NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

21 July 2011

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 21 July 2011

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 7 July 2011

5??????? PUBLIC FORUM

6??????? ASKING OF QUESTIONS WITH NOTICE ??

7??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8??????? General Manager Report

8.1???? Outstanding Actions and Reports

8.2???? Classification of Land - Lot 45 DP1149595, Oyster Drive, Valla

8.3???? Classification of Operational Land - Susanah Close, Macksville

8.4???? Investment Report to 30 June 2011

8.5???? 2011/2012 Interest on Overdue Rates and Charges

8.6???? Current Policies Awaiting Review and New Policies Awaiting Development

8.7???? Traffic & Pedestrian Control in Bowraville - World Rally Championship - Saturday 10 September

9??????? Director Environment and Planning Report

9.1???? Contract Regulatory Officer's Report June 2011

9.2???? DEP Applications and Statistical Reports July 2010-June 2011, 2007-2011 and Certificates Received 2007-2011

9.3???? Outstanding DA's greater than 12 months, applications where submissions received not determined to 11July 2011

9.4???? DA's and CDC's Received and Determined under Delegated Authority to 11 July 2011

10????? Director Engineering Services Report

10.1?? Nambucca District Water Supply - Project Management for Construction Phase of Project

10.2?? Nambucca District Water Supply Steering Committee Meeting - 6 July 2011

10.3?? State Emergency Service Plan 2011-2015 "One SES" ????


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 21 July 2011

General Manager

ITEM 8.1????? SF959????????????? 210711???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2009

1

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

RO/IT

Hardware has been installed being:

1. ESXi host server in the library. This server runs VMware ESX which is then capable of hosting our servers in a virtual environment if required.

2. Platespin Protect. Installed on the ESX host is a virtual server dedicated to handling replications from our physical servers. Each physical server has a Platespin agent installed to facilitate this replication.

3. Fibre link between admin office and library DR site.

 

Planning is underway to update and then test Council?s disaster recovery and business continuity plan.

AUGUST 2009

2

SF544

20/08/09

Council adopt the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

Plan currently being reviewed.

Deferred to October 2010.

Not completed ? deferred to November 2010.

MANEX agreed to rehabilitate Bellwood between Pacific Hwy & Mumbler St with existing contributions.

To be included in Works Program for 2011/2012.

Enquiry to be made with D of P re progress of subdivision application.

 

DoP confirmed that subdivision application submitted, but not ready for public exhibition yet (8/3/11)

 

 


 

JANUARY 2010

3

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

MARCH 2010

 

4

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going.

 

 

 

JULY 2010

 

5

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

Deferred to November 2010.

Pre School unable to secure an easement over adjoining land for maintenance of bushfire buffer.? Plan of Management to be prepared following resolution of Pre School extensions.

 

 

6

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

Information sent through to consultant.? Meeting now not likely to late March 2011.

Consultant advised that meeting will need to be deferred to May 2011 due to unavailability.

 

Staff workloads have not permitted to proceed in May.? June now targeted.

Now deferred to August.

 

 

SEPTEMBER 2010

 

7

SF1471, SF611

2/9/2010

Write to Minister for Local Govt requesting that the LG (manufactured Home Estates etc) Regulation 2005 be amended to require proposals to locate new dwellings in caravan parks to be notified to council prior to placement

DEP

Letter sent on 10/9/2010.

No response as at 26/10/2010.

Response received from Minister for Local Government 5 November 2010 advising that the matter has been referred to the Minister for Planning for consideration. See Trim document 27096/2010.

No response from Minister for Planning as at 22/2/11.

 

No response from Minister for Planning as at 28/3/11.

 

Two further letters sent 24/5/11.? Ministers for Local Govt & Minister for Planning.


 


OCTOBER 2010

8

SF1031

21/10/10

New policies be reported back to Council for determination.

 

GM

January 2011.

IPR current priority. Deferred to March 2011.

IPR and reformatting of Management Plan remain priorities.? Have had to defer again to April 2011. Now May 2011.? Still can?t get to them due work load.

 

NOVEMBER 2010

9

SF1471

04/11/10

That a Saleyard seminar be held for the community after Council has received the report from Council?s Property Officer and prior to making any final decision on the future of the Saleyards.

 

GM

Report scheduled for December 2010.

Report scheduled for January 2011.

Property Officer to write to CMA requesting funds for improving Saleyards effluent issue.

 

Awaiting response from CMA.

 

10

PRF54

18/11/10

Council approach LPMA re future management of Boultons Crossing (Gumma) Reserve

 

GM

Letter written to LPMA 26 November 2010.? Meeting with LPMA and Committee of Management arranged for 27/1/2011.

 

Meeting held on 27/1/2011.? Awaiting advice from LPMA on bringing more crown land into the reserve and grant opportunities.

GM to follow up with Committee of Management.

 

Report to Council on 16 June 2011.

Letter has now been sent to LPMA requesting that they make alternative arrangements for the management of the Reserve and suggesting a community based Trust.?

 

DECEMBER 2010

11

SF296

2/12/10

Signage at Ferry Street Macksville ? Council review after the Christmas break.

 

DEP

Report to Council in February 2011

Signs unable to be erected prior to Christmas.? Report deferred to April 2011.

 

Report further deferred to after April school holidays

Further delay due to signs have not been erected..

 

Signs erected.

 

13

SF844

16/12/10

That a Project Implementation Management Plan for the off-stream dam be developed to include provision for hollow bearing trees that are removed as part of the pre-clearing survey to be replaced by nesting boxes of similar dimension provided in suitable vegetation, with the catchment above the dam top water level.

 

DES

GHD commissioned.? Plan anticipated in March 2011.

 

To be included within the contract documentation as a condition imposed on the contractor obligations and compliance with the EIS.

FEBRUARY 2011

16

SF1508

3/2/11

Council revert to in-house monitoring of energy consumption and greenhouse gas production and revisit the option of engaging consultants for benchmarking in 12 months time.

 

DES

Report in February 2012.

17

SF1291

17/2/11

Paveline patching machine ? a further report be prepared of the year July 2010 to June 2011 for comparison with the same period in the previous year.

DES

Report to April 2011.

 

Report to August 2011.

MARCH 2011

21

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

DEP

Brief to be prepared and new floodplain study to be undertaken during 2011.

APRIL 2011

24

SF29

7/4/2011

That a Committee be formed comprising the Mayor, library delegates, MCCS to investigate the possibility of forming a relationship with other local Council libraries and that the Committee report back to Council by Feb 2012.

 

DEP

MCCS to arrange an Inaugural Meeting.? Meeting has been arranged to discuss proposal with Coffs Harbour City Council on Monday 23 May 2011.

 

Meeting held ? report to come to Council for future direction.

 

 

26

SF358

7/4/2011

That the GM report on the options for the use of the funds in the S94 reserve for public recreation in the Macksville/Scotts Head catchment including foreshore redevelopment at River Street, Macksville.

 

GM

Report to Council in May 2011.? Deferred as Section 94 officer has been on sick leave.

 

Section 94 Officer has now resigned.? To be reported in August.

27

SF878

7/4/2011

That Council request a presentation from the Executive of the Mid North Weight of Loads Group at a GPC meeting.

 

DES

Request forwarded to Mid North Weight of Loads to present at a GPC

29

SF84

21/4/2011

Council write to the Minister for Police and Emergency Services & complain about RFS cost increases and controls re use of fuel cards and phones.? Also why IPART don?t review cost increases and why there is a prepayment for the Volunteer & Statewide Support contribution.

 

DES

Letters sent week ending 29 April 2011.

30

SF84

21/4/2011

Council write to the Minister for Local Government, Minister for Police and Emergency Services and Local Member advising that increases in contributions to the RFS well exceed rate pegging and express Council?s concern about the lack of transparency in the increases sought.

 

GM

Letters sent week ending 29 April 2011.

31

SF84

21/4/2011

Council write to the head of the local district of the RFS and request copies of annual reports of expenditure in this district for the past 5 years.

 

DES

Letters sent week ending 29 April 2011.


 

MAY 2011

32

SF959

5/5/2011

Council write to RTA and ask that the new 90km/hr zone on the Pacific Highway be extended from Valla Beach to Nambucca Heads and that feeder roads have appropriate markings.

 

GM

Letter sent 9 May 2011.

 

RTA meeting Council staff and undertaking an inspection? week commencing 4 July 2011.

33

SF1306

5/5/2011

Council write to the Hon. Andrew Stoner MP and ask why there needs to be new arrangements for bush fire certificates and why they can?t continue to be provided by the RFS.

 

DEP

Letter sent 9 May 2011.

35

SF1595

19/5/2011

Council forward concerns raised over the determination of DA 2010/234 Proposed Primary School to the Joint Regional Planning Panel Secretariat with a copy to the NSW Deputy Premier and Member for Oxley, the Hon. Andrew Stoner MP.

 

GM

Letter sent 26 May 2011

36

SF1595

19/5/2011

Council ask the Minister to make an urgent determination as to whether the issues raised in the letters of complaint and public representations regarding the JRPP?s determination of DA 2010/234 provide grounds for the Minister to exercise his responsibilities under Section 7(f) of the EPA Act.

 

GM

Letter sent 26 May 2011

38

SF1595

19/5/2011

The General Manager present an overview of the Annual Report to Councillors upon its completion.

 

GM

Overview report to be presented in November 2011

39

SF788

19/5/2011

Council consider refunding $4,451 in DA fees to Nambucca Valley Care subject to finalisation of 2011/12 budget.

 

GM

July 2011

Budget report to meeting of 30 June 2011 insufficient funds in donations budget to refund.

 

Letter sent to NVC advising of that budget is insufficient to provide a refund of fees.

 

40

SF909

19/5/2011

Manager Business Development prepare a digital economy strategy re identifying blackspots to be presented to the NBN Co for rollout consideration.

 

GM

September 2011

41

SF1031

19/5/2011

That a new policy covering donations to charities be prepared to cover all existing policies and to better ration the limited donations budget.

 

GM

July 2011

 

 

42

SF415

19/5/2011

Report on encroachment of Autumn Lodge onto Dawkins Park be deferred to GPC on 15 June 2011.

 

GM

June GPC

No quorum at June GPC, deferred to July.

43

SF86

19/5/2011

Council write to the Minister expressing concern about the (SES) levy being unaffordable and referring to recent cost increases from the RFS.

 

DES

Letter sent 26 May 2011

 

Copy of the Minister?s response provided to Councillors 5/7/11.

44

DA2011/53

19/5/2011

Engineering Dept. provide a further report on the outcome of the GHD investigation (drainage catchment above Riverside Gardens) and whether there will still be an issue with the outlet under Riverside Drive once the detention basin has been cleared.

 

DES

GHD contacted and report anticipated end of June early July - proposed to present Council with a report for the GPC scheduled for August.

 

 

45

DA2011/53

19/5/2011

Council again lobby the State and Federal Governments for financial assistance to address the issues on the former Pacific Highway which is now Riverside Drive.

 

GM

Letters sent 9 June 2011

47

SF415

19/5/2011

Council write to Rob?s Hair Salon/Barber enquiring as to his willingness to manage a cigarette butt tray.

 

DES

Letter sent.

JUNE 2011

48

SF959

2/06/2011

Council write to the NSW Scientific Committee and request they list the Indian Myna bird as a key threatening process.

