NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

19 January 2012

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 19 January 2012

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AMENDED AGENDA????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 15 December 2011

5??????? NOTICES OF MOTION

5.1???? Notice of Motion - ?Call In? Of Da2011/142: Relocation of Existing Manufactured Home to Within Nambucca Beach Holiday Park ? Lot 162 Dp: 755560, 26 Swimming Creek Road, Nambucca Heads

5.2???? Notice of Motion - Request for Leave - 24 January to 16 February 2012 Inclusive (SF353) ?

6??????? PUBLIC FORUM

7??????? ASKING OF QUESTIONS WITH NOTICE ? Mayor Rhonda Hoban

I note that the approaches to the Rodeo Drive Railway Bridge are breaking up almost immediately after they were reconstructed by contractors working for the State Rail Authority. Is there any action Council can take to ensure that we are not left with the costs of correcting substandard work?

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Outstanding Actions and Reports

9.2???? Review of Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009

9.3???? Nambucca Valley Netball Assoc Committee of Management - Minutes of Annual General Meeting - 1 November 2011

9.4???? Valla Beach Community Association Committee of Management - Minutes of Annual General Meeting - 21 November 2011

9.5???? Stage 2 Funding Approval to Call Tenders for the Construction of the Nambucca Water Supply Augmentation Scheme

9.6???? Investment Report to 31 December 2011

9.7???? Request for Financial Assistance - Valley Community Arts Inc.

9.8???? Overview of Annual Report

9.9???? Local Infrastructure Renewal Scheme Guidelines

10????? Director Environment and Planning Report

10.1?? Outstanding DA's greater than 12 months, applications where submissions received not determined to 6 January 2012

10.2?? Results of the Phase 1 (desktop) Environmental Site Assessment for Contaminated lands

10.3?? Mid North Coast Regional Strategy - Review

10.4?? DA's and CDC's Received and Determined under Delegated Authority to 31 December 2011

10.5?? Planning Proposal - Split Zone Minimum Lot Size Amendment to the Nambucca LEP 2010

10.6?? Contract Regulatory Officer's Report December 2011

11????? Director Engineering Services Report

11.1?? Final Draft Plan of Management for Part Lot 40 DP 711098 Old Coast Road Kingsworth Estate (submissions closed 22/11/2011)

11.2?? Final Pesticide Use Notification Plan (Amended 2011) (Submissions Closed 22/11/2011)

11.3?? Rodeo Drive Rail Overbridge - Acquisition of Easement ? Road Works

11.4?? NSW Rural Fire Service Liaison Committee meeting No.2 ? 2011/12

11.5?? Tender For Electricity Supply

11.6?? Nambucca Shire Traffic Committee Meeting Minutes - 6 December 2011 ???

 

GENERAL PURPOSE COMMITTEE MEETING ? 18 January 2012

 

12????? General Manager's Summary of Items to be Discussed in Closed Meeting

12.1?? Unauthorised Earthworks Adjoining the Nambucca Heads Surf Life Saving Club

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

??

??????????? a????? Questions raised by Councillors at 8 above

 

?????? i???????? MOTION TO CLOSE THE MEETING

?????? ii??????? PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

???? TO CLOSE

?????? iii?????? CONSIDERATION OF PUBLIC REPRESENTATIONS

?????????????????? iv??????? DEAL WITH MOTION TO CLOSE THE MEETING

13????? MEETING CLOSED TO THE PUBLIC

14????? REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

???


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

Notice of Motion

ITEM 5.1????? SF1714??????????? 190112???????? Notice of Motion - ?Call In? Of Da2011/142: Relocation of Existing Manufactured Home to Within Nambucca Beach Holiday Park ? Lot 162 Dp: 755560, 26 Swimming Creek Road, Nambucca Heads

 

AUTHOR/ENQUIRIES:???? Anne Smyth, Councillor ????????

 

Summary:

 

This Development Application refers to the relocation to within Nambucca Beach Holiday Park of an existing manufactured home, which is currently encroaching upon the adjoining Crown Reserve of which Council is the Trustee.? The owner of the home was given an opportunity to make a submission on the proposed relocation and has done so, raising a number of objections.? She has also requested an on-site inspection at a General Purpose Committee meeting and determination of the DA by the elected Councillors.?

 

Recommendation:

 

That an on-site inspection at the Nambucca Beach Holiday Park be conducted by Councillors at a General Purpose Committee meeting to resolve DA2011/142.

 

OPTIONS:

Councillors could choose not to accede to the request by the owner of the affected home and not attend an on-site inspection to determine the DA.

 

DISCUSSION:

Councillors will recall a previous on-site inspection held at the Nambucca Beach Holiday Park, the purpose of which was to inspect a number of encroachments onto the Crown Reserve.? This particular DA deals with the relocation of one of those encroachments to within the boundary of the Holiday Park.? The owner of the home which is the subject of this DA has lodged a submission raising objections to the proposed relocation.? She has asked that the DA be determined by Nambucca Shire Councillors and that an on-site General Purpose Committee meeting is conducted.? I understand that a copy of that submission has been circulated to Councillors at her request. I believe that objections have also been received from other residents within the Holiday Park.?

 

CONSULTATION:

Mayor,?? General Manager,?? Director Environment & Planning

 

Director Environment and Planning note:

The Applicant for DA 2011/142 Dennis Atkinson Pty Ltd has formally requested that the application be amended as follows:

 

We have reconsidered the above application and advise that we request it be amended to  ?Consolidation of 3 existing short term sites to create 1 long term site as per the plans lodged ?.The application no longer proposes a specific structure and any reference to any relocation on the consolidated site should be removed. The future use of the consolidated site would be subject to normal requirements under the Local Government Act.

 

As Councillors would be aware a submission lodged by Ms Vicki Gee (as circulated) related to the original application which included the proposed location of Ms Gee's Mobile Home to this site.? With the above amendment to the application, the relocation of an existing mobile home or a new one will be dealt with pursuant to the provisions of the Local Government (Manufactured Home Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005 in the future.

 

The application will now be the amalgamation of 3 existing short term sites into 1 long term site.

 

Those persons who have made a submission will be formally advised of the amendment to the application.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

Notice of Motion

ITEM 5.2????? SF1714??????????? 190112???????? Notice of Motion - Request for Leave - 24 January to 16 February 2012 Inclusive (SF353)

 

AUTHOR/ENQUIRIES:???? John Ainsworth, Councillor ????????

 

Summary:

 

I request leave for the period 24 January 2012 to 16 February 2012 inclusive.

 

 

Recommendation:

 

That Cr John Ainsworth be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 24 January 2012 to 16 February 2012 inclusive, inclusive.

 

 

OPTIONS:

 

1??????? That leave be granted

 

2??????? That leave not be granted

 

 

Attachments:

There are no attachments for this report.???? ?


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

General Manager

ITEM 9.1????? SF959????????????? 190112???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2009

1

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

RO/IT

Hardware has been installed being:

1. ESXi host server in the library. This server runs VMware ESX which is then capable of hosting our servers in a virtual environment if required.

2. Platespin Protect. Installed on the ESX host is a virtual server dedicated to handling replications from our physical servers. Each physical server has a Platespin agent installed to facilitate this replication.

3. Fibre link between admin office and library DR site.

 

Initial testing has been done of virtual server in library.? Power points and wireless connection being provided in Senior Citizens Centre for a full test of disaster recovery.

 

AUGUST 2009

2

SF544

20/08/09

Council adopt the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

Plan currently being reviewed.

Deferred to October 2010.

Not completed ? deferred to November 2010.

MANEX agreed to rehabilitate Bellwood between Pacific Hwy & Mumbler St with existing contributions.

To be included in Works Program for 2011/2012.

Enquiry to be made with D of P re progress of subdivision application.

 

DoP confirmed that subdivision application submitted, but not ready for public exhibition yet (8/3/11)

 

Now to be determined by the JRPP.? Report to 17/11 meeting.

 

To be reported in January 2012.

 


 


JANUARY 2010

3

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

MARCH 2010

 

4

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going.

 

 

 

JULY 2010

 

5

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

Deferred to November 2010.

Pre School unable to secure an easement over adjoining land for maintenance of bushfire buffer.? Plan of Management to be prepared following resolution of Pre School extensions.

 

 

6

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

Information sent through to consultant.? Meeting now not likely to late March 2011.

Consultant advised that meeting will need to be deferred to May 2011 due to unavailability.

Staff workloads have not permitted to proceed in May.? June now targeted.

Now deferred to August.

Costing being prepared on a pressurised system so facts and figures will be discussed.

 

Further deferred.

 

 

DECEMBER 2010

 

7

SF844

16/12/10

That a Project Implementation Management Plan for the off-stream dam be developed to include provision for hollow bearing trees that are removed as part of the pre-clearing survey to be replaced by nesting boxes of similar dimension provided in suitable vegetation, with the catchment above the dam top water level.

 

DES

GHD commissioned.? Plan anticipated in March 2011.

 

To be included within the contract documentation as a condition imposed on the contractor obligations and compliance with the EIS.


 

FEBRUARY 2011

8

SF1508

3/2/11

Council revert to in-house monitoring of energy consumption and greenhouse gas production and revisit the option of engaging consultants for benchmarking in 12 months time.

 

DES

Report in February 2012.

MARCH 2011

9

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

DEP

Brief to be prepared and new floodplain study to be undertaken during 2011.

 

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion.? At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

 

MAY 2011

10

SF1595

19/5/2011

The General Manager presents an overview of the Annual Report to Councillors upon its completion.

 

GM

Overview report to be presented in November 2011.? Awaiting auditors.? Auditor reported to meeting on 1 December.? Summary to be provided to January meeting.

 

11

SF1031

19/5/2011

That a new policy covering donations to charities be prepared to cover all existing policies and to better ration the limited donations budget.

 

GM

In progress ? report to October Council meeting.? Agenda for Oct GPC too large.?

Deferred to November.

Deferred to December 2011.

Deferred to January 2012.

Further deferral due to workload.

 

JUNE 2011

12

SF841

2/06/2011

Council write to the RTA requesting they design the new Nambucca River bridge at Macksville to provide 62m between the main channel piers and ensure the bridge is tall enough to allow yachts to pass under at maximum high tide.

 

DEP

Letter sent 8 June 2011.

 

No response as at 6 December 2011.

 

Further letter sent 10 January 2012.

JULY 2011

13

SF1031

21/7/2011

That the policies be organised and made functional under each Directorate and the regular review and updating of the policies be the responsibility of each Director.

 

GM

DEP

DES

Policies have been classified.? GM & Directors to review and update at least 25% of their policies annually.

14

SF1031

21/7/2011

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

DEP

Policy under revision and to be reported to future General Purpose Committee Meeting.


 

AUGUST 2011

15

SF84

18/8/2011

Council write to the Premier of NSW stating its dissatisfaction with the response received from the Minister for Policy and Emergency re huge disparity between the current RFS bid and the rate peg.

 

DES

Letters sent.

 

 

16

SF741

18/8/2011

Paveline truck - that a further report be prepared on the half year July 2011 to December 2011 for comparison with the results for the previous 6 month period.

 

DES

Report to January 2012.

 

Deferred to February GPC.

SEPTEMBER 2011

17

SF21

1/09/2011

Council investigate an effluent management system for the Saleyards

 

GM

Preferred design to be determined by 30/6/2012.

18

SF21

1/09/2011

Council investigate funding an effluent management system at the Saleyards through its environmental levy.

 

GM

To be the subject of a further report.? Cannot be funded before 2012/2013.

19

SF1496

1/09/2011

That more information on the pilot program for the aquatic system monitoring be provided to a future GPC meeting.? (River Health Program)

 

DEP

Information being sought for presentation to February GPC meeting.

OCTOBER 2011

20

SF1595

6/10/2011

 

Councillors to be provided with major documents at least 3 weeks before the nominated GPC when they are to be first considered.

 

GM

In place for a six month trial

21

SF15

6/10/2011

 

An inspection of the Saleyards be arranged at the first available GPC meeting

 

GM

November GPC.? Deferred to December GPC.? GM to discuss with Property Officer.

22

SF15

6/10/2011

 

Future of the Saleyards

GM

February 2012 GPC

23

SF1595

20/10/2011

Council review its Tree Maintenance and Removal Application Policy asap, to provide greater clarity with regard to application assessments

 

DES

January GPC

 

Draft policy to be provided to Councillors at the end of January for comment and report to March GPC.

 

24

SF959

20/10/2011

Council write to Minister re lack of response concerning future management of Boultons Crossing (Gumma) Reserve with a cc to the Local Member.

 

GM

Letters sent 26/10/11

 

25

SF29

20/10/2011

The Library Working Group meet with the Manager Community & Cultural Services asap to arrange discussions with the State Library, meetings with Kempsey, Port Macquarie-Hastings and Coffs Harbour councils so that a recommendation can be made to Council in February 2012 on the future of the library service.

