NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

18 August 2011

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 18 August 2011

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 4 August 2011

5??????? PUBLIC FORUM

6??????? ASKING OF QUESTIONS WITH NOTICE ??

7??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8??????? General Manager Report

8.1???? Outstanding Actions and Reports

8.2???? Quarterly Performance review - 30 June 2011

8.3???? Bowraville - Bellingen Road

8.4???? Report to Council on the 'Future of Local Government National Sumit', held in Melbourne 29-30 June 2011

8.5???? Invoice from Coffs Harbour City Council for payment of Waste Levy

9??????? Director Environment and Planning Report

9.1???? Outstanding DA's greater than 12 months, applications where submissions received not determined to 22 July 2011

9.2???? DA's and CDC's Received and Determined under Delegated Authority to 5 August 2011

9.3???? DEP Applications and Statistical Reports July 2010-June 2011, 2007-2011 and Certificates Received 2007-2011

9.4???? Contract Regulatory Officer's Report July 2011

10????? Director Engineering Services Report

10.1?? Acquisition for Easement to drain water at 71 Marshall Way, Nambucca Heads

10.2?? September 2012 Local Government Elections

10.3?? Continuation of the Roads to Recovery Program Beyond 2014

10.4?? Update on Council's Contribution towards the 2011/2012 Rural Fire Service Budget

10.5?? Nambucca District Water Supply Off River Storage Project - Expressions of Interest for Construction Tenderers

10.6?? 2011/2012 Roads and Traffic Authority Program Allocations

10.7?? Nambucca Shire Traffic Committee Meeting Minutes - 2 August 2011 ????


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

General Manager

ITEM 8.1????? SF84??????????????? 180811???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2009

1

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

RO/IT

Hardware has been installed being:

1. ESXi host server in the library. This server runs VMware ESX which is then capable of hosting our servers in a virtual environment if required.

2. Platespin Protect. Installed on the ESX host is a virtual server dedicated to handling replications from our physical servers. Each physical server has a Platespin agent installed to facilitate this replication.

3. Fibre link between admin office and library DR site.

 

Planning is underway to update and then test Council?s disaster recovery and business continuity plan.

AUGUST 2009

2

SF544

20/08/09

Council adopt the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

Plan currently being reviewed.

Deferred to October 2010.

Not completed ? deferred to November 2010.

MANEX agreed to rehabilitate Bellwood between Pacific Hwy & Mumbler St with existing contributions.

To be included in Works Program for 2011/2012.

Enquiry to be made with D of P re progress of subdivision application.

 

DoP confirmed that subdivision application submitted, but not ready for public exhibition yet (8/3/11)

 

Confirmation from DoPi (14/06/11) that this major Project will continue under Part 3A with the Department being the Consent Authority.

 


 


JANUARY 2010

3

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

MARCH 2010

 

4

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going.

 

 

 

JULY 2010

 

5

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

Deferred to November 2010.

Pre School unable to secure an easement over adjoining land for maintenance of bushfire buffer.? Plan of Management to be prepared following resolution of Pre School extensions.

 

 

6

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

Information sent through to consultant.? Meeting now not likely to late March 2011.

Consultant advised that meeting will need to be deferred to May 2011 due to unavailability.

 

Staff workloads have not permitted to proceed in May.? June now targeted.

Now deferred to August.

 

Costings being prepared on a pressurised system so facts and figures will be discussed.

 


 


OCTOBER 2010

7

SF1031

21/10/10

New policies be reported back to Council for determination.

 

GM

January 2011.

IPR current priority. Deferred to March 2011.

IPR and reformatting of Management Plan remain priorities.? Have had to defer again to April 2011. Now May 2011.?

 

Report presented to 21 July 2011 Council meeting.

 

NOVEMBER 2010

8

SF1471

04/11/10

That a Saleyard seminar be held for the community after Council has received the report from Council?s Property Officer and prior to making any final decision on the future of the Saleyards.

 

GM

Report scheduled for December 2010.

Report scheduled for January 2011.

Property Officer to write to CMA requesting funds for improving Saleyards effluent issue.

 

Awaiting response from CMA.

 

Report to 4 August 2011 Council meeting.

 

Forum Date:? 19 September 2011

 

9

PRF54

18/11/10

Council approach LPMA re future management of Boultons Crossing (Gumma) Reserve

 

GM

Letter written to LPMA 26 November 2010.? Meeting with LPMA and Committee of Management arranged for 27/1/2011.

 

Meeting held on 27/1/2011.? Awaiting advice from LPMA on bringing more crown land into the reserve and grant opportunities.

GM to follow up with Committee of Management.

 

Report to Council on 16 June 2011.

Letter has now been sent to LPMA requesting that they make alternative arrangements for the management of the Reserve and suggesting a community based Trust.?

 


 

DECEMBER 2010

10

SF296

2/12/10

Signage at Ferry Street Macksville ? Council review after the Christmas break.

 

DEP

Report to Council in February 2011

Signs unable to be erected prior to Christmas.? Report deferred to April 2011.

 

Report further deferred to after April school holidays

Further delay due to signs have not been erected..

 

Signs erected.

 

11

SF844

16/12/10

That a Project Implementation Management Plan for the off-stream dam be developed to include provision for hollow bearing trees that are removed as part of the pre-clearing survey to be replaced by nesting boxes of similar dimension provided in suitable vegetation, with the catchment above the dam top water level.

 

DES

GHD commissioned.? Plan anticipated in March 2011.

 

To be included within the contract documentation as a condition imposed on the contractor obligations and compliance with the EIS.

FEBRUARY 2011

12

SF1508

3/2/11

Council revert to in-house monitoring of energy consumption and greenhouse gas production and revisit the option of engaging consultants for benchmarking in 12 months time.

 

DES

Report in February 2012.

13

SF1291

17/2/11

Paveline patching machine ? a further report be prepared of the year July 2010 to June 2011 for comparison with the same period in the previous year.

DES

Report to April 2011.

 

Report to August 2011 General Purpose Committee Meeting.

MARCH 2011

14

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

DEP

Brief to be prepared and new floodplain study to be undertaken during 2011.

 

RTA have now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion.? At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

APRIL 2011

15

SF29

7/4/2011

That a Committee be formed comprising the Mayor, library delegates, MCCS to investigate the possibility of forming a relationship with other local Council libraries and that the Committee report back to Council by Feb 2012.

 

DEP

MCCS to arrange an Inaugural Meeting.? Meeting has been arranged to discuss proposal with Coffs Harbour City Council on Monday 23 May 2011.

 

Meeting held ? report to come to Council for future direction.

 

 

16

SF358

7/4/2011

That the GM report on the options for the use of the funds in the S94 reserve for public recreation in the Macksville/Scotts Head catchment including foreshore redevelopment at River Street, Macksville.

 

GM

Report to Council in May 2011.? Deferred as Section 94 officer has been on sick leave.

 

Section 94 Officer has now resigned.? To be reported in August.

 

Deferred to September 2011

17

SF878

7/4/2011

That Council request a presentation from the Executive of the Mid North Weight of Loads Group at a GPC meeting.

 

DES

Request forwarded to Mid North Weight of Loads to present at a General Purpose Committee Meeting.

18

SF84

21/4/2011

Council write to the head of the local district of the RFS and request copies of annual reports of expenditure in this district for the past 5 years.

 

DES

Letters sent week ending 29 April 2011.

MAY 2011

 

 

 

 

 

 

19

SF1306

5/5/2011

Council write to the Hon. Andrew Stoner MP and ask why there needs to be new arrangements for bush fire certificates and why they can?t continue to be provided by the RFS.

 

DEP

Letter sent 9 May 2011.

 

Acknowledgement letters received.? See TRIM documents 13583/2011 and 16456/2011.? No formal response as at 26/07/2011.

 

Response received 10 August 2011 ?

(TRIM 21818/2011)

20

SF1595

19/5/2011

Council forward concerns raised over the determination of DA 2010/234 Proposed Primary School to the Joint Regional Planning Panel Secretariat with a copy to the NSW Deputy Premier and Member for Oxley, the Hon. Andrew Stoner MP.

 

GM

Letter sent 26 May 2011

21

SF1595

19/5/2011

Council ask the Minister to make an urgent determination as to whether the issues raised in the letters of complaint and public representations regarding the JRPP?s determination of DA 2010/234 provide grounds for the Minister to exercise his responsibilities under Section 7(f) of the EPA Act.

 

GM

Letter sent 26 May 2011

22

SF1595

19/5/2011

The General Manager present an overview of the Annual Report to Councillors upon its completion.

 

GM

Overview report to be presented in November 2011

23

SF909

19/5/2011

Manager Business Development prepare a digital economy strategy re identifying blackspots to be presented to the NBN Co for rollout consideration.

 

GM

September 2011

24

SF1031

19/5/2011

That a new policy covering donations to charities be prepared to cover all existing policies and to better ration the limited donations budget.

 

GM

In progress ? report to future meeting.

 

 

25

DA2011/53

19/5/2011

Engineering Dept. provide a further report on the outcome of the GHD investigation (drainage catchment above Riverside Gardens) and whether there will still be an issue with the outlet under Riverside Drive once the detention basin has been cleared.

 

DES

GHD contacted and report anticipated end of June early July - proposed to present Council with a report for the GPC scheduled for August.

 

 

JUNE 2011

 

 

 

 

 

 

26

SF841

2/06/2011

Council write to the RTA requesting they design the new Nambucca River bridge at Macksville to provide 62m between the main channel piers and ensure the bridge is tall enough to allow yachts to pass under at maximum high tide.

 

DEP

Letter sent 8 June 2011.

 

No response as at 26/07/2011.

 

 

 

 

 

 

27

PRF15

16/06/2011

 

Council defer demolition of the old amenities at Coronation Park until 30 September 2011 to allow Trust to complete proposal to restore parts of the building.

 

DES

Report for Council in December 2011.

 

Letter sent to Coronation Park Trust advising the Executive of Council?s resolution.

28

SF674

16/06/2011

 

Premier and Minister be advised of history of Coffs Coast Waste and Council request a contribution to its costs in varying the contract from the proceeds of the Waste Levy.

 

GM

Letter sent

 

Acknowledgement letter received

JULY 2011

29

SF952

7/7/2011

Council receive a report on opportunities to improve the way Council manages native veg on native land including communication with contractors & Essential Energies including a report on work undertaken behind the Library.

 

DES

September 2011

30

SF952

7/7/2011

Grants Officer investigate grants for solar lighting and that the V-Wall be included in the quarterly budget review to see whether solar lighting can be funded.

 

DES

October 2011

31

SF952

7/7/2011

That the suggestions made by John Tait in the Public Forum be put up as discussion paper.

 

DEP

September 2011

 

Matters being reviewed for inclusion in a discussion paper.

32

RF275

7/7/2011

Council receive a report on the Bowraville to Bellingen road including option for a media campaign.

GM

Report August meeting

33

PRF72

7/7/2011

That a Plan of Management within Kingsworth Lake Reserve be prepared by Engineering Services.

DES

October 2011

34

SF1031

21/7/2011

That the policies be organised and made functional under each Directorate and the regular review and updating of the policies be the responsibility of each Director.

GM

DEP

DES

Ongoing review

35

SF1560

21/7/2011

That Council receive a full briefing from the World Rally Organisers and the Manager Business Development

GM

Briefing organised for 17 August 2011 General Purpose Committee Meeting

36

SF1669

21/7/2011

That Council seek a proposal from Public Works to project manage the construction contract for the Off River Storage Project with a view to extending their engagement should the proposal be considered acceptable.

