NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

17 March 2011

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 17 March 2011

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

????????? MAYORAL MINUTES

9.1???? Mayoral Minute - Bowraville-Bellingen Road - Part Funding Confirmed for Restoration

9.2???? Mayoral Minute - Funding - Safety Changes to Pacific Highway between Nambucca Heads and Urunga.

 

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 3 March 2011

5??????? Notices of Motion

5.1???? Notice of Motion - Waste Management Contracting - Request for Report

5.2???? Notice of Motion - Business Development in Shire - Request for Report ?

6??????? PUBLIC FORUM/DELEGATIONS

7??????? ASKING OF QUESTIONS WITH NOTICE ??

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.3???? Outstanding Actions and Reports

9.4???? Investment Report to 28 February 2011

9.5???? Business Development - March 2011

9.6???? Progress Report - Relocation of Radio Nambucca 2NVR and Expenditure of Funds Granted by Council

9.7???? Unkya Reserve - Deferred Report on Shared Use Arrangements

9.8???? Integrated Planning and Reporting - Discussion Paper on Governance

9.9???? Valla Beach Tennis Courts Committee of Management - Minutes of the Annual General Meeting - 20 February 2011

10????? Director Environment and Planning Report

10.1?? Outstanding DA's greater than 12 months, applications where submissions received not determined to 10 January 2011

10.2?? DA's and CDC's Received and Determined under Delegated Authority to 7 March 2011

10.3?? DEP Applications and Statistical Reports July 2010-June 2011, 2007-2011 and Certificates Received 2007-2011

10.4?? Contract Regulatory Officer's Report February 2011

10.5?? Local Development Committee (Traffic) - Operations and Membership

10.6?? Report on Solid fuel/woodfire heater policy submissions from public exhibition ?

11????? Director Engineering Services Report

11.1?? Biomass Solutions - Outcomes from Meeting of 25 February 2011 ????

 

GENERAL PURPOSE COMMITTEE MEETING 16 MARCH 2011

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

???


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

Notice of Motion

ITEM 5.1????? SF1595??????????? 170311???????? Notice of Motion - Waste Management Contracting - Request for Report

 

AUTHOR/ENQUIRIES:???? Michael Moran OAM, Councillor ????????

 

Summary:

 

Nambucca Shire Council is involved in Coffs garbage and the Shire has a Garbage Manager.? Councillors have not had a report on the garbage.

 

 

Recommendation:

 

That Council be provided with a status report on the Coffs Coast Waste Management services.

 

 

 

 

MANEX COMMENT

 

Report by Waste Management Officer to Council meeting 17 March 2011.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

Notice of Motion

ITEM 5.2????? SF1595??????????? 170311???????? Notice of Motion - Business Development in Shire - Request for Report

 

AUTHOR/ENQUIRIES:???? Michael Moran OAM, Councillor ????????

 

Summary:

 

Council has not received a report regarding business development in the Shire for some time.

 

 

Recommendation:

 

That Council be provided with a report from the Manager Business Development.

 

 

 

MANEX COMMENT

 

Report by Manager Business Development to Council meeting 17 March 2011.

 

Attachments:

There are no attachments for this report. ?????


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

General Manager's Report

ITEM 9.1????? RF275????????????? 170311???????? Mayoral Minute - Bowraville-Bellingen Road - Part Funding Confirmed for Restoration

 

AUTHOR/ENQUIRIES:???? Rhonda Hoban, Councillor ????????

 

Summary:

 

Councillors are aware of the ongoing delay in the restoration of the Bowraville to Bellingen Road following damage by landslides caused by the flood events (natural disasters) in February and March 2009.

 

On 7 March 2011 the Minister for Roads issued a press release announcing that $10 million has been secured for the repair of the Northern Section only and that further assessment is required to justify an additional $16 million to repair the Southern Section

 

 

Recommendation:

 

That Council write to the Minister for Roads requesting an immediate decision on the total reconstruction of the Bowraville to Bellingen Road

 

 

Background:

 

It is two years since the Bowraville to Bellingen Road was severely damaged by landslides that occurred during floods which were declared a Natural Disaster.

 

Disaster funding is subject to assessment under the Disaster Funding Guidelines. There is no provision in the guidelines for value management and Council and the community have been told on a regular basis that the guidelines entitle the community to replacement of infrastructure to the standard it was prior to the disaster event ? no more no less.

 

Despite this, the RTA insisted on a lengthy process of investigation and community consultation which culminated in a Value Management Workshop. The Workshop considered various options and concluded that complete reconstruction was the best value for money solution.

 

On 7 March the Minister for Roads issued a press release (copy on next page) announcing that $10 million has been secured for the repair of the Northern Section only and that further assessment is required to justify an additional $16 million to repair the Southern Section

 

Whilst it is pleasing that a decision has been made at least to repair the northern section, it does not completely address the issues considered by the Value Management Workshop such as the ability to respond to life threatening situations such as illness accident and in particular fire. Nor does it address the lost connectivity and subsequent commercial impacts to the towns of Bellingen and Bowraville, or access issues for the governments own departments of NPWS, Forests NSW and the Rural Fire Service.

 

It is difficult to imagine after two years what further assessment might be needed to make a decision.

 

Those affected have a right to know whether the government will honour its obligations under the Disaster funding Guidelines PRIOR to an election and have every right to ask what precedent this situation sets for other communities awaiting Disaster Funding relief.


 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

General Manager's Report

ITEM 9.2????? SF261????????????? 170311???????? Mayoral Minute - Funding - Safety Changes to Pacific Highway between Nambucca Heads and Urunga.

 

AUTHOR/ENQUIRIES:???? Rhonda Hoban, Councillor ????????

 

Summary:

 

The Roads and Traffic Authority (RTA) has announced a $10 million package to address safety issues on the Pacific Highway between Warrell Creek and Urunga. This section of Highway has become a safety black spot with numerous fatalities over the years.

 

 

Recommendation:

 

That Council notes and welcomes the allocation of $10 million to address the findings of the safety review of the Pacific Highway between Nambucca Heads and Urunga.

 

 

Background

 

For many years Council and the community have lobbied for safety improvements to the Pacific Highway between Warrell Creek and Urunga.? This section of Highway has become a safety black spot with numerous fatalities.

 

In the past the RTA has responded to safety issues raised by Council by advising that the issue will be resolved when the Warrell Creek to Urunga upgrade is complete.

 

Council and the community have lobbied hard for interim safety measures to reduce the accident toll on this section of Highway.

 

The RTA eventually agreed to conduct a safety review and have now announced a $10 million package (copy on next page) to address a number of issues including speed zones, short overtaking lanes, warning signage, sight distances and vehicle separation.

 

It should be noted however that the announcement does not indicate any improvement to the Warrell Creek to Nambucca Heads section of the Highway.


 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

General Manager

ITEM 9.3????? SF959????????????? 170311???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2009

1

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Report to meeting on 19/11/09.

Deferred to December 2009.

Quotes being sought for fibre optic link to the Library.? Will report when quotes are in.

Indefinitely delayed due to workload, illness and completion of Civica (Authority) implementation.

Provision made in Budget for 2010/11.

IT Support Officer now proceeding with implementation.? Work underway. Fibre optic cable has been laid and computer hardware (backup server) has been ordered.

 

AUGUST 2009

2

SF544

20/08/09

Council adopt the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

Plan currently being reviewed.

Deferred to October 2010.

Not completed ? deferred to November 2010.

MANEX agreed to rehabilitate Bellwood between Pacific Hwy & Mumbler St with existing contributions.

To be included in Works Program for 2011/2012.

Enquiry to be made with D of P re progress of subdivision application.

 

DoP confirmed that subdivision application submitted, but not ready for public exhibition yet (8/3/11)

 

JANUARY 2010

3

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 


 

MARCH 2010

4

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going

 

 

5

SF46

20/05/10

Council consider becoming a member of the NSW Cemetery and Crematoria Association in 12 months time.

 

DEP

Report in May 2011.

JULY 2010

6

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

Deferred to November 2010.

Pre School unable to secure an easement over adjoining land for maintenance of bushfire buffer.? Plan of Management to be prepared following resolution of Pre School extensions.

 

7

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

 

Information sent through to consultant.? Meeting now not likely to late March 2011.

 

SEPTEMBER 2010

8

SF1471, SF611

2/9/2010

Write to Minister for Local Govt requesting that the LG (manufactured Home Estates etc) Regulation 2005 be amended to require proposals to locate new dwellings in caravan parks to be notified to council prior to placement

DEP

Letter sent on 10/9/2010.

No response as at 26/10/2010.

Response received from Minister for Local Government 5 November 2010 advising that the matter has been referred to the Minister for Planning for consideration. See Trim document 27096/2010.

No response from Minister for Planning as at 22/2/11.

 

No response from Minister for Planning as at 8/3/11.

 

9

SF741

16/09/10

Council pursue the potential of recovering the cost (of the enlarged sludge lagoon at the Nambucca Heads STP) from the Public Works Department.

 

GM

Contracts have been reviewed and a letter containing a claim has been sent to the PWD on 29 September 2010.? Response received from PWD on 11 October denying liability.? Meeting to be held on 28 October 2010.? Awaiting finalisation of a design for bank of sludge lagoon.

Council?s solicitor, Terry Perkins has been instructed to act on Council?s behalf in pursuing the claim.

 

GM met with PWD representatives on 2 March.? Verbal agreement has been reached on a $48,000 settlement being the foregone subsidy on the additional work.? PWD to put in writing to Council.

 


 


OCTOBER 2010

10

SF878

7/10/10

Mid North Weight of Loads Group ? further information to be provided on the Group?s activities.

 

DES

Listed for November 2010.

Waiting for additional data.? Deferred to Dec 2010.

