NAMBUCCA SHIRE COUNCIL

Special Meeting of  Council

MINUTES OF THE Special Meeting of Council HELD ON 30 June 2011

 

The following document is the minutes of the Special Council meeting held on 30 June 2011.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 7 July 2011 and therefore subject to change.  Please refer to the minutes of 7 July 2011 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Janet Court

Cr Brian Finlayson

Cr Mike Moran OAM

Cr Elaine South

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Phillip Gall (A/g Director Environment & Planning)

Paul Gallagher (Director Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

APOLOGIES

 

Cr Paula Flack

Cr Anne Smyth

 

DISCLOSURE OF INTEREST

 

There were no disclosures of interest.

 

 

 

.

  

DELEGATIONS

 

Resolved: (South/Ainsworth)

 

That the following delegations be heard:

 

9.1.... DA 2007/007/01 Multi-Dwelling Housing 4 Units - 7 Bemago Street, Nambucca Heads

          i)   Mr John Gorrie

 

 

Director Engineering Services Report

 

ITEM 9.1      DA2007/007        300611      DA2007/007/01 Multi-Dwelling Housing 4 Units - 7 Bemago Street, Nambucca Heads

2922/11 RESOLVED:       (Finlayson/Court)

 

That Council approve the proposed modification to DA 2007/007/01 to allow the realignment of the kerb and gutter and road subject to the additional conditions of consent being incorporated into the existing approval as outlined in the Director’s report.

 

For the motion: Councillors Court, Ballangarry, Finlayson, Ainsworth, Moran, South and Hoban      (Total  7)

Against   Nil                                                                                                                             (Total  0)

 

 

 



ASKING OF QUESTIONS WITH NOTICE

 

There were no Questions With Notice.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no Questions for Closed Meeting Where due Notice has been received.

 

 

 


Resolved: (Court/Moran)

 

That the recommendations in Item 9.1 be dealt with individually.

 

 

 

Note:           The meeting adjourned at 6.01 pm.

 

Note         Cr Court left the meeting at 6.50 pm.

 

Note         The meeting resumed at 6.58 pm.

 

 

General Manager Report

 

ITEM 8.1      SF1446              300611      2011/2012 Budget & Management Plan and Forward Financial Plans

2923/11 RESOLVED:       (Court/Finlayson)

 

A.      That Council adopt the Draft Budget for 2011-2012 subject to the changes shown in the following table which affect the General Funds only:

 

Proposed change to draft budget

Cost/Saving $

Deficit $

Draft budget as exhibited

 

50,300

1.  Acceptance of voluntary redundancy from labourer

28,500

78,800

2.  Retention of third grader

112,000

190,800

3.  Demonstration gravel pavements (gravel, water, pneumatic roller)

30,000

220,800

4.  Additional overtime for grader crews

16,000

236,800

5.  Donations budget (S356) – reduce from $20,000 to $2,000

(18,000)

218,800

6.  Non-replacement of Section 94 contributions planner who has resigned

(21,800)

197,000

7.  Termination of lease on motor vehicle (spare RAV4)

(6,000)

191,000

8.  Subsidy to Aquatic Centre contractor less than draft budget

(14,000)

177,000

9.  Deletion of field data capture PC’s x 4 (for collation of asset data)

(10,000)

167,000

10.  Deletion of employee opinion survey

(6,000)

161,000

11.  Delete sealed road condition assessment by ARRB

(35,000)

126,000

12.  Council contribution to natural disaster funding

29,000

155,000

13.  Non-replacement of corroded path lighting on V-Wall

(111,000)

44,000

14.  Saving in 2010/11 street lighting budget

(11,600)

32,400

13. Deferral of replacement of 5 utilities

(15,000)

17,400

15.  Overhead adjustments relating to the above (between funds)

30,700

48,100

 

 

NoteCr Moran requested that his vote be recorded as against this resolution (A).

 

 

2924/11 Resolved:       (Ainsworth/South)

 

B.      That Council adopt the Fees and Charges for 2011-2012 incorporating the changes in the memo from the Director Environment and Planning which are attached to the Director’s report as well as changes to regulated charges  increasing the fee for the waste levy from $31.00 per tonne to $31.10 per tonne and noting that the $22 fee for the public weighbridge is for a single weigh only.

