NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

27 September 2012

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the last Thursday of each month commencing at 5.30 pm AND and a full day meeting commencing at 8.30am on the Wednesday two weeks and one day before the Thrusday meeting. Meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 27 September 2012

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AMENDED AGENDA

??????????????????????????????????????????????????????????????????????????????????????????????????????????????????? Page

????????? INTRODUCTION OF NEW RURAL FIRE SERVICE ZONE MANAGER?Lachlan Ison

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? ?????? Ordinary Council Meeting - 30 August 2012

?????????????????????????????????????????????????????????????????? Special Meeting of? Council - 26 September 2012

5??????? NOTICES OF MOTION ?

6??????? PUBLIC FORUM

7??????? ASKING OF QUESTIONS WITH NOTICE ??

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Outstanding Actions and Reports....................................................................................... 6

9.2???? Closure of Short Street, Macksville and Transfer to Nambucca Valley Care........................... 11

9.3???? Transfer of Old Council Work's Depot, 22 Adam Street, Bowraville to Nambucca Valley Phoenix Ltd..................................................................................................................................... 15

9.4???? Review of Environmental Levy Program.............................................................................. 19

9.5???? Provision of a Renal Dialysis Service at the Macksville District Memorial Hospital................. 44

9.6???? Closure of a Section of Riverside Drive and the Pacific Highway so as to Create a Title to Contain the Nambucca Visitor Information Centre and its Carpark......................................................... 53

9.7???? Division of Local Government Induction Workshops for New and Returning Councillors........... 56

9.8???? Draft NSW Long Term Transport Master Plan..................................................................... 58

9.9???? Update on the Upgrade of the Pacific Highway - Warrell Creek to Urunga............................. 60

9.10?? Investment Report to 31 August 2012................................................................................ 64

9.11?? Grant Application Status Report ...................................................................................... 70

9.12?? Gaagal Wanggan National Park - Proposed Purchase of Lot 1 DP1162454 South Pacific Drive Scotts Head ..................................................................................................................................... 73

9.13?? Donations Policy............................................................................................................. 79

9.14?? Grants Hall and Bowraville District Youth Club- Minutes of Annual General Meeting - 23 May 2011? 86

9.15?? Mary Boulton Pioneer Cottage and Museum - Committee of Management - Annual General Meeting 8 October 2011.................................................................................................................. 90

9.16?? Nambucca Entertainment Centre Committee of Management Annual General Meeting - 15 August 2012..................................................................................................................................... 97

9.17?? South Arm Hall Committee of Management - Minutes of Annual General Meeting - 5 August 2012?? 104

9.18?? Unkya Reserve Committee of Management - Minutes of Annual General Meeting - 9 August 2012?? 107

9.19?? Welsh Pioneer Park Committee of Management - Annual General Meeting - 22 August 2012 - Minutes.................................................................................................................................... 112

9.20?? Nambucca District Historical Society Committee of Management - Minutes of Annual General Meeting - 21 August 2012................................................................................................................. 115

9.21?? Participation in Low Income Energy Efficiency Program.................................................... 121

9.22?? Long Term Financial Plan ? 2012/22................................................................................ 128

9.23?? Opportunities to find U3A a permanent home................................................................... 144


 

10????? Assistant General Manager Corporate and Community Services Report

10.1?? Outstanding DA's greater than 12 months, applications where submissions received not determined to 14 September 2012............................................................................................................ 146

10.2?? DA's and CDC's Received and Determined Under Delegated Authority from 23 August-14 September 2012.................................................................................................................................... 151

10.3?? Contract Regulatory Officer's Report August 2012............................................................. 154

10.4?? DEP Applications and Statistical Reports 2011-2012, And Certificates Received 2010-2012 (July 2012).................................................................................................................................... 155

10.5?? Green Paper - New Planning System for NSW................................................................. 159

10.6?? DA2012/093 - Application to Locate an Outdoor Recreation Commerical Activity (Ski School) on a Public Recreation Area ........................................................................................................... 164

10.7?? DA2011/ 182, DA2011/183 and DA2011/184 First floor addition to existing single storey units and other alterations..................................................................................................................... 169

11????? Assistant General Manager Engineering Services Report

11.1?? Nambucca District Water Supply ? GHD Fee Proposal For Construction Phase Involvement 182

11.2?? Tender T027/2012 Cleaning of Council Buildings............................................................... 186

11.3?? Temporary Road Closures for Events on Roads................................................................ 189

11.4?? Rural Fire Service Budget............................................................................................... 190 ???

12????? General Manager's Summary of Items to be Discussed in Closed Meeting

12.1?? Organisation Structure

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

??

??????????? a????? Questions raised by Councillors at 8 above

 

?????? i???????? MOTION TO CLOSE THE MEETING

?????? ii??????? PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

???? TO CLOSE

?????? iii?????? CONSIDERATION OF PUBLIC REPRESENTATIONS

?????????????????? iv??????? DEAL WITH MOTION TO CLOSE THE MEETING

13????? MEETING CLOSED TO THE PUBLIC

14????? REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager

ITEM 9.1????? SF959????????????? 270912???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

 

JULY 2010

 

2

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

AGMCCS

Letter sent to owners in Lower Nambucca. Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

Information sent through to consultant. Meeting now not likely to late March 2011.

Consultant advised that meeting will need to be deferred to May 2011 due to unavailability.

Staff workloads have not permitted to proceed in May. June now targeted.

Now deferred to August.

Costing being prepared on a pressurised system so facts and figures will be discussed.

 

Further deferred until full compliment of staff on board.

 


 

MARCH 2011

3

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

AGMCCS

Brief to be prepared and new floodplain study to be undertaken during 2011.

 

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

Draft flood study likely to be presented to Council May/June 2012.

Re the delay, Council?s Strategic Planner has followed up the RMS.

 

Staff meeting with Consultants next Wednesday 29/08/12.

 

JUNE 2011

4

SF841

2/06/2011

Council write to the RTA requesting they design the new Nambucca River bridge at Macksville to provide 62m between the main channel piers and ensure the bridge is tall enough to allow yachts to pass under at maximum high tide.

 

AGMCCS

Letter sent 8 June 2011.

No response as at 6 December 2011.

Further letter sent 10 January 2012.

 

No formal response, however RMS have verbally advised that a formal response will be with Council prior to the end of May 2012

DEP to follow up with RMS.

 

To be discussed at meeting outlined in 3 above.

JULY 2011

5

SF1031

21/7/2011

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Policy under revision and to be reported to future General Purpose Committee Meeting.

OCTOBER 2011

6

SF1595

20/10/2011

Council review its Tree Maintenance and Removal Application Policy asap, to provide greater clarity with regard to application assessments

 

AGMES

January GPC

Draft policy to be provided to Councillors at the end of January for comment and report to March GPC.

 

Further work being undertaken on the policy emanating from the resolutions of Council?s meeting 2/2/12. Draft policy will now be provided to Councillors for comment at end of February.

Due to natural disasters deferred to May 2012.

Deferred until   October following the election of the new Council and to be included in Tree Register? Item No 19 below.

 

7

SF688

20/10/2011

Council consider and prioritise the unfunded items in the Environmental Levy in a future report to Council.

 

AGMCCS

Report to follow IPR Exhibition.

Decision made to defer pending determination by IPART re special variation.

Report to August Meeting. Time has not permitted ? deferred to September 2012.

 

8

SF938

3/11/2011

Council receive from the Property Officer a draft policy on future licensing for water reservoir space

 

GM

Report in December 2011. Deferred due to resignation of Property Officer.

 

9

SF1460

17/11/2011

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

GM

Farmland criteria to be revised prior to the issuing of the 2012/13 rates.

 

Change in Rates staff meant that there has not been the opportunity to review the criteria.? To be reported in 2012/2013.

 

 

DECEMBER 2011

10

SF84

1/12/2011

Council write to the Minister for Police and Emergency Services requesting a detailed itemised budget for the line item ?other support? and the line item ?insurances?. Also that an explanation be provided as to why the RFS budgets are not provided to Council by no later than 28 February each year in accordance with the Service Level Agreement

.

AGMES

Letters Sent 6 December 2011

 

Response received from the Premier (provided to Councilors week ending 13 Jan 2012) advising the Premier has referred the matter to the Minister  

 

No response as at 20 June 2012.

 

Response unsatisfactory, further report to Council.

JANUARY 2012

11

SF1714

19/01/2012

That an on-site inspection at the Nambucca Beach Holiday Park be conducted by Councillors at a GPC to resolve DA2011/142 and the proposal be pegged out for that site inspection.

 

AGMCCS

Will be scheduled once application is ready for determination.

 

This matter progressing with license over additional land granted which rectifies encroachment.

12

SF84

19/01/2012

Council write to the Minister for Police & Emergency Services and Deputy Premier seeking clarification on the GRN component of the RFS budget.

 

AGMES

Letter sent 25 January to the Minister for Police & Emergency Services and Deputy Premier

 

Acknowledgement letters have been received

Refer to 10 above.

13

SF84

19/01/2012

Council write to the Premier requesting a complete audit of the RFS focussing on financial accountability and efficiency of service delivery.

 

AGMES

Letter sent 25 January to the Premier seeking an audit of the RFS

 

Response received from the Dept Local Government regarding Council?s December resolution (provided to Councillors 20 Jan 2012)

 

Acknowledgement letters have been received, advising that matter is being investigated.

 

14

SF742

19/01/2012

Council prepare a draft brochure to demonstrate land slip risk and tips for minimising risk.

 

GM

Aim to have completed by June 2012.

Existing information brochures have been sourced.

Small item in rates newsletter.? Grants Officer to prepare brochure.

 

FEBRUARY 2012

15

GB2/12

02/02/2012

Appropriate sized nesting boxes be place in trees in close proximity to the Cabbage Gum site (Link Road)

AGMES

20 nesting boxes organised and will be installed once they have been received; two advanced trees ordered and will be planted.?

 

Still awaiting on the supplier to provide the nesting boxes and five advance trees (4-5 m in height) have been ordered

 

 

MARCH 2012

 

16

SF1743

15/03/2012

The tree register be referred back to the DES so that he may prepare a further report and recommendation to Council on a proposal which addresses historic, senescent or publicly significant trees on public land in urban areas.

 

AGMES

Report will be presented to Council in August 2012,

 

To incorporate outstanding action No 9 above.

 

Deferred until October following Council elections and to be incorporate in outstanding action No 7 above.

 

 

17

SF1653

4/04/2012

Senior management establish and lead a continuous improvement program across the organisation to achieve productivity savings, efficiency gains and revenue enhancement.

 

GM

Report in May 2012 on proposed program.

 

Training organised for senior management July/August.

 

First 2 training days held on 19 and 20 July.

Second 2 training days held on 20 and 21 August.

 

18

SF1714

11/04/2012

Council receive a report setting out the number of rural blocks which front sealed roads but do not have a building entitlement.

 

GM

Deferred to June 2012.

Investigations to commence when Strategic Planner returns from leave in August.

 

19

SF1714

11/04/2012

Council review the availability of industrial (employment) land at Nambucca Heads and Macksville and if necessary take steps to rezone further land.

 

GM

Deferred to June 2012.

Investigations to commence when Strategic Planner returns from leave in August.

 

20

DA2012/004

11/04/2012

Council review its Car Parking Code

 

GM

Deferred to June 2012.

Investigations to commence when Strategic Planner returns from leave in August.

 

 

JUNE 2012

 

21

SF732

13/06/2012

River Ecohealth Project be deferred until consideration has been given to reviewing the environmental levy works program and after consideration has been given to reviewing hot spots like Newee Creek which may require further sampling.

 

GM

Review of Environmental Levy Works underway by DEP.? Deferred to 26 August 2012 meeting.

 

Further deferred to September 2012 meeting.

 

22

SF251

29/06/2012

The trial meeting arrangements continue on a permanent basis subject to a review by the newly elected Council post the 8 September 2012 local government elections.

 

GM

Report October 2012.

 

23

SF1747

29/06/2012

Council receive a report on the opportunities for employing and/or training its own traffic controllers and also enquiring about purchasing and utilising automatic traffic signals.

 

AGMES

Report to the August Council Meeting.

 

Report deferred until October following the Council elections due to the potential purchase of portable traffic lights.

 

 


 

JULY 2012

24

SF1759

11/07/2012

That when Council meets in September 2012 to review its S355 Committees that it consider establishing a Library Committee.

 

AGMCCS

Report in September/October 2012.

25

 

26/7/2012

Council receive a report as to any potential opportunities which may exist for Council to assist the U3A in finding permanent premises.

 

GM

Report September 2012

26

SF430

26/7/2012

State Government be asked to develop a State wide policy to address the issue of flying foxes in NSW and their impact on urban communities.

 

GM

Letter sent w/e 3 August 2012.

 

Response received and circulated to Councillors.

27

SF1031

26/7/2012

Draft donations policy be placed on public exhibition for 21 days subject to changes.

 

GM

Report 27 September 2012 meeting.

 

28

PRF54

26/7/2012

Council defer a decision on the use of the Boulton?s Crossing Reserve and make urgent representations to the Deputy Premier seeking his assistance in resolving the issues.

 

GM

Letter sent w/e 3 August 2012.? Also funding application under the Public Reserves Management Fund submitted on 31 July 2012.

Will report back upon determination of application

29

SF399

26/7/2012

Council to consider ?loss? of $191,545 in FAG income in September quarter budget review.

 

GM

Report in November 2012

AUGUST 2012

30

SF1773

15/08/2012

Closure and sale of Short Street to Nambucca Valley Care.

 

GM

Deferred until after the LG elections.? September 2012.

31

SF544

15/08/2012

Council receive a report on S94 interplan borrowing; the current status of interplan borrowing; processes in place for repayments/acquittal; and desirability of the process generally.

 

GM

Report in October 2012

32

SF430

15/08/2012

Flying Fox Plan of Management ? Grassy Park - there be a further report to Council which considers all suggestions put forward at the inspection as well as responses from residents.

 

GM

Report in October 2012

33

SF96

15/08/2012

Council develop a policy in relation to the erection of signs on public land.

 

AGMES

A draft policy will be developed for Council in November 2012

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager

ITEM 9.2????? SF1773??????????? 270912???????? Closure of Short Street, Macksville and Transfer to Nambucca Valley Care

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has been negotiating the closure and sale of a section of Short Street, Macksville to Nambucca Valley Care for approximately 12 months.? Council obtained an independent valuation of the land being $55,000 (excluding GST) which was rejected by the purchaser. The purchaser obtained an independent valuation of the land for $46,000 (excluding GST) which they similarly rejected. ?The purchaser then suggested a price of $31,930.? The purchaser has now proposed a purchase price of $1.00 subject to them undertaking proposed drainage work.

 

In consideration of Nambucca Valley Care being a local registered charity with plans to provide urgently needed aged care accommodation, it is recommended that their proposal be accepted in conjunction with a deed of agreement linking the transfer of the land to the provision of the new drainage system; the waiver of any liability Council may have in relation to the adequacy or otherwise of its existing drainage through the site; and the payment by Nambucca Valley Care of all costs associated with the preparation of the deed of agreement, the closure of the road, the creation of easements etc and the transfer of the land to them.

 

 

Recommendation:

 

1??????? That Council close and transfer the section of Short Street, Macksville to Nambucca Valley Care for $1 in conjunction with a deed of agreement linking the transfer of the land to the provision of the new drainage system generally in accordance with the plan of recommended works submitted by de Groot & Benson Pty Ltd and dated August 2011; the waiver of any liability Council may have in relation to the adequacy or otherwise of its existing drainage through the site; and the payment by Nambucca Valley Care of all costs associated with the preparation of the deed of agreement, the closure of the road, the creation of easements etc and the transfer of the land to them.

 

2??????? That Council?s seal be attached to the transfer and deed of agreement as required.

 

 

OPTIONS:

 

In relation to Council seeking compensation for the value of the land, a number of options are open to Council including:

 

1.?????? Seeking compensation of $55,000 excluding GST being the average of the two valuations

2.?????? Seeking compensation of $46,000 excluding GST being the lower of the two valuations

3.?????? Seeking compensation of $31,930 being the ?more appropriate? valuation calculation put forward by Nambucca Valley Care (presumably exclusive of GST but not indicated)

4.?????? The recommendation which is compensation of $1.00 linked to promised drainage work and the waiver of any liability

 

DISCUSSION:

 

This report was deferred from Council?s meeting on 15 August 2012 until after the Local Government Elections on 8 September 2012 as the Council was in ?caretaker? mode..

