NAMBUCCA SHIRE COUNCIL

 

General Purpose Committee - 14 March 2012

 

AGENDA                                                                                                   Page

 

1        APOLOGIES         

2        DISCLOSURE OF INTEREST                 

3        DELEGATIONS—Motion to hear Delegations             

4        General Manager Report

9.1     Quarterly Performance Review - 30 September 2011

9.2     The Nambucca River District Agricultural Association Limited - Expression of Interest to Purchase the Macksville Showground

9.3     Establishment of the Macksville Saleyards Advisory Committee

9.4     Presentation by the Mid North Coast Local Health District  - Warren Grimshaw AM, Chair of the Board and Stewart Dowrick, Chief Executive

5        Director Environment and Planning Report

10.1   Walking Track Nambucca River to Shelly Beach. Emergency Evacuation Plan Wellington Drive

6        Director Engineering Services Report

11.1   Tree Register    

         

Starts 8.30am

 

Time

Description

Where

OS/CC

Item No

Page No

8.30

Quarterly Performance Targets

CC

9.1

4

9.00

Establishment of a Macksville Saleyards Committee

 

Nambucca River District Agricultural Assoc Ltd - Expression of Interest to Purchase the Macksville Showground.

CC

9.2

 

9.3

 

 

6

 

17

 

 

9.30

Tree Register

CC

11.1

35

9.45

Morning Tea

CC

 

 

10.00

Presentation by the Mid North Coast Local Health District  - Warren Grimshaw AM, Chair of the Board and Stewart Dowrick, Chief Executive

CC

9.4

21

11.30

Walking Track V Wall to Shelly Beach. Shelly Beach carpark first then onsite at end of V Wall by 11.30am

OS

10.1

22

1.00

Lunch

CC

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·        It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

         


General Purpose Committee                                                                                              14 March 2012

General Manager's Report

ITEM 9.1      SF820              140312         Quarterly Performance Review - 30 September 2011

 

AUTHOR/ENQUIRIES:     Monika Schuhmacher, Executive Assistant         

 

Summary:

 

In accordance with the provisions of Section 407 of the Local Government Act 1993 I wish to report the extent to which the performance targets set in Councils 2010/2030 Management Plan have been achieved.

 

The Performance Targets for quarter to 31 January 2012 are circularised.

 

 

 

Recommendation:

 

That Council note the extent to which the Performance Targets have been achieved for the quarter ending 31 January 2012.

 

 

 

Attachments:

1View

 - Circularised document (Trim 2616/2012)

 

  


General Purpose Committee - 14 March 2012

Quarterly Performance Review - 30 September 2011

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Quarterly Performance Review - 30 September 2011

 

 

 

Circularised document (Trim 2616/2012)

 

 


General Purpose Committee                                                                                              14 March 2012

General Manager's Report

ITEM 9.2      SF600              140312         The Nambucca River District Agricultural Association Limited - Expression of Interest to Purchase the Macksville Showground

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Nambucca River District Agricultural Association Ltd has expressed an interest in purchasing the showground site (including the saleyards) subject to the payment of an annual subsidy of $35,000 if the saleyards are operational and $45,000 if the saleyard is non operational and subject to CPI increases.

 

At this stage it is not considered that Council can formally respond to the offer from the Nambucca River District Agricultural Association until an audit of the Saleyards has been undertaken by the WorkCover Authority.

 

 

Recommendation:

 

1        The Nambucca River District Agricultural Association Limited be thanked for their expression of interest in purchasing the Macksville Showground.  Further the Association be advised that Council is endeavouring to determine the work required to make the Saleyards environmentally and OH&S compliant, following which there will be further discussions with the Association in relation to their offer.

 

2        WorkCover be again requested to undertake an audit of the Macksville Saleyards.

 

 

OPTIONS:

 

There are no real options.  Council needs to determine the capital expenditure requirements for the Macksville Saleyards for the short to medium term.

 

 

DISCUSSION:

 

Council considered a report on the future of the Macksville Saleyards at its meeting on 6 October 2011 (attached).

