NAMBUCCA

SHIRE COUNCIL

 


Special Meeting of Council

AGENDA ITEMS

26 September 2012

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month commencing at 5.30 pm AND and a full day meeting commencing at 8.30am on the Wednesday two weeks and one day before the Thrusday meeting. Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Special Meeting of  Council - 26 September 2012

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER      Pastor Jon Ventham

3        DISCLOSURE OF INTEREST

4        This line left blank intentionally

5        NOTICES OF MOTION  

6        PUBLIC FORUM

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Election of Deputy Mayor................................................................................................... 5

9.2     Aboriginal Community Advisory Committee......................................................................... 9

9.3     Access Committee.......................................................................................................... 10

9.4     Arts Mid North Coast....................................................................................................... 11

9.5     Community Services Committee....................................................................................... 12

9.6     General Manager's Performance Review Committee........................................................... 13

9.7     Internal Audit Committee.................................................................................................. 14

9.8     Land Development Committee.......................................................................................... 16

9.9     Library Committee........................................................................................................... 17

9.10   Macksville Saleyards Advisory Committee......................................................................... 19

9.11   Nambucca Bushfire Management Committee..................................................................... 20

9.12   Nambucca Emergency Operations Centre
Committee of Management.............................................................................................. 21

9.13   Nambucca Entertainment Centre...................................................................................... 22

9.14   Nambucca River Creeks, Estuaries and Coastline Management Committee.......................... 23

9.15   Nambucca Shire Traffic Committee................................................................................... 24

9.16   NSW North Coast Weed Advisory Committee.................................................................... 25

9.17   Plant Committee............................................................................................................. 26

9.18   Vehicular Access to Beaches Committee.......................................................................... 27

9.19   Water and Sewerage Projects Steering Committee............................................................ 28

9.20   Zone Liaison Committee (Rural Fire Service)...................................................................... 29

9.21   Committees of Management - Facilities and Events............................................................ 30

9.22   Council Meeting Arrangements......................................................................................... 32     

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·        It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

         


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.1      SF830              260912         Election of Deputy Mayor

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

It is a requirement under the Local government (Elections) Regulations 1998, Clause 124, that the annual election of a Deputy Mayor is to be in accordance with Schedule 3 to that Regulation.

 

 

Recommendation:

 

1        That the election of a Deputy Mayor proceed by ordinary (secret) ballot if a ballot is required.

 

2        That nominations be invited and received by the General Manager as returning Officer for the election of Deputy Mayor.

 

3        That the election of Deputy Mayor proceeds.

 

4        That following the election, the Mayor declares Cr…….elected as Deputy Mayor for the term of office expiring September 2013.

 

 

OPTIONS:

 

There are options as to the method of election being open voting (show of hands), ordinary (secret) ballot, or a preferential (secret) ballot.

 

 

DISCUSSION:

 

Schedule 3 provides that the General Manager is the Returning Officer, that nominations may be without notice but nominations must be in writing by two or more Councillors (one of whom may be the nominee) and is not valid unless the nominee has indicated consent to the nomination in writing and the nomination is delivered or sent to the Returning Officer.

 

Note:  It is requested that the nomination be on the form especially designed for nomination purposes which is enclosed with the business paper (attached form).

 

If only one Councillor is nominated, that Councillor is elected.  Where more than one nomination is received the Council must resolve whether the election is to proceed by preferential ballot, ordinary ballot or open voting.  (Preferential ballot and ordinary ballot are in fact secret ballots while open voting is a show of hands.)

 

Ordinary Ballot or Open Voting

 

The process for an ordinary ballot or open voting is as follows:

 

·      Where there are only two candidates, the candidate with the highest number of votes is elected, and if they are tied the one to be elected is the one chosen by lot.

 

·      Where there are three or more candidates, the one with the lowest number of votes is excluded.

 

·      If three or more candidates then remain, a further vote is taken and the one with the lowest number of votes from that further vote is excluded.

 

·      If after that three or more candidates still remain the procedure is to be repeated until only two candidates remain.

 

Where there are only two candidates (remaining) with equal votes the one elected is the one chosen by lot.  By contrast, where there are three or more candidates and some are tied for lowest, the one excluded is the one chosen by lot.

 

If the method of voting resolved by Council is by ordinary ballot or open voting then Part 2 of the Regulations apply (paragraph 20-2360 and onwards).

 

Preferential Ballot

 

The ballot papers are to contain the names of all the candidates.  The Councillors are to mark their votes by placing the numbers “1”, “2”, and so on against the various names to indicate their order of preference for all the candidates.

 

If a candidate has an absolute majority of first preference votes, the candidate is elected.  If not the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot papers counted to him or her are transferred to the candidates with second preferences on those ballot papers.  A candidate who then has an absolute majority of votes is elected, but if no candidate then has an absolute majority of votes, the process is repeated until one candidate has received an absolute majority of votes.

 

For tied candidates, if there are 2 candidates and the numbers of votes cast for each are equal, the candidate whose name is first chosen by lot is taken to be elected.  If there are 3 or more candidates remaining in the election and the numbers of votes cast for 2 or more candidates are equal and those candidates are the ones with the lowest number of votes, then the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is excluded.

