NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

31 May 2012

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

For a trial period (April to June 2012) Council meetings are held on the last Thursday of each month commencing at 5.30 pm AND the second Wednesday before the last Thursday of each month commencing at 8.30 am. ?Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 31 May 2012

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 16 May 2012

5??????? NOTICES OF MOTION ?

6??????? DELEGATIONS/PUBLIC FORUM

10.3?? Flying Fox Plan of Management - Grassy Park, Bowraville

????????? I)??????? Ms Di Glennon

????????? II)?????? Ms Joy van Son

 

7??????? ASKING OF QUESTIONS WITH NOTICE ??

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Outstanding Actions and Reports

9.2???? Section 94 Status Report

9.3???? Compulsory Acquisition of Council Owned Land for the Pacific Highway Upgrade

9.4???? Local Government Remuneration Tribunal - Increase in Councillor Remuneration

9.5???? Transfer of the Macksville Showground to the Nambucca River District Agricultural Association Limited

9.6???? Quarterly Performance Review - 31 March 2012

9.7???? Draft 2012/2013 Operational Plan and Draft 2012-2016 Delivery Program

10????? Director Environment and Planning Report

10.1?? Outstanding DA's greater than 12 months, applications where submissions received not determined to 21 May 2012

10.2?? DA's and CDC's Received and Determined under Delegated Authority to 18 May 2012

10.3?? Flying Fox Plan of Management - Grassy Park, Bowraville

11????? Director Engineering Services Report

11.1?? Nambucca Local Disaster Plan (DISPLAN) adopted 12 April 2012

11.2?? Road and Bridge Naming and roundabout treatments Pacific Highway Upgrade - Warrell Creek to Urunga

11.3?? Naming the New Beach Area ? Ferry Street, Macksville

11.4?? Tender - T003/2012 Landslip Remediation Works Boat Harbour Road, Yarranbella

11.5?? Ferry Street, Macksville - Amenities

11.6?? Claim for Natural Disaster Funding - REstoration for Local Infrastructure - June 2011 Event ?????

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

General Manager

ITEM 9.1????? SF1620??????????? 310512???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2009

1

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review. That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

RO/IT

Hardware has been installed being:

1. ESXi host server in the library. This server runs VMware ESX which is then capable of hosting our servers in a virtual environment if required.

2. Platespin Protect. Installed on the ESX host is a virtual server dedicated to handling replications from our physical servers. Each physical server has a Platespin agent installed to facilitate this replication.

3. Fibre link between admin office and library DR site.

Initial testing has been done of virtual server in library. Power points and wireless connection being provided in Senior Citizens Centre for a full test of disaster recovery.

Full testing to occur at Senior Citizens Centre on Sunday 11 March. Issues with testing on 11 March 2012. Further testing to be scheduled.

 

 

JULY 2010

 

2

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

Deferred to November 2010.

Pre School unable to secure an easement over adjoining land for maintenance of bushfire buffer. Plan of Management to be prepared following resolution of Pre School extensions.

 

Pre-School advised to proceed with preparation of easements for bush fire hazard reduction. Response expected end of May 2012.

 

 

3

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca. Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

Information sent through to consultant. Meeting now not likely to late March 2011.

Consultant advised that meeting will need to be deferred to May 2011 due to unavailability.

Staff workloads have not permitted to proceed in May. June now targeted.

Now deferred to August.

Costing being prepared on a pressurised system so facts and figures will be discussed.

 

Further deferred.

 

 

MARCH 2011

 

4

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

DEP

Brief to be prepared and new floodplain study to be undertaken during 2011.

 

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

 

Draft flood study likely to be presented to Council May/June 2012.

 

 

MAY 2011

 

5

SF1031

19/5/2011

That a new policy covering donations to charities be prepared to cover all existing policies and to better ration the limited donations budget.

 

GM

In progress ? report to October Council meeting. Agenda for Oct GPC too large.

Deferred to November.

Deferred to December 2011.

Deferred to January 2012.

Further deferral due to workload.

 

 

JUNE 2011

 

6

SF841

2/06/2011

Council write to the RTA requesting they design the new Nambucca River bridge at Macksville to provide 62m between the main channel piers and ensure the bridge is tall enough to allow yachts to pass under at maximum high tide.

 

DEP

Letter sent 8 June 2011.

No response as at 6 December 2011.

Further letter sent 10 January 2012.

 

No formal response, however RMS have verbally advised that a formal response will be with Council prior to the end of May 2012

 

JULY 2011

 

7

SF1031

21/7/2011

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

DEP

Policy under revision and to be reported to future General Purpose Committee Meeting.

 

SEPTEMBER 2011

 

8

SF1496

1/09/2011

That more information on the pilot program for the aquatic system monitoring be provided to a future GPC meeting. (River Health Program)

 

DEP

Information being sought for presentation to February GPC meeting.

 

Deferred to 31 May 2012 Council meeting.

Further deferred to June 2012.


 

OCTOBER 2011

9

SF1595

20/10/2011

Council review its Tree Maintenance and Removal Application Policy asap, to provide greater clarity with regard to application assessments

 

DES

January GPC

Draft policy to be provided to Councillors at the end of January for comment and report to March GPC.

 

Further work being undertaken on the policy emanating from the resolutions of Council?s meeting 2/2/12. Draft policy will now be provided to Councillors for comment at end of February.

Due to natural disasters deferred to May 2012.

 

10

SF29

20/10/2011

The Library Working Group meet with the Manager Community & Cultural Services asap to arrange discussions with the State Library, meetings with Kempsey, Port Macquarie-Hastings and Coffs Harbour councils so that a recommendation can be made to Council in February 2012 on the future of the library service.

 

DEP

Reporting on establishing a stand alone library service now the priority. Arrangements with other Councils to be the subject of on-going investigation.

Establishment of a stand alone library now taken priority over arrangements with other Councils.

Order has been placed for Spydus software.

 

Librarian position advertised closing 23 April.

Interviews being scheduled for 25 May 2012.

 

11

SF688

20/10/2011

Council consider and prioritise the unfunded items in the Environmental Levy in a future report to Council.

 

DEP

Report to follow IPR Exhibition.

 

Decision made to defer pending determination by IPART re special variation.

 

12

 

SF938

3/11/2011

Council receive from the Property Officer a draft policy on future licensing for water reservoir space

 

GM

Report in December 2011. Deferred due to resignation of Property Officer.

 

Letter to advise applicants that budget will not allow recruitment at this time.

 

13

SF1595

17/11/2011

DES consider the unsealed section of South Arm Road or McHughs Creek Road as a site for expenditure of the $25,000 allocated for unsealed pavement management testing.

 

DES

To be considered in 2012.

 

Sections identified on South Arm Rd and scheduled for May 2012

 

14

SF1460

17/11/2011

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

GM

Farmland criteria to be revised prior to the issuing of the 2012/13 rates.

 

Change in Rates staff meant that there has not been the opportunity to review the criteria.? To be reported in 2012/2013.

 

 

DECEMBER 2011

15

SF1496

1/12/2011

Council receive a report on consistent terminology for reporting forecast flood frequency, for example 1 in 100 ARI floods.

 

DEP

To January Council meeting.

Deferred to February Council meeting.

Further deferred to 31 May 2012.

Further deferred to June 2012.

 

16

SF84

1/12/2011

Council write to the Minister for Police and Emergency Services requesting a detailed itemised budget for the line item ?other support? and the line item ?insurances?. Also that an explanation be provided as to why the RFS budgets are not provided to Council by no later than 28 February each year in accordance with the Service Level Agreement

.

DES

Letters Sent 6 December 2011

 

Response received from the Premier (provided to Councilors week ending 13 Jan 2012) advising the Premier has referred the matter to the Minister  

 

 

 

17

SF674

15/12/2011

That Council investigate the possibility of acquiring additional land from NSW Forests to expand Council?s current waste management depot.

 

DES

Letter sent to NSW Forests 6 February 2012

No response as at 6 March 2012.

DES will forward a further letter to Forestry NSW.

Advice received from Forests that they would be prepared to enter into negotiations with Council. A feasibility study will be required to determine costs and issues and address legislative matter ? it is proposed to provide a report to Council in May.

 

Report deferred to June 2012.

 

JANUARY 2012

18

SF1714

19/01/2012

That an on-site inspection at the Nambucca Beach Holiday Park be conducted by Councillors at a GPC to resolve DA2011/142 and the proposal be pegged out for that site inspection.

 

DEP

Will be scheduled once application is ready for determination.

19

SF85

19/01/2012

Council write to the Minister for Police & Emergency Services and Deputy Premier seeking clarification on the GRN component of the RFS budget.

 

DES

Letter sent 25 January to the Minister for Police & Emergency Services and Deputy Premier

 

Acknowledgement letters have been received advising that matter is being investigated.

20

SF84

19/01/2012

Council write to the Premier requesting a complete audit of the RFS focussing on financial accountability and efficiency of service delivery.

 

DES

Letter sent 25 January to the Premier seeking an audit of the RFS

 

Response received from the Dept Local Government regarding Council?s December resolution (provided to Councillors 20 Jan 2012)

 

Acknowledgement letters have been received advising that matter is being investigated.

 

21

SF742

19/01/2012

Council prepare a draft brochure to demonstrate land slip risk and tips for minimising risk.

 

GM

Aim to have completed by June 2012.

Existing information brochures have been sourced.

 

FEBRUARY 2012

22

GB2/12

02/02/2012

Appropriate sized nesting boxes be place in trees in close proximity to the Cabbage Gum site (Link Road)

DES

20 nesting boxes organised and will be installed once they have been received; two advanced trees ordered and will be planted.

 

23

SF741

16/02/2012

That a further report be prepared (on the Paveline) for the year July 2011 to June 2012 for comparison with the same period in the previous year.

 

DES

August 2012


 

MARCH 2012

24

SF959

1/03/2012

Council write to the Hon. Katrina Hodgkinson requesting clarification as to the Native Title Tribunal claim involving the Gumma (Boultons Crossing) Reserve.

 

GM

Letter sent 6 March 2012.

 

Letter of support being sought from Gaagal Wangan that the Boultons Crossing become a nature reserve managed by NPWS.

25

DA2011/122

1/03/2012

Re road name Kenwil Drive, that the matter be deferred to enable the policy to be reviewed and exhibited and then the recommendation, that Council advertise its intention to name the road ?Ken Wilson Drive? be reconsidered.

 

DES

In accordance with Council?s direction for 3 weeks notice the matter will be considered in May 2012.

 

 

26

SF341

15/03/2012

Council incorporate a question in its 2013 Resident Satisfaction Survey on community attitudes to vehicles on beaches.

 

GM

Survey to be arranged to be conducted in 2013.

Funds will be required 2012/13 budget.

 

Submission to 2012/2013 budget.

27

SF327

15/03/2012

Council consider making a budget provision of $4,000 to the Nambucca District Band Committee of Management for 2012/2013.

 

GM

To be considered in budget.

 

Funding removed from budget for 2012/2013.

28

SF281

15/03/2012

Council staff report to Council regarding the use of Facebook or Twitter to communicate with young people.

 

DEP

Referred to Youth Development Officer for investigation and report to Council.

 

29

SF777

15/03/2012

Council write to the Hon Tony Burke MP asking what public consultation occurred prior to the determination re Lowland Rainforest EEC; also requesting any available mapping; and seeking assistance for ground truthing.