 

At Council’s meeting on 6 October 2011 it was resolved to defer a decision on the future of the Macksville Saleyards for a period of four months (GPC meeting in February 2012) until a decision from the Showground Committee is provided to Council in time for inclusion in the report to Council for that meeting.

 

Subsequently there was a meeting on 7 December 2011 between the Association executive and Council staff and a letter was forwarded to the Nambucca River District Agricultural Association on 9 December 2011 (attached).

 

Council has now received responses from the Nambucca River District Agricultural Association which are attached.

 

The Nambucca River District Agricultural Association Ltd has expressed an interest in purchasing the showground site (including the saleyards) subject to the payment of an annual subsidy of $35,000 if the saleyards are operational and $45,000 if the saleyard is non operational and subject to CPI increases.

 

The annual subsidy is based on a strong preference for the saleyard to be operational and environmentally as well as OH&S compliant at the point of sale/purchase.

 

The Nambucca River District Agricultural Association Ltd also advise they cannot guarantee the long term future of the Saleyard, post sale, nor in the short term should new legislation requirements be prohibitive or an unforeseen expense be incurred.

 

In 2009/2010 Council budgeted for a net cost for the saleyards of $26,300.  In 2010/2011 a provision of $129,100 was made to attend to identified risks (effluent and OH&S) which meant the budgeted net cost was $149,400.  In the end a budget allocation of $100,000 to attend to risk issues was directed to Council’s deficit and the Saleyards budget for 2011/2012 has returned to a more “normal” deficit of $13,300.

 

Based on these figures, the offer put forward by the Nambucca River District Agricultural Association Ltd to attend to all of the maintenance and capital requirements of the Showground, including the Saleyards, is reasonable.

 

However the offer is conditional upon the Saleyards being environmentally and OH&S compliant.  Council is aware that without an effluent disposal system the Saleyards are not environmentally compliant.  Further until an audit is undertaken by WorkCover, the status of OH&S compliance is uncertain.  The previous audit undertaken by Holmes and Black which lists non-compliances has been disputed by a number of people who use the saleyards.  WorkCover can provide a definitive assessment.

 

At this stage it is not considered that Council can formally respond to the offer from the Nambucca River District Agricultural Association until an audit of the Saleyards has been undertaken by the WorkCover Authority.  The local office of WorkCover has advised that a response to Council’s request will be issued by their Sydney head office.

 

 

CONSULTATION:

 

There has been consultation with the Nambucca River District Agricultural Association Limited.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

In terms of risk to Council as measured by likelihood and consequence, the Macksville Saleyards is no. 3 in Council’s Risk Register after a drought secured water supply and the possible restructuring of NSW water utilities.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there is no budgetary impact.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Attachments:

1View

34831/2011 - Future of the Macksville Saleyards

 

2View

2472/2012 - Expression of Interest to purchase

 

3View

2474/2012 - Further information in support of expression of interest

 

  


General Purpose Committee - 14 March 2012

The Nambucca River District Agricultural Association Limited - Expression of Interest to Purchase the Macksville Showground

 

Enquiries to:     Steven Williams

Phone No:        02 6568 0206

Our Ref:          SF15

 

 

 

9 December 2011

 

 

 

The Secretary

Nambucca River District Agricultural Association Ltd

PO Box 58

MACKSVILLE  NSW  2447

 

 

Dear Mr Harris

 

Future Macksville Saleyards

 

As you are aware Council has considered the ongoing operation of the Macksville Saleyards in light of increasing OH & S and environmental obligations.

 

One option considered by Council was for the sale of the Saleyards, which is in effect, a Sale of the Showground in its entirety. It is considered that the only feasible purchaser in this regard is the Nambucca River District Agricultural Association (the Association).

 

This letter is submitted to invite an expression of interest from the Association for the purchase of the freehold title comprising the Macksville Showground (and including the Macksville Saleyards). Council resolved at the ordinary meeting on 06 October 2012 to defer further consideration on the future of the Macksville Saleyards until February 2012 to enable the Association sufficient time to complete due diligence enquires and to respond to Council.

 

Further to the meeting on Wednesday 7 December 2012 between the Association executive Mr Ettelson, Mr Trisley and yourself and Council staff Council undertakes to provide the following information:

 

1          A copy of the current insurance schedule for showground and Saleyard infrastructure and improvements, including the current replacement values.