 

DEP

Letter sent.

49

SF841

2/06/2011

Council write to the RTA requesting they design the new Nambucca River bridge at Macksville to provide 62m between the main channel piers and ensure the bridge is tall enough to allow yachts to pass under at maximum high tide.

 

DEP

Letter sent 8 June 2011.

50

SF61

2/06/2011

Council seek clarification from the Australian Lifeguard Service re attendance times on page 159 of the report (beach attendance reported outside of patrol hours).

 

DES

Letter sent 15 June 2011

51

PRF15

16/06/2011

 

Council defer demolition of the old amenities at Coronation Park until 30 December 2011 to allow Trust to complete proposal to restore parts of the building.

 

DES

Report for Council in December 2011.

 

Letter sent to Coronation Park Trust advising the Executive of Council?s resolution.

52

SF674

16/06/2011

 

Premier and Minister be advised of history of Coffs Coast Waste and Council request a contribution to its costs in varying the contract from the proceeds of the Waste Levy.

 

GM

Letter sent

JULY 2011

 

SF952

7/7/2011

Council receive a report on opportunities to improve the way Council manages native veg on native land including communication with contractors & Essential Energies including a report on work undertaken behind the Library.

 

DES

September 2011

 

SF952

7/7/2011

Grants Officer investigate grants for solar lighting and that the V-Wall be included in the quarterly budget review to see whether solar lighting can be funded.

 

DES

October 2011

 

SF952

7/7/2011

That the suggestions made by John Tait in the Public Forum be put up as discussion paper.

 

DEP

September 2011

 

SF952

7/7/2011

A report come back on the cost of a plaque for Congarinni Bridge opening

 

DES

August 2011

 

SF952

7/7/2011

Council receive a brief report awaiting review and highlighting any new policies awaiting development

 

GM

July 2011

 

RF275

7/7/2011

Council receive a report on the Bowraville to Bellingen road including option for a media campaign.

 

GM

 

 

SF1599

7/7/2011

That a Plan of Management within Kingsworth Estate be prepared by Engineering Services.

 

DES

October 2011

 

 

 

 

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 21 July 2011

General Manager's Report

ITEM 8.2????? LF5861???????????? 210711???????? Classification of Land - Lot 45 DP1149595, Oyster Drive, Valla

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

This report is compiled to seek Council direction to classify a land parcel which has been recently dedicated to Council as part of a Subdivision, as Operational Land under the Local Government Act 1993.

 

 

Recommendation:

 

That Lot 45 DP 1149595, Oyster Drive Valla be classified as Operational Land pursuant to and in accordance with the Local Government Act 1993.

 

 

OPTIONS:

 

There is no feasible option. The recommendations give effect to the provision of the Local Government Act.

 

 

DISCUSSION:

 

Council has recently obtained Lot 45 in DP 1149595. This land was obtained by dedication which occurred on registration of the Plan of Subdivision on 22 June 2011.? The land comprises drainage reserve abutting Oyster Drive at the entrance to the Pearl Residential Estate in Valla.? The land has an area of approximately 150 square metres. A copy of the cadastre map is attached for reference.

 

Clause 31(2) of the Local Government Act 1993 permits Council to classify the land as operational land up until three months from the date the land is acquired by Council. If the land is not classified as Operational Land within this time the land will automatically become Community Land.

 

By way of guidance possibly the easiest way to define the difference between Operational Land and Community Land is to consider whether or not the land is open to access from members of the general public, in which case the land should be classified as Community Land, or if the land is designated for the performance of an operational aspect, in which case the land must be classified as operational land.

 

Should the land be classified as Community Land under the Local Government Act, Council will not be in a position to deal with the land should issues arise in the future. By way of example this may include instances of granting easements or boundary adjustments.

 

There is also a substantial administrative saving as each parcel of Community Land must, under the Act, be incorporated into a Plan of Management and dealt with according to the provision of that plan as well as the numerous provisions of the Local Government Act that govern the use and management to land classified as ?Community Land?:  A Plan of Management is not required for land classified as Operational.

 

 

CONSULTATION:

 

Council Surveyor

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues arsing from the recommendation.

 

Social

 

There are no social issues arsing from the recommendation.

 

Economic

 

Apart from cost savings in avoiding the management of land classified as Community Land there are no economic issues arsing from these recommendations.

 

Risk

 

There are no risks associated with the classification of the land as operational.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Classification of the land as Operational will not impact on future budgets.

 

Source of fund and any variance to working funds

 

The recommendations do not affect nor require a variance to working funds.

 

Attachments:

1View

18866/2011 - Plan for Lot 45 DP1149595 -? Oyster Drive, Valla

 

??


Ordinary Council Meeting - 21 July 2011

Classification of Land - Lot 45 DP1149595, Oyster Drive, Valla

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 21 July 2011

General Manager's Report

ITEM 8.3????? SF1538??????????? 210711???????? Classification of Operational Land - Susanah Close, Macksville

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

Council resolved to defer consideration of the recommendation to classify lot 19 in DP 1162372 as operational land pending clarification on the history of the matter.

 

This report is submitted to provide further information on the nature of the use of the land and Council?s requirements for the land to be dedicated as drainage reserve as a condition of consent to the subdivision.

 

It is recommended that Council classify lot 19 in DP 1162372 as operational land for the reason detailed in the previous report.

 

 

Recommendation:

 

That Lot 19 DP 1162372, Susanah Place, Macksville be classified as Operational Land pursuant to and in accordance with the Local Government Act 1993.

 

 

OPTIONS:

 

There is no feasible option.? The recommendations give effect to the provision of the Local Government Act.

 

 

DISCUSSION:

 

Council has recently obtained Lot 19 in DP 1162372. This land was obtained by dedication which occurred on registration of the Plan of Subdivision on 30 May 2011.? The land comprises drainage reserve abutting Susanah Place in Macksville.? The land has an area of approximately 107.8 square metres. A copy of the registered plan is attached for reference.

 

Council engineers advise that the principle purpose of the drainage reserve is to accommodate overland storm water flow to the drainage system located within Binalong Park (the public reserve adjacent to Lot 19) during storm events where the flow exceeds the capacity of the existing infrastructure (part of which includes underground storm water pipes within the subject land).

 

A secondary purpose is to provide a public pedestrian link between Susannah Close and Binnalong Park. In this regard the developers were required to, and did, construct a concrete footpath as a condition of development consent.

 

Clause 31(2) of the Local Government Act 1993 permits Councils to classify the land as operational land up until three months from the date the land is acquired by Council.? If the land is not classified as Operational Land within this time the land will automatically become Community Land.?

 

Should the land be classified as Community Land under the Local Government Act, Council will not be in a position to deal with the land should issues arise in the future.? By way of example this may include instances of granting easements or boundary adjustments.

 

There is also a substantial administrative saving as each parcel of Community Land must, under the Act, be incorporated into a Plan of Management and dealt with according to the provision of that plan as well as the numerous provisions of the Local Government Act that govern the use and management to land classified as ?Community Land?:? A Plan of Management is not required for land classified as Operational.


CONSULTATION:

 

Manager Technical Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues arsing from the recommendation.

 

Social

 

There are no social issues arsing from the recommendation.

 

Economic

 

Apart from cost savings in avoiding the management of land classified as Community Land there are no economic issues arsing from this recommendation.

 

Risk

 

There are no risks associated with the classification of the land as operational.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Classification of the land as Operational will not impact on future budgets.

 

Source of fund and any variance to working funds

 

The recommendations do not affect nor require a variance to working funds.

 

 

Attachments:

1View

18864/2011 - Plan for Lot 19 DP 1162372 - Susanah Place, Macksville

 

??


Ordinary Council Meeting - 21 July 2011

Classification of Operational Land - Susanah Close, Macksville

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 21 July 2011

General Manager's Report

ITEM 8.4????? SF394????????????? 210711???????? Investment Report to 30 June 2011

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

Summary:

 

The total return on investments from 1 July to 30 June 2011 is $2,225,696.

 

During June, Term Deposit interest rates ranged from 5.49% for 30 days and up to 6.45% for 1 year. Council placed one Term Deposit during the month for 1.5 years with an interest rate of 6.39%.

 

The Managed Funds balances and returns for the month are:

 

?????????????????? Macquarie Income Plus - balance $3,397,772 positive return $2,259

?????????????????? Blackrock - balance $210,451 negative return $1,369

?????????????????? TCorp - balance $955,880 negative return $11,069

?????????????????? UBS ? balance $7,489 positive return $2,311

 

Council currently has $6.4 Million with Managed Funds and the balance of $26.5 Million on term deposits.

 

This report details all the investments placed during June and Council funds invested as at 30 June 2011.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds

 

 

C P Doolan

Responsible Accounting Officer

 

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 30 June 2011 be noted.

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during June 2011 and Council funds invested as at 30 June 2011.


 

1 Investments Placed 1 to 30 June 2011

 

 

Date

?Amount

Period (Days)

Institution Accepted With

Rate

 

 

 

 

 

02.06.11

$1,066,847.97

365

BCU

6.45%

09.06.11

$886,897.88

187

Suncorp

6.27%

17.06.11

$750,000.00

367

Bendigo/Adelaide

6.25%

30.06.11

$1,000,000.00

366

AMP

6.45%

30.06.11

$884,435.09

196

Westpac

6.02%

30.06.11

$1,000,000.00

203

NAB

6.29%

30.06.11

$800,000.00

539

NAB

6.39%

 

2 Investments Matured & Interest & Returns 1 to 30 June 2011

 

Term Deposits/Bank Bills

 

 

 

Institution

?Amount

Period (Days)

Rate

?Interest

BCU

?$? 1,046,044.58

119

6.10%

?$??????? 20,803.39

Suncorp

?$???? 866,134.39

140

6.25%

?$??????? 20,763.49

Bendigo/Adelaide

?$???? 750,000.00

181

6.25%

?$??????? 23,244.86

Bendigo/Adelaide

?$? 1,030,000.00

210

6.30%

?$??????? 37,333.97

Westpac

?$???? 854,400.00

210

6.11%

?$??????? 30,035.09

 

Managed Funds

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

UBS Wealth

?$7,488.94

31

-0.25%

-$494.85

6.27%

?$58,761.90

Macquarie Income

?$3,397,772.04

31

0.07%

?$2,258.94

8.67%

?$344,331.95

Blackrock

?$210,451.44

31

0.65%

-$1,368.79

7.72%

?$26,595.47

 

 

Long Term Funds

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

NSW TCorp

?$955,880.45

31

-1.14%

-$11,068.92

-$55,444.35

N/A

6.91%

Longreach 2-2007*

?$985,670.00

31

0..54%

?$5,330.00

-$16,430.00

?$76,201.36

2.54%

Longreach Series 26*

?$431,150.00

31

0.81%

?$3,450.00

-$64,600.00

?$17,500.00

5.21%

Averon II*

?$415,900.00

31

-7.88%

-$35,600.00

-$84,100.00

?$28,396.10

4.81%

 


 

3? Investments held at 30 June 2011

 

 

 

 

 

 

Institution

?Amount

?Date Invested

Period (Days)

