The following document is the minutes of the Council meeting held on 27 June 2013.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 10 July 2013 and therefore subject to change.  Please refer to the minutes of 10 July 2013 for confirmation.

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Bob Morrison

Cr Anne Smyth

Cr Elaine South

 

 

 

ALSO PRESENT

 

Paul Gallagher (Acting General Manager)

Peter Wilson (Acting AGM Corporate & Community Services)

Monika Schuhmacher (Minute Secretary)

 

 

 

APOLOGY

 

Michael Coulter (General Manager)

 

 

PRAYER

 

Pastor Darryl Spriggs from the Presbyterian Church offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Mr Paul Gallagher (Acting General Manager) declared a pecuniary interest in Item 9.2 Annual Reporting of Contracts for Senior Staff under the Local Government Act as Mr Gallagher is a senior staff under contract.  Mr Gallagher left the meeting for this item.

 

Councillor JA Ainsworth declared a non-pecuniary significant conflict of interest in Item 9.5 Gumma (Boulton's Crossing) Reserve - Stakeholder Meeting and Acknowledgement of Existing Use Rights under the Local Government Act as Cr Ainsworth is on the Board of the Gaagal Wanggaan (South Beach) National Park.  Cr Ainsworth left the meeting for this item.

 

Councillor K MacDonald declared a pecuniary interest in Item 11.1 Rainwater Tank Rebate Scheme Policy under the Local Government Act as Cr MacDonald has drafted a rebate application for her employer.  Cr MacDonald left the meeting for this item.

 

Councillor K MacDonald declared a pecuniary interest in Item 11.2 Nambucca District Water Supply Steering Committee Meeting - 5 June 2013 under the Local Government Act as Cr MacDonald’s employer is providing fuel to several dam contractors.  Cr MacDonald left the meeting for this item.   

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 12 June 2013

42/13 RESOLVED:          (South/Flack)

 

That the minutes of the Ordinary Council Meeting of 12 June 2013 be confirmed subject to the following correction:

 

On page 3, Item 9.2 Independent Local Government Review Panel – Future Directions of NSW Local Government – Twenty Essential Steps, the following line is duplicated and should be removed:

 

“Cr Morrison - that this Council opposes the creation of the multi-purpose Council until such”

 

 

  

ASKING OF QUESTIONS WITH NOTICE

 

There were no Questions with Notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no Questions for Closed Meeting where due Notice has been received.

 

 

 

General Manager Report

 

ITEM 9.1     SF959                270613     Outstanding Actions and Reports

43/13 RESOLVED:          (Smyth/Ballangarry)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

44/13 Resolved:          (South/MacDonald)

 

That Council bring forward Item 9.5 Gumma (Boulton’s Crossing) Reserve – Stakeholder Meeting and Acknowledgement of Existing Use Rights as there was an interested party in the gallery.

 

 

 

Cr Ainsworth left the meeting for Item 9.5 at 5.50 pm and returned after the conclusion of the Item at 5.52 pm.

 

ITEM 9.5     PRF54                270613     Gumma (Boulton's Crossing) Reserve - Stakeholder Meeting and Acknowledgement of Existing Use Rights

45/13 RESOLVED:          (Flack/Smyth)

 

1        That Council note the outcome of the stakeholder meeting held on 6 June 2013.

 

2        That Council resolve to close the section of public road traversing the Gumma (Boulton’s         Crossing) Reserve and attach Council’s seal to any documents as required.

 

3.       That Council acknowledge that the Gumma (Boulton’s Crossing) Reserve has existing use        rights as a camping ground.

 

 

 

The Acting General Manager left the meeting for Item 9.2 at 5.53 pm and returned at the conclusion of the item at 5.55 pm.

 

ITEM 9.2     SF839                270613     Annual Reporting of Contracts for Senior Staff

46/13 RESOLVED:          (Flack/MacDonald)

 

That the information concerning the provisions of the employment contracts for the General Manager and Assistant General Manager Engineering Services be received.

 

 

 

ITEM 9.3     SF851                270613     Road & Bridge Asset Benchmarking Survey

47/13 RESOLVED:          (Flack/Ballangarry)

 

That the information concerning the road and bridge asset benchmarking survey 2012 be received.