DES

Proposal being sourced from Public Works and will be reported to 21 September 2011 General Purpose Committee Meeting.

37

SF86

21/7/2011

That Council write to the Minister expressing Council?s disappointment that nowhere in the SESOne Plan is there an expressed desire let alone a requirement for financial efficiency or sustainability.

DES

Letter sent to Minister 27 July 2011

38

SF1031

21/7/2011

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

DEP

Policy under revision and to be reported to future General Purpose Committee Meeting

39

SF1026

21/7/2011

A report to be provided on the cost of each Councillor

GM

To be reported to a future General Purpose Committee Meeting

 

Report to 17 August General Purpose Committee Meeting

AUGUST 2011

40

SF15

4/8/2011

Saleyards Committee meet as a matter of urgency to consider any other options for the future operation of the Macksville Saleyards to be considered at the Saleyard Forum

GM

The Saleyards Forum is being arranged for 5.30 pm on Monday 19 September 2011 in the Council Chambers

41

SF15

4/8/2011

Four Councillors have conflict of Interest in Saleyards issues

GM

GM write to the Minister of Local Government for seeking dispensation for Councillors.? Letter sent 11 August 2011.

42

SF1595

4/8/2011

Replacement of corroded light poles on the V-Wall at Nambucca Heads

DES

Council write to lmp requesting replacement of light poles on V-Wall

 

Letter sent 9 August 2001

43

SF1460

4/8/2011

Council undertake a review of its rating structure

GM

Report to October 2011 Council Meeting

44

SF578

4/8/2011

Cancellation of the NSW Home Saver Rebate Program

DEP

Council write to the officer of Environment and Heritage expressing concern about cancellation of the NSW Home Saver Rebate Program

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

General Manager's Report

ITEM 8.2????? SF820????????????? 180811???????? Quarterly Performance review - 30 June 2011

 

AUTHOR/ENQUIRIES:???? Lorraine Hemsworth, Executive Assistant ????????

 

Summary:

 

In accordance with the provisions of Section 407 of the Local Government Act 1993 I wish to report the extent to which the performance targets set in Councils 2010/2030 Management Plan have been achieved.

 

The Performance Targets for quarter to 30 June 2011 is circularised.

 

 

 

Recommendation:

 

 

That Council note the extent to which the Performance Targets have been achieved for the quarter to 30 June 2011.

 

 

 

 

 

Attachments:

1View

?- CIRCULARISED DOCUMENT - Quarterly Performance Targets - 30 June 2011

 

??


Ordinary Council Meeting - 18 August 2011

Quarterly Performance review - 30 June 2011

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Quarterly Performance review - 30 June 2011

 

 

 

CIRCULARISED DOCUMENT - Quarterly Performance Targets - 30 June 2011

 

??Pages

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

General Manager's Report

ITEM 8.3????? RF275????????????? 180811???????? Bowraville - Bellingen Road

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

At Council?s meeting on 7 July 2011 it was resolved:

 

?That Council receive a report on status of the southern section of the Bowraville to Bellingen Road including options for progressing this such as:

 

1??????? working in tandem with Nambucca Valley Tourism and Bowraville Chamber of Commerce;

 

2??????? media campaign?

 

In effect nothing has progressed in relation to a decision about the southern section of the Bowraville-Bellingen Road since correspondence of 1 April 2011.? In a letter from the Minister?s office it advises that the RTA will advise Council of the outcome of the additional assessment of the southern section as soon as possible.

 

In any event the NSW Government changed on 26 March 2011 and our local member and now Deputy Premier was quite specific that the whole road should be fixed and re-opened.

 

 

Recommendation:

 

1.? That Council make representations to its local member and Deputy Premier, the Hon. Andrew Stoner MP seeking a decision on the repair of the southern section of the Bellingen Road, noting it?s over two years since the natural disaster which caused the closure of the ? road and that it?s time to get the road fixed and re-opened.? Further it is up to the NSW State Government to process the Natural Disaster claim and ensure adequate funding is available for the Councils to make repair of the road a high priority.

 

2.? That Council request that Nambucca Valley Tourism; the Bowraville Chamber of Commerce; and the residents of Spickett?s Creek valley make similar representations to our local member and Deputy Premier, the Hon. Andrew Stoner MP.

 

 

OPTIONS:

 

Council could choose to make representations to other politicians and government authorities.? Council could also choose to pay for advertisements to support its lobbying.

 

DISCUSSION:

 

At Council?s meeting on 7 July 2011 it was resolved:

 

?That Council receive a report on status of the southern section of the Bowraville to Bellingen Road including options for progressing this such as:

 

1??????? working in tandem with Nambucca Valley Tourism and Bowraville Chamber of Commerce;

 

2??????? media campaign?

 

Nambucca Shire Council has taken a very active role in lobbying for the reinstatement of the road.? A brief summary of the actions to date are as follows:

 

February 2009??????? Road closed by landslips

 

31 March 2009 ????? Extreme rainfall event with 730mm of rain in 6 hours accompanied by cyclonic winds.? 42 major slope failures destroy road.

 

July 2009 ?????????????????????? Bellingen and Nambucca Shire Councils propose to the RTA that expressions of interest be sought for an evaluation report on the damage to the road.

 

September 2009 ??? RTA agrees to evaluation report.

 

November 2009 ???? GHD appointed to undertake evaluation of the damage to the road

 

April 2010 ???????????? GHD complete preliminary options report

 

27 May 2010 ???????? Meeting with RTA, consultants, residents, Nambucca Shire Council reps and Bellingen Shire Council reps at Brierfield Hall

 

27 July 2010????????? Council agrees to a value management workshop to assess the best option for the road

 

4 August 2010?????? Public meeting in Bowraville to discuss the future of the road

 

19 August 2010????? Council resolves to seek Natural Disaster Funding from the RTA for interim repairs to the damaged northern section of the Bellingen Road

 

16 Sept 2010???????? Council resolves to request that the RTA conduct a value management workshop on the future of the Bellingen ? Bowraville Road as soon as practicable.

 

7 October 2010????? Council resolves on composition of Value Management Workshop being the respective Mayors and Directors of Engineering of each Council plus a representative from tourism for each Shire.

 

18 January 2011???? Member for Oxley, Andrew Stoner appeals to the State Government to take immediate action to ensure natural disaster funding is made available to restore the road.? Andrew Stoner notes that, ?it?s now approaching two years since the natural disaster which caused the closure of the Bowraville-Bellingen Road, it?s time to get the road fixed and re-opened? It is now up to the NSW Government to process the claim and ensure adequate funding is available for the Councils to make repair of the road a high priority?.? (attached).

 

20 January 2011???? Council receives a report on the outcome of the Value Management Workshop.? The workshop concludes by consensus that the best option is the full restoration of both the southern and northern zones.

 

3 March 2011???????? As a consequence of a Mayor Minute, Council resolves to write to the NSW Minister for Roads and the Premier requesting an immediate decision on Council?s claim for Natural Disaster Relief funding to restore the road.

 

4 March 2011???????? Letters sent to Minister David Borger and Premier Kristina Keneally.

 

7 March 2011???????? Minister David Borger announces that $10m has been secured for the repair of the northern section of the road and that the RTA will undertake further assessment into the value of providing the additional $16m funding for the southern section.

 

17 March 2011?????? Further Mayoral minute and Council resolution to write to the Minister for Roads requesting an immediate decision on the total reconstruction of the Bowraville to Bellingen Road.

 

1 April 2011?????????? Responses received from the RTA in relation to Council?s representations (attached).

 

August 2011????????? Bellingen Shire Council advertises for tenders to construct the northern section.

 

In effect nothing has progressed in relation to a decision about the southern section of the Bowraville-Bellingen Road since the correspondence of 1 April 2011.? In the letter from the Minister?s office it advises that the RTA will advise Council of the outcome of the additional assessment of the southern section as soon as possible.? In the letter on the same date from the Regional Manager of the RTA, he advises that a final decision on the repair of the southern section will not be made until completion of the northern section repairs.

 

It is not apparent why a decision on the southern section cannot be made until the completion of the work on the northern section.? There has been a lot of time and expense incurred in assessing the road and the options for its repair or otherwise.? There is no indication from the Regional Manager as to what additional assessment will be undertaken.

 

In any event the NSW Government changed on 26 March 2011 and our local member and now Deputy Premier was quite specific that the whole road should be fixed and re-opened.

 

 

CONSULTATION:

 

Nambucca Valley Tourism and the Bowraville Chamber of Commerce should be requested to support Council?s representations.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The sediment in runoff from the closed southern section of the road is having a significant impact on water courses and vegetation in the nature reserve.

 

Social

 

There are significant social impacts with tourism and forestry businesses having restricted access from only the northern section.? In addition both the Bellingen and Nambucca valleys have lost an iconic tourist route that also provided the opportunity for local access.

 

Economic

 

The closure of the road has an adverse impact on tourism and forestry businesses.

 

Risk

 

There is increasing environmental damage being caused by sediment running off the southern section of the road.? There is an increased bushfire risk to residents and visitors with access only being available from the north.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The report has no budgetary impact.

 

Source of fund and any variance to working funds

 

The report has no impact on working funds.

 

Attachments:

1View

21800/2011 - Andrew Stoner MP -? Media Release

 

2View

9247/2011 - RTA response on behalf of Former Minister for Roads

 

3View

9290/2011 - Natural Disaster Funding Claim Bellingen - Bowraville Road

 

??


Ordinary Council Meeting - 18 August 2011

Bowraville - Bellingen Road

 


Ordinary Council Meeting - 18 August 2011

Bowraville - Bellingen Road

 


Ordinary Council Meeting - 18 August 2011

Bowraville - Bellingen Road

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

General Manager's Report

ITEM 8.4????? SF1595??????????? 180811???????? Report to Council on the 'Future of Local Government National Sumit', held in Melbourne 29-30 June 2011

 

AUTHOR/ENQUIRIES:???? Paula Flack, Councillor; Anne Smyth, Councillor ????????

 

Summary:

 

Crs Flack and Smyth attended this year?s National Summit on the Future of Local Government, hosted by the Municipal Association of Victoria (MAV), and held in Melbourne on June 29 and 30.? The Conference theme was ?The Opportunity for Leadership in a Re-localised Future?.? Discussions centred on the role of Local Government in a future that is predicted to be ?hi-tech, carbon-constrained and more local? and whether Local Government has a vision for itself in that future.? We must consider what Local Government can do to position itself for a future where it has the best opportunity for self-determination.

 

The common thread which ran through most presentations was that of the importance of community consultation and engagement with Local Government.

 

Most of the presentations are on the MAV?s website: http://www.mav.asn.au?? Copies of the The Australian Local Government Yearbook 2011-2012 and The Australian Local Government Environment Yearbook 2011-2012 were provided at the Conference and are available for viewing in the committee room.

 

 

Recommendation:

 

That Council note the report and Councillors avail themselves of the information referred to in the report summary.

 

 

DISCUSSION:

 

Presentations focused on inter-Council collaboration and shared services, with discussion about innovation, resilient communities and promotion of community well-being.? Overviews of the presentation are provided below.

