NAMBUCCA SHIRE COUNCIL

 

 

ORDINARY COUNCIL MEETING - 16 FEBRUARY 2012

 

LATE AGENDA                                                                                        Page

 

 

 

   

9        General Manager Report

9 8     Anti-Graffiti Grant Application under Proceeds of Crime Act Grant Program

 

11      Director Engineering Services Report

11.6   Tender - T021/2011 Construction of Landslip Remediation Works Riverside Drive, Nambucca Heads

11.7   Land slip – Boat Harbour Road     

 

 

 


      


Ordinary Council Meeting                                                                                               16 February 2012

General Manager's Report

ITEM 9 8      SF1697            160212         Anti-Graffiti Grant Application under Proceeds of Crime Act Grant Program

 

AUTHOR/ENQUIRIES:     Colleen Henry, Grants Officer         

 

Summary:

 

The Australian Government has opened a grant program aimed at providing resources to local governments for anti-graffiti initiatives. The grant, with available funds from $50,000 to $150,000, would provide for the employment of a part-time project officer to deliver the initiatives, and the Grants Officer seeks the approval of Council to apply for this grant.

 

 

Recommendation:

 

That Council approve the Grants Officer complete a grant application for the Anti-Graffiti program which, if successful, would employ a part-time officer to work with community groups to address graffiti issues in Nambucca Shire.

 

 

OPTIONS:

 

Council could direct the Grants Officer to not apply for this grant.

 

 

DISCUSSION:

 

Council received notification of the opening of the funding round on 6 February. The Grants Officer has begun consultation with a range of community organisations and Council staff, however these discussions are at the very early stage of developing ideas for a project. The exact nature of the project will not be confirmed until the end of February after consultation and other fact-finding has occurred. Given that the deadline for the grant application is 16 March, the Grants Officer is seeking Council approval early in the process for “in principle” support of the grant application, specifically approval to seek funding that would employ a part-time project officer to deliver the initiatives if the grant is successful.

 

 

CONSULTATION:

 

General Manager

Manager Business Development

Youth Development Officer

Macksville, Nambucca Heads and Bowraville Chambers of Commerce

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues associated with environmental sustainability.

 

Social

 

There are no social issues associated with applying for the grant. There would be positive social outcomes (more attractive environment) if the grant is ultimately successful, in terms of reducing the amount of graffiti in the Shire.

 


Economic

 

There are no economic issues associated with applying for the grant. There would be positive economic outcomes (less costs to businesses, residents and the Shire) if the grant is ultimately successful and graffiti was reduced in the Shire.

 

Risk

 

There are no risks associated with applying for the grant. If the grant application is successful, the funding agreement entered into with the Commonwealth will help identify risks and their management. Existing Council procedures of employment would enable managing any risks associated with employing the project officer.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no requirement for matching funding or in kind support for the grant. All corporate support costs would be met by the grant.

 

Source of fund and any variance to working funds

 

None required.

 

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                               16 February 2012

Director of Engineering Services Report

ITEM 11.6    T021/2011        160212         Tender - T021/2011 Construction of Landslip Remediation Works Riverside Drive, Nambucca Heads

 

AUTHOR/ENQUIRIES:     Stephen Fowler, Engineering Designer         

 

Summary:

 

In accordance with Council’s procurement and tendering procedures, the General Manager gave approval on the 9 December 2011 to invite tenders for T021/2011 Construction of Landslip Remediation Works Riverside Drive, Nambucca Heads and tenders were invited by public advertisement in accordance the Local Government Act and tendering regulations.

 

The Tender closed on 7 February 2012 at 2.00 pm.

 

Nine (9) tenders were received from the following:

 

·              Civil Team Engineering Pty Ltd

·              Clybucca Earthmoving Pty Ltd

·              Earthtec Pty Ltd

·              Elite Retaining Systems Pty Ltd

·              Fred Keizer Constructions Pty Ltd

·              Hazel Brothers Pty Ltd

·              J B & J A Bilson

·              Sporting Services Pty Ltd

·              The Rix Group

 

The tender is for a single project. A schedule of rates was included in the tender submission documents.