 

DEP

Letter sent 3 April 2012.

No response as at 7 May 2012

30

SF1743

15/03/2012

The tree register be referred back to the DES so that he may prepare a further report and recommendation to Council on a proposal which addresses historic, senescent or publicly significant trees on public land in urban areas.

 

DES

Report will be presented to Council in August 2012,

31

SF1653

4/04/2012

Senior management establish and lead a continuous improvement program across the organisation to achieve productivity savings, efficiency gains and revenue enhancement.

 

GM

Report in May 2012 on proposed program.

 

Deferred to June 2012.

32

SF1714

11/04/2012

Council write to Minister Hodgkinson seeking an assurance of the continuation of the Business Advisory Service.

 

GM

Letter sent 16 April 2012.

33

SF1714

11/04/2012

Council receive a report setting out the number of rural blocks which front sealed roads but do not have a building entitlement.

 

DEP

Deferred to June 2012.

34

SF1714

11/04/2012

Council review the availability of industrial (employment) land at Nambucca Heads and Macksville and if necessary take steps to rezone further land.

 

DEP

Deferred to June 2012.

35

DA2012/004

11/04/2012

Council review its Car Parking Code

 

DEP

Deferred to June 2012

36

SF544

11/04/2012

Clarification be sought on the mining and/or extractive industries contribution plan and information also be provided on coal seam gas extraction exploration and its implications for contribution planning.

 

GM

Report in May 2012

 

Deferred to June 2012.

37

SF61

11/04/2012

Council receive a report regarding extending life guard services over the Easter break, including community education. Also that the report consider markers for boats to access Forsters Beach at Scotts Head without conflicting with swimmers.

 

 

DES

Report in May 2012

 

Quotes being sourced and a report prepared for the June 2012 meeting

 

38

SF452

11/04/2012

Council receive a quarterly waste management report including infringements issued, progress with the Biomass, community education, landfill construction etc

 

DES

Report in July 2012

39

SF959

26/04/2012

Council consider a future budget allocation to widen the footpath on the northern side of Marshall Way to accommodate motorised scooters and other forms of assisted transport.

 

DES

To be considered with budget in June 2012.

 

No provision made in budget for 2012/2013.

40

SF959

26/04/2012

Council resubmit previous requests to the RMS for reconsideration of the speed limit to 80 kph for all Shire roads and the Pacific Highway except those already signposted with a lower speed limit.

 

DES

Letter sent to RMS 2 May 2012.

41

SF959

26/04/2012

Council request the Local Traffic Committee to consider a limit of 40kph for Seaview Street and Bent Street, Nambucca Heads

 

DES

Placed on the Traffic Committee agenda for June Meeting.

42

PRF15

26/04/2012

Council consider financial assistance to the Nambucca Senior Rugby League for funding the construction of a BBQ Kiosk at Coronation Park in the 2012/12 budget

 

DES

Referred to Manager Assets to include in draft budget 2012/13

43

SF1642

26/04/2012

The proposed constructed wetland at Bowraville STP be deferred to the next Council meeting in order to conduct an onsite inspection and Council write to other councils, including Byron Bay, requesting information about the success or otherwise of constructed wetlands

 

DES

Manager Water and Sewerage has contacted other councils seeking further information.

 

On site inspection scheduled for 16 May 2012

44

SF843

26/04/2012

Council include information on its website and in the next rate payers? newsletter about the costs to and impacts on the environment of detergents and urging the use of lower impact environmental products

 

GM

Information to go out in July rates newsletter

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

General Manager's Report

ITEM 9.2????? SF544????????????? 310512???????? Section 94 Status Report

 

AUTHOR/ENQUIRIES:???? Colleen Henry, Grants Officer ????????

 

Summary:

 

The Works Schedule of the Community Facilities and Public Open Space 2008 Contributions Plan (CFPOS) requires updating to include two new projects, the Unkya Playground and the Ferry Street Amenities block, and increase the expenditure for an existing project, the Macksville Tennis Club Car Park.

 

The CFPOS will undergo a five-year review in 2013 and a full Works Schedule will be developed at that time in consultation with staff and community to identify a five-year list of projects.???

 

 

Recommendations:

 

That Council:

?

1. Approve the addition of the Unkya Reserve Playground and the Ferry Street Amenities Block to the works schedule of Community Facilities and Public Open Space 2008 Contributions Plan (CFPOS) and advertise the amended works schedule for 28 days.

 

2. Approve the allocation of an additional $50,000 to the Macksville Tennis Club Car Park project from the s.94 fund for the CFPOS and that the Works Schedule be revised to increase the project cost from $50,000 to $100,000

 

3. Note that a five-year Works Schedule for the CFPOS will be developed as part of the plan?s? review in 2013.

 

 

OPTIONS:

 

If Council chose not to adopt Recommendation 1, the Unkya Playground project would not proceed and the grant money would be returned to the State government. Funding for the amenities block would need to be found elsewhere, or the amenities block may not be re-built.

 

If Council chose not to adopt Recommendation 2, the car park would be constructed to less capacity than required and stage 2 would be undertaken at a later date, which would be more expensive.

 

REPORT:

 

At its meeting of 26 April, Council deferred a decision on providing matching funding to the Unkya Playground project until a site visit was conducted. On its May 16 meeting, councillors viewed the site and agreed that matching funding of $19,745 be approved as long as it were sourced from S.94 contributions.

 

The cost of replacing the Ferry Street Amenities Block, which was destroyed by a semi-trailer truck in 2011, has been estimated at $100,000, $60,000 of which will be met by insurance payment leaving a balance of $40,000 to be met through S.94. The amenities block was a frequently used community facility, providing services to residents and travellers using the picnic and boating facilities at the location.

 

The Macksville Tennis Club Car Park is a project which Council has previously approved for inclusion in the Works Schedule of the CFPOS. Modification of project cost is allowable within S.94 requirements.

 

Engineering Services has recently re-evaluated the project and determined that the original two-stage car park construction should be conducted in one stage, which has increased the cost from $50,000 to $100,000. The car park will cover a larger area and provide more parking spaces which will be used by patrons of the tennis club and the nearby football oval.

The Works Schedule for the CFPOS will be updated to allow for these changes and S.94 funds will be used to complete the projects. There are sufficient funds in the CFPOS contributions to absorb these costs.? The existing Works Schedule is attached.

 

A report on S.94 contributions amounts for all plans will be presented to Council following confirmation of the 2012/2013 budget.

 

 

CONSULTATION:

 

General Manager

Manager Civil Works

Manager Technical Services

Manager Assets

Accountant

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues as a result of this report.

 

Social

 

There are no social issues as a result of this report.

 

Economic

 

There are no economic issues as a result of this report.

 

Risk

 

There are no risks associated with this project.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The total cost of these projects is $109,745. The existing Works Schedule identifies projects with a total cost of $706,900. Contributions under this plan in the current financial year total $927,593. A balance of $110,948 would remain in the contributions fund if these projects were approved for inclusion in the Works Schedule.????

 

Source of fund and any variance to working funds

 

The CFPOS funds the costs of projects which are identified in the Works Schedule.

 

Attachments:

1View

12628/2012 - CFPOS Works Schedule

 

??


Ordinary Council Meeting - 31 May 2012

Section 94 Status Report

 

EXCERPT FROM COMMUNITY FACILITIES AND PUBLIC OPEN SPACE CONTRIBUTIONS PLAN 2008

 

 

5.8??? Community Infrastructure Work Schedule

 

 

Item

 

Description/Type

 

Total Est

 

% App

 

Threshold Date

1

Anderson Park Playground

Valla Beach

? Provision of playground

 

$60,000

 

75

 

 

 

2011

2

Macksville Memorial Aquatic Centre

Macksville

? Additional lane

 

$44,000

 

 

 

75

 

 

 

2011

3

Macksville Showgrounds

Macksville

? Upgrade internal road

 

$100,000

 

100

 

2012

4

Public Boat Ramp

Scotts Head

? Improved boat ramp and public access

 

$48,000

 

 

50

 

 

2012

5

 

South Macksville Park

Preston Drive

South Macksville

Stage 1

 

Stage 2

 

 

 

$115,000

 

$115,000

 

 

 

100

 

100

 

 

 

Post 2011

 

Post 2012

 

6

Macksville Tennis Club Car Park

Macksville

? Car parking facilities

 

$50,000

 

 

100

 

 

2012

7

Macksville Skate Park

Macksville

? Upgrade of existing facility

 

$174,900

 

50

 

Post 2015

 

 

 

Total

 

 

$706,900

 

 

 

 

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

General Manager's Report

ITEM 9.3????? SF600????????????? 310512???????? Compulsory Acquisition of Council Owned Land for the Pacific Highway Upgrade

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council agree to the compulsory acquisition of Lots 90 and 91 DP 255653 by Roads and Maritime Services and accept the compensation to be determined by the Valuer General and for the funds to be directed to Council?s Property Development Reserve.? Further that Council?s seal be attached, as required, to any of the transfer documents.

 

 

OPTIONS:

 

There are no real options.? Given the small area of land there is no purpose in seeking a separate valuation with a view to contesting the compensation determined by the Valuer General.

 

DISCUSSION:

 

The Roads and Maritime Services (RMS) Authority is acquiring land for the upgrade of the Pacific Highway associated with the Warrell Creek to Urunga Project.? Two small parcels of land at Valla, owned by Nambucca Shire Council, are affected by the proposed highway upgrade.

 

The Council owned land is Lots 90 and 91 in DP 255653 with areas of 52.79m2 and 277.6m2 respectively.

 

There is a circularised document which contains a plan showing the land to be acquired.

 

The RMS seeks Council?s concurrence to the acquisition of these parcels of land by compulsory process as well as acceptance of compensation as determined by the Valuer General.

 

Given the very small size of the parcels there is no purpose in seeking a separate valuation or possibly contesting the valuation determined by the Valuer General.

 

CONSULTATION:

 

There has been consultation with Roads and Maritime Services.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The acquisition of the land has no environmental implications.

 

Social

 

The acquisition of the land has no social implications.

 

Economic

 

The acquisition of the land has no economic implications.

 


Risk

 

There are no risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be monetary compensation for the acquisition of Council owned land by Roads and Maritime Services.? The compensation will be determined by the Valuer General.? It is proposed that the proceeds be directed to Council?s Property Development Reserve.

 

Source of fund and any variance to working funds

 

There will be no impact on working funds.

 

Attachments:

1View

?- Circularised Document (Trim 33937/2011)

 

??


Ordinary Council Meeting - 31 May 2012

Compulsory Acquisition of Council Owned Land for the Pacific Highway Upgrade

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Compulsory Acquisition of Council Owned Land for the Pacific Highway Upgrade

 

 

 

Circularised Document (Trim 33937/2011)

 

??Pages

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

General Manager's Report

ITEM 9.4????? SF270????????????? 310512???????? Local Government Remuneration Tribunal - Increase in Councillor Remuneration

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Local Government Remuneration Tribunal has issued determinations to increase the fees for Councillors and Mayors by 2.5% for the 2012/2013 financial year.? It is recommended that Council adjust its Councillor Annual Fee and the additional Mayoral Allowance in accordance with the determinations.