 

 

BILL McARTHUR, PRESIDENT, MUNICIPAL ASSOCIATION OF VICTORIA - Introduction

 

Higher energy costs will see a move to more local delivery of services.? Local Government must embrace change to remain relevant, not sit back and do nothing.? Local Government is the most complex service operation in the world.? It is the level of Government that is closest to the community and has the roles of community governance, place-shaping and improving community well-being. In the last 20 years, the Federal Government?s monetary contribution to Local Government has halved ~ we get less dollars but have increased activity.? To have a sustainable future, there are tough issues ahead.? Mr McArthur discussed amalgamation, shared regional services and integrated service delivery.? If we want to ?do it ourselves?, Local Government needs to look forward.

 

 

CAMPASPE SHIRE COUNCIL - It?s all about the community

 

Andrew Colvin from Campaspe Council discussed Council?s extensive background in community development and ?bottom-up? community planning.? This process has played a key role in influencing Council planning and improving community outcomes.? Council is supporting local communities in their desire to become more self-determining and resilient.?

 

Jan Smith, a school teacher at Girgarre in Campaspe Shire, was instrumental in establishing a community group to achieve various aspirations, one of which was to revive the local hall in a declining rural town. She related that the community knew what it wanted and set about achieving that goal, by working together, not fighting about it. She described Girgarre as ?The tiny town that could? and regards community planning as an evolutionary process, starting with a common vision. There is a need to empower the community, to spread the load and to take ownership of events. She discussed the importance of volunteers for Council to achieve sustainable outcomes and the need for trust as well as the value of training for volunteers ~ ?Skill us up, don?t shut us down?. The group asked Council to ?listen, challenge and resource us?.?

?

Audry Dickins, a resident of Gunbower in Campaspe Shire and an active community volunteer, discussed nature based tourism, particularly the attraction of the beautiful Gunbower Red Gum Wetlands to visitors.? As part of the strategy to attract tourists, in collaboration with Council, a group of volunteers designed a Town Entrance and constructed a walking track.? She stressed the need to train volunteers and equip them with the information needed to do the job.

 

 

PETER McKINLAY, EXECUTIVE DIRECTOR OF KcKINLAY DOUGLAS LIMITED AND DIRECTOR OF THE LOCAL GOVERNMENT CENTRE, AUCKLAND UNIVERSITY OF TECHNOLOGY ? Evolution in community governance: building on what works

 

This presentation looked at participatory democracy in Local Government, with the citizen as customer and a shift from government to governance.? Mr McKinlay described Local Government as being in ?fiscal stress? worldwide and a behaviour and attitude change was needed if it is to survive.? He talked about Place-Shaping being a ?community thing?, not necessarily a ?Council thing? and the value of the extensive use of Council committees made up of local residents.? He discussed the move from conventional representative democracy to one of structural change and improving performance, as well as broadening the concept of representation by the use of opinion polls, panel discussions and advisory boards. He believes that amalgamation causes a loss of community representation and does not necessarily save money.? We must consider what local government can do to position itself for a future where it has the best opportunity for self-determination.?

 

SARAH PHILLIPS, DEPUTY DIRECTOR, CENTRE FOR PUBLIC SERVICE PARTNERSHIPS, UK ? Localism and Realism

 

This excellent presentation had conference participants listening very closely. The public sector in the UK is undergoing huge national and local policy changes, challenges and opportunities ? more decentralization, less funding, less direction, more local choice, more community consultation and engagements in a shift to ?Big Society?, not ?Big State?. Prime Minister David Cameron has said that there is ?a huge culture change where people in their everyday lives, don?t turn to officials or government for answers to the problems they face but instead feel both free and powerful enough to help themselves and their own communities.? You can call it liberalism, or empowerment or freedom or responsibility. I call it Big Society?.? In the United Kingdom, Local Government feels battered and conflicted.? Local Government is becoming a ?delivery agency?, but needs to be more efficient and effective. Ms Phillips considers that the key to public trust is improved service delivery, efficiency and good financial management.? She discussed the need to combine services to meet the challenges of austerity. Ms Phillips described the significant short-comings of the changes in UK Local Government, mainly that of speed of transition and lack of strategic planning and coordination with the warning ?Do not try this at home!?

 

 

GRAHAM RICHARDSON ? Local Government should be the most influential lobby group in Australia

 

Mr Richardson?s presentation focused on the current political landscape with very little reference or relevance to his topic.

 

 


PROFESSOR GRAHAM SANSOM, DIRECTOR, AUSTRALIAN CENTRE OF EXCELLENCE FOR LOCAL GOVERNMENT ? How important is the performance of Local Government?

 

Professor Sansom discussed ?Place Based? leadership, capacity building and collaborative approaches to service delivery. He believes that ?no change? is not an option.? Local Government?s performance is important because the sector has the potential to make a greater contribution to the system of Government.? He discussed Local Government as being an important provider of local services and infrastructure with a typical focus on efficiency, satisfaction and compliance. There was discussion about collaboration with reference to a number of studies in Local Government Areas. Consolidation is not just amalgamation, but also covers shared services, regional collaboration and boundary adjustment.? He stressed that Local Government needs to look at capacity building, especially in the areas of asset and financial management, along with the need to have an assessment framework for asset management. The most significant outcome of consolidation should be strengthening strategic capacity.? He believes that consolidation should not focus on reducing the number of Councillors at the risk of losing autonomy.

 

 

ROB HOPKINS, CO-FOUNDER OF THE GLOBAL TRANSITION NETWORK - TRANSITION TOWNS: CREATING LOCAL SUSTAINABLE COMMUNITIES BEYOND OIL DEPENDENCY

?

This was a pre-recorded low carbon emission presentation by the UK based presenter, overviewing the Transition Towns initiative and discussing the practicalities of re-localisation.? There needs to be transition from a top down to bottom up to meet local needs and improve resilience to impacts of peak oil and climate change. Mr Hopkins posed the question ?How can we promote transition while the sun is still shining economically??? Mr Hopkins believed the ?Big Society? approach currently underway in UK polarized people.? Leadership should not be the driver of change but should support transition.? Resilience is about ?designing-in? the ability to deal with shocks:? forward planning is essential.? Mr Hopkins referred to the new publication soon to be released by Transition Towns ?Communities, Councils and Carbon?, concluding with ?We must leave oil before oil leaves us?.

 

 

PROFESSOR MILDRED WARNER, CORNELL UNIVERSITY, NEW YORK - Local Government service delivery and new community development models for addressing delivery of human services

?

This riveting presentation focused on ?Family Friendly Planning? in NYC. Housing in the future needs to be multi-generational, with a need to retrofit suburbs with ?universal design? features which provide ?visit-ability?.? NYC infrastructure is all hitting renewal age at the same time ? a major financial burden to the city.? We need to design the environment to enhance independence for children and elders, as this will reduce social care costs.? Communities that keep people for the whole of life are more vibrant.? Services such as food, healthcare and commercial need to be accessible.? She discussed social infrastructure and demographic change with an ageing population and a more diverse young population. The elderly have a desire to ?age in place? and need services to meet those needs. The market signals to developers are clear regarding the baby-boomers? desire to age in place.? Prof Warner described the unsustainability of the McMansions being built across the country and the trend of younger people away from these resource hungry homes and work-focused lifestyles of previous generations.? McMansions have the potential for conversion to small community based shared aged accommodation.? Prof Warner described the rent-a- granny flat ?housette? initiative where demountable (almost foldable) fully serviced aged care designed granny flats are ?dropped? into backyards and rented at very reasonable cost until no longer needed.? We need to design elder and child friendly cities with street design not just for cars.? There is a need to redesign to enable change with a focal point on environmental design, e.g. locating childcare facilities next to transport hubs to enable workers to drop the child off, park the car and hop on a train - retooling and designing environments to ?enable? rather than ?disable? people.? A 2008 Survey on United States Planners? Attitudes concluded that: the needs of families are similar to the needs of the elderly with regards to the physical environment (64%); communities that keep people for the whole life-cycle are more vibrant (90%); families are important to growth, sustainability and diversity (97%); families represent a valuable consumer population (97%).? Professor Warner discussed economic development and environmental sustainability stating ?It?s not just about jobs and income?.? Where there are investment choices, it needs to be about balance.? Is it about monopoly or competition?? In this regard, we need to look at economies of scale with the understanding that competition can erode quality.? She discussed tax and expenditure limitations at a local level and raised the question ?Should there be a Business or Tourism Tax?? Prof Warner also overviewed the failure of most private infrastructure clubs in the USA (32,000 exist) due largely to the lack of requirement for infrastructure to be built to standard and lack of planning to resource renewal. Further information on Family Friendly Planning can be found on the following website:? www.economicdevelopmentandchildcare.org

 

 

LENNY JENNER, CEO, BOROUGH OF QUEENSCLIFFE - Restructuring service delivery to achieve breakthrough outcomes for rural communities

 

Many rural communities experience low levels of services in a range of areas, including human services, due to rigid delivery structures.? Two case studies were presented, showing that it is possible for local communities to benefit from improved levels of service by clearly identifying local needs, via an extensive engagement process, combined with more collaborative provider planning.? This requires a dedication to investing resources to ?make it happen?, including a commitment to community planning.??

 

 

DON LENIHAN, VICE PRESIDENT, ENGAGEMENT, CANADIAN PUBLIC POLICY FORUM - Rethinking the Public Policy Process

 

Mr Lenihan has a fundamental belief that most major issues cannot be solved by Government acting alone, but rather requires a strategic alliance reflecting joint accountability and responsibility.? Public engagement is essential.? The need to ?promote wellness? is important but complex, and requires a holistic approach, encompassing societal goals, policy and interlocking concepts.? Collaboration is fundamental.? Partnerships are about working together and providing the community with the ability ?to do?, but it is ultimately up to the individual to actually do it.? Local Government needs to learn to effectively partner and to start being collaborative. This requires a real dialogue with the community.

 

 

PHIL SHANAHAN - The CEO?s Perspective on the Future of Local Government

 

Phil Shanahan has had extensive experience as a Council CEO in a variety of environments. This presentation discussed the role of Councillors and Council CEOs in the planning processes and facilitating change and reform in the Local Government sector.? Shared services, inter-Council collaboration and strategic alliances all demand the guiding hand of the Council CEO and the involvement of Councillors.? He discussed rates and the concept of deferral of rates (a type of ?reverse mortgage?) rather than providing a subsidy.? Local Government needs to connect with its citizens and provide service quality.?

 

 

RIK HART, GENERAL MANAGER, WARRINGAH COUNCIL, NSW ? Public engagement and strategic decision-making in Local Government

?

This presentation focused on community input in Council decision-making, how it can be most effective and challenging issues that can arise.? Mr Hart said that he is a firm believer in listening to the voice of the people and has led some innovative community engagement processes.? He discussed the importance of social media in getting the message across to the community.? He believes it is important to engage early and set clear parameters with the need to understand objectives, risks and outcomes required.

 

 

GEOFF LAKE, FORMER PRESIDENT OF THE AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION ? How can Local Government work more productively with other levels of government?

 

Local Government must have the trust and respect of State and Federal Government to achieve a more collaborative approach so that more equitable access to resources can be provided.? He believes that Local Government should receive a level of funding commensurate with what it delivers. We need to embrace a position on amalgamation.? In cities, there is something to be gained, but not necessarily the same in regional Australia.? We need to exploit and promote Local Government?s competitive advantages and view everything from the perspective of the community, ?not the Councillor sitting around the table?.

