NAMBUCCA SHIRE COUNCIL

 

 

Ordinary Council Meeting - 31 May 2012

 

LATE AGENDA††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Page

 

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5.1†††† Notices of Motion

5.1†††† Councillor Michael Andrew (Cactus) Moran OAM

9††††††† General Manager Report

9.8†††† General Manager's Performance Review

9.9†††† March 2012 Budget Review

 

 



Ordinary Council Meeting††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 31 May 2012

Notice of Motion

ITEM 5.1††††† SF1714††††††††††† 310512†††††††† Councillor Michael Andrew (Cactus) Moran OAM

 

AUTHOR/ENQUIRIES:†††† Rhonda Hoban, Councillor ††††††††

 

Summary:

 

Not required.

 

 

Recommendation:

 

That Council make a donation of $500 to the Nambucca Valley Dialysis Fund.

 

 

 

DISCUSSION:

 

I believe that with the passing of Cactus it is appropriate that we pause to consider his contribution to the Nambucca Valley as a Councillor, fundraiser, sports administrator, trust manager, general contributor and most of all, tireless advocate for his local community.

 

Cactusí work didnít go unnoticed.† In 2000 he was awarded the Australian Sports Medal for his contribution to surf lifesaving over more than 30 years.† In 2001 he was awarded the Centenary Medal for service to the community and local government.† In 2007 he received a Medal of the Order of Australia for service to the community of the Nambucca Shire through local government and surf lifesaving.

 

Itís difficult to think of anyone who has made an equivalent contribution to their local community through so many different facets of life.† And he achieved much of this in his later years whilst burdened with renal failure and being subject to kidney dialysis three days a week.† But Cactus rarely complained about his lot.† His family and his community were more important than his own well being.

 

As a mark of respect for Cactus, I propose that Council make a donation of $500 to the Nambucca Valley Dialysis fund.† This was Cactusí last major fundraising mission.† Ably supported by Judy, Cactus was keen to see the fund being used to finance dialysis chairs at the Macksville District Hospital.† Whilst Cactusí condition dictated he had to have dialysis at Coffs Harbour Hospital, he was concerned for other dialysis patients who had to travel from the Nambucca Valley and the impost of this on their families and friends.

 

We will miss you Cactus.

 

In memory of Cactus, let us bow our heads in a minuteís silence.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The donation can come from the 2012/2013 budget where there is a $10,000 provision.

 

Source of fund and any variance to working funds

 

There will be no impact on working funds.

 

Attachments:

There are no attachments for this report. †††††


Ordinary Council Meeting††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 31 May 2012

General Manager's Report

ITEM 9.8††††† SF839††††††††††††† 310512†††††††† General Manager's Performance Review

 

AUTHOR/ENQUIRIES:†††† Michael Coulter, General Manager ††††††††

 

Summary:

 

Not required.

 

 

Recommendation:

 

That Council adopt the performance review for the General Manager which was conducted on Thursday 31 May 2012.

 

 

 

DISCUSSION:

 

The General Managerís new standard contract of employment provides that the Council will ensure that the employeeís performance is reviewed least annually.† However, the Council has traditionally reviewed the General Managerís performance twice a year, in October and then in April and it is proposed to continue with this process.

 

Mr Mark Anderson from Local government Management Solutions was in attendance as facilitator for the General Managerís Performance Review.

 

The Council undertook an assessment of the General Managerís performance.

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 31 May 2012

General Manager's Report

ITEM 9.9††††† SF1724††††††††††† 310512†††††††† March 2012 Budget Review

 

AUTHOR/ENQUIRIES:†††† Craig Doolan, Manager Financial Services ††††††††

 

Summary:

 

General Fund:††††††††††††††† This review revises the net operating result for 2011/12 to a deficit of $436,100 and varies Current Liquid Equity to $1,575,106, a decline of $388,000 since the Original Budget.

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Councilís estimated Current Liquid Equity position (available working capital at year end) is satisfactory at approximately $250,000 above the minimum level as per Councilís policy.

 

 

Water Supplies:†††††††††††† This review revises the net operating result for 2011/12 to a surplus of $100 and varies Current Liquid Equity to $1,438,925, a decline of $29,700 since the Original Budget.

 

Councilís estimated Current Liquid Equity position (available working capital at year end) is solid at approximately $700,000 above the minimum level as per Councilís policy.

 

 

Sewerage Services:††††††† This review revises the net operating result for 2011/12 to a deficit of $122,700 and varies Current Liquid Equity to $760,186, a decline of $138,600 since the Original Budget.

 

Councilís estimated Current Liquid Equity position (available working capital at year end) is satisfactory at approximately $120,000 above the minimum level as per Councilís policy.