 

Choosing by lot

 

The names of the candidates who have equal numbers of votes are written on similar slips of paper by the returning officer, the slips are folded by the returning officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the returning officer and the candidate whose name is on the drawn slip is chosen.

 

 

CONSULTATION:

 

There has been no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications.

 

Social

 

There are not implications.

 

Economic

 

There are no implications.


 

Risk

 

There are no implications.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications for Council.

 

Source of fund and any variance to working funds

 

There are no financial implications for Council.


NAMBUCCA SHIRE COUNCIL

 

 

 

NOMINATION

 

ELECTION OF DEPUTY MAYOR

 

26 SEPTEMBER 2012

 

 

 

 

PRINT IN CAPITALS

NAME OF COUNCILLOR

NOMINATED FOR ELECTION:

 

 

SIGNATURE OF COUNCILLOR

CONSENTING TO NOMINATION:

 

 

SIGNATURE OF COUNCILLOR

ENDORSING THE NOMINATION:

 

 

 

 

MICHAEL COULTER

GENERAL MANAGER

AND

RETURNING OFFICER

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.2      SF842              260912         Aboriginal Community Advisory Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Aboriginal Community Advisory Committee (ACAC) was formed in 1993 following the Building Bridges Program.

 

In 2011/2012 the elected members were Councillor Ballangarry OAM and Councillor Flack with Councillor South as an alternate delegate.

 

 

Recommendation:

 

That the following two Councillors xxxxxxxxxxxx plus the Aboriginal Community Development Officer (in an advisory capacity) be appointed to the Aboriginal Community Advisory Committee and that it meet at least quarterly.

 

 

 

DISCUSSION:

 

The aims and objectives of the Aboriginal Community Advisory Committee (ACAC) were adopted by Council in 1996 and provide as follows:

 

1        To represent the Aboriginal Community in communications and consultation with Nambucca Shire Council

2        To develop and maintain a close working relationship between Council and the local Aboriginal Community

3        To consider issues of concern to the Aboriginal Community and to Council and to make recommendations thereon.  Such issues may include land claims and sacred sites.

4        To provide support and advice where possible to individuals and groups within the Aboriginal Community

5        To ensure that Council and the Aboriginal Community are kept informed of matters of importance to Aboriginal people in the Nambucca Shire and where necessary, provide advice on appropriate responses to those matters.

6        The Committee may consider any matters concerning government departments brought forward by a government officer or member of the Aboriginal Community Advisory Committee.

 

The ACAC shall elect from amongst its membership an Executive Committee comprising a Chairperson, Deputy Chairperson, Publicity Officer and Secretary.

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.3      SF842              260912         Access Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Access Committee addresses access to public buildings, streets, etc for persons that are mobility disadvantaged.

 

In an advisory capacity, the meeting is attended by appropriate officers of Council (as are all Committees as required).  The elected member representatives have been Councillors Smyth and South.

 

 

Recommendation:

 

That Councillors xxxxx and xxxxx be appointed to the Access Committee.

 

 

DISCUSSION:

 

The objectives of the Access Committee are:

 

1        To promote equity of access for all people with disabilities in all areas of life including recreation and leisure, employment, transport and physical environment

2                To provide a forum for the discussion of access issues

3        To act as an advisory committee and make recommendations to other bodies to ensure that access for people with disabilities is adequately considered in all relevant planning development applications, public buildings and recreation facilities

4        To consult with organizations and representatives from all major disability groups to ensure consumer input on all matters affecting people with disabilities

5        To improve public awareness of disability issues by disseminating information about disabilities and giving publicity to the activities of the Access Committee

6        To develop guidelines for assessing access for people with disabilities to all public facilities and other relevant areas

7        To systematically survey the “local government” area and to document access problems and bring them to the attention of appropriate authorities and/or development projects/suggestions to improve any problems

8                To explore avenues of obtaining funds to finance access projects

9                To develop policies on access and disability issues

10               To collect statistics on disability groups and their needs

11      To encourage the involvement of people, health workers, Councillors, families and carers and other professionals and interested people to become involved in the Access Committee.

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.4      SF842              260912         Arts Mid North Coast

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The regional body works in conjunction with the Regional Arts Development Officer.  Councils are represented on the regional body—Arts Mid North Coast.

 

The elected member representing Council has been Cr Flack.

 

 

Recommendation:

 

That Councillor xxxxxxxxxx be appointed as Council's representative on the Arts Mid North Coast Board.

 

 

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.5      SF842              260912         Community Services Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Committee addresses human services needs in the community.

 

The Councillor representatives have been Cr Flack and Cr South.

 

 

Recommendation:

 

That Councillor xxxxx and Councillor xxxxx be appointed as Council’s representatives on the Community Services Committee.

 

 

 

DISCUSSION:

 

The Community Services Committee’s purpose is to advise Council on the most effective means to meet the social needs, and promote the personal well-being of the residents of the Nambucca Shire local government area, thereby creating a sense of community and improving people’s quality of life.

 

Its objectives are:

 

·              To advise Council on community services issues including those referred from Councillors, Council meetings, Council officers and the general public.

 

·              To analyse, help develop and advise on policy in relation to resource planning issues and general socio-economic changes.