 

 

 

ITEM 9.4     SF42                  270613     Local Government Infrastructure Audit - June 2013

48/13 RESOLVED:          (MacDonald/Smyth)

 

That the information concerning the Local Government Infrastructure Audit June 2013 be received.

 

 

Item 9.5 was dealt with earlier in the meeting.

 

 

 

ITEM 9.6     SF1851              270613     Review of Organisation Structure - Outdoor Operations

49/13 RESOLVED:          (Ainsworth/MacDonald)

 

That Council make the following changes to its organisation structure:

 

a)    Change one Grader Operator position to Roller Operator

b)    Delete one Labourer position

c)    Change Labourer position in Concrete Crew to Construction Carpenter

d)    Change Apprentice Mechanic to Mechanic

e)    Change Trainee Water Operator to Water Attendant

 

 

 

ITEM 9.7     PV4/2013           270613     Recruitment of Assistant General Managers

50/13 RESOLVED:          (Flack/Ainsworth)

 

That Council note the engagement of Blackadder Associates to provide recruitment services for the vacant positions of Assistant General Manager Corporate Services and Assistant General Manager Development, Environment and Community Services.

 

 

 

ITEM 9.8     SF669                270613     Planning Reforms White Paper Discussion

51/13 RESOLVED:          (Ainsworth/Ballangarry)

 

That Council provide a submission to the Planning White paper highlighting the key points of concern identified in the report.

 

 

 

General Manager Report – LATE

 

ITEM 9.9     SF1851              270613     Review of Organisation Structure - Outdoor Operations

52/13 RESOLVED:          (Flack/South)

 

That the information be received.

 

 

 

Assistant General Manager Corporate and Community Services Report

 

ITEM 10.1   SF36                  270613     Code of Conduct Review Panel

53/13 RESOLVED:          (MacDonald/South)

 

That Council appoint the following individuals to serve as members of Council’s Conduct Review Panel for the period 1 July 2013 to 30 June 2017:

 

Alexander Irving Solicitor

Alexander Irving (Principal)

Chris Gallagher Consulting

Christopher Gallagher (Sole Trader)

Harris Wheeler Lawyers

Matthew Smith (Managing Partner)

Tony Cardillo (Partner)

Lisa Gowing (Special Counsel)

Katrina Reye (Partner)

Micah Jenkins (Partner)

Internal Audit Bureau of NSW

 

Shane Boyd (Director)

Helen Colbey (Senior Business Consultant)

Alan Delany (Senior Business Consultant)

Michelle Wakka (Senior Consultant)

Rhonda Stien (Senior Business Consultant)

Michael Symons (Senior Business Consultant)

Kate Molloy (Senior Consultant)

Peter Harvey (Senior Business Consultant)

Charles Corban (Senior Business Consultant)

Timothy Bye (Senior Consultant)

SINC Solutions

Kathleen Roach (Managing Director)

Localé Consulting

Emma Broomfield (Director)

McCullough Robertson Lawyers

 

Cameron Dean (Partner)

Jeremy Kennedy (Partner)

O’Connell Workplace Relations

Graham Evans (Managing Partner)

Mike Colreavy Consulting

Michael Colreavy (General Manager)

Train Reaction Pty Ltd

Kathy Thane (Director)

 

 

 

ITEM 10.2   SF1620              270613     Integrated Planning & Reporting Framework 2013/14 To 2016/17

54/13 RESOLVED:          (Smyth/South)

 

1        That Council respond to all who made submissions, advising them of the outcome and thanking them for their input.

