NAMBUCCA SHIRE COUNCIL

 

 

Ordinary Council Meeting - 29 November 2012

 

LATE AGENDA††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Page

 

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9 †††††† General Manager Report

9 .12† Schedule of Council Public Meetings.................................................................................. 2

10††††† Assistant General Manager Corporate and Community Services Report

10.10† Delays with September 2012 Quarterly Budget Review......................................................... 3

12††††† General Manager's Summary of Items to be Discussed in Closed Meeting

12.3†† Bowraville Off River Water Storage - Negotiations for Access Agreements

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) (g) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.


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Ordinary Council Meeting††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 29 November 2012

General Manager's Report

ITEM 9 .12†† SF251††††††††††††† 291112†††††††† Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:†††† Monika Schuhmacher, Executive Assistant ††††††††

 

Summary:

 

The following is a schedule of dates for public Council meetings.

The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

NO.

MEETING

DATE

VENUE

COMMENCING

FILE NO.

1

Ordinary Council Meeting

25/10/2012

Council Chambers

5.30 PM

SF1712

2

Estuary, River, Creeks & Coastline Management Comm

02/11/2012

Council Chambers

8.30 AM

SF612

3

Water Supply Steering Committee

7/11/2012

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

4

Ordinary Council Meeting

14/11/2012

Council Chambers

8.30 AM

SF1712

5

Ordinary Council Meeting

29/11/2012

Council Chambers

5.30 PM

SF1712

6

Water Supply Steering Committee

5/12/2012

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

7

Ordinary Council Meeting

12/12/2012

Council Chambers

8.30 AM

SF1712

8

Water Supply Steering Committee

9/01/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

9

Ordinary Council Meeting

16/01/2013

Council Chambers

8.30 AM

SF1712

10

Ordinary Council Meeting

31/01/2013

Council Chambers

5.30 PM

SF1712

11

Water Supply Steering Committee

06/02/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

12

Ordinary Council Meeting

13/02/2013

Council Chambers

8.30 AM

SF1712

13

Ordinary Council Meeting

28/02/2013

Council Chambers

5.30 PM

SF1712

14

Water Supply Steering Committee

06/03/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

15

Ordinary Council Meeting

13/03/2013

Council Chambers

8.30 AM

SF1712

16

Water Supply Steering Committee

06/03/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

17

Ordinary Council Meeting

28/03/2013

Burrapine Hall

5.30 PM

SF1712

18

Water Supply Steering Committee

03/04/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

19

Ordinary Council Meeting

10/04/2013

Council Chambers

8.30 AM

SF1712

20

Ordinary Council Meeting

24/04/2013

Valla Rural Hall

5.30 PM

SF1712

21

Water Supply Steering Committee

01/05/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

22

Ordinary Council Meeting

15/05/2013

Council Chambers

8.30 AM

SF1712

23

Ordinary Council Meeting

30/05/2013

Nambucca Entertainment Centre

5.30 PM

SF1712

24

Water Supply Steering Committee

05/06/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

25

Ordinary Council Meeting

12/06/2013

Council Chambers

8.30 AM

SF1712

26

Ordinary Council Meeting

27/06/2013

Council Chambers

5.30 PM

SF1712

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 29 November 2012

Assistant General Manager Corporate and Community Services Report

ITEM L.1††††† SF1726††††††††††† 291112†††††††† Delays with September 2012 Quarterly Budget Review

 

AUTHOR/ENQUIRIES:†††† Greg Meyers, Assistant General Manager - Corporate and Community Services ††††††††

 

Summary:

 

Under the Local Government (General) Regulations 2005, Council is required to review its budget within 2 months of the end of each quarter with the exception of the June quarter review.

 

With the priorities and focus within the Finance Department since June being the completion of the Annual Statements and Audit and the Long Term Financial Plan, coupled with the resignation of two finance staff members and the untimely injuries to the Manager Finance and the Creditors Clerk, the preparation of the September 2012 Quarterly Budget Review has not been achieved and will not be presented to Council by 30 November 2012.

 

 

 

Recommendation:

 

That Council note, that due to other Financial Statutory priorities and unforseen leave and resignations, the 2012 September Quarterly budget review will not be presented to Council within† two months of the end of the quarter as required by the Local Government (General) Regulations 2005.prioroites.

 

 

OPTIONS:

 

There are no options.

 

DISCUSSION:

 

The focus for the Finance Department over the past 5 months has been the finalisation of the Annual Statements and Audit and the Long Term Financial Plan to ensure compliance as the completion of the Annual Statements in the past few years has not achieved the 30 November deadline.

 

Priorities have been directed to this area in an attempt to meet the deadline this year which has been achieved and the Financial Statements and Auditors report will be presented to Council at its 12 December 2012 meeting.

 

The end of June 2012 quarterly budget review is also scheduled for presentation to Council at the 12 December meeting.

 

The impact of the resignation of Councilís previous Rates Clerk in December 2011 and the commencement of the current Rates Clerk in February 2012, coupled with several months Long Service Leave and subsequent resignation of the Revenue Officer and the resignation of the Cadet Accountant have all contributed to the allocation of additional workloads within the Finance Department and has meant some things were put on hold enabling the other higher priority tasks to be completed.

 

Unfortunately, the Creditors Clerk broke her ankle and has been off work for the past three weeks and the Manager Finance has also been off work for a similar time.

 

All of these factors contributing to the September quarterly review not being completed for presentation to Council.

 

Quarterly budget reviews are very important and given it is now the end of November, every attempt will be made by staff to undertake a review to provide Council with a snap shot.

The actual timing and presentation of the September quarterly review depends upon the return of the Manager Finance. Whilst, not an acceptable outcome but in light of the current headcount in the Finance Department there is little that can be done at the moment.

 

It is proposed to address this current situation as a revue of the Finance operations has commenced but in light of the issues outlined above progress has been limited. Notwithstanding it is hoped that the General Manager will be presented with a report in the next few weeks for discussion on this matter.

 

CONSULTATION:

 

Manager Finance

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues or consideration with this report.

 

Social

 

There are no social issues or consideration with this report.

 

Economic

 

There are no economic issues or consideration with this report.

 

Risk

 

There are considerable financial and budget risks due to the September quarterly review not being completed, however all responsible reporting officers are aware and are carefully managing their budgets.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

N/A

 

Source of fund and any variance to working funds

 

N/A

 

Attachments:

There are no attachments for this report. †††