 

·              To make recommendations regarding applications for grants for community services in the Nambucca Shire.

 

The Committee’s brief is broad ranging covering the social aspects of the common approach to triple bottom line sustainable development (environment, social and economic).

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.6      SF842              260912         General Manager's Performance Review Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

At Council’s meeting on 4 November 2010 it was resolved that all Councillors comprise the General Manager’s Performance Review Committee.

 

 

Recommendation:

 

The General Manager’s Performance Review Committee comprise all Councillors.

 

 

 

OPTIONS:

 

The Department of Local Government recommend that a Committee be appointed to review the General Manager’s performance.  Council does not have to appoint a Committee and instead the review can be undertaken by the whole Council.

 

DISCUSSION:

 

In October 2007, the Department of Local Government issued Circular 07-52 dealing with performance guidelines for general managers.  The Circular may be viewed on the Department’s website www.dlg.nsw.gov.au.

 

This year Mr Mark Anderson from the Local and Government and Shires Associations will be facilitating the General Manager’s performance reviews.  This is in accordance with the Circular’s recommendation that there be training in performance management.  The next performance review by the Committee will be October 2012.

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.7      SF842              260912         Internal Audit Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Promoting Better Practice Review of Council’s operations recommended that Council consider the establishment of an internal audit function that might comprise a shared Internal Auditor and/or an Internal Audit Committee.

 

Provision was made in Council’s budget for 2010/2011 for the employment of a contractor to undertake internal audit projects and it was resolved that Forsyths would provide this function for a three year period subject to the availability of funding.

 

The reviews conducted so far include:

·      Fuel rebate

·      Website

·      Fees & charges

·      DA processing

·      Purchasing, procurements and payments

·      Project management

·      Receipting

·      Records management

·      Plant utilisation

·      Payroll

 

 

Recommendation:

 

1        That the Mayor, Rhonda Hoban, be appointed to the Internal Audit Committee.

 

2        That Forsyths be advised that following advice from the Division of Local Government, their services as Internal Auditors have been terminated.

 

3        That Council seek expressions of interest for the provision of an internal audit service.

 

 

 

DISCUSSION:

 

It was resolved on 19 August 2010 that Council engage Forsyths to provide internal audit services for a 3 year period subject to the availability of funding and that Council’s Internal Audit Committee comprise:

 

·      Mr Don Keighran (Chairperson)

·      the Mayor (with the Deputy Mayor as alternate)

·      Ms Sussan Glasson, Manager Finance, Bellingen Shire Council

 

with Mr Paul Cornall from Forsyths (Council’s Auditors) the General Manager and Manager Financial Services to have observer status.

 

The Division of Local Government has now advised Council that there is a conflict of interest in Forsyths being both its Internal and External Auditors.  Whilst it is difficult to accept the conflict is significant or indeed much different to the conflict which exists with Internal Auditors being employees reporting to the General Manager, a direction from the Division of Local Government has to be implemented.  Accordingly Council has to terminate the services of Forsyths as its Internal Auditors.

 

At this stage it is proposed to seek expressions of interest for a new contractor to continue the program in 2013/2014.  In the intervening period there is considerable work required to follow up the recommendations in the completed reports.

 

 

Attachments:

There are no attachments for this report.


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.8      SF842              260912         Land Development Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Land Development Committee has comprised all Councillors.

 

It has previously been resolved that the Committee meet at least quarterly.

 

 

 

Recommendation:

 

That all Councillors be appointed to the Land Development Committee.

 

 

OPTIONS:

 

The options are to have a Committee which comprises some, but not all, Councillors; to have no Committee or the recommendation for a Committee comprising all Councillors.   Given the value of operational land in the property portfolio and its strategic importance to economic development it is recommended that there be a Committee.

 

 

DISCUSSION:

 

At Council’s meeting on 2 October 2008 it was resolved that all Councillors be appointed to the Land Development Committee.  On 1 October 2009 it was resolved that the Committee meet at least quarterly.

 

Council has an extensive property portfolio that comprises both operational and community land.  Council has also successfully undertaken entrepreneurial investment in industrial land as a means of encouraging new industry into the area.

 

The existing portfolio as well as potential property investment requires strategic management and is a matter in which the whole Council should be involved.

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.9      SF842              260912         Library Committee

 

AUTHOR/ENQUIRIES:     Coral Hutchinson, Manager Community and Cultural Services         

 

Summary:

 

Council resolved on 11 July 2012 as follows:  "That when Council meets in September 2012 to review its S355 Committees that it consider establishing a Library Committee".

 

The resolution was in response to a report to Council on the establishment of its own library service following separation from Clarence Regional Library (CRL).  It is presumed that in making this decision, Council had seen establishing a library committee as a mechanism to support library services and promote community involvement. 

 

It is however recommended that the formation of a library committee be deferred at this stage whilst the newly appointed Senior Librarian devotes her time to the consolidation of the Nambucca Shire Council Libraries, as libraries in their own right now that they are no longer branches of the Clarence Regional Library.  The issue could be re-visited during the next annual confirmation of committees and their delegates. 

