NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

12 December 2012

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the last Thursday of each month commencing at 5.30 pm AND and a full day meeting commencing at 8.30am on the Wednesday two weeks and one day before the Thursday meeting. Meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 12 December 2012

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

 

TIME

DESCRIPTION

WHERE

OS/CC

08.30 am

Meet at Council Chambers ? PRAYER BY PASTOR ROBBIE VENTHAM

CC

08.50 am

Eungai Creek Bridge Replacement Update

OS

10.00 am

Congarinni Bridge - viewing

OS

10.20 am

Weeks Bridge Reconstruction

OS

11.20 am

Deep Creek Bridge - viewing

OS

11.30 am

Bellwood - DA2012/011, 346 Residential Lot Subdivision

OS

12.30

Lunch

CC

1.15 pm

Forsyths - Auditors - Year End Financial Result & Statements ? 30 June 2012

CC

1.45 pm

Business Paper

CC

 

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 29 November 2012

5??????? NOTICES OF MOTION ?

6??????? DELEGATIONS/PUBLIC FORUM

7??????? ASKING OF QUESTIONS WITH NOTICE ??

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Outstanding Actions and Reports....................................................................................... 6

9.2???? Availability of Industrial Land 2012..................................................................................... 11

9.3???? Review of the Environmental Levy Program (results of exhibition)......................................... 16

9.4???? Proposed Revised Options for the Scotts Head Caravan Park.............................................. 41

9.5???? Request to Acquire a Small Section of Gordon Park, Nambucca Heads............................... 51

9.6???? Provision of Renal Dialysis Services - Macksville Hospital................................................... 75

9.7???? Future of the Visitor Information Centre.............................................................................. 84


10????? Assistant General Manager Corporate and Community Services Report

10.1?? DA2012/109 Four Lot Subdivision to create school site (one Lot|) and residue residential land and associated unauthorised earthworks - Part Lots 102 & 104 DP 1164163 Upper Warrell Creek Road, Macksville...................................................................................................................... 91

10.2?? Schedule of Council Public Meetings............................................................................... 100

10.3?? Burrapine Public Hall Committee of Management - Minutes of Annual General Meeting - 18 November 2012.................................................................................................................................... 102

10.4?? Nambucca Valley Netball Assoc Committee of Management - Minutes of Annual General Meeting - 6 November 2012............................................................................................................. 106

10.5?? Talarm Hall Committee of Management - Minutes of Annual General Meeting - 13 November 2012?? 118

10.6?? Valla Beach Community Association Committee of Management - Minutes of Annual General Meeting - 19 November 2012............................................................................................................. 127

10.7?? Nambucca Senior Citizens Club Inc Committee of Management - Minutes of Annual General Meeting - 13 November 2012............................................................................................................. 137

10.8?? Special Rate Variation above Rate Pegging of 3.4% for the 2013/14 year............................ 144

10.9?? Contract Regulatory Officer's Report November 2012......................................................... 152

10.10? DA's and CDC's Received and Determined Under Delegated Authority from 19-30 November 2012?? 153

10.11? Outstanding DA's greater than 12 months, applications where submissions received not determined to 19-30 November 2012......................................................................................................... 155

10.12? DA 2012/011 346 Residential Lot Subdivision - Bellwood. Update on Assessment............... 158

10.13? Review of Planning and Development Applications and Statistical Information Reports......... 173

10.14? Year End Financial Result & Statements ? 30 June 2012.................................................. 178

10.15? Investment Report to 30 November 2012.......................................................................... 197

11????? Assistant General Manager Engineering Services Report

11.1?? Nambucca Emergency Operations Centre Committee - Minutes - 20 November 2012.......... 203

11.2?? Weekes Bridge Reconstruction - December 2012............................................................. 208

11.3?? Laverty's Bridge Cost Comparison of Options - December 2012......................................... 237

11.4?? Eungai Creek Bridge Replacement Update - December 2012............................................. 241

11.5?? Vehicular Access To Beaches Committee....................................................................... 243

11.6?? Nambucca Shire Traffic Committee Meeting Minutes - 4 December 2012............................ 245 ???

12????? General Manager's Summary of Items to be Discussed in Closed Meeting

12.1?? Civil Liability Allowance

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

??

??????????? a????? Questions raised by Councillors at 8 above

 

?????? i???????? MOTION TO CLOSE THE MEETING

?????? ii??????? PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

???? TO CLOSE

?????? iii?????? CONSIDERATION OF PUBLIC REPRESENTATIONS

?????????????????? iv??????? DEAL WITH MOTION TO CLOSE THE MEETING

13????? MEETING CLOSED TO THE PUBLIC

14????? REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

General Manager

ITEM 9.1????? SF959????????????? 121212???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

Brief to be prepared and new floodplain study to be undertaken during 2011.

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

Draft flood study likely to be presented to Council May/June 2012.

Re the delay, Council?s Strategic Planner has followed up the RMS.

Staff meeting with Consultants on Wednesday 18/10/12.

 

JUNE 2011

2

SF841

2/06/2011

Council write to the RTA requesting they design the new Nambucca River bridge at Macksville to provide 62m between the main channel piers and ensure the bridge is tall enough to allow yachts to pass under at maximum high tide.

 

AGMCCS

Letter sent 8 June 2011.

No response as at 6 December 2011.

Further letter sent 10 January 2012.

 

No formal response, however RMS have verbally advised that a formal response will be with Council prior to the end of May 2012

DEP to follow up with RMS.

 

To be discussed further with RMS.

JULY 2011

3

SF1031

21/7/2011

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Policy under revision and to be reported to future meeting.? Also the State Government policy has recently changed.


 

OCTOBER 2011

4

SF1595

20/10/2011

Council review its Tree Maintenance and Removal Application Policy asap, to provide greater clarity with regard to application assessments

 

AGMES

January GPC

Draft policy to be provided to Councillors at the end of January for comment and report to March GPC.

 

Further work being undertaken on the policy emanating from the resolutions of Council?s meeting 2/2/12. Draft policy will now be provided to Councillors for comment at end of February.

Due to natural disasters deferred to May 2012.

Deferred until   October following the election of the new Council and to be included in Tree Register? Item No 11 below. Deferred to November 2012.

 

5

SF1460

17/11/2011

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

AGMCCS

Farmland criteria to be revised prior to the issuing of the 2012/13 rates.

 

Change in Rates staff meant that there has not been the opportunity to review the criteria.? To be reported in 2012/2013.

 

 

 

JANUARY 2012

6

SF742

19/01/2012

Council prepare a draft brochure to demonstrate land slip risk and tips for minimising risk.

 

GM

Aim to have completed by June 2012.

Existing information brochures have been sourced.

Small item in rates newsletter.? Grants Officer to prepare brochure.

 

FEBRUARY 2012

7

GB2/12

02/02/2012

Appropriate sized nesting boxes be place in trees in close proximity to the Cabbage Gum site (Link Road)

AGMES

20 nesting boxes organised and will be installed once they have been received; two advanced trees ordered and will be planted.?

Nesting boxes have now been delivered and will be installed shortly.

 

MARCH 2012

 

8

SF1743

15/03/2012

The tree register be referred back to the DES so that he may prepare a further report and recommendation to Council on a proposal which addresses historic, senescent or publicly significant trees on public land in urban areas.

 

AGMES

Report will be presented to Council in August 2012,

 

To incorporate outstanding action No 5 above.

 

Deferred until October following Council elections.

Deferred until November 2012.

 

 

9

SF1714

11/04/2012

Council receive a report setting out the number of rural blocks which front sealed roads but do not have a building entitlement.

 

GM

Deferred to June 2012.

Investigations to commence when Strategic Planner returns from leave in August.

Investigations underway.

 

 

10

SF1714

11/04/2012

Council review the availability of industrial (employment) land at Nambucca Heads and Macksville and if necessary take steps to rezone further land.

 

GM

Deferred to June 2012.

Investigations to commence when Strategic Planner returns from leave in August.

 

Investigations underway.

 

Report to meeting on 12 December 2012

 


 

JUNE 2012

11

SF399

26/7/2012

Council to consider ?loss? of $191,545 in FAG income in September quarter budget review.

 

GM

Report in November 2012.? September QBR now deferred.? Refer report to Council?s meeting on 29 November.

AUGUST 2012

12

SF96

15/08/2012

Council develop a policy in relation to the erection of signs on public land.

 

AGMES

A draft policy will be developed for Council in November 2012

SEPTEMBER 2012

13

SF988

27/09/2012

Council write again to Mr Stewart Dowrick and the Hon. Andrew Stoner MP reminding them that dialysis at Macksville Health Campus was part of a health strategy many years ago ? requesting when might the community expect an answer.

 

GM

Letters sent 3 October 2012

 

No response as at 6 November 2012

 

Report in this business paper.

14

SF929

27/09/2012

Council write to NV Tourism and ask them to suggest a strategy for the future of the VIC taking into consideration a number of factors.

 

GM

Letter sent 3 October 2012.

 

Report in this business paper.

15

DA2012/093

27/09/2012

Council develop a Management Plan for Lions Park as soon as possible.

 

AGMES

Report in December 2012

 

Deferred to February 2013 subject to outcomes of stakeholder meeting

 

16

SF768

27/09/2012

Further report on Weekes bridge and a further inspection.

 

AGMES

To be scheduled for Council meeting on 12 December 2012

17

SF84

27/09/2012

Council write to the Minister for Police and Emergency Services & others advising that a formal written explanation has not been forthcoming on the RFS line items ?other support? , ?insurances? and why RFS budgets are not provided to Council by 28 February in accordance with the service level agreement.?? Council also advise that it doesn?t accept paying for the GRN which is not available in the Nambucca Valley.

 

AGMES

Letter sent 5 October 2012.

Acknowledgement of receipt of letter received.


 

OCTOBER 2012

18

SF688

10/10/2012

That Council endorse the proposed replacement projects for the 2012/2013 EL works program and place them on exhibition for 28 days subject to a change in wording for CBD streetscape improvements.? Project list needs to be referred to Estuary Committee for comment.

 

GM

Exhibition commencing on 25 October 2012.

 

Report in this business paper.

 

 

19

SF688

10/10/2012

Council receive a report to establish a rainwater tank rebate under its water fund and that the provisions of the existing rebate scheme be reviewed to achieve a higher take up rate.

 

AGMES

Report to February 2013 meeting.

20

SF688

10/10/2012

That Council receive a brief report and recommendation on the possibility of extending the environmental levy program to allow for more flexibility and avoidance of re-votes.

GM

Report in December when EL works program comes back to Council for adoption.

 

Report in this business paper.

21

SF544

10/10/2012

That a draft Section 94A contributions plan be submitted to Council no later than early 2013 to enable a draft works schedule to be advertised with the draft 2013/2014 Operational Plan.

 

GM

Report in January 2013

22

SF1185

10/10/2012

Naming of beach area off Ferry Street be deferred due to an undertaking that there be a meeting with the various stakeholders.

AGMES

Meeting to be arranged with stakeholders ? report deferred to February 2013.

23

DA2012/069

25/10/2012

Council to seek full external funding for independent traffic study for Pacific Highway Upper Warrell Creek Road Intersection

MBD/

G&CO

Investigations underway

24

SF1676

25/10/2012

Capital works variations to be included in September 2012 Budget Review

 

 

AGM-ES/MFS

Budget Review underway

NOVEMBER 2012

25

SF734

14/11/2012

Request to acquire a small section of Gordon Park, Nambucca Heads ? be deferred to Council?s meeting on 12/12/2012

GM

Report to meeting on 12/12/2012

26

SF1709

14/11/2012

Review of planning and DA?s and statistical information reports be deferred for 1 month to allow Councillors the opportunity to look at DA?s online.

 

AGMCCS

Report to meeting on 12/12/2012

27

SF768

14/11/2012

Laverty?s Bridge replacement ? matter be deferred to clarify the costing of option 1 and option 2.

 

AGMES

Report to meeting on 12/12/2012

28

PRF54

29/11/2012

Council does not proceed with any management plan for the Gumma (Boulton?s Crossing) Reserve until there has been a meeting with NPWS and the Dept. of Lands.? Also that a report come to Council on how the land came to be transferred.

 

GM

Meeting scheduled for 9 January.? Report to meeting on 31 January 2013.

29

SF430

29/11/2012

Council write to the Dept. asking whether they will seek a refund of the grant money paid if no Plan of Management for Flying Foxes at Grassy Park is adopted or if a Plan different to that recommended is adopted.

 

GM

Letter sent 5 December 2012.

30

PRF49

29/11/2012

That the outcome of the investigations to identify the reason/s for the excessive water consumption at Macksville Park be notified to Councillors.

 

AGMES

March 2013

31

PRF49

29/11/2012

That a report be submitted to Council on the possibility of Committees of Management, Clubs etc who currently do not pay for water consumption being charged for water consumption.

 

AGMES

March 2013

32

SF29

29/11/2012

Representatives of Clarence Valley Council be requested to meet with representatives of this Council to discuss the distribution of the assets and liabilities of the CRL.

 

GM

Letter sent 5 December 2012

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

General Manager's Report

ITEM 9.2????? SF1409??????????? 121212???????? Availability of Industrial Land 2012

 

AUTHOR/ENQUIRIES:???? Grant Nelson, Strategic Planner ????????

 

Summary:

 

On the 11 April 2012 Council resolved to review the availability of industrial (employment) lands at Nambucca Heads and Macksville and if thought necessary rezone additional land for this purpose. This report examines this request.

 

 

Recommendation:

 

1.???????? That the information be noted and no further amendments to industrial land zoning be considered at this time.

 

 

OPTIONS:

 

NIL

 

DISCUSSION:

 

In November 2010 Council adopted the Local Growth Management Strategy ? Employment Lands, later this strategy was certified by the Minister of Planning.

 

The key objectives of the strategy was to determine the amount of employment lands available at present, and based on growth the amount of employment lands that may be required into the future (25 years).

 

The following table, taken from the employment land strategy, provides and overview of the supply of Industrial land in 2010.

 

 

Since the strategy was adopted in 2011, Council has completed the following, taking into consideration the recommendations of the strategy:

 

?????? rezoned a portion of land industrial land at Railway Crescent Nambucca Heads B7 Business Park in an attempt to increase its marketability and also reduce the potential conflicts with adjoining residential areas;

?????? rezoned 52 HA of IN1 General Industrial and 9 Ha Business Park at the Valla Urban Growth Area. For substantial development to occur in these areas they will need to be serviced and Development Controls adopted by Council. Some standalone developments may be permissible in the area at present, particularly where they align with the Pacific Highway upgrade. For example a service centre

?????? rezoned 11Ha-12Ha of B7 Business Park in Lower Nambucca.

 

Matters that have or may influence the availability of vacant industrial land in the shire since 2009 include:

 

?????? Construction of a bakery in Macksville Industrial area (site 1500sqm approx);

?????? Mens shed construction Macksville (site 2000sqm approx);

?????? Industrial Shed Construction Macksville (site 1800sqm approx).

?????? A land owner owning 13HA of industrial land at south Macksville has recently received development approval to subdivide the attached rural portion of the property into a separate title. This has created a more appealing standalone 13HA industrial portion of land immediately west of the abigroup site.

?????? An operating mill in Nambucca Heads has received consent to subdivide the mill from a portion of Crown land. The residue portion of Crown land contains approximately 2.5Ha of Industrial zoned land. It is uncertain what intent the crown has in relation to this land.

 

Two (2) maps have been prepared for the main industrial land in the shire, Macksville and Nambucca, they are included as attachment 1 and 2. There has been no change in the Bowraville Industrial land since 2009 and therefore no maps are provided. These attachments show undeveloped industrial land, but does not include unoccupied buildings or buildings for lease, only an additional audit would determine this. Within the existing industrial areas of Macksville and Nambucca there is approximately 30Ha of undeveloped industrial zoned land, noting that varying constraints would apply to these lands as determined in 2009.

 

?????? Existing Macksville approx. 25Ha (a discounted rate has not been provided to take into consideration constraints)

?????? Existing Nambucca Industrial approx. 5.2Ha (a discounted rate has not been provided to take into consideration constraints)

?????? Bowraville 2.5 ? 3Ha approx. (the 2010 strategy incorrectly identifies 0Ha);

?????? Valla Growth Area 52Ha industrial/ 9Ha Business Park (un-serviced) and

?????? Lower Nambucca 11 Ha (un-serviced);

?????? Preliminary discussion have been held with Council staff regarding the creation of 9 1500sqm lots in south Macksville Industrial Estate.

 

In summary there has been little change in the take up of existing industrial land in the shire since 2009, however there has been significant additions to the availability of zoned land through the Valla Urban Growth Area. The take up of available land will largely depend on market interest.

 

The primary constraints to the provision additional industrial land include.

 

?????? Availability of Services: the lower Nambucca and Valla Urban Growth Areas have both recently been zoned for industrial/ business related activities. Providing services to these areas should take precedence over any additional re-zoning of un-serviced land.

 

It is understood some services will be provided to the Nambucca Interchange as part of the Pacific Highway upgrade, these services will only provide for activities proposed at the interchange. This interchange will provide the gateway into the Valla Urban Growth Area and may contribute to the appeal of this area for future development.

 

?????? Procedure: The provision of additional employment lands in greenfield or rural areas of the shire would require the land to be added as a growth area in the Mid North Coast Regional Strategy. To achieve this would require strong justification to the Department of Planning and Infrastructure most likely through an amendment to our local growth management strategy Employment Land component.

