NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

14 August 2013

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?             Effective leadership

?             Strategic direction

?             Sustainability of infrastructure and assets

?             Community involvement and enhancement through partnerships with Council

?             Enhancement and protection of the environment

?             Maximising business and employment opportunities through promotion of economic development

?             Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?             Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the last Thursday of each month commencing at 5.30 pm AND a full day meeting commencing at 8.30 am on the Wednesday two weeks and one day before the Thursday meeting. Meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 14 August 2013

 

Acknowledgement of Country ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 25 July 2013

5??????? NOTICES OF MOTION

5.1???? Notice of Motion - Waste Service ? Bulk Collection Arrangements (Trim SF453)....................................................................................................... 6 ?

6??????? PUBLIC FORUM

i)             Mr Peter Bateman - on behalf of Inundation of neighbour's property (water)

DELEGATION

10.3?? Community Briefing Program - Coal Seam Gas (CSG)............................... 87

i) ????? Representative on behalf of NSW Trade & Investment, Resources & Energy Division

 

7??????? ASKING OF QUESTIONS WITH NOTICE ??

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Outstanding Actions and Reports................................................................ 7

9.2???? Transfer of Ownership of the Bowraville Folk Museum from Council to the Bowraville Folk Museum Inc..................................................................... 10

9.3???? Clarence Regional Library - Distribution of the Assets and Liabilities Pertaining to the Agreement which Lapsed on 1 November 2011................ 20

9.4???? Adin Street Reserve, Scotts Head - Proposed 21 year Lease of Community Land to the North Coast Accommodation Trust.......................................... 25

9.5???? Office of Environment and Heritage successful grant applications for Beach Access Improvement program - phase 2 and HEalth Estuaries (Boulton's Crossing and Stuarts Island)..................................................................... 37

9.6???? Investment Report To 31 July? 2013.......................................................... 40

9.7???? Coronation Skate Park - Mediation Arrangements for Class 4 Proceedings. 45

9.8???? Manager Business Development - Update on Activities.............................. 48

10????? Assistant General Manager Corporate and Community Services Report

10.1?? Conduct of Local Government Elections to 2016........................................ 53

10.2?? Review Of Investment Of Surplus Funds Policy & Strategy........................ 56

10.3?? Community Briefing Program - Coal Seam Gas (CSG)............................... 87

10.4?? Outstanding DA's greater than 12 months, applications where submissions received not determined to 16 July - 2 August 2013................................... 89

10.5?? Schedule of Council Public Meetings......................................................... 91

10.6?? Scotts Head Events Committee of Management AGM - 14 May 2012 - Minutes.................................................................................................... 92

10.7?? Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 25 July 2013 - Minutes.............................................................. 95


 

11????? Assistant General Manager Engineering Services Report

11.1?? Relocation of the primary NSW Rural Fire Service Control Centre from Nambucca Emergency Operation Centre to Kempsey Fire Control Centre. 102

11.2?? Request for donation for Secton 138 General Works Application Fee - Macksville High School........................................................................... 106

11.3?? Appointment of State Emergency Service Acting Volunteer Local Controller.............................................................................................................. 108

11.4?? New Draft Policy - Road Signage on Public Land..................................... 111

11.5?? Review of Policy - Trees and Street Gardens Maintenance and Removal of Trees and Street Gardens on Public Land Managed by Council ............... 171

11.6?? Proposed installation of a pedestrian refuge on Bellwood Road Nambucca Heads.................................................................................................... 209

11.7?? Deer Hill Road , Buckra Bendinni ? Road Opening and Closing................. 215

11.8?? Acquisition of Crown land for easement and road purposes on Wallace Street and Upper Warrell Creek Road Macksville............................................... 220

11.9?? Acquisition of land for access for Shelly Beach Road Nambucca Heads... 224

11.10 Creation of a title for the Visitor Information Centre.................................. 227

11.11 Closure and realignment of Argues Road and part of Higginbotham Road Upper Taylors Arm................................................................................. 234

11.12 Waste Management Quarterly Report April - June 2013........................... 239

11.13 Tender T121314MNC Collection, Sorting and Removal of Ferrous and Non-Ferrous Scraps Metals and Used Lead Acid Batteries (ULABs)................ 246 ???

12????? General Manager's Summary of Items to be Discussed in Closed Meeting

12.1?? Outcome of Recruitment for the Positions of Assistant General Manager Corporate Services and Assistant General Manager Development, Environment & Community Services

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

12.2?? Tender T121314MNC Collection, Sorting and Removal of Ferrous and Non-Ferrous Scraps Metals and Used Lead Acid Batteries (ULABs)

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

??

??????????? a???? Questions raised by Councillors at 8 above

 

?????? i???????? MOTION TO CLOSE THE MEETING

?????? ii??????? PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

??? TO CLOSE

?????? iii?????? CONSIDERATION OF PUBLIC REPRESENTATIONS

?????????????????? iv?????? DEAL WITH MOTION TO CLOSE THE MEETING

13????? MEETING CLOSED TO THE PUBLIC

14????? REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

???????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?       It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?       Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?       Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?       Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

???


