NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

30 August 2012

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

For a trial period (April to September 2012) Council meetings are held on the last Thursday of each month commencing at 5.30 pm AND the second Wednesday before the last Thursday of each month commencing at 8.30 am. ?Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 30 August 2012

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 15 August 2012

5??????? NOTICES OF MOTION ?

6??????? PUBLIC FORUM

7??????? ASKING OF QUESTIONS WITH NOTICE ??

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Outstanding Actions and Reports....................................................................................... 5

9.2???? Mid North Coast Regional Organisation of Councils submission to review the Native Vegetation Regulation in relation to Private Native Foresty and Koalas.................................................................. 11

9.3???? Grant Application Status Report ...................................................................................... 22

9.4???? Option to Advertise by Electronic Means........................................................................... 25

9.5???? Eungai District Community Centre (Eungai Pre School Inc) - Committee of Management - Annual General Meeting - 15 May 2012.................................................................................................... 27

9.6???? Gordon Park Rainforest Walks Committee of Management - Annual General Meeting - 9 August 2012 - Minutes.......................................................................................................................... 32

9.7???? Macksville Senior Citizens Centre Committee of Management - Annual General Meeting - 23 February 2012 - Minutes................................................................................................................ 40

9.8???? Bowraville Off River Water Storage - Contract Variation to Provide for Insurance Excess........ 43

9.9???? Bowraville Off River Water Storage - Proposed Meeting Arrangements for the Water and Sewerage Projects Steering Committee............................................................................................ 47

10????? Assistant General Manager Corporate and Community Services Report

10.1?? Report on Minutes of the Access Committee meeting held 26 June 2012............................. 49

10.2?? Outstanding DA's greater than 12 months, applications where submissions received not determined to 21 August 2012................................................................................................................... 53

10.3?? DA's and CDC's Received and Determined Under Delegated Authority from 3-21 August 2012 56

10.4?? 2012/2013 Water and Sewerage Access Charges and Late issue of 2012/2013 Rate Notices. 58

11????? Assistant General Manager Engineering Services Report

11.1?? Capital Works Report - End of Year 2011/2012.................................................................. 61

11.2?? Temporary Road Closure - Imaginarium and Garden of Dreams Community Performance - Bowraville..................................................................................................................................... 67 ????


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

General Manager

ITEM 9.1????? SF959????????????? 300812???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2009

1

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review. That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

RO/IT

New status as at 20/08/2012

Further testing has been performed by the IT Manager and IT Officer which has rectified all issues.? The testing involved the following:

1.? Sever the line between Council and the Disaster Recovery site

2.? Bring up each server in required order.? A previous problem attributed to a dependency on a live environment was actually caused by the fact that too many servers were being started at once.? If instead servers are started in sequence there is no problem.? It does take a number of hours to start all servers.

3.? Problems with email have been rectified.

4.? Trim, Authority and GIS were all tested successfully.

 

JULY 2010

 

2

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

AGMCCS

Letter sent to owners in Lower Nambucca. Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

Information sent through to consultant. Meeting now not likely to late March 2011.

Consultant advised that meeting will need to be deferred to May 2011 due to unavailability.

Staff workloads have not permitted to proceed in May. June now targeted.

Now deferred to August.

Costing being prepared on a pressurised system so facts and figures will be discussed.

 

Further deferred until full compliment of staff on board.

 


 

MARCH 2011

3

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

AGMCCS

Brief to be prepared and new floodplain study to be undertaken during 2011.

 

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

 

DEP advised meeting arranged with RTA.

 

Draft flood study likely to be presented to Council May/June 2012.

 

Re the delay, Council?s Strategic Planner has followed up the RMS.

 

Staff meeting with Consultants next Wednesday 29/08/12.

 

JUNE 2011

4

SF841

2/06/2011

Council write to the RTA requesting they design the new Nambucca River bridge at Macksville to provide 62m between the main channel piers and ensure the bridge is tall enough to allow yachts to pass under at maximum high tide.

 

AGMCCS

Letter sent 8 June 2011.

No response as at 6 December 2011.

Further letter sent 10 January 2012.

 

No formal response, however RMS have verbally advised that a formal response will be with Council prior to the end of May 2012

DEP to follow up with RMS.

 

To be discussed at meeting outlined in 3 above.

JULY 2011

5

SF1031

21/7/2011

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Policy under revision and to be reported to future General Purpose Committee Meeting.

OCTOBER 2011

6

SF1595

20/10/2011

Council review its Tree Maintenance and Removal Application Policy asap, to provide greater clarity with regard to application assessments

 

AGMES

January GPC

Draft policy to be provided to Councillors at the end of January for comment and report to March GPC.

 

Further work being undertaken on the policy emanating from the resolutions of Council?s meeting 2/2/12. Draft policy will now be provided to Councillors for comment at end of February.

Due to natural disasters deferred to May 2012.

Deferred until   October following the election of the new Council and to be included in Tree Register? Item No 19 below.

 

7

SF688

20/10/2011

Council consider and prioritise the unfunded items in the Environmental Levy in a future report to Council.

 

AGMCCS

Report to follow IPR Exhibition.

Decision made to defer pending determination by IPART re special variation.

Report to August Meeting. Time has not permitted ? deferred to September 201.

8

SF938

3/11/2011

Council receive from the Property Officer a draft policy on future licensing for water reservoir space

 

GM

Report in December 2011. Deferred due to resignation of Property Officer.

 

9

SF1460

17/11/2011

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

GM

Farmland criteria to be revised prior to the issuing of the 2012/13 rates.

 

Change in Rates staff meant that there has not been the opportunity to review the criteria.? To be reported in 2012/2013.

 

 

DECEMBER 2011

10

SF84

1/12/2011

Council write to the Minister for Police and Emergency Services requesting a detailed itemised budget for the line item ?other support? and the line item ?insurances?. Also that an explanation be provided as to why the RFS budgets are not provided to Council by no later than 28 February each year in accordance with the Service Level Agreement

.

AGMES

Letters Sent 6 December 2011

 

Response received from the Premier (provided to Councilors week ending 13 Jan 2012) advising the Premier has referred the matter to the Minister  

 

No response as at 20 June 2012.

 

Response unsatisfactory, further report to Council.

JANUARY 2012

11

SF1714

19/01/2012

That an on-site inspection at the Nambucca Beach Holiday Park be conducted by Councillors at a GPC to resolve DA2011/142 and the proposal be pegged out for that site inspection.

 

AGMCCS

Will be scheduled once application is ready for determination.

 

This matter progressing with license over additional land granted which rectifies encroachment.

12

SF84

19/01/2012

Council write to the Minister for Police & Emergency Services and Deputy Premier seeking clarification on the GRN component of the RFS budget.

 

AGMES

Letter sent 25 January to the Minister for Police & Emergency Services and Deputy Premier

 

Acknowledgement letters have been received

Refer to 10 above.

13

SF84

19/01/2012

Council write to the Premier requesting a complete audit of the RFS focussing on financial accountability and efficiency of service delivery.

 

AGMES

Letter sent 25 January to the Premier seeking an audit of the RFS

 

Response received from the Dept Local Government regarding Council?s December resolution (provided to Councillors 20 Jan 2012)

 

Acknowledgement letters have been received, advising that matter is being investigated.

 

14

SF742

19/01/2012

Council prepare a draft brochure to demonstrate land slip risk and tips for minimising risk.

 

GM

Aim to have completed by June 2012.

Existing information brochures have been sourced.

Small item in rates newsletter.? Grants Officer to prepare brochure.

 

FEBRUARY 2012

15

GB2/12

02/02/2012

Appropriate sized nesting boxes be place in trees in close proximity to the Cabbage Gum site (Link Road)

AGMES

20 nesting boxes organised and will be installed once they have been received; two advanced trees ordered and will be planted.?

 

Still awaiting on the supplier to provide the nesting boxes and five advance trees (4-5 m in height) have been ordered

 

 

16

SF741

16/02/2012

That a further report be prepared (on the Paveline) for the year July 2011 to June 2012 for comparison with the same period in the previous year.

 

AGMES

August 2012

MARCH 2012

 

17

SF1743

15/03/2012

The tree register be referred back to the DES so that he may prepare a further report and recommendation to Council on a proposal which addresses historic, senescent or publicly significant trees on public land in urban areas.

 

AGMES

Report will be presented to Council in August 2012,

 

To incorporate outstanding action No 9 above.

 

Deferred until October following Council elections and to be incorporate in outstanding action No 7 above.

 

 

18

SF1653

4/04/2012

Senior management establish and lead a continuous improvement program across the organisation to achieve productivity savings, efficiency gains and revenue enhancement.

 

GM

Report in May 2012 on proposed program.

 

Training organised for senior management July/August.

 

First 2 training days held on 19 and 20 July.

Second 2 training days held on 20 and 21 August.

 

19

SF1714

11/04/2012

Council receive a report setting out the number of rural blocks which front sealed roads but do not have a building entitlement.

 

GM

Deferred to June 2012.

Investigations to commence when Strategic Planner returns from leave in August.

 

20

SF1714

11/04/2012

Council review the availability of industrial (employment) land at Nambucca Heads and Macksville and if necessary take steps to rezone further land.

 

GM

Deferred to June 2012.

Investigations to commence when Strategic Planner returns from leave in August.

 

21

DA2012/004

11/04/2012

Council review its Car Parking Code

 

GM

Deferred to June 2012.

Investigations to commence when Strategic Planner returns from leave in August.

 

 

JUNE 2012

 

22

SF732

13/06/2012

River Ecohealth Project be deferred until consideration has been given to reviewing the environmental levy works program and after consideration has been given to reviewing hot spots like Newee Creek which may require further sampling.

 

GM

Review of Environmental Levy Works underway by DEP.? Deferred to 26 August 2012 meeting.

 

Further deferred to September 2012 meeting.

 

23

SF251

29/06/2012

The trial meeting arrangements continue on a permanent basis subject to a review by the newly elected Council post the 8 September 2012 local government elections.

 

GM

Report October 2012.

 

24

SF1747

29/06/2012

Council receive a report on the opportunities for employing and/or training its own traffic controllers and also enquiring about purchasing and utilising automatic traffic signals.

 

AGMES

Report to the August Council Meeting.

 

Report deferred until October following the Council elections due to the potential purchase of portable traffic lights.

 

 

JULY 2012

 

25

SF1759

11/07/2012

That when Council meets in September 2012 to review its S355 Committees that it consider establishing a Library Committee.

 

AGMCCS

Report in September/October 2012.

 

26

SF96

26/7/2012

Council support proposed sign for NH High School and conduct an onsite inspection.

 

AGMES

Onsite inspection on 15 August 2012.

 

School advised of chosen site

 

 

27

 

26/7/2012

Council receive a report as to any potential opportunities which may exist for Council to assist the U3A in finding permanent premises.