 

2        That Council adopt the reviewed Nambucca Shire Council 2023 Community Strategic Plan.

 

3        That Council adopt the 2013-2017 Delivery Program, 2013/2014 Operational Plan and 2013-2017 Program Budgets.

 

4        That Council adopt the 2013/2014 Fees and Charges (subject to amendment for GST applicability).

 

5        That Council adopt the 2013-2023 Long Term Financial Plans for General, Water and Sewer Functions

 

6        That Council adopt the reviewed Workforce Management Plan (component of Resourcing Strategy).

 

 


 

ITEM 10.3   SF1760              270613     Making of Rates and Charges 2013/2014

Motion:    (Ainsworth/Finlayson)

 

1          That it be confirmed that in accordance with Section 501 of the Act, the annual standing charge for water supply services to all properties connected or able to be connected to Council’s water supply in accordance with Section 552(1) of the Act for 2013/2014 is made at one hundred and nine dollars ($109.00) per occupancy for each assessment, for a 20mm or 25mm connection; four hundred and thirty six dollars ($436.00) for a 40mm connection, six hundred and eighty one dollars ($681.00) for a 50mm connection, one thousand seven hundred and forty four dollars ($1,744.00) for a 80mm connection and two thousand seven hundred and twenty five dollars ($2,725.00) for a 100mm connection, to be charged per connection for each assessment; with a consumption charge of two dollars and eighty one cents ($2.81) per kilolitre to apply to all water consumption billed during the financial year and such charge to have a short title of “Water Charge”.

 

2          That it be confirmed that in accordance with Section 501 of the Act the annual access charge for sewerage services to all properties connected or able to be connected to Council's sewer in accordance with Section 552(3) of the Act for 2013/2014 is made at five hundred and eighty eight dollars ($588.00) per occupancy for each assessment for residential connections; two hundred and eighteen dollars ($218.00)  per assessment for 20mm non residential connections, eight hundred and seventy two dollars ($872.00) per assessment for 40mm non residential connections, one thousand three hundred and sixty three dollars ($1,363.00) per assessment for 50mm non residential connections, three thousand four hundred and eighty eight dollars ($3,488.00) per assessment for 80mm non residential connections, five thousand four hundred and fifty dollars ($5,450.00) per assessment for 100mm non residential connections and two hundred and eighteen dollars ($218.00) for vacant land/non connection per assessment; with a sewer usage charge of three dollars and sixty four cents ($3.64) per kilolitre to be calculated on the estimated volume discharged from all properties excluding residential connections using the total water consumption based on Land and Water Conservation's formula and Department of Energy, Utilities and Sustainability's best practice pricing guidelines and such charge to have a short title of "Sewer Usage Charge" and be included on the ‘Water Account’.

 

3          That it be confirmed that in accordance with Section 501 of the Act, the waste management tip provision charge for 2013/2014 is made at one hundred and thirty six dollars ($136.00) per assessment for properties which do not receive a domestic waste service or are not on a waste collection route, or vacant land where the service is available; such charge to have the short title of “Waste Management Tip Provision”.


 

4          That in accordance with Section 496 of the Act, the annual charge for 2013/2014 for domestic waste service on all occupied rateable land in the Shire, categorised Farmland or Residential under Section 515 or 516 of the Act to which a domestic waste service is provided, is made at five hundred and two dollars ($502.00) per occupancy for each assessment which contains up to and including five residential occupancies, such charge to have a short title of “Domestic Waste Management  —  Occupied”, the amount of the annual charge will be the amount derived by applying the formula A = B x $502.00, where “A” equals the annual charge, “B” equals the number of occupancies and $502.00 is the unit price. Residential assessments with six or more occupancies, upon request, may be charged one base charge of five hundred and two dollars ($502.00) and sufficient additional bins, at the appropriate charge, to service the waste collection requirements of the assessment, as agreed between the property owner and the Council’s Waste Management Officer.

            A waste management ‘tip provision’ or ‘vacant’ annual charge of one hundred and thirty six dollars ($136.00) for the year 2013/2014 is made for properties categorised Farmland or Residential that are not vacant, but do not receive a domestic waste service or are not on a waste collection route, or are vacant land where the service is available.

 

5          That it be confirmed that in accordance with Section 496 of the Act the annual charge for 2013/2014 for domestic waste on all vacant rateable land in the Shire, categorised Residential (under Section 516 of the Local Government Act 1993) and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head and the villages of Taylors Arm Upper, Taylors Arm Lower, Eungai Rail, Eungai Creek, Warrell Creek and Donnellyville and all land within the rural sector with a residential building entitlement, including land categorised as Farmland, where the domestic waste collection service is available, is made at one hundred and thirty six dollars ($136.00) per assessment, such charge to have short title of “Domestic Waste Management – Vacant”.

