NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

15 August 2012

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

For a trial period (April to September 2012) Council meetings are held on the last Thursday of each month commencing at 5.30 pm AND the second Wednesday before the last Thursday of each month commencing at 8.30 am. ?Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 15 August 2012

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 26 July 2012

5??????? NOTICES OF MOTION

5.1???? Notice of Motion - Metallic Minerals & Coal Seam Gas Mining (SF757).................................. 6 ?

6??????? PUBLIC FORUM

 

Ms Jane Glover - PUBLIC FORUM on behalf of "Can Do" Cancer Foundation

7??????? ASKING OF QUESTIONS WITH NOTICE ??

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Outstanding Actions and Reports....................................................................................... 8

9.2???? Closure of Short Street, Macksville and Transfer to Nambucca Valley Care........................... 14

9.3???? Annual Report on Code of Conduct Complaints.................................................................. 17

9.4???? Invitation to Comment on Proposed NBN Fixed Wireless Base Station - 343 Sullivans Road, Valla? 19

9.5???? Invitation to Comment on Proposed NBN Fixed Wireless Base Station - 184 O'Dells Road, Warrell Creek..................................................................................................................................... 21

9.6???? Section 94 Status Report................................................................................................. 23

9.7???? Endorsement of Flying Fox Plan of Management - Grassy Park, Bowraville.......................... 25

9.8???? 2012 Councillor Workshops - Achieving Outcomes for your Community (SF256)................... 31

9.9???? Missabotti Community Centre Committee of Management AGM - 11 July 2012 - Minutes...... 35

9.10?? Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 26 July 2012 - Minutes..................................................................................................................................... 40

9.11?? Planning Proposal LEP Amendment No. 5 And 7 - Advice that these Plans have Been Made (SF1649)..................................................................................................................................... 46

9.12?? Investment Report to 31 July 2012.................................................................................... 48

9.13?? Nambucca Heads High School - Proposed Information Sign................................................ 54

10????? ASSISTANT GENERAL MANAGER CORPORATE AND COMMUNITY SERVICES Report

10.1?? Outstanding DA's greater than 12 months, applications where submissions received not determined to 3 August 2012................................................................................................................... 56

10.2?? DA's and CDC's Received and Determined under Delegated Authority from 16 July-3 August 2012?? 59

10.3?? DEP Applications and Statistical Reports 2011-2012, And Certificates Received 2010-2012 (July 2012)..................................................................................................................................... 61

10.4?? Contract Regulatory Officer's Report July 2012................................................................... 65


 

11????? ASSISTANT GENERAL MANAGER Engineering Services Report

11.1?? Temporary Road Closures For Events On Roads ? Drag-ens Hot Rod Club Inc Hot Rod Display - Nambucca Heads............................................................................................................ 67

11.2?? NSW Rural Fire Service Liaison Committee meeting No. 4 ? 2011/12................................... 69

11.3?? Waste Management Status Quarterly Report 1 April - 30 June 2012.................................... 87 ???

12????? General Manager's Summary of Items to be Discussed in Closed Meeting

12.1?? Progress on Finalising Organisation Structure - Confidential

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

??

??????????? a????? Questions raised by Councillors at 8 above

 

?????? i???????? MOTION TO CLOSE THE MEETING

?????? ii??????? PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

???? TO CLOSE

?????? iii?????? CONSIDERATION OF PUBLIC REPRESENTATIONS

?????????????????? iv??????? DEAL WITH MOTION TO CLOSE THE MEETING

13????? MEETING CLOSED TO THE PUBLIC

14????? REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

TIME

DESCRIPTION

WHERE

OS/CC

ITEM

PAGE

8.30 am

Introduction to New and Promoted Staff

Tracey Ross, Senior Librarian

Samantha Steele, Payroll Officer

 

CC

 

 

8.35 am

PUBLIC FORUM - Jane Glover from "Can Do" Cancer Foundation (66513835)

CC

 

 

9.00 am

INSPECTION of sign location ofr Nambucca heads High School

OS

9.12

54

10.00 am

Morning Tea

CC

 

 

10.30 am

Business Paper

CC

 

 

1.00

Lunch

CC

 

 

2.00

Endorsement of Flying Fox Plan of Management, Grassy Park Bowraville

OS

9.7

25

 

Close

 

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

???


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

Notice of Motion

ITEM 5.1????? SF757????????????? 150812???????? Notice of Motion - Metallic Minerals & Coal Seam Gas Mining (SF757)

 

AUTHOR/ENQUIRIES:???? Paula Flack, Councillor ????????

 

Summary:

 

On Sunday 29 July, I participated in a mining information meeting which I co-organised, at the Macksville Senior Citizen?s Centre.? The meeting was hosted by Lock the Mid North Coast (LMNC), a lobby group aiming to prevent metallic minerals and coal seam gas mining in the mid north coast region.? See media release below.

 

The meeting provided residents and landowners with information relating to current and proposed mining activities in the region and in particular the regionl Petroleum Special Prospecting (CSG) Application and Group 1 Metallic Minerals Mining Exploration licence application - ELA 458, currently awaiting determination by the State Government.? Both these applications relate directly to the Nambucca Valley.

 

Participants also heard about the very successful community engagement strategy opposing CSG mining, which has ?gone viral? in the northern rivers region and which has brought people from all walks of life together to protect their properties, agricultural lands, livelihoods, environment and water supplies from destructive mining practices, through collaborative Non Violent Direct Action.?

 

Concerns were raised at the meeting regarding the impacts of industrial mining, including the loss of agricultural land, damage to our tourism industry and in particular pollution of the river as a result of any mining in the upper catchment in our high rainfall area.? Questions were asked about the potential for pollution of the town water supply with reference to Council?s recent decision to build a multimillion dollar dam near Bowraville.?? Reference was also made to the serious toxic pollution of the Macleay River from the numerous overflow spills from the Hillgrove antimony mine east of Armidale.

 

In the afternoon, attendees at the meeting unanimously declared their opposition to any CSG or metallic mineral mining activities occurring in the Nambucca Valley and further that Nambucca Shire Council be informed of this outcome, with a specific request that it do likewise.? The meeting charged me with the task of delivering this message and request.

?

Attendees expressed their strongest desire to see Nambucca Shire Council take action to oppose metallic minerals and coal seam gas mining in the valley, however Council is now in caretaker mode and as such it would be appropriate for the new Council to consider such a request following the 8 September 2012 local government election.

 

I therefore make the following recommendation.

 

 

Recommendation:

 

That Council note the Lock the Mid North Coast (LMNC) Mining Information meeting attendees? strong opposition to any coal seam gas or metallic mineral mining in the Nambucca Valley and its unanimous decision to request Nambucca Shire Council do so also.

 

 

 


MEDIA RELEASE

Monday 30 July 2012
___________________________________________________________________________________

Valley?s unite against mining

Over 150 land owners and residents came together at Macksville on Sunday 29 July to declare their opposition to recently proposed coal seam gas (CSG) and metal mining activities in the Nambucca , Bellingen , Grafton and Dorrigo areas.

 

Lock the Mid North Coast, a newly formed community initiative hosted the successful event, which included special guest speakers Annie Kia from ?CSG Free Northern Rivers?, Ian Gaillard from ?Lock the Gate Northern Rivers?, and Scott Collins from ?Lock the Gate Alliance? in Tara, QLD.

 

Participants were shown maps and provided with detailed information about proposed mining projects in the region. Lock the Mid North Coast spokesperson Glen Schaefer said ?Annie Kia delivered a wonderful, positive presentation on community action that included ?How to develop a Community Wide Strategy? and how to declare your community ?Mining Free? by working together to Lock the Gate, Lock the Road and Lock the Community.?

 

The meeting concluded with the formation of working groups for both Bellingen and Nambucca Valley?s, who will now proceed with strategic planning exercises.? ?The working groups will focus on raising awareness of the significant threats to our local economies, ecosystems and lifestyles posed by CSG and Metal mining?, said event co-organiser Nambucca Shire Councillor Paula Flack.? ?We have learnt from the Northern Rivers experience that engaging individuals and communities to work together collaboratively to protect localities from destructive mining practices is a very powerful and successful strategy,? said Cr Flack.

?

At the end of the meeting, participants unanimously agreed that Nambucca Shire and Bellingen Shire Councils be asked to declare their shires ?CSG and metal mining free, just as Coffs Harbour City Council unanimously did last week.

 

?Our group is opposed to all forms of mining that could potentially contaminate the catchment areas of the Macleay, Nambucca, Kalang and Bellingen Rivers, or harm our agricultural lands?, Mr Schaefer said.

 

If you would like to be involved, or if you are concerned about mining in your area please visit the Lock the Mid North Coast web site for more information.
www.lockthemidnorthcoast.com.au

____________________________________________________________________________________


Media Contact:

Glen Schaefer

P: 02 6569 7162

M: 0411 389 265

E: info@lockthemidnorthcoast.com.au

Media release from Lock the Mid North Coast regarding the recent meeting in Macksville.

 

Attachments:

There are no attachments for this report. ?????


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

General Manager

ITEM 9.1????? SF959????????????? 150812???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2009

1

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review. That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

RO/IT

Further testing undertaken early June.? All servers were brought up successfully.? Most applications ran.? There remains an issue with email which should be easily resolved.? However the major issue is that there is still a dependency on the servers in the Administration building to prepare the back up server.? A quote has been obtained from contractors CSA who supplied the back up server to rectify the problem.

 

JULY 2010

 

2

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

AGMCCS

Letter sent to owners in Lower Nambucca. Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

Information sent through to consultant. Meeting now not likely to late March 2011.

Consultant advised that meeting will need to be deferred to May 2011 due to unavailability.

Staff workloads have not permitted to proceed in May. June now targeted.

Now deferred to August.

Costing being prepared on a pressurised system so facts and figures will be discussed.

 

Further deferred.

 


 

MARCH 2011

3

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

AGMCCS

Brief to be prepared and new floodplain study to be undertaken during 2011.

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

 

Draft flood study likely to be presented to Council May/June 2012.

 

Re the delay, Council?s Strategic Planner has followed up the RMS.

 

JUNE 2011

4

SF841

2/06/2011

Council write to the RTA requesting they design the new Nambucca River bridge at Macksville to provide 62m between the main channel piers and ensure the bridge is tall enough to allow yachts to pass under at maximum high tide.

 

AGMCCS

Letter sent 8 June 2011.

No response as at 6 December 2011.

Further letter sent 10 January 2012.

 

No formal response, however RMS have verbally advised that a formal response will be with Council prior to the end of May 2012

DEP to follow up with RMS.

JULY 2011

5

SF1031

21/7/2011

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

AGMCCS

Policy under revision and to be reported to future General Purpose Committee Meeting.

OCTOBER 2011

6

SF1595

20/10/2011

Council review its Tree Maintenance and Removal Application Policy asap, to provide greater clarity with regard to application assessments

 

AGMES

January GPC

Draft policy to be provided to Councillors at the end of January for comment and report to March GPC.

 

Further work being undertaken on the policy emanating from the resolutions of Council?s meeting 2/2/12. Draft policy will now be provided to Councillors for comment at end of February.

Due to natural disasters deferred to May 2012.

Deferred until   October following the election of the new Council and to be included in Tree Register? Item No 19 below.

 

7

SF688

20/10/2011

Council consider and prioritise the unfunded items in the Environmental Levy in a future report to Council.

 

AGMCCS

Report to follow IPR Exhibition.

Decision made to defer pending determination by IPART re special variation.

Report to August Meeting.

 

8

SF938

3/11/2011

Council receive from the Property Officer a draft policy on future licensing for water reservoir space

 

GM

Report in December 2011. Deferred due to resignation of Property Officer.

 

9

SF1460

17/11/2011

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

GM

Farmland criteria to be revised prior to the issuing of the 2012/13 rates.

 

Change in Rates staff meant that there has not been the opportunity to review the criteria.? To be reported in 2012/2013.

 

 

DECEMBER 2011

10

SF84

1/12/2011

Council write to the Minister for Police and Emergency Services requesting a detailed itemised budget for the line item ?other support? and the line item ?insurances?. Also that an explanation be provided as to why the RFS budgets are not provided to Council by no later than 28 February each year in accordance with the Service Level Agreement

.

