,016,387.12

 

 

$1,066,812.03

 

Redemptions

20/08/2010

 

 

 

-$800,000.00

$266,812.03

 

Additions

26/08/2010

 

$1,017,459.18

 

 

$1,284,271.21

 

Returns

31/08/2010

 

 

-$433.18

 

$1,283,838.03

 

Additions

23/09/2010

 

$1,022,953.42

 

 

$2,306,791.45

 

Redemptions

23/09/2010

 

 

 

-$1,200,000.00

$1,106,791.45

 

Additions

30/09/2010

 

$1,024,084.93

 

 

$2,130,876.38

 

Redemptions

30/09/2010

 

 

 

-$500,000.00

$1,630,876.38

 

Returns

30/09/2010

 

 

$3,416.27

 

$1,634,292.65

 

 

 

$285,813.11

$5,093,438.07

$5,041.47

-$3,750,000.00

$1,634,292.65

 


 

MANAGED FUNDS- Long Term Funds

 

 

 

 

NSW Treasury Corp

 

 

 

 

Anticipated return per month 3.04%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$890,567.41

 

 

 

$890,567.41

Returns

31/07/2010

 

 

$24,651.70

 

$915,219.11

Returns

31/08/2010

 

 

-$9,837.79

 

$905,381.32

Returns

30/09/2010

 

 

$23,956.31

 

$929,337.63

 

 

$890,567.41

$0.00

$38,770.22

$0.00

$929,337.63

 

 

Longreach 2-2007 - (Capital Protected)

 

 

 

Anticipated return per month 1.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2010

$961,140.00

 

 

 

$961,140.00

Returns

31/07/2010

 

 

-$6,400.00

 

$954,740.00

Returns

31/08/2010

 

 

$7,070.00

 

$961,810.00

Returns

30/09/2010

 

 

-$5,430.00

 

$956,380.00

 

 

 

 

 

 

 

 

 

$961,140.00

$0.00

-$4,760.00

$0.00

$956,380.00

 

 

Longreach Series 26 (Capital Protected)

 

 

 

 

Anticipated return per month 0.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2010

$409,450.00

 

 

 

$409,450.00

Returns

31/07/2010

 

 

$2,050.00

 

$411,500.00

Returns

31/08/2010

 

 

$4,400.00

 

$415,900.00

Returns

30/09/2010

 

 

-$5,250.00

 

$410,650.00

 

 

 

 

 

 

 

 

 

$409,450.00

$0.00

$1,200.00

$0.00

$410,650.00

 

 

 

 

 

 

 


 

Averon II (Capital Protected)

 

 

 

 

Anticipated return per month 0.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2010

$396,450.00

 

 

 

$396,450.00

Returns

31/07/2010

 

 

-$3,700.00

 

$392,750.00

Returns

31/08/2010

 

 

$3,200.00

 

$395,950.00

Returns

30/09/2010

 

 

$200.00

 

$396,150.00

 

 

 

 

 

 

 

 

 

$396,450.00

$0.00

-$300.00

$0.00

$396,150.00

Total Managed Funds-Performance since July, 2010

$5,093,438.07

$149,231.32

-$3,750,000.00

$8,930,622.53

 

Total investments for the month

 

 

 

$36,701,119.81

Total investments on maturity?

 

 

 

$37,726,136.81

 



CONSULTATION:

Grove Research and Advisory.

 

 

SUSTAINABILITY ASSESSMENT:

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

That Council may not meet its budget returns for 2010/2011 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2010/2011 will be completed with the September Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the September 2010 Budget Review.? Variances have not been distributed between the Water, Sewerage and General Funds for the first quarter of the Financial year.

 

 

 

Attachments:

There are no attachments for this report.

??


Ordinary Council Meeting

21 October 2010

Director Environment & Planning's Report

ITEM 9.1????? SF1148??????????? 211010???????? Contract Regulatory Officer's Report September 2010

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

The following is the Contract Regulatory Officer?s Report for September 2010.

 

 

Recommendation:

 

That the report from the Contract Regulatory Officer for September 2010 be received and noted by Council.