 

At Council?s meeting on 19 May 2011 it was resolved:

 

?That Council to agree to the closure and sale of Short Street, Macksville and the adjacent pathway to Nambucca Valley Care provided that:

 

a.?????? The necessary easements are created for Council and Essential Energy infrastructure;

 

b.?????? Nambucca Valley Care Limited enter into a Deed of Agreement with Council undertaking to pay all costs associated with the closure and sale including (but not limited by) survey, legal, valuation, land value and Council fees.?

 

Subsequently Council staff obtained a valuation for the sale of the land from Valuers Herron Todd White.? They assessed the market value of the land as at 7 November 2011 to be $64,000 excluding GST subject to the issue of individual title and the registration of proposed easements on title.

 

Council staff then relayed advice of the valuation to the Chief Executive Officer of Nambucca Valley Care and sought their advice as to whether they wished to proceed to purchase the land.? Nambucca Valley Care were also advised that the solicitor?s fees were anticipated to be approximately $1,500 and other costs including survey, plan lodgement and registration fees were estimated at $3,000.

 

Nambucca Valley Care then responded querying the valuation and putting forward a counter offer based on 900m2 at $25/m2 and 943m2 @$10/m2, a total of $31,930.

 

Nambucca Valley Care then obtained a valuation from Magann O?Rourke Loader Valuers.? They valued the land at $46,000 excluding GST.

 

Nambucca Valley Care then expressed concern about Council?s lack of response to their concerns about stormwater drainage problems in Short Street and the lack of consideration of the drainage works they (Nambucca Valley Care) proposed in the purchase price.? Nambucca Valley Care noted a previous incident of storm water flows spilling into the car parks and yards of Autumn Lodge causing significant nuisance flooding.? Apparently no habitable floors were inundated but the freeboard was reduced to 0.29m.? The civil engineer engaged by Nambucca Valley Care has advised that the existing stormwater drainage in Short Street is inadequate for a 1:5 year average recurrence interval storm and the street design levels were not adequate to convey the overland flow to the adjacent pond.

 

Unfortunately the design capacity of the stormwater drainage system in Short Street is not dissimilar to that in much of the Shire?s urban areas.? It is not agreed that Council has a liability in relation to a drainage system which was installed many decades ago when different standards applied.

 

Council?s Manager Business Development then indicated to Nambucca Valley Care that Council?s normal practice is to meet the applicant half way with the difference between the two valuations, however after consultation with the General Manager it had been agreed to accept the lower of the two valuations.

 

On 1 August 2012, the Chair of the Board of Nambucca Valley Care and the Chief Executive Officer of Nambucca Valley Care met with the Mayor, General Manager and Manager Business Development and proposed the acquisition of the section of Short Street for $1 with an undertaking to spend approximately $66,300 as per a plan prepared by de Groot & Benson Pty Ltd for the provision of a new stormwater system to augment the existing drainage system and service new development.

 

A plan showing the proposed drainage work and cost estimate provided by de Groot and Benson Pty Ltd is circularised for the information of Councillors.

 

In consideration of Nambucca Valley Care being a local registered charity with plans to provide urgently needed aged care accommodation, it is recommended that their proposal be accepted in conjunction with a deed of agreement linking the transfer of the land to the provision of the new drainage system; the waiver of any liability Council may have in relation to the adequacy or otherwise of its existing drainage through the site; and the payment by Nambucca Valley Care of all costs associated with the preparation of the deed of agreement, the closure of the road, the creation of easements etc and the transfer of the land to them.

 

 


CONSULTATION:

 

There has been consultation with representatives Nambucca Valley Care, the Mayor and Manager Business Development.

 

 

MANEX COMMENT:

 

The majority view at the MANEX meeting on 7 August 2012 is that Council should seek compensation of no less than $46,000 excl GST being the lower of the two independent valuations.? The reason is that the land is critical to the development of the site and Council is in urgent need of funds to balance its budget.? Also, much of the proposed drainage work is related to the proposed development rather than remedying the existing drainage problems.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no new implications for the environment.

 

Social

 

There are no new social implications.

 

Economic

 

There are no new economic implications.

 

Risk

 

The major risk is the potential precedent for the provision of Council owned land at no cost for similar ?not for profit? or ?charitable? organisations.? Given the circumstances that the land involved is a section of road, the precedent is reasonably restricted.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation means Council will not realise any funds from the sale of the section of closed road.? These funds would normally be applied to Council?s Property Development Reserve.? The Reserve has been significantly depleted in recent years and as at 1 July 2012 had an estimated balance of $203,300.? The Reserve will require further funds if Council is to pay for the development of its industrial land in Nambucca Heads or its residential land in Hyland Park.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.? There was no budget provision for real estate sales in 2012/2013.

 

Attachments:

1View

?- Circularised documents

0 Pages

??


Ordinary Council Meeting - 27 September 2012

Closure of Short Street, Macksville and Transfer to Nambucca Valley Care

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Closure of Short Street, Macksville and Transfer to Nambucca Valley Care

 

 

 

Circularised documents

 

 


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.3????? SF600????????????? 270912???????? Transfer of Old Council Work's Depot, 22 Adam Street, Bowraville to Nambucca Valley Phoenix Ltd

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has received a request to transfer the old council works depot at 22 Adam Street, Bowraville to Nambucca Valley Phoenix Ltd for $1.

 

The land is Lot 1 DP 1065233, 22 Adam Street, Bowraville and has an area of 1,394m2.? It is zoned RU5 Village and at a base date of 1 July 2010 had a rateable value of $57,300.

 

The land contains an old enclosed shed located approximately in the middle of the land and an old open shed located against the rear boundary.? The open shed located against the rear boundary has significant rot in the posts and roof girders to the extent that it is unsafe and needs to be demolished.

 

Nambucca Valley Phoenix Ltd is a local benevolent organisation providing a very important service in supporting and assisting individuals with intellectual disabilities so they may contribute to their community through employment and other activities and as a consequence improve their self esteem.? Phoenix also directly assists the families of its employees in providing this service.

 

Because of the social importance of Nambucca Valley Phoenix Ltd to the community, it is recommended that their proposal be supported, subject to them meeting all of Council?s legal costs and associated expenses and accepting all risks associated with any potential contamination of the site.

 

 

Recommendation:

 

1??????? That the proposal to transfer the old Council Works Depot at 22 Adam Street, Bowraville to Nambucca Valley Phoenix Ltd for $1 be supported, subject to them meeting all of Council?s legal costs and associated expenses including any stamp duty as well as accepting all risks associated with any potential contamination of the site.

 

2??????? That Council?s seal be attached to documents as may be required to give effect to the transfer.

 

 

OPTIONS:

 

Council can elect not to transfer the old Council works depot to Nambucca Valley Phoenix Ltd.? If Council decides to retain the property it will need to make arrangements to demolish the shed at the rear of the land.? If Council supports Nambucca Valley Phoenix having on-going use of the land, it should do this via a lease.

 

Council could also support the transfer of the land to Phoenix, but seek compensation of more than $1.

 

A third alternative is that Council could seek to dispose of the land on the open market, by auction, private treaty or tender.

 

Another alternative unrelated to the request from Phoenix is that Council seek to close the 7.315m section of unused road along the northern side of the property and incorporate it into the site.? It is not known why this wasn?t done when the land was created as it will now amount to an additional expense of approximately $3,000 plus compensation payable to the Lands Department.? The value of the road is such that these administrative expenses are difficult to justify, notwithstanding it would regularise the enclosure of the road within the site and remedy the current encroachments.

 

The matter involves conflicting social and financial considerations which is a matter for the Council to resolve.

 

 

DISCUSSION:

 

Council has received a request to transfer the old council works depot at 22 Adam Street, Bowraville to Nambucca Valley Phoenix Ltd for $1.

 

The land is Lot 1 DP 1065233, 22 Adam Street, Bowraville and has an area of 1,394m2.? It is zoned RU5 Village and at a base date of 1 July 2010 had a rateable value of $57,300.? The land contains an old enclosed shed located approximately in the middle of the land and an old open shed located against the rear boundary.? The open shed located against the rear boundary has significant rot in the posts and roof girders to the extent that it is unsafe and needs to be demolished.? A cadastral map showing the land, an aerial photograph, and photographs of the state of the buildings are circularised documents to Councillors.

 

Nambucca Valley Phoenix Ltd have occupied and used the old Council works depot site for many years.? There is no evidence of any lease or licence agreement in relation to their occupation.? The occupation may have commenced when they were a Section 355 Committee of Council.

 

The whole of the land was originally part of Bowra Street.? Part of the road was closed in 1954 leaving the strip of road 7.315m wide on the northern side which can be seen on the cadastral map.? This strip of road is actually enclosed within the fencing works depot property.? The land became a Crown Reserve (children?s playground).? In 1976 the land was vested in Council by gazettal.? That?s when it became a Council depot.

 

Nambucca Valley Phoenix Ltd enquired with Council about acquiring the site in 2005 but it was discovered that it was still Crown land as the title had never been created.? After much correspondence with the Lands Department and considerable cost a title was finally issued in the name of Nambucca Shire Council in 2008.

 

It would seem that the northern section of road 7.315m wide has never been formed or used, in which case, upon closure, the title would vest in the Crown and Council or Phoenix would have to pay them compensation.? It is estimated that the administrative costs to register a title for the remaining section of road, not including compensation, would be approximately $3,000.

 

Nambucca Valley Phoenix Ltd is a local benevolent organisation providing a very important service in supporting and assisting individuals with intellectual disabilities so they may contribute to their community through employment and other activities and as a consequence improve their self esteem.? Phoenix also directly assists the families of its employees in providing this service.

 

Nambucca Valley Phoenix Ltd has enjoyed exclusive use of the old works depot site for many years.? The condition of the buildings on site, and particularly the rear shed, are such that there needs to be an investment in the upgrade of the site.? With the proposal to acquire the site for $1, Phoenix propose to demolish the rear shed and replace it with a new structure.

 

Because of the social importance of Nambucca Valley Phoenix Ltd to the community, it is recommended that their proposal be supported, subject to them meeting all of Council?s legal costs and associated expenses and accepting all risks associated with any potential contamination of the site.

 

 

CONSULTATION:

 

There has been consultation with the Manager, Nambucca Valley Phoenix Ltd, Mr Anthony Bennett and also Board member, Mrs Robyn Fletcher.? There has also been consultation with:

 

?????? Council?s Manager Business Development in relation to the proposal

?????? Council?s Surveyor in relation to the history of the land, the road closure and the creation of the lot

?????? Council?s Safety and Risk Officer in relation to the safety of the shed at the rear of the property

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant environmental implications.? The potential contamination of the site has been discussed with Nambucca Valley Phoenix Ltd.? It has been made clear that they will have to accept any risk and expense associated with potential contamination should the transfer proceed.

 

Social

 

Nambucca Valley Phoenix Ltd is a supported employment service for people who have an intellectual disability.? The service provides supported employment through the operation of separate businesses producing arts and crafts, providing catering and also a work crew service providing lawn mowing and horticultural services.? Phoenix also provides programs in transition to work and community participation.

 

Nambucca Valley Phoenix Ltd is a local benevolent organisation providing a very important service in supporting and assisting individuals in contributing to their community through employment and other activities.? Phoenix also directly assists the families of its employees in providing this service.

 

In summary Phoenix makes a major contribution to the social wellbeing of the Nambucca Valley and should be supported by Council within the constraints of its budget and funding commitments.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There has been discussion with Council?s Safety and Risk Officer in relation to the buildings at the old Works Depot and in particular the open shed at the rear.? As can be seen on the circularised photographs there is substantial rot in the posts and roof girders of the open shed at the rear of the property.? It is not considered that the rear shed is safe to use and Phoenix have been advised not to use the shed and to barricade it off with construction tape.

 

Phoenix have also raised with Council staff whether the site is contaminated or potentially contaminated.? They have been advised that the proposed transfer for $1 is subject to their acceptance of the site in its ?as is? condition and that Council would not be funding a contaminated site investigation or any remediation work which may follow on from that.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

The land has a rateable value of $57,300.? It also contains a large enclosed shed in average condition and another large open shed which needs to be demolished.? If Council were to try and sell the property on the open market it is reasonable to assume it would achieve a sale price of at least $57,300.

 

Source of fund and any variance to working funds

There is no impact on working funds.? If the land was sold to achieve its highest value then there should be an improvement in working funds of at least $57,300 less commission and legal expenses.

 

Attachments:

1View

?- Circularised Photographs

0 Pages

??


Ordinary Council Meeting - 27 September 2012

Transfer of Old Council Work's Depot, 22 Adam Street, Bowraville to Nambucca Valley Phoenix Ltd

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Transfer of Old Council Work's Depot, 22 Adam Street, Bowraville to Nambucca Valley Phoenix Ltd

 

 

 

Circularised Photographs

 

 


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.4????? SF688????????????? 270912???????? Review of Environmental Levy Program

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager; Grant Nelson, Strategic Planner ????????

 

Summary:

 

A reconciliation of on-going environmental levy projects as at 30 June 2012 has now been undertaken.? The reconciliation indicates total revotes in 2012/2013 of $433,401 which is in addition to the $338,000 in annual income from the levy.

 

Notwithstanding, of the projects which have been revoted, there is concern in relation to a number where for various reasons there is little confidence they will be completed in this financial year.

 

In lieu of these projects it is proposed to substitute the following projects which have much higher levels of certainty for completion in this financial year:

 

1??????? Installation of effluent management system at Saleyards $23,000

2??????? Provision of access to Nambucca Heads beach $50,000

3??????? Vegetation mapping $35,000

4??????? Paperless councillors $16,000

5??????? Additional riverbank restoration $70,000

6??????? Prepare/review concept plans for CBD streetscape improvements $20,000

7??????? Additional expenditure on weed control in coastal reserves $15,000

 

 

Recommendation:

 

1??????? That Council endorse the proposed replacement projects for the 2012/2013 Environmental Levy works program and place them on public exhibition for 28 days.

 

2??????? That Council receive a report to establish a rainwater tank rebate under its water fund and that the provisions of the existing rebate scheme be reviewed to achieve a higher take up rate.

 

3??????? That further report/s come to Council on the outcome of the public exhibition and the expenditure of the balance of the revoted funds.

 

 

OPTIONS:

 

There is concern that much of the environmental levy funding revoted from 2011/2012 will not be spent in the 2012/2013 financial year.? The report proposes a number of replacement projects to achieve increased expenditure of the allocated funding in 2012/13.? It is a matter for Council to determine the projects which are funded under the Environmental Levy.? Council can change the recommended projects and/or add other projects.

 

Council could seek proposals for projects from the Nambucca River Creeks, Estuaries and Coastline Management Committee.? It could also publicly advertise for suggested projects.? Both would be worthwhile initiatives.? However a quarter of the 2012/2013 financial year has now passed and action needs to be taken to achieve the expenditure of revoted funds on environmental initiatives.? It is suggested that Council?s Creeks, Estuaries and Coastline Management Committee consider projects which could be undertaken from the balance of the revoted funds.

 

DISCUSSION:

 

Council last reviewed its Environmental Levy Works Program in October 2011.

 

A reconciliation of on-going environmental levy projects as at 30 June 2012 has now been undertaken.? The reconciliation indicates total revotes in 2012/2013 of $433,401 which is in addition to the $338,000 in annual income from the levy.

 

A copy of the reconciliation is a circularised document.

 

The levy has been important in securing grant funding from other levels of government.? For example a review of the Environmental Levy works program in 2010 indicated it had provided $1.46m in revenue for environmental projects since its introduction in 2003.? However this same revenue had also attracted a further $600,000 from various State and Federal Government agencies through $ for $ grant programs.? This is partly the reason for the relatively large annual revote.

 

Notwithstanding, of the projects which have been revoted, there is concern in relation to a number where for various reasons there is little confidence they will be completed in this financial year.? These are:

 

 

Project

Revote + 2012/13 Budget ($)

W1736

Implement foreshore master plan

153,985

W1110

Rainwater tank rebates now funded by Water ? refer IWCM

76,650

W1114

Estuary Management Plan

24,640

W1117

Coastal Hazard Management Plan Stage 2

77,446

 

Total

332,721

 

In lieu of these projects it is proposed to substitute the following projects which have much higher levels of certainty for completion in this financial year.