 

MIKE McALLUM, FOUNDER, GLOBAL FORESIGHT NETWORK - Rewire your head: getting ahead of the curve

 

The Global Foresight Network specializes in the practice of strategic foresight and designing better futures. Mr McAllum is active in the establishment of a pan-Asian business forum dedicated to networking leaders in post carbon competitiveness.? He cited a World Bank study saying that by 2030 the amount of urban space will be double that of 2001.? ?Based on current patterns of consumption those cities of 2030 will need as many resources as 4 whole planets.? It?s obviously impossible, so what are we going to do about it? The patterns of thinking that have got us to where we are now are not what we need now.?? This addiction to growth is not sustainable.? It is predicted that food will cost 40% of income (15% at the moment) in such a future. There is a shift towards buying more commodities ?on-line?, with a shift away from retail shops for consumers.? If this shift continues, the whole fabric of our communities will change.? We need to embrace local collaboration and establish connectivity and become ?democratized?.?? We need to adapt, not mitigate, create a sense of purpose and commit to a vision.?

 

 

CONSULTATION:

 

Councillors Flack and Smyth

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

A number of speakers identified environmental impacts and opportunities which could impact on Local Government in the future.

 

Social

 

Numerous speakers discussed the many social implications to be considered by Local Government in the future.

 

Economic

 

Prospective economic impacts and opportunities for Local Government were discussed in various presentations.

 

Risk

 

A whole host of potential risks for Local Government were discussed by various speakers.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The cost of attendance for the Conference has come from our individual Councillor?s Expense Allowance, provided for in the Budget.

 

Source of fund and any variance to working funds

 

The cost of attendance at the Conference has come from our individual Councillor?s Expense Allowance, provided for in the Budget.? No variance is required to working funds.

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

General Manager's Report

ITEM 8.5????? SF674????????????? 180811???????? Invoice from Coffs Harbour City Council for payment of Waste Levy

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Coffs Harbour City Council has not invoiced this Council for its share of the waste levy on reject and residual waste from the red lid (mixed waste) bin going to the Coffs Harbour City Council landfill in 2009/2010 or 2010/2011.? Coffs Harbour City Council is also seeking from this Council its share of the component of the waste levy not paid for Biomass Solutions on the recovered (biomass) product which has been landfilled at Coffs Harbour.

 

It is proposed that Coffs Harbour City Council be reimbursed for the waste levy on the mixed waste reject and residual material from 2009/2010 and 2010/2011 being a total of $48,489.43 and that in lieu of paying the waste levy on land filling the recovered (biomass) product they be advised that Nambucca Shire Council will accept the equivalent tonnage.?

 

 

Recommendation:

 

That Coffs Harbour City Council be reimbursed for the waste levy on the mixed waste reject and residual material from 2009/2010 and 2010/2011 being a total of $48,489.43, and that in lieu of paying the waste levy on land filling the recovered (biomass) product they be advised that Nambucca Shire Council will accept the equivalent tonnage at its landfill.?

 

 

OPTIONS:

 

The agreement between the Councils is silent in relation to liability for the waste levy.? Whilst Council could seek legal advice as to its obligations under the tripartite agreement, the principle of each Council being responsible for its share of the waste levy is agreed.

 

DISCUSSION:

 

Council has received the attached letter and invoice from Coffs Harbour City Council.? In essence, Coffs Harbour City Council has not invoiced this Council for its share of the waste levy on reject and residual waste from the red lid (mixed waste) bin going to the Coffs Harbour City Council landfill in 2009/2010 or 2010/2011.? Coffs Harbour City Council is also seeking from this Council its share of the component of the waste levy not paid for Biomass Solutions on the recovered (biomass) product which has been landfilled at Coffs Harbour.

 

Under the tripartite agreement between the 3 Councils and the contractual agreement between Coffs Harbour City Council and Biomass Solutions, the contractor is responsible for landfill disposal charges for residual and unmarketable material.? However the contract is silent in relation to the Waste Levy which was subsequently introduced.? The contract does contain a provision concerning a change in laws which essentially obligates the contractor to comply with any law change but provides that if the contractor incurs increased costs in complying with the law that the parties must negotiate in good faith to determine if and how the contractor should be compensated for the increased costs.

 

Initially it was anticipated that the residual and unmarketable material from the mixed waste bin would only be approximately 20% of its content.? However the actual outcome has been that about 50% of the mixed waste bins ends up going to landfill.? Also during the period of negotiating the exemption from the waste regulations for the use of the recovered biomass product and also pending the implementation of the new processing arrangements, Coffs Harbour City Council has been landfilling the recovered product.? Hence the waste levy has more financial significance for the 3 Councils than it otherwise would have.?

 

The principle of this Council being responsible for the payment of its component of the waste levy on residual and unmarketable material from the mixed waste stream is accepted.? Whilst it would be preferred for budgeting reasons that the advice of this Council?s liability was more timely, it is agreed that Council has a liability in relation to the waste levy.

 

In relation to the payment of the levy on the recovered product, Coffs Harbour City Council has previously been advised both in writing and verbally that this Council would accept its share of recovered biomass product to be placed as a revegetation layer on its final landfill.? This practice obviates the payment of the waste levy and also extends the life of the cell.? The recovered product can be back loaded from Coffs Harbour in the bulk bins which transport waste from Nambucca Heads to the England?s Road processing facility.

 

Therefore it is proposed that Coffs Harbour City Council be reimbursed for the waste levy on the mixed waste reject and residual material from 2009/2010 and 2010/2011 being a total of $48,489.43 and that in lieu of paying the waste levy on land filling the recovered (biomass) product they be advised that Nambucca Shire Council will accept the equivalent tonnage.? This biomass material will be placed as a revegetation layer on our current cell which is nearly full.? The process would be identical to that undertaken in 2010 when Council accepted its share of the then stockpiled biomass material.

 

CONSULTATION:

 

There has been consultation with Council?s Waste Management Officer.? He has also consulted with Coffs Harbour City Council.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

It is expected that the Department of Environment and Heritage will approve the placement of the recovered biomass material as a revegetation layer as they did in 2010.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

It is preferred that the issue of invoices for such major expenditure occur in a more timely fashion.? Certainly it is difficult to manage budgets when the invoice arrives one month into the new financial year requiring payment by the end of the month.? Fortunately Council has sufficient reserves in its waste budget to cover the payment.

 

It is proposed to pay the 2010/2011 invoice from the provision for Kerbside Mixed Penalty (80% from ledger no. 3435-623-625 ? domestic waste) and 20% Kerbside Mixed Penalty (ledger no. 3436-623-625 ? commercial waste).? The payment for 2009/2010 will need to come from general waste reserves.

 

Source of fund and any variance to working funds

There will be a reduction in the waste reserves.

 

Attachments:

1View

21235/2011 - Correspondence and invoice from Coffs Harbour City Council

 

??


Ordinary Council Meeting - 18 August 2011

Invoice from Coffs Harbour City Council for payment of Waste Levy

 



?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

Environment and Planning

ITEM 9.1????? SF1589??????????? 180811???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 22 July 2011

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (none are in excess of 12 months old).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/011

01/02/2011

13 Lot Large Lot Residential Subdivision plus new road

Lot 1 DP 1087301, Wirrimbi Road, Newee Creek

? Entrance to property compromised

? Traffic concerns

? Co-ax cable underneath subdivision

? Protection of natural waterways and erosion and siltation

? Area floodprone

? Fire hazard concerns with bushland

Concerns will be addressed when assessing the application

Additional information received from applicant and referred to DECCW (Office of Water) 23/05/2011

Still waiting on advice from DECCW

Response received from RFS requesting additional information

Applicant submitted the information which has been referred to the RFS for further assessment

 

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/053

18/03/2011

16 Unit Residential Dwellings & Associated Landscaping, Driveway and Communal Areas

Lot 1 DP 1108420, 17-23 Piggott Street, Nambucca Heads

? Use of open space area

? Loss of views

? Traffic issues

? Water run-off and drainage

? State of the road surface

? No footpaths

 

Additional information received 18/4/11.

Second referral provided to Engineering Department to address drainage issues.

Still awaiting flood study information from applicant.

The applicant has advised the information will be submitted by 29 July 2011.

30 day letter sent 2/8/11 requesting information to be lodged in relation to flooding issues

 

2011/071

03/05/2011

20 new Independent Living Dwellings

Lot 31 DP 730231, 1-3 Short Street, Macksville

? Concerns with sharing bathrooms

? Blocking of sunlight to other units

30 day letter sent 2/8/11 requesting information required for assessment of the application in relation to flooding issues

 

2011/090

27/05/2011

2 x Shade Sails

Lot 83 DP 228703, 128 Ocean View Drive, Valla Beach

? Concern with drainage run off

Amended plans to be submitted by the applicant Adjoining owner notification ended 23 June 2011

Some information received 8 July 2011.

Footings are in the sewer easement ? applicant advised to revise plans or withdraw the DA

7 Day letter sent 2/8/11

 

2011/103

24/06/2011

Bed & Breakfast Accommodation

Lot 873 DP 601418, 95 Helliwells Road, Missabotti

? Horticulture business operated with use of machinery and bird scaring devices ? potential noise impacts to B&B

Site inspection to take place 2/8/11.

Awaiting comments from Health & Building

 

2011/112

01/07/2011

Dwelling-House

Lot 191 DP 1091416, 36 Sandpiper Drive, Scotts Head

? Floor height exceeds height of adjoining fence ? visual and privacy impacts

? Overlooking property ? loss of privacy

? Building material not compatible with ascetics of neighbourhood

? No garages ? parking issues

Spoken to owner of property who will address the issues of privacy.

Awaiting submission of outstanding issues to be addressed.

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

Director Environment & Planning's Report

ITEM 9.2????? SF1589??????????? 180811???????? DA's and CDC's Received and Determined under Delegated Authority to 5 August 2011

 

AUTHOR/ENQUIRIES:???? Emma Shaw, Administration Support Officer ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

DEVELOPMENT APPLICATIONS RECEIVED TO 5 AUGUST 2011

 

DA Number

Application Date

Applicant/Owner

Development

Address

Estimated Value

2011/117

12/07/2011

Alan Rudge Architects/ D Spalding

Alterations to Industrial Shed

Lots 90 & 91 DP 826617 & Lot 95 DP 1041228, 5-9 Kylie Street, Macksville

200,000

2011/118

13/07/2011

Ms M Lulham

Commence Aqua Bubble Business and Erect Shade Sail

Lot 7002 DP 1064231, Bellwood Park, Riverside Drive, Nambucca Heads

0

2011/119

14/07/2011

Mick Brooks Building Designs/R & S Edwards

Rural Dwelling & Decomission existing dwelling to a 10b

Lot 3 DP 1098738, 16 Mitchells Road, Valla

700,000

2011/120

22/07/2011

Virginia Howell

Residential Dwelling & demolition of existing

Lot 3 Section 12 DP 758749, 10 Parkes Street, Nambucca Heads

450,000

2011/121

22/07/2011

Perry Homes/ D & M Kearsley

Rural-Residential Dwelling-House

Lot 42 DP 1149595,? Timbertop Circuit, Valla

329,000

2011/122

26/07/2011

Amos & McDonald Surveyors/Wilson, Lyons

17 Lot Large Lot and Rural Subdivision and Boundary Adjustment

Lot 2 DP 613260 & Lot 1 DP 213434, 532 Rodeo Drive, Wirrimbi

0

2011/123

29/07/2011

Bananacoast Community Credit Union Ltd

Alterations to shopfront & installation of ATM

Lot 1 DP 665477, 20 Wallace Street, Macksville

45,000

2011/124

29/07/2011

Costa Builders Pty Limited/D & A Laverty

Rural-Residential Dwelling

Lot 12 DP 1119693, Warrell Waters Road, Gumma

285,000

 