 

 

 

Dogs

Total

Total

Seized

 

9

Returned to Owner

1

 

Impounded

8

 

Total Seized

9

9

Breakdown

Total

Total

Seized

 

9

From Previous Month

 

2

Stolen Dog Recovered

 

0

Released to Owner

0

 

Returned to Owner

1

 

Euthanized

8

 

Currently in Pound

2

 

Sold

0

 

Stolen from Pound

0

 

Total in Pound

11

11

Dumped

1

 

Surrendered

6

 

 

 

Cats

Total

Total

Seized

 

10

Returned to Owner

1

 

Impounded

9

 

Total Seized

10

10

Breakdown

Total

Total

Seized

 

10

From Previous Month

 

0

Released to Owner

0

 

Returned to Owner

1

 

Euthanized

/

 

Currently in Pound

1

 

Sold

0

 

Escaped from Pound

0

 

Total in Pound

10

10

Dumped

0

 

Surrendered

0

 

 


 

Cattle

Breakdown

Total

Seized

 

0

Returned to Owner

0

 

Impounded

0

 

Total Seized

0

0

 

 

Kilometres travelled

3,015

 

 

CSR?s (Customer Service Requests) Actioned ? Not including Merit

43

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

21 October 2010

Director Environment & Planning's Report

ITEM 9.2????? SF1261??????????? 211010???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 7 September 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (at least 12 months old) and applications received, be noted and received for information by Council.

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

TABLE 1: ????? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

TOTAL APPLICATIONS OUTSTANDING 12 MONTHS OR MORE:? 0

 

TABLE 2:?????? DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/183

05/07/2010

Demolition of existing dwellings and erection of multi-storey residential flat building containing 15 dwellings

Lots 1 & 2 Section 35 DP 758749, 40-42 Liston Street, Nambucca Heads

 

? Height, overshadowing and loss of views

? Inadequate parking and traffic impact

? Visual impact on streetscape

? Loss of privacy and increased noise

 

Notification expired 6 August 2010

Meeting held with applicant on 12/8/10 which considered the issues raised in submissions. The applicant has agreed to submit amended plans to address some of the comments raised.

This application has been "called in" by Council See report in GPC Agenda

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/184

06/07/10

Use of rural property for horse breeding and riding school

Lot 1 DP 1016461,? 100 Grassy Road, Bowraville

? Dust and volume of traffic on unsealed road.

? Impact on health from dust

? Level of intensity from use of property understated.

? Noise

Notification expired 13 August 2010.

Applicant requested by letter dated 13 August 2010 to provide additional information to address all aspects of the use of the subject property.

Site visit carried out and new plans to be submitted to address outstanding issues.

 

2004/136

Ongoing from Court Decision

11 Lot Rural-Residential Subdivision

Lot 2 in DP 548175, 346 East West Road, Valla

? Dust issues and related health problems

? Clearing of koala habitat

? Impacts on biodiversity

? Threatened Species Act ? 7 part assessment ? doesn?t believe it satisfies it

? Further consideration should be given to soil testing and endangered species

Further additional information received by letter dated 30 July 2010. DA readvertised and renotified until 13/9/10.

Request further information from applicant on 22 September ? no reply has been received.

 

2010/230

20/09/10

Dwelling-House

Lot 117 DP 711481, 44 Raleigh Street, Scotts Head

? Closeness of rear bedrooms to neighbouring property

? Impact of noise from the Gym

? Inclusion of windows and door on western elevation

? Concern whether ?gym? area is to be used for accommodation

Appropriate conditions will be applied to? the use of the gym and other issues raised? will be investigated in the assessment of the application.

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting

21 October 2010

Director Environment & Planning's Report

ITEM 9.3????? SF1261??????????? 211010???????? DA's and CDC's Received and Determined under Delegated Authority 28 September-12 October 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENT APPLICATIONS RECEIVED
28 SEPTEMBER-12 OCTOBER 2010

 

DA Number

Application Date

Development

Address

2010/659

08/10/2010

New Dwelling

Lot 14 DP 800745, 58 Hibiscus Drive, Nambucca Heads

2010/236

01/10/2010

Radio Studios and Shed

Lot 1 DP 951723, Rodeo Drive, Tewinga

2010/237

01/10/2010

Deck

Lot 52 DP 792720, 96 Florence Wilmont Drive, Nambucca Heads

2010/238

05/10/2010

Shed

Lot 11 DP 1076134, 22 Langsford Way, Valla Beach

2010/239

06/10/2010

Machinery Shed

Lot 950 DP 1131259, Pacific Highway, Eungai Creek

2010/240

06/10/2010

Brick Veneer Extension

Lot 52 DP 248782, 12 Nambucca Heads

2010/241

07/10/2010

Boundary Adjustment

Lot 13 Section 1 DP 758630, 2 Boulton Street, Macksville

2010/242

08/10/2010

Dwelling House

Lot 11 DP 1123426, 76 Moores Lane, Eungai Creek

2010/243

11/10/2010

Shop fit out for Subway outlet

Lot 13 DP 654087 & Lot 14 DP 654086, 37 Cooper Street, Macksville

2010/244

12/10/2010

Dual Occupancy - Second Dwelling

Lot 33 DP 826571, 24 Barnetts Road, Gumma

 

