NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

16 June 2011

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 16 June 2011

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

 

 

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 2 June 2011

5??????? PUBLIC FORUM

6??????? ASKING OF QUESTIONS WITH NOTICE ??

7??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8??????? General Manager Report

8.1???? Outstanding Actions and Reports

8.2???? Boultons Crossing (Gumma) Reserve - Future Management

8.3???? Annual Reporting of Contracts for Senior Staff

8.4???? Proposed Ocean Monitoring Station on Part Crown Reserve 88941 - Nambucca Heads Beach

8.5???? Investment Report to 31 May 2011

8.6???? Compliance With GIPA Act - Publication Guide Review due by 31 July 2011

8.7???? Scotts Head Sports Field Committee of Management - Junior Sports Club - Financial Statement

8.8???? Classification of Operational Land, Susanah Place, Macksville

9??????? Director Environment and Planning Report

9.1???? Outstanding DA's greater than 12 months, applications where submissions received not determined to 6 May 2011

9.2???? DA's and CDC's Received and Determined under Delegated Authority to 6 June 2011

9.3???? DEP Applications and Statistical Reports July 2010-June 2011, 2007-2011 and Certificates Received 2007-2011

9.4???? Contract Regulatory Officer's Report May 2011

9.5???? Minutes of the Access Committee meeting held 24 May 2011

9.6???? Consideration of subdivision of village zoned land to create four (4) lots

9.7???? NAIDOC Week - 3 July to 10 July 2011

10????? Director Engineering Services Report

10.1?? Old Rugby League Amenities Building - Coronation Park, Nambucca Heads

10.2?? Foreshore Redevelopment - River Street, Macksville

10.3?? Minutes of the Nambucca Emergency Operations Centre Committee - 17 May 2011

10.4?? Forecast Revotes to 2011/2012 - Civilworks ?

 

 

GENERAL PURPOSE COMMITTEE MEETING ? 15 JUNE 2011


AGENDA continued

 

11????? General Manager's Summary of Items to be Discussed in Closed Meeting

12.1?? Comet Windmills - Donation of Windmill in Lieu of Outstanding Loan Balance

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (b) of the Local Government Act, 1993, on the grounds that the report contains a discussion in relation to the personal hardship of a resident or ratepayer.

??

??????????? a????? Questions raised by Councillors at 7 above

 

?????? i???????? MOTION TO CLOSE THE MEETING

?????? ii??????? PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

???? TO CLOSE

?????? iii?????? CONSIDERATION OF PUBLIC REPRESENTATIONS

?????????????????? iv??????? DEAL WITH MOTION TO CLOSE THE MEETING

12????? MEETING CLOSED TO THE PUBLIC

13????? REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????????? 16 June 2011

General Manager

ITEM 8.1????? SF959????????????? 160611???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2009

1

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Fibre optic cable has been laid and computer hardware (backup server) has been ordered.? Hardware has been installed being:

1. ESXi host server in the library. This server runs VMware ESX which is then capable of hosting our servers in a virtual environment if required.

2. Platespin Protect. Installed on the ESX host is a virtual server dedicated to handling replications from our physical servers. Each physical server has a Platespin agent installed to facilitate this replication.

3. Fibre link between admin office and library DR site.

 

Planning is underway to update and then test Council?s disaster recovery and business continuity plan.

AUGUST 2009

2

SF544

20/08/09

Council adopt the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

Plan currently being reviewed.

Deferred to October 2010.

Not completed ? deferred to November 2010.

MANEX agreed to rehabilitate Bellwood between Pacific Hwy & Mumbler St with existing contributions.

To be included in Works Program for 2011/2012.

Enquiry to be made with D of P re progress of subdivision application.

 

DoP confirmed that subdivision application submitted, but not ready for public exhibition yet (8/3/11)

 

 

JANUARY 2010

3

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

MARCH 2010

4

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going.

 

 

JULY 2010

6

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

Deferred to November 2010.

Pre School unable to secure an easement over adjoining land for maintenance of bushfire buffer.? Plan of Management to be prepared following resolution of Pre School extensions.

 

7

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

Information sent through to consultant.? Meeting now not likely to late March 2011.

Consultant advised that meeting will need to be deferred to May 2011 due to unavailability.

 

Staff workloads have not permitted to proceed in May.? June now targeted.

 

SEPTEMBER 2010

8

SF1471, SF611

2/9/2010

Write to Minister for Local Govt requesting that the LG (manufactured Home Estates etc) Regulation 2005 be amended to require proposals to locate new dwellings in caravan parks to be notified to council prior to placement

DEP

Letter sent on 10/9/2010.

No response as at 26/10/2010.

Response received from Minister for Local Government 5 November 2010 advising that the matter has been referred to the Minister for Planning for consideration. See Trim document 27096/2010.

No response from Minister for Planning as at 22/2/11.

 

No response from Minister for Planning as at 28/3/11.

 

Two further letters sent 24/5/11.? Ministers for Local Govt & Minister for Planning.


OCTOBER 2010

10

SF1031

21/10/10

New policies be reported back to Council for determination.

 

GM

January 2011.

IPR current priority. Deferred to March 2011.

IPR and reformatting of Management Plan remain priorities.? Have had to defer again to April 2011. Now May 2011.? Still can?t get to them due work load.

 

NOVEMBER 2010

11

SF1471

04/11/10

That a Saleyard seminar be held for the community after Council has received the report from Council?s Property Officer and prior to making any final decision on the future of the Saleyards.

 

GM

Report scheduled for December 2010.

Report scheduled for January 2011.

Property Officer to write to CMA requesting funds for improving Saleyards effluent issue.

 

Awaiting response from CMA.

 

12

PRF54

18/11/10

Council approach LPMA re future management of Boultons Crossing (Gumma) Reserve

 

GM

Letter written to LPMA 26 November 2010.? Meeting with LPMA and Committee of Management arranged for 27/1/2011.

 

Meeting held on 27/1/2011.? Awaiting advice from LPMA on bringing more crown land into the reserve and grant opportunities.

GM to follow up with Committee of Management.

 

Report to Council on 16 June 2011

 

DECEMBER 2010

13

SF296

2/12/10

Signage at Ferry Street Macksville ? Council review after the Christmas break.

 

DEP

Report to Council in February 2011

Signs unable to be erected prior to Christmas.? Report deferred to April 2011.

 

Report further deferred to after April school holidays

Further delay due to signs have not been erected..

 

14

PRF53

16/12/10

Council write to Country Energy asking if electricity cables can be bundled in River Street to reduce pruning as a community service.

 

DES

Letter sent 9 February 2011.

 

Response received from Country Energy advising that the matter is being investigated.

15

SF1372

16/12/10

Council?s Strategic Planner prepare a Climate Change Adaptation Policy for future adoption by Council to ensure that actions contained in the Climate Change Adaptation Strategy are given consideration in future decision making, policy implementation, strategy development & Council staff.

 

DEP

Targeting April 2011.

 

Due to workloads this report has been deferred ? now likely to be May 2011.

 

Draft report has been circulated to Councillors and to come to June meeting.

16

SF844

16/12/10

That a Project Implementation Management Plan for the off-stream dam be developed to include provision for hollow bearing trees that are removed as part of the pre-clearing survey to be replaced by nesting boxes of similar dimension provided in suitable vegetation, with the catchment above the dam top water level.

 

DES

GHD commissioned.? Plan anticipated in March 2011.

 

To be included within the contract documentation as a condition imposed on the contractor obligations and compliance with the EIS.

JANUARY 2011

17

SF84

20/1/11

Council seek further information from the LGSA re the property based levy (for emergency services)

 

GM

Letter sent 21/1/11

18

SF84

20/1/11

Council write to RFS Commissioner re undertaking that increases in RFS contributions would be subject to review by IPART.

 

GM

Letter sent 21/1/11

FEBRUARY 2011

19

SF1508

3/2/11

Council revert to in-house monitoring of energy consumption and greenhouse gas production and revisit the option of engaging consultants for benchmarking in 12 months time.

 

DES

Report in February 2012.

20

SF755

17/2/11

Council defer demolition of the old rugby league amenities at Coronation Park for a period of 3 months to allow the Trust to complete their proposal to restore parts of the building and to demonstrate their ability to fund the project.

 

DES

Report 15 June 2011 GPC.

 

 

21

SF1291

17/2/11

Paveline patching machine ? a further report be prepared of the year July 2010 to June 2011 for comparison with the same period in the previous year.

DES

Report to April 2011.

 

Report to August 2011.

22

SF775

17/2/11

Council liaise with the Saltwater Freshwater Festival Committee with a view to conducting the Festival in the Nambucca Valley in 2013.

 

GM

Letter sent to Committee on 21 February 2011.

MARCH 2011

23

RF275

17/3/11

Council write to the Minister for Roads requesting an immediate decision on the total reconstruction of the Bowraville to Bellingen Road.

 

GM

Letter sent 22/3/2011

24

SF261

17/3/11

 

Council request the RTA to provide a breakdown of the $10m expenditure on safety improvements to the Pacific Highway between Urunga and Nambucca Heads.

 

GM

Letter sent 22/3/2011

25

SF788

17/3/11

Council write to CHCC requesting the audit report (on biomass solutions) as soon as it?s received and request a presentation on the 3 options with the opportunity to comment before CHCC determines their position.? Copy of letter to go to Bellingen SC.

 

GM

Letter sent 22/3/2011.? Presentation being held 9 June 2011 at England?s Road waste depot.

26

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

DEP

Brief to be prepared and new floodplain study to be undertaken during 2011.

APRIL 2011

27

 

7/4/2011

Council commence the formal procedure to rename the Congarinni Bridge the, ?Howard ?Pud? Langford? bridge.

DES

Process commenced

28

 

7/4/2011

Council receive a report on options for addressing waste disposal for the residents of Burrapine.? One of the options to be considered is a waste transfer station.

 

DES

Report to be prepared by June 2011

29

SF29

7/4/2011

That a Committee be formed comprising the Mayor, library delegates, MCCS to investigate the possibility of forming a relationship with other local Council libraries and that the Committee report back to Council by Feb 2012.

 

DEP

MCCS to arrange an Inaugural Meeting.? Meeting has been arranged to discuss proposal with Coffs Harbour City Council on Monday 23 May 2011.

 

Meeting held ? report to come to Council for future direction.

30

SF29

7/4/2011

Council write to the Clarence Valley Council asking what they anticipate future contributions to the Clarence Regional Library will be when the Strategic Plan has been completed and the planned outcomes achieved.

 

GM

Letter sent 13 April 2011

31

SF358

7/4/2011

That the GM report on the options for the use of the funds in the S94 reserve for public recreation in the Macksville/Scotts Head catchment including foreshore redevelopment at River Street, Macksville.

 

GM

Report to Council in May 2011.? Deferred as Section 94 officer has been on sick leave.

32

SF878

7/4/2011

That Council request a presentation from the Executive of the Mid North Weight of Loads Group at a GPC meeting.

 

DES

Request forwarded to Mid North Weight of Loads to present at a GPC

33

PRF53

21/4/2011

Foreshore redevelopment ? River Street, Macksville ? Option A stage 1 (with modifications) be placed on public exhibition for 28 days.

 

DES

Placed on public exhibition (closing 4.00 pm on 2 June 2011) with a further report to Council with summary of comments received.

34

SF84

21/4/2011

Council write to the Minister for Police and Emergency Services & complain about RFS cost increases and controls re use of fuel cards and phones.? Also why IPART don?t review cost increases and why there is a prepayment for the Volunteer & Statewide Support contribution.

