NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

15 September 2011

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 15 September 2011

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 1 September 2011

5??????? PUBLIC FORUM/DELEGATIONS

6??????? ASKING OF QUESTIONS WITH NOTICE ??

7??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8??????? General Manager Report

8.1???? Election of Deputy Mayor

8.2???? Aboriginal Community Advisory Committee

8.3???? Access Committee

8.4???? Arts Mid North Coast

8.5???? Clarence Regional Library Committee

8.6???? Community Services Committee

8.7???? General Manager's Performance Review Committee

8.8???? General Purpose Committee

8.9???? Internal Audit Committee

8.10?? Land Development Committee

8.11?? Macksville Saleyards Advisory Committee

8.12?? Nambucca Bushfire Management Committee

8.13?? Nambucca Emergency Operations Centre
Committee of Management

8.14?? Nambucca Entertainment Centre

8.15?? Nambucca River Creeks, Estuaries and Coastline Management Committee

8.16?? Nambucca Shire Traffic Committee

8.17?? NSW North Coast Weed Advisory Committee

8.18?? Plant Committee

8.19?? Vehicular Access to Beaches Committee

8.20?? Water and Sewerage Projects Steering Committee

8.21?? Zone Liaison Committee (Rural Fire Service)

8.22?? Committees of Management - Facilities and Events

8.23?? Outstanding Actions and Reports

8.24?? Pacific Highway Upgrade Warrell Creek to Urunga - Part 3A Approval

8.25?? Independent Organisation Review

8.26?? Christmas Holidays Closure - 2011-2012

8.27?? Section 94 Status Report - September 2011

8.28?? Eungai District (Soldiers) Memorial Hall - Committee of Management AGM - 16 August 2011

9??????? Director Environment and Planning Report

9.1???? Outstanding DA's greater than 12 months, applications where submissions received not determined to 5 September 2011

9.2???? DEP Applications and Statistical Reports July 2011-June 2012, 2007-2011 and Certificates Received 2007-2011

9.3???? DA's and CDC's Received and Determined under Delegated Authority to 3 September 2011

9.4???? Contract Regulatory Officer's Report August 2011

9.5???? Report on the Minutes of the AGM and ACAC Committee Meeting held 9 August 2011

9.6???? Minutes of the Access Committee meeting held 26 July 2011

9.7???? Minutes of the Access Committee meeting held 23 August 2011

9.8???? Argents Hill Cemetery - Objections to Sectional Signs

10????? Director Engineering Services Report

10.1?? Higher Mass Limits (HML) for freight Vehicles on Council Roads

10.2?? Minutes of the Nambucca Emergency Operations Centre Committee - 23 August 2011

10.3?? Tender T016/2011 Mowing and Slashing Rural Roadsides

10.4?? Tender T2011-005 for Scrap Metal

10.5?? Tender T005/2011 Cleaning of Council Buildings ????

 

GENERAL PURPOSE COMMITTEE ? 14 SEPTEMBER 2011

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.1????? SF830????????????? 150911???????? Election of Deputy Mayor

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

It is a requirement under the Local government (Elections) Regulations 1998, Clause 124, that the annual election of a Deputy Mayor is to be in accordance with Schedule 3 to that Regulation.

 

 

Recommendation:

 

1??????? That the election of a Deputy Mayor proceed by ordinary (secret) ballot if a ballot is required.

 

2??????? That nominations be invited and received by the General Manager as returning Officer for the election of Deputy Mayor.

 

3??????? That the election of Deputy Mayor proceeds.

 

4??????? That following the election, the Mayor declares Cr??.elected as Deputy Mayor for the term of office expiring September 2012 or by the 2012 local government election, whichever occurs first.

 

 

OPTIONS:

 

There are options as to the method of election being open voting (show of hands), ordinary (secret) ballot, or a preferential (secret) ballot.

 

 

DISCUSSION:

 

Schedule 3 provides that the General Manager is the Returning Officer, that nominations may be without notice but nominations must be in writing by two or more Councillors (one of whom may be the nominee) and is not valid unless the nominee has indicated consent to the nomination in writing and the nomination is delivered or sent to the Returning Officer.

 

Note:? It is requested that the nomination be on the form especially designed for nomination purposes which is enclosed with the business paper (blue form).

 

If only one Councillor is nominated, that Councillor is elected.? Where more than one nomination is received the Council must resolve whether the election is to proceed by preferential ballot, ordinary ballot or open voting.? (Preferential ballot and ordinary ballot are in fact secret ballots while open voting is a show of hands.)

 

Ordinary Ballot or Open Voting

 

The process for an ordinary ballot or open voting is as follows:

 

?????? Where there are only two candidates, the candidate with the highest number of votes is elected, and if they are tied the one to be elected is the one chosen by lot.

 

?????? Where there are three or more candidates, the one with the lowest number of votes is excluded.

 

?????? If three or more candidates then remain, a further vote is taken and the one with the lowest number of votes from that further vote is excluded.

 

?????? If after that three or more candidates still remain the procedure is to be repeated until only two candidates remain.

 

To recap, where there are only two candidates (remaining) with equal votes the one elected is the one chosen by lot.? By contrast, where there are three or more candidates and some are tied for lowest, the one excluded is the one chosen by lot.

 

If the method of voting resolved by Council is by ordinary ballot or open voting then Part 2 of the Regulations apply (paragraph 20-2360 and onwards).

 

Preferential Ballot

 

The ballot papers are to contain the names of all the candidates.? The Councillors are to mark their votes by placing the numbers ?1?, ?2?, and so on against the various names to indicate their order of preference for all the candidates.

 

If a candidate has an absolute majority of first preference votes, the candidate is elected.? If not the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot papers counted to him or her are transferred to the candidates with second preferences on those ballot papers.? A candidate who then has an absolute majority of votes is elected, but if no candidate then has an absolute majority of votes, the process is repeated until one candidate has received an absolute majority of votes.

 

For tied candidates, if there are 2 candidates and the numbers of votes cast for each are equal, the candidate whose name is first chosen by lot is taken to be elected.? If there are 3 or more candidates remaining in the election and the numbers of votes cast for 2 or more candidates are equal and those candidates are the ones with the lowest number of votes, then the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is excluded.

 

Choosing by lot

 

The names of the candidates who have equal numbers of votes are written on similar slips of paper by the returning officer, the slips are folded by the returning officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the returning officer and the candidate whose name is on the drawn slip is chosen.

 

 

CONSULTATION:

 

There has been no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications.

 

Social

 

There are not implications.

 

Economic

 

There are no implications.


 

Risk

 

There are no implications.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications for Council.

 

Source of fund and any variance to working funds

 

There are no financial implications for Council.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.2????? SF842????????????? 150911???????? Aboriginal Community Advisory Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Aboriginal Community Advisory Committee (ACAC) was formed in 1993 following the Building Bridges Program.

 

In 2010/2011 the elected members were Councillor Ballangarry OAM and Councillor Flack with Councillor South as an alternate delegate.

 

 

Recommendation:

 

That Councillor Ballangarry OAM, Councillor Flack with Councillor South as alternate delegate plus the Aboriginal Community Development Officer (in an advisory capacity) be appointed to the Aboriginal Community Advisory Committee and that it meet at least quarterly.

 

 

 

DISCUSSION:

 

The aims and objectives of the Aboriginal Community Advisory Committee (ACAC) were adopted by Council in 1996 and provide as follows:

 

1??????? To represent the Aboriginal Community in communications and consultation with Nambucca Shire Council

2??????? To develop and maintain a close working relationship between Council and the local Aboriginal Community

3??????? To consider issues of concern to the Aboriginal Community and to Council and to make recommendations thereon.? Such issues may include land claims and sacred sites.

4??????? To provide support and advice where possible to individuals and groups within the Aboriginal Community

5??????? To ensure that Council and the Aboriginal Community are kept informed of matters of importance to Aboriginal people in the Nambucca Shire and where necessary, provide advice on appropriate responses to those matters.

6??????? The Committee may consider any matters concerning government departments brought forward by a government officer or member of the Aboriginal Community Advisory Committee.

 

The ACAC shall elect from amongst its membership an Executive Committee comprising a Chairperson, Deputy Chairperson, Publicity Officer and Secretary.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.3????? SF842????????????? 150911???????? Access Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Access Committee addresses access to public buildings, streets, etc for persons that are mobility disadvantaged.

 

In an advisory capacity, the meeting is attended by appropriate officers of Council (as are all Committees as required).? The elected member representatives have been Councillors Smyth and South.

 

 

Recommendation:

 

That Councillors Smyth and South be appointed to the Access Committee.

 

 

DISCUSSION:

 

The objectives of the Access Committee are:

 

1??????? To promote equity of access for all people with disabilities in all areas of life including recreation and leisure, employment, transport and physical environment

2??????????????? To provide a forum for the discussion of access issues

3??????? To act as an advisory committee and make recommendations to other bodies to ensure that access for people with disabilities is adequately considered in all relevant planning development applications, public buildings and recreation facilities

4??????? To consult with organizations and representatives from all major disability groups to ensure consumer input on all matters affecting people with disabilities

5??????? To improve public awareness of disability issues by disseminating information about disabilities and giving publicity to the activities of the Access Committee

6??????? To develop guidelines for assessing access for people with disabilities to all public facilities and other relevant areas

7??????? To systematically survey the ?local government? area and to document access problems and bring them to the attention of appropriate authorities and/or development projects/suggestions to improve any problems

8??????????????? To explore avenues of obtaining funds to finance access projects

9??????????????? To develop policies on access and disability issues

10?????????????? To collect statistics on disability groups and their needs

11????? To encourage the involvement of people, health workers, Councillors, families and carers and other professionals and interested people to become involved in the Access Committee.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.4????? SF842????????????? 150911???????? Arts Mid North Coast

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The regional body works in conjunction with the Regional Arts Development Officer.? Councils are represented on the regional body?Arts Mid North Coast.

 

The elected member representing Council has been Cr Flack.

 

 

Recommendation:

 

That Councillor Flack be appointed as Council's representative on the Arts Mid North Coast Board.

 

 

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.5????? SF842????????????? 150911???????? Clarence Regional Library Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Some years ago Council entered into an agreement with councils comprising the "Clarence Region" with a view to providing a library service on a joint and cooperative basis through what is known as the Clarence Regional Library Committee.

 

The Committee formerly comprised two Councillors from each of the constituent councils.? Since the amalgamation of councils in the Clarence Valley, the Committee will comprise two representatives from that Council and Bellingen and Nambucca Shire Councils.

 

Cr Moran OAM and Cr Smyth have been Council?s representatives on the Clarence Regional Library Committee with the Manager Community Services participating in an advisory capacity.

 

 

Recommendation:

 

That Cr Moran OAM and Cr Smyth be appointed to the Clarence Regional Library Committee with the Manager Community and Cultural Services to participate in an advisory capacity.

 

 

 

DISCUSSION:

 

Whilst this is technically not a committee of Council it is appropriate that Council?s representation be reviewed at this time.? As a partner to the Clarence Regional Library, Council obviously requires a say in its operations.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.6????? SF842????????????? 150911???????? Community Services Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Committee addresses human services needs in the community.

 

The Councillor representatives have been Cr Flack and Cr South.

 

 

Recommendation:

 

That Councillor Flack and Councillor South be appointed as Council?s representatives on the Community Services Committee.

 

 

 

DISCUSSION:

 

The Community Services Committee?s purpose is to advise Council on the most effective means to meet the social needs, and promote the personal well-being of the residents of the Nambucca Shire local government area, thereby creating a sense of community and improving people?s quality of life.

 

Its objectives are:

 

?????????????? To advise Council on community services issues including those referred from Councillors, Council meetings, Council officers and the general public.

 

?????????????? To analyse, help develop and advise on policy in relation to resource planning issues and general socio-economic changes.

 

?????????????? To make recommendations regarding applications for grants for community services in the Nambucca Shire.

 

The Committee?s brief is broad ranging covering the social aspects of the common approach to triple bottom line sustainable development (environment, social and economic).

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.7????? SF842????????????? 150911???????? General Manager's Performance Review Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

At Council?s meeting on 4 November 2010 it was resolved that all Councillors comprise the General Manager?s Performance Review Committee.

 

 

Recommendation:

 

The General Manager?s Performance Review Committee comprise all Councillors.

 

 

 

OPTIONS:

 

The Department of Local Government recommend that a Committee be appointed to review the General Manager?s performance.? Council does not have to appoint a Committee and instead the review can be undertaken by the whole Council.

 

DISCUSSION:

 

In October 2007, the Department of Local Government issued Circular 07-52 dealing with performance guidelines for general managers.? The Circular may be viewed on the Department?s website www.dlg.nsw.gov.au.

 

This year Mr Mark Anderson from the Local and Government and Shires Associations will be facilitating the General Manager?s performance reviews.? This is in accordance with the Circular?s recommendation that there be training in performance management.? The next performance review by the Committee will be October 2011.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.8????? SF842????????????? 150911???????? General Purpose Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Committee conducts on-site inspections the subject of requests or complaints from residents, builders and developers and takes the opportunity to receive delegations and to address financial matters and policy matters.

 

The Committee meets on the Wednesday before the second Council meeting of each month.

 

The Committee comprises all Councillors.

 

 

Recommendation:

 

That all Councillors be appointed to the General Purpose Committee.

 

 

 

DISCUSSION:

 

In the past there has not been universal agreement amongst Councillors as to the role of the General Purpose Committee.? It has a traditional role of undertaking on-site inspections which have been the subject of requests, complaints, or are planning matters.

 

It has also served a useful function in providing a more informal opportunity to discuss major financial matters such as the budget review as well as policy issues.

 

The Committee?s operations have not been exclusively concerned with works nor have they been exclusively concerned with inspections.? It has operated more as a general purpose committee.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.9????? SF842????????????? 150911???????? Internal Audit Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Promoting Better Practice Review of Council?s operations recommended that Council consider the establishment of an internal audit function that might comprise a shared Internal Auditor and/or an Internal Audit Committee.

 

Provision was made in Council?s budget for 2010/2011 for the employment of a contractor to undertake internal audit projects and it was resolved that Forsyths would provide this function for a three year period subject to the availability of funding.

 

The inaugural meeting of the Nambucca Shire Council Internal Audit Committee was held on Tuesday 5 June 2011 at 2.00 pm in the Committee Room.? The next meeting of the Internal Audit Committee is scheduled for 29 November 2011 to coincide with another round of internal audit reviews.? Those reviews will be into development application processing and IT security.

 

 

Recommendation:

 

That the Mayor, Rhonda Hoban, be appointed to the Internal Audit Committee

 

 

 

DISCUSSION:

 

It was resolved on 19 August 2010 that Council engage Forsyths to provide internal audit services for a 3 year period subject to the availability of funding and that Council?s Internal Audit Committee comprise:

 

?????? Mr Don Keighran (Chairperson)

?????? the Mayor (with the Deputy Mayor as alternate)

?????? Ms Sussan Glasson, Manager Finance, Bellingen Shire Council

 

with Mr Paul Cornall from Forsyths (Council?s Auditors) the General Manager and Manager Financial Services to have observer status.

 

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.10??? SF842????????????? 150911???????? Land Development Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Land Development Committee has comprised all Councillors.

 

It has previously been resolved that the Committee meet at least quarterly.

 

Cr Moran has resigned from this Committee.

 

 

Recommendation:

 

That all Councillors except Cr Moran be appointed to the Land Development Committee.

 

 

OPTIONS:

 

The options are to have a Committee which comprises some, but not all, Councillors; to have no Committee or the recommendation for a Committee comprising all Councillors.?? Given the value of operational land in the property portfolio and its strategic importance to economic development it is recommended that there be a Committee.

 

Given Cr Moran?s background in valuation and property it would be good if he rejoined the Committee, but the recommendation acknowledges his previous decision.

 

DISCUSSION:

 

At Council?s meeting on 2 October 2008 it was resolved that all Councillors be appointed to the Land Development Committee.? On 1 October 2009 it was resolved that the Committee meet at least quarterly.

 

Council has an extensive property portfolio that comprises both operational and community land.? Council has also successfully undertaken entrepreneurial investment in industrial land as a means of encouraging new industry into the area.

 

The existing portfolio as well as potential property investment requires strategic management and is a matter in which the whole Council should be involved.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.11??? SF842????????????? 150911???????? Macksville Saleyards Advisory Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

At Council?s meeting on 4 December 2008 it was resolved to reconvene the Macksville Saleyards Advisory Committee to determine mid to long term operational strategies for the Macksville Saleyards.