 

 

Recommendation:

 

1        That Council accept the Tender for T021/2010 Construction of Landslip Remediation Works Riverside Drive, Nambucca Heads from Fed Keizer Constructions Pty Ltd.

 

2        That Council reallocate $445,000.00 from Riverside Drive Domain D to Landslip Remediation Works at Foreshore Close

 

 

OPTIONS:

 

·              Accept the recommendation.

·              Not accept the recommendation

·              Not accept the recommendation and select another tender

 

 

DISCUSSION:

 

On 9 December 2011 the General Manager gave approval to invite tenders for T021/2011 Construction of Landslip Remediation Works Riverside Drive, Nambucca Heads


The project is for landslip remediation works at three (3) sites along Riverside Drive, adjacent to  No’s 5, 3 Woodbell Street (Jason Cottages), No’s 6, 8 Doyle lane and No’s 7, 9 Foreshore Close, in accordance with the priorities

 

GHD Pty Ltd has been involved in the assessment of the land slips over a number of years and prepared the design drawings and specifications for remedial works.  These along with a schedule of quantities for major items have been included in the tender documentation.  The proposed works include the following:

 

·           Removal of slumped material and vegetation

·           Installation of Soil Nails to upper face of the slips

·           Application of Shotcrete to upper face of the slips

·           Construction of Gabion Retaining Walls

·           Placement of backfill

·           Drainage works

·           Guardrail

 

The proposed works are for stabilization of the embankment to protect the road and private property from further erosion and the restoration of functionality of the private property affected by landslips. The scope of this project is confined to the 3 sites of previous landslips and does not address the potential instability of the embankment at other locations along Riverside Drive

 

 

The Tender closed on 7 February 2012 at 2.00 pm.

 

Nine (9) tenders were received from the following:

 

·              Civil Team Engineering Pty Ltd

·              Clybucca Earthmoving Pty Ltd

·              Earthtec Pty Ltd

·              Elite Retaining Systems Pty Ltd

·              Fred Keizer Constructions Pty Ltd

·              Hazel Brothers Pty Ltd

·              J B & J A Bilson

·              Sporting Services Pty Ltd

·              The Rix Group

 

 

Council has made provision within the 2011/12 budget to construct remediation works at the 3 sites.

 

The assessment criteria used to select the successful tender were identified as follows and is as set out in Clause 2.8 of the tender documents:

 

Criteria       Weighting

 

Value for Money                                           60%

Evidence of Expertise and Resources             20%

Duration of Construction                                10%

Enhancement of Local Business          10%

 

 

The assessment panel consisted of:

 

Stephen Fowler - Engineering Designer

Keith Williams - Manager Technical Services

Noel Chapman – Manager Civil Works

 

 

CONSULTATION:

 

Director Engineering Services

Tender Assessment Panel

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The project will have minimal impact on the environment as it is restoring the natural terrain.

The contractor is responsible for the protection of the environment during construction.

 

Social

 

Property Owners will benefit from the restoration and functionality of their property.

 

Economic

 

It is anticipated the landslip remediation works will have a positive impact on the valuations of the affected properties.

 

Risk

 

The risk exists of cost overruns due to contract variations, however the detailed plans and specifications provided by GHD make this unlikely.

 

If the works are not undertaken the risk exists of further erosion of the embankment

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The 2011/12 budget provides $1,087,521.00 for the restoration of landslips at Doyle Lane , Jason Cottages and Riverside Drive Domain D. To date $63,139.00 has been expended on geotechnical investigation and design leaving $1,024,382.00 for construction works.

Riverside Drive Domain D was identified as one of the priority sites however a previous commitment for the restoration of the landslip at Foreshore Close requires the reallocation of $445,000.00 to this latter project with Domain D being reconsidered for funding in the 2012/13 budget.

 

Source of fund and any variance to working funds

 

Nil variation anticipated at this stage.