 

DEP

Report in February 2012

 

26

SF688

20/10/2011

Council consider and prioritise the unfunded items in the Environmental Levy in a future report to Council.

 

DEP

Report to follow IPR Exhibition.

 

27

 

 

SF15

3/11/2011

WorkCover Authority of NSW be invited to review the Macksville Saleyards and Saleyard Risk Assessment to provide advice on what is reasonably practicable to satisfy Council?s obligations under the Work Health and Safey Act 2011.

 

Also Council seek an opinion from the Office of Environment & Heritage on the work required to address environmental issues.

 

Councillors be advised of the time/date of an audit by both Departments so that they may be available to hear first hand of any problems.

 

GM

Letters sent 9 November 2011.? Response received from Office of Environment & Heritage ? circulated to Councillors.

28

 

SF938

3/11/2011

Council receive from the Property Officer a draft policy on future licensing for water reservoir space

 

GM

Report in December 2011.? Deferred due to resignation of Property Officer.

29

SF1595

17/11/2011

DES consider the unsealed section of South Arm Road or McHughs Creek Road as a site for expenditure of the $25,000 allocated for unsealed pavement management testing.

 

DES

To be considered in 2012.

30

SF1460

17/11/2011

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield.? Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

GM

Farmland criteria to be revised prior to the issuing of the 2012/13 rates.? Given recent resignation of Rates Officer this may not be possible for reasons of workload.

 

 

31

SF826

17/11/2011

Council note trial of asphalt zipper and await a report on the outcome of the trial including advice as to all costs involved with using the machine.

 

DES

Report to March 2012 GPC.


 

DECEMBER 2011

32

SF358

1/12/2011

Council seek legal advice on what remedy may be available to Council for failure of the heating system at the hydrotherapy pool.

 

GM

Legal advice being sought.

 

33

SF1496

1/12/2011

Council write to Roads and Maritime Services to follow up on their promise in regard to installing 1 in 100 flood markers at Kings Point and Nursery Road (with and without the highway crossing).

 

DEP

Letter sent 6/12/2011

34

SF1496

1/12/2011

Council receive a report on consistent terminology for reporting forecast flood frequency, for example 1 in 1000 ARI floods.

 

DEP

To January Council meeting.

 

 

Deferred to February Council meeting.

35

SF84

1/12/2011

Council write to the Minister for Police and Emergency Services requesting a detailed itemised budget for the line item ?other support? and the line item ?insurances?.? Also that an explanation be provided as to why the RFS budgets are not provided to Council by no later than 28 February each year in accordance with the Service Level Agreement

.

DES

Letters Sent 6 December 2011

36

LF2499

15/12/2011

Council work towards the establishment of an evacuation plan for the White Albatross Caravan Park.

 

DES

Agenda item at the February Local Emergency Management Committee (LEMC) for consideration by emergency services.

37

LF2499

15/12/2011

Council make a submission to the review of the LG Manufactured Home Estate Caravan Park and Camping Regs requesting a requirement for the provision of a detailed emergency evacuation plan for all occupants.

 

DES

 

38

LF2499

15/12/2011

That a report come to Council on the status of the emergency evacuation plan in relation to the Wellington Drive, Nambucca Heads precinct and the development of the track in the sand dunes to Shelly Beach as per the ?Our Living Coast Program?.

 

DEP

.

39

SF674

15/12/2011

That Council investigate the possibility of acquiring additional land from NSW Forests to expand Council?s current waste management depot.

 

DES

Letter to be sent to NSW Forests mid January.

40

SF844

15/12/2011

That Council forward a request to the Minister that the Country Towns Program subsidy be on the total costs of BORS.

 

Mayor

Letter sent 6 January 2012.

41

SF593

15/12/2011

That the (Nambucca Flood Investigation ? Phase 2 Seaview Street ? be deferred to the January 2012 GPC meeting and also that a site inspection be undertaken.

 

DES

Report to January GPC.

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

General Manager's Report

ITEM 9.2????? SF544????????????? 190112???????? Review of Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

At Council?s meeting on 20 August 2009 it was resolved to adopt the draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009 and to review it within 12 months.

 

Since the plan was adopted in 2009 there has been no change in circumstances such as to warrant any review of the plan?s provisions.

 

It is suggested that the next review of the plan be undertaken following a definite decision on the upgrade of the Pacific Highway between Warrell Creek and Nambucca Heads.? This will obviously have a significant impact on traffic volumes at intersections and may warrant a review of the works schedule as over $3m in work relates to intersection improvements and associated work on or adjacent to the Pacific Highway.

 

 

Recommendation:

 

That the information concerning the Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009 be received.

 

 

OPTIONS:

 

It is open to Council to propose amendments to the Contribution Plan.? When the plan was last considered the topical element was the provision in the works schedule for the construction of the road segment between Alexandra Drive and Marshall Way.? Whilst this or any other work identified in the works schedule can be deleted from the contribution plan, it would be more sensible to retain the provision pending a final decision on the development application for Lot 2 DP 119830.? If the development application is approved, Council will need to consider the construction of this road segment.

 

DISCUSSION:

 

At Council?s meeting on 20 August 2009 it was resolved to adopt the draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009 and to review it within 12 months.

 

Recently the Department of Planning advised it has waived the requirement for a Master Plan for the proposed subdivision of Lot 2 DP 119830 Alexandria Drive, Bellwood.? A copy of the Department?s letter is attached.? This subdivision, together with other potential subdivisions could permit the creation of an additional 550 residential lots and an additional 7000 square metres of commercial floor area.

 

The adopted Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009 includes six projects that improve the capacity of the local road network being:

 

1.?? Intersection upgrade ? Pacific Highway and Bellwood Road.? The cost of this work was estimated at $1.24m in 2009.

2.?? Roundabout ? Bellwood Road and Mumbler Street.? The cost of this work was estimated at $1.14m in 2009.

3.?? Intersection upgrade ? Pacific Highway and Riverside Drive.? The cost of this work was estimated at $1.17m in 2009.

4.?? Construction of road segment between Alexandra Drive and Marshall Way.? The cost of this work was estimated at $774,360 in 2009.

5.?? Bellwood Road upgrade between Mumbler Street and Marshall Way.? The cost of this work was estimated at $130,702 in 2009.

6.?? Roundabout construction ? Bellwood Road and Marshall Way.? The cost of this work was estimated at $407,655 in 2009.

7.?? Bellwood Road upgrade between Mumbler Street and the Pacific Highway.? The cost of this work was estimated at $865,500 in 2009.

 

A copy of the adopted Contribution Plan is circularised to Councillors.

 

As at 2009, the contribution plan provided a contribution rate of $2,839 per additional lot and $375.50 per sq m of additional gross retail/commercial floor area.? This contribution rate is indexed by CPI from the date of the plan?s adoption.

 

In the event that a Joint Regional Planning Panel approves the proposed subdivision of Lot 2 DP 119830, Council would request that the JRPP impose a condition on the development consent requiring the payment of this contribution.? Alternatively it is open to the applicant to seek to enter into a Voluntary Planning Agreement with Council or to proposed works in kind and/or material public benefits.

 

Since the plan was adopted in 2009 there has been no change in circumstances such as to warrant any review of the plan?s provisions.

 

It is suggested that the next review of the plan be undertaken following a definite decision on the upgrade of the Pacific Highway between Warrell Creek and Nambucca Heads.? This will obviously have a significant impact on traffic volumes at intersections and may warrant a review of the works schedule as over $3m in work relates to intersection improvements and associated work on or adjacent to the Pacific Highway.

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment in relation to the review of the plan.? The report is for information.

 

Social

 

There are no social implications in relation to the review of the plan. ?The report is for information.

 

Economic

 

There are no economic implications in relation to the review of the plan.? The report is for information.

 

Risk

 

There are no additional risks to those previously identified.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Source of fund and any variance to working funds

 

 

Attachments:

1View

51/2012 - SEPP 71 - Waiving of Master Plan requirement

 

??


Ordinary Council Meeting - 19 January 2012

Review of Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan 2009

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

General Manager's Report

ITEM 9.3????? SF968????????????? 190112???????? Nambucca Valley Netball Assoc Committee of Management - Minutes of Annual General Meeting - 1 November 2011

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Nambucca Valley Netball Association Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the financial statement are attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Nambucca Valley Netball Association?s Annual General Meeting held on 1 November 2011 and thank the outgoing Committee for their work during the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Nambucca Valley Netball Association?s Committee of Management was held on Tuesday 1 November 2011.

 

The Committee of Management for 2011/2012 comprises:

 

President???? ?????????????????? Melanie Angel

Vice President???????????????? Lanice Milgate

Secretary??????????????????????? Vicki Coombes

Treasurer???????????????????????? Judi Woodland

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 


Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are direct or indirect impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 

 

 

Attachments:

1View

34809/2011 - Minutes of the AGM - 1 November 2011

 

2View

35138/2011 - Treasurers Report 2011

 

??


Ordinary Council Meeting - 19 January 2012

Nambucca Valley Netball Assoc Committee of Management - Minutes of Annual General Meeting - 1 November 2011

 





Ordinary Council Meeting - 19 January 2012

Nambucca Valley Netball Assoc Committee of Management - Minutes of Annual General Meeting - 1 November 2011

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

General Manager's Report

ITEM 9.4????? SF341????????????? 190112???????? Valla Beach Community Association Committee of Management - Minutes of Annual General Meeting - 21 November 2011

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Valla Beach Community Association Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Valla Beach Community Association?s Annual General Meeting held on 21 November 2011 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Valla Beach Urban and Hall Committee of Management was held on Monday 21 November 2011.

 

The Committee of Management for 2011/2012 comprises:

 

????????? President??????????????????????? Peter Veryard

????????? Vice President???????????????? Graham Jones

????????? Secretary??????????????????????? Melvyn Best

????????? Treasurer???????????????????????? Pete Rundle

????????? Committee Members??????? Cath Niezgoda, John Windmill, ? Tracy Suter

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

There are no economic implications.

 


Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

Attachments:

1View

35334/2011 - Minutes of the AGM - 21 November 2011

 

??


Ordinary Council Meeting - 19 January 2012

Valla Beach Community Association Committee of Management - Minutes of Annual General Meeting - 21 November 2011

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

General Manager's Report

ITEM 9.5????? SF1064??????????? 190112???????? Stage 2 Funding Approval to Call Tenders for the Construction of the Nambucca Water Supply Augmentation Scheme

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has now received the Minister?s Stage 2 approval.? As expected the reduction in the size of the proposed off river water storage from 5,500ML to 4,500ML has increased Council?s financial assistance under the Country Towns Program funding from 31% to 39.8% of ?eligible components?.

 

Whilst this is expected but nonetheless welcome news, the Stage 2 funding approval proposes that the subsidy be calculated on the estimated $45,955,000 project cost less the $10,000,000 financial contribution from the Commonwealth Government ie, $35,955,000.

 

 

Recommendation:

 

1.?????? That Council note the stage 2 approval for the construction of the Nambucca Water Supply ????????? Augmentation Scheme and the Mayor?s response dated 5 January 2012.

 

2.?????? That Council proceed to tender for the construction of the Nambucca Water Supply ????????? Augmentation Scheme.

 

 

OPTIONS:

 

Council could decide not to proceed to tender however it is unclear what purpose this would serve.? The project is now at a stage where final costs need to be determined so that Council is in a position to make a proper assessment of the project?s affordability.? This can?t be done without going to tender.

 

DISCUSSION:

 

At Council?s meeting on 15 December it was resolved that Council approve the borrowing of the necessary funds to allow for the tenders for construction of the Bowraville Off River Storage and Associated Works to proceed as programmed subject to confirmation of satisfactory Country Towns Program funding under the Country Towns Water and Sewerage Program in the 2013/2014 financial year.

 

It was also resolved that Council forward a request to the Minister that the Country Towns Program subsidy be on the total cost of the Bowraville Off River Storage as otherwise Council will be penalised for its success in obtaining additional funding from the Federal Government.? The Federal Government funding was necessary to address the Project?s affordability based on the socio economic profile of the community.? A copy of the letter from the Mayor to the Minister in relation to this resolution is attached.

 

Council has now received the Minister?s Stage 2 approval which is attached.? The letter was received on 22 December 2011.

 

As expected the reduction in the size of the proposed off river water storage from 5,500ML to 4,500ML has increased Council?s financial assistance under the Country Towns Program funding from 31% to 39.8% of ?eligible components?.