AGMES

Letters Sent 6 December 2011

 

Response received from the Premier (provided to Councilors week ending 13 Jan 2012) advising the Premier has referred the matter to the Minister  

 

No response as at 20 June 2012.

 

JANUARY 2012

11

SF1714

19/01/2012

That an on-site inspection at the Nambucca Beach Holiday Park be conducted by Councillors at a GPC to resolve DA2011/142 and the proposal be pegged out for that site inspection.

 

AGMCCS

Will be scheduled once application is ready for determination.

 

This matter progressing with license over additional land granted which rectifies encroachment.

12

SF85

19/01/2012

Council write to the Minister for Police & Emergency Services and Deputy Premier seeking clarification on the GRN component of the RFS budget.

 

AGMES

Letter sent 25 January to the Minister for Police & Emergency Services and Deputy Premier

 

Acknowledgement letters have been received advising that matter is being investigated.

13

SF84

19/01/2012

Council write to the Premier requesting a complete audit of the RFS focussing on financial accountability and efficiency of service delivery.

 

AGMES

Letter sent 25 January to the Premier seeking an audit of the RFS

 

Response received from the Dept Local Government regarding Council?s December resolution (provided to Councillors 20 Jan 2012)

 

Acknowledgement letters have been received, advising that matter is being investigated.

 

14

SF742

19/01/2012

Council prepare a draft brochure to demonstrate land slip risk and tips for minimising risk.

 

GM

Aim to have completed by June 2012.

Existing information brochures have been sourced.

Small item in rates newsletter.? Grants Officer to prepare brochure.

 

FEBRUARY 2012

15

GB2/12

02/02/2012

Appropriate sized nesting boxes be place in trees in close proximity to the Cabbage Gum site (Link Road)

AGMES

20 nesting boxes organised and will be installed once they have been received; two advanced trees ordered and will be planted.?

 

16

SF741

16/02/2012

That a further report be prepared (on the Paveline) for the year July 2011 to June 2012 for comparison with the same period in the previous year.

 

AGMES

August 2012

MARCH 2012

 

17

SF1743

15/03/2012

The tree register be referred back to the DES so that he may prepare a further report and recommendation to Council on a proposal which addresses historic, senescent or publicly significant trees on public land in urban areas.

 

AGMES

Report will be presented to Council in August 2012,

 

To incorporate outstanding action No 9 above.

 

Deferred until October following Council elections and to be incorporate in outstanding action No 7 above.

 

 

18

SF1653

4/04/2012

Senior management establish and lead a continuous improvement program across the organisation to achieve productivity savings, efficiency gains and revenue enhancement.

 

GM

Report in May 2012 on proposed program.

 

Training organised for senior management July/August.

 

First 2 training days held on 19 and 20 July.

 

19

SF1714

11/04/2012

Council receive a report setting out the number of rural blocks which front sealed roads but do not have a building entitlement.

 

AGMCCS

Deferred to June 2012.

Investigations to commence when Strategic Planner returns from leave in August.

 

20

SF1714

11/04/2012

Council review the availability of industrial (employment) land at Nambucca Heads and Macksville and if necessary take steps to rezone further land.

 

AGMCCS

Deferred to June 2012.

Investigations to commence when Strategic Planner returns from leave in August.

 

21

DA2012/004

11/04/2012

Council review its Car Parking Code

 

AGMCCS

Deferred to June 2012.

Investigations to commence when Strategic Planner returns from leave in August.

 

 

22

SF544

11/04/2012

Clarification be sought on the mining and/or extractive industries contribution plan and information also be provided on coal seam gas extraction exploration and its implications for contribution planning.

 

GM

Report in May 2012

 

Deferred to June 2012.

 

Deferred to July 2012 due to workload.? Further deferred to August.

 

23

SF452

11/04/2012

Council receive a quarterly waste management report including infringements issued, progress with the Biomass, community education, landfill construction etc

AGMES

Report in July 2012

Deferred until August - waiting on end of year financial information from Handybin to complete the report.

 


 

JUNE 2012

24

SF732

13/06/2012

River Ecohealth Project be deferred until consideration has been given to reviewing the environmental levy works program and after consideration has been given to reviewing hot spots like Newee Creek which may require further sampling.

 

GM

Review of Environmental Levy Works underway by DEP.? Deferred to 26 August 2012 meeting.

25

SF251

29/06/2012

The trial meeting arrangements continue on a permanent basis subject to a review by the newly elected Council post the 8 September 2012 local government elections.

 

GM

Report October 2012.

26

SF1747

29/06/2012

Council receive a report on the opportunities for employing and/or training its own traffic controllers and also enquiring about purchasing and utilising automatic traffic signals.

 

AGMES

Report to the August Council Meeting.

JULY 2012

27

SF1759

11/07/2012

That when Council meets in September 2012 to review its S355 Committees that it consider establishing a Library Committee.

 

AGMCCS

Report in September/October 2012.

28

SF96

26/7/2012

Council support proposed sign for NH High School and conduct an onsite inspection.

 

AGMES

Onsite inspection on 15 August 2012.

29

 

26/7/2012

Council receive a report as to any potential opportunities which may exist for Council to assist the U3A in finding permanent premises.

 

GM

Report September 2012

30

SF430

26/7/2012

Flying Fox Plan of Management be deferred to an onsite inspection, specifically to look at trees, the species and where planted.

 

GM

Inspect September 2012

31

SF430

26/7/2012

State Government be asked to develop a State wide policy to address the issue of flying foxes in NSW and their impact on urban communities.

 

GM

Letter sent w/e 3 August 2012.

32

SF1031

26/7/2012

Draft donations policy be placed on public exhibition for 21 days subject to changes.

 

GM

Report October 2012

33

PRF54

26/7/2012

Council defer a decision on the use of the Boulton?s Crossing Reserve and make urgent representations to the Deputy Premier seeking his assistance in resolving the issues.

 

GM

Letter sent w/e 3 August 2012.? Also funding application under the Public Reserves Management Fund submitted on 31 July 2012.

34

SF399

26/7/2012

Council to consider ?loss? of $191,545 in FAG income in September quarter budget review.

 

GM

Report in November 2012

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

General Manager's Report

ITEM 9.2????? SF1773??????????? 150812???????? Closure of Short Street, Macksville and Transfer to Nambucca Valley Care

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has been negotiating the closure and sale of a section of Short Street, Macksville to Nambucca Valley Care for approximately 12 months.? Council obtained an independent valuation of the land being $55,000 (excluding GST) which was rejected by the purchaser. The purchaser obtained an independent valuation of the land for $46,000 (excluding GST) which they similarly rejected.? The purchaser then suggested a price of $31,930.? The purchaser has now proposed a purchase price of $1.00 subject to them undertaking proposed drainage work.

 

In consideration of Nambucca Valley Care being a local registered charity with plans to provide urgently needed aged care accommodation, it is recommended that their proposal be accepted in conjunction with a deed of agreement linking the transfer of the land to the provision of the new drainage system; the waiver of any liability Council may have in relation to the adequacy or otherwise of its existing drainage through the site; and the payment by Nambucca Valley Care of all costs associated with the preparation of the deed of agreement, the closure of the road, the creation of easements etc and the transfer of the land to them.

 

 

Recommendation:

 

1??????? That Council close and transfer the section of Short Street, Macksville to Nambucca Valley Care for $1 in conjunction with a deed of agreement linking the transfer of the land to the provision of the new drainage system generally in accordance with the plan of recommended works submitted by de Groot & Benson Pty Ltd and dated August 2011; the waiver of any liability Council may have in relation to the adequacy or otherwise of its existing drainage through the site; and the payment by Nambucca Valley Care of all costs associated with the preparation of the deed of agreement, the closure of the road, the creation of easements etc and the transfer of the land to them.

 

2??????? That Council?s seal be attached to the transfer and deed of agreement as required.

 

 

OPTIONS:

 

In relation to Council seeking compensation for the value of the land, a number of options are open to Council including:

 

1.?????? Seeking compensation of $55,000 excluding GST being the average of the two valuations

2.?????? Seeking compensation of $46,000 excluding GST being the lower of the two valuations

3.?????? Seeking compensation of $31,930 being the ?more appropriate? valuation calculation put forward by Nambucca Valley Care (presumably exclusive of GST but not indicated)

4.?????? The recommendation which is compensation of $1.00 linked to promised drainage work and the waiver of any liability

 

DISCUSSION:

 

At Council?s meeting on 19 May 2011 it was resolved:

 

?That Council to agree to the closure and sale of Short Street, Macksville and the adjacent pathway to Nambucca Valley Care provided that:

 

a.?????? The necessary easements are created for Council and Essential Energy infrastructure;

 

b.?????? Nambucca Valley Care Limited enter into a Deed of Agreement with Council undertaking to pay all costs associated with the closure and sale including (but not limited by) survey, legal, valuation, land value and Council fees.?

 

Subsequently Council staff obtained a valuation for the sale of the land from Valuers Herron Todd White.? They assessed the market value of the land as at 7 November 2011 to be $64,000 excluding GST subject to the issue of individual title and the registration of proposed easements on title.

 

Council staff then relayed advice of the valuation to the Chief Executive Officer of Nambucca Valley Care and sought their advice as to whether they wished to proceed to purchase the land.? Nambucca Valley Care were also advised that the solicitor?s fees were anticipated to be approximately $1,500 and other costs including survey, plan lodgement and registration fees were estimated at $3,000.

 

Nambucca Valley Care then responded querying the valuation and putting forward a counter offer based on 900m2 at $25/m2 and 943m2 @$10/m2, a total of $31,930.

 

Nambucca Valley Care then obtained a valuation from Magann O?Rourke Loader Valuers.? They valued the land at $46,000 excluding GST.

 

Nambucca Valley Care then expressed concern about Council?s lack of response to their concerns about stormwater drainage problems in Short Street and the lack of consideration of the drainage works they (Nambucca Valley Care) proposed in the purchase price.? Nambucca Valley Care noted a previous incident of storm water flows spilling into the car parks and yards of Autumn Lodge causing significant nuisance flooding.? Apparently no habitable floors were inundated but the freeboard was reduced to 0.29m.? The civil engineer engaged by Nambucca Valley Care has advised that the existing stormwater drainage in Short Street is inadequate for a 1:5 year average recurrence interval storm and the street design levels were not adequate to convey the overland flow to the adjacent pond.

 

Unfortunately the design capacity of the stormwater drainage system in Short Street is not dissimilar to that in much of the Shire?s urban areas.? It is not agreed that Council has a liability in relation to a drainage system which was installed many decades ago when different standards applied.

 

Council?s Manager Business Development then indicated to Nambucca Valley Care that Council?s normal practice is to meet the applicant half way with the difference between the two valuations, however after consultation with the General Manager it had been agreed to accept the lower of the two valuations.

 

On 1 August 2012, the Chair of the Board of Nambucca Valley Care and the Chief Executive Officer of Nambucca Valley Care met with the Mayor, General Manager and Manager Business Development and proposed the acquisition of the section of Short Street for $1 with an undertaking to spend approximately $66,300 as per a plan prepared by de Groot & Benson Pty Ltd for the provision of a new stormwater system to augment the existing drainage system and service new development.

 

A plan showing the proposed drainage work and cost estimate provided by de Groot and Benson Pty Ltd is circularised for the information of Councillors.

 

In consideration of Nambucca Valley Care being a local registered charity with plans to provide urgently needed aged care accommodation, it is recommended that their proposal be accepted in conjunction with a deed of agreement linking the transfer of the land to the provision of the new drainage system; the waiver of any liability Council may have in relation to the adequacy or otherwise of its existing drainage through the site; and the payment by Nambucca Valley Care of all costs associated with the preparation of the deed of agreement, the closure of the road, the creation of easements etc and the transfer of the land to them.

 

 

CONSULTATION:

 

There has been consultation with representatives Nambucca Valley Care, the Mayor and Manager Business Development.


