NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

16 February 2012

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 16 February 2012

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 2 February 2012

5??????? NOTICES OF MOTION ?

6??????? PUBLIC FORUM

7??????? ASKING OF QUESTIONS WITH NOTICE ??

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Outstanding Actions and Reports

9.2???? Draft 2022 Community Strategic Plan and Asset Management Plans Summary - Outcome of Public Consultation

9.3???? Referendum on a Reduction of the Number of Councillors from Nine to Seven

9.4???? Tewinga Community Centre Committee of Management AGM - 19 January 2012 - Minutes

9.5???? Nambucca Valley Anzac Centenary Committee - Council Representation

9.6???? Additions to Existing Pre-School at Valla Beach Road, Valla Beach - Bushfire Hazard Easement

9.7???? Investment Report to 31 January 2012

10????? Director Environment and Planning Report

10.1?? Outstanding DA's greater than 12 months, applications where submissions received not determined to 3 February 2012

10.2?? DA's and CDC's Received and Determined under Delegated Authority to 3 February 2012

10.3?? DEP Applications and Statistical Reports July 2011-June 2012, 2008-2011 and Certificates Received 2008-2012

10.4?? Contract Regulatory Officer's Report January 2012

10.5?? DA 2011/139 Crematorium and Associated Buildings - Fox's Road, Nambucca Heads

10.6?? Service Level Agreement for information portal and project officer for processing the inaugural regional state of the environment report for 2012

10.7?? Development Application 2012/011 - 346 Lot Staged Residential Subdivision, Reserves, Associated Infrastructure and Works. Alexandra Drive Bellwood.? ?

11????? Director Engineering Services Report

11.1?? Water and Sewerage Development Servicing Plans and Strategic Business Plans

11.2?? Decoration of Planter Boxes - Bowra Street, Nambucca Heads

11.3?? Donation of a Timber Whale Sculpture to Council

11.4?? Macksville Showground Maintenance Expenses

11.5?? Claim for Natural Disaster Restoration Funding - January/February 2012 ???

 

 

GENERAL? PURPOSE COMMITTEE MEETING ? 15 FEBRUARY 2012


12????? General Manager's Summary of Items to be Discussed in Closed Meeting

12.1?? Macksville Hydrotherapy Pool

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

??

??????????? a????? Questions raised by Councillors at 8 above

 

?????? i???????? MOTION TO CLOSE THE MEETING

?????? ii??????? PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

???? TO CLOSE

?????? iii?????? CONSIDERATION OF PUBLIC REPRESENTATIONS

?????????????????? iv??????? DEAL WITH MOTION TO CLOSE THE MEETING

13????? MEETING CLOSED TO THE PUBLIC

14????? REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????? 16 February 2012

General Manager

ITEM 9.1????? SF959????????????? 160212???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2009

1

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

RO/IT

Hardware has been installed being:

1. ESXi host server in the library. This server runs VMware ESX which is then capable of hosting our servers in a virtual environment if required.

2. Platespin Protect. Installed on the ESX host is a virtual server dedicated to handling replications from our physical servers. Each physical server has a Platespin agent installed to facilitate this replication.

3. Fibre link between admin office and library DR site.

Initial testing has been done of virtual server in library.? Power points and wireless connection being provided in Senior Citizens Centre for a full test of disaster recovery.

 


JANUARY 2010

2

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

MARCH 2010

 

3

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going.

 

Staffing and end of month deadlines means this requirement will always be difficult to meet.

 

 

 

JULY 2010

 

4

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

Deferred to November 2010.

Pre School unable to secure an easement over adjoining land for maintenance of bushfire buffer.? Plan of Management to be prepared following resolution of Pre School extensions.

 

Report to Council in this business paper.

 

 

5

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

Information sent through to consultant.? Meeting now not likely to late March 2011.

Consultant advised that meeting will need to be deferred to May 2011 due to unavailability.

Staff workloads have not permitted to proceed in May.? June now targeted.

Now deferred to August.

Costing being prepared on a pressurised system so facts and figures will be discussed.

 

Further deferred.

 

 

DECEMBER 2010

 

6

SF844

16/12/10

That a Project Implementation Management Plan for the off-stream dam be developed to include provision for hollow bearing trees that are removed as part of the pre-clearing survey to be replaced by nesting boxes of similar dimension provided in suitable vegetation, with the catchment above the dam top water level.

 

DES

GHD commissioned.? Plan anticipated in March 2011.

 

To be included within the contract documentation as a condition imposed on the contractor obligations and compliance with the EIS.

 

FEBRUARY 2011

 

7

SF1508

3/2/11

Council revert to in-house monitoring of energy consumption and greenhouse gas production and revisit the option of engaging consultants for benchmarking in 12 months time.

 

DES

Report in February 2012.

 

MARCH 2011

 

8

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

DEP

Brief to be prepared and new floodplain study to be undertaken during 2011.

 

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion.? At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

 


 

MAY 2011

9

SF1031

19/5/2011

That a new policy covering donations to charities be prepared to cover all existing policies and to better ration the limited donations budget.

 

GM

In progress ? report to October Council meeting.? Agenda for Oct GPC too large.?

Deferred to November.

Deferred to December 2011.

Deferred to January 2012.

Further deferral due to workload.

 

JUNE 2011

10

SF841

2/06/2011

Council write to the RTA requesting they design the new Nambucca River bridge at Macksville to provide 62m between the main channel piers and ensure the bridge is tall enough to allow yachts to pass under at maximum high tide.

 

DEP

Letter sent 8 June 2011.

 

No response as at 6 December 2011.

 

Further letter sent 10 January 2012.

JULY 2011

11

SF1031

21/7/2011

That the policies be organised and made functional under each Directorate and the regular review and updating of the policies be the responsibility of each Director.

 

GM

DEP

DES

Policies have been classified.? GM & Directors to review and update at least 25% of their policies annually.

12

SF1031

21/7/2011

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

DEP

Policy under revision and to be reported to future General Purpose Committee Meeting.

AUGUST 2011

13

SF741

18/8/2011

Paveline truck - that a further report be prepared on the half year July 2011 to December 2011 for comparison with the results for the previous 6 month period.

 

DES

Report to January 2012.

 

Deferred to February GPC.

SEPTEMBER 2011

14

SF21

1/09/2011

Council investigate an effluent management system for the Saleyards

 

GM

Preferred design to be determined by 30/6/2012.

15

SF21

1/09/2011

Council investigate funding an effluent management system at the Saleyards through its environmental levy.

 

GM

To be the subject of a further report.? Cannot be funded before 2012/2013.

16

SF1496

1/09/2011

That more information on the pilot program for the aquatic system monitoring be provided to a future GPC meeting.? (River Health Program)

 

DEP

Information being sought for presentation to February GPC meeting.

 

Deferred to March 2012 GPC.

OCTOBER 2011

17

SF1595

6/10/2011

 

Councillors to be provided with major documents at least 3 weeks before the nominated GPC when they are to be first considered.

 

GM

In place for a six month trial.

18

SF15

6/10/2011

 

An inspection of the Saleyards be arranged at the first available GPC meeting

 

GM

November GPC.? Deferred to December GPC.? GM to discuss with Property Officer.

Inspection to be scheduled to coincide with Work Cover availability.

 

19

SF15

6/10/2011

 

Future of the Saleyards

GM

February 2012 GPC.? Report on offer to acquire Saleyards from Nambucca River District Agricultural Association Ltd to be reported to Council?s March GPC.

 

20

SF1595

20/10/2011

Council review its Tree Maintenance and Removal Application Policy asap, to provide greater clarity with regard to application assessments

 

DES

January GPC

 

Draft policy to be provided to Councillors at the end of January for comment and report to March GPC.

 

Further work being undertaken on the policy emanating from the resolutions of Council?s meeting 2/2/12.? Draft policy will now be provided to Councillors for comment at end of February.

 

21

SF959

20/10/2011

Council write to Minister re lack of response concerning future management of Boultons Crossing (Gumma) Reserve with a cc to the Local Member.

 

GM

Letters sent 26/10/11

 

22

SF29

20/10/2011

The Library Working Group meet with the Manager Community & Cultural Services asap to arrange discussions with the State Library, meetings with Kempsey, Port Macquarie-Hastings and Coffs Harbour councils so that a recommendation can be made to Council in February 2012 on the future of the library service.

 

DEP

Reporting on establishing a stand alone library service now the priority.? Arrangements with other Councils to be the subject of on-going investigation.

 

Establishment of a stand alone library now taken priority over arrangements with other Councils.

 

 

 

23

SF688

20/10/2011

Council consider and prioritise the unfunded items in the Environmental Levy in a future report to Council.

 

DEP

Report to follow IPR Exhibition.

 

24

 

 

SF15

3/11/2011

WorkCover Authority of NSW be invited to review the Macksville Saleyards and Saleyard Risk Assessment to provide advice on what is reasonably practicable to satisfy Council?s obligations under the Work Health and Safey Act 2011.

 

Also Council seek an opinion from the Office of Environment & Heritage on the work required to address environmental issues.

 

Councillors be advised of the time/date of an audit by both Departments so that they may be available to hear first hand of any problems.

 

GM

Letters sent 9 November 2011.? Response received from Office of Environment & Heritage ? circulated to Councillors.

 

Follow up letter sent to WorkCover Authority on 3 February 2012.

25

 

SF938

3/11/2011

Council receive from the Property Officer a draft policy on future licensing for water reservoir space

 

GM

Report in December 2011.? Deferred due to resignation of Property Officer.

26

SF1595

17/11/2011

DES consider the unsealed section of South Arm Road or McHughs Creek Road as a site for expenditure of the $25,000 allocated for unsealed pavement management testing.

 

DES

To be considered in 2012.

27

SF1460

17/11/2011

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield.? Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

GM

Farmland criteria to be revised prior to the issuing of the 2012/13 rates.? Given recent resignation of Rates Officer this may not be possible for reasons of workload.

 

 

28

SF826

17/11/2011

Council note trial of asphalt zipper and await a report on the outcome of the trial including advice as to all costs involved with using the machine.

