NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 01 September 2011

 

The following document is the minutes of the Council meeting held on 1 September 2011. These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 15 September 2011 and therefore subject to change.  Please refer to the minutes of 15 September 2011 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Brian Finlayson

Cr Janet Court

Cr Anne Smyth

Cr Elaine South

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Greg Meyers (Director Environment & Planning)

Paul Gallagher (Director Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

APOLOGIES

 

Cr Paula Flack and Cr Michael Moran OAM

 

 

DISCLOSURE OF INTEREST

 

Councillor R Hoban declared a non-pecuniary insignificant conflict of interest in Item 8.9 Minutes of the Macksville Saleyards Advisory Committee Meeting held on Tuesday 23 August 2011 under the Local Government Act as Cr Hoban has family members who use the yards occasionally to sell cattle.  Cr Hoban remained in the meeting for this Item.

 

Councillor JA Ainsworth declared a non-pecuniary significant conflict of interest in Item  8.9 Minutes of the Macksville Saleyards Advisory Committee Meeting held on Tuesday 23 August 2011 under the Local Government Act as Cr Ainsworth is an elected member of the NSW Farmers who have made a submission on the future of the Saleyards.  Cr Ainsworth left the meeting for the duration of this item.

 

Councillor ES South declared a non-pecuniary insignificant conflict of interest in Item 8.9 Minutes of the Macksville Saleyards Advisory Committee Meeting held on Tuesday 23 August 2011 under the Local Government Act as Cr South buys and sells cattle at the Saleyards.  Cr South remained in the meeting for this Item.

 

Mr Meyers, Director Environment and Planning declared a pecuniary interest in Item 8.8 Response to Concerns about the Conduct of the Northern Joint Regional Planning Panel meeting  under the Local Government Act as Mr Meyers wife is an employee of the Lismore Diocese who is the beneficiary of this proposal and the matter is on appeal to the Local Environment Court which will issue a determination.  Mr Meyers left the meeting for the duration of this item.

 

 

 

 


 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 18 August 2011

 

3042/11/11 RESOLVED:   (Ainsworth/Smyth)

 

That the minutes of the Ordinary Council Meeting of 18 August 2011 be confirmed.

 

  


ASKING OF QUESTIONS WITH NOTICE

 

There were no Questions With Notice.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no Questions for Closed Meeting where due Notice has been received.

 

 

 

 


NOTICE OF MOTION - CR SMYTH

 

ITEM 8.1      SF1595              010911      Notice of Motion - Cr Smyth Request for Leave - 16-28 September 2011

3043/11 RESOLVED:       (Smyth/South)

 

That Cr Anne Smyth be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 17 September 2011 to 28 September 2011, inclusive.

 

 

 

 


NOTICE OF MOTION - CR Hoban – LATE

 

ITEM 8.11    SF1595              010911      Notice of Motion - Completing the Pacific Highway - (SF261)

3044/11 RESOLVED:       (Hoban/Court)

 

That the information concerning the presentation by Mr Michael Deegan, National Infrastructure Coordinator on completing the Pacific Highway be received.

 

 

 

GENERAL MANAGER’S REPORTS

 

ITEM 8.2      SF959                010911      Outstanding Actions and Reports

3045/11 RESOLVED:       (Ainsworth/South)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 8.3      SF87                  010911      Destination 2036 Workshop

3046/11 RESOLVED:       (Court/Smyth)

 

That the information concerning the Destination 2036 Workshop and its Communiqué be received.

 

 

 

ITEM 8.4      SF321                010911      Missabotti Community Centre Committee of Management AGM - 27 July 2011 - Minutes

3047/11 RESOLVED:       (South/Court)

 

That Council endorse minutes of the Committee of Management for the Missabotti Community Centre’s Annual General Meeting held on 27 July 2011, and thank the outgoing Committee for their work in the past twelve months.

