NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 16 December 2010

 

FURTHER LATE AGENDA                                                                    Page

 

  

9        General Manager Report

9.10   Review of Organisation Structure - Final Recommendations

9.11   Donation to Nambucca Valley Youth Services Centre to enable payment of outstanding rates and charges

9.12   Investment Report to 30 November 2010

9.13   World Rally Championship - Request for Assistance

9.14   Council requested to nominate Board Members for the Gaagal Wanggaan (South Beach) National Park   

 

 

 

      


Ordinary Council Meeting

16 December 2010

General Manager's Report

ITEM 9.10    SF275              161210         Review of Organisation Structure - Final Recommendations

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The following report summarises the outcome of the Consultative Committee deliberations on the Organisation Structure and provides recommendations for changing the structure.  The major recommended changes are the reinstatement of the position of Director Corporate Services; the employment of an additional Water Attendant and a trainee Water Attendant; an additional seasonal casual labourer in Parks and Reserves; and the deferred replacement of the Manager Information Technology.

 

 

Recommendation:

 

1.       That the changes to the Organisation Structure as recommended in the comments by the           General Manager be considered for funding in the 2011/2012 budget.

 

2.       That the position of Water Attendant and Trainee Water Attendant be recruited immediately           and be the subject of a quarterly budget variation.

 

3.       The Clarence Regional Library be advised that Council foreshadows reducing the increase           in per capita contributions in new agreement due at the end of 2011.

 

 

OPTIONS:

 

Council is able to determine to its Organisation Structure as it sees fit.  However in practical terms it is suggested that Council’s input should be mainly directed to higher level issues such as the use of direct employment –v- contractors and the Council’s management positions.

 

Whilst Council undertakes a formal review of its Organisation Structure annually, opportunities to change the structure arise with every resignation.  Opportunities which may arise will be reported to Council.

 

DISCUSSION:

 

The Consultative Committee concluded its deliberations on the Organisation Structure at its meeting on 8 December.

 

The recommendations of the Consultative Committee relating to the Organisation Structure together with a comment from myself are included in the following table.  There were other recommendations not related to the Organisation Structure which are included in the attached minutes.

 

Consultative Committee Recommendation

Comment from General Manager

Engineering Services

That the current Parks Attendant vacancy be filled by a competent person on a full time basis.

There is a history of chronic work related injuries in the Parks crew as a consequence of the repetitive nature of work requiring continual twisting of the torso and neck.  Out of a crew of 5 persons, 4 have sustained serious injury.  Some of the injuries have resulted in permanently modified duties.  I would only be satisfied with the recommendation if there is active job rotation of labourers in and out of the Parks Crew.  The rotation would be subject to labourers having the requisite training and skills to operate equipment.  This is an existing position in the Organisation Structure so does not require any change.

That a casual labourer position be replaced with a horticulture trainee position at the end of the growing season, at no additional cost to Council.

Support

Additional Parks Attendant with an additional tractor

A combination of increasing work load and increasing community expectations in relation to the standard of parks and reserves maintenance means the 5 permanent staff in the Crew are struggling to achieve expected service levels.  The problem is essentially seasonal so an additional summer season casual is supported subject to a review of potential savings in the mowing contracts to be reviewed in late 2011.  Support additional seasonal casual only

Trainee Water Attendant

Council has three existing Water Attendants aged 45, 46 and 64.  It is agreed that the employment of a trainee will provide for succession planning in this small but critical crew.  Support

Water Attendant

Amongst other duties, the existing crew of 4 attend to all main breaks, water sampling and monitoring, water meter reading, and the construction or supervision of new mains.  They are also on call and with existing workload have found it difficult to take leave.  Of the 4 attendants, 3 have leave balances of approximately 9 weeks.  Work load also will increase with off river water storage.  Support

Casual mechanic and metal fabricator

To provide support to mechanics when on leave and to reduce cost of contracting out metal fabrication.  More information required on cost of outsourcing metal fabrication and potential savings.  Likely to be difficult to recruit a trained mechanic and metal fabricator as a casual.  Not Support

Additional 15 hours per week for administrative support in Engineering Services

Consultation required with incumbent in relation to working hours.  Suggest reviewing in 12 months time when new DES can provide input.  Not Support

2 new traffic control/labourer positions

Can be funded by reducing $340,000 expenditure on contract traffic control.  Also provides opportunity to rotate Parks Crew and provide suitable duties for injured staff.  Agree subject to the nominated positions being first call for traffic control.  Conditional Support 

Corporate Services

Reinstatement of Director Corporate Services

Given problems with meeting statutory deadlines for the annual report and quarterly budget reviews; the general staff consensus that the General Manager is incapable of providing adequate management of Corporate Services; and the increasing workload with IPR the reinstatement of the position is agreed.  Support

Extension of IT Support Officer fixed term to 31 December 2011

This is agreed subject to the deferral of the replacement of the Manager Information Technology until late 2011.  Conditional Support

Grants Officer to be permanent part time (3 days per week)

Currently a fixed term appointment until July 2011.  The Grants Officer position has existed for 2.5 years and has secured and acquitted over $14m in grant funding.  Community groups now far more successful in securing grants.  Opportunity to cost overheads into some grants.  Support

Environment & Planning

Additional (reinstatement) of 15 hours per week for front counter customer service position.

The 15 hours was previously removed from the organisation structure.  The recent customer satisfaction survey indicated that satisfaction levels amongst people visiting Council within the past 6 months actually increased.  Not Support

That the Nambucca Heads library not be closed one week day or two half days and that library staffing remain the same.