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

Notice of Motion

ITEM 5.1???? SF1817??????????? 140813??????? Notice of Motion - Waste Service ? Bulk Collection Arrangements (Trim SF453)

 

AUTHOR/ENQUIRIES:?? Rhonda Hoban, Councillor ????????

 

Summary:

 

As a service to residents on the waste collection route, Council provides biannual bulky goods collection on specific dates.? Under the current arrangements the collection dates are advertised and residents are asked to put their bulky goods on the kerbside just prior to the collection day.? Unfortunately, for a variety of reasons, residents are placing bulky waste on the kerb or roadside outside of the collection times.? This has resulted in unwanted items laying on the kerbside for weeks and has drawn complaints from residents and the Tourism Association about the image this presents of our shire, particularly to visitors

 

 

Recommendation:

 

That the Waste Management Officer report to Council on alternate arrangements for providing a bulk waste collection service.

 

 

 

Attachments:

There are no attachments for this report. ?????


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

General Manager

ITEM 9.1???? SF959????????????? 140813??????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:?? Michael Coulter, General Manager ????????

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

Brief to be prepared and new floodplain study to be undertaken during 2011.

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

Draft flood study likely to be presented to Council May/June 2012.

Re the delay, Council?s Strategic Planner has followed up the RMS.

Staff meeting with Consultants on Wednesday 18/10/12.

Funding for a Flood Risk Management Plan which would consider filling is included in the 2013/14 Environmental Levy program.

JULY 2011

2

SF1031

21/7/2011

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Policy under revision and to be reported to future meeting.? Also the State Government policy has recently changed.

 

Awaiting finalisation of Nambucca River Flood Studies

 

OCTOBER 2011

3

SF1460

17/11/2011

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

AGMCCS

Change in Rates staff meant that there has not been the opportunity to review the criteria.? To be reported in 2013/2014.

 

Once Finance Structure resolved this matter should progress.

 


 

FEBRUARY 2012

OCTOBER 2012

4

DA2012/069

25/10/2012

Council to seek full external funding for independent traffic study for Pacific Highway Upper Warrell Creek Road Intersection

MBD/

G&CO

Investigations underway

Discussed at meeting on 18 March 2013.? Agreed that Boral and APS would prepare a traffic study.

Study completed & a copy was provided to Council on 31 July.? Meeting to be arranged with RMS and Trade & Investment preparatory to APS lodging an application to modify the consent to increase output from 90,000 tonnes p.a. to 200,000 tonnes p.a.

 

NOVEMBER 2012

5

SF29

29/11/2012

Representatives of Clarence Valley Council be requested to meet with representatives of this Council to discuss the distribution of the assets and liabilities of the CRL.

 

GM

Letter sent 5 December 2012.? Discussion with CVC General Manager who requested the matters of contention be listed in an email.? Points of contention emailed 28 February 2013.? Response received and being discussed with Manager Community and Cultural Services.

Further letter sent to Clarence Valley Council asking for a breakdown of $206,241 paid for ?redundancies and terminations?.? Response received.? To be reported in July.? Deferred to August.

 

MARCH 2013

 

6

SF1031

28/3/2013

That there be a review in 6 months time of the policy on rainwater tank rebates to determine whether or not there should be an increase in funding.

 

AGMES

Report due October 2013

 

7

RF284

28/3/2013

Council write to the Minister for Transport to expedite the upgrade and replacement of load limited railway bridges (overpasses) on Browns Crossing Road

 

AGMES

Letter written w/e 5/4/2013

Verbal advice has been provided to Council that a Ministerial request for information was forwarded to the Rail Authority seeking information on the bridges.

Further letter sent 31/7/13

 

APRIL 2013

 

8

SF601

10/4/2013

Council request RMS to urgently prepare for On and Off ramps for the Pacific Highway in the vicinity in North Macksville as to facilitate a discussion

 

GM

Letter sent to RMS on 12 April 2013

Mayor and Ms Janine Reed attended Community Cabinet meeting in Taree on 20 May 2013 in relation to this.

 

Meeting with rms 30 May 2013.? Issue discussed.? Rms are preparing a concept with indicative costing and will supply to Council.

 

Suggested indicative costing is $10M.

 

Concept plan not received as at 7 August 2013.? Follow up letter sent.

 

 

MAY 2013

 

9

SF453

30/5/2013

That Council receive a report on the comparison of waste costs from a Sydney council and Mid North and North Coast councils.

 

AGMES

Report in July 2013

Comparison of waste costs included in quarterly report

 

10

SF453

30/5/2013

The GM consult with Bellingen Shire Council to gauge its interest in forming a working group to review the Coffs Coast Waste Service?s strategic direction.

 

GM

Letter sent 6 June 2013.

 

JULY 2013

 

11

SF251

10/7/2013

A delegation comprising the Mayor, interested Councillors, a rep of the three Chambers of Commerce and a victim of crime seek an urgent meeting with the Minister for Police and the Hon. Andrew Stoner MP.? Also stat dec forms be distributed and a media release be issued.