 

In the meantime and as an ongoing arrangement, Councillor participation in library services can occur through the Public Libraries NSW North East Zone Meetings.  (The late) Cr Moran OAM and Cr Smyth have been Council’s representatives on the Clarence Regional Library Committee with the Manager Community Services participating in an advisory capacity.  Council may wish to endorse Cr Smyth (or another interested Councillor) to attend the two Zone meetings per year as its representative noting that the Senior Librarian would also attend. 

 

In regards to community engagement, the most effective and appropriate means will be looked into as the new library service becomes established.  There are a number of options available. 

 

 

 

Recommendation:

 

1        That Council defers the establishment of a library committee to allow staff to concentrate on establishing Nambucca Shire Council library service and that the concept be the subject of a future report which would outline the opportunities and limitations of such a committee.

 

2        That Councillor xxxxxxxxxxxx be its representative at the Public Libraries NSW North East Zone Meetings and, together with the Senior Librarian, to report back to Council on matters of interest. 

 

 

 

DISCUSSION:

 

Council is thanked for its show of support in recommending the establishment of a library committee however the staff are concerned about the effectiveness of a Committee, so soon after our separation from Clarence given that it would need significant resourcing to get started. 

 

Council committees are required to conform to proper procedures for business papers, recording minutes and reporting to Council.  All this will take staff time that we don't have at the moment as the focus is on the establishment of the ‘back of house processes’ such as acquisition, cataloguing, staff skilling and budgeting previously performed on our behalf by CRL.  We also need to focus on collection development given the access to a much smaller number of items than was available under the Clarence Regional Library.

 

Also, the purpose of the committee should be clarified as it would be inappropriate for the committee to oversee operational matters.  Further, if the committee was to act as a consultation mechanism, there are numerous, possibly more effective means, that Council can use.  Community views could be canvassed through a number of marketing and promotion activities such as surveys accessed via the webpage and also in print (for those that may not have internet access), ‘Talk to a Librarian’ at your local library – usually over a morning tea, at both library locations.  There is also the existing facility to make a suggestion/recommendation through the OPAC (On-line Public Access Catalogue).  ‘Ask a librarian’ facility also enabled on the OPAC – mostly used for reference requests but is open to all kinds of questions regarding the library collections.  The experience of other libraries is that these activities tend to be highly successful in libraries as people highly value library services and are active participants in their ongoing activities.

 

A Friends of the Library Committee may be appropriate down the track but again only if the benefits outweighed the staff time it would take to resource it, given that there are many ways of engaging the community that don’t require a formal committee. 

 

Consideration is being given as to how to keep Council informed about the progress of developing its own library service.  An officer’s report to Council on matters of interest would be appropriate and staff will discuss the frequency of such a report – possibly an annual report against the State Library benchmarks and a 6-monthly update.

 

In terms of being connected to strategic developments in library services, attendance at the Public Libraries NSW North East Zone Meetings is highly recommended.  The meeting which takes place twice per year is attended by Councillors and Council library staff from across the NSW north coast. 

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.10    SF842              260912         Macksville Saleyards Advisory Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

At Council’s meeting on 4 December 2008 it was resolved to reconvene the Macksville Saleyards Advisory Committee to determine mid to long term operational strategies for the Macksville Saleyards.

 

The membership of the Saleyards Advisory Committee was as follows:

 

Chairperson – Mayor – Cr Rhonda Hoban

Council’s Property Officer (advisory role), Mr George Hicks OAM, Mr Tom Stanton, Mr Michael Jones and Mr Rick Andrews.

 

Council resolved to transfer the Macksville Saleyards Advisory Committee the Nambucca River District Agricultural Association Ltd.

 

 

 

Recommendation:

 

That the Macksville Saleyards Advisory Committee be disbanded as the Saleyards have been transferred to the Nambucca River District Agricultural Association Ltd.

 

 

 

DISCUSSION:

 

At Council’s meeting on 4 December 2008 it was resolved to reconvene the Macksville Saleyards Advisory Committee to determine mid to long term operational strategies for the Macksville Saleyards.

 

At Council’s meeting on 7 May 2009 it was resolved that the Saleyards Advisory Committee meet twice a year or as required to discuss the operation and strategic planning of the Macksville saleyards including:

 

a                 to identify opportunities to increase revenue at the Saleyards;

b                 having regard to operating budgets to identify and prioritise improvements and repairs to the Saleyards;

c                 to make recommendations for future capital improvement programs for the Saleyards;

d                 to identify and discuss support industry and legislative requirements for the operation of the Saleyards and sale days;

e                 to report to Council on the consideration and recommendations of the Saleyard Advisory Working Group.

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.11    SF842              260912         Nambucca Bushfire Management Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

This Committee addresses the bush fire operational plans and the bush fire management plans.

 

The elected member has been Councillor Ainsworth with the Mayor ex officio.

 

 

Recommendation:

 

That Councillor xxxxxxxxx plus the Mayor ex officio be appointed to the Nambucca Bush Fire Management Committee.

 

 

 

DISCUSSION:

 

At Council’s meeting on 7 October 2010 it was resolved that Councillor Ainsworth be appointed to the Nambucca Bushfire Management Committee.

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.12    SF842              260912         Nambucca Emergency Operations Centre
Committee of Management

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

This Committee was formed in March 2007 and includes two Councillors with one of them to be the Chairperson.  At Council’s meeting 15 September 2011 it was resolved that Councillors Ainsworth and Moran OAM be appointed to the Committee of Management.