 

The re-zoning of an existing urban area such as residential, business or the like to industrial is less complicated in terms of procedure and this type of rezoning would only require a Planning Proposal. However, other complications arise in these established areas in the form of conflicting land uses and traffic as examples.

 

?????? Natural Constraints and hazards: Flooding is considered an essential constraint to be given consideration in any land use plan or strategies. Council is presently preparing flood studies for both Deep Creek and Nambucca River. As these studies are yet to be completed it may be premature to consider additional land zonings.

 

Council is presently updating its vegetation mapping this would also be a useful layer to give consideration in any future zoning amendments.

 

The availability of land suitable for industrial purposes which is already serviced and unconstrained is likely to be limited. However this can be further investigated when the flood studies and vegetation mapping projects are complete. Further there appears to an adequate supply of undeveloped but zoned land available at present to meet the majority of demand, no further industrial land rezonings are proposed at this time.

 

CONSULTATION:

 

General Manager

Manager of Business Development

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This report provides Council with an update on the availability of industrial land in the shire. There is no environmental impact associated with this report.

 

Social

 

This report provides Council with an update on the availability of industrial land in the shire. There is no social impact associated with this report.

 

Economic

 

This report provides Council with an update on the availability of industrial land in the shire. There is no economic impact associated with this report.

 

Risk

 

This report is providing information, therefore there is no risk involved.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

NIL

 

Source of fund and any variance to working funds

NIL

 

Attachments:

1View

31550/2012 - Nambucca industrial land 2012

0 Pages

2View

31551/2012 - Macksville industrial land 2012

0 Pages

??


Ordinary Council Meeting - 12 December 2012

Availability of Industrial Land 2012

 

 

 



Ordinary Council Meeting - 12 December 2012

Availability of Industrial Land 2012

 

 

 



Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

General Manager's Report

ITEM 9.3????? SF688????????????? 121212???????? Review of the Environmental Levy Program (results of exhibition)

 

AUTHOR/ENQUIRIES:???? Grant Nelson, Strategic Planner ????????

 

Summary:

 

The purpose of this report is to advise Council on the results of the exhibition of the proposed environmental levy projects considered on 10 October 2012 being:

 

1??????? Installation of effluent management system at Saleyards $30,000

2??????? Provision of access to Nambucca Heads beach $50,000

3??????? Vegetation mapping $40,000

4??????? Paperless councillors $16,000

5??????? Additional riverbank restoration $70,000

6??????? Prepare/review concept plans for CBD streetscape improvements $20,000

7??????? Additional expenditure on weed control in coastal reserves $15,000

 

Given recent success in a number of grant applications for environmental projects, this report also identifies the matching funding required to accept the received grants and the adjustments are provided within this report.

 

 

Recommendation:

 

1??????? That the proposed replacement projects be approved for incorporation into the 2012/13 environmental levy program.

 

2??????? That both the Nambucca and Macksville Chambers of Commerce be notified of Council?s resolution which provides for implementation or plan preparation for the CBD areas.? Should either Chamber wish to proceed to implement particular actions they be requested to forward a proposed works and costings schedule to Council for consideration.? Any proposed action would need to demonstrate the environmental benefits associated with the actions.

 

3??????? That future reports on the Environmental Levy giving consideration to a program of works over several years provide additional consideration to the projects identified through submissions as well as though on the current unfunded items list.

 

4??????? That Landcare be invited to submit a proposal for on ground restoration/ rehabilitation or like environmental works that address actions identified in the Nambucca River Estuary Management Plan.? A further report be provided to Council on receipt of any such submission.

 

5??????? That the remainder of unspent funds be maintained in reserve to target grant opportunities with a focus on implementing actions in the Coastal Zone Management Plan; Estuary Management Plan, Climate Change Adaptation Strategy; Nambucca River Master Plan and any other like plans or strategies adopted/ endorsed by Council.

 

 

OPTIONS:

 

Council may resolve to amend the proposed program.

 


DISCUSSION:

 

After a reconciliation of on-going environmental levy projects as at 30 June 2012 was complete Council received a report identifying total revotes in 2012/2013 of $433,401 which is in addition to the $338,000 in annual income from the levy.

 

At is meeting on the 10 October 2012 Council considered additional and/or replacement projects (identified in the summary of this report) to allocate levy funds towards in the current financial year and Council resolved the following:

 

1??????? That Council endorse the proposed replacement projects for the 2012/2013 Environmental Levy works program and place them on public exhibition for 28 days subject to No 6 in the list being worded as follows:? ?Prepare/Review and Implement Plans for CBD Streetscape Improvements $20,000?.

 

2??????? That Council receive a report to establish a rainwater tank rebate under its water fund and that the provisions of the existing rebate scheme be reviewed to achieve a higher take up rate.

 

3??????? That further report/s come to Council on the outcome of the public exhibition and the expenditure of the balance of the revoted funds.

 

And also

 

That the Estuary Committee be given the opportunity to make comment on the list of proposed replacement projects prior to a final report coming to Council for adoption.

 

That Council receive a brief report and recommendation on the possibility of extending the environmental levy program to allow for more flexibility and avoidance of re-votes.

 

Nambucca River Creeks, Estuaries and Coastline Management Committee

 

On the 2 November 2012 the committee was provided with a copy of the proposed replacement projects and the report prepared to Council on the 10 October 2012.? On review of the proposed actions the committee made the following resolutions:

 

?????? That the Committee provide comment on the list of proposed replacement projects prior to a final report being presented to Council for consideration.

 

?????? That the Committee request Council to consider the following in the 2013/2014 Environmental Levy:

 

a????? That a Natural Resource Officer be considered for three days a week.

b???? i???????? That Bowraville be considered with the Macksville and Nambucca Heads??? Streetscape Plans.

?????? ii??????? That funds not be spent on Infrastructure for Streetscape plans.

 

This first resolution is noted and the committee was provided with an opportunity to comment at its meeting on the 2 November 2012. The next committee meeting was not proposed until February 2013.

 

The other resolutions are addressed in the body of this report.

 

Grant funding requiring contributing funds from the levy

 

Since preparing the report in October, council has been successful in two (2) grants applications from the Office of Environment and Heritage (OEH) that require matching funds from Council to proceed.

 

Gumma Wetland Management Project ? OEH $80K matching funding required $40K.? This project proposes a review of the hydrological processes within the Gumma wetland using LiDAR, the results being used to support implementation of actions to maintain a balance between natural processes and the needs local landholders.? This project is an initiative of Wetland Care who are managing the project and have additional contribution of funding of $40,000 through a Caring for our Country grant.

 

Beach Access Improvement Program ? OEH $60K matching funding required $60K.? This project will provide an extension of the $70K received through the CMA for Beach Access Improvements.? Our grant application originally proposed $40K from the levy however an additional $20K has been offered if it can be matched.

 

The matching funding for these projects needs to be provided through the Environmental Levy and as such there will be adjustments to the distribution of funding originally proposed in October. This will be taken into consideration at the conclusion to this report.

 

Exhibition

 

Pursuant to these resolutions the proposed levy projects were exhibited between 24 October 2012 and 23 November 2012. Following the exhibition period Council had received eight (8) submissions which are attached to this report.? Each of the proposed replacement projects is discussed below. The discussion identifies comments or issues raised in relation to a particular project and brief response.

 

1????????? Installation of effluent management system at Saleyards $30,000

 

Two (2) submissions supported this action 1 raised some questions which are identified below.

Issue

Response

This action will protect the river and environment from pollution

Noted

Does this action meet the criteria of the environmental levy?

The program will result in improvements to water quality of the Nambucca River.

Why is this work not funded by the Saleyard Committee?

An agreement has been reached for the transfer of the showground including the saleyards to the River District Agricultural Association. Part of this agreement is that an effluent management system be installed at Council?s cost.

Why has this not been completed earlier?

To date the effluent has been managed through a pump out system. A design for a new system that will provide environmental benefits has now been received.

If the sale yard cannot pay its way it maybe it should be closed as was one of the proposals

Council has resolved to agree to the transfer along with the installation of an effluent management system.

 

As originally reported in October this project, will have a number of positive environmental benefits particularly in relation to the water quality of the Nambucca River.

 

It is recommended it proceed as originally proposed.


 

2????????? Provision of access to Nambucca Heads beach $50,000

 

Three (3) submissions supported this action. The following additional comments were provided:

 

Issue

Response

Partially supported however a future study should investigate the true impact of Coastal Erosion, Climate Change and tidal inundation.

Council has recently completed a Coastal Hazard Definition Study and Coastal Zone Management Plan. No further studies are required. These documents give consideration to the Nambucca Main Beach and identify potential for immediate reconstruction of the walls as the second preference after maintenance. As the existing structures have failed they need significant reconstruction. Specialist advice is to be sought from a Coastal Engineer in relation to the most practical and cost effective solutions ? this is to be undertaken as a site visit with Council staff, fees associated with this advice will be within staff delegations.

Partially supported but how will the proposed works be protected from future erosion.

There is no guarantee that works will not be impacted by future coastal hazards, however the coastal zone management plan considered the ?do nothing? option as unviable. As state above expert advice will be sought prior to design.

Nambucca Surf Life Saving Club should be approached to determine if they have any funds to contribute to the action.

Should Council determine to proceed with the project consultation with the Nambucca Heads Surf Club will be undertaken.

 

This is an action identified in Councils Coastal Zone Management Plan and will have a number of positive environmental and social benefits. The grant offered by the OEH for beach access improvements requires additional matching funds of $20,000 this can be matched through this action giving $70,000 towards this project.?

 

It is recommended this project proceed as originally proposed.

 

3????????? Vegetation mapping $40,000

 

Two (2) submissions supported this action.

 

Issue

Response

Supported however vegetation mapping should cover the entire Shire

The vegetation mapping is specifically updating the existing Kendal and Kendal Mapping which covers an extensive area of the shire. To include any additional area not already mapped would be at additional cost, this may be undertaken if considered necessary at a later date.

Supported and the vegetation mapping should be used to inform a koala plan of management

The vegetation mapping will form a base layer to inform any number of strategic or natural resource projects. It is noted that the State Government is proposing significant changes to planning legislation. One of these changes is the elimination of the large number of SEPP?s to approximately 10 or 11 planning policies which will include 1 biodiversity themed policy. The details of which are yet to be determined, future projects of this nature should be deferred until this policy has been adopted.

Supported but Council should take up option 1 at a cost OEH $50,000/ NSC $134,000.

OEH has been consulted regarding this and it would not be a major task to undertake a second stage to this process at a later date if considered necessary. Should Council wait until new planning policies are developed we will be in a better position to target objectives/requirements of those policies. Additional grant funding may also become available for Council?s to address the new legislation.

 

As discussed at the meeting in October 2012, option 2 is considered to represent the greatest value for money in regards to our present requirements.

 

On the 10 October 2012 Council resolved to allocate $40,000 from the Environmental Levy for this project and it is presently underway.? Letters have been distributed to a number of land holders and generally positive feedback has been received. To date over 50 responses have been received allowing access to properties to undertake ground truthing surveys.

 

4????????? Paperless councillors $16,000 (purchase of IPADS and associated software)

 

Two (2) submissions supported this action two (2) did not. Matters raised stated the following:

 

Issue

Response

Not supported the purchase of IPADs should come from the general fund.

Council is to receive approximately $8,000 towards a paperless Council through the Our Living Coast Project. The project is expected to significantly reduce paper consumption for Council business papers and the like. It is considered to have environmental benefits.

Supported the action will save up to 112,000 sheets of paper per annum/ plus ink

Noted.

 

It is recommended that this project proceed as originally proposed.

 

5????????? Additional riverbank restoration $70,000

 

Two (2) submissions supported this project but some questions were raised.

 

Issue

Response

Supported but revegetation should follow actual earthworks for aesthetic and the success of the project overtime

Historically Council has had a program in place to support these works, however it is understood the program is now complete. Priority works will be identified as part of this action and further funding may be required in following years to address some ongoing bank destabilisation.

 

A proportion of the funds will be allocated to revegetation. It is noted that an organisation such as Landcare would be well positioned to manage the rehabilitation of any works given their extensive experience in bank stabilisation. Consideration will be given to engaging Landcare to oversee revegetation works.

Supported however are they required immediately, once again these works appear to be more about beautification.

There are areas of immediate concern along the Nambucca River.

.

It is recommended this action be supported as originally proposed.

 

6????????? Prepare/review concept plans for CBD streetscape improvements $20,000

 

One (1) submission supported this action three (3) submissions were not in support or provided support to landscaping only. Matters raised through submissions included:

 

Issue

Response

Not supported, this is an infrastructure project and does not contribute to a healthier environment or protect environmental values at all.

There is renewed interest by both Chambers of Commerce for streetscape and pedestrian improvements to the Nambucca Heads and Macksville CBD?s.

 

There have been previous investigations into CBD improvements which have not been implemented because of concerns about the availability and arrangement of street parking and cost.? There is a risk that similar issues will be encountered again.

 

Following the success of the recent River Street foreshore improvements in Macksville, and to take advantage of the expressed interest in achieving further improvements, it was proposed to engage a landscape architect or similar to review previous work and put forward some concept sketches for discussion purposes. Any brief prepared to receive quotes would need to incorporate a number of objectives to be considered during the preparation of the plans including but not limited to items such as:

 

?????? such as drought tolerant, low maintenance and shade providing plant species;

?????? water sensitive urban design principles;

?????? waste management principles;

?????? highway bypass opportunities; and

?????? recreational and living/ green space opportunities or improvements

 

By incorporating these types of principles into a brief, future works demonstrating environmental benefits could be undertaken from unallocated revotes or future environmental levy funding. It is important to note that many grant funds that become available for works require the support of endorsed plans or strategies. Funding opportunities have been available in the last 12 months that could be directed towards CBD improvements, however with no clear direction on what needs to be done it is difficult attract/justify funding.

 

Should Council resolve to support the proposed levy funding, staff should seek quotes from three (3) suitable professionals to prepare concept plans for the CBD area. These quotes should detail what outputs are expected and address environmental and social objectives.

 

Recently a number of Councillors and staff attended workshops run by a company called ?creative communities? who are regarded as an industry leader in ?Place Making?. In receiving quotes to address the CBD this company could offer an alternative to a typical streetscape design or concept, the type of outputs are given direction by the community themselves, examples can be seen on their website, https://www.creative-communities.com/. The consultant assists the community in developing creative projects for their own town. The cost for this consultant services for this type of project is approximately $11,000 for a 12 month period.? Nevertheless, there is still and issue of funding identified projects developed under this type of model, many of the projects shown in examples are funded by the community themselves, should the Environmental Levy be used the projects would need to demonstrate environmental benefits.

 

Should Council resolve to permit immediate works to be undertaken from the $10,000 allocated for either of the CBDs then proposed actions should be endorsed by Council and have demonstrated environmental benefit.

Support revegetation of native species to provide shade and food source for native birds. Only native tree and shrub component of the funds should be paid through the Environmental Levy.

Not supported, difficult to see how town centre beautification works can be achieved through an environmental levy, physical or infrastructure work was not the intention of the levy.

Money should not be wastes on new concept plans for the CBD?s these plans already exist. Money should be spent on beautification such as landscaping not plans. Previously these areas have only had cosmetic changes.

Oppose the use of levy funds being spent on urban infrastructure and streetscape plans for Macksville and Nambucca.

Potential to incorporate the redevelopment of the Partridge Street children?s Playground.

Support for the concept plan in Macksville

The Pedestrian Access and Mobility Plan (PAMP) has identified a number of small projects to improve walking pedestrian movements around the CBD. The progress of this plan could be boosted by funding ? the PAMP focuses on filling the gap in the footpath networks as well as providing new footpaths and street furniture.

Dawkins lake is a potential site for environmental focus eg water quality, replanting of native species. Projects around the lake could involve Nambucca Valley Care residents, Macksville community garden and local schools all of which are with walking distance.?

Building on the healthy communities initiative; incorporating the concept of a healthy built environment is more likely to protect and enhance the natural environment. Evidence suggests that environments that support accessible spaces and places, encourage physical activity and green spaces benefit the health and well being of community members, connect and strengthen communities and generate a range of activity and cost benefits to a town.

The relocation of the Pacific Highway creates a range of community development opportunities and challenges and the sooner we commence discussions and planning the better prepared Macksville will be.

 

It is recommended that this program be supported as resolved by Council and it is further recommended that both Chambers of Commerce be notified of Council?s resolution which provides for implementation or plan preparation. Should either Chamber wish to proceed to implement particular actions they will be requested to forward a proposed works and costings schedule to Council for consideration. Any proposed action would need to demonstrate the environmental benefits associated with the actions.

 

7??????? Additional expenditure on weed control in coastal reserves $15,000

 

Two (2) submissions supported this action.

 

Issue

Response

Good use of Environmental Levy Funds

Noted

Supported if only non-chemical means are used.

Chemical control of weeds is recognised as a practical and best practice method to target weed species. Chemicals used are approved by the APVMA (Agricultural Pesticides and Veterinary Medical Association) and have limited off target effects. Generally speaking the benefits outweigh the potential impacts.

 

The $15,000 already committed to weed management through the Environmental Levy is directed to an extension of the coastal weed management program and is addressing weed encroachment on an endangered ecological community at Nambucca Heads. The program is being managed by Councils Weeds Officer and addresses approximately 4HA of Themeda Grassland on Seacliffs and Coastal Headland (EEC). The allocation of additional funds will be able to target similar projects to this.

 

It is recommended this project be supported as originally proposed.

 

Additional matters raised through the exhibition process included:

 

Environmental Levy funds should only be spent on the natural environment not the built environment.