 

 

 

ITEM 8.5      SF325                010911      Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 28 July 2011 - Minutes

3048/11 RESOLVED:       (Smyth/Ainsworth)

 

That Council endorse the minutes of the Committee of Management Gordon Park Tennis Centre’s Annual General Meeting  which was held on 28 July 2011 and that Council thank the outgoing Committee for their work in 2010/2011.

 

 

 

ITEM 8.6      SF312                010911      Gordon Park Rainforest Walks Committee of Management - Annual General Meeting - 11 August 2011 - Minutes

3049/11 RESOLVED:       (Smyth/Ainsworth)

 

That Council endorse the minutes of the Committee of Management of the Gordon Park Rainforest Walks’ Annual General Meeting which was held on 11 August 2011 and that Council thank the outgoing Committee for their work in 2010/2011.

 

 

 

ITEM 8.7      SF1389              010911      Grant Application Status Report - 25 August 2011

3050/11 RESOLVED:       (Ainsworth/Smyth)

 

That the list of grant applications and their status to 25 August 2011 be received.

 

 

 

The Director Environment and Planning left the meeting for this Item at 5.55 pm and returned after the conclusion at 5.57 pm.

 

ITEM 8.8      DA2010/234        010911      Response to Concerns about the Conduct of the Northern Joint Regional Planning Panel meeting

3051/11 RESOLVED:       (Ainsworth/South)

 

1        That the response from the Executive Director, Assessment Systems and General Counsel concerning the conduct of the Northern Joint Regional Planning Panel meeting on 12 April 2011 be received.

 

2        That the complainants be advised of the response from the Executive Director, Assessment Systems and General Counsel.

 

 

 

Cr Ainsworth left the meeting for this Item at 5.57 pm and returned after the conclusion at 6.10 pm.

 

ITEM 8.9      SF21                  010911      Minutes of the Macksville Saleyards Advisory Committee Meeting held on Tuesday 23 August 2011

3052/11 RESOLVED:       (South/Court)

 

1        That Council investigate an effluent management system that has primary and secondary treatment with treated effluent to be sent to Council’s sewerage system and deals with stormwater as a result of rain events.

 

2        That Council investigate funding an effluent management system at the Macksville Saleyards through its Environmental Levy.

 

3        That the following options be put to the Saleyard Forum for discussion and consideration:

 

          i         The closure of the Macksville Saleyards

 

          ii        That the Macksville Showground Committee of Management be directly responsible for     leasing the Macksville Saleyards

 

          iii       That Nambucca Shire Council be directly responsible for leasing the Macksville        Saleyards

 

          iv       The sale of the whole Macksville Showground including the Macksville Saleyards to          the Show Society (as an Incorporated Association)

 

          v        The status quo being Council’s continued management of the Macksville Saleyards and their use by G J Kennedy Ltd under Licence.

 

4        That Mr George Hicks OAM speak at the Saleyard Forum on behalf of the Macksville Saleyards Advisory Committee.

 

 

 

 

ITEM 8.10    SF894                010911      Coffs Coast Rail Service

Motion:      (Court/South)

 

That Coffs Harbour City Council be advised that Nambucca Shire Council supports the proposed Rail Feasibility Study but any consideration of funding support from this Council would be subject to the NSW Department of Transport adopting a lead role in supporting the feasibility study and its funding.

 

Amendment:       (Ainsworth/Court)

 

1        That Coffs Harbour City Council be advised that Nambucca Shire Council supports the proposed Rail Feasibility Study but any consideration of funding support from this Council would be subject to the NSW Department of Transport adopting a lead role in supporting the feasibility study and its funding.

 

2        That Council Approach Glenreagh Rail Museum enquiring in regard to the potential of the museum using the main railway line to increase tourism.

 

The amendment was carried and it became the motion and it was:

 

3053/11 Resolved:       (Ainsworth/Court)

 

1        That Coffs Harbour City Council be advised that Nambucca Shire Council supports the proposed Rail Feasibility Study but any consideration of funding support from this Council would be subject to the NSW Department of Transport adopting a lead role in supporting the feasibility study and its funding.