Maturity Date

?Interest Due at maturity

Interest

Days to 30.6.11

Interest to 30.06.11

$

BCCU - No 1

$531,434.50

04/03/11

365

03/03/12

?$34,543.24

6.50%

118

?11,167.40

BCCU - No 2

$723,112.14

27/05/11

1096

27/05/14

?$143,306.96

6.60%

34

?4,445.65

BCCU - No 3

$1,066,847.97

02/06/11

366

02/06/12

?$69,000.22

6.45%

28

?5,278.71

IMB - No 1

$1,194,304.53

13/01/11

252

22/09/11

?$51,452.60

6.24%

168

?34,301.73

IMB - No 2

$1,000,000.00

11/03/11

283

19/12/11

?$48,691.51

6.28%

111

?19,098.08

Bankwest - No 1

$598,551.01

31/03/11

210

27/10/11

?$20,593.43

5.98%

91

?8,923.82

Macq Bank** - No 1

$321,036.16

07/10/10

273

07/07/11

?$14,767.22

6.15%

266

?14,388.58

Macq Bank - No 2

$897,726.13

07/12/10

219

14/07/11

?$33,664.73

6.25%

205

?31,512.65

Bend & Adel-No 1

$1,060,535.47

14/04/11

469

26/07/12

?$84,488.36

6.20%

77

?13,871.22

Savings & Loans - No 1

$574,853.40

10/02/11

210

08/09/11

?$20,505.73

6.20%

140

?13,670.49

Savings & Loans - No 2

$1,030,065.75

07/10/10

364

06/10/11

?$62,970.04

6.13%

266

?46,016.56

Savings & Loans - No 3

$1,075,159.46

12/11/10

367

14/11/11

?$68,430.51

6.33%

230

?42,885.61

Bank of Qld-No. 1

$1,000,000.00

11/03/11

270

06/12/11

?$46,232.88

6.25%

111

19,006.85

NC Perm-No 1

$1,161,668.77

26/08/10

364

25/08/11

?$71,826.14

6.20%

308

60,775.96

NAB - No 1

$1,049,309.72

10/03/11

224

20/10/11

?$40,247.50

6.25%

112

20,123.75

NAB - No 2

$1,115,655.59

20/04/11

239

15/12/11

?$45,292.56

6.20%

71

13,455.11

NAB - No 3

$1,036,635.62

20/12/10

197

05/07/11

?$35,807.95

6.40%

192

34,899.12

NAB - No 4

$1,101,392.97

28/01/11

181

28/07/11

?$33,917.17

6.21%

153

28,670.32

NAB - No 5

$1,043,852.77

05/02/11

180

04/08/11

?$32,122.07

6.24%

145

25,876.11

NAB - No 6

$1,101,017.99

10/12/10

364

09/12/11

?$72,468.10

6.60%

202

40,215.81

NAB - No 7

$1,000,000.00

30/06/11

203

19/01/12

?$34,982.74

6.29%

0

??

NAB - No 8

$800,000.00

30/06/11

539

20/12/12

?$75,489.53

6.39%

0

? -??

Suncorp - No 1

$886,897.88

09/06/11

187

13/12/11

?$28,489.83

6.27%

21

3,199.39

Westpac - No 1

$884,435.09

30/06/11

196

12/01/12

?$28,590.76

6.02%

0

?-??

Bend & Adel(CPG)-No 2

$750,000.00

17/06/11

367

18/06/12

?$47,131.85

6.25%

13

1,669.52

Bankwest(CPG) - No 3

$1,000,000.00

05/11/10

258

21/07/11

?$42,764.38

6.05%

237

39,283.56

AMP(CPG) - No 1

$1,000,000.00

30/06/11

366

30/06/12

?$62,671.23

6.25%

0

?? -??

Rabobank - No.1

$500,000.00

25/03/11

367

26/03/12

?$33,180.82

6.60%

97

8,769.86

Rabobank - No.2

$1,000,000.00

25/03/11

1832

30/03/16

?$358,871.23

7.15%

97

19,001.37

Blackrock Fund

$210,451.44

30/06/11

31

31/07/11

?$895.49

5.01%

0

? -??

Macq Income

$3,397,772.04

30/06/11

31

31/07/11

?$17,314.67

6.00%

0

? -??

UBS Wealth

$7,488.94

30/06/11

31

31/07/11

?$31.80

5.00%

0

?-??

NSW T Corp

$955,880.45

30/06/11

31

31/07/11

?$?????? -??

0.00%

0

??

Longreach 2-2007

$985,670.00

30/06/11

31

31/07/11

?$1,674.29

2.00%

0

-??

Longreach Ser 26

$431,150.00

30/06/11

31

31/07/11

?$?? -??

0.00%

0

? -??

Averon II

$415,900.00

30/06/11

31

31/07/11

?$-??

0.00%

0

?

TOTAL

?$32,908,805.79

 

 

 

$1,762,417.54

 

 

560,507.23

 


 

4 Interest Earned on Investments: June 2011

 

 

 

Total

Interest earned to date

 

 

 

?$2,225,695.92

Plus

Interest due to 30/06/11

 

 

 

 

Accrued? to 30/06/11

 

 

 

?$2,225,695.92

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

?$26,820.00

* Investment Returns to 30/06/11

 

 

 

?$2,252,515.92

Accrued Interest to 30/06/11

 

 

 

0.00

Expected Interest to 30/06/11

 

 

 

?$2,252,515.92

Amount of interest expected from all funds and reserves as per Budget

$2,208,500.00

* To ensure consistency, returns take into account unrealised gains in Capital Protected Investments for June of ($26,820)

? Unrealised losses were added back in previous investment reports.

 

 

5??????? Performance Report

TERM DEPOSITS

 

 

 

 

 

 

Institution

Invested Amount

Days? Invested

Date of? Maturity

Interest Rate

Amount of interest due on maturity

Total interest & investment due on maturity

BCCU-No.1

$531,434.50

365

03/03/12

6.50%

$34,543.24

$565,977.74

BCCU-No.2

$723,112.14

1,096

27/05/14

6.60%

$143,306.96

$866,419.10

BCCU-No.3

$1,066,847.97

366

02/06/12

6.45%

$69,000.22

$1,135,848.19

IMB-No. 1

$1,194,304.53

252

22/09/11

6.24%

$51,452.60

$1,245,757.13

IMB-No. 2

$1,000,000.00

283

19/12/11

6.28%

$48,691.51

$1,048,691.51

Bankwest- No.1

$598,551.01

210

27/10/11

5.98%

$20,593.43

$619,144.44

Macquarie Bank- No. 1

$321,036.16

273

07/07/11

6.15%

$14,767.22

$335,803.38

Macquarie Bank- No. 2

$897,726.13

219

14/07/11

6.25%

$33,664.73

$931,390.86

Bend & Adel - No. 1

$1,060,535.47

469

26/07/12

6.20%

$84,488.36

$1,145,023.83

Savings & Loans-No 1

$574,853.40

210

08/09/11

6.20%

$20,505.73

$595,359.13

Savings & Loans-No 2

$1,030,065.75

364

06/10/11

6.13%

$62,970.04

$1,093,035.79

Savings & Loans-No 3

$1,075,159.46

367

14/11/11

6.33%

$68,430.51

$1,143,589.97

B?of Qld No. 1 (Macq)

$1,000,000.00

270

06/12/11

6.25%

$46,232.88

$1,046,232.88

NC Permanent - No. 1

$1,161,668.77

364

25/08/11

6.20%

$71,826.14

$1,233,494.91

NAB - No. 1

$1,049,309.72

224

20/10/11

6.25%

$40,247.50

$1,089,557.22

NAB - No. 2

$1,115,655.59

239

15/12/11

6.20%

$45,292.56

$1,160,948.15

NAB - No. 3

$1,036,635.62

197

05/07/11

6.40%

$35,807.95

$1,072,443.57

NAB - No. 4

$1,101,392.97

181

28/07/11

6.21%

$33,917.17

$1,135,310.14

NAB - No. 5

$1,043,852.77

180

04/08/11

6.24%

$32,122.07

$1,075,974.84

NAB - No. 6

$1,101,017.99

364

09/12/11

6.60%

$72,468.10

$1,173,486.09

NAB - No. 7

$1,000,000.00

203

19/01/12

6.29%

$34,982.74

$1,034,982.74

NAB - No. 8

$800,000.00

539

20/12/12

6.39%

$75,489.53

$875,489.53

Suncorp-No. 1

$886,897.88

187

13/12/11

6.27%

$28,489.83

$915,387.71

Westpac? -No. 1

$884,435.09

196

12/01/12

6.02%

$28,590.76

$913,025.85

Bend&Adel(CPG)-No2

$750,000.00

367

18/06/12

6.25%

$47,131.85

$797,131.85

AMP -(CPG) -No.1

$1,000,000.00

366

30/06/12

6.25%

$62,671.23

$1,062,671.23

Bankwest(CPG - No. 3

$1,000,000.00

258

21/07/11

6.05%

$42,764.38

$1,042,764.38

Rabobank -No.1

$500,000.00

367

26/03/12

6.60%

$33,180.82

$533,180.82

Rabobank-No.2

$1,000,000.00

1,832

30/03/16

7.15%

$358,871.23

$1,358,871.23

Total Term Deposits

$26,504,492.92

 

 

 

$1,742,501.29

$28,246,994.21


 

MANAGED FUNDS- Medium term

 

 

 

 

Blackrock Diversified Credit

 

 

 

 

Anticipated return per month - 5.01%

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$441,092.53

 

 

 

$441,092.53

Returns

31/07/2010

 

 

$3,079.78

 

$444,172.31

Returns

31/08/2010

 

 

$3,764.17

 

$447,936.48

Returns

30/09/2010

 

 

$2,737.58

 

$450,674.06

Wind up

22/10/2010

 

 

 

-$108,521.54

$342,152.52

Returns

31/10/2010

 

 

$3,124.72

 

$345,277.24

Returns

30/11/2010

 

 

$1,026.60

 

$346,303.84

Returns

31/12/2010

 

 

$4,106.37

 

$350,410.21

Returns

31/01/2011

 

 

$2,737.57

 

$353,147.78

Returns

28/02/2011

 

 

$1,368.79

 

$354,516.57

Wind up

30/03/2011

 

 

 

-$148,715.02

$205,801.55

Returns

31/03/2011

 

 

$3,965.50

 

$209,767.05

Returns

30/04/2011

 

 

$2,737.58

 

$212,504.63

Returns

31/05/2011

 

 

-$684.40

 

$211,820.23

Returns

30/06/2011

 

 

-$1,368.79

 

$210,451.44

 

 

$441,092.53

$0.00

$26,595.47

-$257,236.56

$210,451.44

 

 

Macquarie Global Income Opportunity

 

 

 

 

Anticipated return per month - 6.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$4,053,440.09

 

 

 

$4,053,440.09

Returns

31/07/2010

 

 

$25,229.72

 

$4,078,669.81

Returns

31/08/2010

 

 

$37,030.73

 

$4,115,700.54

Returns

30/09/2010

 

 

$37,243.28

 

$4,152,943.82

Returns

31/10/2010

 

 

$42,691.13

 

$4,195,634.95

Returns

30/11/2010

 

 

$33,249.82

 

$4,228,884.77

Returns

31/12/2010

 

 

$31,197.37

 

$4,260,082.14

Returns

31/01/2011

 

 

$31,351.88

 

$4,291,434.02

Returns

28/02/2011

 

 

$40,040.59

 