 

GM

Report September 2012

 

28

SF430

26/7/2012

Flying Fox Plan of Management be deferred to an onsite inspection, specifically to look at trees, the species and where planted.

 

GM

Inspect September 2012

 

29

SF430

26/7/2012

State Government be asked to develop a State wide policy to address the issue of flying foxes in NSW and their impact on urban communities.

 

GM

Letter sent w/e 3 August 2012.

 

30

SF1031

26/7/2012

Draft donations policy be placed on public exhibition for 21 days subject to changes.

 

GM

Report 27 September 2012 meeting.

 

 

31

PRF54

26/7/2012

Council defer a decision on the use of the Boulton?s Crossing Reserve and make urgent representations to the Deputy Premier seeking his assistance in resolving the issues.

 

GM

Letter sent w/e 3 August 2012.? Also funding application under the Public Reserves Management Fund submitted on 31 July 2012.

Will report back upon determination of application

 

32

SF399

26/7/2012

Council to consider ?loss? of $191,545 in FAG income in September quarter budget review.

 

GM

Report in November 2012

 

AUGUST 2012

 

33

 

15/08/2012

Decision on Weekes Bridge (1 or 2 lanes) be deferred to allow an onsite inspection and consultation with residents.

 

AGMES

To be scheduled at Council?s meeting on 30 August 2012.

Refer to report in business paper.

 

34

SF1773

15/08/2012

Closure and sale of Short Street to Nambucca Valley Care.

 

GM

Deferred until after the LG elections.? September 2012.

 

35

SF544

15/08/2012

Council receive a report on S94 interplan borrowing; the current status of interplan borrowing; processes in place for repayments/acquittal; and desirability of the process generally.

 

GM

Report in October 2012

 

36

SF430

15/08/2012

Flying Fox Plan of Management ? Grassy Park - there be a further report to Council which considers all suggestions put forward at the inspection as well as responses from residents.

 

GM

Report in October 2012

 

37

SF96

15/08/2012

Council develop a policy in relation to the erection of signs on public land.

 

AGMES

A draft policy will be developed for Council in November 2012

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

General Manager's Report

ITEM 9.2????? SF777????????????? 300812???????? Mid North Coast Regional Organisation of Councils submission to review the Native Vegetation Regulation in relation to Private Native Foresty and Koalas

 

AUTHOR/ENQUIRIES:???? Grant Nelson, Strategic Planner ????????

 

Summary:

 

The purpose of this report is to advise Council that the Mid North Coast Regional Group of Councils (MIDGOC) is preparing a submission to the NSW Minister for the Environment. The submission highlights a number of concerns regarding the Native Vegetation Regulation in particular the relationship between Private Native Forestry and Koala Habitat. This report suggests Council support the MIDGOC submission.

 

 

Recommendation:

 

The Council provide the General Manager with delegated authority to sign a letter drafted by the Mid North Coast Group of Councils in relation to Private Native Forestry, Koalas and the matters identified in this report.

 

 

OPTIONS:

 

Council take no action on this matter.

 

DISCUSSION:

 

A discussion paper is presently being circulated for comments in relation to the provisions of SEPP 44 and Private Native Forestry (PNF) it can be found at the following link:

 

http://www.environment.nsw.gov.au/resources/nativeveg/120506DPPNFkoalas.pdf

 

Under the provisions of the Standard Instrument LEP, the Native Vegetation Act and related legislation, a Council can not govern or regulate an activity that is given approval under the Native Vegetation Act or related legislation. These provisions removed a dual consent role that in some cases required a person to obtain an approval from a Council as well as the governing body of the Native Vegetation Act.

 

Although Council can no longer govern removal of vegetation where the Native Vegetation Act applies, Mid North Coast Regional Group of Councils (MIDGOC) has taken an interest in the Act as it relates to Koalas and the Private Native Forestry Code.

 

Native Vegetation Act/ Regulations and Private Native Forestry Code

 

The removal of vegetation in Rural Areas of NSW is controlled through the provisions of the Native Vegetation Act 2003. PNF operations are considered exempt development under this legislation provided the practices adhere to the private native forestry code.

 

MIDGOC has identified a number of concerns regarding the interpretation of the code and legal advice has been sought by 2 Councils in regards to the interpretation of the Code and the requirements of other legislation.

 

Under the private native forestry code legislation which protects the Koalas and their habitat such as the Environmental Protection and Biodiversity Conservation Act, Environment Planning and Assessment Act, SEPP 44 and Threatened Species Conservation Act are generally not applicable or as MIDGOC believe, not being applied appropriately.

 

As an example a Council area that has a certified shire wide Koala Plan of Management under SEPP 44 may identify areas as Core Koala Habitat and in relation to these areas have indentified management responsibilities or actions. A typical Development Application in such an area would need to give regard to these management requirements, however, PNF simply needs to ensure that there are no contemporaneous records of koalas on site.

 

A summary of the key concerns are raised by MIDGOC below:

 

1.?? Reliance on contemporaneous records to provide adequate protection for core koala habitat areas is flawed because such records are not the result of unbiased, systematic survey effort. Koala occupation rates in core koala habitat areas range from anywhere between 8 and 50% (S Phillips, pers comms), the extent of which is largely determined by issues such as soil fertility, the density and size of preferred food trees, and the extent of historical disturbance.? Thus, the singular reliance on contemporaneous records misinforms both the approval process and the impact that PNF logging is having on areas of core koala habitat.

 

2.?? PNF and Property Vegetation Plan licences are effectively self-regulated.

 

3.?? It is understood that compliance checks are rarely undertaken during harvest periods.

 

4.?? The current interpretation of the PNF code where logging activities are allowed in core koala habitat, assuming there are no contemporaneous records, provides a clear economic incentive for a self regulating industry to remove/log koala habitat or similarly misinterpret scats and other markings as evidence of recent koala activity, immediately prior to logging.

 

5.?? Recent field work associated with Koala habitat mapping in the Bega, Eurobodalla, Kempsey and Port Macquarie Hastings LGAs can now demonstrate a decline of koala populations and occupancy rates in areas subjected to timber harvesting activities, strongly suggesting the need for a precautionary approach to the way PNF approvals and operations are undertaken.

 

6.?? The PNF code and suggested amendment options fails to integrate with the recent EPBC Act provisions.

 

Based on the above issues the following amendments of the Code and the Native Vegetation Act Regulations are recommended by MIDGOC:

 

1.?? Koala protection provisions to be amended to ensure that there is unequivocal provision for the outright protection of the Koalas as to read:

 

Logging is prohibited in any Core Koala Habitat areas identified under the auspices of an approved Comprehensive Koala Plan of Management prepared in accord with SEPP 44 methodology, and/or within areas identified as supporting an important population for purposes of the EPBC Act.

 

2.?? To address the issue of the current spatial scale of Koala Habitat Mapping and the fact that Koala Habitat areas are consistently responding to natural and human pressures the following provision apply:

 

An applicant has the ability to engage a certified ecologist or PNF staff to undertake refined koala habitat mapping at a property scale. Koala habitat mapping is to follow the standard methods now embedded in CKPoMs. All records are to be supplied to EPA and the local council.

 

3.?? A condition be placed on all PNF licence holders to allow access to land for government staff or their contractors who are undertaking koala habitat monitoring for the purposes of KPoMs or recovery planning under the EPBC Act.

 

4.?? Part 5 Clause 22 (4) of the draft Native Vegetation Act Regulations 2012 should include core koala habitat and significant populations as defined by SEPP 44 and the EPBC Act respectively in the definition of critical environmental area.

 

Further MIDGOC strongly suggests that PNF staff should immediately cease the issuing of PNF licences over areas identified as Core Koala Habitat, particularly over significant populations as per the EPBC Act. It is also requested that a second engagement process be undertaken with all north coast councils and the LGSA prior to the final amendment of the PNF Code.

 

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This report has no direct impact on the environment, nevertheless it is anticipated that a submission by MIDGOC on the matters discussed above will encourage some legislative change which may have positive effects on important habitat.

 

Social

 

The report does not directly result in any social impacts.

 

Economic

 

There are no economic effects on Council.

 

Risk

 

MIDGOC?s submission aims to ensure the appropriate level of consideration and management is given to identified koala habitat where PNF is proposed to be undertaken. The amendments proposed will assist in minimising the risk of irrevocable damage to habitat for a state and nationally listed threatened species.?

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

NIL

 

Source of fund and any variance to working funds

 

NIL

 

Attachments:

1View

21727/2012 - MIDGOC Submission on Private Native Forestry and Koala habitat

0 Pages

2View

21729/2012 - A letter previously issued on behalf of MIDGOC

0 Pages

??


Ordinary Council Meeting - 30 August 2012

Mid North Coast Regional Organisation of Councils submission to review the Native Vegetation Regulation in relation to Private Native Foresty and Koalas

 

MIDROC Submission to the Review of the Native Vegetation Regulation:? Private Native Forestry and Koalas

 

The Mid North Coast Regional Organisation of Councils (previously MIDGOC) submitted a letter of concern to the NSW Government over the implementation of the PNF Code, in relation to SEPP 44, dated 29 July 2011. The response from the Minster for the Environment, Robyn Parker MP, was that those issues would be considered in the amendments to the PNF code issued during the review of the Native Vegetation Regulations this year.

 

Coffs Harbour City Council has also been working directly with PNF Staff on amending the PNF code (attached) and as part of this process an assurance was given that this was to inform the OEH Private Native Forestry and Koalas Discussion Paper.

 

Unfortunately, the recent PNF workshops conducted by the EPA confirmed that the Discussion Paper issued on the subject makes no reference to these recommendations and prior negotiated draft PNF changes. Therefore, the Mid North Coast Regional Organisation of Councils (MIDROC) provide the following information and recommendations to the EPA.

 

 

Policy Context ? Koalas and PNF

 

Environment Protection and Biodiversity Conservation Act 1999

Koala populations in Queensland, New South Wales and the Australian Capital Territory have recently been listed as vulnerable under the EPBC Act. This listing came into legal effect on 2 May 2012.

???????????????????????????????????????????????????????????????????????????????????????????????????

In accordance with the interim guidelines for referral, significant impacts determined by the EPBC Act include:

 

????? the loss, fragmentation or permanent degradation of habitat critical to the survival or recovery of the listed species,

????? the permanent fragmentation of an important population (e.g. through proposed actions such as power lines and easements, and main road developments)

????? the clearing or burning of habitat where an important population (see above) is known or suspected to occur, or

????? the removal of primary food trees to the extent where an important population declines.

(DSEWPaC, 2012)

 

Recent listing of Koalas under the EPBC Act will require landholders and government agencies to ensure a recovery of koala numbers in nationally significant populations. In coastal NSW, the three areas where nationally significant populations are likely to be declared include Port Macquarie, Coffs Harbour and Port Stephens (S Phillips, pers comms, 2012).

