NAMBUCCA SHIRE COUNCIL

 

 

Ordinary Council Meeting - 15 March 2012

 

LATE AGENDA                                                                                        Page

 

           

 

  

5        Notices of Motion

5.2     Notice of Motion - Organisation Review - Recruitment (SF1653)

5.3     Notice of Motion - Calling In of DA 2011/182, DA 2011/183 and DA 2011/184 - 40 Waratah Street, Scotts Head  

9        General Manager Report

9 .6    Organisation Review - Consultative Committee Recommendations

9 .7    Nambucca District Band - Committee of Management - Budget Allocation    

 

 


 


Ordinary Council Meeting                                                                                                   15 March 2012

Notice of Motion

ITEM 5.2      SF1714            150312         Notice of Motion - Organisation Review - Recruitment (SF1653)

 

AUTHOR/ENQUIRIES:     Janet Court, Councillor         

 

Summary:

 

At the last meeting at which the organization review was discussed, Councillors expressed concern at the absence of Councillors from the meeting and the importance of making an early decision on the restructure because of the possible impact on staff. I have requested leave at the time of this proposed meeting, and, as five weeks will have passed since the last meeting on this topic, reaching an early decision is not considered vitally important. Therefore, moving the review meeting to the first week in April to allow all Councillors to be present should be possible.

 

However, recent resignations and policy changes have left Council with a number of vacancies that impact negatively on Council’s performance. Addressing current staff shortages is of immediate concern and further deferral of this action can only exacerbate the situation.

 

 

 

Recommendation:

 

1          That Council immediately recruit a Payroll Officer, full time Ranger, Property Officer, Cadet Accountant and Cadet Civil Engineer to fill vacant positions of the current and future organization structure.

 

2          That Council immediately recruit a Librarian, this position being required as a consequence of Council’s decision not to renew its agreement with the Clarence Regional Library. Further that the position of Librarian be added to Council’s organization structure

 

3          That Council defer the Special Meeting of Council planned for Thursday 22 March 2012 commencing at 5.30 pm to Thursday 5 April commencing at 4.00 pm.

 

 

OPTIONS:

 

Only two options are available and they are to have the meeting as planned on 22nd March or to deal with the staff shortages immediately and defer the decision on the restructure to 5th April 2012.

 

DISCUSSION:

 

Council agreed that there would be no recruitment of staff before establishing the new organization structure. Since then, a number of resignations have taken effect and the need for replacement staff is a pressing concern. Dealing with this matter immediately will help alleviate the staff shortage impacting negatively on Council’s performance.

 

The change of time of the deferred meeting would allow staff to attend but would eliminate the need to provide a meal for Councillors and staff.

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                   15 March 2012

Notice of Motion

ITEM 5.3      SF1714            150312         Notice of Motion - Calling In of DA 2011/182, DA 2011/183 and DA 2011/184 - 40 Waratah Street, Scotts Head

 

AUTHOR/ENQUIRIES:     Paula Flack, Councillor         

 

Summary:

 

I have received a request to ‘call in’ DA 2011/182, DA 2011/183 and DA 2011/184 at 40 Waratah Street, Scotts Head, from an immediate neighbour of the proposed development.  The neighbour stands to be negatively impacted and is concerned that, although the proposal is likely to comply with the DCP, their objections relating to poor design, overshadowing, loss of privacy, loss of views and a potential decline in property value will not be adequately addressed.

 

The DA is currently on hold due to a dispute between the body corporate and its members, relating to this DA.  The body corporate is meeting with its members on 2 April after which the DA, if not withdrawn, will complete its assessment by staff and unless ‘called in’ will be determined under delegated authority by staff without the opportunity of the neighbour and other stakeholders to address Council or for Councillors to consider an outstanding concerns.

 

 

Recommendation:

 

That DA 2011/182, DA 2011/183 and DA 2011/184 relating to Lots 2,3 and 4 SP 36372, 2/3/4/ Waratah Street Scotts Head, be called in for determination.

 

 

 

 

Attachments:

There are no attachments for this report.      


Ordinary Council Meeting                                                                                                   15 March 2012

General Manager's Report

ITEM 9 .6     SF1653            150312         Organisation Review - Consultative Committee Recommendations

 

AUTHOR/ENQUIRIES:     Joanne Hudson, Manager Human Resources; Michael Coulter, General Manager         

 

Summary:

 

The Consultative Committee met on 13 March 2012 and considered the General Manager’s latest report to Council in relation to the Organisation Review (the report to the Special Meeting on 22 March 2012).

 

It was suggested at the Consultative Committee meeting that its recommendations should be put directly to Council rather than as an attachment to the General Manager’s report, which has hitherto been the practice.  Accordingly the Consultative Committee recommendations are put directly for consideration by Council.

 

 

RecommendationS:

 

1        That this item be considered in conjunction with the Notice of Motion on the Organisation           Review.

 

2        That any decision in relation to the Engineering Services structure be deferred until the proposed changes have been analysed and reviewed and affected staff have had an opportunity to consult.

 

3        That the Organisational Review Report prepared by Local Government Management Solutions be returned to the authors requesting that they amend the errors and undertake benchmarking against Division of Local Government Group 11 councils (ie councils identified as being Rural/Agricultural/Very Large/ Population 10,001 to 20,000) as identified in the Division of Local Government’s publication: Comparative Information 2009/10. Also benchmarking for DA processing against Group 11 councils as outlined in the Department of Planning’s publication: Development Performance Monitoring 2009/10.

