NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

28 March 2013

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?            Effective leadership

?            Strategic direction

?            Sustainability of infrastructure and assets

?            Community involvement and enhancement through partnerships with Council

?            Enhancement and protection of the environment

?            Maximising business and employment opportunities through promotion of economic development

?            Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?            Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the last Thursday of each month commencing at 5.30 pm AND and a full day meeting commencing at 8.30am on the Wednesday two weeks and one day before the Thursday meeting. Meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 28 March 2013?burrapine public hall

 

Acknowledgement of Country??????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 13 March 2013

5??????? NOTICES OF MOTION

5.1???? RESCISSION MOTION - DA 2012/108, LOT 1 DP 1016126, 4 Fraser Street, Nambucca Heads (SF794)......................... 6 ?

6??????? PUBLIC FORUM ? Burrapine residents with any matters they wish to raisel.

DELEGATIONS

 

10.2?? Investment Report to 28 February 2013............................ 33

Mr Andrew Valner on behalf of CPG Investment Advisers - Public Forum

7??????? ASKING OF QUESTIONS WITH NOTICE ??

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Outstanding Actions and Reports........................................ 7

9.2???? Mid North Coast Local Health District - Proposed Community Health Facility.................................................................. 12

9.3???? Grant Application Status Report ....................................... 20

9.4???? Reclassification of Bowraville Racecourse from Community to Operational Land............................................................. 24

9.5???? Floor Level Survey Macksville........................................... 27

10????? Assistant General Manager Corporate and Community Services Report

10.1?? Provision of Regulatory Services including Animal and Stock control............................................................................. 30

10.2?? Investment Report to 28 February 2013?DELEGATION .. 33

10.3?? Outstanding DA's greater than 12 months, applications where submissions received not determined to 2-15 March 2013.. 45

10.4?? Nambucca District Band Committee of Management - Minutes of the Annual General Meeting - 18 February 2013 48

10.5?? Schedule of Council Public Meetings................................. 52

10.6?? Contract Regulatory Officer's Report February 2013.......... 53

10.7?? Request for maintenance of Attards Road......................... 54

11????? Assistant General Manager Engineering Services Report

11.1?? Vehicular Access To Beaches Committee.......................... 58

11.2?? Review of Policy - Rainwater Tank Rebates....................... 68

11.3?? Nambucca District Water Supply Steering Committee Meeting ? 6 March 2013................................................................ 84

11.4?? Load Limits on Railway Bridges on Browns Crossing Road, Eungai Creek................................................................... 90

11.5?? Report on Damage - Natural Disaster Jan/Feb 2013.......... 92

11.6?? Macksville Park Water Usage........................................... 94 ???


12????? General Manager's Summary of Items to be Discussed in Closed Meeting

12.1?? Environmental Levy - Streetscape Improvments and Plans

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

??

??????????? a???? Questions raised by Councillors at 8 above

 

?????? i???????? MOTION TO CLOSE THE MEETING

?????? ii??????? PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

???? TO CLOSE

?????? iii??????? CONSIDERATION OF PUBLIC REPRESENTATIONS

?????????????????? iv?????? DEAL WITH MOTION TO CLOSE THE MEETING

13????? MEETING CLOSED TO THE PUBLIC

14????? REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?       It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?       Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?       Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?       Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

???


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Notice of Motion

ITEM 5.1???? DA2012/108???? 280313??????? RESCISSION MOTION - DA 2012/108, LOT 1 DP 1016126, 4 Fraser Street, Nambucca Heads (SF794)

 

AUTHOR/ENQUIRIES:?? Paula Flack, Councillor ????????

 

Summary:

 

On the 13 March 2013 Council resolved to approve DA 2012/108 ? Lot 1 DP 1016126, 4 Fraser Street Nambucca Heads ? Mixed Use Development - residential flats and serviced apartments.

 

Following the onsite inspection regarding this DA, Council returned to chambers and proceeded to consider and determine the item.? Mr and Mrs Leckie are neighbouring property owners objecting to the DA.? It is noted that although they were present when the motion was put to the vote, Council actually commenced considering and discussing the item prior to Mr and Mrs Leckie?s arrival in the chambers from onsite.

 

Following Council?s determination, Mrs Kelli Leckie raised concerns with me regarding Council?s decision on the grounds that she understood that the Mayor has advised her whilst onsite that she would be able to present an independent expert review of the amended shadow diagrams to Councillors before a decision was made.? The new advice apparently shows that their property would be denied any solar access as a result of the DA proceeding as proposed.

 

Mrs Leckie also raised concerns about the determination process.

 

 

 

Recommendation:

 

That Council rescind motion 5/13 to approve DA 2012/108, to enable Mrs Leckie?s delegation to be heard including the new information regarding impacts to her property from the proposed development prior to re-determining DA 2012/108.

 

 

 

 

 

CONSULTATION:

 

Michael Coulter, General Manager

 

 

SIGNED:

 

Cr Paula Flack??????????????? Signed and dated by Cr Flack 18 March 2013

 

 

Cr Martin Ballangarry?????? Signed and dated by Cr Ballangarry 18 March 2013

 

 

Cr Anne Smyth?????????????? Signed and dated by Cr Smyth 18 March 2013??????

 

 

 

Attachments:

There are no attachments for this report. ?????


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

General Manager

ITEM 9.1???? SF959????????????? 280313??????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:?? Michael Coulter, General Manager ????????

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

Brief to be prepared and new floodplain study to be undertaken during 2011.

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

Draft flood study likely to be presented to Council May/June 2012.

Re the delay, Council?s Strategic Planner has followed up the RMS.

Staff meeting with Consultants on Wednesday 18/10/12.

Funding for a Flood Risk Management Plan which would consider filling is included in the 2013/14 Environmental Levy program.

 

JUNE 2011

2

SF841

2/06/2011

Council write to the RMS requesting they design the new Nambucca River bridge at Macksville to provide 62m between the main channel piers and ensure the bridge is tall enough to allow yachts to pass under at maximum high tide.

 

AGMCCS

Letter sent 8 June 2011.

No response as at 6 December 2011.

Further letter sent 10 January 2012.

No formal response, however RMS have verbally advised that a formal response will be with Council prior to the end of May 2012

DEP to follow up with RMS.

To be discussed further with RMS.

Further letter sent 4 January 2013.

No response as at 4 March 2013


 

JULY 2011

3

SF1031

21/7/2011

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Policy under revision and to be reported to future meeting.? Also the State Government policy has recently changed.

 

Awaiting finilasation of Nambucca River Flood Studies

 

OCTOBER 2011

4

SF1595

20/10/2011

Council review its Tree Maintenance and Removal Application Policy asap, to provide greater clarity with regard to application assessments

 

AGMES

January GPC

Draft policy to be provided to Councillors at the end of January for comment and report to March GPC.

 

Further work being undertaken on the policy emanating from the resolutions of Council?s meeting 2/2/12. Draft policy will now be provided to Councillors for comment at end of February.

Due to natural disasters deferred to May 2012.

Deferred until   October following the election of the new Council and to be included in Tree Register? Item No 11 below. Deferred to November 2012.

 

Memo to be provided to Councillors with Policy procedures for comment in accordance with Policy direction ? March 2013

 

5

SF1460

17/11/2011

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

AGMCCS

Farmland criteria to be revised prior to the issuing of the 2012/13 rates.

 

Change in Rates staff meant that there has not been the opportunity to review the criteria.? To be reported in 2012/2013.

Once Finance Structure resolved this matter should progress.

FEBRUARY 2012

6

GB2/12

02/02/2012

Appropriate sized nesting boxes be placed in trees in close proximity to the Cabbage Gum site (Link Road)

AGMES

Nesting boxes were installed in December 2012, advanced trees still awaiting delivery.

 

Advanced trees have been sourced and are scheduled for delivery to Council after Easter.

MARCH 2012

 

7

SF1743

15/03/2012

The tree register be referred back to the DES so that he may prepare a further report and recommendation to Council on a proposal which addresses historic, senescent or publicly significant trees on public land in urban areas.

 

AGMES

Report will be presented to Council in August 2012.

To incorporate outstanding action No 5 above.

Deferred until October following Council elections.

Deferred until November 2012.

Memo to be provided to Councillors with Policy procedures for comment in accordance with Policy direction ? March 2013

 


 

AUGUST 2012

8

SF96

15/08/2012

Council develop a policy in relation to the erection of signs on public land.

 

AGMES

A draft policy will be developed for Council in November 2012

 

Memo to be provided to Councillors with Policy procedures for comment in accordance with Policy direction - March 2013

 

Awaiting TASIC guidelines for tourist signage to complete policy and guidelines.? In accordance with Council procedures a memo will be provided to Council with the new policy ? April 2013.

 

 

SEPTEMBER 2012

9

DA2012/093

27/09/2012

Council develop a Management Plan for Lions Park as soon as possible.

 

AGMES

Report in December 2012

 

Deferred to March 2013 subject to outcomes of stakeholder meeting

 

Draft PoM completed and will be provided to Councillors via a memo March for comment in accordance with Council?s direction.

 

OCTOBER 2012

10

DA2012/069

25/10/2012

Council to seek full external funding for independent traffic study for Pacific Highway Upper Warrell Creek Road Intersection

MBD/

G&CO

Investigations underway

Discussed at meeting on 18 March 2013.? Agreed that Boral and APS would prepare a traffic study.

NOVEMBER 2012

11

PRF49

29/11/2012

That the outcome of the investigations to identify the reason/s for the excessive water consumption at Macksville Park be notified to Councillors.

 

AGMES

March 2013. Investigations complete, memo to be issued to Councillors.

12

SF29

29/11/2012

Representatives of Clarence Valley Council be requested to meet with representatives of this Council to discuss the distribution of the assets and liabilities of the CRL.

 

GM

Letter sent 5 December 2012.? Discussion with CVC General Manager who requested the matters of contention be listed in an email.? Points of contention emailed 28 February 2013.

DECEMBER 2012

13

SF382

12/12/2012

Scotts Head Caravan Park ? new concept plan ? to be exhibited and reported to Council.

 

GM

Anticipate reporting 28 February 2013.? Awaiting North Coast Holiday Parks submitting a revised plan.

North Coast Holiday Parks telephoned on 15 March advising that new concept plan would be submitted shortly.

14

SF688

12/12/2012

Council to consider a position of Natural Resources Officer in the 2013/14 Environmental Levy Program

 

GM

To be reported with draft Delivery Program (budget) for 2013/14

Included in draft budget.


 

JANUARY 2013

15

RF275

16/01/2013

Councillors to be notified of DA?s with a value or cost > $1m.

 

AGMCCS

On-going

16??????????

SF1817

16/01/2013

Council review its tree removal policy and incorporate suggestions contained in NoM ? the 6D principles.

 

AGMES

Report February 2013

 

Memo to be provided to Councillors with Policy procedures for comment in accordance with Policy direction in March 2013.

17

SF734

16/01/2013

Council undertake a seminar on the implications of the upgrade of the Pacific Highway for the Nambucca Valley and a further report come to Council on proposed speakers, a budget and the availability or otherwise of funding from Industry & Investment.

 

GM

Report March 2013.? Deferred to April to allow for consultation with the RMS and Kempsey Shire Council.

18

SF643

16/01/2013

There be a brief report on the ability to re-subdivide lots without addressing the potential for street parking and egress issues.

 

AGMES

Report to be presented to Council in April 2013.

 

Due to processing DA?s and review of highway documentation Manager Technical Services will provide a report to Council in April.

19

SF1817

31/01/2013

Council write to the Min. for the Arts, through the Hon. Andrew Stoner MP calling upon the Government to implement the submission from the Library Council of NSW for the reform of the funding system for NSW Public Libraries.

 

AGMCCS

Letter to Mr Stoner sent 18 February 2013, Letter of acknowledgement and advice of his representations to the Minister for Arts received 26 February 2013.

20

SF768

31/01/2013

Request for maintenance of Attards Road, Congarinni North be deferred for a further report including the conditions of consent that were in the original subdivisions.

 

AGMES

Report to March Council meeting once investigation has been completed.

21

SF1294

31/01/2013

That the Rainwater Tank Policy be deferred for a more thorough review eg, refers to superseded guidelines and also to the NSW Government subsidy which no longer exists.? It should also be queried whether smaller tanks should still be able to receive a rebate

 

AGMES

Due to staff work loads, Draft to be provided to Council in March.

Draft provided to Councillors via memo dated 14 February 2013. Responses due back by 15 March 2013 and a further report will be provided to Council.

22

LF167

31/01/2013

Mayor and AGMCCS visit the owner of 5625 Pacific Highway, North Macksville and explain the seriousness of Council?s orders and discuss options for rectifying the problem.

 

AGMCCS

Arrangements being made.

On site meeting held. Positive steps for progress.

Plumber engaged by landowners. Recent wet weather has restricted any progress.

FEBRUARY 2013

23

SF84

13/02/2013

Council advise the RMS that it is only prepared to accept the RFS Bid for 2013/14 indexed as per the rate pegging levy of 3.4%.

 

AGMES

Letter sent.? Awaiting response.

 

Letter sent to the RFS Commissioner, Minister and RFS Zone Manager.

-???? NIL response from State Government

-???? Amended Bid from the Zone Manager provided ? to be reported at the April Council meeting.

24

SF1817

28/2/2013

Council be advised of the outcome of the debrief of the flood and storm event (on 22 and 23 February)

 

AGMES

Report to Marchl meeting

25

SF1817

28/2/2013

Council write as a matter of urgency to the RMS to place a 60km/hr speed zone on the Pacific Highway at the Link Road, Nambucca Heads intersection.

Also that the RMS be asked to install advising signs on the Highway alerting motorists to the intersection.

 

GM

Letter issued on 6 March 2013

26

SF453

28/2/2013

Council write to CHCC and EPA requesting a review of the outcomes of the upgraded Biomass plant.

GM

Letter sent 5 March 2013

 

MARCH 2013

27

PRF54

13/3/2013

A further meeting of stakeholders be arranged to discuss options for the on-going management of the Gumma Reserve.

GM

Meeting to be arranged in April 2013.

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

General Manager's Report

ITEM 9.2???? SF860????????????? 280313??????? Mid North Coast Local Health District - Proposed Community Health Facility

 

AUTHOR/ENQUIRIES:?? Michael Coulter, General Manager ????????

 

Summary:

 

In February 2013 the Mid North Coast Local Health District advised that the Ministry of Health had provided them with funding to complete the next stage of planning for a HealthOne Facility to be located at Nambucca Heads.? In essence the proposed facility would aim to provide more efficient primary health care by bringing Commonwealth funded general practice and State funded health care services together.? To date the NSW Government has provided funding for 21 sites across NSW.

 

The Mid North Coast Local Health District is now seeking a determination as to whether the proposed HealthOne Facility can be placed on currently unused land within the E J Biffin Playing Fields.

 

It is proposed that Council support in principle making available a site for the HealthOne Facility on E J Biffin Fields, either with a reconfigured building and larger car park between the Bridge Club and the amenities building that remains clear of the proposed 400m athletic track, or else is located at the western end of the fields.

 

 

Recommendation:

 

1??????? The Mid North Coast Local Health District be advised that Council supports in principle making available a site for the facility on E J Biffin Fields either with a reconfigured building and larger car park between the Bridge Club and the amenities building that remains clear of the proposed 400m athletic track, or else is located at the western end of the fields.

 

2??????? The Mid North Coast Local Health District be advised that subject to the satisfactory completion of the required rezoning, reclassification and development assessment processes, that Council would be agreeable to offering a site for acquisition by the Health District in accordance with a valuation determined by the Valuer General.? Further the Health District be liable for all application fees, council contributions, legal, survey, registration costs and government charges associated with the creation of the title and its transfer to the Health District and for the development application for the facility.

 

3??????? That Council resolve to prepare a gateway proposal to make a health services facility a permissible use with consent on E J Biffin Fields and undertake any consequential re-categorisation of the land from community to operational as may be required for the proposal to proceed.

 

4??????? The Mid North Coast Local Health District be advised that Council will provide in-kind assistance to the project by undertaking the required rezoning and any re-categorisation from community to operational land at no cost.

 

5??????? That there be a further report to Council on an agreed concept plan prior to the lodgement of a development application.

 

 

OPTIONS:

 

There are a number of options.

 

Council could elect to support in principle the proposed HealthOne facility but not on Council land.? As the Local Mid North Coast Local Health District would need to secure a suitable site from the private sector, this may jeopardise the project.

 

If Council supports in principle the proposed HealthOne facility being located on E J Biffin Fields, as owner of the land Council can determine where the facility can be sited.? The feasible options are either a reconfiguration of the current concept plan to remain clear of the 400m running track or alternatively siting the facility at the western end of the fields.

 

Council can also determine how it may wish to deal with the land, by way of sale or lease and the compensation to be payable.

 

 

DISCUSSION:

 

In May 2012 the Mid North Coast Local Health District sought the support of Council for a funding application for the establishment of a community health facility in Nambucca Heads with a satellite centre at Bowraville.? Specifically, the Local Health District advised they intended to apply for funding to construct a HealthOne Community Health Facility and also for recurrent funding for improved service delivery.? Whilst existing Health District clinicians would have access to the facility, funding was being sought for improved clinical services such as Chronic Care, Dental Care, Mental Health, Drug and Alcohol Services, Community Nursing, Health promotion and Aboriginal Health.