 

Attachments:

1View

 - Confidential Circularised Document

 

  


Ordinary Council Meeting - 16 February 2012

Tender - T021/2011 Construction of Landslip Remediation Works Riverside Drive, Nambucca Heads

 

 

 

 

 

Placeholder for

CONFIDENTIAL CIRCULARISED DOCUMENT

 

 

 

Tender - T021/2011

Construction of Landslip Remediation Works Riverside Drive, Nambucca Heads

 

 

 


Ordinary Council Meeting                                                                                               16 February 2012

Director of Engineering Services Report

ITEM 11.7    SF1736            160212         Land slip – Boat Harbour Road

 

AUTHOR/ENQUIRIES:     Noel Chapman, Manager Civil Works         

 

Summary:

 

This report provides Council with an overview on the land slip and subsequent closure of Boat Harbour Road and the actions being taken to remediate the land slip and reopen the road.

 

 

Recommendation:

 

That Council receive and note the report and the actions taken.

 

 

OPTIONS:

 

Receive and note the report

 

 

DISCUSSION:

 

Council Overseer observed cracking on the east bound lane near the intersection of Boat Harbour Road and Williams Hill Road late in the afternoon of Thursday 9 February 2012. The road was reinspected the following morning on Friday 10 February 2012 which revealed substantial longitudinal cracking in the pavement and the following actions:

 

Friday 10 February 2012

·           Pavement inspected by the Director Engineering Services and Manger Civil Works and a geotechnical engineer engaged to inspect the site. Large longitudinal cracking approx 150-200mm in width and 500mm to 1m in depth on the east bound lane making the lane untrafficable.  Minor hairline cracking evident on the centre line of the road.

·           Arrangements made to close the lane and introduce a contra flow on the west bound traffic lane under portable traffic lights and 40km/h speed restriction zone. The intent was to allow school bus, milk tanker, timber trucks and resident access to and from Taylors arm area,

·           Media release issued and emergency services notified of the change in traffic conditions

·           Temporary black plastic and cold mix bonding placed over the area to keep moisture out of the cracks

·           Drilling rig organised to undertake pavement geotechnical investigation

·           Notified Roads and Martine Services (RMS) of the land slip and indicative cost of $350-500k

 

Saturday 11 February 2012

·           Pavement inspected by the Manger Civil Works and a geotechnical engineer. The pavement had collapsed sometime Friday night early Saturday morning, Longitudinal cracking 5mm in width now more evident on the centre line of the road.

·           Longitudinal cracking now evident on the western traffic lane indicating a pavement under stress that could potentially collapse.

·           Geotechnical engineer recommended the immediate closure of the road pavement to all traffic.

·           Contra flow discontinued and sign posted detour put in place.

·           Media release issued.

·           Detailed quote sought from geotechnical consultant for the design.

·           Bus company and emergency services notified of the closure and detour.

 

Monday 13 February 2012

·           Pavement inspected by the Manger Civil Works and a geotechnical engineer.

·           Wider longitudinal cracking more evident on the centre line of the road and western traffic lane. Geotechnical Engineer confirmed that further slippage remained a real possibility and that the road should remain closed.

·           Media release issued and letter box drop to effected residents organised,

·           School bus operators notified

·           Geotechnical engineer advised RMS of the extent of the land slip.

·           Additional signage ordered for the alternate routes.

 

COST

 

The landslip is substantial on a major arterial road to Taylors Arm. The estimated cost is between $500-800k depending on the design and repair technique adopted. The land slip is being included in Councils claim under the Natural Disaster provisions which will include the preliminary geotechnical investigations and design.

 

PERIOD OF CLOSURE

 

The period of closure is unknown at this stage, but is estimated to be at least six months. The concept design will be provided to Council by the geotechnical engineer by the end of February and final design for construction by end of March. Depending on the design there are potentially provisions under the Local Government to use the recent tenderers for the land slip tenders on Riverside Drive in Nambucca

 

 

CONSULTATION:

 

Manager Civil Works

Senior Overseer

General Manager

Mayor

Geotechnical engineer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no environmental implications associated with this report.

 

Social

There are no social implications associated with this report.

 

Economic

The are no economic implications associated with this report as the position is on a volunteer basis

Risk

The are no risk implications associated with this report

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is a direct impact on the 2011/12 and potentially to the 2012/13 budget as Council for funding provided by RMS

 

Source of fund and any variance to working funds

 

The will be a potential variation to working funds from funding received through the natural disaster funding towards the geotechnical report and repair this financial year.

 

Attachments:

There are no attachments for this report.