 

DEVELOPMENT APPLICATIONS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY 28 SEPTEMBER-12 OCTOBER 2010

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2010/212

Lot 73 DP 1099538, 54 Seaforth Drive, Valla Beach

Dwelling-House

326,428

2010/219

Lot 6 Section 48 DP 758749, 11 Charlton Street, Nambucca Heads

Laundry Renovation

14,500

2010/217

Lot 6 DP 17679, 10 Greenhills Road, Taylors Arm

Dwelling-House

41,000

2010/210

Lot 1 DP 404148, 70 Jellico Street, Macksville

Dwelling Additions

59,200

2010/220

Lot 6 DP 1123947, 14 Preston Drive, Macksville

Dwelling-House

164,000

2010/218

Lot 13 DP 1063717, 34 McLeod Drive, Scotts Head

Dwelling-House

236,368

2004/069/02

Lot 9 Section H DP 20823, 22 Vernon Street, Scotts Head

Detached Dual Occupancy Dwelling and Subdivision of Dual Occupancy - MODIFICATION

110,000

 

COMPLYING DEVELOPMENT ? NIL DETERMINED

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

21 October 2010

Director Environment & Planning's Report

ITEM 9.4????? SF1148??????????? 211010???????? DEP Applications and Statistical Reports July 2010-June 2011, 2002-2010 and Certificates Received 2004-2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

Environment and Planning Department Development Application statistics for the financial year 2009-2010 compared with 2008-2009 and Certificate Applications received and determined are provided in the body of the report.

 

 

Recommendation:

 

1????????? That Council note development application statistics and processing times for July 2010-June 2011 compared with July 2009-June 2010.

 

2????????? That Council note Occupational Certificate released for the years 2004 to 2010.

 

3????????? That Council note the statistical information for Applications and Certificates received by Council for 2004-2010.

 

4????????? That Council note the statistical breakdown of development applications thus far for the current year beginning 1 January 2010.

 

 

Development Application Statistics

 

The figures show a 0% increase in the number of DA?s received to September 2010 with construction costs increasing by 59.25% compared to the same period in 2009/2010. The total number of DA?s/CD?s approved for the month of September was 15 plus 2 modifications.

 

DA?S AND COMPLYING DEVELOPMENT

 

Construction Costs

No Applications Received

Applications Approved (DA & CD)

July 2009-Sept 2009

$4,191,916

61

66

July 2010-Sept 2010

$6,075,808

61

57

 

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The above comparisons will be considered in the next quarterly budget review to identify what impact the development application numbers will have on our projected income.

 

Source of fund and any variance to working funds

 

An average income is estimated at the start of each budget year and is reviewed at each quarterly review.


 

TURNAROUND TIMES FOR DEVELOPMENT APPLICATIONS 2010

Month

Mean Time

Median

#Average age of DA?s (Days)

Average

Highest

Lowest

January

64.63

38.00

89.75

287

38

February

30.29

22.00

38.92

75

6

March

38.88

27.00

56.56

203

1

April

37.00

34.00

42.42

88

6

May

36.00

34.43

67.8

301

6

June

34.31

36.00

54.47

122

1

July

33.67

35.00

42.13

95

10

August

36.00

37.00

50.20

102

12

September

29.06

27.00

48.06

156

26

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

#Average age of DA?s

 

The average age of all DA?s for the month is derived from the total number of days from when the applications were lodged with Council until determined. This average is provided for information as many applications required additional information by Council and/or other Government Agencies to enable them to be processed (ie Stop Clock applied).