DES

Letters sent week ending 29 April 2011.

35

SF84

21/4/2011

Council write to the Minister for Local Government, Minister for Police and Emergency Services and Local Member advising that increases in contributions to the RFS well exceed rate pegging and express Council?s concern about the lack of transparency in the increases sought.

 

GM

Letters sent week ending 29 April 2011.

36

SF84

21/4/2011

Council write to the head of the local district of the RFS and request copies of annual reports of expenditure in this district for the past 5 years.

 

DES

Letters sent week ending 29 April 2011.

MAY 2011

37

SF959

5/5/2011

Council write to RTA and ask that the new 90km/hr zone on the Pacific Highway be extended from Valla Beach to Nambucca Heads and that feeder roads have appropriate markings.

 

GM

Letter sent 9 May 2011.

38

SF1306

5/5/2011

Council write to the Hon. Andrew Stoner MP and ask why there needs to be new arrangements for bush fire certificates and why they can?t continue to be provided by the RFS.

 

DEP

Letter sent 9 May 2011.

39

SF395

5/5/2011

Council approach Comet Windmills regarding the type of pump they propose to install in Dawkins Park and whether it will be self priming and its susceptibility to sucking debris.

 

GM

Letter sent 9 May 2011.? Report to this meeting

40

SF1595

19/5/2011

Council forward concerns raised over the determination of DA 2010/234 Proposed Primary School to the Joint Regional Planning Panel Secretariat with a copy to the NSW Deputy Premier and Member for Oxley, the Hon. Andrew Stoner MP.

 

GM

Letter sent 26 May 2011

41

SF1595

19/5/2011

Council ask the Minister to make an urgent determination as to whether the issues raised in the letters of complaint and public representations regarding the JRPP?s determination of DA 2010/234 provide grounds for the Minister to exercise his responsibilities under Section 7(f) of the EPA Act.

 

GM

Letter sent 26 May 2011

42

SF1595

19/5/2011

Council investigate relocation of taxi rank from High Street, Bowraville to another suitable location in Bowraville with options regarding removal & reinstatement when required.

 

DES

Report prepared for Traffic Committee and letter prepared for Bowraville Chamber of Commerce.

43

SF1595

19/5/2011

The General Manager present an overview of the Annual Report to Councillors upon its completion.

 

GM

Overview report to be presented in November 2011

44

SF788

19/5/2011

Council consider refunding $4,451 in DA fees to Nambucca Valley Care subject to finalisation of 2011/12 budget.

 

GM

July 2011

45

SF909

19/5/2011

Manager Business Development prepare a digital economy strategy re identifying blackspots to be presented to the NBN Co for rollout consideration.

 

GM

September 2011

46

SF1031

19/5/2011

That a new policy covering donations to charities be prepared to cover all existing policies and to better ration the limited donations budget.

 

GM

July 2011

47

SF415

19/5/2011

Report on encroachment of Autumn Lodge onto Dawkins Park be deferred to GPC on 15 June 2011.

 

GM

June GPC

48

SF86

19/5/2011

Council write to the Minister expressing concern about the (SES) levy being unaffordable and referring to recent cost increases from the RFS.

 

DES

Letter sent 26 May 2011

49

DA2011/53

19/5/2011

Engineering Dept. provide a further report on the outcome of the GHD investigation (drainage catchment above Riverside Gardens) and whether there will still be an issue with the outlet under Riverside Drive once the detention basin has been cleared.

 

DES

 

50

DA2011/53

19/5/2011

Council again lobby the State and Federal Governments for financial assistance to address the issues on the former Pacific Highway which is now Riverside Drive.

 

GM

Letters sent 9 June 2011

51

SF629

19/5/2011

Council amend its policy so that in future any request for the removal of trees deemed healthy by Council staff be accompanied by an Arborist?s report commissioned by Council at the applicant?s expense.

 

DES

Policy amended.

52

SF415

19/5/2011

Council write to Rob?s Hair Salon/Barber enquiring as to his willingness to manage a cigarette butt tray.

 

DES

Letter sent.

JUNE 2011

53

SF959

2/06/2011

Council write to the NSW Scientific Committee and request they list the Indian Myna bird as a key threatening process.

 

DEP

 

54

SF841

2/06/2011

Council write to the RTA requesting they design the new Nambucca River bridge at Macksville to provide 62m between the main channel piers and ensure the bridge is tall enough to allow yachts to pass under at maximum high tide.

 

DEP

 

55

SF61

2/06/2011

Council seek clarification from the Australian Lifeguard Service re attendance times on page 159 of the report (beach attendance reported outside of patrol hours).

 

DES

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????????? 16 June 2011

General Manager's Report

ITEM 8.2????? PRF54????????????? 160611???????? Boultons Crossing (Gumma) Reserve - Future Management

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

As it stands Council is operating a camping ground without approval and is incapable of securing an approval because the camping ground lacks the required area and the requisite amenities are not of a satisfactory standard.? This is a concern for insurance as any public liability claim is likely to be denied.? It is also a concern for the conflict it creates with Council?s regulatory role where Council enforces compliance with the caravan park and camping regulations for privately operated caravan parks and camping grounds but where a Council operated camping ground is neither approved nor compliant.

 

There has been consultation with Council?s Committee of Management for the Reserve, with the Land and Property Management Authority, with the National Parks and Wildlife Service and with the Local Member but there has been no progress in resolving either an approval for the camping ground or funding for the replacement of the amenities.? This is despite concerted effort over a 12 month period.

 

Council should advise the Land and Property Management Authority that it is no longer in a position to manage the Gumma (Boulton?s Crossing) Reserve and that it make arrangements for Council to be removed as Trust Manager.

 

 

Recommendation:

 

That Council advise the Land and Property Management Authority that it is no longer in a position to manage the Gumma (Boulton?s Crossing) Reserve and that it make arrangements for Council to be removed as Trust Manager.

 

 

OPTIONS:

 

There are no real options.? Council can no longer continue to operate a camping ground without approval as it will likely have no insurance in the event of any public liability claim.? It is also a concern for the conflict it creates with Council?s regulatory role where Council enforces compliance with the caravan park and camping regulations for privately operated caravan parks and camping grounds but where a Council operated camping ground is neither approved nor compliant.

 

These problems were identified shortly after the gazettal of the Gagaal Wanggaan (South Beach) National Park approximately 12 months ago.? Relevant correspondence from the NPWS is attached.

 

However despite discussions with the Land and Property Management Authority, representations to our local member (attached) and discussions with the Committee of Management there has been no progress in resolving either the lack of approval or the funding required to replace the amenities.

 

DISCUSSION:

 

There have been a number of reports in relation to the future management of the Gumma (Boultons Crossing) Reserve.

 

There was a report to Council?s meeting on 19 August 2010 recommending that Council write to the National Parks and Wildlife Service seeking their expression of interest in managing the Reserve in lieu of the Reserve Trust and requesting details of the plan of management they would propose for the continued operation of the Reserve as a primitive camping ground and picnic area.? At the time Council resolved that the matter be deferred and that the Committee of Management be notified of Council?s intention and the Committee?s views be sought.

 

The Gumma (Boulton?s Crossing) Reserve Committee of Management then provided the attached response advising that they resolved at their meeting on 15 September 2010 to seek to continue the management of the Reserve as a Trust.

 

Following the response from the Committee of Management there was a report to Council?s meeting on 18 November 2010 recommending that Council write to the National Parks and Wildlife Service seeking their expression of interest to co-manage or manage the Reserve as a primitive camping ground and picnic area with the response to be reported to Council.

 

Immediately prior to the meeting a representative of the Land and Property Management Authority telephoned the General Manager and advised that Council, as trustee of the land, should not deal with the National Parks and Wildlife Service (NPWS) as they (the LPMA) operated a number of primitive camping grounds and would not approve a transfer of the land or its trusteeship to the National Parks and Wildlife Service.? They regarded themselves as competitors to the NPWS in operating primitive camping grounds in high amenity locations.

 

Consequently at Council?s meeting on 18 November it was resolved to approach the Land and Property Management Authority as a matter of urgency in regard to the future management of the Boulton?s Crossing (Gumma) Reserve.

 

Representatives of the Committee of Management and Council then met with Mr Richard Dunning of the LPMA on 27 January 2011.? My notes of the meeting are as follows:

 

?????? ?Committee of Management has $20,000 to spend on the amenities.

?????? Director Environment & Planning expressed concern about the lack of an approval to operate the camping ground ? regulations only allow 1 camp site per hectare.

?????? Richard Dunning suggested that other Crown Land be added to the camping ground to provide enough area for the existing sites.? He offered to provide a plan to the Manager Business Development.

?????? The LPMA have contractors operating primitive camping grounds in the Grafton area.

?????? Federal tourism TCOL grants available

?????? Funding available under the Public Reserve Management Fund

?????? Local Aboriginal Land Councils expressed interest in managing camping grounds at Grafton

?????? Discussed and compared charges for camping at Boulton?s Crossing and other National Parks and LPMA camping grounds.? The charge at Boulton?s Crossing of $12 per night per campsite compares with the standard charge at National Parks of $10 per person per night and Farquar Park in the Manning which charges $15 per night per campsite and $25 per night per campsite at peak periods.? LPMA also limit the number of people who can stay on a site.

?????? LPMA use a NPWS contractor to collect camping fees at Goolawa.? Also the Diggers Camp at Minnie Water uses a NPWS contractor to collect camping fees..? % of fees collected used as an incentive.

?????? Richard Dunning to instigate a letter regarding the process to bring additional land into the Reserve.

?????? Richard Dunning to advise what funding assistance might be available.

?????? Trevor Stride (from the Committee of Management) requested that a plan of management be developed for the Reserve.?

 

Following the meeting, Council?s Property Officer followed up Mr Dunning by telephone on 23 and 24 March.?? Messages were left but there was no response.? Council?s Property Officer did contact him by telephone on 30 March and was advised that he had been busy in Taree and sought a further email prompt.

 

The attached email was then sent on 27 April and there was still no response.

 

I then sent the attached letter on 16 May to which there has been no response.

 

To recap, Council is the Reserve Trust manager of Boultons Crossing (R638000) Reserve.

 

The Reserve Trust, through the committee of management, has managed the Reserve as a Primitive Camping Ground comprising up to 22 camp sites on the basis of the total area of the Reserve (11.33ha (28 acres)). The Committee of Management has advised council that they seek to continue management of the Reserve (see correspondence attached).

 

As previously reported part of the Reserve was gazetted as National Park thereby reducing the size of the reserve to 1.21ha. The excise of part of the reserve effectively limits the number of permissible camping sites to just two.

 

The Department of Local Government have advised that an exemption from the minimum land size requirements may only be considered on application of a section 82 LGA 1993 objection to standards for current operating approval (or an application for operating approval).? A review of records pertaining to the Reserve however indicates that approval to operate a primitive camping ground has never been issued.

 

To continue operating the Reserve, the Trust or the Committee of Management must now lodge an application for approval to operate a primitive camping ground on the site.

 

The relevant part of the current legislation (Local Government (Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 1995) is as follows:

 

132 Primitive camping grounds

(1)??????? If an approval to operate a primitive camping ground designates one or more camp sites within that ground, then the maximum number of designated camp sites is not to exceed a mean average of 2 for each hectare of the camping ground (where that figure is the average calculated over the total area of the primitive camping ground).

