The following document is the minutes of the Council meeting held on 30 August 2012.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 27 September 2012 and therefore subject to change.  Please refer to the minutes of 27 September 2012 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Janet Court

Cr Brian Finlayson

Cr Paula Flack

Cr Anne Smyth

Cr Elaine South

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Greg Meyers (Assistant General Manager Corporate & Community Services)

Paul Gallagher (Assistant General Manager - Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

DISCLOSURE OF INTEREST

 

Councillor PF Flack declared a non-pecuniary less significant conflict of interest in Item 9.12 Gateway Determination - Reclassification of Community Land Bowraville Race Course under the Local Government Act as Cr Flack has family members who own property adjacent to the racecourse. 

 

Councillor JE Court declared a pecuniary conflict of interest in Item 10.4 Water and Sewerage Access Charges and Late issue of 2012/2013 Rate Notices under the Local Government Act as Cr Court is one of the affected residents.  Cr Court left the meeting for this item.

 

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 15 August 2012

 

3499/12 RESOLVED:       (Flack/Court)

 

That the minutes of the Ordinary Council Meeting of 15 August 2012 be confirmed subject to the following amendment:

 

Page 4        Item 9.9       (3483.2012) Resolution to read:

          That next time Council writes to Committees of Management they be asked to provide Councillors with at least one (1) week’s notice of Annual General Meetings.

 

 

 

NOTICE OF MOTION - CR South – LATE

 

ITEM 5 .1     SF1714              300812      Signage at Southern Entrance to Macksville

motion:      (South/Flack)

 

That Council seek to establish signage at the southern approach to Macksville facing north, to advise the travelling public that the Macksville Town Centre is further north (whatever distance), and to seek funding/costings for appropriate signage.

 

Amendment:       (Hoban/Flack)

 

That Council receive a report outlining options and processes for upgrading Valley entry, Town entry and Central Business District directional signage.

 

The amendment was carried and it became the motion and it was

 

3500/12 Resolved:       (Hoban/Flack)

 

That Council receive a report outlining options and processes for upgrading Valley entry, Town entry and Central Business District directional signage.

  

 

 

PUBLIC FORUM AND DELEGATIONS

 

3501/12 Resolved:       (Ainsworth/South)

 

That the following public forum and delegations be heard:

 

PUBLIC FORUM:

Messrs Don Parveez, Steve Coleman & Peter O’Neill – Nambucca Heads Lions Club --  Link Road, Development of a Dedicated Garden

 

DELEGATIONS:

ITEM 11.3    SF768          300812         Weekes Bridge Reconstruction

Ms Joan Rossington—Petition

 

 

Mr O’Neill, Mr Parveez and Mr Coleman addressed Council making the following points:

·    Lions club NH maintains a number of parks and maintains them well and receive many positive comments

·    A lot of people pulling up on Link road for a rest break

·    Good spot to develop small park area

·    Two tables paid for by Lions (3x3 metres) with native shrub garden

·    Duffo’s Rest Awhile was suggested but advised by Council that can only use names of people posthumously

·    Area in future be further developed with enhanced signage (to what there is currently there) explaining what goes on in town

·    Lions will maintain garden and seats

·    Seeking Council’s permission for putting sign up as a surprise to ex Councillor Barry Duffus OAM.

 

3502/12 Resolved:       (Ainsworth/South)

 

That the request from the Lions Club of Nambucca Heads be acceded to, giving approval to build and maintain a rest area and a sign dedicated to Mr Barry Duffus OAM, near the Link Road Nambucca Heads and that the sign be erected in the proposed garden.

 

 

 

DELEGATION:

Ms Rossington addressed Council making the following points:

·    Presenting Petition A—Weeks Bridge is to be replaced , do you prefer a single or double lane bridge?

·    69 of 72 people prefer a double lane bridge with 3 stating no preferences

·    1 resident changed his mind after having witnessed where the school bus was parked at the point where the give-way sign is to be sited.  A car coming around the corner from an easterly direction could not pull up in time and veered into the embankment.

·    Presenting Petition B—Weekes Bridge is to be replaced and the Council planned to start work this month with construction of a single lane bridge.  Council had admitted there has been no community consultation but is engaging in consultation now. – Are you aware of any consultation on the bridge replacement options?  Are you satisfied that a final decision by Council this week would give adequate consultation?

·    All 70 people who signed the petition answered No to both questions.

·    Presenting Petition C—Weekes Bridge is to be replaced with a single lane bridge.  I (Joan Rossington) have viewed the proposal and object to the dangerous traffic conditions that will result.  To have a vehicle stop, to give way, beyond the blind corner is dangerous and accidents will result.  Council has shown total disregard for the safety of residents and school children under the proposed option.  The safety of the proposal must again be reviewed before being the approved option.

·    42 people signed this petition after the site inspection today (30 August 2012)

·    The concerns of the people reflected by the signing of the petition and their participation at the site meeting with Council should determine that the single lane bridge proposal is reviewed in favour of a 2 lane structure with the decision to be deferred for the newly elected Council’s consideration.