 


COMPLYING DEVELOPMENTS RECEIVED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Total

2007 Private Cert

5

3

4

1

2

4

4

3

5

4

6

1

42

2007 Council

0

3

3

1

3

4

7

0

1

2

6

3

33

2008 Private Cert

0

3

1

4

6

2

6

4

2

2

6

6

44

2008 Council

2

2

2

3

2

5

2

2

2

7

1

3

33

2009 Private Cert

3

7

6

4

3

2

11

3

2

7

4

7

59

2009 Council

1

3

2

2

3

2

2

2

5

5

3

2

32

2010 Private Cert

3

6

6

3

4

0

12

1

2

 

 

 

37

2010 Council

3

6

2

1

2

1

9

3

1

 

 

 

28

 

CONVEYANCING CERTIFICATES ISSUED

 

YTD (August)

Drainage Diagrams

Section 149 Certs

Outstanding Notices

2004

245

626

159

2005

197

557

126

2006

214

561

160

2007

206

564

163

2008

212

532

135

2009

182

572

123

2010

167

511

106

 

OCCUPATION CERTIFICATES RELEASED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

TOTAL

Average/
Month

2004

11

15

17

20

18

20

20

17

16

23

26

30

233

19.41

2005

10

28

29

18

26

12

14

28

26

24

19

18

252

21.00

2006

26

26

12

20

27

24

20

18

25

23

10

15

246

20.50

Private
2007

1

0

0

3

7

5

3

2

3

2

9

5

40

3.33

Council
2007

6

20

14

7

22

13

12

10

14

13

8

12

151

12.58

Private
2008

4

0

4

2

4

5

5

8

7

11

4

7

61

5.08

Council
2008

12

16

9

9

29

12

19

25

16

20

17

13

197

16.41

Private
2009

1

4

5

3

2

3

10

4

7

7

9

6

61

5.08

Council
2009

21

11

19

14

14

15

10

17

13

20

16

12

182

15.16

Private
2010

4

4

12

2

7

2

4

5

7

 

 

 

47

5.22

Council
2010

10

14

9

12

11

7

11

7

6

 

 

 

87

9.60



Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

21 October 2010

Director Environment & Planning's Report

ITEM 9.5????? SF688????????????? 211010???????? Report on Implementation of Environmental Levy Program

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

The Environmental Levy Program has now been reviewed for 2009/10 and with the Ministerial approval for the two year 2010/12 Environmental Levy the future program has been finalised and budgeted as outlined in the circularised program and budget.

 

The Environmental Levy will also be used to secure additional funding for the identified projects to increase the Levy for the benefit of the community.

 

 

Recommendation:

 

That Council endorse the consolidated 2010?2012 Environmental Levy program and budget.

 

 

OPTIONS:

 

There is limited scope for Council to vary the Environmental Levy program as many projects are continuing and the program has been endorsed by the Minister.

 

 

DISCUSSION:

 

A review of the 2009/10 Environmental Levy program has now been completed with a number of projects being carried over as they are continuing.

 

In addition, the new ministerially endorsed 2010/12 Environmental Levy Program has been incorporated with the carryover projects which will be implemented over the next two years as funding provides.

 

The consolidated program includes the continuation of the Nambucca River Flood Study reviews and the Deep Creek Flood study, completion and implementation of the Coastal Hazard Management Plan, riverbank restoration works, Nambucca River and tributary water quality monitoring, rainwater tank rebates, implementation works recommended in the Nambucca River Master Plan, continuation with the Indian Minor bird eradication project and commencement with Stage 1 of the River Street Macksville Foreshore Improvements.

 

The allocated funding will be used in an attempt to secure additional external funding for many of the above identified projects.

 

 

CONSULTATION:

 

Manager Finance

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Environmental Levy program works towards improved environmental outcomes and management.

 

Social

 

Same of the projects within the Environmental Program will provide community benefit

Economic

 

The use of Environmental Levy budget allocations for external grant funds provides for economic benefit within the shire area

 

Risk

 

Some of the projects will address environmental risk such as the Indian Minor Bird eradication program, riverbank restoration works and works for Coastal Hazard protection.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The Environmental Levy budget is derived from property levies and external grant funds where the income offsets expenditure.

All projects are considered and designed to minimise costs and liability for Council into the future.

 

Source of fund and any variance to working funds

 

Income form Levies through the rates and also external grant funds. No variations other then the previously identified and advised carryovers/revotes for the continuation of the projects.

 

Attachments:

There are no attachments for this report. ??