Library operating costs are increasing at a faster rate than other Council services and rate pegging.  This increase will mean reducing service levels in other activities.  Library operating costs should be reduced either by closing the Nambucca Heads library on the equivalent of 1 week day per week or reducing the contribution to the Clarence Regional Library.  Agree with the recommendation subject to reduction in Clarence Regional Library contribution in 2011/12 (after new agreement).  Council has already agreed to a 10% increase in 2011/2012.  Conditional Support

 

 

CONSULTATION:

 

There has been consultation with Council’s Consultative Committee.  All Councillors and Council staff were invited to provide input.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no specific implications for the environment.

 

Social

 

There are no significant social implications.

 

Economic

 

There are no significant economic implications.

 

Risk

 

In relation to the appointment of a Director Corporate Services it is suggested that this would allow existing Manager positions in Corporate Services to be made redundant.  If Council makes existing staff redundant they are legally entitled to a redundancy payment based on their length of service being:

 

1 to 2 years = 5 weeks pay

2 to 3 years = 9 weeks pay

3 to 4 years = 13 weeks pay

4 to 5 years = 16 weeks pay

5 to 6 years = 19 weeks pay

6 to 7 years = 22 weeks pay

7 to 8 years = 25 weeks pay

8 to 9 years = 28 weeks pay

9 to 10 years = 31 weeks pay

10 years + = 34 weeks pay

 

However the work that the management positions undertake still need to be undertaken by someone and any financial advantage will be limited to the difference between the current remuneration of the incumbent and the remuneration of their replacement minus the redundancy payment.  In a tight labour market for skilled staff there is a high risk there will be little in the way of savings when the redundant staff are replaced with less skilled and experienced employees.

 

Planned leave for the Water Section has resulted in an urgent need to recruit an additional Water Attendant.  It would also be advantageous to recruit for Trainee Water Attendant at the end of the school year.  It is therefore recommended that these positions be recruited immediately and be accounted for in the next quarterly budget review.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council needs to decide on an Organisation Structure before developing its budget for 2011/2012.  The availability of funding for the positions can only be determined in the context of the whole budget.  Therefore the adoption of the proposed changes to the Organisation Structure should be subject to funding being available.

 

The report to the General Purpose Committee meeting provides a financial context to the consideration of the Organisation Structure.  The changes identified in the recommendation have the following funding implications:

 

General Fund

 

Casual Parks Attendant = $24,000 p.a. + tractor $60,000

 

2 x Traffic Control Labourers = $110,000

 

Director Corporate Services = $140,000

 

Extension of IT Support Officer Fixed Term = $27,000

 

Grants Officer = already funded, albeit for a fixed term

 

Total for additional staff = $361,000

 

                   Less Savings

                   Reduction in traffic control contracted labour = $110,000

                   Deferred replacement of Manager Information Technology = $100,000

                   Possible savings in mowing contracts = not identified as this stage

                   Total savings = $210,000

 

Net increase to General Fund in 2011/2012 = $151,000

 

The $151,000 represents about a 2% increase in Council’s general rates.  The only opportunity which can be identified to assist in financing this cost is to seek approval for a dividend from the water fund.

 

Water Fund

 

Trainee Water Attendant = $20,000 (year 1)

 

Water Attendant = $55,000

 

Total increase = $75,000 to the Water Fund in 2011/2012.

 

Source of fund and any variance to working funds

 

There will be an impact on working funds for water arising out of the recruitment of a Water Attendant and Trainee Water Attendant before the end of the financial year.  The cost will depend upon the timing of recruitment.

 

Attachments:

1View

30668/2010 - Minutes - Special Consultative Committee meeting

 

  


Ordinary Council Meeting - 16 December 2010

Review of Organisation Structure - Final Recommendations

 

MINUTES OF THE NAMBUCCA SHIRE COUNCIL SPECIAL CONSULTATIVE COMMITTEE MEETING (SESSION ONE) HELD IN THE COUNCIL CHAMBERS WEDNESDAY 8 DECEMBER 2010 AT 8.30 AM

 

PRESENT

 

Employee Representatives: Jenita Ferguson, Phillip Gall, Jason O’Donnell (Chairperson), Rick Watts, Keith Williams and Graham Zell; Employer Representatives: Noel Chapman, Michael Coulter and Greg Meyers; and Secretary: Joanne Hudson

 

Observers: Coral Hutchinson, Carol McKee, Leanne Mair and Narelle Rich (USU)

 

 

APOLOGIES

 

Max Bryen, Sue Hughes, Mark Northover and Fiona Perry.

 

 

It was noted that the agenda was not available to all staff until yesterday.

 

The Chairperson reminded the Committee of the relevant provisions of the Consultative Committee Constitution.

 

 

BUSINESS

 

 

ITEM 1         SF1555              081210      REVIEW OF ORGANISATION STRUCTURE

 

 

Recommendations:

 

1          That, in Parks and Reserves, a casual labourer position be replaced with a horticulture trainee position, at no additional cost to Council.

 

2          That, in order to maintain the current level of service safely, an additional tractor be purchased and an additional Parks Attendant position created, the cost of which shall be partially offset by reviewing contract arrangements.

 

There was one dissenting view based on need for further substantiation eg current level of service, potential savings etc

 

3          That, in the longer term, as numbers of volunteers decline and more subdivisions occur, an additional crew be established in Parks and Reserves.

 

There was one dissenting view based on need for further substantiation eg current level of service, potential savings etc

 

4        That Library staffing remain the same.

 

At 9.45 am Coral Hutchinson, Carol McKee and Leanne Mair left the meeting.

 

5        That, in the Water and Sewerage section, two additional positions be created: one (1) Water      Attendant and one (1) Trainee to undertake a Certificate III in Water Operations.

 

6        That a casual Mechanic/Metal Fabricator position be added to the structure.

 

At 10.00 am Phillip Gall and Greg Meyers left the meeting.

 

 

ADJOURNMENT

 

The meeting adjourned at 10.15 am.