(2)??????? The following conditions apply to a primitive camping ground:

 

(a)??????? if the approval to operate the primitive camping ground designates one or more camp sites within that ground?camping is not permitted within the primitive camping ground other than on those designated camp sites,

 

(b)??????? if the approval to operate the primitive camping ground does not designate one or more camp sites within that ground?the maximum number of caravans, campervans and tents permitted to use the camping ground at any one time is not to exceed a mean average of 2 for each hectare of the camping ground (where that figure is the average calculated over the total area of the primitive camping ground),

 

(c)??????? a caravan, annexe or campervan must not be allowed to be installed closer than 6 metres to any other caravan, annexe, campervan or tent,

 

(d)??????? a tent must not be allowed to be installed closer than 6 metres to any caravan, annexe or campervan or closer than 3 metres to any other tent,

 

(e)??????? the camping ground must be provided with a water supply, toilet and refuse disposal facilities as specified in the approval for the camping ground,

 

(f)???????? unoccupied caravans, campervans and tents are not to be allowed to remain in the camping ground for more than 24 hours,

 

(g)??????? if a fee is charged for camping, a register must be kept that contains entries concerning the same matters as are specified in clause 122 and, in addition, that specifies the size of the group (if any) with whom the person listed in the register camped,

 

(h)??????? such fire fighting facilities as may be specified in the approval are to be provided at the primitive camping ground.

 

Nambucca Shire Council as the consent authority would have no option but to reject the application for a primitive camping ground as the number of campsites sought (22), far exceeds the land size land size requirements of 1 campsite per hectare of land without the specific approval under S82 of the Local Government Act 1993.

 

Council or the Committee of Management would need to accompany their application for an Approval to Operate with an application pursuant to Section 82 of the Local Government Act 1993, seeking the Director General's approval to operate Boultons Crossing Primitive Camping Ground for any additional sites in excess of 2.

 

Council as the consent authority must also have regard to the provision of a water supply, toilet and refuse disposal and fire fighting facilities under s132(2) Local Government (Manufactured Home Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005. ?Whilst a detailed review of the requirements has not been completed it is appears that the current amenities alone would preclude Council from issuing an operating approval.

 

The current amenities are dilapidated and in need of replacement. Neither the Trust, nor council, has sufficient reserves to afford the cost of replacement which is estimated at between $150,000 - $200,000 (depending on a design that would meet peak user demand or simply replacing the existing facility -? in either case an upgrade to the septic installation would be required.)

 

Conclusion

 

As it stands Council is operating a camping ground without approval and is incapable of securing an approval because the camping ground lacks the required area and the requisite amenities are not of a satisfactory standard.? This is a concern for insurance as any public liability claim is likely to be denied.? It is also a concern for the conflict it creates with Council?s regulatory role where Council enforces compliance with the caravan park and camping regulations for privately operated caravan parks and camping grounds but where a Council operated camping ground is neither approved nor compliant.

 

From the discussions with the LPMA in January it is apparent that the camping fees at the Gumma (Boulton?s Crossing) camping ground are considerably less than those charged at camping grounds operated by the NPWS or the LPMA.? Also without being critical of the contribution made by the volunteers in the Committee of Management, it is difficult for them to set fees when their families are amongst the most regular patrons of the camping ground in peak times.? The volunteer management of the facility has served this Council well over many decades but unfortunately factoring in the real costs of asset management, a different approach is now required.

 

Notwithstanding the advice of the Land and Property Management Authority and the Committee of Management, the logical authority to operate the Gumma (Boulton?s Crossing) camping ground is the National Parks and Wildlife Service with the land incorporated into the Gaagal Wanggaan (South Beach) National Park.? This would allow the camping ground to continue without the need for any approval under the Local Government Act and Regulations and would enable utilisation of the increased staff and resources which have been made available to the NPWS to maintain the new National Park.

 

The only disadvantage of NPWS management would seem to be the increased camping charges which would apply to local residents and tourists alike.? However the financial future of the camping reserve would be secured and it would provide the NPWS with control of an important public access point from which they can promote the National Park and conduct tours.? The potential financial benefits to Council and the economic benefit to the Nambucca Valley from an enhanced tourist product would seem to outweigh increased camping charges.

 

CONSULTATION:

 

Director Environment & Planning

Manager Health & Building

Manager Assets

Committee of Management - petition and correspondence attached

Land and Property Management Authority - correspondence attached

Property Office

State member for Oxley ? correspondence attached

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendations do not give rise to any environmental issues, although it should be noted that management of the Reserve by the NPWS would ensure compliance with protocols established by the NPWS.

 

Social

 

There is a long history of the management and use of the Reserves by local residents. The current committee would ideally like to retain management of the Reserve and to continue operating it under existing arrangements.

 

Economic

 

The recommendations provide an opportunity for council to ensure the continued operation of the reserve without the cost burden of replacing existing facilities and ongoing management.? The Gumma Reserve is an important tourist asset but is not managed or promoted as part of the Gaagal Wanggaan (South Beach) National Park.? It has unrealised potential for tourism and neither the Council nor the Committee of Management has the funding or resources to achieve its full potential.

 

Risk

 

Council should note however that they are currently overseeing a Reserve which does not meet the minimum standards required by the regulation for the operation of a primitive camping ground.? A public liability claim made against Council could be denied by our insurers as Council is operating a non-approved and non-compliant camping ground.? Council is also ignoring the requirements of the Local Government Act and Regulations for a facility it manages at the same time it enforces requirements for privately operated caravan parks and camping grounds.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

The recommendation do not impact on current budgets.

 

Source of fund and any variance to working funds

A variance to working funds is not required.

 

Attachments:

1View

9222/2010 - DECC advice regarding Boultons Crossing Reserve

 

2View

9359/2010 - MINUTE New Warrell Creek National Park

 

3View

13920/2010 - DECCW support for NSC application

 

4View

16393/2010 - DLG response regarding Boultons Crossing Reserve

 

5View

15472/2011 - DoP response

 

6View

20643/2010 - Future management of Boultons Crossing Reserve

 

7View

26223/2010 - Committee of Management response

 

8View

28278/2010 - LPMA request to remove item

 

9View

29210/2010 - Future operation and management of Boultons Crossing

 

10View

29433/2010 - Submission - L Bashforth

 

11View

208/2011 - Future Of Boultons Crossing (Gumma) Reserve

 

12View

1164/2011 - Petition to retain Gumma Reserve as a camping ground

 

13View

3326/2011 - Copy of letter from A Stoner MP to Minister for Lands

 

14View

12850/2011 - Boultons Crossing (Gumma) Reserve - follow up letter

 

15View

14649/2011 - E-mail from LPMA

 

??


Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 




Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 

 

For Action

Council

15/04/2010

TO: Executive Assistant (Barbara Parkins)

 

????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????

 

Subject:

New Warrell Creek National Park

Target Date:

28/04/2010

Notes:

 

Trim Reference

SF591 (8367/2010)

????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????

2090/10 Resolved:?????? (Court/Flack)

 

1??????? That the information presented by the National Parks and Wildlife Services be received.

 

2091/10 Resolved:?????? (Flack/Smyth)

 

2??????? That Council contact the Minister regarding the implications for the Boulton?s Crossing Reserve of the Gazettal of the new Gaagal Wanggaan (South Beach) National Park noting that only two legal camping sites will remain following the incorporation of much of the Reserve within the National Park.? The contact with the Minister is only to occur if Council is not satisfied with the outcome of a meeting or discussion with Mr Alan Jeffrey which is to take place within the next two days.

 

2092/10 Resolved:?????? (Flack/Court)

 

3??????? That Mr Glenn Storrie be thanked for returning to Council to clarify the issues about the Boulton?s Crossing Reserve.

 

Note:? Cr Moran requested that his vote be recorded as against this recommendation as he believes Council has not been told the full facts about the transfer of the land and there has been a lack of consultation in relation to the transfer of the land and the creation of the National Park.

 

2093/10 Resolved:?????? (Ainsworth/Finlayson)

 

4??????? That Council immediately seek an exemption under Section 22 of the Local Government Act? for camping grounds regarding the number of sites (22) at the Boulton?s Crossing Reserve.

 

5??????? That Council seek letters of support from the National Parks and Wildlife Service, the two Aboriginal Land Councils and the individual native title claimants.

 

 

?Open Item in Minutes ????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????

 

This action sheet has been automatically produced by the Minute Secretary using InfoCouncil, the agenda and minutes database.

Please forward updated action sheet to the Governance Unit (by email or hard copy post) once completed.

 

 
 

 

 

 

 

 

 


ACTION TAKEN BY OFFICER

 

ONGOING / COMPLETED

Completion date: ____________

 

(Please update once item is actually completed)

 

Details:


Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 


Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 


Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 

Enquiries to:???? Steven Williams

Phone No:??????? 02 6568 0206

Our Ref:????????? PRF54

 

 

 

24 August 2010

 

 

 

The Secretary

Gumma Crossing Committee of Management

13 Main Street

DONNELLYVILLE? NSW? 2447

 

Dear Ms Williams

 

Future Management of Boultons crossing Reserve

 

I am writing with reference to a report on the future Management of Boulton?s Crossing Reserve which was recently considered by Council and in attendance to their subsequent resolution.

 

A copy of the report and resolution is attached for your reference.

 

The recent gazettal of the Gaagal Wanggaan National Park, incorporating part of the Reserve, has lead to a review of the operating conditions and ongoing use of the remainder of the Reserve as a primitive camping ground. The excise of part of the Reserve has resulted in there now being insufficient land area to meet the minimum land requirements for a primitive camping ground pursuant to the current Local Government (Manufactured Home Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005.

 

Over and above the land size deficiency it has become apparent that there is currently no operating approval for the use of the Reserve as a Primitive Camping Ground. To issue an approval to operate,? Council must have regard to the provision of a water supply, toilet and refuse disposal and fire fighting facilities (S132 (2)) Local Government (Manufactured Home Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005.?

 

I think we would all agree that the current amenities are dilapidated and in need of replacement.? Unfortunately Council does not have sufficient reserves to afford the cost of replacement which is estimated at $150,000-$200,000 (depending on a design that would meet peak user demand or simply replacing the existing facility?in either case an upgrade to the septic installation would be required).

 

The overarching objective is to seek to ensure that the Reserve remains an affordable and accessible camping venue for locals and visitors to the Shire. On this basis it has been suggested that an alternative to the future management of the Reserve is to work with the NSW National Parks and Wildlife Service (NPWS) who have expressed an interest in preserving the current use of the Reserve.

 


2

 

Gumma Crossing Committee of Management

24 August 2010

PRF54

 

 

In this regard it has been recommended that Council write to the NPWS seeking their expression of interest to operate and manage the Reserve. Prior to writing to the NPWS however Council is keen to receive the Committees views on the recommendation and any alternative proposal for the future management of the Reserve.

 

Could you please bring this matter to the Committee?s attention at the next Committee meeting and advise of their position in due course. Please do not hesitate to contact me should you have any queries or require further information.

 

Yours faithfully

 

 

 

 

Steven Williams

PROPERTY OFFICER

 

SW:lrh

 

Enc:? Report (Trim 19323/2010) and Resolution (Trim 20306/2010)


Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 







Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 


Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 

Enquiries to:???? Steven Williams

Phone No:??????? 02 6568 0206

Our Ref:????????? PRF54

 

 

 

30 November 2010

 

 

 

Mr Chris Atchison

Manager Mid North Coast

Land and Property Management Authority

PO Box 440

Taree?? NSW? 2430

 

 

Dear Sir

 

Future operation and management of Gumma (Boultons Crossing) within Crown Reserve R638000

 

As you would be aware Council is the Reserve Trust Manager of Boulton?s Crossing (R638000) Reserve. The Reserve Trust, through the Committee of Management, has managed the Reserve as a Primitive Camping Ground comprising up to 22 camp sites on the basis of the total area of the Reserve (11.33ha (28 acres)).