 

The membership of the Saleyards Advisory Committee is as follows:

 

Chairperson ? Mayor ? Cr Rhonda Hoban

Council?s Property Officer (advisory role), Mr George Hicks OAM, Mr Tom Stanton, Mr Michael Jones and Mr Rick Andrews.

 

 

 

Recommendation:

 

That the Mayor be appointed to the Macksville Saleyards Advisory Committee.

 

 

 

DISCUSSION:

 

At Council?s meeting on 4 December 2008 it was resolved to reconvene the Macksville Saleyards Advisory Committee to determine mid to long term operational strategies for the Macksville Saleyards.

 

At Council?s meeting on 7 May 2009 it was resolved that the Saleyards Advisory Committee meet twice a year or as required to discuss the operation and strategic planning of the Macksville saleyards including:

 

a???????????????? to identify opportunities to increase revenue at the Saleyards;

 

b???????????????? having regard to operating budgets to identify and prioritise improvements and repairs to the Saleyards;

 

c???????????????? to make recommendations for future capital improvement programs for the Saleyards;

 

d???????????????? to identify and discuss support industry and legislative requirements for the operation of the Saleyards and sale days;

 

e???????????????? to report to Council on the consideration and recommendations of the Saleyard Advisory Working Group.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.12??? SF842????????????? 150911???????? Nambucca Bushfire Management Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

This Committee addresses the bush fire operational plans and the bush fire management plans.

 

The elected member has been Councillor Ainsworth with the Mayor ex officio.

 

 

Recommendation:

 

That Councillor Ainsworth plus the Mayor ex officio be appointed to the Nambucca Bush Fire Management Committee.

 

 

 

DISCUSSION:

 

At Council?s meeting on 7 October 2010 it was resolved that Councillor Ainsworth be appointed to the Nambucca Bushfire Management Committee.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.13??? SF842????????????? 150911???????? Nambucca Emergency Operations Centre
Committee of Management

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

This Committee was formed in March 2007 and includes two Councillors with one of them to be the Chairperson.? At Council?s meeting on 7 October 2010 it was resolved that Councillors Ainsworth and Moran OAM be appointed to the Committee of Management.

 

 

Recommendation:

 

That Councillor Ainsworth and Councillor Moran OAM and the Director Engineering Services be appointed to the Nambucca Emergency Operations Centre Committee of Management.

 

 

OPTIONS:

 

Appoint two Councillors.

Appoint any number of Councillors.

Disband the Committee of Management.

 

DISCUSSION:

 

The Committee was formed in 2007 and given the following functions:

 

?????? To review current management arrangements of the facility.

 

?????? To review the allocation of building space?office, storerooms and garaging.

 

?????? To identify deficiencies in the facility and to develop a forward plan of upgrades and modifications.

 

?????? To identify future needs that take into account growth in staff numbers, associated facilities and to prepare a forward plan of building extensions and/or replacement.

 

?????? To identify future funding needs and funding sources for maintenance and the implementation of the forward plans.

 

Council also determined that the composition of the Committee would be as follows:

 

?????? Two Councillors (one to Chair)

?????? 1 Director Engineering Services

?????? 1 Rural Fire Service Staff Member

?????? 1 Rural Fire Service volunteer

?????? 1 State Emergency Service Controller

?????? 1 State Emergency Service Volunteer.

 

At Council?s meeting on 7 October 2010 it was resolved that Councillors Ainsworth and Moran OAM be appointed to the Committee of Management.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.14??? SF842????????????? 150911???????? Nambucca Entertainment Centre

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council established the Entertainment Centre as a Bicentennial project and this is one Committee of Management where Council has exercised its right to have delegates in attendance at Committee meetings.

 

The Committee has included two Councillor representatives as Delegates.

 

At Council?s meeting on 7 October 2010 it was resolved that the elected members be Councillor Smyth and Councillor Ballangarry OAM.

 

 

 

Recommendation:

 

That Councillor Smyth and Councillor Ballangarry OAM be appointed as Council?s delegates to the Nambucca Entertainment Centre Committee of Management.

 

 

 

DISCUSSION:

 

A single Councillor representative would suffice.? Council can elect to have two or more representatives if it wishes.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.15??? SF842????????????? 150911???????? Nambucca River Creeks, Estuaries and Coastline Management Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Nambucca River Estuaries and Coastline Management Committee (NRCECMC) was established during 2007 after Council developed Terms of Reference and nominations were invited from interested persons.

 

At Council?s meeting on 7 October 2010 it was resolved that Cr Ainsworth be the Chairperson with Councillor Court as alternate delegate.

 

 

Recommendation:

 

That Councillor Ainsworth as the Chairperson and Councillor Court be appointed to the Nambucca River, Creeks, Estuaries and Coastline Management Committee.

 

 

 

OPTIONS:

 

Council can adopt the recommendation, change the committee structure, or abolish the committee.? These options apply to all Committees.

 

DISCUSSION:

 

The Committee?s terms of reference are as follows:

 

a??????? Provide comment and input into the future management of Nambucca LGA?s river estuaries, coastal floodplains, coastal zone and flood risks.

 

b??????? Review and comment on the various investigations and studies that are prepared to evaluate flood risk, coastal zone and estuarine management options.

 

c??????? Bring to Council's attention opportunities for the funding of works and projects that are:

 

i???????? identified as scheduled actions in Flood, Estuary and/or Coastal Management Plans;

ii???????? deemed necessary to effect improved management of coastal and estuary systems prior to the development of such plans.

 

d??????? Act as an conduit between the group/organisation they represent and the Council on coastal, estuary and flooding issues.

 

e??????? Provide a forum for open discussion, debate and education on coast, estuary and flood issues.

 

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.16??? SF842????????????? 150911???????? Nambucca Shire Traffic Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

In order to deal with the large number and range of traffic matters effectively, the RTA has delegated certain aspects of the control of traffic on local roads to this Committee.? In the sense that Council does not control or determine recommendations from the Traffic Committee it is not a Committee of Council but rather a Committee which provides the RTA with local advice in relation to a range of matters.

 

The Committee is composed of four formal members each with one vote.? These four members are a representative from Council, the NSW Police and the RTA and the Local State Member of Parliament or his/her nominee.? Council's representative and Chairperson is the Director Engineering Services.?? Former Councillor Barry Duffus continues to serve on the Committee as the representative of the Hon. Andrew Stoner MP.? It is anticipated that this arrangement will continue.

 

 

Recommendation:

 

That Council note the membership and operation of the Nambucca Shire Traffic Committee.

 

 

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.17??? SF842????????????? 150911???????? NSW North Coast Weed Advisory Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council is a member of the North Coast Weed Advisory Committee.

 

At Council?s meeting on 7 October 2010 it was resolved that Cr Ainsworth and Council?s Noxious Weeds Inspector be appointed to the NSW North Coast Weed Advisory Committee with Councillor Court as alternate delegate.

 

 

Recommendation:

 

That Councillor Ainsworth and Council?s Noxious Weeds Inspector be appointed to the NSW North Coast Weed Advisory Committee with Councillor Court as the alternate delegate.

 

 

 

DISCUSSION:

 

Council is a member of the North Coast Weed Advisory Committee.

 

The Committee meets quarterly in February, May, August and November.? Contact is generally made by electronic communication, with agenda papers sent two weeks prior to meetings and minutes of meetings made available as soon as practicable after the meetings.

 

The objectives of the Committee are:

 

To promote awareness of noxious and environmental weeds within the community

To advise the members of the NSW North Coast Weed Advisory Committee on weed matters relating to declaration, control and promotion for the Region

To recommend weed policy, declaration, control and promotion to member organisations

To promote a positive approach to those people and organisations who are interested in noxious and environmental weeds

To educate, train and encourage persons and organisations in all matters relating to noxious and environmental weeds and their control.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.18??? SF842????????????? 150911???????? Plant Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

At Council?s meeting on 7 October 2010, it was resolved that the Plant Committee comprise Councillors Ainsworth, Finlayson, Moran OAM and South with the Mayor ex officio.? An Engineer, Mechanic, Overseer, and a representative of the Finance Section also attend to provide information and answer questions.

 

 

Recommendation:

 

That Councillors Ainsworth, Finlayson, Moran OAM and South be appointed to the Plant Committee with the Mayor ex officio.

 

 

 

OPTIONS

 

The Committee can be reappointed, its membership changed or it can be discontinued.? These options exist for all of Council?s committees.

 

DISCUSSION:

 

This Committee was reformed at Council's meeting held on 7 November 1996 to look at purchasing and maintenance of Council machinery.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.19??? SF842????????????? 150911???????? Vehicular Access to Beaches Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has a policy of permitting authorised and licensed motor vehicles to gain access to designated beach areas in the Shire and the Committee meets to address the implementation of the policy including standard of access, signage, repairs to access, fees etc.

 

At Council?s meeting on 7 October 2010 it was resolved that Councillors Ainsworth, Court, Flack and Moran OAM be appointed to the Vehicular Access to Beaches Committee with the Mayor as ex officio.

 

 

Recommendation:

 

That Councillors Ainsworth, Court, Flack and Moran OAM be appointed to the Vehicular Access to Beaches Committee with the Mayor as ex officio.

 

 

 

DISCUSSION:

 

Council has a policy of permitting authorised and licensed motor vehicles to gain access to designated beach areas in the Shire and the Committee meets to address the implementation of the policy including standard of access, signage, repairs to access, fees etc.

 

The philosophy is to enable residents and visitors to participate in beach fishing in remote beach locations.

 

The Committee comprises five Councillor representatives, one of whom is the Mayor as ex officio, appropriate Council officers and Honorary Rangers.

 

This Committee generally only meets twice a year to assess beach access points and any repairs which might be necessary.

 

At Council?s meeting on 7 October 2010 it was resolved that Councillors Ainsworth, Court, Flack and Moran OAM with the Mayor as ex officio be the designated Council representatives.

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.20??? SF842????????????? 150911???????? Water and Sewerage Projects Steering Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Committee comprises all Councillors, the General Manager, the Director Engineering Services; Manager Water and Sewerage; a representative of the NSW Office of Water; and the NSW Public Works Project Manager for the Bowraville off river water storage.

 

 

 

Recommendation:

 

That all Councillors be appointed to the Water & Sewerage Projects Steering Committee.

 

 

 

DISCUSSION:

 

The Committee was constituted to provide oversight for major water & sewerage capital works.? In the context of the planning work underway for Integrated Water Cycle Management Strategy; the off river water storage at Bowraville and the upgrade of the Nambucca Heads sewage treatment plant, this Committee has important responsibilities.

 

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.21??? SF842????????????? 150911???????? Zone Liaison Committee (Rural Fire Service)

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Service Level Agreement between Nambucca Shire Council, Kempsey Shire Council and the NSW Rural Fire Service requires an active Zone Liaison Committee to monitor the performance of the Agreement.

 

The Regulations require the following membership:

 

????????? 1 Councillor from each Council

????????? 1 General Manager from each Council (or their delegate)

????????? 1 Volunteer Fire Fighter from each district

????????? 1 RFS staff member from each district

????????? The Zone Commander.

 

Council is required to nominate the first two members.

 

 

 

Recommendation:

 

1??????? That Cr Ainsworth be Council?s representative on the Zone Liaison Committee (Rural Fire Service).

 

2??????? That the Director Engineering Services be appointed to the Zone Liaison Committee (Rural Fire Service).

 

 

 

DISCUSSION:

 

It has previously been resolved :

 

1??????? That Councillor Ainsworth be Council?s representative to the (Lower North Coast) Zone Liaison Committee.

 

2??????? That Council appoint the General Manager to the (Lower North Coast) Zone Liaison Committee noting that it is intended to delegate this role to the Director Engineering Services.

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager

ITEM 8.22??? SF842????????????? 150911???????? Committees of Management - Facilities and Events

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has many other Section 355 Committees managing Council facilities and also staging community events.? At Council?s meeting on 19 March 2009 it was resolved that a roster be developed for the attendance of either Councillors or the General Manager at the Annual General Meeting (AGM) of each facility or event Committee of Management.

 

 

Recommendation:

 

That Council note the roster for attendance at the Annual General Meeting of Section 355 Committees.

 

 

 

DISCUSSION:

 

It should also be noted that all Councillors are, by virtue of their office (ex officio) entitled to attend all meetings of Committees of Council.

 

However, although Councillors may attend in an ex officio capacity they do not necessarily have a right to vote.? That right to vote attaches to their appointment as a representative or member or delegate as appropriate.

 

At Council?s meeting on 19 March 2009 it was resolved that a roster be developed for the attendance of either Councillors or the General Manager at the AGM of each facility or event Committee of Management.

 

Committee of Management

Roster for AGM Attendance

Argents Hill Hall

Cr Flack

Australia Day

General Manager

Bowraville Folk Museum

Cr Finlayson

Back to Bowra Hinterland Festival

Cr Ballangarry OAM

Bowraville Pioneer Community Centre

Cr Ballangarry OAM

Bowraville Sports Ground

Cr Finlayson

Burrapine Public Hall

General Manager

Coronation Park

Cr Smyth

Crosswinds Wetland Nature Reserve

Cr Moran OAM

Donnelly-Welsh Playing Fields

Committee not active

E J Biffin Playing Fields

Cr Hoban

Eungai District Community & Hall Council

Cr Moran OAM

Eungai Community Pre-School

General Manager

Goldie Nature Park

Committee not active

Gordon Park Rainforest Walk

Cr Smyth

Grants Hall/Bowraville & District Youth Club

Cr Flack

Gumma (Boulton?s) Crossing

Cr Ainsworth

Macksville Gift

Cr Moran OAM

Macksville Netball Courts

General Manager

Macksville Park and Sports

Cr Moran OAM

Macksville Senior Citizens Centre

Cr Ainsworth

Macksville Showground

Cr Ainsworth

Macksville Tennis Courts

General Manager

Mary Boulton Pioneer Cottage and Museum

Cr Ainsworth

Missabotti Community Centre

Cr Flack

Nambucca District Band

Cr Ballangarry OAM

Nambucca Heads Museum

Cr Smyth

Nambucca Heads Tennis Club

Cr Smyth

Nambucca Senior Citizens

Cr Smyth

 

North Macksville Playing Field

Cr Moran OAM

 

 

Scotts Head Sports Fields

Cr Court

 

 

Scotts Head Tennis Courts

Cr Court

 

 

South Arm Hall

Cr Ballangarry

 

 

Talarm Hall

Cr South

 

 

Taylors Arm Hall

Cr South

 

 

Taylors Arm Sports Reserve

Cr South

 

 

Tewinga Community Centre

Cr Moran OAM

 

 

Unkya Reserve

General Manager

 

 

Utungun Community Centre

Cr South

 

 

Valla Beach Tennis Club

Cr Hoban

 

 

Valla Beach Urban and Hall

Cr Hoban

 

 

Valla Public Hall

Cr Hoban

 

 

Warrell Creek Public Hall

Cr Court

 

 

Welsh Pioneer Park

Cr Finlayson

 

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager

ITEM 8.23??? SF959????????????? 150911???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2009

1

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

RO/IT

Hardware has been installed being:

1. ESXi host server in the library. This server runs VMware ESX which is then capable of hosting our servers in a virtual environment if required.

2. Platespin Protect. Installed on the ESX host is a virtual server dedicated to handling replications from our physical servers. Each physical server has a Platespin agent installed to facilitate this replication.

3. Fibre link between admin office and library DR site.

 

Initial testing has been done of virtual server in library.? Power points and wireless connection being provided in Senior Citizens Centre for a full test of disaster recovery.

AUGUST 2009

2

SF544

20/08/09

Council adopt the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

Plan currently being reviewed.

Deferred to October 2010.

Not completed ? deferred to November 2010.

MANEX agreed to rehabilitate Bellwood between Pacific Hwy & Mumbler St with existing contributions.

To be included in Works Program for 2011/2012.

Enquiry to be made with D of P re progress of subdivision application.

 

DoP confirmed that subdivision application submitted, but not ready for public exhibition yet (8/3/11)

 

Confirmation from DoPi (14/06/11) that this major Project will continue under Part 3A with the Department being the Consent Authority.

 


 


JANUARY 2010

3

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

MARCH 2010

 

4

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going.

 

 

 

JULY 2010

 

5

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

Deferred to November 2010.