 

MINUTES OF THE NAMBUCCA SHIRE COUNCIL SPECIAL CONSULTATIVE COMMITTEE MEETING (SESSION TWO) HELD IN THE COUNCIL CHAMBERS WEDNESDAY 8 DECEMBER 2010 AT 3.30 PM

 

 

PRESENT

 

Employee Representatives: Jenita Ferguson, Phillip Gall, Jason O’Donnell (Chairperson), Keith Williams and Graham Zell; Employer Representatives: Noel Chapman, Michael Coulter and Greg Meyers; and Secretary: Joanne Hudson

 

 

 

ITEM 1         SF1555              081210      REVIEW OF ORGANISATION STRUCTURE (continued)

 

 

Recommendations:

 

7          That the position of Director Corporate Services be reinstated.

 

8          That the fixed term contract for the IT Support Officer be extended.

 

9          That the Grants Officer position be changed to permanent part-time and that overheads be costed to the relevant grant wherever possible.

 

10         That the Customer Service Officer position in Environment and Planning be changed from part-time (20 hours) to full-time (35 hours).

 

At 4.15 pm, Graham Zell left the meeting.

 

11         That the Engineering Support Officer in Engineering Services be changed from part-time (21 hours) to full-time (35 hours).

 

12         That two additional positions be created in Council’s staff structure to undertake traffic control and other labouring duties.

 

 

CLOSURE

 

There being no further business, the meeting closed at 4.40 pm.

 

Confirmed and signed by the Chairperson on

 

 

………………………………………………………….

JASON O’DONNELL

CHAIRPERSON

 

 


Ordinary Council Meeting

16 December 2010

General Manager's Report

ITEM 9.11    LF3123             161210         Donation to Nambucca Valley Youth Services Centre to enable payment of outstanding rates and charges

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

On 26 November 2010, the Land and Property Management Authority issued the Nambucca Valley Youth Services Centre Inc. with an instruction to pay 2 years of outstanding rates, being $3,818.98.

 

The Youth Services Centre Inc. requests that Council provide funding support equivalent to the outstanding rates.

 

Pending confirmation of the Centre’s retained funds it is proposed that Council provide a “one off” donation to the NVYSC Inc. equivalent to their outstanding rates bill of $3,818.98.  Council is not in a position to provide on-going financial support and this should be clearly indicated to the Centre.

 

 

Recommendation:

 

1.       That upon receipt of a financial statement confirming the accumulated funds position of the           Nambucca Valley Youth Services Centre Inc., that a “one off” donation of $3,818.98 be           provided to them so as to enable the payment of outstanding rates and charges on their           property at 48 Ridge Street, Nambucca Heads.

2.       The donation is to be provided with a covering letter indicating that Council is unable to           provide on-going funding to support the Centre.

 

 

OPTIONS:

 

Council can provide the requested donation of $3,818.98 or a smaller amount or provide no donation.

 

DISCUSSION:

 

On 13 November 2006, the Nambucca Valley Youth Services Centre Inc (NVYSC Inc.) entered into a licence agreement to carry out a Youth Service Centre in the former Scout Hall subject to a number of undertakings including the payment of Council rates.  Subsequently the Youth Services Centre Inc. entered into a lease of the property from Crown Lands in 2009.  The lease similarly required the payment of rates.  According to the executive of the Youth Services Centre Inc. they were never provided with a copy of the executed lease agreement.

 

No one provided Council with a change of address for the rates and as a consequence the rates continued to be directed to the Scout Association.  On 26 November 2010, the Land and Property Management Authority issued the Youth Services Centre with an instruction to pay 2 years of outstanding rates, being $3,818.98.

 

A similar scenario occurred with electricity charges with the Youth Services Centre being required to pay $4,500 in backdated electricity charges which had been sent to the former occupiers, the Scout Association.

 

On 7 December 2010 the General Manager met with representatives of the Nambucca Valley Youth Services Centre Inc. being Chris Hewgill, Phyllis Mann and Deidre Bear.  They indicated that funding to sustain the Nambucca Valley Youth Services Centre had been difficult following the redirection of the youth mental health “Headspace” program funding to the Coffs Harbour Headspace (Women’s Health Centre).  They advised the Nambucca Valley Youth Services Centre Inc. had only $10,000 to $12,000 in accumulated funds and the rates bill would reduce their working funds to very low levels which may affect its continued operation.

 

The Youth Centre is currently being used by TAFE 5 days per week to provide courses in language, literacy and numeracy as well as to deliver the SANS program and other programs in creative design and event management.

 

The Youth Services Centre Inc. requests that Council provide funding support equivalent to the outstanding rates.

 

In considering this request, a copy of the Centre’s audited financial statements was sought.  The audited financial statements for the previous financial year to 30 June 2009 have been obtained but not last year’s statements.  The Youth Services Centre has advised that their accountant will send up to date financial statements before this meeting.

 

Pending confirmation of the Centre’s retained funds it is proposed that Council provide a “one off” donation to the NVYSC Inc. equivalent to their outstanding rates bill of $3,818.98.  Council is not in a position to provide on-going financial support and this should be clearly indicated to the Centre.

 

CONSULTATION:

 

There has been consultation with representatives of the Nambucca Valley Youth Services Centre Inc.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The Youth Services Centre provides support services for the area’s youth.  Council’s recent Resident Satisfaction Survey identified youth activities as being of, “high importance, low satisfaction”.

 

Economic

 

There are no economic implications.

 

Risk

 

There is a risk that after providing a “one off” donation to the NVYSC Inc. that the Centre may still not be financially viable.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council originally committed $8,000 to the donations budget and increased it by $10,000 in the September quarter budget review.  As at 14 December 2010, Council had expended $9,092.75.