 

DES

Report to March 2012 GPC.

DECEMBER 2011

29

SF358

1/12/2011

Council seek legal advice on what remedy may be available to Council for failure of the heating system at the hydrotherapy pool.

 

GM

Legal advice being sought.? Agreement now reached with Essential Energy to pay half of the cost of a new heat exchange system.? See report in business paper.

 

30

SF1496

1/12/2011

Council write to Roads and Maritime Services to follow up on their promise in regard to installing 1 in 100 flood markers at Kings Point and Nursery Road (with and without the highway crossing).

 

DEP

Letter sent 6/12/2011

 

Response received (see attached Trim 1332/2012 document)

31

SF1496

1/12/2011

Council receive a report on consistent terminology for reporting forecast flood frequency, for example 1 in 1000 ARI floods.

 

DEP

To January Council meeting.

Deferred to February Council meeting.

Further deferred to March.

 

32

SF84

1/12/2011

Council write to the Minister for Police and Emergency Services requesting a detailed itemised budget for the line item ?other support? and the line item ?insurances?.? Also that an explanation be provided as to why the RFS budgets are not provided to Council by no later than 28 February each year in accordance with the Service Level Agreement

.

DES

Letters Sent 6 December 2011

 

Response received from the Premier (provided to Councilors week ending 13 Jan 2012) advising the Premier has referred the matter to the Minister   

 

 

 

33

LF2499

15/12/2011

Council work towards the establishment of an evacuation plan for the White Albatross Caravan Park.

 

DES

Agenda item at the February Local Emergency Management Committee (LEMC) for consideration by emergency services.

34

LF2499

15/12/2011

Council make a submission to the review of the LG Manufactured Home Estate Caravan Park and Camping Regs requesting a requirement for the provision of a detailed emergency evacuation plan for all occupants.

 

DEP

Letter sent 8/2/12

35

LF2499

15/12/2011

That a report come to Council on the status of the emergency evacuation plan in relation to the Wellington Drive, Nambucca Heads precinct and the development of the track in the sand dunes to Shelly Beach as per the ?Our Living Coast Program?.

 

DEP

.Report to 2 February Council meeting.

 

Deferred to second meeting in February 2012.

36

SF674

15/12/2011

That Council investigate the possibility of acquiring additional land from NSW Forests to expand Council?s current waste management depot.

 

DES

Letter sent to NSW Forests 6 February 2012

 

 

 

37

SF844

15/12/2011

That Council forward a request to the Minister that the Country Towns Program subsidy be on the total costs of BORS.

 

Mayor

Letter sent 6 January 2012.

JANUARY 2012

38

SF1714

19/01/2012

That an on-site inspection at the Nambucca Beach holiday park be conducted by Councillors at a GPC to resolve DA2011/142 and the proposal be pegged out for that site inspection.

 

DEP

Will be scheduled once application is ready for determination.

39

SF1714

19/01/2012

Council write to the relevant Minister re caravan park regs expressing frustration with the reg. that allows siting of a home seven days before notification to Council.

 

DEP

Letter sent 8/2/12

40

SF566

19/01/2012

Council make representations to the Dept of Planning & Infrastructure to endorse & include Nambucca Heads (northern interchange) or the Macksville (southern interchange) as a permissible location for a Highway Service Centre in the Mid North Coast Regional Strategy.

Letter to 3 Chambers of Commerce as well.

 

DEP

Letter sent 8/2/12

 

41

SF1541

19/01/2012

Re split zone minimum lot size amendments ? that Council receive the draft amendment prior to determining whether to proceed

 

DEP

To be reported in March 2012

42

SF85

19/01/2012

Council write to the Minister for Police & Emergency Services and Deputy Premier seeking clarification on the GRN component of the RFS budget.

 

DES

Letter sent 25 January to the Minister for Police & Emergency Services and Deputy Premier

 

43

SF84

19/01/2012

Council write to the Premier requesting a complete audit of the RFS focussing on financial accountability and efficiency of service delivery.

 

DES

Letter sent 25 January to the Premier seeking an audit of the RFS

 

Response received from the Dept Local Government regarding Council?s December resolution (provided to Councillors 20 Jan 2012)

 

44

SF742

19/01/2012

Council prepare a draft brochure to demonstrate land slip risk and tips for minimising risk.

 

GM

Aim to have completed by June 2012.

FEBRUARY 2012

45

SF1714

02/02/2012

Council write to Roads & Maritime Services suggesting a plaque commemorating the opening of the Macksville Bridge be placed on or near the bridge.

 

GM

Letter sent 8/2/2012

46

GB2/12

02/02/2012

Appropriate sized nesting boxes be place in trees in close proximity to the Cabbage Gum site (Link Road)

DES

20 nesting boxes organised and will be installed once they have been received; two advanced trees ordered and will be planted.

 

47

GB6/12

02/02/2012

Council receive a report detailing what would be involved and the resources required in staffing and finances for Council to develop a tree inventory.

 

DES

Report being prepared for March GPC meeting.

48

SF21

02/02/2012

A report come to Council on the composition of the Saleyards Advisory Committee and the provision of delegated powers under S355 of the LG Act.

 

GM

To be reported to the March GPC along with the offer from the Nambucca River District Agricultural Association Ltd.

Attachments:

1View

1332/2012 - Item No 30 - Response Letter re Flood Markers

 

?

?


Ordinary Council Meeting - 16 February 2012

Outstanding Actions and Reports

 


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????? 16 February 2012

General Manager's Report

ITEM 9.2????? SF1618??????????? 160212???????? Draft 2022 Community Strategic Plan and Asset Management Plans Summary - Outcome of Public Consultation

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Northern Rivers Catchment Management Authority (NRCMA) has made comment on Council?s draft Community Strategic Plan.? Most of the changes recommended by the NRCMA are agreed.

 

 

Recommendation:

 

1??????? That Council adopt the draft Community Strategic Plan subject to making the changes recommended in the response column in the table.

 

2??????? That the Northern Rivers Catchment Management Authority be thanked for their response; be requested to suggest measures for the strategy of promoting sustainable development;? and be advised of the proposed changes in response to their suggestions.

 

 

OPTIONS:

 

Council can decide on the changes it wishes to make to the Draft 2022 Community Strategic Plan as a consequence of the submission from the Northern Rivers Catchment Management Authority.

 

It can also initiate other changes before finalising the plan.

 

 

DISCUSSION:

 

Council placed the draft 2022 Community Strategic Plan and draft Asset Management Plans Summary on public exhibition from 22 December 2011 until 27 January 2012.

 

In response to the exhibition a single submission has been received from the Northern Rivers Catchment Management Authority which is attached.

 

A summary of their comments and recommended actions in response to their comments is shown in the following table.

 

COMMENT BY NRCMA

RESPONSE

1.? Council is encouraged to consider listing partners, either within the ?Making it Happen? section or against each key strategic direction.

A very long list of ?partners? can be provided in the document, although this is not of itself likely to promote a coordinated approach to implementation.? There are equally as many relevant strategies and plans as there are ?partners?.? The strategies and plans are also changing at regular intervals.? There may also be an issue listing ?partners? and relevant strategies where Council may not necessarily agree with their initiatives.? Recommend that no action be taken.

2.? The NRCMA encourages Council to consider also listing the Nambucca?s significant natural assets on page 18, perhaps including the length of river or estuary and hectares of bushland reserve or EEC.

Agreed

3.? Council is encouraged to consider numbering individual strategies within each numbered objective for easy referral during implementation.

Agreed

4.? The NRCMA commends the inclusion of a strategy to reduce Council?s greenhouse gas emissions.? Council is encouraged to consider inclusion of a second strategy to also support the community to reduce emissions.

Whilst the objective of a reduction in greenhouse gas emissions is supported, listing strategies the achievement of which cannot be readily measured and which are more properly the responsibility of other levels of government, is not supported.? Compounding annual increases in energy costs of 18% will be focusing community attention on greenhouse gas emissions more so than any community based greenhouse gas reduction program which may be introduced by Council.? Recommend that no action be taken.

5.? The NRCMA supports inclusion of a strategy to effectively manage on site sewage systems.? As this strategy is relevant to others included under Strategic Direction 11 for A Sustainable Water Cycle, Council may wish to consider moving Objection 3.2 to section 11.

The Community Strategic Plan (CSP) has been structured to approximately correspond with the structure of the Delivery Program and the Annual Operational Plan.? The Guidelines for the IPR require that objectives and strategies ?cascade? down through the Delivery Program and Operational Plan.? Changing the structure as suggested will affect the relationship of the CSP with the other documents.? Recommend that no action be taken.

6.? The NRCMA supports Council?s inclusion of a strategy to promote sustainable development.? It is unclear whether this strategy relates primarily to sustainable land use planning or all aspects of sustainable development?? Council is encouraged to expand this strategy to consider all aspects of sustainable development, including any strategies required to ensure that environmental assets and natural resource condition are protected in all land use planning decisions.

The objective and strategy refer to sustainable development generally.? There is a single measure proposed which refers to sustainability being a feature of strategic planning.? There is no objection for the inclusion of other measures.? Recommend that the NRCMA be requested to suggest measures for the strategy of promoting sustainable development.

7.? Council is encouraged to include an additional strategy within the ?Building Regulation? Strategic Direction to promote sustainable building practices, including energy and water use efficiency.

Agreed.

8.? The issues considered under the (Environmental Services and Community Amenities) section perhaps do not reflect the extent of Council?s important role in sustainable natural resource management.? NRCMA suggests consideration of the following strategies ? engage & support the community to undertake sustainable natural resource management & protect Nambucca?s natural environment ? maintain & strengthen partnerships with natural resource management stakeholders ? promote best practice farming and land management.

Agreed.

9.? Objective 7.3 Environmental Protection, Measure 3 regarding cemetery complaints does not seem relevant to this Strategy.? Council is encouraged to consider moving measure 3 to Objective 7.5 Cemeteries.

Agreed.