 

2925/11 Resolved:       (Finlayson/Ainsworth)

 

C.      That Council adopt the Infrastructure Management Plan for 2011-2016 incorporating the changes in the memo from the Manager Assets which are attached to this report.

 

2926/11 Resolved:       (Finlayson/Ainsworth)

 

D.      That Council adopt the Forward Plan 2011-2016 subject to the changes indicated above.

 

2927/11 Resolved:       (South/Finlayson)

 

E.       That Council adopt the Draft Management Plan 10 Year Community Strategic Plan 2011/2016.

 

2928/11 Resolved:       (Ainsworth/South)

 

F.       That those who made submissions to the draft budget be advised of the decision relating to        their matter of interest.

 

 

 

ITEM 8.2      SF1555              300611      Review of Organisation Structure

 

Motion:      (Hoban/South)

 

1        That Council adopt the revised organisation structure as an interim measure.

 

2                That a review of the current organisation structure, particularly at the management and director levels, be undertaken as soon as possible by an independent organisation.

 

3                That Bellingen Council be advised that Nambucca Shire Council is undertaking this work and be asked if they would like to join such a study thus ascertaining if there could be viable sharing of positions/duties.

 

4                That expressions of interest be obtained from suitably qualified organisations.

 

Amendment:       (Ainsworth/Finlayson)

 

1        That Council adopt the revised organisation structure as an interim measure.

 

2                That a review of the current organisation structure, particularly at the management and director levels, be undertaken as soon as possible by an independent organisation.

 

3                That Bellingen Council be advised that Nambucca Shire Council is undertaking this work.

 

4                That expressions of interest be obtained from suitably qualified organisations.

 

The amendment was carried and it became the motion and it was

 

2929/11 Resolved:       (Ainsworth/Finlayson)

 

1        That Council adopt the revised organisation structure as an interim measure.

 

2        That a review of the current organisation structure, particularly at the management and director levels, be undertaken as soon as possible by an independent organisation.

 

3        That Bellingen Council be advised that Nambucca Shire Council is undertaking this work.

 

4        That expressions of interest be obtained from suitably qualified organisations.

 

NoteCr Mr Moran requested that his vote be recorded as against this resolution.

 

 

 

ITEM 8.3      SF1579              300611      Making of Rates and Charges 2011/2012

2930/11 RESOLVED:       (Finlayson/Ainsworth)

 

1          That it be confirmed that in accordance with Section 501 of the Local Government Act 1993, the annual standing charge for water supply services to all properties connected or able to be connected to Council’s water supply in accordance with Section 552(1) of the Local Government Act 1993 for 2011/2012 is made at eighty eight dollars ($88.00) per assessment, for a 20mm or 25mm connection, three hundred and fifty two dollars ($352.00) for a 40mm connection, five hundred and fifty dollars ($550.00) per assessment for a 50mm connection, one thousand four hundred and eight dollars ($1,408.00) for a 80mm connection and two thousand two hundred dollars ($2,200.00) for a 100mm connection,  with a consumption charge of one dollar and ninety three cents ($1.93) per kilolitre to apply to all water consumption and such charges to have a short title of “Water Charge”.

 

2          That it be confirmed that in accordance with Section 501 of the Local Government Act 1993 the annual access charge for sewerage services to all properties connected or able to be connected to Council's sewer in accordance with Section 552(3) of the Local Government Act 1993 for 2011/2012 is made at four hundred and fifty two dollars ($452.00)  per assessment for single residential connections, one hundred and eighty two dollars ($182.00)  per assessment for 20mm non residential connection, seven hundred and twenty eight dollars ($728.00) per assessment for 40mm non residential connection, one thousand one hundred and thirty seven dollars and fifty cents ($1,137.50) per assessment for 50mm non residential connection, two thousand nine hundred and twelve dollars ($2,912.00) per assessment for 80mm non residential connection, four thousand five hundred and fifty dollars ($4,550.00) per assessment for 100mm non residential connection and one hundred and eighty two dollars ($182.00) for vacant land/non connection with a sewer usage charge of three dollars and twenty three cents ($3.23) per kilolitre to be calculated on the estimated volume discharged  from all properties excluding single residential connections using the total water consumption based on Land and Water Conservation's formula and Department of Energy, Utilities and Sustainability's best practice pricing guidelines and such charge to have a short title of "Sewerage Charge".