Information not received.? Still awaiting data. Deferred till information received.?

To be raised at next meeting scheduled for 7 March 2011.

 

11

SF394

21/10/10

Council be provided with advice on details of transfer of funds from ANZ to UBS Wealth Management Australia Ltd.

 

GM

Report to meeting on 18 November 2010.? Advice received on terminating the Macquarie Bank managed fund.?

CPG has now confirmed Council?s assumption that the UBS CMT is a managed fund and notwithstanding it is a settlement account for transacting purposes only, it would be in breach of the Minister?s orders.? CPG have had meetings with UBS to discuss possible alternatives.? Initially, CPG thought the most likely outcome would be that funds would be swept out daily to either Council?s external bank account or an at call cash account.? CPG to advise all their council clients of action to remedy the problem.

CPG have advised that UBS CMT, is a Managed Fund and that Council staff were correct in their assumption that the account, albeit that it is a settlement account, would be in breach of the Ministers? Orders.? UBS have advised they have a cash account facility that is not a managed fund and pays higher interest rates than the existing UBS CMT account.? To utilise the ?cash account? a Council needs to maintain a balance of $250,000 for 3 days to meet the wholesale client test.? UBS to provide further details.

 

12

SF1031

21/10/10

New policies be reported back to Council for determination.

 

GM

January 2011.

IPR current priority. Deferred to March 2011.

IPR and reformatting of Management Plan remain priorities.? Have had to defer again to April 2011.

 

NOVEMBER 2010

13

SF1471

04/11/10

That a Saleyard seminar be held for the community after Council has received the report from Council?s Property Officer and prior to making any final decision on the future of the Saleyards.

 

GM

Report scheduled for December 2010.

Report scheduled for January 2011.

Property Officer to write to CMA requesting funds for improving Saleyards effluent issue.

 

Awaiting response from CMA.

 

14

PRF54

18/11/10

Council approach LPMA re future management of Boultons Crossing (Gumma) Reserve

 

GM

Letter written to LPMA 26 November 2010.? Meeting with LPMA and Committee of Management arranged for 27/1/2011.

 

Meeting held on 27/1/2011.? Awaiting advice from LPMA on bringing more crown land into the reserve and grant opportunities.

 

DECEMBER 2010

15

DA2004/136

2/12/10

That a report be provided to Councillors, as part of the quarterly budget review, regarding all costs to Council of all legal issues.

 

DEP

DES

GM

To come with quarterly budget review.

Defer to April 2011.

 

16

SF358

2/12/10

Council endeavour to increase reserve for the Macksville Aquatic Centre to $119,000 in 2011-12.

 

GM

To be included in budget for 2011/2012.

17

SF341

2/12/10

Council request from CoM involved with markets info regarding their insurance cover and a copy of any policies.

 

GM

Letters sent on 10 December 2010.

 

Responses received from 2 of 3 Committees of Management.? Information from 3rd Committee has been followed up.

To be reported in April 2011.

 

18

SF296

2/12/10

Signage at Ferry Street Macksville ? Council review after the Christmas break.

 

DEP

Report to Council in February 2011

Signs unable to be erected prior to Christmas.? Report deferred to April 2011.

19

PRF53

16/12/10

Council write to Country Energy asking if electricity cables can be bundled in River Street to reduce pruning as a community service.

 

DES

Letter sent 9 February 2011.

 

Response received from Country Energy advising that the matter is being investigated.

20

SF674

16/12/10

Provision of a further report early in the new year re way forward for mixed waste processing.

 

GM

Report to Council in February 2011.? No information received as at 25/1/2011.

No information received as at 22 February 2011.

Advice from Coffs Harbour City Council about the employment of an accounting firm.? Reported in this business paper.

 

21

SF1372

16/12/10

Council?s Strategic Planner prepare a Climate Change Adaptation Policy for future adoption by Council to ensure that actions contained in the Climate Change Adaptation Strategy are given consideration in future decision making, policy implementation, strategy development & Council staff.

 

DEP

Targeting April 2011.

22

SF844

16/12/10

That a Project Implementation Management Plan for the off-stream dam be developed to include provision for hollow bearing trees that are removed as part of the pre-clearing survey to be replaced by nesting boxes of similar dimension provided in suitable vegetation, with the catchment above the dam top water level.

 

DES

GHD commissioned.? Plan anticipated in March 2011.

23

SF339

16/12/10

Unkya Reserve ? matter be deferred to allow the Committee of Management to conduct a planning workshop that includes any interested existing and future user groups or individuals to determine a shared use arrangement.

 

GM

Report in February 2011.

 

Committee of management met on 30 January.? Ray Hadley Continuous Call to proceed.? Deliberations on use of ground by Pony Club continuing.?

 

To be reported to Council?s meeting on 17 March 2011.

JANUARY 2011

24

SF84

20/1/11

Council seek further information from the LGSA re the property based levy (for emergency services)

 

GM

Letter sent 21/1/11

25

SF84

20/1/11

Council write to RFS Commissioner re undertaking that increases in RFS contributions would be subject to review by IPART.

 

GM

Letter sent 21/1/11

26

RF275

20/1/11

Restoration of Bellingen Road

DES

Claim for Natural Disaster Relief funding lodged with RTA by letter dated 7/1/2011.

Follow up letter sent to RTA on 21/2/2011.?

 

Advice now received that $10m will be spent on repairing the northern (Dyer?s Mountain) section of the road.? Minister has advised that, ?further assessment is required to justify an additional $16m to repair the southern section ??.

 

FEBRUARY 2011

27

SF1611

3/2/11

Council make application to Minister for Emergency Services & Local Member for funding towards cleanup of storm damage from 19 January 2011 pleading hardship.

 

GM

Letter sent 9/2/11

28

SF90

3/2/11

Decision on necessity of Local Development Committee (Traffic) be deferred to seek information from other Councils as to whether they have one and how they manage DA?s not referred to the RTA.

 

DEP

Report to 16 March 2011.

 

See report in business paper.

 

29

SF1306

3/2/11

Council request RFS to confirm whether or not the assessment for the issue of Bush Fire Safety Certificates which are to be moved to LG and certifiers is included in the annual RFS budget which Council contributes to.

 

DEP

Letter sent 9 February 2011.

 

Telephone contact from RFS - are considering matter and will formally respond in next fortnight.

30

SF1508

3/2/11

Council revert to in-house monitoring of energy consumption and greenhouse gas production and revisit the option of engaging consultants for benchmarking in 12 months time.

 

DES

Report in February 2012.

31

PRF53

17/2/11

Foreshore redevelopment, River Street, Macksville ? defer to March GPC meeting to allow Councillors the opportunity to have input into the revised concept plan.

 

DES

Report to 16 March 2011.

32

SF755

17/2/11

Council defer demolition of the old ruby league amenities at Coronation Park for a period of 3 months to allow the Trust to complete their proposal to restore parts of the building and to demonstrate their ability to fund the project.

 

DES

Report June 2011 GPC.

33

SF1291

17/2/11

Paveline patching machine ? a further report be prepared of the year July 2010 to June 2011 for comparison with the same period in the previous year.

DES

Report to April 2011.

34

SF775

17/2/11

Council liaise with the Saltwater Freshwater Festival Committee with a view to conducting the Festival in the Nambucca Valley in 2013.

 

GM

Letter sent to Committee on 21 February 2011.

35

SF787

17/2/11

Council write to the relevant Minister and Federal Government Department concerned with pest control seeking a more active approach to the control of the Indian Myna and requesting that it be officially declared as a pest.

 

DEP

Letters sent 3 March 2011.

MARCH 2011

36

SF640

3/3/11

Council support the LGSA?s Election Priorities 2011 and seek the position of the Labor Party, Liberal National Coalition and the Greens in relation to the identified priorities.

 

GM

Letters sent 8/3/2011.

 

37

RF275

3/3/11

Council write to the Minister for Roads and to the Premier requesting an immediate decision on Council?s claim for Natural Disaster Relief Funding to restore the Bellingen Road.

 

GM

Letter sent 8/3/2011

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

General Manager's Report

ITEM 9.4????? SF394????????????? 170311???????? Investment Report to 28 February 2011

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

Summary:

 

The total return on investments from 1st July to 28 February 2011 is $1,139,351.06.

 

During February, Term Deposit interest rates ranged from 5.78% for 30 days and up to 6.60% for 12 months. Council placed three Term Deposits during the month between 119 and 210 days with interest rates from 6.10% to 6.20%.

 

With the Managed Funds, Macquarie Income Plus (with a balance of $4,331,475) returned a positive return of $40,040, Blackrock (balance $354,517) returned $1,368 & TCorp, (Long Term Growth Trust) returned $8,358.

 

Council currently has $8.87 Million with Managed Funds and the balance of $23.66 Million on term deposits.

 

Council has been advised by CPG our investment adviser that Macquarie Global Income Opportunities Fund will not be able to facilitate the transition of assets to an individually managed account.? The portfolio managers has also indicated that they are seeing value in high yield global credits and may start opportunistically investing in non-investment grade securities in the near future.? Redeeming at the current exit spread could mean a reduction of around 50% over the past 3 months to 26bps or 0.26% (from 50bps), which we also note peaked at around 150 bps during the GFC. The GIO fund continues to perform well, and Council will hold the fund and redeem when Macquarie decides to invest into the non-investment grade securities.?

 

This report details all the investments placed during February and Council funds invested as at 28 February 2011.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds.

 

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 28 February 2011 be noted.

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during February 2011 and Council funds invested as at 28 February 2011.