 

Whilst this is expected but nonetheless welcome news, the Stage 2 funding approval proposes that the subsidy be calculated on the estimated $45,955,000 project cost less the $10,000,000 financial contribution from the Commonwealth Government ie, $35,955,000.? The Minister has invited representations in relation to this proposed funding arrangement, and the Mayor?s response of 5 January 2012 directly responds to the State Government?s proposed cost shifting.

 

As Council continues to negotiate in relation to the proposed subsidy under the Country Towns program it is recommended that Council proceed to tender for the construction of the Bowraville Off River Storage and Associated Works.? At the completion of the tender process all of the currently unknown financial variables should be quantified and Council will be in a position to make a proper assessment of the project?s affordability.

 

CONSULTATION:

 

There has been no consultation in the preparation of this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment as a consequence of the Minister?s announcement.? Environmental implications have been assessed in the EIS for the project.

 

Social

 

The social implications have been assessed in the EIS for the project.

 

Economic

 

The economic implications have been assessed in the EIS for the project.

 

Risk

 

The risks inherent in the project have been assessed in previous reports.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The purpose of going to tender is to identify the final costs and budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds as a consequence of the Minister?s stage 2 approval.

 

Attachments:

1View

279/2012 - Letter to Minister

 

2View

628/2012 - Letter from Minister Hodgkinson

 

??


Ordinary Council Meeting - 19 January 2012

Stage 2 Funding Approval to Call Tenders for the Construction of the Nambucca Water Supply Augmentation Scheme

 

OFFICE OF THE MAYOR

 

Enquiries to:???? Cr Rhonda Hoban

Phone No:??????? 6568 0214

Mobile:??????????? 0408 661 412

Email:????????????? mayor@nambucca.nsw.gov.au

Our Ref:????????? SF1064, SF1001

 

 

 

5 January 2012

 

 

 

The Hon Katrina Hodgkinson MP

Minister for Primary Industries

Minister for Small Business

Level 30, Governor Macquarie Tower

1 Farrer Place

SYDNEY?? NSW?? 2000

 

 

Dear Minister Hodgkinson

 

NAMBUCCA WATER SUPPLY AUGMENTATION SCHEME?STAGE 2 FUNDING

 

Thankyou for your letter dated 21 December 2011 confirming Stage 2 funding approval to call tenders for the construction of the Nambucca Water Supply Augmentation Scheme, and confirmation of Council?s eligibility for a 39.8 per cent subsidy under the Country Towns Water Supply and Sewerage Program.

 

However, Council is most concerned that our community is to be penalized for seeking and obtaining an additional $10 million in Federal funding assistance, by a reduction in the State?s contribution of almost $4 million.

 

Council has struggled with the affordability of this project from inception and calculated typical residential bills and developer contributions show that with some of the highest accounts and contributions in the state, this project would be unaffordable for a community with one of the lowest socio economic bases in the state.

 

It was for this reason that Council sought additional financial assistance from the Federal government and it is my understanding that it was on these very grounds of affordability and our community?s capacity to pay that the Federal assistance was granted.

 

To now be advised that we are to lose $4million of that $10million grant to the advantage of the State is extremely disappointing and will be viewed by our community as cost shifting.

 

Adding further to the burden placed on our ratepayers is the advice that State funding will not be available until July 2013. For the project to proceed Council must borrow funds that will add an interest component to the overall cost of the project.


2

The Hon Katrina Hodgkinson MP

5 January 2012

 

 

 

 

Representatives from the Office of Water regularly attend our Water and Sewerage Steering Committee Meetings and have always been aware of the project timeframes. Apparently our funding was deleted from forward budgets by the former government.

 

I also note with some concern that your letter makes reference to a ?deferred payments arrangement? details of which will not be available until Stage 3 funding approval is granted.? Our expectation is that funding will flow from July 2013 to offset already committed debt and to pay invoices as required without any further deferrals or delays.? The Council and its ratepayers are not in a position to pay interest on bridging finance beyond July 2013.

?

On behalf of the Nambucca Shire community I am appealing to you to consider granting the State subsidy on the total cost of the project, rather than the cost minus the Federal assistance. This request is based on the projected typical residential bills and developer contributions, details of which have already been supplied to the Office of Water, and the capacity of this community to pay.

 

I have been advised that a similar consideration was granted to a community by a previous Minister.

 

It is also my fear that with the loss of $4million of the Federal funding and the interest on loans my elected Council will defer the project until the State funding is available. This may mean the loss of the balance of Federal funding and the State will then be obliged to pay the additional $4million anyway.

 

Please do not hesitate to contact me, or Council?s Manager of Water and Sewerage, Mr Richard Spain, on 6568 0234 if you require any additional information.

 

Yours faithfully

 

 

 

 

RHONDA HOBAN

MAYOR

 

RH:ms

 

cc????? The Hon Andrew Stoner MP

????????? Deputy Premier, Member for Oxley

 


Ordinary Council Meeting - 19 January 2012

Stage 2 Funding Approval to Call Tenders for the Construction of the Nambucca Water Supply Augmentation Scheme

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

General Manager's Report

ITEM 9.6????? SF394????????????? 190112???????? Investment Report to 31 December 2011

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

Summary:

 

The total return on investments from 1 July to 31 December 2011 is $194,831.45 ? taking into account accrued interest to 30 June 2011.

 

During December, Term Deposit interest rates ranged from 4.30% for 30 days and up to 5.47% for 1 year.

 

Council placed four Term Deposits during the month of December 2011 ?

 

?????? $1,173,486 ? NAB ?????? 370days???????????????? 5.47%

?????? $915,387?? -? Suncorp ? 142 days ?????????????? 5.87%

?????? $1,500,000?? ING ????????? 5 years ??????????????? 6.31% (Part of Previous Longreach Series 22 funds)

?????? $1,048,691?? IMB ????????? 91 days ?????????????? 5.90%

 

The Managed Funds balances and returns for the month are:

 

?????????????????? Macquarie Income Plus - balance $3,418,458 positive return $26,607

?????????????????? TCorp - balance $915,290 positive return $6,959

?????????????????? UBS ? balance $198,332

 

Council currently has $7.155 Million with Managed Funds and the balance of $23.291 Million on term deposits.

 

 

This report details all the investments placed during December and Council funds invested as at 31 December 2011.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds

 

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 31 December 2011 be noted.

 

OPTIONS:

 

This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during December 2011 and Council funds invested as at 31 December 2011.

 

 


 

1 Investments Placed 1 to 31 December 2011

Date

?Amount

Period (Days)

Institution Accepted With

Rate

 

 

 

 

 

9.12.11

$1,173,486.09

370

NAB

5.47%

13.12.11

$915,387.71

142

Suncorp

5.87%

13.12.11

$1,500,000.00

1,829

ING

6.31%

19.12.11

$1,048,691.51

91

IMB

5.90%

 

 

2 Investments Matured & Interest & Returns 1 to 31 December? 2011

 

 

 

 

Term Deposits/Bank Bills

 

 

 

 

 

 

Institution

?Amount

Period (Days)

Rate

?Interest

 

 

 

 

 

NAB

?$1,101,017.99

364

6.60%

?$72,468.10

 

 

 

 

 

Suncorp

?$886,897.88

187

6.27%

?$28,489.83

 

 

 

 

 

Bank Of Qld

?$1,000,109.59

270

6.25%

?$47,931.36

 

 

 

 

 

IMB

?$1,000,000.00

283

6.28%

?$48,691.51

 

 

 

 

 

NAB

?$1,115,655.59

244

6.20%

?$46,240.11

 

 

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

 

 

 

UBS Wealth M'ment Aust Ltd

?$198,332.01

30

0.60%

?$1,177.00

5.62%

?$7,543.59

Interest Paid Daily each Quarter

ANZ (On call)

?$2,227,106.11

30

6.00%

?$9,069.64

1.74%

?$27,106.11

 

 

 

Macquarie Global Income Opportunity

?$3,418,458.59

30

0.78%

?$26,606.63

0.61%

?$20,686.55

 

 

 

 

Long Term Funds

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

NSW Treasury Corp

?$915,289.66

30

0.77%

?$6,959.46

-$96,035.14

N/A

-4.40%

Averon II*

?$396,050.00

30

-4.57%

-$18,950.00

-$103,950.00

?$28,396.10

-4.88%

 

Note:? Averon II Performance for December 2011 (from Michael Chandra, Advisor - Fixed Interest 11/1/12)

 

?The underlying bond/collateral for Averon II is a Dexia covered bond, which is a very illiquid line

(not a lot of trading). Dexia (the company) needed to be bailed out/nationalised by the Belgium

government in October 2011. Combined with the backdrop of current European debt crises, on a

?mark-to-market basis, the value of the Dexia covered bond has continued to drop.

 

Yes we would still recommend Council hold. At a mid-price of 79.21, with approximately 2.5 years

to maturity (June 2014), the yield-to-maturity is around 9.7% p.a. If you redeem and get out of this security,

?not only would Council get less than 79.21 due unwind and exit costs, but there are no other securities it

can invest in (switch) that is offering a higher yield than 9.7% p.a.?

 


 

3. Investments held at 31 December 2011

 

 

 

 

 

Institution

?Amount

?Date Invested

Period (Days)

Maturity Date

?Interest Due at maturity

Interest

Days to 30.06.12

Interest to 30.06.12

BCCU - No 1

$531,434.50

04/03/11

365

03/03/12

?$34,543.24

6.50%

484

?$45,805.29

BCCU - No 2

$723,112.14

27/05/11

1096

27/05/14

?$143,306.96

6.60%

400

?$52,301.81

BCCU - No 3

$1,066,847.97

02/06/11

366

02/06/12

?$69,000.22

6.45%

394

?$74,278.92

IMB - No 1

$1,000,000.00

22/09/11

133

02/02/12

?$21,024.93

5.77%

282

?$44,579.18

IMB - No 2

$1,048,691.51

19/12/11

91

19/03/12

?$15,425.82

5.90%

194

?$32,885.82

Bendigo & Adel.- No 1

$1,060,535.47

14/04/11

469

26/07/12

?$84,488.36

6.20%

443

?$79,804.57

People's Choice Credit Union- No 1

$595,359.13

08/09/11

168

23/02/12

?$16,167.67

5.90%

296

?$28,485.90

Newcastle Perm.-No 1

$1,233,494.91

25/08/11

238

19/04/12

?$44,639.00

5.55%

310

?$58,143.23

ME Bank

$1,000,000.00

06/10/11

154

08/03/12

?$24,049.32

5.70%

268

?$41,852.05

NAB - No 3

$1,072,443.58

05/07/11

731

05/07/13

?$138,749.52

6.46%

361

?$68,520.62

NAB - No 4

$1,135,310.15

28/07/11

196

09/02/12

?$38,224.80

6.27%

338

?$65,918.28

NAB - No 5

$800,000.00

05/08/11

286

17/05/12

?$37,485.59

5.98%

330

?$43,252.60

NAB - No 6

$1,173,486.09

09/12/11

370

13/12/12

?$65,069.00

5.47%

204

?$35,875.88

NAB - No 7

$1,000,000.00

30/06/11

203

19/01/12

?$34,982.74

6.29%

366

?$63,072.33

NAB - No 8

$800,000.00

30/06/11

539

20/12/12

?$75,489.53

6.39%

366

?$51,260.05

Suncorp- No 1

$915,387.71

13/12/11

142

03/05/12

?$20,904.45

5.87%

200

?$29,442.88

Westpac- No 1

$884,435.09

30/06/11

196

12/01/12

?$28,590.76

6.02%

366

?$53,388.86

AMP(CPG) - No 1

$1,000,000.00

30/06/11

366

30/06/12

?$62,671.23

6.25%

366

?$62,671.23

AMP(CPG) - No 2

$1,000,000.00

22/07/11

272

19/04/12

?$44,712.33

6.00%

344

?$56,547.95

AMP(CPG) - No 3

$500,000.00

09/09/11

731

09/09/13

?$60,082.19

6.00%

295

?$24,246.58

AMP(CPG) - No 4

$500,000.00

09/09/11

731

09/09/13

?$60,082.19

6.00%

295

?$24,246.58

Bendigo & Adel.(CPG)-No 2

$750,000.00

17/06/11

367

18/06/12

?$47,131.85

6.25%

379

?$48,672.95

Rabobank

(Aust)-No.1

$500,000.00

25/03/11

367

26/03/12

?$33,180.82

6.60%

463

?$41,860.27

Rabobank

(Aust)-No.2

$1,000,000.00

25/03/11

1832

30/03/16

?$358,871.23

7.15%

463

?$90,697.26

Rabobank

(Aust)-No.3

$500,000.00

25/11/11

1827

25/11/16

?$155,169.86

6.20%

218

?$18,515.07

ING Bank (Aust) Ltd

$1,500,000.00

13/12/11

1829

15/12/16

?$474,287.26

6.31%

200

?$51,863.01

ANZ (On Call)

$2,227,106.11

31/12/11

31

31/01/12

?$ 11,349.09

6.00%

182

?$66,630.13

Macquarie Income

$3,418,458.59

31/12/11

31

31/01/12

?$15,126.45

5.21%

182

?$88,806.87

UBS Wealth? Aust Ltd

$198,332.01

31/12/11

31

31/01/12

?$758.01

4.50%

182

?$4,450.24

NSW Treasury Corp

$915,289.66

31/12/11

31

31/01/12

?$? -??