 

4        That Council’s senior management structure comprise three (3) directors.

 

5        That, if the Director Corporate Services position is re-instated, senior management establish and lead a continuous improvement program across the organisation to achieve productivity savings and efficiency gains to offset the cost.

 

6        That Council make a definite decision with regard to 2 or 3 Directorships and what they are at its meeting on 22 March 2012 and that this decision not be deferred due to the stress and anxiety being suffered by staff and the reduction in service delivery being experienced by the community.

 

7        That Council immediately recruit for a Payroll Officer, full-time Ranger, Property Officer, Manager Development and Building Services, Cadet Accountant, Cadet Civil Engineer, Attendant/Plant Operator and Librarian.

 

 

 

OPTIONS:

 

Council has an obligation to consider the feedback from the Consultative Committee but has no obligation to adopt the recommendations.

 

All of the recommendations from the Consultative Committee conflict with the Notice of Motion to be considered at this meeting concerning the deferral of a decision on the organisation review and also the non-recruitment of a Manager Development and Building Services.

If Council does not wish, at this time, to adopt the recommendations of the Consultative Committee it is suggested that the best alternative option is the following:

 

“1       That the Consultative Committee be thanked for their recommendations on the Organisation Review

 

2        The Consultative Committee be advised that Council will further consider their recommendations when it finally deals with the matter.”

 

DISCUSSION:

 

The Consultative Committee met on 13 March 2012 and considered the General Manager’s latest report to Council in relation to the Organisation Review.

 

The following are the recommendations from the Committee:

 

1        That any decision in relation to the Engineering Services structure be deferred until the proposed changes have been analysed and reviewed and affected staff have had an opportunity to consult.

 

2        That the Organisational Review Report prepared by Local Government Management Solutions be returned to the authors requesting that they amend the errors and undertake benchmarking against Division of Local Government Group 11 councils (ie councils identified as being Rural/Agricultural/Very Large/ Population 10,001 to 20,000) as identified in the Division of Local Government’s publication: Comparative Information 2009/10. Also benchmarking for DA processing against Group 11 councils as outlined in the Department of Planning’s publication: Development Performance Monitoring 2009/10.

 

3        That Council’s senior management structure comprise three (3) directors.

 

4        That, if the Director Corporate Services position is re-instated, senior management establish and lead a continuous improvement program across the organisation to achieve productivity savings and efficiency gains to offset the cost.

 

5        That Council make a definite decision with regard to 2 or 3 Directorships and what they are at its meeting on 22 March 2012 and that this decision not be deferred due to the stress and anxiety being suffered by staff and the reduction in service delivery being experienced by the community.

 

6        That Council immediately recruit for a Payroll Officer, full-time Ranger, Property Officer, Manager Development and Building Services, Cadet Accountant, Cadet Civil Engineer, Attendant/Plant Operator and Librarian.

 

CONSULTATION:

Consultative Committee and local government unions.

 

SUSTAINABILITY ASSESSMENT:

This is covered in the General Manager’s report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

This is covered in the General Manager’s report.

 

Source of fund and any variance to working funds

There will be an impact on working funds if the Consultative Committee recommendations are adopted.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                   15 March 2012

General Manager's Report

ITEM 9 .7     SF327              150312         Nambucca District Band - Committee of Management - Budget Allocation

 

AUTHOR/ENQUIRIES:     Monika Schuhmacher, Executive Assistant         

 

Summary:

 

This report should be considered in relation to report Item 9.3 Nambucca District Band – Committee of Management – Minutes of Annual General Meeting 20 February 2012.

 

In following up with the Committee’s Treasurer for a copy of the financial statement/Treasurer’s report it was established that the last donation of $4000 from Council was paid on 9 September 2010 for 2010/2011.  I was informed that it is not the Committee’s practice to ask Council for the donation—they just wait until it is sent to them.  Hence they have not received their $4,000 for 2011/2012.

 

 

 

Recommendation:

 

That Council make a donation of $4,000 to the Nambucca District Band Committee of Management for 2011/2012.

 

 

OPTIONS:

 

1        That Council not pay the donation of $4,000 for 2011/2012.

2        That Council pay a lesser amount.

3        That Council reconsider the amount of the annual donation of $4,000.

 

 

DISCUSSION:

 

The Nambucca District Band currently consists of 32 members which include playing and non playing members.  The fees are $20.00 per person and $20 per family

 

An amount of $3,000 showing on the Treasurer’s report was transferred from the working account to an investments account for interest purposes.

 

There was no evidence of Council’s grant of $4,000 because it was not received by the Committee.  The Committee was told (by the General Manager) ‘that no grants would be paid in 2011 because of the financial position of Council’.  The General Manager cannot recollect providing this advice.

 

 

CONSULTATION:

 

Mr Doug Smith—Treasurer for the Nambucca District Band Committee of Management

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.

Economic

 

There are no economic implications.

 

Risk

 

There are no risks to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

That Council make a budget provision of $4,000 to the Nambucca District Band Committee of Management for 2011/2012.  The last contribution was made in 2010/2011 Council made a contribution of $4,000.

 

Source of fund and any variance to working funds

 

There are no implications to the working funds.

 

 

Attachments:

There are no attachments for this report.