Pre School unable to secure an easement over adjoining land for maintenance of bushfire buffer.? Plan of Management to be prepared following resolution of Pre School extensions.

 

 

6

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

Information sent through to consultant.? Meeting now not likely to late March 2011.

Consultant advised that meeting will need to be deferred to May 2011 due to unavailability.

 

Staff workloads have not permitted to proceed in May.? June now targeted.

Now deferred to August.

 

Costings being prepared on a pressurised system so facts and figures will be discussed.

 

 


OCTOBER 2010

7

SF1031

21/10/10

New policies be reported back to Council for determination.

 

GM

January 2011.

IPR current priority. Deferred to March 2011.

IPR and reformatting of Management Plan remain priorities.? Have had to defer again to April 2011. Now May 2011.?

 

Report presented to 21 July 2011 Council meeting.

 


 

NOVEMBER 2010

8

SF1471

04/11/10

That a Saleyard seminar be held for the community after Council has received the report from Council?s Property Officer and prior to making any final decision on the future of the Saleyards.

 

GM

Report scheduled for December 2010.

Report scheduled for January 2011.

Property Officer to write to CMA requesting funds for improving Saleyards effluent issue.

 

Awaiting response from CMA.

 

Report to 4 August 2011 Council meeting.

 

Forum Date:? 19 September 2011

 

9

PRF54

18/11/10

Council approach LPMA re future management of Boultons Crossing (Gumma) Reserve

 

GM

Letter written to LPMA 26 November 2010.? Meeting with LPMA and Committee of Management arranged for 27/1/2011.

 

Meeting held on 27/1/2011.? Awaiting advice from LPMA on bringing more crown land into the reserve and grant opportunities.

GM to follow up with Committee of Management.

 

Report to Council on 16 June 2011.

Letter has now been sent to LPMA requesting that they make alternative arrangements for the management of the Reserve and suggesting a community based Trust.?

 

DECEMBER 2010

10

SF844

16/12/10

That a Project Implementation Management Plan for the off-stream dam be developed to include provision for hollow bearing trees that are removed as part of the pre-clearing survey to be replaced by nesting boxes of similar dimension provided in suitable vegetation, with the catchment above the dam top water level.

 

DES

GHD commissioned.? Plan anticipated in March 2011.

 

To be included within the contract documentation as a condition imposed on the contractor obligations and compliance with the EIS.

FEBRUARY 2011

11

SF1508

3/2/11

Council revert to in-house monitoring of energy consumption and greenhouse gas production and revisit the option of engaging consultants for benchmarking in 12 months time.

 

DES

Report in February 2012.

MARCH 2011

12

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

DEP

Brief to be prepared and new floodplain study to be undertaken during 2011.

 

RTA have now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion.? At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.


 

APRIL 2011

13

SF29

7/4/2011

That a Committee be formed comprising the Mayor, library delegates, MCCS to investigate the possibility of forming a relationship with other local Council libraries and that the Committee report back to Council by Feb 2012.

 

DEP

MCCS to arrange an Inaugural Meeting.? Meeting has been arranged to discuss proposal with Coffs Harbour City Council on Monday 23 May 2011.

 

Meeting held ? report to come to Council for future direction.

 

 

14

SF358

7/4/2011

That the GM report on the options for the use of the funds in the S94 reserve for public recreation in the Macksville/Scotts Head catchment including foreshore redevelopment at River Street, Macksville.

 

GM

Report to Council in May 2011.? Deferred as Section 94 officer has been on sick leave.

 

Section 94 Officer has now resigned.? To be reported in August.

 

Deferred to September 2011

 

15

SF84

21/4/2011

Council write to the head of the local district of the RFS and request copies of annual reports of expenditure in this district for the past 5 years.

 

DES

Letters sent week ending 29 April 2011.

Copy of response to followup letter provided to Councillors.

MAY 2011

16

SF1595

19/5/2011

Council ask the Minister to make an urgent determination as to whether the issues raised in the letters of complaint and public representations regarding the JRPP?s determination of DA 2010/234 provide grounds for the Minister to exercise his responsibilities under Section 7(f) of the EPA Act.

 

GM

Letter sent 26 May 2011.

17

SF1595

19/5/2011

The General Manager present an overview of the Annual Report to Councillors upon its completion.

 

GM

Overview report to be presented in November 2011

18

SF909

19/5/2011

Manager Business Development prepare a digital economy strategy re identifying blackspots to be presented to the NBN Co for rollout consideration.

 

GM

September 2011.? Due to World Rally preparations will need to be deferred until October 2011.

19

SF1031

19/5/2011

That a new policy covering donations to charities be prepared to cover all existing policies and to better ration the limited donations budget.

 

GM

In progress ? report to October Council meeting.

 

 

JUNE 2011

20

SF841

2/06/2011

Council write to the RTA requesting they design the new Nambucca River bridge at Macksville to provide 62m between the main channel piers and ensure the bridge is tall enough to allow yachts to pass under at maximum high tide.

 

DEP

Letter sent 8 June 2011.

 

No response as at 26/07/2011.

21

PRF15

16/06/2011

 

Council defer demolition of the old amenities at Coronation Park until 30 September 2011 to allow Trust to complete proposal to restore parts of the building.

 

DES

Report for Council in December 2011.

 

Letter sent to Coronation Park Trust advising the Executive of Council?s resolution.

22

SF674

16/06/2011

 

Premier and Minister be advised of history of Coffs Coast Waste and Council request a contribution to its costs in varying the contract from the proceeds of the Waste Levy.

 

GM

Letter sent

 

Acknowledgement letter received

JULY 2011

23

SF952

7/7/2011

Council receive a report on opportunities to improve the way Council manages native veg on native land including communication with contractors & Essential Energies including a report on work undertaken behind the Library.

 

DES

September 2011

Deferred to October 2011.

24

SF952

7/7/2011

Grants Officer investigate grants for solar lighting and that the V-Wall be included in the quarterly budget review to see whether solar lighting can be funded.

 

DES

October 2011

25

SF952

7/7/2011

That the suggestions made by John Tait in the Public Forum be put up as discussion paper.

 

DEP

September 2011

 

Matters being reviewed for inclusion in a discussion paper.? To be included in IPR.

26

PRF72

7/7/2011

That a Plan of Management within Kingsworth Lake Reserve be prepared by Engineering Services

.

DES

October 2011

27

SF1031

21/7/2011

That the policies be organised and made functional under each Directorate and the regular review and updating of the policies be the responsibility of each Director.

 

GM

DEP

DES

Policies have been classified.? GM & Directors to review and update at least 25% of their policies annually.

28

SF1669

21/7/2011

That Council seek a proposal from Public Works to project manage the construction contract for the Off River Storage Project with a view to extending their engagement should the proposal be considered acceptable.

 

DES

Proposal being sourced from Public Works and will be reported to 14 September 2011 General Purpose Committee Meeting.

Deferred to October GPC.

29

SF86

21/7/2011

That Council write to the Minister expressing Council?s disappointment that nowhere in the SESOne Plan is there an expressed desire let alone a requirement for financial efficiency or sustainability.

 

DES

Letter sent to Minister 27 July 2011

30

SF1031

21/7/2011

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

DEP

Policy under revision and to be reported to future General Purpose Committee Meeting

AUGUST 2011

31

SF15

4/8/2011

Saleyards Committee meet as a matter of urgency to consider any other options for the future operation of the Macksville Saleyards to be considered at the Saleyard Forum

 

GM

The Saleyard Forum is being arrange for 5.30 pm on Monday 19 September 2011 in the Council Chambers.

32

SF15

4/8/2011

Four Councillors have conflict of Interest in Saleyards issues

GM

GM write to the Minister of Local Government for seeking dispensation for Councillors.? Letter sent? to DLG on 11 August 2011.

 

33

SF1595

4/8/2011

Replacement of corroded light poles on the V-Wall at Nambucca Heads

DES

Council write to lmp requesting replacement of light poles on V-Wall

 

Letter sent 9 August 2001

 

34

SF1460

4/8/2011

Council undertake a review of its rating structure

 

GM

Report to October 2011 Council Meeting

35

SF578

4/8/2011

Cancellation of the NSW Home Saver Rebate Program

Council write to the Office of Environment and Heritage expressing concern about cancellation of the NSW Home Saver Rebate Program

 

DEP

.Letter sent 25 August 2011.

 

36

RF275

18/8/2011

Council make representations to the Hon. Andrew Stoner re the repair of the southern section of the Bellingen Road.? Council request that residents, NVT and the Bowraville Chamber make similar representations.

 

GM

Letters sent 25 August 2011

37

SF674

18/8/2011

Council write to Biomass re awareness campaign for what is/is not to be placed in the red bin.? Council write to CHCC seeking clarification as to Biomass? plans regarding the upgrading of its facilities to produce a complying product from mixed waste and whether there are any changes to the proposed costs.

 

DES

Letters not written as at 24 August 2011.

 

Email sent.

38

SF1668

18/8/2011

Council seek a formal quotation from the NSW Electoral Commission to conduct the 2012 elections and there be a further report to Council with a comparison of cost for council undertaking the election.

 

GM

There has been an exchange of correspondence with the Electoral Commission.? They refuse to provide a firm quote.? To be reported in October or when the LGSA confirms arrangements for a tender.

39

SF633

18/8/2011

Council write to the Prime Minister and others re a continuation and enhancement of the Roads to Recovery Program (R2R) on a permanent basis.

 

DES

Letters not written as at 24 August 2011.

 

Letter sent 7 September 2011.

40

SF84

18/8/2011

Council write to the Premier of NSW stating its dissatisfaction with the response received from the Minister for Policy and Emergency re huge disparity between the current RFS bid and the rate peg.

 

DES

Letters not written as at 24 August 2011.

 

Letter sent 7 September 2011.

41

SF593

18/8/2011

Council receive a further report at the October GPC to consider appropriate drainage design standards based on the GHD document ? Seaview Street, catchment.

 

DES

Report to October 2011 GPC.

42

SF741

18/8/2011

Paveline truck - that a further report be prepared on the half year July 2011 to December 2011 for comparison with the results for the previous 6 month period.

 

DES

Report to January 2012.

SEPTEMBER 2011

43

SF21

1/09/2011

Council investigate an effluent management system for the Saleyards

 

GM

Preferred design to be determined by 30/6/2012.

44

SF21

1/09/2011

Council investigate funding an effluent management system at the Saleyards through its environmental levy.

 

GM

To be the subject of a further report.? Cannot be funded before 2012/2013.

45

SF1496

1/09/2011

That Council defer the draft Lower Nambucca Flood Study Review to a GPC meeting for further consideration and ascertain the ARL of the existing caryard.

 

DEP

Report in GPC 14 September 2011.

46

SF1496

1/09/2011

That more information on the pilot program for the aquatic system monitoring be provided to a future GPC meeting.

 

DEP

Information being sought for presentation to future GPC meeting.

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.24??? SF841????????????? 150911???????? Pacific Highway Upgrade Warrell Creek to Urunga - Part 3A Approval

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Minister for Planning and Infrastructure has provided an approval under Part 3A of the Environmental Planning and Assessment Act for the Warrell Creek to Urunga upgrade of the Pacific Highway (copy attached).

 

The RTA and the Minister have accepted some of the issues raised in Council?s submissions on the Highway upgrade.? The RTA agreed to a peer review of the hydrological modelling.? The Minister has also imposed conditions on the Part 3A approval in relation to both flooding and noise impacts.

 

Condition B8 requires the RTA to develop a Biodiversity Offset Strategy that identifies available options for offsetting the biodiversity impacts of the project in perpetuity, with consideration to OEH?s Principles for the Use of Biodiversity Offsets in NSW.

 

It is proposed that Council?s Lower Nambucca land be offered to the RTA for their Biodiversity Offset Strategy in exchange for the RTA providing to Council the title to the North Macksville Soccer Fields and Casey Drive.

 

 

Recommendation:

 

1??????? That the information on the Part 3A Approval for the Warrell Creek to Urunga Upgrade of the Pacific Highway be received.

 

2??????? That Council?s 8.9 hectares of high conservation value land in the Lower Nambucca be offered to the RTA for their Biodiversity Offset Strategy in exchange for the RTA providing to Council the title to the North Macksville Soccer Fields and Casey Drive.

 

 

 

OPTIONS:

 

There are options in relation to whether Council wishes to seek a land swap as put forward in recommendation number 2.? The Council could follow a valuation process but would run the risk that Casey Drive and the Macksville soccer fields could have a higher valuation than the Lower Nambucca land with Council being obliged to fund the difference.? The reality is that both sites have significant constraints and a straight swap will advantage both parties and is in the public interest.

 

 

DISCUSSION:

 

The Department of Planning and Infrastructure has advised that the Minister has approved this project under Part 3A of the Environmental Planning and Assessment Act 1979.

 

Key features of the proposal are:

 

???? A 42 kilometre motorway style upgrade comprising of four lane divided carriageways (two lanes each way), with a wide median allowing for the future addition of a third lane in each direction and a 110 kilometre per hour posted speed limit;

???? Controlled access to the upgrade from four new grade separated interchanges and an upgrade to the existing Waterfall Way interchange at Raleigh;

???? New major Highway bridges across the Nambucca River at Macksville, the Kalang River at Urunga and Warrell Creek;

???? Retention of the existing Highway as a local access road between Warrell Creek and Urunga;

???? Floodplain bridges and culverts across sections of the Gumma floodplain at Macksville and the Kalang floodplain at Urunga;

???? Noise barriers and low noise pavements at various locations;

???? At residence noise treatments to houses where required;

???? Permanent spill containment basins at environmentally significant watercourse crossings;

???? Combined fauna underpass/drainage structures at river and creek crossings and key habitat locations;

???? A dedicated fauna underpass structure, combined drainage structures, and a wide vegetated median for overhead fauna movement in sections of the Nambucca and Newry State Forests;

???? A major rest area for heavy and light vehicles at the Nambucca interchange; and

???? Ancillary construction facilities, including compound sites, batching plant sites, and stockpile sites.

 

The Department received 49 submissions during the exhibition of the Environmental Assessment.? Six submissions were from NSW government authorities, one from this Council, and 42 from the general public including three from local businesses or business groups.

 

Council made 3 submissions on the environmental assessment which are attached.? The last submission was in response to an invitation to comment on the Road and Traffic Authority?s response to the submissions.? A copy of the Minister?s approval and the conditions of the approval are also attached.

 

The matters raised by Council and the response provided in the Major Project Assessment and the approval conditions are summarised as follows:

 

Impact on Endangered Ecological Communities

 

Page 188 of Volume 1 referred to the losses of endangered ecological communities representing a relatively small proportion of the total remaining area of each EEC on the ?Macleay Coastal Floodplain?.

 

The response to the submissions prepared by the RTA advises that the reference was to the NSW landscapes dataset, not the physical extent of the Macleay River floodplain.

 

Noise

 

The report refers to the independent review which Heggies undertook for Council.? Heggies recommended that:

 

???? Further details on noise sensitive landuse with the project area be included in the assessment;

???? Further details of existing road traffic noise levels (for the current year) be included in the assessment; and

???? Noise modelling results be presented in more detail to demonstrate the ECRN and mitigation trigger criteria under the ENMM have been applied correctly,

 

The RTA provided additional details of road traffic noise and modelling results.? The Department is satisfied that the additional information satisfies the concerns raised by Council.

 

The Part 3A approval contains important conditions C12 and E1 which requires the RTA to undertake operational noise monitoring to compare actual noise performance against the noise performance predicted in the review of noise mitigation measures and prepare an operational noise report to document this monitoring.? Council will have the option of obtaining an independent review by Heggies to ensure compliance with the provisions of this condition.? Condition E1 provides for the identification of any ?additional feasible and reasonable measures to those identified in the review of noise mitigation measures required by condition C12, that would be implemented with the objective of meeting the criteria outlined in the Environmental Criteria for Road Traffic Noise (EPA 1999) ??

 

There may be considerable discussion about what ?feasible and reasonable? means in the context of reducing intrusive noise.? The Part 3A approval does provide a definition of what is feasible and reasonable being:

 

?Consideration of best practice taking into account the benefit of proposed measures and their technological and associated operational application in the NSW and Australian context.? Feasible relates to engineering considerations and what is practical to build.? Reasonable relates to the application of judgement in arriving at a decision, taking into account mitigation benefits and cost of mitigation versus benefits provided, community views and nature and extent of potential improvements.? Where requested by the Director General, the Proponent must provide evidence as to how feasible and reasonable measures were considered and taken into account.?