 

1? Investments Placed 1 to 28 February 2011

 

 

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

03.02.11

$1,046,044.58

119

BCU

6.10%

BCU

 

IMB

6.10%

6.10%

LGFS

6.10%

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

5.02.11

$1,043,852.77

180

NAB

6.24%

NAB

 

ING

5.99%

6.24%

Bankwest

5.95%

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

10.02.11

$575,039.77

210

Savings & Loans

6.20%

Savings & Loans

 

Suncorp

6.20%

6.20%

ING

5.99%

 

 

 

2? Investments Matured & Interest & Returns 1 to 28 February 2011

 

Term Deposits/Bank Bills

 

 

 

Institution

?Amount

Period (Days)

Rate

?Interest

BCU

?$? 1,013,506.85

189

6.20%

?$??????? 32,537.73

NAB

?$? 1,012,958.91

184

6.05%

?$??????? 30,893.86

Savings & Loans

?$???? 560,818.94

154

5.97%

?$??????? 14,034.46

 

 

 

 

 

LGFS

?$???? 550,474.22

28

5.85%

?$?? ??????2,439.85

 

 

Managed Funds

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

UBS Wealth M'ment Aust Ltd

?$1,414,229.28

 

28

0.29%

-$664.33

-42.06%

?$16,651.64

Macquarie Global Income Opportunity

?$4,331,474.61

28

0.93%

?$40,040.59

106.57%

?$278,034.52

Blackrock

?$354,516.57

28

0.39%

?$1,368.79

27.41%

?$15,443.84

 

 

Long Term Funds

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

 

NSW Treasury Corp

?$976,888.81

28

0.86%

?$8,258.16

-$34,435.99

N/A

166.84%

 

Longreach 2-2007*

?$968,140.00

28

0.47%

?$4,560.00

-$33,960.00

$76,201.36

9.12%

 

Longreach Series 26*

?$419,400.00

28

0.27%

?$1,150.00

-$76,350.00

$17,500.00

31.84%

 

Averon II*

?$405,150.00

28

0.50%

?$2,000.00

-$94,850.00

$28,396.10

30.26%

 

3? Investments held at 28 February 2011

 

 

 

 

Institution

?Amount

Period (Days)

Maturity Date

?Interest Due at maturity

Interest

BCCU - No 1

$515,706.85

181

02/03/11

?$15,727.65

6.15%

BCCU -No 2

$679,936.19

365

27/05/11

?$43,175.95

6.35%

BCCU - No 3

$1,046,044.58

119

02/06/11

?$20,803.39

6.10%

IMB - No 1

$1,194,304.53

252

22/09/11

?$? 51,452.60

6.24%

Bankwest - No 1

$579,868.14

196

31/03/11

?$18,682.87

6.00%

Bankwest - No 2

$1,105,669.47

280

05/05/11

?$53,011.55

6.25%

Macquarie Bank** - No 1

$321,036.16

273

07/07/11

?$14,767.22

6.15%

Macquarie Bank - No 2

$897,726.13

219

14/07/11

?$33,664.73

6.25%

Bendigo & Adelaide - No 1

$1,029,095.89

189

14/04/11

?$31,439.58

5.90%

Savings & Loans - No 1

$574,853.40

210

08/09/11

?$20,505.73

6.20%

Savings & Loans - No 2

$1,030,065.75

364

06/10/11

?$62,970.04

6.13%

Savings & Loans - No 3

$1,075,159.46

367

14/11/11

?$68,430.51

6.33%

Newcastle Permanent - No 1

$1,161,668.77

364

25/08/11

?$71,826.14

6.20%

NAB - No 1

$1,014,013.70

210

10/03/11

?$35,296.01

6.05%

NAB - No 2

$1,100,714.81

88

20/04/11

?$14,940.77

5.63%

NAB - No 3

$1,036,635.62

197

05/07/11

?$35,807.95

6.40%

NAB - No 4

$1,101,392.97

181

28/07/11

?$33,917.17

6.21%

NAB - No 5

$1,043,852.77

180

04/08/11

?$32,122.07

6.24%

NAB - No 6

$1,101,017.99

364

09/12/11

?$72,468.10

6.60%

Suncorp - No 1

$866,134.39

140

09/06/11

?$20,763.50

6.25%

Westpac - No 1

$854,400.00

210

30/06/11

?$30,035.09

6.11%

Westpac(CPG) - No 2

$1,000,000.00

188

28/04/11

?$30,904.11

6.00%

Bendigo & Adelaide(CPG) - No 2

$750,000.00

181

16/06/11

?$23,244.86

6.25%

Bendigo & Adelaide(CPG) - No 3

$1,030,000.00

209

23/06/11

?$37,156.19

6.30%

Bankwest(CPG) - No 3

$1,000,000.00

258

21/07/11

?$42,764.38

6.05%

LGFS - CRI - No 1

$550,474.22

31

31/03/11

?$2,735.03

5.85%

Blackrock Diversified Credit Fund

$354,516.57

31

31/03/11

?$1,574.73

5.23%

Macquarie Global Income Opportunity

$4,331,474.61

31

31/03/11

?$22,072.72

6.00%

UBS Wealth Management Aust Ltd

$1,414,229.28

31

31/03/11

?$6,005.63

5.00%

NSW Treasury Corp Long Term Growth

$976,888.81

31

31/03/11

?$? -??

0.00%

Longreach 2-2007

$968,140.00

31

31/03/11

?$1,644.51

2.00%

Longreach Series 26

$419,400.00

31

31/03/11

?$

0.00%

Averon II

$405,150.00

31

31/03/11

?$?

0.00%

TOTAL

?$32,529,571.06

 

 

?$949,910.78

 

** Deposits - Government Guarantee of 1% covered by institution

 

 


 

4? Interest Earned on Investments: February 2011

 

 

 

 

Total

Interest earned to date

 

 

 

?$1,139,351.06

Plus

Interest due to 28/02/11

 

 

 

?$409,522.78

Accrued? to 28/02/11

 

 

 

?$1,548,873.84

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

-$7,710.00

* Investment Returns to 28/02/11

 

 

 

?$1,541,163.84

Amount of interest expected from all funds and reserves as per Budget

 

 

 

$1,692,600.00

* To ensure consistency, returns take into account unrealised gains in Capital Protected Investments for February of ($7,710)

? Unrealised losses were added back in previous investment reports.

 

5??????? Performance Report

Institution

Invested

Days

Date of

Interest

Amount of

Total interest &

 

Amount

Invested

Maturity

Rate

interest

investment

 

 

 

 

 

due on

due on

 

 

 

 

 

maturity

Maturity

BCCU ? No 2

$679,936.19

365

27/05/11

6.35%

$43,175.95

$723,112.14

BCCU ? No 1

$515,706.85

181

02/03/11

6.15%

$15,727.65

$531,434.50

BCCU ? No 3

$1,046,044.58

119

02/06/11

6.10%

$20,803.39

$1,066,847.97

Macquarie Bank ? No 2

$897,726.13

219

14/07/11

6.25%

$33,664.73

$931,390.86

IMB ? No 1

$1,194,304.53

252

22/09/11

6.24%

$51,452.60

$1,245,757.13

Bankwest ? No 2

$1,105,669.47

280

05/05/11

6.25%

$53,011.55

$1,158,681.02

Bankwest ? No 1

$579,868.14

196

31/03/11

6.00%

$18,682.87

$598,551.01

Westpac ? No 1

$1,000,000.00

188

28/04/11

6.00%

$30,904.11

$1,030,904.11

Savings & Loans ? No 3

$1,075,159.46

367

14/11/11

6.33%

$68,430.51

$1,143,589.97

Macquarie Bank ? No 1

$321,036.16

273

07/07/11

6.15%

$14,767.22

$335,803.38

Bendigo & Adel. ? No 1

$1,029,095.89

189

14/04/11

5.90%

$31,439.58

$1,060,535.47

Savings & Loans ? No 2

$1,030,065.75

364

06/10/11

6.13%

$62,970.04

$1,093,035.79

Savings & Loans ? No 1

$574,853.40

210

08/09/11

6.20%

$20,505.73

$595,359.13

Newcastle Perm. ? No 1

$1,161,668.77

364

25/08/11

6.20%

$71,826.14

$1,233,494.91

NAB ? No 4

$1,101,392.97

181

28/07/11

6.21%

$33,917.17

$1,135,310.14

NAB ? No 2

$1,100,714.81

88

20/04/11

5.63%

$14,940.77

$1,115,655.58

NAB ? No 6

$1,101,017.99

364

09/12/11

6.60%

$72,468.10

$1,173,486.09

NAB ? No 3

$1,036,635.62

197

05/07/11

6.40%

$35,807.95

$1,072,443.57

NAB ? No 5

$1,043,852.77

180

04/08/11

6.24%

$32,122.07

$1,075,974.84

NAB ? No 1

$1,014,013.70

210

10/03/11

6.05%

$35,296.01

$1,049,309.71

Suncorp ? No 1

$866,134.39

140

09/06/11

6.25%

$20,763.50

$886,897.89

Bendigo & Adel. ? No 2

$750,000.00

181

16/06/11

6.25%

$23,244.86

$773,244.86

Bendigo & Adel. ? No 3

$1,030,000.00

209

23/06/11

6.30%

$37,156.19

$1,067,156.19

Westpac ? No 1

$854,400.00

210

30/06/11

6.11%

$30,035.09

$884,435.09

Bankwest(CPG) ? No 3

$1,000,000.00

258

21/07/11

6.05%

$42,764.38

$1,042,764.38

LGFS CRI ? No 1

$550,474.22

28

28/02/11

5.85%

$2,470.35

$552,944.57

Total Term Deposits

$23,659,771.79

 

 

 

$918,348.51

$24,578,120.30


 

 

MANAGED FUNDS- Medium term

 

 

 

 

 

Blackrock Diversified Credit

 

 

 

 

 

 