Ordinary Council Meeting

21 October 2010

Director of Engineering Services Report

ITEM 10.1??? SF90??????????????? 211010???????? Nambucca Shire Traffic committee Meeting Minutes - 5 October 2010

 

AUTHOR/ENQUIRIES:???? Keith Williams, Manager Technical Services ????????

 

Summary:

 

The minutes of the Nambucca shire Traffic Committee meeting held on 5 October 2010 are attached for Council?s information and adoption.

 

 

Recommendation:

 

That Council adopt the minutes of the Nambucca Shire Traffic Committee meeting held on 5 October 2010.

 

 

OPTIONS:

 

Seek clarification or refer matters back to the Traffic Committee.

 

 

DISCUSSION:

 

1??????? The Nambucca Shire Traffic Committee meets every two months, generally on the first Tuesday of that month.

 

2??????? The members of the Committee met on 5 October 2010 and determined a number of matters as per attached minutes.

 

 

CONSULTATION:

 

?????????????? Sergeant J Langan (NSW Police)

?????????????? Ms T McAuley (Roads and Traffic Authority)

?????????????? Mr Noel Chapman (Nambucca Shire Council/Chairperson)

?????????????? Mr Keith Williams (Nambucca Shire Council/Manager Technical Services)

?????????????? Mr Barry Duffus (Representing State Local Member for Oxley)

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues involved in the approval process.

 

Social

 

There are no social issues involved in the approval process.

 

Economic

 

There are no economic issues involved in the approval process.

 

Risk

 

Decisions are based on guidelines and regulations.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budget contains provision for actions associated with the recommendations of the Committee.

 

Source of fund and any variance to working funds

 

No variance to works funds required.

 

 

Attachments:

1View

24285/2010 - Minutes - Nambucca Shire Traffic Committee Meeting - 5 October 2010

 

??


Ordinary Council Meeting - 21 October 2010

Nambucca Shire Traffic committee Meeting Minutes - 5 October 2010

 

PRESENT

 

Noel Chapman????????????????????????? (Nambucca Shire Council)

Keith Williams?????????????????????????? (Nambucca Shire Council)

Sergeant Jarrod Langan???????????? (NSW Police)

Ms Tara McAuley????????????????????? (Roads and Traffic Authority)

 

 

APOLOGIES

 

Mr Barry Duffus???????????????????????? (Local State Member Representative)

 

Note: ????????? Letter submitted from Mr Barry Duffus for tabling at the meeting and attached.

 

 

CONFIRMATION OF MINUTES

 

53/10 RESOLVED:

That the Committee note the adoption of the Nambucca Shire Traffic Committee minutes of the meeting held on the 03 August 2010.???

 

 

BUSINESS ARISING FROM THE MINUTES

 

GB27/2010 Extension of the 50KM/H Speed Zone on the southern approach to Boundary Street and Pacific Highway Intersection (Ref SF90)

 

NSW Police advise that the 50km zone south of Macksville has been extended for northbound traffic.? The southbound 50km zone has not been extended.? Police advise this scenario is difficult to enforce and recommend the southbound lane 50km zone also be extended .

 

GB29/10 ? Pacific Highway Northern entrance to Nambucca Heads (Ref SF90)

 

RTA advise that investigations are continuing by the Planning and Analysis Unit to provide safety improvements at this intersection.

 

 

?

Director Engineering Services Report

ITEM 4.1????? SF90????????????????? 051010????? Unsafe intersection - Palmer Street and Mann Streets Nambucca Heads

54/10 RESOLVED:

 

a????? That Council install appropriate warning signs and line marking to advise motorists of the impending intersection of Palmer and Mann Streets Nambucca Heads, with those signs being:

 

1??????? T-Junction (W2-3) on Palmer Street and on Mann Street approaches

2??????? Give Way Sign and holding line on Palmer Street at the intersection

3??????? Street signs

4??????? Install double barrier centre line on Palmer Street to the road crest

5??????? Install edge line and guide posts at the top of the bank opposite Palmer Street

 

b????? That Council consider in future budgets intersection designs and the installation of guardrail and sight boards at the intersection of Mann and Palmer Streets, opposite the Palmer Street approach.?

 

??????? Note:?? Mr Duffus suggested a redesign of the intersection and this recommendation was tabled at the meeting.