0.00%

182

?$? -??

Averon II

$396,050.00

31/12/11

31

31/01/12

?$? -??

0.00%

182

?$? -????????????????????????????????

TOTAL

?$30,445,774.62

 

 

 

?$2,215,564.42

 

 

?$1,448,076.41

 

 


 

 

4 Interest Earned on Investments: December 2011

 

 

 

 

 

 

 

 

 

 

Total

Interest earned to date

 

 

?$194,831.45

 

 

(includes reversal of accrued interest to 30.06.11)

 

 

 

 

Plus

Accrued Interest due to 31/12/11

 

 

?$581,107.23

 

 

 

 

 

 

 

Accrued? to 30/12/11

 

 

?$775,938.68

 

 

 

 

 

 

 

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

 

 

?$18,950.00

 

 

 

 

 

 

 

* Investment Returns to 31/12/11

 

 

?$794,888.68

 

Amount of interest expected from all funds and reserves as per Budget

 

?$1,452,000.00

 


 

5.? Performance Report? 31 December 2011

 

 

TERM DEPOSITS

 

 

 

 

 

 

Institution

Invested Amount

Days? Invested

Date of? Maturity

Interest Rate

Amount of interest due on maturity

Total interest & investment due on maturity

BCCU - No 1

$531,434.50

365

03/03/12

6.50%

$34,543.24

$565,977.74

BCCU - No 2

$723,112.14

1,096

27/05/14

6.60%

$143,306.96

$866,419.10

BCCU - No 3

$1,066,847.97

366

02/06/12

6.45%

$69,000.22

$1,135,848.19

IMB - No 1

$1,000,000.00

133

02/02/12

5.77%

$21,024.93

$1,021,024.93

IMB - No 2

$1,048,691.51

91

19/03/12

5.90%

$15,425.82

$1,064,117.33

Bendigo & Adel. - No 1

$1,060,535.47

469

26/07/12

6.20%

$84,488.36

$1,145,023.83

People's Choice Credit Union- No 1

$595,359.13

168

23/02/12

5.90%

$16,167.67

$611,526.80

Newcastle Perm.-No 1

$1,233,494.91

238

19/04/12

5.55%

$44,639.00

$1,278,133.91

ME Bank

$1,000,000.00

154

08/03/12

5.70%

$24,049.32

$1,024,049.32

NAB - No 3

$1,072,443.58

731

05/07/13

6.46%

$138,749.52

$1,211,193.10

NAB - No 4

$1,135,310.15

196

09/02/12

6.27%

$38,224.80

$1,173,534.95

NAB - No 5

$800,000.00

286

17/05/12

5.98%

$37,485.59

$837,485.59

NAB - No 6

$1,173,486.09

370

13/12/12

5.47%

$65,069.00

$1,238,555.09

NAB - No 7

$1,000,000.00

203

19/01/12

6.29%

$34,982.74

$1,034,982.74

NAB - No 8

$800,000.00

539

20/12/12

6.39%

$75,489.53

$875,489.53

Suncorp - No 1

$915,387.71

142

03/05/12

5.87%

$20,904.45

$936,292.16

Westpac - No 1

$884,435.09

196

12/01/12

6.02%

$28,590.76

$913,025.85

Bend/Adel.(CPG)-No 2

$750,000.00

367

18/06/12

6.25%

$47,131.85

$797,131.85

AMP (CPG) - No 1

$1,000,000.00

366

30/06/12

6.25%

$62,671.23

$1,062,671.23

AMP (CPG) - No 2

$1,000,000.00

272

19/04/12

6.00%

$44,712.33

$1,044,712.33

AMP (CPG) - No 3

$500,000.00

731

09/09/13

6.00%

$60,082.19

$560,082.19

AMP (CPG) - No 4

$500,000.00

731

09/09/13

6.00%

$60,082.19

$560,082.19

Rabobank(Aust)-No.1

$500,000.00

367

26/03/12

6.60%

$33,180.82

$533,180.82

Rabobank(Aust)-No.2

$1,000,000.00

1,832

30/03/16

7.15%

$358,871.23

$1,358,871.23

Rabobank(Aust)-No.3

$500,000.00

1,827

25/11/16

6.20%

$155,169.86

$655,169.86

ING Bank (Aust) Ltd

$1,500,000.00

1,829

15/12/16

6.31%

$474,287.26

$1,974,287.26

Total Term Deposits

$23,290,538.25

 

 

 

$2,188,330.87

$25,478,869.12

MANAGED FUNDS- Medium term

 

 

 

 

Macquarie Global Income Opportunity

 

 

 

 

 

Anticipated return per month - 5.21%

 

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$3,397,772.04

 

 

 

$3,397,772.04

Returns

31/07/2011

 

 

$23,550.79

 

$3,421,322.83

Returns

31/08/2011

 

 

-$44,203.14

 

$3,377,119.69

Returns

30/09/2011

 

 

$1,637.16

 

$3,378,756.85

Returns

31/10/2011

 

 

$18,022.27

 

$3,396,779.12

Returns

30/11/2011

 

 

-$4,927.16

 

$3,391,851.96

Returns

31/12/2011

 

 

$26,606.63

 

$3,418,458.59

 

 

$3,397,772.04

$0.00

$20,686.55

$0.00

$3,418,458.59

UBS Wealth Management Aust Ltd

 

 

 

 

 

Anticipated return per month - 4.50%

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$7,488.94

 

 

 

$7,488.94

Quarterly Management Fee

14/07/2011

 

 

-$424.51

 

$7,064.43

Returns

31/08/2011

 

 

-$363.23

 

$6,701.20

Returns

14/09/2011

 

 

-$320.21

 

$6,380.99

Returns

30/09/2011

 

 

$180.52

 

$6,561.51

Returns

31/10/2011

 

 

-$308.14

 

$6,253.37

Blackrock Distribution

25/10/2011

 

$190,788.42

 

 

$197,041.79

Blackrock Distribution

8/11/2011

 

$739.66

 

 

$197,781.45

Returns

14/11/2011

 

 

-$317.25

 

$197,464.20

Returns

8/12/2011

 

 

-$309.19

 

$197,155.01

Returns

31/12/2011

 

 

$1,177.00

 

$198,332.01

 

 

$7,488.94

$191,528.08

-$685.01

$0.00

$198,332.01

ANZ (On Call)

 

 

 

 

 

 

Anticipated return per month -6.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$0.00

 

 

 

$0.00

Investment

9/09/2011

$1,500,000.00

 

$0.00

 

$1,500,000.00

Redemption

14/09/2011

 

 

 

-$300,000.00

$1,200,000.00

Redemption

21/09/2011

 

 

 

-$350,000.00

$850,000.00

Redemption

29/09/2011

 

 

 

-$350,000.00

$500,000.00

Returns

30/09/2011

 

 

$4,331.50

 

$504,331.50

Investment

21/10/2011

$700,000.00

 

 

 

$1,204,331.50

Returns

8/11/2011

 

 

$4,682.91

 

$1,209,014.41

Investment

17/11/2011

$1,000,000.00

 

 

 

$2,209,014.41

Returns

8/12/2011

 

 

$9,022.06

 

$2,218,036.47

Returns

31/12/2011

 

 

$9,069.64

 

$2,227,106.11

 

 

$3,200,000.00

$0.00

$27,106.11

-$1,000,000.00

$2,227,106.11

MANAGED FUNDS- Long Term Funds

NSW Treasury Corp

 

 

 

 

 

 

Anticipated return per month - 0.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$955,880.45

 

 

 

$955,880.45

Returns

31/07/2011

 

 

-$15,512.71

 

$940,367.74

Returns

31/08/2011

 

 

-$30,117.69

 

$910,250.05

Returns

30/09/2011

 

 

-$10,799.17

 

$899,450.88

Returns

31/10/2011

 

 

$33,717.41

 

$933,168.29

Returns

30/11/2011

 

 

-$24,838.09

 

$908,330.20

Returns

31/12/2011

 

 

$6,959.46

 

$915,289.66

 

 

$955,880.45

$0.00

-$40,590.79

$0.00

$915,289.66


 

Averon II (Capital Protected)

 

 

 

 

 

Anticipated return per month - 0.00%

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$415,900.00

 

 

 

$415,900.00

Returns

31/07/2011

 

 

-$1,700.00

 

$414,200.00

Returns

31/08/2011

 

 

$700.00

 

$414,900.00

Returns

30/09/2011

 

 

-$3,250.00

 

$411,650.00

Returns

31/10/2011

 

 

$5,900.00

 

$417,550.00

Returns

30/11/2011

 

 

-$2,550.00

 

$415,000.00

Returns

31/12/2011

 

 

-$18,950.00

 

$396,050.00

Returns

31/01/2012

 

 

 

 

$396,050.00

Returns

28/02/2012

 

 

 

 

$396,050.00

Returns

31/03/2012

 

 

 

 

$396,050.00

Returns

30/04/2012

 

 

 

 

$396,050.00

Returns

31/05/2012

 

 

 

 

$396,050.00

Returns

30/06/2012

 

 

 

 

$396,050.00

 

 

$415,900.00

$0.00

-$19,850.00

$0.00

$396,050.00

Total Managed Funds-Performance since July, 2011

$191,528.08

-$7,382.35

-$2,633,222.23

$7,155,236.37

Total investments for the month

 

 

 

 

$30,445,774.62

Total investments on maturity

 

 

 

 

$32,634,105.49

 

 

CONSULTATION:

Grove Research and Advisory.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no environmental implications.

Social

There are no social implications.

Economic

There are no economic implications.

Risk

That Council may not meet its budget returns for 2011/2012 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

A review of budgeted interest returns for 2011/2012 will be completed with the December 2011 Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

Interest on investments will be assessed with the December 2011 Budget Review.? Variances will be distributed between the Water, Sewerage and General Funds for the first two quarters of the financial year.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

General Manager's Report

ITEM 9.7????? SF24??????????????? 190112???????? Request for Financial Assistance - Valley Community Arts Inc.

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The report is short.? A summary is not required.

 

 

Recommendation:

 

That the Valley Community Arts Inc. be advised that for financial and equity reasons, Council?s assistance to the Group can extend to support with photocopying (as discussed), as well as access to Council?s Grants Officer who may be able to identify opportunities for Government arts funding or philanthropic grants.

 

 

OPTIONS:

 

The expenditure of funds is a matter for Council.? However the budget is unable to support the requested financial assistance.

 

DISCUSSION:

 

Council has received the attached letter from the Valley Community Arts Inc.

 

As indicated the Valley Community Arts Inc. maintain a gallery in Nambucca Heads for the sale of their member?s arts and crafts.? Poor trading figures in 2011 mean that the Gallery may be forced to close.? A large expense in the Gallery?s operations is the rent for the premises, current $202.50 per week.

 

The General Manager met with Margaret Kidd on 21 November 2011.? At that meeting Margaret asked if Council could cover their insurance costs, which are listed in the attached statement as $707.08 per annum.? Margaret was advised to put their request in writing so that it may be considered by Council.

 

An offer was made to assist the group with photocopying.? They produce a 100 copy A4 pamphlet quarterly.? Council assists other community groups with photocopying and the offer was consistent with the assistance provided to those groups.

 

As Council is aware, the donations budget was reduced to $2,000 for the 2011/2012 financial year.? Putting aside the question as to whether the use of rental premises is sustainable, Council does not have the funds to cover their insurance costs.? There are also many other community groups who could fairly ask for the same assistance.

 

In the circumstances it is recommended that the Valley Community Arts Inc. be advised that for financial and equity reasons, Council?s assistance to the Group can extend to support with photocopying (as discussed), as well as access to Council?s Grants Officer who may be able to identify opportunities for Government arts funding or philanthropic grants.

 

CONSULTATION:

 

There has been consultation with a representative of the Valley Community Arts Inc.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The gallery provides an important social focus for members of the group as well as the opportunity to sell their work.? They staff the gallery with volunteer labour.? The loss of the gallery would be a setback for the group and for the arts sector in the Nambucca Valley.

 

Economic

 

There are minor economic implications.

 

Risk

 

There are no discernible risks for Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation has no impact on current budgets.?

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

33516/2011 - Request for Financial Assistance

 

??


Ordinary Council Meeting - 19 January 2012

Request for Financial Assistance - Valley Community Arts Inc.