 

 

Recommendation:

 

That Councillor xxxxxxxxxxx and Councillor xxxxxxxxxx and the Assistant General Manager Engineering Services be appointed to the Nambucca Emergency Operations Centre Committee of Management.

 

 

OPTIONS:

 

Appoint two Councillors.

Appoint any number of Councillors.

Disband the Committee of Management.

 

DISCUSSION:

 

The Committee was formed in 2007 and given the following functions:

 

·      To review current management arrangements of the facility.

·      To review the allocation of building space—office, storerooms and garaging.

·      To identify deficiencies in the facility and to develop a forward plan of upgrades and modifications.

·      To identify future needs that take into account growth in staff numbers, associated facilities and to prepare a forward plan of building extensions and/or replacement.

·      To identify future funding needs and funding sources for maintenance and the implementation of the forward plans.

 

Council also determined that the composition of the Committee would be as follows:

 

·      Two Councillors (one to Chair)

·      1 Assistant General Manager Engineering Services

·      1 Rural Fire Service Staff Member

·      1 Rural Fire Service volunteer

·      1 State Emergency Service Controller

·      1 State Emergency Service Volunteer.

 

At Council’s meeting on 7 October 2010 it was resolved that Councillors Ainsworth and Moran OAM be appointed to the Committee of Management.

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.13    SF842              260912         Nambucca Entertainment Centre

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

Council established the Entertainment Centre as a Bicentennial project and this is one Committee of Management where Council has exercised its right to have delegates in attendance at Committee meetings.

 

The Committee has included two Councillor representatives as Delegates.

 

At Council’s meeting on 15 September 2011 it was resolved that the elected members be Councillor Smyth and Councillor Ballangarry OAM.

 

 

 

Recommendation:

 

That Councillor xxxxxxxxx and Councillor xxxxxxxx be appointed as Council’s delegates to the Nambucca Entertainment Centre Committee of Management.

 

 

 

DISCUSSION:

 

A single Councillor representative would suffice.  Council can elect to have two or more representatives if it wishes.

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.14    SF842              260912         Nambucca River Creeks, Estuaries and Coastline Management Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Nambucca River Estuaries and Coastline Management Committee (NRCECMC) was established during 2007 after Council developed Terms of Reference and nominations were invited from interested persons.

 

At Council’s meeting on 15 September 2011 it was resolved that Cr Ainsworth be the Chairperson with Councillor Court as alternate delegate.

 

 

Recommendation:

 

That Councillor xxxxxxx as the Chairperson and Councillor xxxxx as alternate delegate be appointed to the Nambucca River, Creeks, Estuaries and Coastline Management Committee.

 

 

 

OPTIONS:

 

Council can adopt the recommendation, change the committee structure, or abolish the committee.  These options apply to all Committees.

 

DISCUSSION:

 

The Committee’s terms of reference are as follows:

 

a        Provide comment and input into the future management of Nambucca LGA’s river estuaries, coastal floodplains, coastal zone and flood risks.

 

b        Review and comment on the various investigations and studies that are prepared to evaluate flood risk, coastal zone and estuarine management options.

 

c        Bring to Council's attention opportunities for the funding of works and projects that are:

 

i         identified as scheduled actions in Flood, Estuary and/or Coastal Management Plans;

ii         deemed necessary to effect improved management of coastal and estuary systems prior to the development of such plans.

 

d        Act as an conduit between the group/organisation they represent and the Council on coastal, estuary and flooding issues.

 

e        Provide a forum for open discussion, debate and education on coast, estuary and flood issues.

 

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.15    SF842              260912         Nambucca Shire Traffic Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

In order to deal with the large number and range of traffic matters effectively, the Roads and Maritime Services (RMS) has delegated certain aspects of the control of traffic on local roads to this Committee.  In the sense that Council does not control or determine recommendations from the Traffic Committee it is not a Committee of Council but rather a Committee which provides the RMS with local advice in relation to a range of matters.

 

The Committee is composed of four formal members each with one vote.  These four members are a representative from Council, the NSW Police and the RMS and the Local State Member of Parliament or his/her nominee.  Council's representative and Chairperson is the Assistant General Manager Engineering Services.   Former Councillor, Mr Barry Duffus continues to serve on the Committee as the representative of the Hon. Andrew Stoner MP.  It is anticipated that this arrangement will continue.

 

 

Recommendation:

 

That Council note the membership and operation of the Nambucca Shire Traffic Committee.

 

 

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.16    SF842              260912         NSW North Coast Weed Advisory Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

Council is a member of the North Coast Weed Advisory Committee.

 

At Council’s meeting on 15 September 2011 it was resolved that Cr Ainsworth and Council’s Noxious Weeds Inspector be appointed to the NSW North Coast Weed Advisory Committee with Councillor Court as alternate delegate.

 

 

Recommendation:

 

That Councillor xxxxxxxxxxx and Council’s Noxious Weeds Inspector be appointed to the NSW North Coast Weed Advisory Committee with Councillor Court as the alternate delegate.

 

 

 

DISCUSSION:

 

Council is a member of the North Coast Weed Advisory Committee.