$4,331,474.61

Redemption

25/03/2011

 

 

 

-$1,000,000.00

$3,331,474.61

Returns

31/03/2011

 

 

$26,992.70

 

$3,358,467.31

Returns

30/04/2011

 

 

$28,655.43

 

$3,387,122.74

Returns

31/05/2011

 

 

$8,390.36

 

$3,395,513.10

Returns

30/06/2011

 

 

$2,258.94

 

$3,397,772.04

 

 

$4,053,440.09

$0.00

$344,331.95

-$1,000,000.00

$3,397,772.04


 


UBS Wealth Management Aust Ltd

Anticipated return per month - 5.00%

 

Institution

Date

Investment 

Add Deposits

Performance

Pay Outs

Current MV

 

Bal Bgt Forward

30/06/2010

$285,813.11

 

 

 

$285,813.11

 

Additions

21/07/2010

 

$1,012,553.42

 

 

$1,298,366.53

 

Redemptions

22/07/2010

 

 

 

-$800,000.00

$498,366.53

 

Redemptions

29/07/2010

 

 

 

-$100,000.00

$398,366.53

 

Returns

31/07/2010

 

 

$2,058.38

 

$400,424.91

 

Redemptions

5/08/2010

 

 

 

-$150,000.00

$250,424.91

 

Redemptions

19/08/2010

 

 

 

-$200,000.00

$50,424.91

 

Additions

19/08/2010

 

$1,016,387.12

 

 

$1,066,812.03

 

Redemptions

20/08/2010

 

 

 

-$800,000.00

$266,812.03

 

Additions

26/08/2010

 

$1,017,459.18

 

 

$1,284,271.21

 

Returns

31/08/2010

 

 

-$433.18

 

$1,283,838.03

 

Additions

23/09/2010

 

$1,022,953.42

 

 

$2,306,791.45

 

Redemptions

23/09/2010

 

 

 

-$1,200,000.00

$1,106,791.45

 

Additions

30/09/2010

 

$1,024,084.93

 

 

$2,130,876.38

 

Redemptions

30/09/2010

 

 

 

-$500,000.00

$1,630,876.38

 

Returns

30/09/2010

 

 

$3,416.27

 

$1,634,292.65

 

Redemptions

7/10/2010

 

 

 

-$300,000.00

$1,334,292.65

 

Redemptions

21/10/2010

 

 

 

-$500,000.00

$834,292.65

 

Additions

21/10/2010

 

$1,028,109.59

 

 

$1,862,402.24

 

Redemptions

22/10/2010

 

 

 

-$1,000,000.00

$862,402.24

 

Redemptions

28/10/2010

 

 

 

$1,029,260.27

$1,891,662.51

 

Additions

28/10/2010

 

 

 

-$600,000.00

$1,291,662.51

 

Blackrock w/u

22/10/2010

 

$108,521.54

 

 

$1,400,184.05

 

Returns

31/10/2010

 

 

-$87.64

 

$1,400,096.41

 

Additions

4/11/2010

 

$1,029,652.18

 

 

$2,429,748.59

 

Redemptions

5/11/2010

 

 

 

-$1,000,000.00

$1,429,748.59

 

Suncrop T/D

23/11/2010

 

 

 

$34,012.60

$1,463,761.19

 

Bendigo T/D

26/11/2010

 

 

 

$5,215.07

$1,468,976.26

 

Returns

30/11/2010

 

 

-$418.77

 

$1,468,557.49

 

Bendigo T/D

16/12/2010

 

 

 

$29,116.85

$1,497,674.34

 

Redemptions

22/12/2010

 

 

 

-$800,000.00

$697,674.34

 

Additions

22/12/2010

 

$1,004,438.36

 

 

$1,702,112.70

 

Returns

31/12/2010

 

 

$13,482.07

 

$1,715,594.77

 

Redemptions

20/01/2011

 

 

 

-$300,000.00

$1,415,594.77

 

Returns

31/01/2011

 

 

-$701.16

 

$1,414,893.61

 

Returns

28/02/2011

 

 

-$664.33

 

$1,414,229.28

 

Redemptions

25/03/2011

 

 

 

-$500,000.00

$914,229.28

 

Returns

31/03/2011

 

 

 

-$905,000.00

$9,229.28

 

Blackrock w/u

30/03/2011

 

$148,715.02

 

 

$157,944.30

 

Returns

31/03/2011

 

 

$12,792.62

 

$170,736.92

 

Redemptions

28/04/2011

 

$1,030,904.11

 

-$1,000,000.00

$201,641.03

 

Returns

30/04/2011

 

 

-$632.79

 

$201,008.24

 

Returns

31/05/2011

 

 

-$494.85

 

$200,513.39

 

Bendigo/Adel

16/06/2011

 

 

 

$23,244.86

$223,758.25

 

Returns

30/06/2011

 

 

-$458.83

 

$223,299.42

 

Redemptions

28/06/2011

 

 

 

-$218,121.64

$5,177.78

 

Returns

30/06/2011

 

 

$2,311.16

 

$7,488.94

 

 

 

$285,813.11

$9,443,778.87

$30,168.95

-$9,752,271.99

$7,488.94

 

MANAGED FUNDS- Long Term Funds

 

 

 

NSW Treasury Corp

 

 

 

 

Anticipated return per month - 0.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$890,567.41

 

 

 

$890,567.41

Returns

31/07/2010

 

 

$24,651.70

 

$915,219.11

Returns

31/08/2010

 

 

-$9,837.79

 

$905,381.32

Returns

30/09/2010

 

 

$23,956.31

 

$929,337.63

Returns

31/10/2010

 

 

$11,633.66

 

$940,971.29

Returns

30/11/2010

 

 

-$2,597.81

 

$938,373.48

Returns

31/12/2010

 

 

$16,377.49

 

$954,750.97

Returns

31/01/2011

 

 

$13,779.68

 

$968,530.65

Returns

28/02/2011

 

 

$8,358.16

 

$976,888.81

Returns

31/03/2011

 

 

$2,371.91

 

$979,260.72

Returns

30/04/2011

 

 

-$112.94

 

$979,147.78

Returns

31/05/2011

 

 

-$12,198.41

 

$966,949.37

Returns

30/06/2011

 

 

-$11,068.92

 

$955,880.45

 

 

$890,567.41

$0.00

$65,313.04

$0.00

$955,880.45

 

 

Longreach 2-2007 - (Capital Protected)

 

 

 

 

Anticipated return per month - 2.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$961,140.00

 

 

 

$961,140.00

Returns

31/07/2010

 

 

-$6,400.00

 

$954,740.00

Returns

31/08/2010

 

 

$7,070.00

 

$961,810.00

Returns

30/09/2010

 

 

-$5,430.00

 

$956,380.00

Returns

31/10/2010

 

 

$4,680.00

 

$961,060.00

Returns

30/11/2010

 

 

$3,190.00

 

$964,250.00

Returns

31/12/2010

 

 

-$7,200.00

 

$957,050.00

Returns

31/01/2011

 

 

$6,530.00

 

$963,580.00

Returns

28/02/2011

 

 

$4,560.00

 

$968,140.00

Returns

31/03/2011

 

 

$5,230.00

 

$973,370.00

Returns

30/04/2011

 

 

$3,050.00

 

$976,420.00

Returns

31/05/2011

 

 

$3,920.00

 

$980,340.00

Returns

30/06/2011

 

 

$5,330.00

 

$985,670.00

 

 

$961,140.00

$0.00

$24,530.00

$0.00

$985,670.00


 

Longreach Series 26 (Capital Protected)

 

 

Anticipated return per month - 0.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$409,450.00

 

 

 

$409,450.00

Returns

31/07/2010

 

 

$2,050.00

 

$411,500.00

Returns

31/08/2010

 

 

$4,400.00

 

$415,900.00

Returns

30/09/2010

 

 

-$5,250.00

 

$410,650.00

Returns

31/10/2010

 

 

$2,200.00

 

$412,850.00

Returns

30/11/2010

 

 

-$750.00

 

$412,100.00

Returns

31/12/2010

 

 

$500.00

 

$412,600.00

Returns

31/01/2011

 

 

$5,650.00

 

$418,250.00

Returns

28/02/2011

 

 

$1,150.00

 

$419,400.00

Returns

31/03/2011

 

 

$2,850.00

 

$422,250.00

Returns

30/04/2011

 

 

$1,500.00

 

$423,750.00

Returns

31/05/2011

 

 

$3,950.00

 

$427,700.00

Returns

30/06/2011

 

 

$3,450.00

 

$431,150.00

 

 

$409,450.00

$0.00

$21,700.00

$0.00

$431,150.00

 

Averon II (Capital Protected)

 

 

 

Anticipated return per month - 0.00%

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$396,450.00

 

 

 

$396,450.00

Returns

31/07/2010

 

 

-$3,700.00

 

$392,750.00

Returns

31/08/2010

 

 

$3,200.00

 

$395,950.00

Returns

30/09/2010

 

 

$200.00

 

$396,150.00

Returns

31/10/2010

 

 

$2,050.00

 

$398,200.00

Returns

30/11/2010

 

 

-$2,000.00

 

$396,200.00

Returns

31/12/2010

 

 

-$1,150.00

 

$395,050.00

Returns

31/01/2011

 

 

$8,100.00

 

$403,150.00

Returns

28/02/2011

 

 

$2,000.00

 

$405,150.00

Returns

31/03/2011

 

 

$1,200.00

 

$406,350.00

Returns

30/04/2011

 

 

$5,450.00

 

$411,800.00

Returns

31/05/2011

 

 

$39,700.00

 

$451,500.00

Returns

30/06/2011

 

 

-$35,600.00

 

$415,900.00

 

 

$396,450.00

$0.00

$19,450.00

$0.00

$415,900.00

Total Managed Funds-Performance since July, 2010

$9,443,778.87

$532,089.41

-$11,009,508.55

$6,404,312.87

 

Total investments for the month

$32,908,805.79

Total investments on maturity

$34,651,307.08

 



CONSULTATION:

 

Grove Research and Advisory.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

That Council may not meet its budget returns for 2010/2011 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2010/2011 has been completed with the March 2011 Budget Review and GPG Research & Advisory have provided Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments was assessed with the March 2011 Budget Review.? Variances have been distributed between the Water, Sewerage and General Funds for the third quarter of the financial year.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 21 July 2011

General Manager's Report

ITEM 8.5????? SF1579??????????? 210711???????? 2011/2012 Interest on Overdue Rates and Charges

 

AUTHOR/ENQUIRIES:???? Jenita Ferguson, Rates Officer ????????

 

Summary:

 

In accordance with Section 566(3) of the Local Government Act 1993 Council is required to adopt the interest rate on overdue rates and charges for the 2011/2012 financial year.? At the time the report for the Making of Rates and Charges went to Council, the interest rate had not been determined by Minister for Local Government.? The Minister?s determination was gazetted on 8 July 2011.

 

Recommendation:

 

The interest rate on overdue rates and charges be made at 11% for 2011/2012 financial year.

 

OPTIONS:

 

Council may choose to adopt a rate lower than the Minister?s determination but must not exceed the rate specified.

 

DISCUSSION:

 

The Minister for Local Government has determined that the maximum rate of interest payable on overdue rates and charges for 2011/2012 will be 11%.?