·     There are still many safety concerns of residents that require answers and documentation.

 

ITEM 11.3    SF768                300812      Weekes Bridge Reconstruction

3503/12 RESOLVED:       (Hoban/Flack)

 

1        That Council receive and note the report on the Weekes Bridge reconstruction.

 

2        That a further report be provided to the new Council giving consideration to the issues raised at an site inspection conducted on 30 August 2012 and a source of funds be identified for the option of reinstating a two lane bridge.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no Questions with Notice.

 

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no Questions for Closed Meeting where Due Notice has been received.

 

 

 

 

General Manager Report

 

ITEM 9.1      SF959                300812      Outstanding Actions and Reports

3504/12 RESOLVED:       (Ainsworth/Smyth)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 9.2      SF777                300812      Mid North Coast Regional Organisation of Councils submission to review the Native Vegetation Regulation in relation to Private Native Forestry and Koalas

3505/12 RESOLVED:       (Flack/Ballangarry)

 

That Council provide the General Manager with delegated authority to sign a letter drafted by the Mid North Coast Group of Councils in relation to Private Native Forestry, Koalas and the matters identified in this report.

 

 


 

ITEM 9.3      SF1120              300812      Grant Application Status Report

3506/12 RESOLVED:       (Flack/Ballangarry)

 

1        That the list of grant applications and their status to 7 August 2012 be received.

 

2        That it be noted that the Country Halls Renewal Fund offered by the State Government through the Office of Rural Affairs, has been axed, thus limiting the grants available for the renovation of community halls.

 

 

 

ITEM 9.4      SF894                300812      Option to Advertise by Electronic Means

3507/12 RESOLVED:       (Flack/Court)

 

That Council write to the Premier of NSW, the Hon Barry O’Farrell MP, respectfully requesting that as part of the review of the Local Government Act the State Government give consideration to amending the Act to give Councils the option of using either electronic means and/or a newspaper to place advertisements.

 

 

 

ITEM 9.5      SF310                300812      Eungai District Community Centre (Eungai Pre School Inc) - Committee of Management - Annual General Meeting - 15 May 2012

3508/12 RESOLVED:       (Ainsworth/South)

 

That Council endorse the Minutes of the Annual General Meeting of the Committee of Management for Eungai District Community Centre (Eungai Pre School Inc) held on 15 May 2012 and thank the outgoing Committee for their work in 2011/2012.

 

 

 

ITEM 9.6      SF312                300812      Gordon Park Rainforest Walks Committee of Management - Annual General Meeting - 9 August 2012 - Minutes

3509/12 RESOLVED:       (Flack/Court)

 

That Council endorse the minutes of the Committee of Management of the Gordon Park Rainforest Walks’ Annual General Meeting which was held on 9 August 2012 and that Council thank the outgoing Committee for their work in 2011/2012.

 

 

 

ITEM 9.7      SF318                300812      Macksville Senior Citizens Centre Committee of Management - Annual General Meeting - 23 February 2012 - Minutes

3510/12 RESOLVED:       (Flack/South)

 

1        That Council endorse the minutes of the Committee of Management of the Macksville Senior Citizens Centre Annual General Meeting which was held on 23 February 2012 and that Council thank the outgoing Committee for their work in 2011/2012.

 

2        That that the Committee of Management be requested to provide Council with a copy of the financial statements which they provide to the Office of Fair Trading, as an incorporated association.

 

 


 

ITEM 9.8      SF1629              300812      Bowraville Off River Water Storage - Contract Variation to Provide for Insurance Excess

3511/12 RESOLVED:       (Ainsworth/Finlayson)

 

That Council note the information concerning the increased insurance excess for the Bowraville Off River Storage (BORS) project.

 

 

 

3512/12 Resolved:       (Flack/South)

 

That the item 10.5 Water and Sewerage Access Charges and Late issue of 2012/2013 Rate Notices be brought forward as there was an interested party present in the gallery.

 

 

Cr Court left the meeting at 6.22 pm and returned at the conclusion of discussion for the first motion at 6.26 pm and was present for discussion in regard to the second motion.

 

 

ITEM 10.4    SF1672              300812      2012/2013 Water and Sewerage Access Charges and Late issue of 2012/2013 Rate Notices

3513/12 RESOLVED:       (Hoban/Flack)

 

1        That this item be deferred to be considered by the newly elected Council with the report to provide costed options for the phasing in of the proposed new charges.

.

3514/12 Resolved:       (Hoban/Ainsworth)

 

2        That Council receive a report as to what action has been taken to identify premises that are not being rated at all.

 

 

ITEM 10.5    SF1672              300812      2012/2013 Water and Sewerage Access Charges and Late issue of 2012/2013 Rate Notices

This item was dealt with in 10.4 above.