2          An indication of the future rating liability of the property under the Association ownership.

3        A copy of the current rates notice for the property.

4          Details of the mechanism for a legally binding agreement between the parties as to ongoing operating subsidies and the length of any such subsidy.

5          An estimate of the cost of grounds maintenance.

6          Details of the possibility or otherwise of continued us of Council plant and equipment similar to current arrangements.

7          Suggestion for the legal mechanism to protect the interests of the Rusty Iron Rally asset on the land.

 


2

 

 

Nambucca River District Agricultural Association

9 December 2011

SF15

 

 

In response to other queries raised by your executive please note that in the event of a transfer of the land to the Association Council will:

 

1        Provide all OH & S manuals and systems in place as at the date of Transfer.

2        Provide details of the Traffic Management Plan available at the date of transfer.

3          Advise of Council will continue to undertake inspection of amusement devices at the Annual Show.

4        Provide details of the use of part of the Saleyard facility as a stock pound.

5          Provide full details of Council’s records regarding the actual or potential contamination of the site, noting that as far as Council is aware the site is not contaminated not has it been used for any purpose that would give rise to possible contamination.

6          Whilst a matter for Council, staff will recommend that the legal fees arising from the transfer be met by Council.

 

I will forward the above information immediately it comes to hand.

 

Yours faithfully

 

 

 

 

Steven Williams

PROPERTY OFFICER

 

SW:lrh

 

 

 

Seasons Greetings from the Mayor, Councillors and Council Staff

Please note that Council’s Administration Centre will be closed from

Monday 26 December 2011 and will not reopen until Tuesday 3 January 2012

 


General Purpose Committee - 14 March 2012

The Nambucca River District Agricultural Association Limited - Expression of Interest to Purchase the Macksville Showground

 



General Purpose Committee - 14 March 2012

The Nambucca River District Agricultural Association Limited - Expression of Interest to Purchase the Macksville Showground

 





General Purpose Committee                                                                                              14 March 2012

General Manager's Report

ITEM 9.3      SF21                140312         Establishment of the Macksville Saleyards Advisory Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

Council has received the attached letter from G J Kennedy & Co Pty Ltd advising they have established the Macksville Saleyards Advisory Committee as recommended by Saleyard Operators Australia, now known as the Australian Livestock Marketing Association.

 

 

Recommendation:

 

1        That Council note the establishment of an autonomous Macksville Saleyards Advisory Committee and advise G J Kennedy & Co Pty Ltd that Council’s Business Development Manager, Mr Wayne Lowe will attend meetings of the Committee as Council’s representative.

 

2        That the newly formed Committee be advised they are autonomous of Council and have no delegated authority to act on Council’s behalf.

 

3        That Council not convene meetings of its own Saleyards Advisory Committee in lieu of the           establishment of the autonomous Macksville Saleyards Advisory Committee.

 

 

OPTIONS:

 

Council can continue with the existing Saleyards Advisory Committee, delegate powers to the proposed Committee, or alternatively not delegate any powers.  The last option is the best fit for a Committee which has been established by G J Kennedy & Co in accordance with a Code of Practice which states that the saleyard operator is responsible for the coordination and continued functioning of the Committee (not Council).

 

 

DISCUSSION:

 

At Council’s meeting on 2 February 2012 it was resolved that a report come to Council on the composition of the Saleyards Advisory Committee and the provision of delegated power under Section 355 of the Local Government Act.

 

The functions, composition and meeting schedule for the existing Macksville Saleyards Advisory Committee was decided at Council’s meeting on 7 May 2009.  It was resolved that the Saleyards Advisory Committee meet twice a year or as required to discuss the operation and strategic planning of the Macksville saleyards including:

 

a                 to identify opportunities to increase revenue at the Saleyards;

 

b                 having regard to operating budgets to identify and prioritise improvements and repairs to the Saleyards;

 

c                 to make recommendations for future capital improvement programs for the Saleyards;

 

d                 to identify and discuss support industry and legislative requirements for the operation of the Saleyards and sale days;

 

e                 to report to Council on the consideration and recommendations of the Saleyard Advisory Working Group.

