NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

17 November 2011

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?         Effective leadership

?         Strategic direction

?         Sustainability of infrastructure and assets

?         Community involvement and enhancement through partnerships with Council

?         Enhancement and protection of the environment

?         Maximising business and employment opportunities through promotion of economic development

?         Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?         Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 17 November 2011

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 3 November 2011

5??????? NOTICES OF MOTION

5.1???? Notice Of Motion - South Arm And Mchughs Creek Road - Concerns Raised Over Work Practices & Grading Of Unsealed Roads (Trim SF403)

6??????? Notices of Rescission

6.1???? Rescission Motion - Planning Proposal Lots 11 & 12 DP 1017408 and Lot 2 DP 514920 Pacific Highway Lower Nambucca ??

7??????? PUBLIC FORUM/DELEGATIONS

8??????? ASKING OF QUESTIONS WITH NOTICE ??

9??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

10????? General Manager Report

10.1?? Outstanding Actions and Reports

10.2?? Macksville Showground Committee of Management - Minutes of Annual General Meeting - 26 September 2011

10.3?? Investment Report to 31 October 2011

11????? Director Environment and Planning Report

11.1?? DEP Applications and Statistical Reports July 2011-June 2012, 2007-2011 and Certificates Received 2007-2011

11.2?? Contract Regulatory Officer's Report October 2011

11.3?? Outstanding DA's greater than 12 months, applications where submissions received not determined to 4 November 2011

11.4?? DA's and CDC's Received and Determined under Delegated Authority to 4 November 2011

11.5?? Request for Comment for SEPP 71 Waiver of Masterplan Lot 2 DP 1119830, Alexandra Drive, Bellwood

12????? Director Engineering Services Report

12.1?? 2009/10 NSW Water Supply and Sewerage Performance Monitoring Report ????

 

GENERAL PURPOSE COMMITTEE ? 16 NOVEMBER 2011

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

???


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????? 17 November 2011

Notice of Motion

ITEM 5.1????? SF1595??????????? 171111???????? Notice Of Motion - South Arm And Mchughs Creek Road - Concerns Raised Over Work Practices & Grading Of Unsealed Roads (Trim SF403)

 

AUTHOR/ENQUIRIES:???? Rhonda Hoban, Councillor ????????

 

Summary:

 

As a result of a number of telephone and email complaints about the condition of South Arm Road and McHughs Creek Road the Mayor, Manager of Assets and Senior Overseer met with approximately thirty residents at the South Arm Hall on Friday 21 October 2011.? Residents were unhappy with some Council work practices and offered suggestions to improve their level of satisfaction.

 

 

 

Recommendation:

 

1??????? That Council note the petition distributed previously under cover of a separate memo.

 

2??????? That Council staff be asked to consider the comments and suggestions of residents when formulating future asset management plans and work schedules for the unsealed sections of South Arm Road and McHughs Creek Road.

 

3??????? That the Director of Engineering Services be asked to consider the unsealed section of South Arm Road or McHughs Creek Road as one of the sites for expenditure of the $25,000 allocated in the budget for unsealed pavement management testing.

 

 

 

 

DISCUSSION:

 

As a result of a number of telephone and email complaints about the condition of South Arm Road and McHughs Creek Road the Mayor, Manager of Assets and Senior Works Overseer met with approximately thirty residents at the South Arm Hall on Friday 21 October 2011.? Residents were unhappy with some Council work practices and offered suggestions to improve their level of satisfaction.

 

Residents felt that prior to grading, South Arm Road and McHughs Creek Road were generally in sound condition with some minor corrugated sections and potholes.? South Arm Road was then graded and initially the complaints related to the following:

 

?????? Swales of dirt and organic matter left on the road surface

?????? Loose organic material placed in potholes

?????? Blade not cutting corrugates

?????? Large rocks the size of bricks strewn across the road surface

?????? Poor drainage with excessive quantities of loose soil and gravel left in the gutters

?????? A steep and narrow section just past the South Arm Hall was not defined and there were no reflective guide posts in place

?????? No water cart was used resulting in dusty conditions reducing visibility

?????? Road surface was loose reducing traction

?????? Concerns for safety of school children on the bus

?????? One particular eroded corner has been marked with orange safety netting for some years without repair.

 

These issues were then exacerbated when rain fell and the road became very slippery.

 

Residents indicated that they were not necessarily asking for additional staff or expenditure, rather a change in work practices that might provide a better result.

 

The general consensus was that rather than perform a complete grade, residents would prefer that Council graded only those sections that are potholed or corrugated and spent funds on permanent solutions for problem areas, including improving drainage and repairing the narrow corner bounded by safety netting

 

Concerned that grading only sections of the road might draw criticism from some residents on the basis that they might feel they were getting a lesser service, I enquired as to how representative the gathering was in terms of the local population. I was advised that between the petition (previously circulated to all Councillors, the General Manager and the Director of Engineering Services) and those present, almost every household on the unsealed section of South Arm Rd and McHughs Creek Road was represented.

 

 

DIRECTOR ENGINEERING SERVICE?S -? COMMENTS FOR NOTICE OF MOTION:

 

Maintenance of unsealed roads is based on a dynamic situation in which road conditions will change significantly due to the climatic conditions experienced. Council made a decision many years ago to maintenance grade roads without water carts and compaction, relying on the ?free-roller? on the rear of the grader and natural moisture.  Presumably this was based on escalating costs and rate pegging.

 

Performance management systems are being developed across the activities of Council, to determine levels of service, intervention thresholds and maintenance practices with the intention to deliver a more cost efficient and effective service.

 

Changes and new techniques must be accommodated within the current budgetary constraints, to this, Council allocated an additional $25k to undertake trials on the pavement using full maintenance grading techniques comprising of a Grader, roller, water cart, placing gravel and a crown on the pavement and drainage  which is basic 101 principles of unsealed road maintenance.

 

All rural bus drivers contact the Senior Overseer immediately in the event there are issues on any of the bus routes. Road conditions are often gauged on verbal reports from the bus operators, as they drive the roads more regularly than most people.

 

The DES travelled the South Arm and McHugh?s Creek on the morning of Friday 28 October and found the roads to be in a trafficable state, consistent with the materials available in the Shire and that of a gravel rural road. Material for pavement on these roads ceased being extracted from creeks and river beds some 10+ years ago due to environmental impacts. 

 

Sections that become fretted or slippery due to wet weather are repaired by gravel sourced from the 2 quarries in the Shire. Council does not own or operate any gravel pits and I am sure Council would appreciate the difference in costs by sourcing gravel locally (gravel pit or river bed) against that of long haulage from the 2 quarries within the Shire.

 

Road conditions are often gauged on verbal reports from the bus operators, as they drive the roads more regularly than most people. The rural bus drivers contact the Senior Overseer immediately in the event there are issues on any of the bus routes

 

Engineering staff that attended the meeting with the residents, made me aware that the residents indicated that they would rather see sections of the road pavement left untouched.  I have previously trialled this and found it fraught with a number of issues associated with the different perception of individuals who may not necessarily agree and believe the road should be fully graded and not leave individual sections untouched.

 

Attachments:

There are no attachments for this report.?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????? 17 November 2011

Notice of Rescission

ITEM 6.1????? SF1541??????????? 171111???????? Rescission Motion - Planning Proposal Lots 11 & 12 DP 1017408 and Lot 2 DP 514920 Pacific Highway Lower Nambucca

 

AUTHOR/ENQUIRIES:???? Michael Moran OAM, Councillor ????????

 

Summary:

 

No summary required.

 

 

Recommendation:

 

That Council rescind the resolution:

 

That no further action be taken with this with respect to this planning proposal at this time and that further investigation may be undertaken when staff are able to prepare a Local Growth Management Strategy ? Residential Lands.

 

and resolve in accordance with the recommendation which is:

 

1??????????? That Council resolve to prepare a Local Growth Management Strategy - Residential Lands and seek advice from the Director General of the Department of Planning and Infrastructure as to what specific matters it requires to be addressed.

 

2??????????? That following receipt of the Director General?s requirements, a brief be prepared and estimates be sought from external consultants so that appropriate funds may be allocated for consideration in the 2012/2013 budget.

 

3??????????? That the applicant be advised that Council supports the proposal and that it proposes to prepare a Local Growth Management Strategy - Residential Lands during the 2012/2013 budget year which will include the consideration of Lots 11 and 12 DP 1017408 Lot 2 DP 514920 Pacific Highway Lower Nambucca as an urban release area.

 

 

 

 

 

SIGNED BY: Cr Michael Moran OAM; Cr John Ainsworth; Cr Elaine South on 4 November 2011.

 

 

 

NOTE:? If the Rescission Motion is adopted and Council votes on the original recommendation, then it will be a planning decision requiring a division.

 

Attachments:

1View

30173/2011 - Report to Council's Meeting 3 November 2011

 

??


Ordinary Council Meeting - 17 November 2011

Rescission Motion - Planning Proposal Lots 11 & 12 DP 1017408 and Lot 2 DP 514920 Pacific Highway Lower Nambucca

 

Director Environment & Planning's Report

ITEM 9.7????? SF1541??????????? 031111???????? Planning Proposal Lots 11 & 12 DP 1017408 and Lot 2 DP 514920 Pacific Highway Lower Nambucca

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning ????????

 


 

Summary:

 

Council at its 16 December 2010 meeting, dealt with a report on a Planning Proposal to rezone rural land to residential land at Lots 11 and 12 DP 1017408 and Lot 2 DP514920 Pacific Highway Lower Nambucca. see location map attached. At the meeting Council resolved:

 

That, pursuant with Section 56 of the EPA Act, the Planning proposal be forwarded to the Minister for Planning for consideration through a Gateway Determination once the required fees have been paid and the additional information presented and acceptable to Council.

 

The additional information and fees were subsequently submitted and the Planning Proposal was sent to the Department of Planning and Infrastructure (DoP&I) on 16 July 2011 requesting a Gateway Determination.