 

2011/125

04/08/2011

Luke & Company/ Mr D Howden & Ms K Daniels

Subdivision of one lot to excise residential lot from Rural portion

Lot 1 DP 781951, Main Street, Eungai Creek

0

2011/126

04/08/2011

Design Studio 22/ R & A Pring

Rural Dwelling-House

Lot 3 DP 1064161, 46 Clayholes Road, Way Way

235,000

 

 

COMPLYING DEVELOPMENT APPLICATIONS RECEIVED TO 5 AUGUST 2011

 

DA Number

Application Date

Applicant/Owner

Development

Address

Estimated Value

2011/629

18/07/2011

M Noonan

Swimming Pool

Lot 2 DP 1046366, 19 Alfred Close, Nambucca Heads

93,280

 

 

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENTS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY TO 5 AUGUST 2011

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2011/115

Lot 2 DP 870282, 56 Gumma Road, Gumma

Garage

14,000

2011/023

Lot 129 DP 711481, 20 Raleigh Street, Scotts Head

Dual Occupancy & Subdivision

480,000

2004/136/01

Lot 2 DP 548175, 346 East West Road, Valla

Community Title Subdivision 5 Rural Res Lots and 1 Community Title Lot & Residue Modification

0

2011/106

Lot 20 DP 776882, 23 Riverside Drive, Nambucca Heads

Footpath sign (1)

50

2011/097

Lot 3 DP 708549, 42-46 Searles Road, Tamban

Garage

60,000

2011/093

Lot 44 DP 755538, Lower Buckrabendinni Road, Bowraville

Rural Dwelling-House

136,717

2011/088

Lot 1 DP 510907 & Lot 1 DP 406006, 7 Banksia Crescent, Scotts Head

Alterations and additions to youth centre

79,714

2011/092

Lot 34 DP 240254, 30 Wall Street, Macksville

Carport & completion of patio and laundry

4,750

CD 2011/629

Lot 2 DP 1046366, 19 Alfred Close, Nambucca Heads

Swimming Pool

93,280

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

Director Environment & Planning's Report

ITEM 9.3????? SF1589??????????? 180811???????? DEP Applications and Statistical Reports July 2010-June 2011, 2007-2011 and Certificates Received 2007-2011

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

Environment and Planning Department Development Application statistics for the financial year 2011-2012 compared with 2010-2011 and Certificate Applications received and determined are provided in the body of the report.

 

 

Recommendation:

 

1????????? That Council note development application statistics and processing times for July 2011-June 2012 compared with July 2010-June 2011.

 

2????????? That Council note Occupational Certificate released for the years 2007 to 2011.

 

3????????? That Council note the statistical information for Applications and Certificates received by Council for 2007-2011.

 

 

Development Application Statistics

 

The figures show a 75% decrease in the number of DA?s received to July 2011 with construction costs decreasing by 105.57% compared to the same period in 2010/2011. The total number of DA?s/CD?s approved for the month of July was 15 plus 3 modifications.

 

DA?S AND COMPLYING DEVELOPMENT

 

Construction Costs

No Applications Received

Applications Approved (DA & CD)

July 2010

$5,051,349

28

24

July 2011

$2,457,280

16

15

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The above comparisons will be considered in the next quarterly budget review to identify what impact the development application numbers will have on our projected income.

 

Source of fund and any variance to working funds

 

An average income is estimated at the start of each budget year and is reviewed at each quarterly review.


 

TURNAROUND TIMES FOR DEVELOPMENT APPLICATIONS 2011

Month

Mean Time

Median

#Average age of DA?s (Days)

Average

Highest

Lowest

January

52.83

40

64.92

133

28

February

42.94

34

63.64

190

10

March

46.41

33

50.05

127

14

April

31.25

33

55.37

308

2

May

43.38**

42

181.12

2761**

8

June

35.88

27

59

167

22

July

28.87

20

40.60

144

11

August

 

 

 

 

 

September

 

 

 

 

 

October

 

 

 

 

 

November

 

 

 

 

 

December

 

 

 

 

 

 

**? DA 2004/136 (East-West Road Subdivision) has not been included in the Mean or Median Times

#Average age of DA?s

 

The average age of all DA?s for the month is derived from the total number of days from when the applications were lodged with Council until determined. This average is provided for information as many applications required additional information by Council and/or other Government Agencies to enable them to be processed (ie Stop Clock applied).

 


COMPLYING DEVELOPMENTS RECEIVED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Total

2007 Private Cert

5

3

4

1

2

4

4

3

5

4

6

1

42

2007 Council

0

3

3

1

3

4

7

0

1

2

6

3

33

2008 Private Cert

0

3

1

4

6

2

6

4

2

2

6

6

44

2008 Council

2

2

2

3

2

5

2

2

2

7

1

3

33

2009 Private Cert

3

7

6

4

3

2

11

3

2

7

4

7

59

2009 Council

1

3

2

2

3

2

2

2

5

5

3

2

32

2010 Private Cert

3

6

6

3

4

0

12

1

2

1

1

0

39

2010 Council

3

6

2

1

2

1

9

3

1

2

2

0

32

2011 Private Cert

1

0

3

7

4

4

3

 

 

 

 

 

22

2011 Council

2

2

0

1

0

1

1

 

 

 

 

 

7

 

CONVEYANCING CERTIFICATES ISSUED

 

YTD (July)

Drainage Diagrams

Section 149 Certs

Outstanding Notices

2007

166

478

128

2008

171

422

115

2009

142

462

94

2010

125

383

83

2011

169

374

73

 

OCCUPATION CERTIFICATES RELEASED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

TOTAL

Average/
Month

Private
2007

1

0

0

3

7

5

3

2

3

2

9

5

40

3.33

Council
2007

6

20

14

7

22

13

12

10

14

13

8

12

151

12.58

Private
2008

4

0

4

2

4

5

5

8

7

11

4

7

61

5.08

Council
2008

12

16

9

9

29

12

19

25

16

20

17

13

197

16.41

Private
2009

1

4

5

3

2

3

10

4

7

7

9

6

61

5.08

Council
2009

21

11

19

14

14

15

10

17

13

20

16

12

182

15.16

Private
2010

4

4

12

2

7

2

4

5

7

1

3

4

55

4.58

Council
2010

10

14

9

12

11

7

11

7

6

3

2

7

99

8.25

Private
2011

9

6

11

0

5

12

3

 

 

 

 

 

46

6.57

Council
2011

6

22

15

5

10

11

12

 

 

 

 

 

81

11.57

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

Director Environment & Planning's Report

ITEM 9.4????? SF1148??????????? 180811???????? Contract Regulatory Officer's Report July 2011

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

The following is the Contract Regulatory Officer?s Report for July 2011.

 

 

Recommendation:

 

That the report from the Contract Regulatory Officer for July 2011 be received and noted by Council.

 

 

 

Dogs

Total

Total

Seized

 

18

Returned to Owner

9

 

Impounded

9

 

Total Seized

18

18

Breakdown

Total

Total

Seized

 

18

From Previous Month

 

7

Stolen Dog Recovered

 

0

Released to Owner

0

 

Returned to Owner

9

 

Euthanized

12

 

Currently in Pound

4

 

Sold

0

 

Stolen from Pound

0

 

Total in Pound

25

25

Dumped

2

 

Surrendered

1

 

 

 

Cats

Total

Total

Seized

 

3

Returned to Owner

0

 

Impounded

3

 

Total Seized

3

3

Breakdown

Total

Total

Seized

 

3

From Previous Month

 

1

Released to Owner

0

0

Returned to Owner

0

0

Euthanized

4

0

Currently in Pound

0

0

Sold

0

0

Escaped from Pound

0

0

Total in Pound

4

4

Dumped

0

 

Surrendered

1

 

 


 

Cattle

Breakdown

Total

Seized

 

0

Returned to Owner

0

 

Impounded

0

 

Total Seized

0

0

 

 

Kilometres travelled

3,570

 

 

CSR?s (Customer Service Requests) Actioned ? Not including Merit

64

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

Director of Engineering Services Report

ITEM 10.1??? RF145????????????? 180811???????? Acquisition for Easement to drain water at 71 Marshall Way, Nambucca Heads

 

AUTHOR/ENQUIRIES:???? Phillip Smith, Surveyor ????????

 

Summary:

 

Council?s 2010/11 capital works program for drainage included the installation of stormwater pipes to manage stormwater flow from Marshall Way and to alleviate localised flooding during severe storm events. These works were deferred until the 2011/12 financial year waiting for formal consent from the property owners to allow an easement to be created over their land.

 

Section 337 of the Local Government Act provides that Council may not delegate the function of acquiring land (or an interest on land) and a formal resolution of Council is required for Council to acquire the easement as shown in the plan attached (marked as annexure ?A?).

 

In 2008 Council engineers investigated the cause and remedy to localised flooding of 71 and 73 Marshall Way during heavy storm events. Stormwater emanating from Summer Place overtopped the kerb at Marshall Way and flooded onto the above properties.

 

Negotiations for the easement began in 2008 and formal consent for the drainage works was only provided in December 2010. The consent provided Council the authority to create the drainage easement along the western boundary of the vacant lot (being 1.5 wide and variable) and the authority to construct the drainage pipeline based on the provision that Council met all survey, registration and legal fees attributable to the creation of the easement and pay suitable compensation for the impost of the easement on the land. ?

 

Council obtained an independent market appraisal of the proposed easement to determine the compensation payable to the property owners which is $6,450.00 (exclusive of GST) and the owners have agreed to the price subject to Council finalising the drainage and easement this financial year.

 

 

Recommendation:

 

1??????? That Council acquire an easement to drain water (1.5 wide and variable) burdening Lot 15 in Deposited Plan 877531 being 71 Marshall Way Nambucca Heads.

 

2??????? That Council pay the registered property owner of Lot 15 DP 877531 compensation in the amount $6,450 (exclusive of GST) in consideration for the granting of an easement to drain water 1.5 wide and variable burdening lot 15 in Deposited Plan 877531.

 

3??????? That Council meet all survey, plan lodgement, registration and legal costs associated with the creation of the easement to drain water 1.5 wide and variable burdening lot 15 in Deposited Plan 877531.

 

4??????? That Council allocate an amount of $6,800.00 from the general fund for the registration costs and the purchase of an easement to drain water (1.5 wide and variable) burdening Lot 15 in Deposited Plan 877531 being 71 Marshall Way Nambucca Heads.

 

 

 

OPTIONS:

 

There are no options as to the creation of the easement as it is necessary to manage stormwater in the vicinity and to mitigate localised flooding during storm events.

 

The valuation was compiled by an independent certified Valuer in November 2008. Given the delay between the instigation of this project and the actual construction of the pipeline and consent to the easement, Council may elect to obtain a further valuation of the property. However it should be noted that the property owner has agreed to the amount of compensation

 

DISCUSSION:

 

In 2008 Council engineers investigated the cause and remedy to localised flooding of 71 and 73 Marshall Way during heavy storm events. Stormwater emanating from Summer Place overtopped the kerb at Marshall Way and flooded onto the above properties.

 

To alleviate the problem Council engineers designed drainage works that required an easement along the side boundary of No. 71 (This is currently vacant and shown on the attached plan).