 

The Supreme Court no longer makes rulings on interest rate percentage.? The Supreme Court now uses the Reserve Bank cash rate plus 6% which is the adopted methodology for determining the maximum interest rate on overdue rates and charges.

 

CONSULTATION:

 

Manager Financial Services

 

SUSTAINABILITY ASSESSMENT:

Environment

 

This report has no environmental impact.

 

Social

 

This report has no social impact.

 

Economic

 

There is no economic impact.

 

Risk

 

There is no risk to Council.

 

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

 

There are no additional financial implications to the adopted budget.

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 21 July 2011

General Manager's Report

ITEM 8.6????? SF1031??????????? 210711???????? Current Policies Awaiting Review and New Policies Awaiting Development

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

At Council?s meeting on 7 July 2011 it was resolved to receive a brief report listing the current policies awaiting review and highlighting any new policies awaiting development.

 

A major review of Council policies was reported to the General Purpose Committee meeting on 20 October 2010.

 

Subsequently what has been delayed has been the action required from this resolution.

 

The first action arising out of the resolution which requires endorsement from Council is the preparation of a new consolidated donations policy.? This consolidated donations policy will be circulated to Councillors before the Council meeting on 21 July for reporting to the next Council meeting.

 

It is proposed that the further policies requiring endorsement in accordance with the resolution be produced on a monthly basis.

 

 

Recommendation:

 

That the information concerning current policies awaiting review and new policies awaiting development be received.

 

 

OPTIONS:

 

The report is for information.? There are no real options.

 

DISCUSSION:

 

At Council?s meeting on 7 July 2011 it was resolved to receive a brief report listing the current policies awaiting review and highlighting any new policies awaiting development.

 

A major review of Council policies was reported to the General Purpose Committee meeting on 20 October 2010.? This was undertaken as part of the implementation of the new Government Information (Public Access) (GIPA) Act 2009.? At the time the attached table was circulated to Councillors and senior staff for comment.? The table contained proposals to delete, retain, amalgamate, replace and amend the 155 policies on Council?s register.

 

Arising out of that review, Council resolved on 21 October 2010 as follows:

 

1??????? That Council proceed to delete, retain, amalgamate, replace and amend Council policies in accordance with the table circularised with this report.

 

2??????? That the proposed new policies be reported back to Council for consideration.

 

3??????? That the proposed changes to the Code of Meeting Practice be placed on public exhibition for 28 days (with a 42 day period for comment).

 

4??????? That Policy No. 2 ? Advertising Meetings Council Meetings (Code of Meeting Practice) refer to closed meetings instead of ?going into Committee?.

 

5??????? That policies be amended to incorporate current terminology, such as construction certificates, current position titles and delete gender specific terms.

 

6??????? That Policy No. 68 Film and Television & Policy and Policy No. 141 Tourism ? Filming Permit to Film be amalgamated.

 

7??????? That Policy No. 88 ? Memorials on Council Controlled Land be amended to indicate that Council does not approve the placement of private memorials and plaques in public spaces.

 

8??????? That Policy No. 89 Not for Profit ? Charities and Community Groups ? Reimbursement? Waiver of Fees and Charges and Policy No. 90 Discounted Application Fees be amalgamated.

 

9??????? That Policy No. 142 Tree Maintenance and Removal Application and Policy No. 146 Trees ? Trees in Parks, Streets and Street Gardens be amalgamated.

 

10.???? That Policy No. 26 ? Building ? Building Over Sewer Mains and Policy No. 31 Sewerage ? Building in the Vicinity of Sewers be amalgamated.

 

Subsequently what has been delayed has been the action required from this resolution.

 

The first action arising out of the resolution which requires endorsement from Council is the preparation of a new consolidated donations policy.? This consolidated donations policy will be circulated to Councillors before the Council meeting on 21 July for reporting to the next Council meeting.

 

It is proposed that the further policies requiring endorsement in accordance with the resolution be produced on a monthly basis.

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

The report is for information.? There are no risk issues.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There are no budgetary implications.

 

Source of fund and any variance to working funds

There is no impact on working funds.

 

Attachments:

1View

17594/2010 - Review of Council Policies - August 2010

 

??


Ordinary Council Meeting - 21 July 2011

Current Policies Awaiting Review and New Policies Awaiting Development

 

 

REVIEW OF COUNCIL POLICIES?AUGUST 2010

 

No

 

DESCRIPTION

STATEMENT/OBJECTIVES

LAST REVIEWED

COMMENTARY

1

Advertisements Published by Council

All advertisements, detailing proposed changes to Development Control Plans and such other Planning Instruments, are the subject of a short Media Release issued in plain English detailing the intent of the proposed changes.

 

21/10/2004

Where there is likelihood that the media will take a story concerning proposed changes to planning regulations or any other aspect of Council?s operations, a media release is a useful means of increasing community awareness.? However this should not be mandated as such changes are not always ?newsworthy? in which case there will be no return for the time spent preparing the media release.? Delete

2

Advertising Meetings

Council Meetings (Code of Meeting Practice)

 

Code of Meeting Practice - Advertising Meetings

All future Committee meetings be advertised, and where it is intended to go into Committee, the advertisements state that the meeting will revert to Committee as appropriate, thereby excluding the press and the public.

 

Notification of Public Meetings (19 January 2006)

In regard to public meetings convened by Council, all Councillors will be formally notified of the meeting in writing at the time of first public advertisement of the meeting; with notification to Councillors to include the meeting details, agenda and relevant background information.

 

19/1/2006

No need to change.? Retain

 

 

 

 

Superseded by resolution on 1/04/10. Replace with:

?1? That when Council resolves to call a meeting or workshop it determines, if possible, the time and date for the meeting or workshop at the time of the resolution.

2??? That where a special meeting or workshop? is called outside a meeting of Council, Councillors are advised via phone or email regarding a time and date, to ensure a quorum is available before called the meeting or workshop.

3??? That where a special meeting or workshop is called outside a meeting of Council, Councillors are advised via phone or email as soon as the staff propose the date for setting times and dates of special meetings?.

3

Advertising Signs (Illegal)

(Advertising Sign Code

Planning & Assessment Act Policy_

This Policy must be read in conjunction with any Development Control Plan (DCP) that Council may from time-to-time, have in place.

 

1?? That applicants be encouraged to design and construct advertising signs and structure which are sympathetic to the natural scenic qualities and character of the Nambucca Valley using natural materials and environmentally sensitive colours.

2?? That Council's staff, particularly the Director Environmental Services and the General Manager be authorised to proceed with the service of notices and to take any necessary legal actions stemming there from through the Courts with regard to action against transgressors in respect of illegal signs, with all costs associated with action and removal being at the owner's cost.

3?? That posters which are illegally displayed on public property through the Shire also be the subject of this action.

4?? Reference must also be made to Development Control Plan No 2.

 

18/8/2006

Item 1. Is relatively meaningless as a design control ? what are ?natural materials? and ?environmentally sensitive colours?.? The remainder of the policy deals with taking action against illegal signs.? This should not require a policy ? unauthorised signs are a small subset of unauthorised activities generally.? The Environment & Planning Department have an enforcement procedure which is applied to any unauthorised activity.? Delete

4

Appeals ? Charitable ? Charity Definition.

The definition of charity extends to include community organisations or functions put on for the benefit of a number of persons or residents of the Shire by an organisation that has little or no recourse to fund raising through avenues other than seeking sponsorship from local business houses and such like.

 

19/8/2004

Policy obsolete.? The Taxation Department provides definition.

Delete

5

Appeals ? Charitable ? Chamber of Commerce Street Stalls

This policy has been formulated to combine with the previous policy (P13(2)) Progress Associations & Chambers of Commerce?Street Stalls, as per Council's resolution(049) on 17 February 2005.

 

Each Chamber of Commerce and Industry is responsible for approval and control of street stalls in their respective towns.

Each Chamber of Commerce is responsible for determining the location for holding street stalls.?

The location and size of the street stall shall be such that there is no disruption or risk to pedestrians.

All street stall holders must provide $10 million public liability insurance.

 

19/8/2004

Street Stall provisions have been incorporate into the new Policy?Use of Road Reserves and Public Land for Commercial Activities.? Delete

6

Appeals ? Charitable - Donations

That two copies of "Valley of the Crooked River" be issued to each School in the Shire for presentation to Year 6 and beyond, the value of these volumes being off-set by a contra-entry to the donations budget, until the book stock is exhausted.

 

19/8/2004

Book stock exhausted.? Schools also prefer a cash donation for book vouchers.? Delete

7

Appeals ? Charitable ? Donations and Locally Based Charities

Subject to annual budget provisions the following standard donations shall apply:

 

1?? Three festivals, one in each town,???? $200 each

2?? Senior Citizens Week???? $500

3?? Up to three Senior Citizens Xmas parties???? $100 each

Balance of allocation being available for occasional donations as the need arises by delegation to the Mayor and the General Manager.

Donations the equivalent of development application fees shall be made in respect of applications for projects on Council owned land.

19/8/2004

Needs to be incorporated in new donations policy.? Replace



8

Appeals ? Charitable ? Donations - Request from Sportspersons

That Council support local athletes by making an annual donation to the North Coast Academy of Sport, with particular emphasis on local athletes representing New South Wales or Australia.

 

19/8/2004

Can be incorporated in new donations policy.? Replace

9

Appeals ? Charitable ? Donations - Schools

That two copies of "Valley of the Crooked River" be issued to each School in the Shire for presentation to Year 6 and beyond, the value of these volumes being off-set by a contra-entry to the donations budget, until the book stock is exhausted.

 

19/8/2004

Book no longer in print.? Have been sending $50 donation to all schools which needs to be incorporated in a donations policy.? Delete

10

Appeals ? Charitable ? Information Stands

Permission be granted in respect of non-commercial information stands other than street stalls days, subject to the organisers having appropriate public liability insurance coverage.

 

19/8/2004

Still applicable.? Retain

11

Appeals ? Charitable ? Photocopying

Photocopying will be carried out for non profit and community based service organisations within the Shire on the basis of a cost per ream of paper or part thereof.

 

Photocopying is to be confined to reasonable quantities, that copying will be back to back and requests are to be approved by the General Manager.

 

19/8/2004

There is limited photocopying undertaken for not for profit and community based service organisations.? No colour copying is done.? Most of the copying is for Councils Section 355 Committees.? Usually there are only small volumes of paper ? not worth charging.? Should be incorporated in a new donations policy.?

These two policies should be combined.? Should be incorporated in new donations policy.?

 

Replace

12

Arts ? Craft, Drama ? Nambucca Valley Arts Council ? Photocopying

Photocopying to be carried out for such non profit and community based service organisations within the Shire on the basis of a cost per ream of paper or part thereof.

 

Photocopying is to be confined to reasonable quantities, that copying will be back to back and requests are to be approved by the General Manager. (As per Council meeting 190804 (056))

 

19/8/2004

13

Appeals ? Charitable ? Waste Bins - Bulk

Council provide two (2) bulk waste bins for major community events held on public reserves or public land in the Shire.

19/8/2004

Incorporate in new donations policy.? Replace

14

Appointment of Senior Staff

That Council adopt a policy whereby consultations includes endorsement of the draft contract by the whole of Council, endorsement of the draft advertisement by the whole of Council, endorsement of the short list of applicants for interview, full participation in the interview process leading to appointment of senior staff (**) on a contract basis.