 

On 16 August 2011 the DoP&I responded advising that a determination has been made that the proposal should not proceed and outlining the reasons for its determination (see attached).

 

The applicant, Geoff Smyth Consulting was advised of the determination and has, on behalf of his clients sought assistance from Council to address the Departments concerns (see attached letter).

 

NOTE: This matter requires a ?Planning Decision? referred to in Section 375A of the Local Government Act 1993 requiring the General Manager to record the names of each Councillor supporting and opposing the decision

 

 


 

Recommendation:

 

1??????????? That Council resolve to prepare a Local Growth Management Strategy - Residential Lands and seek advice from the Director General of the Department of Planning and Infrastructure as to what specific matters it requires to be addressed.

 

2??????????? That following receipt of the Director General?s requirements, a brief be prepared and estimates be sought from external consultants so that appropriate funds may be allocated for consideration in the 2012/2013 budget.

 

3??????????? That the applicant be advised that Council supports the proposal and that it proposes to prepare a Local Growth Management Strategy - Residential Lands during the 2012/2013 budget year which will include the consideration of Lots 11 and 12 DP 1017408 Lot 2 DP514920 Pacific Highway Lower Nambucca as an urban release area.

 

 


OPTIONS:

 

Council could resolve to proceed as per recommendation 1 and formally seek quotations and allocate the necessary funds to have the matter completed as a matter of urgency. Should this be the case a supplementary budget allocation will be required at a budget review with the funds needing to come from General Fund impacting upon the bottom line.

 

Or, Council could resolve that the Strategy be prepared in house by the Strategic Planner noting that this would not commence until such time as Council determines its Organisational Structure following the departure of the Manager Planning and Assessment and adequate resources are provided in the Planning section to enable the Strategic Planner to proceed.

DISCUSSION:

 

Council will recall that the rezoning of the subject land has been ongoing now for a number of years with the landowners investing considerable funds into the various studies undertaken over this land and towards the rezoning of the Lower Nambucca area. Initially through Nambucca LEP 1995 amendment no. 47, then during the preparation of the Mid North Coast Regional Strategy and under Draft NLEP 2010.?

 

Prior to receiving the S65 certificate to exhibit the Draft LEP 2010, Council had included the subject land as residential land. However, Council received a conditional S65 certificate which required Council to remove the residential zone from the land prior to exhibition. The s65 Certificate stated the following:

 

????????? This land was required to be excluded from Draft LEP amendment no. 47 of the Nambucca LEP 1995 because the land is isolated from Nambucca Heads and available services. The land has not been identified in the mid north coast regional strategy for urban development and it is therefore inappropriate to zone this land R1.

 

During the exhibition of the Nambucca LEP 2010 Council received a submission from the landholders consultant requesting that the zoning of this land be reconsidered. Following discussions with the DoP&I that pursuing this matter would likely delay the finalisation of the new standard instrument Nambucca LEP, Council resolved:

 

????????? That Council not change the RU1 Primary Production Zone to R1 General Residential Zone in Draft NLEP 2009 over Lots 11 and 12? DP1017408 & Lot 2 DP514920, and the land owners be advised to pursue the proposal through the Gateway Planning Proposal process providing the justification and compliance with Appendix of the Mid North Coast Regional Strategy.

 

Subsequently the new standard template Nambucca LEP 2010 was made and the landowner pursued a separate rezoning which was submitted to Council by Geoff Smyth Consulting on 17 November 2010. The matter was considered at Council?s 16 December 2010 meeting when it resolved to proceed with the proposal.

 

The Planning Proposal was sent to the DoP&I on 16 July 2011 requesting a Gateway Determination. On 16 August 2011 the DoP&I responded advising that a determination has been made that the proposal should not proceed for the following reasons:

 

1??????? There is insufficient strategic planning merit to proceed with the proposal at this stage.

 

2??????? The planning proposal is inconsistent with the following S117 Directions:

 

????????? a??????? 1.2 Rural Zone

????????? b??????? 1.4 Oyster Aquaculture

????????? c??????? 1.5 Rural Lands

????????? d??????? 3.1 Residential Zones

????????? e??????? 3.4 Integrating Land Use and Transport

????????? f???????? 4.3 Flood Prone Land

????????? g??????? 4.4 Planning for Bushfire Protection

????????? h??????? 5.1 Implementation of Regional Strategies

 

3??????? The planning proposal is inconsistent with SEPP (Rural Lands)

 

4??????? The planning proposal is not supported by an endorsed Council growth management strategy or the Mid North Coast Regional Strategy.

 

5??????? The planning proposal fails to demonstrate that there is an immediate to mid-term need for residential development in this location.

 

The applicant was advised of the determination and has, on behalf of his clients formally responded suggesting that ?the rejection of the planning proposal to rezone the land does not appear to oppose the rezoning of the site itself but rather focuses on inadequacies in the current procedure required by the Council to justify the proposal?.

 

In his response Geoff Smyth Consulting addresses a number of the inconsistencies raised by DoP&I in regard to the Section 117 Directions, SEPP (Rural Lands), an endorsed Growth Management Strategy or the immediate to mid-term need and requests Council?s assistance to address the Departments concerns.

 

Council has continually supported this rezoning and the landowners have endeavoured to meet all the issues and provide the necessary justification for the rezoning to occur.

 

To proceed further with this proposal, it is evident that Council needs to prepare a Growth Management Strategy ? Residential Land, to demonstrate that this location is supported as a future and immediate urban release area.

 

The preparation of a Growth Management Strategy ? Residential Land is a requirement of DoP&I and will supplement the two Growth management Strategies that Council has already prepared, Rural residential land Release Strategy and the Employment Lands Strategy. Its scheduling however was not until the next year (2012) and was proposed to be undertaken internally by Council?s Strategic Planner.

 

With the deletion of the Manager of Planning and Assessment from Council?s Environment and Planning Department, the preparation of the Strategy may now need to be deferred as the Strategic Planner will be required to undertake some of the Development Assessment workloads until such time as the organisational structure is determined and additional resources as engaged. Alternatively, the preparation of the Strategy could be prepared by an external consultant which of course, would then be dependent upon the allocation of funds in the 2012/13 budget.

 

Also being considered at the meeting on 3 November 2011 is another planning proposal request which is not supported due to several matters one of which is the lack of a Local Growth Management Strategy ? Residential Land.

 

Council could request the applicants clients to fund the preparation of the Strategy, however as the Strategy would cover the whole shire it is not considered equitable that this be pursued. Further the landowners for this Planning Proposal have already contributed approximately $20,000 to Council for the preparation of the Local Environmental Study for Draft LEP 47 which supported the proposed rezoning.

 

 

CONSULTATION:

 

?????????????? Geoff Smyth Consulting

?????????????? Strategic Planner

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

A sparsely spaced nut tree grove exists on part of the land with the remainder being predominately cleared land. Any future development of the land should give appropriate consideration to stormwater and nutrient detention, setbacks and buffers to sensitive environmental receptors and the Nambucca River, noise and access issues associated with the Pacific Highway.

 


Social

 

The proposal will contribute to the land stock presently available within the shire and provide opportunities for diversified housing type and availability.

 

Economic

 

The proposal will improve affordability of connecting services to the local area which is required to develop the lower Nambucca Business Park, and service the local accommodation facilities.

 

Risk

 

The planning proposal is not identified as an agreed growth area under the mid north coast strategy and therefore any funds and resources put towards the rezoning process may not gain the proposed result.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Should Council resolve to have a consultant prepare the Local Growth Management Strategy ? Residential Lands the funds would need to b budgeted for in the 2012/13 budget. An estimated $40,000 to $50,000 would be required.

 

Source of fund and any variance to working funds

 

The applicant has paid the required $1500 rezoning application fee. But the funding in the budget would be from General Fund

 

 


Attachments:

1

30160/2010 - Locality Map

 

2

23417/2011 - Gateway Determination - Response to Planning proposal Lots 11 & 12 DP 1017408 & Lot 2 DP 514920

 

3

28006/2011 - Geoff Smyth Consulting - Response to refusal advice for planning proposal Lots 11 and 12 DP 101740, Pacific Highway, Nambucca Heads

 

??? ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????? 17 November 2011

General Manager

ITEM 10.1??? SF959????????????? 171111???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2009

1

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

RO/IT

Hardware has been installed being:

1. ESXi host server in the library. This server runs VMware ESX which is then capable of hosting our servers in a virtual environment if required.

2. Platespin Protect. Installed on the ESX host is a virtual server dedicated to handling replications from our physical servers. Each physical server has a Platespin agent installed to facilitate this replication.

3. Fibre link between admin office and library DR site.

 

Initial testing has been done of virtual server in library.? Power points and wireless connection being provided in Senior Citizens Centre for a full test of disaster recovery.

AUGUST 2009

2

SF544

20/08/09

Council adopt the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

Plan currently being reviewed.

Deferred to October 2010.

Not completed ? deferred to November 2010.

MANEX agreed to rehabilitate Bellwood between Pacific Hwy & Mumbler St with existing contributions.

To be included in Works Program for 2011/2012.

Enquiry to be made with D of P re progress of subdivision application.

 

DoP confirmed that subdivision application submitted, but not ready for public exhibition yet (8/3/11)

 

Now to be determined by the JRPP.? Report to 17/11 meeting.


 


JANUARY 2010

3

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

MARCH 2010

 

4

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going.

 

 

 

JULY 2010

 

5

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

Deferred to November 2010.

Pre School unable to secure an easement over adjoining land for maintenance of bushfire buffer.? Plan of Management to be prepared following resolution of Pre School extensions.

 

 

6

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

Information sent through to consultant.? Meeting now not likely to late March 2011.

Consultant advised that meeting will need to be deferred to May 2011 due to unavailability.

Staff workloads have not permitted to proceed in May.? June now targeted.

Now deferred to August.

Costing being prepared on a pressurised system so facts and figures will be discussed.

 

Further deferred.