 

2        That Council request Coffs Harbour City Council to approach the Glenreagh Rail Museum to see if the Museum would be interested in providing a steam train run (for example once per month) on and in addition to the Coffs Coast Rail Service in order to promote tourism opportunities on the Coffs Coast.

 

 

 


Director Environment and Planning’S ReportS

 

ITEM 9.1      SF1589              010911      DA's and CDC's Received and Determined under Delegated Authority to 22 August 2011

3054/11 RESOLVED:       (Ainsworth/South)

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

 

ITEM 9.2      SF1589              010911      Outstanding DA's greater than 12 months, applications where submissions received not determined to 22 August 2011

3055/11 RESOLVED:       (Ainsworth/Smyth)

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

 

ITEM 9.3      SF1589              010911      Development Application Statistics with Comparable Figures for all Developments for 2010/2011 and Comparable Years from 2005-2011

3056/11 RESOLVED:       (Finlayson/Ainsworth)

 

That Council note development application statistics and processing times for the years 2005 to 2011.

 

 

 

ITEM 9.4      SF1496              010911      Minutes of the Nambucca River, Creeks, Estuary and Coastline Management Committee Meeting held on 12 August 2011

Motion:      (Court/Ainsworth)

 

1          That Council discuss with relevant agencies the procedures and processes for approval to construct boat ramps or undertake works along the river bank and a further report be presented to the Nambucca River, Creeks, Estuary and Coastline management Committee.

 

2          That Council endorse the Draft Lower Nambucca Flood Study Review and utilise the new 100 year ARI 2100 Climate Change Peak Flood Levels for all future development and infrastructure considerations within the area covered by the Lower Nambucca Flood Study.

 

3          That the remaining Minutes from the Nambucca River, Creeks, Estuary and Coastline Management Committee Meeting held on Friday, 12 August 2011 be endorsed.

 

Amendment:       (Hoban/Court)

 

1          That Council discuss with relevant agencies the procedures and processes for approval to construct boat ramps or undertake works along the river bank and a further report be presented to the Nambucca River, Creeks, Estuary and Coastline management Committee

 

2                  That Recommendation 2:

 

                     That Council endorse the Draft Lower Nambucca Flood Study Review and utilise the new 100 year ARI 2100 Climate Change Peak Flood Levels for all future development and infrastructure considerations within the area covered by the Lower Nambucca Flood Study.

 

            be deferred to a GPC for further consideration and to ascertain the ARL of the existing caryard.

 

3          That the remaining Minutes from the Nambucca River, Creeks, Estuary and Coastline Management Committee Meeting held on Friday, 12 August 2011 be endorsed.

 

4          That more information on the pilot program for the aquatic system monitoring be provided to a future General Purpose Committee meeting.

 

The amendment was carried and it became the motion and it was:

 

3057/11 Resolved:       (Hoban/Court)

 

1          That Council discuss with relevant agencies the procedures and processes for approval to construct boat ramps or undertake works along the river bank and a further report be presented to the Nambucca River, Creeks, Estuary and Coastline management Committee

 

3                  That Recommendation 2:

 

               That Council endorse the Draft Lower Nambucca Flood Study Review and utilise the new 100 year ARI 2100 Climate Change Peak Flood Levels for all future development and infrastructure considerations within the area covered by the Lower Nambucca Flood Study.

 

            be deferred to a General Purpose Committee for further consideration and to ascertain the ARL of the existing caryard.

 

3          That the remaining Minutes from the Nambucca River, Creeks, Estuary and Coastline Management Committee Meeting held on Friday, 12 August 2011 be endorsed.

 

4          That more information on the pilot program for the aquatic system monitoring be provided to a future General Purpose Committee meeting.

 

  

   

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 7.05 pm. 

 

Confirmed and signed by the Mayor on 15 September 2011.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)