 

The Committee meets quarterly in February, May, August and November.  Contact is generally made by electronic communication, with agenda papers sent two weeks prior to meetings and minutes of meetings made available as soon as practicable after the meetings.

 

The objectives of the Committee are:

 

·              To promote awareness of noxious and environmental weeds within the community

·              To advise the members of the NSW North Coast Weed Advisory Committee on weed matters relating to declaration, control and promotion for the Region

·              To recommend weed policy, declaration, control and promotion to member organisations

·              To promote a positive approach to those people and organisations who are interested in noxious and environmental weeds

·              To educate, train and encourage persons and organisations in all matters relating to noxious and environmental weeds and their control.

 

Attachments:

There are no attachments for this report.


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.17    SF842              260912         Plant Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

At Council’s meeting on 15 September 2011, it was resolved that the Plant Committee comprise Councillors Ainsworth, Finlayson, (the late) Moran OAM and South with the Mayor ex officio.  An Engineer, Mechanic, Overseer, and a representative of the Finance Section also attend to provide information and answer questions.

 

 

Recommendation:

 

That Councillors xxxxxxx, xxxxxxxxx, xxxxxxx and xxxxxxx  be appointed to the Plant Committee with the Mayor ex officio.

 

 

 

OPTIONS

 

The Committee can be reappointed, its membership changed or it can be discontinued.  These options exist for all of Council’s committees.

 

 

DISCUSSION:

 

This Committee was reformed at Council's meeting held on 7 November 1996 to look at purchasing and maintenance of Council machinery.

 

In recent years the plant replacement program has been significantly affected by budget cuts and relatively few items of major plant have been purchased.  In any event, the program is reviewed in the preparation of Council’s Operational Plan (budget).  Council also has to follow tendering requirements for plant with a value of more than $150,000 and seek quotations for less expensive plant.  The need for the Committee is queried.

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.18    SF842              260912         Vehicular Access to Beaches Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

Council has a policy of permitting authorised and licensed motor vehicles to gain access to designated beach areas in the Shire and the Committee meets to address the implementation of the policy including standard of access, signage, repairs to access, fees etc.

 

At Council’s meeting on 15 September 2011 it was resolved that Councillors Ainsworth, Court, Flack and (the late) Moran OAM be appointed to the Vehicular Access to Beaches Committee with the Mayor as ex officio.

 

 

Recommendation:

 

That Councillors xxxxxxx, xxxxxxxx, xxxxxxxxx and xxxxxxxx be appointed to the Vehicular Access to Beaches Committee with the Mayor as ex officio.

 

 

 

DISCUSSION:

 

Council has a policy of permitting authorised and licensed motor vehicles to gain access to designated beach areas in the Shire and the Committee meets to address the implementation of the policy including standard of access, signage, repairs to access, fees etc.

 

The philosophy is to enable residents and visitors to participate in beach fishing in remote beach locations.

 

The Committee comprises five Councillor representatives, one of whom is the Mayor as ex officio, appropriate Council officers and Honorary Rangers.

 

This Committee generally only meets twice a year to assess beach access points and any repairs which might be necessary.

 

At Council’s meeting on 15 September 2011 it was resolved that Councillors Ainsworth, Court, Flack and (the late) Moran OAM with the Mayor as ex officio be the designated Council representatives.

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.19    SF842              260912         Water and Sewerage Projects Steering Committee

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Committee comprises all Councillors, the General Manager, the Assistant General Manager Engineering Services; Manager Water and Sewerage; a representative of the NSW Office of Water; and the NSW Public Works Project Manager for the Bowraville off river water storage.

 

 

 

Recommendation:

 

That all Councillors be appointed to the Water & Sewerage Projects Steering Committee.

 

 

 

DISCUSSION:

 

The Committee was constituted to provide oversight for major water & sewerage capital works.  In the context of the planning work underway for Integrated Water Cycle Management Strategy; the off river water storage at Bowraville and the upgrade of the Nambucca Heads sewage treatment plant, this Committee has important responsibilities.

 

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.20    SF842              260912         Zone Liaison Committee (Rural Fire Service)

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Service Level Agreement between Nambucca Shire Council, Kempsey Shire Council and the NSW Rural Fire Service requires an active Zone Liaison Committee to monitor the performance of the Agreement.

 

The Regulations require the following membership:

 

          1 Councillor from each Council

          1 General Manager from each Council (or their delegate)

          1 Volunteer Fire Fighter from each district

          1 RFS staff member from each district

          The Zone Commander.

 

Council is required to nominate the first two members.

 

 

 

Recommendation:

 

1        That Cr xxxxxxxxxx be Council’s representative on the Zone Liaison Committee (Rural Fire Service).

 

2        That the Assistant General Manager Engineering Services be appointed to the Zone Liaison Committee (Rural Fire Service).

 

 

 

DISCUSSION:

 

It has previously been resolved:

 

1        That Councillor Ainsworth be Council’s representative to the (Lower North Coast) Zone Liaison Committee.

 

2        That Council appoint the General Manager to the (Lower North Coast) Zone Liaison Committee noting that it is intended to delegate this role to the Director Engineering Services.

 

 

 

Attachments:

There are no attachments for this report.