10.? Similarly, Objective 7.3 Environmental Protection, Measure 4 regarding noxious weeds seems more relevant to Objective 7.4 Biodiversity, Strategy 2.? Council is encouraged to group the noxious weed measures together.? Council is encouraged to expand references to ?noxious weeds? to ?noxious and other environmental weeds?.? Control of both noxious and other environmental weeds will be necessary to achieve the 7.4 Biodiversity objective.? The NCRMA suggests that ?no. of noxious weeds reported? alone is not an appropriate measure of achievement against the ?Control of noxious weeds? strategy.? Other measures may include hectares of control, or extent or density of weed species.

Agreed.? In relation to the suggested measures of hectares of noxious weed control, or extent or density of weed species, these will be included if Council collects the data.

11.? The NRCMA suggests that ?no of threatened flora or fauna species or endangered ecological communities alone are not appropriate measures of achievement of strategy 1.? Other measures may include hectares of Council land actively managed for biodiversity, number of actions implemented from threatened species recovery plans, no. of individuals recorded, extent of EEC?s, number of community volunteer groups supported to manage biodiversity, hectares of corridor habitat protected or enhanced.

No objection to the inclusion of additional measures if the data is readily available.

12.? Re a sustainable water cycle ? Council is encouraged to consider linking strategies within Strategic Directions 7 or 11 with implementation of the Nambucca Estuary Management Plan.? Council is also encouraged to include an appropriate strategy for improving environmental monitoring programs.

Agreed.? Strategic Directions 7 can reference the implementation of the Nambucca Estuary Management Plan.? A strategy for improving environmental monitoring programs can be included.

13.? The NRCMA encourages Council to include a strategy to ensure sites or landscapes that have physical, cultural or spiritual significance to Aboriginal people are appropriately protected in land use planning decisions.

The recommendation may result in unknown impacts on permissible land uses.? For this reason the land use planning process is more appropriate for the identification and protection of culturally significant sites or landscapes than the community strategic plan.? Not agreed to.

 

 

CONSULTATION:

 

There has been no consultation in the preparation of this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant implications for the environment.

 

Social

 

There are no significant social implications.

 

Economic

 

There are no significant economic implications.


 

Risk

 

There are no significant risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on current and future budgets arising out of the recommended changes to the Community Strategic Plan.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

1319/2012 - Norther Rivers Catchment Management Authority submission

 

??


Ordinary Council Meeting - 16 February 2012

Draft 2022 Community Strategic Plan and Asset Management Plans Summary - Outcome of Public Consultation

 




Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????? 16 February 2012

General Manager's Report

ITEM 9.3????? SF1026??????????? 160212???????? Referendum on a Reduction of the Number of Councillors from Nine to Seven

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has the ability to conduct a constitutional referendum at the September 2012 council election to let the community decide in relation to whether there should be nine (9) councillors or seven (7) councillors (Section 224).? If the majority of the community decided to reduce the number of councillors from nine (9) to seven (7) it would take affect from the 2016 election.? The NSW Electoral Commissioner has advised that as an estimate of the cost of running the referendum, Council should make provision for 15% of the anticipated election cost.? This would be a cost in the vicinity of $15,000.

 

 

Recommendation:

 

That Council conduct a constitutional referendum at the 2012 Council election in relation to whether the number of councillors, including the Mayor, be nine (9) or seven (7).

 

 

OPTIONS:

 

Council can elect not to conduct a constitutional referendum.

 

 

DISCUSSION:

 

There was a report to Council?s meeting on 21 July 2011 in relation to an opportunity to reduce the number of Councillors from nine to seven.? A copy of that report is attached.

 

Council resolved:

 

?That the number of Councillors remain the same.

 

That Councillors bring forward ideas for discussion for reducing Councillor costs to a future General Purpose Committee meeting.? Further that Councillors be provided with a report on the cost of each Councillor as well as sustenance etc, as part of the report to the General Purpose Committee Meeting.

 

Cr Moran requested that his vote against the motion be recorded?.

 

In relation to the resolution there was a further report to Council?s General Purpose Committee meeting on 17 August 2011.? At Council?s meeting on 18 August 2011 it was resolved:

 

?1?????? That consideration be given to the following changes for Council meals at meetings with the main objective to reduce the cost by:

 

i???????? selection of cold meats and salads for summer months

 

ii??????? that Chinese meals include a combination of noodles and less prawn dishes

 

iii?????? Pizza and salad only

 

2??????? Where appropriate Council staff reduce the duplications in the reports within Summary, Discussion and Attachment sections.?

 

Council has the ability to conduct a referendum at the 2012 election to let the community decide in relation to whether there should be nine (9) councillors or seven (7) councillors (Section 224).? If the majority of the community decided to reduce the number of councillors from nine (9) to seven (7) it would take effect from the 2016 election.? The NSW Electoral Commissioner has advised that as an estimate of the cost of running the referendum, Council should make provision of 15% of the anticipated election cost.? This would be a cost in the vicinity of $15,000.

 

If Council wishes to consider conducting a referendum to enable the community to decide on the trade off between cost and representation it needs to decide this month so to enable the drafting of the referendum question, the ?yes? and ?no? case, and to advise the Electoral Commissioner so he can incorporate the referendum in the planning for the election.

 

The opportunity to reduce Councillor numbers from nine (9) to seven (7) has been previously reported.? In July 2011 it was reported that such an initiative would save the Council at least $29,000 per annum.? Compared to other Mid North Coast councils, Nambucca Shire Council would still have a very high level of councillor representation per capita.? As one example, our neighbouring Council of Bellingen operates satisfactorily with seven (7) councillors.? A question in Council?s 2010 Resident Satisfaction Survey in relation to the proposal indicated that opinion about reducing the number of councillors was fairly evenly divided.? However a referendum would determine the question absolutely.

 

 

CONSULTATION:

 

There have been previous reports and resolutions in relation to the issue.? The previous elected Council supported a reduction in the number of councillors from nine (9) to seven (7) at the 2008 election but this did not proceed as the State Government proposed, but did not complete, the necessary enabling legislation.

 

The current elected Council considered the same issue in 2011 and resolved to maintain nine (9) councillors.

 

A constitutional referendum is the ultimate step in community consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts.

 

Social

 

There are no social impacts.

 

Economic

 

There are no economic impacts.

 

Risk

 

The issue essentially concerns how many councillors are required to provide adequate governance for Nambucca Shire Council.? The Local Government Act 1993 states (Section 224) that a council must have at least 5 and not more than 15 councillors (one of whom is the Mayor).

 

With the existing nine councillors, Nambucca Shire Council has one of the highest ratios of councillors to population of any Mid North Coast Council.? A risk is that the level of governance is excessive resulting in additional operating costs to Council of at least $29,000 per annum.

 

Council also has to demonstrate in its application for a special rate variation in 2012/2013 that it has implemented a program of productivity or efficiency improvements and cost containment strategies to help fund expenditure pressures before considering an increase in rates.? In assessing this criterion, IPART will consider the extent to which councils have analysed their overheads, services and projects and taken action to contain or reduce costs before seeking to increase rates through a special variation.

 

?Applications for a special variation must include details of:

 

?????? Productivity improvements and cost containment strategies that the council has implemented over the previous two years (as a minimum), and the actual or estimated savings resulting from each initiative; and

?????? Productivity improvements and cost containment strategies proposed for the period of the special variation.

 

In detailing initiatives the council has undertaken or planned, it should be clear why they are productivity improvements or how they have resulted in savings for the council.? For example, there should be measureable cost savings or a measureable increase in the value of services delivered, as a direct result of the initiative.

 

Note that all productivity improvements and savings should be quantified in dollar terms, where possible.?

 

(DLG Guidelines for the preparation of an application for a special variation to general income in 2012/2013).

 

The staff council employs in governance have been significantly reduced through the non-replacement of the Director Corporate Services, however there has been no comparable change in councillor numbers.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

As indicated a reduction in the number of Councillors from nine (9) to seven (7) would result in a saving of at least $29,000 per annum.? The cost of a constitutional referendum is estimated by the NSW Electoral Commission to be in the order of $15,000.

 

Source of fund and any variance to working funds

 

If Council decides to proceed with a constitutional referendum it can be incorporated in Council?s operational plan for 2012/2013.

 

Attachments:

1View

18729/2011 - Report on Reduction in Councillors from nine (9) to seven (7)

 

??


Ordinary Council Meeting - 16 February 2012

Referendum on a Reduction of the Number of Councillors from Nine to Seven

 

General Manager's Report

ITEM 8.1??????? SF1026??????????? 200711???????? Reduction in the number of Councillors from nine (9) to seven (7) at the 2012 local government elections

 

AUTHOR/ENQUIRIES:??????? Michael Coulter, General Manager ????????

 


 

Summary:

 

The Division of Local Government has announced that NSW councils will be given an opportunity to reduce the number of councillors at this year?s local government elections without the costs associated with holding a constitutional referendum.

 

In response to a similar proposal put forward in 2008 the then Council resolved to put forward a proposal to reduce the number of councillors to be elected at the September 2008 elections to seven.? However the proposed legislation did not pass the NSW Parliament.

 

Since then Council has conducted a survey on resident attitudes to a reduction in the number of councillors from 9 to 7.? This was undertaken as part of the 2010 Resident Satisfaction Survey undertaken by Jetty Research.? The outcome was that 47% of respondents expressed the view that councillor numbers remain as is; 43% expressed the view that the number of councillors be reduced from 9 to 7; whilst 10% were unsure or had no opinion.? In summary the opinion was fairly evenly divided.

 

If Nambucca Shire Council were to reduce its councillors from 9 to 7 it would have a population per councillor ratio of 2,767; less than half that of Coffs Harbour, Port Macquarie ? Hastings (assuming 9 councillors), about half that of Greater Taree and far less than Kempsey and Great Lakes.

 

Based on the current years budget a reduction of two councillors would result in an estimated direct annual saving of approximately $29,000 based on the following:-

 

Councillors fees:

$9,970 x 2

=

?$19,940

Councillor travel:

$13,400/9 x 2

=

?$2,977

Councillor expenses:

$27,000/9 x 2

=

?$6,000

 

Total = $28,917

 

However there are substantial additional costs in circulating business papers, correspondence and newsletters and staff time in answering enquires not included in the above cost.? There are also additional communication costs (time and money) for both the general public and private sector if they attempt to make direct representations to each councillor.