 

The key objectives of the HealthOne facility were to:

 

????? Prevent illness and reduce the risk and impact of diseases and disability

????? Improve chronic disease management in the community

????? Reduce avoidable admissions and unnecessary demand on hospital care

????? Improve services access and health outcomes for the disadvantaged and vulnerable groups

????? Build a sustainable model of health care delivery

 

In essence the proposed facility would aim to provide more efficient primary health care by bringing Commonwealth funded general practice and State funded health care services together.? To date the NSW Government has provided funding for 21 sites across NSW.

 

On 2 May 2012 the General Manager provided a letter in support of the Health District?s funding application emphasizing Council?s support for improved health outcomes for the local community and referencing the community?s relative disadvantage.

 

The Mid North Coast Local Health District also sought advice from Council as to whether any Council owned land in Nambucca Heads may be suitable for the HealthOne facility.? The General Manager met with Health District staff and contractors who expressed a preference for a site in the Newville area.? The Health District was then provided with a locality map and basic information concerning the former RTA depot on the Link Road and also the E J Biffin Fields.

 

In February 2013 the Local Health District advised that the Ministry of Health had provided them with funding to complete the next stage of planning for the HealthOne Facility.? The Local Health District is now seeking Council?s formal support in relation to the proposed site for the facility.? A copy of a letter from the Chief Executive is attached.? A copy of the concept plan for the HealthOne Facility is circularised.

 

Council staff and the President of the E J Biffin Fields Committee of Management met with the Chief Executive of the Local Health District on-site on 14 March 2013 to discuss the concept plan.? Besides the pivotal question as to whether Council wishes to make land available for a community health facility, there are a number of other issues with the concept plan which will need to be resolved if a proposal were to proceed.

 

Firstly, the land is zoned Public Recreation RE1 under Nambucca Local Environmental Plan 2010.? The land use tables for the public recreation zone are structured such that there are a restricted range of land uses permissible with development consent with all other uses being prohibited.? A health services facility meaning a building or place used as a facility to provide medical or other services relating to the maintenance or improvement of the health ? of persons, and including ? community health service facilities, is not listed as a permissible use and hence is a prohibited use.? Neither is the HealthOne Facility permissible under the State Environmental Planning Policy (Infrastructure) 2007.? The zoning constraint was communicated to the Local Health District in response to their initial enquiry in May 2012.

 

Secondly, the proposed off street parking for 6 vehicles is inadequate.? There are two possible land use classifications for the development under Council?s car parking requirements set out in Nambucca Development Control Plan 2010.? For a medical centre/health consulting room the DCP requires 1.0 spaces per 2 employees plus 3 spaces per consultant.? The concept plan shows 2 consulting rooms, 2 dental rooms, a therapy room, an interview room, a meeting room and a community activities room.? If four clinicians were in attendance at one time, utilising the two dental rooms and two consultation rooms, the DCP would require at least 16 parking spaces based on the DCP requirement and allowing for a single receptionist and 2 dental assistants and no other support staff.? It is difficult to determine the precise parking requirement without more information on the use of the facility, but suffice to say that the proposed 6 spaces are inadequate.

 

Thirdly, the land identified for future extension provides no setback to a proposed 400m running track which is part of a master (concept) plan for the development of the E J Biffin Playing Fields.? A copy of the concept plan is circularised to Councillors.? It also would displace a proposed netball court.? The development of the 400m running track is contingent upon significant expenditure to pipe the major open drain which currently dissects the field.? Council has been pursuing grant funding for this drain for about the last decade without success.? Similarly there is no funding for the proposed netball court.? Whilst the netball court could be located to the western end of the fields, the 400m running track only fits where shown on the concept (master) plan.

 

At the meeting with the Chief Executive Officer of the Local Health District on 14 March there was discussion about reconfiguring the concept plan so that the proposed HealthOne Facility could be contained wholly above the embankment and not compromise the proposed 400m running track or alternatively relocating the HealthOne facility to the western end of the playing fields which have no identified use in the master (concept) plan.? There would be increased development costs in providing the facility at the western end of the fields, including the provision of an access driveway off Fred Brain Avenue.? More earthworks would be required and it is possible that some large trees may need to be removed.

 

The Chief Executive Officer?s expressed preference was to reconfigure the proposed HealthOne facility on the proposed site between the Bridge Club and the amenities building rather than a location at the western end of the fields.? This was on the grounds of both cost and enhanced passive surveillance.

 

The proposed site between the Bridge Club and the amenities block is mainly operational land being the site of the former leased tennis courts.? A reconfigured HealthOne facility should be able to be contained within the operational land.? The land at the western end of the E J Biffin Fields is community land and would need to be recategorised in order for Council to enter into its sale or long term lease to the Local Health District.

 

The matters for consideration by Council are firstly whether it wishes to assist the Mid North Coast Local Health District in the provision of a site for the proposed HealthOne Facility and if so secondly agreeing in principle to a site noting that any site on E J Biffin Fields will require a rezoning and possibly a reclassification from community to operational land as well as approval through the normal development application process.

 

Council?s Community Strategic Plan includes objective 3.3 to improve the overall health and wellbeing of the community of the Nambucca Valley.? It incorporates specific strategies including to support public health initiatives which will benefit the residents of the Nambucca Valley (3.3.1) and also to lobby the State Government for infrastructure to provide adequate health services (3.3.3).? The context of these strategies is that the Nambucca Valley has a relatively aged population and also a higher proportion of Aboriginal people, both key factors in requiring a higher level of health care funding than the average.? Even though we are living longer, many people in the Nambucca Valley live their lives with chronic illnesses and lifestyle restrictions brought about by poor health. ?

 

Council?s Community Strategic Plan suggests that Council should be actively supporting public health initiatives such as the proposed HealthOne initiative.? Accordingly it is suggested that the Local Health District be advised that Council supports in principle making available a site for the facility on E J Biffin Fields either with a reconfigured building and larger car park between the Bridge Club and the amenities building that remains clear of the proposed 400m athletic track or else is located at the western end of the fields.? Whilst an ideal outcome would be to make the land available at no cost to Local Health District, the reality is that Council?s budget is subject to the same pressures as the health system and the proposed site should be acquired by the Local Health District for a price determined by the NSW Valuer General.

 

Council could provide in-kind assistance to the Local Health District by preparing the Local Environmental Plan at no charge.

 

 

CONSULTATION:

 

There has been consultation with the Mid North Coast Local Health District, the Manager Civil Works, the Manager Technical Services, the Manager Applications and Compliance, the Manager Business Development, the Assistant General Manager Corporate and Community Services, the President of the E J Biffin Fields Committee of Management, and the Mayor.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environmental with the submitted concept sketch.? There may be the loss of some mature trees if the HealthOne facility were to be located at the western end of the fields.

 

Social

 

The proposed siting of the HealthOne facility will mean that specialist health services will be within walking distance for many people on the western side of Nambucca Heads.? They will also be within walking distance from two primary schools and one high school.? The site shown on the concept plan is also excellent for disability access being absolutely level.? An additional use in the area will also improve passive surveillance and act to reduce vandalism.

 

Economic

 

The capital and recurrent expenditure will contribute to the economy of Nambucca Heads.

 

Risk

 

If the HealthOne facility is not supported by recurrent funding there is the risk that it might close or be sold.? It is proposed that the rezoning of the site be limited to allowing an additional use being a health services facility.? This will mean that the use of the building will be restricted to health services, whether under public or private ownership.? Other commercial uses will not be permissible.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The Council will receive compensation for the value of the land.? The amount of compensation would be determined by the Valuer General.

 


Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.? Working funds will benefit from the compensation payable for the land.

 

Service level changes and resourcing/staff implications

 

It is proposed that Council provide in-kind support to the Local Health District in preparing a local environmental plan.? Council would normally charge $6,000 for this work.

 

Attachments:

1View

4848/2013 - Proposal for a HealthOne Facility at Nambucca Heads

0 Pages

2View

?- Circularised Concept Plans

0 Pages

??


Ordinary Council Meeting - 28 March 2013

Mid North Coast Local Health District - Proposed Community Health Facility

 



Ordinary Council Meeting - 28 March 2013

Mid North Coast Local Health District - Proposed Community Health Facility

 

 

 

 

 

Placeholder for Attachment 2

 

 

 

Mid North Coast Local Health District - Proposed Community Health Facility

 

 

 

Circularised Concept Plans

 

??Pages

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

General Manager

ITEM 9.3???? SF1120??????????? 280313??????? Grant Application Status Report

 

AUTHOR/ENQUIRIES:?? Colleen Henry, Grants Officer ????????

 

Summary:

 

This report provides an overview of grant applications and their status.

 

 

RecommendationS:

 

That the list of grant applications and their status to 13 March 2013 be received.

 

 

Successful grant applications (not yet acquitted):

Grant and date of approval

Funding Amount

Amount Council

Description

Department of Sustainability, Environment, Water etc

 

$1 million

NA

Detailed design for off river water storage

Transport for NSW

Better Boating Program

Closed 29 July 2011

$47,734

$47,734****

 

Scotts Head Boat Ramp ? all-season facility

Department of Health and Ageing

Closed 19 August 2011

$566,430

NA

Healthy Communities Initiative Phase 3

?Live Healthy Nambucca?

Community Arts Support Program

Closed 10 February 2012

$1,000

NA

Unkya CoM to contribute some funds

Creation of mosaic artwork ?The Harmony Tree? for Unkya Reserve

Clean Energy Future ? Biodiversity Fund

 

Closed January 2012

$455,000 over six years

$30,000 over six years

?(From existing budget)

Invasive species control on Cliffs and High Conservation areas on the Coastal Fringe of the Nambucca Valley ? Funds will be used to manage invasive species including Bitou Bush and Lantana within the Coastal Reserve System, along 8.2km of coastline. The project will enhance the biodiversity of a large tract of connected coastal habitat and build capacity of the local community to protect and enhance the natural environment.

Your Community Heritage Grant

Telling the Tale of Talarm ? 150 years of settlement

Department of Sustainability, Environment, Water, Population and Communities

Closed November 2011

$9,000

NA

In-kind contribution from Talarm CoM

Collection of oral histories encompassing the descendants of pioneers and newcomers. Future grant application will be made to publish a book written from the information and photos and other documents collected.

Department of Sustainability, Environment, Water, Population and Communities

No closing date

 

$10 million

TBC

Off-river water storage (subject to a number of conditions including detailed plans, relevant approvals, Council funding, confirmation of final project costs.

Indigenous Sport and Active Recreation Program Prime Minister and Cabinet

Closed 9 March 2012

$338,478 requested but only

$226,059 received

NA

Three-year program contracting Ritchie Donovan to continue to deliver Sport and Well-Being/Sports Facilitation program at Buz Brazel Oval. The full amount was not received, however it is sufficient to contract Mr Donovan over three years

 

NSW Govt ? Local Infrastructure Renewal Scheme (LIRS)

Closed 26 March 2012

 

$262,542

Loan repayment

Council will receive an interest rate subsidy of 4% for bridge projects totalling $1.206 million.

Northern Rivers Catchment Management Authority -

NRM Implementation projects

Closed 15 June 2012

$70,000

$22,500

in-kind

Nambucca Shire Beaches Access Ways ? Prioritisation and construction of at least three beach access ways as part of the implementation of the Coastal Zone Management Plan.

Office of Environment and Heritage NSW

Closed 28 February 2012

$60,000

$40,000*

 

Nambucca Shire Beaches Access Ways ? Prioritisation and construction of beach access ways as part of the implementation of the Coastal Zone Management Plan.

Office of Environment and Heritage NSW

Closed 28 February 2012

$80,000

$40,000*

Gumma wetland Water Management Regime assessment, planning and implementation of water management regime at Gumma to meet wetland improvement and water quality management objectives.

Royal Australian Heritage Society Historical Grant

Closed 20 July 2012

$1,500

(partial grant only)

NA

Publication of the history of Talarm from the oral histories which are being collected through a Commonwealth grant.

Revitalising Regional Libraries

Closed 19 November 2012

$16,000

NA

Funding to address some of the gaps in the Library collection.

Mid North Coast Cancer Council

Closed 9 November 2012

$5,908

In-kind (labour)

Funding to purchase 49 non-smoking area signs for placement throughout the Shire?s facilities.

 

SUCCESSFUL APPLICATIONS IN THIS QUARTER:

 

Grant and Date of Notice

Amount

Amount - Council

Description

NONE TO REPORT

 

Total year to date

$13,139,651

 

 

The Nambucca Heads Tennis Club was assisted in making a successful application to Department of Sport and Recreation and will receive funding to purchase court carpet.

 

 


Applications made but not yet determined:

 

Funding Body

Amount

Amount - Council

Project Name

Office of Communities

Community Building Partnership Program

Closed 30 October 2012

$26,000

$26,000 (From Healthy Communities Initiative)

Build an outdoor exercise hub in Macksville, as part of revitalisation activities

NSW State Government Local Infrastructure Renewal Scheme (LIRS) Round 2

Closed 31 December 2012

3% interest rate

Loan repayment

Council would receive an interest rate subsidy of 3% for bridge projects and road reconstruction.

NSW Office of Environment and Heritage ? Coastal Management Grant

Closed

$55,000

$55,000*

Stage 2 of current Beach Access Ways project, to continue implementation of high priority pedestrian access ways on Shire beaches.

NSW Office of Environment and Heritage ? Estuary Management Grant

Closed

$64,625

$64,625*

Nambucca River Estuary Water Quality: Implement Nambucca River Master Plan actions for Stuart Island, and replace Boulton?s Crossing sewage system.

NSW Department of Planning and Infrastructure - Planning Reform Fund

Closed 22 February 2013

$78,000

$20,000*

Macksville CBD development ? economic strategy post-bypass.

Department of Sport and Recreation ? Facility Grant Program

Closed 26 February 2013

$6,669.00

NA ? matching funding to be provided by Valla Beach Community Association

Cricket net and pitch at Anderson Park, Valla Beach.

NSW Office of Environment and Heritage ? Flood Plain Management Grant

Closed 21 March 2013

$90,000

$45,000*

Develop Flood Plain Management Study and Plan for Nambucca River and Deep Creek, building on recently completed flood studies.

Clean Energy Future Biodiversity Fund ? EOI only

Closed 18 March

$3.5m

N/A

Some in-kind

Weed management and rehabilitation of wide range of areas (coastal, river and range) throughout the Shire to increase biodiversity. Employment of coordinator.

Regional Development Australia Fund

$450,000

N/A

Some in-kind

Bowraville Arts Council to contribute $10,000

Construction of backstage facilities, including toilets and disabled access; purchase of digital cinema equipment.

*??????? From the Environmental Levy Fund.

 

The following community groups were assisted in making applications:

????? Nambucca Entertainment Centre Committee of Management ? stage curtains.

????? Nambucca Rugby League Club - Coronation Park BBQ kiosk

????? EJ Biffin Fields Committee of Management and Coronation Park CoM ? Grounds equipment

????? Valla Beach Tennis Club ? court carpet

????? Macksville Scotts Head Surf Lifesaving Club ? Club house extension

 

The Grants Officer is working with the Nambucca Aquatic Centre to complete an application under the Indigenous Sport and Active Recreation Program for swimming programs which should assist the Centre to continue operations.

 

Two sections of the Northern Rivers Catchment Management Authority are developing projects under the Biodiversity Fund grant round and Council staff have agreed to support these projects in principle. If either of their EOIs are successful then Council?s role in any project will be negotiated with the NRCMA.

 

Unsuccessful applications in this period:

 

Funding Body

Amount

Amount - Council

Project Name

Regional Development Fund Round 4 EOI

$1 million

S94 funds

Upper Warrell Creek Road Improvements

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

General Manager's Report

ITEM 9.4???? SF1687??????????? 280313??????? Reclassification of Bowraville Racecourse from Community to Operational Land

 

AUTHOR/ENQUIRIES:?? Grant Nelson, Strategic Planner; Michael Coulter, General Manager ????????

 

Summary:

 

The purpose of this report is to advise the Council of the results of the exhibition of the Planning Proposal LEP Amendment No. 11 to reclassify Lot 3 DP 593774 and Lot 4 DP 593774 (Bowraville Racecourse) from community land to operational land in order to allow future disposal to the Nambucca River Jockey Club.

 

Once the matters regarding the planning proposal are finalised the land disposal can be progressed.

 

 

Recommendation:

 

1??????? That pursuant to Clause 59 of the Environmental Planning and Assessment Act 1979 the Planning Proposal, associated documents and submissions be forwarded to Department of Planning and Infrastructure requesting that they seek the making of the Plan by the Minister.

 

2??????? That those persons/agencies who made submissions be advised of Council's decision.

 

3??????? That Council formally thank Ms Liz Jeremy, General Manager of Bellingen Shire Council for ????????? her pro bono publico in conducting the public hearing.

 

 

OPTIONS:

 

Council may choose not proceed with the amendment.