MANEX COMMENT:

 

The majority view at the MANEX meeting on 7 August 2012 is that Council should seek compensation of no less than $46,000 excl GST being the lower of the two independent valuations.? The reason is that the land is critical to the development of the site and Council is in urgent need of funds to balance its budget.? Also, much of the proposed drainage work is related to the proposed development rather than remedying the existing drainage problems.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no new implications for the environment.

 

Social

 

There are no new social implications.

 

Economic

 

There are no new economic implications.

 

Risk

 

The major risk is the potential precedent for the provision of Council owned land at no cost for similar ?not for profit? or ?charitable? organisations.? Given the circumstances that the land involved is a section of road, the precedent is reasonably restricted.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation means Council will not realise any funds from the sale of the section of closed road.? These funds would normally be applied to Council?s Property Development Reserve.? The Reserve has been significantly depleted in recent years and as at 1 July 2012 had an estimated balance of $203,300.? The Reserve will require further funds if Council is to pay for the development of its industrial land in Nambucca Heads or its residential land in Hyland Park.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.? There was no budget provision for real estate sales in 2012/2013.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

General Manager

ITEM 9.3????? SF1076??????????? 150812???????? Annual Report on Code of Conduct Complaints

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The General Manager must report annually to Council on Code of Conduct complaints.? For the financial year 2011/2012, there was one code of conduct complaint.? Besides staff time, there was no expenditure in resolving the complaint.? The complaint has not been satisfactorily resolved and it is recommended that a meeting be held to discuss expectations about the form, content and timing of progress reports on Council?s capital works program.

 

 

Recommendation:

 

1.?????? That the information concerning Code of Complaints during 2011/2012 be received.

 

2.?????? That a meeting involving the Mayor, General Manager, Assistant General Manager ? Engineering Services and other relevant staff be held to discuss the form, content and timing of future progress reports on the capital works program.

 

 

OPTIONS:

 

There are no options.? Council has to consider an annual report on Code of Conduct complaints.

 

DISCUSSION:

 

The model Code of Conduct which is stipulated by the Division of Local Government and which has been adopted by Council requires as follows:

 

?12.33? The General Manager must report annually to Council on Code of Conduct complaints.? This report should include, as a minimum, a summary of the:

 

a)??????????? number of complaints received

b)?????????? nature of the issues raised by the complainants, and

c)??????????? outcomes of complaints.

 

The format for reporting has been discussed with a staff member of the Division of Local Government.? The report should be in the open but at the same time can or should avoid identifying complainants or the person complained of.? For example, the guidelines for the Model Code of Conduct state that, ?General Managers should be mindful that there may be a need to protect the identity of persons making complaints when preparing these reports?.

 

The conflicting requirements of confidentiality and openness present a challenge to the Council should they care to discuss the matter, but regardless it is an obligatory report.

 

The report generally deals with complaints which are received in writing (letter or email).? Many complaints/comments are received via telephone and are usually less significant.? Any significant complaints received via telephone are recorded in the following table.

 

Date

Complainant/s

Complaint against

Allegation

Resolution

15/3/2012

Staff member

Mayor, Councillors,

GM

Council resolution that, ?the author of the report be reminded of the obligations of staff under Clause 10.3 of Council?s Code of Conduct?.? Clause 10.3 provides that members of staff must provide full and timely information to Councillors sufficient to enable them to carry out their civic office functions and in accordance with Council procedures.

 

Staff member alleged Mayor, Councillors and GM in breach of Clause 11.9 of the Code of Conduct which states that Councillors should not make allegations of suspected breaches of the code at Council meetings or in other public forums.

Problem arose from different expectations about the information to be provided in progress reports on the capital works program.? Suggested meeting to discuss the form and content of future progress reports on the capital works program.? Meeting has not been held.? Alternatively Council will need to employ an external reviewer at a cost of between $5,000-$10,000.

Matter not resolved.? Recommend meeting be held.

 

CONSULTATION:

 

There has been no consultation.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

Any discussion of particular complaints should be undertaken in Closed Meeting as it involves personnel matters or matters which may have legal implications.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary impacts.? Besides staff time, there was no expenditure in resolving the complaints.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

General Manager's Report

ITEM 9.4????? SF1673??????????? 150812???????? Invitation to Comment on Proposed NBN Fixed Wireless Base Station - 343 Sullivans Road, Valla

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

NBN Co is proposing to install an NBN fixed wireless base station at 343 Sullivans Road, Valla.? The base station comprises three panel antennas, one (1) dish antenna on a 45m high monopole.? They have requested advice off Council of any specific community or interest group active in the locality that may have an interest in the proposal.

 

 

Recommendation:

 

That Council note the consultation program for the proposed installation of three (3) panel antennas, one (1) dish antenna on a 45m high monopole at 343 Sullivans Road, Valla.

 

 

OPTIONS:

 

Council can suggest additional or different consultation arrangements to NBN Co.

 

DISCUSSION:

 

Council has received the correspondence from NBN Co inviting comment on a proposed draft consultation plan for providing notice of the proposed installation of three (3) panel antennas and one (1) dish antenna on a 45m high monopole at 343 Sullivans Road, Valla.? Associated equipment cabinets will be established at the base of the monopole.? The correspondence is circularised for the information of Councillors.

 

NBN Co. advise the proposed infrastructure is Exempt and Complying Development under the provisions of the State Environmental Planning Policy (Infrastructure) 2007 (Amendment Telecommunications Facility) and as such does not require planning approval from Council.

 

NBN Co is proposing to notify and consult with residential properties within the immediate locality and by placing a public notice in the Nambucca Guardian News.? They have asked that if Council is aware of any specific community or other interest group active in the locality that may have an interest in the proposal that the contact details be sent to NBN Co.

 

It is suggested that NBN Co. be provided with contact details for the Valla Hall Committee of Management and also the Valla Beach Community Association.? Given the available time these contact details have already been sent to NBN Co.

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The roll out of the NBN fixed wireless network does have some implications for the environment.? These include the visual impacts as well as debate about the impact of electromagnet radiation.

 

Social

 

Improved internet availability and speed has significant social implications for improving communication and connectedness for the Shire?s rural community.

 

Economic

 

Improved internet connections and speed with enhance the Shire?s economy.

 

Risk

 

There is debate and some anxiety in the community about the cumulative impact of electromagnetic radiation.? NBN Co advise that the estimated EME levels from the proposed site will be well below the permissible maximum cumulative level.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

General Manager's Report

ITEM 9.5????? SF1673??????????? 150812???????? Invitation to Comment on Proposed NBN Fixed Wireless Base Station - 184 O'Dells Road, Warrell Creek

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

NBN Co is proposing to install an NBN fixed wireless base station at 184 O?Dells Road, Warrell Creek.? The base station comprises three (3) panel antennas, one (1) dish antenna on a 40m high monopole.? They have requested advice off Council of any specific community or interest group active in the locality that may have an interest in the proposal.

 

 

Recommendation:

 

That Council note the consultation program for the proposed installation of three (3) panel antennas, one (1) dish antenna on a 40m high monopole at 184 O?Dells Road, Warrell Creek.

 

 

OPTIONS:

 

Council can suggest additional or different consultation arrangements to NBN Co.

 

DISCUSSION:

 

Council has received correspondence from NBN Co inviting comment on a proposed draft consultation plan for providing notice of the proposed installation of three (3) panel antennas and one (1) dish antenna on a 40m high monopole at 184 O?Dells Road, Warrell Creek.? Associated equipment cabinets will be established at the base of the monopole. The correspondence is circularised for the information of Councillors.

 

NBN Co. advise the proposed infrastructure is Exempt and Complying Development under the provisions of the State Environmental Planning Policy (Infrastructure) 2007 (Amendment Telecommunications Facility) and as such does not require planning approval from Council.

 

NBN Co is proposing to notify and consult with residential properties within the immediate locality and by placing a public notice in the Nambucca Guardian News.? They have asked that if Council is aware of any specific community or other interest group active in the locality that may have an interest in the proposal that the contact details be sent to NBN Co.

 

The only community group in the Warrell Creek area is the hall committee of management.? Their contact details have been provided to NBN Co.

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The roll out of the NBN fixed wireless network does have some implications for the environment.? These include the visual impacts as well as debate about the impact of electromagnet radiation.

 

Social

 

Improved internet availability and speed has significant social implications for improving communication and connectedness for the Shire?s rural community.

 

Economic

 

Improved internet connections and speed with enhance the Shire?s economy.

 

Risk

 

There is debate and some anxiety in the community about the cumulative impact of electromagnetic radiation.? NBN Co advise that the estimated EME levels from the proposed site will be well below the permissible maximum cumulative level.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

General Manager's Report

ITEM 9.6????? SF544????????????? 150812???????? Section 94 Status Report

 

AUTHOR/ENQUIRIES:???? Colleen Henry, Grants Officer ????????

 

Summary:

 

This is the regular quarterly update to Council on Developer Contributions.???

 

 

Recommendations:

 

That Council receive this report.

 

 

OPTIONS:

 

There are no options.

 

REPORT:

 

NSW Planning Review

Early discussions amongst the MIDGOC Developer Contributions Group are not supportive of the Planning Review?s Green Paper as there seems to be more consideration for reducing the costs to developers than for local governments seeking to fund local infrastructure to meet growing communities? needs. The changes to the Developer Contributions system would be extensive and would severely impact Councils? ability to collect contributions and fund infrastructure. For example, contributions would be collected for local infrastructure identified in local infrastructure plans, the definition of which is restricted to local roads, local drainage works and land for community facilities. Other community facilities for recreation or cultural purposes would seem not to be able to be funded through contributions and the cost of providing these would be up to the existing residents. The DC Officer will contribute information to Council?s formal submission and greater detail on the impact of the proposed changes will be provided at that time. The DC Officer has been advised by the Department of Planning and Infrastructure that it is ?business as usual? until the legislation has been enacted; therefore all DC work is progressing as planned.

 

Previously considered issues

At its meeting of 11 April 2012, Council sought clarification on whether the Mining and Extractive Industries Contributions Plan included Extractive Industries, and the DC Officer confirms that it does provide for extractive industries; the full name of the plan had not been cited in that report. Council also sought information on coal seam gas exploration and its implications for contributions planning. The DC Officer?s advice is that this activity is treated the same as any other activity which increases the impact on existing infrastructure. Any heavy vehicles associated with increased activity in this industry would increase the costs of maintenance of the road system and therefore companies should be charged accordingly as defined under the Mining and Extractive Industries Contributions Plan (a calculation based on road maintenance costs and number of trips). It should be noted that this plan requires review to update road maintenance costs.

 

The modified works schedule for the Community Facilities and Public Open Space (CFPOS) Contributions Plan, which was considered at Council?s meeting of 31 May 2012, was on public exhibition to 28 July 2012. The modifications were the increased cost of the Macksville Tennis Club Car Park, the addition of the Unkya Playground and the Ferry Street Amenities Block. No comments were received. The CFPOS will be updated and published on the internet.

?

Other matters outstanding

The review of the South Macksville Roadworks Contributions Plan is continuing. The plan was overdue for review and the costs of roadworks have increased considerably in the interim.

 

The Project Administration Contributions Plan will be reviewed this year. Advice from former Developer Contributions Coordinator Bruce Potts is that the contributions rate (currently 6% of total Developer Contribution paid) could be increased to 10%-12% as it is quite low in relation to other Councils. Also, the deficit in this Plan?s fund ($132,030 in FY 2011/2012) can be recouped by ?borrowing? from other DC funds, however it must be repaid at some time in the future. The Manager Financial Services has confirmed this.

 

Financial status

A report on Developer Contributions amounts for all plans will be presented to Council following confirmation of the 2012/2013 budget.

 

 

CONSULTATION:

 

General Manager

Manager Financial Services

Accountant

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no environmental issues as a result of this report.

 

Social

There are no social issues as a result of this report.

 

Economic

There are no economic issues as a result of this report.

 

Risk

There are no risks associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no impacts on current or future budgets associated with this report.

 

Source of fund and any variance to working funds

 

Not required.