 

Part of the Reserve was recently gazetted as the new Gaagal Wanggaan National Park thereby reducing the size of the Reserve to 1.21ha. The excise of part of the Reserve effectively limits the number of permissible camping sites to just two. In essence this reduction has rendered the primitive camping entitlements to a level which is not sustainable for continued management. Community sentiment is such that the closure of the camping ground would be regarded as a substantial loss of a popular and well used Reserve with a long history of local use and management.

 

As a consequence of the changes the ongoing operation of the Reserve requires the Trust to make application for approval to operate under section 68 of the Local Government Act 1993 and more particularly (Local Government (Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 1995. Despite the best efforts and diligent attention of the Committee of Management? the current improvements and layout of the Reserve are such that an approval to operate cannot be obtained as the Reserves infrastructure and improvements do not comply with current legislative requirements. Neither Council nor the Committee of Management have sufficient resources to attend to the necessary work which includes provision for new toilet and refuse disposal facilities, clear access and egress arrangements, and fire fighting facilities.

 

The National Parks and Wildlife Service have indicated a willingness to consider a resource sharing or co-management arrangement in recognition of the strategic location of the Reserve at the entrance to the new National Park. Given the lack of resources available to Council this type of assistance would be warmly welcomed.


2

 

Mr Chris Atchison

Land and Property Management Authority

30 November 2010

 

 

 

Both the NPWS and Council however, are mindful that the land is managed in Trust as a Crown Reserve.

 

This letter is to request assistance in:

 

a)???????? Obtaining approval to continue to operate the Reserve as a primitive Camping Ground at the levels previously enjoyed by Reserve visitors.

b)???????? Meeting the costs of the work required to comply with the current standards required for operating approval.

 

I invite you to meet with Council staff and Committee members to discuss possible options for the ongoing use and management of the Reserve.

 

I would be pleased if you could advise what assistance the Department can offer in this matter and a time when you may be able to meet with staff and Committee members to discuss the future of the Reserve. Given the fast approaching holiday season your urgent attention would be appreciated.

 

Yours faithfully

 

 

 

 

Steven Williams

PROPERTY OFFICER

 

SW:lrh

 


Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 

From:linda bsshforth[SMTP:lindabash@live.com.au]

To:council[EX:/O=NSC/OU=NSCDOMAIN/CN=RECIPIENTS/CN=CCOUNCIL]

Received-Date:20101129

Received-Time:4:23:27 AM

Sent-Date:20101129

Sent-Time:4:28:49 AM

Subject:Gumma camp gounds

 

To whom it may concern,

 

I am writing to you in regards to the future of Boulton Crossing camp grounds. As a user of this wonder place I am very concerned it is under threat.

My family and I use the crossing on a regular basis and we love this special place, as it is where I holidayed as a child myself. I realise that there is red tape to overcome, but as a community we can all achieve this together to retain this camp ground. The cost of living in today's society is out of control, so this is a very well-priced place to have Season holidays that are affordable. Also a lot of individuals will not go camping if we dont have these grounds because they will just not be able to afford it.

  As a business owner of Macksville Hair Care centre, I recognise that the people camping are using the local town's resources and provide extra money to local businesses that need it in this very hard time. I have customers that travel from as far as Brisbane to get ther hair needs done over this period.

For simple family leisure time, and for families to socialise and look at our beautiful Nambucca Valley, I think it would be a real shame for individuals to lose this precious holiday location. As the camp grounds provide no electricty and limited complex resources, it is accepted within the community that the lifestyle is simple. For example where parents and their children can interact physically and socially in a simple game of Aussie cricket. Other interests shared by the camping community include Night games such as 'Spotlight' and sociallising with other campers around the campfire.

 

The simplicity and uniqueness of Boultons Crossing is completely irreplaceable.

 

 

 

 

   Yours Sincerely, 

 

                                                                                                        Linda Bashforth.                                                           

 

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Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 

Enquiries to?? :? Steven Williams

Phone No?????? :? 6568 0206

Email ???????????? :? Steven.williams@nambucca.nsw.gov.au

Our Ref???????? :? PRF54

 

 

 

5 January 2011

 

 

 

Mr Andrew Stoner MP

State Member for Oxley

PO Box 120

WEST KEMPSEY?? NSW?? 2440

 

 

Dear Mr Stoner

 

FUTURE OF BOUILLON?S CROSSING (GUMMA) RESERVE PRIMITIVE CAMPING GROUND

 

I am writing in response to your correspondence on the above matter and to thank you for your interest in following up on the concerns of locals and visitors about the future of the Reserve. Council is similarly concerned to ensure the continued operation of the Reserve.

 

The published article (Guardian News Thursday 25 November 2010) provides a good background to the current state of affairs.? We are in a position where the excise of Crown Land to form the new Gaagal Wanggaan National Park has left the Gumma Reserve with insufficient land area to meet current primitive camping ground requirements such as to preclude operating all but two of the camping sites.

 

To continue operating the Reserve the Trust or the Committee of Management must now lodge an application for approval to operate a primitive camping ground on the site.

 

Nambucca Shire Council, as the consent authority, would have no option but to reject the application for a primitive camping ground as the number of campsites exceeds the land size requirements.? Accordingly, Council or the Committee of Management would need to accompany their application for an Approval to Operate with an application, pursuant to Section 82 of the Local Government Act 1993, seeking the Director General's approval to operate Boultons Crossing Primitive Camping Ground for any additional sites in excess of two (2).

 

The current legislation (Local Government (Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 1995) also requires the consent authority (Council) to ensure the operator has made appropriate provision for water supply, toilet and refuse disposal and fire fighting facilities.? The provision and standard of the current amenities alone would preclude Council from issuing an operating approval.? Neither the Trust, nor Council, have sufficient reserves to afford the cost of replacement which is estimated at between $150,000 - $200,000.

 

Council has written to the Land & Property Management Authority (LPMA) requesting financial assistance as well as assistance in potentially securing additional Crown Land to augment the Reserve.


2

 

Mr Andrew Stoner MP

5 January 2011

 

Whilst a response is yet to be received a meeting has been scheduled for Thursday 27 January 2011 between a Regional Director for LPMA (Mr. Richard Dunning) Council?s Director for Environment and Planning and relevant Council staff as well as the Committee of Management. It is hoped that suitable assistance will be forthcoming from the LPMA to enable the continued operation of the Reserve as a camping area.

 

It should be noted that the National Parks and Wildlife Authority (NPWS) have indicated that they would be willing to provide assistance by way of management or co-management.? This presents a good option as the NPWS have available staff and resources to attend to the park and, perhaps more pertinently, the many primitive camping grounds already managed by the NPWS are not subject to the provisions of the Local Government Act.

 

Any such proposal, however, would require the consent and co-operation of the LPMA; a position the LPMA has, to date, been reluctant to embrace.? Any assistance you may be able to provide to realise LPMA assistance or interdepartmental cooperation which ensures the future of the camping ground would be very much appreciated.

 

Again, thank you for interest.? If you require further information please do not hesitate to contact me.

 

Yours faithfully

 

 

 

 

Steven Williams

PROPERTY OFFICER

 

SW:ms


Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 


Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 



Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 

Enquiries to:? Michael Coulter

Phone No:????? 6568 0200

Email:???????????? michael.coulter@nambucca.nsw.gov.au

Mobile:?????????? 0409 153 788

Our Ref:??????? PRF54

 

 

 

16 May 2010

 

 

 

Mr Chris Atchison

Manager, Mid North Coast Area

Crown Lands Division

Land & Property Management Authority

PO Box 440

TAREE?? NSW?? 2430

 

 

Dear Mr Atchison

 

BOULTONS CROSSING RESERVE

 

Reference is made to my discussion with Mr Cocchini and to your letter of 17 November 2010.

 

Council, in good faith, accepted your advice and at its meeting on 2 December 2010 resolved to approach your Authority as a matter of urgency in regard to the future management of the Boultons Crossing (Gumma) Reserve.

 

Subsequently, on 27 January 2011, myself, Council?s Manager Business Development and Council?s Director Environment and Planning met with representatives of the Reserve Committee of Management and Mr Richard Dunning from the Authority.?

 

From the notes I took at the meeting, Mr Dunning promised to investigate bringing additional land into the Reserve so that the yield of the primitive camping ground could be maintained and secondly, promised to investigate what funding assistance may be available for the provision of facilities.

 

Despite following up Mr Dunning there has been absolutely no progress in relation to the matters promised.

 

As it stands, Council is responsible for the care, control and management of a non-compliant camping ground and with no means by which to remedy the problem.


2??????

 

Mr Chris Atchison

Manager, Mid North Coast Area

16 May 2011

 

 

 

I intend to report to Council?s meeting on 16 June 2011 on the future of the camping ground.? I foreshadow that without there being the requisite area to issue an approval and with $150,000 to be spent on the amenities, that there will be a recommendation that Council seek to be removed as Trust Manager with future management arrangements to be determined by the Land & Property Management Authority.

 

Yours faithfully

 

 

 

 

Michael Coulter

GENERAL MANAGER

 

MAC:ms

 

enc ? Copy of letter dated 17 November 2010

????????? Copy of email exchange

 


Ordinary Council Meeting - 16 June 2011

Boultons Crossing (Gumma) Reserve - Future Management

 

From:Richard Dunning[SMTP:Richard.Dunning@lpma.nsw.gov.au]

To:Steven Williams[EX:/O=NSC/OU=NSCDOMAIN/CN=RECIPIENTS/CN=STEVENW]

Received-Date:20110429

Received-Time:4:12:26 AM

Sent-Date:20110429

Sent-Time:4:12:18 AM

Subject:RE: future operation and management of Boultons Crossing

 

Hi Steve

 

 

 

My apologies for not responding to date ? I will follow up with the Taree Office staff regarding the addition of land to the Boulton?s Crossing Reserve.

 

 

 

In regard to funding for a Plan of Management for the reserve, I recommend that an application be made to the Public Reserves Management Fund for a grant to cover the cost of the plan be made (on the assumption that the issue regarding the area within the reserve has been fully resolved in the near future).

 

 

 

Richard Dunning

 

Senior Project Manager - Tourism Development

 

Crown Lands Division

 

Ph: 02-66 403 403 Office

 

Fax: 02-66 425 375

 

Mobile: 0412 152 185

 

 

 

From: Steven Williams [mailto:Steven.Williams@nambucca.nsw.gov.au]

Sent: Wednesday, 27 April 2011 8:12 AM

To: Richard Dunning

Subject: future operation and management of Boultons Crossing

Importance: High

 

 

 

Good morning Richard,

 

Details on the future management options of the Boultons Crossing primitive camping ground is now well overdue.

 

Could I ask you to call me to discuss what progress has been made so that I may respond to councils request for an update report?