 

 

 

 

ITEM 4.2????? SF90????????????????? 051010????? Speed Zone Review - Florence Wilmont Drive Macksville

55/10 RESOLVED:

 

1??????? That the Nambucca Shire Traffic Committee note the request to reduce the speed limit on Florence Wilmont Drive.? NSW Police and Council to monitor speeds on the road and the RTA will consider current speed limits against the speed zone guidelines for rural residential subdivisions.

 

????????? Note: A speed zone review will not be conducted at this time.

 

 

 

 

ITEM 4.3????? SF90????????????????? 051010????? Temporary Road Closures for Events on Roads

56/10 RESOLVED:

That Council approve the following road closures subject to current Public Liability Insurance, approved Traffic Management Plan and Police approvals submitted to Council, and that accredited Traffic Controllers are on site and advertising is carried out 7 days prior to the event by Nambucca Shire Council.

1??????? St Patrick?s School Fete ? Friday 12? November 2010 between 12 noon? ? 7.00 pm

????????? Wallace Street, Macksville, Durkin Street to Boundary Street.

 

2??????? Macksville Gift Procession? - Saturday 13 November 2010 between 4.30 pm ? 5.30 pm

????????? Matilda Street, Station Street to Wallace Street.

????????? Wallace Street, Station Street to Pacific Highway

????????? Pacific Highway, Wallace Street to Macksville Park (Closure not to exceed 10 minutes)

 

 

 

 

ITEM 4.4????? SF90????????????????? 051010????? Application for B-Double Route from Burgundy Heights Pty Ltd

57/10 RESOLVED:

 

That Council defer approval of the B-Double route based on 16 objections received to the proposed B-Double route application from Burgundy Heights Pty Ltd on Old Coast Road and seek further advice from RTA Planning and Analysis Unit.

 

Note: Mr Duffus recommends approval of the B-Double routes

 

 

 

 

 

 

ITEM 4.5????? SF90????????????????? 051010????? Speed Zone Review - Scotts Head Road Way Way

58/10 RESOLVED:

 

That Council defer the implementation of the 4.4km reduced speed zone on Scotts Head Road pending a further review of the speed zone for the entire length of Scotts Head Road.

 

Note: RTA advised the meeting they have received a ministerial request to consider the speed zone on Scotts Head Road.

 

 

 

 

ITEM 4.6????? SF90????????????????? 051010????? Review of speed limits and request for wire rope median barrier on Pacific Highway between Link Road Nambucca Heads and Burkes Lane Valla

59/10 RESOLVED:

 

1??????? That Council note the RTA are undertaking a speed zone review of the Pacific Highway from Link Road, Nambucca Heads to Burkes Lane, Valla.? RTA are also carrying out investigations into appropriate treatments under the RTA Road Toll Package.

 

????????? RTA also advise the stretch of highway from Link Road, Nambucca Heads to Burkes Lane, Valla does not meet the criteria for a Black Spot Area.

 

 

 

 

GB32/10 - Cr. Keith Williams - TEMPORARY ROAD CLOSURES

Applications have been received for temporary road closures for the following events:

 

Family Christmas Event to be held on Thursday 2 December 2010 between 3.30pm and 9.00pm in Bowra Street, Nambucca Heads between Ridge Street to Rosedale Street.

 

Bowraville Kids Christmas Party to be held on Thursday 16 December 2010 between 3.00pm and 7.30pm High Street, Bowraville between Belmore Street to Young Street.

 

The applications were considered at this meeting as insufficient time would be available for advertising or Council?s consideration if deferred until the meeting on 7 December 2010.

 

60/10? RESOLVED:

That Council approve the following road closures subject to current Public Liability Insurance, approved Traffic Management Plan and Police approvals submitted to Council, and that accredited Traffic Controllers are on site and advertising is carried out 7 days prior to the event by Nambucca Shire Council.

1??????? Family Christmas Event to be held on Thursday 2 December 2010 between 3.30pm and 9.00pm in Bowra Street, Nambucca Heads between Ridge Street to Rosedale Street.

 

2??????? Bowraville Kids Christmas Party to be held on Thursday 16 December 2010 between 3.00pm and 7.30pm High Street, Bowraville between Belmore Street to Young Street.

 

???

NEXT MEETING DATE

 

The next meeting will be held on 7 December 2010 commencing at 10.30am.

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 2.30pm.?

 

 

Noel Chapman

ACTING DIRECTOR ENGINEERING SERVICES

(CHAIRPERSON)


?