 

GM

Request sent to Andrew Stoner?s office on 12/7/2013.? Media release issued on 12/7/2013.? Stat. dec. forms circulated.

 

12

SF453

10/7/2013

Councillors be notified of the next scheduled meeting of the Coffs Coast Waste Service and Council follow up Bellingen Shire Council.

 

GM

Waste Management Officer to advise Councillors of next meeting. ?Follow up letter sent to Bellingen Shire Council on 19/7/2013

 

13

RF275

25/7/2013

Council request that RMS consider providing Natural Disaster Funding for the provision of a bicycle/walking/horse riding trail in lieu of reinstating the Bowraville to Bellingen Road.

 

GM

Letter sent 1 August 2013.

 

14

SF1031

25/7/2013

There be a further report to Council on 13 September to consider the adoption of Local Approval Policies.

 

AGMCCS

Report to meeting on 13 September 2013.

 

15

SF90

25/7/2013

Council defer a proposed pedestrian refuge on Bellwood Road pending an onsite inspection and consideration in the September budget review.

 

AGMES

Inspect and report in November 2013.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

General Manager

ITEM 9.2???? SF309????????????? 140813??????? Transfer of Ownership of the Bowraville Folk Museum from Council to the Bowraville Folk Museum Inc.

 

AUTHOR/ENQUIRIES:?? Michael Coulter, General Manager ????????

 

Summary:

 

The Bowraville Folk Museum Inc. is seeking the transfer of the Bowraville Folk Museum to its ownership.

 

The Bowraville Folk Museum Inc. is an incorporated association with an equivalent mission to Council in terms of owning and operating the museum.

 

The Incorporated Association is seeking the transfer of the museum at nil cost and subject to a number of conditions being:

 

1????????????? Council pays all the legal costs, stamp duty, GST etc associated with the transfer of ownership

2????????????? Exemption from rates

3????????????? Council pay be way of donation fixed charges for water and sewerage

4??????? Council undertakes a dilapidation report to identify any repairs and maintenance required to the buildings and undertake any repair work as a condition of any handover of ownership

5??????? Council continue in its assistance of the Museum through its Grants Officer and other programs which may be run from time to time, an example being the recently concluded Museum Advisor Program in conjunction with Museums and Galleries

 

A dilapidation (defects) report on the Museum has now been prepared by Mr Owen Donnelly, Licensed Builder.? The report identifies numerous, mainly minor defects which require repair.? Mr Donnelly?s estimate of the cost to rectify all of the defects would be in the vicinity of $22,000.

 

Over the past 5 years the costs of the building have been as follows:

 

Bowraville Folk Museum Costs

 

Year

Capital ($)

Maintenance1 ($)

Depreciation ($)

Total ($)

2008/2009

Nil

8,590

45,223

53,813

2009/2010

7,178 (shutters)

12,546

45,348

57,894

2010/2011

3,471 (toilet)

22,954

45,825

68,779

2011/2012

Nil

15,338

45,890

61,228

2012/2013

12,990 (awnings)

12,458

45,426

57,884

 

1 Since 2009/2010 the maintenance figure has included insurance costs of approximately $10,200 per annum.

 

The Museum is one small example of why the Council has been provided with a weak financial sustainability rating by NSW Treasury Corporation and a negative outlook.? Whilst the depreciation cost may not reflect the cost of the capital renewal which will be required to maintain the asset, the renewal expenditure over the past 5 years has been minimal in comparison to the depreciation expense.? Council does not set aside any funded reserves to provide for this capital renewal.

 

The transfer of the building to the incorporated association would remove the asset from Council?s balance sheet and with it the unfunded depreciation as well as maintenance expenditure.

 

There are many examples of small local museums in NSW which take pride in their ownership and control of their facility.? There is some anecdotal evidence that such museums may be more sustainable than the model of Council control due to the sense of ownership and custodial responsibility for locally important cultural artefacts.? Our Frank Partridge VC military museum has been particularly successful in its operations and has perhaps the strongest volunteer base of all of the Valley?s museums.

 

 

Recommendation:

 

1??????? Subject to the reclassification of the property from community to operational land, that Council transfer the Bowraville Folk Museum to the Bowraville Folk Museum Inc. in accordance with the conditions set down by the Incorporated Association.

 

2??????? Following the reclassification of the property and upon confirmation from the Folk Museum of their acceptance of the transfer that Council undertake the building repairs identified in the report by Mr Owen Donnelly, Licensed Builder, with funding to be provided in the September quarter budget review.

 

3??????? That Council?s seal be affixed to the relevant transfer documents.

 

4??????? That the Bowraville Folk Museum Inc. be advised of Council?s decision.

 

 

OPTIONS:

 

Council can resolve not to proceed with the reclassification and transfer of the Bowraville Folk Museum.

 

Council can make a decision not to proceed at a later date.? In particular the transfer is subject to the reclassification of the land from community to operational.? Council is required to conduct a public hearing and consider the outcome of the public hearing and any submissions.? At this point Council could decide not to proceed with the transfer.