 

 

The circularised budget review document includes, as variances, amounts required to match unexpected income/expenditure items plus resolved inclusions to the budget. Items varying $5,000 or more are briefly discussed commencing page 2 and referenced to the page no. in the budget review document. Significant variations influencing the result are discussed further in this report. Council are reminded that as part of the move to the Department of Local Governmentís Integrated Planning & Reporting (IPR), changes have been made to the quarterly budget review reporting requirements in accordance with clause 203 of the Local Government (General) Regulation. On page 4 of the document is a summary Councilís Cash and Investments (cash reserves). Restricted reserves and unrestricted cash are presented with the movements of these reserves for the 2011/12 year as at the 31 March 2012. Also on page 4 is a statement of the YTD expenditure associated with consultancies and legal expenses. It should be noted that these expenses are incorporated in the budget. A further requirement is a statement of all contracts greater than $50,000 entered into during the quarter. The contracts register as per Government Information (Public Access) Act 2009 is presented on pages 5-11 of the budget review document. It should be noted that the initial incorporation of the additional information has been onerous in this first year of the IPR, particularly the cash and investments movements.††

 

Council received and noted the Capital Works report for the period ending March 2012 by the Manager Civil Works at its meeting on the 26 April 2012.

 

 

 

Recommendation:

 

1††††††† That the budget review for the quarter ended 31 March, 2012 be received.

 

2††††††† That the recommended increases and decreases in votes be included as subsequent votes for the financial year 2011/2012.

 

 

OPTIONS:

 

Not Applicable

 

 

DISCUSSION:

 

GENERAL ACTIVITIES

 

The summary of current liquid equity is on page 1 of the Budget Review document. The estimated current liquid equity surplus is $1,575,106 inclusive of internal loans.

 

The original 2011/12 budget forecast a net operating deficit of $48,100. Items revoted from 2010/11 amounted to $1,009,300. The balance of internal loans borrowed from current liquid equity was $583,940.

 

The September review revised the result for 2011/12 to a net operating deficit of $192,300 a decline of $144,200.

 

The December review revised the result for 2011/12 to a net operating deficit of $358,800 a decline of $166,500 on September and $310,700 on the original budget.

 

This review revises the net operating result for 2011/12 to a deficit of $436,100 and varies Current Liquid Equity to $1,575,106, a decline of $77,300 and $388,000 since the Original Budget.

 

A review of interest on investments revised the unrestricted estimate for general activities to $707,000 being an increase of $21,900. Also councilís subsidy for Rural Fire Service reimbursable items has been received with a $30,600 increase on that budgeted. These favourable variances werenít enough to offset opposing variances which included $33,500 net variation for washed out side track associated with Hampton Court Bridge ($51,500 additional expenditure, $18,000 unspent loan funds) and $30,000 as an internal transfer from working funds to the Land Development Reserve as the balance of this reserve was incorrectly stated at 30 June 2011. The shortfall on Ferry Street Amenities of $36,700 has also been included in this review. Notwithstanding a report on the Ferry Street Amenities has been prepared by Manager Assets.

 

The review of the supervisory vehicle hire rates as a result of the transition from leased vehicles was undertaken during the quarter. There were no major adjustments to offset the variance reported at the December budget review.

 

WATER SUPPLIES

 

Water Supplies estimated current liquid equity surplus is $1,438,925.

 

The original 2011/12 budget forecast a net operating surplus of $29,800. Net revotes from 2010/11 amount to $24,600.

 

The September review revised the result for 2011/12 to an operating surplus of $28,400, a decline of $1,400.

 

The December review revised the result for 2011/12 to an operating surplus of $21,100, a decline of $7,300 on September and an $8,700 on the original budget.

 

This review revises the net operating result for 2011/12 to a surplus of $100 and varies Current Liquid Equity to $1,438,925, a decline of $21,000 and $29,700 since the Original Budget.

 

There only major variation was $30,000 required for unexpected main breaks occurring near the MacDonaldís roundabout.

 

SEWERAGE SERVICES

 

Sewerage Services estimated current liquid equity surplus is $760,186.

 

The original 2011/12 budget forecast a net operating surplus of $15,900. Items revoted from 2010/11 amounted to $38,000.

 

There was no change to the 2011/12 forecast operating result at the September review.

 

The December review revised the result for 2011/12 to an operating deficit of $92,200, a decline of $108,100 on both the September review and original budget.

 

This review revises the net operating result for 2011/12 to a deficit of $122,700 and varies Current Liquid Equity to $760,186, a decline of $138,600 since the Original Budget.

 

Due to the delay the Nambucca Heads Treatment Plant being fully operational, energy savings of $41,000 have been included in this review and were able to offset additional energy costs at pump stations of $31,000. Also, higher than expected pump chokes occurred at both Nambucca Heads and Macksville pump stations requiring a variance of $40,000 along with $50,000 not included in the original budget for CCTV asset valuation work. These variances outweighed a saving on the cost of the Bowraville inlet screen of $34,000.

 

 

CONSULTATION:

 

General Manager

Directors

Responsible Officers

Accountant

 

SUSTAINABILITY ASSESSMENT:

 

Not applicable.

 

 

FINANCIAL IMPLICATIONS:

 

Refer to discussion.

 

Attachments:

1View

†- Circularised document

 


Ordinary Council Meeting - 31 May 2012

March 2012 Budget Review

 

 

 

 

 

Placeholder for Attachment 1

 

 

Circularised document

 

March 2012 Budget Review

 

 

 

 

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