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

General Manager's Report

ITEM 9.7????? SF430????????????? 150812???????? Endorsement of Flying Fox Plan of Management - Grassy Park, Bowraville

 

AUTHOR/ENQUIRIES:???? Jacqui Ashby, Environmental Resource Officer; Michael Coulter, General Manager ????????

 

Summary:

 

As part of the approved on-ground works program under the Our Living Coast Project, $40,000 was devoted to the Grassy Park Reserve Flying Fox camp for a Plan of Management and extensive rehabilitation works for both the camp area and the surrounding native vegetation including extensive bank stabilisation. GeoLink was the preferred consultant to undertake the study, as they had extensive experience in preparing plans of management for flying fox camps in NSW. The draft Flying Fox Plan of Management was placed on public exhibition between 22 March and 27 April 2012.

 

At Council?s meeting on the 13 June 2012, it was resolved:

 

1????????? That Council advise the affected residents that submissions of alternate suggestions for the proposed Flying Fox Plan of Management should be with Council by 16 July 2012.

 

2????????? Further, that residents may continue to submit submissions to amend the Flying Fox Plan of Management after that date provided that all proposals are within the relevant legislative framework and that Council will agree to review the adopted Plan following their receipt.

 

3????????? That Council write as a matter of urgency to the Deputy Premier and the appropriate Minister asking whether there are any other appropriate alternatives which could be included in a Plan of Management if and when adopted.

 

There was then a report to Council?s meeting on 26 July 2012 and it was resolved:

 

1????????? That the matter be deferred to an onsite inspection at Bowraville, specifically to look at trees, the species and where they have been planted.

 

2????????? That the State Government be asked to develop a State wide policy to address the issue of flying foxes in NSW and in particular their impact on urban communities.

 

 

Recommendation:

 

Following the inspection on 15 August 2012 there be a further report to Council which considers all suggestions put forward at the inspection.

 

 

OPTIONS:

 

That the Flying Fox Plan of Management for Grassy Park, Bowraville not be endorsed

 

DISCUSSION:

 

The Flying Fox Plan of Management ? Grassy Park, Bowraville was presented to Council on 15 March 2012 for endorsement for exhibition. The PoM was subsequently placed on public exhibition from 22 March through to 27 April 2012. There was one submission received during this period and was tabled at the 31 May 2012, meeting.

 

The PoM is to help set down the fundamentals of the rehabilitation of the park, for the use of native species and humans. Having a PoM can attract funding from both state and federal governments for the rehabilitation of endangered ecological communities and the ongoing maintenance of the core camp. The main body of the PoM is the vegetation management plan.

 

Ongoing licences and permits from the Office of Environment and Heritage are dependent on the endorsement of the PoM. To not endorse the PoM will mean Grassy Park will revert back to the normal roster of mowing of the grass. Weed management will reduce if not cease and vegetation will grow and the potential is high for the Flying Foxes to roost closer to residential properties and the problem will be inflamed.

 

For the PoM to work, funding is necessary for the continuation of rehabilitation works within the Park.

 

As a result of the motion of the 13 June 2012, two (2) submissions were received and are attached for Council?s information. As Council will note, the submissions raise several matters but effectively can be summed as that the signatories to the letters are strongly opposed to the adoption of a ?Plan of Management for flying foxes that focuses on bats and not humans?.

 

The difficulty for Council is two fold. Firstly, the funding provided for the PoM has been provided 100% through the Our Living Coast Urban Sustainability program for sustainable management practices and initiatives in urban areas. Secondly, very specific legislation is in place regarding the management of Flying Fox and habitat areas.

 

If no PoM is in place, Council is unlikely to secure any grant funds to undertake any further weed management requiring funds from the General Fund or it ceasing any further involvement in the camp area.

 

The original contract with GeoLink did not contain any extra work after the final draft was produced, as community consultation and submissions on the draft had already been processed. Funds required for any further work are not able to come from the Our Living Coast Funding with any extra costs being borne through the Environmental Levy.

 

It is noted that since works have started in and around the Flying Fox camp the majority of the colony have not returned to roost at Bowraville, giving residents a respite period. If works are to cease the flying fox colony may return in greater numbers than what has been seen in the past three years.

 

Whilst some of the works that have been done over the last three years are seen as immediate, such as the buffer zone to the closest residents, the full impact of these works may not be seen for several years.

 

Interestingly, the Coffs Creek colony, a large maternity camp in central Coffs Harbour, was in a difficult position and was affecting residents. Through their PoM and funding, Coffs Harbour City Council has been able to improve the amenity for the residents. Through the actions in the plan, pathways have been limited and the impact of the flying fox colony has been reduced.

 

As with all Plans of Management, they should be amended as new information becomes available.

 

CONSULTATION:

 

Mayor and all Councillors

Director Environment and Planning

GeoLink

Nambucca Valley Landcare Inc

Coffs Harbour City Council

Bellingen Shire Council

Billy Roberts (Flying Fox specialist)

Office Environment and Heritage

The community of Bowraville

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Grassy Park houses a Flying Fox Camp, more than likely due to its proximity to the limited food supply in the surrounding areas. Managing the Camp within all relevant legislation is difficult due to the many requirements and restrictions that apply.

 

Social

 

The intent of the works done and planned is to alleviate the difficulties of living near a large camp. The PoM helps set out the works to be done.

 

Economic

 

If the conflict between the residents and the camp is not alleviated, then there is potential for economic loss.

 

Risk

 

Council is faced with irreconcilable conflict between the requirements of the current legislation and the views of many of its residents.

 

Council is also faced with a financial risk if it resolves not to endorse the PoM with the funding authority withdrawing its funding for the PoM, requiring Council to fund the Plan from its own resources.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Any variation for the PoM will be from the environmental levy

 

Source of fund and any variance to working funds

 

Grant funding will be identified into the future for the life of the PoM.

 

Attachments:

1View

17760/2012 - Submission - R Turnell

0 Pages

2View

18333/2012 - Petition in relation to Flying Fox Plan of Management

0 Pages

??


Ordinary Council Meeting - 15 August 2012

Endorsement of Flying Fox Plan of Management - Grassy Park, Bowraville

 


Ordinary Council Meeting - 15 August 2012

Endorsement of Flying Fox Plan of Management - Grassy Park, Bowraville

 



Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

General Manager's Report

ITEM 9.8????? SF42??????????????? 150812???????? 2012 Councillor Workshops - Achieving Outcomes for your Community (SF256)

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The Department of Premier and Cabinet (Local Government) has forwarded a copy of their (draft) 2012 Councillor Workshops Program ? Achieving Outcomes for your Community ? a copy of which is at the end of this report.? The program outline is to help Council with its own internal induction program for Councillors elected in 2012.

 

 

Recommendation:

 

That Council note the report.

 

 

OPTIONS:

 

Councillors have the option to attend or not attend the workshop.

 

 

DISCUSSION:

 

The Department of Premier and Cabinet (Local Government) Circular 12-08 has been forwarded for Councillors? information.? The Department will be conducting a series of Councillor Workshops across NSW in October/November 2012.? The workshops are free of charge..

 

The workshops are an opportunity for Councillors to strengthen relationships and develop support networks, share briefings and important updates so that new Councillors receive key information in a consistent manner.? The workshops will be interactive and include facilitated networking opportunities to help them develop supportive relationships through their electoral term.

 

The morning sessions will cover similar content to the seminars conducted during the 2008 electoral term, such as key roles, responsibilities and relationships and how to make the most of meetings.? The afternoon sessions will expand on the Integrated Planning and Reporting framework, update Councillors on the new Model Code of Conduct and the support available to Councillors in their role.?

 

The workshop will also cover future options for professional development for Councillors during the 2016 electoral term.

 

 

CONSULTATION:

 

Nil

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is not impact on the environment.

 

Social

 

There is no social impact.

 

Economic

 

There is no economic impact as a result of this report.

 

Risk

 

There is no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no direct or indirect impact on current and future budgets

 

Source of fund and any variance to working funds

 

There is no variance to working funds.



Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

General Manager's Report

ITEM 9.9????? SF321????????????? 150812???????? Missabotti Community Centre Committee of Management AGM - 11 July 2012 - Minutes

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Annual General Meeting of the Missabotti Community Centre Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the Treasurer?s Report are attached.

 

 

 

Recommendation:

 

That Council endorse minutes of the Committee of Management for the Missabotti Community Centre?s Annual General Meeting held on 7 July 2012, and thank the outgoing Committee for their work in the past twelve months.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Missabotti Community Centre Committee of Management was held on Wednesday 7 July 2012.

 

The Committee of Management for 2012/2013 is:

 

President??????????????????????? June Owen

Vice President???????????????? Dawn Jackson

Secretary??????????????????????? Deb Selby

Treasurer ??????????????????????? Marnie Moran

Booking Clerk????????????????? Mark Selby

Publicity Officer?????????????? Brian Creevey

Committee Members:?????? Dianna Trilsbach, Tina Holmes, Sharon Coleman, John Owen, Mark Hudson

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 


Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

 

 

Attachments:

1View

19370/2012 - Minutes of AGM - 11 July 2012

0 Pages

2View

20123/2012 - Missabotti Committee of Management AGM 2012 - Treasurers Report

0 Pages

??


Ordinary Council Meeting - 15 August 2012

Missabotti Community Centre Committee of Management AGM - 11 July 2012 - Minutes

 



Ordinary Council Meeting - 15 August 2012

Missabotti Community Centre Committee of Management AGM - 11 July 2012 - Minutes

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

General Manager's Report

ITEM 9.10??? SF325????????????? 150812???????? Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 26 July 2012 - Minutes

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting of the Gordon Park Tennis Centre Committee of Management and the new Committee which was held on 26 July 2016.? Copy of the minutes is attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management Gordon Park Tennis Centre?s Annual General Meeting which was held on 26 July 2012 and that Council thank the outgoing Committee for their work in 2011/2012.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Gordon Park Tennis Centre Committee of Management was held on 26 July 2012.

 

The Committee of Management for 2011/2012 consists of:

 

President????????????????????????????????? Colin McAulay

Vice President?????? ?????????????????? David Clayton

Secretary????????????????????????????????? Margaret Tait

Treasurer????????????????????????????????? John Tait

Other Committee Members??????? Lyn Crane, Graham Harris, Peggy Lyons, Julie Richards, Heather McPhee, Donna Mills

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications


Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Attachments:

1View

19891/2012 - Minutes of AGM for Gordon Park Tennis Centre

0 Pages

??


Ordinary Council Meeting - 15 August 2012

Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 26 July 2012 - Minutes

 

???? ??????????????????????????????????????????????????????????Gordon Park Tennis Centre

??????????????????????????????????????????????????????? Committee of Management

?????????????????????????????????????????????????????????????????????????? P O Box 9

???? ??????????????????????????????????????????????????????????????????????Nambucca Heads NSW 2448

?????????????????????????????????????????????????????????????????????????? Tel: 6569 4445

1st August 2012

Mr Michael Coulter

General Manager

Nambucca Shire Council

P O Box 177

Macksville NSW 2447

 

Dear Mr Coulter

?????

????????????????? AGM of Gordon Park Tennis Centre Committee of Management

 

At the AGM held on 26 July the following committee was elected:

Colin McAulay ? President

David Clayton ? Vice President

Margaret Tait ? Secretary

John Tait ? Treasurer

Other Committee Members ? Lyn Crane, Graham Harris, Peggy Lyons, Heather McPhee, Donna Mills, Julie Richards.

 

The Minutes, President?s Report and Treasurer?s Report are attached. However, since the Management Committee earns its income solely from the lease fees and uncommitted donations from the Nambucca Heads Tennis Club I have also enclosed the Treasurer?s Report for the Tennis Club so that Council will have a better appreciation of the financial situation and potential capabilities applicable to the tennis facility.? The quarterly lease fees will be increased for 2012/13 by the CPI.

 

Ongoing maintenance was carried out during 2011/12 but within the next two years the carpet will need to be replaced on courts 1 & 2 costing in the vicinity of $65,000. We are planning towards carrying out that very necessary work. Within the next 2-3 weeks we will be having further discussions with Council staff to hopefully finalise the plans to modify the clubhouse to reduce its attraction to drinking parties which frequent the area at night. These works are to complement Council?s recent action in improving the exterior lighting of the building and the new signage shortly to be installed in the park regarding the hours alcohol can be consumed.