 

 

DISCUSSION:

 

The following resolutions are from Council?s meeting on 10 July 2013:

 

1???? Council resolve to support in principle the transfer of the Bowraville Folk Museum to the Bowraville Folk Museum Inc. in accordance with the conditions set down by the Incorporated Association and subject to Council being able to fund any work identified in the dilapidation report.

 

2???? Council proceed to arrange for the preparation of a dilapidation report by an external consultant.

 

3???? There be a further report to Council on the costs and funding of any work identified in the dilapidation report prior to a final decision being made on the transfer of the property.

 

4???? In anticipation of the possible transfer of the Bowraville Folk Museum to the Bowraville Folk Museum Inc., that Council proceed to reclassify the Bowraville Folk Museum from community to operational land.

 

5???? In the event that the transfer proceeds, that the Council seal be affixed to the relevant transfer documents.

 

That prior to any proposed handover of ownership that Council ensure the Folk Museum?s financial accounts are up to date and appropriately reported.

 

A dilapidation (defects) report on the Museum has now been prepared by Mr Owen Donnelly, Licensed Builder.? A copy of the report is attached.? The report identifies numerous, mainly minor defects which require repair.? Mr Donnelly?s estimate of the cost to rectify all of the defects would be in the vicinity of $22,000.

 

The estimated cost of the work exceed the existing funding available in the maintenance budget for the building and would need to be incorporated in the September quarterly budget review.? Given the building?s depreciation cost, the required expenditure to attend to the listed defects as a condition of the transfer of the building is justified.

 

In relation to the further resolution that Council ensure the Folk Museum?s financial accounts are up to date and appropriately reported, attached are the financial statements presented to the Museum?s Annual General Meeting which was held on Tuesday 16 July 2013.? Councillor Finlayson and myself were in attendance at the meeting.

 

The Incorporated Association believes the future of the Museum is best secured by acting independently of Council.? In this regard the Frank Partridge VC Military Museum has successfully demonstrated what can be achieved by a museum which is owned and operated by a community based organisation and where the Council has provided some technical and financial assistance through the Museum Advisor Program and also through Council?s Grants Officer.

 

As previously reported, the Incorporated Association is seeking the transfer of the museum at nil cost and subject to a number of conditions being:

 

a??????? Council pays all the legal costs, stamp duty, GST etc associated with the transfer of ownership

b??????? Exemption from rates

c??????? Council pay be way of donation fixed charges for water and sewerage

d??????? Council undertakes a dilapidation report to identify any repairs and maintenance required to the 5? buildings and undertake any repair work as a condition of any handover of ownership

e??????? Council continue in its assistance of the Museum through its Grants Officer and other programs which may be run from time to time, an example being the recently concluded Museum Advisor Program in conjunction with Museums and Galleries

 

The Incorporated Association has already arranged a similar insurance cover to that used by the Frank Partridge VC Military Museum.? This provides the same type of cover to that provided by Council with the exception that the property insurance will not cover the reinstatement of the building.? The nature of a museum is that its contents are the reason for its existence and it is better to invest in superior smoke and fire detection and response systems than an insurance policy for building replacement.

 

An investigation has been undertaken of what it has cost Council to own the building over recent years.

 

In 2006/2007 Council spent $22,820 installing a smoke and fire alarm system and then in 2007/2008 a further $31,437 on installing a fire sprinkler system.? More generally, over the past 5 years the costs of the building have been as follows:

 

Bowraville Folk Museum Costs

 

Year

Capital ($)

Maintenance1 ($)

Depreciation ($)

Total ($)

2008/2009

Nil

8,590

45,223

53,813

2009/2010

7,178 (shutters)

12,546

45,348

57,894

2010/2011

3,471 (toilet upgrade)

22,954

45,825

68,779

2011/2012

Nil

15,338

45,890

61,228

2012/2013

12,990 (awnings)

12,458

45,426

57,884

 

1 Since 2009/2010 the maintenance figure has included insurance costs of approximately $10,200 per annum.

 

Capital expenditure which increases the life of the building will affect the depreciation expense.

 

Following a recent valuation of the building, the derivation of the depreciation expense for future years using the component parts of the building as at 30 June 2013 and based on its fair (written down) value is shown in the following table.? The reason the total depreciation expense is less than in the table above is that the valuation of the building has changed.


 

Bowraville Folk Museum Depreciation Expense

 

Component

Replacement Cost ($)

Est. Life

Remaining Life (years)

Fair Value $

Dep?n with 10% Residual Value $

Boarding House

180,000

50

20

71,000

2,650

Church

150,000

60

10

25,000

1,000

Flat

140,000

50

10

28,000

1,400

Substructure

100,000

60

15

25,000

1,000

Superstructure

460,000

60

15

120,000

4,933

Roof

180,000

40

15

68,000

3,333

Finishes

230,000

20

10

120,000

9,700

Fittings

52,000

20

10

26,000

2,080

Services

350,000

30

15

180,000

9,666

External Services

4,100

30

15

2,100

112

Total

1,846,100

 

 

665,000

35,874

 

The minutes of the October 2011 Annual General Meeting of the Section 355 Committee, the most recent AGM minutes which Council has, are attached.? They indicate for the financial year, the operating result was a surplus of $5,579 and that the Committee had good cash reserves of $34,363.? They have the benefit of rental income from a flat in the building.? The current entry fees at $2.00 per adult and a $1.00 per child have potential to be increased.