 

Therefore there is provision in the donations budget to make a donation to the NVYSC Inc. of $3,818.98.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

16 December 2010

General Manager's Report

ITEM 9.12    SF394              161210         Investment Report to 30 November 2010

 

AUTHOR/ENQUIRIES:     Faye Hawthorne, Accountant         

 

Summary:

 

The total return on investments from 1st July to 30 November 2010 is $560,910.92.

 

During November, Term Deposit interest rates ranged from 5.10% for 30 days and up to 6.33% for 12 months. Council placed four Term Deposits during the month between 30 and 370 days with interest rates from 5.40% to 6.33%.

 

With the Managed Funds, Macquarie Income Plus (with a balance of $4,228,884) returned a positive return of $33,250 with an adjustment for last month of $34,765.  Blackrock (balance $346,303) returned $1,026 & TCorp, (Long Term Growth Trust) returned a negative return of $12,597.

 

Council currently has $8.75 Million with Managed Funds with the balance of $26.93 Million on term deposits.

 

 

This report details all the investments placed during November and Council funds invested as at 30 November 2010.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants’ Report on Investments placed to 30 November 2010 be noted.

 

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during November 2010 and Council funds invested as at 30 November 2010.

 

 


1        Investments Placed 1 to 30 November 2010

 

Date

 Amount

Period (Days)

Quotes

%

Accepted

 

 

5.11.10

$1,000,000.00

258

Bendigo

5.85%

Bankwest

 

 

Bankwest

6.05%

6.05%

Through CPG

Macquarie

6.00%

 

 

 

 

 

 

 

 

 

 

Date

 Amount

Period (Days)

Quotes

%

Accepted

 

 

12.11.10

$1,075,159.46

370

Savings & Loans

6.33%

Savings & Loans

 

 

ING

6.31%

6.33%

Through Macquarie

Bankwest

6.15%

 

 

 

 

 

 

 

 

 

 

Date

 Amount

Period (Days)

Quotes

%

Accepted

 

 

23.11.10

$1,000,000.00

30

Bankwest(CPG)

5.40%

Bankwest(CPG)

 

 

Cth

5.30%

5.40%

Through CPG

Macquarie

4.90%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Date

 Amount

Period (Days)

Quotes

%

Accepted

 

 

26.11.10

$1,030,000.00

209

Bendigo Adelaide

6.30%

Bendigo Adelaide

 

 

ING

6.16%

6.30%

 

St. George

6.21%

 

 

 

 


2        Term Deposits/Bank Bills

          Investments Matured & Interest & Returns 1 to 30 November 2010

 

Institution

 Amount

Period (Days)

Rate

 Interest

 

 

 

Bankwest

 $1,029,652.18

132

5.85%

 $21,332.18

 

 

 

Bank of Queensland

 $1,014,301.37

365

6.00%

 $60,858.08

 

 

 

Suncorp

 $1,000,000.00

198

6.27%

 $34,012.60

 

 

 

Suncorp

 $1,000,000.00

205

6.27%

 $35,215.07

 

 

 

 

 

 

 

 

 

 

 

LGFS

 $542,695.38

30

5.57%

 $2,455.28

 

 

 

 

 

 

 

 

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

 

UBS Wealth M'ment Aust Ltd

 $1,468,557.49

30

-0.03%

-$418.77

-5.40%

 $4,535.06

Interest Paid Daily each Quarter

Macquarie Global Income Opportunity

 $4,228,884.77

30

0.79%

 $33,249.82

56.05%

 $175,444.68

 

Blackrock

 $346,303.84

30

0.30%

 $1,026.60

16.55%

 $9,968.68

 

 

 

 

 

 

 

 

 

Long Term Funds

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

NSW Treasury Corp

 $938,373.48

30

-0.28%

-$2,597.81

-$64,593.16

N/A

67.90%

Longreach 2-2007*

 $964,250.00

30

0.33%

 $3,190.00

-$37,850.00

 $65,615.06

3.90%

Longreach Series 26*

 $412,100.00

30

-0.18%

-$750.00

-$83,650.00

 $17,500.00

7.58%

Averon II*

 $396,200.00

30

-0.50%

-$2,000.00

$103,800.00

 $28,396.10

-0.75%

 

 


3        Investments held at 30 November 2010

 

Institution

 Amount

Period (Days)

Maturity Date

 Interest Due at maturity

Interest

 

BCCU

$679,936.19

365

27/05/11

 $43,175.95

6.35%

 

BCCU

$515,706.85

182

03/03/11

 $15,814.54

6.15%

 

BCCU

$1,013,506.85

189

03/02/11

 $32,537.73

6.20%

 

Bankwest

$555,404.18

194

25/01/11

 $18,597.67

6.30%

 

Macquarie

$870,304.39

187

07/12/10

 $27,421.74

6.15%

 

IMB

$1,153,746.39

210

13/01/11

 $40,558.14

6.11%

 

Bankwest

$1,105,669.47

280

05/05/11

 $53,011.55

6.25%

 

Bankwest

$579,868.14

196

31/03/11

 $18,682.87

6.00%

 

Westpac

$1,000,000.00

188

28/04/11

 $30,904.11

6.00%

 

Savings & Loans

$1,075,159.46

367

14/11/11

 $68,430.51

6.33%

 

Macquarie Bank**

$321,036.16

273

07/07/11

 $14,767.22

6.15%

 

Bendigo & Adelaide

$1,029,095.89

189

14/04/11

 $31,439.58

5.90%

 

Savings & Loans

$1,030,065.75

364

06/10/11

 $62,970.04

6.13%

 

Savings & Loans

$560,724.48

154

10/02/11

 $14,123.80

5.97%

 

Newcastle Permanent

$1,161,668.77

364

25/08/11

 $71,826.14

6.20%

 