 

 

DECEMBER 2010

 

7

SF844

16/12/10

That a Project Implementation Management Plan for the off-stream dam be developed to include provision for hollow bearing trees that are removed as part of the pre-clearing survey to be replaced by nesting boxes of similar dimension provided in suitable vegetation, with the catchment above the dam top water level.

 

DES

GHD commissioned.? Plan anticipated in March 2011.

 

To be included within the contract documentation as a condition imposed on the contractor obligations and compliance with the EIS.


 

FEBRUARY 2011

8

SF1508

3/2/11

Council revert to in-house monitoring of energy consumption and greenhouse gas production and revisit the option of engaging consultants for benchmarking in 12 months time.

 

DES

Report in February 2012.

MARCH 2011

9

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

DEP

Brief to be prepared and new floodplain study to be undertaken during 2011.

 

RTA have now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion.? At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

 

MAY 2011

10

SF1595

19/5/2011

The General Manager present an overview of the Annual Report to Councillors upon its completion.

 

GM

Overview report to be presented in November 2011.? Awaiting auditors ? deferred to December.

11

SF909

19/5/2011

Manager Business Development prepare a digital economy strategy re identifying blackspots to be presented to the NBN Co for rollout consideration.

 

GM

September 2011.? Due to World Rally preparations will need to be deferred until October 2011.

 

Deferred to November 2011.

 

Deferred to December 2011.

12

SF1031

19/5/2011

That a new policy covering donations to charities be prepared to cover all existing policies and to better ration the limited donations budget.

 

GM

In progress ? report to October Council meeting.? Agenda for Oct GPC too large.?

 

Deferred to November.

 

Deferred to December 2011.

JUNE 2011

13

SF841

2/06/2011

Council write to the RTA requesting they design the new Nambucca River bridge at Macksville to provide 62m between the main channel piers and ensure the bridge is tall enough to allow yachts to pass under at maximum high tide.

 

DEP

Letter sent 8 June 2011.

 

No response as at 26/10/2011.

JULY 2011

14

SF952

7/7/2011

Grants Officer investigate grants for solar lighting and that the V-Wall be included in the quarterly budget review to see whether solar lighting can be funded.

 

DES

October 2011

 

No success with grant funding to date for solar lighting, however following Council resolution on 4 August 2011 to write to the LMP (Crown Lands) - Confirmation has been received that LMP (Crown Lands) will replace the light poles on the basis that Council accept the maintenance responsibility for replacement of the globes, controls and  fittings of the lights (as per the existing arrangement since the lights were installed along the V-wall) and that Crown Lands is responsible for replacement of the poles,.

 

15

PRF72

7/7/2011

That a Plan of Management within Kingsworth Lake Reserve be prepared by Engineering Services

.

DES

October 2011

In anticipation that the reclassification gazettal notification will occur in November, a Draft Plan Of Management has been prepared and provided to Councilors for comment in advance of the November GPC meeting

 

16

SF1031

21/7/2011

That the policies be organised and made functional under each Directorate and the regular review and updating of the policies be the responsibility of each Director.

 

GM

DEP

DES

Policies have been classified.? GM & Directors to review and update at least 25% of their policies annually.

17

SF1031

21/7/2011

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

DEP

Policy under revision and to be reported to future General Purpose Committee Meeting

AUGUST 2011

18

SF15

4/8/2011

Four Councillors have conflict of Interest in Saleyards issues

GM

GM writes to the Minister of Local Government for seeking dispensation for Councillors.? Letter sent to DLG on 11 August 2011.? Telephone advice received w/e 7/10/11 advising the DLG had received the letter, the staff member was on leave, but it was being considered.? Follow up telephone call was made on 20/10/11.? Staff member still on leave.? Advised they would be back on 25/10/11 with a response to follow after that date.? Still no response as at 8 November 2011.

 

19

SF1460

4/8/2011

Council undertake a review of its rating structure

 

GM

Report to October 2011 Council Meeting.? Deferred to November 2011 due to work load.

20

SF674

18/8/2011

Council write to Biomass re awareness campaign for what is/is not to be placed in the red bin.? Council write to CHCC seeking clarification as to Biomass? plans regarding the upgrading of its facilities to produce a complying product from mixed waste and whether there are any changes to the proposed costs.

 

DES

Letters sent.

 

Email sent.

21

SF84

18/8/2011

Council write to the Premier of NSW stating its dissatisfaction with the response received from the Minister for Policy and Emergency re huge disparity between the current RFS bid and the rate peg.

 

DES

Letters sent.

 

 

23

SF741

18/8/2011

Paveline truck - that a further report be prepared on the half year July 2011 to December 2011 for comparison with the results for the previous 6 month period.

 

DES

Report to January 2012.


 

SEPTEMBER 2011

24

SF21

1/09/2011

Council investigate an effluent management system for the Saleyards

 

GM

Preferred design to be determined by 30/6/2012.

25

SF21

1/09/2011

Council investigate funding an effluent management system at the Saleyards through its environmental levy.

 

GM

To be the subject of a further report.? Cannot be funded before 2012/2013.

26

SF1496

1/09/2011

That more information on the pilot program for the aquatic system monitoring be provided to a future GPC meeting.

 

DEP

Information being sought for presentation to future GPC meeting.

28

SF841

15/9/2011

 

Council offer 8.9 ha of high conservation land at Lower Nambucca to the RTA for their biodiversity offset strategy for the Pacific Highway upgrade in exchange for providing Council with title to the North Macksville Soccer Fields and Casey Drive.

 

GM

Letter sent 19 September 2011

 

Follow up letter sent.

 

Verbal advice received from the RTA on 8 November that they are not interested in the land swap because the land is too small to be managed by OEH; is not suitable habitat and it would pre-empt the RTA?s offset strategy which hasn?t been developed.? An alternative view was put to the Officer, including that Council manage the land via a conservation agreement or other contractual mechanism.

 

29

SF1460

15/9/2011

 

Council receive a report on rating arrangements for caravan parks as well as options in relation to the minimum rate for the residential category and a report on the farmland category to address existing anomalies.

 

GM

To be reported in November 2011

OCTOBER 2011

31

SF1595

6/10/2011

 

Councillors to be provided with major documents at least 3 weeks before the nominated GPC when they are to be first considered.

 

GM

In place for a six month trial

32

SF15

6/10/2011

 

An inspection of the Saleyards be arranged at the first available GPC meeting

 

GM

November GPC

33

SF15

6/10/2011

 

Future of the Saleyards

GM

February 2012 GPC

34

SF1595

20/10/2011

Council review its Tree Maintenance and Removal Application Policy asap, to provide greater clarity with regard to application assessments

 

DES

December GPC

 

35

SF4148

20/10/2011

Council defer consideration of request to support a waiver of a SEPP 71 Master Plan for a subdivision off Alexandra Drive, Bellwood to allow DEP to peruse additional information.

 

DEP

17 November 2011

 

36

SF959

20/10/2011

Council write to Minister re lack of response concerning future management of Boultons Crossing (Gumma) Reserve with a cc to the Local Member.

 

GM

Letters sent 26/10/11

 

37

SF1655

20/10/2011

Council arrange a delegation to the Premier to discuss the need for funding to repair the Bellingen Road.

 

GM

Letters sent to the Premier and Deputy Premier on 26/10/11

 

38

SF29

20/10/2011

The Library Working Group meet with the Manager Community & Cultural Services asap to arrange discussions with the State Library, meetings with Kempsey, Port Macquarie-Hastings and Coffs Harbour councils so that a recommendation can be made to Council in February 2012 on the future of the library service.

 

DEP

Report in February 2012

 

39

SF688

20/10/2011

Council consider and prioritise the unfunded items in the Environmental Levy in a future report to Council.

 

DEP

Report to follow IPR Exhibition.

 

40

SF408

3/11/2011

Council write to the Minister for Lands highlighting the problems associated with Deer Hill Road whereby the Lands Department allowed part of a Crown Road to be sold to one land owner without the approval of other affected property owners.

DES

 

 

 

41

 

 

SF15

3/11/2011

WorkCover Authority of NSW be invited to review the Macksville Saleyards and Saleyard Risk Assessment to provide advice on what is reasonably practicable to satisfy Council?s obligations under the Work Health and Safey Act 2011.

 

Also Council seek an opinion from the Office of Environment & Heritage on the work required to address environmental issues.

 

Councillors be advised of the time/date of an audit by both Departments so that they may be available to hear first hand of any problems.

GM

Letters sent 9 November 2011

42

 

SF938

3/11/2011

Council receive from the Property Officer a draft policy on future licensing for water reservoir space

GM

Report in December 2011

?43

 

 

SF938

3/11/2011

Council receive a report on the proposed water theme park at Bellwood Park, including the design, process, flooding impacts and power source and total costs for construction and ongoing maintenance and running expenses.

GM

Report in December 2011

44

 

 

SF841

3/11/2011

Council make urgent and persuasive representations to the Local Member and Deputy Premier as well as the RTA that the Nambucca Heads to Urunga upgrade of the Pacific Highway be the next section of Highway which is committed to construction.

GM

Letters sent 9 November 2011

45

SF841

3/11/2011

Council write to the Local Member and Deputy Premier to request that the promised brifen wire be installed in the median of the Pacific Highway between Nambucca Heads and Urunga.? Further that the RTA be requested to reduce the speed limit at the northern section to Nambucca Heads to 80kmph.

GM

Letters sent 9 November 2011

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????? 17 November 2011

General Manager's Report

ITEM 10.2??? SF319????????????? 171111???????? Macksville Showground Committee of Management - Minutes of Annual General Meeting - 26 September 2011

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Macksville Showground Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Macksville Showground?s Annual General Meeting held on 26 September 2011 and thank the Committee for their continuing good work over the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Macksville Showground Committee of Management was held on 26 September 2011.