 

The EPBC listing provisions will go further than SEPP44, requiring the protection and recovery of significant populations of koalas - based on recognition of core koala habitat as per SEPP44; the peripheral potential koala habitat; and the corridors connecting sub cells within significant populations. Advice sought from DSEWPaC staff has confirmed that PNF activity carried out after the declaration on 2 May 2012? (that was not subject to an initial assessment under the EPBC Act at the time of being issued), may be subject to the EPBC Act.

 

 

National Koala Conservation and Management Strategy (NKCMS) 2009-2014.

The NKCMS was jointly developed by state and federal governments with the principle objective to ?conserve koalas by retaining viable populations in the wild throughout their natural range? (NRMMC, 2009). The NKCMS aims at mobilising coordinated action by the Australian Government, state and territory governments, local governments, local conservation groups, the rural community, wildlife carers and researchers everywhere. To this end, flow charts on page 6 clearly detail the ?direct relationship between the NKCMS, state planning legislation and? guidelines and local government.

 

MIDROC is of the opinion that the following actions of the NKCMS must be aligned? and adhered to by? the PNF code:

 

1.????? Koala populations in identified priority areas are stabilised or increasing.

6.???????? Greater area of high-quality koala habitat conserved and effectively managed through legislation, covenants or agreements.

7.???????? Greater activity by land and resource managers to effectively protect and manage koala populations.

9. ??????? Productive and integrated partnerships that foster the conservation and welfare of koalas.

 

The NKCMS identifies the loss of habitat (including fragmentation and degradation) as the major threat to koalas and the primary factor responsible for declining populations in NSW and QLD (NRMMC, 2009). To this end the Federal Strategy clearly states ?Under the strategy it is a high priority to identify important habitat areas and protect them from clearing?.

 

NSW Threatened Species Conservation Act

In New South Wales the koala is listed as vulnerable under the Threatened Species Conservation Act 1995, from which the NSW recovery plan was produced in 2008 (DECC 2008)

 

The recovery plan outlines actions necessary to aid the recovery of koala populations and provides a framework for local koala recovery efforts throughout the state. This plan is consistent with the NKCMS.

 

The loss and degradation of habitat is the most significant threat facing NSW koala populations and thus is listed as a key threatening process under the Threatened Species Act. The NSW Recovery Plan identifies logging as a key factor to the loss of habitat particularly on the north coast. It refers to the PNF PVP as the policy tool introduced to ensure that environmental outcomes are improved or maintained as required by the Native Vegetation Act 2003.

 

Native Vegetation Act 2003

The management of private native vegetation in NSW is controlled through provisions of the Native Vegetation Act 2003, from which PNF operations are exempt - providing they adhere to the PNF code. The aims of the Act (which should be reflected in the intent of the PNF code) include:

 

(a)  to provide for, encourage and promote the management of native vegetation on a regional basis in the social, economic and environmental interests of the State, and

(b)  to prevent broadscale clearing unless it improves or maintains environmental outcomes, and

(c)  to protect native vegetation of high conservation value having regard to its contribution to such matters as water quality, biodiversity, or the prevention of salinity or land degradation, and

(d)  to improve the condition of existing native vegetation, particularly where it has high conservation value, and

(e)  to encourage the revegetation of land, and the rehabilitation of land, with appropriate native vegetation, in accordance with the principles of ecologically sustainable development.

 

By definition core koala habitat would be considered as native vegetation of high conservation value.

 

Environmental Planning and Assessment Act 1979

State Environmental Planning Policy 44 (SEPP 44) operates within the legislative framework of the EP&A Act. The aim of SEPP 44 is ?to encourage the proper conservation and management of areas of natural vegetation that provide habitat for koalas to ensure a permanent free-living population over their present range and reverse the current trend of koala population decline:

(a) by requiring the preparation of plans of management before development consent can be granted in relation to areas of core koala habitat; and

(b) by encouraging the identification of areas of core koala habitat; and

(c) by encouraging the inclusion of areas of core koala habitat in environment protection zones?.

 

The above policy context summary clearly indicates that at all levels of the government there is a legal imperative and intent to:

 

????? Work within the principles of ESD, which includes the precautionary principle

????? Protect, maintain and improve areas of significant koala habitat

????? Mitigate against key threatening processes

????? Ensure that there is a productive, integrated and coordinated legislative response to the conservation of Koalas

 

 

Current situation and application of the PNF Code

 

Firstly, MIDROC believes that the current interpretation of PNF (ie. logging can still occur in core koala habitat providing that there are no contemporaneous records) is a misinterpretation of the legislation and intent outlined in the PNF Code. This belief is based on 2 independent sources of legal advice (attached).

 

Notwithstanding this fundamental disagreement on legal interpretation of the current code, administration of the PNF code is contrary to above legal imperatives and intent in the following grounds:

 

1.?? Reliance on contemporaneous records as a means of providing adequate protection for core koala habitat areas is flawed because such records are not the result of unbiased, systematic survey effort. Koala occupation rates in core koala habitat areas range from anywhere between 8 and 50% (S Phillips, pers comms), the extent of which is largely determined by issues such as soil fertility, the density and size of preferred food trees, and the extent of historical disturbance.? Thus, the singular reliance on contemporaneous records severely misinforms both the approval process and the impact that PNF logging is having on areas of core koala habitat.

 

2.?? PNF PVP licences are effectively self-regulated, the current view of the PNF staff ? that the risk based approach to compliance is effective in preventing illegal behaviour? cannot be demonstrated and does not translate to on-ground experiences.

 

3.?? It is understood that compliance checks are rarely undertaken during the actual harvest period, when the monitoring of the industry to required to comply with contemporaneous records. Under this interpretation of the PNF code, the EPA have no assurity that Koalas and their habitat are being adequately protected.

 

4.?? The current interpretation of the PNF code where logging activities are allowed in core koala habitat, assuming there are no contemporaneous records, provides a clear economic incentive for a self regulating industry to remove/log koala habitat or similarly misinterpret scats and other markings as evidence of recent koala activity, immediately prior to logging.

 

5.?? Recent field work associated with Koala habitat mapping in the Bega, Eurobodalla, Kempsey and Port Macquarie Hastings LGAs can now demonstrate a decline of koala populations and occupancy rates in areas subjected to timber harvesting activities, strongly suggesting the need for a precautionary approach to the way PNF approvals and operations are undertaken.

 

6.?? The PNF code and suggested amendment options fails to integrate with the recent EPBC Act provisions.

 

Recent developments

 

Koala habitat mapping has been completed, or is currently underway, for part or all of many north coast LGAs , including Tweed, Byron, Lismore, Coffs Harbour, Kempsey, Port Macquarie and Port Stephens This mapping is predominately based on a standardised approach (Phillips & Callaghan 2011) which uses a robust and repeatable methodology.

 

Amongst other things, outcomes of this mapping include models illustrating distribution and extent of contemporary (i.e. current koala generation) core koala habitat areas, areas of long-term generational persistence, habitat classifications? ranked in terms of koala carrying capacity, and area-specific lists of preferred food trees.

 

Submission

 

Based on the above issues the following amendments of the Code and the Native Vegetation Act Regulations are put forward:

 

1.?? Koala protection provisions to be amended to ensure that there is unequivocal provision for the outright protection of the Koalas as to read:

 

Logging is prohibited in any Core Koala Habitat areas identified under the auspices of an approved Comprehensive Koala Plan of Management prepared in accord with SEPP 44 methodology, and/or within areas identified as supporting an important population for purposes of the EPBC Act.

 

2.?? To address the issue of the current spatial scale of Koala Habitat Mapping and the fact that Koala Habitat areas are consistently responding to natural and human pressures the following provision apply:

 

An applicant has the ability to engage a certified ecologist or PNF staff to undertake refined koala habitat mapping at a property scale. Koala habitat mapping is to follow the standard methods now embedded in CKPoMs (such as that recently approved for part of the Lismore LGA). All records are to be supplied to EPA and the local council.

 

Certification would be in the form of competency recognition or accreditation to apply and interpret the SAT methodology of Phillips and Callaghan (2011)

 

3.?? A condition be placed on all PNF licence holders to allow access to land for government staff or their contractors who are undertaking koala habitat monitoring for the purposes of KPoMs or recovery planning under the EPBC Act.

 

4.?? Part 5 Clause 22 (4) of the draft Native Vegetation Act Regulations 2012 should include core koala habitat and significant populations as defined by SEPP 44 and the EPBC Act respectively in the definition of critical environmental area.

 

In addition to the above, it is strongly suggested that PNF staff should immediately cease the issuing of PNF licences over areas identified as Core Koala Habitat, particularly over significant populations as per the EPBC Act.

 

It is also requested that a second engagement processed be undertaken with all north coast councils and the LGSA prior to the final amendment of the PNF Code.

 

 

References

 

DECC (2008) NSW Koala Recovery Plan 2008. DECC

 

NRMMC (2009) National Koala Conservation and Management Strategy 2009-20014. DEWHA, Canberra

 

Phillips S and J Callaghan (2011) The Spot Assessment Technique: a tool for determining localised levels of habitat use by Koalas Phascolarctos cinereus.? Australian Zoologist 35 (3). Pp 774-780

 

Phillips Steve (pers commns) personal communication July 2012.

Taylor Lindsay (unpub) legal advice to Port Macquarie Hastings Council.

DSEWPaC (2012) Interim koala referral advice for proponents June 2012

 

 

 

 

 

 


Ordinary Council Meeting - 30 August 2012

Mid North Coast Regional Organisation of Councils submission to review the Native Vegetation Regulation in relation to Private Native Foresty and Koalas

 



Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

General Manager

ITEM 9.3????? SF1120??????????? 300812???????? Grant Application Status Report

 

AUTHOR/ENQUIRIES:???? Colleen Henry, Grants Officer ????????

 

Summary:

 

At Council?s meeting on 7 December 2006 it was resolved that there be a quarterly return submitted to Council on grant programs.

 

 

RecommendationS:

 

1??????? That the list of grant applications and their status to 7 August 2012 be received.

 

2??????? That it be noted that the Country Halls Renewal Fund offered by the State government through the Office of ???? Rural Affairs, has been axed, thus limiting the grants available for the renovation of ?????? community halls.

 

 

Successful grant applications (not yet acquitted):

Grant and date of approval

Funding Amount

Amount Council

Description

Federal Government election commitment?

$120,000

None required

Relocation of 2NVR radio station to Tewinga Hall

 

Department of Sustainability, Environment, Water etc

 

$1 million

None required

Detailed design for off river water storage

Northern Rivers Catchment Management Authority

November 2011

$37,000

None required

Weed control from Swimming Creak to Deep Creek. Installation of geo-textile for dune stabilisation, working with Nambucca Dunecare Group.

Transport for NSW

Better Boating Program

Closed 29 July 2011

$47,734

$47,734

(S.94 funds)

Scotts Head Boat Ramp ? all-season facility

Department of Health and Ageing

Closed 19 August 2011

$566,430

None required

Healthy Communities Initiative Phase 3

?Live Healthy Nambucca?

