NAMBUCCA

SHIRE COUNCIL

 


Special Meeting of Council

AGENDA ITEMS

29 March 2012

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our† Mission Statement

 

ĎThe Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.í

 

Our Values in Delivery

                Effective leadership

                Strategic direction

                Sustainability of infrastructure and assets

                Community involvement and enhancement through partnerships with Council

                Enhancement and protection of the environment

                Maximising business and employment opportunities through promotion of economic development

                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

                Actively pursuing resource sharing opportunities

 

Council Meetings:† Overview and Proceedings

 

Council meetings are held on the last Thursday of each month commencing at 5.30 pm AND the second Wednesday before the last Thursday of each month commencing at 8.30 am. †Council meetings are held in the Council Chamber at Council's Administration Centreó44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1††††††† Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.† Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.† The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.† Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.†

 

2††††††† Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.† You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Councilís website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Special Meeting of† Council - 29 March 2012

 

Acknowledgement of Country††††††††† † (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.† I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Page

 

 

1††††††† APOLOGIES

2††††††† DISCLOSURE OF INTEREST ††† †

3††††††† PUBLIC FORUM † ††††††††† †

4††††††† General Manager Report

9.1†††† Budget Review - December 2011

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

††††††††† (name)

 

 

 

 

Pecuniary Ė must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary Ė Significant Conflict Ė Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary Ė Less Significant Conflict Ė Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Councilís Email Address Ė council@nambucca.nsw.gov.au

 

Councilís Facsimile Number Ė (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary Ė An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary Ė A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.† The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.† You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

        It may be appropriate that no action is taken where the potential for conflict is minimal.† However, council officials should consider providing an explanation of why they consider a conflict does not exist.

        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).† Care needs to be taken when exercising this option.

        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

†††††††


Special Meeting of† Council††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 29 March 2012

General Manager's Report

ITEM 9.1††††† SF1605††††††††††† 290312†††††††† Budget Review - December 2011

 

AUTHOR/ENQUIRIES:†††† Craig Doolan, Manager Financial Services ††††††††

 

Summary:

 

General Fund:††††††††††††††† This review revises the net operating result for 2011/12 to a deficit of $358,800 and varies Current Liquid Equity to $1,652,406, a decline of $310,700 since the Original Budget.

†††††††††††††††††††††††††††††††††††††

Councilís estimated Current Liquid Equity position (available working capital at year end) is satisfactory at approximately $330,000 above the minimum level as per Councilís policy.

 

Water Supplies:†††††††††††† This review revises the net operating result for 2011/12 to a surplus of $21,100 and varies Current Liquid Equity to $1,459,925, a decline of $8,700 since the Original Budget.

 

Councilís estimated Current Liquid Equity position (available working capital at year end) is solid at approximately $740,000 above the minimum level as per Councilís policy.

 

Sewerage Services:††††††† This review revises the net operating result for 2011/12 to a deficit of $92,200 and varies Current Liquid Equity to $790,686, a decline of $108,100 since the Original Budget.

 

Councilís estimated Current Liquid Equity position (available working capital at year end) is satisfactory at approximately $170,000 above the minimum level as per Councilís policy.

 

The circularised budget review document includes, as variances, amounts required to match unexpected income/expenditure items plus resolved inclusions to the budget. Items varying $5,000 or more are briefly discussed commencing page 2 and referenced to the page no. in the budget review document. Significant variations influencing the result are discussed further in this report. Council are reminded that as part of the move to the Department of Local Governmentís Integrated Planning & Reporting (IPR) changes have been made to the quarterly budget review reporting requirements in accordance with clause 203 of the Local Government (General) Regulation. On page 4 of the document is a summary Councilís Cash and Investments (cash reserves). Restricted reserves and unrestricted cash are presented with the movements of these reserves for the 2011/12 year as at the 31 December 2011. Also on page 4 is a statement of the YTD expenditure associated with consultancies and legal expenses. It should be noted that these expenses are incorporated in the budget. A further requirement is a statement of all contracts greater than $50,000 entered into during the quarter. The contracts register as per Government Information (Public Access) Act 2009 is presented on pages 5-11 of the budget review document. It should be noted that the initial incorporation of the additional information has been onerous in this first year of the IPR, particularly the cash and investments movements.††

 

Circularised also for Councilís information is the Capital Works report.