 

The cash position of the Museum is such that the Incorporated Association should be able to operate the Museum and maintain the building, although in the medium to long term the capital required to renew the facility will be a financial challenge.? In this respect the problem which will be faced by the Incorporated Association will be no different to the financial challenges faced by Council.? Council can and should continue to provide assistance to the Museum where it can through Council?s Grants Officer and other programs which may provide technical or financial assistance.

 

Given the potential costs of maintaining the building, the request from the Incorporated Association that Council undertake a dilapidation report and undertake any repair work as a condition of any handover of ownership is a reasonable one.? Council will need to satisfy itself that it can fund any identified work before proceeding with the transfer of the property.

 

The Incorporated Association will be exempt from rates as a charity.? The request for an on-going donation for fixed water and sewerage charges is also reasonable and should be supported.? The water access fee is currently $109 and the sewer charge is $218, a total of $327.

 

It is proposed that Council proceed with the reclassification of the Museum from community to operational land.? This is required to enable its transfer and does require a process involving advertising and a public hearing.? If for whatever reason a transfer does not proceed, a reclassification does not materially affect Council?s management of the building.

 

 

CONSULTATION:

 

There have been discussions with the President of the Committee of Management and the Bowraville Museum Inc.? The matter was discussed at the Museum?s Annual General Meeting which was attended by Cr Finlayson and myself.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The Museum contains locally important cultural relics relating to mainly post European settlement.

 

There are many examples of small local museums in NSW which take pride in their ownership and control of their facility.? There is some anecdotal evidence that such museums may be more sustainable than the model of Council control due to the sense of ownership and custodial responsibility for locally important cultural artefacts.? Our Frank Partridge VC military museum has been particularly successful in its operations and has perhaps the strongest volunteer base of all of the Valley?s museums.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There are no significant risks.? The Bowraville Folk Museum Inc. is an incorporated association with an equivalent mission to Council in terms of owning and operating the museum.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The report details the costs of owning and maintaining the Bowraville Folk Museum.

 

It is just one small example of the reason why the Council has been provided with a weak financial sustainability rating by NSW Treasury Corporation and a negative outlook.? Whilst the depreciation cost may not reflect the cost of the capital renewal which will be required to maintain the asset, the renewal expenditure over the past 5 years has been minimal in comparison to the depreciation expense.? Council does not set aside any funded reserves to provide for this capital renewal.? One simple example is the roof which will eventually need to be replaced at an estimated cost of $180,000.

 

The transfer of the building to the incorporated association would remove the asset from Council?s balance sheet and with it the unfunded depreciation as well as maintenance expenditure.

 

Source of fund and any variance to working funds

 

The cost of the repairs identified in the defects report will be included in the September quarter budget review.? There will also be some legal costs associated with the building transfer which should also be included in the budget review.? These are likely to be less than $5,000.

 

Service level changes and resourcing/staff implications

 

There will be staff resources required in the reclassification of the land from community to operational.? It will be necessary to conduct a public hearing.? Recently the General Manager of Bellingen Shire Council has conducted two public hearings for the reclassification of Council property at no cost.

 

Attachments:

1View

16423/2013 - Bowraville Folk Museum - Defects Report 2013

0 Pages

2View

18565/2013 - Audited Income and Expenditure Statement

0 Pages

??


Ordinary Council Meeting - 14 August 2013

Transfer of Ownership of the Bowraville Folk Museum from Council to the Bowraville Folk Museum Inc.

 



Ordinary Council Meeting - 14 August 2013

Transfer of Ownership of the Bowraville Folk Museum from Council to the Bowraville Folk Museum Inc.

 




Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

General Manager's Report

ITEM 9.3???? SF29??????????????? 140813??????? Clarence Regional Library - Distribution of the Assets and Liabilities Pertaining to the Agreement which Lapsed on 1 November 2011

 

AUTHOR/ENQUIRIES:?? Michael Coulter, General Manager ????????

 

Summary:

 

On 23 October 2012, Clarence Valley Council made a final settlement of $82,095 to Nambucca Shire Council (excluding GST) as a consequence of this Council?s decision to allow the existing agreement to lapse on 1 November 2011 and not to enter into a new agreement.

 

On 27 May 2013 Nambucca Shire Council requested a detailed breakdown of the liabilities for the Regional Library which was listed as $206,241.38, 23% of which was apportioned to this Council before remitting this Council?s share of the Library?s cash reserves.

 

The breakdown of the liability indicates a ?hypothetical? exercise of making all four of the positions in the Regional Library redundant.

 

The proposition put forward in this Council?s legal advice is that this Council?s liabilities are restricted to the period of the agreement, ie 5 years.? However the proposition put forward by Clarence Valley Council is that all of the Councils have a liability for costs incurred with prior agreements.

 

It is not known over what period the cash reserve of the Clarence Regional Library was accumulated.? To the extent, if any, that it was accumulated in a prior period, a similar argument would apply.