 

3          That it be confirmed that in accordance with Section 501 of the Local Government Act 1993, the waste management tip provision charge for 2011/2012 is made at one hundred and ten dollars ($110.00) per assessment for properties which do not receive a domestic waste or other waste service; such charge to have the short title of “Waste Management Tip Provision”.


 

4          That in accordance with Section 496 of the Local Government Act 1993, the annual charge for 2011/2012 for domestic waste service on all occupied rateable land in the Shire, categorised Residential or Farmland under Section 515 or 516 of the Local Government Act 1993 to which a domestic waste service is provided, is made at four hundred and thirty eight dollars ($438.00) per separate occupancy per land parcel/assessment, such charge to have a short title of “Domestic Waste Management  —  Occupied”, the amount of the annual charge will be the amount derived by applying the formula A = B x $438.00, where “A” equals the annual charge, “B” equals the number of separate occupancies and $438.00 is the unit price.

 

 

5          That it be confirmed that in accordance with Section 496 of the Local Government Act 1993 the annual charge for 2011/2012 for domestic waste on all vacant rateable land in the Shire, categorised Residential (under Section 516 of the Local Government Act 1993) and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head and the villages of Taylors Arm Upper, Taylors Arm Lower, Eungai Rail, Eungai Creek, Warrell Creek and Donnellyville and all land within the rural sector with a residential building entitlement and within a subdivision both past and present which results in the concentration of holdings to create an estate of two or more lots, all ribbon development lots along rural roads contiguous to developed estates, all ribbon development lots along rural roads immediately opposite to developed estates, and categorized RESIDENTIAL – VILLAGE/ESTATES, where the domestic waste collection service is available, is made at one hundred and ten dollars ($110.00) per assessment, such charge to have short title of “Domestic Waste Management – Vacant”.

 

6          That it be confirmed that in accordance with Section 501 of the Local Government Act, 1993 the annual charge for 2011/2012 for waste service on all occupied rateable land in the Shire, categorised Business (under Section 518 of the Local Government Act 1993) to which a waste service is provided, is made at four hundred and thirty eight dollars ($438.00) per separate occupancy per land parcel/assessment, such charge to have a short title of “Waste Management  —  Occupied”, the amount of the annual charge will be the amount derived by applying the formula A = B x $438.00, where “A” equals the annual charge, “B” equals the number of separate occupancies and $438.00 is the unit price.

 

7          That it be confirmed that in accordance with Section 502 of the Local Government Act 1993 the waste service charge for 2011/2012 for actual use of accessing weekly waste service by non rateable properties is made at eight dollars and sixty nine cents ($8.69) per week per service per separate occupancy per land parcel/assessment, such charge to have the short title “Waste Management  —  Non Rateable”, and the amount of the charge will be the amount derived by applying the formula A = B x C X $8.69, where “A” equals the charge, “B” equals the number of separate occupied sites, "C" equals the number of weekly services and $8.69 is the unit price per service per week.

 

8          That it be confirmed that in accordance with Section 501 of the Local Government Act 1993 the annual charge for waste for 2011/2012 on all vacant rateable land in the Shire, categorised business (under Section 518 of the Local Government Act 1993) and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head and the villages of Taylors Arm Upper, Taylors Arm Lower, Eungai Rail, Eungai Creek, Warrell Creek and Donnellyville, is made at one hundred and ten dollars ($110.00) per assessment, such charge to have a short title of “Waste Management  —  Vacant”.


 

9          That it be confirmed that in accordance with Section 496A & 510A of the Local Government Act 1993 the annual charge for 2011/2012 for stormwater management services on all rateable privately owned developed non strata residential land located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twenty five dollars ($25.00) per land parcel/assessment, such charge to have a short title "Stormwater Management—Residential Charge".

 

10         That it be confirmed that in accordance with Section 496A & 510A of the Local Government Act 1993 the annual charge for 2011/2012 for stormwater management services on all rateable privately owned developed strata residential land located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twelve dollars and fifty cents ($12.50) per lot/assessment, such charge to have a short title "Stormwater Management—Residential Strata Charge".

 

11         That it be confirmed that in accordance with Section 496A & 510A of the Local Government Act 1993 the annual charge for 2011/2012 for stormwater management services on all rateable privately owned developed urban business land and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twenty five dollars ($25.00) per land parcel/assessment plus an additional twenty five dollars ($25.00) for each 350 square metres or part of 350 square metres by which the area of the parcel of land exceeds 350 square metres, such charge to have a short title "Stormwater Management Business Charge".