 

The Committee of Management for 2011/2012 comprises:

 

????????? President??????????????????????? M Ettelson

????????? Vice Presidents?????????????? C Pearson and P Laverty

????????? Secretary??????????????????????? J Harris

????????? Treasurer???????????????????????? L Laverty

????????? Committee????????????????????? K Avery, T Cowin, J McCormack, T Stanton,

??????????????????????????????????????????????? P Trisley, C Ward, B Watts, N Thurgood

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

There are no economic implications.

 

Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no direct or indirect impacts on current and future budgets

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

 

Attachments:

1View

30356/2011 - Minutes of AGM - 26 September 2011

 

??


Ordinary Council Meeting - 17 November 2011

Macksville Showground Committee of Management - Minutes of Annual General Meeting - 26 September 2011

 






Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????? 17 November 2011

General Manager's Report

ITEM 10.3??? SF394????????????? 171111???????? Investment Report to 31 October 2011

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

Summary:

 

The total return on investments from 1 July to 31 October 2011 is ($133,888.46) ? this takes into account accrued interest to 30 June 2011.

 

During October Term Deposit interest rates ranged from 5.10% for 30 days and up to 5.90% for 1 year. Council placed one Term Deposit during the month ? $1,000,000 for 154 days @ 5.70% Council also placed $700,000 with ANZ? On Call account at 6.00%.

 

The Managed Funds balances and returns for the month are:

?????????????????? Macquarie Income Plus - balance $3,396,779 positive return $18,022

?????????????????? Blackrock - balance $763.81 with a positive return of $606

?????????????????? Blackrock - Distribution received for $190,788

?????????????????? TCorp - balance $933,168 positive return $33,717

?????????????????? UBS ? balance $197,042,(Added distribution from Blackrock)

 

Council currently has $7.59 Million with Managed Funds and the balance of $24.33 Million on term deposits.

 

Update on Averon II and Longreach: In their last quarterly report to Council ? our Investment Advisor - CPG Research & Advisory Pty Ltd reported:

??

?The case for withdrawing Averon II is difficult given the low exit price on offer and the subsequent high yield to maturity (YTM) i.e. there is little to gain by attempting to redeem it prior to maturity.

 

We recommend that Council look to switch out of Longreach 26 and Longreach Fund 2. It should be noted that these switches will be considerably more accretive if switching to a new 3-5 year investment (which involves some lengthening).

 

Currently, we see a potential switch out of the abovementioned securities and into a longer-dated fixed or floating rate security.?

 

There will be further advice to Councillors on options for switching out of these securities at or before the Council meeting.

 

This report details all the investments placed during October and Council funds invested as at 31 October 2011.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds.

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 31 October 2011 be noted.

 

 

OPTIONS:

 

This report is for information only.


 

DISCUSSION:

 

This report details all the investments placed during September 2011 and Council funds invested as at 31 October 2011.

 

1 Investments Placed 1 to 31 October 2011

 

 

Date

?Amount

Period (Days)

Institution Accepted With

Rate

 

6.10.11

$1,000,000.00

154

ME Bank

5.70%

 

21.10.11

$700,000.00

 

ANZ On call

6.00%

 

 

 

2 Investments Matured & Interest & Returns 1 to 31 October? 2011

Term Deposits/Bank Bills

 

 

 

 

Institution

Amount

Period (Days)

Rate

?Interest

 

 

Savings & Loans

?$1,030,065.75

364

6.13%

?$62,970.04

 

 

NAB

?$1,049,309.72

224

6.25%

?$40,247.50

 

 

Bankwest

?$598,551.01

210

5.98%

?$20,593.43

 

 

 

 

Managed Funds

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

UBS Wealth M'ment Aust Ltd

?$197,041.79

31

4.68%

-$308.14

4.69%

?$6,253.37

ANZ (On call)

?$1,204,331.50

31

6.00%

?$4,331.50

75.95%

?$704,331.50

Macquarie Global Income Opportunity

?$3,396,779.12

31

0.53%

?$18,022.27

-0.03%

-$992.92

Blackrock

?$763.81

31

0.32%

?$606.04

-28.14%

-18,899.21

 

 

Long Term Funds

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

NSW Treasury Corp

?$933,168.29

31

3.75%

?$33,717.41

-$78,156.51

N/A

-2.43%

Longreach 2-2007*

?$993,130.00

31

0.17%

?$1,670.00

-$8,970.00

?$86,615.06

0.75%

Longreach Series 26*

?$449,800.00

31

0.26%

?$1,150.00

-$45,950.00

?$17,500.00

4.17%

Averon II*

?$417,550.00

31

1.43%

?$5,900.00

-$82,450.00

?$28,396.10

0.40%

 


 

3. Investments held at 31 October 2011

 

 

 

 

 

Institution

?Amount

?Date Invested

Period (Days)

Maturity Date

?Interest Due at maturity

Interest

Days to 30.06.12

Interest to 30.06.12

BCCU - No 1

$531,434.50

04/03/11

365

03/03/12

?$34,543.24

6.50%

484

?$45,805.29

BCCU - No 2

$723,112.14

27/05/11

1096

27/05/14

?$143,306.96

6.60%

400

?$52,301.81

BCCU - No 3

$1,066,847.97

02/06/11

366

02/06/12

?$69,000.22

6.45%

394

?$74,278.92

IMB - No 1

$1,000,000.00

22/09/11

133

02/02/12

?$21,024.93

5.77%

282

?$44,579.18

IMB - No 2

$1,000,000.00

11/03/11

283

19/12/11

?$48,691.51

6.28%

477

?$82,070.14

Bendigo & Adel. - No 1

$1,060,535.47

14/04/11

469

26/07/12

?$84,488.36

6.20%

443

?$79,804.57

Savings & Loans - No 1

$595,359.13

08/09/11

168

23/02/12

?$16,167.67

5.90%

296

?$28,485.90

Savings & Loans - No 3

$1,075,159.46

12/11/10

367

14/11/11

?$68,430.51

6.33%

596

?$111,129.66

Bank of Qld - No. 1

$1,000,109.59

11/03/11

270

06/12/11

?$46,237.94

6.25%

477

?$81,687.03

Newcastle Perm.-No 1

$1,233,494.91

25/08/11

238

19/04/12

?$44,639.00

5.55%

310

?$58,143.23

ME Bank

$1,000,000.00

06/10/11

154

08/03/12

?$4,049.32

5.70%

268

?$41,852.05

NAB - No 2

$1,115,655.59

20/04/11

239

15/12/11

?$45,292.56

6.20%

437

?$82,815.27

NAB - No 3

$1,072,443.58

05/07/11

731

05/07/13

?$138,749.52

6.46%

361

?$68,520.62

NAB - No 4

$1,135,310.15

28/07/11

196

09/02/12

?$38,224.80

6.27%

338

?$65,918.28

NAB - No 5

$800,000.00

05/08/11

286

17/05/12

?$37,485.59

5.98%

330

?$43,252.60

NAB - No 6

$1,101,017.99

10/12/10

364

09/12/11

?$72,468.10

6.60%

568

?$113,082.09

NAB - No 7

$1,000,000.00

30/06/11

203

19/01/12

?$34,982.74

6.29%

366

?$63,072.33

NAB - No 8

$800,000.00

30/06/11

539

20/12/12

?$75,489.53

6.39%

366

?$51,260.05

Suncorp - No 1

$886,897.88

09/06/11

187

13/12/11

?$28,489.83

6.27%

387

?$58,960.24

Westpac - No 1

$884,435.09

30/06/11

196

12/01/12

?$28,590.76

6.02%

366

?$53,388.86

AMP(CPG) - No 1

$1,000,000.00

30/06/11

366

30/06/12

?$62,671.23

6.25%

366

?$62,671.23

AMP(CPG) - No 2

$1,000,000.00

22/07/11

272

19/04/12

?$44,712.33

6.00%

344

?$56,547.95

AMP(CPG) - No 3

$500,000.00

09/09/11

731

09/09/13

?$60,082.19

6.00%

295

?$24,246.58

AMP(CPG) - No 4

$500,000.00

09/09/11

731

09/09/13

?$60,082.19

6.00%

295

?$24,246.58

Bendigo & Adel.(CPG)-No 2

$750,000.00

17/06/11

367

18/06/12

?$47,131.85

6.25%

379

?$48,672.95

Rabobank(Aust)-No.1

$500,000.00

25/03/11

367

26/03/12

?$33,180.82

6.60%

463

?$41,860.27

Rabobank(Aust)-No.2

$1,000,000.00

25/03/11

1832

30/03/16

?$358,871.23

7.15%

463

?$90,697.26

ANZ (On Call)

$1,204,331.50

31/10/11

30

30/11/11

?$5,939.17

6.00%

243

?$48,107.27

Blackrock? Fund

$763.81

31/10/11

30

30/11/11

?$3.15

5.01%

243

?$25.48

Macquarie Income

$3,396,779.12

31/10/11

30

30/11/11

?$16,751.24

6.00%

243

?$35,685.04

UBS Wealth? Aust Ltd

$197,041.79

31/10/11

30

30/11/11

?$809.76

5.00%

243

?$6,559.06

NSW Treasury Corp

$933,168.29

31/10/11

30

30/11/11

?$ -??

0.00%

243

?$ -??

Longreach 2-2007

$993,130.00

31/10/11

30

30/11/11

?$1,632.54

2.00%

243

?$13,223.59

Longreach Series 26

$449,800.00

31/10/11

30

30/11/11

?$ -????????????????????????

0.00%

243

?$ -??

Averon II

$417,550.00

31/10/11

30

30/11/11

?$ -???????????????????????

0.00%

243

?$ -??