 

Impacts on Flood Levels

 

Council sought a Peer Review of the original flood study contained in the Environmental Assessment.? This was agreed by the RTA and WMA Water subsequently undertook a peer review which found that the original assessment was generally robust and suitable for assessing the impacts of the proposal.? That assessment predicted an increase in flood levels at existing dwellings in Macksville by less than 20mm for the 100 year ARI flood event.

 

The Department is satisfied that the flood modelling is appropriately robust and conservative for the purposes of assessing the impacts of the project.? However they have imposed Condition B11 requiring that the proponent undertake further flood modelling during detailed design to ensure that the Nambucca River crossing is designed and constructed with the aim of not exceeding the afflux and other flood characteristics predicted in the Environmental Assessment and Response to Submissions.

 

Condition B13 requires the RTA to submit a hydrological mitigation report detailing all feasible and reasonable flood mitigation measures for all properties where flood impacts are predicted to increase as a result of the project.? This has to be done prior to commencement of construction.? Condition B14 requires that the RTA prepare a final schedule of, ?feasible and reasonable? flood mitigation measures proposed at each directly affected property in consultation with the property owner.

 

Again there could be considerable discussion about what ?feasible and reasonable? means in the context of mitigating flooding impacts.? However, unlike noise impacts, condition B15 provides that a hydrological engineer employed by the RTA will advise and assist affected property owners in negotiating feasible and reasonable mitigation measures.

 

The approval has accepted Council?s submission that a bridge be provided on the northern side of the river to connect to the higher ground along Old Coast Road.? This is condition A8.

 

Council also resolved that the proposed Highway crossing of the Nambucca Valley have no affect on the flood levels upstream.? This requirement was not accepted, however as discussed above there is a requirement for further flood modelling during detailed design to ensure the design impacts are not exceeded.

 

Staging

 

Council requested that in order to minimise social impacts that the project proceed as a single stage.? However condition A5 provides for staging.

 

Possible Financial Impacts on Council

 

Amongst other matters, Council advised that for financial reasons it is unable to accept responsibility, either in whole or in part, for the existing Pacific Highway and the Macksville Bridge.

 

In their response to the submissions, the RTA stated that it would meet all council owned utility relocation costs (except for any increases in capacity or size) affected by the proposed upgrade.? Regarding future use of the existing Pacific Highway and Macksville Bridge the RTA stated that there would be discussions with Council should the RTA reclassify the existing Pacific Highway.? The RTA advise that they will not compensate council for any losses of rateable land.

 


Biodiversity

 

Condition B8 requires the RTA to develop a Biodiversity Offset Strategy that identifies available options for offsetting the biodiversity impacts of the project in perpetuity, with consideration to OEH?s Principles for the Use of Biodiversity Offsets in NSW.? Unless otherwise agreed to by OEH, offsets have to be provided on a like for like basis and at a minimum ratio of 4:1 for areas of high conservation value and 2:1 for the remainder of native vegetation areas.? The Biodiversity Offset Strategy has to be submitted for approval no later than 6 weeks prior to the commencement of any construction that would result in the disturbance of any native vegetation.

 

Council owns 8.9 hectares of high conservation value land in the Lower Nambucca which the RTA might be interested in for its Biodiversity Offset Strategy.? A recent review of the land?s ecological constraints by Darkheart Eco-Consultancy found as follows:

 

?The study site was found to contain significant ecological features, most notably a high density of hollow bearing trees (a critical habitat component which is not as common in the adjacent State Forest) most on Lot 4, Potential Koala Habitat, and the EEC ? Swamp Sclerophyll Forest on Coastal Floodplains (depending on soils)?

 

Due to its ecological values, the site is eligible and highly suitable for Biobanking for which credits could be sold or used by Council for another development.? Biobanking has the advantage of providing both an income and funds to undertake restoration actions to enhance the ecological values of the site?.?.

 

It is proposed that Council?s Lower Nambucca land be offered to the RTA for their Biodiversity Offset Strategy in exchange for the RTA providing to Council the title to the North Macksville Soccer Fields and Casey Drive.

 

 

CONSULTATION:

 

There has been consultation with Council?s Property Officer.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The approved 42 kilometre upgrade of the Pacific Highway between Warrell Creek and Urunga will have significant environmental impacts.

 

Social

 

The Pacific Highway upgrade will have significant social impacts, both positive and negative.

 

Economic

 

The Pacific Highway upgrade will have significant economic impacts.

 

Risk

 

There are significant risks in deferring the construction of the Highway.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there is no budgetary impact.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Attachments:

1View

24367/2011 - Minister's Approval - Pacific Highway Upgrade

 

2View

6981/2010 -? Submission On Environmental Assessment

 

3View

10465/2010 - Supplementary Submission

 

4View

31101/2010 - Response to submission/preferred project report

 

??


Ordinary Council Meeting - 15 September 2011

Pacific Highway Upgrade Warrell Creek to Urunga - Part 3A Approval

 


Ordinary Council Meeting - 15 September 2011

Pacific Highway Upgrade Warrell Creek to Urunga - Part 3A Approval

 

Enquiries to:???? Michael Coulter

Phone No:?????? 6568 0200

Email:???????????? michael.coulter@nambucca.nsw.gov.au

Mobile:??????????? 0409 153 788

Our Ref:????????? SF841

 

 

 

22 March 2010

 

 

 

Director, NSW Department of Planning

Pacific Highway Assessment Team, Major Projects Assessment

GPO Box 39

SYDNEY?? NSW?? 2001

 

 

Dear Ms Seretis

 

UPGRADING OF THE PACIFIC HIGHWAY?WARRELL CREEK TO URUNGA?SUBMISSION ON ENVIRONMENTAL ASSESSMENT

 

Council considered the Environmental Assessment for the proposed upgrading of the Pacific Highway?Warrell Creek to Urunga section at its General Purpose Committee meeting on 17 March and again at its Council meeting on 18 March 2010 and resolved to make the following submission.

 

Impact on Endangered Ecological Communities (EEC)

 

On the bottom of page 188 of Volume 1 of the Environmental Assessment it is stated that the losses of endangered ecological communities represent, ?a relatively small proportion of the total remaining area of each EEC on the Macleay Coastal Floodplain?.? The floodplain concerned is the Nambucca River Floodplain not the Macleay Floodplain which is approximately 50 kms to the south.? Therefore, it is impossible to determine the significance of the loss of endangered ecological communities.

 

Noise

 

Council commissioned a peer review of the noise vibration assessment.? This peer review was undertaken by Acoustical Consultants, Heggies, and a copy of their report is enclosed.

 

Council endorses the recommendations of Heggies which are as follows:

 

??????????? That further details be provided regarding the identification of noise sensitive vacant land within the study area.? If noise sensitive vacant land is identified then an assessment of potential noise impacts is recommended at these locations.

 

??????????? That the predicted existing road traffic noise levels (for current year 2007) be provided within (or as an addendum to) the Noise and Vibration Impact Assessment Report.

 

??????????? That information be provided with regard to the level of noise reduction achieved by the low noise road surface and, in particular, what assumptions were made in the Road Traffic Noise model in this regard.


2

 

Director, NSW Department of Planning

Pacific Highway Assessment Team, Major Projects Assessment

 

22 March 2010

 

 

??????????? That the complete noise modelling results be presented for each scenario to have the benefit of providing the reader with greater confidence that the design criteria and allowances have been applied correctly.? This will also provide more clarity to the identified residents with regard to whether or not they will qualify for further noise mitigation investigation.? Alternatively, it may be more appropriate to provide the comprehensive noise modelling results at the detailed design stage when there is more certainty with regard to the final road design.

 

Impacts on Flood Levels

 

A number of anomalies arise from the Flood Study which accompanies the Environmental Assessment and which are outlined as follows.? There is a difference in the existing 100 year ARI flood level at the site of the proposed new bridge over the Nambucca River between the existing Nambucca River Flood Study of approximately 3.4 m AHD and the approximate level of 3.77 m AHD in Clause 2.3.12 of the Flood Study.

 

Therefore, there is a discrepancy of 370 mm in the 100 year ARI event without the new crossing of the Nambucca River Floodplain.? The Report states that this will further increase flooding by up to 40 mm.

 

Council has used the 3.4 m AHD plus a 500 mm freeboard for all new dwellings in the flood areas.? The SKM Flood Model would reduce this freeboard by 410 mm before the impacts of climate change are taken into account.

 

The Department of Planning is requested to engage an independent Flood Modelling expert to critically review the flood modelling and flood level predictions prepared by SKM.?

 

The SKM Flood Study discusses the movement of flood water from the east through the flood plain (Gumma Swamp) and back to the west.? Yet the modelling figures clearly show that the proposed highway will act as a levy increasing the floodwaters on Macksville township by up to 40 mm whilst the eastern side of the proposed highway decreases by up to 20 mm.? Again, it is recommended that the Department of Planning engage an independent Flood Modelling expert to critically review this flood modelling and flood level predictions prepared by SKM so as to confirm the number of properties that will be affected by the identified increase in flood levels.

 

Notwithstanding the inconsistencies in the data concerning the flood modelling, Council also resolved as follows:

 

??????????? That the Department of Planning require the bridge option north of the Nambucca River (Option 2) as it has a lesser flood impact to the earth embankment (Option 1).?

 

??????????? That the RTA undertake further modelling and design modification to ensure that:

 

??????????? a)??? The proposed highway across the Gumma Floodplain and the northern side of the ????????? Nambucca River has no affect on the flood levels upstream from the proposed ? route;


3

 

Director, NSW Department of Planning

Pacific Highway Assessment Team, Major Projects Assessment

 

22 March 2010

 

 

 

??????????? b)??? The height of the roadway will be well clear of the estimated height of a 1 in ?? 100 year flood and the forecast 2050 sea level rise.

 

In relation to point b) above the environmental assessment indicates that the proposal provides flood immunity for at least one highway carriageway for a 1 in 100 flood event.? However, the Environmental Assessment does not indicate whether this standard takes into account climate change.? If it doesn?t take into account climate change then a higher road surface level may require additional culvert capacity which can only reasonably be provided in the initial construction.

 

Staging

 

Council is concerned to minimise the social impacts of the highway upgrade.? Much of the social impact arises from uncertainty in relation to the timing of property acquisition and construction.? The Environmental Assessment lists a number of possible staging opportunities.?

 

In order to minimise the social impact of the highway upgrading, Council requests that the upgrade, at least between Warrell Creek and Ballards Road proceed as a single stage as soon as possible.?

 

Otherwise, the uncertainty which is faced by many residents in relation as to when they will be forced from their land will be extended.? The other problem is that extended delays in construction may give rise to further design changes, delays, costs and uncertainty for residents.? This has already happened in Warrell Creek in relation to a previous highway upgrade proposal which did not proceed.

 

Possible Financial Impacts on Council

 

The Environmental Assessment indicates there will be a number of impacts on Council?s utilities with a requirement for the adjustment or relocation of services.? The highway upgrade will also require connections to local roads with related infrastructure such as signage, guard rail and drainage.? The cost of all changes to Council owned infrastructure arising out the upgrading of the Pacific Highway, whether direct or indirect, should be met by the RTA and this should be a condition of any project approval.?

 

It is presumed that at some point the RTA will endeavour to reclassify the existing Pacific Highway and the Macksville Bridge as a regional or local road.? Council has already been adversely impacted by the reclassification of the Bellingen Road from a regional road to a local road and is financially unable to accept responsibility, either in whole or in part, for the existing Pacific Highway and the Macksville Bridge.

 

Council is also concerned about the loss of rateable land in the highway corridor and believes there should be consideration or compensation for the loss of this revenue.


4

 

Director, NSW Department of Planning

Pacific Highway Assessment Team, Major Projects Assessment

 

22 March 2010

 

 

 

Public Submissions

 

Council received the enclosed public submissions and it requests that the Department consider them in its assessment of the Environmental Assessment.

 

Yours faithfully

 

 

 

 

 

Michael Coulter

GENERAL MANAGER

 

MAC:ms

 

 

 

Enc.? Peer Review of Noise and Vibration Assessment by Heggies

????????? Public Submissions

 

 

Kylie.Seretis@planning.nsw.gov.au


Ordinary Council Meeting - 15 September 2011

Pacific Highway Upgrade Warrell Creek to Urunga - Part 3A Approval

 

Enquiries to:? Michael Coulter

Phone No:????? 6568 0200

Email:???????????? michael.coulter@nambucca.nsw.gov.au

Mobile:?????????? 0409 153 788

Our Ref:??????? SF841, SF1471

 

 

 

29 April 2010

 

 

 

The Director

NSW Department of Planning

Pacific Highway Assessment Team, Major Projects Assessment

GPO Box 39

SYDNEY?? NSW?? 2001

 

Dear Ms Seretis

 

UPGRADING OF THE PACIFIC HIGHWAY?WARRELL CREEK TO URUNGA?SUPPLEMENTARY SUBMISSION ON ENVIRONMENTAL ASSESSMENT

 

You are advised that Nambucca Shire Council has further considered the environmental assessment for the upgrading of the Pacific Highway between Warrell Creek and Urunga and has resolved not accept the Environmental Assessment prepared by consultants SKM.

 

Council has also resolved that you require a peer review of the flood study to consider the following discrepancies:

 

1??????? There is a difference in the existing 100 year ARI flood level at the site of the proposed new bridge over the Nambucca River between the existing Nambucca River Flood Study of approximately 3.4 m AHD and the approximate level of 3.77 m AHD in Clause 2.3.12 of the Flood Study.

 

2??????? Need to reconcile the increased AHD levels against the inundation maps as there does not appear to be much if any difference in area identified as being inundated, yet there is a 370mm difference on AHD levels at the proposed new bridge site ? How can this be?

 

3??????? Council has used the estimated AHD levels plus a 500 mm freeboard for all new dwellings in the flood areas. The SKM Flood Model would reduce this freeboard to only 130mm before the impacts of climate change are taken into account.

 

4??????? The inundation maps do not use AHD levels.

 

5??????? There is no identification of the specific number of additional properties to be inundated in and around Macksville due to the increased flood heights or impacts due to the proposed new bridge and Gumma Floodplain crossing.

 

6??????? Need to review the initial flood heights from the flood levels used for the modelling as there appears to be a significant difference in the imperial levels of the previous modelled flood and the metric levels used. The claim is that the 1977 flood peaked at 10'9" (3.2766m) at Macksville where the identified flood level in Table 2-6 states the 1977 flood level at Macksville as 2.4m (7'9" approx)


2

Pacific Highway Assessment Team, Major Projects Assessment

29 April 2010

 

 

7??????? The SKM Flood Study discusses the movement of flood water from the east through the flood plain (Gumma Swamp) and back to the west. Yet the modelling figures clearly show that the proposed highway will act as a levy increasing the floodwaters on Macksville township by up to 40 mm whilst the eastern side of the proposed highway decreases by up to 20 mm. How can this be?

 

8??????? The flood study provides two sets of independent figures (Figures A1-1,2&3 and A2-1,2&3) relating to the impact of flooding on the Nambucca River and on Warrell Creek but the Flood study does not show or address the impacts should the flooding of both occur at the same time and the flood waters from Warrell Creek flowing back into the Gumma wetland.

 

9??????? The Flood Study has shown the same image in Figure 2-6 and 2-8 yet they refer to the Upper Warrell Creek reporting locations and the Deep Creek hydraulic model extent respectively.

 

10????? Notwithstanding the inconsistencies in the data concerning the flood modelling, Council also resolved as follows:

 

???????? That the Department of Planning require the bridge option north of the Nambucca River (Option 2) as it has a lesser flood impact to the earth embankment (Option 1).

 

???????? That the RTA undertake further modelling and design modification to ensure that:

 

????????? a?????? The proposed highway across the Gumma Floodplain and the northern side of the Nambucca River has no affect on the flood levels upstream from the proposed route;

 

????????? b?????? The height of the roadway will be well clear of the estimated height of a 1 in 100 year flood and the forecast 2050 sea level rise.

 

In relation to point b) above the environmental assessment indicates that the proposal provides flood immunity for at least one highway carriageway for a 1 in 100 flood event. However, the Environmental Assessment does not indicate whether this standard takes into account climate change. If it doesn?t take into account climate change then a higher road surface level may require additional culvert capacity which can only reasonably be provided in the initial construction.