 

The registered owners of the subject property were advised of the proposal in November 2008 and were asked whether they would consent to the provision of an easement benefiting Council and the construction of the pipeline. Until recently, the owners have been reluctant to assist Council and had not entered into negotiations, and it was not until late December 2010 that they provided formal consent for Council to acquire an easement, and construct the pipeline.

 

That consent was premised on Council accepting all survey and legal fees associated with the creation and lodgement of the easement.? Council provided funds in the 2010/2011 budget which included an allocation for the drainage works with no funding allocated for the acquisition of the easement.

 

North Coast Valuation Service were engaged to assess the fair market value of the easement in 2008 to determine the compensation payable to the registered property owners of the subject property. The valuation was completed in November 2008 and the assessed compensation payable was $6,450.00 (exclusive of GST).? The owners have agreed to the amount.

 

To expedite the matter to conclusion, Council?s Surveyor has obtained approval from the Land Titles Office?? to prepare a compiled plan for easement purposes. This means that the easement can be registered using a simple ?Transfer granting easement? form with a plan annexed to it.

 

It is anticipated that the physical construction and the legal registration of the easement will be completed prior to the end of August of this year.

 

 

CONSULTATION:

 

?????????????? Manager Technical Services

?????????????? Manager Civil Works

?????????????? Property Officer

?????????????? Land & Property Management Authority

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The proposed works will improve the function and amenity of the built environment on and around Marshall Way. The recommendations do not otherwise rise to any environmental issues.

 

Social

 

The recommendations do not give rise to any social issues.

 

Economic

 

The recommendations do not impact on the local economy.

 

Risk

 

The construction of the easement is designed to mitigate the risk of localised flooding to Marshall Way and adjoining private property. The recommendations do not present any additional risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There was an allocation of $30,000 provided for the drainage works in the 2010/2011 budget and due to the delay in the property owner providing consent the works were not completed in the financial year and the allocation has been programmed for a revote to the current 2011/2012 financial year.

 

There was no provision made in the 2011/2012 budget for the payment of $6,450.00 ?towards compensation for the purchase of land or registration costs estimated at $350.00

 

Source of fund and any variance to working funds

 

Is a revote from 2010/2011 as outlined above for the construction of the drainage works.

 

A variation to working funds for the amount of $6,800.00 is required to pay the registration costs and compensation for the easement acquisition.

 

 

 

 

Attachments:

1View

20629/2011 - Plan of Proposed Easement to Drain Water 1.5 wide and variable over Lot 15 DP 877531

 

??


Ordinary Council Meeting - 18 August 2011

Acquisition for Easement to drain water at 71 Marshall Way, Nambucca Heads

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

Director of Engineering Services Report

ITEM 10.2??? SF1668??????????? 180811???????? September 2012 Local Government Elections

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager; Paul Gallagher, Director Engineering Services ????????

 

Summary:

 

The Mayor and Acting General Manager met with representatives from the NSW Electoral Commission (NSWEC) on Tuesday 26 August 2011 to discuss the 2012 Local Government Elections. Under amendments made to the Local Government Act, Councils are now responsible for conducting their own elections, and are accountable for the election process and outcome.

 

There are two options for Council to consider.

?

1??????? The first being; Council elect to utilise the NSW Electoral Commission to conduct the 2012 elections (in this instance the NSWEC becomes fully accountable for the election process) or alternatively Council elect to run the election in which the General Manager becomes fully accountable for the election process.

 

2??????? The latter is a stand alone process with no aid or assistance provided by the NSWEC to Council other than the provision of the electoral rolls.

 

Council are required to resolve how the 2012 Local Government Elections will be conducted and must advise the NSW Electoral Commission by no later than October 2011 of the decision.

 

 

Recommendation:

 

1??????? That Council seek a formal quotation from the NSW Electoral Commission to conduct the 2012 Local Government Elections.

 

2??????? That a further report be presented to Council with a comparison cost of council undertaking the 2012 Local Government Elections against that of the NSW Electoral Commission conducting the election.

 

 

OPTIONS:

 

?????????????? Council conduct the 2012 elections

?????????????? Utilise the NSW Electoral Commission to conduct the 2012 elections

?????????????? Consider conducting the elections through a Regional approach

 

 

DISCUSSION:

 

Under amendments made to the Local Government Act, Councils are now responsible for conducting their own elections, and are accountable for the election process and outcome. The Electoral Commission advised that Council may elect to choose the NSW Electoral Commission for a fee (as per the election process in 2008) or alternatively appoint a returning officer and conduct the election .

 

The representatives from the NSWEC advised that the fee charged to Council for the 2008 election was $90,100.00, and were not in a position to provide an estimate to run the election for 2012 as the final cost would be based on the number of Councils that took up the option of the NSWEC conducting the elections. The NSWEC anticipated that the cost would be the fee charged in 2008 plus the cumulative CPI from 2008 to 2012.

 

It is more than apparent that there are a number of barriers placed in front of Council should it resolve to conduct the election itself, with an emphasis that there would be no aid or assistance provided by the NSWEC to Council other than the provision of the electoral rolls and the General Manager becomes fully responsible for the entire process and guaranteeing the integrity of the election process.?

 

In considering whether Council resolved to conduct the election, the following needs to be considered by Council:

 

Consideration

Description

Impartiality and integrity

1?? Elections must be conducted at arms length from the Mayor and Councillors

 

2?? The General Manager must appoint a Returning Officer who can not be an employee of Council

Electoral administration and legal

1???? Council to ensure uniform interpretation of electoral legislation inline with NSWEC and other Councils and maintain uniformity with established electoral practices

Election forms and manuals

1???? Identify prepare and print all forms, declarations, envelopes, election official manuals.

 

2???? Council will be required to prepare election manuals for the returning officer and staff employed at polling places

 

3???? In the event that a voter has impaired sight, council maybe required to provide ballot papers in brail

Resources

1???? Council must acquire, pack and dispatch all materials for polling places, including stationary, ballot boxes, voting screens.

 

2???? Council would be required to provide and or recruit sufficient clerical assistance for enquires, pre poll, and postal voting, visiting declared institutions, recruitment of polling place staff.

 

3???? The returning officer will be required to advertise and recruit and train polling staff.

 

4???? Council will be required to negotiate with schools for polling places and pay any hire fee for the facilities.

Ballot papers

1??? Council to supply ballot papers and store in an secure environment

Returning Officer

1???? Council are to recruit a returning officer, train the person to the necessary level of competence and supported for up to 10 weeks.

 

2???? The returning officer is required to provide professional insurance and/or indemnification by Council.

Returning Office

1???? Council required to provide office accommodation for the returning officer, for pre poll voting, secure storage for materials, packing for polling places, vote counting etc.

 

2???? Council to provide computers, printers, copiers, phones, and ongoing support through the election.

 

3???? Councillors must be elected to the prescribed counting system.

 

4???? Council will not have access to the computerised election management system operated by the NSWEC.

Communication and

information

1???? Council will be required to provide consistent, relevant and timely advice to all stake holders, including RPP?s, candidates, voters and media etc.

 

2???? Stakeholders will expect to see election night polling place counts, Sunday check counts, distribution of preferences for optional preferential /proportional representation at least to the NSWEC level.

Nominations and candidates

1???? NSWEC will not conduct candidate seminars.

 

2???? Council will be required to run the seminars which require EF&D presentation by EFA staff.

 

3???? The returning officer must be able to verify candidate and proposer enrolment status when nomination lodged.

 

4???? The returning officer must deal with nominations in terms of their link candidates EF&D obligations.

Electoral rolls

1???? NSWEC will provide Councils with scannable rolls to enable NSWEC to identify non-voters.

Post election

1???? Council would need to deal with ongoing issues related to payments to election officials, including superannuation etc.

 

2???? Deal with any appeals to the Administration Decisions Tribunal

 

3???? Council to prepare a report to Parliament on the conduct of the election.

 

4???? Council responsible for the ongoing storage and security of election materials.

 

CONSULTATION:

 

?????????????? Australian Local Government Association (ALGA)

?????????????? General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues to the environment as a result of this report.

 

Social

 

There are no direct social issues as a result of this report.

 

Economic

 

An evaluation will need to be untaken on the cost of Council conducting the election against the cost of NSWEC conducting the election on Council?s behalf.

 

Risk

 

General Manager is totally responsible for the election and required to prepare a report to Parliament on the election process.

 

Maintaining the integrity of the process of the election. The election must be conducted at arms length from the Mayor and Councillors.

 

Council are to print and provide ballot papers, acquire, pack, dispatch all materials for polling places including stationary ballot boxes, voting screens etc.

 

Council would be required to make submissions to, and appearances before the Joint Standing Committee and be subject to JSC recommendations.

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council has made provision within its budget for the election.

 

Source of fund and any variance to working funds

 

Sourced from general fund.

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

Director of Engineering Services Report

ITEM 10.3??? SF633????????????? 180811???????? Continuation of the Roads to Recovery Program Beyond 2014

 

AUTHOR/ENQUIRIES:???? Paul Gallagher, Director Engineering Services ????????

 

Summary:

 

The Australian Local Government Association (ALGA) will be launching a campaign to lobby for the continuation of the Local Government Roads to Recovery Program (R2R) campaign at the National Local Roads and Transport Congress in November 2011

 

The ALGA campaign to have the Local Government Roads to Recovery Program continue past 2014 requires the support from all Local Government entities across Australia. A series of motions have been drafted by ALGA and Council have been asked to formally move the resolutions and write to Prime Minister, the Leader of the Opposition, Minister for Infrastructure and Transport, Opposition spokesperson for Transport and the Local Federal Minister for Parliament.

 

 

Recommendation:

 

1??????? That Council write to the Prime Minister, the Leader of the Opposition, Minister for Infrastructure and Transport, Opposition spokesperson for Transport and the Local Federal Minister for Parliament advising:

 

a??????? Council recognises the successful delivery of the Roads to Recovery Program (R2R) by Local Government since 2000;

 

b??????? Calls on the Federal Government to continue the Roads to Recovery Program (R2R) on a permanent basis to assist Local Government meet its responsibilities of providing access for its communities;

 

c??????? Calls on the Federal Government to continue the Roads to Recovery Program (R2R) with the current administration arrangements; and

 

d??????? Calls on the Federal Government to provide an increased level of funding under a future Roads to Recovery Program (R2R) that recognises the shortfall of funding on local roads of $1.2 billion annually.

 

2??????? That the Mayor and Director Engineering Services attend the National Local Roads and Transport Congress at Mount Gambier in November 2011.

 

 

OPTIONS:

 

?????????????? Consider the comments raised

?????????????? Adopt the recommendation

?????????????? Not adopt the recommendation

 

 

DISCUSSION:

 

Strong united lobbying by all Local Government entities in 2000 through the Australian Local Government Association (ALGA) resulted in the implementation of the first Local Government Roads to Recovery (R2R) Program and a further two extension since its inception.

 

During the R2R program (2000 to 2014) an amount of $4.5 billion will have been provided to Local Government entities across Australia.

 

ALGA advises that the motions lobbying the continuation of the R2R beyond 2014 have deliberately not been linked to any funding source such as fuel excise. The various Associations consulted by ALGA have agreed not to link the campaign to a funding source at this time due to the uncertainty arising from the announcements surrounding the review fuel excise by the Productivity Commission, the review of the Financial Assistance Grant and the Henry Taxation Review recommendations on road user charging

 

ALGA? have sought a show of unity from all Local Government entities requesting a strong attendance by Councils at the launch of the campaign at the National Local Roads and Transport Congress in November 2011

 

 

CONSULTATION:

 

Australian Local Government Association (ALGA)

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues to the environment as a result of this report.