 

These comments are noted and this is a commonly raised concern in regards to the application of the Environmental Levy. Establishing a boundary between the natural environment, living spaces, and the built environment will undoubtedly be questioned along with the environmental benefits of particular projects.

 

New or future projects will need to be endorsed by Council.

 

The natural resource officer/ biodiversity management officer be funded through the levy

 

A number of submissions raised concerns about the resources allocated to ensuring the successful implementation of the environmental levy and suggests funds be allocated to a Natural Resource Officer Position or Natural Resource Manager position. A submission was further shocked at the redundancy of the environmental compliance officer position.

 

This matter has been considered by Council on 19 October 2011 and was not identified as a replacement project for this financial year despite being discussed further at the meeting on the 10 October 2012. Council may reconsider this matter.

 

Funding for the Environmental Resource Officer position needs to be retained in the Environmental Levy at this time, until the position becomes redundant and to accommodate part of the redundancy package.

 

Hughes Creek Restoration/ Rehabilitation and other Macksville Town drains

 

A number of concerns have been raised in relation to the status of the Hughes Creek and debris and litter in other town drains. Council has already resolved to apply $40,000 levy funds to GPT maintenance in the shire.

 

As this is the first year this funding has been applied to this project the actual cost is not known and is still being investigated. Should there be a surplus of funds from this amount it could be directed to general town drain maintenance. However, it is noted that works in some of these areas may need additional approvals from other agencies or investigations into environmental attributes (flora and fauna/ acid sulphate soils etc) prior to works. Further investigation would be required.

 

Rainwater water tank rebates

 

A submission supported the increase in the rebate for water tanks and a submission was received for the installation of the water tank at the Utungun Hall.

 

Council resolved to receive a report for establishment of a rainwater tank rebate under the water fund and provisions of the existing rebate scheme be reviewed to achieve a higher take up rate. Unfortunately, a report will not be prepared on this matter until the new year.? Until this time it is recommended Council continue to fund this program through unspent revotes associated with rainwater tank rebate of the Environmental Levy. To date the 2012/13 financial year the rebate scheme has seen a take up $1500 which has been sourced from the environmental levy.

 

The Utungun Hall committee will be advised of the process to follow in order to apply for a rebate.

 

Nambucca Valley Landcare

 

Nambucca Valley Landcare has provided to Council an overview of their expertise in the Environmental Management, restoration and stakeholder consultation fields. Landcare are considered a valuable resource and Council could consider a partnership programs aimed at achieving positive on ground environmental benefits.

 

It is recommended Landcare be invited to submit a proposal for a project to support actions under the Nambucca River Estuary Management plan. Should Council support the proposal, Council?s donation policy be used to support the project subject to a memorandum of understanding detailing timing, outputs and reporting.

 

Dawkins Park

 

Dawkins Park has been identified in the Environmental Levy program as an unfunded item. With the imminent Pacific Highway by pass it may be an opportune time to consider the potential of this project in more detail. It is recommended that this project be considered for funding in the 2013/2014 financial year, further report will be prepared at a later date.

 

Bellwood Causeway Duplication

 

This project has also been identified as an unfunded item in the Environmental Levy. The recently completed Lower Nambucca River Flood Study (SKM, 2011) modelled the potential impact of the existing/new culvert on flooding in comparison to the previous culvert. The modelling indicated the re-construction had very minor impact on flood behaviour, due to the high proportion of water flowing over the causeway even in small flood events.

 

On the 12 August 2011 ? Councils Estuary Committee resolved to consider running a flood model with the complete removal of the V-Wall parallel to the car park and road (but not including the removal of the sea wall) and the Stuart Island Causeway.

 

To date no further action has been taken in regards to this resolution and as such works to duplicate the Causeway are unjustified at this stage.

 

Lantana Growing and other noxious weed growing in the shire

 

A general comment was made in regards the amount of weeds growing in the shire. This was noted and as noted above additional funds are proposed to be directed to weed management.

 

Camphor Laurels growing along Fence line on the southern entrance to Macksville.

 

The removal of the Camphor Laurels along the southern entrance to Macksville may have positive environmental and aesthetic benefits. This potential action can be considered in future rounds of funding, the matter will be discussed with Councils weeds officer.

 

Support Environmental projects

 

General support was provided for environmental projects such as biodiversity management plan, koala plan of Management, rebates for riparian fencing, water reclamation projects, sustainability projects for Council buildings and revegetation projects.

 

Conclusion

 

Two (2) resolutions of Council from 10 October 2012 have not been addressed in this report, being:

 

?????? That Council receive a report to establish a rainwater tank rebate under its water fund and that the provisions of the existing rebate scheme be reviewed to achieve a higher take up rate.

?????? That Council receive a brief report and recommendation on the possibility of extending the environmental levy program to allow for more flexibility and avoidance of re-votes.

 

A report will be provided to Council in regards to the rainwater tank rebate in the new year. In regards to the second of the above resolutions a report will be provided to Council as necessary with the proposed 2013/2014 Environmental Levy program.? The remainder of the 2012/13 year will be consumed with implementation of programs/ projects.

 

The following table identified commitments for the current approved 2012/13 Levy program along with the results of public exhibition and the expenditure of the balance of the revoted funds.

 

2012/2013 ? Draft Environmental Levy Program

 

Total Revote Available? =?????? $433 401

Total income Available = $338,000.00

Total Levy????????????????????? = $771,401.00

 

DESCRIPTION

BUDGET / Committed

Grants

COMMENT

Continuing Programs/Projects

 

 

 

Environmental Compliance Officer (Salaries and on costs)

 

$78,000

 

Position has been made redundant.? Redundancy costs will consume much of the residual allocation for salary and on-costs in 2012/2013.

Implementation of Environmental Improvements at Macksville Showground

$30,000

 

WASIP (waste levy) funding of $37,800 has now been provided.? An additional $30,000 is required from the Environmental Levy.

Indian Minor Birds Eradication Program

 

$2,000

 

On-going.? Contact to be made with the control team.

Implementation of Nambucca River Estuary Management Plan including:

-continuation of river bank restoration work;

--installation of flood gauge posts

 

 

$30,000

 

$10,010

 

 

 

 

 

Rock armour of erosion hot spots in Macksville is scheduled to proceed this financial year $30,000 allocated previously. $70,000 proposed as part of this resolution.

Implementation of works from the Nambucca Coastal Zone Management Plan ? Beach Access Improvements

$40,000

 

 

 

 

$40,000 OEH

$70,000 CMA

Funding of $60,000 ($20,000 for main beach works) through OEH for Beach Access Improvements.? This funding is in addition to the recently announced $70,000 grant from the NRCMA. The Council to commit $40,000 of Levy funds.?

Water Monitoring and River Health Program ? Nambucca River and Estuaries (Includes Oyster water quality sampling)

$15,000

 

$10,000 has been committed to water loggers. Additional funds for water quality sampling ? recent Deep Creek Closure and as required

Environmental Weed Eradication

 

$15,000

 

 

Weeds Officer has prepared a program for expenditure for the initial $15,000 an additional $15,000 to be programmed if endorsed by Council.

Control of Noxious Weeds

$66, 200

 

Previously from General Fund

Implementation of Environmental Management/Improvements identified in the Nambucca River Foreshore Master Plan

$44,500

 

$26,000 allocated for stairs from Shelley track to amenities building at Shelley Beach.? $11,680 allocated to Anzac Park improvements (near RSL/Beer Creek) to undertake rock armour and plantings.? It should be noted that there is also a carry over funding from 2011/2012 of $153,985.

GPT Maintenance

$40,000

 

Previously from general fund

River Street Foreshore improvements.

$20,000

 

Continuation of additional funding for improvements of River street foreshore

Vegetation Mapping upgrade and ground truthing

$40,000

 

37,000 in kind support from OEH

Servicing of Dog Bags/bins

$14,000

 

7 bins @360/bin/per year

Water Quality River Health Monitoring

$15,000

 

 

Preparing and Print Fact sheet regarding Coastal erosion

$800

 

Fact sheets regarding land slips are presently being prepared

Rainwater Tank Rebates

$3000

 

To cover expenditure until transferred to the Water Fund.

Completion of the Nambucca River Flood Study

$25,000

Potential for approximately $16,000 in funding through the OEH

To cover quote to complete Flood Study extension for the Nambucca River. Revoted funds from the two (2) flood studies may be used to commence a joint flood risk management plan in the new year upon the completion of the flood studies.

Completion of Deep Creek Flood Study and Entrance Management Plan

$15,000

 

Approximately $15,000 owing to consultant. Revoted funds from the two (2) flood studies may be used to commence a joint flood risk management plan in the new year upon the completion of the flood studies

Continuation of Website Management for Environmental Projects

$2500

 

 

Bowraville Flying Fox Program

$9,335

 

At the time of writing this report it was Flying Fox Plan of Management had been deferred by Council

Total Committed

$449,045

$126,000

 

Proposed Levy Projects

 

 

 

Implementation of works from the Nambucca Coastal Zone Management Plan

-?????? Nambucca Main Beach Access Improvements and Protection works

 

 

 

$50,000

 

 

 

$20,000 OEH

 

Environmental Weed Eradication

 

$15,000

 

Additional $15,000 to be programmed for environmental weed eradication if endorsed by Council.

Implementation of Nambucca River Estuary Management Plan including:

-continuation of river bank restoration work;

- Gumma Healthy Wetlands Projects

-??????

 

 

$70,000

 

$40,000

 

 

 

 

$80,000 OEH

 

 

$70,000 proposed as part of this resolution.

Project to be managed by Wetland Care additional funding sourced from Caring for our Country.

Paperless Council (IPad Purchase)

$8,000*

$8,000 OLC

Matching funding from Our Living Coast

Installation of Effluent Management System at Macksville Saleyards

$30,000*

 

 

Prepare/Implement Concept Plans for CBD Streetscape Improvements

$20,000*

 

 

Total of Proposed Levy Projects

$175,000

 

 

Total Committed + Proposed levy Projects

$624,045

 

 

Balance of unspent funds

$147,356

 

At this stage the balance of unspent funds to be retained and used as reserve to target grant opportunities. Any future projects be reported to Council for approval.??

 

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Environmental Levy supports projects with environmental benefits that may not be funded through the general fund.

 


Social

 

The majority of projects proposed would have some form of social benefit.

 

Economic

 

The proposed replacement projects will provide additional $175,000 worth of projects within the 2012/13 financial year.

 

Risk

 

Some of the projects may be dependent on other agency approvals or endorsements and may extend into the next financial year should components of projects be delayed due to this.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The proposed projects will be funded through the environmental levy

 

 

Source of fund and any variance to working funds

 

The Environmental Levy

?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? ???????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????

 

Attachments:

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32167/2012 - Submissions

0 Pages

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Ordinary Council Meeting - 12 December 2012

Review of the Environmental Levy Program (results of exhibition)

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

General Manager

ITEM 9.4????? SF382????????????? 121212???????? Proposed Revised Options for the Scotts Head Caravan Park

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Revised options on the redevelopment of the caravan park and reserve were presented to Council?s meeting on 25 October 2012.? The proposed Option 1 was placed on public exhibition over November 2012.? In response to the public exhibition Council has received 63 submissions.

 

There are a number of recurring themes in the submissions, the most common being:

1.?????? the section of caravan park to the east of the existing office should revert to the day area as per the adopted master plan.

2.?????? the road should be relocated through the day reserve as recommended in the master plan

3.?????? loss of some of the "town green" to the office and cabins, especially the narrow section along Short Street

4.?????? the existing access point to the day reserve should be separated from the access to the caravan park

5.?????? there should be improved access to the section of patrolled beach through the caravan park

 

In response to the submissions it is recommended that:

 

?????? The sites to the east of the existing office and residence (5 caravan sites and the 3 cabins) be deleted.

 

?????? That five (5) cabins be removed from the land in front of Waratah Street and the office be relocated to the corner of the internal access road as shown on the circularised plan.

 

It is also recommended that Council advise the Scotts Head Reserve Trust (North Coast Holiday Parks) that as an alternative to the revised concept plans it would be agreeable to incorporating the Adin Street entry/exit in the adopted Master Plan as a public or private road or right of carriageway to ensure its security of tenure and to proceed in accordance with the adopted Master Plan.

 

 

Recommendation:

 

1??????? That Council advise the Scotts Head Reserve Trust (North Coast Holiday Parks) that it is agreeable to the proposed Option 1 plus Option 3 subject to the deletion of the three (3) cabins and five (5) sites to the east of the existing Office and also to the deletion of five (5) cabins and the relocation of the office to the corner of the access road as shown in the circularised plan.

 

2??????? That Council advise the Scotts Head Reserve Trust (North Coast Holiday Parks) that as an alternative to recommendation no. 1 it would be agreeable to incorporating the Adin Street entry/exit in the adopted Master Plan as a public or private road or right of carriageway to ensure its security of tenure.

 

 

OPTIONS:

 

There are a number of possible options.

 

1.? Reject the recommendation and propose no alternatives

 

The Council did participate in a lengthy process over a period of 4 years to prepare a draft Master Plan, to consult with the public and Lands Department and ultimately in February 2011, to endorse the plan as prepared and exhibited.

 

In the time this has taken the management of the Trust has changed and it no longer endorses the adopted Master Plan as the basis of future investment decisions.

 

As Council applied itself in good faith to the consideration of the Master Plan, it can refer to its previous support for the Master Plan and advise it is not interested in considering the revised options.? Notwithstanding the period of time the draft Master Plan was under consideration, the issues which have now been identified by the Trust were inherent in the adopted Master Plan.

 

This will mean there will be no substantial investment in the caravan park.

 

2.? Reject the recommendation and propose another alternative/s

 

There are many possible alternative plans.?

 

The caravan park is in need of substantial investment to improve its appeal as a holiday destination. The increased visitation the reported $3m investment will bring, particularly outside school holidays, is important to the viability of the retail business in the town as well as the Scotts Head Bowling Club.? The investment will only occur if the Trust Manager (North Coast Holiday Parks) agrees that the changes will provide them with a reasonable prospect of a return on their investment.

 

 

DISCUSSION:

 

On 17 February 2011, after four years of community consultation and negotiation, it was resolved;

 

?That Council implements the Master Plan as exhibited and accepts responsibility for the management of the balance of the Reserve (not including the caravan park) subject to adequate compensation and discussions with the Minister concerning the care and control of the Crown lands and day area.

 

For the Motion:??????????????? Councillors Hoban, South, Finlayson, Ballangarry and Court (total 5)

Against the Motion: Councillors Flack, Smyth, Ainsworth and Moran (total 4)?

 

Revised options on the redevelopment of the caravan park and reserve were presented to Council?s meeting on 25 October 2012.? It was resolved that:

 

1??????? That Council advertise for public comment for 28 days the proposed Option 1 submitted by North Coast Holiday Parks who manage the Scotts Head Reserve Trust.? Further that people who made submissions to the Master Plan be provided with a copy of the proposed revised plan and be invited to comment.

 

2??????? That the Scotts Head Reserve Trust be advised that Council will seek an independent market based review of rental income in Year 10 and Year 16 in the event that a lease for one of the options proceeds.

 

3??????? That Council advise the Scotts Head Reserve Trust that it has no objection to the use of demountable (relocatable) amenities buildings within the Scotts Head Caravan Park subject to the usual approval and certification requirements and also endorsement from the Division of Local Government or Department of Planning for the variation to the regulation.

 

4??????? That whilst option 1 is on exhibition, Council undertake an onsite inspection with the North Coast Holiday Parks representatives.

 

Option 1 was advertised for comment over November.? In response Council has received 63 submissions which are circularised to Councillors.

 

Council also undertook a site inspection on 14 November 2012.

 

The comments/issues raised in the submissions are listed in the following table.

 

Comment/Issue

No. of mentions

In option 1, both the size of the individual van sites and the overall size of the developed area is much larger than that proposed on the master plan.? Reference is often made to the retention of sites to the east of the office which were removed in the adopted Master Plan

33

Instead of removing the eyesore of the cabins east of the amenities block they propose to make this area even uglier by erecting 3 new permanent cabins

39

Campsite where office is should be removed

1

New Manager?s office encroaches on the master plan?s attractive edge between the caravan park and community open space

1

No need for town green area

1

No need for additional tennis courts

1

No increase in camping fees

1

Road through day reserve should be relocated away from children?s playground as proposed in the adopted Master Plan

34

Further consultation needs to take place with local community

1

Entrance to caravan park needs to be separated from entrance to day reserve

28

Requires pathway linking Village Green to beach access 3 (safest part of beach to swim)

24

Village Green fragmented by footpaths and car parks

1

Need pedestrian access between day reserve and Club (following road)

1

NCHP should not manage all of the Scotts Head Reserve

1

Planning and design of town green area should be done by Council

1

Boom gate at Adin Street is misguided

1

Current Master Plan should be re-endorsed & the proposed Master Plan rejected

1

Noise from camping in Adin Street Reserve

1

Revised option represents a decrease in available parking for public access to beach

1

Area of oval to be leased favours the caravan park over the public space

1

Guarantee of public access through caravan park required

1

The adopted Master Plan represents the outcome of community consultation

4

Access onto West Street will conflict with locals and pedestrians gaining access to beach

8

Agree to residence being moved to the western side of the entrance

1

Lost car spaces in West Street should be replaced

1

Reject having an entrance on to Adin Street

1

Consultation required with community on rehabilitation of Town Green

1

Agree with rental payments proposed by Council

1

Trust doesn?t look after existing assets, eg rec hut.? Wary of allowing the Trust to manage more public land

1

Removal of semi-permanents

2

Day area is rarely over accommodated.? To increase this area to facilitate more visitors would impact on the current parking accommodation.