 

Steven Williams

 

Property Officer

 

Corporate Services

 

Nambucca Shire Council

 

PO Box 177 Macksville NSW 2447

 

Ph: (02) 6568 0206  Fax: (02) 6568 2201

 

www.nambucca.nsw.gov.au

 

DISCLAIMER

 

This message is intended solely for the addressee. It is confidential and may be legally privileged. Access to this message by anyone else is unauthorised. Unauthorised use is strictly prohibited and may be unlawful. If you are not the intended recipient, any disclosure, copying or distribution of the message , or any action or omission taken by you in reliance on it, except for the purpose of the delivery to the addressee is prohibited and may be unlawful. Any confidentiality or privilege is not waived or lost because this e-mail has been sent to you by mistake. Please immediately contact the sender if this e-mail is incomplete or illegible or if you have received it in error. Thank you.

 

  _____  

 

This message is intended for the addressee named and may contain confidential information. If you are not the intended recipient, please delete it and notify the sender. Views expressed in this message are those of the individual sender, and are not necessarily the views of the Land and Property Management Authority. This email message has been swept by MIMEsweeper for the presence of computer viruses.

 

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Please consider the environment before printing this email.

 

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Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????????? 16 June 2011

General Manager's Report

ITEM 8.3????? SF839????????????? 160611???????? Annual Reporting of Contracts for Senior Staff

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Section 339 of the Local Government Act requires that the General Manager must, at least once annually, report to the council on the contractual conditions of senior staff (ie by 30 June).

 

The General Manager is currently the only designated senior staff position.

 

A copy of my new contract which commenced on 1 April 2011 and terminates on 1 April 2016 is attached to this report.

 

I have also taken the opportunity to propose key activities and performance measures for the second part of my performance agreement which are also attached.? These are the key activities against which my performance will be measured for the current year of my employment ie, from 1 April 2011 to 1 April 2012.?

 

 

Recommendation:

 

1??????? That the information concerning the provisions of the General Manager?s contract be received.

 

2??????? That Council suggest any changes to the second part of the General Manager?s Performance Agreement for 2011/2012.

 

 

OPTIONS:

 

The content of second part of the Performance Agreement is open for discussion and agreement.

 

 

DISCUSSION:

 

Section 339 of the Local Government Act requires that the General Manager must, at least once annually, report to the council on the contractual conditions of senior staff (ie by 30 June).

 

There is no other information as to what actually has to be reported but the Division of Local Government in its Better Practice Review Program indicates that better practice is for the report to contain:

 

?????? A list of senior staff

?????? The specific term of each contract and when it was entered into

?????? The value of the remuneration package and any variations that have been made in the past year or which are proposed for the ensuing year

?????? The timing and outcome of any performance assessments that were undertaken

?????? A copy of any performance agreement entered into for the current year and/or proposed for the ensuing year, and

?????? Details of any other ?material? matters.? These could include any requirement for the General Manager or other senior staff member to advise if she/he is seeking an extension of the current contract or reappointment for a further term and similarly, any requirement for the Council to advise the General Manager/senior staff member of any intention not to renew their appointment and/or readvertise the position.

 

The General Manager is currently the only designated senior staff position.

 

A copy of my new contract which commenced on 1 April 2011 and terminates on 1 April 2016 is attached to this report.

 

I have also taken the opportunity to propose key activities and performance measures for the second part of my performance agreement which are also attached.? These are the key activities against which my performance will be measured for the current year of my employment ie, from 1 April 2011 to 1 April 2012.? It is open for Council to suggest changes or additions or deletions to these suggested activities and performance measures.

 

Council has only recently undertaken my annual performance review and as such no purpose would be served in reporting on this.? In any event it should be reported in closed meeting.

 

 

CONSULTATION:

 

There has been on consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no particular risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

9499/2011 - Contract of Employment for General Manager

 

2View

15363/2011 - Performance Agreement - suggested content

 

??


Ordinary Council Meeting - 16 June 2011

Annual Reporting of Contracts for Senior Staff

 


























Ordinary Council Meeting - 16 June 2011

Annual Reporting of Contracts for Senior Staff

 

 

 

NAMBUCCA SHIRE COUNCIL

 

CONFIDENTIAL

 

PERFORMANCE AGREEMENT

GENERAL MANAGER

 

This agreement defines the Council?s expectations of its General Manager in accordance with clause 7 of the General Manager?s Contract and is based on the Position Description and the Council?s Management Plan.

 

 

This agreement is for the 12 month period to April 2012

 

 

 

SIGNED BY THE GENERAL MANAGER: Michael Coulter

 

 

 

SIGNED BY THE MAYOR: Clr Rhonda Hoban

 

 

 

DATE: ?????

 

 

 


Ordinary Council Meeting - 16 June 2011

Annual Reporting of Contracts for Senior Staff

 

 

 

COUNCIL VISION BANNER

A viable and sustainable future for the Nambucca Valley.

 

 

COUNCIL MISSION

The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.

 

THE GENERAL MANAGER IS RESPONSIBLE FOR ACHIEVING THESE AS DETAILED IN THE FOLLOWING PERFORMANCE AGREEMENT

 


Ordinary Council Meeting - 16 June 2011

Annual Reporting of Contracts for Senior Staff

 

 

Performance Review Process

This General Manager?s (GM) Performance Agreements outlines the Key Performance Indicators (KPIs) used in reviewing their performance.

Part I contains year-on-year operational KPIs, whilst Part II outlines particular projects which are prioritised by Council in its current Management / Operational Plan. Some Part I KPIs refer to checklists included in the agreement. These are reported on by exception. When completing the self-appraisal, the GM will indicate whether the various measures were met [Yes / No].

The GM?s performance is reviewed by a Performance Review Committee (recommended) or full Council.

Prior to the performance review meeting, a copy of this Performance Agreement with the General Manager?s self-appraisal will be distributed to all Councillors involved in the performance review process. Councillors not directly involved in the performance review process will have the opportunity to provide their feedback on the GM?s performance to the Mayor or facilitator.

At the performance review meeting, the facilitator outlines the process and clearly defines the roles of all the people involved. The General Manager (GM) provides a presentation to the Committee / Council on his efforts over the past six months or twelve months, including an update on the Part Two projects.

The Committee /Council, without the GM present, then assess and rate each of the KPIs as set out in Part One and Part Two of the Performance Agreement document.

The following rating scale is used:

5

Outstanding ? Performance consistently exceeds requirements

4

More than satisfactory ? Performance exceeds requirements at times

3

Satisfactory ? Performance meets expected requirements

2

Some concerns ? Major requirements have been met, but some minor shortcomings

1

Unsatisfactory ? Important requirements have not been met, major shortcomings

N/A

Not applicable ? e.g. if the milestone is not yet due and progress cannot be reported on

An assessment of ?Some concerns? or ?Unsatisfactory? requires the Councillor making that judgement to add an additional comment identifying areas for improvement. Similarly, ?Outstanding? or ?More than satisfactory? ratings should be substantiated with examples of where the performance has exceeded requirements.

An overall rating will be determined. At the annual review, the Committee / Council will also decide any changes in the General Manager?s employment conditions, including remuneration adjustments, at this stage.

The Performance Review Committee / Council will then meet with the GM to discuss the ratings and feedback.

The facilitator prepares a record of the review, which will become the official record of the performance review once it has been signed by both the Mayor and General Manager.

 

 


Ordinary Council Meeting - 16 June 2011

Annual Reporting of Contracts for Senior Staff

 

 

 

SUMMARY OF MID-TERM PERFORMANCE MONITORING 2010/11

The monitoring review of the General Manager?s (GM) performance was carried out by the Council?s Performance Appraisal Committee comprising Mayor ?? at the Council Offices on ???.. The review was facilitated by ???, Local Government Management Solutions. The GM initially provided a presentation to the Council on his efforts over the past six months; including an update on the Part Two projects (he also provided a hard copy document with a comprehensive self-appraisal on both parts for reference during the session). The Council (without the GM present) then assessed and rated each of the Performance Measures as set out in Part One and Part Two of the Performance Agreement document. This was followed by a discussion of both parts with the GM present.

 

The review was based on assessment of the managerial objectives and specific responsibilities set out in Part One, and the strategic objectives set out in Part Two of the GM?s 2010/11 Performance Agreement.

 

The distribution of ratings from a total of 13 Part One Performance Measures was:

(5)?????????????? -????????

(4)?????????????? -????????

(3)?????????????? -????????

(2)?????????????? -????????

(1)?????????????? -????????

(n/a)?????????? -????????

 

The distribution of ratings from a total of ?.. Part Two Performance Measures was:

(5)?????????????? -????????

(4)?????????????? -????????

(3)?????????????? -????????

(2)?????????????? -????????

(1)?????????????? -????????

(n/a)?????????? -????????

 

 

Specifically, the Council / Review Committee POSITIVELY rated the General Manager's performance (ratings of 4 or 5) in areas such as:?????

 

The Council / Review Committee identified the following IMPROVEMENT OPPORTUNITIES (ratings of 2 or 1):?????

 

Overall performance rating: Satisfactory / More than satisfactory

 

 

Next steps for the GM:

 


 

SUMMARY OF ANNUAL PERFORMANCE MONITORING 2010/11

The annual review of the General Manager?s (GM) performance was carried out by the Council?s Performance Appraisal Committee comprising Mayor ?? at the Council Offices on ???.. The review was facilitated by ???, Local Government Management Solutions. The GM initially provided a presentation to the Council on his efforts over the past six months; including an update on the Part Two projects (he also provided a hard copy document with a comprehensive self-appraisal on both parts for reference during the session). The Council (without the GM present) then assessed and rated each of the Performance Measures as set out in Part One and Part Two of the Performance Agreement document. This was followed by a discussion of both parts with the GM present.

 

The review was based on assessment of the managerial objectives and specific responsibilities set out in Part One, and the strategic objectives set out in Part Two of the GM?s 2010/11 Performance Agreement.

 

The distribution of ratings from a total of 13 Part One Performance Measures was:

(5)?????????????? -????????

(4)?????????????? -????????

(3)?????????????? -????????

(2)?????????????? -????????

(1)?????????????? -????????

(n/a)?????????? -????????

 

The distribution of ratings from a total of ?.. Part Two Performance Measures was:

(5)?????????????? -????????

(4)?????????????? -????????

(3)?????????????? -????????

(2)?????????????? -????????

(1)?????????????? -????????

(n/a)?????????? -????????

 

 

Specifically, the Council / Review Committee POSITIVELY rated the General Manager's performance (ratings of 4 or 5) in areas such as:?????

 

The Council / Review Committee identified the following IMPROVEMENT OPPORTUNITIES (ratings of 2 or 1):?????

 

Overall performance rating: Satisfactory / More than satisfactory

 

 

Next steps for the GM:

 

?

?

 

 


Ordinary Council Meeting - 16 June 2011

Annual Reporting of Contracts for Senior Staff

 

 

 


PART ONE ? ongoing operations

Works with Council ? Advise and support Council and the Mayor

1. To support Council and the Mayor in carrying out their duties and provide advice on policy matters.

Performance Measure

Performance Standard

a.?? Necessary advice and policy recommendations provided to Council in relation to local government and relevant industry related legislation.

a.?? Legislative changes are advised within required timeframes.

b.?? Mayor and Councillor requests are met within Council policy.

b.?? All reasonable requests responded to within appropriate timeframes.

c.?? Assistance in the administrative management of Council meetings.

c.?? Obligations under the Act are met.

d.?? Training provided to Councillors.

d.?? Annual Councillor Training Plan/s in place and reflective of organisational priorities and needs.
Councillor satisfaction with training provided.