Department of Sport and Recreation Facilities Grant

Closed 15 April 2011

1. $480

(received half requested funds)

2. $4761

(received only partial funding)

 

None required

1. Table Tennis Tables for Nambucca Heads Table Tennis Club (NHTTC), under the auspice of Nambucca Shire Council

2. Bowraville Cricket Club Nets and Pitch

Community Arts Support Program

Closed 10 February 2012

$1,000

NA

Unkya CoM to contribute some funds

Creation of mosaic artwork ?The Harmony Tree? for Unkya Reserve

Office of Communities

Community Building Partnership Program

Closed 31 October 2011

$19,745

Matching funding (s.94 funds)

Creation of a sand lagoon and other playground equipment, and installation of a composting toilet at Unkya Reserve.

Clean Energy Future ? Biodiversity Fund

 

Closed January 2012

$455,000 over six years

$30,000 over six years

?Council? contribution?

from existing budget)

Invasive species control on Cliffs and High Conservation areas on the Coastal Fringe of the Nambucca Valley ? Funds will be used to manage invasive species including Bitou Bush and Lantana within the Coastal Reserve System, along 8.2km of coastline. The project will enhance the biodiversity of a large tract of connected coastal habitat and build capacity of the local community to protect and enhance the natural environment.

Your Community Heritage Grant

Telling the Tale of Talarm ? 150 years of settlement

Department of Sustainability, Environment, Water, Population and Communities

Closed November 2011

$9,000

NA

In-kind contribution from Talarm CoM

Collection of oral histories encompassing the descendants of pioneers and newcomers. Future grant application will be made to publish a book written from the information and photos and other documents collected.

Foundation for Rural and Regional Renewal ? Flood Fund

Closed 24 February 2012

$5,000

NA

Valla Beach Comm Assc

Storage shed for storing VBCA equipment.

Indigenous Coordination Centre

NAIDOC Week Celebrations

Closed April 2012

$2,000

NA

Contribution toward three-day event to celebrate NAIDOC Week. Grant will pay for a touch footy competition comprised of teams organised and coached by Mr Ritchie Donovan.

Department of Sustainability, Environment, Water, Population and Communities

No closing date

 

$10 million

TBC

Off-river water storage (subject to a number of conditions including detailed plans, relevant approvals, Council funding, confirmation of final project costs.

Indigenous Sport and Active Recreation Program Prime Minister and Cabinet

Closed 9 March 2012

$338,478 requested but only

$226,059 received

NA

Three-year program employing Ritchie Donovan to continue to deliver Sport and Well-Being/Sports Facilitation program at Buz Brazel Oval. The full amount was not received, however it is sufficient to employ Mr Donovan over three years

 

Foundation for Rural and Regional Renewal

Closed 30 March 2012

$2,000

 

$4,725

 

 

NA

 

NA

Burrapine Hall ? water tank and 2 toilet cisterns

Eungai District Community Hall ? water tanks and toilet cisterns and associated plumbing

 

 

SUCCESSFUL APPLICATIONS IN THIS PERIOD:

 

Grant and Date of Notice

Amount

Amount - Council

Description

NSW Govt ? Local Infrastructure Renewal Scheme (LIRS)

Closed 26 March 2012

 

4% interest rate subsidy

Loan repayment

Council will receive an interest rate subsidy of 4% for the construction of three bridges (Touts, Lavertys & Eungai Creek) which have combined value of $1.314 million.

Total year to date

$12,500,934

 

 


Applications made but not yet determined:

 

Funding Body

Amount

Amount - Council

Project Name

Office of Environment and Heritage NSW

Closed 28 February 2012

$80,000

$40,000*

 

Nambucca Shire Beaches Access way Improvement Program (unsuccessful in previous round, resubmitted)

Office of Environment and Heritage NSW

Closed 28 February 2012

$80,000

$40,000**

Gumma Reserve Water Management Regime

Wetlandcare to contribute $40,000

NSW Govt ? Local Infrastructure Renewal Scheme (LIRS)

Closed 26 March 2012

 

4% interest rate subsidy

Loan repayment

Council has made application for an interest rate subsidy of 4% under LIRS for the construction of three bridges (Touts, Lavertys & Eungai Creek) which have combined value of $1.314 million.

Northern Rivers Catchment Management Authority

NRM Implementation projects

Closed 15 June 2012

$64,860

NA

Some in-kind

Construction of pedestrian infrastructure to stop degradation of Shelley Beach fore dune at Wellington Headland, including planting and weed control.

Royal Australian Historical Society

Closes 20 July 2012

$10,000

NA

Publication of Telling the Tale of Talarm, drawing on oral histories, photographs and other historical data currently being collected.

Families, Housing, Community Services, Indigenous Affairs

Closed 25 July 2012

Various

NA

Unkya bush regeneration kit

Shelly Beach Dunecare equipment and trailer

EJ Biffin ? kitchen/cleaning/shades

Coronation Park ? as above

Crown Lands ? Public Reserves Management Fund

Closed 31 July 2012

$146,000

$10,000***

Boulton?s Crossing Reserve:

Consultancy to identify best waste management system and implementation of report recommendations

Communities NSW ? Youth Opportunities

Closed 6 August 2012

$38,600

In kind

Tools to Turn Dreams to Reality ? Creating a community sk8 park. (Youth development activities focused on re-designing Macksville Skate Park)

 

*??????? The Draft Environmental Levy Fund, which Council considered in October 2011, identifies $40,000 for the implementation of actions from the Nambucca Coastal Zone Management Plan.

**?????? From the Environmental Levy Fund.

***????? From the Committee of Management?s account, income derived from camping fees.

 

 

Unsuccessful applications in this period:

 

Funding Body

Amount

Amount - Council

Project Name

None to report.

 

 

 

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

General Manager's Report

ITEM 9.4????? SF894????????????? 300812???????? Option to Advertise by Electronic Means

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

Council has received a request from Lane Cove Council to support their motion to the 2012 Local Government Association Conference and that Council write to the Premier to seek changes to the Local Government Act to allow councils the option of advertising by electronic means.

 

 

 

Recommendation:

 

That Council write to the Premier of NSW, the Hon Barry O?Farrell MP, respectfully requesting that as part of the review of the Local Government Act the State Government give consideration to amending the Act to give Councils the option of using either electronic means or a newspaper? to place advertisements.

 

 

 

OPTIONS:

 

1??????? Council may support this recommendation

2??????? Council may decline to support Lane Cove Council on this matter.

 

 

DISCUSSION:

 

Lane Cove Council has been concerned for some time with the financial burden of placing advertisements in the newspaper for such things as adoption of policies, tenders, granting of leases and licences, job advertisement, fees and charges, financial statements and development application consents.? In an age where, increasingly, people are turning more and more to the internet for information and news, it is not conducive to achieving the aims and objectives of public notification, to continue to insist on advertising only in newspapers.? Also, the use of electronic consultation methods by Local Government in the last five years has increased the number of submissions received and increased community participation in decision making.

 

Lane Cove Council resolved (16 July 2012) to submit a motion to the 2012 Local Government Association Conference, to write to the Premier to seek changes to the Local Government Act to allow the option of advertising by electronic means and seek the support of other NSW councils.? We have been asked to write to the Premier so that this matter can be reviewed as part of the upcoming review of the Local Government Act.?

 

Nambucca Shire Council has in 2012 expended $138,699.42.?

 

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Advertising electronically may contribute to lessening Council?s carbon footprint.

 

Social

 

There are still many people who prefer to read a newspaper and some who would not have access to electronic media.

 

Economic

 

Advertising electronically will substantially decrease Council?s advertising budget

 

Risk

 

The risk to Council would be that if it relies solely on electronic media it may miss reaching a percentage of readers.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be a significant reduction to Council?s advertising budget if electronic media is preferred for all or some of its advertising.

 

Source of fund and any variance to working funds

 

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

General Manager's Report

ITEM 9.5????? SF310????????????? 300812???????? Eungai District Community Centre (Eungai Pre School Inc) - Committee of Management - Annual General Meeting - 15 May 2012

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Annual General Meeting of the Committee of Management for the Eungai District Community Centre (Eungai Pre School Inc) which was held on 15 May 2012.? The minutes and treasurer?s report are copied at the end of this report.

 

 

Recommendation:

 

That Council endorse the Minutes of the Annual General Meeting of the Committee of Management for Eungai District Community Centre (Eungai Pre School Inc) held on 15 May 2012 and thank the outgoing Committee for their work in 2011/2012.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

DISCUSSION:

 

The Annual Genera Meeting of the Eungai District Community Centre (Eungai Pre School Inc) Committee of Management was held was held on 15 May 2012.

 

The Committee of Management for 2012/2013 is:

????????? President??????????????????????? Jude Kallmier?????????????????? Vice President???????????????? Karen Lamb

????????? Secretary??????????????????????? Bev Snook?????????????????????? Treasurer???????????????????????? David Hall

????????? Committee Members??????? Asha Arnott, Kerrie Duffy, Nicole Pritchard

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no implications for the environment.

Social

There are no social implications.

Economic

There are no economic implications.

Risk

There are no risk implications.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There is no impact on current or future budgets.

Source of fund and any variance to working funds

There is no impact on working funds.

 



Eungai Pre School Inc

Little Tan Ban Road

Eungai Creek?? 2441

ABN: 60 088 726 387

Phone No: 6569 9347

Fax No:????? 6569 9048

www.eungaipreschool.com.au

 

 

3 May 2012

 

Financial Certification

 

Year ended 31st December 2011

 

We, Jude Kallmier and Karen Lamb, being the authorised representatives of Eungai Preschool Inc. hereby certify that:

 

?????? an amount equal to the total payments received for the year has been properly spent on the Service, and

?????? all accruals have been calculated and confirmed.

 

The accounts for the year ended 31 December 2011 show a surplus for the year of $22,357.97.

 

The total funding received from Human Services was $91,506.00 (GST excluded) $77,016.00 in operational funding and $14,490.00 (Supplement funding- Human Services).

 

The total expenses incurred were $107,690.49 which is $4,517.51 less from previous year.

 

An Income and Expenditure statement for this Service is attached.

 

The surplus of $22,357.97 has been allocated to be spent on essential children?s equipment and playground upgrade.

 

 

President???? ??????????????????????????????????????? Vice President

 

 

 

???????????..??????????????????? ?????????????

Jude Kallmier??????????????????????????? ?????? Karen Lamb

 

Date:? ?????????????????????????????????????????????? ???????Date:

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

General Manager's Report

ITEM 9.6????? SF312????????????? 300812???????? Gordon Park Rainforest Walks Committee of Management - Annual General Meeting - 9 August 2012 - Minutes

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting of the Gordon Park Rainforest Walks Committee of Management, which was held on 9 August 2012, and the new Committee. A copy of the minutes is at the end of this report.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management of the Gordon Park Rainforest Walks? Annual General Meeting which was held on 9 August 2012 and that Council thank the outgoing Committee for their work in 2011/2012.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Gordon Park Rainforest Walks Committee of Management was held on Thursday 9 August 2012.