 

 

Recommendation:

 

That as from 1 July 2012 Council adjust its Councillor Annual Fee and the additional Mayoral Allowance to the maximum permitted for a rural council for the 2012/2013 financial year being $10,220 for each Councillor and $22,310 for the additional Mayoral Allowance.

 

 

OPTIONS:

 

There are 3 options.? Council can adopt a fee for Councillors and the Mayor at the minimum or maximum levels.? The minimum annual fee for a Councillor in 2012/12 is $7,740 and the minimum additional fee for the Mayor is $8,220.? Council can also choose not to adopt any fee in which case the fee which is applied is the minimum.

 

 

DISCUSSION:

 

On 27 June 2011, the NSW Parliament passed amendments to the Local Government Act to apply the same government public sector wages cap that binds the Industrial Relations Commission to the determination of ranges of fees for Councillors and Mayors.? Similar amendments have been made to other legislation so that a similar cap applies to Members of Parliament, statutory officers and public sector executives.

 

Accordingly the Local Government Remuneration Tribunal has determined that remuneration for Councillors and Mayors can increase by 2.5% as from 1 July 2012.

 

Nambucca Shire Council along with 76 other Councils is classed as a Rural Council.? The applicable fees for councillors are shown in the following tables.? By way of comparison with Mid North Coast Councils, Coffs Harbour, Greater Taree, Great Lakes, Port Macquarie-Hastings and Kempsey councils are all Regional Rural councils.? Bellingen, Nambucca and Gloucester Councils are classed as Rural Councils.

 

Councillor Fees as at 1 July 2012

 

 

Councillor/Member Annual Fee $

Mayor/Chairperson Additional Fee* $

 

Minimum

Maximum

Minimum

Maximum

Rural

7,740

10,220

8,220

22,310

Regional Rural

7,740

17,060

16,480

37,230

Metropolitan

7,740

17,060

16,480

37,230

Metropolitan Centre

11,640

21,700

24,700

57,660

Metropolitan Major

15,490

25,580

32,940

74,530

Major City

15,490

25,580

32,940

74,530

Principal City

23,250

34,100

142,250

187,180

 

* This fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member (S.249(2)).

 

The LGSA indicate that a reasonable expectation of work load for councillors would be 21 hours per week? but as the experience of the Councillor increases this may reduce slightly.? Assuming some leave, to provide for say 1,000 hours of time in a year means an hourly rate for a Councillor of about $10 per hour.? And that doesn?t include consideration of election expenses and other out of pocket expenses such as telephone calls.? Accordingly it is recommended that Councillor Fees and the Mayor?s Fee be increased to the maximum allowable for a Rural Council.?

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment.

 

Social

 

The NSW approach to local government is increasingly out of step with our neighbouring States.? It is possible that the current level of fees discourages younger people and/or people of more diverse backgrounds from seeking election to local government.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

 

Provision has been made in the draft budget for the increase.

 

Source of fund and any variance to working funds

 

There will be no impact on working funds.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

General Manager's Report

ITEM 9.5????? PRF43????????????? 310512???????? Transfer of the Macksville Showground to the Nambucca River District Agricultural Association Limited

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

There has been further negotiation with the Association in relation to the potential transfer of the Showground to their ownership.

 

The attached draft Deed of Agreement has been put to the Association for their consideration.? The Agreement encapsulates the key conditions put forward by the Association including the payment of an annual subsidy of $35,000 if the Macksville Saleyards are operational and $45,000 if they are not operational.

 

Another key condition is that Council agree to pay the capital costs for the upgrading of the wastewater management system at the Macksville Saleyards which may arise in the future as a consequence of a notice or order from the Environment Protection Authority (EPA).?

 

The proposed Deed of Agreement has been submitted to the Association for their consideration.? It is proposed that the Deed be limited to a period of 10 years and also that any liability Council may have for the upgrading of the wastewater management system at the Saleyards be limited to a maximum of $200,000.

 

As Council is awaiting a formal response from the Nambucca River District Agricultural Association Limited, this report is submitted to Council for information.? When a formal response has been received and considered, a resolution will be sought from Council for the execution of the Deed of Agreement and the transfer of the property.

 

 

Recommendation:

 

That the information concerning the proposed Deed of Agreement between Council and the Nambucca River District Agricultural Association Limited preparatory to the transfer of the Macksville Showground to the Association be received.

 

 

OPTIONS:

 

Council can retain the Macksville Showground, including the Macksville Saleyards, in its ownership or transfer ownership to the Nambucca River District Agricultural Association Limited.? If Council contemplates the proposed transfer of ownership then it also has options in relation to the content of the Deed of Agreement.? Manex believes the use of Council plant by Council staff acting as volunteers should be capped at $5,000 per annum (at plant hire rates).? The existing arrangement which has been in place for many years has been open ended.

 

 

DISCUSSION:

 

It will be recalled that in December 2011 Council invited an expression of interest from the Nambucca River District Agricultural Association Limited (the Association) to purchase the freehold title comprising the Macksville Showground.? The Association is a company whose charter and reason for existence is the delivery of the Macksville Show and the operation of the Showgrounds.? Council has delegated powers to the Association under Section 355 of the Local Government Act as a Committee of Management for the Macksville Showground.

 

The option emerged following the consideration of the future of the Macksville Saleyards in September 2011.

 

The Association submitted an expression of interest on 1 February 2012 which was subject to a number of conditions.? Importantly, at that time Council was unsure of what its liability would be for any work heath and safety deficiencies at the Macksville Saleyards and also for the upgrade of its effluent management system.

 

Since then the WorkCover Authority of NSW has undertaken a work health and safety audit of the Saleyards and, with the exception of the tiered seating beside the sales ring, has determined a general overall satisfactory result.

 

Council?s Manager Business Development has also negotiated the disposal of Saleyards effluent at the Wirrimbi Cold Stores (Wingham Beef Exports) wastewater treatment system.? The EPA has assessed this arrangement as being a viable short to medium term solution, as long as Wingham Beef Exports are willing to accept and manage the effluent.

 

With these two key uncertainties largely resolved for the short to medium term, there has been further negotiation with the Association in relation to the potential transfer of the Showground to their ownership.

 

Whilst the recent issues have been largely resolved at minimal cost, the Council still needs to consider opportunities to transfer ?non-core? assets simply because the Council?s revenue is incapable of funding the depreciation of its assets.

 

At the same time the political nature of the Council makes it more difficult to manage a significant business like the Macksville Saleyards.  The Council is more constrained in making the difficult and timely decisions which have to be made to run a business.  The Council also carries more overheads and as a public authority has a low risk tolerance.  In this regard the Association should have the potential to operate the Saleyards in a more business like way and apply its considerable volunteer workforce to improve the bottom line.

 

The conditions of a possible transfer of ownership were discussed in a meeting with Association representatives on 15 May 2012.

 

The attached draft Deed of Agreement has been put to the Association for their consideration.? The Agreement encapsulates the key conditions put forward by the Association including the payment of an annual subsidy of $35,000 if the Macksville Saleyards are operational and $45,000 if they are not operational.

 

Another key condition is that Council agree to pay the capital costs for the upgrading of the wastewater management system at the Macksville Saleyards which may arise in the future as a consequence of a notice or order from the Environment Protection Authority (EPA).?

 

The proposed Deed of Agreement has been submitted to the Association for their consideration.? It is proposed that the Deed be limited to a period of 10 years and also that any liability Council may have for the upgrading of the wastewater management system at the Saleyards be limited to a maximum of $200,000.

 

The proposed Deed of Agreement has been sent to Council?s solicitor, Terry Perkins for review.

 

As Council is awaiting a formal response from the Nambucca River District Agricultural Association Limited, this report is submitted to Council for information.? When a formal response has been received and considered, a resolution will be sought from Council for the execution of the Deed of Agreement and the transfer of the property.

 

 

CONSULTATION:

 

There has been consultation with the Nambucca River District Agricultural Association Limited and with Council?s solicitor, Terry Perkins.

 

Manex considered the draft deed of agreement at its meeting on 23 May 2012.? The consensus was that the provision to allow the use of Council plant by Council staff acting as volunteers should be capped at a plant hire value of $5,000 per annum.? The agreement would need to be altered to reflect this or some other figure.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment in relation to the possible transfer of ownership.? Council?s Manager Business Development has negotiated a far superior environmental outcome for the management of wastewater from the Saleyards whereby it will be treated in the Wirrimbi Cold Stores (Wingham Beef Exports) wastewater treatment system instead of being discharged directly onto land at North Macksville.

 

Social

 

There are no social implications.? The transfer of the Showground to the Association will not impact on the activities undertaken at the Macksville Showground.

 

Economic

 

There are no economic implications.

 

Risk

 

The ownership and liability for the Macksville Showground has passed between Council and the Nambucca River District Agricultural Association.? There is a risk that if the Showground is not properly managed, and notwithstanding the proposed agreement, there may be pressure at some future time for Council to reclaim ownership.? There is similarly a risk that a future Council may not have the necessary funds to maintain the Showground in a reasonable condition.

 

In relation to the quantum of the subsidy there is a risk that it may be either excessive or insufficient.? The actual average annual net cost of the Saleyards over the past 5 years has been $12,943.

 

In addition to this are costs associated with Showground.? It has been determined that these costs are as follows:

 

?????????????? Mowing being 10 mows @ $1,060 per mow = $10,600

?????????????? Building insurance = $9,493 (2010/11 premium)

?????????????? Building maintenance = $5,000

?????????????? Depreciation = $64,755

 

Total operating expenses for the Showground = $89,848

 

In addition over the past 2 years Council has made some significant non-operating expenses in relation to upgrading electrical switches ($60,000) as well as the recent rehabilitation of the internal road ($93,000).

 

The Deed of Agreement also proposes waiving outstanding loan repayments in relation to the property.? The outstanding loans comprise an internal loan balance of $77,484 for the Saleyards as well as an outstanding loan balance of $7,186 to the Association which was for the construction of stables.

?

In weighing up risk Council also has to consider the potential for unplanned capital expenditure which may arise in the future as a consequence of regulatory change.

 

Taking into account Council?s financial situation and inability to adequately fund the depreciation of its assets, the proposed Deed of Agreement and transfer of ownership of the Showground is considered to be in Council?s medium to long term interest.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The impact on future budgets is discussed in the risk section.? Council would need to accept a loss of working funds of $84,670 for the write off of the loans, but balanced against this are the net annual savings identified in the report of approximately $67,791 per annum (with the Saleyards operating).? The transfer would also obviate all risk of future unplanned capital expenditure (with the exception of the effluent management system).

 

Source of fund and any variance to working funds

 

If the proposed Deed of Agreement proceeds there will be a loss of working funds of $84,670 as a consequence of the write off of outstanding loan balances for the saleyards ($77,484) and also for the showground ($7,186).

 

Attachments:

1View

12264/2012 - Draft Deed of Agreement

 

??