Special Meeting of  Council                                                                                         26 September 2012

General Manager

ITEM 9.21    SF842              260912         Committees of Management - Facilities and Events

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

Council has many other Section 355 Committees managing Council facilities and also staging community events.  At Council’s meeting on 19 March 2009 it was resolved that a roster be developed for the attendance of either Councillors or the General Manager at the Annual General Meeting (AGM) of each facility or event Committee of Management.

 

 

Recommendation:

 

1        That Council note the roster for attendance at the Annual General Meetings of Section 355 Committees.

 

2        That Council abolish the following Committees of Management:

                   Donnelly-Welsh Playing Fields                 

                   Macksville Showground

                   North Macksville Playing Field

 

 

 

DISCUSSION:

 

It should also be noted that all Councillors are, by virtue of their office (ex officio) entitled to attend all meetings of Committees of Council.

 

However, although Councillors may attend in an ex officio capacity they do not necessarily have a right to vote.  That right to vote attaches to their appointment as a representative or member or delegate as appropriate.

 

At Council’s meeting on 19 March 2009 it was resolved that a roster be developed for the attendance of either Councillors or the General Manager at the AGM of each facility or event Committee of Management.

 

Committee of Management

Roster for AGM Attendance

Argents Hill Hall

Cr Flack

Australia Day

General Manager

Bowraville Folk Museum

Cr Finlayson

Back to Bowra Hinterland Festival

Cr Ballangarry OAM

Bowraville Sports Ground *

Cr Finlayson

Burrapine Public Hall

General Manager

Coronation Park *

Cr Smyth

Crosswinds Wetland Nature Reserve

Cr MacDonald

Donnelly-Welsh Playing Fields *

Committee not active – recommend abolishment

E J Biffin Playing Fields

Cr Hoban

Eungai District Memorial Hall *

Cr MacDonald

Eungai Pre-School Centre

General Manager

Gordon Park Rainforest Walk

Cr Smyth

Gordon Park Tennis Centre

Cr Smyth

Grants Hall/Bowraville & District Youth Club

Cr Flack

Gumma (Boulton’s) Crossing

Committee not active – decision on future deferred

Macksville Gift *

Cr MacDonald

Macksville Netball Courts

General Manager

Macksville Park and Sports *

Committee operating with few volunteers.  Owes $5,645 in excess water charges.

Cr MacDonald

Macksville Senior Citizens Centre

Cr Ainsworth

Macksville Showground

Showground being transferred – recommend abolishment

Macksville Tennis Courts *

General Manager

Mary Boulton Pioneer Cottage and Museum

Cr Ainsworth

Missabotti Community Centre

Cr Flack

Nambucca District Band

Cr Ballangarry OAM

Nambucca Heads Museum

Cr Smyth

Nambucca Senior Citizens

Cr Smyth

North Macksville Playing Field *

Committee not active - recommend abolishment

Scotts Head Events Committee

(formed in August 2012 – formerly Scotts Head New Years Eve Committee)

New event being developed.  Review need for Committee in 2013.

Scotts Head Sports Fields

Assistant General Manager – Corporate & Community Services

Scotts Head Tennis Courts

Assistant General Manager – Corporate & Community Services

South Arm Hall

Cr Ballangarry

Talarm Hall

Cr South

Taylors Arm Hall

Cr South

Taylors Arm Sports Reserve

Cr South

Tewinga Community Centre

Cr Morrison

Unkya Reserve

General Manager

Utungun Community Centre

Cr South

Valla Beach Tennis Club

Cr Hoban

Valla Beach Community Association

Cr Hoban

Valla Public Hall

Cr Hoban

Warrell Creek Public Hall

Assistant General Manager Corporate & Community Services

Welsh Pioneer Park

Cr Finlayson

 

(*) Denotes that Council has not received minutes from an Annual General Meeting or financial statements for several years.  The Executive Assistant has written to all of these Committees twice seeking AGM minutes and financial reports with no response.

 

Where there is no evidence the Committees are functioning it is recommended they be abolished.

 

 

Attachments:

There are no attachments for this report.

 


Special Meeting of  Council                                                                                         26 September 2012

General Manager's Report

ITEM 9.22    SF251              260912         Council Meeting Arrangements

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

It is recommended that Council continue with two (2) Council meetings per month, being one Council meeting on the last Thursday of each month (an evening meeting commencing at 5.30pm) and a full day meeting commencing at 8.30am on the Wednesday two weeks and one day before.  The timing of the meetings is less important. Whilst it is recommended that the previous arrangement continue, the first meeting of the month could be on a different day and/or start in the afternoon to allow for inspections before the normal scheduled 5.30pm meeting in the Council Chambers.

 

 

Recommendation:

 

1        That Council continue with two (2) Council meetings per month, being one Council meeting on the last Thursday of each month (an evening meeting commencing at 5.30pm) and a full day meeting commencing at 8.30am on the Wednesday two weeks and one day before.

 

2        That there be six (6) “away” meetings in 2013 at Missabotti, Warrell Creek, Nambucca Heads, Valla, Burrapine and South Arm.

 

 

 

OPTIONS:

 

The frequency and timing of Council meetings is a matter for Council.