TOTAL

?$31,924,377.96

 

 

 

$1,792,220.79

 

 

?$1,852,951.38

 


 

4 Interest Earned on Investments: October 2011

 

 

 

 

 

Total

Interest earned to date

 

 

 

-$133,888.46

 

 

($133,488.46 includes reversal of accrued interest to 30.06.11)

 

 

 

Plus

Accrued Interest due to 31/10/11

 

 

 

?$651,582.65

 

Accrued? to 31/10/11

 

 

 

?$517,694.19

 

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

 

 

 

-$8,720.00

 

 

 

 

 

 

 

 

* Investment Returns to 31/10/11

 

 

 

?$508,974.19

 

 

 

 

 

 

 

 

Amount of interest expected from all funds and reserves as per Budget

 

 

?$?????? 1,491,607.00

 

* To ensure consistency, returns take into account unrealised gains in Capital Protected Investments for October of ($8,720)

? Unrealised losses were added back in previous investment reports.

 

 

 

 

 

5.? Performance Report

 

 

 

 

 

 

TERM DEPOSITS

 

 

 

 

 

 

Institution

Invested Amount

Days? Invested

Date of? Maturity

Interest Rate

Amount of interest due on maturity

Total interest & investment due on maturity

BCCU - No 1

$531,434.50

365

03/03/12

6.50%

$34,543.24

$565,977.74

BCCU - No 2

$723,112.14

1,096

27/05/14

6.60%

$143,306.96

$866,419.10

BCCU - No 3

$1,066,847.97

366

02/06/12

6.45%

$69,000.22

$1,135,848.19

IMB - No 1

$1,000,000.00

133

02/02/12

5.77%

$21,024.93

$1,021,024.93

IMB - No 2

$1,000,000.00

283

19/12/11

6.28%

$48,691.51

$1,048,691.51

Bendigo & Adel. - No 1

$1,060,535.47

469

26/07/12

6.20%

$84,488.36

$1,145,023.83

People's Choice - No 1

$595,359.13

168

23/02/12

5.90%

$16,167.67

$611,526.80

People's Choice - No 3

$1,075,159.46

367

14/11/11

6.33%

$68,430.51

$1,143,589.97

Bank of Qld - No. 1

$1,000,109.59

270

06/12/11

6.25%

$46,237.94

$1,046,347.53

Newcastle Perm.-No 1

$1,233,494.91

238

19/04/12

5.55%

$44,639.00

$1,278,133.91

ME Bank

$1,000,000.00

154

08/03/12

5.70%

$24,049.32

$1,024,049.32

NAB - No 2

$1,115,655.59

239

15/12/11

6.20%

$45,292.56

$1,160,948.15

NAB - No 3

$1,072,443.58

731

05/07/13

6.46%

$138,749.52

$1,211,193.10

NAB - No 4

$1,135,310.15

196

09/02/12

6.27%

$38,224.80

$1,173,534.95

NAB - No 5

$800,000.00

286

17/05/12

5.98%

$37,485.59

$837,485.59

NAB - No 6

$1,101,017.99

364

09/12/11

6.60%

$72,468.10

$1,173,486.09

NAB - No 7

$1,000,000.00

203

19/01/12

6.29%

$34,982.74

$1,034,982.74

NAB - No 8

$800,000.00

539

20/12/12

6.39%

$75,489.53

$875,489.53

Suncorp - No 1

$886,897.88

187

13/12/11

6.27%

$28,489.83

$915,387.71

Westpac - No 1

$884,435.09

196

12/01/12

6.02%

$28,590.76

$913,025.85

Bend/Adel.(CPG)-No 2

$750,000.00

367

18/06/12

6.25%

$47,131.85

$797,131.85

AMP (CPG) - No 1

$1,000,000.00

366

30/06/12

6.25%

$62,671.23

$1,062,671.23

AMP (CPG) - No 2

$1,000,000.00

272

19/04/12

6.00%

$44,712.33

$1,044,712.33

AMP (CPG) - No 3

$500,000.00

731

09/09/13

6.00%

$60,082.19

$560,082.19

AMP (CPG) - No 4

$500,000.00

731

09/09/13

6.00%

$60,082.19

$560,082.19

Rabobank(Aust)-No.1

$500,000.00

367

26/03/12

6.60%

$33,180.82

$533,180.82

Rabobank(Aust)-No.2

$1,000,000.00

1,832

30/03/16

7.15%

$358,871.23

$1,358,871.23

Total Term Deposits

$24,331,813.45

 

 

 

$1,767,084.93

$26,098,898.38

 

MANAGED FUNDS- Medium term

 

Blackrock Diversified Credit - Anticipated return per month - 5.01%

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$210,451.44

 

 

 

$210,451.44

Returns

31/07/2011

 

 

$3,079.78

 

$213,531.22

Returns

31/08/2011

 

 

$0.00

 

$213,531.22

Returns

30/09/2011

 

 

-$22,585.03

 

$190,946.19

Returns & Distributions

31/10/2011

 

 

$606.04

-$190,788.42

$763.81

 

 

$210,451.44

$0.00

-$18,899.21

-$190,788.42

$763.81

 

 

Macquarie Global Income Opportunity

 

 

 

 

Anticipated return per month - 6.00%

 

 

 

 

Institution

 Date

 Investment

Additional Deposits

Performance

Redemptions/

Current Market

Bal Bgt Forward

30/06/2011

$3,397,772.04

 

 

 

$3,397,772.04

Returns

31/07/2011

 

 

?$23,550.79

 

$3,421,322.83

Returns

31/08/2011

 

 

-$44,203.14

 

$3,377,119.69

Returns

30/09/2011

 

 

?$? 1,637.16

 

$3,378,756.85

Returns

31/10/2011

 

 

?$18,022.27

 

$3,396,779.12

 

 

$3,397,772.04

$0.00

-$???? 992.92

$0.00

$3,396,779.12

 

 

UBS Wealth Management Aust Ltd

 

 

 

Anticipated return per month - 5.00%

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$7,488.94

 

 

 

??? $7,488.94

Quarterly Management Fee

14/07/2011

 

 

-$424.51

 

??? $7,064.43

Returns

31/08/2011

 

 

-$363.23

 

??? $6,701.20

Returns

14/09/2011

 

 

-$320.21

 

??? $6,380.99

Returns

30/09/2011

 

 

$180.52

 

??? $6,561.51

Returns

31/10/2011

 

 

-$308.14

 

??? $6,253.37

Blackrock Distribution

25/10/2011

 

$190,788.42

 

 

$197,041.79

 

 

$7,488.94

$190,788.42

-$1,235.57

$0.00

$197,041.79

 

 

 

 

 

 

 

 


 

ANZ (On Call)

 

 

 

 

 

Anticipated return per month -6.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$0.00

 

 

 

$0.00

Investment

9/09/2011

$1,500,000.00

 

$0.00

 

$1,500,000.00

Redemption

14/09/2011

 

 

 

-$300,000.00

$1,200,000.00

Redemption

21/09/2011

 

 

 

-$350,000.00

$850,000.00

Redemption

29/09/2011

 

 

 

-$350,000.00

$500,000.00

Returns

30/09/2011

 

 

$4,331.50

 

$504,331.50

Investment

21/10/2011

$700,000.00

 

 

 

$1,204,331.50

 

 

$2,200,000.00

$0.00

$4,331.50

-$1,000,000.00

$1,204,331.50

 

 

 

 

 

 

 

 

 

MANAGED FUNDS- Long Term Funds

 

 

 

 

NSW Treasury Corp - Anticipated return per month - 0.00%

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$955,880.45

 

 

 

$955,880.45

Returns

31/07/2011

 

 

-$15,512.71

 

$940,367.74

Returns

31/08/2011

 

 

-$30,117.69

 

$910,250.05

Returns

30/09/2011

 

 

-$10,799.17

 

$899,450.88

Returns

31/10/2011

 

 

$33,717.41

 

$933,168.29

 

 

$955,880.45

$0.00

-$22,712.16

$0.00

$933,168.29

 

 

Longreach 2-2007 - (Capital Protected)

 

 

 

Anticipated return per month - 2.00%

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$985,670.00

 

 

 

$985,670.00

Returns

31/07/2011

 

 

-$4,370.00

 

$981,300.00

Returns

31/08/2011

 

 

$4,700.00

 

$986,000.00

Returns

30/09/2011

 

 

$5,460.00

 

$991,460.00

Returns

31/10/2011

 

 

$1,670.00

 

$993,130.00

 

 

$985,670.00

$0.00

$7,460.00

$0.00

$993,130.00

 

 

 

 

 

 

 

 


 

Longreach Series 26 (Capital Protected)

 

 

 

 

Anticipated return per month - 0.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$431,150.00

 

 

 

$431,150.00

Returns

31/07/2011

 

 

? $4,100.00

 

$435,250.00

Returns

31/08/2011

 

 

? $8,800.00

 

$444,050.00

Returns

30/09/2011

 

 

? $4,600.00

 

$448,650.00

Returns

31/10/2011

 

 

? $1,150.00

 

$449,800.00

 

 

$431,150.00

$0.00

$18,650.00

$0.00

$449,800.00

 

 

Averon II (Capital Protected)

 

 

 

 

Anticipated return per month - 0.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$415,900.00

 

 

 

$415,900.00

Returns

31/07/2011

 

 

-$1,700.00

 

$414,200.00

Returns

31/08/2011

 

 

??? $700.00

 

$414,900.00

Returns

30/09/2011

 

 

-$3,250.00

 

$411,650.00

Returns

31/10/2011

 

 

?$5,900.00

 

$417,550.00

 

 

$415,900.00

$0.00

?$1,650.00

$0.00

$417,550.00

Total Managed Funds-Performance since July, 2011

$190,788.42

-$11,748.36

-$1,190,788.42

$7,592,564.51

Total investments for the month

 

 

 

$31,924,377.96

Total investments on maturity

 

 

 

$33,691,462.89

 


 

 


 

 

 

CONSULTATION:

 

Grove Research and Advisory.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no environmental implications.

 

Social

There are no social implications.

 

Economic

There are no economic implications.

 

Risk

That Council may not meet its budget returns for 2011/2012 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2011/2012 will be completed with the September 2011 Budget

Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the September 2011 Budget Review.? Variances will be

distributed between the Water, Sewerage and General Funds for the first quarter of the financial year.