1

The relocation of the office/manager?s residence puts buildings back on Short Street, exactly where the cabins were removed from, which ?closes down? our village entry and commercial centre again.

1

Given that council has raised the contributions for water and sewer to approximately $26,000 per new dwelling in the Scotts Head area, my question is whether the company or department redeveloping the site will be charged these fees?

1

Council has the option of investigating alternative uses and leases of the area or properly investigating the possibility of Council going it alone in regard to the retention and management of a reduced number of sites on the present semi-permanents footprint.? This appears the most financially responsible beneficial outcome for the Nambucca Shire ratepayers..

1

The proposed plan does not increase parking in Adin Street.

1

The Village Green has been reduced

2

There is no guarantee of discussion of the fate of the semi-permanents

1

Proposed entry and exit arrangement at existing entry and egress in West St are sensible

1

Entry/egress shown at Adin Street adjacent to tennis court is dangerous and should not be considered

1

Option 1 does not decrease the number of sites indicated in the Master Plan. Option 1 as compared to the Master Plan increases caravan/camping sites by 26 whilst reducing cabin sites by 11 ? a net gain of 15 sites.

1

Economic impact of Option 1 is better than Master Plan

1

No camping in Village Green.? No formal footpaths in this area of Village Green.

1

Establish safe pedestrian/cycle access below Adin Street from Bowling Club end to Tennis court end where no footpath exists.

1

The accepted (Master) plan was thoroughly designed after extensive consultation via meetings and written submissions.? We believe it to be valid and well conceived, it may not be the best plan possible but was a compromise to meet community and the Trust vision.? The land to be exchanged for the oval is not negotiable.

5

Proposed rent return to Council for the use of community land appears to be very modest given the revenue collected from the land by the caravan park.

1

Rectification of storm water issues must be addressed by both parties whether there is any change to Park operations or not.

1

The expectation that the Trust remediate the land currently used by the semi-permanent residents is a matter of course.

1

Management of the whole of the Reserve to remain with the Trust is sound in principle.? The day area and the dunes are in need of major work.? Little has been spent for some years in the Day area.? The aesthetics are poor.? Rotting bollards, rusted garbage can holders, broken bins and the state of the Rec hut detract from what is a lovely area.

1

Loss of continuous public recreational area from proposed town green through to day area and beach

1

Loss of town green to traffic areas ? additional paths from centre opposite shops as well as access road

1

The retention of the access road near the tennis court for ?swipe card? holders.? There were many objections to this access with the Master Plan.? Only the access off Short Street is needed.

1

The retention of the existing road through the day area.? The use of this road by both pedestrians and cars has always been a problem.? Additional car parking was used along the road for those staying in the caravan park added to the chaos that exists in this area at holiday time.? The Master Plan removed those sites thus removing the problem.

1

The ?new? plan was of poor quality making it difficult to ascertain exactly how many sites were to be included and where.? Does Council have a policy for ensuring that material placed on exhibition is of a high quality with respect to presentation?

1

Leave the semi-permanents where they are.

1

Proposed exits/entrances at Adin Street and West Street would be dangerous for pedestrians.? Keep entrance where it is.

1

Concept Plan option 1 totally ignores important design elements of Master Plan (relocation of park entrance; relocation of manager?s residence; removal of cabins fronting business hub of village; focussing business component of operations westward)

1

Surely if a 21 year lease is insufficient (for the Adin Street access) some other legally binding clause could be drafted to resolve the access issue if this is the real justification for rearranging the entrance.

1

Day area needs to be increased

1

Connection between the village green and day area is required

1

Council should retain ownership of community land and not allow it to be taken over by the holiday park

1

Erosion it is very big issue that seems to be getting little attention

1

Build Village Green as initially proposed

1

Cricket oval area should be retained as is

1

 

Assessment of Submissions

 

There are a number of recurring themes in the submissions, the most common being:

1. the section of caravan park to the east of the existing office should revert to the day area as per the adopted master plan.

2. the road should be relocated through the day reserve as recommended in the master plan

3. loss of some of the "town green" to the office and cabins, especially the narrow section along Short Street

4. the existing access point to the day reserve should be separated from the access to the caravan park

5. there should be improved access to the section of patrolled beach through the caravan park

 

The section of caravan park to the east of the existing office should revert to the day area as per the adopted master plan

 

One of the submissions aptly summarises the objective of the Master Plan as follows:

 

?Under the master plan all the cabins to the east of the amenities block were to be removed, with the better ones relocated to the western end of the caravan park.? Provision was also made to locate many large, permanent cabins at this western end, where the club already impacts on the openness and attractiveness of the park.? The existing cabins and the ugly chain wire fence in front of them are the first things visitors and residents see every time they come into Scotts Head proper.? A narrow strip of landscaped land was also proposed to hide the ugliness of the caravan park and link the village green to the newly enlarged day use area.?

 

The Master Plan concept of increasing the area of the day reserve to include all of the sites to the east of the existing office and manager?s residence as well as removing the caravan and cabin sites between the internal service road and the Adin/Short Street frontages is supported.? The office and residence should be relocated further into the caravan park and away from Short Street.

 

The loss of sites in this location can be mostly accommodated through the proposed extension of sites in Option 3.

 

The objections to the proposed 3 cabins at the eastern end of the caravan park, adjoining the section of beach which has been the subject of most coastal erosion are also supported.? Another issue which has been identified in the submissions is that the day reserve area is used for spill over parking by caravan park patrons during busy periods.? Relocating the cabins and caravan sites away from the day reserve as proposed in the adopted Master Plan will reduce parking demands on the limited area available in the day reserve.

 

It is recommended that sites to the east of the existing office and residence, 5 caravan sites and the 3 cabins be deleted.

 

The road should be relocated through the day reserve as recommended in the master plan

 

The major benefit of the proposed relocation of the access road to the day reserve area is that it will provide a larger area of community space in front of the Recreation Hut and put traffic further away from the children?s playground.? However it has a number of disadvantages including moving the road closer to the dune area which has been the subject of active coastal erosion.? The cost will also be substantial and may involve some risk to the roots of the existing Melaleuca trees.

 

Loss of some of the "town green" to the office and cabins, especially the narrow section along Short Street

 

It is agreed that Option 1 effectively increases the area available to the caravan park at the expense of the day reserve area and also the proposed town green.? The retention of cabins on the southern side of the proposed entry road as well as in the view line of Waratah Street is disappointing.

 

The existing cabins and the ugly chain wire fence in front of them are the first things visitors and residents see every time they come into Scotts Head proper.? The Master Plan removed all of these cabins to provide a landscaped area between the shops in Short Street and the caravan park?s internal access road.

 

It is recommended that 5 of the cabins be removed and the office relocated to the corner of the internal access road as shown on the circularised plan.

 

The existing access point to the day reserve should be separated from the access to the caravan park

 

The access to the caravan park was the subject of considerable debate over the course of community consultation in relation to the adopted Master Plan.? The debate concerned whether a different access was warranted when the problem only occurs during school holiday periods.? There was also concern about sight distance at the proposed Adin Street entrance and its impact on nearby residences.

 

The proposed Option 1 does provide additional access points to the caravan park and as such will reduce traffic movements at the day reserve intersection during school holiday periods.? As such it is preferable to the status quo.? With the recommended relocation of the office well inside the caravan park and the provision of signage indicating same, any peak congestion at the intersection will be reduced.

 

There should be improved access to the section of patrolled beach through the caravan park

 

It is understood that the intent of this comment is to provide more direct access from Short Street through to the patrolled section of Forsters Beach.? The comment is relevant to those people who currently access the beach from the area in the vicinity of Waratah Street and Short Street.? It is not relevant to those who already drive into the day area and park, nor to caravan park residents who already have a choice of access.? Many Scotts Head residents also access the beach from West Street.

 

Provided that there is no deterioration in caravan park security there is no reason why a formal beach access could not be provided through the caravan park.

 


CONSULTATION:

 

There has been consultation with the Administrator of the Scotts Head Reserve Trust.

 

If a revised option for the redevelopment of the Scotts Head Caravan Park and adjoining reserve land is agreed to, then a development application will need to be lodged.? There will be the opportunity for further community consultation when this development application is lodged.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The impact of coastal erosion in relation to the three cabins proposed to be erected to the east of the existing office is discussed in the report.? Otherwise the environmental impact of Option 1 is similar to the adopted Master Plan.

 

Social

 

Council has received 63 submissions in response to the advertising of Option 1.? The submissions are a circularised document.? A table summarising the matters raised is contained in the discussion section of this report.

 

Economic

 

The proposed options incorporating significant investment in the existing caravan park and its environs provide a superior economic outcome to the status quo.? The status quo will in fact require a reduction in the size of the caravan park to meet fire separation requirements for the ?semi-permanent? caravans on Council?s land.

 

Risk

 

A considerable amount of risk has been removed with the Trust?s decision to retain responsibility for the management of the rest of the reserve.? There has been active coastal erosion in the reserve for the past two years which has required the relocation and replacement of beach access points, the removal of fallen vegetation and which may yet require the relocation of amenities and caravan sites.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budgetary impact is discussed in the report.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

 

Attachments:

1View

?- Circularised Document - adopted Master Plan

0 Pages

2View

?- Circularised Document - revised proposals for caravan park - two coloured drawings

0 Pages

3View

?- Circularised Document - recommended amendments to Option 1

0 Pages

??


Ordinary Council Meeting - 12 December 2012

Proposed Revised Options for the Scotts Head Caravan Park

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Proposed Revised Options for the Scotts Head Caravan Park

 

 

 

Circularised Document - adopted Master Plan

 

??Pages

 


Ordinary Council Meeting - 12 December 2012

Proposed Revised Options for the Scotts Head Caravan Park

 

 

 

 

 

Placeholder for Attachment 2

 

 

 

Proposed Revised Options for the Scotts Head Caravan Park

 

 

 

Circularised Document - revised proposals for caravan park - two coloured drawings

 

??Pages

 


Ordinary Council Meeting - 12 December 2012

Proposed Revised Options for the Scotts Head Caravan Park

 

 

 

 

 

Placeholder for Attachment 3

 

 

 

Proposed Revised Options for the Scotts Head Caravan Park

 

 

 

Circularised Document - recommended amendments to Option 1

 

??Pages

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

General Manager's Report

ITEM 9.5????? SF734????????????? 121212???????? Request to Acquire a Small Section of Gordon Park, Nambucca Heads

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

This matter was presented to Council at its 25 October 2012 were it was resolved to defer the matter pending a site inspection.

 

A site inspection was carried out on 14 November 2012.

 

Council has received a request from Mrs Kelli Leckie to acquire a small section of Gordon Park which adjoins her property at 2 Nelson Street, Nambucca Heads.

 

It is in the public interest that the land be retained by the Crown and not be sold.? This should be communicated to Mrs Leckie and the Crown Lands office.

 

 

Recommendation:

 

That Council thank Mrs Kelli Leckie for her enquiry but advise that it does not endorse her request to acquire a small section of Gordon Park adjoining 2 Nelson Street, Nambucca Heads.

 

 

OPTIONS:

 

Council could choose to advertise Mrs Leckie?s request to acquire a small section of Gordon Park for public comment.? This should include direct notification of the adjoining owners.

 

If Council chooses this option it should require an agreement on the payment of fees.? This initial request has been considered, inspected and reported on without the payment of any fee.? Depending upon the level of public interest, there may be considerable staff resources required to deal with the proposal through to its finality.

 

In the absence of a Property Officer and other administrative staff, it is difficult to justify the allocation of scarce staff resources to processing such requests.? There have been discussions at Manex about the lack of staff to maintain Council?s property register given the legal requirement for all of Council?s property to be revalued in 2012/2013.

 

Alternatively Council could simply support the request without public notification and pass the matter on to the Crown Lands Office in Grafton for processing.

 

 

DISCUSSION:

 

The matter was considered by Council at its meeting on 25 October 2012 and it was resolved that it be deferred for an on-site inspection.

 

The following report is the same as that supplied to the meeting on 25 October 2012 with additional attachments being information submitted to the meeting by the applicant.

 

The additional attachments are:

 

?????? A submission from Kelli Leckie

?????? A submission from Clint Leckie

?????? A report from de Groot & Benson

?????? A land valuation

?????? A letter from the Nambucca Heads Local Aboriginal Land Council

 

Council has received a request from Mrs Kelli Leckie to acquire a small section of Gordon Park which adjoins her property at 2 Nelson Street, Nambucca Heads.? A copy of the request is attached.

 

Gordon Park is Crown land for which Council is trustee.

 

The land proposed to be acquired adjoins 2 Nelson Street and is approximately 290 square metres taking in the steep vegetated bank immediately to the east of the house.

 

Mrs Kelli Leckie has received advice from the Crown Lands office in Grafton that the first step in the acquisition process is to obtain a letter from Council confirming that it endorses the acquisition.

 

The land has been inspected.? It contains a number of trees which provide a backdrop to Gordon Park and provide effective screening of the development in Nelson Street.

 

If the land were to be transferred to private ownership, the Council will have no control over the vegetation.? Without a tree preservation order the vegetation could be removed without notice, but even with a tree preservation order the vegetation could be removed in conjunction with a development application to extend the building or undertake other work.

 

Reference is made to the stability of the land and the potential risk to Council should it retain its trusteeship.? In the report prepared by Douglas Partners in October 2003 on slope stability hazard identification, there is the following reference to this steep slope:

 

Site Reference

Location

Observed Features

Observed Instability

Comments

NH44

Cliff at east end Nelson St

Nelson St terminates at crest of 10m cliff.? To south motel car park at crest with 1m high retaining wall.? To north house, deck and retaining wall at crest.? Cracking at SE corner of house consistent with creep.? Retaining wall leans downslope at 20 degrees to vertical.

Minor movement

Large trees at crest and batter and vegetation critical to stability.

 

The slope assessment suggests that the retention of the vegetation on the batter is important for its stability.

 

There is no indication as to how the proposed transfer of the land will lessen the risk of slope instability.? Whilst it is indicated that the owner will bear the risk and cost of the identified geotechnical issues, there is no indication as to what work would be done.? Further, most home insurance policies have a standard exclusion for damage caused by landslides/slips.

 

For the reasons discussed above, it is considered there is a public interest in continuing with the Crown ownership of the land with Council acting as Trustee.? Unfortunately this is in conflict with Mrs Leckie?s request, but in the instance of a conflict the public interest should prevail.

 

Should Council choose to further consider Mrs Leckie?s request to acquire the land, it is recommended that the proposal be advertised for public comment for 28 days.? The Council should also consider a fee for undertaking this process and as trustee require an undertaking for the payment of Council?s costs prior to the commencement of further work.? In the 2012/2013 fees and charges the closest/most appropriate charge is the professional charge for corporate services which is $79 for the 1st hour and $73 per half hour thereafter.? In addition to this would be expenses for advertising, valuations, legal services etc which would need to be billed at cost.

 

If Council and the Lands Department were to support the excision and sale of the land it would also need to be rezoned.? This would be a further cost.? There may be debate about the appropriate zoning and building height which would need to be dealt with as part of this process.

 

 

CONSULTATION:

 

There has been consultation with the Manager Business Development.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The implications for the environment are discussed in the report.? The land contains a number of trees which provide a backdrop to Gordon Park and provide effective screening of the development in Nelson Street.

 

Social

 

Notwithstanding the land is steep and vegetated, there is likely to be some community objection to the conversion of public open space to private housing.

 

Economic

 

There are no significant economic issues.

 

Risk

 

The risks concerning the stability of the land are discussed in the report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The proceeds of the sale of the land would go to the State Government, not Council.? In financial terms the best outcome for Council would be to cover the administrative and other costs of dealing with the matter.? This comes about through the Local Government Act mandating Council?s status as trustee of the land.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

23056/2012 - Request Council's endorsement in relation to the purchase of Part Lot 701 DP 1055530 being Crown Land adjacent to 2 Nelson Street, Nambucca Heads

0 Pages

2View

23992/2012 - Acquisition plan for Crown land behind 2 Nelson Street, Nambucca Heads

0 Pages

3View

27793/2012 - Submission - K Leckie

0 Pages

4View

27794/2012 - Submission - C Leckie

0 Pages

5View

28159/2012 - Report prepared in relation to 2 Nelson Street, Nambucca Heads

0 Pages

6View

28163/2012 - Land Valuation Part Lot 701 DP 1055530 Gordon Park

0 Pages

7View

28153/2012 -? Nambucca Heads LALC

0 Pages

??


Ordinary Council Meeting - 12 December 2012

Request to Acquire a Small Section of Gordon Park, Nambucca Heads

 


Ordinary Council Meeting - 12 December 2012

Request to Acquire a Small Section of Gordon Park, Nambucca Heads

 



Ordinary Council Meeting - 12 December 2012

Request to Acquire a Small Section of Gordon Park, Nambucca Heads

 

Kelli Leckie

PO BOX 174

NAMBUCCA HEADS NSW 2448

 

23/10/2012

 

Nambucca Shire Council

44 Princess Street

MACKSVILLE NSW 2447

 

Dear Councillors,

 

REQUEST TO ACQUIRE A SMALL SECTION OF GORDON PARK AT NAMBUCCA HEADS

 

Brief History

My Husband and I have been residents of the Nambucca Valley for approximately 30 years.