 

 

Anticipated return per month 5.23%

 

 

 

 

 

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2010

$441,092.53

 

 

 

$441,092.53

Returns

31/07/2010

 

 

$3,079.78

 

$444,172.31

Returns

31/08/2010

 

 

$3,764.17

 

$447,936.48

Returns

30/09/2010

 

 

$2,737.58

 

$450,674.06

Wind up

22/10/2010

 

 

 

-$108,521.54

$342,152.52

Returns

31/10/2010

 

 

$3,124.72

 

$345,277.24

Returns

30/11/2010

 

 

$1,026.60

 

$346,303.84

Returns

31/12/2010

 

 

$4,106.37

 

$350,410.21

Returns

31/01/2011

 

 

$2,737.57

 

$353,147.78

Returns

28/02/2011

 

 

$1,368.79

 

$354,516.57

 

 

$441,092.53

$0.00

$21,945.58

-$108,521.54

$354,516.57

 

 

 

Macquarie Global Income Opportunity

 

 

 

Anticipated return per month 6.00%

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

 

Date

Investment

Deposits

 

Pay Outs

Value

 

Bal Bgt Forward

30/06/2010

$4,053,440.09

 

 

 

$4,053,440.09

 

Returns

31/07/2010

 

 

$25,229.72

 

$4,078,669.81

 

Returns

31/08/2010

 

 

$37,030.73

 

$4,115,700.54

 

Returns

30/09/2010

 

 

$37,243.28

 

$4,152,943.82

 

Returns

31/10/2010

 

 

$42,691.13

 

$4,195,634.95

 

Returns

30/11/2010

 

 

$33,249.82

 

$4,228,884.77

 

Returns

31/12/2010

 

 

$31,197.37

 

$4,260,082.14

 

Returns

31/01/2011

 

 

$31,351.88

 

$4,291,434.02

 

Returns

28/02/2011

 

 

$40,040.59

 

$4,331,474.61

 

 

 

$4,053,440.09

$0.00

$278,034.52

$0.00

$4,331,474.61

 


 

UBS Wealth Management Aust Ltd

 

 

Anticipated return per month 5.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$285,813.11

 

 

 

$285,813.11

Additions

21/07/2010

 

$1,012,553.42

 

 

$1,298,366.53

Redemptions

22/07/2010

 

 

 

-$800,000.00

$498,366.53

Redemptions

29/07/2010

 

 

 

-$100,000.00

$398,366.53

Returns

31/07/2010

 

 

$2,058.38

 

$400,424.91

Redemptions

5/08/2010

 

 

 

-$150,000.00

$250,424.91

Redemptions

19/08/2010

 

 

 

-$200,000.00

$50,424.91

Additions

19/08/2010

 

$1,016,387.12

 

 

$1,066,812.03

Redemptions

20/08/2010

 

 

 

-$800,000.00

$266,812.03

Additions

26/08/2010

 

$1,017,459.18

 

 

$1,284,271.21

Returns

31/08/2010

 

 

-$433.18

 

$1,283,838.03

Additions

23/09/2010

 

$1,022,953.42

 

 

$2,306,791.45

Redemptions

23/09/2010

 

 

 

-$1,200,000.00

$1,106,791.45

Additions

30/09/2010

 

$1,024,084.93

 

 

$2,130,876.38

Redemptions

30/09/2010

 

 

 

-$500,000.00

$1,630,876.38

Returns

30/09/2010

 

 

$3,416.27

 

$1,634,292.65

Redemptions

7/10/2010

 

 

 

-$300,000.00

$1,334,292.65

Redemptions

21/10/2010

 

 

 

-$500,000.00

$834,292.65

Additions

21/10/2010

 

$1,028,109.59

 

 

$1,862,402.24

Redemptions

22/10/2010

 

 

 

-$1,000,000.00

$862,402.24

Redemptions

28/10/2010

 

 

 

$1,029,260.27

$1,891,662.51

Additions

28/10/2010

 

 

 

-$600,000.00

$1,291,662.51

Funds From Blackrock Windup

22/10/2010

 

$108,521.54

 

 

$1,400,184.05

Returns

31/10/2010

 

 

-$87.64

 

$1,400,096.41

Additions

4/11/2010

 

$1,029,652.18

 

 

$2,429,748.59

Redemptions

5/11/2010

 

 

 

-$1,000,000.00

$1,429,748.59

?Interest from Suncrop T/D

23/11/2010

 

 

 

$34,012.60

$1,463,761.19

?Interest from Bendigo T/D

26/11/2010

 

 

 

$5,215.07

$1,468,976.26

Returns

30/11/2010

 

 

-$418.77

 

$1,468,557.49

?Interest from Bendigo T/D

16/12/2010

 

 

 

$29,116.85

$1,497,674.34

Redemptions

22/12/2010

 

 

 

-$800,000.00

$697,674.34

Additions

22/12/2010

 

$1,004,438.36

 

 

$1,702,112.70

Returns

31/12/2010

 

 

$13,482.07

 

$1,715,594.77

Redemptions

20/01/2011

 

 

 

-$300,000.00

$1,415,594.77

Returns

31/01/2011

 

 

-$701.16

 

$1,714,893.61

Returns

28/02/2011

 

 

-$664.33

 

$1,714,229.28

 

 

$285,813.11

$8,264,159.74

$16,651.64

-$7,152,395.21

$1,414,229.28


 

MANAGED FUNDS- Long Term Funds

 

 

 

 

 

NSW Treasury Corp - Anticipated return per month 0.00%

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$890,567.41

 

 

 

$890,567.41

Returns

31/07/2010

 

 

$24,651.70

 

$915,219.11

Returns

31/08/2010

 

 

-$9,837.79

 

$905,381.32

Returns

30/09/2010

 

 

$23,956.31

 

$929,337.63

Returns

31/10/2010

 

 

$11,633.66

 

$940,971.29

Returns

30/11/2010

 

 

-$2,597.81

 

$938,373.48

Returns

31/12/2010

 

 

$16,377.49

 

$954,750.97

Returns

31/01/2011

 

 

$13,779.68

 

$968,530.65

Returns

28/02/2011

 

 

$8,358.16

 

$976,888.81

 

 

$890,567.41

$0.00

$86,321.40

$0.00

$976,888.81

 

 

 

 

 

 

 

Longreach 2-2007 - (Capital Protected) - Anticipated return per month 2.00%

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$961,140.00

 

 

 

$961,140.00

Returns

31/07/2010

 

 

-$6,400.00

 

$954,740.00

Returns

31/08/2010

 

 

$7,070.00

 

$961,810.00

Returns

30/09/2010

 

 

-$5,430.00

 

$956,380.00

Returns

31/10/2010

 

 

$4,680.00

 

$961,060.00

Returns

30/11/2010

 

 

$3,190.00

 

$964,250.00

Returns

31/12/2010

 

 

-$7,200.00

 

$957,050.00

Returns

31/01/2011

 

 

$6,530.00

 

$963,580.00

Returns

28/02/2011

 

 

$4,560.00

 

$968,140.00

 

 

$961,140.00

$0.00

$7,000.00

$0.00

$968,140.00

 

 

 

 

 

 

 

Longreach Series 26 (Capital Protected) - Anticipated return per month 0.00%

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$409,450.00

 

 

 

$409,450.00

Returns

31/07/2010

 

 

$2,050.00

 

$411,500.00

Returns

31/08/2010

 

 

$4,400.00

 

$415,900.00

Returns

30/09/2010

 

 

-$5,250.00

 

$410,650.00

Returns

31/10/2010

 

 

$2,200.00

 

$412,850.00

Returns

30/11/2010

 

 

-$750.00

 

$412,100.00

Returns

31/12/2010

 

 

$500.00

 

$412,600.00

Returns

31/01/2011

 

 

$5,650.00

 

$418,250.00

Returns

28/02/2011

 

 

$1,150.00

 

$419,400.00

 

 

$409,450.00

$0.00

$9,950.00

$0.00

$419,400.00


 

Averon II (Capital Protected)

 

 

 

 

 

 

Anticipated return per month 0.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$396,450.00

 

 

 

$396,450.00

Returns

31/07/2010

 

 

-$3,700.00

 

$392,750.00

Returns

31/08/2010

 

 

$3,200.00

 

$395,950.00

Returns

30/09/2010

 

 

$200.00

 

$396,150.00

Returns

31/10/2010

 

 

$2,050.00

 

$398,200.00

Returns

30/11/2010

 

 

-$2,000.00

 

$396,200.00

Returns

31/12/2010

 

 

-$1,150.00

 

$395,050.00

Returns

31/01/2011

 

 

$8,100.00

 

$403,150.00

Returns

28/02/2011

 

 

$2,000.00

 

$405,150.00

 

 

$396,450.00

$0.00

$8,700.00

$0.00

$405,150.00

Total Managed Funds-Performance since July, 2010

$8,264,159.74

$428,603.14

-$7,260,916.75

$8,869,799.27

Total investments for the month

 

 

$32,529,571.06

Total investments on maturity

 

 

$33,447,919.57

 



CONSULTATION:

 

Grove Research and Advisory.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

That Council may not meet its budget returns for 2010/2011 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2010/2011 was completed with the December Budget Review and GPG Research & Advisory provided Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments was assessed with the December 2010 Budget Review.? Variances have been distributed between the Water, Sewerage and General Funds for the first and second quarter of the financial year.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

General Manager's Report

ITEM 9.5????? SF1622??????????? 170311???????? Business Development - March 2011

 

AUTHOR/ENQUIRIES:???? Wayne Lowe, Manager Business Development ????????

 

Summary:

 

There is a notice of motion to this meeting seeking a report from myself on business development. It is with great pleasure I write this report to update all councillors on my work in 2011. It is proposed that this report take the format of a quarterly review dealing with economic affairs, tourism promotion, and property development.