 

The membership of the Saleyards Advisory Committee was resolved as follows:

 

The Group comprises Council representatives, Council administration representatives and members from the different user groups patronising the Saleyards including:

 

President                        Cr R Hoban ( Mayor)

Vice Presidents               M Jones

Secretary                        S Williams (Property Officer)

Committee                      T. Stanton, A Noble, P Kedzlie, R Andrews,

                                      W Lowe (Manager Business Development)

 

Council subsequently resolved to appoint Mr George Hicks OAM to the Macksville Saleyards Advisory Committee at the Ordinary Meeting of Council on 16 December 2010.

 

The proposed Macksville Saleyard Advisory Committee put forward in the attached correspondence has two representatives in common with the Committee established by Council being Mr Tom Stanton plus the request for Mr Wayne Lowe, Manager Business Development to participate on the Committee.  There is no representation from Councillors.

 

The Australian Code of Practice for the Selling of Livestock referred to in the letter makes reference on page 13 (clauses 3.1 and 3.2) to the composition of Saleyard Advisory Committees and that the Committee should include (but is not restricted to) representation from buyers, agents, vendors, livestock carriers and council representatives, with the saleyard manager in attendance.  In NSW the participation of a veterinarian is also recommended to aid in the management of animal welfare.  According to the Code of Practice the saleyard operator is responsible for the coordination and continued functioning of the Committee (not Council).

 

Under the NSW Local Government Act, Council must delegate responsibility under Section 355 if it seeks to provide a Committee with authority to act on its behalf.

 

Alternatively, as suggested in the letter, the proposed Committee could operate autonomously from Council without any delegated authority to act on behalf of Council.

 

 

CONSULTATION:

 

There has been consultation with the Manager Business Development.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no particular implications for the environment.

 

Social

 

There are no particular social implications.

 

Economic

 

There are no particular economic implications.

 

Risk

 

As the owner of the facility, the Council remains ultimately liable for the Saleyards.  However it is a positive step that the Operator has taken the initiative to establish the Committee and consider the requirements of the Australian Code of Practice.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there is no budgetary impact.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Attachments:

1View

908/2012 - Letter from GJ Kennedy & Co Pty Ltd

 

  


General Purpose Committee - 14 March 2012

Establishment of the Macksville Saleyards Advisory Committee

 


General Purpose Committee                                                                                              14 March 2012

General Manager's Report

ITEM 9.4      SF988              140312         Presentation by the Mid North Coast Local Health District  - Warren Grimshaw AM, Chair of the Board and Stewart Dowrick, Chief Executive

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Mid North Coast Local Health District Board (Mr Warren Grimshaw AM, Chair of the Board and Mr Stewart Dowrick, Chief Executive) will make a presentation to Council in relation to health services in the Nambucca Shire.

 

 

Recommendation:

 

That Council thank Mr Warren Grimshaw AM, Chair of the Board and Mr Stewart Dowrick, Chief Executive from the Mid North Coast Local Health District Board for their presentation to Council in relation to health services in the Nambucca Shire.

 

 

 

DISCUSSION:

 

On 6 July 2011 Mayor Hoban met with the newly appointed District Board (Mr Warren Grimshaw AM, Chair of the Board and others) at the Macksville Hospital.  At this time the Mayor invited Mr Grimshaw AM to address Council at a future meeting in relation to health services in the Nambucca Shire.  The invitation was accepted.

 

 

CONSULTATION:

 

Mr Warren Grimshaw AM, Chair of the Board

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This report has no effect on the environment.

 

Social

 

There is no social impact as a result of this report except that Council and residents of the Nambucca Valley will be more enlightened as to the provision of health services in the Nambucca Shire.

 

Economic

 

There is no impact on the economy as a result of this report.

 

Risk

 

There is no risk to Council as a result of this report.

 

FINANCIAL IMPLICATIONS:

There are no financial implications as a result of this report.

Attachments:

There are no attachments for this report.  