 

 

 

ITEM 9.9      SF844                300812      Bowraville Off River Water Storage - Proposed Meeting Arrangements for the Water and Sewerage Projects Steering Committee

Motion:      (South/Finlayson)

 

That Council note the proposed meeting arrangements for the Water and Sewerage Projects Steering Committee for the Bowraville Off River Water Storage.

 

Amendment:       (Ainsworth/Flack)

 

That initially, meetings for the Water and Sewerage Projects Steering Committee for the Bowraville Off River Water Storage be conducted on a monthly basis.

 

The amendment was carried and it became the motion and it was:

 

3515/12 Resolved:       (Ainsworth/Flack)

 

That initially, meetings for the Water and Sewerage Projects Steering Committee for the Bowraville Off River Water Storage be conducted on a monthly basis.

 

 

 

General Manager Report – LATE

 

ITEM 9.10    RF275                300812      Bellingen-Bowraville Road

3516/12 RESOLVED:       (Flack/Ainsworth)

 

1        That Council forward the letter from the Roads and Maritime Services to the Bowraville and District Chamber of Commerce; the Bellingen Chamber of Commerce; Bellingen Shire Council; the Bellingen (Coffs Coast) Tourism Association; Nambucca Valley Tourism; as well as the residents of the Spicketts Creek area located with the Shire of Nambucca seeking their comments and suggestions.

 

2        That the matter be reported to a Council meeting in October 2012 including any comments and suggestions received from the groups and people listed in resolution 1 above.

 

3        That Council write to the Minister expressing its disappointment and seeking justification for the decision under the Natural Disaster Funding Guidelines.

 

 

 

General Manager Report – LATE

 

ITEM 9.11    SF820                300812      Quarterly Performance Review - 30 June 2012

3517/12 RESOLVED:       (Court/Ballangarry)

 

That Council note the extent to which the Performance Targets have been achieved for the quarter ending 30 June 2012.

 

 

 

General Manager Report – LATE

 

ITEM 9.12    SF600                300812      Gateway Determination - Reclassification of Community Land Bowraville Race Course

3518/12 RESOLVED:       (Finlayson/Ainsworth)

 

1          That Council note the gateway determination to proceed with the reclassification of Lot 3 DP 593774 and Lot 4 DP593774, Rodeo Drive, Bowraville from community to operational land.

 

2          That Council retain the RE1 Public Recreation Zone on Lot 3 DP 593774 and Lot 4 DP593774, Rodeo Drive, Bowraville at this point in time. An amendment to the zone can be considered as part of a future housekeeping amendment.

 

 

 

Assistant General Manager Corporate and Community Services Report

 

ITEM 10.1    SF1719              300812      Report on Minutes of the Access Committee meeting held 26 June 2012

3519/12 RESOLVED:       (Flack/Ballangarry)

 

That Lee-anne Funnell be endorsed as a Committee member and that the minutes be endorsed.

 

 


 

ITEM 10.2    SF1709              300812      Outstanding DA's greater than 12 months, applications where submissions received not determined to 21 August 2012

3520/12 RESOLVED:       (Flack/Ainsworth)

 

1          That the list of outstanding development applications (in excess of 12 months old) be noted and received for information by Council

 

2          That the applications where submissions have been received be noted and received for information by Council.

 

 

 

ITEM 10.3    SF1709              300812      DA's and CDC's Received and Determined Under Delegated Authority from 3-21 August 2012

3521/12 RESOLVED:       (Ainsworth/Finlayson)

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

Item 10.4 was dealt with earlier in the minutes.

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF1676              300812      Capital Works Report - End of Year 2011/2012

3522/12 RESOLVED:       (Ainsworth/Court)

 

1        That the Capital Works Report for the End of Year 2011/2012 be received and noted.

 

2        That the proposed carry over and variations be endorsed and included in the June 2012 budget review.

 

 

 

ITEM 11.2    SF565                300812      Temporary Road Closure - Imaginarium and Garden of Dreams Community Performance - Bowraville

3523/12 RESOLVED:       (Court/Flack)

 

That Council approve the temporary road closure of High Street (eastern side only) from Belmore Street to Aston Lane between the hours of 10.00 am and 8.00 pm on 13 September 2012 for the purpose of Imaginarium and Garden of Dreams community performance, noting that the following documentation has been provided to Council in accordance with the application conditions:

 

     Certificate of Currency for Public Liability Insurance

     Policy approvals

     Traffic Management Plan confirming Accredited Traffic Controller will be on site

     Advice that advertising will be carried out seven (7) days prior to the event, by Nambucca Shire Council.

 

 

Item 11.3 was dealt with under Delegations.

 

 

 


Assistant General Manager Engineering Services Report – LATE

 

ITEM 11 .4   SF741                300812      Paveline Patching Machine - Operation

3524/12 RESOLVED:       (Court/Ainsworth)

 

That the report on the operations of the Paveline for July 2011 to June 2012 be received and noted.

 

    

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 6.55 pm. 

 

Confirmed and signed by the Mayor on 27 September 2012.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)