 

DISCUSSION:

 

Nambucca Shire Council owns Lot 3 DP 593774 being 1.059 hectares comprising the betting and club facilities at the Bowraville Racecourse.? Council also owns Lot 4 DP 593774 which has an area of 1,432 square metres and comprises the starting run to the racecourse proper.

 

The Council currently leases these lots to the Nambucca River Jockey Club.? However the Jockey Club wishes to increase its investment in the racecourse and is hindered by the fact that it doesn?t own the land. The purpose of this planning proposal is to reclassify Lots 3 and 4 DP 593774 Rodeo Drive, Bowraville to operational land so that Council may transfer them to the Nambucca River Jockey Club.

 

On the 11 April 2012 Council resolved the following:

 

1??????? That Council support representations by the Nambucca River Jockey Club for the transfer of the Trust Management for Reserve D540002 from Council to the Nambucca River Jockey Club.

 

2??????? That Council advise the Nambucca River Jockey Club that it is willing to sell Lots 3 and 4 DP 596774 for $4,000 plus GST subject to the land being reclassified from community land to operational land.

 

3??????? That, In relation to the reclassification of the land, the Nambucca River Jockey Club be advised they will be required to meet Council?s reasonable expenses being the $1,574 (including GST) fee for a planning proposal plus the fee (at cost) for the independent person to conduct the public inquiry.

 

4??????? That the Nambucca River Jockey Club be advised that they will be required to meet all of Council?s legal costs in relation to the transfer of the land and all expenses associated with Reserve D540002.

 

That the $4,000 be remitted to the Jockey Club on the basis that the funds be used for landscaping the inside of the track.? (Reference made to the presentation of Grafton Racecourse.)

 

5??????? That following receipt of the fee for a planning proposal from the Nambucca River Jockey Club, Council proceed to undertake the reclassification of Lots 3 and 4 DP 593774 from community to operational land and the General Manager be provided with delegated authority to appoint an independent person to undertake the public hearing.

.

In accordance with Councils resolution above, the reclassification of the land has been progressed. On the 29 August 2012 Council received a gateway determination from the NSW Department of Planning and Infrastructure advising that Council may proceed with the amendment subject to referral to:

 

????? The NSW Rural Fire Service; and

????? The Department of Primary Industries (Crown Lands Division)

 

The NSW Rural Fire Service raised no concerns in their response. Despite two (2) letters being sent to the Crown Lands Division a response is yet to be received.

 

The planning proposal was exhibited from Thursday 7 February 2013 to Friday 8 March at Councils administration centre and on Council?s Website. During the exhibition period Council received no submissions in relation to the reclassification.

 

Pursuant to the requirements of the Local Government Act, reclassification of land from Community to Operational requires Council to hold a public hearing and that hearing cannot be presided over by a present or former Council staff member. For this reason the Bellingen Shire Council General Manager, Ms Liz Jeremy made her self available, pro bono publico, to facilitate the public hearing.

 

A public hearing was held on Thursday 14 February 2013 at 6:00pm at Council?s Administration Centre. No persons attended the public hearing. A facilitators report from Liz Jeremy is provided as [attachment 1].

 

Given no additional matters were raised through the exhibition process it is recommended Council proceed with the reclassification and forward the planning proposal to the Minister of Planning and Infrastructure to be made.

 

CONSULTATION:

 

General Manager.? Also Ms Liz Jeremy, General Manager of Bellingen Shire Council.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment

 

Social

 

There are no social implications.? The use of the racecourse will be unchanged.

 

Economic

 

The proposed transfer of land will provide the Nambucca River Jockey Club with greater certainty in undertaking further investment in the upgrading of the Bowraville Racecourse. Their Ownership of the land may also improve their ability to obtain finance

 

Risk

 

There is no discernible risk.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no significant impact on Council?s budget. There will be a minor ($4,000) revenue gain from the sale of the land which is likely to be donated back to the Jockey Club for landscaping work.

 

Source of fund and any variance to working funds

 

NIL

 

Service level changes and resourcing/staff implications

 

Staff time to prepare and administer the rezoning process should be reimbursed through fees to be paid by the Nambucca River Jockey Club.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

General Manager's Report

ITEM 9.5???? SF1687??????????? 280313??????? Floor Level Survey Macksville

 

AUTHOR/ENQUIRIES:?? Grant Nelson, Strategic Planner; Michael Coulter, General Manager ????????

 

Summary:

 

The purpose of this report is to advise Council that a dwelling floor level survey is intended to be undertaken in Macksville. The survey is proposed to provide advice to the RMS in relation to the Highway Bypass construction and flood modelling, however the floor level survey will also contribute to a flood damages assessment which is required as part of the Councils future Flood Risk Management Plan.

 

The RMS has agreed to pay for the survey subject to Council completing the mail out to residents and advising them of the process.

 

 

Recommendation:

 

1.?????? That Council note that a floor level survey is to be undertaken of approximately 500 properties in the Macksville area.

 

2.?????? That Council provide the consultant surveyors with a letter of introduction to be given out as required.

 

 

OPTIONS:

 

Council can decide not to cooperate with the RMS.? If this is the case the Council may not be provided with the survey information which is important in determining likely damages from extreme flood events.

 

Council can decide to undertake a mail out to all property owners.? This is not considered necessary as surveyors will be able to obtain floor levels for most properties from the street.

 

DISCUSSION:

 

The RMS is progressing with investigations of the Warrell Creek to Nambucca section of the Pacific Highway upgrade. Part of the investigation includes the method of construction to be used when building through the flood plain and across the Nambucca River.

 

For example, an RMS Engineer has advised that one possibility for the construction of the new highway bridge over the Nambucca River is to place rock fill across half the river so as to create a dry platform from which the bridge piles can be placed.? When the bridge piles are completed the fill is then removed and the process is repeated from the opposite bank for the other half of the piles.? This was apparently the construction method employed for the new highway bridge over the Macleay River.? The placement of this fill, even on a temporary basis, has obvious implications for up stream flooding.? It is understood that the RMS are investigating these implications before making a decision on the preferred construction technique.

 

In order to model flood impacts associated with alternative methods of construction the RMS has proposed to engage surveyors to collect the floor levels of dwellings in Macksville. The data collected can later be used by Council to estimate damages as part of a Flood Risk Management Plan.

 

The survey will focus on areas likely to be impacted in flood events and it is estimated floor levels of approximately 500 dwellings will be collected.

 

The RMS has agreed to complete the survey at their cost and provide the data to Council. As part of this agreement they have requested Council send each of the landholders to be surveyed a letter advising of the process.? Further enquiries have ascertained that the consulting surveyors should not need to access most properties as they can determine floor levels from the street.? Because of this, rather than write to all property owners it is proposed that the surveyors be provided with a letter of introduction to be given out as required.

 

Update on Councils Flood Investigations

 

Council?s consultants WMA water presented flood modelling results to the Macksville community at a community meeting in Council Chambers in December last year. Since this presentation was complete WMA water has drafted a study which was forwarded to the Office and Environment and Heritage (OEH) for comment. Comments have been received and WMA water have completed the draft study.

 

Staff will present the draft study to the Nambucca River Coast Estuary and River Committee within the next month with a recommendation that the study be endorsed for exhibition. A number of other actions are presently being finalised for the committee.

 

Flood Grants

 

Council has recently applied for grant funding to prepare a Flood Risk Management Plan for both the Nambucca and Deep Creek Systems. If successful with this application this flood risk management plan will provide the planning matrix identified in Councils outstanding items reporting. It will also allow Council to progress from completed flood studies directly into the flood management considerations.

 

CONSULTATION:

 

General Manager

RMS Warrell Creek to Nambucca Pacific Highway bypass Project Manager

WMA Water (flood engineers)

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The acquisition of floor levels in Macksville will allow flood engineers to determine exactly how many dwellings may be impacted in flood events.

 

Social

 

The acquisition of floor levels in Macksville will allow flood engineers to determine exactly how many dwellings may be impacted in flood events. This information would also be useful to response services such as the SES.

 

Economic

 

The floor level survey is to be prepared at the cost of the RMS.

 

Risk

 

There is some risk that recipients of the letters raise concerns, however the survey will provide valuable information which can be used to understand impacts associated with flooding.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

This is no impact on Council?s budget.? The provision of the survey information will substantially reduce the cost to Council of the flood risk management plan for Macksville.

?

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

A large mail out containing content of this nature has the potential generate a significant number of enquiries.

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Assistant General Manager Corporate and Community Services Report

ITEM 10.1?? SF1851??????????? 280313??????? Provision of Regulatory Services including Animal and Stock control

 

AUTHOR/ENQUIRIES:?? Greg Meyers, Assistant General Manager - Corporate and Community Services ????????

 

Summary:

 

Nambucca Shire Council has from at least 1990, contracted out its Companion Animal and Stock Control regulatory and impounding functions. Whilst, initially it was an efficient means of providing this service, over time and with continual changes in legislation and requirements, the efficiency of providing the whole service via contract has significantly reduced.

 

The current contract concludes on 30 June 2013 and this report is being presented to Council to determine how it wishes these regulatory functions to be performed in the future and what options could be considered.

 

 

Recommendation:

 

That at the conclusion of the existing Companion Animals Contract (30 June 2013) Council undertake the regulatory functions in house.

 

 

OPTIONS:

Council could choose to recall tenders for this role to continue as an external contracts, however due to a range of operational issues this is not supported.

 

 

DISCUSSION:

 

In 1990, Council entered into an agreement with the RSPCA to provide dog and stock control services including the operation of the pound.

 

With the withdrawal of the RSPCA and the opportunity provided under the new 1993 Local Government Act, Council progressed to a full contracted service, with Council providing clerical support. However, with further tightening of the Contractor/Employee/Employer relationship, Council?s ability to provide instructions for day to day activities of a Contractor significantly changed. In parallel, Council?s ability to delegate some of its Regulatory roles was removed. This meant that service level agreements were required to manage the contractor and Council staff had to issue Infringements as the Council is unable to delegate this function to a Contractor.

 

As Council would be aware, the move from the former Dog Act to the Companion Animals Act, the introduction of Nuisance Dog and Dangerous Dog declarations and the lifetime registration and microchipping and the more recent requirement for the reporting of dog attacks on a state register has resulted in the level of support from Council significantly increasing.

 

It is considered that bringing the Companion Animal and Stock Control Service back ?in house? as opposed to a contracted service will provide a more efficient and much more effective and responsive service along with a better coordinated education and awareness program, than has been the case. This will also provide greater flexibility with staff taking on a range of other ?fee for service? activities to provide more variety in the position and opportunity for better and wider cover at the same cost.

 

Internal investigations and discussion between the General Manager, the 2 Assistant General Managers and several Managers considered opportunities for the combining of a number of regulatory functions currently performed. In addition, what scope there is to accommodate the additional inspections and certification requirements of the new Swimming Pools Act and also to pick up some of the compliance duties previously performed by the Environmental Compliance Officer (now redundant).

 

The consideration of a broader Regulatory Services unit under the Applications and Compliance section is a feasible way to provide these services with little if any increase in recurrent funding. Noting that there will be a one off capital purchase of an equipped vehicle.

 

During the consideration and discussions, it was determined that the regulatory/compliance functions performed within the Engineering Services section are more related to the management and maintaining the integrity of its water and sewer infrastructure, meeting its performance requirements of EPA licences and the like. It was determined that these activities be excluded from the more public compliance/regulatory functions performed by the Applications and Compliance section.

 

Council currently has employed a Ranger and a Plumbing and Drainage inspector performing specific functions with some additional duties included. Some of the compliance functions performed by the Environmental Compliance Officer have had to be picked up by some a number of staff and some are no longer being attended to.

 

The specific functions/duties under consideration for the Regulatory Services unit are outlined in the following table:

 

Corporate and Community

Executive Services

Parking Control (Ranger)

Environmental Nuisance Pollution event (ECO)

Public Nuisances (Ranger)

 

Backyard Burning Control ECO)

Abandoned Vehicles (Ranger)

 

Soil and Erosion Control development/building sites (ECO)

Uncovered Loads (Ranger)

Unauthorised Vegetation Removal on private land (ECO)

Unauthorised dumping of Waste (Ranger)

Unauthorised Earthworks (ECO)

Household (domestic) noise complaints (ie roosters, loud music, etc) (Ranger or H&B Surveyor)

 

Onsite Sewage Management (Plumbing Inspector)

Plumbing and Drainage Inspections (Plumbing Inspector or H&B Surveyor)

Swimming Pool Fencing Inspections and Certification (H&B Surveyor)

Companion Animals include Barking Dogs(Contract)

 

Straying Stock (Contract)

 

Pound Management (Contract)

 

Activities on Council Control Land (BSU with input from all departments)

Private Water Supply sampling (H&B surveyor)

Public Swimming Pool and Hotel/Motel swimming pool water sampling (H&B Surveyor)

 

The contract fees currently being paid equate to approximately 1.2 ? 1.4 EFT. It is considered as a minimum 1.2EFT is required to ensure that the Pound is attended to on weekends. The weekend cleaning and feeding of animals could be managed through a two day a week permanent part-time position or even restricting it to a few hours each Saturday and Sunday.

 

At this point in time the main purpose for this report is to seek Council directions and support for the in-house operations of the Companion Animals and Straying Stock activities so the matter may be presented to the Consultative Committee and the further discussion with any existing staff to work through the process.

 

 

CONSULTATION:

General Manager

Assistant General Manager Engineering Services

Manager Water & Sewer

Manager Applications & Compliance

Parking Officer

Plumbing & Drainage Inspector

Technical Officer ? Water/Sewer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The report outlines an opportunity to provide a broader regulatory cover within the bounds of current budget constraints which would be expected to provide increased environmental management

 

 

Social

 

Irrespective of what model Council takes companion animal control and regulation and management of straying stock is one of the major public social nuisance matters Council deals with.

 

 

Economic

 

Opportunity exists to embrace a range of fee for service activities within the proposed regulatory services operations to better manage the nuisances and other matters in a very cost effective way.

 

Risk

 

Continued operation of Companion Animal control through a contract exposes Council to a number of risks associated with the issuing of infringements and controlling operations.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

The proposal is budget neutral except for the one off purchase of an equipped vehicle.

 

Source of fund and any variance to working funds

This operation is funded through General Fund with the scope of additional income through fee for service charges. The cost of the vehicle has been included in the draft 2013/14 budget.

 

Service level changes and resourcing/staff implications

Moving to inhouse operations will provide a better service with a lesser reliance of support staff

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Corporate and Community Services

ITEM 10.2?? SF1771??????????? 280313??????? Investment Report to 28 February 2013

 

AUTHOR/ENQUIRIES:?? Faye Hawthorne, Accountant ????????

 

Summary:

 

As Mr Andrew Vallner from Council?s Investment Advisor ? CPG Research & Advisory Pty Ltd is attending this meeting, the investment report for February is repeated below for reference only.

 

Also, attached is a copy of two neighbouring Councils??Bellingen Shire Council and Kempsey Shire Council?latest investments reports for comparison.

 

The return on investments from 1 July 2012 to 28 February 2013 is $880,525.(Cash Result)

Estimated Accrual interest up to 30.6.13 is $1,064,903.

Anticipated interest return for financial year is $1,945,428.

 

The budget allocation for the financial year ?2012/13? is $1,825,600.

 

Council currently has $36.301 Million invested:

????? $7.045 Million with Managed Funds,

????? $28.76 Million on term deposits,

????? $0.495 Million in a Floating Rate Note.

 

This report details all the investments placed during February and Council funds invested as at 28 February 2013.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds

 

C P Doolan

Responsible Accounting Officer

 

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 28 February 2013 be noted.

 

 

 

INVESTMENTS MATURED & INTEREST & RETURNS 1 TO 28 FEBRUARY? 2013

 

 

 

 

 

 

 

 

 

Term Deposits/Bank Bills

 

 

 

 

Institution

?Amount

Period (Days)

Rate

?Interest

 

 

 

 

IMB

?$1,054,835.96

154

4.90%

?$21,807.65

 

 

 

 

Bank of Qld

?$1,024,731.51

140

4.10%

?$20,045.43

 

 

 

 

ING

?$1,000,000.00

210

5.04%

?$28,997.26

 

 

 

 

 

 

 

 

 

 

 

 

 

Managed Funds

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

 

 

UBS Wealth M'ment Aust Ltd

?$ 199,752.33

31

-0.17%

-$ 346.40

0.07%

?$138.74

Interest Paid Daily each Quarter

 

ANZ (On call)

?$1,486,280.15

31

0.28%

?$4,091.25

2.12%

?$27,779.41

 

 

Macquarie Global Income Fund

?$3,762,886.67

31

0.09%

?$ 3,366.29

6.59%

?$242,598.08

 

 

 

 

 

 

 

 

 

 

 

Long Term Funds

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

 

NSW Treasury Corp

?$1,101,823.08

31

1.79%

?$19,400.49

?$90,607.09

N/A

14.66%

 

Averon II*

?$494,450.00

31

6.30%

?$ 29,300.00

-$5,550.00

?$28,396.10

15.45%

 

 

 

 

 

 

 

 

 

 

Floating Rate Term Deposits/Notes

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

 

ING

?$495,240.00

31

0.00%

-$7,355.00

-$7,355.00

?$24,509.85

0.00%

Coupons paid Quarterly

Investec Bank

?$1,000,000.00

31

6.40%

?$16,657.53

?$16,657.53

?$? -??