 

The Committee of Management for 2012/2013 consists of:

 

President????????????????????????????????? Gwen Harden

Vice President????????????????????????? Paul Davies

Secretary/Treasurer?????????????????? John Tait

Works Manager???????????????????????? John Pass

Publicity Officer???????????????????????? Dot Secombe

Other Committee Members??????? Jenny Pass, Rhonda Davies, Edna Stride,

??????????????????????????????????????????????? Cr Anne Smyth, Margaret Anne Well

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications


Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.


 

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

General Manager's Report

ITEM 9.7????? SF318????????????? 300812???????? Macksville Senior Citizens Centre Committee of Management - Annual General Meeting - 23 February 2012 - Minutes

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting of the Macksville Senior Citizens Centre Committee of Management, which was held on 23 February 2012, and the new Committee.? A copy of the minutes is at the end of this report.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management of the Macksville Senior Citizens Centre Annual General Meeting which was held on 23 February 2012 and that Council thank the outgoing Committee for their work in 2011/2012.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Macksville Senior Citizens Centre Committee of Management was held on 23 February 2012.

 

The Committee of Management for 2012/2013 consists of:

 

President????????????????????????????????? Betty Merrifield

Secretary????????????????????????????????? Bill Shepherd

Treasurer????????????????????????????????? Rita Newman

Hall Coordinator???????????????????????? John Bishop

Other Committee Members??????? Robert Bassett, Audrey Crichton, Julie Rouse,

??????????????????????????????????????????????? Phyllis Gaddes, Stan Young

 

COMMITTEE MEMBERS:

Robert Bassett, Audrey Crichton, Julie Rouse, , Stan Young

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications


Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.


 

?MINUTES OF ANNUAL GENERAL MEETING OF THE SENIOR CITIZENS CENTRE COMMITTEE OF MANAGEMENT HELD 23 FEBRUARY 2012 AT THE SENIOR CITIZENS CENTRE, PRINCESS STREET, MACKSVILLE.

 

Attendance:

Members:? Betty Merrifield, Bill Shepherd, Rita Newman, Robert Bassett, John Bishop, Ethol Cole, Phyllis Gaddes, Alec Merrifield, Julie Rouse, Mavis Ward.

 

VISITOR:???? Hazel Shepherd

 

Apologies:??????? Fay Mueck, Catherine Shepherd, Maureen Shepherd, Doug Sim, Maude Ward, Ellie Young, Stan Young, June Bishop, Audrey Crichton, Phyllis Dawson, Kay Donnelly, Jane Keast, Phyllis Kent.?

1.?????? Meeting was declared open at 2.00 pm by Chairperson Betty Merrifield. Betty welcomed our visitor.

2.?????? The minutes of the previous meeting were read and accepted.??

Moved:? Betty Merrifield?? Seconded: Phyllis Gaddes?? Carried

3.?????? Business arising from previous meeting:?? Nil

4.?????? COMMITTEE AND COMMITTEE MEMBERS FOR THE SENIOR CITIZENS CENTRE COMMITTEE OF ?? MANAGEMENT 2012/2013:

 

????????? Moved:? Rita Newman?? Seconded: Bill Shepherd?? Carried

 

That the Executive of the Senior Citizens Centre Inc Macksville be the Executive for the Senior Citizens Centre Committee of Management, for 2012/2013 and remaining members be committee members ? PO Box 212 Macksville NSW 2447.

 

EXECUTIVE:

 

President:??? Betty Merrifield

Secretary:??? Bill Shepherd

Treasurer:???? Rita Newman

Hall Coordinator: John Bishop

 

COMMITTEE MEMBERS:

Robert Bassett, Audrey Crichton, Julie Rouse, Phyllis Gaddes, Stan Young

 

5.?????? It was reported that the Senior Citizens Centre is currently utilised daily by 9 permanent users and numerous casual users.? The Centre is furnished and maintained internally by the Senior Citizens Centre Inc Committee.? All tenant style expenses including, utilities, telephone, cleaning and minor maintenance are also paid by the Senior Citizens Centre Inc Committee through fundraising activities and hire contributions by all users.? In addition the Senior Citizens Centre Inc Committee maintains a Public Liability Insurance Policy which covers their members and casual users of the facility.? All other permanent users have their own public liability insurance policies.

 

6.?????? It is noted that no financial activities take place with this committee of management therefore there is no Statement of Income and Expenditure and Balance Sheet.

 

7.???????? The meeting closed at 2.35 pm.

 

BETTY MERRIFIELD ??????????????????????????????????????????????????????????????????????????????????????????? Bill Shepherd

CHAIRPERSON??????????????????????????????????????????????????????????????????????????????????????????????????? Secretary

FEBRUARY 2012????????????????????????????????????????????????????????????????????????????????????????????????? FEBRUARY 2012

 

 

 

 

 

 

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

General Manager's Report

ITEM 9.8????? SF1629??????????? 300812???????? Bowraville Off River Water Storage - Contract Variation to Provide for Insurance Excess

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The costing for the Bowraville Off River Water Storage (BORS) provided for an insurance excess of $25,000 per event.? However NSW Public Works has only been able to secure an insurance policy with an excess of $200,000 per event.? The preferred contractor for the Package A works, Haslin Constructions Pty Ltd, made provision for a $25,000 excess.? A number of options for dealing with the additional insurance excess have been considered.? There are differing risks attached to the options.? Following a meeting involving NSW Public Works and Council staff, it was agreed that the preferred option would be for the contractor to accept all additional risk.? This has necessitated a variation to the contract to pay Haslin Constructions Pty Ltd an additional $700,000.

 

 

Recommendation:

 

That Council note the information concerning the increased insurance excess for the Bowraville Off River Storage (BORS) project.

 

 

OPTIONS:

 

There are no options.? The report is for information.

 

DISCUSSION:

 

NSW Public Works staff have met with Council staff to discuss Council?s preferred options for dealing with a significant increase in the insurance excess for flood events during the construction of the Bowraville Off River Water Storage (BORS).

 

The insurance cover is actually arranged by NSW Public Works (not the contractor) through a broker.? According to the Public Works representatives this is the standard approach as the volume of projects handled by Public Works and the State Government means they can achieve a much cheaper premium than would the contractor acting alone.? The construction budget provided about $500,000 for the cost of the premium.

 

The Haslin Constructions Pty Ltd tender for the Package A works contained a qualification stating that the insurance excess for each event had been assumed to be $25,000.? According to NSW Public Works this was in line with the standard policy at the time, and NSW Public Works were of the view that a policy would be obtained with this level of excess.

 

In the confidential attachment to Council?s meeting on 28 June 2012 there was the following statement on page 10:

 

?At the time of tender the Works Insurance excess was expected to be $25,000 per event.? Recent negotiations between the Principal and the insurance broker indicate that the excess for the Package A contract is likely to be $50,000.? As the Contractor is responsible for paying all insurance excess amounts, Haslin Contractors will require the contract amount to be increased to cover the additional risk.? It is estimated that the increase will be in the order of $100,000.?

 

The insurance broker who Public Works was dealing with in June changed and the new broker has confirmed they can only secure the policy with an excess of $200,000 per flood event.? The insurance premium is still close to the amount which was budgeted, ie about $500,000.? According to the Public Works representatives the excess which the insurers are now seeking is in response to the substantial costs they have incurred on major infrastructure projects on the North Coast damaged by the now long running wet weather.? The Pacific Highway upgrade is one example.

 

A meeting involving NSW Public Works and Council staff discussed the options listed in the email below.? The preferred option mainly depended on the Council?s appetite and capacity to bear some or all of the additional risk.?

 

However there are some additional considerations being:

 

1.???????? Receiving all of the Country Towns Water and Sewerage Program grant funding is predicated on project cost not being less than the budget put to them.? If the Council was to bear some of the risk and the project came in under budget we would not achieve grant funding for our risk taking or indeed the project savings.

 

2.???????? If Council was to bear some of the risk, the potential for many ?small? (less than $200,000) claims which could exceed the amount proposed by Haslin Constructions to bear all risk.

 

3.???????? The problem and cost of determining claims of less than $200,000 requiring the use of an insurance assessor to determine the cost of the damage.? There would be potential conflict with the contractor which may negatively impact on other aspects of the contract.

 

The consensus of the meeting was that the best option would be to pay Haslin Constructions an amount of $700,000 so they bear all risk associated with the insurable events.

 

At Council?s meeting on 11 July 2012 it was resolved that Council delegate authority to the Mayor and General Manager to approve variations provided they do not collectively exceed the provision for contingencies and that all approved variations be reported to Council at least quarterly.

 

Council received an extension from Haslin Constructions on the validity period of their tender until Monday 6 August 2012.? A decision on the insurance excess had to be made before that date otherwise Council would have faced potential price escalation.

 

Following consultation between the General Manager and Mayor, delegated authority was exercised by the General Manager and Mayor to proceed with a contract adjustment being option 1 whereby Council pays an additional $700,000 for Haslin Constructions to bear all risk associated with insurable events.

 

CONSULTATION:

 

There has been consultation with staff from NSW Public Works, the Assistant General Manager Engineering Services, the Manager Water and Sewerage and the Mayor.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no impacts for the environment.

 

Social

 

There are no social impacts.

 

Economic

 

There are no economic impacts.

 

Risk

 

The report deals with insurance risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The additional insurance excess can be met from the contingency budget for the off river water storage.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

 

 

Richard,

 

As you are aware, for some months we have been negotiating insurance for the BORS project through our insurance brokers.  The Package B works will be insured under the standard policy arranged by the NSW Public Works insurance broker, but the Package A works fall outside of the requirements for the standard policy and require that a separate insurance policy be negotiated.

 

The Haslin Constructions Pty Ltd tender for the Package A works contained a qualification stating that the insurance excess for each event had been assumed to be $25,000.  This amount was in line with the standard policy at the time, and we were lead to believe that a policy could be obtained with this level of excess.  Other tenderers did not qualify their tender with regard to insurance, but would have reasonably assumed the excess to be $25,000. 

 

The insurance broker was approached by us in October 2011 to source a suitable insurance policy for the Package A works.  We were led to believe that a suitable policy with a suitably low excess amount could be found.  However, about three weeks ago the insurance broker advised us that insurance companies were becoming wary of work around waterways (presumably because of an increase in claims during the more recent wet weather periods), and the lowest excess amount that could be negotiated was $200,000 for flood events and $50,000 to $100,000 for other events.  Thus, the Package A contractor would be liable for an additional $175,000 if a flood event occurred that caused damage in excess of $200,000.