 

That the process of consultation be continued in respect to future Director appointments (minutes no (014) 4/6/98)

 

15/11/2007

This is not the process being followed with the selection of a new Director Engineering Services.? Whilst there should be some representation from Councillors in the selection of Directors, the requirements of the policy are very unwieldy.? Also the policy is not consistent with the requirements of the LG Act (S337) as their remuneration is less than a senior staff position.? As it is a relatively infrequent process it is also queried why a policy is required.? Delete


15

Approvals ? Activities ? Regulatory Functions ? Major Events and special Events

That an event attracting a crowd of 25,000 persons be regarded as a major or special event prior to requiring an approvals process to be addressed under the guide or practice note provided by the Minister for Local Government in relation to such events.

 

That the carparks as described in the General Manager?s Report and located in Macksville be reclassified as community (land).

 

Lot Part 4, Section 1, DP 2037, Lot 2, DP 521557 (carpark), McKay Street, Macksville, Assessment 1202/-.

 

Lot 17/20, DP 9387 (carpark), Star Street, Macksville, Assessment 1350/-

 

Lot 21 and Part 22, DP 9387 (carpark) Star Street, Macksville, Assessment 1351/-

 

Section B, Lots 9-10, DP 6045 (carpark) Winifred Street, Macksville, Assessment 1527/-

 

21/10/2004

The policy apparently refers to a guide issued for major and special events planning by the Division of Local Government in 1997.? Council does have a procedure for the approval of events (major and otherwise) which includes risk assessment, evidence of approvals and insurances etc. It is not recommended that an arbitrary crowd limit be applied to, for example, trigger notification to the NSW Police Force.? The risk assessment will determine consultation arrangements.? The classification of carparks is unrelated and shouldn?t be part of a policy ? in 1993 they had to be classified as either operational or community.? Delete

16

Beaches ? General ? Bonfires and Damage

Council prohibits the creation and lighting of bonfires on beaches as they represent a risk to public safety.

 

Council will enforce this policy through signage, involvement of Rangers, staff and the Police.

 

21/2/2008

The control of activities on beaches is undertaken by signage.? Whilst Council can have a policy in relation to such matters it is of no value unless there is adequate sign posting and enforcement.? Amalgamate into a single policy on the use of beaches.

17

Beaches ? General ? Horses on Beaches

The riding of horses is permitted from:

 

??? Swimming Creek north to the footbridge at Valla Beach Foot Bridge

??? Scotts Head north from the four wheel drive access

??? Valla Beach north from the four wheel drive access.

With such activity being confined to non-vegetated areas excluding dunal areas.

 

21/2/2008

Amalgamate into a single policy on the use of beaches.

18

Beaches ? Inspector/Lifesaving ? Authority to Patrol Beaches and to Train

Council recognises that surf life saving club patrols are of a service and rescue nature.

 

1?? That as a matter of policy, Council grant delegated authority, under the provisions of Section 377 of the Local Government Act 1993, to the Nambucca Heads Surf Life Saving Club Inc. to establish patrols in accordance with the current written Deed of Agreement between the Council, the Surf Life Saving Club and the Surf Life Saving North Coast Branch Incorporated.

2?? That as a matter of policy, Council grant delegated authority, under the provisions of Section 377 of the Local Government Act 1993, to the Nambucca Heads Surf Life Saving Club Inc. to conduct SLSA approved carnivals and similar events (such as radio station promotion days) at the Nambucca Heads Main Beach.? Such authority is issued subject to the appropriate application forms being submitted to Council.

3?? That as a matter of policy, Council grant delegated authority, under the provisions of Section 377 of the Local Government Act 1993, to the Nambucca Heads Surf Life Saving Club Inc. to carry out training activities and other events at and from the Stuart Island boat shed and Bellwood reserve, Nambucca Heads.

4?? That as a matter of policy, Council grant delegated authority, under the provisions of Section 377 of the Local Government Act 1993, to the Macksville-Scotts Head Surf Life Saving Club Inc. to carry out training activities and other events at and from the McKay Street boat shed, Macksville.

 

19/09/2004

Amalgamate into a single policy on the use of beaches.


 

19

Beaches ? Inspector/Lifesaving ? Lifeguard Service Operational manual

To ensure the safety of beach users and implement Council's Ordinances on the beach reserve by providing a Professional Lifeguard Service on designated Shire beaches during a designated season.

Policy statement:

Council accepts the change, with the exception of the swim time to read 16 minutes instead of 18 and 14 minutes, the reason being Councils? concerns to attract a suitable number of applicants for the position.

 

19/09/2004

There is a separate contract for the provision of professional lifeguard services during the summer holidays. ?Delete

 

20

Beaches ? Inspector/Lifesaving ? Honorary Lifeguards

Council requires, as policy, Patrol Captains of both the Nambucca Heads Surf Life Saving Club Inc and the Macksville-Scotts Head Surf Life Saving Club Inc to attend an Honorary Lifeguard/Patrol Captains course, prior to being appointed as an ?Honorary Lifeguard?.

19/09/2004

This is a matter for the Surf Life Saving NSW, not Council.? SLS NSW has many requirements for training and proficiency for patrols and patrol captains.? Delete

 


21

Beaches ? Permits ? Beach Access Permits

Beach Access Permit are issued in regard to the vehicle, not the driver.

 

19/09/2004

This policy was revised and superseded by 893/2010 at council?s meeting on 15 April 2010.? Amalgamate into a single policy on the use of beaches.

 

22

Beaches ? Permits ? Code of Conduct for Professional Fishers

The Code of Conduct as detailed in the minutes of the Vehicles on Beaches Task Force of 15 December 1992 and detailed below is Council policy:

??? Code of Conduct for Commercial Fisherman

??? Beach Hauling and Bait Gathering? Within the Nambucca and Kempsey Shires and Hastings Municipality

1?? I will observe all the conditions under which my Beach Driving Permit is issued.

 

2?? I will observe all Council and other relevant authorities' regulations, paying particular attention to:

 

????? i?????? Camping ???????????????????????? V???? Consumption of alcohol

????? ii????? Litter????????????????????????????????? Vi??? Speed limits

????? iii???? Lighting of fires?????????????? Vii?? Key regulations

????? iv???? Toileting ????????????????????????? Viii Protection of coastal vegetation

 

3?? I will keep to the absolute minimum, the number of vehicles my crew have on the beach.

4?? I will display on my vehicle in large letters my fisherman's file number and the number issued to my licensed fishing boat (if applicable).

5?? I will co-operate with dune care groups and assist with their management plans.

6?? I will obey reasonable instructions from Surf Life Saving Club duty patrol officers and Council Beach Inspectors.

7?? I will only use my vehicle on areas specifically set aside for Professional Fishermen whilst actively engaged in bona fide fishing.

8?? I will operate the hazard lights or revolving lights on my vehicle when driving on the beach, whenever common sense dictates.

9?? On beaches within National Parks and Reserves:

????? i?????? particular care will be taken to drive below the mean high water mark and to never drive on dunal vegetation.


????? ii????? no dogs will be taken into National Parks.

10 The practice of "SPOTLIGHTING" is banned on all beaches within the Nambucca Shire and Hastings Municipality and all beaches except Trial Bay within Kempsey Shire.? The permission of the Arakoon State Recreation Trust will be necessary to "spot light" on Trial Bay.

11 I understand that a breach of this Code of Conduct may result in either my permit being cancelled or a refusal to issue a permit for next season.

 

19/09/2004

Amalgamate into a single policy on the use of beaches.

 

23

Beaches ? Permits ? Fines for Unauthorised Vehicles on Beaches

The imposition of on-the-spot fines of $50.00 (or such an amount as defined inappropriate legislation) where licences are not carried or permits are not displayed.

 

 

This does not require a policy anymore than other infringement offences.? Acting contrary to a sign incurs certain penalty units which in turn subject to indexation so the value is maintained.? Delete

 

24

Consultancy Information - Briefs on Consultancies for Council

 

So that all Councillors are satisfied with the content of a Brief and that Council has ownership and therefore responsibility for the Brief?when a Brief is drafted it should be presented to Council for final adoption prior to being advertised and distributed.

 

25/05/2007

Retain

25

Building ? Building Certificates

That Council as a matter of policy, where Building Certificate Applications are received for buildings that encroach on adjoining land, Council advise the affected property owners of Council's position and their avenues for rectification of the situation.

 

20/03/2008

The policy arose out of a single issue in High Street, Bowraville in 1996.? A policy is not required.? Also likelihood Council staff will be unaware of policy and potentially create a liability if they act otherwise.? Delete

26

Building ? Building Over Sewer Mains

That Council generally prohibits the construction of buildings over sewerage mains, both dedicated and undedicated and where no alternative exists then each individual application to build over a sewer main be submitted to Council for consideration on its merits.

 

20/03/2008

Retain

27

Building ? Domestic Rainwater Tanks ? Water Charges

Properties that make application for domestic rainwater tanks still be subject to a water rate or base water charge.

20/03/2008

There is no background to this policy which dates from 1996.? Presumably the concern was that a property with a connection to a reticulated water supply may not use any metered water but should still pay an access charge.? However the same applies to vacant land.? Council is gradually changing to volume based charging.? It is a matter which should be left to annual rating.? Delete

28

Building ? Home Modification and Maintenance

Building applications be required (either by the owner of the property or the Department of Housing) where structural alterations are being performed to the building.

 

That the building application fee be waived for applications submitted under the Home Modification and Maintenance Services Program.

 

30/03/2008

Policy arose out of a circular from the Department of Local Government in 1992.? There has been considerable change to the relevant legislation since that date eg, building applications no longer exist.? Delete


 

29

Building - Temporary Occupation of Residential Sites

The temporary occupation of a site whilst the dwelling is being construction is permitted provided:

 

1?? A building application for the construction of a dwelling have been submitted and approved by Council.

2?? The period of occupation is not to exceed six (6) months.

3?? If the six month period is insufficient to complete the dwelling, an application for an extension of occupation is to be submitted to Council for further consideration and approval of the extension be dependant upon progress made on the main construction during the first six month period.

4?? Toilet, washing and bathing facilities are to be provided in the temporary accommodation to the satisfaction of the Director Health, Building and Community Services.

5?? Any structure used for temporary occupation is to be rendered uninhabitable upon completion of the main dwelling.

6?? That delegated authority be given to the General Manager to deal with applications for temporary site occupation whilst a dwelling is being constructed.

20/03/2008

The policy is still used but the terminology needs to be updated.? Retain

30

Building - Temporary Residential Occupation of Industrial Site

Control residential developments within industrial areas.

Policy statement

That the following Temporary Residential Occupation of Industrial Sites Policy be adopted:

Temporary Residential Occupation of Industrial Sites

In accordance with Part 3 Section 160 of the Local Government Act 1993, the Council adopted the following Policy on 4 November 1993 concerning the criteria to be adopted in determining development applications.

1?? Application shall be submitted in writing to Council every twelve (12) months for the occupation of any industrial site.

2?? The application shall be accompanied by an annual fee.

3?? The period of occupation is for twelve (12) months and each site must be kept clean and tidy at all times.

4?? Adequate washing, cooking, bathing and toilet facilities must be provided on site.

5?? The premises must be connected to Council's sewerage system or have an adequate approved on-site sewage management system.