 

Council would be pleased to receive your advice as to the action you propose to take in relation to these discrepancies.

 

Yours faithfully

 

 

 

Michael Coulter

GENERAL MANAGER

 

MAC:ms


Ordinary Council Meeting - 15 September 2011

Pacific Highway Upgrade Warrell Creek to Urunga - Part 3A Approval

 

Enquiries to:? Michael Coulter

Phone No:????? 6568 0200

Email:???????????? michael.coulter@nambucca.nsw.gov.au

Mobile:?????????? 0409 153 788

Our Ref:??????? SF841

Your Ref:????? S02/01634

 

 

 

15 December 2010

 

 

 

Ms Kylie Seretis

Manager

Infrastructure Projects

NSW Planning

GPO Box 39

SYDNEY?? NSW?? 2001

 

Attention:? Mr Mark Turner

 

 

Dear Mr Turner

 

RESPONSE TO SUBMISSION/PREFERRED PROJECT REPORT FOR PACIFIC HIGHWAY UPGRADE?WARRELL CREEK TO URUNGA

 

Thank you for your letter of 3 December 2010 seeking comment on the NSW Roads and Traffic Authority?s (RTA) response to submissions on or before Friday 17 December 2010.?

 

You invite Council to provide further or updated comments on the proposal, or recommended conditions of approval.

 

You are advised that Nambucca Shire Council has resolved that the proposed Highway crossing of the Nambucca Valley have no affect on the flood levels upstream and that the height of the roadway be well clear of the estimated 1:100 flood frequency level and the forecast 2050 sea level rise.

 

As a consequence, it is recommended that a consent condition be imposed requiring the bridging of the whole Nambucca Valley flood plain with the road pavement level to be well clear of the estimated 1:100 year flood and the forecast 2050 sea level rise.

 

In relation to noise, Council remains concerned about the use of architectural or ?on property? noise reduction treatments for individual receivers to meet noise criteria standards.? Council believes that property owners should have the option of selling their property under the Land Acquisition (Just Terms) Compensation Act if noise criteria cannot be met.? Property owners should not be burdened with the operating costs of noise reduction treatments such as air conditioning or suffer a loss of amenity by having to close windows.


2

 

Attention:? Mr Mark Turner

15 December 2010

 

 

 

It is recommended that the Department of Planning impose a consent condition obligating the RTA to acquire property under the Land Acquisition (Just Terms) Compensation Act where noise monitoring post construction indicates that acceptable noise standards within the dwelling cannot be achieved and where the owner declines the offer of architectural treatment.?

 

Thank you for this opportunity to provide a final comment.

 

Yours faithfully

 

 

 

 

Michael Coulter

GENERAL MANAGER

 

MAC:ms

 

 

 

 

Seasons Greetings from the Mayor, Councillors and Council Staff

Please note that Council?s Administration Centre will be closed from

Monday 27 December 2010 and will not reopen until Tuesday 4 January 2011

 

bell_icn.gif (1957 bytes)

 

 


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.25??? SF1653??????????? 150911???????? Independent Organisation Review

 

AUTHOR/ENQUIRIES:???? Joanne Hudson, Manager Human Resources ????????

 

Summary:

 

The purpose of this report is to present the proposals submitted in relation to the independent organisation review and to recommend the preferred provider for Council?s determination.

 

 

Recommendation:

 

That Council engage Local Government and Shires Associations of NSW to conduct the independent organisation review.

 

 

OPTIONS:

 

Council can choose any one of the three proposals submitted.

 

Alternatively, though not desirably, Council can opt to invite proposals from additional consultants, formally call tenders or not proceed with the review.

 

DISCUSSION:

 

On 14 July 2011, Council resolved ?that a review of the current organisation structure, particularly at the management and director levels, be undertaken as soon as possible by an independent organisation?. The Consultant?s Brief was determined on 18 August 2011 and, in response to Council?s invitation, proposals were submitted by three consultancies: Blackadder Associates Pty Limited, IAB Services and Local Government and Shires? Associations of NSW (LGSA).

 

Those proposals have now been assessed and whilst Blackadder?s proposal was ranked the highest in terms of project methodology, a comparison of total consultancy days (Blackadder: 20; LGSA: 24) and quoted fees indicates the LGSA?s proposal is best value for money.

?

Each proposal has been distributed to Councillors as a confidential circularised document.

 

CONSULTATION:

 

Mayor

General Manager

Mayor and General Manager, Bellingen Shire Council

 

(Bellingen are considering a similar process and there may be opportunity to collaborate on a post-review project to assess opportunities for shared arrangements between our two Councils. This would be the subject of a separate report to Council.)

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Not applicable

 


Social

 

As Council is one of the major employers in the Valley, significant changes to the organisation structure may have adverse social consequences.

 

Economic

 

As Council is one of the major employers in the Valley, significant changes to the organisation structure may have adverse economic consequences.

 

Risk

 

Council must ensure that the review process as well as the implementation of any major changes emanating from the review, are conducted in a transparent, ethical and compassionate manner. This will demonstrate Council is an organisation with high standards and the ability to make improvements whilst still being a desirable place to work.

 

If it doesn?t, Council risks damaging its reputation as an employer, as a civic leader and representative body amongst its constituents and also in the broader community.? This can have severe and long-term repercussions such as declining staff morale, inability to attract and retain quality staff, industrial action, hostile media, negative response/backlash from the public, poor relations with other councils and loss of standing with higher levels of government.

 

Council?s decision to conduct the review is a pro-active move towards continuous improvement. The risk of not proceeding with the review is that Council?s objective ?to identify a structure which enables Council to fulfil its core functions as well as deliver services in the most efficient way? may not be met in the near future.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No funding has been made for the funding of this consultancy. The September 2011 budget review will need to make provision for additional expenditure of $25000.

 

Source of fund and any variance to working funds

 

There will be a negative impact on working funds of $25000.

 

Attachments:

1View

?- Confidential Circularised Documents - 23366/2011; 23222/2011; 23236/2011

 

??


Ordinary Council Meeting - 15 September 2011

Independent Organisation Review

 

 

 

 

 

 

CONFIDENTIAL CIRCULARISED DOCUMENTS

(Trim 23366/2011; 23222/2011; 23236/2011)

 

 

Independent Organisation Review

 

 

 

 


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.26??? SF112????????????? 150911???????? Christmas Holidays Closure - 2011-2012

 

AUTHOR/ENQUIRIES:???? Joanne Hudson, Manager Human Resources ????????

 

Summary:

 

The report makes recommendations in relation to arrangements for the 2011-2012 Christmas/New Year period.

 

 

Recommendation:

 

1??? That Council close the Administration Centre for the period Monday 26 December 2011 to Monday 2 January 2012 (inclusive) noting that emergency services will be on-call in regard to essential services.

 

2??? That Council conduct only one Ordinary Meeting of Council in January, being Thursday 19 January 2012 as well as the General Purpose Committee Meeting on Wednesday 18 January 2012.

 

 

OPTIONS:

 

The options available to Council are:

 

1????????? Remain open for business during the period between Christmas and New Year;

 

2????????? Close the Administration Centre only; or

 

3????????? Close the Administration Centre and some or all of the following worksites: Depot, Waste Facility, Libraries and Visitor Information Centre.

 

 

DISCUSSION:

 

For some time now, Council has closed the Administration Centre between Christmas and New Year. Solicitors and developers normally take this period as a holiday break and the number of customer enquiries in years prior to closing has been minimal. There have been no formal complaints received or issued raised in relation to Council?s Administration Centre closing between Christmas and New Year.

 

This year the gazetted public holidays fall on Sunday 25, Monday 26 and Tuesday 27 December 2011 and Sunday 1 and Monday 2 January 2012. It is therefore proposed to close the Administration Centre between Monday 26 December 2011 and Monday 2 January 2012, re-opening Tuesday 3 January 2012.

 

Employees will be required to take paid leave for the shut down period.

 

The closure will be advertised in the local media.

 

With regard to Council?s Libraries, affected staff advocate remaining open between Christmas and New Year as the library is well patronised during this period. Similarly, Council?s Depot, Waste Facility and Visitor Information Centre have remained operational.

 

 

CONSULTATION:

 

Staff, via the Consultative Committee, staff meetings and memos.

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

No environmental implications as emergency services are still available.

 

Social

 

Staff based at the Administration Centre will not be accessible during the close down period. However, emergency services will be available and other worksites will remain open.

 

Economic

 

Nil.

 

Risk

 

No risk implications as emergency services are still available.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact as staff are required to take paid leave.

 

Source of fund and any variance to working funds

 

Not applicable.

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.27??? SF544????????????? 150911???????? Section 94 Status Report - September 2011

 

AUTHOR/ENQUIRIES:???? Colleen Henry, Grants Officer ????????

 

Summary:

 

With the non-replacement of Council?s Section 94 Planner the General Manager has requested that the Grants Officer assist with the completion of outstanding work in relation to Section 94.

 

This report provides an update on the status of the Community Facilities and Open Space Contribution Plan, and puts forward a project for inclusion in a revised works schedule.

 

 

Recommendation:

 

1.?????? That the Section 94 Status Report ? September 2011 be received.

 

2.?????? That contributory funding of $33,000 for a playground at Anderson Park, Valla Beach be ????????? added to the Works Schedule for the Community Facilities and Open Space Contribution ????????? Plan.

 

3.?????? That Council endorse the amended Works Schedule for the Community Facilities and Open ????????? Space Contribution plan as presented in the table in this report.

 

 

OPTIONS:

 

To not approve the proposed addition to the works schedule of the Community Facilities and Open Space Contribution Plan. If this occurred, the required funds would need to be provided from another Council source due to commitments made to the project by Council staff.

 

REPORT:

 

The Community Facilities and Open Space Contribution Plan has been adopted by Council previously. The works schedule contained in the plan is amended as projects in the schedule are completed and other projects come on line.

 

The Local Rural Roads Contribution Plan is in preparation; all other Contribution Plans have been adopted and do not require amendment.

 

DISCUSSION:

 

In the Section 94 Planner?s report to Council in July 2011, the following projects were approved for addition to the works schedule:

1????????? Scotts Head Boat Ramp improvements (minimum $10,000 with matching funding from Better Boating program)

2????????? Access road improvements, Macksville Showground, $100,000.

 

An application for improvements to the Scotts Head Boat Ramp has been made to the Better Boating Program for $47,743, which the Council would have to match. This estimate for construction is generous; it is not likely to require that level of funding and the completion of work is dependent on the sand moving away from the boat ramp. Currently, no work is required on the ramp as the sand has returned to the site.

 

Work is progressing on the Macksville Showground road and a more accurate costing is expected to be confirmed in the near future once design work has been completed.

 

The following project is proposed for addition to the works schedule:

 

Anderson Park Playground, Valla Beach $33,000 s.94 funds.

 

A grant of $15,000 has been received, which the Valla Community Association has partly matched with a contribution of $12,000 and Council contributing $3000 to top up the matching funding. A shortfall in the project budget of $30,000 is proposed to be met with s.94 funding.

 

All other projects on the works schedule have been approved previously by Council.? If the Anderson Park Playground contribution is approved, the Community Facilities and Open Space Contribution Plan works schedule would appear as follows:

 

 

Project

Total cost

s.94 funds

other

Status of Council Approval

Macksville Showground Road

 

$100,000 (estimate)

$100,000

 

Council has endorsed this expenditure of funds.

Scotts Head Boat Ramp

$95,467

$47,734

$47,733

(BBP grant? application made)

 

Council has endorsed this expenditure of funds.? This project is dependent on grant funds and also sand moving away from the ramp.

Anderson Park Playground. Valla Beach

$60,000

$33,000

$15,000

(CBPP grant received)

$12,000 (Community Association contribution)

 

Subject to Council endorsing expenditure.

Macksville Memorial Aquatic Centre - additional lane in swimming pool

 

$63,400

$43,400

$20,000 (RLCIP grant received)

 

Council has endorsed this expenditure of funds.

 

Macksville Tennis Club Car Park

 

$50,000

(estimate)

$50,000

 

Council has endorsed this expenditure of funds.

 

Macksville Skate Park

$153,400

$76,700

$76,700 (grant to be applied for)

Currently in budget for 2015/2016. Council would be asked to bring forward if matching grant funding is secured.

 

South Macksville Park

$115,000

$115,000

 

Council has approved as part of Community? Facilities work schedule but is not currently in forward estimates.

 

TOTAL

 

 

 

$465,834

 

 

 

 

 

The exact level of funds in the Community Facilities budget will not be known until June budget estimates have been signed off by Council, but it is estimated by Council?s Accountant to be approximately $300,000. There is a deficit of about $150,000 in the works schedule, but as future increases in contribution cash flow occur through new development opportunities, coupled with the fact that two projects are likely to be deferred for three to four years, the deficit will disappear over time.

 

CONSULTATION:

 

Consultation was undertaken with the Council?s Accountant and General Manager.

 

SUSTAINABILITY ASSESSMENT:

 

Section 94 plans form an important strategic planning tool for Council and provide longer term sustainability of infrastructure and facility delivery.

 

FINANCIAL IMPLICATIONS:

 

Section 94 developer contributions represent a significant income stream for Council and provide for upgrading essential infrastructure to meet demands of a growing population. There are no additional costs to Council through the proposed amendments to the works schedule.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

General Manager's Report

ITEM 8.28??? SF313????????????? 150911???????? Eungai District (Soldiers) Memorial Hall - Committee of Management AGM - 16 August 2011

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Annual General Meeting of the Eungai District (Soldiers) Memorial Hall Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse minutes of the Committee of Management for the Eungai District (Soldiers) Memorial Hall?s Annual General Meeting held on 16 August 2011, and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Eungai District (Soldiers) Memorial Hall Committee of Management was held on Tuesday 16 August 2011.

 

The Committee of Management for 2010/2012 is:

 

????????? President??????????????????????? David Hall

????????? Vice President???????????????? Sarah Landers

????????? Secretary??????????????????????? Margaret Smith

????????? Treasurer ??????????????????????? Mandy Foley

????????? Committee Members:?????? Anne Marie Ladegaad (Bookings) Marlon Branford

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 


Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

 

Attachments:

1View

24390/2011 - Minutes of AGM held 16 August 2011

 

??


Ordinary Council Meeting - 15 September 2011

Eungai District (Soldiers) Memorial Hall - Committee of Management AGM - 16 August 2011

 



?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

Director Environment & Planning's Report

ITEM 9.1????? SF1589??????????? 150911???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 5 September 2011

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (none are in excess of 12 months old).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/011

01/02/2011

13 Lot Large Lot Residential Subdivision plus new road

Lot 1 DP 1087301, Wirrimbi Road, Newee Creek

? Entrance to property compromised

? Traffic concerns

? Co-ax cable underneath subdivision

? Protection of natural waterways and erosion and siltation

? Area floodprone

? Fire hazard concerns with bushland

Concerns will be addressed when assessing the application

Additional information received from applicant and referred to DECCW (Office of Water) 23/05/2011

Still waiting on advice from DECCW

Response received from RFS requesting additional information

Applicant submitted the information which has been referred to the RFS for further assessment

Still awaiting RFS comments ? contacting RFS for follow-up 7/09/2011

 

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/053

18/03/2011

16 Unit Residential Dwellings & Associated Landscaping, Driveway and Communal Areas

Lot 1 DP 1108420, 17-23 Piggott Street, Nambucca Heads

? Use of open space area

? Loss of views

? Traffic issues

? Water run-off and drainage

? State of the road surface

? No footpaths

 

Additional information received 18/4/11.

Second referral provided to Engineering Department to address drainage issues.

Still awaiting flood study information from applicant.

The applicant has advised the information will be submitted by 29 July 2011.

Information received 2/9/2011 in relation to flooding issues

Meeting with applicant 13/9/2011 to discuss

 

2011/071

03/05/2011

20 new Independent Living Dwellings

Lot 31 DP 730231, 1-3 Short Street, Macksville

? Concerns with sharing bathrooms

? Blocking of sunlight to other units

Information received 5/9/11 in relation to flooding issues

Meeting with applicant 13/9/2011 to discuss

 

2011/103

24/06/2011

Bed & Breakfast Accommodation

Lot 873 DP 601418, 95 Helliwells Road, Missabotti

? Horticulture business operated with use of machinery and bird scaring devices ? potential noise impacts to B&B

Site inspection to take place 2/8/11.