 

The representation figures provided in the report for mid north coast councils indicate there is justification on both representational and cost grounds to reduce the number of elected councillors for Nambucca Shire Council from nine (9) to seven (7).? Bellingen Shire Council already operates satisfactorily with seven (7) councillors and there are other larger and smaller councils already operating with seven (7) councillors.?

 

As Council is struggling to address an existing backlog of $40m in work required to bring its general fund assets up to a satisfactory condition but is continuing to fall behind in this backlog at a rate of about $3.5m per annum, it is obviously essential that all operating expenditure be closely scrutinised.

 

If Council, at some time in the future, chooses to seek a special rate variation in excess of rate pegging then it is important that it be able to demonstrate to the Independent Pricing and Regulatory Tribunal that opportunities to reduce operating costs have been investigated and realised.

 

In terms of the relentless pressure for local government reform, it is also beneficial to be able to demonstrate to the State Government that this Council is serious in its endeavours to improve its efficiency and effectiveness.

 

 


Ordinary Council Meeting - 16 February 2012

Referendum on a Reduction of the Number of Councillors from Nine to Seven

 

 

Recommendation:

 

1??????? That Council advertise its intention to decrease its number of Councillors to be elected at the September 2012 elections from 9 to 7 pursuant to Section 224A of the Local Government Act and provide a period of 2 months for the public to make comment.

 

????????? The intention is to be notified with a media release, two paid advertisements in the Guardian News and Coffs Coast Advocate, and a blog on Council?s website under ?have your say?.

 

2??????? That Council consider any submissions arising out of the public consultation prior to making an application to the Minister for Local Government.

 

 


OPTIONS:

 

Council has options of retaining the status quo being 9 councillors, reducing to 7 councillors or reducing to 5 councillors.? Even numbers of councillors is not favoured because of the more frequent need for the Mayor to exercise a casting vote.

 

 

DISCUSSION:


The Division of Local Government has advised that the NSW Parliament has passed the Local Government (Amendment) Elections Act 2011.? In summary the amendments to the Act:

 

1.?? enables councils, in certain circumstances, to make an application to the Minister for Local Government for approval to reduce the number of their councillors without the need for approval at a constitutional referendum

 

2.?? enables councils, in certain circumstances, to make an application to the Minister for approval to abolish all wards in their areas without the need for approval at a constitutional referendum

 

3.?? provides that a by-election need not be held to fill a casual vacancy in the office of a councillor (but not a mayor elected by the electors) if a constitutional referendum has approved a reduction in the number of councillors for the council area but the reduction has not yet taken effect

 

4.?? enables councils to apply to the Minister for an order dispensing with the requirement to hold a by-election where a casual vacancy in the office of a councillor (including a mayor elected by the electors or an area) occurs within 18 months before an ordinary election, and

 

5.?? contains provisions of a consequential, savings and transitional nature.

 

A copy of the circular from the Division of Local Government is attached.

 

An application to the Minister for approval to reduce the number of councillors must be made no later than 5 months after the commencement of the Amending Act, ie no later than 28 November 2011.? If an application is made a council must give not less than 42 days public notice of its proposal to resolve to apply to the Minister for approval to reduce its councillor numbers

 

The legislation is similar to a proposal put forward in 2008 but which did not proceed to legislation.? At the time the Hon. Paul Lynch, Minister for Local Government provided the following background information in a media release.? The background information is still relevant to the current proposal.

 

?Having a smaller number of councillors allows councils and ratepayers to save money on councillor fees and the cost of administrative support,? he said.

 

Mr Lynch said this opportunity to shed councillor numbers was particularly useful for councils with an even number of elected representatives.

 

?If councils decide on having 5, 7, 9 or 11 councillors, decisions are reached by majority vote without the need for the Mayor to use an additional casting vote?, he said.

 

In 2005, the NSW Government gave councils a similar opportunity to reduce councillor numbers without the need to hold a constitutional referendum.

 

?As a result, 21 councils decided to reduce 46 councillor positions, saving ratepayers about $540,000,? Mr Lynch said.

 

The opportunity to reduce councillor numbers would be qualified by the following restrictions:

 

?????? councils undertake public consultation

?????? councils must not have less than 5 councillors

 

? In 2005, 21 NSW councils elected to reduce the number of councillors to be elected at the 2008 local government elections

 

?????? Auburn ? 12 to 10 councillors ? saving about $27,960 per annum

?????? Blayney ? 9 to 7 ? saving $16,760

?????? Bourke ? 12 to 10 ? saving $16,760

?????? Brewarrina ? 12 to 9 ? saving $25,140

?????? Broken Hill ? 12 to 10 ? saving $27,960

?????? Central Darling ? 12 to 9 ? saving $25,140

?????? Coonamble ? 9 to 7 ? saving $16,760

?????? Cootamundra ? 12 to 9

?????? Cowra ? 11 to 9 ? saving $16,760

?????? Dubbo ? 12 to 11 ? saving $13,980

?????? Glen Innes Severn ? 9 to 7 ? saving $16,760

?????? Great Lakes ? 12 to 9 ? saving $41,940

?????? Greater Taree ? 12 to 9 ? saving $41,940

?????? Jerilderie ? 9 to 7 ? saving $16,760

?????? Mosman ? 12 to 9 ? saving $41,940

?????? Murrumbidgee ? 8 to 6 ? saving $16,760

?????? Orange ? 14 to 12 ? saving $27,960

?????? Strathfield ? 9 to 7 ? saving $27,960

?????? Tweed ? 11 to 7 ? saving $55,920

?????? Wagga Wagga ? 15 to 11

?????? Wingecarribee ? 12 to 9 ? saving $41,940?

 

There is surprisingly little information or research in NSW concerning the number of councillors required for a sound local democracy.? The appropriate number is certainly the best balance between providing adequate opportunities for residents to be heard by their councillors; for ensuring the efficient transaction of business and for minimising costs.

 

In NSW the number of councillors can range from 5 to 15 (one of whom is the mayor).? As at June 2010 the following comparisons are available for the Mid North Coast Group of Councils :-


 

Local Government Area

Estimated 2010 Population

No. of Councillors

Population per Councillor

Nambucca

19,369

9

2,152

Coffs Harbour

72,827

9

8,092

Bellingen

13,450

7

1,921

Kempsey

29,442

9

3,271

Port Macquarie/Hastings

76,323

1 Administrator

n/a

Greater Taree

48,955

9

5,439

Great Lakes

35,924

9

3,992

Gloucester

5,181

9

576

 

In general terms, the LGA?s with the largest populations have a higher population per councillor than the less populated LGA?s.? Assuming the replacement of the Administrator at Port Macquarie ? Hastings Council with not more than 9 councillors, the Nambucca LGA has the third highest number of councillors per capita of the 8 mid north coast councils (after Gloucester and Bellingen).

 

In terms of the preceding table if Nambucca Shire Council were to reduce its councillors from 9 to 7 it would have a population per councillor ratio of 2,767, less than half that of Coffs Harbour, Port Macquarie ? Hastings (assuming 9 councillors), about half that of Greater Taree and far less than Kempsey and Great Lakes.

 

Based on the current years budget a reduction of two councillors would result in an estimated direct annual saving of approximately $29,000 based on the following:-

 

Councillors fees:

$9,970 x 2

=

?$19,940

Councillor travel:

$13,400/9 x 2

=

?$2,977

Councillor expenses:

$27,000/9 x 2

=

?$6,000

 

Total = $28,917

 

However there are substantial additional costs in circulating business papers, correspondence and newsletters and staff time in answering enquires not included in the above cost.? There are also additional communication costs (time and money) for both the general public and private sector if they attempt to make direct representations to each councillor.

 

When the 2008 legislation was proposed the then elected Council resolved on 1 May 2008 to put forward a proposal to reduce the number of councillors to be elected at the September 2008 elections to seven.? As indicated the proposed legislation did not pass the NSW Parliament.

 

More recently Council included a question about reducing the number of councillors in the Resident Satisfaction Survey conducted by Jetty Research in October 2010.? Question 16 asked the following:

 

Q16.? Now a question about councillor numbers.? A reduction of two councillors would save ratepayers around $24,000 per annum, but would also reduce levels of representation across the shire and increase the workload of the remaining councillors.? In principle do you support a reduction in councillor numbers from nine to seven, or would you rather see it remain as is?

 

The outcome of the question was that 47% of respondents expressed the view that councillor numbers remain as is; 43% expressed the view that the number of councillors be reduced from 9 to 7; whilst 10% were unsure or had no opinion.? Jetty Research concluded that there appears to be no clear cut mood for change in respect of councillor numbers.

 

Further enquiries have been made with Jetty Research concerning cross tabulation of the results by age and place of residence.? The results of the cross tabulation are shown in the following tables.? In general terms the strongest support for reducing the number of councillors from nine (9) to seven (7) comes from the 40-59 year old age group and from urban and village areas rather than rural areas.? In terms of place of residence there is more support for a reduction in the number of councillors in Macksville, Nambucca Heads and Valla Beach than there is in Bowraville, Scotts Head and Taylors Arm.

 

Reduction in councillor numbers?? - Age Cross Tabulation

 

 

 

Age

Total

 

 

 

18-39

40-59

60+

Reduction in councillor numbers?

Reduce from 9 to 7

Count

14

77

80

171

 

32.6%

48.1%

40.6%

42.8%

Remain as is

Count

22

66

102

190

 

51.2%

41.3%

51.8%

47.5%

Unsure/no opinion

Count

7

17

15

39

 

16.3%

10.6%

7.6%

9.8%

Total

Count

43

160

197

400

 

100.0%

100.0%

100.0%

100.0%

 

 

 

 

Reduction in councillor numbers? * Urban, rural or village? Cross Tabulation

 

 

 

Urban, rural or village?