 

In essence key core economic drivers are being nurtured and supported across a broad spectrum of industries with positive signs of business expansion and relocation to the region despite otherwise suppressed economic conditions.

 

I have included a brief summary of progress in the other areas under the control my control including the aquatic centre, saleyards, sports facilitator and grants officer.

 

 

Recommendation:

 

That Council receive the report concerning business development.

 

 

 

OPTIONS:

 

?????????????? Council can accept the report

?????????????? Council can request a presentation by the Manager Business Development

 

DISCUSSION:

 

Economic Affairs

Responsible Officer, Manager Business Development

 

The objective is to foster local employment opportunities and economic self sufficiency.

The aim is to develop and promote the council area as a desirable location for economic development.

 

Attract new business

 

I have been successful in attracting and facilitating the following new business to the shire from October 2010:

 

?????????????? Viper Aluminium Boats

?????????????? The Perfect Palate

?????????????? Relocation of the Men?s shed in DA stage

?????????????? Mid North Coast Road Services in DA stage

 

There has been participation in investment attraction trade shows in collaboration with industry and tourism to promote the economic advantages of the area and share costs associated with these promotional activities.

 

Provide quality business information to promote and expand economic development

 

This process involves updating industry development plans such as:

 

??????????? Nambucca Vehicle Body Manufacturing Cluster Plan

??????????? Manufacture Nambucca Plan

??????????? Nambucca Valley Tourism marketing plan

??????????? Taste of Nambucca Regional Cuisine plan

??????????? Nambucca Shire Economic profile

 

All of the updated plans are up loaded onto the council website along with investment attraction brochures,? This saves council money by avoiding printing costs.

 

All of these plans are used to identify the income and employment capacity of each industry sector.? Plans are then registered on the NSW network or Cluster register.? Applications for industry network funding by the Manager Business Development (MBD) are then made. Financial contributions from local industry participants are used for matching $ for $ funding to grow the local industry network and the income generation and employment within the individual businesses.

 

Liaise with business and industry within the shire to assist their sustainability and growth

 

This area of economic development deals with business expansion and impediments to growth in areas such as skills shortages, training and education and access to government industry development programs. By ensuring that State and Federal government programs are delivered within the shire to helps local companies with their sustainability.? Council is also aware of any pending problems as the businesses that take part allow monitoring and evaluation of sustainability.

 

Programs such as enterprise connect; export ready, Industry capability network and business expansion funding have been accessed by local companies in 2011, they are as follows:

 

?????????????? Nambucca MacNuts, Business expansion program

?????????????? Midcoast Trucks, enterprise connect program

?????????????? Express coach builders, enterprise connect program

?????????????? Cockburn Mill, business expansion and enterprise connect programs

?????????????? Australian Precast Solutions, business expansion program

?????????????? Nambucca Glass, business expansion program

?????????????? The perfect palate, business establishment program

 

Participate in local and regional promotions

 

In 2011 the innovation festival managed by Regional Development Australia will be launched from the Jaaning Tree in Nambucca Heads.? This event is a major State & Commonwealth industry development program attracting the media to the growth of industry and innovation in the Nambucca Shire highlighting our area as a place to conduct manufacturing, food production from gate to plate and innovation.

 

The MBD also attends the Commonwealth keep Australia working meetings quarterly.? They are working on regional business and industry collaboration keeping the Manufacture Nambucca Network constantly in front of Government to identify future business opportunities which include, pending government and mining manufacturing contracts for tender.

 

Tourism Promotions

 

Objective:

 

To foster local employment opportunities and economic self-sufficiency.

 

Strategy:

 

Delegation to Mid North Coast Tourism including Nambucca Valley Tourism Association Inc to promote the Council area as a desirable tourist or visitor destination.

 

MBD has worked with the local Tourism Association Inc for the past three years developing relationships that deliver efficiencies and cost savings for council. The industry association now has a representative that attends regional industry meeting allowing local government tourism managers to meet quarterly. The Association representative is Mrs Lisa Harvey who attends meeting and delivers the funding opportunities back to the association such as the FORTO program. MBD meets quarterly to review future strategies with all Regional Tourism Managers.

 

Ensure the services of the Visitor Information Centre (VIC) are well utilised

 

The role of the MBD with tourism is to facilitate and maintain an effective and efficient VIC. In 2008 and 2010 the VIC gained commendation awards for continuous improvement and best practice relating to presented material, booking service, training and supporting volunteers and the development of marketing collateral/visitor guides.

 

The VIC under the coordination of the Tourism officer coordinates 38 local volunteers to man the VIC 362 days per year 7 days per week in a permanent part time position supported by the Manager of Business Development. Also the ongoing planning for improving the functionality of the VIC through better layout and design to alleviate the need to expand the physical size of the building has been implemented. Visitation and bookings from the VIC has been reported to council from the tourist officer demonstrating the continued growth in bookings and revenue generated and visitation.

 

Active and supportive participation in local and regional marketing events

 

MBD has assisted the local NVTA with participation at local events such as Pro-Ag and the local show providing an information stand at each event also, at the recent social enterprise conference the VIC managed the bookings, provided information packs to the 140 guests.

 

MBD participates in Promotion investment attraction, coordinating and developing marketing plans aimed at the target market and capitalising on grant funding available to support these initiatives and implements measuring systems to evaluate to success of the marketing campaigns. This system provides the MBD with a clear understanding of what council allocated funds are being invested into and what return we receive. This system also encourages a 50/50 contribution from the industry which effectively doubles the amount invested by either council or NVTA and enables the Nambucca Valley to be represented at most of the Tourism NSW events and participation in the Regional Tourism Organisation RTO events each year.

 

MBD has a good relationship with the NVTA in the areas of marketing, local, regional and state and, in the role of managing the Nambucca Valley visitor information centre staff and volunteers.

 

World Car Rally

 

The involvement in the World Car Rally Planning with the operation stakeholders and now the local presentation relating to business involvement is being prioritised.

 

Economic Affairs, Property Development

 

MBD has submitted a development application for the Nambucca industrial estate to identify the highest return and the best use for the identified industrial area.? This process has been time consuming however once approval is gained the development will deliver the best yield in terms of return on investment and job creation.

 

MBD has researched the potential of council land at Lower Nambucca taking into account its ecological value and return on investment, a report on this area will be provided in a land development committee meeting.

 

Grants Officer position

 

Council has been provided with a grants officer?s report managed by the MBD.

 

 


Sports Facilitation Program

 

Council has received a presentation by Mr Richie Donovan on the Sports facilitation program managed by the MBD.

 

 

Swimming Pool

 

Tender process for the pool contract has been implemented with the process not yet finalised.

 

 

Sales Yards

 

A report on the sales yards is being prepared by the Property Officer and is ongoing.

 

 

CONSTRAINTS TO DELIVERY

 

A major issue is the increased time I put into managing and administering staff and budgets.? I find myself more desk bound than in previous years. To be really effective in economic development continuing to grow industry networks, attending investment attraction initiatives and keeping up a presence with business is highly important.

 

Critical to the ongoing success of Economic Development in the Shire is regular and periodic contact with industry leaders, funding bodies and Government agencies. The MBD position has historically fulfilled this role however the ever increasing administrative function is detracting from this important aspect of economic development. It is recommended that Council consider a further administrative assistant to enable the MBD to maintain and nurture the pivotal contacts established over the last ten years.

 

CONSULTATION:

 

?????????????? Mr Paul Hoffman Chair person of Nambucca Vehicle Body Manufacturing Cluster

?????????????? Mr Len Moss Chair of the Nambucca Valley Youth Employment Opportunity Services

?????????????? Mr Robert Kennedy President of Nambucca Valley Tourism association Inc

?????????????? Mr Dennis Ryan Chair of The Taste of Nambucca Network

?????????????? Mrs Louise McMeeking, Regional Director Industry & Investment NSW

?????????????? Mr Grant Burrows Business Manager Industry & Investment NSW

?????????????? Ms Belinda Novicky Regional Tourism Marketing Manager NSW

?????????????? Mrs Lisa Harvey Local industry representative on the Regional Tourism Organisation

?????????????? Local Government Managers of the Tourism network of councils

?????????????? Mark Almond Regional Manager of DEEWR (KAW)

?????????????? Mr Bill Maybe Regional Tourism Manager, Industry & Investment NSW

?????????????? Gregory Man Manager Northern NSW Industry Capability network

?????????????? Gabriel Loriel Manager Austrade Australia

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This report has no environmental concerns.

 

Social

 

This report and the activities implemented assist with the social wellbeing and employment of the shire.

 

 

Economic

 

The Nambucca economic development program is well known and respected across the region by state and federal government through the success of the Nambucca Vehicle Body Manufacturing Cluster and the continued growth within the shire of manufacturing and distribution and employment creation

 

Risk

 

Presents no risk to Council.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

This report has no financial implications for Council and no direct impact on current or future budgets.

 

Source of fund and any variance to working funds

 

No funds or variances required.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

General Manager's Report

ITEM 9.6????? SF372????????????? 170311???????? Progress Report - Relocation of Radio Nambucca 2NVR and Expenditure of Funds Granted by Council

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Radio Nambucca have forwarded their first report Progress Report on the relocation of Radio Nambucca and expenditure of funds granted by Council.

 

A request is made for the balance of the $20,000 granted by Council for this project to be transferred to the Committee.

 

 

Recommendation:

 

That the second payment of $10,000 be made available to the Radio Nambucca Inc (2NVR) to continue with the electrical installation for their relocation to the Tewinga Community Hall.