 

 

Replacement Projects to be completed in 2012/2013

Budget ($)

1

Installation of effluent management system at Saleyards

23,000

2

Access to Nambucca Heads Beach

50,000

3

Vegetation mapping (EEC?s etc)

35,000

4

Paperless Councillors

16,000

5

Additional riverbank restoration

70,000

6

Prepare/review concept plans for CBD streetscape improvements ? Nambucca Heads & Macksville

20,000

7

Additional expenditure on weed control in coastal reserves

15,000

8

Balance to be the subject of further reports and recommendations

103,721

 

Total

332,721

 

?A brief explanation of the replacement projects follows.

 

1.? Installation of Effluent Management System at the Saleyards

 

Agreement has been reached for the transfer of the Showground including the Saleyards to the Nambucca River District Agricultural Association.? The agreement for the transfer includes the provision of an effluent management system at Council?s cost.? A suitable system has now been designed.? An application has been lodged with Council and the EPA for approval and quotes have been obtained for its installation.? There has also been consultation with the Nambucca River District Agricultural Association and other Saleyards stakeholders in relation to the proposed system.? The effluent management system will represent a substantial environmental and financial improvement to the previous arrangement or using a contractor to pump out the effluent into a truck for transport and disposal off site.

 

Council has obtained $37,000 in funding from the State Government?s waste levy towards the project.? A further $23,000 is required to complete the project (ie a total cost of $60,000).

 

2.? Access to Nambucca Heads beach

 

Council undertook an inspection of the Nambucca Heads beach in 2012 and heard representations from the Nambucca Heads Surf Life Saving Club that coastal erosion had made it impossible to get an all terrain vehicle or inflatable rescue boat onto the beach.? Vehicular access to the beach is necessary for surf rescue.? A reasonable access grade is also required by people with a disability.

 

Council?s Assistant General Manager ? Engineering Services has considered a design for an access and on the basis of recent similar work has proposed a budget of $50,000.? Subject to reasonable weather, the work can be completed in this financial year.

 

3.? Indicative Vegetation Mapping of Endangered Ecological Communities (EEC?s)

 

A vegetation map for the valley areas of the Nambucca Shire was prepared by Kendall in 2003 using Forest Ecosystems (NPWS 1999) classification applied to 1997 colour aerial photography at a 1:25,000 scale.? A lot has changed since then, both in terms of imagery, forest classification systems and the declared endangered ecological communities.

 

High resolution digital aerial photography is now available from Land and Property Information.? There is also Light Detection and Ranging (LiDAR) mapping for part of the Shire.? LiDAR provides very accurate measures of the height of vegetation.? Vegetation classification has also improved with a more standardised approach having been developed by the Office of Environment and Heritage.

 

Council has received the attached proposal from the Office of Environment and Heritage (OEH) for the upgrading of Council?s vegetation mapping.? It is important to note that the mapping will not be a determinative assessment as to whether particular vegetation is an endangered ecological community.? Further flora surveys and assessments will be required for a development application which may impact on a potential endangered ecological community.

 

Part of the reason for this is that EEC definitions are sometimes quite specific.? For example Lowland Rainforest on the NSW North Coast is defined to occur below 600m, so when applying this definition all rainforests below 600m potentially fall into the EEC category.? However the OEH in their mapping program define the different rainforest vegetation types without reference to the EEC determinations.? In Coffs Harbour twelve (12) different rainforest communities were mapped with five (5) occurring in the foothills and/or headlands.? From this information it can be inferred which ones are likely to be candidate EEC?s.

 

OEH have been asked to comment on the adequacy of the proposed ground truthing and the possibility they will not be able to obtain access to private property.? They have provided the following advice:

 

?Regarding ground truthing on private property, it is only necessary to obtain representative samples of the mapping units from either crown land or private property.? (In Coffs Harbour) this was done on a voluntary basis via a letter of invitation to property owners say greater than 5 ha and which have substantial vegetation cover.

 

In relation to adequacy of ground truth plots, this is a valid question and we have tried to strike the right balance between cost and adequacy.? Each option allows for 2 full floristic surveys for each possible vegetation type likely to be encountered, and about 3 rapids for each full floristic site.? In the Coffs Harbour study area rapid data point covered on average 146 ha (117,000ha/800 rapid data points = 146).? Option 1 would be less than this rate with 1 plot having to cover a larger area of 214 ha, and Option 2 & 3 would be better than the Coffs study with 1 plot covering 61 ha.?

 

In summary the mapping will provide property owners and Council with more accurate information as to the potential location of EEC?s arising from both the (State) Threatened Species Conservation Act and the (Federal) Environment Protection and Biodiversity Conservation Act.? By increasing the level of knowledge about the potential location of EECs, more informed decisions can be made in relation to risk and investment.? Equally Council is likely to be more consistent in its development control processes and in so doing will have less risk of issuing an approval which is ultra viries (beyond its powers) and incurring damages and costs which may arise out of that.

 

Following the Federal Government?s listing of Lowland Rainforest of Subtropical Australia as an Endangered Ecological Community, Council resolved to write to the Minister, the Hon. Tony Burke MP (Minister for Sustainability, Environment, Water, Population and Communities) asking what public consultation occurred prior to the determination; requesting whatever mapping the Department has relating to this Shire and if it can be provided to Council; and also asking what assistance can be provided to Council and private land owners for ground truthing to determine definitively where the EEC?s occur.? The response from the Parliamentary Secretary is attached.?

 

On the basis of the response, Council could defer the project and continue to seek Federal Funding.? However with an equivalent in-kind funding contribution coming from the NSW Office of Environment and Heritage, it is recommended that the work proceed now.

 

4.? Paperless Councillors

 

Councillors will be receiving a demonstration on software called ?Council Dashboard? prior to the scheduled Council meeting on Thursday 27 September.? Council Dashboard is a product associated with Council?s existing ?InfoCouncil? electronic business paper and provides for the electronic transmission of business papers to Councillors and senior staff for a software cost of $6,000 per annum for 20 users.? InfoCouncil is integrating with Council Dashboard by adding to the existing ?publish to web? and ?publish to email? functions with a ?publish to iPad? function.? This will cause Infocouncil agendas and minutes to be distributed to iPads registered with Council Dashboard.

 

The documents are pushed out to councillors via a cloud (web based) solution.? Councillors don?t have to figure out how to download documents or remind themselves to do so.? Documents simply arrive and announce themselves.? Secondly, documents published via Council Dashboard are secure.? Even if someone loses their iPad, the documents remain inaccessible to the wrong user, and can be deleted remotely if necessary.

 

Besides business papers there is a considerable amount of mail which is distributed to Councillors.? Currently this mail distribution occurs through printing the electronic document and distributing the copies to the Councillors mail trays.

 

A comparison of the recurrent costs of paper ?v- electronic distribution of business papers and mail is as follows:

 

Paper business papers and mail

$ per annum

Electronic business papers and mail

$ per annum

Printing cost - 32 copies x 23 editions

3,312

Data plan for councillors

2,592

Staff time in printing and postage

2,016

Council dashboard

6,000

Postage cost

1,472

 

 

Other mail (Committees + general mail)

421

 

 

Total

7,221

 

8,592

 

Assumptions:

1.?? page of photocopying costs $0.03

2.?? average of 150 pages in each business paper

3.?? one staff member takes 2-3 hours to print & post each business paper (including Manex review)

4.?? average postage cost is $8.00 per business paper and 8 are posted

5.?? average other mail is 30 pages per week per councillor

6.?? all councillors would have a 1Gb $24.95 per month data plan

7.?? the Council Dashboard software licence is for 20 users for 12 months

 

Besides the recurrent costs indicated there is also the cost of acquiring 12 iPads which are $617 each, a total of $7,404.

 

The rationale for the expenditure being drawn from the environmental levy is the environmental benefit of reducing the Council?s consumption of A4 paper by approximately 112,000 sheets per annum.

 

Further benefits of the proposal are that Councillors will have the flexibility of an iPad for communication and research and will receive their business papers and mail earlier than before.

 

5.? Additional Riverbank Restoration

 

The 2012/13 budget provides for $30,000 for undertaking river bank stabilisation work in Macksville and Bellwood.? This funding will not address the substantial sections of riverbank immediately adjoining Bellevue Drive and River Street, Macksville which have eroded up to the edge of the road reservation.? Further erosion will affect the road reservation.? Slumping of the river bank usually follows a significant rain event.? In some instances such rain events will be a declared natural disaster, in which case work to repair the road is mainly funded by the State Government.? However more often significant rain events are not a declared natural disaster which means the council has to fund the cost of the repair work.

 

The proposed preventative work reduces the cost of subsequent work to replace not only the riverbank but also the constructed road pavement.

 

It is proposed that the existing budget of $30,000 be increased by $70,000 to undertake more preventative bank stabilisation work.

 

6.? Prepare/review concept plans for CBD streetscape improvements ? Nambucca Heads & Macksville

 

There is renewed interest in both Chambers of Commerce for streetscape and pedestrian improvements to the Nambucca Heads and Macksville CBD?s.

 

There have been previous investigations into CBD improvements which have not been implemented because of concerns about the availability and arrangement of street parking and cost.? There is a risk that similar issues will be encountered again.

 

Following the success of the recent River Street foreshore improvements in Macksville, and to take advantage of the expressed interest in achieving further improvements, it is proposed to engage a landscape architect to review previous work and put forward some concept sketches for discussion purposes.? If there is general agreement, detailed design and construction could be undertaken from unallocated revotes or future environmental levy funding.

 

7.? Additional expenditure on weed control in coastal reserves

 

Council?s Noxious Weeds Inspector has put forward a program for the expenditure of an additional $15,000 in this financial year on weed control.? Follow up work and maintenance weeding is required in the Swimming Creek, Beilbys and Shelly Beach/V-Wall areas.? Lions reserve (Grassy Park) in Bowraville will require ongoing funding to defeat Mysore Thorn infestations to ensure the area is not taken over once again by this Class 3 weed.

 

At current rates approximately 352 hours of weed control and rehabilitation (plantings etc) could be achieved with $15,000 of funding.

 

Future projects (next financial year and beyond) are planned to Groundsel Bush in an EEC wetland at Valla Beach; Groundsel bush and other weeds on sections of Crown land along Warrell Creek; as well as council owned land to the south of Kingsworth estate which has a heavy infestation of lantana and other weeds.

 

CONSULTATION:

 

There has been consultation with the Assistant General Manager ? Engineering Services and the Manager Information Technology.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

All of the proposed projects have significant environmental benefits.? Given the number of consultancies/research projects previously funded from the environmental levy, the proposed reallocated funding favours on-ground work.

 

Social

 

There are social benefits in improving the Macksville Saleyards; in improving beach access for rescue equipment and for people with a disability; and also in improving the environment of the CBD?s of Nambucca Heads and Macksville.

 

Economic

 

In relation to the proposed concept plans for CBD improvement works, there is much evidence to link an improved environment with a higher retail turnover

 

Risk

 

The major risk concerns not achieving the expenditure of environmental levy funding revoted from 2010/2011.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budget impacts are identified in the report.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

22323/2012 - Proposed options for upgrading vegetation mapping

0 Pages

2View

20073/2012 - Ministers response re Lowland Rainforest

0 Pages

??


Ordinary Council Meeting - 27 September 2012

Review of Environmental Levy Program

 



















Ordinary Council Meeting - 27 September 2012

Review of Environmental Levy Program

 


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.5????? SF988????????????? 270912???????? Provision of a Renal Dialysis Service at the Macksville District Memorial Hospital

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Mid North Coast Local Health District has advised that a number of planning factors need to be considered before a decision can be made to provide renal dialysis services in the Nambucca Shire.? The Chief Executive has provided information to demonstrate how the Mid North Coast Local Health District has commenced investigating the feasibility of such services in the Shire.? There is no advice as to when a decision will be made.

 

 

Recommendation:

 

That the information from the Chief Executive of the Mid North Coast Local Health District concerning renal dialysis services at Macksville District Memorial Hospital be received.

 

 

OPTIONS:

 

There is the option of making further verbal or written representations to the Mid North Coast Local Health District, the Member for Oxley and/or the Minister for Health.

 

The matter has already been raised by the Mayor in a meeting with the Mid North Coast Local Health District and has been the subject of previous written representations.

 

DISCUSSION:

 

In response to a notice of motion, at Council?s meeting on 13 June 2012 it was resolved:

 

1??????? That Council write to the Deputy Premier and Member for Oxley Mr Andrew Stoner MP requesting that he make representation on behalf of Council and the community for the provision of renal dialysis services at Macksville Hospital and further that Council express its disappointment that there was no funding for capital improvements to the Macksville Hospital in the State Government budget.

 

2??????? That Council express concern that there does not appear to be a long term strategic plan, based on community consultation, for the delivery of health services from Macksville Hospital.

 

The attached letter was sent to the Deputy Premier and Member for Oxley on 14 June 2012.

 

The Deputy Premier has now forwarded a response from the Chief Executive of the Mid North Coast Health District, Mr Stewart Dowrick.? A copy of Mr Dowrick?s letter is attached.

 

The letter is disappointing in that it makes no reference to previous strategic planning by the Area Health Service which had identified a need for the provision of dialysis services at Macksville District Memorial Hospital.? It would seem that the strategic planning process, at least in relation to the provision of renal dialysis services at Macksville Hospital, is starting from scratch.? Also there is no indication as to when a decision will be made as to whether or not renal dialysis services will be provided at the Macksville District Memorial Hospital.

 

The letter provides no data as to the dialysis dependent patient numbers by post code.

 

CONSULTATION:

 

There has been consultation with the Mayor.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant implications for the environment.

 

Social

 

There are significant social implications arising out of dialysis patients having to travel to either Coffs Harbour or Kempsey for treatment.? The time and cost of travel for patients and their carers is debilitating.

 

Economic

 

There are no significant economic issues.

 

Risk

 

The report is for information.? There are no discernible risks to Council.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on Council budgets.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

14312/2012 - Provision Of Renal Dialysis Services At Macksville Hospital

0 Pages

2View

22951/2012 - Letter to A Stoner MP regarding renal dialysis at Macksville Hospital

0 Pages

??


Ordinary Council Meeting - 27 September 2012

Provision of a Renal Dialysis Service at the Macksville District Memorial Hospital

 

Enquiries to:???? Michael Coulter

Phone No:??????? 6568 0200

Email:????????????? michael.coulter@nambucca.nsw.gov.au

Mobile:??????????? 0409 153 788

Our Ref:????????? SF988

 

 

 

14 June 2012

 

 

 

The Hon Andrew Stoner MP

Deputy Premier

Member for Oxley

Email:? office@stoner.minister.nsw.gov.au

 

 

Dear Andrew

 

PROVISION OF RENAL DIALYSIS SERVICES AT MACKSVILLE HOSPITAL

 

Council considered a Notice of Motion at its meeting on 13 June 2012 from the Mayor in relation to the provision of renal dialysis services at Macksville Hospital.

 

By way of background, for many years there have been calls for a renal dialysis unit at Macksville District Hospital to cater for clients who currently have to travel either to Coffs Harbour or Kempsey hospitals for treatment.

 

On Monday 12 September 2011 a public meeting was held at the Nambucca Heads Leagues Club to discuss the need for a renal dialysis unit at the Macksville Hospital.? The meeting was attended by approximately sixty people and the following general points were raised and discussed:

 

????? The costs involved in attending dialysis such as time and fuel both for patients who rely on community transport and those that rely on family members or friends

????? The risks associated with travelling on the Pacific Highway in challenging weather conditions, night driving and holiday traffic

????? The frustration of trying to find parking close to the Dialysis Unit

????? The cost of meals for drivers and carers

????? The stress on both patients and carers who are often aged or have health issues of their own and

????? The increasing age of our community and the inevitable increased need for dialysis.

 

As a result of the meeting a local support group was formed and they have been actively and successfully raising funds to assist in the provision of dialysis services at Macksville Hospital.? A number of other recognised community organisations and businesses are also supporting the proposal.?

 


2???????