 

Haslin Constructions has advised that, in determining their tender amount, they assumed that there would be four significant flood events during the contract period.  We have no reason to doubt this advice.  Thus, if four major events occurred, as apparently assumed by Haslin Constructions, then the company would incur additional costs of $700,000 (= 4 x $175,000).  

 

We have recently asked the insurance broker to source an insurance policy to cover part of the gap between the initial assumed excess of $25,000 and the current proposed excess of $200,000.  We have not yet obtained a firm response, but it is likely that the best value policy that the broker will be able to source will include an excess amount of $100,000 and will cost in the order of $420,000.  We expect a firm response from our broker either tomorrow or Monday.

 

Haslin Constructions has advised us today that, with the current excess amount of $200,000, they would require a payment of $700,000 to take on the risk of having to pay the cost of any damage with a value of between $25,000 (original excess amount) and $200,000 (current proposed excess amount).  They have also indicated that they are not particularly keen to take on this extra risk.

 

Assuming that the excess amount of $200,000 applies to the main insurance policy, the options for Council are as follows:

 

1.  Pay Haslin Constructions an amount of $700,000 so that they bear all risk associated with the insurable events;

 

2.  Take out the gap insurance policy for an amount of around $420,000 in order to reduce the excess to $100,000, and also pay Haslin Constructions an amount of $300,000 to bear all risk;

 

3.  Not take out the gap insurance policy and not pay Haslin to bear additional risk, thus leaving Council to carry the risk of any event with a cost in excess of $25,000.  Council's liability for each event would be capped at $175,000; or

 

4.  Take out the gap insurance policy but not pay Haslin to bear additional risk, thus leaving Council to carry the risk of any event with a cost in excess of $25,000.  Council's liability for each event would then be capped at $75,000.

 

Should Council adopt options 3 or 4, it is recommended that, if an event occurs, then Council engage an insurance assessor to undertake an assessment of the payment due to Haslin Constructions.  Council should only pay the cost of items that would normally be claimable under insurance, and an insurance assessor would be in the best position to determine exactly what items these were.

 

Please advise which of the options Council would like us to pursue in more detail prior to the issue of the Letter of Award.

 

Regards,

 

 

DAVID TARRANT

PROJECT MANAGER

 

T? 02 6648 2012?????? F? 02 6648 2005       M  0411 203 752??????

359 Harbour Drive, Coffs Harbour,  NSW?? 2450

david.tarrant@services.nsw.gov.au???? www.publicworks.nsw.gov.au

_______________________________________________________________________________________________________________________________________________________________

 

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

General Manager's Report

ITEM 9.9????? SF844????????????? 300812???????? Bowraville Off River Water Storage - Proposed Meeting Arrangements for the Water and Sewerage Projects Steering Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The report is short.? A summary is not required.

 

 

Recommendation:

 

That Council note the proposed meeting arrangements for the Water and Sewerage Projects Steering Committee for the Bowraville Off River Water Storage.

 

 

OPTIONS:

 

Council can elect to have different meeting arrangements for the Water and Sewerage Projects Steering Committee.? However the meetings require the availability of staff from NSW Public Works and also the Contractor.? As much as possible all parties wish to avoid duplicating existing meeting requirements which would otherwise add to cost.

 

DISCUSSION:

 

There has been further consideration of the proposed reporting arrangements for the Bowraville Off River Water Storage Project.

 

This has arisen from the timing of the scheduled start up workshop which contractually has to occur within 4 weeks of the contract endorsement.? To meet this deadline it has been set down for 5 and 6 September 2012, immediately prior to the elections on 8 September.

 

Consideration has also been given to achieving an appropriate balance wherein councillors can be well briefed on the progress of the project and potentially determine contractual issues whilst maintaining a time commitment which does not unduly interfere with the other business of Council.

 

NSW Public Works and the contractors conduct monthly contract (GC21) meetings on the first Wednesday of every month commencing in October 2012 and proceeding for the full 60 week construction period.? It is proposed that Council?s Water and Sewerage Projects Steering Committee ?piggyback? on this meeting schedule by meeting every second month, with the first meeting to be held on Wednesday 3 October 2012.

 

Subject to confirmation that there will be adequate room, it is proposed that the meetings be convened at the contractor?s site shed.? Following the meeting there will be an inspection of the progress of the work and any particular matters identified in the meeting.

 

The first meeting is scheduled for 11.30am on Wednesday 3 October 2012.? If the contractor has established themselves on site, it will be conducted there, otherwise in the Council Chambers.

 

An agenda for the Water and Sewerage Projects Steering Committee meetings will be issued a week before the scheduled meeting.

 

Councillors are requested to ignore the previously advised meeting arrangements and simply note the first meeting being scheduled for 11.30am on Wednesday 3 October 2012.

 

 

CONSULTATION:

 

There has been consultation with the NSW Public Works and with the Mayor.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

A proper reporting arrangement should reduce risk.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary impacts.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

Assistant General Manager Corporate and Community Services Report

ITEM 10.1??? SF1719??????????? 300812???????? Report on Minutes of the Access Committee meeting held 26 June 2012

 

AUTHOR/ENQUIRIES:???? Coral Hutchinson, Manager Community and Cultural Services ????????

 

Summary:

 

Attached for Council?s attention are the minutes of the Access Committee meeting held 26 June minutes which contain 1 recommendation for Council?s endorsement as follows:

 

6????????? Changes to membership

 

That Lee-anne Funnell be endorsed as a Committee member to replace Pam Thoroughgood.

 

 

Recommendation:

 

That Lee-anne Funnell be endorsed as a Committee member.

 

 

OPTIONS:

 

1????????? Endorse the minutes and their recommendations

2????????? Not endorse the minutes

3????????? Endorse the minutes with revised recommendations

 

 

DISCUSSION:

 

Note: Ms Thoroughgood was unable to attend further meetings due to ill-health and now sadly, has passed away.

 

In regard to Item 3.2, Council staff have already followed the matter up with the Department of Roads and Maritime Services. The regulatory signs have been removed and the supplementary road numerals will be removed when the RMS maintenance crew is next in the area.

 

 

CONSULTATION:

 

Nil consultation

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues identified.

 

Social

 

Nothing specific identified.

 

Economic

 

Nothing specific identified.

 


Risk

 

Nothing identified.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil.

 

Source of fund and any variance to working funds

 

Nothing required.

 

 

Attachments:

1View

15358/2012 - Minutes - Access Committee - 26 June 2012

0 Pages

??


Ordinary Council Meeting - 30 August 2012

Report on Minutes of the Access Committee meeting held 26 June 2012

 

PRESENT

 

Cr E South (Chairperson)

Cr A Smyth

Mr Peter Shales

Ms Petah Abbott

Ms Coral Hutchinson

Mrs Shirley Holmes

Mr Les Small

Dr Dorothy Secomb

Mr Keith Davis

Ms Lee-anne Funnell

 

 

 

APOLOGIES

 

Ms Margaret Hutchinson

Ms Alba Sky

Ms Fiona Henwood

 

 

 

Director Environment and Planning Report

ITEM 3.1????? SF1719????????????? 260612????? Confirmation of Minutes of Meeting held 22 May 2012

1/12 RESOLVED:?? (Smyth/Holmes)

 

1????????? That the Committee note the recommendations of the Minutes of the Meeting held Tuesday 22 May 2012, as presented to Council at its meeting of Wednesday 13 June 2012.

 

2????????? That the Committee confirm the Minutes of the Meeting held Tuesday 22 May 2012 as an accurate record of the meeting.

 

 

 

 

ITEM 3.2????? SF1719????????????? 260612????? Report on Business Arising from previous meeting held 22 May 2012

2/12 RESOLVED:?? (Smyth/Holmes)

 

That the business arising be noted; and that in addition, the Traffic Committee be requested to instruct removal of the 100km speed road markings that remain on the tar surface in Link Road Nambucca Heads.

 

 

 

ITEM 3.3????? SF1719????????????? 260612????? Report on correspondence to the Access Committee meeting of 26 June 2012

 

The items of correspondence were noted, with the addition of receipt of Accord magazine.

 

 

 

 

ITEM 3.4????? SF1719????????????? 260612????? Report on General Business and Matters of Interest 26 June 2012

1????????? Ageing Well Expo, Coffs Harbour Ex-services Club Wednesday 29 August 8.30 am to 3.00 pm

 

The Committee decided to discuss forgoing the 28 August monthly meeting and replace it with a visit to the Expo due to the opportunity to hear key guest speakers and get up to date information to assist the Committee in its work.??

 

 

2????????? Information for Older Veterans, War Widows, Ex-service community

 

The workshop, planned for 21 August 2012 at Macksville Ex-services Club from 8.30 am to 1.30 pm was noted.

 

3????????? Distribution of Mobility Map and Brochure for Holiday Makers

 

3/12 Resolved:?? (Secomb/Davis)

 

That Shirley Holmes discuss with volunteers and Tourist Officer at the Visitor Information Centre, the use and distribution of the map and brochure and report back to the Committee.? A decision can then be made whether to update and continue to produce the publications.

 

4????????? Review of Mobility Parking Scheme

 

The review was noted for members to follow up as they wish.

 

5????????? Pedestrian Access Management Plan (PAMP)

 

Members will review and discuss at the next meeting. ?An enquiry is to be made with the Engineers regarding an application last year for funding new footpaths.

 

6????????? Changes to membership

 

4/12 Resolved:?? (Secomb/Davis)

 

That Lee-anne Funnell be endorsed as a Committee member to replace Pam Thoroughgood.

 

 

NEXT MEETING DATE

 

5/12 Resolved:?? (Secomb/Holmes)

 

That meeting commencement revert to 2.00 pm (on the 4th Tuesday monthly).

 

 

The next meeting will therefore be held on Tuesday 24 July 2012 commencing at 2.00 pm.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 3.18 pm.?

 

 

 

????????????

CR ELAINE SOUTH

(CHAIRPERSON)

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

Assistant General Manager Corporate and Community Services Report

ITEM 10.2??? SF1709??????????? 300812???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 21 August 2012

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (one application is in excess of 12 months old).

 

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (in excess of 12 months old) be noted and received for information by Council

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

TABLE 1: ????? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

There are no DA?s in excess of 12 months old.

 


TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/142

25/08/2011

Consolidation of 3 existing short term sites to create 1 long term site within the existing Nambucca Beach Holiday Park

Lot 162 DP 755560, 26 Swimming Creek Road, Nambucca Heads

? DA was not publicly advertised

? The proposed site adjoins a public reserve for public recreation and setback variances are greater than 80%

? Nine (9) trees will need to be removed to facilitate the DA, including 3 melaleuca trees that provide homes for nesting tawny frogmouth owls;

? Why is Nambucca Shire Council also providing greater variances than 10% to accommodate the park owner's structures

? Dwelling and associated structures will not fit on proposed site;

? Service issues & non-compliance with Regulations;

? Fire risk and issues as to placement of hose reels;

? Submitted plan is not accurate;

? Proposed building 3 times larger than buildings already in the park.