6?? The temporary structure is to be used as the caretakers residence only.

7?? The temporary structure is to be screened from the street.

8?? Maximum of one (1) structure per industrial site.

9?? Delegated authority be granted to the General Manager to deal with applications for temporary occupation of industrial sites.

10 Temporary use will be limited to twelve months with any extension to be at the discretion of Council. (refer Council minutes 17 July 2008 584/08

16/07/2008

The policy is still used but the terminology needs to be updated.? Retain


 

31

Sewerage ? Building in the Vicinity of Sewers

To ensure that a building (urban erected) will not exert any load onto a Council sewer main and to ensure that Council has reasonable access to the main for servicing and/or replacement.

Policy statement

1?? An applications to build over or near a Council sewer main shall be submitted to the Director Operations and Technical Services for consideration

2?? Each application will be considered on its merits and approval will be at the discretion of the Director Operations and Technical Services based on Council?s ?Guidelines for Building in the Vicinity of Sewer Mains? (copy attached).

3?? Approvals will be based on:-

????? There being no load imposed on the sewer by the building.

????? The structural integrity of the sewer will be maintained

????? Reasonably expected access to the sewer will not be impeded.

?????

1/12/2004

Policy is used.? Terminology needs to be updated.? Retain

32

Bushfires ? Overgrown Allotments ? Non Residential Areas

Council only implement the overgrown allotment provisions of the Local Government Act 1993 in village and residential areas.

In regard to vacant overgrown allotments in urban and village areas in the Shire, these be regarded as bush fire hazards given the bush fire events throughout the State this season, with notices being issued in accordance with Clause 66 of the Rural Fires Bill 1997. (Council meeting 17/01/02)

16/09/04

The policy dates from 1999.? It attempts to limit the application of the orders provision of the Local Government Act for overgrown land to urban and village areas only and directs the application of the Rural Fires Bill (now Rural Fires Act) to overgrown rural land.? Whilst this is a reasonably ?common sense? approach, it is probably ultra viries.? Delete

33

Certificates Issued by Council ? Requests by Facsimile

Council accepts applications for 149 Certificates, 603 Certificates and Drainage Diagrams by facsimile transmission subject to the Agent undertaking to pay relevant fees and the issue of the certificate being withheld until payment is received.

 

21/10/04

This policy arose out of a request to Council in 1989.? It is a basic procedural arrangement that has been in place for a long time and does not require a policy.? Delete

34

Certificates Issued by Council ? Requests in Writing

The policy requires requests for information to be in writing in order that it may be determined whether the Certificate (149 Certificates, 603 Certificates and Drainage Diagrams) process should be adhered to in each instance.

21/10/04

The policy dates from 1995.? It is a basic procedural arrangement that has now been in place for a long time and does not require a policy.? Delete

35

Charges Applicable to Development/Construction Applications for Council Owned Properties

This policy is designed to achieve the following objectives:

??? Reduce the financial burden on community groups and management committees who are undertaking development on and improvements to buildings and lands under Councils care control and management.

??? To allow additional financial resources to be directed to projects on the ground.

??? Reduce staff administration time in handling requests for refunds and allowing a more consistent approach to managing applications and applying fee schedule.

???

06/07/06

The policy sets minimal fees for building work on Council owned properties and also sets out some basic guidelines for project co-ordination.? A preferable approach in terms of the National Competition Policy is that the fees and charges be acknowledged as a donation with a journal of funds to the Environment and Planning Department.? Amalgamate into a single policy on donations.


 

36

Code of Conduct ? Councillors staff Delegate

 

This is the original policy dating from 1996 which pre-dates the Council?s Code of Conduct which has now been updated in accordance with the model code.

 

 

This policy has subsequently been replaced.? Delete.

37

Code of Meeting Practice

This is Council?s updated Code of Meeting Practice.

 

19/11/09

Statutory requirement.? Retain

38

Committees of Management - Delegations

That Council renew delegations in respect of the care, control and management of the following facilities to the following Committees of Management which are now created in accordance with the provisions of Section 377 of the Local Government Act 1993:

 

21/10/2004

This policy is out of date and needs to be replaced with the updated Section 355 Committees, ?Guide to Operations and Delegations of Authority?.? Replace

39

Companion Animals ? Control of Dogs and Cats

To maintain harmony between the owners of companion animals, other residents, the Council, Council?s staff, the Regulatory/Impounding Officer and the RSPCA.

Policy statement

When a dog or cat is registered under the Companion Animals Act it is provided with all the protection and regulation that the NSW government and your local council provide. Councils are also responsible for ensuring that companion animals and their owners coexist with other members of the community who choose not to own dogs or cats. The Act provides councils with a range of powers and responsibilities to achieve this, as follows:

1?? Companion Animals (dogs and cats) must be provided with permanent identification (microchip) before the age of twelve (12) weeks, or when transferring ownership (whether by sale or gift) regardless of age.?

2?? Every dog or cat must be lifetime registered from the time the animal is six (6) months old.

3?? A dog must have a collar around its neck and there must be attached to the collar; a nametag that shows the name of the dog and the address and/or telephone number of the owner of the dog.

 

4?? A dog that is in a public place must be under the effective control of some competent person by means of an adequate chain, cord or leash. Greyhounds shall be muzzled to prevent them biting any person or animal.

5?? A dog is not considered to be under the effective control of a person if the person has more than four (4) dogs under his/her control in a public place.

6?? Dogs are prohibited in some public places. These are as follows:

a????? in any public bathing area in this Shire (except on those beaches and at times stated in Section 7a, b, c and 8a & b) including:

??????? Boulton?s Crossing Reserve - Gumma,

??????? McKay?s Park - Bowraville,

??????? Main Beach ? Nambucca Heads (except at times stated in section 8b),

??????? Bellwood Park and Reserve ? Nambucca Heads,

??????? Beilby?s Beach ? Nambucca Heads,

??????? Shelly Beach ? Nambucca Heads,

??????? V-Wall Beach ? Nambucca Heads,

??????? V-Wall River Beach and Park ? Nambucca Heads,

??????? Wellington Beach ? Nambucca Heads,

??????? North Valla Beach ? Valla Beach (except at times stated in section 8a),

??????? South Valla Beach and Deep Creek Inlet, - Valla Beach,

??????? Scotts Head Camping Reserve and Road to Headland Car Park,

??????? Forsters Beach (Main beach) ? Scotts Head,

??????? Little Beach ? Scotts Head.

b????? in any public reserve and grounds used as such which are regularly mown and maintained by Council.

c????? within ten (10) metres of any playing apparatus in a public place for use by children, within ten (10) metres of any apparatus provided in a public place for the preparation or consumption of food by humans or in any areas provided for playing of organised games.

d????? on land used for the conduct of a school or technical college, except with the permission of the person in charge.

e???? in any part of a shopping plaza which is used by the public for parking or access to shops, except with the permission of the person in charge.

7?? Dogs are permitted on certain beaches as follows at all times:

Off-leash Areas

a????? Nambucca Heads - from Swimming Creek beach access northwards to the walk bridge access to the beach from the public reserve adjoining Valla Park Resort.

b???? North Valla Beach - from the access path off the car park on the northern end of Cockburn Street (4WD access) to the northern boundary of the Shire.

c????? Scotts Head - from the Christian Youth Centre beach access path on Banksia Crescent northwards.

8?? Dogs are also permitted on the following beaches before 9.00 am and after 6.00 pm:

On?Leash Only

a???? North Valla Beach ? from the timber walkway on the north side of the headland to the access path referred to in 7(b) before 9.00 am and after 6.00 pm.

b???? Nambucca Heads Main Beach - from the northern end of the main beach car park northward to Swimming Creek beach access before 9.00 am and after 6.00 pm.

9?? Owners who take Companion animals onto permitted beaches are responsible for the control and behaviour of the animal and removal and disposal of faeces.

10 Fouling of a public place, including all off-street car-parking areas, car parking areas in public reserves, beaches, garden plots, riverbank parks, boat ramps and adjacent areas and all cemeteries, is an offence if the faeces are not removed immediately and properly disposed of.

11 If a dog is found in a public place without effective control, or on premises of which the owner of the dog is not the occupier, the animal may be seized by any adult person and delivered to the Council at a place provided for the purpose (the Council Pound) after phoning the Regulatory/Impounding Officer and making necessary arrangements to impound the said animal.

12 After seizure and delivery, Council contacts the registered owner. The registered owner must then pay the prescribed fee for the release of the animal and the charges for its maintenance. If the animal is not claimed nor the fees and charges paid within fourteen (14) days, Council may then dispose of the animal in any manner it sees fit.

13 If the seized and delivered animal is not permanently identified & registered and is not claimed nor the fees and charges paid within seven (7) days then Council may dispose of the dog in any manner it sees fit. If the owner is identified fees will apply.

14 An authorised officer, who reasonably suspects a person of having committed an offence against the Companion Animals Act or the regulations, may require the person to state his or her full name and residential address. A person must not fail to comply with a requirement under this section or in purported compliance with such a requirement, furnish a name that is not his or her name or an address that is not his or her residential address.

15 The following are some of the on-the-spot fines (as at 1 July 2008 and may vary from time to time) that may be imposed by authorised Council Officers for offences against the Companion Animals Act:

 

OFFENCE ?????? ON-THE-SPOT FINE

 

Animal not permanently identified (microchipped)?????????????????????????????????????????????????????????? $165.00*

Animal not lifetime registered?????????????????????????????????????????????????????????????????????????????? $165.00*

Dog not on lead?????????????????????????????????????????????????????????????????????????????? $165.00*

Dog not identified with a collar & tag?????????????????????????????????????????????????????????????????????????????? $165.00*

Sell animal not permanently identified?????????????????????????????????????????????????????????????????????????????? $165.00*

Dog in prohibited place?????????????????????????????????????????????????????????????????????????????? $330.00*

Fail to remove dog faeces?????????????????????????????????????????????????????????????????????????????? $275.00

Not notify change in registration/identification?????????????????????????????????????????????????????????????????????????????? $165.00*

Obstruct Authorised Officer?????????????????????????????????????????????????????????????????????????????? $165.00

False information to an Authorised Officer?????????????????????????????????????????????????????????????????????????????? $165.00*

Abandon animal in a public place?????????????????????????????????????????????????????????????????????????????? $275.00

20/11/2008

This policy has been replaced by Council?s Strategic Companion Animals Management Plan.? This Plan outlines Council?s Strategic Direction including education, regulation and enforcement.? Replace

 

 

40

 

National Competition Policy

 

 

Similar:? 5985/07? &? 5990/07

That Council note the brief summary of this seminar and that Council also note that the provisions of the National Competition Policy will be applicable only to items or infrastructure regarded as having State Wide significance - generally reference to airports and waste management in regard to councils outside Sydney and the Illawarra and the Hunter at this stage - and that the provisions of the Trade Practices Act will also apply to councils, particularly in regard to price fixing.

17/06/2004

This is a National Policy and does not require a local interpretation.? Delete

41

Competition Policy

Trade practices Act?National Competition

 

 

Similar:? 5985/07? &? 5990/07

 

That at this point of time the General Manager be appointed as the Trade Practices Act Compliance Officer.

 

That the ten Trade Practices Commandments as detailed in this report item be adopted as Council?s policy for observation in complying with the Trade Practices Act.