 

The Hon Andrew Stoner MP

14 June 2012

 

 

 

The Mayor recently attended a meeting of the Mid North Coast Local Health District Board and was surprised and concerned to learn that there is currently no long term strategic plan for the delivery of health services by Macksville Hospital.? Previous strategic planning by the Area Health Service had identified a need for the provision of dialysis services at Macksville Hospital so Council is concerned that the Mid North Coast Local Health District Board has apparently no plans to provide such services.

 

Council also resolved to express its disappointment that there was no funding for capital improvements to the Macksville Hospital in the State Government budget.? Council noted that there were funding announcements for all the other hospitals in the Oxley electorate.

 

It would be appreciated if you could make representations to the Mid North Coast Local Health District Board on behalf of Council and the Nambucca Valley community for the provision of renal dialysis services at the Macksville Hospital.

 

 

Yours faithfully

 

 

 

Michael Coulter

GENERAL MANAGER

 

MAC:ms


Ordinary Council Meeting - 27 September 2012

Provision of a Renal Dialysis Service at the Macksville District Memorial Hospital

 




Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.6????? SF929????????????? 270912???????? Closure of a Section of Riverside Drive and the Pacific Highway so as to Create a Title to Contain the Nambucca Visitor Information Centre and its Carpark

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Nambucca Visitor Information Centre and its car park have been constructed on a road reservation.

 

Council should seek to secure ownership of its investment by closing the road and creating a title.

 

 

Recommendation:

 

1??????? That Council proceed to close the relevant sections of the Pacific Highway and/or Riverside Drive as a precursor to creating a title to contain the Visitor Information Centre.

 

2??????? That there be a further report to Council on the costs associated with creating a title once the controlling authority/s of the closed road are identified.

 

 

OPTIONS:

 

Council can elect to leave the Visitor Information Section and car park in the road reservation.

 

DISCUSSION:

 

Council?s 2012-2016 Delivery Program provides that Council will explore a number of initiatives to improve its financial position including:

 

?????? Reduce the service level of bridges, with bridges going from two lane to single where possible

?????? Reduce the number of public amenities managed by Council, and reduce the size of new amenities

?????? Transfer Council halls to incorporated committees, which would have ownership or trusteeship for their halls

?????? Transfer Senior Citizens Centres to incorporated committees

?????? Seek expressions of interest for the purchase of the Macksville Memorial Aquatic Centre at the end of the current lease

?????? Sell or lease the Visitor Information Centre and provide visitor information from Council?s offices

?????? Transfer Pre-School buildings at Valla Beach and Eungai to their management committees

?????? Transfer parks and gardens to community groups where possible

?????? Transfer tennis clubs and other sporting clubs to their relevant committees

?????? Examine Council library operations and see if costs can be minimised through reduced hours or maintaining only one library

 

In relation to Council?s Delivery Program, the Manager Business Development has had several discussions with well established local community service providers who have expressed an interest in operating the Visitor Information Centre and providing all of the existing visitor information services in conjunction with a training enterprise and/or some retailing.

 

However the Visitor Information Centre and its car park have been constructed on a road reservation.? It is impossible to determine whether it is the Pacific Highway road reservation or the Riverside Drive road reservation or a combination of the two.? The definition of the two road reservations has been referred to the Lands Department for advice.

 

If Council is to contemplate any alternative operating arrangements for the Visitor Information Centre, the relevant sections of road containing the Visitor Information Centre and car park need to be closed, a necessary precursor to creating a title for leasing or sale.

 

Even if Council decides to continue with the same operating arrangements for the Visitor Information Centre, consideration should still be given to closing the road and creating a title.? At the moment Council has a substantial investment in a building and car park on land which it may not own and only controls with the limitations of its status as a public road.

 

Regardless of any decision concerning the future operation of the Visitor Information Centre, Council should seek to secure ownership of its investment by closing the road and creating a title.

 

Council?s Surveyor has prepared a plan of survey of a proposed subdivision which is circularised to this report.

 

 

CONSULTATION:

 

There has been consultation with Council?s Manager Business Development and Council?s Surveyor.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

Council has a substantial investment in a building and carpark on land which it may not own and only controls with the limitations of its status as a public road.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The estimated costs for closing the road and creating a title are $4,000.? This does not include any compensation which may be payable for the land to be incorporated in the title.? More definitive costs will only be known once there is resolution of who the controlling authority/s for the section of road is.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Attachments:

1View

?- CIRCULARISED DOCUMENT

0 Pages

??


Ordinary Council Meeting - 27 September 2012

Closure of a Section of Riverside Drive and the Pacific Highway so as to Create a Title to Contain the Nambucca Visitor Information Centre and its Carpark

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Closure of a Section of Riverside Drive and the Pacific Highway so as to Create a Title to Contain the Nambucca Visitor Information Centre and its Carpark

 

 

 

CIRCULARISED DOCUMENT

 

 


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.7????? SF42??????????????? 270912???????? Division of Local Government Induction Workshops for New and Returning Councillors

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Councillors wishing to attend the workshop at Coffs Ex-Services Club advise the General Manager by 30 September to enable the registration of attendees and the organisation of transport.

 

 

OPTIONS:

 

There are no real options.? The report is for information and action by Councillors.

 

DISCUSSION:

 

The Division of Local Government (DLG) is providing induction workshops for new and returning councillors across New South Wales.? The DLG describe them as a not-to-be missed event to support councillors in serving their community and fulfilling their responsibilities.? All councillors and general managers are strongly encouraged to attend.? The workshops are free of charge.

 

The workshops will cover topics such as:

 

?????? Achieving outcomes for your community

?????? Achieving outcomes through civic leadership

?????? Achieving outcomes by making the most of meetings

?????? Achieving outcomes through planning and managing resources

?????? Achieving outcomes through appropriate conduct and ethical decision making

?????? Achieving outcomes through learning and professional development

 

The closest workshop for this Council is scheduled for Friday 9 November 2012 at Coffs Ex-Services Club.? The workshop commences at 9.30am and concludes at 3.15pm.

 

Further details of the workshop can be obtained from the DLG website.

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

The workshops will provide an important overview of key aspects of councillors responsibilities and legal obligations.? Attendance will increase councillors knowledge of risks and means to mitigate and avoid risk.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.8????? SF1067??????????? 270912???????? Draft NSW Long Term Transport Master Plan

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The NSW Government has released the draft NSW Long Term Transport Master Plan.? The draft Master Plan sets the direction for transport planning for the next 20 years, providing a framework for transport policy and investment decisions that respond to key challenges.

 

In relation to the Mid North Coast, the draft Master Plan does not seem to identify any new initiatives.? It is reassuring to read the State Government will complete the duplication of the Pacific Highway in the short term.? Previous promises from both the State and Commonwealth Governments? have defined the short term as 2016.

 

 

Recommendation:

 

That the information concerning the draft NSW Long Term Transport Master Plan be received.

 

 

OPTIONS:

 

Council can make a submission on the draft NSW Long Term Transport Master Plan if it wishes.

 

DISCUSSION:

 

The NSW Government has released the draft NSW Long Term Transport Master Plan.? The draft Master Plan sets the direction for transport planning for the next 20 years, providing a framework for transport policy and investment decisions that respond to key challenges.

 

The NSW Government is seeking comment on the draft Master Plan on or before 26 October 2012.

 

The draft Master Plan can be read or downloaded from www.transportmasterplan.nsw.gov.au.? The statements in the Master Plan most relevant to the Mid North Coast and Nambucca Shire Council are discussed below.

 

In relation to the transport corridor between Newcastle and Tweed Heads, the Master Plan notes that the road network has a poor safety record and experiences peak period and seasonal congestion at various locations.? It is noted that the duplication of the Pacific Highway will address many of these issues, but managing strong growth in passenger and freight movement will remain an ongoing challenge.

 

For the Mid North Coast the draft Master Plan proposes:

 

Short term

?????? We will complete the duplication of the Pacific Highway running through the region.? We will also complete upgrades to sections of the Oxley Highway between Port Macquarie and Wauchope.

?????? We will investigate opportunities to improve accessibility through stronger bus operations in the region?s major centres and improve connections between regional centres in line with our vision of connected regional communities.? The Country Passenger Rail Services Strategy and bus operator contract renewals provide the opportunities to create a service structure that better meets the needs of communities between Taree and Grafton.? We envisage a system that operates services linking larger centres along the Pacific Highway, supported by local services within each centre and connections to smaller outlying settlements.? An integrated system will require suitable interchange locations, which will need to be identified and developed.

 

Medium to longer term

?????? We will continue to invest in the Mid North Coast road network to address localised congestion as demands increase in the future.? This will also improve bus travel times.

?????? We will work with community groups, regional transport coordinators, local councils and local bus operators to continue to enhance the public transport system to make sure it meets the needs of the region?s residents and businesses.

?????? We are planning to provide an additional crossing of the Clarence River at Grafton to support Grafton as a major regional centre and relieve congestion on the existing bridge.

?????? The Bridges for the Bush program part two identified the timber bridge over Sportsman Creek at Lawrence to be upgraded.

?????? The planning for a Coffs Harbour bypass has been completed and a route identified.? We will deliver the Coffs Harbour bypass in the longer term.

 

Of interest is a proposed trial of ?higher productivity vehicles (HPV?s) on the Hume Highway.? Higher Productivity Vehicles would seem to be a less emotive description of a truck arrangement more commonly known as a road train.? The trial would be associated with a special charging arrangement, presumably a distance based charge.? The trial is a component of a number of strategies to move freight more efficiently without adverse impacts on communities and the environment.

 

In relation to the Mid North Coast, the draft Master Plan does not seem to identify any new initiatives.? It is reassuring to read the State Government will complete the duplication of the Pacific Highway in the short term.? Previous promises from both the State and Commonwealth Governments? have defined the short term as 2016.

 

Given that the Draft Master Plan largely confirms existing transport planning for Nambucca Shire and the Mid North Coast generally, it is not proposed that Council make a submission.

 

CONSULTATION:

 

There has been no consultation.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are significant environmental implications in relation to transport in NSW.? The efficiency of freight movements figures prominently in the Master Plan.

 

Social

There are significant social implications in relation to transport.? A particular concern is the poor accident history of the Pacific Highway.

 

Economic

There are substantial economic issues in developing an optimal transport system.

 

Risk

There are substantial risks in delivering the initiatives in the draft Master Plan.? The risks mainly relate to predicted tax revenues supporting the required expenditure.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There is no budgetary impact.

 

Source of fund and any variance to working funds

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.9????? SF841????????????? 270912???????? Update on the Upgrade of the Pacific Highway - Warrell Creek to Urunga

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The report is short.? A summary is not required.

 

 

Recommendation:

 

That the update information from Roads and Maritime Services on the Pacific Highway Warrell Creek to Urunga upgrade be received.

 

 

OPTIONS:

 

Council can make a submission to the RMS on the proposed changes to the Nambucca Heads rest area.

 

DISCUSSION:

 

Council has received the attached update from Roads and Maritime Services concerning the upgrade of the Pacific Highway between Warrell Creek and Urunga.

 

It has already been announced that the upgrade has been split into 2 separate sections being Nambucca Heads to Urunga (the northern section) and Warrell Creek to Nambucca Heads (the southern section).

 

The RMS confirms that they have proceeded with tenders for construction for the northern section and expect to award a design and construct contract in early 2013, with construction to follow.

 

This confirms previous advice and it is pleasing to see this timetable being maintained.

 

There is no advice as to when the southern section will proceed to construction.? It is understood that this will require a funding commitment from the State and Federal Governments.

 

The update also advises of proposed changes to the approved Nambucca Heads rest area and interchange whereby it is now proposed to relocate the interchange about 100 metres to the south of its current proposed location and to relocate the rest area from the eastern side to the western side of the new dual carriageway highway.? Access to the relocated rest area would be by the roundabout on the western side of the overbridge for the relocated interchange.

 

The most significant implication for the Valla Urban Growth Area (VUGA) of the change in the location of the interchange and rest area is the additional heavy vehicle traffic volumes at the roundabout adjacent to and at the entry to the Growth Area.?

 

In the previous design, where the interchange was east of the highway southbound heavy vehicles did not need to use the same roundabout or ramps, now all traffic using the heavy vehicle interchange will mix with VUGA traffic & industrial estate traffic at the roundabout, this will no doubt include B-Triples in the future.  This may be intimidating for potential residents of the area.

 

 

CONSULTATION:

 

The Assistant General Manager Engineering Services, Manager Technical Services and Council?s Strategic Planner have been consulted in relation to the proposed changes to the interchange and rest area.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The proposed change to the location of the interchange and rest area will reduce potential environmental impact on an environmentally sensitive endangered ecological community near Boggy Creek.

 

Social

 

There are no significant social impacts.

 

Economic

 

There are no significant economic impacts.

 

Risk

 

There are no significant risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The update does not change previous advice regarding budgetary impacts to Council.? At some stage the RMS is likely to seek to declassify the existing highway and the Macksville bridge and require Council to fund some or all of the required maintenance for this infrastructure.? Council cannot afford to maintain its existing infrastructure let along accept maintenance responsibility for the existing highway and particularly for the existing Macksville bridge.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Attachments:

1View

23245/2012 - Project Update - Pacific Highway Warrell Creek to Urunga upgrade

0 Pages

??


Ordinary Council Meeting - 27 September 2012

Update on the Upgrade of the Pacific Highway - Warrell Creek to Urunga

 



Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.10??? SF1672??????????? 270912???????? Investment Report to 31 August 2012

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

Summary:

 

The total return on investments from 1 July 2012 to 31 August 2012 is $250,781.

 

The budget allocation for ?2012/13? is $966,000.

 

Council currently has $29.99 Million invested:

?????? $5.87 Million with Managed Funds,

?????? $0.7 Million with On call accounts,

?????? $21.92 Million on term deposits,

?????? $1 Million in a Floating Rate Term Deposit

?????? $0.495 M in a Floating Rate Note.

 

This report details all the investments placed during August and Council funds invested as at 31 August 2012.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds

 

 

C P Doolan

Responsible Accounting Officer

 

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 31 August 2012 be noted.

 

 

INVESTMENTS MATURED & INTEREST & RETURNS 1 TO 31 AUGUST? 2012

 

 

Term Deposits/Bank Bills

 

 

 

 

 

 

 

 

Institution

?Amount

Period (Days)

Rate

?Interest

 

 

 

 

 

BCU

?$566,072.38

159

5.85%

?$14,425.54

 

 

 

 

 

NAB

?$1,173,534.96

188

5.90%

?$35,662.61

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

 

 

 

UBS Wealth M'ment Aust Ltd

?$199,313.82

31

-0.15%

-$299.77

99.99%

?$199,313.82

Interest Paid Daily each Quarter

ANZ (On call)

?$663,458.77

31

0.34%

?$2,241.80

0.75%

?$4,958.03

 

 

 

Macquarie Global Income Opportunity

?$3,590,968.07

31

0.71%

?$25,389.67

1.86%

?$66,674.98

 

 

 

 

 

 

 

 

 

 

 

 

 

Long Term Funds

 

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

 

 

NSW Treasury Corp

?$988,424.05

31

2.36%

?$22,779.94

-$85,955.92

N/A

3.96%

 

 

Averon II*

?$430,000.00

31

0.86%

?$3,650.00

-$70,000.00

?$28,396.10

1.65%

 

 

 

 

 

 

 

 

 

 

 

 

Floating Rate Term Deposits/Notes

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

 

 

ING

?$495,240.00

31

0.00%

-$7,355.00

?$? -??

?$? -??

0.00%

Coupons paid Quarterly

Investec Bank

?$1,000,000.00

31

6.40%

?$16,657.53

?$16,657.53

?$? -??