0.00%

 

 

 

 

 

 


 

INVESTMENTS HELD AT 28 FEBRUARY 2013

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Institution

 

Amount

?Date Invested

Period (Days)

Maturity Date

Interest for month

Interest

?Interest Due at maturity

BCCU - No 1

A2

$580,497.92

09/08/12

273

09/05/13

2,442.86

5.12%

?$22,230.05

BCCU - No 2

A2

$723,112.14

27/05/12

365

27/05/13

3,922.64

6.60%

?$47,725.40

BCCU - No 3

A2

$1,135,848.19

02/06/12

292

21/03/13

4,901.26

5.25%

?$47,705.62

IMB - No 1

A2

$1,076,643.61

07/02/13

147

04/07/13

3,628.14

4.10%

?$17,777.89

IMB - No 2

A2

$1,000,000.00

06/02/13

48

26/03/13

3,304.11

4.02%

?$5,286.58

IMB - No 3

A2

$823,400.33

17/01/13

89

16/04/13

2,910.10

4.30%

?$8,633.30

Bank of Qld - No 2

BBB+

$1,044,776.94

07/02/13

182

08/08/13

3,778.37

4.40%

?$22,922.12

Bank of Qld - No 3

BBB+

$700,000.00

14/06/12

301

11/04/13

2,905.48

5.05%

?$29,151.64

ME Bank

BBB+

$642,978.22

31/01/13

145

25/06/13

2,272.44

4.30%

?$10,983.48

NAB - No 2

AA-

$1,000,000.00

06/02/13

85

02/05/13

3,509.59

4.27%

?$9,943.84

NAB - No 3

AA-

$1,072,443.58

05/07/11

731

05/07/13

5,694.23

6.46%

?$138,749.52

NAB - No 4

AA-

$1,209,197.57

15/08/12

204

07/03/13

5,048.81

5.08%

?$34,331.93

NAB - No 5

AA-

$863,976.53

18/12/12

366

19/12/13

3,223.93

4.54%

?$39,332.00

NAB - No 6

AA-

$1,173,486.09

13/12/12

182

13/06/13

4,398.16

4.56%

?$26,682.18

NAB - No 7

AA-

$1,065,431.09

19/07/12

273

18/04/13

4,483.57

5.12%

?$40,800.46

NAB - No 8

AA-

$800,000.00

20/12/12

203

11/07/13

2,985.21

4.54%

?$20,199.89

AMP(CPG) - No 2

A

$1,000,000.00

10/01/13

365

10/01/14

3,698.63

4.50%

?$45,000.00

AMP(CPG) - No 3

A

$500,000.00

09/09/12

366

09/09/13

2,465.75

6.00%

?$30,082.19

AMP(CPG) - No 3

A

$500,000.00

09/09/12

366

09/09/13

2,465.75

6.00%

?$30,082.19

AMP(CPG) - No 4

A

$1,000,000.00

07/12/12

550

10/06/14

3,698.63

4.50%

?$67,808.22

ING Bank (Aust) Ltd -No.4

A

$1,028,997.26

21/02/13

364

20/02/14

3,619.82

4.28%

?$43,920.42

Rabobank(Aust)-No.1

AA

$500,000.00

23/04/12

1827

24/04/17

2,630.14

6.40%

?$160,175.34

Rabobank(Aust)-No.2

AA

$1,000,000.00

30/03/12

365

30/03/13

5,876.71

7.15%

?$71,500.00

Rabobank(Aust)-No.3

AA

$500,000.00

25/11/11

1827

25/11/16

2,547.95

6.20%

?$155,169.86

Rabobank(Aust)-No.4

AA

$1,000,000.00

07/09/12

286

20/06/13

4,109.59

5.00%

?$39,178.08

Rural Bank

A-

$1,019,369.86

24/01/13

119

23/05/13

3,611.08

4.31%

?$14,323.96

ANZ

AA

$1,000,000.00

20/06/12

372

27/06/13

3,569.43

5.00%

?$50,958.90

ANZ (Coffs Harbour)

AA

$800,000.00

22/11/12

125

27/03/13

2,998.36

4.56%

?$12,493.15

ANZ (Coffs Harbour)

AA

$1,000,000.00

22/11/12

153

24/04/13

3,821.92

4.65%

?$19,491.78

ING Bank (Aust) Ltd -No 1

A

$500,000.00

09/01/13

181

09/07/13

1,857.53

4.52%

?$11,207.12

ING Bank (Aust) Ltd No 2

A

$1,500,000.00

12/12/12

1464

15/12/16

7,779.45

6.31%

?$379,637.26

ING Bank (Aust) Ltd No 3

A

$495,240.00

26/04/12

1426

22/03/16

2,706.86

6.65%

?$128,666.07

Investec Bank Australia

BBB-

$1,000,000.00

26/02/13

89

26/05/13

4,093.15

4.98%

?$12,143.01

ANZ (On Call)

At call

$1,486,280.15

31/01/13

28

28/02/13

4,091.25

3.25%

?$3,705.52

Macquarie Global Income Opport.Fund

A

$3,762,886.67

31/01/13

28

28/02/13

3,366.29

5.70%

?$16,453.61

UBS Wealth? Aust Ltd

At Call

$199,752.33

31/01/13

28

28/02/13

-346.40

2.10%

?$321.79

NSW Treasury Corp

A

$1,101,823.08

31/01/13

28

28/02/13

19,400.49

0.00%

?$? -??

Averon II

A

$494,450.00

31/01/13

28

28/02/13

29,300.00

0.00%

?$? -??

TOTAL

 

?$36,300,591.56

 

 

 

?$176,771.29

 

?$1,814,774.40

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


OPTIONS:

 

This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during February 2013 and Council funds invested as at February 2013.

 

 

CONSULTATION:

 

Grove Research and Advisory

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

That Council may not meet its budget returns for 2012/2013 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2012/2013 will be completed with the March 2013 Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the March 2013 Budget Review.? Variances will be distributed between the Water, Sewerage and General Funds for the third quarter of the financial year.

 

Service level changes and resourcing/staff implications

 

Not applicable

 

 

Attachments:

1View

6556/2013 - Investment reports - Bellingen and Kempsey Shire Councils

0 Pages

??


Ordinary Council Meeting - 28 March 2013

Investment Report to 28 February 2013

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Assistant General Manager Corporate and Community Services Report

ITEM 10.3?? SF1709??????????? 280313??????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 2-15 March 2013

 

AUTHOR/ENQUIRIES:?? Lorraine Hemsworth, Business Service Coordinator ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (One application is in excess of 12 months old).

 

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

 

TABLE 1: ???? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2012/011

03/02/2012

Nambucca Gardens Estate 346 Lot Residential Subdivision with Residue, Associated Works ? Staged

Lot 2 DP 1119830, Alexandra Drive, Bellwood

? Submissions outlined in previous report to Council 27 September 2012 ? Item 10.1

????? Further information required from applicant before matter may be processed

????? Voluntary Planning Agreement supported by Council at its 28 February 2013 meeting.

 

Please note that there is one unresolved Development Applications in Excess of 12 months old.

 

 


TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2012/108

07/09/2012

Residential Flat Building and Serviced Apartments (22)

Lot 1 DP 1016126, 4 Frazer Street, Nambucca Heads

????? Daylight Access ? shadowing

????? Visual privacy

????? Set backs

????? Building separation

????? Energy efficiency

Submissions close: 19 October 2012

Total submissions received:? 8

Still being processed by Manager

????? Access from public road

????? Shadowing on South side

????? Exit of cars ? south side

????? Building to big for land area

????? Overload on Council infrastructure eg water and sewerage

????? Loose of view of north and north east

????? Danger hazard at crest at Woolworths

????? Scale down and to be aesthetically as well as in line with the slope of the block

????? Noise issue in Nelson Street with influx of cars as they will be using this street

????? Noise from roller doors adjacent to windows

????? Length of time to build

????? Overlooked balconies/roof top terraces

????? Creation of damp problems due to shade during Winter

????? Shadows will be larger than shown on plans

????? Where will be the placement of garbage bins

????? Size of building

????? Room for car spaces

????? Waste management collection ? no room for 22 wheeled bins

????? Rear setbacks

????? Building separation

????? Building footprint

????? Visual privacy

????? Daylight access

????? Energy efficiency

????? Height

????? Streetscape and Open space

????? Acoustic Privacy

Update:? 5/11/2012

Matters have been discussed with proponents and Planning Consultant

Once matters have been further addressed the application maybe processed

16/11/2012 ? Met with Architect to resolve areas of impact

21/12/2012 ? Additional information and plans received for assessment

Assessment complete

Height further reduced

??????????????????????????? Awaiting response from RFS following late submission by applicant for integration

Application to be presented to Council for determination

Refer to Report in Business Paper

Matter deferred ? Additional information to this meeting

2012/157

18/12/2012

Demolition of Existing Dwelling & Erection of Detached Dual Occupancy

Lot B DP 418330, 4 High Street, Nambucca Heads

????? Minimising overshadowing of north facing living areas

????? Reducing potential invasion of privacy

????? Providing of environmentally aesthetic retaining walls to prevent slippage

????? Provision of effective structural support of adjoining fence

????? Ensure all surface/stormwater is directed away from property

Submissions close: 14 January 2013

Total submissions received:? 1

2012/154

14/12/2012

Additions ? Commercial

Lot 8 Sec 23A DP 758749, 12-18 Nelson Street, Nambucca Heads

????? Noise, and noise from poker machines, smoke coming up the hill

????? Unable to enjoy back area as disturbance emanating from the Club

Submissions close: 11 January 2013

Total submissions received:? 1

?Bushfire assessment received application assessment may now be finalised.

2010/004

06/07/2009

13 Lot Residential Subdivision

Lot 95 DP 1099538, Seaforth Drive, Valla Beach MODIFICATION

????? Amendment causing pathway/cycleway to be under threat ? requested to be there by the residents as well used and imperative to remain

????? Amendment is an attack on the health and well being of Valla Beach residents

????? No hazardous exit and entry points at either end of Ocean View Drive and at Seaforth Drive end the path levels out off the road to slow down

????? Increased number of lots ? 13 to 15 (smaller blocks)

????? Detrimental to character of blocks

????? Harder to design house to fit on block

????? Confusion of size of lots

????? Access to Ocean View Drive from southern end of Seaforth Drive is essential for residents

????? Ocean Waves Estate ringed by Nature reserve and worried about if fire in reserve no way out or lots of residents using one exit

????? Support for the removal of the bike/walk way

Petition also received ? Report being prepared to Council

Submissions close: 22 February 2013

Total submissions received: 5

2013/005

16/01/2013

Depot

Lot 53 DP 755560, 58 Cowins Road, Valla

????? Dust pollution

???? Increased number of vehicles and speed on Cowins Road

Site visited by Senior Town Planner and Manager Applications and Compliance

Submission received

Concerns from Council?s Engineers raised

2013/025

1/03/2013

Attached Dual Occupancy

Lot 2 DP 791770, 2 Brahminy Street, Nambucca Heads

????? Building on fence line with neighbours

????? Bedrooms at back of neighbours home and would be quite close to building

????? Nice and quite area

????? Devalue properties

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Assistant General Manager Corporate and Community Services Report

ITEM 10.4?? SF327????????????? 280313??????? Nambucca District Band Committee of Management - Minutes of the Annual General Meeting - 18 February 2013

 

AUTHOR/ENQUIRIES:?? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Annual General Meeting of the Nambucca District Band Committee of Management and the new Committee.? Copies of the minutes of this meeting and financial statement are attached.

 

 

Recommendation:

 

That Council endorse the Nambucca District Band Committee of Management?s minutes of the Annual General Meeting held on 18 February 2013 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are options available to Council in relation to the contribution it makes to the Band.? Council also has the option as to whether the Band is a Committee of Management or not under Section 355.

 

 

DISCUSSION:

 

The Annual General Meeting of the Nambucca District Band Committee of Management was held on Tuesday 18 February 2013.

 

The Committee of Management for the ensuing year consists of the following Office Bearers:

 

????????? President ?????????????????????? Joanne Waller

????????? Vice President???????????????? Ruth Flarrety

????????? Secretary??????????????????????? Jemma Burtonwood

????????? Treasurer??????????????????????? Doug Smith

????????? Musical Director????????????? Ian Flarrety

????????? Publicity Officer?????????????? Mitchell Daley

 

 

CONSULTATION:

 

None

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.


Economic

 

There are no economic implications.

 

Risk

 

There are no risks to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Source of fund and any variance to working funds

 

There are no implications to the working funds.

 

Attachments:

1View

6407/2013 - Nambucca District Band - Financial Statement

0 Pages

2View

4943/2013 - Minutes of Meeting held 18 February 2013 - Nambucca District Band COM

0 Pages

??


Ordinary Council Meeting - 28 March 2013

Nambucca District Band Committee of Management - Minutes of the Annual General Meeting - 18 February 2013

 


Ordinary Council Meeting - 28 March 2013

Nambucca District Band Committee of Management - Minutes of the Annual General Meeting - 18 February 2013

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Corporate and Community Services

ITEM 10.5?? SF251????????????? 280313??????? Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:?? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The following is a schedule of dates for public Council meetings.? The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

MEETING

DATE

VENUE

COMMENCING

Access Committee

26/03/2013

Council Chambers

2.00 PM

Ordinary Council Meeting

28/03/2013

Burrapine Hall.

Leave Council Chambers at 4.00 pm

5.30 PM

Water Supply Steering Committee

03/04/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

Ordinary Council Meeting

10/04/2013

Council Chambers

8.30 AM

Ordinary Council Meeting

24/04/2013

Valla Rural Hall

Leave Council Chambers at 4.15 pm

5.30 PM

Water Supply Steering Committee

01/05/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

Ordinary Council Meeting

15/05/2013

Council Chambers

8.30 AM

Ordinary Council Meeting

30/05/2013

Nambucca Entertainment Centre

Leave Council Chambers at 4.30 pm

5.30 PM

Water Supply Steering Committee

05/06/2013

Leave Council Chambers at 10.15 am for Bowraville site

10.45 AM

Ordinary Council Meeting

12/06/2013

Council Chambers

8.30 AM

Ordinary Council Meeting

27/06/2013

Council Chambers

5.30 PM

 

Note:?? Departure times to Rural Halls have been added.

Note:?? Meetings at the Rural Halls will commence with tea and sandwiches at 5.00 pm.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Assistant General Manager Corporate and Community Services Report

ITEM 10.6?? SF1148??????????? 280313??????? Contract Regulatory Officer's Report February 2013

 

AUTHOR/ENQUIRIES:?? Teresa Boorer, Administrative Support Officer ????????

 

Summary:

 

The following is the Contract Regulatory Officer?s Report for February 2013.

 

Recommendation:

 

That the report from the Contract Regulatory Officer for February 2013 be received and noted by Council.

 

 

Cats

Dogs

COUNCIL?S SEIZURE ACTIVITY

 

 

Seized (doesn?t include those animals dumped or surrendered)

0

3

Returned to Owner

0

1

Transferred to - Council's Facility from Seizure Activities

0

2

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

0

6

Abandoned or Stray

1

3

Surrendered

0

2

Animals transferred from Seizure Activities

0

2

Total Incoming Animals

1

13

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

0

Sold

0

0

Released to Organisations for Rehoming

0

0

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

0

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

0

Dangerous Dogs

 

0

Owner?s Request

0

0

Due to Illness, Disease or Injury

0

1

Feral/infant animal

1

0

Unsuitable for rehoming

0

2

Unable to be rehomed

0

6

Total Euthanased

1

9

Total Outgoing Animals

1

9

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

0

4

 

CSR?s (Customer Service Requests) Actioned ? Not including Merit

35

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Assistant General Manager Corporate and Community Services Report

ITEM 10.7?? SF768????????????? 280313??????? Request for maintenance of Attards Road

 

AUTHOR/ENQUIRIES:?? Greg Meyers, Assistant General Manager - Corporate and Community Services ????????

 

Summary:

 

Council dealt with a report at its 31 January 2013 meeting following representation from an owner of a property (Lot 168 DP755537) which is located towards the southern end of Attards Road, to repair and raise a timber bridge located on the road. At the 31 January meeting Council was advised as follows:

 

Attards Road is a Crown Road and therefore is not maintained by Council.  In order to undertake any maintenance of the road and bridge Council would need to apply to the Department of Primary Industries to have the road transferred to Council?s control.

 

Given the poor condition of the road and bridge it is recommended Council not make application to have the road transferred to its control as taking on any additional infrastructure assets of this type will place additional impost on already limited maintenance and capital works budgets.

 

Following a deputation from the landowner and considerable discussion Council resolved as follows

 

That this matter be deferred and a further report come to Council including the conditions of consent that were in the original subdivisions.

 

This matter has now been investigated and Council is advised that there is no current Development Applications (subdivisions) applying to any of the lots on or off Attards Road.