NAB

$1,055,519.68

194

21/12/10

 $33,941.46

6.05%

 

NAB

$1,057,666.13

180

21/12/10

 $31,921.23

6.12%

 

NAB

$1,068,534.79

184

28/01/11

 $32,858.18

6.10%

 

NAB

$1,067,876.86

184

22/01/11

 $32,837.94

6.10%

 

NAB

$1,030,529.75

365

10/12/10

 $70,488.23

6.84%

 

NAB

$1,007,249.32

174

20/12/10

 $29,386.29

6.12%

 

NAB

$1,012,958.91

184

05/02/11

 $30,893.86

6.05%

 

NAB

$1,014,013.70

210

10/03/11

 $35,296.01

6.05%

 

Suncorp

$837,600.00

198

20/01/11

 $28,534.39

6.28%

 

Suncorp

$750,000.00

226

16/12/10

 $29,116.85

6.27%

 

Bendigo & Adelaide(CPG)

$1,030,000.00

209

23/06/11

 $37,156.19

6.30%

 

Bankwest(CPG)

$1,000,000.00

30

23/12/10

 $4,438.36

5.40%

 

Westpac

$800,000.00

365

02/12/10

 $54,400.00

6.80%

 

Bankwest(CPG)

$1,000,000.00

258

21/07/11

 $42,764.38

6.05%

 

LGFS - CRI

$542,695.38

31

31/12/10

 $2,567.32

5.57%

 

Blackrock Diversified Credit Fund

$346,303.84

31

31/12/10

 $ 835.30

2.84%

(Est.)

Macquarie Global Income Opportunity

$4,228,884.77

31

31/12/10

 $10,200.30

2.84%

(Est.)

UBS Wealth Management Aust Ltd

$1,468,557.49

31

31/12/10

 $2,357.34

1.89%

(Est.)

NSW Treasury Corp Long Term Growth

$938,373.48

31

31/12/10

 $2,422.80

3.04%

(Est.)

Longreach 2-2007

$964,250.00

31

31/12/10

 $818.95

1.00%

(Est.)

Longreach Series 26

$412,100.00

31

31/12/10

 $  -  

0.00%

(Est.)

Averon II

$396,200.00

31

31/12/10

 $  -  

0.00%

(Est.)

TOTAL

$35,681,207.07

 

 

$1,057,496.97

 

 

 

 


4        Interest Earned on Investments: August 2010

 

Total

Interest earned to date

 $560,910.92

 

 

 

Plus

Interest due to 30/11/10

 $556,594.39

 

 

 

Accrued  to 30//11/10

 $1,117,505.31

 

 

 

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

-$440.00

 

 

 

 

 

 

 

 

 

* Investment Returns to 31/11/10

 $1,117,065.31

 

 

 

Amount of interest expected from all funds and reserves

 

as per Budget

 $1,504,500.00

 

 

 

* To ensure consistency, returns take into account unrealised gains in Capital

Protected Investments for November of ($440)

  Unrealised losses were added back in previous investment reports.

 

 

 

5        Performance Report

 

TERM DEPOSITS

30 NOVEMBER 2010

 

Institution

Invested Amount

Days

Invested

Date of Maturity

Interest Rate

Amount of interest due on

maturity

Total interest & investment

due on

Maturity

 

BCCU

$679,936.19

365

27/05/11

6.35%

$43,175.95

$723,112.14

BCCU

$515,706.85

182

03/03/11

6.15%

$15,814.54

$531,521.39

BCCU

$1,013,506.85

189

03/02/11

6.20%

$32,537.73

$1,046,044.58

Bankwest

$555,404.18

194

25/01/11

6.30%

$18,597.67

$574,001.85

Macquarie Bank

$870,304.39

187

07/12/10

6.15%

$27,421.74

$897,726.13

IMB

$1,153,746.39

210

13/01/11

6.11%

$40,558.14

$1,194,304.53

Bankwest

$1,105,669.47

280

05/05/11

6.25%

$53,011.55

$1,158,681.02

Bankwest

$579,868.14

196

31/03/11

6.00%

$18,682.87

$598,551.01

Westpac

$1,000,000.00

188

28/04/11

6.00%

$30,904.11

$1,030,904.11

Savings & Loans

$1,075,159.46

367

14/11/11

6.33%

$68,430.51

$1,143,589.97

Macquarie Bank

$321,036.16

273

07/07/11

6.15%

$14,767.22

$335,803.38

Bendigo & Adelaide

$1,029,095.89

189

14/04/11

5.90%

$31,439.58

$1,060,535.47

Savings & Loans

$1,030,065.75

364

06/10/11

6.13%

$62,970.04

$1,093,035.79

Savings & Loans

$560,724.48

154

10/02/11

5.97%

$14,123.80

$574,848.28

Newcastle Permanent

$1,161,668.77

364

25/08/11

6.20%

$71,826.14

$1,233,494.91

NAB

$1,055,519.68

194

21/12/10

6.05%

$33,941.46

$1,089,461.14

NAB

$1,057,666.13

180

21/12/10

6.12%

$31,921.23

$1,089,587.36

NAB

$1,068,534.79

184

28/01/11

6.10%

$32,858.18

$1,101,392.97

NAB

$1,067,876.86

184

22/01/10

6.10%

$32,837.94

$1,100,714.80

NAB

$1,030,529.75

365

10/12/10

6.84%

$70,488.23

$1,101,017.98

NAB

$1,007,249.32

174

20/12/10

6.12%

$29,386.29

$1,036,635.61

NAB

$1,012,958.91

184

05/02/11

6.05%

$30,893.86

$1,043,852.77

NAB

$1,014,013.70

210

10/03/11

6.05%

$35,296.01

$1,049,309.71

Suncorp

$837,600.00

198

20/01/11

6.28%

$28,534.39

$866,134.39

Suncorp

$750,000.00

226

16/12/10

6.27%

$29,116.85

$779,116.85

Bendigo & Adelaide

$1,030,000.00

209

23/06/11

6.30%

$37,156.19

$1,067,156.19

Bankwest(CPG)