 

6          That it be confirmed that in accordance with Section 501 of the Act, the annual charge for 2013/2014 for waste service on all occupied rateable land in the Shire, categorised Business (under Section 518 of the Act) to which a waste service is provided, is made at five hundred and two dollars ($502.00) per occupancy per land parcel/assessment, such charge to have a short title of “Waste Management  —  Occupied”, the amount of the annual charge will be the amount derived by applying the formula A = B x $502.00, where “A” equals the annual charge, “B” equals the number of separate occupancies and $502.00 is the unit price.

 

7          That it be confirmed that in accordance with Section 502 of the Act the waste service charge for 2013/2014 for actual use of accessing weekly waste service by non rateable properties is made at nine dollars and sixty five cents ($9.65) per week per service per occupancy per land parcel/assessment, such charge to have the short title “Waste Management  —  Non Rateable”, and the amount of the charge will be the amount derived by applying the formula A = B x C X $9.65, where “A” equals the charge, “B” equals the number of separate occupied sites, "C" equals the number of weekly services and $9.65 is the unit price per service per week.

 

8          That it be confirmed that in accordance with Section 501 of the Act the annual charge for waste for 2013/2014 on all vacant rateable land in the Shire, categorised business (under Section 518 of the Act) and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head and the villages of Taylors Arm Upper, Taylors Arm Lower, Eungai Rail, Eungai Creek, Warrell Creek and Donnellyville, is made at one hundred and thirty six dollars ($136.00) per assessment, such charge to have a short title of “Waste Management  —  Vacant”.


 

9          That it be confirmed that in accordance with Section 496A & 510A of the Act the annual charge for 2013/2014 for stormwater management services on all rateable privately owned developed non strata residential land located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twenty five dollars ($25.00) per land parcel/assessment, such charge to have a short title "Stormwater Management—Residential Charge".

 

10        That it be confirmed that in accordance with Section 496A & 510A of the Act the annual charge for 2013/2014 for stormwater management services on all rateable privately owned developed strata residential land located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twelve dollars and fifty cents ($12.50) per lot/assessment, such charge to have a short title "Stormwater Management—Residential Strata Charge".

 

11        That it be confirmed that in accordance with Section 496A & 510A of the Act the annual charge for 2013/2014 for stormwater management services on all rateable privately owned developed urban business land and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twenty five dollars ($25.00) per land parcel/assessment plus an additional twenty five dollars ($25.00) for each 350 square metres or part of 350 square metres by which the area of the parcel of land exceeds 350 square metres, such charge to have a short title "Stormwater Management Business Charge" and be capped at $100.00 per assessment.

 

12        That it be confirmed that in accordance with Section 496A & 510A of the Act the annual charge for 2013/2014 for stormwater management services on all rateable privately owned developed urban business strata lots/land and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at an amount equal to twenty five dollars ($25.00) per strata plan land parcel (parent parcel) plus an additional twenty five dollars ($25.00) for each 350 square metres or part of 350 square metres by which the area of the parcel of land exceeds 350 square metres and capped at $100.00 then divisible on a pro rata basis between the rateable strata lots, such charge to have a short title "Stormwater Management-Business Strata Charge".

 

13        That a rate of zero point zero zero four nine nine nine dollars ($0.004999) on the land value of all rateable land in the rating category of “Farmland”, is made for the year 2013/2014, subject to a minimum rate of four hundred and seventy four dollars ($474.00) per assessment, in accordance with Section 458 of the Act, such rate to apply to all properties categorised as “Farmland”, pursuant to Section 515 of the Act, such rate to have a separate short title of “Farmland” in accordance with Section 543 of the Act.

 

14        That a rate of zero point zero zero four six one one dollars ($0.004611) on the land value of all rateable land in the rating category “Residential” is made for the year 2013/2014, subject to a minimum rate of seven hundred and twenty four dollars ($724.00) per assessment, such rate to apply to all properties categorised as “Residential”, pursuant to Section 516 of the Act, excluding all properties in the sub categories “Town” and “Village/Estates”, such rate to have a separate short title of “Residential-Non-Urban” in accordance with Section 543 of the Act.