 

 

OPTIONS:

 

?????????????? Acceptance of report and transfer funds

?????????????? Not to accept transfer funds

 

 

DISCUSSION:

 

The first progress report from Radio Nambucca as at 28 February 2011 has been received on the Relocation of Radio Nambucca and expenditure of funds granted by Council.

 

Substantial progress has been made, and as expenditure is now approaching the initial $10,000 provided by Council, a request has been made for the transfer of the balance of the $20,000 granted by Council, to allow work to continue.

 

Specifications have been prepared for the mains electricity installation in the building including specific requirements for the Studios Tech Room.

 

Three Licensed Electricians have been asked to provide quotations for this installation.? A contract will not be let until the second $10,000 is received from the Council.

 

Two approaches are considered for the electrical installation as follows:

 

1??????? Should the NSW Government grant funding of $30,000 be available a contract will be entered into to wire one studio and the transmission equipment using new materials.? This will allow broadcasting to commence from Tewinga.

 

2??????? Without the grant money one studio will be wired using wiring retrieved from the Bowraville studio, and the transmitter installed ?as is?.?

 

Achievements to date include:

 

?????????????? Preparation of the building for installation ot Technical (Studio and Transmission) equipment.

?????????????? Galvanised Security grills purchased and installed by volunteers.

?????????????? Two small louver windows, one in each end of the building were replaced by sliding glass windows to reduce the risk of water or insects gaining access to the future Office and Tech Room.

?????????????? Three local builders asked to quote for internal partitioning for the two studios on the basis of prepared plans.? Heavy gyprock and sound insulation batts were specified.? Two builders declined to quote due to prior workload commitments.? A contract was entered into with Gilpal P/L (Dave Banks) for the work at a cost of $7,616.00.

?????????????? Work was completed to satisfaction on 16 February 2011.

?????????????? Paint has been obtained and the two studios painted by volunteers.? Carpet is to be purchased for one studio, then lay it and complete the painting.? It is expected to be able to do this within the $1.980 remaining in the account.

 

Radio Nambucca express their gratitude for the efforts of the Grants Officer in pursing the State and Commonwealth funds granted to them.

 

CONSULTATION:

 

Radio Nambucca

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment with this report.

 

Social

 

Nambucca Valley Radio 2NVR provides a community service.? Besides hosting a range of programs, including local news, Radio 2NVR provides opportunities for youth training and development, the unemployed and the aged.

 

Economic

 

There is no economic risk to this report.

 

Risk

 

There is no risk associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funding of $20,000 was set aside in the current budget for the project.? On 3 December 2010 $10,000 was provided to Radio Nambucca.? $10,000 remains from the funds allocated in the budget.

 

The $10,000 is to come from the Tewinga Hall 2NVR Relocation Account ? 1797.170.8440.

 

Source of fund and any variance to working funds

 

Radio Nambucca have been successful with their grant application with Communities NSW for $10,000.? The Council?s second $10,000 allocation will provide the $ for $ component for the Community Building Partnership Program.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

General Manager's Report

ITEM 9.7????? SF339????????????? 170311???????? Unkya Reserve - Deferred Report on Shared Use Arrangements

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council resolved to defer consideration of a report on the ongoing use of the Unkya Reserve at Eungai to;

 

?1.????? allow the Committee of Management to conduct a planning workshop that includes any interested existing and future user groups or individuals to determine a shared use arrangement and

 

2.?????? that pending the result of the community workshop, that the Congarinni Pony Club be advised it may continue its existing use of the Unkya Reserve.?

 

It has been suggested by the Pony Club and agreed to by the Unkya Committee that the Committee approach Council and request that an independent assessment/ risk assessment of the sporting field be carried out. The purpose behind this is to establish the fields current condition and whether or not the various user groups can co-currently utilise the field in its current state ie pony club activities; sporting activities including ball games and running events; market activities.

 

It is recommended that the Unkya Reserve Committee of Management be thanked for undertaking strategic planning for the future use of the Reserve and be advised that Council will assist with undertaking any assessments or negotiation which may be required if and when a sporting group expresses interest in using the Reserve for an event.

 

 

Recommendation:

 

The Unkya Reserve Committee of Management be thanked for undertaking strategic planning for the future use of the Reserve and be advised that Council will assist with undertaking any assessments or negotiation which may be required if and when a sporting group expresses interest in using the Reserve for an event.

 

 

OPTIONS:

 

The Council can accept the suggestion of the Committee of Management and organise an ?independent? assessment of the shared use of the Unkya Reserve by the Congarinni Pony Club and other sporting groups.

 

DISCUSSION:

 

Council resolved to defer consideration of a report on the ongoing use of the Unkya Reserve at Eungai to;

 

?1?????? allow the Committee of Management to conduct a planning workshop that includes any interested existing and future user groups or individuals to determine a shared use arrangement and

 

3??????? that pending the result of the community workshop, that the Congarinni Pony Club be advised it may continue its existing use of the Unkya Reserve.?

 

Council has now received the following advice from the Committee of Management:

 

?As requested in your letter dated 14th February, Unkya Reserve Management Committee is forwarding you information relating to the outcome of our recent planning workshop and shared use arrangements of Unkya Reserve with the Congarinni Pony Club.

 

Attached is an outline of the Pony clubs proposed continued use at Unkya Reserve. This has been received by the committee and will be included with all the other sub committee reports that have also been received (if you wish to see these please let me know and I will have them forwarded to you.)

 

The Pony Club has also submitted their dates for the year which have been received and accepted by the Reserve Committee. This includes approx. 13 dates through to December this year.

 

It has been suggested by the Pony Club and agreed to by the Unkya Committee that we approach Council and request that an independent assessment/ risk assessment  of the sporting field be carried out. The purpose behind this is to establish the field?s current condition and whether or not the various user groups can co-currently utilise the field in its current state i.e pony club activities; sporting activities including ball games and running events; market activities. If this is the case there may be no need for further action on the matter other than to ensure the field is kept in this state and that booking dates are organised in advance. To date it is only hearsay and subjective that the field is in a condition unsafe for sporting activities.

 

We therefore request that Council organises this independent assessment and provide the Unkya Committee and Pony club with the outcome of this so that future directions can be considered with factual information.

 

If you require further information please contact Claire Pelser?

 

The outline of the Congarinni Pony Club?s proposed continuing use of the Unkya Reserve is attached.

 

Whilst Council could seek an ?independent? assessment as suggested by the Committee of Management, it is the case that individual sporting groups make their own assessment of the condition of the sporting field and act accordingly.? The standard which is expected will vary depending upon the type of sport and possibly the grade.

 

From Council?s experience the management of a sporting field will be the key factor in its fitness to host both equestrian and human sports.? If the surface is waterlogged and soft and is used for either equestrian or human sports it is inevitable that the surface will be damaged.? Similarly if manure is left on the Reserve it is unlikely to be deemed acceptable by sporting groups when making an assessment of the ground condition.

 

The preferred approach would be for an interested sporting organisation to work with the Congarinni Pony Club and Committee of Management regarding joint use of the Reserve.? The expectations of the joint users concerning the condition of the ground should be discussed.? Agreement would also need to be reached as to the scheduling of events.

 

CONSULTATION:

 

There has been on-going consultation with the Congarinni Pony Club and the Unkya Reserve Committee of Management.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There is often more conflict with multi-user sporting facilities as the requirements and expectations of users differ.

 


Economic

 

There are no economic implications.

 

Risk

 

There is no significant risk to Council.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary impacts.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

6181/2011 - Submission from Congarinni Pony Club

 

??


Ordinary Council Meeting - 17 March 2011

Unkya Reserve - Deferred Report on Shared Use Arrangements

 


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

General Manager's Report

ITEM 9.8????? DA2010/234????? 170311???????? Integrated Planning and Reporting - Discussion Paper on Governance

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager; Peter Baynes, Manager Assets ????????

 

Summary:

 

A discussion paper on governance issues has been prepared under the title of a Best Value Council.

 

The discussion paper deals with leadership, strategic direction and asset management.? Asset management is the key issue for Council?s future financial sustainability.

 

It is estimated that $76.3m is required to bring all existing assets up to an acceptable condition.? Required annual maintenance expenditure across all asset classes to maintain an acceptable condition is $9.3m compared to actual annual maintenance expenditure of only $5.3m.

 

 

Recommendation:

 

That the information in the discussion paper, ?A Best Value Council?, be received.

 

 

OPTIONS:

 

The preparation of a number of discussion papers was resolved as part of Council?s Community Engagement Strategy for the new integrated planning and reporting requirements.? Council can receive or accept the information, refuse to receive or accept the information, or seek changes to the information submitted.

 

DISCUSSION:

 

The adopted Community Engagement Strategy for the implementation of the integrated planning and reporting legislation provides for the preparation of a number of discussion papers on key environmental, social, economic and governance issues.? This is the ?quadruple? bottom line consideration required in the legislation.

 

A discussion paper on governance issues has been prepared under the title of a Best Value Council.? It is a circularised (Trim 2950/2011) document.? The discussion paper deals with leadership, strategic direction and asset management.? Asset management is the key issue for Council?s future financial sustainability.

 

The table in the discussion paper which summarises the status of Council?s assets provides a snapshot of the financial significance of asset management.? The table indicates that $76.3m is required to bring all existing assets up to an acceptable condition.? It is also estimated that required annual maintenance expenditure across all asset classes to maintain an acceptable condition is $9.3m compared to actual annual maintenance expenditure of only $5.3m.

 

This means that not only has Council got a ?backlog? of $76.3m to bring its existing assets up to an acceptable condition, but that it?s also falling further behind with that ?backlog?.? And this doesn?t take into account financing the acquisition of new assets to provide for population growth.