Ordinary Council Meeting

21 October 2010

Director of Engineering Services Report

ITEM 10.2??? SF1566??????????? 211010???????? Tender for the Supply of Passenger, Truck and Earthmoving Equipment Tyres

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Acting Director Engineering Services ????????

 

Summary:

 

Council subscribes to Regional Procurement (Hunter Councils) for the facilitation of group purchasing contracts.

 

The current contract for the supply of Passenger, Truck and Earthmoving Equipment Tyres expires on 30 December 2010.

 

Regional Procurement are undertaking a tender for new contract for the period 1 January 2011 to 31 December 2012 with the option of a 12 month extension based on satisfactory performance.

 

 

Recommendation:

 

That Council?s participation in the Regional Procurement Group Tender for the Supply of Passenger, Truck and Earthmoving Tyres, be endorsed.

 

 

OPTIONS:

 

1??????? Accept the recommendation

2??????? Not accept the recommendation

 

 

DISCUSSION:

 

Council is currently a party to the Regional Procurement Panel Contract for the Supply of Passenger, Truck and Earthmoving Tyres and Associated Services.? Two local suppliers are on the panel.? These companies are Beaurepaires, Macksville and Bridgestone, Nambucca Heads.? The Contract expires on 31 December 2010 and Regional Procurement are arranging Tenders for a new Contract for the period 1 January 2011 to 31 December 2012.

 

I have indicated Council?s intention to participate.? Council is under no obligation to accept any Tender however the Group purchase? Tender will provide the best outcome.

 

The approximate value of the Contract for Nambucca Shire Council is estimated to be $90,000/annum.

 

 

CONSULTATION:

 

?????????????? Regional Procurement

?????????????? Plant Superintendent

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues as a result of this report.

 

Social

 

There are no issues as a result of this report.

 

Economic

 

There are no issues as a result of this report.

 

Risk

 

There are no issues as a result of this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funding included in existing Plant Maintenance allocations.

 

Source of fund and any variance to working funds

 

No additional funds required.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

21 October 2010

Director of Engineering Services Report

ITEM 10.3??? SF1565??????????? 211010???????? Tender for the Supply of Bitumen Emulsion

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Acting Director Engineering Services ????????

 

Summary:

 

Council subscribes to Regional Procurement (Hunter Councils) for the facilitation of Group Purchasing Contracts.

 

The current Contract for the Supply of Bitumen Emulsion expires on 30 December 2010.

 

Regional Procurement are undertaking a Tender for a new Contract for the period 1 January 2011 to 31 December 2012 with the option of a 12 month extension based on satisfactory performance.

 

 

Recommendation:

 

That Council?s participation in the Regional Procurement Group Tender for the Supply of Bitumen Emulsion, be endorsed.

 

 

OPTIONS:

 

1??????? Accept the recommendation

2??????? Not accept the recommendation

 

 

DISCUSSION:

 

Council uses bulk bitumen emulsion in the Paveline Patching machine.? This is currently supplied by Downer EDI to the 12,000 litre bulk storage tank at the Gumma Road Depot.? This Contract was part of a Group Tender arranged by Regional Procurement and is due to expire on 31 December 2010.

 

Regional Procurement are arranging new Tenders and I have indicated Council?s intention to participate.? Council is under no obligation to accept any Tender however the Group Purchase Tender will provide the best outcome.

 

The approximate value of the Contract for Nambucca Shire Council is $100,000/annum.

 

 

CONSULTATION:

 

Regional Procurement

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues as a result of this report.

 

Social

 

There are no issues as a result of this report.

 

Economic

 

There are no issues as a result of this report.

 

Risk

 

There are no issues as a result of this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funding included in existing maintenance allocations.

 

Source of fund and any variance to working funds

 

No additional funds required.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

21 October 2010

Director of Engineering Services Report

ITEM 10.4??? SF992????????????? 211010???????? Minutes of the Nambucca Emergency Operations Centre Committee - 6 October 2010

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Acting Director Engineering Services ????????

 

Summary:

 

Minutes of the Nambucca Emergency Operations Centre Committee are attached.

 

 

Recommendation:

 

1??????? That the minutes of the Nambucca Emergency Operations Centre Committee held 6 October 2010, be noted.

 

2??????? That Council consider the allocation of $20,000 in the September 2010 Budget Review for the completion of the State Emergency Services extensions.