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????? 17 November 2011

Environment and Planning

ITEM 11.1??? SF1589??????????? 171111???????? DEP Applications and Statistical Reports July 2011-June 2012, 2007-2011 and Certificates Received 2007-2011

 

AUTHOR/ENQUIRIES:???? Emma Shaw, Administration Support Officer ????????

 

Summary:

 

Environment and Planning Department Development Application statistics for the financial year 2011-2012 compared with 2010-2011 and Certificate Applications received and determined are provided in the body of the report.

 

 

Recommendation:

 

1????????? That Council note development application statistics and processing times for July 2011-June 2012 compared with July 2010-June 2011.

 

2????????? That Council note Occupational Certificate released for the years 2007 to 2011.

 

3????????? That Council note the statistical information for Applications and Certificates received by Council for 2007-2011.

 

 

Development Application Statistics

 

The figures show a -22.06% decrease in the number of DA?s received to October 2011 with construction costs decreasing by -157.39% compared to the same period in 2010/2011. The total number of DA?s/CD?s approved for the month of October was 17 plus 5 modifications.

 

DA?S AND COMPLYING DEVELOPMENT

 

Construction Costs

No Applications Received

Applications Approved (DA & CD)

July 2010-Oct 2010

$18,002,457

83

73

July 2011-Oct 2011

$6,994,319

68

69

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The above comparisons will be considered in the next quarterly budget review to identify what impact the development application numbers will have on our projected income.

 

Source of fund and any variance to working funds

 

An average income is estimated at the start of each budget year and is reviewed at each quarterly review.


 

TURNAROUND TIMES FOR DEVELOPMENT APPLICATIONS 2011

Month

Mean Time

Median

#Average age of DA?s (Days)

Average

Highest

Lowest

January

52.83

40

64.92

133

28

February

42.94

34

63.64

190

10

March

46.41

33

50.05

127

14

April

31.25

33

55.37

308

2

May

43.38**

42

181.12

2761**

8

June

35.88

27

59

167

22

July

28.87

20

40.60

144

11

August

35.5

32

44.25

66

4

September

21.5

28

49.9

314

8

October

20.9

25

36.52

205

5

November

 

 

 

 

 

December

 

 

 

 

 

 

**? DA 2004/136 (East-West Road Subdivision) has not been included in the Mean or Median Times

#Average age of DA?s

 

The average age of all DA?s for the month is derived from the total number of days from when the applications were lodged with Council until determined. This average is provided for information as many applications required additional information by Council and/or other Government Agencies to enable them to be processed (ie Stop Clock applied).

 


COMPLYING DEVELOPMENTS RECEIVED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Total

2007 Private Cert

5

3

4

1

2

4

4

3

5

4

6

1

42

2007 Council

0

3

3

1

3

4

7

0

1

2

6

3

33

2008 Private Cert

0

3

1

4

6

2

6

4

2

2

6

6

44

2008 Council

2

2

2

3

2

5

2

2

2

7

1

3

33

2009 Private Cert

3

7

6

4

3

2

11

3

2

7

4

7

59

2009 Council

1

3

2

2

3

2

2

2

5

5

3

2

32

2010 Private Cert

3

6

6

3

4

0

12

1

2

1

1

0

39

2010 Council

3

6

2

1

2

1

9

3

1

2

2

0

32

2011 Private Cert

1

0

3

7

4

4

3

1

7

6

 

 

36

2011 Council

2

2

0

1

0

1

1

0

2

0

 

 

9

 

CONVEYANCING CERTIFICATES ISSUED

 

YTD (Jan-Sept)

Drainage Diagrams

Section 149 Certs

Outstanding Notices

2007

206

564

163

2008

212

532

135

2009

182

572

123

2010

167

511

106

2011

244

528

98

 

OCCUPATION CERTIFICATES RELEASED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

TOTAL

Average/
Month

Private
2007

1

0

0

3

7

5

3

2

3

2

9

5

40

3.33

Council
2007

6

20

14

7

22

13

12

10

14

13

8

12

151

12.58

Private
2008

4

0

4

2

4

5

5

8

7

11

4

7

61

5.08

Council
2008

12

16

9

9

29

12

19

25

16

20

17

13

197

16.41

Private
2009

1

4

5

3

2

3

10

4

7

7

9

6

61

5.08

Council
2009

21

11

19

14

14

15

10

17

13

20

16

12

182

15.16

Private
2010

4

4

12

2

7

2

4

5

7

1

3

4

55

4.58

Council
2010

10

14

9

12

11

7

11

7

6

3

2

7

99

8.25

Private
2011

9

6

11

0

5

12

3

10

9

7

 

 

72

7.20

Council
2011

6

22

15

5

10

11

12

15

6

9

 

 

111

11.1

Attachments:

1View

31172/2011 - Statistics for business paper November 17

 

?

?


Ordinary Council Meeting - 17 November 2011

DEP Applications and Statistical Reports July 2011-June 2012, 2007-2011 and Certificates Received 2007-2011

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????? 17 November 2011

Director Environment & Planning's Report

ITEM 11.2??? SF1148??????????? 171111???????? Contract Regulatory Officer's Report October 2011

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

The following is the Contract Regulatory Officer?s Report for October 2011.

 

 

Recommendation:

 

That the report from the Contract Regulatory Officer for October 2011 be received and noted by Council.

 

 

 

Dogs

Total

Total

Seized

 

15

Returned to Owner

? 4

 

Impounded

11

 

Total Seized

15

15

Breakdown

Total

Total

Seized

 

15

From Previous Month

 

2

Stolen Dog Recovered

 

0

Released to Owner

0

 

Returned to Owner

4

 

Euthanized

12

 

Currently in Pound

1

 

Sold

0

 

Stolen from Pound

0

 

Total in Pound

17

17

Dumped

0

 

Surrendered

4

 

 

 

Cats

Total

Total

Seized

 

3

Returned to Owner

0

 

Impounded

3

 

Total Seized

3

3

Breakdown

Total

Total

Seized

 

3

From Previous Month

 

0

Released to Owner

0

 

Returned to Owner

0

 

Euthanized

1

 

Currently in Pound

2

 

Sold

0

 

Escaped from Pound

0

 

Total in Pound

3

3

Dumped

0

 

Surrendered

0

 

 


 

Cattle

Breakdown

Total

Seized

 

0

Returned to Owner

0

 

Impounded

0

 

Total Seized

0

0

 

 

Kilometres travelled

2913

 

 

CSR?s (Customer Service Requests) Actioned ? Not including Merit

44

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????? 17 November 2011

Director Environment & Planning's Report

ITEM 11.3??? SF1589??????????? 171111???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 4 November 2011

 

AUTHOR/ENQUIRIES:???? Emma Shaw, Administration Support Officer ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (one application is in excess of 12 months old).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (in excess of 12 months old) be noted and received for information by Council

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

 

TABLE 1: DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

COMMENTS ON APPLICATION

2010/221

03/09/2010

Additions to existing pre-school

 

Part Lot 8 DP 821952, Valla Beach Road, Valla Beach

 

This application was placed on hold pending further discussions regarding a Bushfire Hazard easement over the adjoining land. Whilst the applicants were requested to withdraw the application, they requested that the matter remain live as external funding is tied to this proposal and progress has been made with the adjoining landowners regarding the easement with a finalisation considered imminent.

 

 

 


TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/011

01/02/2011

13 Lot Large Lot Residential Subdivision plus new road

Lot 1 DP 1087301, Wirrimbi Road, Newee Creek

? Entrance to property compromised

? Traffic concerns

? Co-ax cable underneath subdivision

? Protection of natural waterways and erosion and siltation

? Area flood prone

? Fire hazard concerns with bushland

Concerns will be addressed when assessing the application

Additional information received from applicant and referred to DECCW (Office of Water) 23/05/2011

Advice from DECCW has been received

Response received from RFS requesting additional information

Applicant submitted the information which has been referred to the RFS for further assessment

RFS comment received.

Application being processed, Determination to be issued within next 10 days.

2011/103

24/06/2011

Bed & Breakfast Accommodation

Lot 873 DP 601418, 95 Helliwells Road, Missabotti

? Horticulture business operated with use of machinery and bird scaring devices ? potential noise impacts to B&B

Site inspection to take place 2/8/11.

Requires a BASIX Certificate

Soil Assessment report unsatisfactory.

30 day letter issued to applicant to provide new soil assessment report or withdraw application.

2011/122

26/07/2011

17 Lot Large Lot and Rural Subdivision and Boundary Adjustment

Lot 2 DP 613260 & Lot 1 DP 213434, 532 Rodeo Drive, Wirrimbi

? Building envelopes should be adhered to and not changed ? to ensure views are kept

? No restrictions on church activities by future residents

Response received from NHLALC in relation to Aboriginal Cultural Heritage.

Application being processed, Determination to be issued within next 10 days.


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/139

23/08/11

Crematorium, Chapel and Associated Facilities

Lot 51 DP 613620, Foxs Road, Nambucca Heads

? Crematorium will create ?black spot? on highway as turning lane into Foxs Road won?t be long enough for funeral traffic and traffic coming out of Foxs Road will find it difficult to judge gap in traffic.

This issue was also raised when the land was rezoned under the previous LEP via Amendment 57, gazetted on 8 December 2006. The DA has been referred to the RTA for their comments, as it was with the LEP Amendment. The RTA advised, at that time, that safety and efficiency matters can be addressed at the development application stage, provided they are included as specific conditions in any future development consent. No response has been received as yet from the RTA.

No response from applicant (7/11/11) re high likelihood of Aboriginal artefacts being found, as per advice from Nambucca Heads LALC.

2011/159

4/10/11

Dwelling-House

Lot 4 DP 243551, 4 Piggott Street, Nambucca Heads

? Concerns about roof colour and the glare that could be reflected from the roof up to houses that are elevated above the new proposed development.

Application being processed, Determination to be issued within next 10 days.