 



Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

General Manager's Report

ITEM 9.8????? SF134????????????? 190112???????? Overview of Annual Report

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The report presents an overview of the 2010/2011 Annual Report.

 

 

Recommendation:

 

That the information concerning an overview of the 2010/2011 Annual Report be received.

 

 

OPTIONS:

 

There are no options.? The report is for information.

 

DISCUSSION:

 

At Council?s meeting 19 May 2011 it was resolved to present an overview of the Annual Report to Councillors upon its completion.

 

Council?s Auditor has already provided an overview of the Financial Statements at Council?s meeting on 1 December 2011 but this did not include the other information in the Annual Report.

 

The Annual Report is 241 pages in length.? The following are considered to be the significant points, highlighting Council?s achievements and challenges for the 2010/2011 financial year.

 

Our Finances

 

Council received a special rate variation of 3.6%, slightly more than the rate peg limit for the year.

 

Due to savings at Council?s Waste Depot, the domestic waste annual charge of $438 remained unchanged.

 

The household water access charge increased from $66 to $73 and the water consumption charge increased from $1.37 per kilolitre to $1.49 per kilolitre.

 

The residential sewerage access charge increased from $385 to $415.

 

Council budgeted for a deficit in the general fund of $63,100 but the end of year result was a reduced deficit of $39,558.? In effect Council had a number of unplanned expenditures which were met by savings in other areas.

 

In particular the refurbishment of the Congarinni Bridge required the replacement of additional spans which resulted in an additional cost of $199,700.? The major surpluses were derived from savings in plant replacement ($246,000); loan repayments for roads and bridges ($107,000), parks and reserves maintenance ($86,000) and administration and engineering employee costs ($73,000).

 

In the Water Fund the end of year result was a deficit of $282,657.? The need to undertake a number of unplanned emergency works, including $75,000 for the emergency realignment of works to a trunk main to avoid a falling road embankment was one factor.? The other factor was the wet season, with a 9% reduction in estimated water consumption by consumers leading to a $200,000 loss in revenue.

 

The Sewer Fund adopted an original budget surplus of $24,600 and ended with a surplus of $162,864 as a result of savings in plant purchase and replacement and also through additional revenue.

 

The Auditors report noted that Council?s systems and records had been well maintained during the year.? However the audited financial statements were submitted late to the Department of Local Government and not within the prescribed time provided for in Division 2 of the Local Government Act 1993.

 

The Auditors reported that overall Council?s financial standing is sound in the short to medium term.? However as previously reported Council is not renewing its ageing infrastructure at a rate equivalent to its deterioration (as represented by the depreciation expense).? Whilst Council?s Asset Renewal Ratio has substantially improved from a low of 0.24 in 2007 to 0.84 in 2011, it is still less than 1.0.? This remains Council?s greatest financial challenge, particularly for the General Fund which is subject to rate pegging.? It can only be addressed by increasing revenue, reducing expenses or by reducing the asset base.

 

Our Infrastructure Delivery

 

As at 30 June 2011 the Council?s largest ever infrastructure contract, being the upgrading of the Nambucca Heads sewerage system from a capacity of 10,000 persons to 15,000 persons, was largely complete.? The $17.5m contract with Monadelphous Engineering Pty Ltd with project management by NSW Public Works has been delivered on budget.

 

After conducting a project review of the 30 year capital works program for water and sewerage services (the IWCM), in November 2010 Council resolved to make a number of changes to the plan to reduce its cost.? In relation to the proposed Bowraville Off River Water Storage it was determined to:

 

?????? Reduce the size of the water storage from 5,000ML to 4,500ML

?????? To stage the extension of the borefield

?????? Reduce expenditure on retrofitting programs

 

All up it is estimated that $40m has been trimmed from the capital works program for water, most of which relates to savings in the construction of the off river water storage.

 

The replacement of Deep Creek bridge, which was irreparably damaged by floods in 2009, was undertaken under contract by Waeger Bridges at a cost of $516,000 and was officially opened on 1 September 2011.? This project was also delivered within budget.

 

Council staff also delivered a host of new bridges and road construction, much of it associated with the repair of flood damage.? Bridges at Missabotti, North Arm, Warrell Creek and Gumma were replaced by Council staff.

 

Rehabilitation and resealing of approximately 11 kilometres of rural roads was undertaken across the Valley in addition to 10 urban streets.

 

Our Environment

 

The biggest event for the year was the completion of the Council?s new Local Environmental Plan which was gazetted by the NSW Government on 30 July 2010.? The new plan will encourage development which is ecologically sustainable and provides opportunities for rural, residential and hobby farm lifestyles.

 

A new consolidated Development Control Plan for the Shire was also introduced on 30 July 2010.

 

Council continued to make progress with a number of strategic planning investigations including a review of flood levels for planning purposes and environmental investigations for the proposed Valla urban growth area.

 

Work commenced on a Coastal Zone Management Plan.? The Plan is required by the NSW Government to provide strategic direction for planning within the coastal zone, taking into account normal coastal processes and forecast climate change.

 

A local growth management plan ? employment lands was prepared.

 

Our Governance

 

In December 2010 the Council undertook its second Resident Satisfaction Survey.? The survey was designed to provide community feedback on the satisfaction with, and importance of specific Council facilities and services, and Council service levels generally.? It also compared outcomes with a similar survey conducted in 2007.

 

The 2010 survey was conducted by Jetty Research as a random and representative survey of 400 adults who had lived in the Shire for 12 months or more.? Councillors and permanent Council employees were precluded from participating.

 

Among the survey?s major results:

 

?????? Satisfaction with Council?s overall performance had risen 5.8% since the 2007 survey, with a mean rating (on a 1-5 scale) of 3.26.

 

?????? Seven facilities/services were listed as high importance, low satisfaction being sealed roads, bridges, youth activities, estuary management, stormwater drains, public toilets and environmental monitoring.

 

?????? Four facilities/services were listed as low importance, high satisfaction being public halls, tourism and tourism promotion, dog control and the saleyards.

 

?????? Over 90% of respondents agreed with the notion that Council needs to spend more on road and bridge maintenance.? And 64% of those surveyed said they would be prepared to pay a small (50 cents to $1.50 per week) levy to be spent specifically on improved roads and bridges

 

?????? Use of the Council website had almost doubled over the past three years, from 12 to 22 percent of respondents.? Age appears no barrier, with 17 percent of those aged 60+ having accessed the site.? This highlights the growing role of the Council website as a community communication tool.

 

Through the course of the year Council lobbied with mixed success in relation to the restoration of the Bellingen-Bowraville Road and the upgrading of the Pacific Highway.

 

The Government announced that the northern section of the Bellingen-Bowraville Road would be repaired under Natural Disaster funding but no decision has been made about the southern section.

 

Similarly Council was pleased that the RTA announced interim safety improvements to the section of the Pacific Highway between Nambucca Heads and Urunga.? However we still await a commitment from the Government to its upgrading to a motorway standard on a new and safer alignment.

 

Other Matters

 

As at 30 June 2011, Council had 134 employees which equates to 127.6 full time equivalent (FTE) staff.? Of these 5 are apprentices or trainees.

 

The average of Council?s workforce was 45.6 years.

 

The total remuneration (salary, leave, superannuation, motor vehicle) paid to senior staff during 2010/2011 was:

 

General Manager??????????????????????????????? $216,000

Director Engineering Services?????????????? $76,000 (commenced 10 January 2011)

 

Council awarded 8 contracts with a value of more than $150,000.? The most expensive was to GHD for the detailed design of the off river water storage for $657,518.? The second most expensive was to the Waeger Group Pty Ltd for the demolition and replacement of the Deep Creek bridge at a cost of $515,900.

 

Council processed 6 requests for information under the Government Information Public Access (GIPA) Act 2009.? One of the requests was granted in full, three were granted in part and 2 were refused.

 

The Annual report lists 41 Section 355 Committees of Management to which Council has delegated responsibility for the maintenance of infrastructure.

 

CONSULTATION:

 

There has been no consultation.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.? The report is a public document.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

General Manager's Report

ITEM 9.9????? SF42??????????????? 190112???????? Local Infrastructure Renewal Scheme Guidelines

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

There is no need for a summary.

 

 

Recommendation:

 

That the information concerning the Local Infrastructure Renewal Scheme be received.

 

 

OPTIONS:

 

There are no options.? The report is for information.

 

DISCUSSION:

 

Council has received the attached circular from the Division of Local Government.

 

In relation to the Local Infrastructure Renewal Scheme which was announced in the State budget, it is proposed that Council make an application for subsidised finance for its bridge replacement program identifying 2 bridges on the replacement program with a combined value of at least $1m.

 

It is understood there is only $70m available for distribution to NSW Councils so the program is likely to be very competitive.

 

In relation to the offer from the NSW Treasury Corporation (TCorp) to provide a financial assessment and benchmarking of the Council?s financial position, contact has been made with the NSW Treasury Corporation to ascertain the cost of this, if any, and the deliverables.? The response from the NSW Treasury Corporation will be reported to a future meeting.

 

CONSULTATION:

 

There has been no consultation.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

The will be an economic benefit in ensuring Council?s bridge replacement program.? This will negate the need for load limits on bridges.

 

Risk

 

There are no risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The Local Infrastructure Renewal Scheme will improve Council?s future budgetary (and asset renewal) position by the provision of subsidised finance.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

295/2012 - DLG Circular - Local Infrastructure Renewal Scheme

 

??


Ordinary Council Meeting - 19 January 2012

Local Infrastructure Renewal Scheme Guidelines

 


?


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

Director Environment & Planning's Report

ITEM 10.1??? SF1589??????????? 190112???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 6 January 2012

 

AUTHOR/ENQUIRIES:???? Teresa Boorer, Administrative Support Officer ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (one application is in excess of 12 months old).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (in excess of 12 months old) be noted and received for information by Council

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

 

TABLE 1: DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

COMMENTS ON APPLICATION

2010/221

03/09/2010

Additions to existing pre-school

 

Part Lot 8 DP 821952, Valla Beach Road, Valla Beach

 

This application was placed on hold pending further discussions regarding a Bushfire Hazard easement over the adjoining land. Whilst the applicants were requested to withdraw the application, they requested that the matter remain live as external funding is tied to this proposal and progress has been made with the adjoining landowners regarding the easement with a finalisation considered imminent.

 

 

 


TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/103

24/06/2011

Bed & Breakfast Accommodation

Lot 873 DP 601418, 95 Helliwells Road, Missabotti

? Horticulture business operated with use of machinery and bird scaring devices ? potential noise impacts to B&B

Site inspection to take place 2/8/11.

Requires a BASIX Certificate

Soil Assessment report unsatisfactory.

30 day letter issued to applicant to provide new soil assessment report or withdraw application.

Applicant withdrawing component of proposal ? still awaiting amended plans.

2011/139

23/08/11

Crematorium, Chapel and Associated Facilities

Lot 51 DP 613620, Foxs Road, Nambucca Heads

? Crematorium will create ?black spot? on highway as turning lane into Foxs Road won?t be long enough for funeral traffic and traffic coming out of Foxs Road will find it difficult to judge gap in traffic.

This issue was also raised when the land was rezoned under the previous LEP via Amendment 57, gazetted on 8 December 2006. The DA has been referred to the RTA for their comments, as it was with the LEP Amendment. The RTA advised, at that time, that safety and efficiency matters can be addressed at the development application stage, provided they are included as specific conditions in any future development consent. No response has been received as yet from the RTA.

Applicant has responded and Health & Building comments received.

Only awaiting RTA comments

2011/165

4/10/11

Rural Dwelling-House

Lot 2 DP 1130291, Taylors Arm Road, Upper Taylors Arm

? Concerns with the position of the road

Requires a modification as outside approved dwelling envelope; Additional information required re OSSM, Bushfire Assessment, Buffer Assessment & ROW

 

2011/167

19/10/2011

New Dwelling

Lot 3 DP 864681, 21 Eggleton Street, Hyland Park

 

? Concerns with driveway position in regard to headlights at night ? suggestion re fencing

Currently being assessed

 

2006/142/04

18/10/2011

14 Lot Residential Subdivision

Lot 142, DP 809036, 2 Grandview Drive, North Macksville

 

? Possible effluent disposal area positioning;

? Dirt road issue of pollution;

? previous condition not taken into account in modification application

Currently being assessed by staff.