 

Whilst Nambucca Shire Council could seek to have the State Library arbitrate on the matter it is not considered that the expense would be worthwhile.

 

The difference of opinion indicates the importance of having a clear governance framework in place for alliances.

 

 

Recommendation:

 

That the information from Clarence Valley Council on the liabilities of the Clarence Regional Library be received.

 

 

OPTIONS:

 

Council could continue to dispute the settlement of its decision not to renew an agreement for participation in the Clarence Regional Library.? However there are risks and costs attached to this which are discussed in the report.

 

 

DISCUSSION:

 

There has been on-going communication with Clarence Valley Council in relation to the distribution of the Regional Library?s assets and liabilities following this Council?s decision to allow the existing agreement to lapse on 1 November 2011 and not to enter into a new agreement.

 

On 23 October 2012, Clarence Valley Council made a final settlement of $82,095 to Nambucca Shire Council (excluding GST) as a consequence of this Council?s decision to allow the existing agreement to lapse on 1 November 2011 and not to enter into a new agreement.

 

On 27 May 2013 Nambucca Shire Council requested a detailed breakdown of the liabilities for the Regional Library which were listed as $206,241.38, 23% of which was apportioned to this Council before remitting this Council?s share of the Library?s cash reserves.? A response has now been received from Clarence Valley Council which is attached.? It will be noted that the cost relates to a ?hypothetical? exercise of making all four of the positions in the Regional Library redundant.? This is maintained to be consistent with this Council?s position that the acquittal be determined on the basis of the Clarence Regional Library entity no longer existing.

 

The assessment by Clarence Valley Council does not accord with legal advice received by this Council that its liabilities were restricted to the 5 year term of the agreement.? That is liabilities connected to the Clarence Regional Library staff which should be borne by Clarence Valley Council and which should not be deducted from the funds reserve are:

 

?????????? Liabilities associated with restructuring before or after the termination of the Service Agreement, where the restructuring is for the benefit of Clarence Valley Council only and is not directly related to the cessation of the Service Agreement;

 

?????????? Annual leave accrued prior to the commencement or following the expiry of the Term;

 

?????????? Long service leave accrued prior to the commencement of following the expiry of the Term;

 

?????????? Long service leave accrued at any time (including during the Term) for employees who have under 10 year service as at 30 June 2012 and who were not terminated due to redundancy during the Term;

 

?????????? Personal leave accrued at any time (including during the Term);

 

?????????? Redundancy entitlements for employees where were not made redundant during the Term; and

 

?????????? Redundancy entitlements for employees who were made redundant during the Term which relate to a period of service prior to the commencement of the Term; and

 

?????????? Redeployment costs which were not incurred prior to the expiry of the Term, including the cost of maintaining a previous level of pay where an employee has been redeployed rather than made redundant as a result of the termination of the Service Agreement.

 

At its heart, the difference of opinion relates to the nature of the Clarence Regional Library.? Both this Council and Bellingen Shire Council entered into a five (5) year agreement with Clarence Valley Council (the Executive Council) for the provision of a regional library service.? The Clarence Regional Library was not a separate institution but rather a fee for service provided by Clarence Valley Council (the Executive Council) on behalf of the three Councils.

 

The proposition put forward in this Council?s legal advice is that this Council?s liabilities are restricted to the period of the agreement, ie 5 years.? However the proposition put forward by Clarence Valley Council is that all of the Councils have a liability for costs incurred with prior agreements.

 

It is not known over what period the cash reserve of the Clarence Regional Library was accumulated.? To the extent, if any, that it was accumulated in a prior period, a similar argument would apply.

 

Whilst Nambucca Shire Council could seek to have the State Library arbitrate on the matter it is not considered that the expense would be worthwhile.

 

The difference of opinion indicates the importance of having a clear governance framework in place for alliances.? In the instance of the Clarence Regional Library, the essence of the agreement was the Executive Council would provide the other Councils (and itself) with certain components of their library service for a five year period, ie a ?fee for service?.? However the agreement contained other components which suggested that the operation of the service was more than a ?fee for service?, being the arrangements for the distribution of assets and liabilities.? It is possible that the lack of a clear understanding of the nature of the relationship between the Councils contributed to the tensions and the decision by this Council not to enter into a new agreement.

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There would be risks in seeking arbitration in that this council would have to bear its proportion of the cost and would also have to accept the outcome of the arbitration.? The arbitration may not be in Council?s favour, resulting in a refund of money to Clarence Valley Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There is no service level or resourcing implications.

 

Attachments:

1View

14929/2013 - Clarence Valley response

0 Pages

??


Ordinary Council Meeting - 14 August 2013

Clarence Regional Library - Distribution of the Assets and Liabilities Pertaining to the Agreement which Lapsed on 1 November 2011

 



Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

General Manager's Report

ITEM 9.4???? SF1865??????????? 140813??????? Adin Street Reserve, Scotts Head - Proposed 21 year Lease of Community Land to the North Coast Accommodation Trust

 

AUTHOR/ENQUIRIES:?? Michael Coulter, General Manager ????????