 

 

Recommendation:

 

1??????? That Council note the outcome of the investigations which identified that no subdivisions ????????? have occurred which have impacted upon or relate to Attards Road.

 

2??????? Given the poor condition of the road and bridge, Council not make application to have the ????????? road transferred to its control as taking on any additional infrastructure assets of this type ????????? will place additional impost on already limited maintenance and capital works budgets.

 

 

OPTIONS:

 

There are limited options for Council that do not have a potential negative impact upon its budget.

Council could consider whether it wishes to prepare a Section 94 Plan specifically for this road similar to what it did for Smiths Lane in readiness for future rural residential subdivisions.

 

Attards Road is a Crown Road and therefore is not maintained by Council.  In order to undertake any maintenance of the road and bridge Council would need to apply to the Department of Primary Industries to have the road transferred to Council?s control.

 

DISCUSSION:

 

Following investigations from the Council meeting on 31 January 2013 into the land tenure and developments of land off Attards Road, it can be confirmed that there are no current Development Applications (subdivisions) applying to any of the lots on or off Attards Road.

 

The only subdivisions on record date back to 1950, 1977 and 1995 which relate to former Parish Portions 173 & 169 which front Coulters Road at the southern extremity of Attards Road. These subdivisions include the simple division of Parish Portion 173 into two lots (1950), a minor adjustment of the 1950 boundaries (1977) and the simple division of Parish Portion 169 into two lots (1995). Each of these developments did not require any work to be completed on Attards Road as they front another road.

 

The following lots (Original Parish Portions) have frontage to and access off Attards Road only - lots 162-166 & 168. Of these there are two land owners only, with Lots 162-165 being part of an ?Existing Holding? which includes lots 159, 160, 167, 172 which also front Attards Road and another road (Gumbayngirr Road). Refer to circularised document 1EH.

 

Lots 166 & 168 have frontage to and access from Attards Road only and are part of an ?Existing Holding? which also includes Lot 172 which has Access and frontage to both Attards Road and Gumbayngirr Road (also an unmaintained Crown road). In addition to the above three lots, this ?existing Holding? also included the adjoining lots 82 & 115 which have frontage to and access from Smiths Lane (former Crown Road moved to Council?s control following subdivisions and a Contributions Plan being prepared). Refer to circularised document 2EH

 

The current land ownership is identified in circularised document 3 which shows 7 different landowners of land which have both single access from Attards Road or an additional access from another road.

 

Two imagery maps are also circularised, numbered 4 & 5. Circularised map 4 shows the R5 Large Lot Residential (Rural Residential) zoning over Attards Road and Circularised map 5 shows the lot boundaries but more importantly it clearly defines that part of Attards Road which is currently outside the Crown Road Reserve.

 

Should anyone of the current landowners on Attards Road and within the R5 zone wish to proceed to subdivide their land they would be required to upgrade Attards Road to Council?s public road standard then have the road dedicated to Council as a Public Road. The dedication would in fact be a requirement of the Department of Primary Industry irrespective if the road is upgraded or not.

 

This requirement may well be the matters raised by Councillor Finlayson which would be the standard advice provided to any landowner making enquiries about subdivision in this area. This information is in accordance with Council?s LEP and DCP.

 

With the benefit of this information the previous recommendations are resubmitted with this report in regard to the request for works on the bridge on Attards Road.

 

CONSULTATION:

 

Assistant General Manager Engineering Services

Manager Assets

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental sustainability issues with this report

 

Social

 

There are no social issues associated with this report

 

Economic

 

As outlined any future Rural Residential subdivisions in this area will need to account for the upgrade and dedication of Attards Road to public road standard. Council could move to prepare a Section 94 Plan for Attards Road to share the cost of upgrading the road but this could have a significant impact on Council?s budget if it takes many years to fully develop as Rural residential lots given the amount of land involved and the extent of R5 zoned land in the shire.

 

Risk

 

The greatest risk for Council is the Department of Primary Industries moving to hand the road over to Council without any development proceeding.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Whilst the report and recommendations do not provide any impact on Councils budget, the transfer of the land could have a significant impact for future budgets.

 

Source of fund and any variance to working funds

 

Unless Council prepares a Section 94 Plan, the upgrade of this road and funds required to undertake any works would need to come from the General Fund.

 

Service level changes and resourcing/staff implications

 

The Assistant General Manager Engineering Services has provided comment which further supports the recommendation.

 

With Council?s resolution to accept maintenance on Deer Hill Road, Council has incurred considerable additional costs associated with approximately 4 weeks of the Surveyors time to survey and plot the road. This is in addition to the work required on the road not previously undertaken.

 

 

Attachments:

1View

?- Circularised Document - Plans

0 Pages

??


Ordinary Council Meeting - 28 March 2013

Request for maintenance of Attards Road

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Request for maintenance of Attards Road

 

 

 

Circularised Document - Plans

 

??Pages

 

?


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Assistant General Manager Engineering Services Report

ITEM 11.1?? SF843????????????? 280313??????? Vehicular Access To Beaches Committee

 

AUTHOR/ENQUIRIES:?? Paul Gallagher, Assistant General Manager - Engineering Services ????????

 

Summary:

 

The meeting for the Vehicular Access to Beaches Committee was scheduled for 8 March 2013 however due to a lack of a quorum the meeting did not proceed.? A general discussion of the business paper occurred and the record of the discussion is attached for Council?s information.

 

 

Recommendation:

 

1??????? That the record of the discussions of the attendees at the Vehicular Access to Beaches Committee meeting held on Friday, 8 March 2013 be received and noted.

 

2??????? That Council elect a Deputy Chairperson for the VABC from Councillors Flack, Morrison or Finlayson and the Terms Of Reference be amended accordingly

3??????? That Council write to all the VABC members seeking an alternative meeting time and ascertain their continued commitment to being a member of the VABC.

4??????? That following the consensus of the VABC members on an amended meeting time for the VABC that the Terms of Reference be amended to reflect the change and Council advised via a memo.

5??????? That the Terms of Reference be amended as follows;

i??????? Clause 8:???

 

8.1???? Cr Court and Cr Moran OAM to be replaced by Cr Morrison and Cr Finlayson.

8.2???? Date change line one of first sentence from 7 October 2011 to 25 October 2012.

8.2???? Cr Moran OAM and Mr Schneider removed from list of Volunteer Beach Rangers.

8.3???? Director Engineering Services amended to read Assistant General Manager Engineering Services.

8.5???? First paragraph - remove the words elected by the Committee in November and replace with nominated by Council in September.

????????? Third paragraph ? remove the words an alternate Councillor and replace with the Deputy Chairperson nominated by Council in September of each year.

 

Clause 10:

 

Director Engineering Services amended to read Assistant General Manager Engineering Services.

ii?????? Item 9 - change the quorum from 2 Councillors and 4 representatives to 2 Councillors and 2 representatives;

iii????? Item 10 ? review the meeting time currently set at 1.30pm by writing to all VABC members seeking alternative meeting time and ascertain their continued commitment to being a member of the VABC; and

iv?????? Item 10 ? add ?Notice of apologies are to be provided to Council at least (3) working days prior to the scheduled meeting.?

 

6??????? Note that the next Terms of Reference review be undertaken in 2016 or earlier if required.

7??????? Note that Council and the VABC will receive an amended Policy Vehicular Access To Beaches via a memo for comment and a further report will be provided to Council in accordance with the procedures for reviewing policies.

8??????? That Council include the following polling questions within the 2013 resident Satisfaction Survey to establish community attitudes to 4WD vehicles on beaches.

a?? Should Council allow vehicular access to nominated beaches within the Shire?? YES\NO

 

b?? Should vehicular access to nominated beaches within the Nambucca Shire be restricted to emergency services only?? YES\NO

 

c?? Should 4WD vehicular access at the current locations to nominated beaches continue?

 

? Nambucca Heads at Swimming Creek?????????? YES\NO

? Scotts Head at Forster Beach??????????????????????? YES\NO

? Valla Beach at Valla Beach North????????????????? YES\NO

 

d?? How often do you visit the beach?

 

? Daily

? Frequently

? Seldom

? Never

 

e?? What activities do you enjoy when using the beaches?

 

? Walking

? Swimming

? Surfing

? Fishing

? 4-Wheel Driving

? Barbecues?????

 

f??? Should monitoring of 4WD?s on beaches be increased?

 

g?? Are you prepared to have a rates increase to cover the costs for additional monitoring of beaches on a more regular basis including weekends?

 

 

OPTIONS:

 

1??????? Adopt the recommendations.

2??????? Amend the recommendations.

 

DISCUSSION:

 

Council resolved at its meeting held on 26 September 2012 that Councillors Ainsworth, Flack, Finlayson and Morrison be appointed to the Vehicular Access to Beaches Committee with the Mayor as ex officio. At this meeting Councillor Ainsworth was appointed as Chairperson, however due to an oversight a Deputy Chair was not elected.

 

The last Vehicular Access to Beaches Committee (VABC) meeting with a quorum was held on 13 April 2012.

 

The VABC convenes twice per annum and if a quorum cannot be achieved, as occurred at the scheduled meeting for 9 November 2012 and 8 March 2013, the VABC cannot formally resolve recommendations to be presented to Council for consideration and only discussions on the reports occurred with consensus agreeing to the recommendations and a record of the discussion presented to Council.

 

As there were, once again, insufficient members for a quorum, the attending members at the 8 March 2013 meeting agreed to discuss the Agenda items so that Council could progress with the business arising from the Vehicular Access To Beaches Agenda ? 8 March 2013.?

 

The record of the meeting discussion and consensus of the attendees at the Vehicular Access To Beaches Committee meeting held on the 8 March 2013 are attached.

 

 

CONSULTATION:

 

No other consultation was undertaken with respect to this report as this is a record of the discussions with the Vehicular Access To Beaches Committee.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environment issues as a result of this report.

 

Social

 

There are no social issues as a result of this report.

 

Economic

 

There are no economic issues as a result of this report.

 

Risk

 

There are no risk issues as a result of this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications as a result of this report.

 

Source of fund and any variance to working funds

 

None required.

 

Attachments:

1View

6019/2013 - Record of discussion of the Vehicular Access to Beaches Committee - 8 March 2013

0 Pages

2View

?- Circularised Document - Current Terms of Reference adopted 01/12/2911 SF843: 27957/2011

0 Pages

??


Ordinary Council Meeting - 28 March 2013

Vehicular Access To Beaches Committee

 

 PRESENT

 

Cr John Ainsworth

Cr Paula Flack

Cr Brian Finlayson

Cr Bob Morrison

Mr Bill Watts

Mr Kevin Morrison

Mr Paul Gallagher, Assistant General Manager Engineering Services

 

 

APOLOGIES

 

Ms G Allen

Mr K Morrison Jnr

Mr B Hall

Mr R Smyth

 

 

NO QUORUM

 

As there was no quorum at this meeting, it was decided on the consensus of all members attending that discussions would be held on all items and forwarded as recommendations to Council for their consideration.

 

 

CONFIRMATION OF MINUTES

 

By consensus of the VABC attendees that the Committee noted the adoption of the Minutes of the Meeting held on the 13 April 2013.

 

 

 

?

Assistant General Manager Engineering Services Report

ITEM 6.1???? SF843??????????????? 080313???? Outstanding Actions - Reported to 8 March 2013 meeting

By consensus of the VABC attendees, that the progress on the outstanding actions identified at the previous meeting held on the 13 April 2012, 9 November 2012 and reported to Council on the 12 December 2012 were received and noted.

 

 

 

 

ITEM 6.2???? SF843??????????????? 080313???? Financial Report as at the 26 February 2013

By consensus of the VABC attendees:

 

1??????? that the information contained in the Financial Report as at the 30 June 2012 noting Income of $8097.00 and Expenditure of $4850.28 with an amount of $3426.72 being placed into the Reserve be received and noted.

 

2??????? that the Financial Report as at the 26 February noting Income of $ 6722.00 and Expenditure of $ 6179.10 be received and noted.

 

 

 

 

 

ITEM 6.3???? SF843??????????????? 080313???? Resignation of Volunteer Ranger - Mr J Schneider

DISCUSSION:

 

In response to a question raised by the VABC, it was confirmed that this resignation did not impact the patrol area of the Honorary Volunteer Rangers.? However, the VABC attendees felt Council could invite members of the community to become Honorary Volunteeer Rangers though the auspices of a mail out with the annual rates notices.? Assistant General Manager Engineering Services advised that under the new Work Health and Safety Act 2011 volunteers were deemed to be employees of Council and they need to apply to become an Honorary Ranger under Council procedures so that appropriate checks can be made.

 

By consensus of the VABC attendees:

 

1??????? that the Vehicular Access To Beaches Committee accept the resignation of Mr J Schneider and note that Council has formally written to Mr Schneider placing on record Council?s appreciation for his help.

 

2??????? that the Vehicular Access To Beaches Committee request Council to include an invitation to the community to become a Honorary Ranger through the auspices of a mail out with the annual rates notices.

 

 

 

 

 

ITEM 6.4???? SF843??????????????? 080313???? Report from Assistant General Manager Corporate and Community Services and Council's Ranger

DISCUSSION:

 

The VABC felt that a more visual presence of the Council Ranger on beaches would be beneficial and noted the advice from the Assistant General Manager Engineering Services that the Ranger had been requested to attend all beaches.? The VABC were pleased there were no incidents to report.

 

By consensus of the VABC attendees:

 

1??????? that the report from the Assistant General Manager Corporate and Community Services for the period April 2012 to October 2012 advising that Council has appointed Jeffrey Cutts as Ranger be received and noted.

 

2??????? that the Committee receive and note the advice from the Ranger, Mr Jeffrey Cutts, that there have been no incidents to report on as at the 26 February 2013.

 

 

 

 


 

ITEM 6.5???? SF843??????????????? 080313???? Parks Supervisor Inspection Report - 26 February 2013

DISCUSSION:

 

In response to a query from the VABC relating to erosion and debris left on beaches, the Assistant General Manager Engineering Services advised that where it was appropriate, Council would submit a claim for Local Disaster funding for damage to infrastructure and beach accesses due to the recent weather events.

 

By consensus of the VABC attendees, that the report on the beach access tracks as at the 26 February 2012 be received and noted.

 

 

 

 

 

ITEM 6.6???? SF843??????????????? 080313???? Honorary Rangers Reports - 8 March 2013

DISCUSSION:

 

Kevin Morrison -??? Just after Christmas he received a complaint about an incident at Black Rock but complainant unable to provide registration number.

 

Bill Watts?????????????? Nothing to report.

 

By consensus of the VABC attendees, that the verbal reports from Honorary Rangers Kevin Morrison and Bill Watts provided on the 8 March 2013 be received and noted.

 

 

 

 

 

ITEM 6.7???? SF843??????????????? 080313???? Review of Terms of Reference for the Vehicular Access to Beaches Committee

DISCUSSION:

 

The VABC discussed the proposed amendments to the Terms of Reference and agreed to the changes within this report and added the following:

 

????? Item 9 - change the quorum from 2 Councillors and 4 representatives to 2 Councillors and 2 representatives.

????? Item 10 ? review the meeting time currently set at 1.30pm by writing to all VABC members seeking alternative meeting time and ascertain their continued commitment to being a member of the VABC.

????? Item 10 ? add ?Notice of apologies are to be provided to Council at least (3) working days prior to the scheduled meeting.?

 

By consensus of the VABC attendees:

 

1??????? agreed to the amendments contained within the report on the current Terms of Reference for the Vehicular Access to Beaches Committee adopted on the 11 November 2012.

 

2??????? Agreed to add the following to the Terms of Reference for the Vehicular Access to Beaches Committee adopted on the 11 November 2012:

 

????????? Item 9 - change the quorum from 2 Councillors and 4 representatives to 2 Councillors and 2 representatives

????????? Item 10 ? review the meeting time currently set at 1.30pm by writing to all VABC members seeking alternative meeting time and ascertain their continued commitment to being a member of the VABC

????????? Item 10 ? add ?Notice of apologies are to be provided to Council at least (3) working days prior to the scheduled meeting.?

 

3??????? agreed that amended Terms of Reference for the Nambucca Shire Vehicular Access to Beaches Committee be provided to Council for consideration with a further review to be undertaken in 2016 or earlier, if required.

 

 

 

 

 

ITEM 6.8???? SF843??????????????? 080313???? Review of Draft Policy Vehicular Access To Beaches - February 2013

DISCUSSION:

 

The VABC discussed the policy and commented as follows:

 

Comments- ?Vehicular Access To Beaches Policy? Policy from Cr Flack

 

Page Number

Proposed Changes/Comments/Questions

?Response

1 0 Item 1.2

Suggest delete ?on? from last line

Amended

1 ? Item 1.3

This where I suggested at the meeting to replace ?through a permit system? with something that reflects the broad range of activities which are undertaken to achieve the objectives ie the permit system, VATB committee, honorary rangers, signs, brochures, media, compliance officer/ranger etc., perhaps could say ?through a range of actions including ? etc?.

Amended

4.0 DOT 3

The above comments relate to this paragraph also.? Suggest adding something like ?and related activities? or similar to end of sentence.