Ordinary Council Meeting - 31 May 2012

Transfer of the Macksville Showground to the Nambucca River District Agricultural Association Limited

 

THIS DEED dated??????????? day of???????????????????????????? Two thousand and twelve

 

BETWEEN

 

THE NAMBUCCA SHIRE COUNCIL of 44 Princess Street, Macksville in the State of New South Wales (hereinafter called ?the Council?) of the First Part

 

AND

 

THE NAMBUCCA RIVER DISTRICT AGRICULTURAL ASSOCIATION LIMITED of PO Box 58, Macksville (hereinafter called ?the Association? of the Other Part

 

WHEREAS:

A.???????? On 9th December 2011 the Council wrote to the Association and invited an expression of interest from the Association for the purchase of the freehold title comprising the Macksville Showground and including the Macksville Saleyards

B.???????? On 1st February 2012 the Association wrote to the Council expressing interest in purchasing the Macksville Showground and including the Macksville Saleyards subject to a number of conditions.

C.???????? The Mayor and the General Manager of the Council met with the President and the Secretary of the Association on 15th May 2012 and agreed to put in place an agreement for the formal consideration of both the Council and the Association wherein the Council will sell the Macksville Showground and including the Macksville Saleyards to the Association for $1.00 subject to conditions.

D.???????? The Environment Protection Authority has, in a letter received by Council on 16 May 2012, advised that Council?s proposal to dispose of the Macksville Saleyards wastewater to the Wirrimbi Cold Stores (Wingham Beef Exports) wastewater treatment system is a viable short to medium term solution, for as long as Wingham Beef Exports are willing to accept and manage the effluent.? However, due to the uncertainty around the longer term viability of this agreement with Wingham Beef Exports, that the Council must be committed to progressively work towards upgrading the wastewater management system at the Macksville Saleyards.

E.???????? Wingham Beef Exports has advised the Council that they will allow the disposal of the Macksville Saleyards wastewater to the Wirrimbi Cold Stores (Wingham Beef Exports) wastewater treatment system at no cost provided the Council makes available the use of the Macksville Saleyards for the yarding and transfer of livestock they may acquire from producers in the Nambucca Valley at no cost.

F.???????? The WorkCover Authority of NSW undertook a work health and safety audit of the Macksville Saleyards on 13 April 2012 and by letter dated 16 April 2012 advised the Council that the audit determined a general overall satisfactory result but required that the tiered seating adjacent to the sales ring comply with Australian Standards.

NOW THIS AGREEMENT witnesses as follows:-

1.???????? The Council will sell the Macksville Showground and including the Macksville Saleyards being all of the land contained in Lot 1 DP 434625, all of the land contained in Lot 1 DP 510178 and all of the land contained in Lot 2 DP 510178 to the Association for $1.00.

2.???????? The Council will pay all legal costs incurred by both the Council and the Association on the transfer of the land including stamp duty.

3.???????? The Council will make an annual payment to the Association of $35,000 if the Macksville Saleyards are operational and $45,000 if the Macksville Saleyards are not operational, for a period of ten (10) years.? At the expiration of the ten (10) year period the Council shall consider, but shall not be obliged to, extending the subsidy at this agreed amount or some other agreed amount.? For the purposes of this clause, the Macksville Saleyards shall be deemed operational if there is a public auction of livestock on at least six (6) separate occasions over any 12 month period.

4.???????? The annual payment referred to in Clause 3 shall be indexed annually in accordance with movements in the Consumer Price Index.

5.???????? The Association warrants that it will allow Wingham Beef Exports to use the Macksville Saleyards for the yarding and transfer of livestock they may acquire from producers in the Nambucca Valley at no cost whilst ever Wingham Beef Exports continue to agree to receive and dispose of effluent from the Macksville Saleyards at the Wirrimbi Cold Stores (Wingham Beef Exports) wastewater treatment system at no cost.

6.???????? The Council warrants that it will pay any licence fee which may be required by the Environment Protection Authority or their successor as a regulatory authority for the disposal of effluent from the Macksville Saleyards at the Wirrimbi Cold Stores (Wingham Beef Exports) wastewater treatment system.

7.???????? The Council warrants to pay all capital costs which may be incurred as a result of any order from the Environment Protection Authority or their successor as a regulatory authority in relation to the upgrade of the wastewater management system at the Macksville Saleyards up to a maximum of $200,000 in 2012 Australian dollars for a maximum period of ten (10) years.

8.???????? The warranty referred to in Clause 7 shall be indexed annually in accordance with movements in the Consumer Price Index.? The warranty does not extend to additional operating costs.

9.???????? The Council warrants it will install tiered seating adjoining the sales ring at the Macksville Saleyards which is compliant with Australian Standards either before or within two (2) months of the execution of this agreement.

10.??????? The Council warrants that it will continue to use the Macksville Saleyards as its stock impounding facility and will pay the Association for such use in accordance with the Association?s fees and charges whilst ever the Macksville Saleyards are operational or for a period of ten (10) years, whichever occurs first.

11.??????? The Council warrants that it shall provide the Association with a Traffic Management Plan for the Macksville Showground including the Macksville Saleyards and the Council shall undertake all work required by the Traffic Management Plan except that the Council shall not be required to provide labour to control or direct traffic.

12.??????? The Council warrants that it shall continue to allow its employees, acting as volunteers for the Association and in their own time, to utilise Council plant to attend to work required at the Macksville Showground and Macksville Saleyards.? Council warrants that it will make the plant available at no cost to the Association provided it is not required for Council work.

13.??????? The Council warrants that its Grants Officer will continue to assist the Association in identifying and applying for grants to financially assist the Macksville Showground and/or Macksville Saleyards.

14.??????? Upon the execution of this agreement, the Council will provide to the Association all relevant documentation concerning the operation of the Macksville Saleyards including, but not limited to all work, health and safety systems, the saleyards licence, the saleyards operators association membership details, weighbridge agreement, and any lease or licence agreements.

15.??????? The Council warrants that there is no contamination on the site and will attend to any order issued by a regulatory authority to remove or ameliorate contamination.

16.??????? The Council warrants that it will continue to undertake the inspection of amusement devices at the annual Macksville Show.

17.??????? The Council warrants that upon execution of this agreement that the Association shall be entitled to retain any funds it may have in its control as a consequence of it acting as the Macksville Showground Committee of Management, being a Section 355 Committee of Management under the NSW Local Government Act 1993.

18.??????? The Council warrants that upon execution of this agreement it shall waive any and all outstanding loan repayments which may exist between the Council and the Association or between the Council and the Macksville Showground Committee of Management. ?This includes any outstanding loan repayments for horse stables.

19.??????? The period of this agreement is 10 (ten) years.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

General Manager's Report

ITEM 9.6????? SF820????????????? 310512???????? Quarterly Performance Review - 31 March 2012

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

In accordance with the provisions of Section 407 of the Local Government Act 1993 I wish to report the extent to which the performance targets set in Councils 2010/2030 Management Plan have been achieved.

 

The Performance Targets for quarter to 31 March 2012 are circularised.

 

 

 

Recommendation:

 

That Council note the extent to which the Performance Targets have been achieved for the quarter ending 31 March 2012.

 

 

 

Attachments:

1View

?- Circularised document (Trim 6888/2012)

 

??


Ordinary Council Meeting - 31 May 2012

Quarterly Performance Review - 31 March 2012

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Quarterly Performance Review - 31 March 2012

 

 

 

Circularised document (Trim 6888/2012)

 

??Pages

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

General Manager's Report

ITEM 9.7????? SF1620??????????? 310512???????? Draft 2012/2013 Operational Plan and Draft 2012-2016 Delivery Program

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The report concerns adopting the draft 2012/23 Operational Plan and draft 2012-2016 Delivery Program so they may be placed on public exhibition between 1 June 2012 and 28 June 2012.

 

 

Recommendation:

 

1.?????? That Council advertise its draft 2012/23 Operational Plan and draft 2012-2016 Delivery Program for public comment between 1 June 2012 and 28 June 2012.

 

2.?????? That a further Workshop be conducted at 9.00am on Thursday 7 June 2012 in relation to reviewing the Delivery Program and the strategies in the Operational Plan and Delivery Program.

 

 

OPTIONS:

 

Council can amend its draft 2012/2013 Operational Plan and draft 2012-2016 Delivery Program as its sees fit.? However the draft plans have to be placed on public exhibition on 1 June 2012 to enable the 28 day public exhibition period and adoption by Council prior to the end of the financial year.

 

 

DISCUSSION:

 

Council considered the budget component of its 2012/2013 Operational Plan and 2012-2016 Delivery Program at a workshop on 23 May 2012.

 

The budget papers for the workshop indicated a deficit in the General Fund of $222,400.? As a consequence of the deliberations at the workshop the following changes were made:

 

1.?????? Account for deletion of salary survey (-$15,000)

2.?????? Account for deletion of funding assistance for kiosk, Coronation Park (-$10,000)

3.?????? Deferral of expenditure on Smith?s Lane (-$40,000)

4.?????? Reduce budget for Upper Warrell Creek Road intersection from $100,000 to $20,000 (-$80,000)

5.?????? Reduce heavy patching budget (-$10,000)

6.?????? Reduce budget for rehabilitation of Taylors Arm Road (-$20,000)

7.?????? Reduce budget for reseals (-$10,000)

8.?????? Defer electrical upgrade of Coronation Park (-$30,000)

9.?????? Delete donation to the Nambucca District Band in 2012/2013 (-$4,000)

10.???? Continue membership of the Local Government & Shires Associations (+$22,000)

11.???? Reduce budget for town planning legal expenses (-$10,000)

12.???? Reduce printing and stationery budget (-$5,000)

13.???? Reduce Members Subsistence (-$2,000)

 

Following overhead distributions, these changes have resulted in a surplus of $6,000.

 

Council now needs to formally adopt the draft 2012/2013 Operational Plan and 2012-2016 draft Delivery Program so they may be advertised for the minimum statutory period of 28 days.? This will enable Council to finally determine these documents and make the rates at its last meeting of the financial year which is scheduled for Thursday 28 June 2012.

 

The Independent Pricing and Regulatory Tribunal will be announcing the outcome of Council?s special rate variation application on 6 June.? Depending upon the outcome of this application, Council may have to adjust its budget when it is finally considered on 28 June.

 

The draft documents to be placed on public exhibition are circularised with the business paper.? The formatting of the documents to be placed on public exhibition will be adjusted to conform with the Integrated Planning and Reporting legislation but the proposed content will be the same.

 

At the Workshop held on 23 May there was insufficient time available to consider the 4 year Delivery Program budget or the strategies associated with both the Delivery Program and Operational Plan.? The work which has been recently undertaken on the Delivery Program and Council?s Long Term Financial Plan indicates that Council?s existing operations are financially unsustainable and a strategic review is required to address potential financial insolvency.

 

It is proposed that a further Workshop be held at 9.00am on Thursday 7 June to review the Delivery Program and the strategies in both the Delivery Program and Operational Plan.? The Council needs to plan for service level reductions so that the community can have input into any options which may exist and also to try and avoid future redundancy costs.

 

A report will be prepared on the issues to be considered by the Workshop and the potential options for reducing costs.

 

 

CONSULTATION:

 

There has been consultation with Manex and Council staff in the preparation of the planning documents.? There has been consultation with Council in relation to the budget components of the Operational Plan and Delivery Program.

 

At the Manex meeting on 23 May it was agreed that a further Workshop needs to be undertaken in relation to Council?s strategic direction and in particular the Delivery Program and Long Term Financial Plan.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The draft plans indicate Council?s strategies for managing the environment.

 

Social

 

The draft plans indicate Council?s approach to social issues.

 

Economic

 

The draft plans indicate Council?s strategies for developing the local economy.