 

15        That a rate of zero point zero zero four six one one dollars ($0.004611) on the land value of all rateable land in the rating category “Residential”, sub category “Town” is made for the year 2013/2014, subject to a minimum rate of seven hundred and twenty four dollars ($724.00) per assessment, such rate to apply to all rateable land located in centres of population described as comprising all properties zoned residential, and land not otherwise categorised, located in the towns of Nambucca Heads, Hyland Park, Macksville, Bowraville, Scotts Head and Valla Beach and serviced with water supply, sewerage, or septic tank, such rate to have a separate short title of “Residential-Town”, in accordance with Section 543 of the Act.

 

16        That a rate of zero point zero zero four six one one dollars ($0.004611) on the land value of all rateable land in the rating category “Residential”, sub-category “Village/Estates” is made for the year 2013/2014, subject to a minimum rate of seven hundred and twenty four dollars ($724.00) per assessment, such rate to apply to all rateable land located in the villages of Eungai Rail, Eungai Creek, Warrell Creek, Donnellyville, Taylors Arm – Upper and Lower, and all Estates comprising all residential land within the rural sector with a residential building entitlement and within a subdivision both past and present which results in the concentration of holdings to create an estate of two or more lots, all ribbon development residential lots along rural roads contiguous to developed estates and villages and all ribbon development residential lots along rural roads immediately opposite to developed estates, such rate to have a separate short title “Residential – Village/Estates”, in accordance with Section 543 of the Act.

 

17      That a rate of zero point zero zero six four six five dollars ($0.006465) on the land value of all rateable land in the rating category “Business” is made for the year 2013/2014, subject to a minimum rate of seven hundred and twenty four dollars ($724.00) per assessment, such rate to apply to all properties  categorised as “Business”, pursuant to Section 518 of the Act, excluding all properties in the sub categories “Caravan Park”, “CBD” and “Industrial Estate”, such rate to have a separate short title of “Business-Ordinary” in accordance with Section 543 of the Act.

 

18      That a rate of zero point zero zero nine six five five dollars ($0.009655) on the land value of all rateable land in the rating category “Business”, sub category “Caravan Park”, is made     for the year 2013/2014, subject to a minimum rate of seven hundred and twenty four dollars ($724.00) per assessment, such rate to apply to all rateable properties categorised as Business sub category “Caravan Park” and have a short title of “Business-Caravan Park”, in accordance with Section 543 of the Act.

 

19      That a rate of zero point zero one zero four three nine dollars ($0.010439) on the land value of all rateable land in the rating category “Business”, sub category “CBD” is made for the year 2013/2014, subject to a minimum rate of seven hundred and twenty four dollars ($724.00) per assessment, such rate to apply to all rateable properties categorised as “Business”, sub category “CBD” in the towns of Nambucca Heads, Bowraville, Macksville, Valla Beach, and Scotts Head and such rate to have a separate short title of “Business-CBD” in accordance with Section 543 of the Act.

 

20      That a rate of zero point zero zero six four six five dollars ($0.006465) on the land value of all rateable land in the rating category “Business”, sub category “Industrial Estate” be now made for the year 2013/2014, subject to a minimum rate of seven hundred and twenty four dollars ($724.00) per assessment, such rate to apply to all rateable properties categorised as “Business”, sub category “Industrial Estate” in the towns of Nambucca Heads and Macksville, and such rate to have a separate short title of “Business-Industrial Estate” in accordance with Section 543 of the Act.

 

21      That a special rate, pursuant to Section 495 of the Act, of zero point zero zero zero one two three one dollars ($0.0001231) on the land value of all rateable land in Council’s area (refer Section 538 of the Act) is made for the year 2013/2014, additional to a base amount of eighteen dollars and fifty cents ($18.50) per assessment (refer Section 499 of the Act) so that the levying of the base amount will produce not more than fifty percent (50%) of the total amount payable by the levying of the special rate so as to comply with Section 500 of the Act, as provided by Section 537 of the Act and determined by Section 536 of the Act. Such special rate to have a separate short title of “Environmental” in accordance with Section 543 of the Act.