Comments from Government agencies received; Amended plans received

2011/142

25/08/2011

Relocation of existing manufactured home to within Nambucca Beach Holiday Park

Lot 162 DP 755560, 26 Swimming Creek Road, Nambucca Heads

? DA was not publicly advertised

? The proposed site adjoins a public reserve for public recreation and setback variances are greater than 80%

? nine (9) trees will need to be removed to facilitate the DA, including 3 melaleuca trees that provide homes for nesting tawny frogmouth owls;

? Why is Nambucca Shire Council also providing greater variances than 10% to accommodate the park owner's structures

? .Dwelling and associated structures will not fit on proposed site;

? Service issues & non-compliance with Regulations;

? Fire risk and issues as to placement of hose reels;

? Submitted plan is not accurate;

? Proposed building 3 times larger than buildings already in the park;

Currently being assessed

Rec'd letter from RFS on 3/01/2012 requesting further information is required to enable them to assess the application.

Matter to be presented to GPC meeting for final determination once assessment completed

2011/175

1/11/2011

Part demolition for proposed residential renovation and additions

Lot? 30, DP 547182, 5 Leonard Street, Nambucca Heads

? roofline & issues of light;

? views impaired;

? feeling of enclosure;

? living in a tunnel;

? property value decreased as a result of the development

Currently being assessed

Additional information requested

2011/182

14/11/11

Alterations & Additions to unit

Lot 2 SP 36372, 2/40 Waratah Street, Scotts Head

? potential overshadowing in the winter months;

? design is poor, and will undervalue the potential of this prime site;

? height of proposed buildings 8.5m;

? the proposed pitched roof line with hinder views and be detrimental to the amenity of Scotts Head;

? overlooking? and noise from the proposed balconies;

? plans appear to be more in line of a new construction and do not resemble alterations;

? does not fit with the future character of the locality;

? development will reduce amount of sea breeze hence affecting cross-ventilation;

? Encroachment on privacy;

Referred to engineers and H&B. Applicant has been advised of additional information required. Clock stopped.

Substantial additional information required

2011/183

14/11/11

Alterations & Additions to unit

Lot 3 SP 36372, 3/40 Waratah Street, Scotts Head

? potential overshadowing in the winter months;

? design is poor, and will undervalue the potential of this prime site;

? height of proposed buildings 8.5m;

? the proposed pitched roof line with hinder views and be detrimental to the amenity of Scotts Head;

? overlooking? and noise from the proposed balconies;

? plans appear to be more in line of a new construction and do not resemble alterations;

? does not fit with the future character of the locality;

? development will reduce amount of sea breeze hence affecting cross-ventilation;

? Encroachment on privacy;

Referred to engineers and H&B. Applicant has been advised of additional information required. Clock stopped.

Substantial additional information required

2011/184

14/11/11

Alterations & Additions to unit

Lot 4 SP 36372, 4/40 Waratah Street, Scotts Head

? potential overshadowing in the winter months;

? design is poor, and will undervalue the potential of this prime site;

? height of proposed buildings 8.5m;

? the proposed pitched roof line with hinder views and be detrimental to the amenity of Scotts Head;

? overlooking? and noise from the proposed balconies;

? plans appear to be more in line of a new construction and do not resemble alterations;

? does not fit with the future character of the locality;

? development will reduce amount of sea breeze hence affecting cross-ventilation;

? Encroachment on privacy;

Referred to engineers and H&B. Applicant has been advised of additional information required. Clock stopped.

Substantial additional information required

2011/191

1/12/11

Dwelling House ? large lot residential

Lot 108, DP 1128126, 51 Pickett Hill Close, Valla

? Concerns regarding position of OSSMS on a steep slope & within 100m of dam and creek - resulting issues of water quality after rain periods and runoff

Currently being assessed

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

Director Environment & Planning's Report

ITEM 10.2??? SF1501??????????? 190112???????? Results of the Phase 1 (desktop) Environmental Site Assessment for Contaminated lands

 

AUTHOR/ENQUIRIES:???? Jacqui Ashby, Environmental Compliance Officer ????????

 

Summary:

 

Council engaged Coffey Geotechnics P/L to undertake a Phase 1 (desktop) Environmental Site Assessment on 10 potentially contaminated sites under the care, control or management of Council. The assessments were performed between July and October 2011.

 

Coffey's have now presented their report to Council, (copies are available for interested Councillors). The findings of the report indicate that Council does not have to report any of the 10 sites to the Office of Environment and Heritage (OEH) pursuant to the Contaminated Land Management Act 1997 (CLM Act). However, if future development is proposed at any of the sites, a more detailed Phase 2 Environmental Site Assessment will be required prior to the issues of any development approval.

 

The report does however identify actions which require attention at several of the sites.

 

 

Recommendation:

 

1??????? That the report on the results of the Phase 1 Environmental Site Assessment undertaken by ????????? Coffey Geotechnics P/L be noted.

 

2??????? That the priority list be noted and circulated to the relevant Officer within Council for action.

 

 

OPTIONS:

 

There are no other options.

 

 

DISCUSSION:

 

The Contaminated Land Management Act 1997 (CLM Act) was amended on the 1 July 2009 resulting in the former EPA publication ?Contaminated Sites: Guidelines on Significant Risk of Harm from Contaminated Land and the Duty to Report?, published in 1999 being superseded by the new ?Guidelines on the Duty to Report Contamination under Section 105 of the Contaminated Land Management Act 1997 (CLM Act)?.

 

These new guidelines relate to the duty to report under the CLM Act only, and took effect upon publication in the Government Gazette, which occurred on 1 December 2009. A person who is required to report contamination to OEH but fails to do so may be subject to prosecution.

 

Prior to engaging Coffey's, an initial stage 1 ?desk top? assessment was undertaken by Council staff and 10 sites were flagged for a stage 2 follow up assessment, which needed to be undertaken by a certified consultant.

 

The Step 1 initial "desk top" assessment was undertaken by Council's Environmental Compliance Officer using the checklist in the Guidelines on the Duty to Report Contamination under the Contaminated Land Management Act 1997. Ten sites (the 9 below and one work site) have been identified that Council owns or manages, which may need to be reported. However, before reporting a further assessment (stage 2) of the sites was deemed necessary by a qualified consultant. The identified sites are:

 

?????????????? A2???? Lot 1 DP 510707 Gumma Road, Gumma ? used as sanitary depot

?????????????? A4???? Lot 56 DP 755537 Gumbaynggirr Road, Bowraville ? used as garbage depot

?????????????? A5???? Lot 622 DP 634925. 338 Greenhills Road, Taylors Arm ? used as garbage depot

?????????????? A6???? Lot 215 DP 755562 South Pacific Drive, Scotts Head ? used as garbage depot

?????????????? A7???? Lot 4 DP 749153 Pacific Highway, Lower Nambucca ? used as a garbage depot

?????????????? A11??? Nambucca State Forest, Old Coast Road, Newee Creek ? used as a garbage depot

?????????????? A18??? Lot 8 DP 870452 Little Tamban Road, Eungai Creek ? used as a garbage depot

?????????????? F1.8?? Lot 1 DP 1065233 22 Adam St, Bowraville ? used as a council depot

?????????????? ? Lot? River St Macksville? previous owner was North Power - depot

 

The above sites were chosen due to the history or the use of the site which, maybe associated with potential contamination activities and there are gaps or doubts about the history and use of the site. Such as activities associated with or causing contamination.

 

The Phase 1 (desktop) Environmental Site Assessment undertaken by Coffey's found that none of our sites need to be reported to OEH under the Act. Several areas of environmental concern have been highlighted and an issues priority list has been developed for the sites (attached).

 

Should any future development be proposed at any of the sites then a detailed Phase 2 Environmental Site Assessment is required prior to the issue of any development approval.

 

The Phase 2 assessment would include a brief site inspection to identify the key aspects of the area and to identify possible sampling locations. There will also be interviews with Council staff or former site operators to further assess the history of the site.

 

At the end of Phase 2, a report would be issued to Council that:

 

?????????????? Assesses potential and off-site sources of contamination for each site.

?????????????? Qualitatively assesses the likely risk/impact of these contamination sources with respect to contamination status of the sites.

?????????????? Ranks sites in order of priority for further investigation/monitoring.

?????????????? Indicates whether there is a duty to report any of the sites based on the phase 1 and 2 assessment information.

 

Most of the sites need periodic inspections of the site to check the integrity of the landfill cap and weed removal.

 

The attached Priority Actions Table identifies the immediate and ongoing actions to ensure appropriate site management is maintained to avoid issues in the future.

 

CONSULTATION:

 

?????????????? DEP

?????????????? DES

?????????????? Coffey Geotechnics

?????????????? Senior Overseer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Identifying contaminated sites may lead to a need to undertake further monitoring of ground or surface waters and remediation action where the initial risk & site assessment indicate potential issues.

 

Social

 

Identifying contaminated sites can help with prevention of health issues caused by pollution.

 

Economic

 

The identification of contaminated sites may reduce potential land prices and restrict future land development, unless remediation is planned.

 

Risk

 

There is both an environmental and health risk associated with identifying contaminated sites that Council owns. Risk can include compensation for health related issues to non usage of the land until remediated.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The funds for the assessment undertaken by Coffey's was provided through a budget review resolution of Council under the Environmental Levy. If the sites listed above are to be further developed by Council then a phase 2 ESA would need to be done this would impact on any future budgets.

 

Source of fund and any variance to working funds

 

No variation required. The costs associated with the Phase 2 assessments would come from General Funds through the budget review process.

 

 

 

Attachments:

1View

35857/2011 - Priority Actions

 

??


Ordinary Council Meeting - 19 January 2012

Results of the Phase 1 (desktop) Environmental Site Assessment for Contaminated lands

 

 

PRIORITY

ISSUE

LOCATIONS

COST

RESPONSIBLE

1

A site validation assessment is completed for the decommissioned USTs to assess if the depot site is free of unacceptable levels of contamination, all necessary remediation works have been successfully carried out and that the site is suitable for its ongoing commercial use.

???? Macksville Depot (Gumma Road)

 

DES

2

A site contamination assessment is undertaken to assess levels of contamination in soils and groundwater in the vicinity of the former emulsion mixing area.

???? Macksville Depot (Gumma Road)

 

DES

3

A site contamination assessment is undertaken to assess levels of contamination in soils in the vicinity of the former CCA treated timber storage area.

???? Macksville Depot (Kelly Close)

 

DES

4

Permanent measures are put in place to restrict vehicle access to this site to limit illegal dumping activity.

???? Old Bowra Former Landfill

???? Scotts Head Former Landfill

 

DES

5

Desirable that waste nightsoil pans are collected and removed from the gully for proper disposal.

???? Gumma Sanitary Depot

 

DES

6

Consideration should be given to monitoring of water quality in two small gullies immediately downstream of the landfill occurs to assess if any impact from landfill leachate.

???? Old Bowra Former Landfill

???? Greenhills Former Landfill

???? Lower Nambucca Former Landfill

???? Newee Creek Former Landfill

???? Tamban Rd, Eungai Former Landfill

 

DES

7

Periodic inspections of this site to check the integrity of the landfill cap is maintained and waste has not been exposed by erosion etc.

Annually and after extreme rain events

???? Gumma Sanitary Depot

???? Old Bowra Former Landfill

???? Greenhills Former Landfill

???? Scotts Head Former Landfill

???? Lower Nambucca Former Landfill

???? Newee Creek Former Landfill

???? Tamban Rd, Eungai Former Landfill

 

DES

8

Council implement measures to eradicate invasive weed species identified at this site.

???? Old Bowra Former Landfill

???? Scotts Head Former Landfill

???? Lower Nambucca Former Landfill

 

DES

9

Proposals for development/ rezoning of this land

include a requirement to undertake a more detailed

Phase 2 Environmental Site Assessment to assess the sites suitability for the proposed future use.

???? Gumma Sanitary Depot

???? Old Bowra Former Landfill

???? Greenhills Former Landfill

???? Scotts Head Former Landfill

???? Lower Nambucca Former Landfill

???? Newee Creek Former Landfill

???? Tamban Rd, Eungai Former Landfill

???? Macksville Depot (Gumma Road)

 

DEP

10

Proposals for development/ rezoning of this land

include a requirement to undertake an ASS investigation to assess the sites suitability for the proposed future use.

???? Lower Nambucca Former Landfill

???? Macksville Depot (Kelly Road)

 

DEP

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

Director Environment & Planning's Report

ITEM 10.3??? SF566????????????? 190112???????? Mid North Coast Regional Strategy - Review

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

Upon endorsement of the Mid North Coast Regional Strategy 2006-31, the Department of Planning and Infrastructure confirmed that the Strategy is to be reviewed each 5 years.

 

With Council's decision to proceed with the rezoning of Stage 1 of the Valla Urban Growth Area and the State Governments Part 3A Approval for the Warrell Creek to Urunga Pacific Highway upgrade, it is considered timely that Council make representations to the Department of Planning and Infrastructure to firm up the current statement in the Strategy regarding the location of a Highway Service Centre within the Nambucca Shire.