 

Social

 

There are no direct social issues as a result of this report.

 

Economic

 

The constraints of rate pegging placed on Council.

 

If the Local Government Roads to Recovery (R2R) Program does not continue past 2014 there will be a net impact on Council funds towards rehabilitation of local roads with the loss of $531,200.00 annually from the works program.

 

Risk

 

Net impact on Councils assets and the ability to meet the shortfall in funding of Councils aging infrastructure across the Shire.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council has made provision of $531,200.00 funding income within the current 2011/12 budget generated through the Local Government Roads to Recovery (R2R) Program with similar provision in subsequent years through to the 2013/14 budget.

 

 

Source of fund and any variance to working funds

 

Sourced from Federal grant funding through the Local Government Roads to Recovery (R2R) Program.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

Director of Engineering Services Report

ITEM 10.4??? SF84??????????????? 180811???????? Update on Council's Contribution towards the 2011/2012 Rural Fire Service Budget

 

AUTHOR/ENQUIRIES:???? Paul Gallagher, Director Engineering Services ????????

 

Summary:

 

Recent correspondence from the NSW Rural Fire Service now advises Council that the RFS are not in a position to provide Council with a reliable estimate for the 2011-12 allocation. The RFS advise that due to the recent state election there may be significant budget changes (there is no explanation as to what direction the budget may take by way of increase, decrease or remain static in the contributions)

 

The newly elected State Government has committed itself to performing an audit of the states financial position which has deferred the state budget until September. The contribution outlined by the RFS Area Acting Manager for the Lower North Coast Zone at the April 2011 GPC meeting are currently under consideration with the state budget.

 

 

Recommendation:

 

That Council receive and note the report regarding the update on Council?s contribution towards the 2011/2012 Rural Fire Service Budget.

 

 

OPTIONS:

 

Receive and note the report pending further information emanating from the state budget in September

 

DISCUSSION:

 

Council would recall the recent reports on the significant increases imposed on Council for the RFS contribution and the presentation from the RFS Area Acting Manager for the Lower North Coast Zone at the April 2011 GPC meeting.

 

Funding estimates are usually completed between September - November every year for the forthcoming financial year. According to the Service Level Agreement (SLA) the Commissioner is supposed to advise Council of the allocation no later than 28 February each year so that Councils can have the RFS expenditure budgeted in the management plan and annual budget. (The 2010 - 2011 allocations were provided to Council? by the RFS in late December 2010 with the significant increases).

 

This most recent correspondence from the NSW Rural Fire Service now advises Council that the RFS are not in a position to provide Council with a reliable estimate for the 2011-2012 allocation. The RFS advise that due to the recent state election there may be significant budget change (there is no explanation as to what direction the budget may take by way of increase, or decrease or remain static in the contributions)

 

The newly elected State Government has committed itself to performing an audit of the states financial position which has deferred the state budget until September. The contribution outlined by the RFS Area Acting Manager for the Lower North Coast Zone at the April 2011 GPC meeting is currently under consideration with the state budget.

 

Along with the audit, NSW Treasury has been in discussions with all agencies regarding priorities and commitments for the forthcoming years. The Local Government Shires Association (LGSA) have been working with the RFS to explore options for the allocation methodology and funding of volunteer and state wide support for emergency agencies. In a joint communiqu? by the LGSA and RFS issued on 30 June 2011, the RFS have now taken over the responsibility for the insurance of all red fleet vehicles effective from 1 July 2011 This has resulted in an increase in the allocation for the RFS contribution (this was noted in the presentation by the RFS Area Acting Manager estimates and provisions made in Councils 2011/2012 budget). The transfer of the responsibility for payment of the insurance for the RFS red fleet will result in a reduction of Councils fleet insurance premium which Council will now only be required to contribute the statutory 11.7%

 

Until the State budget is handed down in September, the RFS advise that the contributions for 2011/2012 will be drawn in accordance with the quarterly progress payment within the Service Level Agreement (SLA) in July, October, January and April with instalments I and 2 based on the 2010/2011 budget instalments and periods 3 and 4 adjusted to reconcile the final 2011/2012 allocation.

 

 

CONSULTATION:

 

?????????????? General Manager

?????????????? Manager Finance

?????????????? Rural Fire Service

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

The economic implications associated with this report is the ability of Council to fund RFS contribution increases off-set against the reduction of Council services to Nambucca Valley communities.?

 

Risk

 

According to the RFS, a large proportion of the increase is in response to risks identified in the Victorian Bush Fires Royal Commission.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The 2011/2012 budget incorporated the RFS contribution based on advice of the RFS Area Acting Manager for the Lower North Coast Zone.

 

Source of fund and any variance to working funds

 

Until the state budget is handed down in September there is an element of doubt as to the final contribution and any variation to working funds.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

Director of Engineering Services Report

ITEM 10.5??? SF1629??????????? 180811???????? Nambucca District Water Supply Off River Storage Project - Expressions of Interest for Construction Tenderers

 

AUTHOR/ENQUIRIES:???? Richard Spain, Manager Water and Sewerage ????????

 

Summary:

 

The design phase of the Nambucca District Water Supply Off River Storage Project is scheduled for completion in September 2011.? In order to ensure a smooth transition to the construction phase of the project an Expression of Interest (EOI) was called for contractors interested in submitting a tender for the construction contract.

 

The EOI closed on 19 July 2011 and a total of fourteen (14) submissions were received.? An Assessment Panel comprising of Vincent Joseph, David Tarrant (NSW Public Works), Glenn George (NSW Office of Water) and Richard Spain (NSC - Manager Water and Sewerage) assessed the submissions against mandatory and weighted selection criteria set out in an agreed EOI Evaluation Management Plan.

 

An Expression of Interest Evaluation Report was prepared and recommended that four (4) of the contractors be invited to participate in an Early Tender Involvement (ETI) Workshop and become prospective tenderers for the construction contract.

 

 

Recommendation:

 

1??????? That the following contractors be pre-qualified to enter into the Early Tenderer Involvement stage of the project and thus become prospective tenderers for the Off River Storage Project as per the recommendation of the EOI Evaluation Report.

 

????????? Package A

 

??????? Macmahon Contractors Pty Ltd

??????? John Holland Pty Ltd

??????? Haslin Constructions Pty Ltd

 

?????? Package B

 

??????? Macmahon Contractors Pty Ltd

??????? Ledonne Constructions Pty Ltd

??????? John Holland Pty Ltd

??????? Haslin Constructions Pty Ltd

 

2??????? That Council approve a payment of $5,000 to each of the four (4) nominated contractors for each work package they are involved with to partially offset their costs for participating in the ETI workshop and process.

 

 

OPTIONS:

 

Ignore the recommendations and go to open tender. However this goes against previous Council resolutions to procure the construction works using the EOI and ETI process.

 

 

DISCUSSION

 

At the Ordinary Meeting of Council on 21 July 2011 the details of the proposed Expression of Interest and Early Tender Involvement process were outlined for Council.? It was resolved that the Construction Procurement process would proceed as proposed.

 

The outcome of an earlier Construction Procurement Strategy Workshop was that Council would gain the most benefit by awarding the construction contract as two separate work packages.? Work Package A would be for the storage and access road and Work Package B would cover the water collection (bores) transfer pipeline, pump station and all associated equipment.

 

Potential contractors would be able to lodge an EOI for both packages however it was considered that Work Package B would allow the participation of medium sized contractors with lower overheads and possible lower cost to Council.?

 

The EOI was advertised and closed on 19 July 2011 with fourteen (14) submissions received.? Ten (10) submissions were for both Work Package A and B, one (1) for Work Package A only and three (3) for Work Package B only.? An Assessment Panel comprising of Vincent Joseph, David Tarrant (NSW Public Works), Glenn George (NSW Office of Water) and Richard Spain (NSC - Manager Water and Sewerage) has assessed the submissions against mandatory and weighted selection criteria that were set out in an agreed EOI Evaluation Management Plan.

 

The selection criteria required the contractor to have a certified OH&S Management System, Environmental Management System and Quality Management System in place as well as being able to demonstrate an understanding of the work involved, previous experience on similar projects, retained staff with that experience and a methodology as to how they would approach the construction project.

 

The panel has recommended to approve four (4) contractors to proceed to the ETI workshop and thus become potential tenderers on the project.? Three (3) contractors have been recommended for both Package A and B and one (1) contractor for Package B only.? A confidential Expression of Interest Evaluation Report has been prepared for Council and this details the selection process and the reasoning for the recommendations made.

 

The ETI workshop and process is aimed at ensuring that all contractors are fully informed of the requirements of the project, the risks that are covered by the principal and the risks they are expected to allow for. They are also able to review draft contract documentation and seek clarification, make comment on items they consider to be deficient and suggest ways that it may be amended to improve constructability and save costs.

 

It is recommended that each contractor be paid an amount of $5,000 for each work package they are involved in to partially cover the cost of their participation in the project.? It is NSW Public Works experience that this is money well spent as the ETI process aims to allocate responsibility for risk, improve documentation, allow for innovation and produce the most competitive tender possible.

 

 

CONSULTATION:

 

?????? Director Engineering Services

?????? NSW Public Works, Coffs Harbour

?????? NSW Office of Water, Coffs Harbour

 

 

SUSTAINABILITY:

 

Social

 

There are no social implications in selecting four contractors for the ETI process.

 

Environment

 

There are no environmental implications in selecting four contractors for the ETI process.

 

Economic

 

The EOI and ETI processes are considered to give Council the best chance of obtaining a competitive tender from a contractor with the proven ability to complete the work

 

Risk

 

Selecting four (4) contractors and putting them through an ETI process is considered to minimise Council?s exposure to risk in relation to the construction phase of the project. The contractors have been selected for their experience in completing this type of work and the ETI process provides them with a high degree of certainty as to what exactly it is they are tendering on.

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets.

 

The works involved in the EOI and ETI processes are included in engagements that Council has already accepted.? The only additional cost is the $35,000 recommended to be paid to the participating contractors and this amount can be covered in existing budget allocations.

 

 

Source of funds and any variance to working funds

 

Funding required from Council will be provided from reserves and loans.

 

NSW Office of Water have advised that this project will be subsidised as part of the existing Country Towns Water Supply and Sewerage program. The level of subsidy is expected to be in the order of 30% however this will only be confirmed once a tender for the construction has been let.? There is still uncertainty as to when this money may be made available to Council.

 

The Federal Government has also made a commitment of $10 million to the project.? $1 million of this funding has already been paid to enable completion of the detailed design. The $9 million second stage of funding is conditional on a number of factors the most critical being the commitment of the State Government funds

 

 

Attachments:

1View

?- CONFIDENTIAL CIRCULARISED DOCUMENT - Evaluation of EOI applications (TRIM 21730/2011)

 

??


Ordinary Council Meeting - 18 August 2011

Nambucca District Water Supply Off River Storage Project - Expressions of Interest for Construction Tenderers

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Nambucca District Water Supply Off River Storage Project - Expressions of Interest for Construction Tenderers

 

 

 

CONFIDENTIAL CIRCULARISED DOCUMENT - Evaluation of EOI applications (TRIM 21730/2011)

 

??Pages

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

Director of Engineering Services Report

ITEM 10.6??? SF769????????????? 180811???????? 2011/2012 Roads and Traffic Authority Program Allocations

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Manager Civil Works ????????