0.00%

 

 

 


 


Investments held at 31 August 2012

 

 

 

 

 

Institution

 

?Amount

?Date Invested

Period (Days)

Maturity Date

Interest for month

Interest

?Interest Due at maturity

BCCU - No 1

A2

$580,497.92

09/08/12

273

09/05/13

2,442.86

5.12%

?$22,230.05

BCCU - No 2

A2

$723,112.14

27/05/12

365

27/05/13

3,922.64

6.60%

?$47,725.40

BCCU - No 3

A2

$1,135,848.19

02/06/12

292

21/03/13

4,901.26

5.25%

?$47,705.62

IMB - No 1

A2

$1,021,024.93

02/02/12

217

06/09/12

4,674.34

5.57%

?$33,811.03

IMB - No 3

A2

$800,000.00

14/06/12

217

17/01/13

3,235.07

4.92%

?$23,400.33

Bank of Qld - No 1

BBB+

$611,526.80

23/02/12

273

22/11/12

2,864.96

5.70%

?$26,071.15

Bank of Qld - No 2

BBB+

$1,000,000.00

20/04/12

153

20/09/12

4,849.32

5.90%

?$24,731.51

Bank of Qld - No 3

BBB+

$700,000.00

14/06/12

301

11/04/13

2,905.48

5.05%

?$29,151.64

ME Bank

BBB

$1,024,049.32

08/03/12

224

18/10/12

4,965.94

5.90%

?$37,079.00

NAB - No 3

AA-

$1,072,443.58

05/07/11

731

05/07/13

5,694.23

6.46%

?$138,749.52

NAB - No 4

AA-

$1,173,534.96

09/02/12

188

15/08/12

5,690.84

5.90%

?$35,662.60

NAB - No 5

AA-

$837,485.59

17/05/12

215

18/12/12

3,696.41

5.37%

?$26,490.93

NAB - No 6

AA-

$1,209,148.70

15/08/12

204

07/03/13

5,048.61

5.08%

?$34,330.55

NAB - No 7

AA-

$1,065,431.09

19/07/12

273

18/04/13

4,483.57

5.12%

?$40,800.46

NAB - No 8

AA-

$800,000.00

30/06/12

173

20/12/12

4,201.64

6.39%

?$24,229.48

Suncorp - No 1

A+

$936,292.15

03/05/12

189

08/11/12

4,232.55

5.50%

?$26,665.09

Westpac - No 1

AA-

$940,250.53

12/07/12

153

12/12/12

3,956.78

5.12%

?$20,179.58

AMP(CPG) - No 3

A

$500,000.00

09/09/11

731

09/09/13

2,465.75

6.00%

?$60,082.19

AMP(CPG) - No 4

A

$500,000.00

09/09/11

731

09/09/13

2,465.75

6.00%

?$60,082.19

ING Bank (Aust) Ltd -No.1

A

$500,000.00

26/03/12

213

25/10/12

2,523.29

6.14%

?$17,915.34

ING Bank (Aust) Ltd -No.4

A

$1,000,000.00

26/07/12

210

21/02/13

4,142.47

5.04%

?$28,997.26

Rabobank(Aust)-No.1

AA

$500,000.00

23/04/12

1827

24/04/17

2,630.14

6.40%

?$160,175.34

Rabobank(Aust)-No.2

AA

$1,000,000.00

30/03/12

365

30/03/13

5,876.71

7.15%

?$71,500.00

Rabobank(Aust)-No.3

AA

$500,000.00

25/11/11

1827

25/11/16

2,547.95

6.20%

?$155,169.86

ANZ

AA

$1,000,000.00

20/06/12

372

27/06/13

3,569.43

5.00%

?$50,958.90

ING Bank (Aust) Ltd No 2

A

$1,500,000.00

13/12/11

1829

15/12/16

7,779.45

6.31%

?$474,287.26

ING Bank (Aust) Ltd No 3

A

$495,240.00

26/04/12

1426

22/03/16

2,706.86

6.65%

?$128,666.07

Investec Bank Australia

BBB-

$1,000,000.00

26/08/12

92

26/11/12

4,627.40

5.63%

?$14,190.68

ANZ (On Call)

At call

$663,458.77

31/07/12

31

31/08/12

2,241.80

3.75%

?$2,113.07

Macquarie Income

A

$3,590,968.07

31/07/12

31

31/08/12

12,347.20

5.21%

?$15,889.79

UBS Wealth? Aust Ltd

At Call

$199,313.82

31/07/12

31

31/08/12

-299.77

4.50%

?$761.76

NSW Treasury Corp

A

$988,424.05

31/07/12

31

31/08/12

-5,999.54

0.00%

?$? -??

Averon II

A

$430,000.00

31/07/12

31

31/08/12

3,650.00

0.00%

?$? -??

TOTAL

 

?$29,998,050.61

 

 

 

?$125,041.39

 

?$1,879,803.65

 


 

 


 

 

 


 

OPTIONS:

 

This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during August 2012 and Council funds invested as at 31 August 2012.

 

 

CONSULTATION:

 

Grove Research and Advisory

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

That Council may not meet its budget returns for 2011/2012 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2012/2013 will be completed with the September 2012 Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the September 2012 Budget Review.? Variances will be distributed between the Water, Sewerage and General Funds for the first quarter of the financial year.

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager

ITEM 9.11??? SF1120??????????? 270912???????? Grant Application Status Report

 

AUTHOR/ENQUIRIES:???? Colleen Henry, Grants Officer ????????

 

Summary:

 

This report provides an overview of grant applications and their status.

 

 

RecommendationS:

 

1??????? That the list of grant applications and their status to 10 September 2012 be received.

 

 

Successful grant applications (not yet acquitted):

Grant and date of approval

Funding Amount

Amount Council

Description

Department of Sustainability, Environment, Water etc

 

$1 million

NA

Detailed design for off river water storage

Northern Rivers Catchment Management Authority

November 2011

$37,000

NA

Weed control from Swimming Creak to Deep Creek. Installation of geo-textile for dune stabilisation, working with Nambucca Dunecare Group.

Transport for NSW

Better Boating Program

Closed 29 July 2011

$47,734

$47,734****

 

Scotts Head Boat Ramp ? all-season facility

Department of Health and Ageing

Closed 19 August 2011

$566,430

NA

Healthy Communities Initiative Phase 3

?Live Healthy Nambucca?

Department of Sport and Recreation Facilities Grant

Closed 15 April 2011

1. $480

2. $4761

 

 

NA

1. Table Tennis Tables for Nambucca Heads Table Tennis Club (NHTTC), under the auspice of Nambucca Shire Council

2. Bowraville Cricket Club Nets and Pitch

Community Arts Support Program

Closed 10 February 2012

$1,000

NA

Unkya CoM to contribute some funds

Creation of mosaic artwork ?The Harmony Tree? for Unkya Reserve

Office of Communities

Community Building Partnership Program

Closed 31 October 2011

$19,745

$19,745****

Creation of a sand lagoon and other playground equipment, and installation of a composting toilet at Unkya Reserve.

Clean Energy Future ? Biodiversity Fund

 

Closed January 2012

$455,000 over six years

$30,000 over six years

?(From existing budget)

Invasive species control on Cliffs and High Conservation areas on the Coastal Fringe of the Nambucca Valley ? Funds will be used to manage invasive species including Bitou Bush and Lantana within the Coastal Reserve System, along 8.2km of coastline. The project will enhance the biodiversity of a large tract of connected coastal habitat and build capacity of the local community to protect and enhance the natural environment.

Your Community Heritage Grant

Telling the Tale of Talarm ? 150 years of settlement

Department of Sustainability, Environment, Water, Population and Communities

Closed November 2011

$9,000

NA

In-kind contribution from Talarm CoM

Collection of oral histories encompassing the descendants of pioneers and newcomers. Future grant application will be made to publish a book written from the information and photos and other documents collected.

Foundation for Rural and Regional Renewal ? Flood Fund

Closed 24 February 2012

$5,000

NA

?

Storage shed for storing VBCA equipment.

Department of Sustainability, Environment, Water, Population and Communities

No closing date

 

$10 million

TBC

Off-river water storage (subject to a number of conditions including detailed plans, relevant approvals, Council funding, confirmation of final project costs.

Indigenous Sport and Active Recreation Program Prime Minister and Cabinet

Closed 9 March 2012

$338,478 requested but only

$226,059 received

NA

Three-year program contracting Ritchie Donovan to continue to deliver Sport and Well-Being/Sports Facilitation program at Buz Brazel Oval. The full amount was not received, however it is sufficient to contract Mr Donovan over three years

 

Foundation for Rural and Regional Renewal

Closed 30 March 2012

$2,000

 

$4,725

 

 

NA

 

NA

Burrapine Hall ? water tank and 2 toilet cisterns

Eungai District Community Hall ? water tanks and toilet cisterns and associated plumbing

 

NSW Govt ? Local Infrastructure Renewal Scheme (LIRS)

Closed 26 March 2012

 

4% interest rate subsidy

Loan repayment

Council will receive an interest rate subsidy of 4% for the construction of three bridges (Touts, Lavertys & Eungai Creek) which have combined value of $1.314 million.

 

SUCCESSFUL APPLICATIONS IN THIS PERIOD:

 

Grant and Date of Notice

Amount

Amount - Council

Description

Northern Rivers Catchment Management Authority -

NRM Implementation projects

Closed 15 June 2012

$70,000

$22,500 in-kind

Nambucca Shire Beaches Access Ways ? Prioritisation and construction of at least three beach access ways as part of the implementation of the Coastal Zone Management Plan.

Total year to date

$12,448,934

 

 


Applications made but not yet determined:

 

Funding Body

Amount

Amount - Council

Project Name

Office of Environment and Heritage NSW

Closed 28 February 2012

$80,000

$40,000*

 

Nambucca Shire Beaches Access way Improvement Program (unsuccessful in previous round, resubmitted)

Office of Environment and Heritage NSW

Closed 28 February 2012

$80,000

$40,000**

Gumma Reserve Water Management Regime

Wetlandcare to contribute $40,000

Royal Australian Historical Society

Closed 20 July 2012

$10,000

NA

Publication of Telling the Tale of Talarm, drawing on oral histories, photographs and other historical data currently being collected.

Families, Housing, Community Services, Indigenous Affairs

Closed 25 July 2012

Various

NA

Unkya bush regeneration kit

Shelly Beach Dunecare equipment and trailer

EJ Biffin ? kitchen/cleaning/shades

Coronation Park ? as above

Crown Lands ? Public Reserves Management Fund

Closed 31 July 2012

$146,000

$10,000***

Boulton?s Crossing Reserve:

Consultancy to identify best waste management system and implementation of report recommendations

Office of Communities NSW ? Youth Opportunities

Closed 6 August 2012

$38,600

In kind

Tools to Turn Dreams to Reality ? Creating a community sk8 park. (Youth development activities focused on re-designing Macksville Skate Park)

Office of Communities ? Sport and Recreation Participation and Facility Grant

Closed 3 September 2012

$50,000

$50,000****

Rebuilding/renewal of Macksville Skate Park.

 

*??????? The Draft Environmental Levy Fund, which Council considered in October 2011, identifies $40,000 for the implementation of actions from the Nambucca Coastal Zone Management Plan.

**?????? From the Environmental Levy Fund.

***????? From the Committee of Management?s account; income from camping fees

****???? From s.94 funds

 

 

Unsuccessful applications in this period:

 

Funding Body

Amount

Amount - Council

Project Name

None to report.

 

 

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.12??? PRF73????????????? 270912???????? Gaagal Wanggan National Park - Proposed Purchase of Lot 1 DP1162454 South Pacific Drive Scotts Head

 

AUTHOR/ENQUIRIES:???? Grant Nelson, Strategic Planner ????????

 

Summary:

 

The purpose of this report is to advise Council that the Gaagal Wanggan National Park (south beach) Board of Management have requested that the Minister provide approval for them to use some of the board?s accumulated funds to purchase a 28 hectare property (lot 1 DP1162454) in Scotts Head for incorporation into the park. In considering this matter the Minister has requested comments from the NSW Deputy Premier and local member for Oxley Mr Andrew Stoner. Mr Stoner has subsequently sought advice from Council on this matter.

 

 

Recommendation:

 

That Council advise the Deputy Premier (the Hon Andrew Stoner MP) that the following matters should be taken into consideration in relation to the potential purchase of Lot 1 DP1162454 for incorporation into Gaagal Wanggan National Park (south beach) and the future management of the land:

 

?????? The land holds substantial environmental significance which would benefit from formal protection in a reserve system.

 

?????? The land contains a number of easements which benefit Council and adjoins Council infrastructure.? Management of the park should take into consideration these easements and infrastructure.

 

?????? Any informal tracks used by Scott Head community should be taken into consideration in the preparation of a management plan for any future park.

 

?????? Council?s previous suggestion that the Boulton?s Crossing Reserve camping ground be incorporated into the National Park on the condition that it continue to operate as a camping ground with a focus on nature tourism and tours of the National Park by local Aboriginal people.

??????????????????

 

OPTIONS:

 

Council may determine other matters or interests are relevant to the acquisition of the land.

 

DISCUSSION:

 

The board of Management for the Gaagal Wanggan National Park (south beach) has requested the Minister of the Environment allow the use of funds to purchase a 28Ha parcel of the land at Scotts Head. The privately owned land subject to the acquisition is Lot 1 DP1162454 South Pacific Drive. (copy 1 below, also provided as a circularised document for Councillors) provides an image of the land in question and (copy 2 below) provides a copy of the deposited plan for the land.

 

The local member for Oxley and NSW Deputy Premier has requested Council advise of any concerns that may be held in relation to the proposed acquisition. In consideration of the proposed purchase the following advice is provided to Council.

 

In terms of environmental attributes, the land is fully vegetated and a number of threatened species have been recorded on the site previously including a two (2) microchiropteran bat species, Grey-Head Flying Fox, Glossy Black Cockatoo, Squirrel Gliders and Brush-tailed Phascogale. Also, the land contains approximately 16HA of SEPP 14 Wetland which is likely to constitute one or a number of Endangered Ecological Communities listed under the Threatened Species Conservation Act 1995. The reservation of such significant habitat in perpetuity provides a positive natural resource outcome.

The land is presently zoned part E2 Environmental Protection, part E3 Environmental Management and part R1 General Residential (approx. 10Ha with a 450sqm minimum lot size).

 

The ecological and hazard constraints associated with the land would make future development of the residential land difficult and costly. In addition to this there is an existing supply of undeveloped or vacant land in Scotts Head that would be more suited to development. The impact on the available land stock for residential development is therefore unlikely to be a significant issue

 

Should the acquisition proceed the land zoning will be amended to E1 National Park and Nature Reserve during the next housekeeping amendment to the Nambucca LEP 2010.

 

The land holds a number of easements that benefit Council in relation to our reticulated sewerage network and access to the Sewerage Treatment Plan. Councils Manager of Water and Sewer held no concerns in relation to the acquisition, however these easements should be given consideration in any management plans provided for the land.

 

The land adjoins Council land, Lot 2 DP710419 and Lot 2 DP1162454, which hold a Council pump station and a boat ramp and amenities block respectively. As above this infrastructure should be given consideration in any plan of management prepared for the land.

 

Any informal tracks located on the land which are used by the Scotts Head community should be given consideration in any plan of management prepared for the land.

 

Given the vicinity of the land to the Scotts Head village, Council should request the Minister ensure the Gaagal Wangaan National Park Board of Management receives adequate recurrent funding to manage the land appropriately.

 

General Managers Advice

 

Council has previously considered a number of issues in relation to the management of Boulton?s Crossing Reserve. Council?s most recent resolution deferred any management decisions until representations to the Local Member for Oxley Mr Andrew Stoner have been made.

 

An initial response from the Mr Stoner has been received however further advice is pending a response from the NSW Minister for the Environment. In any event Council may request that the Board of Management for the Gaagal Wanggan National Park (south beach) consider Council?s previous suggestion that the Boulton?s Crossing Reserve camping ground be incorporated into the National Park on the condition that it continue to operate as a camping ground with a focus on nature tourism and tours of the National Park by local Aboriginal people.

 

CONSULTATION:

 

General Manager

Manager Water and Sewer

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The proposed acquisition of the environmentally sensitive land, will provide a very positive environmental outcome.

 


Social

 

The proposed acquisition is unlikely to result in any detrimental impacts to the local community as long as appropriate management practices are put in place on the land and funding to implement management provided.

 

Economic

 

There is unlikely to be any negative economic impacts to Council or the community should the acquisition proceed as proposed.? The National Park provides an opportunity to boost nature based tourism.? The existing Boulton?s Crossing Reserve is ideally placed to take advantage of this.

 

Risk

 

There are no discernible risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.


Attachments:

1View

?- CIRCULARISED DOCUMENT FOR COUNCILLORS

0 Pages

??