 

Yours sincerely

 

 

 

 

 

Margaret Tait ? Secretary


 

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

General Manager's Report

ITEM 9.11??? SF1698??????????? 150812???????? Planning Proposal LEP Amendment No. 5 And 7 - Advice that these Plans have Been Made (SF1649)

 

AUTHOR/ENQUIRIES:???? Grant Nelson, Strategic Planner ????????

 

Summary:

 

The purpose of this Report is to advise Council that the following Planning Proposals have been made:

 

Planning Proposal Amendment 5, Nambucca Local Environmental Plan 2010 ? Council land at Railway Road.

 

Planning Proposal Amendment 7, Nambucca Local Environmental Plan 2010 ? Rural Tourist Facilities.

 

 

 

Recommendation:

 

1??????? That Council note that Amendment 5, Nambucca Local Environmental Plan 2010 - Council land at Railway Road has been approved by the Minister;

 

2??????? That Council note that Amendment 7, Nambucca Local Environmental Plan 2010 ? For Rural Tourist Facilities has been approved by the Minister.

 

 

 

OPTIONS:

 

There are no options

 

DISCUSSION:

 

Planning Proposal LEP Amendment no 5 Railway Road Nambucca Heads

 

The Minister for Planning and Infrastructure has approved an amendment to rezone Council operational land at Part Lot 1 DP884337 Railway Crescent Nambucca Heads from IN1 General Industrial to B7 Business Park and provide the land with a 10m height limit. The subject land is shown in the figure below.

 

 

Planning Proposal LEP Amendment no 7 Rural Tourist Facilities

 

The Minister for Planning and Infrastructure has approved an amendment that will allow Rural Tourist Facilities such as cabins to be a permissible land use in the Rural Areas of the shire. These types of uses were permissible under the provisions of the Nambucca LEP 1995 and this amendment is adjusting the LEP 2010 to ensure Council may receive applications for tourist accommodation in rural areas. The amendment adjusts the permissible uses in the land use tables of Rural Zones.

 

Gazettal

 

The plans will be gazetted when they are published on the NSW Government Gazette website which is expected to occur on the 10 August 2012.

 

 

CONSULTATION:

 

Department of Planning and Infrastructure

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Environmental matters were given consideration during the preparation of the LEP amendments. Any subsequent DA?s will also be required to give consideration to environmental provisions of relevant legislation.

 

Social

 

Social matters were given consideration during the preparation of the LEP amendments. Any subsequent DA?s will also be required to give consideration to social provisions of relevant legislation.

 

Economic

 

The LEP amendments were prepared in house and have not required any external funding. Any economic issues associated with the amendments themselves were given consideration during the preparation of the plans.

 

Risk

 

NIL

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The land subject to the Railway Road amendment is presently for sale. The amendment to the zone of this land may better suit is location and potentially is market appeal.

 

Source of fund and any variance to working funds

 

NIL

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

General Manager's Report

ITEM 9.12??? SF394????????????? 150812???????? Investment Report to 31 July 2012

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

Summary:

 

The total return on investments from 1 July 2012 to 31 July 2012 is ($125,740).

 

Accrued Interest due to 30 June 2013 is $507,500.

 

Total interest accrued to 30 June 2013 is $312,692.

?????????????????????????????????????

The budget allocation for ?2012/13? is $966,000.

 

Council currently has $29.89 Million invested:

?????? $5.82 Million with Managed Funds,

?????? $0.7 Million with On call accounts,

?????? $21.88 Million on term deposits,

?????? $1 Million in a Floating Rate Term Deposit

?????? $0.495 M in a Floating Rate Note.

 

This report details all the investments placed during July and Council funds invested as at 31 July 2012.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds

 

 

 

C P Doolan

Responsible Accounting Officer

 

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 31 July 2012 be noted.

 

 

 

INVESTMENTS MATURED & INTEREST & RETURNS 1 TO 31 JULY? 2012

 

Term Deposits/Bank Bills

 

 

 

 

 

 

 

 

Institution

?Amount

Period (Days)

Rate

?Interest

 

 

 

 

 

AMP

?$1,000,000.00

368

6.25%

?$3,013.70

 

 

 

 

 

IMB

?$1,064,117.33

108

5.80%

?$18,262.00

 

 

 

 

 

Westpac

?$913,025.85

182

5.98%

?$27,224.68

 

 

 

 

 

NAB

?$1,034,982.74

182

5.90%

?$30,448.35

 

 

 

 

 

Adelaide & Bendigo

?$1,060,535.47

469

6.20%

?$84,488.36

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

 

 

 

UBS Wealth M'ment Aust Ltd

?$199,313.82

31

-0.15%

-$299.77

99.99%

?$199,313.82

Interest Paid

Daily each Quarter

ANZ (On call)

?$661,216.97

31

0.41%

?$2,716.23

0.41%

?$2,716.23

 

 

 

Macquarie Global Income Opportunity

?$3,565,578.40

31

1.17%

?$41,285.31

1.16%

?$41,285.31

 

 

 

 

 

 

 

 

 

 

 

 

 

Long Term Funds

 

 

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

 

 

NSW Treasury Corp

?$965,644.11

31

1.70%

?$16,157.08

-$85,955.92

N/A

1.68%

 

 

Averon II*

?$426,350.00

31

0.82%

?$3,450.00

-$73,650.00

?$28,396.10

0.81%

 

 

 

 

 

 

 

 

 

 

 

 

Floating Rate Term Deposits/Notes

 

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

 

 

ING

?$495,240.00

31

0.00%

-$7,355.00

?$? -??

?$? -??

0.00%

Coupons paid Quarterly

Investec Bank

?$1,000,000.00

31

6.40%

?$16,657.53

?$16,657.53

?$? -??

0.00%

 

 

 

 


 

INVESTMENTS HELD AT 31 JULY 2012

 

 

 

Institution

 

?Amount

?Date Invested

Period (Days)

Maturity Date

Interest for month

Interest

?Interest Due at maturity

BCCU - No 1

A2

$566,072.38

03/03/12

159

09/08/12

2,721.80

5.85%

$14,425.54

BCCU - No 2

A2

$723,112.14

27/05/12

365

27/05/13

3,922.64

6.60%

?$47,725.40

BCCU - No 3

A2

$1,135,848.19

02/06/12

292

21/03/13

4,901.26

5.25%

?$47,705.62

IMB - No 1

A2

$1,021,024.93

02/02/12

217

06/09/12

4,674.34

5.57%

?$33,811.03

IMB - No 3

A2

$800,000.00

14/06/12

217

17/01/13

3,235.07

4.92%

?$23,400.33

Bank of Qld - No 1

BBB+

$611,526.80

23/02/12

273

22/11/12

2,864.96

5.70%

?$26,071.15

Bank of Qld - No 2

BBB+

$1,000,000.00

20/04/12

153

20/09/12

4,849.32

5.90%

?$24,731.51

Bank of Qld - No 3

BBB+

$700,000.00

14/06/12

301

11/04/13

2,905.48

5.05%

?$29,151.64

ME Bank

BBB

$1,024,049.32

08/03/12

224

18/10/12

4,965.94

5.90%

?$37,079.00

NAB - No 3

AA-

$1,072,443.58

05/07/11

731

05/07/13

5,694.23

6.46%

?$138,749.52

NAB - No 4

AA-

$1,173,534.96

09/02/12

188

15/08/12

5,690.84

5.90%

?$35,662.60

NAB - No 5

AA-

$837,485.59

17/05/12

215

18/12/12

3,696.41

5.37%

?$26,490.93

NAB - No 6

AA-

$1,173,486.09

09/12/11

370

13/12/12

5,275.86

5.47%

?$65,069.00

NAB - No 7

AA-

$1,065,431.09

19/07/12

273

18/04/13

4,483.57

5.12%

?$40,800.46

NAB - No 8

AA-

$800,000.00

30/06/12

173

20/12/12

4,201.64

6.39%

?$24,229.48

Suncorp - No 1

A+

$936,292.15

03/05/12

189

08/11/12

4,232.55

5.50%

?$26,665.09

Westpac - No 1

AA-

$940,250.53

12/07/12

153

12/12/12

3,956.78

5.12%

?$20,179.58

AMP(CPG) - No 3

A

$500,000.00

09/09/11

731

09/09/13

2,465.75

6.00%

?$60,082.19

AMP(CPG) - No 4

A

$500,000.00

09/09/11

731

09/09/13

2,465.75

6.00%

?$60,082.19

ING Bank (Aust) Ltd

A

$500,000.00

26/03/12

213

25/10/12

2,523.29

6.14%

?$17,915.34

ING Bank (Aust) Ltd

A

$1,000,000.00

26/07/12

210

21/02/13

4,142.47

5.04%

?$28,997.26

Rabobank(Aust)-No.1

AA

$500,000.00

23/04/12

1827

24/04/17

2,630.14

6.40%

?$160,175.34

Rabobank(Aust)-No.2

AA

$1,000,000.00

30/03/12

365

30/03/13

5,876.71

7.15%

?$71,500.00

Rabobank(Aust)-No.3

AA

$500,000.00

25/11/11

1827

25/11/16

2,547.95

6.20%

?$155,169.86

ANZ

AA

$1,000,000.00

20/06/12

372

27/06/13

3,569.43

5.00%

?$50,958.90

ING Bank (Aust) Ltd

A

$1,500,000.00

13/12/11

1829

15/12/16

7,779.45

6.31%

?$474,287.26

ING Bank (Aust) Ltd

A

$495,240.00

26/04/12

1426

22/03/16

2,706.86

6.65%

?$128,666.07

Investec Bank Australia

BBB-

$1,000,000.00

29/05/12

90

27/08/12

4,545.21

5.53%

?$13,635.62

ANZ (On Call)

At call

$661,216.97

31/07/12

30

30/08/12

2,716.23

3.75%

?$2,038.00

Macquarie Income

A

$3,565,578.40

31/07/12

30

30/08/12

12,347.20

5.21%

?$15,268.49

UBS Wealth? Aust Ltd

At Call

$199,313.82

31/07/12

30

30/08/12

-299.77

4.50%

?$737.19

NSW Treasury Corp

A

$965,644.11

31/07/12

30

30/08/12

-5,999.54

0.00%

?$? -??

Averon II

A

$426,350.00

31/07/12

30

30/08/12

3,450.00

0.00%

?$? -??

TOTAL

 

?$29,893,901.05

 

 

 

?$125,739.82

 

?$1,901,461.59

 

 


 

 

 

 


 

 

 


 

OPTIONS:

 

This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during July 2012 and Council funds invested as at 31 July 2012.

 

 

CONSULTATION:

 

Grove Research and Advisory

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

That Council may not meet its budget returns for 2011/2012 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2012/2013 will be completed with the September 2012 Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the September 2012 Budget Review.? Variances will be distributed between the Water, Sewerage and General Funds for the third and fourth quarters of the financial year.

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

General Manager's Report

ITEM 9.13??? SF96??????????????? 150812???????? Nambucca Heads High School - Proposed Information Sign

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Not required.

 

 

Recommendation:

 

That Council select a preferred location for the information sign for Nambucca Heads High School.

 

 

OPTIONS:

 

Council staff will be discussing preferred locations with representatives of Nambucca Heads High School in an endeavour to reach agreement as to a preferred site.? If agreement cannot be reached there will be two or more locations to consider.? The Council may also determine a different location.?

 

 

DISCUSSION:

 

At Council?s meeting on 26 July 2012 it was resolved to support the School and find an appropriate place for the sign and to conduct an onsite inspection of the preferred site.

 

Discussions are proceeding with the Nambucca Heads High School as to their preferred sites for a sign.

 

By the date of the Council meeting one or more locations will be identified for inspection.

 

 

CONSULTATION:

 

There has been consultation with representatives of the Nambucca Heads High School and Council?s Manager Technical Services.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant implications for the environment.