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

Works with Council ? Provides the link between employees and Council

2. To facilitate the flow of required information between staff and Council

Performance Measure

Performance Standard

a.?? Management oversight provided in relation to all information progressing from appropriate staff to Council.

a.?? Correct, timely, relevant and consolidated information flow to Council.

b.?? Appropriate information in relation to Council resolutions and deliberations provided to Directors and relevant staff

b.?? Information provided within one week and action commenced in relation to Council resolutions within one month of the council or committee meeting.

c.?? Feedback to Councillors on progress with resolutions and Councillor requests.

c.?? Regular progress reports on resolutions and Councillor requests are provided.

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

Manages the organisation ? Provides planning and reporting

3. Ensures preparation of required plans and reports, including consultation, within required ??????? timeframes.

Performance Measure

Performance Standard

a.?? Requirements under the Local Government Act, relevant regulations and the DLG?s Integrated Planning and Reporting Framework are met.

a.?? Requirements as outlined below are met. [Indicate Yes / No in the 6-monthly or annual review columns for LGA requirements and insert dates in relevant Integrated Planning & Reporting requirements].

Requirements under the Local Government Act

6-monthly

Annual

Complying Operational Plan adopted before the beginning of the financial year [s.406]

 

 

Quarterly reports on Operational Plan (within 2 months of the end of the quarter) provided to Council [s. 407] This includes update on financial position.

 

 

Complying Annual Report prepared and published within 5 months of the end of the financial year (including SOE) [s.428]

 

 

Requirements under the Integrated Planning & Reporting Framework

Date of
adoption

Date of
last review

Complying Community Strategic Plan in place and reviewed every 4 years.

 

 

Resourcing strategy, consisting of Long Term Financial Plan, Workforce Management Strategy, and Asset Management Plan in place.

 

 

Complying Workforce Management Strategy covering at least a 4-year timeframe in place.

 

 

Asset Management Plan for a minimum of 10 years in place.

 

 

Complying 4-year Delivery Program adopted by 30 June in the year following a local government ordinary election. Reviewed each year when Operational Plan is prepared.

 

 

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

4. Ensures major elements of the Operational Plan are achieved and Council is informed of projects not on schedule and/or budget

Performance Measure

Performance Standard

a.?? Major elements of the Operational Plan are achieved

a.?? Council satisfied of the organisation?s achievement OR x% of Operational Plan KPIs achieved

b.?? Appropriate process in place to report to and consult Council on significant proposed variations to the Operational Plan.

b.?? Council satisfied that it is aware and involved in the ongoing strategic management of the Plan and Budget.

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

5. Ensures adequate Information Technology and Records systems are in place.

Performance Measure

Performance Standard

a.?? Effective Information Technology and Records administrative systems and protocols in place.

a.?? IT and Records administrative systems in place and operating to the requirements of the organisation

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

Manages the organisation ? Provides people management

6. Ensures the organisational structure is appropriate to achieving the Operational Plan and Delivery ?? Program and that associated formal delegations are in place

Performance Measure

Performance Standard

a.?? Council advised on the organisation structure.

a.?? Organisational structure submitted each year with the Management Plan and re-determined within 12 months of an ordinary election of the council

b.?? Delegation reviews conducted, necessary changes made and reported to Council

b.?? Delegations reviewed annually and as required

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

7. Ensures appropriate staff management and development systems, equitable work practices and a safe work environment are in place

Performance Measure

Performance Standard

a.?? Human Resources Management Strategies, objectives, protocols and outcomes aligned with Council strategic initiatives, objectives and applicable legislation.

a.?? Council satisfied that appropriate processes are in place to build a positive work culture through annual engagement surveys.

b.?? Performance review process in place.

b.?? Annual reviews of all staff conducted as required by the Award or senior staff contracts.

c.?? Training needs analysis conducted and a structured training process in place.

c.?? Organisational training plan in place, skills transfer monitored and staff attendance properly managed.

d.?? EEO, anti-discrimination and protected disclosure practices follow the intent and letter of relevant legislation.

d.?? Policy and appropriate training in place and inappropriate incidents properly managed.

e.?? Staff grievance procedure in place and known to be available.

e.?? Grievance procedure is used by staff in preference to industrial action.

f.??? OH&S reviews regularly conducted and recommendations acted upon.

f.??? Annual internal reviews and (subject to Council allocating funds) every five years an external review

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

8. Provides leadership by being visible and positive

Performance Measure

Performance Standard

a.?? GM demonstrated strong and effective leadership and management behaviours which transcend the organisation and are consistent with the ?positive? culture being promoted and actively sought by the Council.

a.?? 180 degree feedback with direct reports initiated as part of the performance review process
Formal staff engagement surveys conducted annually

b.?? Formal and informal meetings held with staff as required by organisational need.
Issues and concerns are able to be brought to the GM individually or in small groups in accordance with Council?s grievance procedure.

b.?? Effective staff communication in place.
No reasonable complaints about the availability of the GM

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

Manages the organisation ? Provides financial management

9. Ensures effective financial management and reporting

Performance Measure

Performance Standard

a.?? Requirements under the Local Government Act, relevant regulations and the DLG?s Integrated Planning and Reporting Framework are met.

a.?? Requirements as outlined below are met. [Indicate Yes / No in the 6-monthly or annual review columns for LGA requirements and insert dates in relevant Integrated Planning & Reporting requirements].

Requirements under the Local Government Act

6-monthly

Annual

Quarterly reports on Operational Plan (within 2 months of the end of the quarter ? November, February, May, and August) provided to Council [s. 407] This includes update on financial position.

 

 

Annual Budget completed so that rates and charges can be levied by 1 August [s.533]

 

 

Complying Financial Report prepared and audited within 4 months after end of financial year [s.416(1)].

 

 

Requirements under the Integrated Planning & Reporting Framework

Date of
adoption

Date of
last review

Complying Long Term Financial Plan in place and updated annually. Reviewed with community strategic plan.

 

 

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

10. Ensures revenue management processes maximise council income

Performance Measure

Performance Standard

a.?? Sound revenue management plan in place including rates recovery, debt recovery, economic development / business opportunities and grant funding initiatives.

a.?? Revenue and income targets are met as per the Operational Plan

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:? ????

GM Self Appraisal (Rating and Comments): ?????

Manages the Administration?s dealings with the public

11. Customer service excellence, ensuring contact with the public is professional, courteous and timely

Performance Measure

Performance Standard

a.?? Customer satisfaction.

a.?? Few or no substantiated customer complaints.

b.?? Quantitative measures on response and processing times in relation to customer queries face-to-face, by phone, letter or email.

b.?? Customer charter response times are adhered to in all instances, with at least six-monthly reporting to Council.

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

12. Develops and maintains Council?s contacts with community, governmental and business bodies and functions as a spokesperson for the Councils subject to consultation with the Mayor

Performance Measure

Performance Standard

a.?? Dissemination of information to the media

a.?? In accordance with Council?s policy.

b.?? Council?s media presence

b.?? In so far as it is within the GM?s capacity to influence, media reports cover major council initiatives and are accurate, timely and visible.

c.?? GM attendance at community groups and external committees, as appropriate.

c.?? Attendance or representation at all required meetings as agreed with the Mayor.
Informed professional presentations provided to community groups or meetings on request.

 

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

13.?? High level professional knowledge of the external environment that may impact on and/or be utilised to Council?s advantage

Performance Measure

Performance Standard

a.?? Appropriate networking in the community including stakeholder groups and individuals.

b.?? General Manager?s professional demeanour maintained in all activities undertaken.

a.?? Relevant linkages established and maintained to Council satisfaction

b.?? GM ensures that the community has no cause for performance related negative feedback or substantiated complaints against the GM.

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

 

 

 

 


 

PART TWO ? Current priorities

1. Introduction of the Integrated Planning and Reporting Framework

Performance Measure

Performance Standard

a.?? Provision of information to Council on progress.

a.?? Action plan outlining required steps, milestones and timeline provided to Council.

b.?? Compliance with Integrated Planning and Reporting requirements as outlined by the DLG.

b.?? Introduction of IPRR within agreed timeframe and ongoing enhancements made in consultation with the DLG.

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

2.? Compliance with the GIPA Act

Performance Measure

Performance Standard

a.?? Policies and procedures are complying with the GIPA Act requirements

a.?? Policies and procedures reviewed to ensure compliance

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

3. Council?s policies and delegations

Performance Measure

Performance Standard

a.?? Review and update policies and delegations

a.?? Evidence of review of policies and delegations

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

4. Management plan

Performance Measure

Performance Standard

a.?? Prepare summary of management plan so that it is more accessible to the public

 

a.?? Summary document is prepared for Community Strategic Plan, 4 year delivery program and 1 year operational plan

b.?? Summary document is available on the website and by request

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

5. Advise community of Council activities

Performance Measure

Performance Standard

a.?? Issue a newsletter with the 2011/2012 rates notice and for other significant decisions

a. Newsletter issued with rates notice

b.? Other newsletters issued during the year

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

6. Investments

Performance Measure

Performance Standard

a.?? Maximise return on investment portfolio

 

a.?? Investment returns meet established benchmarks

Investments comply with Council?s investment strategyb.??????

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

7.? Software development

Performance Measure

Performance Standard

a.?? Improve management reporting for Council?s new Authority software

a.?? Production of a weekly budget report for all management staff

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

8.? Disaster Recovery and Business Continuity

Performance Measure

Performance Standard

a.?? Update and test the disaster recovery and business continuity plan

a.?? Update plans

b.?? Updated plans are the subject of testing with a satisfactory result

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

9.? Internal Audit

Performance Measure

Performance Standard

a.?? Facilitate internal audit

a.? Internal audit is undertaken in accordance with the established program

b.?? Endorsed recommendations from the Internal Audit Committed are actioned

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments:?????

GM Self Appraisal (Rating and Comments): ?????

10.?? ? Cost saving or revenue producing alliances with other Councils

Performance Measure

Performance Standard

a.?? Initiate or respond to potential cost saving alliances with other councils

Proposals put forward for consideration by other councilsa.??????

b.?? Timely response to initiatives put forward by other councils

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

11.?? Proposed Bowraville Off River Water Storage

Performance Measure

Performance Standard

a.?? Ensure council and the community are informed about developments with the proposed Bowraville Off River Water Storage

a.? Ensure timely reports to Council, media releases and community newsletters

b.? Increased public awareness of the project

 

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

12.?? Development of a Rating Strategy

Performance Measure

Performance Standard

a.?? Council will require a rating strategy to support its new IPR plans

a.?? Report to Council

b.?? Develop and implement community consultation procedures

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

13.?? Enhance skill levels

Performance Measure

Performance Standard

a.?? Prepare organisation wide training plan consistent with the available budget

a.? Training undertaken in accordance with training plan

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

14.?? Website

Performance Measure

Performance Standard

a.?? Improve information provided on Council?s website

a.?? Accuracy of information provided on website

b.?? Enhancements to website to improve its usage and functionality

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

15.?? Promoting Better Practice Review

Performance Measure

Performance Standard

a.?? Undertake final review of the implementation of recommendations arising out of the 2007 review

a.?? Report to Council on any outstanding actions

Monitoring Session

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

Annual Review

Rating: ?????

Council Comments: ?????

GM Self Appraisal (Rating and Comments): ?????

 

 

Whilst all care and diligence have been exercised in the preparation of this report Local Government Management Solutions does not warrant the accuracy of the information contained within and accepts no liability for any loss or damage that may be suffered as a result of reliance on this information whether or not there has been any error omission or negligence on the part of Local Government Management Solutions or its employees.