$1,000,000.00

30

23/12/10

5.40%

$4,438.36

$1,004,438.36

Westpac

$800,000.00

365

02/12/10

6.80%

$54,400.00

$854,400.00

ANZ Bank Ltd

$1,000,000.00

258

21/07/11

6.05%

$42,764.38

$1,042,764.38

LGFS CRI

$542,695.38

31

31/12/10

5.57%

$2,567.32

$545,262.70

Total Term Deposits

$26,926,537.49

 

 

 

$1,040,862.28

$27,967,399.77

 

 

 

MANAGED FUNDS- Medium term

 

 

 

 

 

 

 

Blackrock Diversified Credit

 

 

 

 

 

 

 

Anticipated return per month

 

2.84%

 

 

 

 

 

 

 

 

Institution

Date

Investment

Additional

Deposits

Performance

Redemptions/Pay Outs

Current Market Value

Bal Bgt Forward

30/06/2010

$441,092.53

 

 

 

$441,092.53

Returns

31/07/2010

 

 

$3,079.78

 

$444,172.31

Returns

31/08/2010

 

 

$3,764.17

 

$447,936.48

Returns

30/09/2010

 

 

$2,737.58

 

$450,674.06

Wind up

22/10/2010

 

 

 

-$108,521.54

$342,152.52

Returns

31/10/2010

 

 

$3,124.72

 

$345,277.24

Returns

30/11/2010

 

 

$1,026.60

 

$346,303.84

 

 

 

 

 

 

 

 

 

$441,092.53

$0.00

$13,732.85

-$108,521.54

$346,303.84

 


 



Macquarie Global Income Opportunity

 

 

Anticipated return per month

 

2.84%

 

 

Institution

 Date

 Investment

Additional

Deposits

Performance

Redemptions/Pay Outs

Current Market Value

Bal Bgt Forward

30/06/2010

$4,053,440.09

 

 

 

$4,053,440.09

Returns

31/07/2010

 

 

$25,229.72

 

$4,078,669.81

Returns

31/08/2010

 

 

$37,030.73

 

$4,115,700.54

Returns

30/09/2010

 

 

$37,243.28

 

$4,152,943.82

Returns

31/10/2010

 

 

$42,691.13

 

$4,195,634.95

Returns

30/11/2010

 

 

$33,249.82

 

$4,228,884.77

 

 

 

 

 

 

 

 

 

$4,053,440.09

$0.00

$175,444.68

$0.00

$4,228,884.77

 

UBS Wealth Management Aust Ltd

 

Anticipated return per month

 

1.89%

 

 

Institution

 Date

 Investment

Additional  Deposits

Performance

Redemptions/Pay Outs

Current Market Value

Bal Bgt Forward

30/06/2010

$285,813.11

 

 

 

$285,813.11

Additions

21/07/2010

 

$1,012,553.42

 

 

$1,298,366.53

Redemptions

22/07/2010

 

 

 

-$800,000.00

$498,366.53

Redemptions

29/07/2010

 

 

 

-$100,000.00

$398,366.53

Redemptions

31/07/2010

 

 

$2,058.38

 

$400,424.91

Redemptions

5/08/2010

 

 

 

-$150,000.00

$250,424.91

Redemptions

19/08/2010

 

 

 

-$200,000.00

$50,424.91

Additions

19/08/2010

 

$1,016,387.12

 

 

$1,066,812.03

Redemptions

20/08/2010

 

 

 

-$800,000.00

$266,812.03

Additions

26/08/2010

 

$1,017,459.18

 

 

$1,284,271.21

Returns

31/08/2010

 

 

-$433.18

 

$1,283,838.03

Additions

23/09/2010

 

$1,022,953.42

 

 

$2,306,791.45

Redemptions

23/09/2010

 

 

 

-$1,200,000.00

$1,106,791.45

Additions

30/09/2010

 

$1,024,084.93

 

 

$2,130,876.38

Redemptions

30/09/2010

 

 

 

-$500,000.00

$1,630,876.38

Returns

30/09/2010

 

 

$3,416.27

 

$1,634,292.65

Redemptions

7/10/2010

 

 

 

-$300,000.00

$1,334,292.65

Redemptions

21/10/2010

 

 

 

-$500,000.00

$834,292.65

Additions

21/10/2010

 

$1,028,109.59

 

 

$1,862,402.24

Redemptions

22/10/2010

 

 

 

-$1,000,000.00

$862,402.24

Redemptions

28/10/2010

 

 

 

$1,029,260.27

$1,891,662.51

Additions

28/10/2010

 

 

 

-$600,000.00

$1,291,662.51

Funds From Blackrock Windup

22/10/2010

 

$108,521.54

 

 

$1,400,184.05

Returns

31/10/2010

 

 

-$87.64

 

$1,400,096.41

Additions

4/11/2010

 

$1,029,652.18

 

 

$2,429,748.59

Redemptions

5/11/2010

 

 

 

-$1,000,000.00

$1,429,748.59

 Interest from Suncrop T/D

23/11/2010

 

 

 

$34,012.60

$1,463,761.19


 

 Interest from Bendigo T/D

26/11/2010

 

 

 

$5,215.07

$1,468,976.26

Returns

30/11/2010

 

 

-$418.77

 

$1,468,557.49

 

 

 

 

 

 

 

 

 

$285,813.11

$7,259,721.38

$4,535.06

-$6,081,512.06

$1,468,557.49

 