2011/165

4/10/11

Rural Dwelling-House

Lot 2 DP 1130291, Taylors Arm Road, Upper Taylors Arm

? Concerns with the position of the road

Application being processed

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????? 17 November 2011

Director Environment & Planning's Report

ITEM 11.4??? SF1589??????????? 171111???????? DA's and CDC's Received and Determined under Delegated Authority to 4 November 2011

 

AUTHOR/ENQUIRIES:???? Emma Shaw, Administration Support Officer ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

DEVELOPMENT APPLICATIONS RECEIVED TO 4 NOVEMBER 2011

 

DA Number

Application Date

Applicant/Owner

Development

Address

Estimated Value

2011/171

26/10/2011

Mrs Serena Sutch

Double lock-up garage

Lot 8 DP 1066969, 207 Burkes Lane, Valla

13,000

2011/172

26/10/2011

Mick Brooks Building Designs for Mr G & Mrs K Lonnon

Roof Structure over Deck

Lot 4 Section E DP 17707 8 Vernon Street, Scotts Head

3,000

2011/173

27/10/2011

Mr G & Mrs G Monro,

Awning & Water Tank

Lot 1 DP 503300, 15 Lower Lee Street, Nambucca Heads

5,000

2011/174

31/10/2011

L D & R L Ainsworth General Building for Burfin Pty Ltd

Storage Shed

Lot 3 DP 1085118, 6 Johnston Close, Macksville

11,500

2011/175

01/11/2011

Alan Rudge Architects for Ms R Jones

Dwelling Additions & Demolition

Lot 30 DP 547182, 5 Leonard Street, Nambucca Heads

200,000

2011/176

01/11/2011

Mr & Mrs Connington,

Rural Residential Dwelling

Lot 104 DP 1117507, Pickett Hill Drive, Valla

300,000

2011/177

02/11/2011

Mr & Mrs McLeod,

Pergola & Carport

Lot 4 DP 1014123, 51 Kerr Drive, Macksville

7,700

 

 

COMPLYING DEVELOPMENT APPLICATIONS RECEIVED TO 4 NOVEMBER 2011

 

Nil


 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENTS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY TO 4 NOVEMBER 2011

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE

$

2011/156

Lot 510 DP 257133, 6 Old Coast Road, Nambucca Heads

One (1) A-Frame Sign

0

2011/160

Lot 11 DP 591368, 8 Bowra Street, Nambucca Heads

One (1) A-Frame Sign

0

2011/120

Lot 3 Section 12 DP 758749, 10 Parkes Street, Nambucca Heads

Demolish existing Dwelling & Construct New Dwelling

450,000

2011/164

Lot 1 DP 816887, Lower Buckrabendinni Road, Buckrabendinni

Dwelling Alterations & Swimming Pool

400,000

2008/139/03

Lot 16 DP 1140719, 2 Centra Park Street, Macksville

Erection of Industrial Sheds, Site Office & Workshop and commencement of an Activity ? Pre-Cast Concrete modified to Increase Output up to 60,000 tonnes per annum for a period of 9 months Modification

0

2011/144

Lot 11 DP 802777, 30 Bowra Street, Nambucca Heads

Replace external signage on Commonwealth Bank

22,000

2007/007/02

Lot 1 Section 39 DP 758749, 7 Bemago Street, Nambucca Heads

Multi-dwelling Housing Modification

946,531

2011/172

Lot 4 Section E DP 17707, 8 Vernon Street, Scotts Head

Dwelling Additions

3,000

2011/171

Lot 8 DP 1066969, 207 Burkes Lane, Valla

Double lock-up garage

13,000

2011/157

Lot 12 DP 1134592, 5 Ibis Court, Nambucca Heads

Dwelling

238,000

 

Attachments:

There are no attachments for this report.

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Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????? 17 November 2011

Environment and Planning

ITEM 11.5??? LF4148???????????? 171111???????? Request for Comment for SEPP 71 Waiver of Masterplan Lot 2 DP 1119830, Alexandra Drive, Bellwood

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning ????????

 

ummary:

 

The Department of Planning and Infrastructure have advised that they are in receipt of an application to waive the need for a master plan for Lot 2 DP 1119830 Alexandra Drive Bellwood for a staged 357 lot residential subdivision which is no longer a Major Project but remains affected by SEPP71, and seeks comment from Council.

 

This matter was included in the Agenda for the 20 October 2011 Ordinary Council meeting. However, at the request of the applicant, the matter was deferred to enable the additional studies that have been prepared to be submitted to Council to assist with its consideration as to whether to support the request for a waiver of a Master Plan under SEPP71.

 

 

Recommendation:

 

1??????? That Council advise the Department of Planning and Infrastructure that Council would be relying on the generic provisions of the Nambucca Development Control Plan 2010 and any studies and reports prepared by and for the proponents for the assessment of any Development Application should one be lodged.

 

2??????? That Council advise the Department of Planning and Infrastructure that should it issue a waiver, the applicant be advised that any application lodged with Council should be accompanied by reviewed and revised reports prepared for the former Part 3A Major Project Application. In particular attention to the recently adopted Lower Nambucca River Flood Study Review 2011, the recently endorsed Bushfire Hazard Maps and Australian Standard 3959 (2009) - Construction of Buildings in Bushfire Prone Land.

 

OPTIONS:

 

There are several options available to Council:

 

1??????? Council could resolve to advise the Department of Planning and Infrastructure that it does not support the request for a Waiver of the requirement to prepare a Master Plan due to the lack of a site specific Development Control Plan that has been through the rigours of community input and consultation; or,

 

2??????? Council could resolve to advise the Department of Planning and Infrastructure that it proposes to prepare a site specific Development Control Plan for Lot 2 DP 1119830 and that it would not accept any Development Application until such time the Development Control Plan is in place; or,

 

3??????? Council could resolve to advise the Department of Planning and Infrastructure that it has no objection to the request for a Waiver of the requirement to prepare a Master Plan.

 

DISCUSSION:

 

The proponents for a 357 residential lot subdivision over Lot 2 DP 1119830 Alexandra Drive Bellwood withdrew their application under Part 3A ? Major Projects pursuant to the Environmental Planning and Assessment Act with the Department of Planning issuing its declaration revoking the proposal as a Major Project in July 2011.

 

The Declaration also stated that "should the proponent wish to seek approval for this proposal, a development application would need to be lodged with Nambucca Shire Council. Pursuant to State Environmental Planning Policy No 71 ? Coastal Protection, a master plan (now development control plan) or master plan waiver may be required before the application can be determined".

 

The Department of Planning and Infrastructure have advised that they are now in receipt of an application from the proponents to waive the need for a master plan for the above land affected by SEPP71 at Bellwood and seeking comment from Council, initially by 21 October 2011. 

 

However, after preparing the report to Council for its consideration at its 20 October 2011 meeting the applicant, (Geoff Smyth Consulting) on behalf of his clients requested a meeting with staff to discuss the report and to advise of the numerous reports that had been prepared as part of the former Part 3A application which Council was not aware of. The applicant suggesting that these reports need to be considered in the context of the request for the waiver of a Master Plan as the applicant maintains that the matters raised in the report have been extensively covered and that there are sufficient planning controls in place which have been expanded and elaborated through the expert consultant?s reports.

 

The additional reports were submitted and have now been perused. It is noted that in the bundle of documents there contains:

 

?????????????? Traffic Assessment Report prepared by de Groot & Benson Pty Ltd dated October 2010

?????????????? Environmental assessment carried out by Geoff Smyth Consulting dated November 2010.

?????????????? An Archaeological Investigation Report undertaken by John Appleton of Archaeological Surveys & Reports Pty Ltd dated December 2009.

?????????????? Bushfire Risk Management Plan prepared by Bushfire Safe (Aust) Pty Ltd dated February 2009.

?????????????? Construction and Environmental Management Plan prepared by de Groot & Benson Pty Ltd dated October 2010.

?????????????? Stormwater Management Report prepared by de Groot & Benson Pty Ltd dated October 2010.

?????????????? Landscape Masterplan Report prepared by Jackie Amos Landscape Architect dated March 2010.

?????????????? Vegetation Management Plan prepared by Coffs Harbour Bushland Regeneration Group Pty Ltd dated September 2010.

?????????????? Socio-Economic Assessment Report prepared by Keiley Hunter dated October 2010.

?????????????? Visual Assessment Report prepared by Jackie Amos Landscape Architect dated September 2010.

?????????????? Acoustic Assessment Report prepared by Black Earth Environmental Services dated March 2009.

?????????????? Flora and Fauna Assessment Report prepared by James Warren & Associates Pty Ltd dated March 2010.

 

In the deferred report presented to the 20 October 2011 Council meeting, the following matters were identified as being specific matters to be addressed and for inclusion in a Masterplan:

 

(g)????? pedestrian, cycle and road access and circulation networks

(j??????? building envelopes and built form controls

(k)????? heritage conservation

(m)???? provision of public facilities and services

(n)????? provision of open space, its function and landscaping

Along with the revised Lower Nambucca Flood Study.

 

The additional information supplied by the applicant goes someway to addressing the above matters. However, each of the above mentioned reports will need to be reviewed and revised as some references and controls have changed or have been amended or replaced and they will need to be considered. In particular, the adoption of the Lower Nambucca Flood Study, recently endorsed Bushfire Hazard Maps and also reference to Australian Standard 3959 (2009) - Construction of Buildings in Bushfire Prone Land.

 

Previously, Bellwood had its own Development Control Plan which first took effect on 1 April 1987. It was subsequently amended and these amendments took effect on 23 December 1992. The Bellwood DCP was a site specific DCP however, the details contained within did not really guide the future development of the Bellwood area in any specific way. It is considered that the new NLEP 2010 and NDCP 2010 contains considerably more controls although they are still general in nature and shire wide.