 

22      That a charge of eighty nine dollars ($89.00) be the annual fee for Category 1 (Low Risk) Sewer Trade Waste, is made for the year 2013/2014 pursuant to Section 501 of the Act and have a short title Trade Waste Fee–Cat 1.

 

23      That a charge of eighty nine dollars ($89.00) be the annual fee for Category 1A (Low Risk) Sewer Trade Waste, is made for the year 2013/2014 pursuant to Section 501 of the Act and have a short title Trade Waste Fee–Cat 1A.

 

24      That a charge of one hundred and forty nine dollars ($149.00) be the annual fee for Category 2 (Medium Risk) Sewer Trade Waste, is made for the year 2013/2014 pursuant to Section 501 of the Act and have a short title Trade Waste Fee–Cat 2 with an additional charge of one dollar and sixty nine cents ($1.69) for the Usage Charge per kilolitre or fifteen dollars and fifteen cents ($15.15) per kilolitre for Non-Conforming Usage Charge, is made for the 2013/2014 pursuant to Section 502 of the Act.

 

25      That a charge of one hundred and forty nine dollars ($149.00) be the annual fee for Category 3 (High Risk) Sewer Trade Waste, is made for the year 2013/2014 pursuant to Section 501 of the Act and have a short title Trade Waste Fee–Cat 3, with an additional charge of one dollar eight cents ($1.08) per kilogram for Excess Mass Charge, is made for the year 2013/2014 pursuant to Section 502 of the Act.

 

26      That a charge of eighty nine dollars ($89.00) be the annual fee for Category 4 Septic tank Effluent Disposal Sewer Trade Waste, is made for the year 2013/2014 pursuant to Section 501 of the Act and have a short title Trade Waste Fee–Cat 4.

 

27      That a charge of eighty nine dollars ($89.00) be the annual fee for Category 4 Caravan Dump Effluent Disposal, is made for the year 2013/2014 pursuant to Section 501 of the Act and have a short title Trade Waste Fee–Cat 4, with a charge of one hundred and thirty one dollars ($131.00) for Disposal at Treatment Works with a maximum of 2,500L. Disposals over 2,500L will have an additional charge of forty eight dollars ($48.00) per 1000L, is made for the year 2013/2014 pursuant to Section 501 of the Act.

 

28      That an interest rate of 9% per annum be charged on overdue rates and charges for the year 2013/2014 pursuant to Section 566 of the Act.

 

 

Amendment:      (Morrison/Finlayson)

 

That recommendations 1 to 28 be adopted subject to the sewerage usage charge (dot point 2) being reduced from $3.65 to $2.43, being the 2012/13 sewerage usage charge of $3.43 less a dollar.

 

The Amendment was LOST.

 

The Motions 1 to 28 upon being put were carried.

 

For the Motion:               Cr Ainsworth, Ballangarry, Finlayson, Flack, Hoban, MacDonald, Smyth, South   (Total 8)

Against the Motion:         Cr Morrison           (Total 1)

 

Reason for voting for the motion was because the timing being so close to the end of the financial year and there was no supporting information.

 

55/13 Resolved:          (Morrison/Ainsworth)

 

That a Division be held.

 

For:             Cr Ainsworth, Ballangarry, Finlayson, Flack, Hoban, MacDonald, Smyth, South   (Total 8)

Against:       Cr Morrison           (Total 1)

 

 

 

ITEM 10.4   SF1822              270613     Minutes Of The Access Committee Meeting Held On 28 May 2013

56/13 RESOLVED:          (Smyth/South)

 

That the Access Committee minutes from the meeting on 28 May 2013 be endorsed by Council.

 

 

 

ITEM 10.5   SF1822              270613     Minutes of the Access Committee meeting held 23 April 2013

57/13 RESOLVED:          (Smyth/South)

 

That the Committee’s submission to the Joint Standing Committee on Road Safety regarding Non-registered motorised scooters be noted, and the minutes of the Nambucca Shire Council Access Committee meeting held 23 April 2013 be endorsed.