 

The current statement in the Strategy relating to Nambucca Shire Council is "additional highway service centres could be located at Nambucca Heads (at the Northern Interchange)". It is considered that Council should seek the Nambucca Heads location be moved and included in the stronger statement which states "Highway Service Centres may be located beside the Pacific Highway at Maclean (at one of the Maclean interchanges), Woolgoolga (at one of the Woolgoolga interchanges), Kempsey (at the southern interchange), Port Macquarie (on the eastern side of the Pacific Highway at the interchange with the Oxley Highway) and Taree (at the Old Bar Road interchange) and Nambucca Heads (at the northern interchange) or Macksville (southern interchange)". (the strikethrough and underline are my emphasis).

 

 

 

Recommendation:

 

That Council make representations to the Department of Planning and Infrastructure to endorse and include Nambucca Heads (northern interchange) or the Macksville (southern interchange) as a permissible location for a Highway Service Centre in the Mid North Coast Regional Strategy.

 

 

OPTIONS:

 

Alternatively Council could seek that the Mid North Coast Strategy include only the Nambucca Heads (northern interchange) as the preferred location permitting a Highway Service Centre in the shire.

 

DISCUSSION:

 

The Mid North Coast Regional Strategy was prepared and endorsed by the former State Labour Government to guide the future planning on the Mid North Coast and in its "Introduction" the following statements are provided:

 

"The primary purpose of the Regional Strategy is to ensure that adequate land is available and appropriately located to accommodate the projected housing and employment needs of the region over the next 25 years"?. "It is the pre-eminent planning document for the Mid North Coast and compliments and informs other relevant State planning instruments. The Mid North Coast Regional Strategy applies to the period 2006-31 and will be reviewed every five years".

 

It is understood that the Department of Planning and Infrastructure have now embarked upon a review of the Strategy and it is considered timely that Council make immediate representations regarding the location of Highway Service Centres and in particular providing a stronger statement and commitment to a Highway Service Centre in Nambucca Shire.

 

Following Council's recent decision to proceed with the rezoning of Stage 1 of the Valla Urban Growth Area and the State Government's Part 3A Approval for the Warrell Creek to Urunga Pacific Highway upgrade, it is considered timely that representations now be made to commit to the Nambucca Shire Highway Service Centre.

 

It is recommended that Council request that the Department of Planning and Infrastructure include the Nambucca Heads (northern interchange) or Macksville (southern interchange) where a Highway Service Centre may be located within Nambucca Shire. The Nambucca Heads interchange would support the Roads and Maritime Services (RAMS) proposal for a heavy vehicle rest area between the current and proposed Pacific Highway near Boggy Creek Road adjacent to the Valla Urban Growth Area. By doing so, it would remove the current prohibition under the S117 Direction which restricts and controls the location of Highway Service Centres on the Pacific Highway from Hexham to the Queensland border.

 

The Nambucca Heads interchange is considered an ideal location for a Highway Service Centre as services are likely to be extended to accommodate the development of the Valla Urban Growth Area and will provide added supporting services to the proposed employment lands and residential growth in the Valla Urban Growth Area. Notwithstanding, the Macksville interchange should also be considered, however, the southern interchange around Bald Hill Road does provide additional constraints with the proximity of rural residential housing and existing topography.

 

As an alternative to the recommendation, Council could seek the Department of Planning and Infrastructure to include just the Nambucca Heads interchange as the preferred location as it has already been identified as a possible future location in the Strategy.

 

However, by seeking endorsement of either interchange as the location of a Highway Service Centre in the shire, it would allow the market to dictate which interchange would accommodate the Service Centre.

 

 

CONSULTATION:

 

Strategic Planner

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts with this report. Environmental considerations would need to be taken into account at the time any proposal for a Highway Service Centre is considered.

 

Social

 

There are no social impacts with this report. Social impacts would need to be taken into account at the time any proposal for a Highway Service Centre is considered. Once Macksville is bypassed and should the existing Highway Service Centre close there could be considerable social implications for the residents of Macksville and surrounding areas.

 

Economic

 

There are no economic impacts with this report. Economic considerations would need to be taken into account at the time any proposal for a Highway Service Centre is considered. However, once Macksville is bypassed and should the existing Highway Service Centre close there could be considerable economic implications for the residents of Macksville and surrounding areas and also Council if there is no alternative to a local state contract for fuel supply for its fleet.

 

Risk

 

There are no environmental impacts with this report. Environmental considerations would need to be taken into account at the time any proposal for a Highway Service Centre is considered.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Not applicable to this report.

 

Source of fund and any variance to working funds

 

Not applicable to this report.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

Director Environment & Planning's Report

ITEM 10.4??? SF1589??????????? 190112???????? DA's and CDC's Received and Determined under Delegated Authority to 31 December 2011

 

AUTHOR/ENQUIRIES:???? Teresa Boorer, Administrative Support Officer ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

DEVELOPMENT APPLICATIONS RECEIVED TO 31 DECEMBER 2011

 

DA Number

Application Date

Applicant/Owner

Development

Address

Estimated Value

2011/186

21/11/2011

Ozvitality/Camilleri Properties Pty Ltd

 

Change of Use - Shop to Gym

 

Lot 2 DP 865355, 1 Regatta Drive, Valla Beach

 

4,000

2011/187

21/11/2011

Macleay Valley Sheds for Mr Costello & Ms Witcher

 

Shed

Lot 6 DP 1070974, 124 Main Street, Eungai Creek

10,350

2011/188

25/11/2011

Costa Builders for Mr & Mrs Baldwin

Dwelling & shed

Lot 5 DP 1099448, Strawberry Road, Upper Warrell Creek

430,000

2011/189

28/11/2011

Mr & Mrs McNamara

Dwelling & shed

Lot 11 DP 1052762, 11 Auld Close, Valla

230.000

2011/190

30/11/2011

Picton Bros for Mr & Mrs Watts

Room Addition

Lot 11 DP 213220, 2 Oxley Street, Macksville

9,150

2011/191

1/12/2011

Mr D J, Mr L D & Ms D M Phelps

Dwelling House - Large Lot Residential

Lot 108, DP 1128126, 51 Pickett Hill Close, Valla

200,000

2011/192

6/12/2011

Mr & Mrs Wing

Shed

Lot 1 DP 869415, 18 Priory Parade, Valla

30,000

2011/193

7/12/2011

Picton Bros for Mr & Mrs Notara

Patio cover and Carport

Lot 1 DP 22088, 32 Mann Street, Nambucca Heads

21,300

2011/194

19/12/11

Paul Guy, Bare Nature Studio/Mr & Mrs Cooper

 

Dwelling

Lot 13 DP 1076134, 25 Langsford Way, Valla Beach

200,000

2011/195

20/12/11

M Major & K Rogan

Continued use of shed

Lot 10 DP 841964, 47 Rogers Drive, Valla Beach

20,000

2011/196

22/12/11

Ms D Ewart

Additions

Lot 33, DP 552133, 3 Loftus Street, Nambucca Heads

80,000

 

 

COMPLYING DEVELOPMENT APPLICATIONS RECEIVED TO 31 DECEMBER 2011

 

DA Number

Application Date

Applicant/Owner

Development

Address

Estimated Value

2011/650

30/11/2011

L M Stenhouse

 

Shed ? Large Lot Residential

 

Lot 4, DP 852864, 583 Gumma Road, Gumma

 

15,000

2011/652

16/12/2011

Mr O & Mrs H Martin

 

Shed ? Large Lot Residential

 

Lot 10 DP 1099448, 15 Archie Close, Congarinni

11,620


 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENTS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY TO 31 DECEMBER 2011

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE

$

2011/131

Lot 7301, DP 1157221, Thompson Street, Valla Beach

Additions to Club House

15,000

2011/011

Lot 1 DP 1087301, Wirrimbi Road , Newee Creek

15 Lot Large Lot Residential Subdivision plus New Road

0

2011/127/02

Lot 143 DP 246879, 9 West Street, Scotts Head

Dwelling-House

370,000

2011/168

Lot 20 DP 1076134, 47 Max Graham Dive, Valla Beach

Dwelling-House

192,000

2011/167

Lot 3, DP 864681, 21 Eggleton Street, Hyland Park

Dwelling-House

175,000

2010/225

Lot 162 DP 614701, 169 Taylors Arm Road, Macksville

2 Lot Subdivision

0

2011/089

Lot 70 DP 1083510, 77 Bowerbird Lane, Valla

2 Lot Subdivision ? Large Lot Residential

0

2011/650

Lot 4, DP 852864, 583 Gumma Road, Gumma

Shed

15,000

2011/169

Lot 721, DP 1151479, 56 Seaforth Drive, Valla Beach

Dwelling-House

205,000

2011/147

Lot 82, DP 1099538, 36 Seaforth Drive, Valla Beach

Staged Dwelling & Carport

185,000

2011/178

Lot 10, DP 1125923, 6 Partridge Street, Macksville

Removal of two (2) existing underground fuel tanks and installation of one (1) above ground fuel tank

15,000

2011/170

Lot C DP 419509, 43 West Street, Macksville

Dwelling-House

250,000

2011/179

Lot 12 Sec 34 DP 758749, 24 Pilot Street, Nambucca Heads

Conversion of garage to habitable area ? continued use

4,950

2011/190

Lot 11 DP 213220, 2 Oxley Street, North Macksville

Residential Alterations

9,150

2011/181

Lot 32 DP 1044587, 100 Ocean View Drive, Valla Beach

Attached Dual Occupancy and Subdivision

341,245

2010/114/02

Lot 1523 DP 593173, 536 Welshs Creek Road, Talarm

Home Industry Modification

0

2011/652

Lot 10 DP 1099448, 15 Archie Close, Congarinni

Shed ? Large Lot Residential

11,620

2008/269/02

Lot D Section 9 DP 5611, 48 High Street, Bowraville

Deck, Garage & Alterations Modification

20,000

2011/188

Lot 5 DP 1099448, 127 Strawberry Road, Congarinni

Dwelling-House

430,000

2011/031/01

Lot 2 DP 828150, 529 Upper Warrell Creek Road, Congarinni

Four lot subdivision comprising three large lot residential lots and one residual rural lot Modification

0

2010/296/02

Lot 1 DP 1088611, Valley View Road, Talarm

Dwelling Modification

200,000

2011/180

Lot 33 DP 1090479, 803a Congarinni Road North, Congarinni North

Dwelling-House

230,000

2007/007/04

Lot 1 Section 39 DP 758749, 7 Bemago Street, Nambucca Heads

Multi-Dwelling Housing ? 4 Units Modification

0

2007/231/02

Lot 1 Section 39 DP 758749, 7 Bemago Street, Nambucca Heads

Lot 1 Section 39 DP 758749, 7 Bemago Street, Nambucca Heads

6,000

2011/186

Lot 2 DP 865355, 1 Regatta Drive, Valla Beach

Change of Use to provide RE2 (Indoor Recreation) within Existing Tourist Park Complex

4,000

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

Director Environment & Planning's Report

ITEM 10.5??? SF1541??????????? 190112???????? Planning Proposal - Split Zone Minimum Lot Size Amendment to the Nambucca LEP 2010

 

AUTHOR/ENQUIRIES:???? Grant Nelson, Strategic Planner ????????

 

Summary:

 

The purpose of this report is to ensure subdivision on Lots that contain split zones and different lot size may still be subdivided. This is particularly important in areas fringing Large Lot Residential and Rural Zones to ensure Council Local Growth Management Strategy Rural Residential Land can be implemented in accordance with its recommendations.

 

NOTE: This matter requires a ?Planning Decision? referred to in Section 375A of the Local Government Act 1993 requiring the General Manager to record the names of each Councillor supporting and opposing the decision

 

 

Recommendation:

 

1??????? That Council proceed to amend the Nambucca LEP 2010 to ensure Lots in split zones may be subdivided in accordance with adopted strategies and minimum lot sizes.

 

2??????? That, pursuant to Clause 55 of the Environmental Planning and Assessment Act 1979, Council staff prepare planning proposals that give effect to the above proposed amendments in accordance with Clause 56 of the Act, the Planning Proposals be forwarded to the Minster for Gateway Determination.

3??????? That in the event that the Department of Planning and Infrastructure require minor changes or modifications to the above resolutions, the General Manager be authorised to concur with the required changes provided Council's intent in the above resolutions are achieved.

 

 

OPTIONS:

 

That Council not resolve to proceed in with this amendment and rely on existing controls

 

DISCUSSION:

 

Clause 4.1 of the Nambucca LEP 2010 provides for the subdivision of land in the Nambucca Shire. In brief this clause states that any Lot resulting from the subdivision of Land must not be less than the minimum lots size shown on the Lot Size Maps. This clause is reproduced in full below.