Total

 

 

 

Urban

Rural

Village

Reduction in councillor numbers?

Reduce from 9 to 7

Count

107

29

35

171

 

44.4%

36.7%

43.8%

42.8%

Remain as is

Count

113

39

38

190

 

46.9%

49.4%

47.5%

47.5%

Unsure/no opinion

Count

21

11

7

39

 

8.7%

13.9%

8.8%

9.8%

Total

Count

241

79

80

400

 

100.0%

100.0%

100.0%

100.0%

 


 

Reduction in councillor numbers? * Residence Cross Tabulation

 

 

 

Residence

Total

 

 

 

Bowraville

Nambucca

Macksville

Scotts Head

Taylors Arm

Valla

Other

Reduction in councillor numbers?

Reduce from 9 to 7

Count

6

84

37

10

5

13

16

171

 

24.0%

45.2%

47.4%

38.5%

31.3%

44.8%

40.0%

42.8%

Remain as is

Count

17

85

31

14

10

14

19

190

 

68.0%

45.7%

39.7%

53.8%

62.5%

48.3%

47.5%

47.5%

Unsure/no opinion

Count

2

17

10

2

1

2

5

39

 

8.0%

9.1%

12.8%

7.7%

6.3%

6.9%

12.5%

9.8%

Total

Count

25

186

78

26

16

29

40

400

 

100.0%

100.0%

100.0%

100.0%

100.0%

100.0%

100.0%

100.0%

 

The representation figures provided in the report for mid north coast councils indicate there is justification on both representational and cost grounds to reduce the number of elected councillors for Nambucca Shire Council from nine (9) to seven (7).? Bellingen Shire Council already operates satisfactorily with seven (7) councillors and there are other larger and smaller councils already operating with seven (7) councillors.?

 

As Council is struggling to address an existing backlog of $40m in work required to bring its general fund assets up to a satisfactory condition but is continuing to fall behind in this backlog at a rate of about $3.5m per annum, it is obviously essential that all operating expenditure be closely scrutinised.? If Council, at some time in the future, chooses to seek a special rate variation in excess of rate pegging then it is important that it be able to demonstrate to the Independent Pricing and Regulatory Tribunal that all opportunities to reduce operating costs have been investigated and realised.

 

In terms of the relentless pressure for local government reform, it is also beneficial to be able to demonstrate to the State Government that this Council has been serious in its endeavours to improve its efficiency and effectiveness right across its operations.

 

 

CONSULTATION:

 

There has been discussion in MANEX only.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues for the environment.

 

Social

 

As discussed in the report the appropriate number of councillors is the best balance between providing adequate opportunities for residents to be heard; for ensuring the efficient transaction of business and for minimising costs.? It will be noted from the comparative table that the majority of mid north coast councils have higher ratios of population per councillor than the Nambucca.? Even reducing the number of councillors to 7 would mean that the Nambucca would still have less population per councillor than most mid north coast councils.

 

Economic

 

There are savings for the community and the private sector as often they make attempts to contact each councillor individually.? This costs time and money.

 

Risk

 

With 7 councillors including the Mayor the required quorum would be 4.? Therefore a maximum of 3 councillors could be absent for a meeting.

 

Taking into consideration the possibility of illness and unplanned leave, the quorum requirement should be achievable for the regular meeting schedule.

 

With pecuniary interests, there may be an increased risk of a lack of quorum, although with fewer councillors it would be expected that the instances of pecuniary interests would decline be the same proportion.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A reduction in councillors from 9 to 7 would mean direct savings of $29,000 per annum as well as substantial indirect savings to council, the community and the private sector.? The indirect savings are difficult to quantify but should not be underestimated.? Councillors have a good appreciation of the time which is involved in communication with the public, the staff, community groups, as well as applicants and objectors involved in development applications and rezonings.? That time represents a cost to those involved.

 

Source of fund and any variance to working funds

 

As indicated there would be significant savings to the general fund, in excess of $29,000 per annum.

 


Attachments:

1

17512/2011 - DLG Circular to Councils 11/12

 

?


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????? 16 February 2012

General Manager's Report

ITEM 9.4????? SF338????????????? 160212???????? Tewinga Community Centre Committee of Management AGM - 19 January 2012 - Minutes

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Tewinga Community Centre Committee of Management which was held on 18 January 2012 and the new Committee.? Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Tewinga Community Centre?s Annual General Meeting held on 18 January 2012 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Tewinga Community Centre?s Committee of Management was held on Wednesday 18 January 2012.

 

The Committee of Management for 2011/2012 comprises:

 

President?????????????????????????????????????????? Ron Hawkins

Vice President??????????????????????????????????? Frank Stennett

Secretary?????????????????????????????????????????? Rob Turnell

Treasurer??????????????????????????????????????????? Peter Renshaw

Committee Members?????????????????????????? Barbara Swan; Sharon Golding; Richard Laxton

 

 

CONSULTATION:

 

There was no consultation

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no implications for the environment.

 

Social

There are no social implications.

 

Economic

There are no economic implications.

 

Risk

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Attachments:

1View

1780/2012 - Minutes of AGM - 18 January 2012

 

??


Ordinary Council Meeting - 16 February 2012

Tewinga Community Centre Committee of Management AGM - 19 January 2012 - Minutes

 







Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????? 16 February 2012

General Manager's Report

ITEM 9.5????? SF922????????????? 160212???????? Nambucca Valley Anzac Centenary Committee - Council Representation

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The Nambucca Valley ANZAC Centenary Committee was formed initially by local groups to canvass the idea of holding the 2015 March at Bowraville.? The Committee seeks Council?s support in nominating a person to represent Council at planning meetings in the lead up to this event in 2015.? A copy of the Committee?s letter and media release is found at the end of this report.

 

 

Recommendation:

 

That Council support the Nambucca Valley ANZAC Centenary Committee and endorse the Manager Community and Cultural Services to represent Council on the Nambucca Valley ANZAC Centenary Committee regarding ANZAC Day 2015.

 

 

OPTIONS:

 

1??????? That Council nominate another officer to represent Council on this Committee.

2??????? That Council choose not to be represented on this Committee.

 

 

DISCUSSION:

 

The Nambucca Valley ANZAC Centenary Committee was formed initially by local groups to canvass the idea of holding the 2015 March at Bowraville.? The Committee seeks Council?s support in nominating a person to represent Council at planning meetings in the lead up to this event in 2015.

 

The Committee has the support of all of the Nambucca Valley RSL sub-branches, the Nambucca Valley Naval Association and the Frank Partridge VC Military Museum.? The Committee will also include representatives of the Indigenous Community, Service Organisations, Educational Institutions and the wider community.

 

It is intended that on ANZAC Day 2015 a single ANZAC Day Parade will be held in the Valley and that the parade will take place in Bowraville.? Bowraville has been selected as the focus for the Commemoration because in 1915 the town was the seat of Local Government and the Bowraville Cenotaph was the first war memorial erected in the Valley when it was unveiled on 25 October 1924.

 

 

CONSULTATION:

 

General Manager

Manager Community and Cultural Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This report has no impact on the environment.

 

Social

 

Council?s participation on this Committee will contribute to the community and social spirit of the occasion.

Economic

 

There is no economic impact resulting from this report.

 

Risk

 

There is no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no direct and indirect impact on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.


Attachments:

There are no attachments for this report.


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????? 16 February 2012

General Manager's Report

ITEM 9.6????? LF2521???????????? 160212???????? Additions to Existing Pre-School at Valla Beach Road, Valla Beach - Bushfire Hazard Easement

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The report concerns the finalisation of an easement for an asset protection zone to facilitate proposed additions and alterations to the Valla Community Pre-School in Valla Beach Road at Valla Heads.

 

 

Recommendation:

 

That the Valla Community Pre-School Inc. be advised that Council will enter into the easements and agreements as resolved by Council at its meeting on 21 April 2011 subject to the Pre-School meeting Council?s legal costs and accepting responsibility for the maintenance of the Asset Protection Zone via a variation to their license to occupy the site.

 

 

OPTIONS:

 

Council has already resolved to support the creation of an easement for the asset protection zone.? The recommendation confirms this position and also advises the Pre-School that it will need to meet Council?s legal costs.? The only option would seem to be in relation to the legal costs which will be incurred and which were not addressed in the report to Council in April 2011.? As the legal agreements are a consequence of the proposed additions and alterations to the Pre-School, the Pre-School should be responsible for all legal costs.? It is not known what these costs will be.

 

 

DISCUSSION:

 

On 3 September 2009, Council received a development application for additions to the existing Valla Beach Pre-School which is located on land owned by Council on Valla Beach Road, Valla Beach.? The additions proposed a new toddlers playroom; an undercover play area, a parent/staff room and deck extension.? The additions approximately double the existing floor area.? There are other internal changes.

 

The application required an easement for bushfire hazard reduction over the adjoining privately owned land to the south.? The applicants were requested to withdraw the application whilst they negotiated with the owner of the adjoining land over the provision of an easement.? They refused to withdraw the application as it was related to grant funding and they were confident that negotiations could quickly resolve the problem.? However the adjoining land became the subject of a dispute in the estate of a deceased company director.

 

The Valla Community Pre-School Inc have now forwarded a copy of correspondence from Finlaysons Lawyers and a copy of an email from their solicitor.? It seems that the ownership of the land has been resolved and the Valla Community Pre-School seeks any assistance that Council can provide to expedite the formalisation of the easement.

 

The bushfire hazard assessment requires an 85 metre asset protection zone to the south and south west of the pre-school and its proposed extensions and 50 metres to the west.? Most of this area will need to be contained within an easement on the adjoining land.

 

The proposed development requires an asset protection zone (APZ) in accordance with special fire protection purposes.? In such situations the APZ must be such that radiant heat levels of greater than 10kW/m2 will not be experienced by occupants or emergency workers entering or exiting a building.

 

At Council?s meeting on 21 April 2011 it was resolved:

 

1??????? That Council accept the Grant of Easement for the creation of an asset protection zone on Lot 3 in DP 512170 to the benefit of Lot 8 DP 821952.