 

 

OPTIONS:

 

1??????? Accept the recommendation

2??????? Not accept the recommendations

 

 

DISCUSSION:

 

The programmed meeting of the Nambucca Emergency Operations Centre Committee (NEOC) was held on 6 October 2010.? The minutes of the meeting are attached.

 

State Emergency Services representatives expressed concerned at the delay in identifying funding to complete the extensions.? It was pointed out that the delay was due to uncertainty in the State Emergency contribution and Council?s component was deleted from the 2009/2010 budget.? Council?s contribution of $20,000 now needs to be reconsidered at the September 2010 Budget Review.

 

Discussion was also held in relation to the ad hoc process of funding requests.? It was resolved that the development of an Asset Management Plan is required to identify current deficiencies and long term funding requirements for the facility.

?

 

CONSULTATION:

 

?????????????? Technical Officer ? Assets

?????????????? Manager Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues as a result of this report.

 

Social

 

There are no issues as a result of this report.

 


Economic

 

There are no issues as a result of this report.

 

Risk

 

There are no issues as a result of this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Request for additional funds at September 2010 Budget Review.

 

Source of fund and any variance to working funds

 

$20,000 from working funds

$20,000 provided by State Emergency Services

 

Attachments:

1View

24378/2010 - Minutes - Nambucca Emergency Operations Centre Committee - 6 October 2010

 

??


Ordinary Council Meeting - 21 October 2010

Minutes of the Nambucca Emergency Operations Centre Committee - 6 October 2010

 

PRESENT

 

Cr John Ainsworth (Chairperson)

N Chapman (Acting Director Engineering Services)

Cr Michael Moran OAM

P King (Rural Fire Service)

R Townend (State Emergency Services)

R Monk (Observer ? Nambucca Shire Council)

M McHugh (State Emergency Services)

B Stenhouse (Observer ? SES)

C Palmer (Rural Fire Service)

 

 

APOLOGIES

 

A Luzuriaga (Observer ? State Emergency Services)

T Jarrett (Observer ? Rural Fire Service)

 

CONFIRMATION OF MINUTES

 

18/10? RESOLVED:????????? (Palmer/McHugh)

That the Committee note the adoption of the Minutes of the Nambucca Emergency Operations Committee Meeting held on the 4 August 2010.?????

 

 

?

Director Engineering Services Report

ITEM 5.1????? SF992??????????????? 061010????? State Emergency Services Extension Review MG56 1-6 Revision B

19/10 RESOLVED: (Moran/Palmer)

 

1??????? That Council include an amount of $20,000 in the 2010/2011 budget to allow completion of the SES extensions.

 

 

 

 

 

ITEM 5.2????? SF992??????????????? 061010????? Works Program Update - June 2010

20/10 RESOLVED: (Moran/King)

 

1??????? That the Nambucca Emergency Operations Centre note the progress of the Works Program Update as at 28 September 2010.

 

2??????? That Council prepare a proposal for Stage III of the NEOC Works Program to be presented at the next NEOC meeting to be held on the l December 2010.

 

 

 


 

ITEM 5.3????? SF992??????????????? 061010????? Workplace Inspection Report Review

21/10 RESOLVED: (McHugh/King)

 

1??????? That the Nambucca Emergency Operations Centre Committee note the progress of the identified issues in the Workplace Inspection Report Review dated the 28 September 2010.

 

2??????? That Noel Chapman and Ronald Monk to follow up with Tony Jarrett concerning the restocking of the First Aid Kit.

 

 

 

 

ITEM 5.4????? SF992??????????????? 061010????? Progress on issues raised in General Business 4 August 2010

22/10 RESOLVED: (Townend/Palmer)

 

1??????? That progress as at 28 September 2010 on the issues raised at the meeting held on 4 August 2010 be noted.

 

2??????? That Noel Chapman prepare a report for the meeting on the l December 2010 outlining the asset management process for the Nambucca Emergency Operations Centre complex.

 

3??????? The Committee undertake a site inspection to identify all issues for consideration in the asset management plan.

 

 

 

 

ITEM GB6/10???????????????????????? sf992??????? 061010???? General Business from Committee Members and Attendees

23/10 RESOLVED: (Moran/Palmer)

 

That no general business items were identified during the meeting held on the 6 October 2010.

 

 

???

 

NEXT MEETING DATE

 

The next meeting will be held on 1 December 2010 commencing at 9.00am

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 10.05am.?

 

 

Cr John Ainsworth

(CHAIRPERSON)

?? ?