My Husband was an employee of the Nambucca Shire Council for 17 years until recently events lead him to gain employment with the Coffs Harbour City Council.

I am a solicitor based in Coffs Harbour however? I see clients in Nambucca and partake in a community based legal service with my most recent consultation at the Council chambers on 21/09/2012. I also conduct a free legal advice clinic for the Nambucca RSL members.

My Husband and I consider ourselves Locals and have ties in the Nambucca Valley with our family and properties.

Currently we live in Toormina but our intention is to relocate back to Nambucca Heads to reside at 2 Nelson Street Nambucca Heads.

NEED FOR AN ADJOURNMENT

DA

It is my respectful opinion that Council may need to adjourn its consideration of our request for the acquisition of land as I state that it is imperative that Council considers such request in conjunction with its consideration of the proposed DA by Mr S Riley at 4 Fraser Street Nambucca Heads. I state this for several reasons.

1.??? The proposed DA is for 22 units at a height of 14m. This building will cause shadowing to our property from 9am onwards providing us with no natural amenity to daylight.

2.??? The DA does not satisfy the minimum requirement for at least 2 hours of sunlight from 9am. At 9am my Husband and I will have no sunlight in our living areas and private open spaces should this DA be accepted.

3.??? The grass and plants at our property will not be able to grow;- It is notable at p8 of the Statement of Environmental Effects that the developer himself has noted that he will be required to use ? shade tolerant species in south facing areas.?

4.??? The DA will result in an increased use of mechanical heating/drying and an increase in greenhouse gas emissions as our clothes will not have access to sunlight to dry leading to unnecessary costs;

5.??? Our solar hot water system will be totally obscured from the sun resulting in higher energy consumption and associated costs;

6.??? The DA will result in our inability to use renewable energy initiatives (solar).Our intention was to install solar panels to reduce energy consumption and the rising costs of electricity.

Solution

It is my respectful opinion that the purchase of a small parcel of land to the rear of our property will provide us with some access to the essential amenity of daylight and hence the ability to use solar energy, reducing our carbon footprint.

 


 

POINTS OF INTEREST

Landsize

The land which we seek to acquire is a steep piece of land adjoining our block at Nelson Street. The landsize measures 290 square metres. If the land size is an issue my Husband and I are prepared to compromise on this.

The land that we seek to acquire could not be sold to the general public as it is smaller than the minimum block size. Further the land would be of no use to any other person due to its sheer nature.

 

Public Interest

Mr Coulter states that it is in the public interest to retain this parcel of land however he does not identify any basis for his statement.

He states that the trees provide a back drop to Gordon Park and effectively screen the development, to which I assume he is referring to as my home.

One should note that when considering Mr Coulter?s statement that there is a proposed DA before council by the adjoining land owner for 22 units. The property once had trees to its East boundary adjoining Gordon Park which have been removed. The proposed DA will not be set back from Gordon Park, the building will go all the way to the boundary. There will be no screening of this development.

Our proposal is to acquire a small portion of land that can not be enjoyed by the public. It is steep, it is unstable, it is not maintained and it is dangerous. Further the public should not enter the land for liability reasons.

 

 

COST BENEFIT ANALYSIS

My Husband and I are qualified to give an opinion on the costs and benefits of selling the land. My Husband holds a Bachelor of Financial Administration degree. I am a solicitor but I also have a degree in Commerce majoring in accounting and finance.

Issues

Maintenance

The Council is the trustee of the parcel of land for the Department of Crown Lands.

The Council is not adhering to its current obligations to maintain the property.

The land is steep. It has a staircase occupying it with handrail. The staircase is in total disrepair. The land is littered with rubbish and glass beer bottles. The public could easily be injured on this land in its current state. The area is a Public Liability case waiting to happen.

You are encouraged to inspect the site.

 

Retaining of the Land

The Council commissioned a report from Douglas Partners in October of 2003 some 9 years ago. The document reported on the landslide issues in the Nambucca Shire.

The land at the end of Nelson Street was noted in the report as an area of concern.? It mentioned that there were minor movements.

The report referred to our home noting that it was:

? ... Cracking at SE corner of house consistent with creep. Retaining wall leans downslope at 20 degrees to vertical. ?

So the report clearly noted that in 2003 the land was moving in this area and was causing resulting damage to my property.

Mr Coulter appears to suggest that the parcel of land should not be sold to us as the trees need to be retained to ensure the stability of the bank. This is simply not true. A significant point to note is that Riverside Drive was populated with large established trees and they did not assist to prevent the land slide. Council has been caused to spend significant sums to retain the land along Riverside Drive at its own costs with large retaining blocks which are unsightly.

I respectfully suggest that the small parcel of land that we seek to purchase does not have trees that would assist in any way to retain the slope. The area is populated mainly by tree ferns and palms.

Council has advised us in writing that there are some species of trees on that land that are not suitable to the area.

Further it should be noted that our retaining wall which was holding the land has failed for several reasons namely:

????? The undermining by off shoots of the large rubber tree located at the crest of Nelson Street. Council is aware of this problem and has tried to rectify the issue by cutting the offshoots but they keep re growing; and

????? By the water runoff from Nelson Street as there is no drainage.

Consequently our land is moving which is resulting in damage to our property.

Trees will not provide an adequate retention of this land further measures are required.

I have obtained a quotation for a retaining wall, it will cost approximately $30,000.

Council can not continue to ignore the necessity for the retention of the land.

Council?s actions in failing to maintain the land could ultimately lead to it being responsible for the significant costs.

However in the event that our application is successful we will bare the responsibility for retaining the land.

 

The report further comments on the:

??Large trees at crest and batter and vegetation critical to stability.?

The large tree referred to in the report is the rubber tree located at the end of Nelson Street. We are not seeking to purchase this section of land and hence this land is not the subject of this acquisition application. Council should note however that the rubber tree is causing ongoing damage to adjoining properties. It is clogging their plumbing with its root system. It has undermined my retaining wall. As this tree is on land to which Council is the trustee Council is responsible for the associated costs. The cost to Council would be in excess of $2,000 per annum. My plumbing cost this year due to that tree was $1,166.88

Further this tree during the recent storm broke causing a large proportion of the tree to crash to the road below. This again is a liability issue for Council. It is noted that the tree branches laid on the road for several weeks.? Council needs to address the land slide issues at this crest urgently. The rubber trees roots are exposed it appears that this tree is too heavy for the steep slope. Council has been put on notice that there is land movement in that area, should a landslide occur due to Councils lack of retention of the crest resulting in damage to the public Council will be held liable.

 

Rates

An additional benefit to Council for selling the land would be to receive on an ongoing basis rates for the land.

Currently Council is required to maintain the land at its cost, with no resulting income from the land. As such the land is a liability to Council. Should the land be sold it will no longer be a liability to Council with possible resulting public liability suits and the cost of retaining the land but will result in an income to Council from annual land rates.

 

 


Rezoning

The rezoning of the land will result in further income to Council. There should be little issue with the rezoning as the rezoning should merely reflect the surrounding zones.

From discussions with Bert of the Crown Lands Department and Wayne Lowe of Nambucca Shire Council it is understood that Council does not bear any of the associated costs for the purchase or rezoning of the land.

Further it is understood that should Council in principle agree to the sale, that is the first stage in the acquisition process.

I am more than willing to assist Mr Lowe in the process, as I have to date, to ensure that Council?s resources are not diminished. I have attended at the land with Mr Lowe and The Department of Lands in conjunction with their visit to The White Albatross which I understand is acquiring land to the beach front.?

 

In Summary

For the abovementioned reasons the sale of the land could only be of benefit to Council through increasing its income, decreasing its costs, and removing any possible liabilities.

Further my Husband and I would like noted, that we are not developers, we have lived in the local community for approximately 3 decades. We love Nambucca Heads and want to again call it our home. We have no intention of destroying the natural environment, we merely want to protect our home and be able to enjoy our basic right to sunlight.

 

Kind Regards

Kelli and Clint Leckie


Ordinary Council Meeting - 12 December 2012

Request to Acquire a Small Section of Gordon Park, Nambucca Heads

 

You?ve read Michael?s report and you have heard from Kelli.

Michael likes to dabble in the law and Kelli deals with the law everyday of her life. So I guess the legal stuff is covered.

That leaves me to explain our position from the eyes of an ordinary ratepayer.

Michael does not endorse the sale. He relies on a Report that says the stability of the bank will be compromised if certain trees are removed.

2 points need to be made here:

1.?? The trees that are said to stabilise the bank are not on the land we wish to buy

2.?? In any case, an engineered solution combined with proper landscaping incorporating suitable vegetation is a better alternative for continued stability and Council cannot afford to provide one.

Our house is described in an expert Report as being on the edge of a steep bank and as far back as 2003 the house was showing signs of movement.

This situation will be familiar to a number of Councillors as it is exactly the same predicament faced by some residents of Riverside Drive.

I invite you to talk a walk along Riverside Drive to appreciate how much an engineered solution will cost.

What I am saying is that sooner or later the end of Nelson Street will fail as Riverside Drive has ? after all, they are noted in the same Report to be unstable ? but this time Council has a chance to save 10?s of thousands of dollars.

Please don?t think that I am overestimating the costs of repairing landslips on private property ? the new Councillors only need to ask Michael what Council has spent along Riverside Drive.

Instead of the General Manager pinning his hopes on selected trees to retain the bank he should be reporting to the elected members that you have a chance to offload some of the liability and therefore cost.

I am not saying that Kelli and I will throw enough money at the problem to stop the bank collapsing but please give us the chance to stop our home collapsing with it.

I would rather be a Councillor that could say that when I was presented with evidence of a likely event that I took action to reduce the impact on the public purse.

I know that a Council decision to endorse the sale of this small piece of public land will be applauded by the public in the future.

Having lived in the Nambucca Shire for almost 30 years - and as a servant of the public interest for 17 of these years - I can speak with some authority here.

The last think I am going to mention is the Budget.

Michael is concerned that there will be administration costs if Council endorses the sale.

At this early stage all that we are asking is that he write a letter to the Crown Lands Office on behalf of the Council. If costs arise in the future we are happy to sign an undertaking to pay such costs.

I have already described how the sale has the potential to save the public purse significant amounts.

But what is not in Michael?s report ? and what you need to be aware of ? is that Council will receive an increase in rates revenue for future budgets should the sale happen.

Council?s current rating structure as it applies to 2 Nelson Street is according to land value. The extra land will increase the land value and so increase the amount Council can charge for rates.

For example, suppose the land value was increased by $70,000. The current rate in the $ is 0.32925 so Council is entitled to charge an extra $230.47 for the rating year.

This entitlement to extra rate revenue continues into the future.

To finish, I was raised in the Nambucca Shire and I intend to be buried in the Nambucca Shire. Kelli and I have been looking at properties within the Shire to call home for many years.

But on each occasion we have been outbidded by people from out of town who are either downsizing or investing.

We are not developers after a quick buck.

We fell in love with 2 Nelson Street and despite the bank describing it as looking like it had been ?guttered by fire? we are trying to improve it as our family home.

Of course you don?t have to endorse our request for these reasons but you are accountable to the public.

The bigger issue of significant savings to the public purse is a totally justifiable reason to endorse the sale.

Please do not be concerned about setting a precedent here. Should Council decide to endorse the sale it will not be saying that it is happy to sell public land to private people.

Council will only be setting a sensible precedent by saying to the Community that a ratepayer in exactly the same circumstances as ours can expect the same outcome.

I have found that when all is said and done the best outcomes for any ratepayer are the best allocation of Council?s scarce resources and the setting of sensible precedents.

This is all that my wife and I are seeking of you tonight.

Thank you.

 

 

 

 

 

 


Ordinary Council Meeting - 12 December 2012

Request to Acquire a Small Section of Gordon Park, Nambucca Heads

 






Ordinary Council Meeting - 12 December 2012

Request to Acquire a Small Section of Gordon Park, Nambucca Heads

 



Ordinary Council Meeting - 12 December 2012

Request to Acquire a Small Section of Gordon Park, Nambucca Heads

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

General Manager's Report

ITEM 9.6????? SF988????????????? 121212???????? Provision of Renal Dialysis Services - Macksville Hospital

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That the response from Mr Stewart Dowrick, Chief Executive Officer of the Mid North Coast Local Health District, regarding the provision of renal dialysis services at Macksville Hospital be noted.

 

 

OPTIONS:

 

The report is for information.

 

DISCUSSION:

 

At Council?s meeting on 27 September it was resolved that Council again write to Mr Stewart Dowrick and The Hon Andrew Stoner MP reminding them that dialysis at Macksville Health Campus was part of the health strategy many years ago and given that we are going back to a planning strategy, requesting how long the process will take and when might the community expect an answer?

 

The original letter forwarded from Mr Dowrick to the Hon. Andrew Stoner MP is attached.

 

The attached letter was sent to Mr Stewart Dowrick, the Chief Executive of the Mid North Coast Health District on 3 October 2012 and the attached response was received on 19 November 2012.

 

Unfortunately there is no mention of when the planning processes referred to in Mr Dowrick?s letter will conclude and when a decision will be made.

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

The social implications have been previously reported.

 

Economic

 

The economic implications have been previously reported.

 

Risk

 

There are no particular risks to Council.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

22951/2012 - Letter to A Stoner MP regarding renal dialysis at Macksville Hospital

0 Pages

2View

25750/2012 - Provision of Renal Dialysis Services-Macksville Hospital

0 Pages

3View

31256/2012 - Response to Council letter - renal dialysis services at Macksville Hospital

0 Pages

??


Ordinary Council Meeting - 12 December 2012

Provision of Renal Dialysis Services - Macksville Hospital

 




Ordinary Council Meeting - 12 December 2012

Provision of Renal Dialysis Services - Macksville Hospital

 

Enquiries to:???? Michael Coulter

Phone No:??????? 6568 0200

Email:????????????? michael.coulter@nambucca.nsw.gov.au

Mobile:??????????? 0409 153 788

Our Ref:????????? SF988

 

 

 

3 October 2012

 

 

 

Mr Stewart Dowrick

Chief Executive

Mid North Coast Local Health District

PO Box 126

PORT MACQUARIE?? NSW?? 2444

 

 

Dear Mr Dowrick

 

PROVISION OF RENAL DIALYSIS SERVICES?MACKSVILLE HOSPITAL

 

Reference is made to your letter addressed to the Hon Andrew Stoner MP dated 29 August 2012 (reference MH_162-12) regarding the provision of dialysis services at Macksville District Memorial Hospital.

 

Your letter advises that a number of planning factors need to be considered before a decision can be made to provide a renal dialysis service at Macksville and that you are undertaking investigations including:

 

???? A review of data from the last five years of dialysis dependent patient numbers by postcode from the Nambucca Shire

???? An assessment of the Macksville District Hospital site for an area suitable in terms of patient access and space for a dialysis unit and

???? A feasibility assessment for ongoing sustainability of a dialysis service.

 

Council notes that your advice to the Hon Andrew Stoner MP makes no reference to the previous strategic planning undertaken by the Area Health Service which had identified as a high priority the need for the provision of a dialysis service at Macksville District Memorial Hospital.?

 

Myself, the Mayor and Councillors well recall a presentation made to Council by Mr Chris Crawford, the CEO of the North Coast Area Health Service advising that the Services? strategic planning had demonstrated the need for a dialysis service at Macksville and that it was their next funding commitment for the Hospital.? It seems that this strategic planning process is now being redone with no indication as to when a decision will be made as to whether or not renal dialysis services will be provided at the Hospital.


2??????

 

Mr Stewart Dowrick

3 October 2012

 

 

 

Your letter refers to data from the last five years of dialysis dependent patient numbers by postcode.? Council would appreciate a copy of this data so we may better understand the allocation of the health district?s scarce resources.?

 

For your information, Council continues to receive representations from members of the public about the lack of dialysis services at Macksville Hospital and on 27 September 2012 received a delegation from Mrs Rona Freeman representing a support group for dialysis patients.

 

Yours faithfully

 

 

 

Michael Coulter

GENERAL MANAGER

 

MAC:ms

 

cc????? The Hon Andrew Stoner MP

????????? Deputy Premier, Member for Oxley


Ordinary Council Meeting - 12 December 2012

Provision of Renal Dialysis Services - Macksville Hospital

 



Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

General Manager's Report

ITEM 9.7????? SF929????????????? 121212???????? Future of the Visitor Information Centre

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has now received a letter from the Nambucca Valley Tourism Association agreeing to the creation of a land title to contain the Visitor Information Centre.

 

Council has also been provided with a copy of the Association?s minutes of their meeting on 7 November 2012 which indicates that the members have resolved that, ?the Visitor Information Centre should remain where it is presently?.

 

Notwithstanding the decision of the Nambucca Valley Tourism Association for the Visitor Information Centre to remain at its current location, it is recommended that a title to the land be created.? A title will provide the Council and Association with flexibility to consider different operating arrangements in the future.

 

 

Recommendation:

 

That Council create a title for the Visitor Information Centre generally as shown on the circularised document (Trim 25128/2012).

?

 

OPTIONS:

 

Council can choose not to create a title for the Visitor Information Centre.

 

Notwithstanding the resolution of the Nambucca Valley Tourism Association, the Council can determine whether or not to relocate the Visitor Information Centre.

 

DISCUSSION:

 

At Council?s meeting on 27 September 2012 it was resolved as follows:

 

1?????? That Council defers consideration of this item until the Nambucca Valley Tourism Association has the opportunity to consider and respond to the issues identified by Council.