 

2??????? That Council enter into a Deed of Agreement with the registered proprietor of Lot 3 in DP 512170 wherein Council agree to; release the easement for the creation of an asset protection zone benefiting Lot 8 in DP 821952 in the event Council dispose of any part of Lot 8 in DP 821952 other than that part of the land the subject of the Licence to Valla Community Pre School Inc release the easement for the creation of an asset protection zone benefiting Lot 8 in DP 821952 in the event the registered proprietor of the servient tenement? to the easement develops the land to the extent that the easement, in the opinion of the Nambucca Shire Council?s Director of Environment and Planning, is rendered redundant.

 

3??????? That the licence agreement between Nambucca Shire Council and the Valla Community Pre-School Inc dated 01/02/2009 be varied to include an obligation on the Licensee, at the Licensee?s expense, to perform the covenants contained in the grant of easement to create an asset protection zone benefiting Lot 8 in DP 821952.

 

4??????? That future license agreements for the use of Part Lot 8 in DP 821952 to Valla Community Pre School Inc or subsequent operators of the Pre School contain an obligation on the Licensee, at the Licensee?s expense, to perform the convents contained in the grant of easement to create an asset protection zone benefiting Lot 8 in DP 821952.

 

5??????? That the Mayor and the General Manager be authorised to execute the Transfer granting easement for the asset protection zone benefitting Lot 8 in DP 821952 and the variation to the Licence agreement between Nambucca Shire Council and the Valla Community Pre School Incorporated dated 01/02/2009 and that the Council seal be affixed to these documents.

 

 

CONSULTATION:

 

Council has received correspondence from the Pre-School.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

At this stage it is not known what vegetation, if any, will need to be removed from the asset protection zone to achieve the standard that radiant heat levels of greater than 10kW/m2 will not be experienced by occupants or emergency workers entering or exiting a building.

 

Social

 

The Valla Pre-School is a successful community based pre-school providing an important community service to the Valla area.? As the population of the Valla community increases, it is important that services such as Pre-Schools also expand to meet increased need.

 

Economic

 

There are no significant economic implications.

 

Risk

 

The report concerns legal arrangements to ensure an asset protection zone for bush fire mitigation can be put in place.

 

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????? 16 February 2012

General Manager's Report

ITEM 9.7????? SF394????????????? 160212???????? Investment Report to 31 January 2012

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

Summary:

 

The total return on investments from 1 July to 31 January 2012 is $286,633.68 ? taking into account accrued interest to 30 June 2011.

 

During January, Term Deposit interest rates ranged from 4.50% for 30 days and up to 5.58% for 1 year.

 

Council placed two Term Deposits during the month of January 2012 ?

 

?????? $913,026 ? Westpac?????? 182days????????????? 5.98%

?????? $1,034,983?? -? NAB????? ? 182 days ??????????? 5.90%

 

The Managed Funds balances and returns for the month are:

 

?????????????????? Macquarie Income Plus - balance $3,438,820 positive return $20,362

?????????????????? TCorp - balance $938,082 positive return $22,798

?????????????????? UBS ? balance $198,016

 

Council currently has $7.218 Million with Managed Funds and the balance of $23.354 Million on term deposits.

 

 

This report details all the investments placed during January and Council funds invested as at 31 January 2012.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds

 

 

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 31 January 2012 be noted.

 

OPTIONS:

 

This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during January 2012 and Council funds invested as at 31 January 2012.

 

 


 

1 Investments Placed 1 to 31 January 2012

 

 

Date

?Amount

Period (Days)

Institution Accepted With

Rate

 

 

 

 

 

12.01.12

$913,025.85

182

Westpac

5.98%

19.01.12

$1,034,982.74

182

NAB

5.90%

 

 

2 Investments Matured & Interest & Returns 1 to 31 January? 2012

 

Term Deposits/Bank Bills

 

 

 

 

Institution

?Amount

Period (Days)

Rate

?Interest

 

 

 

Westpac

?$884,435.09

196

6.02%

?$28,590.76

 

 

 

NAB

?$000,000.00

203

6.39%

?$34,982.74

 

 

 

 

 

 

 

 

 

 

 

Managed Funds

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

 

UBS Wealth M'ment Aust Ltd

?$198,016.51

31

-0.16%

-$315.50

5.39%

?$7,228.09

Interest Paid Daily each Quarter

ANZ (On call)

?$2,227,106.11

31

0.00%

?$? -??

1.74%

?$27,106.11

 

Macquarie Global Income Opportunity

?$3,438,820.58

31

0.60%

?$20,361.99

1.20%

?$41,048.54

 

 

 

 

 

 

 

 

 

Long Term Funds

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

NSW Treasury Corp

?$938,087.91

31

2.49%

?$22,798.25

-$73,236.89

N/A

-1.91%

Averon II*

?$416,050.00

31

5.05%

?$20,000.00

-$83,950.00

?$28,396.10

0.04%


 


3. Investments held at 31 January 2012

Institution

Amount

Date Invested

Period (Days)

Maturity Date

?Interest Due at maturity

Interest

Days to 30.6.12

Interest

to

30.6.12

 

BCCU - No 1

$531,434.50

04/03/11

365

03/03/12

?$34,543.24

6.50%

484

?$45,805.29

 

BCCU - No 2

$723,112.14

27/05/11

1096

27/05/14

?$143,306.96

6.60%

400

?$52,301.81

 

BCCU - No 3

$1,066,847.97

02/06/11

366

02/06/12

?$69,000.22

6.45%

394

?$74,278.92

 

IMB - No 1

$1,000,000.00

22/09/11

133

02/02/12

?$21,024.93

5.77%

282

?$44,579.18

 

IMB - No 2

$1,048,691.51

19/12/11

91

19/03/12

?$15,425.82

5.90%

194

?$32,885.82

 

Bendigo & Adel.- No 1

$1,060,535.47

14/04/11

469

26/07/12

?$84,488.36

6.20%

443

?$79,804.57

 

People's Choice Credit Union- No 1

$595,359.13

08/09/11

168

23/02/12

?$16,167.67

5.90%

296

?$28,485.90

 

Newcastle Perm.-No 1

$1,233,494.91

25/08/11

238

19/04/12

?$44,639.00

5.55%

310

?$58,143.23

 

ME Bank

$1,000,000.00

06/10/11

154

08/03/12

?$24,049.32

5.70%

268

?$41,852.05

 

NAB ?

No 3

$1,072,443.58

05/07/11

731

05/07/13

?$138,749.52

6.46%

361

?$68,520.62

 

NAB ?

?No 4

$1,135,310.15

28/07/11

196

09/02/12

?$38,224.80

6.27%

338

?$65,918.28

 

NAB ?

?No 5

$800,000.00

05/08/11

286

17/05/12

?$37,485.59

5.98%

330

?$43,252.60

 

NAB ?

No 6

$1,173,486.09

09/12/11

370

13/12/12

?$65,069.00

5.47%

204

?$35,875.88

 

NAB ?

No 7

$1,034,982.74

19/01/12

182

19/07/12

?$30,448.34

5.90%

163

?$27,269.67

 

NAB ?

No 8

$800,000.00

30/06/11

539

20/12/12

?$75,489.53

6.39%

366

?$51,260.05

 

Suncorp - No 1

$915,387.71

13/12/11

142

03/05/12

?$20,904.45

5.87%

200

?$29,442.88

 

Westpac - No 1

$913,025.85

12/01/12

182

12/07/12

?$27,224.68

5.98%

170

?$25,429.65

 

AMP

(CPG) - No 1

$1,000,000.00

30/06/11

366

30/06/12

?$62,671.23

6.25%

366

?$62,671.23

 

AMP

(CPG) - No 2

$1,000,000.00

22/07/11

272

19/04/12

?$44,712.33

6.00%

344

?$56,547.95

 

AMP

(CPG) - No 3

$500,000.00

09/09/11

731

09/09/13

?$60,082.19

6.00%

295

?$24,246.58

 

AMP

(CPG) - No 4

$500,000.00

09/09/11

731

09/09/13

?$60,082.19

6.00%

295

?$24,246.58

 

Bendigo & Adel.

(CPG)-No 2

$750,000.00

17/06/11

367

18/06/12

?$47,131.85

6.25%

379

?$48,672.95

 

Rabobank(Aust)-No.1

$500,000.00

25/03/11

367

26/03/12

?$33,180.82

6.60%

463

?$41,860.27

 

Rabobank(Aust)-No.2

$1,000,000.00

25/03/11

1832

30/03/16

?$358,871.23

7.15%

463

?$90,697.26

 

Rabobank(Aust)-No.3

$500,000.00

25/11/11

1827

25/11/16

?$155,169.86

6.20%

218

?$18,515.07

 

ING Bank (Aust) Ltd

$1,500,000.00

13/12/11

1829

15/12/16

?$474,287.26

6.31%

200

?$51,863.01

 

ANZ (On Call)

$2,227,106.11

31/01/12

29

29/02/12

?$10,616.89

6.00%

151

?$55,281.04

 


 

4 Interest Earned on Investments: January 2012

 

Total

Interest earned to date

 

 

 

?$286,633.68

 

 

 

(includes reversal of accrued interest to 30.06.11)

 

 

 

 

 

 

Plus

Accrued Interest due to 31/01/12

 

 

 

?$636,062.72

 

 

 

 

 

 

 

 

 

 

Accrued? to 31/01/12

 

 

 

?$922,696.40

 

 

 

 

 

 

 

 

 

 

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

 

 

 

-$20,000.00

 

 

 

 

 

 

 

 

 

 

* Investment Returns to 31/01/12

 

 

 

?$902,696.40

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Amount of interest expected from all funds and reserves as per Budget

 

?$1,452,000.00

 

* To ensure consistency, returns take into account unrealised gains in Capital Protected Investments for January of ($20,000)

 

? Unrealised losses were added back in previous investment reports.