General Purpose Committee                                                                                              14 March 2012

Environment and Planning

ITEM 10.1    SF1268            140312         Walking Track Nambucca River to Shelly Beach. Emergency Evacuation Plan Wellington Drive

 

AUTHOR/ENQUIRIES:     Greg Meyers, Director Environment and Planning         

 

Summary:

 

At the Council meeting of 19 January 2012, a motion was moved but lost when considering the Outstanding Actions and Reports item as follows:

 

That, in relation to Item 38 (LF2499) Report to Council re Emergency Evacuation in regard to Wellington Drive and the development of the track in the sand dunes to Shelly Beach, no work proceed on the proposed track between the caravan park and Shelly Beach until it has been considered at a General Purpose Committee which is to include an onsite inspection.

The motion was LOST.

 

However, as there has been considerable community confusion and misinformation circulating about the walking track, along with several submissions being received, it is proposed that Council include a site visit so that it is fully aware and informed on this Our Living Coast project and the exact location of the proposed new track.

 

When preparing the Nambucca River Masterplan considerable discussion was held regarding the most cost effective means of providing for emergency access and evacuation. These discussion were limited and resulted in recommendations for the identification of an emergency "helipad" and also a turnaround point at the end of the river training wall.

 

The Masterplan identified the benefits of connecting the V-Wall to Shelly Beach through improved connection paths to overcome the "unsafe" nature of the existing paths descent down to the Shelly Beach amenities building. The proposed Our Living Coast Wellington Rock Rehabilitation Project goes someway in addressing these issues.

 

 

Recommendation:

 

That Council note the location of the proposed 2.4m wide track from the Nambucca River towards the end of the training wall to Shelly Beach and that its location avoids any Endangered Ecological Community.

 

 

OPTIONS:

 

Council could choose to withdraw its support for the proposed project which would see the forfeiture of the Our Living Coast funding as no other projects put forward by Council met with the approval of the funding body.

 

 

DISCUSSION:

 

A report was presented to Council at its 3 November 2011 meeting providing an update on the Our Living Coast Project which, amongst other things included advice of the approved On Ground Works schedule. The following is an extract from that report:

 

Project 2 Wellington Rock Rehabilitation Project – Nambucca Heads (figure 1)

 

This project aims to enhance and protect the dune area near Wellington Rock. This project has come from Council's endorsed Nambucca River Foreshore Management Plan.

 

Stage 1 is the education program for the residents of the White Albatross Caravan Park, this is a simplified healthy household workshop series that started 12 October. There is a series of 5 workshops to reinforce sustainability, these are; energy, waste, biodiversity, composting and responsible pet ownership. Park residents will also be involved in rubbish removal from the area and planting native species.

 

Stage 2 is realigning, widening and rebuilding the walking track back from the frontal dunes to help stabilise the beach dune area, and closing some of the shortcut tracks. The east/west track from the caravan park to the intersection of the north/south track will be widened and the remainder retained as a beach access. There will be an interpretative walking track to indentify the important native vegetation. This track will better link the V Wall and Shelly Beach.

 

Stage 3 is a weed eradication program for the area and an intensive revegetation of the old tracks and sensitive areas.

 

Stage 4 will be installation of interpretative signage along the new walking track, and a community open day to launch the new walkway.

 

 

Figure 1 Wellington Rock works plan  


Council may recall that all three partner Council's of the Our Living Coast Sustainability Project have had ongoing problems identifying and gaining the support of the Environmental Trust as complying projects for the expenditure of the funds for on-ground projects.

 

This particular project is fully funded except for the in-kind costs associated with the co-ordination role of Council's Environmental Compliance Officer.

 

Unfortunately, some misinformation has circulated within the community that this track is a recreational 4 wheel drive track and that Council is proposing to remove old Banksia trees and plough through an Endangered Ecological Community (EEC) - (Themeda grassland on seacliffs and coastal headlands in the NSW North Coast).

 

Staff undertook a preliminary Ecological Constraints review in determining the most appropriate and cost effective location of the new track. In light of the community comments, a further review by DarkHeart Eco-Consultancy was commissioned which reaffirms that the concerns within the community are inaccurate and in fact, the relocation of the track will remove it from within the Themeda australis area which is part of an EEC. The relocated track will also remove it from the current "unsafe" location as identified in the Nambucca River Master Plan and avoids the need to remove any Banksia trees. Use of the track by 4 wheel drive vehicles will not be possible as the descent down to the Shelly Beach amenities building is via stairs at this time. In addition the track is proposed to include appropriate bollards/gates to stop motor cycles from accessing the track.