 

 

MANAGED FUNDS- Long Term Funds

 

 

 

NSW Treasury Corp

 

 

Anticipated return per month

 

3.04%

 

 

Institution

 Date

Investment 

Additional Deposits

Performance

Redemptions/Pay Outs

Current Market Value

Bal Bgt Forward

30/06/2010

$890,567.41

 

 

 

$890,567.41

Returns

31/07/2010

 

 

$24,651.70

 

$915,219.11

Returns

31/08/2010

 

 

-$9,837.79

 

$905,381.32

Returns

30/09/2010

 

 

$23,956.31

 

$929,337.63

Returns

31/10/2010

 

 

$11,633.66

 

$940,971.29

Returns

30/11/2010

 

 

-$2,597.81

 

$938,373.48

 

 

 

 

 

 

 

 

 

$890,567.41

$0.00

$47,806.07

$0.00

$938,373.48

 

Longreach 2-2007 - (Capital Protected)

 

 

 

 

 

 

Anticipated return per month

1.00%

 

 

Institution

Date

 Investment

Additional

Performance

Redemptions/

Current Market

 

 

 

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$961,140.00

 

 

 

$961,140.00

Returns

31/07/2010

 

 

-$6,400.00

 

$954,740.00

Returns

31/08/2010

 

 

$7,070.00

 

$961,810.00

Returns

30/09/2010

 

 

-$5,430.00

 

$956,380.00

Returns

31/10/2010

 

 

$4,680.00

 

$961,060.00

Returns

30/11/2010

 

 

$3,190.00

 

$964,250.00

 

 

 

 

 

 

 

 

 

$961,140.00

$0.00

$3,110.00

$0.00

$964,250.00

 


 

 

 

 

Longreach Series 26 (Capital Protected)

 

 

 

 

 

Anticipated return per month

0.00%

 

 

Institution

 Date

 Investment

Additional

Deposits

Performance

Redemptions/

Current Market

 

 

 

 

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2010

$409,450.00

 

 

 

$409,450.00

Returns

31/07/2010

 

 

$2,050.00

 

$411,500.00

Returns

31/08/2010

 

 

$4,400.00

 

$415,900.00

Returns

30/09/2010

 

 

-$5,250.00

 

$410,650.00

Returns

31/10/2010

 

 

$2,200.00

 

$412,850.00

Returns

30/11/2010

 

 

-$750.00

 

$412,100.00

 

 

 

 

 

 

 

 

 

$409,450.00

$0.00

$2,650.00

$0.00

$412,100.00

 

 

 

 

 

 

 

Averon II (Capital Protected)

 

 

 

 

 

 

Anticipated return per month

 

0.00%

 

 

 

 

 

 

 

 

 

 

 

Institution

 Date

 Investment

Additional Deposits

Performance

Redemptions/Pay Outs

Current Market Value

Bal Bgt Forward

30/06/2010

$396,450.00

 

 

 

$396,450.00

Returns

31/07/2010

 

 

-$3,700.00

 

$392,750.00

Returns

31/08/2010

 

 

$3,200.00

 

$395,950.00

Returns

30/09/2010

 

 

$200.00

 

$396,150.00

Returns

31/10/2010

 

 

$2,050.00

 

$398,200.00

Returns

30/11/2010

 

 

-$2,000.00

 

$396,200.00

 

 

 

 

 

 

 

 

 

$396,450.00

$0.00

-$250.00

$0.00

$396,200.00

 

 

 

 

 

 

 

 

Total Managed Funds-Performance since July, 2010

 

Total investments for the month

 

Total investments on maturity

 

 

$7,259,721.38

$247,028.66

-$6,190,033.60

$8,754,669.58

 

 

 

 

 

 

 

 

 

$35,681,207.07

 

 

 

 

 

 

 

 

 

 

 

$36,722,069.35

 

 

 

 

 


 

CONSULTATION:

 

Grove Research and Advisory.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

That Council may not meet its budget returns for 2010/2011 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2010/2011 will be completed with the September Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the September 2010 Budget Review.  Variances have not been distributed between the Water, Sewerage and General Funds for the first quarter of the financial year.

 

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

16 December 2010

General Manager's Report

ITEM 9.13    SF1560            161210         World Rally Championship - Request for Assistance

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

Rally Australia have submitted a written request to Council seeking cash and in-kind assistance for the running of the Australian round of the World Rally Championship on the Coffs Coast in September 2011.

 

It is proposed that Council’s assistance be limited to “in kind” support.  Depending upon the outcome an economic evaluation of the 2011 event, Council could reconsider its involvement for the 2012 event.

 

 

Recommendation:

 

That Rally Australia be advised of Council’s support as indicated in the table to the report.

 

 

OPTIONS:

 

Council can determine what assistance, if any, it wishes to provide for the Australian round of the World Rally Championship being held on 8 September to 11 September 2011.

 

DISCUSSION:

 

The Australian round of the FIA World Rally Championship is to be held on the Coffs Coast from Thursday 8 September 2011 to Sunday 11 September 2011.

 

Since Council received a briefing about the event on 28 October 2010 from the Homebush Motor Racing Authority, there have been a number of meetings involving Rally and Council staff concerning operational arrangements. Council staff also provided assistance with a mail out to 240 property owners who are located on the proposed competitive stages.  

 

Council has now received the attached request for assistance in undertaking the event.

 

The proposed response to the request for assistance is as follows:

 

Request from Rally Australia

Support

Reasons

Nambucca Shire Council provide a cash contribution of $20,000 towards marketing & advertising

No - but reconsider in 2012.

The Rally will be based in Coffs Harbour and the economic benefits will mainly accrue to that centre.  There will be economic benefits to the Nambucca Valley but their quantum can only be determined following an economic evaluation of the event held in 2011.  Should that evaluation indicate strong economic benefits to the Nambucca Valley then Council should reconsider the request for the 2012 event.