 

 

 

5.? Performance Report? ?31 January 2012

TERM DEPOSITS

 

 

 

 

 

 

Institution

Invested Amount

Days? Invested

Date of? Maturity

Interest Rate

Amount of interest due on maturity

Total interest & investment due on maturity

BCCU - No 1

$531,434.50

365

03/03/12

6.50%

$34,543.24

$565,977.74

BCCU - No 2

$723,112.14

1,096

27/05/14

6.60%

$143,306.96

$866,419.10

BCCU - No 3

$1,066,847.97

366

02/06/12

6.45%

$69,000.22

$1,135,848.19

IMB - No 1

$1,000,000.00

133

02/02/12

5.77%

$21,024.93

$1,021,024.93

IMB - No 2

$1,048,691.51

91

19/03/12

5.90%

$15,425.82

$1,064,117.33

Bendigo & Adel. - No 1

$1,060,535.47

469

26/07/12

6.20%

$84,488.36

$1,145,023.83

People's Choice Credit Union- No 1

$595,359.13

168

23/02/12

5.90%

$16,167.67

$611,526.80

Newcastle Perm.-No 1

$1,233,494.91

238

19/04/12

5.55%

$44,639.00

$1,278,133.91

ME Bank

$1,000,000.00

154

08/03/12

5.70%

$24,049.32

$1,024,049.32

NAB - No 3

$1,072,443.58

731

05/07/13

6.46%

$138,749.52

$1,211,193.10

NAB - No 4

$1,135,310.15

196

09/02/12

6.27%

$38,224.80

$1,173,534.95

NAB - No 5

$800,000.00

286

17/05/12

5.98%

$37,485.59

$837,485.59

NAB - No 6

$1,173,486.09

370

13/12/12

5.47%

$65,069.00

$1,238,555.09

NAB - No 7

$1,034,982.74

182

19/07/12

5.90%

$30,448.34

$1,065,431.08

NAB - No 8

$800,000.00

539

20/12/12

6.39%

$75,489.53

$875,489.53

Suncorp - No 1

$915,387.71

142

03/05/12

5.87%

$20,904.45

$936,292.16

Westpac - No 1

$913,025.85

182

12/07/12

5.98%

$27,224.68

$940,250.53

Bend/Adel.(CPG)-No 2

$750,000.00

367

18/06/12

6.25%

$47,131.85

$797,131.85

AMP (CPG) - No 1

$1,000,000.00

366

30/06/12

6.25%

$62,671.23

$1,062,671.23

AMP (CPG) - No 2

$1,000,000.00

272

19/04/12

6.00%

$44,712.33

$1,044,712.33

AMP (CPG) - No 3

$500,000.00

731

09/09/13

6.00%

$60,082.19

$560,082.19

AMP (CPG) - No 4

$500,000.00

731

09/09/13

6.00%

$60,082.19

$560,082.19

Rabobank(Aust)-No.1

$500,000.00

367

26/03/12

6.60%

$33,180.82

$533,180.82

Rabobank(Aust)-No.2

$1,000,000.00

1,832

30/03/16

7.15%

$358,871.23

$1,358,871.23

Rabobank(Aust)-No.3

$500,000.00

1,827

25/11/16

6.20%

$155,169.86

$655,169.86

ING Bank (Aust) Ltd

$1,500,000.00

1,829

15/12/16

6.31%

$474,287.26

$1,974,287.26

Total Term Deposits

$23,354,111.75

 

 

 

$2,182,430.39

$25,536,542.14

MANAGED FUNDS- Medium term

 

 

 

 

 

Macquarie Global Income Opportunity

 

 

 

 

 

Anticipated return per month - 5.21%

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$3,397,772.04

 

 

 

$3,397,772.04

Returns

31/07/2011

 

 

$23,550.79

 

$3,421,322.83

Returns

31/08/2011

 

 

-$44,203.14

 

$3,377,119.69

Returns

30/09/2011

 

 

$1,637.16

 

$3,378,756.85

Returns

31/10/2011

 

 

$18,022.27

 

$3,396,779.12

Returns

30/11/2011

 

 

-$4,927.16

 

$3,391,851.96

Returns

31/12/2011

 

 

$26,606.63

 

$3,418,458.59

Returns

31/01/2012

 

 

$20,361.99

 

$3,438,820.58

 

 

$3,397,772.04

$0.00

$41,048.54

$0.00

$3,438,820.58

 

UBS Wealth Management Aust Ltd

 

 

 

 

 

Anticipated return per month - 4.50%

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$7,488.94

 

 

 

$7,488.94

Quarterly Management Fee

14/07/2011

 

 

-$424.51

 

$7,064.43

Returns

31/08/2011

 

 

-$363.23

 

$6,701.20

Returns

14/09/2011

 

 

-$320.21

 

$6,380.99

Returns

30/09/2011

 

 

$180.52

 

$6,561.51

Returns

31/10/2011

 

 

-$308.14

 

$6,253.37

Blackrock Distribution

25/10/2011

 

$190,788.42

 

 

$197,041.79

Blackrock Distribution

8/11/2011

 

$739.66

 

 

$197,781.45

Returns

14/11/2011

 

 

-$317.25

 

$197,464.20

Returns

8/12/2011

 

 

-$309.19

 

$197,155.01

Returns

31/12/2011

 

 

$1,177.00

 

$198,332.01

Returns

31/01/2012

 

 

-$315.50

 

$198,016.51

 

 

 

 

 

 

 

 

 

$7,488.94

$191,528.08

-$1,000.51

$0.00

$198,016.51


 

ANZ (On Call)

 

 

 

 

Anticipated return per month -6.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$0.00

 

 

 

$0.00

Investment

9/09/2011

$1,500,000.00

 

$0.00

 

$1,500,000.00

Redemption

14/09/2011

 

 

 

-$300,000.00

$1,200,000.00

Redemption

21/09/2011

 

 

 

-$350,000.00

$850,000.00

Redemption

29/09/2011

 

 

 

-$350,000.00

$500,000.00

Returns

30/09/2011

 

 

$4,331.50

 

$504,331.50

Investment

21/10/2011

$700,000.00

 

 

 

$1,204,331.50

Returns

8/11/2011

 

 

$4,682.91

 

$1,209,014.41

Investment

17/11/2011

$1,000,000.00

 

 

 

$2,209,014.41

Returns

8/12/2011

 

 

$9,022.06

 

$2,218,036.47

Returns

31/12/2011

 

 

$9,069.64

 

$2,227,106.11

Returns

31/01/2012

 

 

$0.00 

 

$2,227,106.11

 

 

 

 

 

 

 

 

 

$3,200,000.00

$0.00

$27,106.11

-$1,000,000.00

$2,227,106.11

MANAGED FUNDS- Long Term Funds

 

 

 

 

 

NSW Treasury Corp

 

 

 

 

 

Anticipated return per month - 0.00%

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$955,880.45

 

 

 

$955,880.45

Returns

31/07/2011

 

 

-$15,512.71

 

$940,367.74

Returns

31/08/2011

 

 

-$30,117.69

 

$910,250.05

Returns

30/09/2011

 

 

-$10,799.17

 

$899,450.88

Returns

31/10/2011

 

 

$33,717.41

 

$933,168.29

Returns

30/11/2011

 

 

-$24,838.09

 

$908,330.20

Returns

31/12/2011

 

 

$6,959.46

 

$915,289.66

Returns

31/01/2012

 

 

$22,798.25

 

$938,087.91

 

 

$955,880.45

$0.00

-$17,792.54

$0.00

$938,087.91

Averon II (Capital Protected)

 

 

 

 

 

Anticipated return per month - 0.00%

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2011

$415,900.00

 

 

 

$415,900.00

Returns

31/07/2011

 

 

-$1,700.00

 

$414,200.00

Returns

31/08/2011

 

 

$700.00

 

$414,900.00

Returns

30/09/2011

 

 

-$3,250.00

 

$411,650.00

Returns

31/10/2011

 

 

$5,900.00

 

$417,550.00

Returns

30/11/2011

 

 

-$2,550.00

 

$415,000.00

Returns

31/12/2011

 

 

-$18,950.00

 

$396,050.00

Returns

31/01/2012

 

 

$20,000.00

 

$416,050.00

Returns

28/02/2012

 

 

 

 

$416,050.00

Returns

31/03/2012

 

 

 

 

$416,050.00

Returns

30/04/2012

 

 

 

 

$416,050.00

Returns

31/05/2012

 

 

 

 

$416,050.00

Returns

30/06/2012

 

 

 

 

$416,050.00

 

 

 

 

 

 

 

 

 

$415,900.00

$0.00

$150.00

$0.00

$416,050.00

Total Managed Funds-Performance since July, 2011

$191,528.08

$55,462.39

-$2,633,222.23

$7,218,081.11

Total investments for the month

 

 

 

 

 

$30,572,192.86

Total investments on maturity

 

 

 

 

 

$32,754,623.25

 

 

 

 

 

CONSULTATION:

 

Grove Research and Advisory.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no environmental implications.

 

Social

There are no social implications.

 

Economic

There are no economic implications.

 

Risk

That Council may not meet its budget returns for 2011/2012 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

A review of budgeted interest returns for 2011/2012 will be completed with the December 2011 Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

Source of fund and any variance to working funds

Interest on investments will be assessed with the December 2011 Budget Review.? Variances will be distributed between the Water, Sewerage and General Funds for the second quarter of the financial year.

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????? 16 February 2012

Director Environment & Planning's Report

ITEM 10.1??? SF1709??????????? 160212???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 3 February 2012

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (one application is in excess of 12 months old).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (in excess of 12 months old) be noted and received for information by Council

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

 

TABLE 1: DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

COMMENTS ON APPLICATION

2010/221

03/09/2010

Additions to existing pre-school

Part Lot 8 DP 821952, Valla Beach Road, Valla Beach

This application was placed on hold pending further discussions regarding a Bushfire Hazard easement over the adjoining land. Whilst the applicants were requested to withdraw the application, they requested that the matter remain live as external funding is tied to this proposal and progress has been made with the adjoining landowners regarding the easement with a finalisation considered imminent.