 

Social

 

The School maintains that the sign will improve their communication with the community.

 

Economic

 

There are no significant economic implications.

 

Risk

 

Approving any private structures on road reservations does incur risk.? There may be risk of injury from a vehicle colliding with the sign; with a vehicle colliding with a person updating the message on the sign; with drivers being distracted by the information on the sign.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

As the sign will be erected on Council land, Council is ultimately responsible for its removal if it is not properly maintained.?

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

assistant general manager corporate and community services report

ITEM 10.1??? SF1709??????????? 150812???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 3 August 2012

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (one application is in excess of 12 months old).

 

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (in excess of 12 months old) be noted and received for information by Council

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

TABLE 1: ????? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

There are no DA?s in excess of 12 months old.

 


TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/142

25/08/2011

Consolidation of 3 existing short term sites to create 1 long term site within the existing Nambucca Beach Holiday Park

Lot 162 DP 755560, 26 Swimming Creek Road, Nambucca Heads

? DA was not publicly advertised

? The proposed site adjoins a public reserve for public recreation and setback variances are greater than 80%

? Nine (9) trees will need to be removed to facilitate the DA, including 3 melaleuca trees that provide homes for nesting tawny frogmouth owls;

? Why is Nambucca Shire Council also providing greater variances than 10% to accommodate the park owner's structures

? Dwelling and associated structures will not fit on proposed site;

? Service issues & non-compliance with Regulations;

? Fire risk and issues as to placement of hose reels;

? Submitted plan is not accurate;

? Proposed building 3 times larger than buildings already in the park.

Currently being assessed

Rec'd letter from RFS on 3/01/2012 requesting further information is required to enable them to assess the application

Information received and forwarded to RFS - awaiting reply

Matter to be presented to GPC meeting for final determination once assessment completed

 

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/182

2011/183

2011/184

14/11/11

Alterations & Additions to unit

Lots 2, 3, 4 SP 36372, 2/3/4 40 Waratah Street, Scotts Head

? Potential overshadowing in the winter months;

? Design is poor, and will undervalue the potential of this prime site;

? Height of proposed buildings 8.5m;

? The proposed pitched roof line with hinder views and be detrimental to the amenity of Scotts Head;

? Overlooking? and noise from the proposed balconies;

? Plans appear to be more in line of a new construction and do not resemble alterations;

? Does not fit with the future character of the locality;

? Development will reduce amount of sea breeze hence affecting cross-ventilation;

? Encroachment on privacy;

Referred to engineers and H&B. Applicant has been advised of additional information required. Clock stopped.

Substantial additional information required

Works impact on community common space (Body Corporate).

Assessing application - Application on hold because of dispute with Body Corporate and resolution to permit the application to be lodged

Strata Management Meeting 2/4/2012

Application will be presented to Council for determination at a later meeting

Strata considering recision motion to withdraw owners consent for DA

Legal advice has been sought due to threat of legal action from both parties

Legal advice has been received and a report is being prepared for Council?s consideration.

 

2012/069

06/06/2012

Increase in Production Capacity to 200,000 tonnes per annum

Lot 16 DP 1140719, 2 Centra Park Street, Macksville

? Greater noise reduction qualities be given to all structures

? Permanent noise monitoring station

As this is designated development it has now been sent to the Director-General to determine whether they will make the final determination.

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

ASSISTANT GENERAL MANAGER CORPORATE AND COMMUNITY SERVICES Report

ITEM 10.2??? SF1709??????????? 150812???????? DA's and CDC's Received and Determined under Delegated Authority from 16 July-3 August 2012

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

 

DEVELOPMENT APPLICATIONS RECEIVED FROM 16 JULY-3 AUGUST 2012

 

DA Number

Application Date

Applicant/Owner

Development

Address

Estimated Value

2012/086

16/07/2012

Mr H Derbin

2 Lot Strata Subdivision

Lot 122 DP 1116631, 70 Ridge Street, Nambucca Heads

0

2012/087

16/07/2012

Wayne Daly/W & M Daly

Dwelling

Lot 3 DP 1147417, Scotts Head Road, Scotts Head

280,000

2012/088

20/07/2012

Brian Hopwood Homes/N & V Simpson

Dwelling-House & Earthworks

Lot 4 DP 1149595, Pearl Circuit, Valla

457,683

2012/089

24/07/2012

Anglican Parish of Macksville

Additions to existing OP Shop

Lot 2 DP 521119 & Lot 1 DP 931206, 33 Wallace Street, Macksville

25,000

2012/090

24/07/2012

Valla Beach Community Association

Shed

Lot 7001 DP 1113132, Valla Reserve, Lions Park, Valla Beach

9,982

2012/091

27/07/2012

East Coast Dutch Waffles/P Scott

Change of Use

Lot 1 DP 114320, 4 Back Street, Nambucca Heads

1,000

2012/092

27/07/2012

R & E Schroper

Dwelling Additions

Lot 12 DP 1076134, 24 Langsford Way, Valla Beach

38,000

2012/093

31/07/2012

Nambucca River Water Ski & Wake Sports

Water Ski & Wake School & Signage

Lot 160 DP 187473, Lions Park, Ferry Street, Macksville

30,000

2012/094

31/07/2012

Nambucca Shire Council

Effluent Treatment System

Lot 1 DP 434625, 111 Rodeo Drive, Macksville

50,000

 

 

COMPLYING DEVELOPMENT APPLICATIONS RECEIVED FROM 16 JULY-3 AUGUST 2012

Including those issued by Private Certifiers

 

None were received for this period


DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENTS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY FROM 16 JULY-3 AUGUST 2012

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE

$

2010/221

Lot 8 DP 821952, 22 Valla Beach Road, Valla Beach

Additions to Valla Beach Pre-School

270,000

2012/070

Lot 782 DP 700585, 222 Upper Warrell Creek Road, Congarinni

Rural Shed

35,000

2012/075

Lot 3 DP 285202, 18 Wedgewood Drive, Macksville

Lge Lot Residential Shed

17,080

2012/074

Lot 1 DP 716140, 25 Egan Lane, Macksville

Rural Shed

18,000

2012/044

Lot 1 DP 715242, 344 Boggy Creek Road Valla

Dual Occupancy/Additions to Dwelling & Shed

162,200

2011/122/01

Lot 2 DP 613260, Lot 1 DP 213434 & Lot 2 DP 242375, 514 & 532 Rodeo Drive, Wirrimbi

Rural Subdivision and boundary adjustment to create 18 large lot residential lots (in 4 stages) MODIFICATION

$1,300,000

2012/081

Lot 6 DP 848475, 24 Boulton Close, Gumma

Shed & Earthworks

50,000

2012/083

Lot 1 DP 434625, 111 Rodeo Drive, Macksville

Replace tiered seating

20,000

2012/090

Lot 7001 DP 1113132, Valla Reserve, Lions Park, Valla Beach

Shed

9,982

2012/056

Lot 152 DP 616887 & Lot 21 DP 700480, 274 Wirrimbi & 15 Siding Roads, Newee Creek

2 Lot Rural and Large Lot Residential Boundary Adjustment

0

2012/084

Lot 2 DP 1045654, Congarinni Road North, Congarinni

Dwelling-House

264,452

2011/167

Lot 3 DP 864681, 21 Eggleton Street, Hyland Park

Dwelling MODIFICATION

175,000

2012/081/01

Lot 6 DP 848475, 24 Boulton Close, Gumma

Erect Shed & Earthworks MODIFICATION

50,000

2012/082

Lot 1 DP 1123947, 2-4 Preston Drive, Macksville

Dwelling

163,000

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

ASSISTANT GENERAL MANAGER CORPORATE AND COMMUNITY SERVICES Report

ITEM 10.3??? SF1709??????????? 150812???????? DEP Applications and Statistical Reports 2011-2012, And Certificates Received 2010-2012 (July 2012)

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

Environment and Planning Department Development Application statistics for the calendar year 2012 compared with 2011 and Certificate Applications/Drainage Diagrams/Outstanding Notice Applications received and determined are provided in the body of the report.

 

 

Recommendation:

 

1????????? That Council note development application statistics and processing times for 2012 compared with 2011.

 

2????????? That Council note the statistical information for Applications and Certificates received and released by Council for 2010-2012.

 

 

Development Application Statistics

 

The figures show a -4.92% decrease in the number of DA?s received to July 2012 with construction costs decreasing by -51.74% compared to the same period in 2011. The total number of DA?s/CD?s approved for the month of July was 19 plus 3 modifications.

 

 

DA?S AND COMPLYING DEVELOPMENT

 

Construction Costs

No Applications Received

Applications Approved (DA & CD)

Jan-July 2011

$21,535,946

128

121

Jan-July 2012

$14,193,027

122

93

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The above comparisons will be considered in the next quarterly budget review to identify what impact the development application numbers will have on our projected income.

 

Source of fund and any variance to working funds

 

An average income is estimated at the start of each budget year and is reviewed at each quarterly review.


 

TURNAROUND TIMES FOR DEVELOPMENT APPLICATIONS 2012

Month

Mean Time

Median

#Average age of DA?s (Days)

Average

Highest

Lowest

January

41.20

42

79.20

202

42

February

51.53

29

86.00

189**

15

March

39.21

31

39.88

112

15

April

42.45

41

53.00

115

21

May

38.79

30

42.5

97

2

June

41.06

29

49.5

244

7

July

37.16

23

86.90

677

3

August

 

 

 

 

 

September

 

 

 

 

 

October

 

 

 

 

 

November

 

 

 

 

 

December

 

 

 

 

 

 

#Average age of DA?s

 

The average age of all DA?s for the month is derived from the total number of days from when the applications were lodged with Council until determined. This average is provided for information as many applications required additional information by Council and/or other Government Agencies to enable them to be processed (ie Stop Clock applied).

 

** The clock was not ?stopped? on this application as Council was waiting for referrals from the RTA.


COMPLYING DEVELOPMENTS RECEIVED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Total

2010 Private Cert

3

6

6

3

4

0

12

1

2

1

1

0

39

2010 Council

3

6

2

1

2

1

9

3

1

2

2

0

32

2011 Private Cert

1

0

3

7

4

4

3

1

7

6

3

1

40

2011 Council

2

2

0

1

0

1

1

0

2

0

2

1

12

2012 Private Cert

2

4

6

3

5

2

0

 

 

 

 

 

22

2012 Council

0

1

1

0

2

0

0

 

 

 

 

 

4

 

 

CONSTRUCTION CERTIFICATES RELEASED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Total

2011 Private Cert

2

9

6

4

6

5

2

4

8

5

6

6

63

2011 Council

8

8

8

7

14

9

6

8

8

4

5

5

90

2012 Private Cert

3

3

3

1

8

0

3

 

 

 

 

 

21

2012 Council

3

3

3

4

9

5

6

 

 

 

 

 

33

 

 

 

CONVEYANCING CERTIFICATES ISSUED

 

YTD (July)

Drainage Diagrams

Section 149 Certs

Outstanding Notices

2010

125

383

83

2011

169

374

73

2012

159

339

71

 

 

 

OCCUPATION CERTIFICATES RELEASED (including Interim Occupation Certificates)

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

TOTAL

Average/
Month

Private
2010

4

4

12

2

7

2

4

5

7

1

3

4

55

4.58

Council
2010

10

14

9

12

11

7

11

7

6

3

2

7

99

8.25

Private
2011

9

6

11

0

5

12

3

10

9

7

4

10

86

7.16

Council
2011

6

22

15

5

10

11

12

15

6

9

8

9

128

10.66

Private
2012

4

7

7

4

5

5

2

 

 

 

 

 

34

4.86

Council
2012

18

14

10

10

29

4

7

 

 

 

 

 

92

13.14


Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

ASSISTANT GENERAL MANAGER CORPORATE AND COMMUNITY SERVICES Report

ITEM 10.4??? SF1148??????????? 150812???????? Contract Regulatory Officer's Report July 2012

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

The following is the Contract Regulatory Officer?s Report for July 2012.

 

 

Recommendation:

 

That the report from the Contract Regulatory Officer for July 2012 be received and noted by Council.