 

In the key asset classes of roads, bridges and kerb and gutter where customer satisfaction is low, the ?backlog? is $22.5m and the gap between required annual maintenance and actual annual maintenance is a negative $2.9m.

 

The discussion paper is meant to be an overview of the major governance challenges facing Council.? Its content will be used in reports, media releases and advertisements so as to elicit feedback from the community in the development of the new plans required under the legislation.

 

 

CONSULTATION:

 

There has been consultation with the Manager Assets.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The report concerns a discussion paper.? There are no direct implications for the environment.

 

Social

 

The report concerns a discussion paper.? There are no direct social implications.

 

Economic

 

The report concerns a discussion paper.? There are no direct economic implications.

 

Risk

 

The discussion paper concerns major strategic risks to the sustainability of the Council.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The discussion paper itself has no impact on current and future budgets.? However it does identify significant issues which will affect future budgets.

 

Source of fund and any variance to working funds

 

The discussion paper has no impact on working funds.

 

Attachments:

CIRCULARISED DOCUMENT (Trim 2950/2011)

.


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

General Manager's Report

ITEM 9.9????? SF342????????????? 170311???????? Valla Beach Tennis Courts Committee of Management - Minutes of the Annual General Meeting - 20 February 2011

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Annual General Meeting of the Valla Beach Tennis Courts Committee of Management and the new Committee.? A copy of the minutes, including the financial statements, is attached.

 

 

Recommendation:

 

That Council endorse the Valla Beach Tennis Courts Committee of Management?s minutes of the Annual General Meeting held on 20 February 2011 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Valla Beach Tennis Club Committee of Management was held on Sunday 20 February 2011.

 

The Committee of Management for the ensuing year consists of the following Office Bearers:

 

????????? President ?????????????????????? Bob Sydee

????????? Vice President???????????????? Ron Henderson

????????? Secretary??????????????????????? Noel Brown

????????? Treasurer???????????????????????? Joanna Fox

????????? Membership Secretary???? Bruce Andersen

????????? Committee????????????????????? Carole Andersen, Col Mcauley, Sylvia Harris

 

 

CONSULTATION:

 

None

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.


Economic

 

There are no economic implications.

 

Risk

 

There are no risks to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications to the working funds.

 

Attachments:

1View

5180/2011 - Minutes and financial statements of AGM - 20 February 2011

 

??


Ordinary Council Meeting - 17 March 2011

Valla Beach Tennis Courts Committee of Management - Minutes of the Annual General Meeting - 20 February 2011

 













?


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

Environment and Planning

ITEM 10.1??? SF1589??????????? 170311???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 10 January 2011

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (at least 12 months old) and applications received, be noted and received for information by Council.

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2004/136

Ongoing from Court Decision

11 Lot Rural-Residential Subdivision

Lot 2 in DP 548175, 346 East West Road, Valla

? Dust issues and related health problems

? Clearing of koala habitat

? Impacts on biodiversity

? Threatened Species Act ? 7 part assessment ? doesn?t believe it satisfies it

? Further consideration should be given to soil testing and endangered species

Further additional information received by letter dated 30 July 2010. DA readvertised and renotified until 13/9/10.

Request further information from applicant on 22 September.

Response received indicating information should be with Council by 29/10/10.

Response from DoP in regard to KPoM received 24/12/10 making suggested consent conditions

Response from RFS 4/1/11 requiring additional information

Extension granted to submit additional information, to 18/2/2011 ? still awaiting information in relation to bushfire requirements


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/234

27/09/2010

New School and 2 Lot Subdivision

Lot 11 DP 805157, 21 Dudley Street, Macksville

? Concerns with traffic and road conditions for buses in Dudley & East Streets

? Traffic Study lacking in accuracy

Discussed at a Development Traffic Committee meeting. Appropriate conditions of consent to be applied if the application is approved.

DA to be determined by JRPP, Briefing report for a future GPC meeting.

 

2008/139/01 Modification

22/11/2010

Concrete Batching Plant

Lot 4, DP 549892, 2 Centra Park Street, Macksville

? Concerns with long term noise issues

? Disregard for operating hours noted in original consent

To be presented to Council at a future General Purpose Business Meeting

 

2010/281

03/12/2010

Meat processing facility

Lot 2 DP 602704, 242 Soldiers Settlers road, Newee Creek

? State of the existing road and the proposed volume of traffic proposed

Condition of consent to be imposed addressing submission concerns.

Awaiting advice from the NSW Food Authority.

 

2002/330/03 Modification

14/12/2010

Driveway, Retaining Wall, General Storage Area, Water Tanks

Lot 78 DP 1080850, 3 Dickson Street, Nambucca Heads

? Clarification on some items in the application ie intention to install a lift, will the window remain or be closed in, driveway entrance

? If using laneway issues with sealing, drainage, etc to be considered.

Concerns will be addressed when assessing the application

To be determined by mid-March 2011

 

2011/011

01/02/2011

13 Lot Large Lot Residential Subdivision plus new road

Lot 1 DP 1087301, Wirrimbi Road, Newee Creek

? Entrance to property compromised

? Traffic concerns

? Co-ax cable underneath subdivision

? Protection of natural waterways and erosion and siltation

? Area floodprone

? Fire hazard concerns with bushland

Concerns will be addressed when assessing the application

Awaiting additional information from applicant in relation to flora and fauna, stormwater drainage and flooding.

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

Director Environment & Planning's Report

ITEM 10.2??? SF1589??????????? 170311???????? DA's and CDC's Received and Determined under Delegated Authority to 7 March 2011

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENT APPLICATIONS RECEIVED
TO 7 MARCH 2011

 

DA Number

Application Date

Development

Address

2011/604

14/02/2011

Shop fit-out and Change of Use

Lot 7 Section B DP 6045, Shop 2 12 Cooper Street, Macksville

2011/605

01/03/2011

Shop fit-out

Lot 1 DP 664763, 38 Wallace Street, Macksville

2011/026

25/02/2011

Demolish Existing Dwelling-House and construct new Dwelling-House

Lot 1 DP 256831, 231 Talarm Road, Talarm

2011/027

25/02/2011

Dwelling-House

Lot 4 DP 880410, 659 Scotts Head Road, Way Way

2011/028

25/02/2011

Shipping Container

Lot 1 DP 774741, 451 Valla Road, Valla

2011/029

25/02/2011

Storage Shed

Lot 5 DP 1072289, 21 Henrys Lane, Warrell Creek

2011/030

28/02/2011

Dwelling

Lot 13 DP 1057791, 7 Edgewater Drive, Nambucca Heads

2011/031

01/03/2011

4 Lot Rural and Large Lot Residential Subdivision

Lot 2 DP 828150, Upper Warrell Creek Road, Macksville

 

 

DEVELOPMENT APPLICATIONS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY TO 7 MARCH 2011

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2011/001

Lot 6 DP 1049360, Florence Wilmont Drive, Nambucca Heads

Dwelling-House

258,000

2010/268

Lot 3 Section 18 DP 758749, 22 Bowra Street, Nambucca Heads

New Shopfront and Signage

30,000

2010/284

Lot 15 DP 1048659, 1 Sandpiper Drive, Scotts Head

Dwelling-House

230,000

2010/295

Lot 3061 DP 1060960, 27 Preston Drive, Macksville

Carport

11,500

2011/008

Lot 130 DP 711481, 18 Raleigh Street, Scotts Head

Deck

10,000

2010/282

Lot 1661 DP 748021, 40 Burkes Lane, Valla

Dwelling Additions

150,000

2010/290

Lot 1 DP 207547, 94 Boultons Crossing Road, Gumma

3 Lot Rural Subdivision

0


 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2010/241

Lot 13 Section 1 DP 758630 & Lot 124 DP 600868, 2 Boulton Street, Macksville

Boundary Adjustment

0

2011/001

Lot 6 DP 1049360, Florence Wilmont Drive, Nambucca Heads

Dwelling-House

258,000

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

Environment and Planning

ITEM 10.3??? SF1589??????????? 170311???????? DEP Applications and Statistical Reports July 2010-June 2011, 2007-2011 and Certificates Received 2007-2011

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

Environment and Planning Department Development Application statistics for the financial year 2010-2011 compared with 2009-2010 and Certificate Applications received and determined are provided in the body of the report.

 

 

Recommendation:

 

1????????? That Council note development application statistics and processing times for July 2010-June 2011 compared with July 2009-June 2010.

 

2????????? That Council note Occupational Certificate released for the years 2004 to 2011.

 

3????????? That Council note the statistical information for Applications and Certificates received by Council for 2004-2011.

 

4????????? That Council note the statistical breakdown of development applications thus far for the current year beginning 1 January 2011.

 

 

Development Application Statistics

 

The figures show a 10.39% increase in the number of DA?s received to February 2011 with construction costs increasing by 51.61% compared to the same period in 2009/2010. The total number of DA?s/CD?s approved for the month of February was 18 plus 3 modifications.

 

DA?S AND COMPLYING DEVELOPMENT

 

Construction Costs

No Applications Received

Applications Approved (DA & CD)

July 2009-Feb 2010

$ 11,933,708

138

143

July 2010-Feb 2011

$ 24,661,008

154

143

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The above comparisons will be considered in the next quarterly budget review to identify what impact the development application numbers will have on our projected income.

 

Source of fund and any variance to working funds

 

An average income is estimated at the start of each budget year and is reviewed at each quarterly review.