Nambucca Shire Council to provide full assistance in the area of road closures.

Yes

Council has the trained staff, equipment and local knowledge to provide this assistance as an in-kind contribution.

Nambucca Shire Council to provide assistance with road selection, road preparation, maintenance and post event rejuvenation through rescheduling works

Yes

Work can be included in scheduled maintenance as in-kind assistance.

Nambucca Shire Council to provide the following infrastructure for Spectator Points and Stages at no cost:

Fencing

Water trucks

Pumping of chemical toilets

Waste management

Solid waste only

Council has the equipment and landfill to provide support for waste management including bins and disposal but not for the other requests where contractors would need to be hired.

Health inspection at no cost

Yes

Council has the trained staff who can provide this in-kind assistance.

Use of council meeting rooms for forums and briefings

Yes

Council has the Council Chambers, other meeting rooms and halls available for use.

Administration support for mail outs to residents and businesses – printing, postage, and inserting

Yes

Already being provided with an initial mail out to 240 property owners along the proposed competitive stages.

Assistance with Rally Australia in gaining full support from the local business community.

Yes

Council’s Manager Business Development is attending briefings on the Rally and has a good local network to seek this support.

Dedicated person for all IT support at Spectator Points, Stages and Corporate Hospitality areas.

No

With the proposed deferred replacement of the Manager Information Technology, Council will not have any IT staff to dedicate to the event.

Administration support for marketing needs – including dedicated person, mail outs

Yes

Manager Business Development is the liaison officer and he can delegate administrative assistance to other staff if required.

 

 

CONSULTATION:

 

There has been consultation with the Manager Business Development.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

The request for assistance has no implications for the environment.

 

Social

The request for assistance has no social implications.

 

Economic

The request for assistance has no economic implications.

 

Risk

There are no identified risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Most of the in-kind support should be be met from existing budgets.  However for work which falls outside existing budgets, a ledger number will be created so that Council’s financial commitment to the event can be recorded.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Attachments:

1View

30858/2010 - Request for Assistance - Rally Australia

 

  


Ordinary Council Meeting - 16 December 2010

World Rally Championship - Request for Assistance

 

 

Nambucca Shire Council

Partnership with Rally Australia

 

·      Nambucca Shire Council to provide a cash contribution of $20,000 towards marketing and advertising

·      Nambucca Shire Council to provide full assistance in the area of road closures including

Use of existing fencing and road closure equipment with labour for set-up and strike

Use of existing road closure signage and supporting infrastructure

Use of existing traffic control personnel.

Assistance where possible with Traffic Management Plans.

Support in discussions with the local RTA representatives.

·      Nambucca Shire Council to provide assistance with road selection, road preparation, maintenance and post event rejuvenation through rescheduling works (this includes pre and post works)

·      Nambucca Shire Council to provide following infrastructure for Spectator Points and Stages at no cost

Fencing (including labour for install and strike)

Water Trucks for preparation of Course and maintenance on-event

Pumping of chemical toilets

Waste Management including Bins and disposal

·     Health Inspection at no cost

·     Use of Council Meeting Rooms for Community Forums and Briefings

·     Administration support for mailouts to Residents and businesses (printing, postage and resource for mail-out envelopes and stuffing)

·     Assistance with Rally Australia in gaining full support from the local businesses communities

·     Dedicated person for all IT support at Spectator Points, Stages and Corporate Hospitality areas

·     Administration support for Marketing needs – including dedicated person, mailouts (printing and postage)

 


Ordinary Council Meeting

16 December 2010

General Manager's Report

ITEM 9.14    PRF73              161210         Council requested to nominate Board Members for the Gaagal Wanggaan (South Beach) National Park

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

Council has received a request from the NSW National Parks and Wildlife Service to nominate a Councillor to be a Member of the Board of Management for the National Park with a second Councillor to be a Deputy Member of the Board of Management.

 

The Board meets at least 4 times per year.

 

 

Recommendation:

 

That Council nominate a Board Member and Deputy Board Member for the Board of Management of the Gaagal Wanggaan (South Beach) National Park

 

 

 

OPTIONS:

 

There are no real options.  The lease for the Gaagal Wanggaan (South Beach) National Park provides that Nambucca Shire Council is to have an elected representative on the Board of Management.

 

 

DISCUSSION:

 

Council has received a request from the NSW National Parks and Wildlife Service to nominate a Councillor to be a Member of the Board of Management for the National Park with a second Councillor to be a Deputy Member of the Board of Management.  The Deputy Member attends a Board meeting if the nominated Board Member is unable to attend.

 

In accordance with the National Parks and Wildlife Act 1974 the care, control and management of Aboriginal owned reserves is vested in a Board of Management.  The Board provides a strategic oversight of the management of the Park, develops policies and procedures, prepares a plan of management and oversees the expenditure of funds.

 

The Board consists of a majority of Aboriginal Owners along with a representative from Nambucca Shire Council, Unkya and Nambucca Heads Local Aboriginal Land Councils, neighbours, environmental groups and DECCW.  The lease for the National Park specifies that the Nambucca Shire Council representative must be an elected member of the Council.  The Board meets at least 4 times per year.

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The nomination of board members has no implications for the environment.

 


Social

 

The nomination of Board members has no social implications.

 

Economic

 

The nomination of Board members has no economic implications.

 

Risk

 

There is no risk.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no indication in the correspondence from the National Parks and Wildlife Service that there is any payment for attending Board meetings.  Council’s policy on the payment of expenses to Councillors provides that Council will meet travel costs for the Councillor attending Board meetings.  Presuming the Board meetings will be held locally, there will be impact on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.