 

 

 

 

Cats

Dogs

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility (Start of Month)

1

2

Council?s Seizure Activity

 

 

Seized (doesn?t include those animals dumped or surrendered)

2

8

Returned to Owner

0

4

Abandoned or Stray

3

3

Surrendered

0

0

Transferred to Council's Facility from Seizure Activities

5

7

Total Incoming Animals

5

7

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

1

Sold

0

 

Released to Organisations for Rehoming

0

 

Died at Council's Facility(other than euthanased)

 

 

Stolen from Council's Facility

0

 

Escaped from Council's Facility

0

 

Other

0

 

Euthanased

 

 

Restricted Dogs

 

 

Dangerous Dogs

 

 

Owner?s Request

 

 

Due to Illness, Disease or Injury

 

 

Feral/infant animal

2

 

Unsuitable for rehoming

1

1

Unable to be rehomed

2

3

Total Euthanased

5

4


 

Total Outgoing Animals

5

5

TOTAL IN COUNCIL'S FACILITY (END OF MONTH)

1

4

 

 

CSR?s (Customer Service Requests) Actioned ? Not including Merit

69

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

ASSISTANT GENERAL MANAGER Engineering Services Report

ITEM 11.1??? SF565????????????? 150812???????? Temporary Road Closures For Events On Roads ? Drag-ens Hot Rod Club Inc Hot Rod Display - Nambucca Heads

 

AUTHOR/ENQUIRIES:???? Keith Williams, Manager Technical Services ????????

 

Summary:

 

Council has received a request for a temporary road closure from Drag-Ens Hot Road Club for its annual Hot Rod display in Nambucca Heads.

 

The applicants have requested the closure of Mann Street and Bowra Street, from West Street to Ridge Street between the hours of 8.00 am and 12.30 pm, 29 September 2012.

 

 

 

Recommendation:

 

That Council approve the temporary road closure of Mann Street and Bowra Street, Nambucca Heads from West Street to Ridge Street between the hours of 8.00 am and 12.30 pm, 29 September 2012 for the purpose of Drag-Ens Hot Road Club annual Hot Rod display, the following have been received by Council:

 

a??????? Certificate of Currency for Public Liability Insurance

b??????? Police approvals

c??????? Traffic Management Plan confirming Accredited Traffic Controllers will be on site

d??????? Advice that advertising will being carried out 7 days prior to the event by Nambucca Shire Council.

 

 

 

OPTIONS:

 

1??????? Refuse the application for road closure.

2??????? Approve road closure for this event.

 

 

DISCUSSION:

 

Council has received a request for a temporary road closure from Drag-Ens Hot Road Club Inc for its annual Hot Rod display in Nambucca Heads.? The applicants have requested the closure of Mann Street and Bowra Street, from West Street to Ridge Street between the hours of 8.00 am and 12.30 pm, 29 September 2012.

 

The event has been held previously with no incidents and all approvals will be in place.

 

The Traffic Committee has endorsed the recommendations to Council.

 

 

CONSULTATION:

 

Applicants

Members of the Local Traffic committee

 

 

SUSTAINABILITY ASSESSMENT:

 


Environment

 

No impact on the environment.

 

Social

 

Car displays draw large crowds to the town centre.

 

Economic

 

These events contribute to the local economy in an indirect way.

 

Risk

 

There is minimal risk to road users and both events have been held previously with no incidents.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

 

There is no impact on current or future budgets.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

ASSISTANT GENERAL MANAGER Engineering Services Report

ITEM 11.2??? SF85??????????????? 150812???????? NSW Rural Fire Service Liaison Committee meeting No. 4 ? 2011/12

 

AUTHOR/ENQUIRIES:???? Paul Gallagher, Assistant General Manager - Engineering Services ????????

 

Summary:

 

The author attended the NSW Rural Fire Service (RFS) Lower North Coast Zone, Liaison Committee on Thursday 12 July 2012.? This report provides Council with an overview of the activities of the RFS for the fourth quarter of the 2011/12 financial year and activities for the 2012/13 financial year.

 

 

 

Recommendation:

 

1??????? That Council receive and note the report on the Rural Fire Service Liaison Committee Meeting No 4 - 2011/12 held on Thursday 12 July 2012.

 

2??????? That Council receive and note the minutes of the Rural Fire Service Liaison Committee Meeting No 4 - 2011/12 held on Thursday 12 July 2012 (Trim 19952/2012).

 

3??????? That Council place unexpended Rural Fire Service funding from 2011/12 into a Rural Fire Service reserve towards the 2012/13 financial year

 

 

 

OPTIONS:

 

Receive and note the report

 

 

DISCUSSION:

 

The Liaison Committee considered the following agenda items:

 

1??????? Zone Managers position

2??????? Construction of Head Quarters at Kempsey

3??????? The SLA quarterly business plan, financial and performance reports for the end of the 2011/12 ?????? financial year

4??????? Operational reports for the end of 2011/12 financial year.

 

The minutes of the meeting held Thursday 12 July 2012 are provided for Council?s information. Attachment A

 

Appointment of Zone Manager

Interviews for the position of a permanent Zone Manager have been held, and an offer of appointment made, however, there has been no confirmation of the acceptance from the successful applicant.

 

Construction of a Zone Office at Kempsey

Kempsey Shire Council did not support the request to build a Zone Office at the Kempsey Airport and the current arrangements based out of Macksville (Nambucca Emergency Operation Centre) will continue.

 

SLA Business Plan/Quarterly Performance Report

The agreed outcomes and explanations have been provided by the acting Zone Manager for the quarterly performance report for the end of the financial year (includes the reporting period of March 2012 to June 2012).? There are variations associated with the agreed outcomes with the explanations generally attributed to the wet weather and little or no fire activity across the two Shires.? These documents have been provided to Councillors within attachment B for information.


Financial Report

The Acting Zone Manager advised that budget allocations were not fully expended for the 2011/12 financial year attachment C with a surplus attributed to an extremely wet year across the two Council Local Government Areas.? Council resolved that unexpended funds will be placed into a reserve to offset future budgets

 

Operational Report

The NSW Rural Fire Service Operations Officer provided an overview of the operations for the end of the financial year (includes the reporting period of March 2012 to June 2012) attachment D. ?The service has been kept busy with assisting other combat agencies (ie motor vehicle accidents).

 

Liaison Committee meeting cycle

The Liaison Committee meeting cycle is now back on track and the meetings for 2012/13 have been moved back by one month to allow better reporting of the quarterly periods. The meeting schedule is as follows;

??????????????????

Meeting No 1 Thursday ? 11 October 2012 (due to Council elections)

Meeting No 2 Thursday ? 10 January 2013

Meeting No 3 Thursday ? 11 April 2013

Meeting No 4 Thursday ? 11 July 2013

 

 

CONSULTATION:

 

Rural Fire Service

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no environmental implications associated with this report.

 

Social

There are no social implications associated with this report.

 

Economic

There are no economic implications associated with this report

 

Risk

There are no risk implications associated with this report

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The 2012/13 budget incorporated the RFS contribution for 2012/13

 

Source of fund and any variance to working funds

 

There is no variation to working funds required this financial year

 

 

 

 

 


 

Attachments:

1View

19775/2012 - (A) RFS Quarterly Performance Report July 2011 to June 2012

0 Pages

2View

19777/2012 - (B) RFS Quarterly Finance Report July 2011 to June 2012

0 Pages

3View

19778/2012 - (C) RFS Quarterly Incident Report July 2011 to June 2012

0 Pages

??


Ordinary Council Meeting - 15 August 2012

NSW Rural Fire Service Liaison Committee meeting No. 4 ? 2011/12

 






Ordinary Council Meeting - 15 August 2012

NSW Rural Fire Service Liaison Committee meeting No. 4 ? 2011/12

 








Ordinary Council Meeting - 15 August 2012

NSW Rural Fire Service Liaison Committee meeting No. 4 ? 2011/12

 


















Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 15 August 2012

ASSISTANT GENERAL MANAGER - Engineering Services Report

ITEM 11.3??? SF453????????????? 150812???????? Waste Management Status Quarterly Report 1 April - 30 June 2012

 

AUTHOR/ENQUIRIES:???? Simon Chapman, Waste Management Officer ????????

 

Summary:

 

Council resolved to receive a quarterly report for the status of waste management in the Nambucca Shire.

 

Recommendation:

 

That Council receive and note the information provided in the Waste Management Status Quarterly report 1 April-30 June 2012.

 

 

OPTIONS:

 

For information only.

 

Discussion:

 

CCWS Kerdside Waste Collection Services

 

Kerbside collections for the last quarter being 1 April to 30 June 2012 across the Coffs Coast region indicated the hotline received a total of 4494 calls during the period for the whole regional area.

 

Nambucca Shire had a total of 8089 properties receiving a waste collection service, 14 new services were implemented with repairs/damaged or stolen bins totalling 31. A total of 2,176.44 tonnes of kerbside and transfer station materials were collected and transported for reprocessing at the Coffs Coast Resource Recovery Park from the Nambucca Shire.

 

Bulky goods collections throughout the Nambucca Shire commenced 18 June 2012 and continued through to the end of July 2012. Materials collected were received at Nambucca Landfill for disposal.

 

The table below reflects Nambucca Shire?s waste streams and tonnages over the last quarter.

?

Waste Stream

Source

Tonnes

Destination

Co-mingled recycling

Kerbside

536.32

CCWS Recycling Facility

Greenwaste organics

Kerbside

741.12

CCWS Biomass Facility

Mixed waste

Kerbside

642.84

CCWS Biomass Facility

Bulky goods

Kerbside

50.70

Nambucca Landfill

Reject & residual

Kerbside

292.98

Coffs Harbour Landfill

Co-mingled recycling

Transfer station

76.64

CCWS Recycling Facility

Greenwaste organics

Transfer station

89.00

CCWS Biomass Facility

Mixed waste

Transfer station

90.52

CCWS Biomass Facility

Batteries

Transfer station

1.23

Matthews Metal Management

Scrap metal

Transfer station

40.30

Matthews Metal Management

Gas bottles (kg?s)

Transfer station

248.50

Transpacific Industries

Hazardous chemicals (kg?s)

Transfer station

412.50

Transpacific Industries

Motor oil (lts)

Transfer station

1900

Australian Waste Oil

Chemical containers (farm drums)

Transfer station

0

Drum Muster

Concrete & masonry

Transfer station

190.12

Reprocessing at Nambucca Landfill

E-waste

Landfill

N/A

Nambucca Landfill

Asbestos

Landfill

12.70

Nambucca Landfill

Biosolids (grit)

Landfill

12.44

Nambucca Landfill

Building demolition

Landfill

444.39

Nambucca Landfill

Cleanfill

Landfill

262.08

Nambucca Landfill (daily cover)

Commercial domestic waste

Landfill

0

CCWS Biomass Facility

Commercial building waste

Landfill

102.02

Nambucca Landfill

Charity groups

Landfill

14.52

Nambucca Landfill

Dead animals (small)

Landfill

0.34

Nambucca Landfill

 

The kerbside contamination program continued throughout the quarter with some properties in the following areas identified in the table below having contamination warnings issued.

 

Date

Address

Suburb

Bin

Offence No

Comment

02/04/2012

Zingara Place

Nambucca

Organics

1st

Contaminated

13/04/2012

Gumbayngirr Road

Bowraville

Organics

2nd

Contaminated

16/04/2012

West Street

Nambucca

Organics

1st

Contaminated

30/04/2012

Pelican Street

Nambucca

Organics

1st

Contaminated

04/05/2012

Gumbayngirr Road

Bowraville

Organics

1st

Contaminated

07/05/2012

Bent Street

Nambucca

Organics

1st

Contaminated

17/05/201

Crispin Cove

Macksville

Recycling

1st

Contaminated

15/06/2012

Steele Street

Valla Beach

Recycling

1st

Overweight

19/06/2012

Mann Street

Nambucca

Organics

1st

Contaminated

 

 

CCWS Materials Recovery Facility

 

The table below reflects the Coffs Coast regional recycling tonnages processed through the Materials Recovery Facility (MRF) during the quarter at Coffs Coast Resource Recovery Park. Contamination levels range seasonally between 4% and 9% with ongoing current markets for recovered glass fines still developing.