 

Summary:

 

Notwithstanding the five (5) year process which has occurred in relation to community consultation for the Master Plan and subsequent to that the Plan of Management for the Reserve which specifically identified the proposal to lease part of the land to the Crown, there is a separate requirement in Section 47 of the Local Government Act for Council to advertise leases and licences in respect of community land for terms of greater than 5 years.

 

The proposed lease of land to the North Coast Accommodation Trust has now been advertised in accordance with these requirements and five (5) submissions have been received.? Of the five (5) submissions, three (3) object to the proposed lease and the revised Master Plan.

 

 

Recommendation:

 

That Council seek the Minister?s consent to the proposed 21 year lease of part of the Adin Street Reserve to the North Coast Accommodation Trust and forward to the Minister the required information under Section 47 of the Local Government Act 1993.

 

 

OPTIONS:

 

Council has the option of not seeking the Minister?s approval for the proposed 21 year lease of part of the Adin Street Reserve.? This would effectively thwart the redevelopment of the caravan park and day reserve as proposed in the revised Master Plan.? It would also require Council to either seek the Minister?s consent for a further 21 year lease of the Council owned land containing the existing ?holiday caravan sites? or alternatively require the Council to give notice to the Trust and caravan site occupants to vacate the land.? If Council wished to change the resolution of 10 April 2013 to support the status quo and enter into a new lease for the existing ?holiday caravan sites? it would need to readvertise the proposal in accordance with Section 47.

 

 

DISCUSSION:

 

At Council?s meeting on 10 April 2013 it was resolved as follows:

 

1??????? That Council support the redevelopment of the Scotts Head caravan park and adjoining reserve in accordance with the revised concept plan described as Option 3B and dated March 2013 with the exception that the footprint of the sites on the Adin Street oval area being the same as the adopted Master Plan plus Council?s previous resolution regarding the retention of trees be upheld.

 

2??????? That Council transfer the land shown edged yellow on Option 3B to the North Coast Accommodation Trust for nil consideration subject to the Trust agreeing to accept all costs associated with the subdivision and the transfer of ownership.

 

3??????? That Council and the North Coast Accommodation Trust enter into Heads of Agreement in relation to the implementation of the revised concept plan Option 3B covering, but not limited to, the following matters:

????? the undertakings by the Trust in relation to expenditure on stormwater, roads, off street parking, and maintenance

????? the agreed rental payments

????? a schedule showing the anticipated timing of the redevelopment

????? the transfer of the land required for the access and caretakers residence and office by Council

????? Council?s responsibility to obtain approval for the lease of its community land for a 21 year period

 

4??????? That Council?s seal be attached as required to documents associated with the transfer of ownership of the small portion of community land for the Adin Street access from Council to the Crown; heads of agreement and the proposed lease.

 

Notwithstanding the five (5) year process which has occurred in relation to community consultation for the Master Plan and subsequent to that the Plan of Management for the Reserve which specifically identified the proposal to lease part of the land to the Crown, there is a separate requirement in Section 47 of the Local Government Act for Council to advertise leases and licences in respect of community land for terms of greater than 5 years.? Curiously there is no similar requirement in relation to the access handle which Council proposes to transfer in fee simple to the Trust.

 

Section 47 requires that Council must give public notice of the proposal by way of advertising, a notice on the land, and notice to adjoining owners and others who may be affected and provide 28 days for submissions.? Council is then required to consider any submissions and where there are objections, the Council cannot enter into a lease except with the Minister?s consent.? The Council must forward to the Minister:

 

???? a copy of the plan of management for the land

? ???????? details of all objections received and a statement setting out, for each objection, the council?s decision and the reasons for its decision

? a statement setting out all the facts concerning the proposal to grant the lease, licence or other estate

? a copy of the newspaper notice of the proposal

? a statement setting out the terms, conditions, restrictions and covenants proposed to be included in the lease, licence or other estate

? if the application relates to a lease or licence for a period (including any period for which the lease or licence could be renewed by the exercise of an option) exceeding 21 years, a statement outlining the special circumstances that justify the period of the lease or licence exceeding 21 years

? a statement setting out the manner in which and the extent to which the public interest would, in the council?s opinion, be affected by the granting of the proposed lease, licence or other estate, including the manner in which and the extent to which the needs of the area with respect to community land would, in the council?s opinion, be adversely affected by the granting of the proposed lease, licence or other estate.

 

The proposed lease has now been advertised in accordance with these requirements.? The advertisement is attached.

 

In response to this advertisement the attached submissions have been received which are summarised and commented on as follows:

 

George & Elizabeth Driussi

 

Advocate for the provision of a footpath along Adin Street

 

Comment:? The comments are agreed.? The matter has been previously inspected and discussed with the North Coast Accommodation Trust.? There are short sections (less than 20m) where it would be necessary to build a timber deck, but otherwise a standard 1.2m wide concrete footpath can be provided along Adin Street.