 

58/13 Resolved:          (Smyth/Flack)

 

That Council make representation at the public hearing in Port Macquarie in August 2013 for consideration to be given to Roads and Maritime Services remitting the scooter registration fees to the relevant councils.

 

 

 

ITEM 10.6   T001/2013          270613     T001/2013 Tender for Audit Services for a six (6) year period commencing 1 July 2013

59/13 RESOLVED:          (Ainsworth/MacDonald)

 

That Council accept the tender submitted by Forsyths Business Services Pty Ltd for Tender No. T001/2013 for a period of six (6) years commencing on 1 July 2013 and terminating on 30 June 2019, being the lowest tender received.

 

 

 

ITEM 10.7   SF1709              270613     Applications and Statistical Reports 2012-2013 - May 2013

60/13 RESOLVED:          (Ainsworth/Smyth)

 

1          That Council note development application statistics and processing times for 2013 compared with 2012.

 

2          That Council note the statistical information for Applications and Certificates received and released by Council for 2012-2013.

 

61/13 Resolved:          (Ainsworth/Morrison)

 

That an additional column be added to the table providing the construction costs for applications approved.

 

 

 

ITEM 10.8   SF1823              270613     Outstanding DA's greater than 12 months, applications where submissions received not determined to 7 - 14 June 2013

62/13 RESOLVED:          (Ainsworth/South)

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

 

ITEM 10.9   SF1782              270613     Scotts Head Events Committee of Management

63/13 RESOLVED:          (Flack/Smyth)

 

1        That Council approve the formation of a s355 Committee of Management to be known as Scotts Head Events Committee of Management.

 

2        That on formation of the Committee Council be advised of the membership and contact details and the Committee be provided with the Guidelines for Section 355 Committees.

 

 

 

ITEM 10.10  SF251                270613     Schedule of Council Public Meetings

64/13 RESOLVED:          (Flack/Ainsworth)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

Assistant General Manager Corporate and Community Services Report – LATE

 

ITEM 10.11  SF1856              270613     National Constitutional Recognition of Local Government Campaign   

65/13 RESOLVED:          (Smyth/South)

 

1        That Council approve of a 2013/14 budget variation of $4,417.33 plus GST, which represents the payment of the third instalment of the special levy to Local Government NSW for the advertising campaign to support the referendum on the constitutional recognition of local government.

 

2        That the budget variation be reflected in the September 2013 Quarterly Budget Review.

 

 

 

 

Assistant General Manager Engineering Services Report

 

Cr MacDonald left the meeting for Items 11.1 and 11.2 at 7.10 pm and returned after the conclusion of the Item 11.2 at 7.19 pm.

 

ITEM 11.1   SF1031              270613     Rainwater Tank Rebate Scheme Policy

66/13 RESOLVED:          (Ainsworth/Flack)

 

That Council resolve to adopt the amended rainwater tank rebate policy.

 

 

 

ITEM 11.2   SF844                270613     Nambucca District Water Supply Steering Committee Meeting - 5 June 2013

67/13 RESOLVED:          (Smyth/South)

 

That Council adopt the minutes of the Water and Sewerage Steering Committee Meeting held on 5 June 2013.

 

     

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

Resolved:         (Ainsworth/Ballangarry)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

 

Assistant General Manager Corporate and Community Services Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1   T001/2013          270613     T001/2013 Tender for audit services for a six (6) year period commencing 1 July 2013

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 7.20 pm.

 

 

RESUME IN OPEN MEETING

 

Resolved:         (Flack/Ainsworth)

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 7.21 pm.

 

 

FROM COUNCIL IN CLOSED MEETING

 

Assistant General Manager Corporate and Community Services Report

For Confidential Business Paper in Closed Meeting

 

ITEM 12.1   T001/2013          270613     T001/2013 Tender for audit services for a six (6) year period commencing 1 July 2013

68/13 RESOLVED:          (Ainsworth/Flack

 

That Council accept the tender submitted by Forsyths Business Services Pty Ltd for Tender No. T001/2013 for a period of six (6) years commencing on 1 July 2013 and terminating on 30 June 2019, being the lowest tenderer.5

 

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 7.22 pm. 

 

Confirmed and signed by the Mayor on 10 July 2013.

 

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)