 

2?????? That Council write to the Association and ask them to suggest a strategy for the future of the Visitor Information Centre and Council?s support for tourism generally taking into consideration the following factors (and any others they consider relevant):

 

a)?????? the imminent Pacific Highway bypass of Macksville and Nambucca Heads including the commitment to constructing an interchange at Valla

b)?????? the preferred location of the Visitor Information Centre

Council?s financial commitment to tourism ie the funding allocated to the VIC versus marketing.

 

The report to Council?s meeting on 27 September noted that the Visitor Information Centre was not located on a title and this would hinder any consideration of alternative operating arrangements.? At the meeting there was also discussion about the imminent relocation of the Pacific Highway and seeking the views of the Nambucca Valley Tourism Association on a strategy for the future of the Visitor Information Centre and Council?s support for tourism generally.

 

Council has now received the attached letter from the Nambucca Valley Tourism Association agreeing to the creation of a land title to contain the Visitor Information Centre.

 

Council has also been provided with a copy of the Association?s minutes of their meeting on 7 November 2012 which indicates that the members have resolved that, ?the Visitor Information Centre should remain where it is presently?.? A copy of the minutes is attached.

 

Notwithstanding the decision of the Nambucca Valley Tourism Association for the Visitor Information Centre to remain at its current location, it is recommended that a title to the land be created.? A title will provide the Council and Association with flexibility to consider different operating arrangements in the future.? A coloured plan showing the proposed subdivision is a circularised document to Councillors.

 

CONSULTATION:

 

There has been consultation with the Nambucca Valley Tourism Association.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

The economic implications will depend upon the extent to which tourists continue to use the Visitor Information Centre following the relocation of the highway.? Council?s Manager Business Development has been advised that visitation at the Manning Valley Visitor Information Centre has still not recovered to the levels which were experienced before the by-pass of Taree.

 

Risk

 

The Visitor Information Centres which were established by Councils in NSW from the 1970?s onwards were usually based on being visible to passing traffic.? The challenge, and risk, for such Centres will be how to continue to remain relevant when that passing traffic relocates and when information can be readily provided in digital form over the internet.

 

There is also a financial risk in creating the title if the Visitor Information Centre remains at its current location for an indefinite period.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The estimated costs for closing the road and creating a title are $4,000.

 

Source of fund and any variance to working funds

 

The cost can be met from the land development reserve.

 

Attachments:

1View

25908/2012 - Letter agreeing to create a title for the Visitor Information Centre

0 Pages

2View

32146/2012 - Minutes of meeting on 7 November 2012

0 Pages

3View

?- Circularised Document for Councillors - Aerial view - Plan (Trim 25128/2012)

0 Pages

??


Ordinary Council Meeting - 12 December 2012

Future of the Visitor Information Centre

 

????????????

 

4th October 2012

 

Mr Michael Coulter

General Manager

Nambucca Shire Council

 

Dear Michael

 

At our last meeting we moved that I write you this letter stating that the Nambucca Valley Tourism Association does not have any problem with you closing the road and carpark near the VIC? ?on paper? in order to obtain the title on the land.?????

 

Our concern was the following quote from your business papers ?The Manager Business Development has had several discussions with well established local community service providers who have expressed an interest in operating the Visitor Information Centre and providing all of the existing visitor information services in conjunction with a training enterprise and/or some retailing.? This has been spoken of in front of our volunteers who became nervous and we do not wish this uncertainty to affect them as they volunteer. They are too precious. However your assurance that no changes would occur without consultation will help this.

 

Presently we are approaching other bypassed towns to see what has worked and helped them to overcome any loss of business for all the towns. We expect to discuss our findings and come up with suggestions which we will present to all the Chambers of Commerce for their input.? Hopefully by learning from others experiences problems will be minimalised.

 

The Council and the Tourism Association both work towards? the best interests of the whole of the Nambucca Shire and as such we feel it is a good thing that we work together? as we plan for the future of Tourism in this Shire.

 

Yours sincerely

 

 

Eleonora Snart

Secretary

NVTA

Phone (02) 6568 6505

 


Ordinary Council Meeting - 12 December 2012

Future of the Visitor Information Centre

 

NAMBUCCA VALLEY TOURISM ASSOCIATION

GENERAL MEETING HELD 7.11.12

at

Mad Hatter?s Caf? Bowraville

 

President: Robert Kennedy??????????????????? Secretary: Eleonora Snart ? 6568 6505

 

 

Meeting Opened at 6.10

 

Apologies:? Penny Boyle, Sharon Lock, Wayne Lowe, Maita v Stockum.?

 

Present:? Ion Newcombe (2 NBR), Pam Halloran (Jacaranda Country Lodge), Rob and Robyn Kennedy (Nambucca Cruises), Ian Watson (Nambucca Beach CP),Dave Banks (Nambucca Ski), Cherie O?Donohue (Mad Hatter?s Caf?), Eleonora Snart (Pelican Park).

 

President Robert welcomed everyone.

 

Minutes of Previous Meeting: Issued at meeting M. Eleonora S. Pam Accepted

 

Business Arising:? ?

 

Correspondence In:?

1.Quote from Ion Newcombe re website.

2. CCIA supershows ? Newcastle 8-10- Feb. and Sydney 20-28 April.

3. Tourism industry Regional Development fund. Grants available.

4. Advertising- The Singleton Argus

5. invitation to Coffs Coast Tourism Meeting.

6. Various emails and phone calls

 

Correspondence Out:?

1. Letter to Michael Coulter re VIC (4.10.12)

2. Letter to Michael Coulter (1.10. 12) re Bowra to Bello Rd.

3. Letter to Michael Coulter supporting Lions application for a API in Anzac Park.

4. Advertising confirmation to CCIA for half page and design assistance.

5. Various emails and phone calls

 

GENERAL BUSINESS:

 

1. Website- Resolved a meeting should be held of the website committee on Tuesday 13th November in order to make a decision regarding the company employed to make our website. (Incidentally at the subsequent meeting it was unanimously decided to employ Impart media to undertake our new website. We all thought that the integration of the Bookeasy booking system was important and that Impart would have the least problems doing this as they have? a lot of experience in this field.)

2.? Discussion re Council meeting 27th September 2012. Recommendation by Rhonda Hobin that we have a meeting with the three Chambers of Commerce to make recommendations regarding what we want to do re VIC. Maita has written to all VICs asking if they have nbeen bypassed and what their strategies have been. Rob has been in touch with a number of Shires. Most Shires have one ?Major? event which they focus on.

It was resolved by the members that the VIC should remain where it is presently .

3.?? New Member Judith Tobin, Jagundami Guesthouse. Endorsed unanimously.

4.?? Attendance of Robyn Kennedy and Eleonora Snart at the Coffs Coast Tourism General Meeting.

5.?? Incident at VIC of 12- 14 people drinking in the alcohol free park next to the VIC and being abusive towards the volunteers working there at the time. The police were rung and upon their arrival chatted to the drunken people. They were not moved on and their alcohol was not removed. Robyn Kennedy is to be a delegate of the NVTA at the next Liquor Accord meeting. A letter is to be wriiten to Council and the Police. M. Eleonora S. Robyn Passed.

6.?? Bowraville is to be congratulated on winning two awards at the Tidy Towns Award ceremony.

7.?? We congratulated Cherie on her innovative clear roof on the caf?.

 

 

 

Meeting closed 7.20

Our next meeting will be the AGM which will be held at Jacaranda Country Lodge Macksville on December 5th at 6.00pm.? We would ask for you attendance. All positions are declared vacant and Nomination forms are available.

 

Have a say in the development of Tourism in the Nambucca Shire.

 

 

 

Anyone? with comments and questions regarding this issue please email them to E Snart (pelican _park @bigpond .com ).

 

 

Signed??????????????Chair????????????? Date ??????????????????


Ordinary Council Meeting - 12 December 2012

Future of the Visitor Information Centre

 

 

 

 

 

Placeholder for Attachment 3

 

 

 

Future of the Visitor Information Centre

 

 

 

Circularised Document for Councillors - Aerial view - Plan (Trim 25128/2012)

 

??Pages

 

?


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

Assistant General Manager Corporate and Community Services Report

ITEM 10.1??? DA2012/109????? 121212???????? DA2012/109 Four Lot Subdivision to create school site (one Lot|) and residue residential land and associated unauthorised earthworks - Part Lots 102 & 104 DP 1164163 Upper Warrell Creek Road, Macksville

 

AUTHOR/ENQUIRIES:???? Selina McNally, Senior Town Planner; Greg Meyers, Assistant General Manager - Corporate and Community Services ????????

 

Summary:

 

Council has received a development application for a subdivision,; one Lot to be created will be utilised for the development of a new educational establishment facility and one will be dedicated for public open space, with two residue lots of residential land.

 

The application was amended whilst under assessment to address some unauthorised earthworks which were brought to Council?s attention.

 

Following initial intervention and a notice of intent to the landowner, the earthworks have been improved, so as to no longer impact on adjoining properties i.e. top soil and grass seed has been laid, sediment and erosion silt fencing has been erected and drainage easements have been cleared.

 

NOTE: This matter requires a ?Planning Decision? referred to in Section 375A of the Local Government Act 1993 requiring the General Manager to record the names of each Councillor supporting and opposing the decision.

 

 

Recommendation:

 

That Council Consent to the development application subject to the recommended conditions.

 

 

OPTIONS:

 

Council has the option to include additional or alternative Consent conditions than those recommended in this report.

 

DISCUSSION:

 

In September 2012 Council received a development application for a two lot subdivision. Although the development application form stated the proposal relates to Lots 102 and 104 1164163 and is a 2 Lot subdivision, the proposal will actually create two lots for development, one development lot for an education facility which is the subject of a separate development application, one lot to be dedicated for public open space and two residue Lots, which will have the potential for future residential subdivision. (see plan at end of this report)

 

Council has received a separate development application (DA2012/119) for an educational facility on one of the lots which is being assessed independently and will be determined by the Northern Joint Regional Planning Panel.

 

In October 2012 and during the assessment process, council received a complaint from an adjoining land owner in relation to earthworks of cutting and placement of fill material over the area of land the subject to this application. Council staff undertook site inspections and discovered that fill had been deposited and not stabilised and without any sediment and erosion controls.

 

Council staff subsequently wrote to the land owner to stop works and show cause why Council shouldn?t issue an Infringement Notice. In addition, the landowner was advised to improve the stabilisation of the fill material on site. Council staff then met with the land owner?s Engineer who advised them that the land owner believed he was working within the parameters of the works approved by a previous Construction Certificate issued for a previously approved development application within the South Macksville urban release area. In fact, two separate Construction Certificates with detailed Engineering works were issued over different areas of the South Macksville urban release area including sections for the land the subject to this new development application. Accepting the anomaly of the two Construction Certificates and the two sets of Engineering Plans, the site has now been improved to a satisfactory state, with top soil and grass seed being laid and sediment and erosion silt fencing erected. As a result an Infringement Notice was not issued as the land owner acted immediately with regards to implementing the retention and stabilisation measures, and also as the previously approved Construction Certificate did cover some extent of earthworks. Although not entirely consistent with what earthworks had been undertaken, no further works will be undertaken until such time as this application is determined and a Construction Certificate is issued for the development site.

 

 

CONSULTATION:

 

Internal

 

o? Manager of Technical Services

 

Town Planning Staff and MTS have provided draft conditions to ensure infrastructure is provided by the developer.

 

External

 

o? Adjacent Land Owner

 

A submission was received which also reported a complaint regarding the extensive earthworks (filling) adjacent to property boundaries above barb wire fence line, unretained and with no sediment control and inadequate drainage (including drain excavated on adjacent land owners property).

 

o? Applicant

 

Key discussions took place in-between Council?s Manager of Application and Compliance and landowners consultants with respect to:

?????? Plans submitted need to show the existing Lot Layout and not the future intended residential allotments;

???? necessity to show collector road on proposal to service site

???? need to assess and reduce impacts from filling prior to consideration of Development Application for school

?????? Address issue of impacts from filling for land

 

o? Applicant?s Engineer

 

The Engineer believed that the Engineering Plans previously submitted and approved with the Construction Certificate covered the extent of the earthworks. The problem was maintained in some way evolving from the plethora of fragmented development applications for subdivision on this parcel of land. Provided evidence of an easement created on the adjoining land (with land owners consent) for drainage

 

?????? Land Owner

 

The land owner was served with notice of intent to return land to condition experienced prior to the work.? A covering letter also required immediate remedial works including pulling fill away from property boundaries and providing suitable batters, siltation and erosion controls and effective drainage.

 

Additional meeting with owner and consultants with respect to environmental controls on - site (area has now been additionally seeded)

 

MATTERS FOR CONSIDERATION ? SECTION 79C(1) EP&A ACT

 

In its assessment of a development application, Council is required to take into consideration the following matters:

 

a????????? the provisions of

 

(i) any environmental planning instruments

 

Nambucca Local Environmental Plan 2010.

 

(ii) any draft environmental planning instrument

 

There are none specifically relevant to the proposal.

 

(iii) any development control plan (DCP)

 

Nambucca Development Control Plan 2010

 

The application relates to the South Macksville Urban Release area which is detailed in Part J of the NDCP 2010. Some modifications have previously taken place to amend the layout as per the NDCP.? This proposal will further modify the overall concept plan for the development by replacing 24 residential allotments with a site for an Education Facility and associated sports grounds.

 

b????????? the likely impacts of the development

 

Context and Setting

 

The site relates to part of the South Macksville urban release area, as identified within Part J of the NDCP. The application site area was previously subject to two separate development applications for residential subdivision to create 24 residential allotments.

 

Access, Transport and Traffic

 

The collector road for the overall development that is the South Macksville urban release area has not yet been constructed and will need to be constructed before a subdivision certificate may be issued, otherwise the 2 Lots to be created for the Education facility and reserve will be effectively land locked with no public road frontage.

 

Utilities

 

Similarly to the requirement for the road, services will also need to be provided to the Lot which will be developed for the Education facility.

 

Social Impact in the Locality

 

The provision of an Education facility will be of a good benefit to the local community and future community as the urban release area evolves.

 

Economic Impact in the Locality

 

An Education Facility at this location may assist in attracting businesses to the commercial area.


 

c?????????  the suitability of the site for the development

 

The site is considered capable of supporting the development.

 

d????????? any submissions made in accordance with the Act or the regulations

 

The application was notified and one submission was received which raised concerns that earthworks associated with the development were already being undertaken.

 

e????????? the public interest

 

It is predicted that the proposed subdivision to create a Lot suitable to accommodate a school will be welcomed by the existing and future community members.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Unauthorised earthworks and particularly when no sediment and erosion control measures have been implemented, does have the potential for significant harm to the environments, adjacent land owners, near by waterways and the wider locality due to resultant consequences. As a consequence of the intervention of staff this matter has now been satisfactorily addressed.

 

Social

 

The proposal is to facilitate development for a new Education facility which will be a positive addition to the local growing community.

 

Economic

 

The school and residential land the subdivision will create will positively contribute to the local land supply and the local economy in general.

 

Risk

 

Subject to the appropriate conditions and maintenance of the site, there is no predicted risk associated with approving the development application.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The Conditions of Consent ensures the developer will construct the intersection of Upper Warrell Creek Road and the new collector Road.? This is necessary as Council does not have any allowance in its budget for these works.

 

Source of fund and any variance to working funds

 

Not applicable.

 


DRAFT CONDITIONS

 

GENERAL CONDITIONS OF THIS CONSENT

 

Development is to be in accordance with approved plans

 

1??????? The development is to be implemented generally in accordance with the plans and supporting documents endorsed with the Council stamp, dated 14 December 2012 and authorised signature, and set out in the following table except where modified by any conditions of this consent.

 

Plan No/Supporting Document

Version

Prepared by

Dated

Plan of Subdivision C-600

 

De Groot & Bensen

13.06.2012

Statement of Environmental Effects

 

Geoff Smyth Consulting

4.09.2012

 

 

In the event of any inconsistency between conditions of this development consent and the plans/ supporting documents referred to above, the conditions of this development consent prevail.

 

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE (SUBDIVISION)

 

?Sewerage and Water Mains

 

2??????? An approval is to be obtained under Section 68 of the Local Government Act 1993 to carry out water supply and sewerage works involving connections to Council?s existing water and sewer infrastructure. Sewerage and water mains are to be extended to service all residential allotments in the subdivision.

 

Engineering plans of the proposed water and sewer works shall be submitted for Council?s approval prior to the issue of the Construction Certificate.

 

?Erosion and Sedimentation Control Plan

 

3??????? The plans and specifications to accompany the construction certificate application are to include a sediment and erosion control plan to indicate the measures to be employed to control erosion and loss of sediment from the site. The sediment and erosion control plan is to be designed in accordance with the requirements of the NSW Department of Housing Manual (1989), Managing Urban Stormwater, Soils and Construction.

 

The sediment and erosion control plan must be prepared by a suitably experienced person such as a person certified by:

 

The Institution of Engineers, Australia, for engineering and hydrology matters

The International Erosion Control Association for soil conservation matters

The Australian Society of Soil Science for collection or analysis of soil data.

 

The plan must incorporate (without being limited to) information on general site management, material handling practices, soil stabilisation, water control, sediment control, wind erosion control and access measures.

 

Engineering Construction Plans

 

4??????? Three (3) copies of engineering construction plans and specifications must accompany the construction certificate application. Such plans are to provide for the works in the following table in accordance with Council?s current Design and Construction Manuals and Specifications.