Awaiting soil assessment (for OSMS)

 

2011/112

01/07/2011

Dwelling-House

Lot 191 DP 1091416, 36 Sandpiper Drive, Scotts Head

? Floor height exceeds height of adjoining fence ? visual and privacy impacts

? Overlooking property ? loss of privacy

? Building material not compatible with aesthetics of neighbourhood

? No garages ? parking issues

Awaiting submission of outstanding issues to be addressed.

16/8/11 ? 7 day letter sent ? Applicant given extension of time until 14/9/2011

 

2011/122

26/07/2011

17 Lot Large Lot and Rural Subdivision and Boundary Adjustment

Lot 2 DP 613260 & Lot 1 DP 213434, 532 Rodeo Drive, Wirrimbi

? Building envelopes should be adhered to and not changed ? to ensure views are kept

? No restrictions on church activities by future residents

Awaiting confirmation of information in relation to Aboriginal Cultural Heritage.

Awaiting RFS Referral

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

Director Environment & Planning's Report

ITEM 9.2????? SF1589??????????? 150911???????? DEP Applications and Statistical Reports July 2011-June 2012, 2007-2011 and Certificates Received 2007-2011

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

Environment and Planning Department Development Application statistics for the financial year 2011-2012 compared with 2010-2011 and Certificate Applications received and determined are provided in the body of the report.

 

 

Recommendation:

 

1????????? That Council note development application statistics and processing times for July 2011-June 2012 compared with July 2010-June 2011.

 

2????????? That Council note Occupational Certificate released for the years 2007 to 2011.

 

3????????? That Council note the statistical information for Applications and Certificates received by Council for 2007-2011.

 

 

Development Application Statistics

 

The figures show a -7.69% decrease in the number of DA?s received to August 2011 with construction costs decreasing by -31.47% compared to the same period in 2010/2011. The total number of DA?s/CD?s approved for the month of August was 16 plus 2 modifications.

 

DA?S AND COMPLYING DEVELOPMENT

 

Construction Costs

No Applications Received

Applications Approved (DA & CD)

July 2010-Aug 2010

$6,075,808

42

42

July 2011-Aug 2011

$4,621,466

39

31

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The above comparisons will be considered in the next quarterly budget review to identify what impact the development application numbers will have on our projected income.

 

Source of fund and any variance to working funds

 

An average income is estimated at the start of each budget year and is reviewed at each quarterly review.


 

TURNAROUND TIMES FOR DEVELOPMENT APPLICATIONS 2011

Month

Mean Time

Median

#Average age of DA?s (Days)

Average

Highest

Lowest

January

52.83

40

64.92

133

28

February

42.94

34

63.64

190

10

March

46.41

33

50.05

127

14

April

31.25

33

55.37

308

2

May

43.38**

42

181.12

2761**

8

June

35.88

27

59

167

22

July

28.87

20

40.60

144

11

August

35.5

32

44.25

66

4

September

 

 

 

 

 

October

 

 

 

 

 

November

 

 

 

 

 

December

 

 

 

 

 

 

**? DA 2004/136 (East-West Road Subdivision) has not been included in the Mean or Median Times

#Average age of DA?s

 

The average age of all DA?s for the month is derived from the total number of days from when the applications were lodged with Council until determined. This average is provided for information as many applications required additional information by Council and/or other Government Agencies to enable them to be processed (ie Stop Clock applied).

 


COMPLYING DEVELOPMENTS RECEIVED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Total

2007 Private Cert

5

3

4

1

2

4

4

3

5

4

6

1

42

2007 Council

0

3

3

1

3

4

7

0

1

2

6

3

33

2008 Private Cert

0

3

1

4

6

2

6

4

2

2

6

6

44

2008 Council

2

2

2

3

2

5

2

2

2

7

1

3

33

2009 Private Cert

3

7

6

4

3

2

11

3

2

7

4

7

59

2009 Council

1

3

2

2

3

2

2

2

5

5

3

2

32

2010 Private Cert

3

6

6

3

4

0

12

1

2

1

1

0

39

2010 Council

3

6

2

1

2

1

9

3

1

2

2

0

32

2011 Private Cert

1

0

3

7

4

4

3

1

 

 

 

 

23

2011 Council

2

2

0

1

0

1

1

0

 

 

 

 

7

 

CONVEYANCING CERTIFICATES ISSUED

 

YTD (Jan-Aug)

Drainage Diagrams

Section 149 Certs

Outstanding Notices

2007

189

525

146

2008

195

480

124

2009

163

502

110

2010

146

446

93

2011

194

425

77

 

OCCUPATION CERTIFICATES RELEASED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

TOTAL

Average/
Month

Private
2007

1

0

0

3

7

5

3

2

3

2

9

5

40

3.33

Council
2007

6

20

14

7

22

13

12

10

14

13

8

12

151

12.58

Private
2008

4

0

4

2

4

5

5

8

7

11

4

7

61

5.08

Council
2008

12

16

9

9

29

12

19

25

16

20

17

13

197

16.41

Private
2009

1

4

5

3

2

3

10

4

7

7

9

6

61

5.08

Council
2009

21

11

19

14

14

15

10

17

13

20

16

12

182

15.16

Private
2010

4

4

12

2

7

2

4

5

7

1

3

4

55

4.58

Council
2010

10

14

9

12

11

7

11

7

6

3

2

7

99

8.25

Private
2011

9

6

11

0

5

12

3

10

 

 

 

 

56

7.00

Council
2011

6

22

15

5

10

11

12

15

 

 

 

 

96

12.00

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

Director Environment & Planning's Report

ITEM 9.3????? SF1589??????????? 150911???????? DA's and CDC's Received and Determined under Delegated Authority to 3 September 2011

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

DEVELOPMENT APPLICATIONS RECEIVED TO 3 SEPTEMBER 2011

 

DA Number

Application Date

Applicant/Owner

Development

Address

Estimated Value

2011/137

23/08/2011

Mr Glenn Warry

Swimming Pool

Lot 109 DP 1128126, Pickett Hill Close, Valla

80,000

2011/138

23/08/2011

Harvey World Travel

Footpath Sign

Lot 1 DP 382674, 14 Bowra Street, Nambucca Heads

0

2011/139

23/08/2011

Town Planning Consultants Pty Ltd/Bernard Laverty Pty Ltd

Crematorium, Chapel & associated facilities

Lot 51 DP 613620, Fox's Road, Nambucca Heads

450,000

2011/140

24/08/2011

Prof G Kaplan

Hobby Shed

Lot 1072 DP 1120105, 142 East West Road, Valla

27,875

2011/141

25/08/2011

Roses Ice Cream Parlour & Caf?

Footpath Sign & Tables

Lot 23 DP 242451, 1 Princess Street, Macksville

0

2011/142

25/08/2011

Denis Atkinson Planning/Shibba Pty Ltd

Relocation of existing manufactured home to within Nambucca Beach Holiday Park

Lot 162 DP 755560, 26 Swimming Creek Road, Nambucca Heads

9,000

2011/143

25/08/2011

Voyee Pty Ltd & Supa East Pty Ltd

Continuing Use of converted double garage to rumpus room

Lot 1 DP 1039034, 5 Preston Drive, Macksville

0

2011/144

29/08/2011

Signcraft Pty Limited/Roc-Hin Pty Ltd

Replace External Signage - Commonwealth Bank

Lot 11 DP 802777, 30 Bowra Street, Nambucca Heads

22,000

2011/145

29/08/2011

Mick Brooks Building Designs/K & G Lonnon

Replace deck

Lot 4 Section E DP 17707 8 Vernon Street, Scotts Head

15,000


 

DA Number

Application Date

Applicant/Owner

Development

Address

Estimated Value

2011/146

30/08/2011

Erwin Richter, White Albatross Holiday Park

Camp Kitchen

Lot 520 DP 859627, 52 Wellington Drive, Nambucca Heads

153,000

2011/147

31/08/2011

Mr O Seelenmeyer, 1a Newry Street, Urunga

Dwelling-House and Carport

Lot 82 DP 1099538, 36 Seaforth Drive, Valla Beach

185,000

 

 

 

COMPLYING DEVELOPMENT APPLICATIONS RECEIVED TO 3 SEPTEMBER 2011

 

None were received

 

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENTS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY TO 3 SEPTEMBER 2011

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2009/202/01

Lots 10, 14 & 21 DP 755564, 662 South Arm Road, South Arm

Dwelling-House ? construct new dwelling-house and convert existing dwelling-house to studio Modification

225,000

2011/135

Lot 1 DP 1078604, 9 Hillview Drive, Congarinni North

Shed

15,716

2011/111

Lot B DP 368056, 24 Cook Street, Bowraville

Community Facility ? Community Gardens

0

2011/114

Lot 772 DP 618056, 299 Elliots Road, Tamban

Home Industry ? Cheese Making Facility

10,000

2011/119

Lot 3 DP 1098738, 16 Mitchells Road, Valla

Erect Dwelling-House and decommission existing dwelling

700,000

2011/121

Lot 42 DP 1149595, Timbertop Court, Valla

Dwelling-House

329,000

2011/143

Lot 1 DP 1039034, 5 Preston Drive, Macksville

Continued use of double garage converted to rumpus room

0

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

Director Environment & Planning's Report

ITEM 9.4????? SF1148??????????? 150911???????? Contract Regulatory Officer's Report August 2011

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

The following is the Contract Regulatory Officer?s Report for August 2011.

 

 

Recommendation:

 

That the report from the Contract Regulatory Officer for August 2011 be received and noted by Council.

 

 

 

Dogs

Total

Total

Seized

 

23

Returned to Owner

2

 

Impounded

21

 

Total Seized

23

23

Breakdown

Total

Total

Seized

 

23

From Previous Month

 

4

Stolen Dog Recovered

 

0

Released to Owner

1

 

Returned to Owner

2

 

Euthanized

19

 

Currently in Pound

5

 

Sold

0

 

Stolen from Pound

0

 

Total in Pound

27

27

Dumped

4

 

Surrendered

8

 

 

Cats

Total

Total

Seized

 

5

Returned to Owner

0

 

Impounded

5

 

Total Seized

5

5

Breakdown

Total

Total

Seized

 

5

From Previous Month

 

0

Released to Owner

0

 

Returned to Owner

0

 

Euthanized

5

 

Currently in Pound

0

 

Sold

0

 

Escaped from Pound

0

 

Total in Pound

5

5

Dumped

1

 

Surrendered

0

 

 


 

Cattle

Total

Total

Seized

 

0

Returned to Owner

0

 

Impounded

0

 

Total Seized

0

0

 

????????????????? Kilometres travelled

2949

 

????????? CSR?s Actioned-Not Inc Merits

55

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

Director Environment & Planning's Report

ITEM 9.5????? SF1616??????????? 150911???????? Report on the Minutes of the AGM and ACAC Committee Meeting held 9 August 2011

 

AUTHOR/ENQUIRIES:???? Patricia Walker, Aboriginal Community Development Officer ????????

 

Summary:

 

The minutes of the Annual General Meeting and regular meeting of the Aboriginal Community Advisory Committee meeting held Tuesday 9 August 2011, are presented for Council?s endorsement and hold 4 recommendations for Council?s consideration.

 

??????????? Items from the Regular meeting of the Aboriginal Community Advisory Committee

 

Item 5.6 ? World Rally Championships

 

To recommend to Council that Mr Wayne Lowe, Manager Business Development, is to be congratulated and thanked for the tireless effort he has put into making the Nambucca Shire component of the World Rally as safe and successful as he can for the community.

 

Item 5.3 ? Report on youth involvement in the Aboriginal Community Advisory Committee

 

That the Committee recommend to Council the Aboriginal Community Advisory Committee host a 'themed' annual meeting targeting youth, prior to 2012 Youth Week, and liaise with the Council's Youth Development Officer, with the aim of encouraging youth involvement. Youth will be invited to an ordinary meeting in February 2012.

 

Item 5.5 ? Communication Protocols for engagement of the Aboriginal community regarding development applications

 

That the Committee recommend to Council that an ACAC working group be established, consisting of Cr Flack, Patricia Walker, Marcia Hillery & Mardi Walker and any other interested ACAC members, to be the driving force to develop Aboriginal communications protocols and to finalise the MOU that came out of the workshops for the Aboriginal Culture & Heritage Management Plan. A date for the first working group meeting is to be confirmed by email.? The working group is to report back to the November ACAC meeting.

 

Item GB9/11 ? Membership

 

That the Committee write to the Bowraville Local Aboriginal Lands Council and invite it to nominate a new representative to the ACAC.

 

 

 

Recommendation:

 

1????????? That Council endorse the Minutes of the Annual General Meeting (AGM) of the Aboriginal Community Advisory Committee held 9 August 2011 noting the Committee?s election of a Chairperson, Vice Chairperson and Committee members.

 

2????????? That Mr Wayne Lowe, Manager Business Development, is to be congratulated and thanked for the tireless effort he has put into making the Nambucca Shire component of the World Rally as safe and successful as he can for the community.

 

3????????? That the Aboriginal Community Advisory Committee host a 'themed' annual meeting targeting youth, prior to 2012 Youth Week, and liaise with the Council's Youth Development Officer, with the aim of encouraging youth involvement. Youth will be invited to an ordinary meeting of this in February 2012.

 

4????????? That an ACAC working group be established, consisting of Cr Flack, Patricia Walker, Marcia Hillery & Mardi Walker and any other interested ACAC member, to be the driving force to develop Aboriginal communications protocols and to finalise the MOU that came out of the workshops for the Aboriginal Culture & Heritage Management Plan. A date for the first working group meeting is to be confirmed by email.? The working group is to report back to the November ACAC meeting.

 

5????????? That Council write to the Bowraville Local Aboriginal Lands Council and invite it to nominate a representative to the ACAC.

 

6????????? That all previous committee members, excluding members identified as being no longer available, be nominated pending the Aboriginal Community Development Officer seeking confirmation from each individual member.

 

7????????? That Council endorse the remainder of the minutes of the Minutes from the Nambucca Shire Aboriginal Community Advisory Committee held on 9 August 2011.

 

 

 

OPTIONS:

 

1????????? Endorse the minutes.

2????????? Not endorse the minutes.

3????????? Endorse the minutes with amendments.

 

 

DISCUSSION:

 

Council's Aboriginal Community Development Officer, Patricia Walker, will only provide secretariat support and is not a voting member of the ACAC.

 

Members who were not in attendance at the AGM have been posted correspondence in retaining their membership. Their response was required by Friday 26 August 2011.

 

Current members of the Aboriginal Community Advisory Committee are as follows;

 

Cr Ballangarry

Cr Flack

Cr South ? alternate representative

Marcia Hillery ? Chairperson

Louise Robinson ? Vice Chair

Vicki Power ? member

Anthony Gillin ? member

Mardi Walker ? member

Larry Kelly ? member

Robert Wilson ? member

 

Mr Darren Kershaw did inform the committee that after this meeting, he will no longer be available, as he has accepted a position in Grafton.

 

 

CONSULTATION:

 

Manager Community & Cultural Services

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues with this report.

 

Social

 

There are no social issues with this report

 

Economic

 

There are no economic issues with this report

 

Risk

 

There are no risks with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil.

 

Source of fund and any variance to working funds

 

Nil.

 

Attachments:

1View

19638/2011 - Minutes of the meeting held Tuesday 19 July 2011

 

2View

21799/2011 - Minutes of the AGM for the ACAC Committee held 9 August 2011

 

3View

20609/2011 - Minutes - Aboriginal Community Advisory Committee - 9 August 2011

 

??


Ordinary Council Meeting - 15 September 2011

Report on the Minutes of the AGM and ACAC Committee Meeting held 9 August 2011

 

Minutes of discussion held Tuesday 19 July 2011 at Council's Administration Centre commencing 11:05 am.

 

Present: Darren Kershaw (Chair), Cr Ballangarry, Cr Flack, Cr South, Scott Mieni, Vicki Power, Mardi Walker & Patricia Walker

 

Meeting opened by Mr Darren Kershaw at 11:05 am.

 

Housekeeping and emergency procedures were addressed.

 

Apologies: Michele Donovan (CEO Unkya LALC), Marcia Hillery (Manager MiiMi Aboriginal Corporation.

 

Declaration of Pecuniary Interest ? Non declared.

 

Confirmation of Minutes

 

RESOLVED: FLACK/SOUTH

 

That the minutes of the meeting held 16 November 2010 be confirmed.