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????????? 16 June 2011

General Manager's Report

ITEM 8.4????? SF764????????????? 160611???????? Proposed Ocean Monitoring Station on Part Crown Reserve 88941 - Nambucca Heads Beach

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

Council is the Reserve Trust Manager of Crown Reserve 88941.

 

The James Cook University (JCU) has approached the Land & Property Management Authority requesting tenure for part of the Reserve for a period of three years.? The University proposes the installation of an Ocean Monitoring Station which will form part of the Australian Coastal Ocean Radar Network (ACORN) and will allow for monitoring of the East Australian current and its interaction with the continental shelf and coastal zone.

 

The Station is proposed in tandem with a like facility at Red Rock, north of Coffs harbour.? The position of the Station has been strategically determined to provide maximum coverage of the study area and to take advantage of the natural alignment with the Red Rock facility and the availability of power and phone amenities.

 

The system comprises a series of 16 3m high aluminium antennae located in the dunal area of North Nambucca Beach and a further array of 4 antennae in the dunal area approximately mid way along North Nambucca Beach.? The site office for the system will be located within the freehold of the Nambucca Beach Holiday Park.

 

The Land & Property Management Authority has approved the project in principal and is willing to issue a licence under s34A of the Crown Land Act.? Council staff have no objection to the project.

 

 

Recommendation:

 

That Council, in its capacity as Reserve Trust Manager for Crown Reserve 88941, support the request of the James Cook University for a licence of part Reserve 88941 for the purpose of erecting an Ocean Monitoring System along the dunal system at North Nambucca Beach.

 

 

OPTIONS:

 

Council may seek an alternative location for the antennae placement.

 

 

DISCUSSION:

 

Council heard a brief presentation on the proposed project from Professor Mal Herron at the Ordinary meeting on June 2.

 

The JCU has published the following in the Nambucca Guardian on Thursday 26 June and Thursday 2 July 2011:

 

?JCU acts on behalf of the federal and state governments to install and maintain a network of remote sensing ocean monitoring Stations around the Australian coast.? The network provides maps of surface currents in the coastal ocean, and measurements of wave heights.? These are the main elements of erosion, and also are the measurements of most interest for recreation.? In NSW the project is supported by the state government, UNSW, UTS and the National Marine Science Centre at Coffs Harbour.?

?

The Nambucca Shire Council is considering a proposal to locate a monitoring Station at North Nambucca.? The proposal is to set up an equipment base within the Nambucca Beach Holiday Park and to run coaxial signal cables to a line of antennas on the north side of the small headland shown in the schematic, and to a group of four antennas adjacent to the Park.? The antennas are 3m high aluminum poles, 25 mm diameter and the line has 16 of them spaced about 10 m apart.? The antennas are to be on the dune and close to the line of vegetation.? They are anodized with a green finish to blend with the background vegetation when viewed from the beach.

 

Further details are available from the web site of the Nambucca Shire Council www.nambucca.nsw.gov.au or contact Professor Mal Heron, ph 0439281123 or (07)4781 4981.

The dashed line is the 16 antennas.? The thin lines are cables in conduit on the ground, not buried except under access tracks.? The square at the bottom is a group of 4 antennas, and the equipment donga is inside the Nambucca Beach Holiday Park.

 
nn_image_site_revised_annotated.png

 

Professor Herron reports that no objection or submissions have been received by him with regard to the proposed project.

 

The University seeks a three year tenure of part Reserve 88941 to erect an Ocean Monitoring System along the dunal system on North Nambucca Beach.

 

Council as the Reserve Trust Manager for Crown Reserve 88941 is not at liberty to grant the requested tenure as the proposed use is outside the gazetted purpose of the Reserve.? The Minister for Lands however may directly licence the facility under section 34A of the Crown Lands Act 1989.

 

The LPMA has advised that they approve the tenure in principal however prior to issuing the Licence they seek the Trusts feedback.

 

Staff have provided feedback to the Department of Lands including a requirements that the following be included in the terms of the Licence:

 

1??????? That a bond in the amount 410,000 be held by the Licensor pending completion of all requirements of the licensee including re vegetation were required.

 

2??????? That suitable signage be erected at the beach entrance and in the vicinity of the antenna array providing information on the facility.

 

It is anticipated that there will be significant public benefit arsing from the information gathered from the Ocean Monitoring Program.

?

 

CONSULTATION:

 

?????????????? Prof. Mal Herron JCU

?????????????? LPMA Grafton

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The JCU has completed a Review of Environmental Factors and will comply with the recommendations therein. It is noted that the REF concludes that the activity is not likely to significantly effect the environment as the proposal is of low environmental impact.

 

Social

 

The recommendation does not give rise to any social issues. Staff have requested, and the JCU have readily agreed to undertake a public notification process including advertisement in the local newspaper and display of information signage and flyers tar strategic pints. Prof. Herron from JCU has also addressed the Council and answered question on the matter.

 

Economic

 

The recommendations do not give rise to any economic issues.

 

Risk

 

The recommendations do not attract any significant risk.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary considerations.

 

Source of fund and any variance to working funds

 

Working funds are not required for this project.

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????????? 16 June 2011

General Manager's Report

ITEM 8.5????? SF394????????????? 160611???????? Investment Report to 31 May 2011

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

Summary:

 

The total return on investments from 1 to 31 May 2011 is $1,543,305.

 

During May, Term Deposit interest rates ranged from 5.68% for 30 days and up to 6.70% for 12 months. Council placed one Term Deposit during the month for 3 years with an interest rate of 6.60%.

 

The Managed Funds balances and returns for the month are:

 

?????????????? Macquarie Income Plus - balance $3,395,513 positive return $8,390

?????????????? Blackrock - balance $211,820 negative return $684

?????????????? TCorp - balance $966,949 negative return $12,198

?????????????? UBS ? balance $200,513 negative return $495

 

Council currently has $6.63 Million with Managed Funds and the balance of $24.661 Million on term deposits.

 

This report details all the investments placed during May and Council funds invested as at 31 May 2011.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds.

 

 

C P Doolan

Responsible Accounting Officer

 

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 31 May 2011 be noted.

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during May 2011 and Council funds invested as at 31 May 2011.


 

1? Investments Placed 1 to 31 May 2011

 

 

Date

?Amount

Period (Days)

Institution Accepted With

Rate

27.05.11

$723,112.14

1,096

BCU

6.60%

 

 

 

2? Investments Matured & Interest & Returns 1 to 31 May 2011

 

 

Term Deposits/Bank Bills

 

 

 

 

Institution

Amount

Period (Days)

Rate

?Interest

Bankwest - No 2

?$1,105,669.47

280

6.25%

?$53,011.55

BCU

?$679,936.19

365

6.35%

?$43,175.95

 

 

 

Managed Funds

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

UBS Wealth M'ment Aust Ltd

?$200,513.39

31

-0.25%

-$494.85

6.32%

?$59,220.73

Macquarie Global Income Opportunity

?$3,395,513.10

31

0.25%

?$8,390.36

8.61%

?$342,073.01

Blackrock

?$211,820.23

31

0.32%

-$684.40

8.11%

?$27,964.26

 

 

 

Long Term Funds

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised PerformanceFYTD

NSW Treasury Corp

?$966,949.37

31

-1.25%

-$12,198.41

-$44,375.43

N/A

8.08%

Longreach 2-2007*

?$980,340.00

31

0.40%

?$3,920.00

-$21,760.00

?$76,201.36

1.99%

Longreach

Series 26*

?$427,700.00

31

0.93%

?$3,950.00

-$68,050.00

?$17,500.00

4.38%

Averon II*

?$451,500.00

31

9.64%

?$39,700.00

-$48,500.00

?$28,396.10

13.63%

 


 

3? Investments held at 31 May 2011

 

 

 

 

 

 

Institution

?Amount

?Date Invested

Period (Days)

Maturity Date

?Interest Due at maturity

Interest

Days to 30.6.11

Interest to 30.06.11

BCCU - No 1

$531,434.50

04/03/11

365

03/03/12

?$34,543.24

6.50%

118

?$11,167.40

BCCU - No 2

$723,112.14

27/05/11

1096

27/05/14

?$143,306.96

6.60%

34

?$4,445.65

BCCU - No 3

$1,046,044.58

03/02/11

119

02/06/11

?$20,803.39

6.10%

147

?$25,698.31

IMB - No 1

$1,194,304.53

13/01/11

252

22/09/11

?$51,452.60

6.24%

168

?$34,301.73

IMB - No 2

$1,000,000.00

11/03/11

283

19/12/11

?$48,691.51

6.28%

111

?$19,098.08

Bankwest - No 1

$598,551.01

31/03/11

210

27/10/11

?$20,593.43

5.98%

91

?$8,923.82

Macq Bank - No 1

$321,036.16

07/10/10

273

07/07/11

?$14,767.22

6.15%

266

?$14,388.58

Macq Bank - No 2

$897,726.13

07/12/10

219

14/07/11

?$33,664.73

6.25%

205

?$31,512.65

Bend & Adel-No 1

$1,060,535.47

14/04/11

469

26/07/12

?$84,488.36

6.20%

77

$13,871.22

Savings/Loans-No 1

$574,853.40

10/02/11

210

08/09/11

?$20,505.73

6.20%

140

?$13,670.49

Australian Central Savings/Loans-No 2

$1,030,065.75

07/10/10

364

06/10/11

?$62,970.04

6.13%

266

?$46,016.56

Savings/Loans-No 3

$1,075,159.46

12/11/10

367

14/11/11

?$68,430.51

6.33%

230

?$42,885.61

Bank of Qld - No. 1

$1,000,000.00

11/03/11

270

06/12/11

?$46,232.88

6.25%

111

?$19,006.85

NC Perm - No 1

$1,161,668.77

26/08/10

364

25/08/11

?$71,826.14

6.20%

308

?$60,775.96

NAB - No 1

$1,049,309.72

10/03/11

224

20/10/11

?$40,247.50

6.25%

112

?$20,123.75

NAB - No 2

$1,115,655.59

20/04/11

239

15/12/11

?$45,292.56

6.20%

71

?$13,455.11

NAB - No 3

$1,036,635.62

20/12/10

197

05/07/11

?$35,807.95

6.40%

192

?$34,899.12

NAB - No 4

$1,101,392.97

28/01/11

181

28/07/11

?$33,917.17

6.21%

153

?$28,670.32

NAB - No 5

$1,043,852.77

05/02/11

180

04/08/11

?$32,122.07

6.24%

145

?$25,876.11

NAB - No 6

$1,101,017.99

10/12/10

364

09/12/11

?$72,468.10

6.60%

202

?$40,215.81

Suncorp - No 1

$866,134.39

20/01/11

140

09/06/11

?$20,763.50

6.25%

161

?$23,878.02

Westpac - No 1

$854,400.00

02/12/10

210

30/06/11

?$30,035.09

6.11%

210

?$30,035.09

Bend & Adel(CPG) - No 2

$750,000.00

17/12/10

181

16/06/11

?$23,244.86

6.25%

195

?$25,042.81

Bend & Adel(CPG) - No 3

$1,030,000.00

27/11/10

209

24/06/11

?$37,156.19

6.30%

215

?$38,222.88

Bankw?t(CPG)-No 3

$1,000,000.00

05/11/10

258

21/07/11

?$42,764.38

6.05%

237

?$39,283.56

Rabobank-No.1

$500,000.00

25/03/11

367

26/03/12

?$33,180.82

6.60%

97

?$8,769.86

Rabobank-No.2

$1,000,000.00

25/03/11

1832

30/03/16

?$358,871.23

7.15%

97

?$19,001.37

Blackrock

$211,820.23

31/05/11

30

30/06/11

?$872.24

5.01%

30

?$872.24

Macquarie Income

$3,395,513.10

31/05/11

30

30/06/11

?$16,745.00

6.00%

30

?$16,745.00

UBS Wealth Manage Aust Ltd

$200,513.39

31/05/11

30

30/06/11

?$824.03

5.00%

30

?$824.03

NSW Treasury Corp

$966,949.37

31/05/11

30

30/06/11

?$

0.00%

30

?$

Longreach 2-2007

$980,340.00

31/05/11

30

30/06/11

?$1,611.52

2.00%

30

?$1,611.52

Longreach Series 26

$427,700.00

31/05/11

30

30/06/11

?$ -??