 

Tonnes

Processed

Usable Product

Total Waste

Glass Waste

Other Waste

Days of Operation

3,587.55

3,287.48

300.07

95.28

204.79

65

 

 

CCWS Educational Activities

 

The tables below reflect the Coffs Coast Waste Services educational activities carried out during the last quarter.

 

Onsite Education Visits

 

Month

School or Group

No?s Attending

April 2012

Nil requests (school holidays 6 ? 20 April)

Nil

May 2012

Coffs Harbour Probus Club

30

 

Boambee Public School (Years 1 and 2)

100

June 2012

Cascade Environmental Centre (Year 9 & 10)

40

 

Possums Den Pre school (3 to 5 year olds)

20

 

National Seniors Coffs Harbour

30

 

Offsite Education Visits

 

Month

School or Group

No?s Attending

April 2012

Nil requests (school holidays 6 ? 20 April)

Nil

May 2012

St Augustines School (Year 2)

60

 

Red Rock/Corindi Residents

N/A

June 2012

Nil

Nil

 


Media Releases

 

Month

Source

Method

April 2012

Coffs Coast Independent Paper

2 x half page adds CCWS

May 2012

Coffs Coast Independent Paper

2 x half page adds CCWS

 

Collection & Bulky Goods Calenders

Mass mail out CCWS residents

 

Community Survey

Mass mail out CCWS residents

 

Red Rock / Corindi Residents

Flyer mail out

June 2012

Coffs Coast Independent Paper

Red Rock / Corindi bin roll out

 

Website

 

Month

Visits

Page Views

April 2012

7959

4703

May 2012

2042

5672

June 2012

950

2255

 

NSW Waste Avoidance and Resource Recovery Strategy

 

The NSW Waste Avoidance and Resource Recovery Strategy (WARR) was developed by State Government to provide direction for Local Councils to reduce waste generated, optimise the recovery of useable resources from waste and manage the disposal of residual waste in an environmentally responsible way in the following waste streams.

 

Municipal Solid Waste (MSW) ? the solid component of the waste stream arising from household waste placed at the kerbside for Council collection and waste collected by Council from municipal parks & gardens, street sweepings, Council engineering works and public Council bins.

 

Commercial and Industrial Waste (C&I) ? Inert, solid or industrial generated by business and industries (shopping centres, restaurants, office warehousing, manufacturing, repair workshops retail outlets, hotels and clubs) along with institutions (schools, hospitals, universities, nursing homes and government offices).

 

Construction and Demolition (C&D) ? materials in the waste stream which arise from construction, refurbishment, demolition and excavation activities.

 

The table below identifies the NSW ambitious targets set in 2003 for each of the waste streams indentified above and the status of Nambucca?s compliance during the last quarter.??

 

Waste Stream

NSW Target

Landfilled

Tonnes

Diverted

Tonnes

Diversion

%

Municipal (MSW)

66% recovery by 2014

356.46

1920.28

84.5

Commercial Industrial (C&I)

63% recovery by 2014

116.54

297.69

72

Construction Demolition (C&D)

76% recovery by 2014

457.09

452.20

50

 

 

CCWS Mixed Waste Processing

 

Discussions with Biomass Solutions have indicated that the upgraded to the mixed waste processing plant is on schedule. Commissioning of the upgrade commenced in June 2012 and is now in operation since 1 July 2012 with the outputs meeting the EPA?s new standards. Marketing of the product has also commenced with the farming industry showing an interest in trialing the product. A Coffs Coast Waste Services meeting to discuss and inspect the modifications and the product has been arranged for the 14 August 2012.

 


CCWS Regional Integration of Waste Management & Resource Recovery Operations

 

No further information has been received or progress made in relation to the Regional Integration of waste management and resource recovery operations to date.?

 

Carbon Tax

 

Landfill facilities with emissions of 25,000 tonnes CO2-e and over will be subject to the carbon tax. Landfill facilities with emissions of between 10,000 and 25,000 tonnes CO2-e will be subject to the carbon tax if they are within a ?prescribed distance? of a designated large landfill facility with emissions of 25,000 tonnes CO2-e and over. However the initial ?prescribed distance? will be set at ?0 km? so that smaller landfills with emissions between 10,000 and 25,000 tonnes will not be liable on 1 July 2012 and for at least 3 years from commencement of the scheme. It is possible that the ?prescribed distance? will be increased after this 3 year period has expired so that smaller landfills may be subject to the carbon tax after 2015.

 

The table below identifies the NSW Local Council Landfills which are now considered likely to be captured by the carbon pricing scheme.

 

Albury City Council

Lake Macquarie City Council

Tamworth City Council

Cessnock City Council

Maitland City Council

Wollongong City Council

Gosford City Council

Newcastle City Council

Council of the City of Shellharbour

Griffith City Council

Wagga Wagga City Council

 

 

 

Midwaste

 

Midwaste (representatives from 8 member Councils from Great Lakes in the south to Coffs Harbour in the north) have engaged the services of Mike Ritchie & Associates to undertake assessments of each landfill with in the Midwaste region to identify which Councils will be required to report under the National Greenhouse and Energy Reporting Scheme (NGERS). Scope of works include reviewing the liability of existing landfills (12 in total in the Midwaste region) under the NGERS in relation to the current carbon legislative framework along with? collating baseline data to assess Councils liabilities and requirements to report. A progress report has been received however further data requests have been made by the consultant to finalise the reporting document. The document will be made available accordingly once outstanding information has been correlated.

 

EnviroMentors NSW a leading mobile primary school environmental education program developed to assists Local Councils in education of their local children on a wide range of waste, water and sustainability issues were again engaged as part of a Midwaste program during the 2011/12 financial year. Following on from a previous visit to local primary schools within the Shire during the 2010/11 financial year the following primary schools that were unable to be part of the initial program were visited this time around being.??

 

Date

School

Contact

Time

Grade

Students

3 May 2012

Bowraville Public School

Owen Rushton

9.00 -10.00

2/3

24

 

 

 

11.30 - 12.30

5/6

29

 

 

 

2.00 - 3.00

4/5

28

4 May 2012

Scotts Head Public School

Angie Evans

9.00 -10-00

5/6

22

 

 

 

10.00 -11.00

3/4

17

 

 

 

11.50 -12.30

K

17

 

 

 

12.30 -1.30

1/2

29

 

Students analyse potential waste items and consider how to avoid and reduce creating waste. Students gained knowledge of local waste issues, including the appropriate bin to place waste items in and common contaminants. Issues such as correct bin usage, sorting waste, landfill, recycling and composting were explored. Council-specific information and services were explained and students were encouraged to impart this information to those at home. The environmental implications of littering and dumping were also explored through age-appropriate drama games which focus on behavior change. Real-life scenarios are used to encourage students to take action and be proactive community members standing up for their environment. Participating schools were provided with a range of resources for further discussion and follow up with students.

 

Waste Levy Review

 

The NSW Government commenced its review of the Section 88 Waste Levy in January 2012. According to the Government the NSW Waste and Environment levy is one of the key policy tools in driving waste avoidance and resource recovery. The levy was first introduced in Sydney Metropolitan Area (SMA) in 1971 with the levy currently at $82.20, then extended into the Extended Regulated Area (ERA) in 1996 with the levy currently at $78.60 and the Regional Regulated Area (RRA) in 2009 with the levy currently at $31.10. The levy now covers 72 Local Government areas. KPMG Consultants were engaged by NSW Office of Environment and Heritage (OEH) to consider stakeholder views and to provide recommendations to the Government on the operation of the Waste Levy. Submissions were received by KPMG Consultants by 13 April 2012 including local submissions from Coffs Coast Waste Services and Midwaste on behalf of their respective Councils. KPMG Consultants was scheduled to report to OEH by May 2012. An announcement will be made by OEH to release its findings and recommendations in due course.? However the 2012/13 waste to landfill levy was increased by State Government to $42.20 per tonne.

 

Landfill Cell 2 Revegetation

 

Approval was granted by the EPA in November 2011 to allow the integration of biomass material into the final revegetation layer of cell 2. Conditions placed on Council were that the biomass material be mixed 50/50 with existing phyllite materials excavated onsite with the capping layer having a depth of 0.6m and covered with a 0.1m of topsoil. Unfortunately due to weather conditions over the last six months and the impact that this has had on the site, the total biomass materials received at the site since the approval totals 1281.03 tonnes (30 June 2012). With the modifications and the upgrade to the biomass facility now complete and future biomass product produced from the 1 July 2012 meeting the EPA?s exemption guidelines the completion of the revegetation layer of cell 2 is in the process of being finalised as per the approved cap design. The revoting of outstanding monies from the 2011/12 budget year, line item ?closure of old landfills? will be required to complete the capping works. The integration of the biomass material into the cap has allowed Council to reduce their outstanding Coffs Coast Waste Services share for disposal of the product in the interim as a result of the EPA?s exemption guidelines whilst avoiding paying the State Governments Waste to Landfill Levy (currently $31.10/tonne). Recent discussions held with Coffs Harbour and Bellingen Councils in relation to finalising the outstanding amount of biomass material to the 30 June 2012 have been resolved with Nambucca?s outstanding share being approximately 1600 tonne which is subject to the EPA levy. This cost has been charged against the line item ?reject material disposal and transport? in the 2011/12 budget year.

?

Strategy for Leachate Overflow Events on the Old Landfill Site

 

The report prepared by Enginuity Design in May 2010 on The Strategy for Leachate Overflow Events was submitted to the Environment Protection Authority (EPA). The EPA agreed to the proposed monitoring program and modifications to the artificial wetland in principal in their letter dated the 30 July 2010. A draft variation to the Environmental Protection Licence (EPL) has now been received with comments on the licence variation being submitted by Council with the dead line being the 28th May 2012. Council is now waiting on the EPA to finalise the variations to the licence prior to commencing the new strategy. In the interim Council continues to meet the current licence requirements for leachate overflow events with all results being compared to ANZECC/ARMCANZ 2000 Water Quality Guidelines for aquatic ecosystems trigger values for freshwater 95% level of protection (table 3.4.1). Results to date are indicating that there has been no adverse environmental impacts or risks posed downstream as a result of the overflows from the old landfill.

 


Environmental Compliance

 

Changes to the environmental protection legislation as a result of the Protection of the Environment Legislation Amendment Act 2011 requires all local Councils to publish groundwater, surface water, leachate and landfill gas monitoring data from each of their landfill sites from 1 July 2012. Licensees are required to publish the pollution monitoring data that has been collected as a result of a licence condition, in accordance with section 66(6) of the POEO Act and written requirements issued by the EPA. The new obligation does not apply to any monitoring conducted prior to 31 March 2012.

 

The table below identifies Nambucca Council?s environmental protection licences held with the EPA for the purpose of waste management operations.

?

??????????? Licensed Facility

Nambucca Waste Management Facility

??????????? Environment Protection Licence(s)

No 11386 (Landfill) & No 6268 (Transfer Station)

??????????? Facilities Address

711 Old Coast Road Nambucca Heads

??????????? Licensee's Name

Nambucca Shire Council

??????????? Licensee's Address

PO Box 177, Macksville NSW 2447

 

A working document has been developed to record all the relevant data from Nambucca?s two sites as per the legislate requirements which is publicly available via Councils website.?

 

SUSTAINABILITY ASSESSMENT:

 

Environment

All kerbside waste materials are collected and reprocessed through the materials recycling facility and the biomass plant with only the reject and residual materials being landfilled. Self hauled wastes are sourced separated and recycled or landfilled accordingly.

 

Social

Potential increased costs due to statutory compliance requirements.

 

Economic

Potential increases in the domestic waste management charge and landfill gate fees.

 

Risk

There are no risks associated with this report.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There are no direct or indirect impacts on current and future budgets.

 

Source of fund and any variance to working fund

Any additional income it requires will be sourced from reserves initially and the annual domestic waste management charges.

 

Attachments:

There are no attachments for this report. ???