 

Annual General Meeting

 

All members present agreed to defer the Annual General Meeting to Tuesday 9 August 2011 commencing at 10:00 am with an ordinary meeting to follow.

 

NOTE: Members present are very concerned about the jeopardy of losing the Aboriginal Community Advisory Committee due to a lack of commitment and attendance.

 

General Business

 

Members discussed agenda items for the next meeting.

 

Next Meeting

 

Tuesday 9 August 2011, Councils Administration Centre, Princess St Macksville, commencing at 10:00 am.

 

Closure

 

With there being no more business, Mr Kershaw closed meeting at 11:35 am.

 


Ordinary Council Meeting - 15 September 2011

Report on the Minutes of the AGM and ACAC Committee Meeting held 9 August 2011

 

MINUTES OF THE ANNUAL GENERAL MEETING (AGM) OF THE ABORIGINAL COMMUNITY ADVISORY COMMITTEE HELD 2.00 PM TUESDAY, 9 AUGUST 2011

 

ITEM 5.1????? SF1616????????????? 090811????? Annual General Meeting (AGM) of the Aboriginal Community? Advisory Committee

 

 

Present

 

Cr South, Cr Flack, Cr Ballangarry, Ms Marcia Hillery, Ms Vicki Power, Mr Anthony Gillin, Ms Mardi Walker, Mr Phillip Hall, Mr Darren Kershaw, Ms Vicki Fernance & Ms Patricia Walker

 

 

Apologies

 

Ms Coral Hutchinson

 

 

Cr Flack agreed to chair the AGM

 

 

Minutes of Previous AGM ? 12 May 2009?

 

RESOLVED:? Ballangarry/Power

 

That the minutes of the previous Annual General Meeting 12 May 2009 be accepted and be endorsed by Council.

 

 

Business Arising from AGM Minutes 12 May 2009

 

There was no business arising.

 

 

Chairperson?s Report

 

In absence of Mrs Cath Bula, there was no Chairperson's report.

 

(Mr Phillip Hall & Mr Darren Kershaw enter the room at 10:35 am.)

 

 

Election of Office Bearers

 

RESOLVED:? Gillin/Hillery

 

That Cr Flack be appointed the Returning Officer for the election of Office Bearers

 

Cr Flack declared all positions vacant and called for nominees for Chairperson

 

RESOLVED:? Gillin/Power

 

That Ms Marcia Hillery be nominated for Chairperson.

 

Cr Flack congratulates Ms Hillery and then calls for nominations for Vice Chair

 


RESOLVED:? Gillin/Hillery

 

That Ms Louise Robinson be nominated for Vice Chairperson.

 

Cr Flack calls for nominations for Committee Members

 

RESOLVED:? Robinson/Power

 

That Ms Mardi Walker be nominated as a committee member.

 

RESOLVED:? Robinson/Hillery

 

That all previous committee members, excluding members identified as being no longer available, be nominated pending the Aboriginal Community Development Officer seeking confirmation from each individual member.

 

 

Meeting Closure

 

With there being no further business, Cr Flack thanked the outgoing committee, congratulated the incoming committee and closed the meeting at 10:49 am.

 

 

 

 

 

????????????????

CR FLACK

CHAIRPERSON


Ordinary Council Meeting - 15 September 2011

Report on the Minutes of the AGM and ACAC Committee Meeting held 9 August 2011

 

PRESENT

 

Chairperson Ms Marcia Hillery

Cr Martin Ballangarry OAM

Cr Paula Flack

Ms Patricia Walker

Ms Mardi Walker

Ms Vicki Power

Ms Vicki Fernance

Mr Phillip Hall

Ms Louise Robinson

Mr Anthony Gillin

Mr Darren Kershaw

Cr Elaine South (observer)

 

 

APOLOGIES

 

Ms Coral Hutchinson

 

 

 

 

 

DISCLOSURE OF INTEREST

 

There were no Disclosures of Interest declared.

 

 

CONFIRMATION OF MINUTES

 

2982/11 Resolved:?????? (Flack/Ballangarry) (Flack/Ballangarry)

 

That the minutes of the meeting held on 19 July 2011 be accepted and recommended to Council for adoption.

 

 

 

 

Director Environment and Planning Report

ITEM 5.1????? SF1616????????????? 090811????? Annual General Meeting (AGM) of the Aboriginal Community? Advisory Committee

?

PLEASE SEE SEPARATE MINUTES FOR THE AGM MEETING

 

 

 

 

 

ITEM 5.2????? SF1616????????????? 090811????? Business Arising from Previous Minutes of meeting held Tuesday, 19 July 2011

 

There were no matters arising from the previous minutes.

 

 

 

 


 

As Wayne Lowe was available to speak to Item 5.6 the Committee Agreed to move this item forward.

ITEM 5.6????? SF1616????????????? 090811????? 2011 World Rally Championship

2983/11 RESOLVED:?????? (Robinson/Flack)

 

To recommend to Council that Mr Wayne Lowe, Manager Business Development, is to be congratulated and thanked for the tireless effort he has put into making the Nambucca Shire component of the World Rally as safe and successful as he can for the community.

 

 

 

 

 

ITEM 5.3????? SF1616????????????? 090811????? Report on youth involvement in the Aboriginal Community Advisory Committee

2984/11 RESOLVED:?????? (Robinson/Hillery)

 

That the Committee recommend to Council the Aboriginal Community Advisory Committee host a 'themed' annual meeting targeting youth, prior to 2012 Youth Week, and liaise with the Council's Youth Development Officer, with the aim of encouraging youth involvement. Youth will be invited to an ordinary meeting of this in February 2012.

 

 

 

 

 

ITEM 5.4????? SF1616????????????? 090811????? Local Area Command Aboriginal Consultative Committee

 

Mr Scott Mieni did not attend the meeting. This item is to be carried over to next meeting.

 

 

 

 

 

ITEM 5.5????? SF1616????????????? 090811????? Communication Protocols for engagement of the Aboriginal community regarding development applications

2985/11 RESOLVED:?????? (Flack/Robinson)

 

That the Committee recommend to Council that an ACAC working group be established, consisting of Cr Flack, Patricia Walker, Marcia Hillery & Mardi Walker and any other interested ACAC member, to be the driving force to develop Aboriginal communications protocols and to finalise the MOU that came out of the workshops for the Aboriginal Culture & Heritage Management Plan.? A date for the first working group meeting is to be confirmed by email.? The working group is to report back to the November ACAC meeting.

 

 

 

 

 

ITEM 5.7????? SF1616????????????? 090811????? Report on the 2011 NAIDOC Week activities

2986/11 RESOLVED:?????? (Flack/Ballangarry)

 

That the verbal report on the 2011 NAIDOC Week activities given by Louise Robinson be noted and the 2011 NAIDOC Week organisers be congratulated on the successful activities and ongoing outcomes achieved from the week of activities.

 

 

 

 

 

ITEM GB9/11???????????????????????? SF1616???? 090811???? Report On General Business and Matters of Interest

2987/11 RESOLVED:?????? (Flack/Robinson)

 

That the Committee request Council write to the Bowraville Local Aboriginal Lands Council and invite it to nominate a new representative to the ACAC.

 

 

 

???

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 22 November 2011 commencing at 10:00 am.

 

 

CLOSURE

 

There being no further business the Chairperson closed the meeting the time being 12:40 pm.?

 

 

 

 

??????????.

(CHAIRPERSON)

 


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

Director Environment & Planning's Report

ITEM 9.6????? SF1614??????????? 150911???????? Minutes of the Access Committee meeting held 26 July 2011

 

AUTHOR/ENQUIRIES:???? Coral Hutchinson, Manager Community and Cultural Services ????????

 

Summary:

 

Attached for Council?s consideration are the minutes of the Nambucca Shire Council Access Committee meeting held 26 July 2011.

 

The minutes contain the following recommendations for Council?s attention:

 

That Council note the date for Safe and Savvy Seniors Service Information Day as being on Tuesday 11 October 2011 at Macksville Senior Citizen?s Centre/Library area from 10.00 am ? 3.00 pm.

 

That Council write a letter to the Bananacoast Credit Union Chief Executive Officer in support of the verbal requests from residents and Committee members regarding the need to remove the step at the ATM in Bowra St Nambucca Heads to allow for wheelchair access.

 

That Council review the ?Application for an Event of Council Land? form to include the provision of accessible parking and accessible toilets as there is currently nothing on the form requiring attention to these matters.

 

That Councillor delegates to the Access Committee take the matters of accessible parking and accessible toilets at the World Rally Championship to the briefing at the next Council General Purpose Committee.

 

That Council write to Woolworths and the Nambucca Plaza to inform them that the Access Committee has received a number of reports relating to the misuse of their accessible parking sites, with a suggestion that they could enhance their signs to include the penalties for misuse of disability parking and a telephone number for people to report the misuse of these parking spaces.

 

 

Recommendation:

 

1????????? That Council note that the Safe and Savvy Seniors Service Information Day will be Tuesday 11 October 2011 at Macksville Senior Citizen?s Centre/Library area from 10.00 am?3.00 pm.

 

2????????? That Council write a letter to the Bananacoast Credit Union Chief Executive Officer in support of the verbal requests from residents and Committee members regarding the need to remove the step at the ATM in Bowra St Nambucca Heads to allow for wheelchair access.

 

3????????? That Council review the ?Application for an Event of Council Land? form to include the provision of accessible parking as there is currently nothing on the form requiring attention to this matter.

 

4????????? That Council write to Woolworths and the Nambucca Plaza to inform them that the Access Committee has received a number of reports relating to the misuse of their accessible parking sites, with a suggestion that they could enhance their signs to include the penalties for misuse of disability parking and a telephone number for people to report the misuse of these parking spaces.

 

5????????? That the remainder of the Minutes if the Access Committee held 26 July 2011 be endorsed.

 

 


OPTIONS:

 

1????????? Endorse the minutes

2????????? Not endorse the minutes

3????????? Endorse the minutes with amendments

 

 

DISCUSSION:

 

Safe and Savvy Seniors Service Information Day

 

Council may recall from previous Access Committee minutes that Nambucca Shire Council is hosting a Service Information Day on Tuesday 11 October 2011 as part of the Safe and Savvy Seniors (SASS) project. The planning and preparations for the event are moving along well, with great interest and support from the community. The SASS Information Day will held at the Seniors Citizens Centre, the Library and will utilise the surrounding grass area. The project which is funded by the Attorney Generals Department has delivered many workshops to seniors over the past year and the day is an opportunity to bring together many of these aspects and provide seniors with information on the range of services available in the local area. This initiative is supported by the Nambucca Shire Council Access Committee and responds to one of the recommendations from the Nambucca Shire Council Seniors Forum held in March 2011 - which is to have more service information readily available to seniors in the community.

 

The day is free for all community members to attend and there is no cost for service providers to set up information stalls. Over 30 organisations from across the health and community care sector have expressed their interest to participate in the day. The NSW Police, Fire and Rescue and Rural Fire Service and a smaller number of social groups will also participate in the event. At this point the day is planned to include 25 information stalls, and 12 speakers, presentations and demonstrations.

 

The SASS Project Officer has submitted the required Nambucca Shire Council Special Events Application Form which includes a site plan, risk assessment and program of activities. In September the focus will be on promoting the event through a number of avenues and refining some of the event details. It is definitely gearing up to a fun, interactive and informative day for seniors in our Shire.

 

Access to BCU ATM

 

The Access Committee feels that a letter expressing their support for the removal of the step might assist the BCU to determine a priority for this work.

 

Application for an Event on Council land

 

Section 2.4 of the Guidelines addresses the need for disability toilets, however there are no guidelines or requirements for provision of disability parking at events on Council land.

 

World Rally

 

Given that the briefing with Council has now passed, the Committee?s recommendation is not being put forward via this report, further, it is understood that the matters of disability parking and accessible toilets have been addressed via other opportunities and meetings.

 

Misuse of Disability Parking

 

Whilst Council does not have a regulatory role regarding the use of these spaces as they are on private property, the Access Committee wishes to advocate for their correct usage. The Committee suggests that more specific signage at these sites may reduce the number of people who casually use the disability parking sometimes without being aware of the consequences to themselves via a hefty fine or to people with disabilities who require these spaces to go about their business.

 


The NSW Roads and Traffic Authority has taken a very clear stand on this issue by setting up a hot line for people to report misuse of disability parking and by circulating a brochure which individuals can use themselves. Copies of the brochure have been received by Council and can be made available to the Plaza and Woolworth?s management.

 

 

CONSULTATION:

 

Additional information is contained in the minutes.

 

Environment

 

Nothing specific identified.

 

Social

 

Improved social well-being for seniors underpins the Safe and Savvy Seniors project and the October Information Day.

 

Economic

 

Nil

 

Risk

 

Nothing specific identified.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing identified.

 

Source of fund and any variance to working funds

 

The Safe and Savvy Seniors, Make Sure You?re Secure grant from the Attorney General?s Department is providing the funding for the Seniors Information Day. No funding from Council is required.

 

Attachments:

1View

20461/2011 - Minutes - Access Committee - 26 July 2011

 

??


Ordinary Council Meeting - 15 September 2011

Minutes of the Access Committee meeting held 26 July 2011

 

PRESENT

 

Mr Peter Shales (Chairperson)

Miss Fiona Holmes

Mr Matt Sullivan

Mr Les Small

Cr E South

Ms Margaret Hutchinson

Cr A Smyth

Dr Dorothy Secomb

Ms Najjia Hadzic

Ms Coral Hutchinson

Mr Pete Abbott (NV Phoenix)

 

 

 

APOLOGIES

 

Mrs Shirley Holmes

Mr Keith Davis

Ms Alba Sky

 

 

 

DISCLOSURE OF INTEREST

 

There were no Disclosures of Interest declared.

 

 

CONFIRMATION OF MINUTES

 

1/11 Resolved:?????? (Smyth/South)

 

That the minutes of the previous meeting held 24 May 2011 be confirmed and their endorsement by Council at its meeting of 16 June 2011 be noted.

 

 

 

 

Director Environment and Planning Report

ITEM 5.1??????????????????? SF1614??? 260711? Report on Business Arising from previous meeting held 24 May 2011

The Committee noted without formal resolution:

 

1??????? That the Committee?s request to look at changes to the after-hours taxi rank in Bowra Street Nambucca Heads has been referred to Council?s Engineers;

2??????? That the planned work for Bellwood Road area in the 2011-2012 works program only goes as far as the roundabout at Mumbler Street; and

3??????? That a request for reinstatement of the ticketed queuing system at the RTA in Nambucca Heads has been submitted and an acknowledgement received, however there has been no response to date and the system has still not been reinstated.

 

2/11 RESOLVED:?????? (Smyth/South)

 

That Council note the date for Safe and Savvy Seniors Service Information Day as being on Tuesday 11 October 2011 at Macksville Senior Citizen?s Centre/Library area from 10.00 am ? 3.00 pm.

 

3/11 Resolved:?????? (Smyth/Hutchinson)

 

That Council write a letter to the Bananacoast Credit Union Chief Executive Officer in support of the verbal requests from residents and Committee members regarding the need to remove the step at the ATM in Bowra St Nambucca Heads to allow for wheelchair access.?

 

 

4/11 Resolved:?????? (Smyth/HolmesF)

 

That Council review the ?Application fro an Event of Council Land? form to include the provision of accessible parking and accessible toilets as there is currently nothing on the form requiring attention to these matters.

 

5/11 Resolved:?????? (Secomb/Small)

 

That Councillor delegates to the Access Committee take the matters of accessible parking and accessible toilets at the World Rally Championship to the briefing at the next Council General Purpose Committee.

 

 

6/11 Resolved:?????? (Smyth/Secomb)

 

That Council write to Woolworths and the Nambucca Plaza to inform them that the Access Committee has received a number of reports relating to the misuse of their accessible parking sites, with a suggestion that they could enhance their signs to include the penalties for misuse of disability parking and a telephone number for people to report the misuse of these parking spaces.

 

 

 

 

ITEM 5.2??????????????????? SF1614??? 260711? Report on correspondence to the Access Committee meeting of 26 July 2011

7/11 RESOLVED:?????? (South/Hutchinson)

 

That the items of correspondence and related actions be noted.

 

 

 

ITEM 5.3??????????????????? SF1614??? 260711? Report on General Business and Matters of Interest

The following matters were raised without formal action:

1?????? The Nambucca Council website has an ?enlarge print? that is not working effectively on very large magnification.?? Members to examine the website and discuss at the next meeting.