 

TURNAROUND TIMES FOR DEVELOPMENT APPLICATIONS 2011

Month

Mean Time

Median

#Average age of DA?s (Days)

Average

Highest

Lowest

January

52.83

40

64.92

133

28

February

42.94

34

63.64

190

10

March

 

 

 

 

 

April

 

 

 

 

 

May

 

 

 

 

 

June

 

 

 

 

 

July

 

 

 

 

 

August

 

 

 

 

 

September

 

 

 

 

 

October

 

 

 

 

 

November

 

 

 

 

 

December

 

 

 

 

 

 

#Average age of DA?s

 

The average age of all DA?s for the month is derived from the total number of days from when the applications were lodged with Council until determined. This average is provided for information as many applications required additional information by Council and/or other Government Agencies to enable them to be processed (ie Stop Clock applied).

 


COMPLYING DEVELOPMENTS RECEIVED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Total

2007 Private Cert

5

3

4

1

2

4

4

3

5

4

6

1

42

2007 Council

0

3

3

1

3

4

7

0

1

2

6

3

33

2008 Private Cert

0

3

1

4

6

2

6

4

2

2

6

6

44

2008 Council

2

2

2

3

2

5

2

2

2

7

1

3

33

2009 Private Cert

3

7

6

4

3

2

11

3

2

7

4

7

59

2009 Council

1

3

2

2

3

2

2

2

5

5

3

2

32

2010 Private Cert

3

6

6

3

4

0

12

1

2

1

1

0

39

2010 Council

3

6

2

1

2

1

9

3

1

2

2

0

32

2010 Private Cert

1

0

 

 

 

 

 

 

 

 

 

 

1

2010 Council

2

2

 

 

 

 

 

 

 

 

 

 

4

 

CONVEYANCING CERTIFICATES ISSUED

 

YTD (January)

Drainage Diagrams

Section 149 Certs

Outstanding Notices

2007

47

140

34

2008

58

143

38

2009

38

117

32

2010

16

83

27

2011

42

106

10

 

OCCUPATION CERTIFICATES RELEASED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

TOTAL

Average/
Month

Private
2007

1

0

0

3

7

5

3

2

3

2

9

5

40

3.33

Council
2007

6

20

14

7

22

13

12

10

14

13

8

12

151

12.58

Private
2008

4

0

4

2

4

5

5

8

7

11

4

7

61

5.08

Council
2008

12

16

9

9

29

12

19

25

16

20

17

13

197

16.41

Private
2009

1

4

5

3

2

3

10

4

7

7

9

6

61

5.08

Council
2009

21

11

19

14

14

15

10

17

13

20

16

12

182

15.16

Private
2010

4

4

12

2

7

2

4

5

7

1

3

4

55

4.58

Council
2010

10

14

9

12

11

7

11

7

6

3

2

7

99

8.25

Private
2011

9

6

 

 

 

 

 

 

 

 

 

 

15

7.50

Council
2011

6

22

 

 

 

 

 

 

 

 

 

 

28

14.0

 


 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

Director Environment & Planning's Report

ITEM 10.4??? SF1148??????????? 170311???????? Contract Regulatory Officer's Report February 2011

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

The following is the Contract Regulatory Officer?s Report for February 2011.

 

 

Recommendation:

 

That the report from the Contract Regulatory Officer for February 2011 be received and noted by Council.

 

 

 

Dogs

Total

Total

Seized

 

8

Returned to Owner

2

 

Impounded

6

 

Total Seized

8

8

Breakdown

Total

Total

Seized

 

8

From Previous Month

 

8

Stolen Dog Recovered

 

0

Released to Owner

0

 

Returned to Owner

2

 

Euthanized

7

 

Currently in Pound

5

 

Sold

2

 

Stolen from Pound

0

 

Total in Pound

16

16

Dumped

0

 

Surrendered

1

 

 

 

Cats

Total

Total

Seized

 

1

Returned to Owner

0

 

Impounded

1

 

Total Seized

1

1

Breakdown

Total

Total

Seized

 

1

From Previous Month

 

1

Released to Owner

0

 

Returned to Owner

0

 

Euthanized

1

 

Currently in Pound

1

 

Sold

0

 

Escaped from Pound

0

 

Total in Pound

2

2

Dumped

0

 

Surrendered

0

 

 


 

Cattle

Breakdown

Total

Seized

 

0

Returned to Owner

0

 

Impounded

0

 

Total Seized

0

0

 

 

Kilometres travelled

3,015

 

 

CSR?s (Customer Service Requests) Actioned ? Not including Merit

54

Attachments:

There are no attachments for this report.


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????????? 17 March 2011

Director Environment & Planning's Report

ITEM 10.5??? SF90??????????????? 170311???????? Local Development Committee (Traffic) - Operations and Membership

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

Council has dealt with issues regarding the Local Development Committee (Traffic) on several occasions, with the most recent being 3 February 2011 when Council resolved as follows:

 

That a decision on the necessity of a Local Development Committee (Traffic) be deferred to seek information from the Coffs Harbour City Council, Bellingen, Kempsey and Port Macquarie Hastings Councils as to whether they have a Local Development Committee (Traffic) or how they manage Development Applications that are not referred to the Roads and Traffic Authority.

 

Contact has now been made with our adjoining and nearby Council's enquiring as to whether they operate a similar committee and if so how they manage it. The matter was also listed and discussed at the MIDGOC Planners forum on Friday 4 March 2011.

 

This report addresses Council's concerns and makes recommendations for the future of the Committee.

 

 

Recommendation:

 

1????????? That Council note the response from the RTA.

 

2????????? That Council not form a Local Development Committee (Traffic) with those development applications identified under Schedule 3 of the ISEPP 2007 being referred to the RTA as required, and all other applications being assessed by Council's Engineering Department as necessary.

 

 

OPTIONS:

 

Council could choose to retain the Local Development Traffic Advisory Group.

 

 

DISCUSSION:

 

When the minutes of the Local Development Committee held on 2 November 2010 were presented to Council for noting, Council deferred the matter seeking further information on the committee's makeup, its legal standing and authenticity.

 

A subsequent report was submitted to Council at its 2 December 2010 meeting. However, as the minutes were aligned with Development Application 2010/234 the Director of Environment and Planning had to declare a conflict of interest and left the meeting, therefore being unable to assist with the matter relating to the Local Development Committee (Traffic).

 

The matter was further deferred and advice was sought from the RTA in regard to the committee and its operations.

 

The RTA has now responded (see attached) and this report is intended to clarify this matter and seek direction from Council in regard to the Local Development Committee (Traffic).

 

As outlined in the RTA letter, the Local Development Committee was previously created under State Environmental Planning Policy 11 ? Traffic Generating Developments (SEPP 11). With the introduction of State Environmental Planning Policy ? Infrastructure in 2007 (ISEPP 2007), the need for the Local Development Committee (Traffic) was no longer legislated with Schedule 3 (see below in italics) of the ISEPP 2007 identifying the types of developments that are to be referred directly to the RTA for comment.

 

However, as noted in the RTA letter, the continuation of the Local Development Committee (Traffic) was accepted as one means of complying with the ISEPP 2007 to provide for timely input and processing of an application.

 

Clause 104 of the ISEPP 2007 (reproduced below in italics) is the relevant clause which activates the referral to the RTA. If the development proposal does not fall under any one of the specified activities under Schedule 3 then there is no requirement for referral to the RTA or the Local Development Committee (Traffic).The process for Council for matters not falling under schedule 3 would be an internal referral to Council's Engineering Department for advice with no input from Police or RTA.

 

104 Traffic-generating development

(1) ?????? This clause applies to development specified in Column 1 of the Table to Schedule 3 that involves:

 

(a) ???? new premises of the relevant size or capacity, or

 

(b) ???? an enlargement or extension of existing premises, being an alteration or addition of the relevant size or capacity.

 

(2) ?????? In this clause, "relevant size or capacity" means:

 

(a) ???? in relation to development on a site that has direct vehicular or pedestrian access to any road-the size or capacity specified opposite that development in Column 2 of the Table to Schedule 3, or

 

(b) ???? in relation to development on a site that has direct vehicular or pedestrian access to a classified road or to a road that connects to a classified road where the access (measured along the alignment of the connecting road) is within 90m of the connection-the size or capacity specified opposite that development in Column 3 of the Table to Schedule 3.

 

(3) ?????? Before determining a development application for development to which this clause applies, the consent authority must:

 

(a)????? give written notice of the application to the RTA within 7 days after the application is made, and

 

(b)????? take into consideration:

(i) ????? any submission that the RTA provides in response to that notice within 21 days after the notice was given (unless, before the 21 days have passed, the RTA advises that it will not be making a submission), and

(ii)????? the accessibility of the site concerned, including:

(A)???? the efficiency of movement of people and freight to and from the site and the extent of multi-purpose trips, and

(B)???? the potential to minimise the need for travel by car and to maximise movement of freight in containers or bulk freight by rail, and

 

(iii)???? any potential traffic safety, road congestion or parking implications of the development.

 

(4)??????? The consent authority must give the RTA a copy of the determination of the application within 7 days after the determination is made.

 

 

 

 

 

 

 

ISEPP 2007

Schedule 3 Traffic generating development to be referred to the RTA

(Clause 104)

Column 1

Column 2

Column 3

Purpose of development

Note. 

The development may be the erection of new premises or the enlargement or extension of existing premises

Size or capacity?site with access to any road

Size or capacity?site with access to classified road or to road that connects to classified road (if access within 90m of connection, measured along alignment of connecting road)

Apartment or residential flat building

300 or more dwellings

75 or more dwellings

Area used exclusively for parking or any other development having ancillary parking accommodation

200 or more motor vehicles

50 or more motor vehicles

Commercial premises

10,000m2 in area

2,500m2 in area

Commercial premises and industry

15,000 m2 in area

4,000m2 in area

Drive-in theatres

200 or more motor vehicles

50 or more motor vehicles

Drive-in take away food outlets

200 or more motor vehicles

Any size or capacity

Educational establishments

50 or more students

 

Freight intermodal facilities and freight terminals

Any size or capacity