 

Council had traditionally operated with two (2) Council meetings plus one (1) General Purpose Committee per month.  The Council meetings were evening meetings commencing at 5.30pm whilst the General Purpose Committee was a day meeting.  The primary purpose of the General Purpose Committee (formerly known as the Works Committee) was to facilitate inspections and consider policy matters.  The recommendations from the Committee would then go to the following Council meeting for adoption.

 

A review of the organisation undertaken in late 2011, commented that Council had an excessive number of meetings and recommended a reduction in meeting frequency.  Subsequently in 2012 Council has trialled having two (2) Council meetings per month (and no General Purpose Committee), with one meeting being a day meeting to accommodate inspections.

 

Two Council meetings per month is a reasonable meeting frequency to manage the affairs of an organisation which has planned expenditure of $69.9m in 2012/2013.  A single meeting per month would result in an excessively large business paper, a very long meeting, a slower turnaround of applications and responses, and by necessity an increased use of delegated authority.  Two Council meetings per month also largely avoids the need for extraordinary meetings called at short notice.

 

Consequently it is recommended that Council meeting twice per month.

 

DISCUSSION:

 

At Council’s meeting on 28 June 2012 it was resolved that new meeting arrangements continue subject to a review by the newly elected Council post the 8 September local government elections.

 

The background to the matter is that Council at its meeting on 1 March 2012 resolved to trial new meeting arrangements.  The trial came about following criticism in an organisation review report about the number of Council meetings.  The suggested trial also moved one Council meeting to the last Thursday of the month to make it easier for Council to comply with statutory financial reporting which requires quarterly operational plan reviews to be undertaken no later than two months after the end of the quarter.  There is also a reduction in cost (meals, overtime, Councillor expenses, printing etc) in changing from two Council meetings and a General Purpose Committee meeting per month to just two Council meetings per month.

 

Council resolved to trial for three (3) months having one Council meeting on the last Thursday of each month – an evening meeting commencing at 5.30 pm - and a full day meeting commencing at 8.30 am on the Wednesday two weeks and one day before.

 

There have been some issues in scheduling particularly for the Wednesday meeting when inspections have to be scheduled in addition to normal business.  In addition, the Wednesday morning meeting has not suited some members of the public who wish to attend but have work commitments.

 

Other than that, the trial has not presented any issues.  It is impossible to provide a system which will satisfy the many different stakeholders in a cost effective way.

 

From a staff perspective, the second monthly meeting being on the last Thursday of the month is ideal for meeting Council’s statutory reporting obligations.  The reduction in the number of meetings also reduces the time committed by staff to preparing agendas and attending meetings.  With the reduction in Council’s office staff this is a more important consideration than before.

 

The first meeting of the month could be on a different day and/or start in the afternoon to allow for inspections before the normal scheduled 5.30pm meeting in the Council Chambers.  An evening meeting is likely to be preferred by residents.  In relation to the first meeting of the month, different arrangements were previously discussed with Councillors.   Councillors have to be generally available and therefore, a consideration is their business commitments.  With the election of the new Council, it is timely for Councillors to consider their meeting arrangements.

 

If the new arrangements which commenced in April were to continue, Council’s scheduled meeting arrangements for the remainder of 2012 and for the start of 2013 would be as follows:

 

Scheduled Council Meetings

 

8.30am        Wednesday 10 October 2012

 

5.30pm        Thursday 25 October 2012

 

8.30am        Wednesday 14 November 2012

 

5.30pm        Thursday 29 November 2012

 

8.30am        Wednesday 12 December 2012

 

No meeting Thursday 27 December 2012

 

8.30am        Wednesday 16 January 2013

 

5.30pm        Thursday 31 January 2013

 

and so on.

 

It is proposed that there also be a series of “away” Council meetings in 2013 visiting a number of our rural communities to increase Council’s profile and engagement with the community.  A series of “away” Council meetings were conducted in 2011 as part of the community engagement strategy for Council’s Integrated Planning and Reporting.  In general they were well supported by the various communities and were important in contributing to the information Council collects on community priorities.

 

It is suggested there be six (6) “away” meetings in 2013 and that these be the second meeting of the month to facilitate attendance by residents.  It also suggested that Council visit some different venues to those visited in 2011.  The suggested venues for the “away” meetings are:

 

March 2013            Missabotti Hall

April 2013              Warrell Creek Hall

May 2013              Nambucca Heads – Entertainment Centre

September 2013     Valla Rural Hall

October 2013         Burrapine Hall

November 2013      South Arm Hall

 

 

CONSULTATION:

 

There has been consultation with Council staff.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no significant social implications.  Judging by attendance, the “away” meetings conducted in 2011 were well received by local communities.  They reinforce Council’s presence and role in the community.  To the extent the “away” meetings contribute to a more cohesive community they are a positive for social wellbeing.

 

Economic

 

There are no significant economic implications.  A frequency of two (2) Council meetings per month is desirable for decision making on development applications and economic initiatives generally.

 

Risk

 

Potential risks with having too many meetings or too few meetings are discussed in the report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is a reduction in cost in operating without a General Purpose Committee.  This saving has already been factored into the 2012/2013 budget.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.  If Council increases its meeting frequency there will be a minor impact on working funds.

 

Attachments:

There are no attachments for this report.