2?????? Pedestrian crossings in Wallace Street Macksville are poorly lit ? for further discussion following confirmation of the crossings? status (ie ?school? versus ?zebra?).

3?????? Cr Smyth reported on a presentation at a recent conference on ?Whole of Life? planning, the? concept of ?visitability?, house-ettes, and landscape designs where streets are not just for cars.

4?????? Toilet doors ? requirements for inward/outward opening and the impact on available space.

5?????? Lighting in the vicinity of Nambucca Heads Primary School.

6???? Chairperson, Pete Shales advised that he will be stepping down from the position (but staying as a Committee member) due to his need to be on-call during meeting times.? For appropriate action at the next meeting.

 

 

 


 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday, 23 August commencing at 2:00 pm.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 3.45 pm.

 

 

 

 

???????????..

Peter Shales

CHAIRPERSON

 


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

Director Environment & Planning's Report

ITEM 9.7????? SF1614??????????? 150911???????? Minutes of the Access Committee meeting held 23 August 2011

 

AUTHOR/ENQUIRIES:???? Coral Hutchinson, Manager Community and Cultural Services ????????

 

 

Summary:

 

Attached for Council?s consideration are the minutes of the Nambucca Shire Council Access Committee meeting held 23 August 2011.

 

The minutes contain 3 recommendations for Council?s attention:

 

1????????? That the need for increased lighting on the Wallace Street Pedestrian Crossings be referred to the Council Engineers for assessment.

2????????? That Council Engineers investigate options for the gap between the footpath and the blister at the pedestrian refuge in Wallace Street, Macksville.

3????????? That Cr Elaine South be elected as the new Chairperson of the Nambucca Access Committee.

 

 

Recommendation:

 

1????????? That the need for increased lighting on the Wallace Street Pedestrian Crossings be referred to the Council Engineers for assessment.

 

2????????? That Council Engineers investigate options for the gaps between the footpath and the blisters at the pedestrian refuge in Wallace Street, Macksville.

 

3????????? That Council note the election of Cr Elaine South as Chairperson of the Nambucca Shire Council Access Committee following Peter Shales resignation from the position due to his need to be on-call with the SES during meetings.?

 

4????????? That the remaining minutes be noted.

 

 

OPTIONS:

 

1????????? Endorse the minutes

2????????? Not endorse the minutes

3????????? Endorse the minutes with amendments

 

 

DISCUSSION:

 

Wallace Street Pedestrian Crossings

 

There are 2 crossings, both outside schools ? at St Patricks and Macksville Primary.? These crossings are marked zebra crossings and are therefore used by people at all hours.? A member?s report has brought this to the Committee attention following driving along this street at night.

 

Wallace Street Pedestrian Refuge

 

A member with a vision impairment has reported to Council an incident where he fell over the blisters and has asked if the area could be looked at to address the gaps and trips.? A business in the vicinity has witnessed a similar incident although this was not reported to Council.? The Committee is requesting that the Engineers make an assessment of the area.?

 


CONSULTATION:

 

Additional information is contained in the minutes.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing specific identified.

 

Social

 

No social impacts identified.

 

Economic

 

Nil

 

Risk

 

Identification of hazards underpins good risk management.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing identified.

 

Source of fund and any variance to working funds

 

Nil

 

 

Attachments:

1View

22511/2011 - Minutes - Access Committee - 23 August 2011

 

??


Ordinary Council Meeting - 15 September 2011

Minutes of the Access Committee meeting held 23 August 2011

 

PRESENT

 

Mr Keith Davis

Ms Fiona Holmes

Cr E South (Chairperson)

Mr Les Small

Cr A Smyth

Dr Dorothy Secomb

Ms Patricia Walker

Ms Alba Sky

Ms Najjia Hadzic

Ms Coral Hutchinson

 

 

APOLOGIES

 

Ms Margaret Hutchinson

Mrs Shirley Holmes

 

 

ELECTION OF CHAIRPERSON

 

1/11 Resolved:?????? (Secomb/Davis)

 

Chairperson ? As neither Chairperson, Peter Shales, nor Deputy Chairperson, Shirley Holmes, were present today, Cr South was nominated and elected as acting Chairperson for today?s meeting.

 

 

 

DISCLOSURE OF INTEREST ? none declared

 

 

CONFIRMATION OF MINUTES

 

2/11 RESOLVED:?????? (Smyth/Secomb)

 

That the Minutes of the Meeting held 26 July 2011 be confirmed.

 

 

 

 


Director Environment and Planning Report

ITEM 5.1??????????????????? SF1614??? 230811? Report on Business Arising from previous meeting held 26 July 2011

The Committee noted without formal resolution:

 

1???? RTA TICKET QUEUING SYSTEM:

A letter was received regarding the RTA Ticketing Queuing system. The Committee members will monitor how well the centre is taking into account those with additional needs. Members will also keep in contact with Customer Service Centre Manager regarding the issue.

 

2???? SAFE AND SAVVY SENIORS:

27 organisations have responded so far and she is now preparing for promoting the event.

 

3???? CHANGES TO AFTER-HOURS TAXI RANK, NAMBUCCA HEADS:

Various options are being looked into regarding the taxi rank.

 

4???? WALLACE STREET PEDESTRIAN CROSSINGS:

Need for lighting was discussed. Refer to engineers.

 

5???? DISABILITY PARKING ? MISUSE OF PARKING SPACES:

Committee members were given brochures regarding the Mobility Parking Scheme.

 

6???? COUNCIL WEBSITE:

Discussion on the need to reformat the website to enable the enlarged font feature to work correctly.

 

7???? TOILET DOORS:

Can open either way depending on space. Committee is awaiting further confirmation of standards.

 

3/11 Resolved:?????? (Smyth/Secomb)

 

That the need for increased lighting on the Wallace Street Pedestrian Crossings be referred to the Council Engineers for assessment.

 

4/11 Resolved:?????? (Smyth/Secomb)

 

The matters arising from the previous minutes were noted.

 

 

ITEM 5.2??????????????????? SF1614??? 230811? Report on correspondence to the Access Committee meeting of 23 August 2011

 

The item of correspondence was noted.

 

 

 

ITEM 5.3??????????????????? SF1614??? 230811? Report on General Business and Matters of Interest

 

1???? CHAIRPERSON:

Committee noted that Peter Shales had stepped down from his role as Chairperson and elections were held for a new Chairperson.

 

2???? LANEWAY:

The Laneway between Sturdee and Jellico Streets, has a drain that is in disrepair ? it is slippery and has water lying around. Has been reported to Council.

 

3???? PAVERS IN FRONT OF COUNCIL:

The pavers in front of the Council chambers has a lip that could be a trip hazard. It has been reported to Council.

 

4???? WALLACE STREET REFUGE:

The Wallace Street crossing has a gap between the footpath and the blister leading to the refuge/crossing. People could fall down the gap, thinking it was covered.

 

5/11 Resolved:?????? (Secomb/Smyth)

 

That Cr Elaine South be elected as the new Chairperson of the Nambucca Access Committee.

 

6/11 Resolved:?????? (Smyth/Davis)

 

That Council Engineers investigate options for the gap between the footpath and the blister at the pedestrian refuge in Wallace Street, Macksville.

 

NEXT MEETING DATE - Tuesday 27 September commencing at 2:00 pm.

 

 

CLOSURE

 

There being no further business the Chair then closed the meeting the time being 3:29 pm.

 

 

?????????

Cr E South

(CHAIRPERSON)

 


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

Director Environment & Planning's Report

ITEM 9.8????? SF46??????????????? 150911???????? Argents Hill Cemetery - Objections to Sectional Signs

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

The placement of religion sectional signs in the Council cemeteries commenced in 2009 and was a staged program of upgrade works to provide the general public with site information to enable them to identify the religious areas when looking for grave sites with the Argents Hill Cemetery being undertaken during the 2010/2011 budget year.

 

Further upgrades are planned to install individual row markers which have deteriorated over time and in many areas are missing along with layout plans at the entry points to each cemetery. These works have not proceeded at this stage due to funds not being allocated in the annual budget and in the case of Nambucca Heads, Macksville and Bowraville any such signs will not be considered until expansion plans are finalised.

 

The Argents Hill Cemetery is divided into two (2) separately fenced areas which are divided by an access road to a farm dwelling and are accessed either from North Arm Road or the internal property access road.

 

Since the installation of the sectional signs at the Argents Hill Cemetery, Council has received objections from two (2) families who have family members buried in the Argents Hill Cemetery and who where unaware of the religious areas when the family members where buried. In both cases, the deceased where not intended to be buried in any specific religious section of the cemetery.

 

There is no legislation or guideline which controls where a person can or cannot be buried within a public cemetery. Such decision rests with the family and the undertaker when the funeral arrangements are being made.

 

 

Recommendation:

 

1????????? That Council remove the individual sectional signs from within the Argents Hill Cemetery.

 

2????????? That the two families who have made submissions to Council in relation to the signage, be advised of Council?s decision.

 

 

OPTIONS:

 

There are a number of options that Council may consider in light of the concerns raised:

1????????? Remove the existing internal religious sectional signs and erect no other internal sectional signs within the Argents Hill cemetery, or

2????????? Remove the existing internal religious sectional signs and erect a smaller (900 x 900 mm) layout plan sign at the cemetery to identify the historic sections within the two (2) separate areas of the cemetery, or

3????????? Remove the existing sectional signs and have no signage at the cemetery

 

 


DISCUSSION:

 

It is common practice to place religious denominational sectional signs and row markers in public cemeteries to assist with the location of buried people and to assist with family members undertaking family or historical searches.

 

The designated areas within cemeteries were originally created and administered by the religious trustees prior to cemeteries being handed to Local Government in the late 1960?s.

 

Prior to erecting the signs at Argents Hill Cemetery there was no consultation with any specific religious groups, and the Maps held by Council were used as the basis for the location of the various religious sectional signs.

 

The design, size and colours of the sectional signs are the same for all cemeteries within the shire. The site selection and placement of the signs within each cemetery has been undertaken by Environment and Planning Department staff to ensure they did not impeded access for undertaker?s vehicles, grave digging equipment and maintenance equipment whilst trying not to encroach on individual grave sites.

 

The purpose of the positioning of signage at the cemeteries is to minimise time taken to identify the correct location for burials to prevent any future incidents of people being unaware of the religious sections within the existing cemetery areas.

 

Should council decide to remove the sectional signs these can be used in the larger cemeteries to define the sectional areas where they are separated by internal roads.

 

One of the submissions also made comment on the new gates installed at the cemetery as they are new galvanised gates and do not have the rusted iron appearance as the previous ones. The new gates are very operational and provide a single pedestrian access and double vehicular access similar to the old gates. Time will no doubt bring about a rustic look.

 

 

CONSULTATION:

 

The two families have been advised that a report is to be presented to council along with the options and

Were consulted prior to this report being prepared.

 

The families have also been invited to address Council.?

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts associated with any discussion made in relation to this matter.

 

Social

 

There are no social impacts associated with outcomes from this report.

 

Economic

 

There is no economic impact associated with the matters associated with this report.

 

Risk

 

There is no risk associated with any outcomes from this report.

 

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be a cost associated with any further actions to either remove existing signs or provide any other form of signage at the cemetery.

 

Source of fund and any variance to working funds

 

Removal costs of any signs would be accommodated within the annual allocated maintenance budget

 

Attachments:

1View

?- Sectional Plan

 

2View

?- Locality Plan

 

3View

13870/2011 - Complaint regarding changes made to Argents Hill cemetery

 

4View

15471/2011 - Complaint regarding denomination signs erected at Argents Hill Cemetery

 

??


Ordinary Council Meeting - 15 September 2011

Argents Hill Cemetery - Objections to Sectional Signs

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Argents Hill Cemetery - Objections to Sectional Signs

 

 

 

Sectional Plan

 

 


Ordinary Council Meeting - 15 September 2011

Argents Hill Cemetery - Objections to Sectional Signs

 

 

 

 

 

Placeholder for Attachment 2

 

 

 

Argents Hill Cemetery - Objections to Sectional Signs

 

 

 

Locality Plan

 

 


Ordinary Council Meeting - 15 September 2011

Argents Hill Cemetery - Objections to Sectional Signs

 


Ordinary Council Meeting - 15 September 2011

Argents Hill Cemetery - Objections to Sectional Signs

 

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 15 September 2011

Director of Engineering Services Report

ITEM 10.1??? SF578????????????? 150911???????? Higher Mass Limits (HML) for freight Vehicles on Council Roads

 

AUTHOR/ENQUIRIES:???? Paul Gallagher, Director Engineering Services ????????

 

Summary:

 

The Roads and Traffic Authority has recently advised that there have been some recent developments that aim to facilitate improved access for road freight vehicles in NSW.

 

There have been considerable issues associated with the introduction of Higher Mass Limits (HML) into Local Government Areas (LGA) across NSW.? In early 2010 a ?Last Mile Sub Committee? was established with members from the Local Government and Shires Association (LGSA) Institute Public Works and Engineers Association (IPWEA) Roads and Traffic Authority (RTA) and transport industry.? Its role was to improve productivity in road freight transport by facilitating improved access for road freight vehicles.

 

A key outcome from the sub committee recognised that the RTA needs to work in partnership with councils to address the issues associated with road freight as it moves from an RTA State road to the local Council road networks.

 

 

Recommendation:

 

That Council receive and note the information on Higher Mass Limits for freight vehicles on Council roads.

 

 

OPTIONS:

 

Adopt the recommendation.

 

 

DISCUSSION:

 

There have been considerable issues associated with the introduction of Higher Mass Limits (HML) into Local Government Areas (LGA) across NSW. In early 2010 a ?Last Mile Sub Committee? was established with members from the Local Government and Shires Association (LGSA) Institute Public Works and Engineers Association (IPWEA) Roads and Traffic Authority (RTA) and transport industry. Its role was to improve productivity in road freight transport by facilitating improved access for road freight vehicles

 

A key outcome from the sub committee is the recognition that the RTA need to work in partnership with Councils to address the issues associated with road freight as it moves from RTA State roads to local Council roads with particular emphasis placed on the introduction of Higher Mass Limits (HML) for road freight.

 

Since October 2010 staff from the RTA?s freight Branch have been involved in eight meetings with personnel from 112 Councils regarding freight issues on Council roads.? (Nambucca Shire Council has not been involved with this to date).? The meetings have raised a number of issues about freight transport with one particular area being HML.

 

A focus for Councils in rural NSW has been to reduce the ?First Mile/Last Mile? constraint that has prevented end to end freight transport of primary produce such as grain and livestock.? This has involved close liaison with many rural Councils to seek approval to link council roads with the State Road Network for:

 

?????????????? 4.6m height routes for livestock transport

?????????????? Restricted access vehicles such as B-doubles across NSW and Road Trains in the west

?????????????? Specific routes at HML


A Metropolitan Last Mile subgroup has been recently established with council representatives, industry, RTA and Transport to look at the road freight access issues in the Greater Metropolitan Region.? Currently, the RTA is working with some Councils in the region to define road freight hierarchies and identify candidate HML local roads that would remove the ?First Mile/Last Mile? constraint.

 

A number of councils have been active in assessing and where appropriate approving routes that enable end to end road freight transport within their local government areas.? In the livestock area, the number of routes to the top 30 livestock centres approved for 4.6m height operation has increased from 40 to all 108 routes in a year, and for HML from 8 to 41 routes.? For grain transport, an additional 65 approvals for larger combination vehicles and 71 approved for HML access.? These Council actions have improved road freight productivity and enhance the competitive advantage of the local businesses that rely on these routes and these in turn will benefit regional economies.

 

The RTA completed assessments of all its 5071 bridges at the end of 2010 and identified 253 bridges as unsuitable for HML loading by B-Doubles (156 located on State roads and 87 on other roads).? As a result of this statewide perspective for the State Road Network, the ?HML Approved Zone? which covered about 85% of the State, was abolished and since July 2011 all NSW is now considered as ?HML Eligible?.

 

Applications for HML access can be made for routes throughout the State.? Some Councils may now receive HML applications for the first time and to reduce some of the administrative burden to Council, the RTA will centrally receive all HML route applications and will then contact Council to asses the route.? The ?NSW Route Assessment Guidelines for Restricted Access Vehicles? outlines the procedures for route assessment and this is being finalised to include HML and newer configurations.? (Council will be invited to comment on the draft Guidelines in the coming months.)