 

Risk

 

The major short term risk concerns the determination of Council?s special rate variation application by the Independent Pricing and Regulatory Tribunal (IPART) on 6 June 2012.

 

However there is a significant medium to long term risk that Council?s operations are financially unsustainable and a strategic review is required to address potential financial insolvency.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The draft plans set out Council?s budget for 2012/2013 and forward estimates for the following four years.

 

Source of fund and any variance to working funds

 

The draft plans determine any variation to working funds.

 

Attachments:

1View

?- Circularised Document - Drafts to be placed on public exhibition (Trim 12500/2012)

 

??


Ordinary Council Meeting - 31 May 2012

Draft 2012/2013 Operational Plan and Draft 2012-2016 Delivery Program

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Draft 2012/2013 Operational Plan and Draft 2012-2016 Delivery Program

 

 

 

Circularised Document - Drafts to be placed on public exhibition (Trim 12500/2012)

 

??Pages

 

?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

Director Environment & Planning's Report

ITEM 10.1??? SF1709??????????? 310512???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 21 May 2012

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (one application is in excess of 12 months old).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (in excess of 12 months old) be noted and received for information by Council

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

TABLE 1: ????? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

COMMENTS ON APPLICATION

2010/221

03/09/2010

Additions to existing pre-school

Part Lot 8 DP 821952, Valla Beach Road, Valla Beach

This application was placed on hold pending further discussions regarding a Bushfire Hazard easement over the adjoining land. Whilst the applicants were requested to withdraw the application, they requested that the matter remain live as external funding is tied to this proposal and progress has been made with the adjoining landowners regarding the easement with a finalisation considered imminent.

Council has resolved outstanding matters in relation to the easement.

Application referred to RFS on 27 March 2012

Application being assessed

 

 


TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/165

4/10/11

Rural Dwelling-House

Lot 2 DP 1130291, Taylors Arm Road, Upper Taylors Arm

? Concerns with the position of the road

Requires a modification as outside approved dwelling envelope; Additional information required re OSSM, Bushfire Assessment, Buffer Assessment & ROW

Some information received from applicant but awaiting further Bushfire Assessment - Received

Referred information to RFS

Conflict with rural buffer policy - to be referred to a Council meeting for determination

Final discussions with RFS & applicant prior to Council determination

Deferred to an on-site meeting for 13/6/2012

 

2011/142

25/08/2011

Consolidation of 3 existing short term sites to create 1 long term site within the existing Nambucca Beach Holiday Park

Lot 162 DP 755560, 26 Swimming Creek Road, Nambucca Heads

? DA was not publicly advertised

? The proposed site adjoins a public reserve for public recreation and setback variances are greater than 80%

? nine (9) trees will need to be removed to facilitate the DA, including 3 melaleuca trees that provide homes for nesting tawny frogmouth owls;

? Why is Nambucca Shire Council also providing greater variances than 10% to accommodate the park owner's structures

? Dwelling and associated structures will not fit on proposed site;

? Service issues & non-compliance with Regulations;

? Fire risk and issues as to placement of hose reels;

? Submitted plan is not accurate;

? Proposed building 3 times larger than buildings already in the park;

Currently being assessed

Rec'd letter from RFS on 3/01/2012 requesting further information is required to enable them to assess the application

Information received and forwarded to RFS - awaiting reply

Matter to be presented to GPC meeting for final determination once assessment completed

 

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/182

2011/183

2011/184

14/11/11

Alterations & Additions to unit

Lots 2, 3, 4 SP 36372, 2/3/4 40 Waratah Street, Scotts Head

? Potential overshadowing in the winter months;

? Design is poor, and will undervalue the potential of this prime site;

? Height of proposed buildings 8.5m;

? The proposed pitched roof line with hinder views and be detrimental to the amenity of Scotts Head;

? Overlooking? and noise from the proposed balconies;

? Plans appear to be more in line of a new construction and do not resemble alterations;

? Does not fit with the future character of the locality;

? Development will reduce amount of sea breeze hence affecting cross-ventilation;

? Encroachment on privacy;

Referred to engineers and H&B. Applicant has been advised of additional information required. Clock stopped.

Substantial additional information required

Works impact on community common space (Body Corporate).

Assessing application - Application on hold because of dispute with Body Corporate and resolution to permit the application to be lodged

Strata Management Meeting 2/4/2012

Application will be presented to Council for determination at a later meeting

Strata considering recision motion to withdraw owners consent for DA

7 Day letter issued 17/04/2012 to applicant requesting that applications be withdraw or the matter will be presented to Council for determination based on the information in front of Council - this letter was extended to 14 days and is being followed up

Legal advice has been sought due to threat of legal action from both parties

A report will be presented to Council following assessment of the applications and receipt of the legal advice

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

Director Environment & Planning's Report

ITEM 10.2??? SF1709??????????? 310512???????? DA's and CDC's Received and Determined under Delegated Authority to 18 May 2012

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

?Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

DEVELOPMENT APPLICATIONS RECEIVED TO 18 MAY 2012

 

DA Number

Application Date

Applicant/Owner

Development

Address

Estimated Value

2012/052

07/05/2012

TCD Planning

2 Lot Subdivision

Lot 7057 DP 1113355, Pioneer Street, Nambucca Heads

0

2012/053

08/05/2012

Eungai Public School

Multi Purpose Hall

Lot 58 DP 755559, 55-83 Main Street, Eungai Creek

115,000

2012/054

09/05/2012

Adenbrook Homes for Mr & Mrs Gilliland

Dwelling-House

Lot 852 DP 1149952, 132a Ocean View Drive, Valla Beach

218,429

2012/055

09/05/2012

Design Studio 22/ Mr & Mrs Burnham

Dwelling-House

Lot 4 DP 1136727, 24 Robert Hughes Road, Gumma

350,000

2012/056

15/05/2012

Amos & McDonald Surveyors for G & E Mackay

2 Lot Rural & Large Lot Residential Subdivision

Lot? 152 DP 616887 & Lot 21 DP 700480, Wirrimbi & Siding Roads, Newee Creek

4,006

2012/057

16/05/2012

Ben Groen

Dwelling & shed

Lot 71 DP 1083510, 73 Bowerbird Lane, Valla

220,000

2012/058

16/05/2012

Mrs T Ledger/ Fabcot Pty Limited

Hairdressing Salon, Signage and Fitout

?Lot 1 DP 1161108, Shop 4, 13 Boundary Street, Macksville

30,000

2012/059

21/05/2012

Louise Diamond

Continued Use of Shed

Lot 106 DP 776168, 706 Grassy Head Road, Way Way

4,200

 

 


COMPLYING DEVELOPMENT APPLICATIONS RECEIVED 18 MAY 2012

Including those issued by Private Certifiers

DA Number

Application Date

Applicant/Owner

Development

Address

Estimated Value

2012/617

10/05/2012

Nambucca Shire Council

Storage Shed - SES

Lot 1 DP 538542, 27 Kelly Close, Macksville

7,000

2012/618

15/05/2012

Costa Builders Pty Ltd

Verandah

Lot 31 DP 1042500, 18 Lloyd Street, Macksville

7,000

2012/619

15/05/2012

S Welsh Constructions/Keith Smith

Garage

Lot 8 Section M DP 9654, 86 Jellico Street, Macksville

4,600

2012/620

15/05/2012

Alan Hall

Roofed Deck

Lot 9 DP 247594, 419 Upper Warrell Creek Road, Congarinni

23,500

 

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENTS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY TO 18 MAY 2012

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE

$

2012/035

Lot 2 DP 1088352, 86 High Street, Bowraville

Awning Support

9000

2012/041

Lot 13 DP 1170352, 8 Nancye Roberts Drive, Macksville

Dwelling-House

320,163

2009/120/01

Lot 236 DP 755550, 103 Soldier Settlers Road, Newee Creek

4 Lot Rural-Residential Subdivision Modification

0

2010/236/01

Lot 1 DP 951723, Rodeo Drive, Tewinga

Establish Radio Studios, build Shed, Retaining Wall & Sign Modification

80,000

2012/046

Lot 102 DP 1107938, 32 Pickett Hill Close, Valla

Shed

20,000

2012/018

Lot 2 DP 1119448, 33-43 Wirrimbi Road, Wirrimbi

2 Lot Large Lot Residential Subdivision

0

2012/053

Lot 58 DP 755559, 55-83 Main Street, Eungai Creek

Multi-purpose Hall

115,000

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

Director Environment & Planning's Report

ITEM 10.3??? SF430????????????? 310512???????? Flying Fox Plan of Management - Grassy Park, Bowraville

 

AUTHOR/ENQUIRIES:???? Jacqui Ashby, Environmental Compliance Officer ????????

 

Summary:

 

As part of the Our Living Coast Project on-ground works program, $40,000 was devoted to the Grassy Park Reserve Flying Fox camp for a Plan of Management and extensive rehabilitation works for both the camp area and the surrounding native vegetation including extensive bank stabilisation. GeoLink was the preferred consultant to undertake the study, as they have had extensive experience in preparing plans of management for flying fox camps in NSW. The Flying Fox Plan of Management was placed on public exhibition between 22 March and 27 April 2012.

 

 

Recommendation:

 

1????????? That the Flying Fox Plan of Management for Grassy Park, Bowraville be endorsed.

 

2????????? That grant funding be used and sourced to implement the actions.

 

 

OPTIONS:

 

That the Flying Fox Plan of Management for Grassy Park, Bowraville not be endorsed

 

 

DISCUSSION:

 

The Flying Fox Plan of Management ? Grassy Park, Bowraville was presented to Council on 15 March 2012 for endorsement for exhibition. The PoM was subsequently placed on public exhibition from 22 March through to 4pm, 27 April 2012.

 

There was 1 submissions received. This submission is attached and responses have been provided to the points raised as appropriate. Some of the issues are difficult to respond to due to the difference of opinion with legislation.

 

The PoM is to help set down the fundamentals of the rehabilitation of the park, for the use of native species and humans. Having a PoM can attract funding both state and federal for the rehabilitation of the EEC's and the ongoing maintenance of the core camp. The main body of the PoM is the vegetation management plan.

 

Ongoing licences and permits from OEH are dependent on the endorsement of the PoM. To not endorse the PoM will mean Grassy Park will be left with the current roster of mowing of the grass. Weed species will grow tall and the Flying Foxes are likely to roost closer to residential properties and the problem will be inflamed.

 

For the PoM to work, funding is necessary for the continuation of rehabilitation works within the park.

 


Table 1 Responses as considered appropriate to the submission received.

 

Page/
Ident No

Proposed changes/ Comments/Questions

Staff Response

Nil

First indented paragraph of submission

Comment noted.

 

Flying Foxes are moving into urban areas due to loss of roost habitats in proximity to food resources, as well as through creation of urban gardens that include nectar sources that attract Flying Foxes (FF). More camps appear to be forming across the landscape which as a result create conflicts between human residents and the Flying Fox.

The only way to deal with the conflicts are in accordance with legislation and this process is not always acceptable to urban residents.

Nil

First dot point of submission

Relocation can only be granted under licence from the Office of Environment and Heritage under special circumstances and considerations as set out in the NSW Flying Fox Camp Management Policy.

 

The $40,000 is from an Urban Sustainability Grant. The project has been passed by the NSW Environmental Trust.