 

?Required work

Specification of work

?Footpath Construction

In accordance with DCP 10 Map J4, provide a 1.2 metre wide concrete cycleway connection from Lloyd Street to proposed Lot 2, incorporate the cycleway into a 5m dedicated public pathway.

 

2.5 metre wide concrete cycleway connection within the proposed 9.5m wide drainage easement at the southern boundary of proposed Lot 1

 

Appropriate landscaping is to be provided with approved native species. Pedestrian links are to be appropriately lit in accordance with councils street lighting policy and section J6.2 DCP 10

 

Over land Flow Path

A grass swaled overland flow path is to be provided within drainage easements to accommodate the pipe exceedance for all storm events, up to and including the 1 in 100 year storm event. Stormwater pipes are to be installed within the drainage easements once civil construction has commenced upstream. Plans will need to demonstrate the need for a 9.5m wide reserve. Consideration may be given to propose this as an Easement rather than a reserve.

 

Reinforced concrete access for maintenance plant shall be provided from the public road

 

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO THE RELEASE OF THE SUBDIVISION CERTIFICATE

 

Intersection Works Completed

 

5??????? Prior to the release of subdivision certificate, the collector road from Upper Warrell Creek Road to and including full frontage of proposed lot 1 and a temporary turning area and including the intersection of the collector road and Upper Warrell Creek Road will need to be constructed and completed to Council?s satisfaction and in accordance with condition 12 (d) of Consent DA2007/056/01 (see below).

 

d??????? Construction of street formation and asphaltic concrete pavement, together with kerb and gutter and associated drainage works for the proposed streets in accordance with the requirements of Council?s Aus-Spec #1 Design and Construction Specifications and DCP No 17.

 

I.? The intersection of the internal collector road with Upper Warrell Creek Road is to be upgraded to the requirements of Council?s Aus Spec #1 Design and Construction Specification.

 

II. A Type C intersection with a sealed shoulder for passing vehicles shall be constructed prior to Council commencing the proposed roundabout at this intersection.

 

The temporary gravel turning area shall have a minimum radius of 12m within proposed lot 104 at the termination of the collector road construction with associated guideposts installed. A right of carriageway over the extent of the temporary turning circle shall be provided in favour of council and pursuant to SEC 88A (easements in gross) of the Conveyancing Act 1919, the terms of which are outlined in schedule 4A of the Act.

 

Plan of Subdivision and Section 88B Instrument requirements

 

6??????? A Section 88B Instrument and 1 copy are to be submitted with the application for a subdivision certificate. The final plan of subdivision and accompanying Section 88B Instrument are to provide for the items listed in the following table:

 

Item for inclusion in Plan of Subdivision and/or Section 88B Instrument

Details of Item

Dedicated Public Pathway

Dedication of the proposed pathway(s) to the public. Connecting Lloyd Street with the proposed public Reserve.

Drainage Easements

The creation of easements for drainage of water over all drainage pipelines and structures located within the proposed allotments in accordance with Council?s policy.

Sewer Easements

The creation of easements for drainage of sewage over all sewage pipelines and structures located within the proposed allotments in accordance with Council?s policy.

Drainage Reserve

The dedication of a drainage reserve over the drainage treatment devices and constructed access.

 

 

Plan of Subdivision

 

7??????? An application for a Subdivision Certificate must be made on the approved form. The Subdivision Certificate fees, in accordance with Council's adopted schedule of fees and charges, must accompany such application. Seven (7) copies of the plan of subdivision are to be submitted with the application for a subdivision certificate. The location of all buildings and/or other permanent improvements including fences and internal access driveways/roads must be indicated on 1 of the copies.

 

?Certificates for Engineering Works

 

8??????? The submission of all test certificates, owners manuals, warranties and operating instructions for civil works, mechanical and/or electrical plant, together with a certificate from a suitably qualified engineer certifying that all works have been constructed in accordance with the approved plans and Council?s Adopted Engineering Standard.

 

?Works-As-Executed Plans

 

9??????? Works-as-executed plans, certified by a suitably qualified engineer or a registered surveyor, are to be submitted with the application for a subdivision certificate. Where the design is carried out utilising computer aided design CAD, all cad computer files are required to be provided on CD (Compact Disc) with the final drawings. The CAD files must include all lot and road boundaries, lot numbers and easements. The data is to be supplied in accordance with the requirements of Council?s GIS Officer.

 

In the case where development involves filling of flood prone land, an additional copy of the works-as-executed plan relating to earthworks and final plan of subdivision must be submitted detailing the 1% flooding contour.

 

?Electricity Supply Certificate

 

10????? Written evidence from an electricity supply authority is to be submitted with the application for a subdivision certificate stating that satisfactory arrangements have been made for the provision of underground electricity supply throughout the subdivision.

 

Telephone Supply Certificate

 

11????? Written evidence from Telstra is to be submitted with the application for a subdivision certificate stating that satisfactory arrangements have been made for the provision of underground telephone supply throughout the subdivision.

 

?Contributions and Certificate of Compliance (Water, Sewer and Drainage)

 

12????? Contributions set out in the following table are to be paid to Council.

 

The contributions payable will be adjusted in accordance with relevant plan and the amount payable will be calculated on the basis of the contribution rates that are applicable at the time of payment.

 

The Certificate of Compliance under Section 306 of the Water Management Act 2000, identifying payment of the contributions, is to be provided to the Principal Certifying Authority.

 

Public service

No of Equivalent Tenements

Contribution Rate (Amount per ET)

Contribution Levied

Date until which Contribution rate is applicable

Water

2

$11,774

$23, 548

JUNE 2013

Sewer

2

$6,616

$13,232

JUNE 2013

 

 

?Contribution to be paid towards provision or improvement of amenities or services

 

13????? Contributions set out in the following Schedule are to be paid to Council. The following contributions are current at the date of this consent. The contributions payable will be adjusted in accordance with the relevant plan and the amount payable will be calculated on the basis of the contribution rates that are applicable at the time of payment.

 

Evidence of payment of the contributions is to be provided to the Principle Certifying Authority prior to the issue of the Construction Certificate.

 

Schedule of Contributions pursuant to Section 94 of the Environmental Planning and Assessment Act 1979

 

Public amenity or service

Unit type

No of Units

Contribution Rate (Amount per Unit)

Contribution Levied

Date until which Contribution rate is applicable

Community Facilities and Open Space

Lot

2

$1,865

$3,730

JUNE 2013

Road Upgrading: South Macksville road works

Lot

2

$551

$1,102

JUNE 2012

Surf Life Saving Equipment

Lot

2

$105

$210

JUNE 2012

Section 94 Administration Charge

 

 

?6%

$302.52

JUNE 2012

 

14?????? The dedication of proposed lot 2 (Public Reserve) shall not be dedicated to Council until such time as the reserve is developed in accordance with Part J of NDCP 2010 and a fully constructed and dedicated public road in accordance with Part J of NDCP 2010 to the full frontage of the lot has been completed.


Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

Assistant General Manager Corporate and Community Services Report

ITEM ????????? SF251????????????? 121212???????? Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The following is a schedule of dates for public Council meetings.

The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

NO.

MEETING

DATE

VENUE

COMMENCING

FILE NO.

1

Ordinary Council Meeting

25/10/2012

Council Chambers

5.30 PM

SF1712

2

Estuary, River, Creeks & Coastline Management Comm

02/11/2012

Council Chambers

8.30 AM

SF612

3

Water Supply Steering Committee

7/11/2012

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

4

Ordinary Council Meeting

14/11/2012

Council Chambers

8.30 AM

SF1712

5

Ordinary Council Meeting

29/11/2012

Council Chambers

5.30 PM

SF1712

6

Water Supply Steering Committee

5/12/2012

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

7

Ordinary Council Meeting

12/12/2012

Council Chambers

8.30 AM

SF1712

8

Water Supply Steering Committee

9/01/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

9

Ordinary Council Meeting

16/01/2013

Council Chambers

8.30 AM

SF1712

10

Ordinary Council Meeting

31/01/2013

Council Chambers

5.30 PM

SF1712

11

Water Supply Steering Committee

06/02/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

12

Ordinary Council Meeting

13/02/2013

Council Chambers

8.30 AM

SF1712

13

Ordinary Council Meeting

28/02/2013

Council Chambers

5.30 PM

SF1712

14

Water Supply Steering Committee

06/03/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

15

Ordinary Council Meeting

13/03/2013

Council Chambers

8.30 AM

SF1712

16

Water Supply Steering Committee

06/03/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

17

Ordinary Council Meeting

28/03/2013

Burrapine Hall

5.30 PM

SF1712

18

Water Supply Steering Committee

03/04/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

19

Ordinary Council Meeting

10/04/2013

Council Chambers

8.30 AM

SF1712

20

Ordinary Council Meeting

24/04/2013

Valla Rural Hall

5.30 PM

SF1712

21

Water Supply Steering Committee

01/05/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

22

Ordinary Council Meeting

15/05/2013

Council Chambers

8.30 AM

SF1712

23

Ordinary Council Meeting

30/05/2013

Nambucca Entertainment Centre

5.30 PM

SF1712

24

Water Supply Steering Committee

05/06/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

SF844

25

Ordinary Council Meeting

12/06/2013

Council Chambers

8.30 AM

SF1712

26

Ordinary Council Meeting

27/06/2013

Council Chambers

5.30 PM

SF1712

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

Assistant General Manager Corporate and Community Services Report

ITEM 10.3??? SF306????????????? 121212???????? Burrapine Public Hall Committee of Management - Minutes of Annual General Meeting - 18 November 2012

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Burrapine Public Hall Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Burrapine Public Hall?s Annual General Meeting held on 18 November 2012 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Burrapine Public Hall?s Committee of Management was held on Sunday 18 November 2012.

 

The Committee of Management for 2012/2013 comprises:

 

????????? President??????????????????????? Michelle Jamieson

????????? Secretary??????????????????????? Sue Le Maistre

????????? Treasurer???????????????????????? Julie Noble

????????? Social Secretary????????????? Jenny McKay

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

There are no economic implications.

 


Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

Attachments:

1View

31113/2012 - Burrapine Public Hall Committee - AGM 18 November 2012

0 Pages

??


Ordinary Council Meeting - 12 December 2012

Burrapine Public Hall Committee of Management - Minutes of Annual General Meeting - 18 November 2012

 



Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

Assistant General Manager Corporate and Community Services Report

ITEM 10.4??? SF968????????????? 121212???????? Nambucca Valley Netball Assoc Committee of Management - Minutes of Annual General Meeting - 6 November 2012

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Nambucca Valley Netball Association Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the financial statement are attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Nambucca Valley Netball Association?s Annual General Meeting held on 6 November 2012 and thank the outgoing Committee for their work during the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Nambucca Valley Netball Association?s Committee of Management was held on Tuesday 6 November 2012.

 

The Committee of Management for 2012/2013 comprises:

 

President??????????????????????? Lanice Milgate

Vice President???????????????? Nicole Hallett

Secretary??????????????????????? Vicki Coombes

Treasurer???????????????????????? Melanie Angel

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 


Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are direct or indirect impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 

 

 

Attachments:

1View

30564/2012 - Minutes of AGM held 6 November 2012

0 Pages

2View

31625/2012 - Nambucca Valley Netball Association - AGM 6 November 2012 - Treasurer's Reports

0 Pages

??


Ordinary Council Meeting - 12 December 2012

Nambucca Valley Netball Assoc Committee of Management - Minutes of Annual General Meeting - 6 November 2012

 






Ordinary Council Meeting - 12 December 2012

Nambucca Valley Netball Assoc Committee of Management - Minutes of Annual General Meeting - 6 November 2012

 

NAMBUCCA VALLEY NETBALL ASSOCIATION ? TREASURER?S REPORT 2012

 

NVNA CANTEEN ACCOUNT ANNUAL REPORT

FROM 01/10/2011 TO 30/09/2012

 

Balance Carried Forward as at 01/10/2011???????????? ??????? $? 5109.64

 

INCOME

 

Takings

? 9752.20

Change Float

??? 340.00

Credit Interest

??????? 5.99

 

Plus Total Income?????? ??????????????????????????????????????????????? ??????? $ 10098.19? ?????????????????????????????????????????????????????????????????? ????????? ?????????????????? ?????????????????? ????????$ 15207.83

 

EXPENSES

 

Coffs Cordials

???? 413.30

Change float

???? 340.00

Electricity

?? 1408.52

Mid Cost Confection

???? 775.95

Paper Boys

?????? 88.86

Stock cash reimbursements

? 1109.75

Stock

? 1814.83

Transfer to S10

? 3000.00

 

Less Total Expenses???????????????????????????????????????????????? ??????? $?? 8951.21

Balance as at 30/09/2012?????????????????????????????????????????? ??????? $?? 6256.62

 

BANK RECONCILIATION

 

Bank Statement final balance

$ 6256.62

Plus outstanding deposits

$? NIL

Less unpresented cheques

$? NIL

 

 

Balance

$ 6256.62

 

Stock supplies purchased by canteen supervisor reimbursed from days takings

Report prepared by Judi Woodland

 

NVNA MISC ACCOUNT TREASURER?S REPORT

FROM 01/10/2011 TO 30/09/2012

 

 

1.?? Uniform replacement Account

Balance Carried Forward as at 30/09/2011???????????? $? 2896.96

 

INCOME

Deposits to wrong account

2500.00

Interest

???? 5.01

Rep Hire Fees 2011

1800.00

Rep Hire Fees 2012

1980.00

Uniform Sales (jackets,socks)

1022.00

 

Plus Total Income?????? ??????????????????????????????????????????????? $? 7307.01????????????????????????????????????????????????????????????????????????????? ?????????????????? ??????????? $10203.97

EXPENSES

Deposit corrections

2500.00

Good buddy - rep socks

? 481.80

C2C rep tracksuits

4743.75

 

Less Total Expenses???????????????????????????????????????????????? $? 7725.55_

Balance as at 30/09/2012?????????????????????????????????????????? $ 2478.42

 

BANK RECONCILIATION

Bank Statement final balance

$ 2478.42

Plus outstanding deposits

$? NIL

Less unpresented cheques

$? NIL

 

 

Balance

$ 2478.42

 

 

2.?? Fundraising account

Balance Carried Forward as at 30/09/2011???????????? $1977.10

 

INCOME

Credit Interest

????? 3.80

Deposit to wrong account

??? 80.00

Mothers day raffle

? 161.00

Rep chocs 2012

??? 45.00

Rep Disco

??? 68.00

?Rep presentation raffle

?? 108.00

Rep 100 club

?? 100.00

Rep 600 club

?4500.00

Sponsorship Athletes foot

?? 400.00

 

Plus Total Income?????? ??????????????????????????????????????????????? $ 5468.80?????????????????????????????????????????????????????????????????????????????? ??????????????????????????????????????????????? $ 7742.90

EXPENSES

Deposit correction

???? 80.00

600 club prize money

?2900.00

600 club proceeds to rep account

?2190.00

Reimbursement to S10 for rep chocs 2011 payment

1500.00

 

Less Total Expenses???????????????????????????????????????????????? $ 6670.00???

Balance as at 30/09/2012?????????????????????????????????????????? $?? 772.90

 

BANK RECONCILIATION

Bank Statement final balance

$ 772.90

Plus outstanding deposits

$? NIL

Less unpresented cheques

$? NIL

 

 

Balance

$ 772.90

 

3.?? Term deposit

Balance Carried Forward as at 30/09/2011??? ?????????? $15531.28

Plus deposits and interest????????????????????????????? ?????????? $? 9157.05

Less withdrawal?????????????????? ???????????????????????????? ?????????? $?? NIL

??????????????????????????????????????????????????????????????????????????? _________???????????????????

Balance as at 30/09/2011????????????????????????????????? ?????????? $ 24688.33

?