 

With the opportunity to address the "unsafe" nature of the walkway and also to provide for an alternative emergency vehicle access (long term) in the event that Wellington Drive is blocked, the identified improved and formalised track was designed through the Our Living Coast project to be 2.4m in width with gentle curves so that it may be capable of doubling for use by small emergency vehicles. This of course will be dependant upon additional funding and construction of the track on the northern end adjacent to the Shelly Beach car park in the future.

 

The Emergency Management Plan outlined in the Nambucca River Master Plan identifies the risk of Flood, Landslide/Rockfall and Tsunami as extreme.  Further in the EMP it addresses the V-Wall Precinct as follows:

 

V WALL PRECINCT

 

·              Department of Lands (Coastal and Infrastructure) - requires access from the car park and along the breakwall to carry out remedial work. This could involve moving painted/rocks/armour from the river side of the breakwater as well as replenishing rock at sites of damage/instability along the breakwater. This would require traffic management to exclude the general public while work is being carried out.

·              Emergency vehicle access is required along the breakwall. This will require the relocation of the first bench seat and the first light pole to allow sufficient width for a motor vehicle. A small cleared and grassed area is to be provided near the eastern corner of the caravan park to allow an emergency vehicle to turn around.

·              The helipad should be a mown grassed cleared area. A marked emergency vehicle pullover bay is provided adjacent to the helipad and remain clear at all times.

·              Recent land slip (February 2009) resulting in damage to first floor of a residential flat building in Wellington Drive.

·              Localised land instability in Nambucca Heads due to ground moisture conditions and the geology/ topography of the headland and ridges can occur usually after extended heavy rain leading to ground saturation. The most significant event was a large landslip/rockfall above the White Albatross Holiday Park where the material reached the accommodation buildings in the park, although no major structural damage or injuries occurred. (Nambucca Emergency Risk Management Project, June 2008)

·              Continued landscaping works to the rear of properties in Wellington Drive contributing to the risk of further slippage.

·              Tree poisoning along the Ridge Street area also contributing to land slippage.

·              Power boat/swimmer conflict – danger for propellers - strong currents.

·              Stairs to the beach near the start of the breakwall should be removed to discourage swimmers.

·              NESB visitors particular swimming risk.

·              Alcohol fuelled problems from the V Wall area to Gordon Park

·              Headland slippage towards caravan park in mid 1990’s – area has been rebenched, shaped and protected with mesh fencing.

·              Rock fall near bus area off Wellington Drive in June 2008.

 

Hazard Draft

NSC ERMR

NRMP

Comments

Boating/swimmer accidents

-

Visitor numbers to the area may increase.

Upgraded Nambucca Marine Rescue shed will improve response time and capability

Land instability landslide)

Expand Retaining Wall Construction program to additional at-risk locations. Monitor identified high risk locations during adverse weather conditions (sustained rain periods or after intense rainfall)

No works proposed on northern side of Wellington Drive. Restrictive covenants on land in Wellington Drive to restrict vegetation removal and landscaping to steep areas

Northern side of Wellington Drive is considered a high-risk location.

Transport/pedestrian evacuation

 

Car parking area redesigned to accommodate large emergency vehicles. Helipad to be kept clear at all times. Evacuation route along Wellington Drive to be clearly signposted. Gordon Park to be designated evacuation assembly area

 

 

In the event that Wellington Drive is closed from Gordon park to the river mouth, the only available emergency evacuation is by boat (provided not in a severe flood/storm). Evacuation by helicopter would be in extreme situations and then only if there is adequate area to land etc.

 

The idea of the track from the end of the V-Wall to Shelly Beach being made 2.4m wide is to provide opportunity for a third form of emergency evacuation/attendance by small emergency vehicles. This however, will only become an option in the future if a connecting track from the "saddle" in the sand hill where the track is proposed near the Shelly Beach amenities down to the south/western end of the Shelly Beach car park. This current project does not incorporate this section of the track.