Ordinary Council Meeting - 27 September 2012

Gaagal Wanggan National Park - Proposed Purchase of Lot 1 DP1162454 South Pacific Drive Scotts Head

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Gaagal Wanggan National Park - Proposed Purchase of Lot 1 DP1162454 South Pacific Drive Scotts Head

 

 

 

CIRCULARISED DOCUMENT FOR COUNCILLORS

 

 


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.13??? SF1031??????????? 270912???????? Donations Policy

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant; Michael Coulter, General Manager ????????

 

Summary:

 

As reported to Council at its meeting on 28 June 2012, it is proposed that all of Council?s policies and practices in relation to donations be incorporated in a single policy and as far as possible ?ad hoc? discretionary allocations be avoided in favour of programmed financial support which is listed in the policy and where there is an obligation on beneficiaries to account for its expenditure.?

 

The Draft policy was placed on exhibition for 28 days.? This period ended on 21 August 2012.? No submissions were received.? A copy of the Draft Policy and the Draft Application Form are? attached.

 

 

Recommendation:

 

1??????? That Council adopt the Draft Donations Policy.

 

2??????? That Council writes to Committees and Organisations that have received donations from Council previous to this policy being adopted and advise them of Council?s new policy and also forward them an application form.

 

 

OPTIONS:

 

Council can determine a new donations policy as it sees fit.

 

 

DISCUSSION:

 

This report and draft policy was referred to Council?s meeting on 28 June 2012.? It was resolved that Councillors, after having considered the draft donations policy and having provided any comments to the General Manager by 14 July 2012, agree that the policy be placed on public exhibition for comment before being finalised.

 

 

CONSULTATION:

 

There has been consultation with finance staff.? There has been consultation with Council?s Grants Officer.

Once the draft policy has been adopted by Council it is proposed that Committees and organisations that have received donations be advised of the new policy, procedures and application form.? This is because the policy will potentially affect a number of ?not for profit? community organisations who are used to the existing practice.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

Some community groups may be disappointed with the reduction of photocopying support.

 

Economic

 

There are no significant economic implications.

 

Risk

 

Because the funding involved with donations is relatively modest, the risk profile is fairly low.? However the existing policies and procedures are fairly ad hoc and if funding was to increase Council?s risks would also increase.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The proposed policy will have no impact on Council?s current or future budgets.? It is proposed that the same funding and support be provided but that it be less discretionary with enhanced accountability for the expenditure of funds.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

6416/2011 - DRAFT POLICY - Donations

0 Pages

2View

18865/2012 - Policy Donations - Application Form (DRAFT)

0 Pages

??


Ordinary Council Meeting - 27 September 2012

Donations Policy

 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

?POLICY

DONATIONS

(CHARITABLE AND OTHER)

 

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

 

 

1.0?????? Policy objective

 

1.1???? To provide clear guidelines for the management of financial donations made by Council.

 

1.2???? To allocate financial assistance funds in an equitable and appropriate manner

 

1.3???? To provide in-kind assistance to local not for profit organisations and events.

 

 

2.0?????? Related legislation

 

????????? Section 356 Local Government Act 1993

????????? Local Government and Planning Legislation Amendment (Political Donations) Act 2008

 

3.0?????? Definitions

 

3.1?????? Council may, in accordance with a resolution of Council, contribute money or otherwise grant financial assistance to persons or organisations for the purpose of exercising its functions.

 

3.2?????? A proposed recipient who acts for private gain is not ineligible to be granted financial assistance but must not receive any benefit under this Section until at least 28 days? public notice of Council?s proposal to pass the necessary resolution has been given.

 

4.0?????? Strategies

 

4.1?????? During the management planning process each year Council allocates funds for Section 356 Financial assistance.? To optimise the benefit of these funds in the community, funds are allocated in accordance with the strategies, eligibility and selection criteria outlined in this Policy.

 

4,2?????? Each year Council will allocate an amount in its annual budget for Section 356 Financial Assistance.

 


4.3?????? In August/September each year Council will advertise and call for applications from individuals/groups/organisations for financial assistance from Council in accordance with the requirements of Section 356 of the Local Government Act.? The advertisement will advise the deadline for applications, which will be no less than 28 days from the first date of publication.

 

4.4?????? All applicants will be made aware that there are limited funds available in Council?s Operational Plan.

 

4.5?????? All applicants will be required to complete an application in the approved form, which will include a brief description of the organisation, the organisation?s viability, the purpose of the funding request and the need to be accountable for any funds provided.

 

4.6?????? The above process will occur only once in each financial year and allocation of funds is at Council?s discretion.? The funds allocated as part of this process will be 80% of the total allocation for the respective year.

 

4.7?????? Councillors will receive copies of each application prior to the Meeting at which the annual allocation of Section 356 Financial Assistance is considered.

 

4.8?????? Each Councillor is to rank applications which they consider deserve funding in order of merit, and indicate the amount of financial assistance they consider should be allocated to each application.? Councillors may indicate that particular applicants should receive an amount of funding from 100% of the amount requested, to nil, based on their assessment of the application, in accordance with the requirements of the Act and the selection criteria outlined in this Policy.

 

4.9?????? Staff will then collate the results, average the rankings and recommended allocations, and prepare a report to Council advising of the collective recommendations.? Applications will be funded in accordance with the collective recommendations of Councillors, and the funds allocated from the top of the order of merit/ranking downwards, until the budget allocation is fully committed.

 

4.10???? Section 356 Financial Assistance allocations are to be approved by resolution of Council.

 

4.11???? Funds are to be made available to groups at the commencement of the new financial year (July).

 

4.12???? Financial assistance is available to non-profit organisations which provide a community service or the like within the Nambucca Valley; that service should assist Council exercising its functions.

 

4.13???? Financial assistance will only be provided to applicants who act for private gain, in exceptional circumstances, and then only strictly in accordance with the requirements of the Act, including 28 days public notice.

 

 

4.14???? Assistance with funding for events is subject to another process; accordingly, funding relating to the conduct of events will only be funded under Section 356 contributions if they are one off community based events that provide a social benefit to the community.

 

4.15???? Groups who receive funding will be required to show proof of expenditure for the purpose nominated within twelve (12) months by completion the Evaluation of Grant and Financial Report form.? Groups who fail to comply will not be considered for further funding.

 

 


5.0?????? Selection Criteria

 

In ranking applications and making recommendations of the amount of financial assistance that should be allocated to applications, Council should:

 

i? Consider how each project will assist Council exercise its functions.

 

ii? Consider the impact each project will have on the community or on disadvantaged groups within the community.

 

iii Consider the number of potential beneficiaries from the proposed project or service.

 

iv Where the project has a smaller number of potential beneficiaries from the proposed project or service, consider the relative disadvantage of that group of people (eg low income, youth, Aboriginality, rural or social isolation, disability, etc).

 

v Consider the availability of other funding sources.

 

vi Consider resources/projects availability to the general community.

 

vii????????? Consider the equity of support to groups across the area.

 

viii???????? Consider whether or not the applicant has received Section 356 Financial Assistance in previous years.

 

ix Include consideration of whether requirements for previous funding have been met.

 

 

6.0?????? Process for the Balance of Funding (20%)

 

The allocation of the remaining balance of the Section 356 allocation each year will be determined by the Mayor and General Manager in response to requests and applying the criteria set down in this policy.

 

 

7.0?????? Photocopying

 

Council provides a photocopying service for not for profit and community based service organisations with the Nambucca local government area.? Council will undertake copying of up to 1,000 double sided A4 pages twice per annum at no cost provided the organisation gives Council the necessary photocopy paper at a specification which meets the requirements of Council?s copier.? This copying will be in black and white only.? No colour copying to be provided.

 

 

 

Department:

 

Last Reviewed

Resolution Number

Author:

Monika Schuhmacher

 

 

Document No.

6416/2011

 

 

First Adopted:

 

 

 

Resolution No:

 

 

 

Review Due:

 

 

 

 

 


Ordinary Council Meeting - 27 September 2012

Donations Policy

 

NAMBUCCA SHIRE COUNCIL

 

 

APPLICATION FOR SECTION 356

DONATION

(Please note the Policy attached)

 

2012/2013 FINANCIAL YEAR

 

 

 

 

 

 

Name of Applicant, Organisation or Group applying for Financial Assistance:

?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????

?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????

 

(Please provide the correct name of any legal entity, including any trading names, ABN, ACN, BN or other registration number as shown on the Australian Securities and Investment Commission website http://www.asic.gov.au )

 

Street and Postal Address:??????????????????????????????????????????????????????????????????????????????????????????????????????????????

?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????

(Please include Town, State and Postcode)

 

Contact Name:

 

Telephone Number:???????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????

 

Description of Individual, Organisation or Group: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

(Please indicate the purpose of the individual, organisation, or group, current activities and the current number of members)

 

Applicant?s Viability: (Attach the most recent financial statement if available)

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

Amount of Financial Assistance applied for:? $??????????????????????????????????????? (excl GST)

 

Proposed use of Funds: (Attach supporting documentation if space not adequate)

?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????

?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


 

 

How will the community benefit from allocation of the Funds by Council?

?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

How many people will benefit from the proposed allocation of the Funds by Council?

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

If applicable - in what way(s) do you consider the proposed beneficiaries of the Funds are disadvantaged?

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

Is your organisation providing any of its own funds for the proposed "project"?

 

Yes???????????????? r If yes please advise amount $???????????? (excl GST).

 

No????????????? r

 

APPLICANT(S) DECLARATION:

 

1.?? The information provided in this application is true and correct.?

2.?? The applicant is an individual or not-for-profit organisation.

3.?? The financial assistance, if provided, will not be used for private gain.

4.?? I/We are not already receiving financial assistance from Council.

5.?? The application is not for funding of an event.

 

 

Signed for and on behalf of: _________________________________

???????????????????????????????????????????????????????? (Name of Applicant)

 

Signature:

???????????????????????????????????????????????????????????

Date:

 

 

 

Application Forms must be lodged with Council by either post at PO Box 177 Macksville NSW 2447 or via Council?s email at council@nambucca.nsw.gov.au no later than 4.30 pm on ???????????...? Late applications will not be accepted.

Office Use Only:

 
 



Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.14??? SF314????????????? 270912???????? Grants Hall and Bowraville District Youth Club- Minutes of Annual General Meeting - 23 May 2011

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Grants Hall and Bowraville District Youth Club held on 23 May 2011.? Copies of the Minutes and Financial Report (2010-2011) of this meeting are at the end of this report.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Grants Hall and Bowraville District Youth Club held on 23 May 2011 and thank the Committee for its work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Grants Hall and Bowraville District Youth Club Committee of Management was held on Monday 23 May 2011.

 

The Committee of Management for 2010/2011 comprises:

 

????????? President??????????????????????? Sharon Atkins

????????? Secretary??????????????????????? Dale Hawkins

????????? Treasurer???????????????????????? Deb Robinson

????????? Public Officer?????????????????? Jo Simon

????????? Committee Members??????? Veronica Voutier and Judith Barber

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

Environment

There are no implications for the environment.

 

Social

There are no social implications.

 

Economic

There are no economic implications.

 

Risk

This report poses no risk to Council.


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.


 

GRANTS HALL COMMITTEE OF MANAGEMENT/

BOWRAVILLE AND DISTRICT YOUTH CLUB

ANNUAL GENERAL MEETING

HELD AT 7.00PM ON MONDAY 23 MAY 2011

 

 

Present:????????????????????? Sharon Atkins, Jo Simon, Dale Hawkins, Veronica Voutier, Judith Barber, Paula Flack, Deb Robinson

Minutes:??????????????????????? Minutes of previous AGM read and approved

Treasurers Report: ???? Deb tabled Treasurers Report, which was approved.

Presidents Report:??? Sharon presented Presidents Report and thanked Committee Members for their past work.

 

All Positions were declared vacant, and Councillor Paula Flack conducted election:

 

President?????? Sharon Atkins accepted nomination???????????????????????????? Declared Elected

 

Secretary?????? Dale Hawkins accepted nomination???????????????????????????? Declared elected

 

Treasurer? Deb Robinson accepted nomination???????????????????????????????? Declared elected

 

Publicity Officer? Jo Simon accepted nomination??????????????????????????????? Declared elected.

 

Committee Members Veronica Voutier and Judith Barber accepted nomination?????? Declared elected.

 

Hall Hire Rates?? Hall hire rates were discussed and it was agreed to raise fees by?

 

Meeting closed 7.30 pm


Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.15??? SF315????????????? 270912???????? Mary Boulton Pioneer Cottage and Museum - Committee of Management - Annual General Meeting 8 October 2011

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the minutes of the Annual General meeting of the Mary Boulton Pioneer Cottage and Museum Committee of Management held on 8 October 2011, and the new Committee.? A copy of the minutes including the Treasurer?s Report is attached.

 

 

 

Recommendation:

 

That Council endorse the minutes of the Annual General Meeting held on 8 October 2011 for the Committee of Management for the Mary Boulton Pioneer Cottage and Museum and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Mary Boulton Pioneer Cottage and Museum Committee of Management was held on 8 October 2011.

 

The new office bearers for the Committee are:

 

President ?????????????????????? Joy Lane

Vice President???????????????? Dinah Wood

Secretary??????????????????????? Geoff Byron

Treasurer?????????????? ????????? Gwenda Dew

Research Officer????????????? Geoff Minett

 

 

CONSULTATION:

 

There has been no further consultation in regard to these minutes.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This Committee is dedicated to the care, control and management of the Mary Boulton Pioneer Cottage and Museum.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risks associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact direct or indirect on current and future budgets.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 

 

Attachments:

1View

22204/2012 - Minutes of AGM held 8 October 2011 and Treasurers Report

0 Pages

??


Ordinary Council Meeting - 27 September 2012

Mary Boulton Pioneer Cottage and Museum - Committee of Management - Annual General Meeting 8 October 2011

 





Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.16??? SF323????????????? 270912???????? Nambucca Entertainment Centre Committee of Management Annual General Meeting - 15 August 2012

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting (AGM) which was held on 15 August 2012, of the Nambucca Entertainment Centre Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management for the Nambucca Entertainment Centre?s Annual General Meeting held on 15 August 2012 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Nambucca Entertainment Centre Committee of Management was held on Wednesday 15 August 2012.

 

The Committee of Management for 2012/2013 comprises:

 

????????? President????????????????????????????????? Bonnie Tardiani

????????? Vice President????????????????????????? Marlene Griffin

????????? Secretary????????????????????????????????? Mike Griffin

????????? Treasurer/Booking Officer? June Harrison

????????? Committee Members:??????????????? Cr Anne Smyth, Alison Savage, Arlene Duffus, Audrey Williams, ????????????????????????????? ?????????????????? Harold Fowler, Pat Richardson, Ken Harrison,

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

Attachments:

1View

21531/2012 - Minutes of the Annual General Meeting held 15 August 2012

0 Pages

??


Ordinary Council Meeting - 27 September 2012

Nambucca Entertainment Centre Committee of Management Annual General Meeting - 15 August 2012

 






Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.17??? SF334????????????? 270912???????? South Arm Hall Committee of Management - Minutes of Annual General Meeting - 5 August 2012

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting (AGM) of the South Arm Hall Committee of Management and the new Committee.? A copy of the minutes and financial statement is below.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management for the South Arm Hall?s Annual General Meeting held on 5 August 2012 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the South Arm Hall Committee of Management was held on Sunday 5 August 2012.

 

The Committee of Management for 2012/2013 comprises:

 

????????? President????????????????????????????????? Alba Sky

????????? Vice President????????????????????????? Robyn Wilson

????????? Secretary????????????????????????????????? Maria Tesser

????????? Treasurer????????????????????????????????? Robyn Wilson

????????? Grants and Publicity Officer??????? Joan Rossington

?????????

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.


 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

 


COPY OF MINUTES AND TREASURER?S REPORT

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.18??? SF339????????????? 270912???????? Unkya Reserve Committee of Management - Minutes of Annual General Meeting - 9 August 2012

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting held on 9 August 2012 of the Unkya Reserve Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the financial statement are below.

 

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Unkya Reserve?s Annual General Meeting held on 9 August 2012 and thank the outgoing Committee for their work during the past twelve months.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Unkya Reserve?s Committee of Management was held on 9 August 2012.