Amended

 

5.0 first line

Suggest add ?as possible? so reads ?Signs? are erected as close as possible to the location?.?

Amended

5.0

This section needs to be clearer about the names and locations of the permitted beaches.

Areas defined.

 

Comments- ?Vehicular Access To Beaches Policy? Policy from attending VABC members

 

Page Number

Proposed Changes/Comments/Questions

?Response

 

Need to clarify the role and duties of the Honorary Rangers in the policy

Role and duties of Honorary Rangers now clearly defined.

 

 

Recommendation:

 

By consensus of the VABC attendees:

 

1??????? that the Vehicular Access To Beaches Committee receive and note the draft policy, Vehicular Access to Beaches.

 

2??????? that the Vehicular Access To Beaches Committee receive and note the comments received by Cr P Flack, Mr B Watts, Mr K Morrison, Cr B Morrison and Cr B Finlayson:

 

3??????? that the Vehicular Access To Beaches Committee notes that the Draft Vehicular Access To Beaches Policy, including the amendments where appropriate, will be forwarded to all Councillors for comment.

 

 

 

 

Assistant General Manager Engineering Services Report - LATE

ITEM 6.9???? SF843??????????????? 080313???? Polling questions to establish community attitudes to 4WD vehicles on beaches - 2013 Resident Satisfaction Survey

DISCUSSION:

 

The Committee stressed the importance of looking after the environment and the beaches and believe the fishermen should be encouraged to become Honorary Rangers as they regularly use the beaches.

 

It was also suggested that a Council contact telephone number be provided with the permit for the purposes of reporting issues on the beaches.? This telephone number could be included in the Vehicles on Beaches brochure jointly issued by Port Macquarie-Hastings, Kempsey and Nambucca Shire councils.

 

By consensus of the VABC attendees that the draft questions detailed below be recommended by the Vehicular Access To Beaches Committee be reported to Council for consideration for inclusion in the 2013 Resident Satisfaction Survey:

 

1??????? Should Council allow vehicular access to nominated beaches within the Shire?? YES\NO

 

2??????? Should vehicular access to nominated beaches within the Nambucca Shire be restricted to emergency services only?? YES\NO

 

3??????? Should 4WD vehicular access at the current locations to nominated beaches continue?

 

? Nambucca Heads at Swimming Creek?????????? YES\NO

? Scotts Head at Forster Beach??????????????????????? YES\NO

? Valla Beach at Valla Beach North????????????????? YES\NO

 

4??????? How often do you visit the beach?

 

? Daily

? Frequently

? Seldom

? Never

 

5??????? What activities do you enjoy when using the beaches?

 

? Walking

? Swimming

? Surfing

? Fishing

? 4-Wheel Driving

? Barbecues?????

 

5??????? Should monitoring of 4WD?s on beaches be increased?

 

6??????? Are you prepared to have a rates increase to cover the costs for additional monitoring of beaches on a more regular basis including weekends?

 

 

 

???

?

NEXT MEETING DATE

 

The next meeting will be held on a date yet to be scheduled following consultation with the VABC members..

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being at 3.02 pm.

 

 

 

CR J AINSWORTH ??????? 1.45 ? 2.30pm

CR B FINLAYSON ???????? 2.30 ? 3.02pm

(CHAIRPERSON)

 


Ordinary Council Meeting - 28 March 2013

Vehicular Access To Beaches Committee

 

 

 

 

 

Placeholder for Attachment 2

 

 

 

Vehicular Access To Beaches Committee

 

 

 

Circularised Document - Current Terms of Reference adopted 01/12/2911 SF843: 27957/2011

 

??Pages

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Assistant General Manager Engineering Services Report

ITEM 11.2?? SF1031??????????? 280313??????? Review of Policy - Rainwater Tank Rebates

 

AUTHOR/ENQUIRIES:?? Richard Spain, Manager Water and Sewerage ????????

 

Summary:

 

At the Council meeting on the 31 January 2013 Council resolved to:

 

1????? Recommence the funding of the rainwater tank rebate in 2013/14 and beyond and fund the rebate through the Water Fund.

 

2????? Include an allocation of $20,000 for rainwater tank rebates as part of the budget allocation for water saving devices within the 2013/14 Budget and beyond.

 

3????? That recommendation 3 (Revise the current Rainwater Tank Policy to incorporate the proposed tiered rebate system as outlined in this report and place it on public exhibition for the required 28 day period) be deferred for a more thorough review eg refers to superseded guidelines; NSW Government no longer has a subsidy etc.? Also, query the minimum size of a tank and whether smaller tanks can receive a rebate.

 

In accordance with item 3 of the resolution a copy of the proposed amended policy for ?Rainwater Tank Rebates?, together with a copy of the current policy, were forwarded to Councillors for review on the 13 February 2013 requesting comments on or before Friday 15 March 2013.

 

 

Recommendation:

 

That the Council place the Draft ?Rainwater Tank Rebate? Policy on public exhibition for a period of 28 days for public comment with a further report to be provided to Council to adopt the policy once any comment has been received and considered from the public exhibition period.

 

 

OPTIONS:

 

Council?s comments have been taken into account in drafting these policies for public exhibition, however Council may elect to make further amendments to the policy prior to it being placed on public exhibition.

 

 

DISCUSSION:

 

The amendment to Council?s current policy for ?Rainwater Tank Rebate? has been brought about as a result of a resolution to fund the rain water tank rebate through the Water Fund.

 

The amended policy has increased rebates and aims to encourage the installation of tanks with a capacity of 5,000 litres or greater in order to impact on water demand and improve drought security.? It is part of the adopted IWCM Strategy and in keeping with Council?s decision to reduce the size of the off river storage originally proposed.? In accordance with Council direction, the amended draft policy was provided to Councillors for further comment on 13 February 2013 with a request for comments to be returned by 15 March 2013.? The following comments were received:

 

Comments- ?Rainwater Tank Rebate? Policy from Cr MacDonald

 

Page Number

Proposed Changes/Comments/Questions

Staff Response

 

Cr MacDonald declared a pecuniary interest in this matter and is therefore unable to comment.

Information noted.

 

Comments- ?Rainwater Tank Rebate? Policy from Cr Flack

 

Page Number

Proposed Changes/Comments/Questions

Staff Response

P1? 3.1

The minimum tank size should remain at 2,000L rather than the proposed increase to 5,000L.? Many properties especially in urban areas have restricted space and should not be denied access to the rebate if they cannot accommodate a 5,000L tank or do not need a 5,000L tank.?? We are trying to maximise take up of the rebate to reduce demand on town water supply and stormwater runoff, so every little bit helps and the more that install a tank (even 2000L tanks) the better the cumulative benefit will be.

This comment relates to additional tank capacity above that required by BASIX or bushfire requirements.? It is considered that rebates should not apply to a tank that is already required to be installed, simply as a result of a token increase in its volume.? The increase should be significant (i.e. 5,000 litres) before a rebate applies so that it has an impact on water demand. Small tanks are relatively affordable and of little benefit for demand management.? The rebate should encourage people to take the extra step and install a larger tank that has a measurable effect on demand, and the increase in rebates is designed to provide that incentive

P2? 3.4

Delete and replace with current guidelines (the 2006 ones have been superseded)

Agreed. Policy amended. Current documents are:- Planning for Bushfire Protection and AS 3959- Building in Bushfire Prone Areas.? Years can be left out

P2 3.5

2007 water supply guidelines have been superseded.? Replace with ?NSW Health Department Private Water Supply Guidelines 2008?

Agreed.? Policy amended. Leave the year out and just have NSW Health Department ?Private Water Supply Guidelines?

P3 6.0

Agree with deletions and additions to this section

 

P4 7.2.1

Strongly disagree with increasing the minimum tank size from 200L to 5,000L.? The justification given for this in the draft policy is that ??this is the minimum size that is considered to have any meaningful effect on water supply demand.?

The only difference between 25x 200L tanks and 1x5000L is more administration ? the effect on water supply demand and reduction in stormwater runoff is the same.? Increasing the minimum tank size also disadvantages those with limited space and /or finances.? Any tank will help so we should keep the 200L minimum to be equitable.

Disagree.? 25 x 200 litre tanks would only be equivalent to a 5,000 litre tank if they were installed on the same property.? A 200 litre tank will run out of water in a matter of days if there is no rain and the property will be drawing on the water supply almost immediately in the event of a dry period. Similarly it provides minimal detention in the event of a storm and will overflow quickly to the stormwater system with little impact on runoff.

 

The rebate is being funded through the Water Fund on the basis that it is a demand management strategy to justify a decrease in the size of the off river storage. Hence the rebate should be aimed at encouraging the installation of larger tanks (see above)

 

Under this proposal 25 x 200 litre tanks would attract $3,750 in rebates whereas the 5,000 litre tank would attract a $500 rebate.? This would not be an effective use of the rebate as small tanks are not that expensive to purchase.

P5? 8.0

Suggested rebate schedule:

?????? 200L - 1000L??.$150

?? >1000L - 5000L??.$300

?? >5000L - 10,000L?..$500

>10,000L - 20,000L?..$750 or half cost whichever is least

>20,000L - 30,000L?..$1,000 or half cost whichever is least

>30,000L?????...$1,5000 or half cost whichever is least

 

Or half the cost

Disagree. Rebates should only apply to tanks with capacity 5,000 litres or greater.

 

Small tanks are relatively affordable and a token increase in volume will little impact on water demand.

P5 last sentence

Change ?rank? to ?tank? so reads ?Note that were a minimum tank size is required for development consent the rebate will only be provided on the basis of any additional tank capacity installed.?

 

Agreed.? Policy amended. Spelling errors corrected.

General comment

Reference to tank capacity should be consistent, either litres, L or kL.? New additions are using kL

Agreed. Policy amended. Adopt litres throughout the document to be consistent

 

 

CONSULTATION:

 

Cr MacDonald

Cr Flack

Assistant General Manager Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

It is hoped that the amended policy will bring about an environmental benefit through a decrease in reticulated water demand and a decrease in stormwater runoff.

 

Social

 

The amended policy may assist in improving drought security of the water supply depending on uptake of the rebate.

 

Economic

 

The amended policy clearly sets out Council requirements for dealing with Rainwater Tank Rebates.

 

Risk

 

There is no risk associated with the amended policy.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Budget provision for the rebate has been included in the draft 2013/2104 budget for Council consideration.

 


Source of fund and any variance to working funds

 

Create fund.

 

Service level changes and resourcing/staff implications

 

Inspection of installations may be completed by Water and Sewer Technicians rather than Building Inspectors in some instances.? Administration will continue through the Business Services Unit. No change in service levels is expected.

 

Attachments:

1View

5691/2010 - Current DEP - POLICY - Rainwater Tank Rebate Scheme

0 Pages

2View

3760/2013 - DRAFT Policy - Rainwater Tank Rebate Scheme Policy

0 Pages

3View

?- Circularised Document - DRAFT Policy - Rainwater Tank Rebate Scheme Policy showing amendments

0 Pages

??


Ordinary Council Meeting - 28 March 2013

Review of Policy - Rainwater Tank Rebates

 

 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

RAINWATER TANK REBATE SCHEME POLICY

 

 

 

Responsibility:? ENVIRONMENT AND PLANNING

 

 

Adopted:? 17 January 2008

Last reviewed: 15 April 2010

20 October 2011

 

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

 

1.0???? POLICY OBJECTIVE

 

The Objectives of this Policy are to provide a financial incentive to install rainwater tank/s to reduce demand on Council?s reticulated water supply and storage and provides guidance to property owners proposing to install new rainwater tank/s (roof catchment only) and seek an installation rebate from Council.

 

 

2.0???? POLICY APPLICATION

 

This Policy applies to the whole shire for both new and existing residences following the purchase and installation of new rainwater tanks after 19 April 2010, for roof catchment only.

 

Second hand tanks, stormwater catchment tanks, transportation, pressure pumps and tanks required for compliance with a BASIX Certificate, are not covered by this Policy.

 

 

3.0???? RELATED PLANNING INSTRUMENTS

 

3.1?????? State Environmental Planning Policy (Building Sustainability Index: BASIX) 2004

 

??????????? Encourages sustainable residential development and requires certain criteria to be met for new residential development and includes alterations and additions and swimming pools associated with residential developments.

 

Where the installation of a rainwater tank is required to achieve the criteria for the issue of a BASIX Certificate, no rebate will be available under the Nambucca Shire Rainwater Tank Rebate Scheme.

 

Properties connected to the town water supply which have met all BASIX and bushfire fighting water storage requirements, will be eligible for a rebate under the Nambucca Shire Rainwater Tank Rebate Scheme for:

 

?????????? an additional rainwater tank of minimum size 2,000 litres; or

?????????? an increase in capacity of any tank required to meet BASIX or bushfire fighting requirements, by a minimum of 2,000 litres.

 

??????????? In this case the rebate will relate only to the additional rainwater tank or increased capacity.

 

3.2?????? State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 .

 

3.3?????? Nambucca Shire Council Exempt and Complying Development Control Plan (DCP 10)

 

??????????? Both of the aboe (3.2 and 3.3) cover the installation, including locations, of above or on-ground rainwater tanks on individual properties. In many instances, where the positioning of a rainwater tank complies with the stated requirements under the SEPP (3.2 above) and/or DCP 10 (3.3 above), approval will not be required from Council.

??????????? (NB: Inground water storage tanks require approval from Council)

 

3.4?????? Building in Bush Fire Prone Areas - Guidelines 2006

 

??????????? Relating to location, type and size of water storage tanks will need to be considered.

 

3.5?????? Guidelines also exist for the use of water collected in rainwater tanks, these are:

 

?????????? Australian Drinking Water Guidelines ? 2004

?????????? NSW Health Department ?Private Water Supply Guidelines 2007?.

 

 

4.0?????? DEFINITIONS

 

The terms used in this Policy shall be read in conjunction with the definitions contained within:

 

?????????? NSW Local Government Act 1993;

?????????? Environmental Planning and Assessment Act 1979;

?????????? Nambucca Local Environmental Plan in force at the time; and

?????????? Drinking water ? water intended primarily for human consumption.

 

 

5.0???? POLICY STATEMENT

 

Rainwater tanks are commonly used in the Nambucca Shire as a private water supply in areas where there is no public water supply available.

 

Rainwater tanks can also provide benefits in urban areas with reticulated public water supplies. While NSW Health recommends using the reticulated supply for human consumption (drinking water) ie drinking, cooking and bathing, the tank water is entirely suitable for toilet flushing, laundry, car washing, swimming pool top up and garden watering purposes. Such dual supplies need to be carefully installed to ensure that water from the tank cannot backflow into the public supply and this means separate piping systems and backflow prevention valves.

 

Rainwater tanks can also act as a stormwater control device by providing some temporary storage of runoff from the roof. This tends to mimic, to some degree, the way natural environments behave in slowing down the rate of discharge of stormwater. This can reduce the adverse impacts of urbanisation on local streams and the landscape, and in many cases can reduce localised flooding.

 

Council supports and encourages the use of rainwater tanks to:

 

?????????? reduce demand on town water;

?????????? reduce environmental impacts by conserving the water resource;

?????????? reduce environmental impacts by reducing the severity of stormwater runoff from urban areas;

?????????? provide additional water security to consumers during times of drought and interrupted water supply; and

?????????? reduce costs to consumer and Council by reducing demand for treated town water.

 

Suggested Uses for Water from Rainwater Tanks

 

The suggested uses for rainwater include:

 

?????????? Toilet flushing

?????????? Cold water service to washing machine

?????????? Garden watering, car washing, swimming pool top up and all other external outdoor uses

 

In reticulated areas, Council does not recommend the use of water supplied from a rainwater tank for human consumption such as drinking, cooking or bathing purposes. The decision to use rainwater for drinking or other consumption purposes is entirely at the residents? and owners? risk.

 

It should be noted that after a tank is installed, it is vital that consumers continue to minimise water usage (particularly garden watering and other external uses).

 

If consumers fail to exercise the same vigilance and restraint and the tank simply becomes an extra source of supply, the potential environmental benefits are lost.

 

 

6.0???? History

 

Nambucca Shire introduced a 4% Environmental Levy on all ratepayers in the 2003/04 and 2004/05 budgetary years. This generated just over $200,000 in 2003/04 with a rate pegging increase in the second year.

 

The extra funding enabled a number of environmental projects to proceed that had been held in abeyance for years due to a lack of funding. The last few years have seen an increase in the demand from the community and governments to improve and monitor water quality, undertake bushland regeneration, reduce water use, all of which add to the need for secure and dedicated funding.

For Council to continue the Environmental Levy after 2004/05 the Minister required Council to prepare a program for expenditure for five years 2005/06 to 2009/10. Within the five year program a ?Rainwater Tank Subsidy? of $20,000 was identified for the three years 2007/08, 2008/09 and 2009/10. Council has identified the continuation of the Rainwater Tank Rebate in its draft 2010 ? 2012 Environmental Levy to be presented to the Minister for Local Government as part of the 2010/2011 Management Plan and Budget process.

The Nambucca Shire Council Rainwater Tank Rebate Scheme took effect from 1 July 2008 and as at 1 March 2010 only 29 rebates totalling $4,350 have been issued.