 

12         That it be confirmed that in accordance with Section 496A & 510A of the Local Government Act 1993 the annual charge for 2011/2012 for stormwater management services on all rateable privately owned developed urban business strata lots/land and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at an amount equal to twenty five dollars ($25.00) per strata plan land parcel (parent parcel) plus an additional twenty five dollars ($25.00) for each 350 square metres or part of 350 square metres by which the area of the parcel of land exceeds 350 square metres divisible on a pro rata basis between the strata lots, such charge to have a short title "Stormwater Management-Business Strata Charge".

 

13         That a rate of zero point three three four two three nine cents in the dollar (0.34239˘) on the land value of all rateable land in the rating category of “Farmland”, be now made for the year 2011/2012, subject to base amount of four hundred and seventy three dollars and ninety cents ($473.90) per assessment, (Section 499) so that the levying of the base amount will produce twenty nine point seven five (29.39) per cent of the total amount payable by the levying of this ordinary rate for this category so as to conform with Section 500 of the Local Government Act 1993 as amended, as provided by Section 537 of the Act and determined by Section 536 of the Act, such rate to apply to all properties categorised as “Farmland”, pursuant to Section 515 of the Local Government Act 1993 as amended, such rate to have a separate short title of “Farmland” in accordance with Section 543 of the Act.

 

14         That a rate of zero point four zero nine eight seven five cents in the dollar (0.409875˘) on the land value of all rateable land in the rating category “Residential” be now made for the year 2011/2012, subject to a minimum rate of six hundred and ninety dollars and thirty five cents ($690.35) per assessment, such rate to apply to all properties categorised as “Residential”, pursuant to Section 516 of the Local Government Act 1993 as amended, excluding all properties in the sub categories “Residential-Town” and “Residential-Village/Estates”, such rate to have a separate short title of “Residential-Rural” in accordance with Section 543 of the Act.


 

15         That a rate of zero point four zero nine eight seven five cents in the dollar (0.409875˘) on the land value of all rateable land in the rating category “Residential”, sub category “Town” be now made for the year 2011/2012, subject to a minimum rate of six hundred and ninety dollars and thirty five cents ($690.35)per assessment, such rate to apply to all rateable land located in centres of population described as comprising all properties zoned residential, and land not otherwise categorised, located in the towns of Nambucca Heads, Hyland Park, Macksville, Bowraville, Scotts Head and Valla Beach and serviced with water supply, sewerage, or septic tank, such rate to have a separate short title of “Residential-Town”, in accordance with Section 543 of the Act.

 

16         That a rate of zero point four zero nine eight seven five cents in the dollar (0.409875˘) on the land value of all rateable land in the rating category “Residential”, sub-category “Village/Estates” be now made for the year 2011/2012, subject to a minimum rate of six hundred and ninety dollars and thirty five cents ($690.35) per assessment, such rate to apply to all rateable land located in the villages of Eungai Rail, Eungai Creek, Warrell Creek, Donnellyville, Taylors Arm – Upper and Lower, and all Estates comprising all residential land within the rural sector with a residential building entitlement and within a subdivision both past and present which results in the concentration of holdings to create an estate of two or more lots, all ribbon development residential lots along rural roads contiguous to developed estates and villages and all ribbon development residential lots along rural roads immediately opposite to developed estates, such rate to have a separate short title “Residential – Village/Estates”, in accordance with Section 543 of the Act.

 

17         That a rate of zero point five seven two six five eight cents in the dollar (0.572658˘) on the land value of all rateable land in the rating category “Business” be now made for the year 2011/2012, subject to a minimum rate of six hundred and ninety dollars and thirty five cents ($690.35) per assessment, such rate to apply to all properties  categorised as “Business”, pursuant to Section 518 of the Local Government Act 1993 as amended, excluding all properties in the sub categories “Business-Manufactured Home Community”, “Business-Caravan Park”, “Business-Commercial” and “Business-Industrial”, such rate to have a separate short title of “Business” in accordance with Section 543 of the Act.