 

The Committee of Management for 2012/2013 comprises:

 

Chairperson?????????? Benita Schuh

Vice Chairperson??? Anissa Ruitenberg

Treasurer?????????????? Clarissa Tedder

Secretary ????????????? Sharon Cunial

Committee???????????? Kathy Scafidi, Jim McKenna, Kim Peterkin, Karina Daniels,

???????????????????????????? Jenny Gibson, Libby Foster.

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 


Economic

 

There are no economic implications.

 

Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are direct or indirect impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 


 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.19??? SF345????????????? 270912???????? Welsh Pioneer Park Committee of Management - Annual General Meeting - 22 August 2012 - Minutes

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Annual General Meeting (AGM) on 22 August 2012 of the Welsh Pioneer Park Committee of Management and the new Committee.? A copy of the minutes of this meeting are at the end of this report.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management for the Welsh Pioneer Park?s Annual General Meeting which was held on Wednesday 22 August 2012 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Welsh Pioneer Park Committee of Management was held on Wednesday 22 August 2012.

 

The new Committee of Management for 2011/2012 is:

 

????????? President??????????????????????? Jeanette Welsh

????????? Secretary??????????????????????? Tony Vine

????????? Treasurer???????????????????????? Ben Nabarro

????????? Committee Members??????? Robyn Aitken, Heather Battle, Ron Brown, Kandy Bissett, Gary Ferris, ????????????????????????????? ?????????????????? Brian Hemsworth, Lorraine Hemsworth, Bob Locke, Nancy Nealon, ?????????????????????????????????????????????????????? Margaret Patmore, Trish Regan, Bill Shepherd, Catherine Shepherd, ???????????????????????????????????????????????????????? Maureen Shepherd, Ernie Thorne, Cathie Vine, Robert Welsh

 

It should be noted that the minutes indicate that no financial activities take place with this Committee therefore there is no Statement of Income and Expenditure and Balance Sheet.

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 


Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications on the budget.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 

 

MINUTES OF ANNUAL GENERAL MEETING OF THE WELSH PIONEER PARK COMMITTE OF MANAGEMENT HELD 22 AUGUST 2012 AT THE CWA ROOMS, PRINCESS STREET, MACKSVILLE.

Attendance:

 

Members:? Robyn Aitken, Ron Brown, Heather Battle, Gary Ferris, Brian Hemsworth, Lorraine Hemsworth, Bob Locke, Ben Nabarro, Nancy Nealon, Margaret Patmore, Bill Shepherd, Maureen Shepherd, Catherine Shepherd, Ernie Thorne, Jeanette Welsh.

 

Guests:? Nil?

Apologies:??????? Tony Vine, Cathie Vine, Kandy Bissett, Trish Regan, Robert Welsh.

 

1.?????? Meeting was declared open at 7.46 pm by President Lion Jeanette Welsh.

2.?????? The minutes of the previous meetings of 24 Aug 2011 were read and accepted.??

Moved:? Lion Bill Shepherd??? Seconded: Lion Ben Nabarro?? Carried

3.?????? Business arising from previous meeting:?? Nil

4.?????? COMMITTE AND COMMITTE MEMBERS FOR THE WELSH PARK COMMITTEE OF MANAGEMENT :

????????? Moved:? Lion Bill Shepherd?? Seconded: Lion Ben Nabarro?? Carried

 

That the Executive of the Lions Club of Macksville be the Executive for the Welsh Pioneer Park Committee of Management, Talarm for 2012/2013 and remaining members be committee members ? PO Box 213 Macksville NDSW 2447.

 

Executive:

President:??? Jeanette Welsh

Secretary:??? Tony Vine

Treasurer:???? Ben Nabarro

 

Committee Members:

Robyn Aitken, Heather Battle, Ron Brown, Kandy Bissett, Gary Ferris, Brian Hemsworth, Lorraine Hemsworth, Bob Locke, Nancy Nealon, Margaret Patmore, Trish Regan, Bill Shepherd, Catherine Shepherd, Maureen Shepherd, Ernie Thorne, Cathie Vine, Robert Welsh

 

5.?????? It is noted that no financial activities take place with this committee therefore there is no Statement of Income and Expenditure and Balance Sheet.

 

6.???????? The meeting closed at 7.47 pm.

 

Lion JEANETTE WELSH ?????????????????????????????????????????????? Lion Bill Shepherd

PRESIDENT????????????????????????????????????????????????????????? acting Secretary

??????? august 2012??????????????????????????????????????????????????????? ??????? august 2012 ??????? ?

 

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.20??? SF588????????????? 270912???????? Nambucca District Historical Society Committee of Management - Minutes of Annual General Meeting - 21 August 2012

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Annual General Meeting (AGM) of the Nambucca District Historical Society Committee of Management and the new Committee.? Copies of the Minutes of this meeting, which was held on 21 August 2012, as well as the financial statement can be seen at the end of this report.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management for the Nambucca District Historical Society?s Annual General Meeting held on 21 August 2012, and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of management to manage recreation and community facilities across the Nambucca Valley.

 

DISCUSSION:

 

The AGM of the Nambucca District Historical Society Committee of Management was held on Tuesday 21 August 2012.

The Committee of Management for 2012/2013 comprises:

????????? President??????????????????????? Peter Mitchell

????????? (2) Vice Presidents????????? Kevin Scullin,? Edna Stride

????????? Secretary??????????????????????? Ruth Glasson

????????? Treasurer???????????????????????? June Mathews

????????? Auditor??????????????????????????? Chris Stone

 

CONSULTATION:

 

There was no consultation.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no implications for the environment.

 

Social

There are no social implications.

 

Economic

There are no economic implications.

 

Risk

There are no risk implications.

 

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

There are no financial implications.

Source of fund and any variance to working funds

There are no implications for working funds.

 


 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.21??? SF1709??????????? 270912???????? Participation in Low Income Energy Efficiency Program

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council accepted a report at its meeting on 1 March 2012 concerning its participation in an expression of interest for project funding under the Our Living Coast Alliance for a low income energy efficiency program.

 

The major issue for this Council is with the changes to the organisation structure and reduction in office staff there is no staff capacity to provide the requisite in kind support and oversight.? For this reason it is recommended that Coffs Harbour City Council be advised that Nambucca Shire Council is withdrawing from the project.

 

 

Recommendation:

 

That Coffs Harbour City Council be advised that Nambucca Shire Council is withdrawing from the Low Income Energy Efficient Program (LIEEP).

 

 

OPTIONS:

 

Council can continue to remain in the program.? However it has inadequate staffing resources to manage its involvement.

 

DISCUSSION:

 

Council accepted a report at its meeting on 1 March 2012 concerning its participation in an expression of interest for project funding under the Our Living Coast Alliance for a low income energy efficiency program.

 

A copy of that report is attached.

 

Coffs Harbour City Council proposed to prepare and submit an EOI on behalf of the three councils (Coffs Harbour, Bellingen and Nambucca) for grant funding to undertake this program.

 

The objectives of the Low Income Energy Efficiency Program (LIEEP) are to:

 

1.?? Trial and evaluate a number of different approaches in various locations that assist low income households to be energy efficient.

2.?? Capture and analyse data and information to inform future energy efficiency policy and program approaches.

 

The project aims to help renters who cannot afford to make the changes to help them reduce their energy usage and bills.? This would be done by:

 

?????? Auditing their appliances and electricity use

?????? Providing energy efficient devices, such as pedestal fans, light bulbs, energy efficient fridges and washing machines

?????? Giving landlords incentives to replace old hot water systems with solar hot water systems for their rental properties.

 

Details on the program are attached.?

 

The target group will be low income renters in the three (3) alliance councils with emphasis on indigenous populations.? The project will incur ?in kind? costs such as staff time to attend meetings and to provide information.? Through the funding there will be provision for employment for a Project Manager and Project Officer at the lead (Coffs Harbour) Council.

 

Recently staff from the three councils and other stakeholders comprising representatives of the Our Living Coast alliance, consultants, Centrelink, Nambucca Community Services Council Inc, Bellingen Neighbourhood Centre Inc, Boambee East Community Centre Inc, and Coffs Harbour Community Centre met to discuss applying for $3.5m over three years from second round of funding under the program (the councils were unsuccessful in the first round).

 

Coffs Harbour City Council has sought a letter of commitment from Nambucca Shire Council to proceed with its involvement in the program.? As part of the commitment Council would need to:

?????? Provide office space for no more than 2 days per week for the project officer (who will be an employee of Coffs Harbour City Council employed for the duration of the project)

?????? Provide property ownership information to the project officer

?????? Disseminate information and place advertisements

?????? Provide in kind contributions (some staff time for property information and/or monetary contributions)

 

Whilst the proposed funding for the program comes from the Federal Government, there are similar government programs already in existence.? For example the Office of Environment and Heritage and HESS have similar programs.

 

Besides the potential overlap with other government funding programs, other potential issues with the proposed LIEEP program is identifying the target audience and equity, particularly if household appliances are going to be made available at no cost or with a significant rebate.

 

The major issue for this Council is with the changes to the organisation structure and reduction in office staff there is no staff capacity to provide the requisite in kind support and oversight.? For this reason it is recommended that Coffs Harbour City Council be advised that Nambucca Shire Council is withdrawing from the project.

 

CONSULTATION:

 

There has been consultation with Council?s Environmental Compliance Officer who was involved with the funding application in March 2012.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The program should result in a reduction in carbon emissions by low income households.? However the significant question with such ?direct action? programs is the cost relative to other approaches.

 

Social

 

The program should have a beneficial social outcome in reducing energy costs for low income households.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There are a number of risks with the program which are discussed in the report.

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council?s participation in the program will require the allocation of staff time.? With the reduction in staffing levels this time cannot be identified.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

4309/2012 - Expression of interest for project funding under the our living coast alliance for the low income energy efficiency program

0 Pages

2View

4343/2012 - Low Income Energy Efficiency Fact Sheet

0 Pages

??


Ordinary Council Meeting - 27 September 2012

Participation in Low Income Energy Efficiency Program

 

Director Environment & Planning's Report

ITEM 10.6??? SF1709??????????? 010312???????? Expression of interest for project funding under the our living coast alliance for the low income energy efficiency program

 

AUTHOR/ENQUIRIES:???? Jacqui Ashby, Environmental Compliance Officer ????????

 


 

Summary:

 

An opportunity has arisen to submit an Expression of Interest under the Our Living Coast banner and alliance (Coffs Harbour City, Bellingen and Nambucca Shire Councils) for grant funding under the Low Income Energy Efficiency Program from the Department of Climate Change and Energy Efficiency. This program is part of the governments plan for a clean energy future.

 

 


 

Recommendation:

 

That Council continue to be part of the Our Living Coast alliance and be a partner in the Expression of Interest submission by Coffs Harbour City Council.

 

 


OPTIONS:

 

That Council not continue to be part of the Our Living Coast alliance after the current urban sustainability project finishes.

 

 

DISCUSSION:

 

The Expression of Interest (EOI) is due 13 March 2012, and Coffs Harbour City Council is preparing and submitting the EOI.

 

The Low Income Energy Efficiency Program objectives are:

 

1????????? Trial and evaluate a number of different approaches in various locations that assist low income households to be energy efficient.

 

2????????? Capture and analyse data and information to inform future energy efficiency policy and program approaches.

 

The target group will be low income renters in the 3 alliance Shires with emphasis on the Indigenous populations. The project is for the community and will cost Council some ?in kind? costs such as staff time to attend meetings and provision of information. Through the program there will be provision of employment of a Project Manager and Project Officer at the lead Council (Coffs Harbour).

 

The Nambucca Shire has the highest percentage of its population that have government pensions and allowances, the lowest personal income, the highest unemployment rate, highest Indigenous population and the most rental properties per population between the 3 alliance Councils.

 

This is a great project for our Shire to lessen the impact of the increasing household costs such as essential water and power charges, to our residents and ratepayers.

 

The project aims to help renters who cannot afford to make the changes to help them reduce their energy usage and bills. This will be done by:

 

?????????? auditing their appliances and electricity use

?????????? providing energy efficient devices, such as pedestal fans, light bulbs, energy efficient fridges and washing machines

?????????? giving landlords incentives to replace old hot water systems with solar hot water systems for their rental properties.

 

This first stage of an Expression of Interest does not include a complete program which will only eventuate if the EOI is accepted. At the time of this report being written no funding limit has been confirmed, although maximum funding per consortium is $10 million.

 

 

CONSULTATION:

 

Director Environment and Planning

Grants Officer

Aboriginal Community Development Officer

Bellingen Shire Council

Coffs Harbour City Council

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Lessening the usage of fossil fuels will help sustain this resource into the future.

 

Social

 

This project will lower power bills and enhance quality of life for the low income earners of this Shire.

 

Economic

 

The current escalation of household bills and costs will be assisted for those residents taking advantage of this program if successful.

 

Risk

 

The risk of not helping our low income earners is high as electricity bills are only going to increase.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

In kind costs for a Council Officer for attendance at meetings and provision of information.

 

Source of fund and any variance to working funds

 

Nil

 


Attachments:

1

4343/2012 - Low Income Energy Efficiency Fact Sheet

 

?


Ordinary Council Meeting - 27 September 2012

Participation in Low Income Energy Efficiency Program

 



Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????????? 27 September 2012

General Manager's Report

ITEM 9.22??? SF1672??????????? 270912???????? Long Term Financial Plan ? 2012/22

 

AUTHOR/ENQUIRIES:???? Craig Doolan, Manager Financial Services ????????

 

Summary:

 

The Nambucca Shire Council?s Long Term Financial Plan (LTFP) forecasts the Council?s financial capacity to meet objectives in the adopted Community Strategic Plan. The LTFP covers the period 2012-2013 to 2021-2022. It will be reviewed annually in conjunction with Community Strategic Plan.

 

The 10 year LTFP is Council?s first under the Integrated Planning & Reporting framework. New asset management plans have guided the figures for infrastructure expenditure with ?business as usual? figures for recurrent income and expenditure. Under certain assumptions the LTFP indicates that Council?s long term financial position is questionable.

?

In relation to medium term financial sustainability the Operating Balance Ratio indicates that Council is deferring maintenance which potentially places an increased burden on future generations. Forming future budgets and delivery programs need to consider this important financial issue. In attempting to deal with the asset renewal issues, Council also has the financial dilemma that its debt commitments will climb to the maximum level as per Council?s policy over the term of the LTFP.

 

The Asset Renewal and Consumption ratios, being long term indicators, provide information that will feed into long term financial and resourcing strategies. The information gathered for Council?s assets is improving and will be critical in setting Council?s financial future. On the 14th June 2012 Council ?workshopped? the financial sustainability issue in relation to the draft 2012/2016 Delivery Program where a number of options to improve its Asset Renewal Ratio were endorsed. Council is also considering options for raising public awareness of the financial challenges, this LTFP therefore does not reflect any of these options at this stage.

 

 

Recommendation:

 

That Council note and endorse the attached Long Term Financial Plan.

 

 

 

OPTIONS:

 

No options.

 

 

DISCUSSION:

 

The Nambucca Shire Council?s Long Term Financial Plan (LTFP) forecasts the Council?s financial capacity to meet objectives in the adopted Community Strategic Plan. The LTFP is a dynamic tool which analyses financial trends over a ten year period on a range of assumptions and provides the Council with information to assess and recognise resourcing requirements to enable the implementation of strategic objectives for future financial sustainability.

 

A central finding of the Independent Inquiry into the Financial Sustainability of NSW Local Government (?Allan? Report, 2006) was that expenditure trends in local government were unsustainable.? Following the ?Allan Report?, the Division of Local Government in NSW (DLG) introduced legislation to encourage councils to integrate their plans in an effort to plan holistically for the future. This is Council?s first year of reporting under the new Integrated Planning & Reporting framework.

 

The LTFP covers the period 2012-2013 to 2021-2022. It will be reviewed annually in conjunction with Community Strategic Plan.? As Operational Plans (Annual Budgets) are developed from the LTFP there will be variations to the plans which will be detailed in the respective Operational Plan.

 

Asset Management

 

The recent development of a number of asset management plans allows Council to select data to set a systematic asset renewal path. These asset management plans have been rolled into a ten (10) year Program of Works, the first five (5) years of which has been incorporated into Council?s Delivery Program and Infrastructure Management Plan. An essential factor in formulating an effective asset management strategy is establishing an agreed level of service to be delivered from Council?s infrastructure assets.? Levels of service can be expressed in terms of ?deliverables? such as safety, function and quality and also in terms of technical aspects such as condition, cost and risk.