 

Summary:

 

The Roads and Traffic Authority has forwarded advice of the indicative Roads Program allocations for 2011/2012.? These funds are for use on Regional Roads and are subject to adoption of the NSW State Budget in September 2011.

 

Council is required to accept the allocations in accordance with the Roads and Traffic Authority funding requirements.

 

 

Recommendation:

 

That Council accept the indicative 2011/2012 Roads Program allocations and advise the Roads and Traffic Authority accordingly.

 

 

OPTIONS:

 

1????????? Accept the allocations

2????????? Not accept the allocations

 

 

DISCUSSION:

 

The Roads and Traffic Authority has forwarded advice of the indicative Roads Program allocations for 2011/2012.? These funds are for use on Regional Roads and are subject to adoption of the NSW State Budget in September 2011.

 

Council is required to accept the allocations in accordance with the Roads and Traffic Authority funding requirements.

 

The indicative allocations for 2011/2012 are:

 

 

2011/2012

$

Previous Year

$

Block Grant

359,000

380,000

Supplementary Block Grant

99,000

99,000

Traffic Facility Block Grant

36,000

36,000

Special Repair Grant

 

96,000

 

494,000

612,000

 

The reduction in the grant is due to the transitional arrangement for the reclassification of Bellingen Road from a Regional Road to a Local Road and no Special Repair Grant funding.

 

 

CONSULTATION:

 

Director Engineering Services

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues for the environment as a result of this report.

 

Social

 

There are no social issues as a result of this report.

 

Economic

 

There are no economical issues as a result of this report.

 

 

Risk

 

There are no risk issues as a result of this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funds are identified in current budget.

 

Source of fund and any variance to working funds

 

No impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 18 August 2011

Director of Engineering Services Report

ITEM 10.7??? SF90??????????????? 180811???????? Nambucca Shire Traffic Committee Meeting Minutes - 2 August 2011

 

AUTHOR/ENQUIRIES:???? Keith Williams, Manager Technical Services ????????

 

Summary:

 

The minutes of the Nambucca shire Traffic Committee meeting held on 2 August 2011 are attached for Council?s information and adoption.

 

Recommendation:

 

That Council:

 

1??????? Note that Council has no authority to alter any regulatory matters;

 

2??????? Approve the temporary road closure of Mann Street and Bowra Street, Nambucca Heads from West Street to Ridge Street between the hours of 10.00 am and 12.00 pm, 1 October 2011 for the purpose of Drag-Ens Hot Road Club annual Hot Rod display subject to the following being received by Council:

 

a??????? Certificate of Currency for Public Liability Insurance;

b??????? Police approvals;

c??????? Traffic Management Plan confirming Accredited Traffic Controllers will be on site; and

d??????? advertising being carried out 7 days prior to the event by Nambucca Shire Council.

 

3??????? Approve the temporary road closures of High Street (West) Bowraville, from George Street to North Arm Road and Cook Street, Bowraville from Alberta Street to Conen Street between the hours of 6.00 am and 4.00 pm, 10 September 2011, to allow for the provision of market stalls and a refuel point associated with stages of the World Rally Championships, subject to the following being received by Council:

 

a??????? Certificate of Currency for Public Liability Insurance;

b??????? Police approvals;

c??????? Traffic Management Plan confirming Accredited Traffic Controllers will be on site; and

d??????? advertising being carried out 7 days prior to the event by Nambucca Shire Council

e??????? That Council approve installation of regulatory signs and markings associated with the event.

 

4??????? Approve the temporary road closure of Bowra Street, Nambucca Heads from Rosedale Street to Ridge Street between the hours of 7.30 am and 1.30 pm, 29 October 2011 for the purpose of a Falcon GT Show ?N? Shine car display subject to the following being received by Council:

 

a??????? Certificate of Currency for Public Liability Insurance;

b??????? Police approvals;

c??????? Traffic Management Plan confirming Accredited Traffic Controllers will be on site; and

d??????? advertising being carried out 7 days prior to the event by Nambucca Shire Council.

 

5??????? Install a Give Way sign and associated line marking at the intersection of Belmore, Cook and Conen Streets, Bowraville and seek further funding from the Roads and Traffic Authority for ?minor intersection improvements? to provide a raised median on Cook Street that will improve heavy vehicle delineation.

 

6??????? Do not approve the installation of one No Parking space close to the Ridge Street Medical Centre Nambucca Heads for the provision of alighting and boarding mobility restricted passengers.

 

7??????? Staff carry out further consultation with the Bowraville and District Chamber of Commerce and Industry Inc regarding a time restricted parking layout for Bowraville.

 

8??????? Approve the removal of a section of the No Stopping zone on the southern side of Ferry Street, Macksville opposite numbers 52 and 53, as there is now sufficient room to park.

 

OPTIONS:

 

Seek clarification or refer matters back to the Traffic Committee.

 

 

DISCUSSION:

 

The Nambucca Shire Traffic Committee meets every two months, generally on the first Tuesday of that month.

 

The members of the Committee met on 2 August 2011 and determined a number of matters as per attached minutes.

 

Under the Road Transport (Safety & Traffic Management) Act 1999, the RTA is legislated as the organisation responsible for the control of traffic on all roads in New South Wales. In order to deal with the large number and range of traffic related matters effectively, the RTA has delegated certain aspects of the control of traffic on local roads to Councils. The RTA has retained both the control of traffic on the State's classified road network and the control of traffic signals on all roads.

The RTA delegation to Councils limits the types of prescribed traffic control devices and traffic control facilities that Council can authorise and imposes certain conditions on Councils. One of these conditions requires Councils to obtain the advice of the RTA and the Police prior to proceeding with any proposal. This is most commonly achieved   through the  Local Traffic Committee.

The committee is composed of four formal members each with one vote. These four members are a representative from Council, the Police, and the RTA and the Local State Member of Parliament or their nominee. The Local Traffic Committee is an advisory body only, having no decision making powers. It is, primarily, a technical review committee that is required to advise the Council on traffic related matters referred to it by Council.

 

 

CONSULTATION:

 

?????????????? Mr T Orvad (Roads and Traffic Authority)

?????????????? Mr Owen Martin (NSW Police)

?????????????? Mr Barry Duffus (Representing State Local Member for Oxley)

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues involved in the approval process.

 

Social

 

There are no social issues involved in the approval process.

 

Economic

 

There are no economic issues involved in the approval process.

 


Risk

 

Decisions are based on guidelines and regulations.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budget contains provision for actions associated with the recommendations of the Committee.

 

Source of fund and any variance to working funds

 

No variance to works funds required.

 

Attachments:

1View

21706/2011 - Minutes - Nambucca Shire Traffic Committee - 2 August 2011

 

??


Ordinary Council Meeting - 18 August 2011

Nambucca Shire Traffic Committee Meeting Minutes - 2 August 2011

 

PRESENT

 

Keith Williams?????????????????????????? Nambucca Shire Council

Terry Orvad?????????????????????????????? Roads and Traffic Authority

Sen Constable Owen Martin?????? Police NSW

Barry Duffus OAM???????????????????? Local State Member Representative

 

APOLOGIES

 

Sgt Jarrod Langan??????????? ????????? Police NSW

 

CONFIRMATION OF MINUTES

 

That the Traffic Committee note the adoption of the Minutes of the Meeting held on the 7 June 2011 were adopted by Council on the 16 June 2011.

 

 

?

Director Engineering Services Report

ITEM 4.1????? SF90????????????????? 020811????? Temporary road closures for Events on Roads ? Drag-Ens Hot Rod Club Inc Hot Rod Display - Nambucca Heads

80/11 RESOLVED:

 

That the Traffic Committee recommends that Council approve the temporary road closure of Mann Street and Bowra Street, Nambucca Heads from West Street to Ridge Street between the hours of 10.00 am and 12.00 pm, 1 October 2011 for the purpose of Drag-Ens Hot Road Club annual Hot Rod display subject to the following being received by Council:

 

a??????? Certificate of Currency for Public Liability Insurance;

b??????? Police approvals;

c??????? Traffic Management Plan confirming Accredited Traffic Controllers will be on site; and

d??????? advertising being carried out 7 days prior to the event by Nambucca Shire Council.

 

 

 

 

 

ITEM 4.2????? SF90????????????????? 020811????? Temporary Road Closures for Events on Roads - World Rally Championships Bowraville

81/11 RESOLVED:

 

That the Traffic Committee recommends that Council approve the temporary road closures of High Street (West) Bowraville, from George Street to North Arm Road and Cook Street, Bowraville from Alberta Street to Conen Street between the hours of 6.00 am and 4.00 pm, 10 September 2011, to allow for the provision of market stalls and a refuel point associated with stages of the World Rally Championships, subject to the following being received by Council:

 

a??????? Certificate of Currency for Public Liability Insurance;

b??????? Police approvals;

c??????? Traffic Management Plan confirming Accredited Traffic Controllers will be on site; and

d??????? advertising being carried out 7 days prior to the event by Nambucca Shire Council

e??????? That Council approve installation of regulatory signs and markings associated with the event.

 

 

 

 

ITEM 4.3????? SF90????????????????? 020811????? Temporary Road Closures for Events on Roads ? Falcon GT Car Club Show 'N' Shine Car Display

82/11 RESOLVED:

 

That the Traffic Committee recommends that Council approve the temporary road closure of Bowra Street, Nambucca Heads from Rosedale Street to Ridge Street between the hours of 7.30 am and 1.30 pm, 29 October 2011 for the purpose of a Falcon GT Show ?N? Shine car display subject to the following being received by Council:

 

a??????? Certificate of Currency for Public Liability Insurance;

b??????? Police approvals;

c??????? Traffic Management Plan confirming Accredited Traffic Controllers will be on site; and

d??????? advertising being carried out 7 days prior to the event by Nambucca Shire Council.

 

 

 

 

 

ITEM 4.4????? SF90????????????????? 020811????? Give Way delineation at Belmore, Cook and Conen Streets intersection Bowraville

83/11 RESOLVED:

 

That the Traffic Committee recommends that Council install a Give Way sign and associated line marking at the intersection of Belmore, Cook and Conen Streets, Bowraville and seek further funding from the Roads and Traffic Authority for ?minor intersection improvements? to provide a raised median on Cook Street that will improve heavy vehicle delineation.

 

 

 

 

 

ITEM 4.5????? SF90????????????????? 020811????? No Parking Zone Ridge Street Nambucca Heads

84/11 RESOLVED:

 

That the Traffic Committee recommends that Council do not approve the installation of one No Parking space close to the Ridge Street Medical Centre Nambucca Heads for the provision of alighting and boarding mobility restricted passengers.

 

 

 

 


 

ITEM 4.6????? SF90????????????????? 020811????? Proposed parking restrictions - Bowraville

85/11 RESOLVED:

 

That the Traffic Committee recommends that Council staff carry out further consultation with the Bowraville and District Chamber of Commerce and Industry Inc regarding a time restricted parking layout for Bowraville.

 

 

 

 

 

ITEM 4.7????? SF90????????????????? 020811????? Parking Arrangements in Ferry Street Macksville

86/11 RESOLVED:

 

That the Traffic Committee recommends that Council approve the removal of a section of the No Stopping zone on the southern side of Ferry Street, Macksville opposite numbers 52 and 53, as there is now sufficient room to park.

 

 

???

 

?

NEXT MEETING DATE

 

The next meeting will be held on 4 October 2011 commencing at 10.30 am.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 12.30 pm.?

 

 

 

 

Keith Williams

(CHAIRPERSON)

 

? ?