Currently being assessed

Rec'd letter from RFS on 3/01/2012 requesting further information is required to enable them to assess the application

Information received and forwarded to RFS - awaiting reply

Matter to be presented to GPC meeting for final determination once assessment completed

 

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/182

2011/183

2011/184

14/11/11

Alterations & Additions to unit

Lots 2, 3, 4 SP 36372, 2/3/4 40 Waratah Street, Scotts Head

? Potential overshadowing in the winter months;

? Design is poor, and will undervalue the potential of this prime site;

? Height of proposed buildings 8.5m;

? The proposed pitched roof line with hinder views and be detrimental to the amenity of Scotts Head;

? Overlooking? and noise from the proposed balconies;

? Plans appear to be more in line of a new construction and do not resemble alterations;

? Does not fit with the future character of the locality;

? Development will reduce amount of sea breeze hence affecting cross-ventilation;

? Encroachment on privacy;

Referred to engineers and H&B. Applicant has been advised of additional information required. Clock stopped.

Substantial additional information required

Works impact on community common space (Body Corporate).

Assessing application - Application on hold because of dispute with Body Corporate and resolution to permit the application to be lodged

Strata Management Meeting 2/4/2012

Application will be presented to Council for determination at a later meeting

Strata considering recision motion to withdraw owners consent for DA

Legal advice has been sought due to threat of legal action from both parties

Legal advice has been received and a report is being prepared for Council?s consideration.

 

2012/069

06/06/2012

Increase in Production Capacity to 200,000 tonnes per annum

Lot 16 DP 1140719, 2 Centra Park Street, Macksville

? Greater noise reduction qualities be given to all structures

? Permanent noise monitoring station

As this is designated development it has now been sent to the Director-General to determine whether they will make the final determination.

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

Assistant General Manager Corporate and Community Services Report

ITEM 10.3??? SF1709??????????? 300812???????? DA's and CDC's Received and Determined Under Delegated Authority from 3-21 August 2012

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

 

DEVELOPMENT APPLICATIONS RECEIVED FROM 3-21 AUGUST 2012

 

DA Number

Application Date

Applicant/Owner

Development

Address

Estimated Value

2012/095

07/08/2012

Emil Shackleford

Dwelling

Lot 20 DP 1049360, 32 Charles Place, Nambucca Heads

182,000

2012/096

16/08/2012

Ron Heriot/|
RG & LF Heriot

Shed

Lot 21 DP 248624, 177 Wallace Street, Macksville

8,737

2012/097

16/08/2012

Daniel Welsh

Dwelling - House

Lot 2 DP 1130291, 2927 Taylors Arm Road, Upper Taylors Arm

200,000

2012/098

17/08/2012

Integrity New Homes

Dwelling-House

Lot 1 DP 883747, 33 Max Graham Drive, Valla Beach

232,823

2012/099

20/08/2012

Mick Brooks Building Designs/
M J & N Cullen

Dwelling - House

Lot 1 DP 864917, 1346 Rodeo Drive, Bowraville

400,000

2012/100

20/08/2012

Evelyn Edghill/
EW Edghill & Paul Gan

New Carport for Medical Centre

Lot 2 DP 209616, 36 Wallace Street, Macksville

10,000

 

 

COMPLYING DEVELOPMENT APPLICATIONS RECEIVED FROM 3-21 AUGUST 2012

Including those issued by Private Certifiers

 

DA Number

Application Date

Applicant/Owner

Development

Address

Estimated Value

2012/625

07/08/2012

Elizabeth Barnes
M J Spalding

Dwelling Additions

Lot 3 DP 17679, 13 Greenhills Road, Upper Taylors Arm

48,000

2012/626

10/08/2012

North Coast Shed Market
Gisela Kaplan

Carport

Lot 1072 DP 1120105, 142 East West Road, Valla

6,000

 


DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENTS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY FROM 3-21 AUGUST 2012

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE

$

2012/625

Lot 3 DP 17679, 13 Greenhills Road, Upper Taylors Arm

Dwelling Additions

48,000

2012/077

Lot 3 DP 537549, 25 Bent Street, Nambucca Heads

Change of Use to Community Facility

0

2012/080

Lot 1310 DP 848930, 64 Irvines Road, Newee Creek

Dwelling Additions

48,000

2012/085

Lot 21 DP 1040339, 138 Newee Creek, Newee Creek

Dwelling-House

120,000

2012/088

Lot 4 DP 1149595, Pearl Circuit, Valla

Dwelling-House

457,683

2012/625

Lot 3 DP 17679, 13 Greenhills Road, Upper Taylors Arm

Dwelling Additions

48,000

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

Assistant General Manager Corporate and Community Services Report

ITEM 10.4??? SF1672??????????? 300812???????? 2012/2013 Water and Sewerage Access Charges and Late issue of 2012/2013 Rate Notices

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Assistant General Manager - Corporate and Community Services; Craig Doolan, Manager Financial Services; Chris Wills, Rates Officer ????????

 

Summary:

 

The full report will be distributed to Councillors as soon as completed.

 

 

 

Recommendation:

 

That Councillors note the full report once it is distributed.

 

 

 

 

 

Attachments:

1View

21626/2012 - Letter to ratepayers affected by changes to Water & Sewer charges

0 Pages

2View

?- CONFIDENTIAL CIRCULARISED DOCUMENT

0 Pages

??


Ordinary Council Meeting - 30 August 2012

2012/2013 Water and Sewerage Access Charges and Late issue of 2012/2013 Rate Notices

 

Dear Ratepayer/s

 

 

The Council has restructured the way some charges are raised against dual and multiple occupancy residential properties to conform more closely with the Best Practice Management of Water Supply and Sewerage Guidelines, published by the Minister for Water Utilities in August 2007.

 

Implementation of these Guidelines at this time suggests that most dual and multiple occupancy residential properties have been undercharged for water and sewerage services in the past. Council records indicate that your property is one of the properties affected by these changes.

 

Under these changes the Business Sewer Access Charge and the Sewer Usage Charge will be replaced with the Residential Sewer Access Charge. Property owners will be charged a Water Access Charge and Residential Sewer Access Charge for each occupancy on the property/assessment. The Water Access Charge per occupancy will be charged at the 20mm connection cost.

 

The impact of this change on lawful dual and multiple occupancy properties is varied and depends on historical water use volume (which is the basis of the Sewer Usage Charge). Some dual occupancy properties with high water use have actually had a decrease in water/sewer access charges as a result of these changes. Properties with more than two occupancies will be more affected with costs increasing as the number of occupancies increase.

 

Should you not agree with the number of occupancies for which you are being charged the Council will need to inspect the premises to determine the correct number of lawful occupancies and the charges will be adjusted accordingly. There will be no inspection fee charged for these inspections.

 

For information on what constitutes a lawful separate occupancy for planning purposes or should you wish to de-commission unused occupancies you may call our Environment and Planning Department on 6568 0229.

 

For information on how additional separate occupancies impact on the charges raised against your property call our Rates Department on 6568 0217 or 6568 0218.

 

 

 

 

Chris Wills

Rates Officer

 

On behalf of the

General Manager


Ordinary Council Meeting - 30 August 2012

2012/2013 Water and Sewerage Access Charges and Late issue of 2012/2013 Rate Notices

 

 

 

 

 

Placeholder for Attachment 2

 

 

 

2012/2013 Water and Sewerage Access Charges and Late issue of 2012/2013 Rate Notices

 

 

 

CONFIDENTIAL CIRCULARISED DOCUMENT

 

 

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Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

Assistant General Manager Engineering Services Report

ITEM 11.1??? SF1676??????????? 300812???????? Capital Works Report - End of Year 2011/2012

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Manager Civil Works ????????

 

Summary:

 

Council has requested a quarterly report on the Capital Works Program.

 

 

Recommendation:

 

1??????? That the Capital Works Report for the End of Year 2011/2012 be received and noted.

 

2??????? That the proposed carry over and variations be endorsed and included in the June 2012 budget review.

 

 

OPTIONS:

 

Receive the report and note revote expenditure for uncompleted works.

 

DISCUSSION:

 

The Capital Works report is presented for the 2011/2012 End of Financial Year.

 

Comment from Assistant General Manager Engineering Services

 

The issues associated with Authority and the monitoring of the expenditure reported in the March quarter report have now been rectified.

 

The circularised spread sheet reflect the expenditure for capital works within the Engineering Services Department for the June quarterly budget review and provides comment on the revote of budget line items at 30 June 2012.? The Quarterly Budget Review (QBR) report provided by the Finance Department encompasses the entire departmental budget and is provided separate to this report.?

 

A greater emphasis on planning and financial accountability across the civil capital works program was introduced for the delivery of the 2011/12 works program.? A comparison of previous civil capital works programs has seen a marked improvement in the delivery of this years program with an amount of $1,093.381 (for civil works) being recommended for a revote of funds into the 2012/13 budget as shown hereunder:

 

????????? Year???????????????????? Revote

????????? 2009/10???????????????? $1,801,900

????????? 2010/11???????????????? $2,085,190

????????? 2011/12???????????????? $1,093.381

 

The majority of revotes within the Engineering Services Department 2011/12 budget are generally associated with contract works with the contractors adversely affected from the weather.

 

The completion of the 2011/12 program was again hampered by substantial wet weather with 1923 mm of rain experienced in the Valley.? The impact of the wet weather and urgent remedial works required to open roads following landslips and damage to rural roads has reflected in the bridge construction program and the land slip remediation works.?

 

A review of the weather patterns over the past five years from rainfall records kept at the waste depot illustrates the extreme rainfall across the valley.


 

????????? Year??????????? Rainfall

????????? 2006/07??????? 1071 mm

????????? 2007/08??????? 2013 mm

????????? 2008/09??????? 2360 mm

????????? 2009/10??????? 1652 mm

????????? 2010/11??????? 2322 mm

????????? 2011/12??????? 1923 mm

 

The flood damage claims emanating from June 2011 and January/February 2012 storm events have previously been reported to Council and claims submitted to the RMS for natural disaster funding.

 

Rural Fire Service

 

The Liaison Committee met four times during the year to review the Business Plan and Quarterly Performance Report. The main issue is the revolving door surrounding the Zone Managers position which has seen four (4) Acting Managers, and the lack of accountability associated with the expenditure for the Service.

 

In accordance with the recommendations from the RFS Liaison Committee and adopted by Council, unexpended funds are to be placed into a reserve to offset future budgets.? Following the reconciliation of the RFS budget for 2011/2012 an amount of $34,000 is anticipated to be placed into a reserve towards future budgets.?

 

In addition the Acting Zone Manager advises that due to supply issues for plant purchases, a revote of $174,000 will be required for the purchase of RFS plant for which orders have already been raised.