 

 

CONSULTATION:

 

Darkheart Eco-Consulting

Environmental Compliance Officer

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

The proposed track connecting the Nambucca River V-Wall walkway to Shelly Beach has been designed and located to minimise impact on the existing environment. The project also includes the revegetation and rehabilitation of the existing tracks

 

Social

 

By providing a good trafficable walk way it is anticipated that more people will use the provided track and along with the Interpretive Signage provide the community with a greater understanding and appreciation of this area.

 

Economic

 

Other then the inkind contribution for the coordination role of Council's Environmental Compliance Officer the funds for this project are coming from the Our Living Coast

 

Risk

 

The proposed new walking track is to be sited to avoid the areas at risk of erosion or landslip. The design will ensure that the track is a good pedestrian finish and capable, in the future to allow for small emergency vehicles to traverse should the track be connected back to the Shelly Beach carpark other than by steps. Its location will avoid the EEC and need to remove established Banksia trees.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Other than for the inkind costs for the Environmental Compliance Officer the full cost of this project is funded from the Our Living Coast Sustainability Project funds for on-ground works.

 

The extension of the track from the "saddle" in the sand hill down to the Shelly Beach car park will be the subject of an additional funding applications which Council will consider in the future before it proceeds.

 

Source of fund and any variance to working funds

 

No variation sought.

 

Attachments:

1View

3069/2012 - Submission from Wilkinson

 

2View

3072/2012 - Submission from D Harris

 

3View

2766/2012 - Shelly Beach to V Wall Emergency Access Track Ecological Constraints Overview 030212

 

  


General Purpose Committee - 14 March 2012

Walking Track Nambucca River to Shelly Beach. Emergency Evacuation Plan Wellington Drive

 


General Purpose Committee - 14 March 2012

Walking Track Nambucca River to Shelly Beach. Emergency Evacuation Plan Wellington Drive

 

11/20 Bellinger Street,

NAMBUCCA HEADS 2448

31st January, 2012.

The Mayor & Councillors,

Nambucca Shire Council,

P.O. Box,

MACKSVILLE, 2448.

 

Dear Mayor Hoban & Councillors,

Re:  Track across the dunes from V Wall to Shelly Beach

 

We were very disappointed to read that Council has approved this new track and is going to pay for it with funds from the “Our Living Coast” project. That project is to save not destroy and to let people see our marvelous coastline.  Most Townships on the Coast do not have this wonderful buffer zone that we in Nambucca Heads enjoy.

 

It is a track that will destroy an endangered ecological community listed in the Threatened Species Act – Themelda Grasslands, together with several Coastal Banksia trees some 20 or 30 years old which the Black Cockatoos feed on.  We have planted two of these Banksia’s in our garden and it was not until they were about 7 years old did the Cockatoos start feeding on them.  Any replacement trees will deprive these birds of food for many years.

 

It is our understanding that under the NPWS Act and Threatened Species Act (NSW legislation) this precludes damage to listed  endangered species, and “possible danger” is not a sufficient reason to over ride either act. I cannot understand how you have got permission from the Heritage Council. We can only assume that Council did not admit that this grassland is there.  Yet another act of vandalism by the Nambucca Shire Council.

 

Madam Mayor you should at least and go and see the grassland.  To the untrained eye it looks like a fine lawn of a species of couch. Kara Smith from Dune Care did her thesis on this grass and was not allowed to cut even one blade for her studies.  She is well qualified to comment and co-ordinates all the work we at Dune Care do making sure we only destroy weeds.  We understand your weeds officer is familiar with the good work done by the Volunteers at Dune Care.

 

There are already paths there that could be widened without destroying the grassland. 

 

Further destruction will occur by bike riders using this track once “bolsters” are placed there.  In the unlikely event of a landslip closing Wellington Drive  people in an  emergency could be moved by boat or helicopter to safety.  It is no different should a bush fire occur cutting off the Hyland Park Community.

 

The vandalism that Council will incur by putting an unfinished track in, supposedly for “evacuation purposes”  will be a track to no where destroying Australia’s Heritage and our Living Coast.