That a further report be awaited in regard to implementation of the Trade Practices Compliance Handbook 1997 and the self audit process.

17/06/2004

Retain

42

Compliance, Enforcement and Prosecution

This Policy has been prepared to guide Council in determining the most appropriate response where alleged regulatory breaches have occurred within the shire.

The objectives of this policy are to:

a?? specify the heads of consideration for the determination of the significance of the alleged breach;

b?? specify the way that Council will determine the priority given to any alleged instance or type of breach;

c?? outline the range of responses that Council will use in any instance of an alleged regulatory breach;

d?? specify the matters for consideration in determining the type of Council response to any alleged regulatory breach;

e?? enable the Council to acknowledge its obligation under Section 8 of the Local Government Act 1993 to ensure that the regulatory powers are carried out in a consistent manner and without bias;

f??? provide a proactive policy statement regarding the enforcement of compliance with legislation;

g?? foster prompt, consistent and effective action by the Nambucca Shire Council in response to allegations of unauthorised activities or non-compliance whilst ensuring that the principles of natural justice are respected;

h?? appropriately record all notifications of alleged unauthorised activities or non-compliance breaches and record Council?s responses and actions taken in regard to the allegation.

18/03/2009

This is a reasonable compliance/enforcement policy.? Retain


 

43

Contaminated Land ? Section 149(2) Zoning Certificates Wording ? Contaminated or Potentially Contaminated Land

 

 

Also see 26051/2007 ? Contaminated Land ? Management and Guidelines

To enable Council to provide applicants of Section 149(2) Zoning Certificates with accurate information regarding contaminated or potentially contaminated land.

Policy statement

The following wording is adopted and attached to Section 149(2) Zoning Certificates under the EP&A Act:

 

1?? Where Council's records indicate the subject land (or part thereof) is known to contain contaminates above the existing recommended levels due to past use of the site, or for land which has a previous land use history which could have involved use of contaminates on the site, it is suggested that this information be included on the Section 149(2) Certificate:

 

???? "Council has adopted by resolution a policy which may restrict the development of the land. This policy is triggered when zoning or land use changes are proposed on lands which have previously been used for certain purposes which could have involved the use of contaminates. Consideration of Council's Contaminated Land Management Policy adopted on 18 November 1999 and the application of provisions under relevant State Legislation is warranted."

2?? Where Council's records indicate the subject land (or part thereof) has a current or previous land use history which could have involved use of contaminates on the site due to its agricultural and/or horticultural uses, it is suggested that this information be included on the Section 149(2) Certificate:

???? ?Part of the subject land has been identified as potentially contaminated by its current or previous agricultural/horticultural uses.

???? Council has adopted by resolution a policy which may restrict the development of the land. This policy is triggered when zoning or land use changes are proposed on lands considered to be contaminated, or lands which have been remediated for specific use. Consideration of Council's adopted policy and the application of provisions under relevant State Legislation is warranted.?

3?? Provide the following information on Section 149 Certificates in respect of land of which Council has no knowledge whether or not it is contaminated, and no knowledge of the likelihood of any risk (even though Council has no statutory obligation to provide such information):

"As at the date of this Certificate this land has not been assessed by Council either by considering its past use or the results from systematic testing. Accordingly, it is not known whether or not consideration of Council's Contaminated Land Management Policy adopted on 18 November 1999 and the application of provisions under relevant State Legislation is warranted".

07/11/1996

There is considerable new legislation applying to this issue including State Environmental Planning Policy 55, the Contaminated Land Management Act and also DECCW guidelines concerning the management of contaminated and potentially contaminated land.? To avoid confusion with statutory requirements the policy should be deleted.? Delete


 

44

Contracts and Contractors Tenders for Contractors Affecting Day Labour

Any proposals to call tenders for contracts that may affect tasks performed by day labour should be discussed by the Consultative Committee prior to advertisement.

17/02/2005

As such changes can affect the organisation structure they should be discussed with the Consultative Committee.? Retain

 

45

Control of Burning

To clearly set out the obligations of landowners and residents in respect to burning off in the Nambucca Shire Local Government Area, and an adjunct to Council?s ongoing commitment to a comprehensive and long-term plan for air quality management across the Shire.

Policy statement

5.1 Introduction, 5.2 General Obligations,? 5.3 Local Obligations,

5.3.1 Burning of Domestic Waste,? 5.3.2 Burning of Vegetation,? 5.3.4 General Exceptions,? 5.3.5 Specific Exemptions,? 5.4 Health and Other Issues,? 5.5 Penalties,? 5.6 Bushfire Danger Period,? 5.7 Bushfire Hazard Reduction (BHR), 5.8 Approvals For Burning Activities,? 5.9 Process For Burning In Nambucca Shire (As At June 2009)

15/10/2009

Retain

46

Council Chambers and Committee Rooms ? Community Use

Council permits meetings of community groups in the Council Chambers and Committee Room after hours where a member of Council's staff is in attendance as a member, for security ? and with Council having first call of use on every occasion.

17/04/2004

This is a basic operational matter.? Does not require a policy.? Delete

47

Council Chambers and Committee Rooms Use ? Business Hours

That business hours use of the Council Chambers and Committee Rooms and adjoining kitchen be restricted to Council related activities.

 

17/04/2004

This is a basic operational matter.? Does not require a policy.? Delete

 

48

Councillors ? attendance of Councillors at Committee Meetings of which they are not a Member

Policy statement

That the following be adopted by Council as its policy in regard to the attendance of Councillors at Committee meetings of which they are not a member:

Section 10(4) states that a person (including a Councillor) is not entitled to be present at a meeting of the Council or such a Committee if expelled from the meeting:

Expulsion may be by:

(a)?? resolution of the meeting;? or

(b)?? by? the person presiding if the Council has by resolution authorised the person residing to exercise the power of expulsion.

By resolution on 6 October 1994 Council resolved that in accordance with the provisions of Clause 27(b) of the Local Government (Meetings) Regulation 1993, authority be delegated to the person presiding at a meeting of the Council or a Committee, to expel persons for disorder.

In determining "disorder" because that is the only grounds for expulsion we must consider:

Clause 25 of the Regulations which defines acts of disorder as including at (e) saying or doing anything that is inconsistent with maintaining order at the meeting or is likely to bring the Council or Committee into contempt.

For example, it could be argued that where a Councillor who was not a Committee member attended and wrote copious notes during the closed session, and the Committee members feared that these notes may be used to bring the Committee into contempt, that this would be sufficient to be classed as an act of disorder and that the Councillor could be expelled as provided by Clause 38 of the Regulations.

In conclusion it must be noted that the Councillor has a right to be there and cannot merely be required to leave by resolution - the expulsion provisions are the only way in which that Councillor can be made to leave.

 

06/05/2004

This is dealt with by the Code of Meeting Practice.? Delete

 

49

Councillors ? Committees of Management Generally

Policy statement

 

The Mayor is, by virtue of his office (ex-officio) entitled to attend all meetings of Committees of Council.

All Councillors are, by virtue of their office (ex-officio) entitled to attend all meetings of Committees of Council.

Councillors may attend in an ex-officio capacity, they do not necessarily have a right to vote.? That right to vote attaches to their appointment as a representative or member or delegate as appropriate.

08/04/2004

 

Retain

50

Councillors ? Council Meetings ? Questions Not Recorded in Minutes

That details of questions not recorded in the minutes be distributed to Councillors as part of the minutes of the meeting.

 

20/05/2004

Don?t understand what it means.? Delete

51

Councillors ? Council Meetings ? Visit by Representatives or Officials of Government Departments and Authorities

That for meetings with government department or agency officers, Councillors be furnished with copies of the appropriate material at the time of issuing the notices of meeting and these visiting officers.

 

01/09/2005

This is a procedural matter of ensuring that Councillors or staff are properly briefed in relation to a visit by representatives of a Department.? It is a common sense courtesy that should not require a Council policy.? Delete

52

Councillors ? Council Plaque or Shield (for copies of Valley of the Crooked river etc) Suitable Name Plate

That copies of "Valley of the Crooked River" be presented on official occasions and/or visits, with a suitable name plate to be affixed inside the front cover.

 

06/05/2004

We have run out of this book and cannot arrange for further printing ? have tried.?? Also it is a procedural matter concerning a courtesy for official occasions.? Should not require a Council policy.? Delete

 

53

Councillors ? Leave of Absence

That Council adopt as a matter of policy, a requirement that the absence of Councillors must be by prior leave of the Council in accordance with the provisions of Section 234(d) of the Local Government Act 1993 and that future resolutions to refer to that section.

Apart from having this introduced as policy, this will also safeguard Councillors where they may be absent from three (3) consecutive ordinary meetings of the Council.

This is because if they are so absent without the prior leave of Council, then their civic office becomes vacant.

 

20/05/2004

This is covered by the Act and there is no need for it to be replicated in a policy.? Delete

54

Councillors ? Legal Costs ? Annual Report

That Council meet the legal costs of any Councillor involved in any legal action that might emanate from the contents of publications, including actions of defamation, where the Councillor concerned has a defence of qualified privilege in that their statements or comments including as printed are relevant to the matter at hand, were made in good faith, and with absence of malice.

 

20/05/2004

This is covered by the policy ?Payment of Fees, Expenses and Provision of Facilities to Councillors?.? Replace


 

55

Councillors ? Number Thereof

That the number of Councillors for the following term of office which commences following the elections scheduled for September 1995 remain at nine.

 

03/06/2004

This matter is to be the subject of a community survey in late 2010.? It does not require a policy as there is a formal process to change the number of Councillors.? Council has also made representations to the State Government that it should not have to replace casual vacancies (and incur the expense of a by-election).? Delete

56

Councillors? Allowance

That the $1,000.00 upper limit remain flexible with requests being considered on their merits, if for example the $1,000.00 limit has been exceeded say for compulsory training and further that the information contained in the report item be noted.

03/06/2004

This is covered by the policy ?Payment of Fees, Expenses and Provision of Facilities to Councillors?.? Replace

 

57

Councillors/Staff/Delegations ? Travel Interstate and Overseas

That the policy concerning interstate travel developed by the Local Government and Shires Associations and detailed in Item 10 of Weekly Circular No 22 of 2 June 1995, be adopted and applied in respect of Councillors and Staff in this Council, bearing in mind that there are occasions when representatives of Council are required to travel interstate, with particular reference to Queensland.

 

ALSO? 1?? Travel costs of $500 per annum per Councillor,? and

???????????? 2?? Councillors may accumulate travel costs for a total period of two years or $1,000 where no travel is undertaken in the first of those two years.

20/5/2004

This is covered by the policy ?Payment of Fees, Expenses and Provision of Facilities to Councillors?.? Replace

58

Current Liquid Equity ? General Activities

Council at the meeting on 1 June 2006 called for a report regarding the relevance of the existing policy for determining the minimum level of Current Liquid Equity, given the current political and economic climate at State level.

 

The original policy was adopted in February 1996 and whilst it has been regularly reviewed, has not changed.? The policy provides that current liquid equity for general activities is to be maintained at least to a level equivalent to 5.5% of annual recurrent expenditure for the financial year.

In accordance with the policy the present minimum level of current liquid equity for general activities is $907,400.? The actual current liquid equity position at the March 2007 budget review was estimated as $1,298,600.

The policy for Water Supply and Sewerage Services is 11.5% of annual recurrent