 

Flying Foxes have been using the Bowraville area as a camp (intermittently) for some years now.

Nil

second dot point of submission

Comment noted

 

There are several examples of Flying Fox colonies next to urban areas that have been accepted within the community such in Bellingen and Wingham Brush.

 

A buffer zone in Grassy Park has been planted with low shrubs that Flying Foxes do not particularly like and so they will not roost in. This buffer zone once fully grown will buffer the closest residents from the noise and smell of the camp.

 

Within the PoM, sections of Grassy Park have been identified and each section has been worked on with regard to eradicating Camphor Laurel. Since Flying Foxes roost in these trees, OEH will not let Council remove all the Camphor Laurels at the one time, the PoM sets out a time frame to remove the Camphor Laurels and replant with EEC species.

 

Third dot point of submission

Air conditioners were an option for the Maclean community, this was discussed at the Bowraville meeting, it is a suggestion on what types of things the community has open to them. However, the outcome of the meeting was that this was not a real option that the residents of Bowraville wanted.

Nil

Fourth dot point of submission

Comment noted.


 

Page/
Ident No

Proposed changes/ Comments/Questions

Staff Response

Pg 22 ? 2.4.12.3

Fifth dot point of submission

Whilst it is acknowledged that Flying Fox droppings do make a mess it is difficult to eradicate within legislative requirements.

Pg 23

Sixth dot point of submission

Comment noted.

Pg 24

Seventh dot point of submission

Comment noted.

Pg 27 ? 3.1.1

Eighth dot point of submission

The Grey Headed Flying Fox has an important cultural significance to the Gumbaynggirr People. If the Bowraville LALC is successful in the land claim then management of the park will pass from Nambucca Shire Council to the Bowraville Local Aboriginal Lands Council. It is unlikely that anything will change as the park will remain as public recreation. Further to this The Threatened Species Conservation Act 1995 and National Parks and Wildlife Act 1974 apply irrespective of whether Native Title is granted over land.

 

If the PoM is still in existence the LALC will continue with it unless they have a PoM of their own for Grassy Park.

Pg 27 3.2

Ninth dot point of submission

Comments noted. The area of Grassy Park has been transformed in the last 4 years from a heavy weed infested 'forest' into an area which can be used.

The PoM sets out more works to enhance the vegetation of Grassy Park.

Pg 40 last paragraph

Tenth dot point of submission

Comment noted.

Nil

Last paragraphs in submission

Comment noted.

 

 

CONSULTATION:

 

Mayor and all Councillors

Director Environment and Planning

GeoLink

Nambucca Valley Landcare Inc

Coffs Harbour City Council

Bellingen Shire Council

Billy Roberts (Flying Fox specialist)

Office Environment and Heritage

The community of Bowraville

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Grassy Park is the chosen home by Flying Foxes due to its proximity to the limited food supply in the surrounding areas. Grassy Park is a known area of three EEC's and is located in an urban area. For the Flying Foxes to survive we must enhance their chosen camp and protect it whilst helping to alleviate the conflict with residents in the surrounding area.

Social

 

The works done and planned will help alleviate the conflict of living near a large camp. The PoM helps set out the works to be done to do this.

 

Economic

 

If the conflict between the residents and the camp is not alleviated, then the loss of the species and or community will result in an economic loss. Enhancing the camp areas and EEC will put Bowraville on the map and increase the tourist economy of the town.

 

Risk

 

The risk is high if nothing is done to alleviate the conflict. Having a PoM will alleviate the conflict and sets out the right way to deal with camps that are regionally significant.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

Grant funding will be identified into the future for the life of the PoM.

 

Attachments:

1View

10206/2012 - Submission in relation to Draft Flying Fox Plan of Management - D Glennon

 

??


Ordinary Council Meeting - 31 May 2012

Flying Fox Plan of Management - Grassy Park, Bowraville

 



?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

Director of Engineering Services Report

ITEM 11.1??? SF910????????????? 310512???????? Nambucca Local Disaster Plan (DISPLAN) adopted 12 April 2012

 

AUTHOR/ENQUIRIES:???? Paul Gallagher, Director Engineering Services ????????

 

Summary:

 

The Local Emergency Management Committee resolved in August 2011 to commence a review of the Nambucca Shire Local Disaster Plan (DISPLAN) adopted November 2007.? The first review commenced in October 2011 and was 90% completed by November 2011.

 

It was presented to the Local Emergency Management Committee (LEMC) at its meeting held on the 21 February 2012 for endorsement and the LEMC resolved:

 

1??????? That the Nambucca Local Emergency Management Committee forward the reviewed DISPLAN to the North Coast District Emergency Management Committee ?DISPLAN Peer Review Committee? for their formal endorsement.

 

2??????? That Heather Leclercq be thanked for her work in formatting and updating the DISPLAN.

 

 

Recommendation:

 

That Council receive and note the report that the revised Nambucca Local Disaster Plan (DISPLAN) was endorsed by the North Coast District Emergency Management Committee ?DISPLAN Peer Review Committee? on the 12 April 2012.

 

 

OPTIONS:

 

There are no options relating to this report.

 

DISCUSSION:

 

The purpose of a local disaster plan (DISPLAN) is to provide detailed arrangements at a local level that prevent or mitigate, prepare for, respond to and recover from emergencies within the in the Nambucca Local Government area.? The arrangements detailed in the Nambucca Local Disaster Plan apply to emergency operations conducted by the Local Emergency Operations Controller (Senior Police Officer in charge) or the relevant combat agency.

 

The revised DISPLAN was presented to the North Coast District Emergency Management Committee (NCDEMC) ?DISPLAN Peer Review Committee? for their formal endorsement.

 

The NCDEMC formally endorsed the amended Nambucca Local Disaster Plan (DISPLAN) on the 12 April 2012.

 

The DISPLAN is comprised of a number of documents due to the sensitive information contained therein and is available in two versions, restricted and unrestricted.?

 

The Restricted version, containing Restricted Contacts, Local Area Maps, Vulnerable Groups, Operation Centres, Evacuation Centres, and the Format Media Request to use SEWS is only available to the following:

 

????????? Mayor, General Manager, Local Emergency Manager Officer (Director Engineering Services), nominated LEMC members and adjoining local Council Local Emergency Management Committees.

 

The Unrestricted version is available for viewing by Councillors and the general public through Council?s website under Community Information/Emergency Information/Displan and a hard copy is available for viewing at the Nambucca and Macksville libraries.

 

 

CONSULTATION:

 

Local Emergency Management Committee

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment allocated with this report.

 

Social

 

Matters associated with social issues, such as displaced residents are contained in the restructured issue of the DISPLAN and relate to Welfare.

 

Economic

 

There are economic implications associated with emergency events such as storms and floods.

 

Risk

 

The DISPLAN has identified all potential risks and each agency has prepared standard operating procedures for such events.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no direct impact on the annual budget or future budgets associated with this report.? Council allocated funds towards the various emergency services within its annual budget.

 

Source of fund and any variance to working funds

 

There are no variations to working funds associated with this report.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

Director of Engineering Services Report

ITEM 11.2??? SF841????????????? 310512???????? Road and Bridge Naming and roundabout treatments Pacific Highway Upgrade - Warrell Creek to Urunga

 

AUTHOR/ENQUIRIES:???? Keith Williams, Manager Technical Services ????????

 

Summary:

 

With the upgrade of the Pacific Highway section of road from Warrell Creek to Urunga a number of service roads and over bridges will be constructed.

 

The service roads and existing Pacific Highway that will provide new public road access to properties directly affected by the highway upgrade will need to be named in accordance with Council?s current Road Naming Policy.

 

One of the proposed service roads connecting the new interchange with Boggy Creek Road is planned to be constructed to a local road standard, however the ultimate class of this road will be industrial.? It would be prudent at this stage for council to request Roads and Maritime Services design and construct earthworks and road pavements to cater for industrial class traffic loads and road widths.

 

When the Warrell Creek to Nambucca Heads stretch of the Pacific Highway upgrade is completed there will be two substantial bridges on the highway alignment, one over the Nambucca River at Macksville and one, less substantial in length, over a new service road, existing railway line and Warrell Creek River at the southern approach to Warrell Creek.

 

Council may wish to consider submitting names for the two large bridges.

 

A similar decision will need to be made as to what type of treatment Council is willing to accept as infill for the two roundabouts at the Nambucca Heads interchange.? The options being concrete infill, landscaping or another type of entry statement to the Valla Urban Growth Area.

 

 

Recommendation:

 

1??????? That Council liaise with Bellingen Shire Council with suggestions to rename the existing Pacific Highway that will be by-passed when the Warrell Creek to Urunga Upgrade is complete, with examples being: Nambucca ? Bellingen Way or Twin Rivers Way.

 

2??????? That Council staff commence the road naming process for the new service roads constructed in conjunction with the Nambucca Heads to Urunga Pacific Highway Upgrade in accordance with Council?s current Road Naming Policy and after consultation with residents that are directly affected

 

3??????? That Council propose a War Memorial theme for the names of bridges constructed as part of the Warrell Creek to Nambucca Heads Pacific Highway upgrade and that the new bridge over the Nambucca River be named ?Frank Partridge VC Memorial Bridge? and that Council seek advice from the Frank Partridge Military Museum to name the other bridge/s.

 

4??????? That Council advise Roads and Maritime Services that the two roundabouts at the new Nambucca Heads Interchange be constructed with concrete infill and that the central 5 metre radius be sacrificial in nature for easy removal to compliment future landscaping works or entry statement treatment.

 

5??????? That Council advise Roads and Maritime Services the service road connecting the new Nambucca Heads Interchange to Boggy Creek Road and two properties further be designed and constructed to a cater for Industrial traffic loads and road widths.

 

 

 

OPTIONS:

 

1??????? Councillors or staff select road names for the new service roads constructed in conjunction with the Nambucca Heads to Urunga Pacific Highway Upgrade and advertise accordingly

 

2??????? Council explore alternative naming themes for bridges constructed as part of the Warrell Creek to Nambucca Heads Pacific highway upgrade

 

3??????? Council accept two fully landscaped roundabouts at new Nambucca Heads Interchange accepting there will be on going maintenance costs

 

4??????? Council accept two concrete filled roundabouts at new Nambucca Heads Interchange and consider installing an alternative entry structure in conjunction with Valla Urban Growth Area Development Control Plan.

 

 

DISCUSSION:

 

ROAD NAMING AND CONSTRUCTION STANDARDS:

 

 

Work is due to commence on the upgrade of the Pacific Highway from Nambucca Heads to Urunga early 2013.? The existing length of highway from the Nambucca Heads interchange through to Raleigh is proposed to be public road, as such the road will require a name, ?Old Pacific Highway' has already been ruled out.

 

As the existing stretch of Pacific Highway, once bypassed, extends into Bellingen Shire it is prudent for both Nambucca and Bellingen Shire Council?s to agree on a name at this early stage.? A majority of the road will initially be within Bellingen Shire, however, once the Macksville bypass is complete the road to be named will extend to North Macksville and connect with Cooper Street, whereby a majority of the bypassed highway will be within the Nambucca Shire.

 

A road name without referring to either shires title may be the wisest option, alternatively one that identifies the joint natural appeal of the area and one that encourages tourists to leave the highway is worth exploring, similar to Waterfall Way.