 

The NSW Government rebate scheme provides opportunities for landowners to seek a rebate from the Department of Environment, Climate Change and Water as outlined below.

 

Tank(s) capacity 

 Tank Rebate

 Connection to toilet(s)

 Connection to washing machine(s)

 Maximum total

 2,000-3,999 litres

 $150

 $500

$500

 $1,150

 4,000-6,999 litres

 $400

 $500

$500

 $1,400

 7,000 litres and above

 $500

 $500

$500 

 $1,500

 

 

The Government rebate is not available for tanks that are to be installed in order to comply with a BASIX Certificate or tanks designed to capture storm water. Council proposes to offer a rebate for a tank which is 2,000 litres in excess of the BASIX requirements.

 

 


7.0???? WHO IS ELIGIBLE? ? ELIGIBILITY CONDITIONS

 

7.1????? General

 

7.1.1??? The scheme is open to residential households in Nambucca Shire and is payable only to the registered owner of the property.

 

7.1.2??? The rebate applications will only be considered for new tanks purchased and installed after 19 April 2010.

 

7.1.3??? There is only one rainwater tank rebate claim payable per property over the lifetime of the scheme through Nambucca Shire Council.

 

7.1.4??? Rebates apply only to new products and do not apply to used or second-hand products.

 

7.1.5??? The maximum rebate from Nambucca Shire Council shall not exceed $500 or the original invoiced cost of the rainwater tank only, whichever is the lesser.

 

7.1.6??? Delivery charges are not eligible for rebates and will not be considered as part of any claim.

 

7.1.7??? For connections to internal fixtures a Nambucca Shire Council Section 68 Approval must be obtained. Internal connections are to be carried out by a licensed plumber.

 

7.1.8??? For rainwater tanks deemed Exempt Development, installation must comply with the provisions of either State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 or Nambucca Shire Council?s Development Control Plan 10 - Exempt and Complying Development. Rainwater tanks that are not Exempt Development, a Complying Development Certificate or a Development Application (whichever applies) will be required and will need to comply with the Building Code of Australia and Nambucca Local Environmental Plan in force at the time.

 

7.1.9??? If the rainwater tank is a mandatory requirement for a newly constructed residential household, or required under the requirements of BASIX, a rebate will not be paid except when the tank or a separate tank is installed, which exceeds the BASIX requirement for storage capacity by at least 2,000 litres.

 

7.1.10? Rebate applications will only be considered once the tank is installed, inspected by a Council Officer and operational.

 

7.1.11? This offer is strictly limited. Once the designated number of rebates for the current financial year have been issued, there will be no more rebates in that year. The program MAY continue into the following financial year.

 

7.1.12? To claim a rebate under the Nambucca Shire Rainwater Tank Rebate Scheme, the applicant must complete and submit the application form annexed to this document and also available from Council?s website www.nambucca.nsw.gov.au (Council Forms), and provide the ORIGINAL tax invoice as proof of purchase of a rainwater tank. Copies of tax invoices will be not be accepted. See Annexure A ? Rebate Application Form.

 

7.2?????? Properties on Town Water Supply

 

7.2.1??? The minimum rainwater tank size is 200 litres.

 

7.2.2??? Rainwater tanks shall not be cross-connected to Council?s reticulated water system.

 

7.2.3??? Rainwater tanks should only be used for toilet flushing, cold water clothes washing, swimming pool top up and outdoor purposes.

 

7.2.4??? Rebates can be claimed for tanks installed for either indoor or outdoor use.

 

7.3?????? Properties Outside Town Water Supply

 

Rebates can be claimed for rainwater tanks installed for either indoor or outdoor residential use only and in the following instances:

 

7.3.1??? New dwellings ? for a tank which exceeds the BASIX and bushfire fighting storage requirements by at lease 1,999 litres

 

7.3.2??? Existing dwellings ? for a tank which exceeds the minimum 22,500 litres capacity.

 


Ordinary Council Meeting - 28 March 2013

Review of Policy - Rainwater Tank Rebates

 

Rainwater Tank & Plumbing Rebate Application Form

 

 

Applicant Details

 

Title:????????????????????? First Name:?????????????????????????????????????????? Surname:

 

Postal Address:????????????????????????????????????????????????????????????????? Town:???????????????????????????? Postcode:

 

Property Address:????????????????????????????????????????????????????????????? Town:???????????????????????????? Postcode:

 

Contact Phone Number:???????????????????????????????????????????????????? Mobile:

 

Signed:????????????????????????????????????????????????????????????????????????????? Dated:

 

 

 

Rainwater Tank Information

 


Is the rainwater tank installed above ground or below ground????

 

 


Is the installation deemed ?Exempt Development??

 


If not Exempt Development, has a Complying Development Certificate

or Development Consent been obtained?

 

If yes, CDC or DA Number:??

 


What is rainwater tank connected to??

 

Yes??????????????????? No

 
Will the rainwater tank be supplemented from Nambucca Shire

Council Water Supply (mains water)?

 

If no, what other source?

 

 

CHECKLIST (original receipts/tax invoices are mandatory)

 


???????? Have you included your original rainwater tank receipt?

 

???????? Have you checked that the plumber is appropriately licensed to carry out the work and a Section 68 approval (if required) has been granted by Council?

 

???????? Have you signed and dated the application form?

 

???????? Have you read the eligibility conditions on the reverse of this form to ensure that you are entitled to this rebate?

 

Mail this form and attachments to Nambucca Shire Council, PO Box 177, Macksville, NSW, 2447 or it may be hand delivered to Nambucca Shire Council, 44 Princess Street, Macksville.

 

** Please note Council will inspect all applications for rural properties prior to a rebate being approved.

 


Ordinary Council Meeting - 28 March 2013

Review of Policy - Rainwater Tank Rebates

 

 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

DRAFT RAINWATER TANK REBATE SCHEME POLICY

 

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

 

1.0???? POLICY OBJECTIVE

 

The Objectives of this Policy are to provide a financial incentive to install rainwater tank/s to reduce demand on Council?s reticulated water supply and storage and provides guidance to property owners proposing to install new rainwater tank/s (roof catchment only) and seek an installation rebate from Council.

 

 

2.0???? POLICY APPLICATION

 

This Policy applies to the whole shire for both new and existing residences following the purchase and installation of new rainwater tanks after 30 June 2013 for roof catchment only.

 

Second hand tanks, stormwater catchment tanks, transportation, pressure pumps and tanks required for compliance with a BASIX Certificate, are not covered by this Policy.

 

 

3.0???? RELATED PLANNING INSTRUMENTS

 

3.1?????? State Environmental Planning Policy (Building Sustainability Index: BASIX) 2004

 

??????????? Encourages sustainable residential development and requires certain criteria to be met for new residential development and includes alterations and additions and swimming pools associated with residential developments.

 

Where the installation of a rainwater tank is required to achieve the criteria for the issue of a BASIX Certificate, no rebate will be available under the Nambucca Shire Rainwater Tank Rebate Scheme.

 

Properties connected to the town water supply which have met all BASIX and bushfire fighting water storage requirements, will be eligible for a rebate under the Nambucca Shire Rainwater Tank Rebate Scheme for:

 

?????????? an additional rainwater tank of minimum size 5,000 litres; or

?????????? an increase in capacity of any tank required to meet BASIX or bushfire fighting requirements, by a minimum of 5,000 litres.

 

??????????? In this case the rebate will relate only to the additional rainwater tank or increased capacity.

 

3.2?????? State Environmental Planning Policy (Exempt and Complying Development Codes) 2008.

 

3.3?????? Nambucca Shire Council Exempt and Complying Development Control Plan (DCP 10)

 

??????????? Both of the above (3.2 and 3.3) cover the installation, including locations, of above or on-ground rainwater tanks on individual properties. In many instances, where the positioning of a rainwater tank complies with the stated requirements under the SEPP (3.2 above) and/or DCP 10 (3.3 above), approval will not be required from Council.

??????????? (NB: Inground water storage tanks require approval from Council)

 

3.4?????? Planning for Bushfire Protection and AS3959 ? Building in a Bushfire Prone Area.

 

??????????? Relating to location, type and size of water storage tanks will need to be considered.

 

3.5?????? Guidelines also exist for the use of water collected in rainwater tanks, these are:

 

?????????? Australian Drinking Water Guidelines ? 2004

?????????? NSW Health Department ?Private Water Supply Guidelines?.

 

 

4.0?????? DEFINITIONS

 

The terms used in this Policy shall be read in conjunction with the definitions contained within:

 

?????????? NSW Local Government Act 1993;

?????????? Environmental Planning and Assessment Act 1979;

?????????? Nambucca Local Environmental Plan in force at the time; and

?????????? Drinking water ? water intended primarily for human consumption.

 

 

5.0???? POLICY STATEMENT

 

Rainwater tanks are commonly used in the Nambucca Shire as a private water supply in areas where there is no public water supply available.

 

Rainwater tanks can also provide benefits in urban areas with reticulated public water supplies. While NSW Health recommends using the reticulated supply for human consumption (drinking water) ie drinking, cooking and bathing, the tank water is entirely suitable for toilet flushing, laundry, car washing, swimming pool top up and garden watering purposes. Such dual supplies need to be carefully installed to ensure that water from the tank cannot backflow into the public supply and this means separate piping systems and backflow prevention valves.

 

Rainwater tanks can also act as a stormwater control device by providing some temporary storage of runoff from the roof. This tends to mimic, to some degree, the way natural environments behave in slowing down the rate of discharge of stormwater. This can reduce the adverse impacts of urbanisation on local streams and the landscape, and in many cases can reduce localised flooding.

 

Council supports and encourages the use of rainwater tanks to:

 

?????????? reduce demand on town water;

?????????? reduce environmental impacts by conserving the water resource;

?????????? reduce environmental impacts by reducing the severity of stormwater runoff from urban areas;

?????????? provide additional water security to consumers during times of drought and interrupted water supply; and

?????????? reduce costs to consumer and Council by reducing demand for treated town water.

 

Suggested Uses for Water from Rainwater Tanks

 

The suggested uses for rainwater include:

 

?????????? Toilet flushing

?????????? Cold water service to washing machine

?????????? Garden watering, car washing, swimming pool top up and all other external outdoor uses

 

In reticulated areas, Council does not recommend the use of water supplied from a rainwater tank for human consumption such as drinking, cooking or bathing purposes. The decision to use rainwater for drinking or other consumption purposes is entirely at the residents? and owners? risk.

 

It should be noted that after a tank is installed, it is vital that consumers continue to minimise water usage (particularly garden watering and other external uses).

 

If consumers fail to exercise the same vigilance and restraint and the tank simply becomes an extra source of supply, the potential environmental benefits are lost.

 

 

6.0???? History

 

Nambucca Shire introduced a 4% Environmental Levy on all ratepayers in the 2003/04 and 2004/05 budgetary years. This generated just over $200,000 in 2003/04 with a rate pegging increase in the second year.

 

The extra funding enabled a number of environmental projects to proceed that had been held in abeyance for years due to a lack of funding. The last few years have seen an increase in the demand from the community and governments to improve and monitor water quality, undertake bushland regeneration, reduce water use, all of which add to the need for secure and dedicated funding.

For Council to continue the Environmental Levy after 2004/05 the Minister required Council to prepare a program for expenditure for five years 2005/06 to 2009/10. Within the five year program a ?Rainwater Tank Subsidy? of $20,000 was identified for the three years 2007/08, 2008/09 and 2009/10. Council has identified the continuation of the Rainwater Tank Rebate in its draft 2010 ? 2012 Environmental Levy to be presented to the Minister for Local Government as part of the 2010/2011 Management Plan and Budget process.

The Nambucca Shire Council Rainwater Tank Rebate Scheme took effect from 1 July 2008. In January 2013 Council resolved to no longer fund the Rainwater Tank Rebate Scheme through the Environmental Levy.? Instead the rebate is to be funded as a water demand management strategy through the Water Fund.? This proposed demand management strategy formed part of the recommendations of Council?s Integrated Water Cycle Management Plan.

 

Up until 2011 the NSW Government also provided a rainwater tank rebate scheme however this has been discontinued and the rebates are no longer available

 

 

7.0???? WHO IS ELIGIBLE? ? ELIGIBILITY CONDITIONS

 

7.1???? General

 

7.1.1?? The scheme is open to residential households in Nambucca Shire and is payable only to the registered owner of the property.

 

7.1.2?? The rebate applications will only be considered for new tanks purchased and installed after 30 June 2013.

 

7.1.3?? There is only one rainwater tank rebate claim payable per property over the lifetime of the scheme through Nambucca Shire Council.

 

7.1.4?? Rebates apply only to new products and do not apply to used or second-hand products.

 

7.1.5?? The maximum rebate from Nambucca Shire Council shall not exceed half the original invoiced cost of the rainwater tank. The available rebate amounts are detailed in Section 8.

 

7.1.6?? Delivery charges are not eligible for rebates and will not be considered as part of any claim.

 

7.1.7?? For connections to internal fixtures a Nambucca Shire Council approval must be obtained. Internal connections are to be carried out by a licensed plumber.

 

7.1.8?? For rainwater tanks deemed Exempt Development, installation must comply with the provisions of either State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 or Nambucca Shire Council?s Development Control Plan 10 - Exempt and Complying Development. Rainwater tanks that are not Exempt Development, a Complying Development Certificate or a Development Application (whichever applies) will be required and will need to comply with the Building Code of Australia and Nambucca Local Environmental Plan in force at the time.

 

7.1.9?? If the rainwater tank is a mandatory requirement for a newly constructed residential household, or required under the requirements of BASIX, a rebate will not be paid except when the tank or a separate tank is installed, which exceeds the BASIX requirement for storage capacity by at least 2,000 litres.

 

7.1.10 Rebate applications will only be considered once the tank is installed, inspected by a Council Officer and operational.

 

7.1.11 This offer is strictly limited. Once allocated budget for rebates for the current financial year have been issued, there will be no more rebates in that year. The program MAY continue into the following financial year.

 

7.1.12 To claim a rebate under the Nambucca Shire Rainwater Tank Rebate Scheme, the applicant must complete and submit the application form annexed to this document and also available from Council?s website www.nambucca.nsw.gov.au (Council Forms), and provide the ORIGINAL tax invoice as proof of purchase of a rainwater tank. Copies of tax invoices will be not be accepted. See Annexure A ? Rebate Application Form.

 

7.2???? Properties on Town Water Supply

 

7.2.1?? The minimum rainwater tank size for which a rebate will apply is 5,000 litres.? Modelling has demonstrated that this is the minimum size that is considered to have any meaningful effect on water supply demand.

 

7.2.2?? Rainwater tanks shall not be cross-connected to Council?s reticulated water system.

 

7.2.3?? Rainwater tanks should only be used for toilet flushing, cold water clothes washing, swimming pool top up and outdoor purposes.

 

7.2.4?? Rebates can be claimed for tanks installed for either indoor or outdoor use.

 

7.3???? Properties Outside Town Water Supply

 

Rebates can be claimed for rainwater tanks installed for either indoor or outdoor residential use only and in the following instances:

 

7.3.1?? New dwellings ? for a tank which exceeds the BASIX and bushfire fighting storage requirements by at lease 4,999 litres

 

7.3.2?? Existing dwellings ? for a tank which exceeds the minimum 22,500 litres capacity by 5000 litres.? The rebate will be paid on that portion of the tank volume that exceeds the minimum requirement (ie. for a 30,000 litre tank the rebate will be that applicable to a to a 7,500 litre tank).

 

 

8.0???? REBATE AMOUNTS

 

Rebates for rainwater tanks shall be paid in accordance with the capacity of the tank as detailed in the table below:

 

TANK CAPACITY (litres)

REBATE

5,000 ? 10,000?

$500 or half the cost whichever is least

>10,000 ? 20,000?

$750 or half the cost whichever is least

>20,000 ? 30,000?

$1,000 or half the cost whichever is least

> 30,000

$1,500 or half the cost whichever is least

 

Note that were a minimum rank size is required for development consent the rebate will only be provided on the basis of any additional tank capacity installed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Department:

ENGINEERING SERVICES

Last Reviewed

Resolution Number

Author:

 

 

 

Document No.

 

 

 

First Adopted:

17 January 2008

 

 

Resolution No:

 

20 October 2011

 

Review Due:

 

15 April 2010

 

 

 


Ordinary Council Meeting - 28 March 2013

Review of Policy - Rainwater Tank Rebates

 

Rainwater Tank & Plumbing Rebate Application Form

 

 

Applicant Details

 

Title:????????????????????? First Name:?????????????????????????????????????????? Surname:

 

Postal Address:????????????????????????????????????????????????????????????????? Town:???????????????????????????? Postcode:

 

Property Address:????????????????????????????????????????????????????????????? Town:???????????????????????????? Postcode:

 

Contact Phone Number:???????????????????????????????????????????????????? Mobile:

 

Signed:????????????????????????????????????????????????????????????????????????????? Dated:

 

 

 

Rainwater Tank Information

 


Is the rainwater tank installed above ground or below ground????

 

 


Is the installation deemed ?Exempt Development??

 


If not Exempt Development, has a Complying Development Certificate

or Development Consent been obtained?