Due to mature 15/10/2012

Report prepared by Judi Woodland

 

 

NVNA REP VISA ACCOUNT TREASURER?S REPORT

FROM 01/10/2011 TO 30/09/2012

 

Opening Balance Carried Forward as at 1/10/2011???????? $ 3610.64

 

INCOME

 

Credit Interest

????? 1.45

Player payments

2661.61

Transfers from S20

1193.25

Transfers from S10

? 691.32

Beach to bush bus hire

? 161.25

 

Plus Total Income?????? ??????????????????????????????????????????????? $ 4708.88

????????????????????????????????????????????????????????????????????????????????????? $ 8319.52

 

EXPENSES

 

Deposit corrections

?2661.61

Misc expenses

???? 11.74

Presentation expenses

?? 636.96

Rep selection costs

?? 163.60

State Age costs

1773.42

State champs costs

1022.23

Vital medical purchases

587.17

 

Less Total Expenses???????????????????????????????????????????????? $? 6856.73

Balance as at 30/09/2012?????????????????????????????????????????? $?? 1462.79

 

BANK RECONCILIATION

 

Bank Statement final balance

$ 1462.79

Plus outstanding deposits

$? NIL

Less unpresented cheques

$?? NIL

 

 

Balance

$ 1462.79

 

 

Report prepared by Judi Woodland

 

NVNA General Account Treasurer?s Report

From 01/10/2011 To 30/09/2012

 

Balance Carried Forward as at 01/10/2011???????????? $? 9952.29

 

INCOME

All Age carnival rego

?? 736.00

Credit Interest

??????? 6.75

Donations/sponsorships

Louis ballangarry $5000-

BCU $784.15

Misc? $1.00

?? 5785.15

 

Merchandise (hats/whistles/rule books)

??? 263.50

Net Ed Course Fees

???? 180.00

Payments to wrong a/c

? 1208.11

Registrations

23962.00

Transfer from canteen

?? 3000.00

Transfer from Fundraising

?? 1500.00

Umpires course fees

???? 175.00

Deposit? to wrong acc correction

?2500.00

 

Plus Total Income?????? ??????????????????????????????????????????????? $ 39316.51

????????????????????????????????????????????????????????????????????????????????????? $ 49268.80

EXPENSES

Bank fees

??????? 1.10

Binalong ? NVNA rugby tops

?? 731.50

Change room seats and shutter hold downs

?? 880.00

Council loan

? 3333.00

Court maintenance (pressure cleaning)

? 1650.00

Deposits to wrong account corrections

2966.22

Dept Fair Trading

????? 79.00

Dishonoured cheque

?????? 80.00

Drink bottles

??? 440.00

Electricity

??? 781.40

Equipment

? 1159.80

Gifts (umpires etc)

???? 343.83

LB Disbursement to clubs

???? 925.00

Misc supplies

?????? 71.53

Mother Day raffle prize

?????? 30.00

Nambucca locksmiths

?????? 81.00

Net ed costs

????? 52.00

NNSW Affiliation Fee

? ????55.00

NNSW rego

14238.00

NNSW Net set Go fees

??? 925.00

NNSW umpires rookie camp

?? 510.00

NNSW Umpires course

?? 455.00

Pink Hygiene

??? 467.67

Postage and stationery

??? 219.78

Rep Bags

??? 400.00

Rego refunds

??? 281.00

Rule books

??? 295.00

Transfer to Term deposit

? 8000.00

Transfer to S20

? 780.00

Trustwood trophies

2634.45

Umpires course expenses

??? 33.80

Vital medical (paid? to visa)

458.21

Whistles

???? 89.50

Working Bee

?? 718.96

 

Less Total Expenses???????????????????????????????????????????????? $? 44160.75

Balance as at 30/09/2012?????????????????????????????????????????? $??? 5108.05

 

 

BANK RECONCILIATION

 

Bank Statement final balance

$ 5317.36

Plus outstanding deposits

$? NIL

Less unpresented cheques

$?? 209.31

618821,618823

 

Balance

$ 5108.05

 

Report prepared by Judi Woodland

 

 

 

 

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

Assistant General Manager Corporate and Community Services Report

ITEM 10.5??? SF335????????????? 121212???????? Talarm Hall Committee of Management - Minutes of Annual General Meeting - 13 November 2012

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Talarm Hall Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Talarm Hall Annual General Meeting held on 13 November 2012 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Talarm Hall Committee of Management was held on Tuesday 13 November 2012.

 

The Committee of Management for 2012/2013 comprises:

 

????????? President??????????????????????? John Nebauer

????????? Vice Presidents?????????????? Greg Welsh and Paul Welsh

????????? Secretary??????????????????????? Sue Nebauer

????????? Treasurer???????????????????????? Anne Tatnell

????????? Publicity Officer?????????????? Carrolline Rhodes

????????? Event Coordinator???????????? Mary Gibson

????????? Hall Decorations ???????????? Sandi Cleary

????????? Auditor??????????????????????????? Nambucca Shire Council

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 


Economic

There are no economic implications.

 

 

Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Attachments:

1View

30331/2012 - Minutes of AGM held 13 November 2012

0 Pages

2View

31318/2012 - Treasurer's Report

0 Pages

??


Ordinary Council Meeting - 12 December 2012

Talarm Hall Committee of Management - Minutes of Annual General Meeting - 13 November 2012

 





Ordinary Council Meeting - 12 December 2012

Talarm Hall Committee of Management - Minutes of Annual General Meeting - 13 November 2012

 

 

Treasurer's Report - Talarm Hall Committee - 2011/12 Financial Year

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$

 

$

$

 

 

 

 

 

 

 

 

 

Income

 

Expenses

Balance

Date

 

 

 

 

 

 

 

 

 

 

 

4,821.97

 

 

 

 

 

 

 

Country Fair

 

591.70

 

 

5,413.67

18/7/11

 

 

 

 

 

 

Country Energy

Electricity account

 

 

106.00

5,307.67

26/8/11

 

 

 

 

 

 

Curry food afternoon

60.00

 

 

5,367.67

13/9/11

 

 

 

 

 

 

GST for 10/11 paid to NSC

 

 

85.63

5,282.04

23/9/11

 

 

 

 

 

 

Hall hire

 

140.00

 

 

5,422.04

26/10/11

 

 

 

 

 

 

Nambucca Shire Council

Grant

1,729.00

 

 

7,151.04

4/11/11

 

 

 

 

 

 

Spring Ball

 

138.00

 

 

7,289.04

7/11/11

 

 

 

 

 

 

Projector/screen - covered by council grant

 

 

1,673.95

5,615.09

8/11/11

 

 

 

 

 

 

Misc hall supplies

 

 

131.93

5,483.16

14/11/11

 

 

 

 

 

 

Electrical cabling - covered by council grant

 

 

53.85

5,429.31

18/11/11

 

 

 

 

 

 

G Welsh-ceiling fans

 

 

2,244.00

3,185.31

21/11/11

 

 

 

 

 

 

Mexican night

 

833.45

 

 

4,018.76

21/11/11

 

 

 

 

 

 

Country energy

 

 

 

167.83

3,850.93

30/11/11

 

 

 

 

 

 

Donation-Ritchie

500.00

 

 

4,350.93

30/11/11

 

 

 

 

 

 

Donation-Talarm Garden Club

500.00

 

 

4,850.93

13/12/11

 

 

 

 

 

 

Misc hall supplies

 

 

127.27

4,723.66

14/12/11

 

 

 

 

 

 

Interest

 

32.64

 

 

4,756.30

31/12/11

 

 

 

 

 

 

Ami Williamson concert tickets & raffle

1,954.00

 

 

6,710.30

23/1/12

 

 

 

 

 

 

Ami Williamson

 

 

 

1,500.00

5,210.30

8/2/12

 

 

 

 

 

 

Hall hire - Welsh

 

140.00

 

 

5,350.30

28/2/12

 

 

 

 

 

 

Hall hire - Writers group

50.00

 

 

5,400.30

28/2/12

 

 

 

 

 

 

Country Energy

 

 

 

159.71

5,240.59

1/3/12

 

 

 

 

 

 

Sue Smoothy Bank

 

 

500.00

4,740.59

9/5/12

 

 

 

 

 

 

Rock n Roll night

563.00

 

 

5,303.59

11/5/12

 

 

 

 

 

 

Flowers - Talarm Hall member

 

 

100.00

5,203.59

21/5/12

 

 

 

 

 

 

Cheque book fee

 

 

2.50

5,201.09

21/5/12

 

 

 

 

 

 

Country Energy

 

 

 

139.93

5,061.16

25/5/12

 

 

 

 

 

 

Interest

 

23.81

 

 

5,084.97

30/6/12

 

 

 

 

 

 

Increase in account balance for year

 

 

 

263.00

 

 

 

 

 

 

 

Totals

 

7,255.60

 

6,992.60

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Balance of statement 30/6/12

 

 

 

5,084.97

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Summary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Net income from events

2,140.15

 

 

 

 

Country Fair/Spring Ball/Rock n Roll night/Ami Williamson

 

Income from Hall Hire

330.00

 

 

 

 

 

 

 

 

 

 

Council grant

 

1,729.00

 

 

 

 

 

 

 

 

 

 

Donations

 

1,000.00

 

 

 

 

 

 

 

 

 

 

Interest

 

56.45

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Country Energy bills

 

 

573.47

 

 

 

 

 

 

 

 

Projector/screen/amps

 

 

1,673.95

 

 

 

 

 

 

 

 

Ceiling fans

 

 

 

2,244.00

 

 

 

 

 

 

 

 

Electrical cabling

 

 

53.85

 

 

 

 

 

 

 

 

Hall supplies

 

 

 

259.20

 

 

 

 

 

 

 

 

Flowers for Talarm member

 

 

100.00

 

 

 

 

 

 

 

 

Cheque book fee

 

 

2.50

 

 

 

 

 

 

 

 

GST for 10/11

 

 

 

85.63

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5,255.60

 

4,992.60

263.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Since 30/6/12

 

 

 

 

 

 

 

 

 

 

 

 

Bank balance at 30/6/12

 

 

 

5,084.97

 

 

 

 

 

 

 

 

 

 

 

13.03

5,071.94

19/7/11

 

 

 

 

 

 

Lena-cooking afternoon

45.00

 

 

5,116.94

19/7/12

 

 

 

 

 

 

Country Energy

 

 

 

165.13

4,951.81

24/8/12

 

 

 

 

 

 

 

 

 

 

115.99

4,835.82

17/9/12

 

 

 

 

 

 

Trivia night

 

556.00

 

 

5,391.82

19/9/12

 

 

 

 

 

 

Greek night

 

795.00

 

 

6,186.82

29/10/12

 

 

 

 

 

 

New kitchen fitout

 

 

5,390.00

796.82

30/10/12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GST due to Council

 

 

 

-63.81

 

 

 

 

 

 

 

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

Assistant General Manager Corporate and Community Services Report

ITEM 10.6??? SF341????????????? 121212???????? Valla Beach Community Association Committee of Management - Minutes of Annual General Meeting - 19 November 2012

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Valla Beach Community Association Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Valla Beach Community Association?s Annual General Meeting held on 19 November 2012 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Valla Beach Urban and Hall Committee of Management was held on Monday 19 November 2012.

 

The Committee of Management for 2012/2013 comprises:

 

????????? President??????????????????????? John Windmill

????????? Vice President???????????????? Graham Jones

????????? Secretary??????????????????????? Melvyn Best

????????? Acting Treasurer????????????? Melvyn Best

????????? Committee Members??????? Tracy Suter, Cath Niezgoda, Margie O?Brien, Christine Vincent

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

There are no economic implications.

 


Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

Attachments:

1View

31321/2012 - Minutes and Treasurer's Report

0 Pages

??


Ordinary Council Meeting - 12 December 2012

Valla Beach Community Association Committee of Management - Minutes of Annual General Meeting - 19 November 2012

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

Assistant General Manager Corporate and Community Services Report

ITEM 10.7??? SF326????????????? 121212???????? Nambucca Senior Citizens Club Inc Committee of Management - Minutes of Annual General Meeting - 13 November 2012

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Nambucca Senior Citizens Club Committee of Management and the new Committee.? Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Nambucca Senior Citizens Club?s Annual General Meeting held on 13 November 2012 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Nambucca Senior Citizens Club?s Committee of Management was held on Tuesday 13 November 2012.

 

The Committee of Management for 2012/2013 comprises:

 

????????? President??????????????????????? June Boag

????????? Vice Presidents?????????????? Ma Parker

????????? Secretary??????????????????????? Peter Shales

????????? Assistant Secretary???????? Cath Neizgoda

????????? Treasurer???????????????????????? Lorna Simpson

????????? Assistant Treasurer????????? Peter Shales

????????? Publicity Officer?????????????? Rita. Newman

????????? Public Officer?????????????????? Cath Neizgoda

????????? Committee????????????????????? Gwen Adam, Bruce Adam, Gwen Gray, Joyce Kemble

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 


Economic

There are no economic implications.

 

Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council consider the rehabilitation of the internal roadway at the Showground in its 2011-2012 budget.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

Attachments:

1View

31495/2012 - Minutes of AGM - 13 November 2012

0 Pages

??


Ordinary Council Meeting - 12 December 2012

Nambucca Senior Citizens Club Inc Committee of Management - Minutes of Annual General Meeting - 13 November 2012

 






Ordinary Council Meeting???????????????????????????????????????????????????????????????????????????????????????????? 12 December 2012

Assistant General Manager Corporate and Community Services Report

ITEM 10.8??? SF1460??????????? 121212???????? Special Rate Variation above Rate Pegging of 3.4% for the 2013/14 year

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Assistant General Manager - Corporate and Community Services ????????

 

Summary:

 

Council has received advice that the General Rate Pegging for NSW Council?s for the 2013/2014 year will be 3.4%. This equates to an approximate increase in General Rate income of $297,000 (plus approximately $78,000 catchup) based on the General Rate revenue raised for 2012/2013.

 

Notification of Council?s intention for a Special Rate Variation (SRV) above the 3.4% must be made to IPART by Friday 14 December 2012.

 

Based on the projections in the LTFP, the summaries provided by IPART and T-Corp, advice that the financial assistance grant for 2012/2013 will be $191,545 less than what was budgeted for and statements such as ?Council?s long term financial position is questionable?, justification for further and ongoing Special Rate Variations along with other critical considerations are justified.

 

However, the capacity for staff to prepare a detailed SRV in such a short time and also the capacity of the ratepayers of this shire to pay further increased rates above Rate Peg, coupled with increasing Water, Sewer and Garbage charges along and other increasing consumer costs is questionable, however needs to be asked.

 

It is therefore proposed:

???????? That whilst, fiscally sensible to do so, a Special Rate Variation not be made for the 2013/2014 year;

???? That a number of Financial workshops be held with Councillors and staff in parallel with the preparation of the 2013/14 budget in an attempt to identify and review service levels, review the Community Strategic Plan and determine to what extent SRV?s are to be sought in future budgetary years.

 

 

Recommendation:

 

1??????? That Council take the full 3.4% rate peg for the 2013/14 budget

 

2??????? That Council not proceed to seek a Special Rate Variation for the 2013/2014 year.

 

3??????? That Financial workshops be held with Councillors and staff in parallel with the preparation of the 2013/14 budget to identify and review service levels, review the Community Strategic Plan and determine to what extent SRV?s are to be sought in future budgetary years.

 

 

OPTIONS:

 

Council could determine that a Special Rate Variation is to be made and advise IPART accordingly by Friday 14 December 2012 of its intention.

NOTE: Advice from IPART is that it is helpful if Council has an indication as to the percentage of increase it would be seeking and if the decision is to make a SRV then a teleconference should be arranged promptly after the decision is made.

 

Should the above option be taken, Council will need to note that additional assistance will be sourced to assist with the preparation of a justifiable SRV.

 


 

DISCUSSION:

 

Formal advice has been received that the Rate Peg for all Council?s in NSW will be 3.4% for the 2013/14 budget year. Accordingly, Council?s may choose to take and apply the maximum 3.4% increase, choose to apply an increase below the maximum or choose to proceed with a Special Rate Variation greater than the 3.4% maximum.

 

Should Council choose the latter, a time line has been established by IPART for any SRV as outlined below:

 

Timeline

 

ACTION

DATE

Guidelines released

November 2012

Rate peg announced by IPART

Early December 2012

Notification of Council?s intention to apply for s508A variation due

14 December 2012

Notification of Council?s intention to apply for s508(2) variation due

14 December 2012

Applications for a s508A variations due

11 March 2013

Applications for a s508(2) single year variations due

11 March 2013

Application determined

Mid June 2013

 

Council lodged a Special Rate Variation for the current 2012/13 budget, which was subsequently approved by IPART. The total rate increase above the 2011/12 year was 10.4% as outlined below:

 

Table 1.1 IPART?s decision on Nambucca Council?s application in 2012/13 (%)

 

Component

Amount %

 

Increase to replace expiring special variation for Environmental Levy program and loan repayments for past bridge and road works

5.04

Increase to partially fund new loan for road works

1.40

Rate peg

3.60

Total increase

10.04%

 

Considerable community consultation and detailed reporting went into this SRV application. IPART, in approving Council?s Special Rate Variation for the 2012/2013 advised as follows:

 

1.4 What does our decision mean for the Council?

 

Our decision means that the Council can increase its general income by around $0.8m to almost $8.8m in 2012/13.? All other things being equal, after this year, its general income will increase by the annual rate peg unless we approve further special variations.

 

Over the next 10 years, the Council estimates it can raise additional income totalling $5.2m for its environmental works program and loan repayments.

 

In his report to Council on 13 June 2012 when advising Council of the approved Special Rate Variation, the General Manager advised Council in the following terms:

 

IPART determined that Council has made gains in productivity and reduced costs in the recent past and shows no signs of being inefficient relative to its peers based on the available comparative data.? However they also advised that it is appropriate for Council to continue to identify opportunities for productivity improvement and cost savings and to report the impact of these to the community.

 

Importantly IPART has observed that the special rate variation will not address the underlying issue of the Council?s longer term recurrent sustainability.? The Asset Renewal Ratio is forecast to fall from 0.71 this financial year to 0.68 in the year ended 30 June 2015.? IPART indicates that Council should consider its longer term financial position and pursue a range of funding options.

 

The General Manager concluded that:

 

Whilst the approval of Council?s application will ensure the permanent continuation of Council?s Environmental Levy works program as well as $1.5m of improvements to Council?s sealed road network, it does not address the underlying issue of the Council?s longer term recurrent sustainability.? This will require a greater effort to fund depreciation and achieve an asset renewal ratio closer to 100% instead of the current 71%.? This remains the challenge for Council?s sustainability.

 

Council prepared a Long Term Financial Plan which is an important component of Council?s overall strategic planning process.? It has been based on the 10 year Community Strategic Plan, the four year Delivery Plan and the 2012/13 Operational Plan pursuant to the Integrated Planning and Reporting requirements of the Local Government Act.

 

The Manager of Financial Services submitted a report to the 27 September 2012 Council meeting in regard to the LTFP.? The Manager summarised the report as follows:

 

The Nambucca Shire Council?s Long Term Financial Plan (LTFP) forecasts the Council?s financial capacity to meet objectives in the adopted Community Strategic Plan.? The LTFP covers the period 2012-2013 to 2021-2022.? It will be reviewed annually in conjunction with Community Strategic Plan.