 

Properties that have an existing access to the existing Pacific Highway will be denied access on to the new Pacific Higheway when the upgrade is complete.? A series of service roads will be constructed to provide public road access from the affected properties to nearby interchanges.

 

The five service roads which will need to be named in accordance with Council?s current Road Naming Policy are:

 

Road 1:??????? Extends from Burkes Lane, Valla north into Bellingen Shire LGA for approximately 1.5 km and provides direct access to one property and a forest road, both within Bellingen Shire.

 

Road 2:??????? Extends from Burkes Lane Valla providing a connection with East West Road for an approximate distance of 1km.? There is a temptation to continue with the name Burkes Lane however the additional one kilometre will disrupt the integrity of the rural road numbering system.? This stretch of road requires a new name.

 

Road 3:??????? Extends from East West Road and provides a connection with Deep Creek Road for approximately 1.5 km.? This new connection joins onto Blackbutt Road which already has properties addressed to this road name.? The obvious choice for this road is to continue with the name Blackbutt Road.

 

Road 4:??????? Is proposed to be a short road, off Deep Creek Road and opposite Blackbutt Road providing access to 3 properties. The 3 properties currently enjoy access to the Pacific Highway via a right of carriageway.

 

Road 5:??????? Will provide a connection from the new Nambucca Heads interchange to Boggy Creek Road and a further 2 properties with existing Pacific Highway frontage.? The construction of this road will initially be to a minor local road standard, with a possible future upgrade in parts, to an Industrial Estate Standard when identified for upgrades associated with the Valla Urban Growth Area.

 

Substantial earthworks and reconstruction of this road will be required when the upgrade is necessary.? It would be prudent at this stage and substantial future cost saving to request Roads and Maritime services carry out earthworks, pavement construction and all associated civil works to cater for an Industrial Estate standard of road.?????????

 

A further road is to be constructed connecting the new Nambucca Heads interchange with Road 5, this connecting road will be the primary access into the Valla Urban Growth Area, as such its naming will be discussed in the Development Control Plan for the area.? Again the standard of this road will need to be designed and constructed to cater for its ultimate use.

 

BRIDGE NAMING:

 

Several bridges will be constructed when the Warrell Creek to Nambucca Heads stretch of the Pacific Highway upgrade is completed.? Two of the bridges will be substantial in size and Council consideration for naming these two bridges can start at this early stage.

 

Bridge 1:????? Over the Nambucca River at Macksville.

 

Bridge 2:????? Over a new service road, existing railway line and Warrell Creek river at the southern approach to Warrell Creek.

 

As for the other bridges, Roads and Maritime Services indicated that they don't normally name the overpasses and that they are identified by this road name.

 

Council may wish to consider a War Memorial theme for the bridge names. ?Naming the bridge over the Nambucca River ? ?Frank Partridge VC Memorial Bridge? would be highly regarded and supported.

 

Council may wish to we seek advice from the Frank Partridge Military Museum to name the other bridge/s and work through a list of local diggers killed in combat or received bravery medals - not necessarily the VC.

 

ROUNDABOUT TREATMENT:

 

Work is due commence on the upgrade of the Pacific Highway from Nambucca Heads to Urunga early 2013.? When completed there will be a new interchange to service Nambucca Heads.? The interchange will also provide the predominant entry to the Valla Urban Growth Area, access to the heavy vehicle rest area and a proposed service area.

 

The interchange will consist of an overbridge connecting two roundabouts with the requisite slip lanes.

 

Landscaping works are proposed at the interchange as a mitigation measure that also has the potential to identify the arrival point to Nambucca Heads as a milestone and orientation point.

 

Landscaping the centre of the roundabouts is also an option as they will act as an entry statement to Nambucca Heads and the Valla Urban Growth Area.? Council will need to consider the cost of on going maintenance of the landscaped roundabouts, alternatively a treatment with low to no maintenance can be considered with either stencilled concrete infill or concrete infill with a low maintenance entry statement/structure.

 

Council may also elect to have a structure (similar to that at the Port Macquarie interchange) erected in the centre of the round-about.? A potential nautical theme such as dolphins or whales may be considered as a good entry to the beaches and valley.

 

 

CONSULTATION:

 

Roads and Maritime Services

Mayor

General Manager

Director Environment and Planning

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No environmental issues as a result of this report.

 

Social

 

No social impacts as a result of this report.

 

Economic

 

No social impacts as a result of this report, however the costs associated with entry statements to Nambucca Heads and Valla Urban Growth Area will need to be considered.

 

Risk

 

There is a risk of ongoing maintenance costs if the two roundabouts are landscaped.

 

There is a possible future risk of substantial costs associated with earthworks, road widening and road reconstruction if the future Industrial Estate access roads are not constructed to their ultimate class.

 

 

FINANCIAL IMPLICATIONS:

 

 

Direct and indirect impact on current and future budgets

 

There is a potential impact on future budgets with ongoing cost and cost of future road works in the event that the industrial access roads are constructed to a lesser than desired standard (see comment in Risks).? Associated with maintenance of the two roundabouts.

 

Source of fund and any variance to working funds

 

General funds for within the Parks and Reserves for roundabout maintenance.

 

 

Attachments:

1View

11682/2012 - Service Roads to be named

 

??


Ordinary Council Meeting - 31 May 2012

Road and Bridge Naming and roundabout treatments Pacific Highway Upgrade - Warrell Creek to Urunga

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

Director of Engineering Services Report

ITEM 11.3??? SF1185??????????? 310512???????? Naming the New Beach Area ? Ferry Street, Macksville

 

AUTHOR/ENQUIRIES:???? Keith Williams, Manager Technical Services ????????

 

Summary:

 

Council has received two requests to name the new beach area adjacent to the Lions Park, Ferry Street Macksville.? Council can decide to select one of the proposed names and advertise the name in accordance with Geographical Names Board Guidelines for the determination of place names.

 

 

 

Recommendation:

 

1??????? That Council advertise its intention to adopt the name for the new beach area adjacent to the Lions Park, Ferry Street Macksville ?Water Sports Park?.

 

2??????? That comments and submissions on the proposal be received for a period of one month and that if no objections are received Council submit the name to the Geographic Names Board for advertising and adoption.

 

 

 

OPTIONS:

 

1??????? Council name the area without advertising

2??????? Council consider other names for the beach area

3??????? Council leave the area un-named.

 

 

DISCUSSION:

 

Two names have been submitted for the new beach area adjacent to Lions Park, Ferry Street Macksville. The two names being:

 

Submission 1

 

Gan Park or Dr Gan Park named after Dr Paul Gan who has lives opposite the park in Ferry Street.? It has been reported in the submission that Dr Gan was instrumental in the project of cleaning up the Lantana and the rubbish on the rivers edge and has been doing this for many years.

 

Council?s Australia Day Committee recently recognised the Gan family?s tremendous contribution to the Valley at the 2012 Australia Day Celebrations.

 

?Names of persons should normally only be given posthumously but the Geographic Names Board, at its discretion, may approve a feature name which honours a living person if such a person?s contribution to the local community is considered outstanding.?

 

Submission 2

 

Members of the Nambucca Valley Rivers Users Group (NVRUG) have contributed numerous volunteer hours of their time and equipment to upgrade and reconstruct the foreshore at Ferry Street Macksville.? The facilities they have constructed are there for visitors and residents to take advantage of the waterfront.? In recognition of the work in the NVRUG have submitted the name ?Water Sports Park?.

 

The NVRUG feel the name applies to all aspects of its use and would hope to promote further enjoyment by the general public.

 

NVRUG propose erecting a sign across the entrance posts made from a water ski with ?Water Sports Park? written along the top edge and ?Proudly Constructed by NVRUG & Nambucca Shire Council.?

 

Council does not have a policy for the naming of Parks, Reserves or Sports Fields, however, Council is occasionally asked to provide a suitable name to identify them.

 

A search of policies from larger councils has identified The Geographical Names Board of NSW (GNB) as the authority, under the Geographic names Act 1966, responsible for the assignation of names and places and geographic features.

 

 

CONSULTATION:

 

Nambucca Valley River Users Group

Mr Ken Johnson

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment associated with this report.

 

Social

 

There are no social implications associated with this report.

 

Economic

 

There are no economic implications associated with this report.

 

Risk

 

There are no risk implications associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on current or future budgets associated with this report.

 

Source of fund and any variance to working funds

 

Not applicable

 

Attachments:

1View

?- Circularised Confidential Documents (Trim 1250/2012, 11715/2012)

 

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Ordinary Council Meeting - 31 May 2012

Naming the New Beach Area ? Ferry Street, Macksville

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Naming the New Beach Area ? Ferry Street, Macksville

 

 

 

Circularised Confidential Documents (Trim 1250/2012, 11715/2012)

 

??Pages

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

Director of Engineering Services Report

ITEM 11.4??? T003/2012??????? 310512???????? Tender - T003/2012 Landslip Remediation Works Boat Harbour Road, Yarranbella

 

AUTHOR/ENQUIRIES:???? Stephen Fowler, Engineering Designer ????????

 

Summary:

 

In accordance with Council?s procurement and tendering procedures, the General Manager gave approval in April 2012 to invite tenders for T003/2012 Landslip Remediation Works Boat Harbour Road, Yarranbella. Tenders were invited by public advertisement in accordance the Local Government Act and tendering regulations.

 

The Tender closed on 15 May 2012 at 2.00 pm.

 

Four (4) tenders were received from the following:

 

?????????????? Civil Team Engineering Pty Ltd

?????????????? Clybucca Earthmoving Pty Ltd

?????????????? Fred Keizer Constructions Pty Ltd

?????????????? J B & J A Bilson

 

The tender is for a lump sum project. A schedule of rates for a third row of soil nails, additional excavation and rock fill was included in the tender submission documents for use in the event of variations to the volumes estimated by Coffey.

The tender evaluation is provided to Council in a confidential circularised document.

 

 

Recommendation:

 

That Council accept the Tender for T021/2010 Landslip Remediation Works Boat Harbour Road, Yarranbella from JB & JA Bilson.

 

 

 

OPTIONS:

 

?????????????? Accept the recommendation.

?????????????? Not accept the recommendation

?????????????? Not accept the recommendation and select another tender

 

 

DISCUSSION:

 

In April 2012 the General Manager gave approval to invite tenders for T003/2012 Landslip Remediation Works Boat Harbour Road, Yarranbella.

 

The project is for landslip remediation works on Boat Harbour Road adjacent to Lot 1051 DP706354, 100 metres east of the intersection with Williams Hill Road.

 

The Works will be funded by the State Government under the Natural Disaster Relief arrangements administered by RMS .

 

Coffey Pty Ltd has provided the geotechnical investigation of the land slips and the design drawings and specifications for remedial works.? Road and Maritime Services (RMS) have approved the design for remediation. The proposed works include the following:

 

??????????? Excavation of slip prone material above the existing land slip.

??????????? Installation of soil nails to upper face of the excavation

??????????? Application of shot Crete to upper face of the excavation

??????????? Removal of slumped material and vegetation

??????????? Placement of rock fill

??????????? Construction of road pavement

 

The Tender closed on 15 May 2012 at 2.00 pm.