 

We continually hear Council saying we can’t afford to do this and that to fix problems and yet you can find money to destroy.  It’s amazing.

 

Yours sincerely,

 

Dorothy and Graham Harris.

Sent by email.


General Purpose Committee - 14 March 2012

Walking Track Nambucca River to Shelly Beach. Emergency Evacuation Plan Wellington Drive

 






 


General Purpose Committee                                                                                              14 March 2012

Director of Engineering Services Report

ITEM 11.1    SF1743            140312         Tree Register

 

AUTHOR/ENQUIRIES:     Noel Chapman, Manager Civil Works; Paul Gallagher, Director Engineering Services         

 

Summary:

 

At the February Council meeting, Council resolved to receive a report detailing what would be involved and the resources required in staff and finances for Council to develop a tree inventory.

 

Council has responsibility for the management of large areas of public land including public roads, parks and reserves, land around public buildings and Crown land for which Council has the care and control.

 

Apart from the physical infrastructure each of these public places has a wide range of trees and shrubs. In order to manage these natural assets Council will need to adopt a systematic identification and recording program for the development of an register.

 

 

Recommendation:

 

1        That Council engage suitably qualified volunteers to assist with the tree identification in public reserves and playgrounds as a trial assessment to determine the time required to collect and correlate the data and determine the budget implications to complete the register for all areas.

 

2        That a further report be presented to Council on the trial assessment and budget implications for the development of a tree register.

 

OPTIONS:

 

·              Consider the report and determine whether to commence with the implementation of a tree inventory register

·              Council fund the implementation of a tree register using in house staff and resources

·              Council use volunteers to assist in the collection of data

 

 

DISCUSSION:

 

Council’s insurer, Statewide Mutual, has developed a Best Practice Manual for Trees and Tree Root Management (copy circularised for Councillors).

 

The development of a tree register needs to be in accordance with this manual.

 

In view of the large area under Council’s control inspection and identification of trees will need to be prioritised into groups based on potential risk.  The proposed priority list is:

 

1        public reserves and playgrounds

2        land around public buildings

3        urban streets—high pedestrian areas

4        urban streets—other areas

5        public walkways through bush areas

6        rural roads

7        Crown reserves.

 

The process required includes the identification of the tree location (GPS) species, physical attributes and appropriate age.  This data would be input into a computer based software program. The forms for the collection of the data are in accordance with the Best Practice Manual and can electronically be incorporated into a program within REFLECT called “surround”. There is no additional cost for the licence as it is part of the maintenance management system suite within REFLECT

 

The development and collection of the inventory is a very time-intensive process and Council does not have sufficient resources available to complete the process.  The facilitate the implementation of a tree register, the Director Engineering Services has sought volunteer assistance through Mr John Tait and Ms Gwen Harden for the data collection and identification of tree species etc.. Council day labour through GIS and the Council’s Supervisor Parks and Reserves will be required to initially commence the data collection and train the volunteers on the use of the electronic data collection and use of the forms.

 

The data compilation and development of the register also requires the assessment of the tree health and condition, possible habitat, risk/hazard to the public and any remedial or other actions required.  This assessment would be carried out through Council’s Supervisor Parks and Reserves.

 

 

CONSULTATION:

 

·              Director Engineering Services

·              Supervisor parks and Reserves

·              Software consultant

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues as a result of this report.  However, the proper management of tree assets benefits the environment.

 

Social

 

There are no issues as a result of this report.  Properly managed tree assets enhance the amenity of the area and hence social satisfaction.

 

Economic

 

There are no issues as a result of this report.  Trees can enhance the value of real estate and potential tourism income.

 

Risk

 

There are no direct risks as a result of this report.  The lack of a tree register and tree management process does pose a risk to Council due to potential litigation.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The initial identification will be carried out by volunteers.  There will be some supervision required.

 

Source of fund and any variance to working funds

 

Any additional funds would be sourced from either working funds or the environment levy.

 

Attachments:

1View

 - Circularised Document for Councillors (www.statewide.nsw.gov.au)

 

  


General Purpose Committee - 14 March 2012

Tree Register

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Tree Register

 

 

 

Circularised Document for Councillors (www.statewide.nsw.gov.au)