 

If yes, CDC or DA Number:??

 


What is rainwater tank connected to??

 

Yes??????????????????? No

 
Will the rainwater tank be supplemented from Nambucca Shire

Council Water Supply (mains water)?

 

If no, what other source?

 

 

CHECKLIST (original receipts/tax invoices are mandatory)

 


???????? Have you included your original rainwater tank receipt?

 

???????? Have you checked that the plumber is appropriately licensed to carry out the work and a Section 68 approval (if required) has been granted by Council?

 

???????? Have you signed and dated the application form?

 

???????? Have you read the eligibility conditions on the reverse of this form to ensure that you are entitled to this rebate?

 

Mail this form and attachments to Nambucca Shire Council, PO Box 177, Macksville, NSW, 2447 or it may be hand delivered to Nambucca Shire Council, 44 Princess Street, Macksville.

 

** Please note Council will inspect all applications for rural properties prior to a rebate being approved.

 


Ordinary Council Meeting - 28 March 2013

Review of Policy - Rainwater Tank Rebates

 

 

 

 

 

Placeholder for Attachment 3

 

 

 

Review of Policy - Rainwater Tank Rebates

 

 

 

Circularised Document - DRAFT Policy - Rainwater Tank Rebate Scheme Policy showing amendments

 

??Pages

 


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Assistant General Manager Engineering Services Report

ITEM 11.3?? SF844????????????? 280313??????? Nambucca District Water Supply Steering Committee Meeting ? 6 March 2013

 

AUTHOR/ENQUIRIES:?? Richard Spain, Manager Water and Sewerage ????????

 

Summary:

 

Water and Sewerage Steering Committee (WSSC) meetings relating to the Nambucca District Water Supply Bowraville Off-River Storage Project are scheduled to be held monthly at the construction site office.

 

The meeting held on 6 March 2013 did not have a quorum, so a discussion of progress and expenditure took place rather than a formal meeting.? The discussion was minuted per normal practice for a meeting however there were no resolutions made.? The record of the discussion is attached for the information of all Councillors.

 

 

Recommendation:

 

That the record of the discussion held on 6 March 2013 in lieu of the formal Nambucca District Water Supply Steering Committee meeting be received and noted by Council.

 

 

OPTIONS:

 

No other option considered.

 

 

DISCUSSION:

 

Water and Sewerage Steering Committee (WSSC) meetings relating to the Nambucca District Water Supply Bowraville Off-River Storage Project are scheduled to be held monthly at the construction site office

 

The meeting held on 6 March 2013 did not have a quorum, so a discussion of progress and expenditure took place rather than a formal meeting.? The discussion was minuted as usual but no resolutions were made.? The record of the discussion is provided for the information of all Councillors.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

NSW Public Works

NSW Office of Water

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The environment impacts of the project are detailed in the Environmental Impact Statement (EIS) that was prepared by GHD.? The contractors are required to prepare and work to Environmental Management Plans that conform to the requirements of the EIS.

 

Social

 

The project aims to provide a social benefit through security of water supply.

 


Economic

 

The project will have a significant economic impact on the community as increases in both the typical residential bill and developer charges will be required to service Council?s financial commitment to the project.

 

The construction works should also provide an economic stimulus to the Shire.

 

Risk

 

This is a major project for the Shire and there are significant risks associated with construction contracts of this size.? An updated project risk register is kept by the Project Managers and the risks are discussed during the meetings.

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

Council has committed funding for construction works on the Off River Storage Project in the 2012/13 budget and funds will also be allocated for inclusion in the 2013/14 budget.

 

Source of funds and any variance to working funds

 

Funding for the project will be sourced from reserves, grants and loans.

 

The Office of Water has confirmed a $14.8 million subsidy as part of the existing Country Towns Water Supply and Sewerage program. ?$3.27 million of the funding has been claimed to date.

 

Council has also signed a Stage 2 funding deed for the remaining $9 million of a $10 million grant offered by the Federal Government.? $7 million of this Stage 2 funding has been claimed to date.

 

Service level changes and resourcing/staff implications

 

There are no implications related to levels of service and resourcing.

 

Attachments:

1View

6405/2013 - Record of Steering Committee discussion held on 6 March 3013

0 Pages

??


Ordinary Council Meeting - 28 March 2013

Nambucca District Water Supply Steering Committee Meeting ? 6 March 2013

 





Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Assistant General Manager Engineering Services Report

ITEM 11.4?? RF284????????????? 280313??????? Load Limits on Railway Bridges on Browns Crossing Road, Eungai Creek

 

AUTHOR/ENQUIRIES:?? Peter Baynes, Manager Assets ????????

 

Summary:

 

This report seeks Council?s resolution to write to the Minister for Transport to seek intervention into repairing or upgrading rail crossing bridges on Browns Crossing Road.

 

 

Recommendation:

 

1??????? That Council write to the Minister for Transport asking her to intercede on Council?s behalf to expedite the upgrade or replacement of load limited railway bridges on Browns Crossing Road with copies to the Minister for Roads and Ports, the Member for Oxley and the Federal Member for Cowper.

 

2??????? That Council write to the Minister for Transport asking her to intercede on Council?s behalf to obtain a program for the replacement of railway bridges in the Nambucca Shire LGA with copies to the Minister for Roads and Ports, the Member for Oxley and the Federal Member for Cowper.

 

 

OPTIONS:

 

There are no other options considered in this report.

 

DISCUSSION:

 

Council has 3 road bridges located on Browns Crossing Road, Eungai Creek.? There are also 3 railway overbridges located on this same road.? The 3 railway bridges have load limit restrictions placed on them.? These limits range between 6 and 9 tonnes, which mean that Council is not able to access Browns Crossing Road and the bridges for maintenance works to be carried out.? The limits are also causing logistical problems for truck deliveries such as septic tank pump outs and water deliveries during dry periods.

 

Council first raised this matter with Australian Rail Track Corporation (ARTC) in November 2009 with a request to undertake repairs on the bridges in order for the load limit to be improved.? At that time there was also a query as to the priority on the replacement of these bridges in ARTC?s overall infrastructure renewal plan.

 

There has been ongoing communication with ARTC and their service providers Transfield Services and more lately John Holland Rail (JHR) in relation the bridge replacement program and load limits.? All advice to date is that the load limits are still current and that further reviews or work will be required to allow the limits to be lifted or improved and that funding has not been provided for this.? Furthermore we have yet to have confirmation of any proposed replacements of bridges in the Nambucca Shire.

 

This matter has come to the fore again recently when one of Council?s bridges suffered abutment damage during the Australia Day weekend flood event.? The bridge has been closed to traffic since then as the load limit on the railway bridge to the south of Council?s bridge has prevented access to undertake repairs to the bridge abutments.

 

More recently on 28 February 2013 a medical situation was exacerbated when the ambulance service had extreme difficulty attending to a patient in a wheelchair and in fact the patient had to be wheeled across the closed bridge.? Further correspondence with Country Rail and JHR since this event have confirmed that the load limits still apply and furthermore that there are no plans to effect repairs or upgrade works to allow the load limits to be improved.

 

In addition to the load limits on railway bridges on Browns Crossing Road there are also load limits on railway bridges on Cockburns Lane and Taylors Arm Road.? These load limits have less impact on road users.? Cockburns Lane is a less trafficked road and there are alternate routes to the bridge on Taylors Arm Road.

 

Discussions with JHR on 13 March 2013 provided further feedback to the effect that JHR currently have no plans to upgrade or replace these load limited bridges in the near future.? Their bridge replacement program allows for three (3) bridges to be renewed per annum and at this stage these bridges are not of as high a priority as others in the network.

 

In order to expedite works to have these load limits lifted or improved it is recommended that Council write to the Minister for Transport asking her to intercede on Council?s behalf to expedite the upgrade or replacement of load limited railway bridges in the Shire with copies to the Minister for Roads and Ports, the Member for Oxley and the Federal Member for Cowper.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

 

SUSTAINABILITY ASSESSMENT:

 

Environment

No environmental issues arise from this report.

 

Social

Support from the Minister in obtaining removal or lifting of the load limits will provide a social benefit in allowing for unrestricted or less restricted access to the residents along Browns Crossing Road.

 

Economic

No environmental issues arise from this report.

 

Risk

Support from the Minister in obtaining removal or lifting of the load limits will assist in reducing the risk associated with not being able to access Browns Crossing Road and bridges to carry out maintenance works.

 

Council are unable to undertake repair works on the bridge due to the load limits placed on the railway crossing bridge.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There is no direct or indirect impact on the current or future budgets.

 

Source of fund and any variance to working funds

Not applicable.

 

Service level changes and resourcing/staff implications

Council are unable to provide any level of service to the residents in Browns Crossing Road due to the load limit imposed on the railway bridges.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Assistant General Manager Engineering Services Report

ITEM 11.5?? SF1847??????????? 280313??????? Report on Damage - Natural Disaster Jan/Feb 2013

 

AUTHOR/ENQUIRIES:?? Noel Chapman, Manager Civil Works; Paul Gallagher, Assistant General Manager - Engineering Services ????????

 

Summary:

 

Nambucca Shire was subjected to three major storm/flood events during January and February 2013. These events have been declared as Natural Disasters and Nambucca Shire has been included in the declaration.

 

At the Ordinary meeting of Council held on 28 February 2013 Council resolved:

 

?That Council be advised of the debrief on the storm and flood event on 22/23 February 2013?

 

This report provides an overview of the Local Emergency Management Committee (LEMC) debrief due to controlled confidential information and an estimate of the extent of damage across the valley that is eligible for funding consideration by the State Government.

 

 

Recommendation:

 

That Council receive and note the overview on the Local Emergency Management Committee debrief and the estimated damage to Council infrastructure eligible for consideration of funding under the natural disaster guidelines.

 

 

OPTIONS:

 

There are no options.

 

DISCUSSION:

 

Council?s road network suffered damage due to three major storm events in January and February 2013. Damage included clearing of bridge decks, landslips, bridge abutments and a significant amount of fallen trees.

 

The majority of the damage incurred has been inspected and claims for funding are being prepared for submission to Roads and Maritime Services and Public Works. However some areas at the top of the river catchments are still being assessed and access is restricted.

 

A number of landslips have been identified particularly on Taylors Arm Road and Rodeo Drive and these may require detailed investigation by geotechnical engineers.

 

The estimated claim for funding at the time of preparing this report is in the vicinity of $ 4,526,000 as follows:

 

Emergency Works

 

Roads $90,000

Parks (incl tree removal) $16,000

 

Restoration

 

Roads (incl landslips) $4,400,000

Parks (incl tree debris removal from roadsides) $20,000

 

A formal LEMC debrief was conducted on Wednesday 27 February 2013 and was attended by all emergency service combat agencies. The conclusion from the debrief identified a number of issues that could be improved, but overall, the LEMC believed that the event was well managed under some very difficult and treacherous conditions and that Council staff and the combat emergency agencies all worked well together.

 

1??????? COHESION OF EMERGENCY SERVICES

 

Generally all agencies agreed the event was managed quite well with very good interaction between all agencies. Council staff were acknowledged for their efforts throughout the event.

 

2??????? ISOLATION OF EMERGENCY OPERATION CENTRE (EOC)

 

This was the second time the EOC has been isolated during a flooding event causing access issues for volunteers as well as Council staff accessing the depot for materials. An investigation will be undertaken into alternative flood free sites that may be used as an EOC.? Council Chambers is designated as the secondary EOC but may be subject to flood inundation.

 

3??????? COMMUNICATION

 

?????? Optus and Vodafone mobile service was lost, however Telstra continued to work. This affected telephone communication.

 

?????? Power was also affected across a vast area of the valley resulting in electronic communication issues

 

?????? As the combat agency responsible for the event, the SES will notify schools and bus companies about flood events as this is not the role of the LEMC or Council

 

?????? SES will continue to issue Flood Watch Bulletins twice a day or when notified by BOM.

 

?????? SES are the combat agency and all tasking should come from them, as there were duplications in tasking emanating from Police and Ambulance communication centres and this will be dealt with at an agency level.

 

?????? MyRoadinfo - LEMO agreed that Council would take advice on road conditions for the purposes of updating MRI from appropriate emergency service agencies of the LEMC.

 

?????? Road Situation Reports - Some duplication occurred across agencies due to their communication preference (fax/email etc).? Council to manage the roads updates and notify all agencies of the changing road conditions as they evolve and MyRoadinfo updated as well as formal notification to agencies as per the DISPLAN.

 

?????? Issue with the closure of the Pacific Highway and diversion of traffic onto the local road network, which became dangerous.

 

4??????? LIAISON OFFICERS

 

SES would benefit with the support of Liaison Officers from emergency services agencies and Council if they are available.? Liaison Officers must be able to make decisions on behalf of the agency or Council.

 

5??????? FLOOD INTEL INFORMATION AND RIVER GAUGE

 

SES to review location of gauge at Lanes Bridge as it had been relocated and could potentially not be providing a true indication of the extent of flood water.

 


6??????? EVACUATION CENTRES

 

Two evacuation centres were opened at the behest of the SES in Macksville and Nambucca Heads.? There was some initial difficulty experienced in opening two evacuation centres due to getting personnel through flooded areas and closed roads.? Family and Community Services (FACS) have made provision to address the need for staffing two or more centres in future events.

 

 

CONSULTATION:

 

Senior Overseer

Supervisor Parks and Reserves

Emergency Service Agencies

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues as a result of this report

 

Social

 

There are no issues as a result of this report

 

 

Economic

 

There are no issues as a result of this report

 

 

Risk

 

There are no issues as a result of this report

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Any works not funded under Natural Disaster Relief and Restoration Arrangements (NDRRA) will need to be funded from Council funds

 

Source of fund and any variance to working funds

 

General Fund if necessary

 

Service level changes and resourcing/staff implications

 

Some reduction in service level would occur if funding is not approved. Works would be carried out using a combination of day labour and contractors.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting???????????????????????????????????????????????????????????????? 28 March 2013

Assistant General Manager Engineering Services Report

ITEM 11.6?? SF1687??????????? 280313??????? Macksville Park Water Usage

 

AUTHOR/ENQUIRIES:?? Richard Spain, Manager Water and Sewerage ????????

 

Summary:

 

At the ordinary meeting on 29 November 2012 Council resolved the following

 

?Consistent with historic practice, Council?s General Fund pay the water usage account for Macksville Park of $14,380.23 comprising water usage of $7,112.05 and arrears of $7,268.18.

 

That the investigations by the Manager Water and Sewerage to identify the reason/s for the excessive water consumption at Macksville Park be noted and that Councillors be notified of the outcome.

 

That a report be submitted to Council on the possibility of Committees of Management, Clubs and other not for profit groups who currently do not pay for water consumption being charged for water consumption.?

 

This report is to advise Council that the investigation of water use at the Park has found that leaking taps, leaking cisterns and most significantly the automatic urinal flushing system in the club house are considered to be major reasons for the excessive water usage at the Park.

 

 

 

Recommendation:

 

That Council

 

1??????? Receive and note that the investigation of the Macksville Park club house and amenities buildings has found that leaking taps, leaking cisterns and an automated urinal flushing system are considered to account for a significant amount of the excessive water usage at this location.

 

2??????? Council advise the Committee of Management of Macksville Park that they need to make arrangement for plumbing works to be undertaken immediately to rectify leaking taps and cisterns and convert the automatically flushing urinal in the clubhouse to a manual flush system otherwise Council will charge the Committee for the excess water consumption.

 

 

OPTIONS:

 

Council may wish to advise the Committee of Management that they are responsible for the rectification of the identified plumbing problems and reiterate that Council will only pay for a fixed volume of water usage in accordance with resolution 40/13 made at the ordinary meeting on 16 January 2013.

 

 

DISCUSSION:

 

An inspection of the Park amenities was undertaken by Council?s Manager Water and Sewerage and Assets Technical Officer.? It was found that the water meters were indicating that water was being used even though there was no activity in the amenities buildings.

 

Further investigation identified that automatic urinal flushing systems were the main source of water usage.? The two urinal cisterns in the old amenities building slowly fill with water and automatically flush when full, even though for the great majority of time the building is not in use.? This has been occurring 24/7, 365 days per annum, year in year out.

 

Leaking and dripping taps and leaking toilet cisterns were also found.

 

The water use recorded was approximately 40 litres over 10 minutes which equates to approximately 5.7 kL per day. This inturn equates to approximately $14 per day or just over $5,000 per year.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

Technical Officer ? Assets

Water Site Leader

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is an obvious environmental benefit in reducing the amount of wasted water.

 

Social

 

The proposal has no direct social implications.

 

Economic

 

A resolution of the problem of excessive water usage will provide an economic benefit to both Council and the Committee of Management through savings on rates charged for water usage.

 

Risk

 

There is no risk associated with this proposal.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There may be a minor impact on the current budget through Council providing assistance for the plumbing rectification works.

 

Source of fund and any variance to working funds

 

Any funding would come from the General Fund budget for managing the Park

 

Service level changes and resourcing/staff implications

 

There are no implications related to levels of service and resourcing.

 

Attachments:

There are no attachments for this report. ???