0.00%

30

?$

Averon II

$451,500.00

31/05/11

30

30/06/11

?$

0.00%

30

?$

TOTAL

?$31,297,227.04

 

 

 

?$1,548,200.95

 

 

?$713,289.51

 

?


 

4? Interest Earned on Investments: May 2011

 

 

 

 

Total

Interest earned to date

 

 

 

$1,543,305.30

Plus

Interest due to 31/05/11

 

 

 

?$620,397.43

Accrued? to 31/05/11

 

 

 

?$2,163,702.73

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

 

 

 

-$47,570.00

* Investment Returns to 31/05/11

 

 

 

?$2,116,132.73

Accrued Interest to 30/06/11

 

 

 

?$92,892.08

Expected Interest to 30/06/11

 

 

 

?$2,209,024.81

Amount of interest expected from all funds and reserves as per Budget

 

 

 

$2,208,500.00

* To ensure consistency, returns take into account unrealised gains in Capital Protected Investments for May of ($47,570)

? Unrealised losses were added back in previous investment reports.

 

 

 

 

 


 

5??????? Performance Report

 

TERM DEPOSITS

 

 

 

 

 

 

Institution

Invested

Days

Date of

Interest

Amount of

Total interest &

 

Amount

Invested

Maturity

Rate

interest

investment

 

 

 

 

 

due on

due on

 

 

 

 

 

maturity

Maturity

BCCU-No.1

$531,434.50

365

03/03/12

6.50%

$34,543.24

$565,977.74

BCCU-No.2

$723,112.14

1,096

27/05/14

6.60%

$143,306.96

$866,419.10

BCCU-No.3

$1,046,044.58

119

02/06/11

6.10%

$20,803.39

$1,066,847.97

IMB-No. 1

$1,194,304.53

252

22/09/11

6.24%

$51,452.60

$1,245,757.13

IMB-No. 2

$1,000,000.00

283

19/12/11

6.28%

$48,691.51

$1,048,691.51

Bankwest- No.1

$598,551.01

210

27/10/11

5.98%

$20,593.43

$619,144.44

Macquarie Bank- No. 1

$321,036.16

273

07/07/11

6.15%

$14,767.22

$335,803.38

Macquarie Bank- No. 2

$897,726.13

219

14/07/11

6.25%

$33,664.73

$931,390.86

Bendigo & Adelaide - No. 1

$1,060,535.47

469

26/07/12

6.20%

$84,488.36

$1,145,023.83

Australian Central Savings & Loans - No 1

$574,853.40

210

08/09/11

6.20%

$20,505.73

$595,359.13

Australian Central Savings & Loans - No 2

$1,030,065.75

364

06/10/11

6.13%

$62,970.04

$1,093,035.79

Australian Central Savings & Loans - No 3

$1,075,159.46

367

14/11/11

6.33%

$68,430.51

$1,143,589.97

Bank of Qld No. 1 (Macq)

$1,000,000.00

270

06/12/11

6.25%

$46,232.88

$1,046,232.88

NC Permanent - No. 1

$1,161,668.77

364

25/08/11

6.20%

$71,826.14

$1,233,494.91

NAB - No. 1

$1,049,309.72

224

20/10/11

6.25%

$40,247.50

$1,089,557.22

NAB - No. 2

$1,115,655.59

239

15/12/11

6.20%

$45,292.56

$1,160,948.15

NAB - No. 3

$1,036,635.62

197

05/07/11

6.40%

$35,807.95

$1,072,443.57

NAB - No. 4

$1,101,392.97

181

28/07/11

6.21%

$33,917.17

$1,135,310.14

NAB - No. 5

$1,043,852.77

180

04/08/11

6.24%

$32,122.07

$1,075,974.84

NAB - No. 6

$1,101,017.99

364

09/12/11

6.60%

$72,468.10

$1,173,486.09

Suncorp-No. 1

$866,134.39

140

09/06/11

6.25%

$20,763.50

$886,897.89

Westpac? -No. 1

$854,400.00

210

30/06/11

6.11%

$30,035.09

$884,435.09

Bendigo & Adelaide (CPG)-No.2

$750,000.00

181

16/06/11

6.25%

$23,244.86

$773,244.86

Bendigo & Adelaide-(CPG) -No.3

$1,030,000.00

209

24/06/11

6.30%

$37,156.19

$1,067,156.19

Bankwest(CPG) - No. 3

$1,000,000.00

258

21/07/11

6.05%

$42,764.38

$1,042,764.38

Rabobank(Aust)(Curve Securities)-No.1

$500,000.00

367

26/03/12

6.60%

$33,180.82

$533,180.82

Rabobank(Aust)(Curve Securities)-No.2

$1,000,000.00

1,832

30/03/16

7.15%

$358,871.23

$1,358,871.23

Total Term Deposits

$24,662,890.95

 

 

 

$1,528,148.16

$26,191,039.11

 


 

MANAGED FUNDS- Medium term

 

 

 

 

Blackrock Diversified Credit

 

 

 

 

Anticipated return per month 5.01%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$441,092.53

 

 

 

$441,092.53

Returns

31/07/2010

 

 

$3,079.78

 

$444,172.31

Returns

31/08/2010

 

 

$3,764.17

 

$447,936.48

Returns

30/09/2010

 

 

$2,737.58

 

$450,674.06

Wind up

22/10/2010

 

 

 

-$108,521.54

$342,152.52

Returns

31/10/2010

 

 

$3,124.72

 

$345,277.24

Returns

30/11/2010

 

 

$1,026.60

 

$346,303.84

Returns

31/12/2010

 

 

$4,106.37

 

$350,410.21

Returns

31/01/2011

 

 

$2,737.57

 

$353,147.78

Returns

28/02/2011

 

 

$1,368.79

 

$354,516.57

Wind up

30/03/2011

 

 

 

-$148,715.02

$205,801.55

Returns

31/03/2011

 

 

$3,965.50

 

$209,767.05

Returns

30/04/2011

 

 

$2,737.58

 

$212,504.63

Returns

31/05/2011

 

 

-$684.40

 

$211,820.23

 

 

$441,092.53

$0.00

$27,964.26

-$257,236.56

$211,820.23

 

 

 

Macquarie Global Income Opportunity

 

 

 

 

Anticipated return per month 6.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$4,053,440.09

 

 

 

$4,053,440.09

Returns

31/07/2010

 

 

$25,229.72

 

$4,078,669.81

Returns

31/08/2010

 

 

$37,030.73

 

$4,115,700.54

Returns

30/09/2010

 

 

$37,243.28

 

$4,152,943.82

Returns

31/10/2010

 

 

$42,691.13

 

$4,195,634.95

Returns

30/11/2010

 

 

$33,249.82

 

$4,228,884.77

Returns

31/12/2010

 

 

$31,197.37

 

$4,260,082.14

Returns

31/01/2011

 

 

$31,351.88

 

$4,291,434.02

Returns

28/02/2011

 

 

$40,040.59

 

$4,331,474.61

Redemption

25/03/2011

 

 

 

-$1,000,000.00

$3,331,474.61

Returns

31/03/2011

 

 

$26,992.70

 

$3,358,467.31

Returns

30/04/2011

 

 

$28,655.43

 

$3,387,122.74

Returns

31/05/2011

 

 

$8,390.36

 

$3,395,513.10

 

 

$4,053,440.09

$0.00

$342,073.01

-$1,000,000.00

$3,395,513.10

 


 

UBS Wealth Management Aust Ltd

 

 

 

 

 

 

 

Anticipated return per month 5.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

BWF

30/06/2010

$285,813.11

 

 

 

$285,813.11

Additions

21/07/2010

 

$1,012,553.42

 

 

$1,298,366.53

Redemptions

22/07/2010

 

 

 

-$800,000.00

$498,366.53

Redemptions

29/07/2010

 

 

 

-$100,000.00

$398,366.53

Returns

31/07/2010

 

 

$2,058.38

 

$400,424.91

Redemptions

5/08/2010

 

 

 

-$150,000.00

$250,424.91

Redemptions

19/08/2010

 

 

 

-$200,000.00

$50,424.91

Additions

19/08/2010

 

$1,016,387.12

 

 

$1,066,812.03

Redemptions

20/08/2010

 

 

 

-$800,000.00

$266,812.03

Additions

26/08/2010

 

$1,017,459.18

 

 

$1,284,271.21

Returns

31/08/2010

 

 

-$433.18

 

$1,283,838.03

Additions

23/09/2010

 

$1,022,953.42

 

 

$2,306,791.45

Redemptions

23/09/2010

 

 

 

-$1,200,000.00

$1,106,791.45

Additions

30/09/2010

 

$1,024,084.93

 

 

$2,130,876.38

Redemptions

30/09/2010

 

 

 

-$500,000.00

$1,630,876.38

Returns

30/09/2010

 

 

$3,416.27

 

$1,634,292.65

Redemptions

7/10/2010

 

 

 

-$300,000.00

$1,334,292.65

Redemptions

21/10/2010

 

 

 

-$500,000.00

$834,292.65

Additions

21/10/2010

 

$1,028,109.59

 

 

$1,862,402.24

Redemptions

22/10/2010

 

 

 

-$1,000,000.00

$862,402.24

Redemptions

28/10/2010

 

 

 

$1,029,260.27

$1,891,662.51

Additions

28/10/2010

 

 

 

-$600,000.00

$1,291,662.51

Blackrock Windup

22/10/2010

 

$108,521.54

 

 

$1,400,184.05

Returns

31/10/2010

 

 

-$87.64

 

$1,400,096.41

Additions

4/11/2010

 

$1,029,652.18

 

 

$2,429,748.59

Redemptions

5/11/2010

 

 

 

-$1,000,000.00

$1,429,748.59

Interest Suncorp

23/11/2010

 

 

 

$34,012.60

$1,463,761.19

Interest Bend

26/11/2010

 

 

 

$5,215.07

$1,468,976.26

Returns

30/11/2010

 

 

-$418.77

 

$1,468,557.49

Interest Bend

16/12/2010

 

 

 

$29,116.85

$1,497,674.34

Redemptions

22/12/2010

 

 

 

-$800,000.00

$697,674.34

Additions

22/12/2010

 

$1,004,438.36

 

 

$1,702,112.70

Returns

31/12/2010

 

 

$13,482.07

 

$1,715,594.77

Redemptions

20/01/2011

 

 

 

-$300,000.00

$1,415,594.77

Returns

31/01/2011

 

 

-$701.16

 

$1,414,893.61

Returns

28/02/2011

 

 

-$664.33

 

$1,414,229.28

Redemptions

25/03/2011

 

 

 

-$500,000.00

$914,229.28

Returns