 

18         That a rate of zero point five seven two seven six eight cents in the dollar (0.572768˘) on the land value of all rateable land in the rating category “Business”, sub category “Manufactured Home Community”, be now made for the year 2011/2012, subject to a minimum rate of six hundred and ninety dollars and thirty five cents ($690.35) per assessment, such rate to apply to all rateable properties being Assessment Number 2495/03270.4 known as “Faringdon Village” and Assessment Number 2836/52700.8 known as “Newville Cottage Park”, such rate to have a short title of “Business-Manufactured Home Community” (Man Home Comm) in accordance with Section 543 of the Act.

 

19         That a rate of zero point nine eight five eight five four cents in the dollar (0.985854˘) on the land value of all rateable land in the rating category “Business”, sub category “Caravan Park”, be now made for the year 2011/2012, subject to a minimum rate of six hundred and ninety dollars and thirty five cents ($690.35) per assessment, such rate to apply to the rateable properties being Assessment Numbers:


 

11145606

Nambucca River Tourist Caravan Park

11145850

Pelican Caravan Park

11167666

Headland Caravan Park

11168808

Foreshore Caravan Park

11177360

Nambucca Beach Holiday Park

11180729

Aukaka Caravan Park

11209141

White Albatross Holiday Centre

11188379

Valla Park Resort

 

such rate to have a short title of “Business-Caravan Park”, in accordance with Section 543 of the Act.

 

20         That a rate of zero point nine two two five one eight cents in the dollar (0.922518˘) on the land value of all rateable land in the rating category “Business”, sub category “CBD” be now made for the year 2011/2012, subject to a minimum rate of six hundred and ninety dollars and thirty five cents ($690.35) per assessment, such rate to apply to all rateable properties categorised as “Business”, sub category “CBD” in the towns of Nambucca Heads, Bowraville, Macksville, Valla Beach, Scotts Head and such rate to have a separate short title of “Business-CBD” in accordance with Section 543 of the Act.

 

21         That a rate of zero point five seven two five nine two cents (0.572592˘) in the dollar on the land value of all rateable land in the rating category “Business”, sub category “Industrial Estate” be now made for the year 2011/2012, subject to a minimum rate of six hundred and ninety dollars and thirty five cents ($690.35) per assessment, such rate to apply to all rateable properties categorised as “Business”, sub category “Industrial Estate” in the towns of Nambucca Heads, Macksville, and such rate to have a separate short title of “Business-Industrial Estate” in accordance with Section 543 of the Act.

 

22        That a special rate of zero point zero one one four zero nine cents (0.011409˘) in the dollar on the land value of all rateable land in Council’s area (Section 538) be now made for the year 2011/2012, subject to a base amount of eighteen dollars and five cents ($18.05) per assessment (Section 499) so that the levying of the base amount will produce forty nine point nine nine (49.99) per cent of the total amount payable by the levying of the special rate so as to conform with Section 500 of the Local Government Act 1993 as amended, as provided by Section 537 of the Act and determined by Section 536 of the Act.  Such special rate to have a separate short title of “Environmental” in accordance with Section 543 of the Act.

 

23        That a rate of eighty two dollars ($82.00) be the annual fee for Category 1 (Low Risk) Sewer Trade Waste now be made for the year 2011/2012.

 

 

24        That a rate of eighty two dollars ($82.00) be the annual fee for Category 1A (Low Risk) Sewer Trade Waste now be made for the year 2011/2012.

 

25        That a rate of one hundred and thirty seven dollars ($137.00) be the annual fee for Category 2 (Medium Risk) Sewer Trade Waste with one dollar and fifty six cents ($1.56) for the Usage Charge per kilolitre be now made for the 2011/2012.

 

26        That a rate of one hundred and thirty seven dollars ($137.00) be the annual fee for Category 3 (High Risk) Sewer Trade Waste with a one dollar per kilogram for Excess Mass Charge now be made for the year 2011/2012.

 

27        That a rate of eighty two dollars ($82.00) be the annual fee for Category 4 Septic tank Effluent Disposal Sewer Trade Waste now be made for the year 2011/2012.

 

28      That a rate of eighty two dollars ($82.00) be the annual fee for Category 4 Caravan Dump Effluent Disposal with a charge of one hundred and twenty one dollars ($121.00) for Disposal at Treatment Works with a maximum of 2,500L Disposals over 2,500L will have an additional charge of forty four dollars ($44.00) per 1000L.

 

    

 

Director Engineering Services Report

 

Item 9.1 was dealt with under Delegations.

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 7.25 pm. 

 

Confirmed and signed by the Mayor on 7 July 2011.

 

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)