 

 

 


TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/139

23/08/11

Crematorium, Chapel and Associated Facilities

Lot 51 DP 613620, Foxs Road, Nambucca Heads

? Crematorium will create ?black spot? on highway as turning lane into Foxs Road won?t be long enough for funeral traffic and traffic coming out of Foxs Road will find it difficult to judge gap in traffic.

This issue was also raised when the land was rezoned under the previous LEP via Amendment 57, gazetted on 8 December 2006. The DA has been referred to the RTA for their comments, as it was with the LEP Amendment. The RTA advised, at that time, that safety and efficiency matters can be addressed at the development application stage, provided they are included as specific conditions in any future development consent. No response has been received as yet from the RTA.

Applicant has responded and Health & Building comments received.

RMS response now received by conflicting advice given.

A report is being prepared

 

2011/165

4/10/11

Rural Dwelling-House

Lot 2 DP 1130291, Taylors Arm Road, Upper Taylors Arm

? Concerns with the position of the road

Requires a modification as outside approved dwelling envelope; Additional information required re OSSM, Bushfire Assessment, Buffer Assessment & ROW

Some information received from applicant but awaiting further Bushfire Assessment

 

2006/142/04

18/10/2011

14 Lot Residential Subdivision

Lot 142, DP 809036, 2 Grandview Drive, North Macksville

 

? Possible effluent disposal area positioning;

? Dirt road issue of pollution;

? previous condition not taken into account in modification application

Currently being assessed by staff.

Comments from Government agencies received; Amended plans received

Sewer arrangements agreed upon assessment being finalised ? awaiting final plans

 

2011/142

25/08/2011

Relocation of existing manufactured home to within Nambucca Beach Holiday Park

Lot 162 DP 755560, 26 Swimming Creek Road, Nambucca Heads

? DA was not publicly advertised

? The proposed site adjoins a public reserve for public recreation and setback variances are greater than 80%

? nine (9) trees will need to be removed to facilitate the DA, including 3 melaleuca trees that provide homes for nesting tawny frogmouth owls;

? Why is Nambucca Shire Council also providing greater variances than 10% to accommodate the park owner's structures

 


 

2011/142 continued

 

 

 

? Dwelling and associated structures will not fit on proposed site;

? Service issues & non-compliance with Regulations;

? Fire risk and issues as to placement of hose reels;

? Submitted plan is not accurate;

? Proposed building 3 times larger than buildings already in the park;

Currently being assessed

Rec'd letter from RFS on 3/01/2012 requesting further information is required to enable them to assess the application.

Matter to be presented to GPC meeting for final determination once assessment completed

 

2011/182

2011/183

2011/184

14/11/11

Alterations & Additions to unit

Lots 2, 3, 4 SP 36372, 2/3/4 40 Waratah Street, Scotts Head

? Potential overshadowing in the winter months;

? Design is poor, and will undervalue the potential of this prime site;

? Height of proposed buildings 8.5m;

? The proposed pitched roof line with hinder views and be detrimental to the amenity of Scotts Head;

? Overlooking? and noise from the proposed balconies;

? Plans appear to be more in line of a new construction and do not resemble alterations;

? Does not fit with the future character of the locality;

? Development will reduce amount of sea breeze hence affecting cross-ventilation;

? Encroachment on privacy;

Referred to engineers and H&B. Applicant has been advised of additional information required. Clock stopped.

Substantial additional information required

Because of concerns with Strata owners negotiations are ongoing

 

2011/195

20/12/11

Continued use of shed

Lot 10 DP 841964, 47 Rogers Drive, Valla Beach

? Negative aesthetics with glare

? Covenant has brick and tile construction

? Roof water run-off concerns

Shed is already erected.
Awaiting information on encroachment on sewer line, stormwater control, reduction in glare and bushfire assessment report

 


 

1997/084/04

04/01/12

Modification of Bakehouse to allow for sale of hot food

Lot 2 SP 39823, 2/9 Adin Street, Scotts Head

? Odour, noise and heat from ventilation units

? Extension of trading hours (it is not proposed to extend the trading hours)

? Letter of support ? zoning permits

? Better suited to holiday trade & caravan park and local community

On exhibition until 17/02/2012

Being assessed

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????? 16 February 2012

Director Environment & Planning's Report

ITEM 10.2??? SF1709??????????? 160212???????? DA's and CDC's Received and Determined under Delegated Authority to 3 February 2012

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

DEVELOPMENT APPLICATIONS RECEIVED TO 3 FEBRUARY 2012

 

DA Number

Application Date

Applicant/Owner

Development

Address

Estimated Value

2012/006

23/01/2012

Cavalier Homes North Coast/ D & Y Watt

Attached Dual Occupancy and Subdivision

Lot 25 DP 1044587, 102 Ocean View Drive, Valla Beach

371,262

2012/007

24/01/2012

Wi-Bi Group Pty Ltd/Crown Land

Addition to Verandah and New Roof Sign

Lots 1 & 2 DP 866932, 1 Riverside Drive, Nambucca Heads

7,600

2012/008

25/01/2012

Mr A Fahey/ L Bond

Shop Additions, A Frame Sign, Window Sign and Flash Wall Sign

Lot 2 SP 12843, 2/28 Ridge Street, Nambucca Heads

15,000

2012/009

31/01/2012

Mr G Hamblion

Above Ground Swimming Pool

Lot 3 DP 262673, 6 Alexandra Drive, Nambucca Heads

10,800

2012/010

31/01/2012

Mr John Parkes

5 Lot Strata Subdivision

Lots 1, 2 & 14 Section 2 DP 2037, 10 & 12 Princess Street, Macksville

0

2012/011

03/02/2012

Nambucca Gardens Estate/ SYS Systems Pty Ltd

346 Lot Residential Subdivision with Residue, Associated Works - Staged

Lot 2 DP 1119830, Alexandra Drive, Bellwood

0

2012/012

03/02/2012

Peter Ganter

Shed

Lot 6 DP 259513, 2 Valla Beach Road Valla Beach

18,000

 

 

 

COMPLYING DEVELOPMENT APPLICATIONS RECEIVED TO 3 FEBRUARY 2012

NONE were received

 

 


DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENTS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY TO 3 FEBRUARY 2012

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE

$

2011/189

Lot 11 DP 1052762, Auld Close, Valla

Dwelling

230,000

2011/191

Lot 108 DP 1128126, 51 Picket Hill Close, Valla

Dwelling

$200,000

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting?????????????????????????????????????????????????????????????????????????????????????????????? 16 February 2012

Director Environment & Planning's Report

ITEM 10.3??? SF1709??????????? 160212???????? DEP Applications and Statistical Reports July 2011-June 2012, 2008-2011 and Certificates Received 2008-2012

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

Environment and Planning Department Development Application statistics for the financial year 2011-2012 compared with 2010-2011 and Certificate Applications received and determined are provided in the body of the report.

 

 

Recommendation:

 

1????????? That Council note development application statistics and processing times for July 2011-June 2012 compared with July 2010-June 2011.

 

2????????? That Council note Occupational Certificate released for the years 2008 to 2012.

 

3????????? That Council note the statistical information for Applications and Certificates received by Council for 2008-2012.

 

 

Development Application Statistics

 

The figures show a 27.18% decrease in the number of DA?s received to December 2011 with construction costs decreasing by -97.83% compared to the same period in 2010/2011. The total number of DA?s/CD?s approved for the month of January was 5 plus 0 modifications.

 

DA?S AND COMPLYING DEVELOPMENT

 

Construction Costs

No Applications Received

Applications Approved (DA & CD)

July 2010-Jan 2011

$22,166,098

131

125

July 2011-Jan 2012

$11,204,676

103

104

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The above comparisons will be considered in the next quarterly budget review to identify what impact the development application numbers will have on our projected income.

 

Source of fund and any variance to working funds

 

An average income is estimated at the start of each budget year and is reviewed at each quarterly review.


 

TURNAROUND TIMES FOR DEVELOPMENT APPLICATIONS 2011

Month

Mean Time

Median

#Average age of DA?s (Days)

Average

Highest

Lowest

January

41.20

42

79.20

202

42

February

 

 

 

 

 

March

 

 

 

 

 

April

 

 

 

 

 

May

 

 

 

 

 

June

 

 

 

 

 

July

 

 

 

 

 

August

 

 

 

 

 

September

 

 

 

 

 

October

 

 

 

 

 

November

 

 

 

 

 

December

 

 

 

 

 

 

#Average age of DA?s

 

The average age of all DA?s for the month is derived from the total number of days from when the applications were lodged with Council until determined. This average is provided for information as many applications required additional information by Council and/or other Government Agencies to enable them to be processed (ie Stop Clock applied).

 


COMPLYING DEVELOPMENTS RECEIVED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Total

2008 Private Cert

0

3

1

4

6

2

6

4

2

2

6

6

44

2008 Council

2

2

2

3

2

5

2

2

2

7

1

3

33

2009 Private Cert

3

7

6

4

3

2

11

3

2

7

4

7

59

2009 Council

1

3

2

2

3

2

2

2

5

5

3

2

32

2010 Private Cert

3

6

6

3

4

0

12

1

2

1

1

0

39

2010 Council

3

6

2

1

2

1

9

3

1

2

2

0

32

2011 Private Cert

1

0

3

7

4

4

3

1

7

6

3

1

40

2011 Council

2

2

0

1

0

1

1

0

2

0

2

1

12

2012 Private Cert

2

 

 

 

 

 

 

 

 

 

 

 

2

2012 Council

0

 

 

 

 

 

 

 

 

 

 

 

0

 

CONVEYANCING CERTIFICATES ISSUED

 

YTD (Jan)

Drainage Diagrams

Section 149 Certs

Outstanding Notices

2008

25

68

19

2009

18

57

17

2010

5

35

13

2011

24

49

2

2012

20

49

13

 

OCCUPATION CERTIFICATES RELEASED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

TOTAL

Average/
Month

Private
2008

4

0

4

2

4

5

5

8

7

11

4

7

61

5.08

Council
2008

12

16

9

9

29

12

19

25

16

20

17

13

197

16.41

Private
2009

1

4

5

3

2

3

10

4

7

7

9

6

61

5.08

Council
2009

21

11