 

 

 

Recommendation:

 

1††††††† That the budget review for the quarter ended 31 December, 2011 be received.

 

2††††††† That the recommended increases and decreases in votes be included as subsequent votes for the financial year 2011/2012.

 

 

 

OPTIONS:

 

Not Applicable

 

 

DISCUSSION:

 

As discussed previously and above, delays to financial reporting are continuing due to implementation issues associated with the conversion of Councilís corporate software and the move to the new IPR reporting requirements. Also, the tight timeframe and additional information required for draft 2012/13 budget data resulting from the need to have Councilís Special Rate Variation application with IPART at the end of February have hindered the opportunity to improve reporting timeframes as mentioned in the September Budget Review report.

 

 

GENERAL ACTIVITIES.

 

The summary of current liquid equity is on page 1 of the Budget Review document. The estimated current liquid equity surplus is $1,652,406 inclusive of internal loans.

 

The original 2011/12 budget forecast a net operating deficit of $48,100. Items revoted from 2010/11 amounted to $1,009,300. The balance of internal loans borrowed from current liquid equity was $583,940.

 

The September review revised the result for 2011/12 to a net operating deficit of $192,300 a decline of $144,200.

 

This review revises the net operating result for 2011/12 to a deficit of $358,800 and varies Current Liquid Equity to $1,652,406, a decline of $166,500 and $310,700 since the Original Budget.

 

Councilís Safety Officer has advised that as a result of excellent insurance claims performance with Statewide Mutual, Council were placed 2nd in NSW for Property and 3rd in NSW for Liability and have received additional and unforeseen incentive payments totalling $33,000. These variances though were not enough to offset a net variance for supervisory vehicle expenses of $102,000 and $20,000 for the recent Organisational Review conducted by the LGSA. Given the transition from leased vehicles, a review of the hire rates is being undertaken which may offset the supervisory vehicle variances to some degree and will be reported at the next budget review. Also, $21,700 has been included for swimming pool plant maintenance and repairs as per Councilís resolution 1st December 2012.

 

 

WATER SUPPLIES.

 

Water Supplies estimated current liquid equity surplus is $1,459,925.

 

The original 2011/12 budget forecast a net operating surplus of $29,800. Net revotes from 2010/11 amount to $24,600.

 

The September review revised the result for 2011/12 to an operating surplus of $28,400, a decline of $1,400.

 

This review revises the net operating result for 2011/12 to a surplus of $21,100 and varies Current Liquid Equity to $1,459,925, a decline of $7,300 and $8,700 since the Original Budget.

 

There are no major variations to report at this budget review.

 

 


SEWERAGE SERVICES.

 

The original 2011/12 budget forecast a net operating surplus of $15,900. Items revoted from 2010/11 amounted to $38,000.

 

There was no change to the 2011/12 forecast operating result at the September review.

 

This review revises the net operating result for 2011/12 to a deficit of $92,200 and varies Current Liquid Equity to $790,686, a decline of $108,100 since the Original Budget.

 

The major variance required for this review is $100,000 for biosolids processing at Macksville to provide sludge lagoon storage space for holiday load.

 

 

CONSULTATION:

 

General Manager

Directors

Responsible Officers

Accountant

 

 

SUSTAINABILITY ASSESSMENT:

 

Not applicable.

 

 

FINANCIAL IMPLICATIONS:

 

Refer to discussion.

 

 

Attachments:

1View

†- Circularised Document - December Quarter Budget

 


Special Meeting of† Council - 29 March 2012

Budget Review - December 2011

 

 

 

 

 

Placeholder for Circularised Document

 

 

 

Budget Review - December 2011

 

 

 

†††