 

Four (4) tenders were received from the following:

 

?????????????? Civil Team Engineering Pty Ltd

?????????????? Clybucca Earthmoving Pty Ltd

?????????????? Fred Keizer Constructions Pty Ltd

?????????????? J B & J A Bilson

 

The assessment criteria used to select the successful tender were identified as follows and is as set out in Clause 2.8 of the tender documents:

 

Criteria and? Weighting

 

Value for Money?????????????????????????????????????????? 60%

Evidence of Expertise and Resources???????????? 20%

Duration of Construction??????????????????????????????? 10%

Enhancement of Local Business????????? 10%

 

The assessment panel consisted of:

 

Stephen Fowler - Engineering Designer

Peter Baynes - Manager Assets

Vipuli Narangoda ? Water and Sewerage Engineer

 

RMS approved the letting of the tender and have confirmed approval to proceed by an email from Stefan Wielebinski on 17 May 2012 are as follows:

?based on the information supplied by council, I support your choice of preferred tenderer. As discussed on the phone, I would like a copy of tender documents and rates supplied, so we can verify any possible variations.

 

Furthermore, I reiterate that I will need to compare tender documents to geotech report, before I can confirm whether RMS will be funding the total of the contract amount, or if a contribution will be sought from council in case of possible betterment components. Based on discussions I had with yourself and Noel Chapman, betterment component is likely to be small or possibly even non-existent.

RMS is keen to achieve a positive outcome for residents, whilst providing value for money to NSW tax payers. In so far I would ask you to provide a monthly cashflow forecast for this project, so I can allocate the necessary funding, and to keep me informed about progress, possible cost over-runs and delays, as soon as they come to your attention.? RMS has been provided with the additional information as requested.

 

 

CONSULTATION:

 

Director Engineering Services

Tender Assessment Panel

Coffey Pty Ltd

Roads and Maritime Services (RMS)

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

The project will have minimal impact on the environment as it is restoring an existing road embankment.

The contractor is responsible for the protection of the environment during construction.

 

Social

 

Residents of Taylors Arm will benefit by the reopening of Boat Harbour Road.

 

Economic

 

The reopening of Boat Harbour Road will result in a saving of fuel for affected residents who are currently required to travel by way of lengthy detour routes along unsealed roads. The reopening of Boat harbour Road will relieve Council of the costs of maintaining the detour routes for increased volumes of traffic.

 

Risk

 

The risk exists of cost overruns due to contract variations, however the detailed plans and specifications provided by Coffey make this unlikely. Contingency for variations has been allowed for in the funds allocated by RMS.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Direct impact on the 2011/12 budget is an anticipated income from the State Government of $350,000 before 30 June (depending on State Treasury these funds may be delayed to 2012/13 financial year).The impact on future budgets being 2012/13 is an income of $700,000 or full payment of the grant being $1,050,000.

 

Source of fund and any variance to working funds

 

Nil variation anticipated at this stage.

 

Attachments:

1View

?- CONFIDENTIAL CIRCULARISED DOCUMENT? (TRIM 12466/2012)

 

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Ordinary Council Meeting - 31 May 2012

Tender - T003/2012 Landslip Remediation Works Boat Harbour Road, Yarranbella

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Tender - T003/2012 Landslip Remediation Works Boat Harbour Road, Yarranbella

 

 

 

CONFIDENTIAL CIRCULARISED DOCUMENT? (TRIM 12466/2012)

 

??Pages

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

Director of Engineering Services Report

ITEM 11.5??? SF1675??????????? 310512???????? Ferry Street, Macksville - Amenities

 

AUTHOR/ENQUIRIES:???? Peter Baynes, Manager Assets ????????

 

Summary:

 

The Ferry Street amenities building were destroyed in a truck accident in August 2011.? This report provided information on a proposal to replace the building recommends an alternative site and seeks authorisation for funding the reconstruction.

 

 

Recommendation:

 

1??????? That Council endorse the location of the replacement amenities building at a site to the north west of the original building (referred to as Option C in this report).

 

2??????? That Council authorise the allocation of an additional $40,000 from Section 94 funds toward the cost of reconstruction of the amenities block.

 

 

OPTIONS:

 

Council may endorse an alternative location for the replacement building, the likely option being the site of the original building.

 

 

DISCUSSION:

 

Background

 

In August 2011 a traffic accident involving a truck that left the Pacific Highway on the northern approaches to Macksville severely damaged the amenities building located in the reserve area adjacent to Ferry Street.? The Damage to the building?s structure was sufficient to necessitate the total demolition of the building.

 

A claim for damages was made against the transport company and their insurers.? That claim included an amount of $113,450 as an estimate of the cost for reconstruction of the amenities block.? That estimate was based on recent valuations of equivalent amenities buildings.

 

Negotiations between Council and the insurers resulted in a final settlement of $60,000 for building replacement.? This lesser amount offered reflects the cost of the ?loss?, being the written down value of the building, as opposed to the claim being for the ?replacement? cost.

 

Council received payment in settlement of the claim in March 2012.

 

Replacement Amenities Building

 

When considering the replacement of the amenities building the following issues have been considers:

 

Should the building be replaced or not?

 

The option of not replacing these amenities was not considered feasible.

 

Where to site the replacement building?

 

Three options were considered being the site of the old building or sites more central to the car parking and beach areas.? The attached diagram shows three options which were considered.

 

Option A is the site of the old building.? The obvious issue with this site is the risk of a similar accident reoccurring and damaging the new building or injuring an occupant of the building.? Whilst it could be argued from a quantitative risk assessment perspective that the risk of a similar accident reoccurring is low in reality choosing to relocate the building at this site is not considered to be acceptable politically or socially.? The fact that there have been two further incidents of trucks leaving the highway in this area since August 2011 (although neither of these accidents would have impacted the amenities building) highlights the perceived risk of this location.

 

Option B is to site the building in a more central location to the car parks, river access and beach areas.? This option is not considered feasible on two counts.? Firstly, access to the sewer infrastructure on the northern side of Ferry Street would require a pumped system which would increase the cost of reconstruction and also require ongoing maintenance.? Secondly, this area is subject to flooding which could potentially impact on the building and also cause problems with inundation of the sewer system.

 

Option C is the recommended option.? Whilst it cannot be guaranteed that reoccurrence of a similar accident can be avoided, this site locates the building away from the likely route of wayward traffic from the highway.? This site has practical advantages in terms of access to services and is above likely flood levels.? A disadvantage of this site raised by the Nambucca Valley Users Groups is the potential negative impact on the view of the river from the Pacific Highway and Ferry Street.? This concern is noted but it is felt that with suitable design and possibly screening plants the advantages of this site outweigh the disadvantages.

 

Other issues relating to the replacement building?s design, irrespective of its location, have been considered by Council staff and also discussed with the Nambucca Valley Users Group.? These include:

 

?????? Aligning the building such that the access doors face the park rather than away from it as was previously the case.

?????? Provision of disabled access.

?????? Provision of an external wash basin and shower.

?????? Construction materials and building design.

 

Cost of the replacement building

 

The cost of the replacement building will depend on the final design and construction technique.

 

In general, the intention is to adopt a minimum standard of at least two unisex stalls, one with disabled access for construction of new or replacement amenities buildings.? Use of heavy duty, vandal proof fittings is also considered an essential design criterion.? Construction can be either the traditional method of a design and construct project or by utilising the increasing range of prefabricated restrooms now available.

 

As an indication of the likely cost, the recently construction amenities at Anderson Park in Valla Beach are of the prefabricated type and cost $80,000.? Recent valuations of a similar amenities building in the Shire proposed a reconstruction of $113,000.? Discussions with other local Councils regarding their costs for recent amenities building show costs can be up to $150,000.

 

A decision on the final design and construction for the building is yet to be finalised, however, preliminary estimates indicate that either of the methods mentioned above would provide a suitable building for a cost of $100,000.? This is sufficient to provide a building similar to Anderson Park but with heavier duty fittings and a more aesthetically pleasing design or to carry out a design and construction project.

 

Funding

 

Given the gap between the $60,000 included in the settlement and the estimated project costs it is recommended Council allocate $40,000 from Section 94 funds to fund the reconstruction of the amenities building.

 


 

CONSULTATION:

 

General Manager

Director Engineering Services

Engineering Designer

Nambucca Valleyr Users Group

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Environmental factors have been considered in assessing alternative sites for the amenities building.

 

Social

 

Provision of an amenities building is considered essential to support users of the river and adjacent park areas as well as passing tourists and visitors to the Shire.

 

Economic

 

Provision of adequate amenities contribute to the economy of the Shire.

 

Risk

 

Given the history of this site the risk of damage to property and people from a traffic accident is credible.? Changing the location of the amenities building to the proposed site is a tangible means to reduce the risk exposure.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The direct impact of the current 2011/2012 budget is an income of $60,000.? The allocation of $40,000 is proposed to come from Section 94 funds..

 

Source of fund and any variance to working funds

 

There is no impact on working funds.? The cost of the building will be met from the insurance payout and Council?s Section 94 reserve for open space and community facilities.

 

Attachments:

1View

12621/2012 - Diagram for options for amenities block

 

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Ordinary Council Meeting - 31 May 2012

Ferry Street, Macksville - Amenities

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 31 May 2012

Director of Engineering Services Report

ITEM 11.6??? SF1655??????????? 310512???????? Claim for Natural Disaster Funding - REstoration for Local Infrastructure - June 2011 Event

 

AUTHOR/ENQUIRIES:???? Paul Gallagher, Director Engineering Services ????????

 

Summary:

 

Advice from the NSW Minister Finance and Services has been received that the State Government has approved the amount of $65,000 towards the repair and rectification of damage to local infrastructure (parks and gardens) following the June 2011 storm/flood event

 

 

 

Recommendation:

 

1??????? That Council formally advise the North Coast Region NSW Public Works Department that it accepts the Natural Disaster funding for the amount of $65,000 and conditions of funding for the restoration to local infrastructure following the June 2011 event

 

2??????? That the allocation of $65,000 be reflected in the June Quarterly Budget Review

 

 

 

OPTIONS:

 

1??????? Adopt the recommendation

2??????? Decline the funding offer

 

 

DISCUSSION:

 

The June 2011 storm/flood event was declared a Natural Disaster by the State Government which allowed Council to make a claim for repairs to infrastructure. ?Council submitted a claim to the NSW Public Works for $65,000 for repairs to infrastructure within the parks and reserves (this is in addition to the recent advice that the claim for damages to the local roads was approved for the amount of $1,533,332.00.)

 

Restoration works have been completed, and were charged to emergency works following the flood damage.? The amount claimed is the cost incurred by Council to repair the infrastructure.

 

 

CONSULTATION:

 

Manager Civil Works

Senior Overseer

NSW Public Works

Manager Finance

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment associated with this report.

 

Social

 

There are no social implications to Council with this report

 

Economic

 

There are no economic implications to Council associated with this report

 

Risk

 

There are no risk implications to Council associated with this report,

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The direct impact on the current 2011/12 budget is $65,000 income which is offset in expenditure for repairs to infrastructure under emergency arrangements.

 

Source of fund and any variance to working funds

 

There is a variation to the budget required to reflect the $65,000 income against the actual expenditure

 

 

Attachments:

1View

12328/2012 - Advice and conditions of funding

 

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Ordinary Council Meeting - 31 May 2012

Claim for Natural Disaster Funding - REstoration for Local Infrastructure - June 2011 Event

 







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