 

It is proposed that existing service levels will be maintained for all operational areas in the short term, however Council is currently examining these areas in relation to forecasted sustainability issues raised via the Delivery Program. This will be an ongoing process in the future under a Resourcing Strategy taking into account Asset Management and Workforce Management Planning with regard to community expectations and the current and predicted economic climate.

 

Financial Information

 

Financial figures presented under the LTFP are shown under the format of the Annual Financial Statements primarily on a consolidated basis (General, Water & Sewerage funds) via an Income Statement, Balance Sheet and Cash Flow Statement. Supplementing these statements are financial indicators that provide measures of financial performance. Council has separate self funding business activities of Water and Sewerage under National Competition Policy, therefore where appropriate these activities have been separated from General Fund activities for the purpose of eliminating confusion with respect to the information presented by the financial indicators.

 

Assumptions

 

A number of assumptions and points of clarification need to be made in relation to bedding down some certainty and consistency in forecasting future financial figures.

 

?????? The reviewed 2011/2012 Budget is used as the base year for the LTFP. Recurrent figures (income/expenditure) for years 2013/2014 to 2021/2022 are at real term (current) values estimated for the 2012/2013 Operational Plan (Budget). A Consumer Price Index (inflation) rate of 2% has been used to discount outstanding borrowings.

 

?????? Accrual value changes not estimated.

 

?????? Revenue:

o? Minimal growth is expected for rate assessments, although annual charges are expected to be increased by 3% in 2013/2014, 2% in 2014/2015, 5% in 2016/2017 and 2% thereafter in relation to funding expenditure requirements in Waste Management, Water Supply and Sewerage Services. Also it is anticipated that, in real terms, overall user charges will require increasing by 9% in 2013/2014, 7% in 2014/2015, 7% in 2016/2017 and 2% thereafter.

o? Interest earned on investments to remain constant.

o? Financial Assistant Grant and pensioner subsidies to remain static.

o? Developer contributions are based on current Section 64 & 94 plans in relation to current scheduled projects.

o? Other grants and contributions based on current allocations.

o? $2m and $4m in property income is predicted for 2014/2015 and 2016/2017 respectively in relation to land development work occurring in 2014/2015 and 2015/2016.

o? Other revenues to increase by 1% per annum.

 

?????? Expenditure:

o? Borrowing costs to reflect a fixed interest rate of 7.3%.

o? Depreciation expense calculated based on current rates and useful lives and adjusted to reflect forecast new and renewal capital expenditure.

 

?????? Assets:

o? Cash from changes in Cash Flow Statement.

o? Investments, Receivables, Inventories and Other assets at current levels.

o? Infrastructure, Property, Plant & Equipment additions, replacement and sale from 10 year Program of Works.

o? No additional non cash acquisitions.

o? For investment property refer comment in revenue item above.

 

?????? Liabilities:

o? Payables at current levels.

o? Borrowings as noted in Infrastructure Management Plan with maturing loans after that date redrawn along with draw down of additional $1m per year from 2017/2018 to 2021/2022.

o? ELE provisions maintained in accordance with employee age profile, current policies and expected retirements.

 

?????? Equity:

o? Accumulated Surplus from retained earnings.

o? Revaluation Reserve at current level.

 

Commentary on LTFP

 

The current Delivery Program indicates that Council?s General Fund is unable to support all of its scheduled works over this period. The LTFP figures have been included on a ?business as usual? scenario for the majority of Council?s activities with the exception for infrastructure expenditure, which is based on Council?s current asset management plans that entail an expansion of renewal work to improve the condition of assets. Although Council?s short and medium term financial position is sound, its long term financial position is questionable.

 

Council has formulated its past budgets and forward plans without an accurate assessment of adequate future expenditure. This coupled with the restrictions on its revenue base and the obscurities associated with continuous cost shifting have hampered council setting a strategic financially sustainable path. As a result Council has only primarily dealt with its financial future on a short term basis, chiefly focusing on setting a balanced annual budget. Council for some time has been collating data for its asset management plans, it is now at a point where this data can be thoroughly examined and tested which will in turn lead to accurate and reliable information to make strategic long term financial sustainability decisions.

 

Performance

 

This consolidated (General/Water/Sewerage) LTFP is Council?s first with an horizon greater than 5 years. Therefore it is appropriate that as a foundational plan the recurrent figures are expressed on a ?business as usual? basis.

 

As expected the LTFP highlights areas of concern in relation to Council?s financial sustainability. On the 14th June 2012 Council ?workshopped? the financial sustainability issue in relation to the draft 2012/2016 Delivery Program where a number of options to improve its Asset Renewal Ratio were endorsed. Council is also considering options for raising public awareness of the financial challenges, therefore the LTFP does not reflect any of these options at this stage.

 

Operational Balance Ratio

 

This Ratio measures sustainability in terms of its operating result. Council has, in terms of the LTFP, forecast to record continual operating deficits. Recurring deficits is not a suitable scenario. Councils should minimise recurring operating deficits or funding operating results from capital revenues particularly in terms of intergenerational equity. Recurrent sustainability is considered to occur when recurrent expenditure (including depreciation) is funded from recurrent revenue. Given the restrictive and onerous nature of Council?s revenue generating capabilities it is unfeasible that operating revenue can continually align with operating expenditure. On a cash basis Council has continually balanced its operating budget and funded its reserves adequately which has deterred the impact of under funding all operating expenditure particularly depreciation in the short to medium term. This method though potentially defers maintenance placing a greater burden on future generations.

 

The most efficient way to reduce the funding gap between what needs to be spent and what is able to be spent on maintenance, renewals and upgrades is to produce surplus or balanced operating results. With the LTFP forecasting substantial operating deficits over the short to medium term, it is imperative that Council?s future recurrent budgets and delivery programs are formed to address this issue.

 

Unrestricted Current Ratio

 

As mentioned above Council has been able to address its operating budget issues in the short term. This has been achieved through Council?s strong cash position. The Unrestricted Current Ratio, being unrestricted current assets divided by unrestricted current liabilities is an indicator that highlights Council?s ability to meet its short term commitments. It is not surprising that Council?s Unrestricted Current Ratio is a positive indicator with regard to the LTFP. Although the indicator dips below 2 on occasions it remains above that figure for the final three years. A ratio greater than 2 is considered reasonable and therefore provides Council with confidence in not being restricted by lack of working funds to deal with unforeseen events as well as addressing the financial issues reflected by the Operational Balance Ratio. Council has a policy in relation to its Current Liquid Equity (CLE). For general fund the policy requires that CLE not fall below 5.5% of annual recurrent expenditure for the financial year. This level of working funds has stood the test of time, contributing to Council?s sound financial position over the last thirty years. The policy for the self funding Water Supply and Sewerage Services is 11.5% of annual recurrent expenditure but is not considered as critical as General Fund because these activities are not subject to rate pegging.

 

Debt Service Ratio

 

The Debt Service Ratio highlights Council?s debt service costs relative to operating revenue and is calculated using loan principal and interest repayments divided by revenue from continuing operations excluding capital items and specific purpose grants and contributions.

 

As Council?s intended borrowing program in relation to the Water Storage and Sewerage Augmentation projects impacts significantly on this ratio, it is therefore important to separate general fund from the Water and Sewerage funds. Planned borrowings allow Council to meet community needs and expectations in relation to capital improvements and infrastructure assets and that the cost of the benefit derived by the community is equitably shared. It can clearly be seen that Council will be relying on debt to address its general fund asset renewal issues as this indicator climbs steadily over the ten year period. The 10.46% in year ten should not be exceeded as Council?s current policy requires a debt service ratio below 10% to ensure that future capital improvements are not restricted by excessive debt commitments. In relation to water and sewerage funds Council can afford to carry a higher ratio particularly as the revenue generated from these funds is noted restricted and the need for extensive upgrading of existing assets, in particular the Off Stream Water Storage and Nambucca Sewerage Augmentation projects. It should be noted that? repayments relating to the ten (10) year $12.75m interest free loan secured for the Nambucca Sewerage Augmentation matures in year eight (8), thus the sharp drop in the ratio for sewerage fund in that year.

 

Asset Renewal Ratio

 

As this ratio assesses the rate at which building and infrastructure assets are being renewed and upgraded against the rate at which they are depreciating, it is a critical indicator in relation to Council?s long term financial sustainability. This LTFP highlights a commitment by Council to the renewal/upgrade of assets, particularly in general fund where roads and bridge infrastructure are major items. It should be understood that the funding gap between what is being spent and what should be spent on asset maintenance, renewal and upgrades cannot be turned around quickly without changes to Council?s revenue raising and expenditure control. Strategies are the next step to address and monitor the ?infrastructure back log?. It is important that assets are renewed or replaced at the proper time. Council?s asset and workforce management plans will provide integral input into formulating Council?s Resource Strategy and thus developing sound asset management strategies and efficient asset management processes. With respect to water and sewerage assets, revaluations are currently being conducted. This updated information on the condition of these assets will be included into the relevant asset management plans which will provide a clearer picture of the renewal/upgrade commitment required in these funds.

 

Asset Consumption Ratio

 

The Asset Consumption Ratio is another long term indicator. It seeks to highlight the aged condition of Council?s stock of physical assets. The indicator shows the depreciated replacement cost of depreciable assets relative to their ?as new? (replacement) value. The calculation used is depreciated replacement cost of plant & equipment and buildings and infrastructure assets divided by current replacement cost of depreciable assets. It is important though to consider this ratio in terms of service levels. As the Institute of Public Works Engineering Australia point out in their Australian Infrastructure Financial Management Guidelines (p. 2.17) ?if an entity is responsibly maintaining and renewing/replacing its assets in accordance with a well prepared asset management plan, then the fact that its Asset Consumption Ratio may be relatively low and/or declining should not be a cause for concern ? providing it is operating sustainably. It makes no sense to replace perfectly serviceable assets, just because they are old?. As mentioned earlier, Council is currently examining its service levels in relation to forecasted sustainability issues raised via the Delivery Program. Asset service levels will be part of this examination and will be a continuous process.

 

CONSULTATION:

 

General Manager

Assistant General Manager ? Engineering Services

Assistant General Manager ? Corporate & Community Services

Manager Assets

Accountant

 

SUSTAINABILITY ASSESSMENT:

 

Environment

The Long Term Financial Plan represents financial commitments in relation to the environmental issues represented in the Community Strategic Plan

 

Social

The Long Term Financial Plan represents financial commitments in relation to the social issues represented in the Community Strategic Plan

 

Economic

The Long Term Financial Plan represents financial commitments in relation to the economic issues represented in the Community Strategic Plan

 

Risk

The Long Term Financial Plan indicates that Council?s financial sustainability over the long term is at risk. It is important that Council continues to develop strategies that focus on long term financial sustainability and be mindful of unplanned variations to its operational plan and delivery program.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

Purpose of report

 

Source of fund and any variance to working funds

N/A

 

Attachments:

1View

24300/2012 -? Long term financial plan 2012-2022

0 Pages

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Ordinary Council Meeting - 27 September 2012

Long Term Financial Plan ? 2012/22

 

 

Nambucca Shire Council

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LONG TERM FINANCIAL PLAN

 

 

 

 

 

 

 

 

 

 

?for period 30 June 2012 to 30 June 2022

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

?Nambucca Valley ~ Living at its best?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Nambucca Shire Council - Long Term Financial Plan

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

?for the period 30 June 2012 to 30 June 2022

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Contents

 

 

 

 

 

 

 

 

 

Page

 

 

 

 

 

 

 

 

 

 

 

 

1. Introduction, explanation & comments

 

 

 

 

 

 

1

 

 

 

 

 

 

 

 

 

 

 

 

2. Primary Financial Statements:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

- Income Statement

 

 

 

 

 

 

3

 

 

- Balance Sheet

 

 

 

 

 

 

 

4

 

 

- Statement of Cash Flows

 

 

 

 

 

 

6

 

 

- Expenditure on Assets

 

 

 

 

 

 

8

 

 

 

 

 

 

 

 

 

 

 

 

3. Financial Indicators

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

- Operating Balance Ratio

 

 

 

 

 

 

11

 

 

- Unrestricted Current Ratio

 

 

 

 

 

 

11

 

 

- Debt Service Ratio

 

 

 

 

 

 

11

 

 

- Asset Renewal Ratio

 

 

 

 

 

 

11

 

 

- Asset Consumption Ratio

 

 

 

 

 

 

11

 


 

Nambucca Shire Council - Long Term Financial Plan

 

 

 

 

 

 

 

 

 

 

Income Statement

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Year Ending 30 June:

 

 

 

 

 

2012

2013

2014

2015

2016

2017

2018

2019

2020

2021

2022

$ '000

 

 

 

 

 

 

?Year 0 Actual

?Year 1 Budget?

?Year 2 Plan

?Year 3 Plan

?Year 4 Plan

?Year 5 Plan

?Year 6 Plan

?Year 7 Plan?

?Year 8 Plan

?Year 9 Plan

?Year 10 Plan

Income from Continuing Operations

 

 

 

 

 

 

 

 

 

 

 

 

 

Revenue:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Rates & Annual Charges

 

 

 

 

14,687

15,861

16,337

16,664

16,664

17,497

17,847

18,204

18,568

18,939

19,318

User Charges & Fees

 

 

 

 

4,902

5,348

5,829

6,237

6,237

6,674

6,807

6,944

7,083

7,224

7,369

Interest & Investment Revenue

 

 

 

 

1,580

?1,107

1,107

1,107

1,107

,107

1,107

1,107

1,107

1,107

1,107

Other Revenues

 

 

 

 

 

398

403

403

403

?403

403

403

403

403

403

403

Grants & Contributions provided for Operating Purposes

 

5,047

5,155

5,155

5,155

5,155

5,155

5,155

5,155

5,155

5,155

5,155

Grants & Contributions provided for Capital Purposes

 

 

6,567

18,304

6,149

3,448

2,793

3,293

5,153

5,105

3,426

5,490

1,277

Other Income:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Net gains from the disposal of assets

 

 

 

32

42

33

1,357

133

3,283

59

59

59

59

59

Total Income from Continuing Operations

 

 

33,213

46,220

35,013

34,371

32,492

37,412

36,531

36,977

35,800

38,378

34,688

Expenses from Continuing Operations

 

 

 

 

 

 

 

 

 

 

 

 

 

Employee Benefits & On-Costs

 

 

 

 

8,960

9,366

9,366

9,366

9,366

9,366

9,366

9,366

9,366

9,366

9,366

Borrowing Costs

 

 

 

 

 

1,835

2,381

2,800

2,817

2,867

4,023

4,085

4,182

4,281

4,387

4,337

Materials & Contracts

 

 

 

 

6,972

7,942

9,719

10,148

8,791

9,008

9,008

9,008

9,008

9,008

9,008

Depreciation & Amortisation

 

 

 

 

9,484

9,089

9,285

9,363

9,368

9,378

9,518

9,569

9,632

9,658

9,706

Other Expenses

 

 

 

 

 

3,666

3,209

3,209

3,209

3,209

3,209

3,209

3,209

3,209

3,209

3,209

Total Expenses from Continuing Operations

 

 

30,917

31,987

34,379

34,903

33,601

34,984

35,186

35,334

35,496

35,628

35,626

Operating Result from Continuing Operations

2,296

14,233

634

?(532)

?(1,109)

2,428

1,345

1,643

304

2,750

(938)


 

Nambucca Shire Council - Long Term Financial Plan

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Balance Sheet

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Year Ending 30 June:

 

 

 

2012

2013

2014

2015

2016

2017

2018

2019

2020

2021

2022

$ '000

 

 

 

 

?Year 0 Actual

?Year 1 Budget?

?Year 2 Plan

?Year 3 Plan

?Year 4 Plan

?Year 5 Plan

?Year 6 Plan

?Year 7 Plan?

?Year 8 Plan

?Year 9 Plan

?Year 10 Plan

ASSETS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Current Assets

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cash & Cash Equivalents

 

 

1,389

1,389

1,389

1,389

1,389

1,389

1,389

1,389

1,389

1,389

1,389

Investments

 

 

 

24,741

18,911

15,032

16,982

17,417

23,064

22,275

21,960

22,415

23,229

23,979

Receivables

 

 

 

3,654

3,654

3,654

3,654