 

As a consequence, Bellwood DCP was deleted with the adoption of NDCP 2010. The "general" controls for residential development under the NDCP 2010 would apply to this area if a new site specific DCP is not required or prepared . The road hierarchy map under the former Bellwood DCP which connected Marshall Way to Alexandra Drive was not carried over in the new NDCP 2010 as Council had previously adopted the Bellwood Local Roads and Traffic Infrastructure Developer Contributions Plan taking effect on 3 September 2009 which, addressed the local roads including the link between Marshall Way and Alexandra Drive.

 

It is not proposed to consider the merits of this proposal at this stage as Council is only requested to make comment in regard to its support or not, to Waive the need for a Master Plan pursuant to SEPP 71 ? Coastal Protection. Noting however that the further reports provided to Council for consideration of this waiver are such that they could be incorporated into a Master Plan or DCP.

 

Council could, contrary to the recommendations, resolve not to support the request for a waiver insisting that a Master Plan be developed pursuant to the requirements of SEPP71. The benefits of an adopted site specific Master Plan are that it can only be endorsed after it has been through a community consultation process, and then any subsequent subdivision application would need to be in accordance with the adopted Master Plan. Notwithstanding, should a Master Plan not be required, a community consultation process would need to be followed as required following receipt of a Development Application should an application be lodged.

 

As mentioned above, the submitted documents could form the basis of a Master Plan or DCP. However, as the current design is a result of 2 years of investigations and requirements of the Department of Planning when they were assessing the proposal as a Major Project under the Part 3A process, the planning benefits of a Master Plan are not likely to be greatly improved except for the opportunity afforded to the wider community to be involved in the final controls for the development of the area.

 

Noting that up until now the community have been excluded from the design and refinement process for this proposal as it has been negotiated between the proponents and the Department of Planning. As mentioned previously, the community will have the opportunity to comment if and when a Development Application is submitted.

 

As indicated, should an application be submitted, it will be one that is processed by staff and determined by the JRPP. The assessment would be based on normal planning considerations and the current plans and policies that Council has in place including but not limited to, the NLEP 2010, NDCP 2010 and the Bellwood Local Roads and Traffic Infrastructure Developer Contributions Plan which includes the link road between Marshall Way and Alexandra Drive. Under the JRPP process opportunity exists for Council to make comment and representations during the exhibition period. In addition, Council would receive a copy of the final assessment report "for information" once the final report has been completed and submitted to the JRPP for its consideration.

 

The determination as to whether a waiver for the need to prepare a Master Plan is the responsibility of the Department of Planning and Infrastructure who have sought comment form Council. After reviewing the additional reports provided by the proponents, it is recommended that Council advise the Department of Planning and Infrastructure that Council would be relying on the generic provisions of the Nambucca Development Control Plan 2010 and any studies and reports prepared by and for the proponents for the assessment of any Development Application should one be lodged. Further, that Council advise the Department of Planning and Infrastructure that should it issue a waiver, the applicant be advised that any application lodged with Council should be accompanied by reviewed and revised reports prepared for the former Part 3A Major Project Application, including attention to the recently adopted Lower Nambucca River Flood Study Review 2011, the recently endorsed Bushfire Hazard Maps and Australian Standard 3959 (2009) - Construction of Buildings in Bushfire Prone Land.

 

 

 

CONSULTATION:

 

?????????????? General Manager

?????????????? Department of Planning and Infrastructure

?????????????? Manger Planning and Assessment

?????????????? Strategic Planner

 

Comment from the General Manager

 

I have concern about the lack of site specific strategic planning controls to guide the assessment of a development application for a large subdivision of 357 lots.? It will result in the development assessment becoming a defacto strategic planning process as there is nothing in place against which to assess the merits or otherwise of the subdivision.? A development control plan or master plan would normally establish the standards for the subdivision eg, the amount and location of open space; the location and width of connecting roads, paths, and intersections; major drainage lines and detention basins; buffers to threatened habitat and hazards such as bushfire etc.

 

A development application assessment through a Joint Regional Planning Panel receiving a report from Council?s Director cannot accommodate the consultation required in developing a Master Plan or Development Control Plan.? I am not aware of any subdivision for 357 lots or more either in this local government area or any other local government area proceeding without a site specific Development Control Plan or Master Plan or similar.

 

In fact, the recent history of the subdivision under Part 3A of the Act where it has gone backwards and forwards between the applicant and the Department of Planning for approximately 2 years over matters which should have been dealt with in a DCP or Master Plan, is testament to the risks discussed above.? For the Department to now ?pass back? the development application without having undertaken any community consultation and with the suggestion that a Master Plan can be waived indicates that nothing has been learnt from the past 2 years of inaction.

 

The concerns discussed above may manifest itself with frustration in the community and within the Joint Regional Planning Panel which assesses the development application.? The risk for the applicant is that the Joint Regional Planning Panel, in having inadequate standards against which to assess the development application, has more latitude to issue a refusal.? Such an outcome is not dissimilar to the appeal which is currently underway in relation to the proposed school in Dudley Street.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The extent of investigations and studies undertaken and the process with the Department of Planning over a 2 year period has guided the design and layout of the proposal.

 

Social

 

The community will have an opportunity to comment on the proposal during the exhibition phase should a development application be lodged.

 

Economic

 

Council would need to ensure that any proposed community assets handed over at the conclusion of the development do not become a considerable drain on Council's resources for ongoing maintenance and upkeep.? Should the proponent propose any embellishment works these should be handled through a Voluntary Planning Agreement which should includes maintenance liability periods.

 

Risk

 

Whilst a Master Plan process would provide opportunity for the community to comment, the studies undertaken and the use of these studies in their design and layout will not undermine the community?s opportunity to comment on the proposal in the future should an application be submitted.

 

As mentioned in the report the need to revise and update the reports for their relevance will avoid the risk of inappropriate design and risk to flood inundation due to the new 1:100 year ARI levels.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no direct or indirect impact on Council's budget regarding the request for a Waiver for the preparation of a Master Plan.

 

Source of fund and any variance to working funds

 

Not applicable.

 

Attachments:

There are no attachments for this report. ??


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????? 17 November 2011

Director of Engineering Services Report

ITEM 12.1??? SF203????????????? 171111???????? 2009/10 NSW Water Supply and Sewerage Performance Monitoring Report

 

AUTHOR/ENQUIRIES:???? Richard Spain, Manager Water and Sewerage; Michael Coulter, General Manager ????????

 

Summary:

 

The 2009/10 NSW Water Supply and Sewerage Performance Monitoring Reports have been released by the Minister for Primary Industries.? Copies of Nambucca Shire Council's 2 page summary 2009/10 Triple Bottom Line (TBL) Performance Report are circularised for Council?s information along with a commentary to assist in the understanding of the reports.

 

These reports confirm that Council has fully complied with Best Management Practice requirements for both water and sewerage.

 

The water supply performance is considered to be on the higher end of the scale in comparison with the performance of other NSW water utilities and the sewerage performance is considered to be in mid range of the comparison scale.

 

The NSW Office of Water recommends that an Action Plan is prepared to address those areas where an under performance has been noted.? Copies of the action Plan are also circularised for Council?s information.

 

 

 

Recommendation:

 

That Council note the release of the 2009/10 Water Supply and Sewerage Performance Monitoring Report by the Minister for Primary Industries and receive and note the summary to address Triple Bottom Line Performance Report, Commentary and Action Plans to address areas of under performance.

 

 

 

OPTIONS:

 

No options provided as this report is for Council?s information only

 

 

DISCUSSION:

 

Council has received copies of the 2009/10 NSW Water Supply and Sewerage Performance Monitoring Report from the NSW Office of Water.? The report confirms that Council has fully complied with Best Management Practice requirements for both water supply and sewerage.

 

Council has achieved 100% compliance in chemical, physical and microbiological drinking water requirements.? Council?s ranking for water supply was considered to be on the high end of the scale in comparison with other NSW water utilities.

 

The lowest ranking water supply items were attributed to pumping cost and capital expenditure.? However, the pumping cost is a result of extracting our water from 8 bores and the operation of these pumps as well as the high lift pumps incurs a significant running cost.? Capital expenditure has been relatively low as our assets are considered to be in good condition and there has been no call for new infrastructure.? The opening of new development areas such as the Valla Growth area and proceeding with the construction of the Off River Storage would have a major impact on these figures.

 

Council?s ranking for sewerage is considered to be mid scale in comparison to the other NSW water utilities.? There were a number of low rankings associated with non compliance with licence conditions, level of treatment and low effluent reuse.

 

Some of the compliance and level of treatment issues will be addressed by the augmentation of the Nambucca Heads Sewerage Treatment Plant, however, some improvements may need to be made to the Bowraville and Scotts Head Treatment Plants.

 

In accordance with NSW Office of Water Requirements Action Plans have been developed to address those issues that have a low ranking are considered to require action from Council.

 

 

CONSULTATION:

 

??????????? Director Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

The reports provide data on the performance indicators relating to the environmental impact of Council?s water and sewerage operations

 

Social

The reports provide data on the performance indicators relating to the social impact of Council?s water and sewerage operations

 

Economic

The reports provide data on the performance indicators relating to the economic impact of Council?s water and sewerage operations

 

Risk

The reports provide data that may assist in highlighting issues that could pose a risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No impact at this stage, however, the performance monitoring data can be used to assist Council in determining where additional expenditure may be required to continually improve triple bottom line outcomes for the water and sewerage operations.

 

Source of fund and any variance to working funds

Not applicable

 

Attachments:

1View

?- Circularised Documents for Councillors (Trim: 30292/2011; 30288/2011; 30296/2011; 30290/2011; 30294/2011)

 

??


Ordinary Council Meeting - 17 November 2011

2009/10 NSW Water Supply and Sewerage Performance Monitoring Report

 

 

 

 

 

CIRCULARISED DOCUMENTS

 

for Councillors (Trim: 30292/2011; 30288/2011; 30296/2011; 30290/2011; 30294/2011)

 

2009/10 NSW Water Supply and Sewerage Performance Monitoring Report

 

 

 

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