 

Clause 4.1   Minimum subdivision lot size

(1)  The objectives of this clause are as follows:

(a)  to encourage efficient use of land,

(b)  to ensure the subdivision layout is compatible with the desired future character of the locality,

(c)  to ensure land zoned R5 Large Lot Residential is developed in accordance with the Council?s strategic planning framework for Nambucca.

(2)  This clause applies to a subdivision of any land shown on the Lot Size Map that requires development consent and that is carried out after the commencement of this Plan.

(3)  The size of any lot resulting from a subdivision of land to which this clause applies is not to be less than the minimum size shown on the Lot Size Map in relation to that land.

(4)  This clause does not apply in relation to the subdivision of individual lots in a strata plan or community title scheme.

(4A)  This clause does not apply in relation to the subdivision of land in Zone R1 General Residential, R2 Low Density Residential, R3 Medium Density Residential or R4 High Density Residential:

(a)  if the land contains an existing dual occupancy, or

(b)  for the purpose of erecting an attached dwelling or a semi-detached dwelling, or

(c)  if a single development application is made for the subdivision of the land into 2 lots and for the erection of a dwelling house on each of the 2 resulting lots.

 

The issue with this clause is that on land containing a split zone with two (2) different Lot sizes the residue lot may not meet the minimum size requirements. It is anticipated that in many cases the larger lot size portion of a lot may already be below the minimum required by the Lot Size Map.

 

In the example below a R5 Large Lot Residential and RU2 Rural lot is split between 1HA and 40Ha minimum lot size. As shown the 12 Ha R5 portion has the potential to be subdivided into 12 1HA Lots, where as the residue 22HA of rural land is restricted to 40Ha in size. Arguably the subdivision of the land may be prohibited as any lot created containing the rural portion of land would be less than the minimum lot size.

 

 

 

This has been highlighted as an issue with the standard clause and a number of Councils have adopted provisions to address this matter. Should Council consider a clause to rectify this issue it would allow a split zone subdivision to occur as long as the residue lot contains a portion land from the primary subdivided land that is not less than the minimum lot size.?

 

The following figure shows how the described clause may progress subdivision in the example.

 

 

Council already has a provision in the Nambucca DCP 2010 to give effect to these types of subdivisions, however it needs to be re-examined and applied at the LEP level to ensure it is effective.

 

Council should consider split zone clauses adopted by other Councils which give effect to split zone subdivision and prepare a planning proposal for the Department of Planning to allow this to occur.

 

CONSULTATION:

 

Director of Environment and Planning

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The proposed LEP amendment will assist implementation of Council Strategies such the Local Growth Management Strategy Rural Residential Lands. The proposed amendment is giving effect to zoning and lot size provisions already adopted, therefore the environmental impact of this amendment is limited.

 

Social

 

The proposed LEP amendment will assist implementation of Council Strategies such the Local Growth Management Strategy Rural Residential Lands. The proposed amendment is giving effect to zoning and lot size provisions already adopted, therefore the social impact of this amendment is limited.

 

Economic

 

The proposed LEP amendment will assist implementation of Council Strategies such the Local Growth Management Strategy Rural Residential Lands. The proposed amendment is giving effect to zoning and lot size provisions already adopted, therefore the economic impact of this amendment is limited.

 

Risk

 

Should Council not adopted the provisions as proposed, planning decisions on split zoned land may be subject legal interpretation and challenge.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil the planning proposal will be prepared by Council Staff

 

Source of fund and any variance to working funds

 

Nil

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

Director Environment & Planning's Report

ITEM 10.6??? SF1148??????????? 190112???????? Contract Regulatory Officer's Report December 2011

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

The following is the Contract Regulatory Officer?s Report for December 2011.

 

 

Recommendation:

 

That the report from the Contract Regulatory Officer for December 2011 be received and noted by Council.

 

 

 

 

Cats

Dogs

COUNCIL?S SEIZURE ACTIVITY

 

 

Seized (doesn?t include those animals dumped or surrendered)

0

7

Returned to Owner

0

2

Transferred to - Council's Facility from Seizure Activities

0

5

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

1

6

Abandoned or Stray

0

0

Surrendered

0

1

Total Incoming Animals

1

12

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

0

Sold

0

2

Released to Organisations for Rehoming

0

0

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

0

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

0

Dangerous Dogs

 

0

Owner?s Request

0

0

Due to Illness, Disease or Injury

0

0

Feral/infant animal

0

0

Unsuitable for rehoming

0

0

Unable to be rehomed

1

8

Total Euthanased

1

8

Total Outgoing Animals

1

10

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

0

2

 

 

 

Kilometres travelled

3006

 

 

CSR?s (Customer Service Requests) Actioned ? Not including Merit

35

Attachments:

There are no attachments for this report.?


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????????? 19 January 2012

Director of Engineering Services Report

ITEM 11.1??? SF1092??????????? 190112???????? Final Draft Plan of Management for Part Lot 40 DP 711098 Old Coast Road Kingsworth Estate (submissions closed 22/11/2011)

 

AUTHOR/ENQUIRIES:???? Paul Gallagher, Director Engineering Services ????????

 

Summary:

 

Council resolved at its Ordinary meeting held on 17 November 2011 to:

 

????????? ?That Council endorse the draft Plan of Management for Part Lot 40 DP 711098 Old Coast Road, Kingsworth Estate and place the document on public exhibition for a period of 28 days seeking public comment.

 

????????? And

 

????????? That Council receive a further report on the draft Plan of Management for Part Lot 40 DP 711098 Old Coast Road, Kingsworth Estate at the completion of the public exhibition period.?

 

The document was placed on public exhibition in accordance with Councils resolution with written submissions encouraged up until 4.00 pm on Thursday 22 December 2011.

 

There were no submissions received on the draft Plan of Management for Part Lot 40 DP 711098 Old Coast Road, Kingsworth Estate at the close of the public exhibition period.

 

 

Recommendation:

 

That Council adopt the Plan of Management for Part Lot 40 DP 711098 Old Coast Road, Kingsworth Estate.

 

 

OPTIONS:

 

Adopt the draft Plan of Management for Part Lot 40 DP 711098 Old Coast Road, Kingsworth Estate.

 

 

DISCUSSION:

 

In accordance with Council?s direction, the initial draft Plan of Management for Part Lot 40 DP 711098 Old Coast Road, Kingsworth was provided to Councillors for their comment in advance of the November General Purpose Committee meeting and the document was amended to reflect the comments received.

 

Pursuant with Council?s resolution the document was then placed on public exhibition with submissions closing on 22 December 2011. At the end of the public exhibition period there were no submissions received on the draft Plan of Management for Part Lot 40 DP 711098 Old Coast Road, Kingsworth Estate, and the final document is now presented to Council for formal endorsement and adoption.

 

 

CONSULTATION:

 

??????????? Councillors

??????????? General Manager

??????????? General Public (following public Exhibition)

??????????? Property Officer

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

Environmental implications associated with the management of the reserve are addressed within the Plan of Management.

 

 

Social

 

There are no social implications associated with this report.

 

 

Economic

 

There are economic implications associated with this report.

 

 

Risk

 

There are risk implications associated with the management of the reserve in which a risk assessment and signage audit is to be undertaken in 2012.? The audit will determine whether fencing is required and what signage will be erected.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial impacts on Council?s budget associated with this report for the 2011/12 budget. Provision for fencing in the 2012/13 budget may be required following the completion of the risk audit in 2012.

 

Consideration will be required for future budgets for maintenance of the area, erection of signage and potential fencing of the dam associated with risk assessment and signage audit

 

 

Source of fund and any variance to working funds

 

Not applicable

 

Attachments:

1View

26765/2011 - DRAFT Plan of Management - Natural Areas, Bushland - Part Lot 40 DP 711098 Old Coast Road, Kingsworth Estate

 

??


Ordinary Council Meeting - 19 January 2012

Final Draft Plan of Management for Part Lot 40 DP 711098 Old Coast Road Kingsworth Estate (submissions closed 22/11/2011)

 

 

 

 

 

PLAN OF MANAGEMENT

 

NATURAL AREAS, BUSHLAND

 

Part Lot 40 DP 711098

Old Coast Road, Kingsworth Estate

 

 

 

 

 

Prepared by:

???????????????????????????????????????????????????? Nambucca Shire Council

???????????????????????????????????????????? P O Box 177

???????????????????????????????????????????? MACKSVILLE? NSW? 2447

 

 

Adopted by Council ## / ## / 2011


Ordinary Council Meeting - 19 January 2012

Final Draft Plan of Management for Part Lot 40 DP 711098 Old Coast Road Kingsworth Estate (submissions closed 22/11/2011)

 

NAMBUCCA SHIRE COUNCIL

 

 

 

PLAN OF MANAGEMENT

 

NATURAL AREAS,

BUSHLAND

Part Lot 40 DP 711098

Old Coast Road, Kingsworth Estate

 

BACKGROUND

 

The landowner of the adjacent property, (Lot 63 DP 1058432), approached Council with a proposal for a boundary adjustment to enable a land swap between the Council reserve land and the rural land within Lot 63.

 

Council resolved to proceed with the Draft LEP (Amendment No. 62) on the 20 April 2006 and Council received an authorisation to issue a Section 65 Certificate on 7 July 2006, and exhibited the draft plan from 25 August 2006 to 22 September 2006. The Draft LEP was for the rezoning of the land to be exchanged and reclassification of the open space land.

 

The land was categorised as community land (Natural Area, Bushland) on 4 May 1995 and was dedicated to Council as part of a developer contribution under Section 94 of the Environmental Planning and Assessment Act 1979. It was indicated at that time that the design for subsequent stages were preliminary and ?minor variations in boundary location between lots and proposed public reserve may be necessary?.

 

Council concurred with the land exchange and reclassification to enable legal access to the reserve. There is no suitable legal access from the end of Florence Wilmont Drive to Old Coast Road as the existing access way between Lots 5 and 6 Florence Wilmont Drive is suitable for pedestrian or bicycle access only. Council require access to the dam within the reserve for the purpose of emergency drought situations, water for dust suppression and for fire fighting purposes.

 

 

GENERAL DESCRIPTION

 

This plan applies to the community land in the category of Natural Area, Bushland.? It is intended to cover the land known as Part Lot 40 DP 711098 Old Coast Road, Kingsworth Estate.

 

The subject land is located in Nambucca Heads at the western end of Florence Wilmont Drive. The land is adjacent to an informal intersection with Old Coast Road. The land is located at the western extremity of the Kingsworth Estate Rural Residential Release Area.

 

The site is located at the western end of Kingsworth Estate and adjoins land predominately zoned R5 Large Lot Residential.

 

 

 

CLASSIFICATION OF LAND

 

The land known as Part Lot 40 DP 711098 Old Coast Road, Kingsworth Estate is categorised as community land. The sub-category is Natural Area, Bushland.

 

The proposal requiring the reclassification of the land is the result of a proposed boundary alteration; a land swap between the rural land and open space land. The exchange of land will result in a nett increase in the reserve of 8,940 m2; 4,960 m2 of reserve is proposed to be zoned for rural residential purposes and 1.39 hectares of rural land is proposed to be rezoned for open space purposes.

 

The proposal will increase the street frontage of the reserve from 60.57 m to 242.67 m and will allow a dedicated road to the existing dam to be used for emergency access for water in times of drought and for water to be used for fire fighting purposes or as a dust suppressant at other times.


 

Pre-existing zone

New Zone

 

 

OWNER OF LAND

 

Nambucca Shire Council is the owner of the land.? Part Lot 40 DP 711098 Old Coast Road Kingsworth Estate.

 

 

TRUST, ESTATE, INTEREST, DEDICATION, CONDITION, RESTRICTION OR COVENANT APPLYING TO THE LAND

 

There is no trust, estate, dedication, condition, restriction or covenant applying to the land known as Part Lot 40 DP 711098 Old Coast Road, Kingsworth Estate.

 

 

OWNERS APPROVAL OF MANAGEMENT PLAN

 

Nambucca Shire Council is the owner of the land.

 

 

LEASEHOLD DETAILS

 

There are no leasehold details associated with the land known as Part Lot 40 DP 711098 Old Coast Road, Kingsworth Estate.?

 

 


Ordinary Council Meeting - 19 January 2012

Final Draft Plan of Management for Part Lot 40 DP 711098 Old Coast Road Kingsworth Estate (submissions closed 22/11/2011)

 

NAMBUCCA SHIRE COUNCIL

 

PLAN OF MANAGEMENT

 

NATURAL AREA, BUSHLAND

Part Lot 40 DP 711098

Old Coast Road, Kingsworth Estate

 

MANAGEMENT ISSUES

OBJECTIVE/PERFORMANCE TARGETS

MEANS OF ACHIEVEMENT