 

ITEM

DESCRIPTION

COMMENTS

PROPOSED CARRY OVER $

VARIATION

$

1

Purchase of RFS tankers

Orders were placed by the RFS Acting Zone Manager and he has advised there are supply issues and plant will not be delivered until the mid 2012/2013 financial year.? Please note:? The RFS manage the procurement of the RFS fleet.

174,000

0

 

Comment from Manager Civil Works

 

In the previous Capital Works Report (26 April 2012) I forecast that the majority of capital works projects would be competed with the exception of Weekes Bridge.

 

Further rain events in the last quarter have resulted in delays in the completion of a number of additional projects.? The majority of these additional projects are being undertaken by contractors and include:

 

Landslips Riverside Drive (x3)??????????????????????? $?? 452,297

Reseals?????????????????????????????????????????????????????? $?? 103,815

Stormwater drainage ? West St Macksville???? $ ????57,060

Cycleway???????????????????????????????????????????????????? $???? 18,464

 

The total forecast carry over now totals $1,093,381?? excluding flood damage restoration works.

 

ITEM

DESCRIPTION

COMMENTS

PROPOSED CARRY OVER $

VARIATION

$

1

Adam Lane Construction

Pavement completed.? Awaiting sealing contractor as of 30 June 2012. Contractor delayed through rain.

14,013

0

2 & 3

Flood damage 2009

All approved schedule of works completed as per grant guidelines. Final reconciliation of the grant is in progress.

0

0

4

Gorleys Bridge

Completed

0

697

5

Congarinni North Bridge

Completed

0

-5,643

6

Hampton Court Bridge

Completed

0

-486

7

Upper Warrell Creek Bridge Noise Barrier

Completed

0

834

8

Deep Creek Bridge

Completed.? Retention of $26,000 held as per tender specifications and is to be paid to the contractor 2012/2013 financial year.

26,000

14,301

9

Weekes Bridge

Delayed due to wet weather. All materials have been purchased and the revote is labour and plant.

130,114

0

10

Retaining wall ? Bowra Street Nambucca Heads

Completed. Revised construction method resulted in reduced cost.

0

-16,251

12 ? 20

& 22

Various stormwater projects

Completed

0

15,169

21

Stormwater ? Adin Street

Scotts Head

The General Manager advised that funding of approximately $200K external funding through the Crown maybe forth coming with the change in arrangements with the Crown Tenure and $30K will be transferred back to the Drainage Reserve.

0

0

23

Stormwater drainage ? West St

Macksville

Project severely effected by wet weather. Works commenced by contractor.

57,060

0

24

Footpaths

Completed

0

-534

25

Cycleway

Project severely effected by wet weather. Works commenced by contractor.

18,464

0

26

Kerb & gutter ? Acacia Drive

Completed

0

0

27

Road rehab ? East West Road

Completed

0

1,680

28

Road rehab ? Gumma Road

Commenced but delayed by rain

53,085

0

29

Road rehab ? Taylors Arm Road

Commenced but delayed by rain

108,141

0

30

Road rehab ? Allgomera Road

Completed

0

-572

31

Road rehab ? Valla Road

Geotech investigation completed

0

1700

32

Smiths Lane

Earthworks commenced ? delayed by rain

5,303

0

33 & 34

Rodeo Drive - Tewinga

Project is over 2 financial years and as at 30 June 2012 RMS grant fund had been expended.

0

0

35 - 53

Various urban rehabilitation

Completed

0

0

54

Reseals ? local roads

Delayed by contractor availability and rain.? Commenced but program not completed.

103,815

0

55

Wilson Road reseal

Heavy patching work completed

0

680

56

River Street Macksville ? Foreshore improvements

Completed

0

-1488

57-64

Various Parks projects

Completed

0

0

65

Showground Loop Road

Completion delayed due to rain, Show and resource availability.

26,762

0

66

Main Beach restoration

Completed but further damage has occurred.

0

-3,634

67

Binalong Park improvements

Sealing by contractor was interrupted by rain.?

8,522

0

68

Buz Brazel Cricket Pitch

Completed

0

-7442

69

Macksville Tennis Court carpark

Completed

0

0

70

Street lights ? V Walla

Completed

0

 

71-72

Riverbank restoration

Completed

0

1,350

73

Rural Roads heavy patching

Completed

0

17,581

74

Urban Streets heavy patching

Projects delayed by rain.

55,178

0

75-78

Various landslips

Under construction by contractor.

452,297

0

79

Landslips ? Riverside Drive

Cutting west

Completed. Cost savings in project attributed to no traffic control being required as work was undertaken in conjunction with the contractor working on the landslip remediation.

0

-23,739

80

Depot improvements

Orders were written, supply issue with materials which did not allow the completion at 30 June 2012.

34,627

0

 

Comments from Manager Assets

 

ITEM

DESCRIPTION

COMMENTS

PROPOSED CARRY OVER $

VARIATION

$

1

Four (4) Ford Ranger utilities

Delivery delayed due to flood damage at Ford?s assembly plant in Thailand.? Delivery expected August/September 2012.

111,497

0

 

 

Comments from Manager Water and Sewerage

 

The following carry overs from the 2011/12 capital works program were reported on 26 April 2012:

 

Nambucca Sewerage Augmentation

Off River Storage Construction

South Macksville URA ? Pump Station

 

It has now become evident that a number of additional carry overs will be required and these are as follows:

 

?????? Off River Storage Land Acquisition

 

The compulsory acquisition of land in the Viewmont State Forest from Forests NSW is yet to be finalised.? The necessary documentation has been lodged with the Department of Local Governmental and gazettal will occur as soon as their approval to the acquisition is given.? Payment of compensation will occur soon after.

 

?????? Water Storage Preconstruction

 

The preconstruction phase of the Off River Storage project has been prolonged for a longer period than expected.? Invoices are lodged a month in arrears and it is likely that final payments for this phase of the project will not be made until October 2012.

 

?????? Macksville STP Upgrade of Aeration Equipment

 

The Macksville STP has been experiencing operational problems associated with the control of the new equipment and the operation of the decant weir and effluent pumps.? Public Works programmers are required to rectify the faults in the control systems and the retirement of one of the two staff that specialise in this work has caused a delay in finalising these works.

 

?????? Inflow/Infiltration Investigation

 

Even though the contract was awarded in January wet weather has meant that the contractor was unable to complete earlier work commitments in SE Queensland.? This significantly delayed the commencement date for works in Nambucca Shire.

 

This delay has been further exacerbated as a consequence of the contractor being used to complete CCTV works for Sewerage Asset Valuations in Nambucca Heads, Valla Beach and Scotts Head that were additional to the contract work.? This has saved Council money but delayed the completion of the original contract.

 

 

The following table summarises the carryovers with amounts rounded to nearest $1,000.

 

 

 

 

ITEM

DESCRIPTION

COMMENTS

PROPOSED CARRY OVER $

VARIATION

$

1

Nambucca Sewerage

Augmentation

Completion milestone has not been reached and there are still outstanding minor works.

This amount does not allow for delay claim from contractor.

$625 K

0

2

Off River Storage Construction

Delay to original program that was adopted at time of 2011/12 budget.

$9,000 K

 

3

South Macksville URA ? Pump Station

Timing dependent on developer progress ? construction delayed until it is necessary

$698 K

 

4

Off River Storage Land Acquistion

See above

$468 K

 

5

Water Storage Preconstruction

See above

$71 K

 

6

Macksville STP Upgrade

See above

$10K

 

7

Inflow/Infiltration Investigation

See above

$159 K

 

 

Comments from Waste Management Officer

 

Council received a report at the meeting held on 15 August on the operations of waste.? The following is the capital works incomplete as at 30 June 2012 which are associated with the Biomass upgrade outside of Council?s control:

 

ITEM

DESCRIPTION

COMMENTS

PROPOSED CARRY OVER $

VARIATION

$

1

Waste Depot Closure of old landfills (Job 1187.103.509)

Constraints / delays associated with the upgrade to the Biomass Plant and the revegetation layer of cell 2 as per Council resolution.

74,904.91

0

 

CONSULTATION:

 

Assistant General Manager Engineering Services

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no environmental issues associated with this report.

 

Social

There are no social issues associated with this report.

 

Economic

There are no economic issues associated with this report.

 

Risk

There are no risk issues associated with this report.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

The direct and indirect impact on future budgets is the carry over of uncompleted works.

 

Source of fund and any variance to working funds

Sources of funds are across a various range of functions.

 

Attachments:

1View

?- CIRCULARISED DOCUMENT - Capital Works Spread Sheet

0 Pages

??


Ordinary Council Meeting - 30 August 2012

Capital Works Report - End of Year 2011/2012

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Capital Works Report - End of Year 2011/2012

 

 

 

CIRCULARISED DOCUMENT - Capital Works Spread Sheet

 

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????? 30 August 2012

Assistant General Manager Engineering Services Report

ITEM 11.2??? SF565????????????? 300812???????? Temporary Road Closure - Imaginarium and Garden of Dreams Community Performance - Bowraville

 

AUTHOR/ENQUIRIES:???? Keith Williams, Manager Technical Services ????????

 

Summary:

 

Council has received a request for a temporary road closure from Imaginarium and Garden of Dreams for its community performance in Bowraville, 13 September 2012.

 

The applicants have requested the closure of High Street (eastern side only) from Belmore Street to Aston Lane between the hours of 10.00 am and 8.00 pm on 13 September 2012.

 

 

Recommendation:

 

That Council approve the temporary road closure of High Street (eastern side only) from Belmore Street to Aston Lane between the hours of 10.00 am and 8.00 pm on 13 September 2012 for the purpose of Imaginarium and Garden of Dreams community performance, noting that the following documentation has been provided to Council in accordance with the application conditions:

 

??????? Certificate of Currency for Public Liability Insurance

??????? Policy approvals

??????? Traffic Management Plan confirming Accredited Traffic Controller will be on site

??????? Advice that advertising will be carried out seven (7) days prior to the event, by Nambucca Shire Council.

 

 

 

OPTIONS:

 

1??????? Refuse the application for road closure

2??????? Approve road closure for this event.

 

 

DISCUSSION:

 

Council has received a request for a temporary road closure from Imaginarium and Garden of Dreams for its music and dance community performance in Bowraville.? The applicants have requested the closure of High Street (eastern side only) from Belmore Street to Aston Lane between the hours of 10.00 am and 8.00 pm on Thursday 13 September 2012 for the set up and duration of the twilight event and community meal, from 5.00 pm to 8.00 pm.

 

 

CONSULTATION:

 

Applicants

Members of the Local Traffic Committee

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment.

 


Social

 

The community event will draw crowds to the town centre.

 

Economic

 

The event will contribute to the local economy in an indirect way.

 

Risk

 

There is minimal risk to road users as barricades will be in place to separate attendees and traffic.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

19860/2012 - Application for activity on Road and Certificate of Currency

0 Pages

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Ordinary Council Meeting - 30 August 2012

Temporary Road Closure - Imaginarium and Garden of Dreams Community Performance - Bowraville

 












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