 

John & Denise Chalk

 

Have deep concern with the proposed 21 year lease; two holiday properties which border the Adin Street Reserve will be impacted amenity wise and financially in a negative way; $20,000 rent is a ridiculously low amount of money; taking green space that serves a good purpose and was gifted to the community; swapping it for another; caravan park losing attraction due to beaches disappearing and erosion becoming a serious threat; sketch is misleading; refers to a ?winds of change? article from a northern NSW newspaper.

 

Comment:? The Council received many public submissions to the Master Plan process seeking the relocation of the entrance to the caravan park and the removal of caravan sites from the day reserve area.? The advertised proposal closely resembles the adopted master plan with the centrally located ?Town Green? making up for the loss of open space on the little used Adin Street playing field.

 

Chris Lewis

 

Is concerned as to the future impact of camping so close to housing.? Questions/comments in relation to the location of public parking in the day reserve; $20,000 per annum rent is totally inadequate; queries whether Trust will maintain parks and surrounds as required in the lease; queries the restrictions to prevent the park expanding over the whole of the Scotts Head recreation area; the majority of permanent residential structures in the camping ground should not be allowed to be relocated.

 

Comment:? There is a buffer between the new caravan sites and the surrounding residential area.? The adopted plan provides for less camping sites and increased parking in the day reserve area.? The rent was queried with the North Coast Accommodation Trust who referred to the other elements of the adopted plan being the provision of parking; improved drainage and the Trust offer to maintain the Council owned land including the Town Green and the balance of Council?s Adin Street Reserve.? The Trust indicated they were not negotiable on rent as a consequence of this and also the cost of providing the new sites.? As indicated by the period this process has been continuing, there are many restrictions to prevent the park expanding over the whole of the Scotts Head recreation area, including the necessity to obtain ministerial consent.? The Trust has indicated that there will be minimum standards set for the transfer of existing caravans to the new sites.

 

Don Radford

 

Believes the Adin Street reserve is invaluable as a community resource for less formal sporting activities; the Council should accept amalgamation with one or more adjacent areas as a way to improve financial viability; drain upgrade is ill advised; referendum on amalgamation should be held.

 

Comment:? The centrally located ?Town Green? makes up for the loss of open space on the little used Adin Street playing field.? Council is open to structural reform if it can be demonstrated that the financial viability of Council?s operations will be improved.? It is not proposed to ?upgrade? the drain but rather to provide stormwater detention so that it is better able to handle peak flows.

 

Scotts Head Community Group

 

Agree in principle to the lease of the land to the Reserve Trust.? Members would like assurance that the revenue raised from the lease will be spent in Scotts Head in keeping with the original donation of the land.? Some concern at the current level of maintenance of the day reserve and the need for a firm commitment to adequately maintain the area.? The SHCG would like some involvement in the planning for the ?Town Green?.

 

Comment:? As a matter of principle expending the revenue in Scotts Head is agreed.? However it is difficult to make this a binding commitment on all future Councils regardless of the circumstances at the time.? The maintenance requirement for the area will either be included in the lease or a related legal agreement.? There is no objection to the involvement of the SHCG in the planning of the ?Town Green?.

 

Terms, Conditions, Restrictions and Covenants

 

The terms of the proposed agreement/lease which were reported to Council?s meeting on 10 April 2013 and which will be referred to the Minister remain unchanged.? They are as follows:

 

???? $20,000 per annum rent indexed as per the CPI from July 2012 to the 21 year lease term

???? $40,000 towards the rehabilitation of the Town Green area after the removal or relocation of the current holiday vans

???? The services of its recreational planning and design staff member to work with Council staff in developing a concept plan for the future of the Reserve

???? $200,000 towards rectification of stormwater issues

???? Day to day grounds maintenance of the proposed Town Green and balance of the Adin Street reserve (excluding events)

???? Construction of public car spaces and footpaths adjacent to the tennis club

???? Construction of a new access and car parking in the day reserve

 

In response to the suggestion from George & Elizabeth Driussi it is suggested that Council approach the Trust with a suggestion of an alliance to construct a footpath along Adin Street between the Tennis Courts and the Bowling and Recreation Club with Council committing the first year?s rent to the project.

 

 

CONSULTATION:

 

There has been considerable community consultation over a five year period in preparing the Master Plan, preparing the Plan of Management, reviewing the Master Plan and now with the advertising of the proposed 21 year lease.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The environmental implications have been previously reported with the Master Plan.

 

Social

 

Most concern in relation to the proposed lease seems to relate to those property owners who live in close proximity to the Adin Street Reserve and who believe their amenity will be adversely affected by the relocation of the access to the caravan park and also the location of caravans on the Reserve.

 

Equally the Council has previously received many public submissions urging the relocation of the existing caravan park access away from the day reserve and also supporting the removal of caravan sites from the day reserve area.

 

Economic

 

The economic implications have been previously reported as part of the Master Plan process.? The Trust has advised of its commitment to invest $3m in an upgrade of the caravan park.? The implications of this investment for local trades as well as for improving the long term occupancy rate is significant for the economy of Scotts Head and the Nambucca Valley generally.

 

Risk

 

There are no significant risks to Council.? The proposed rental payment is equivalent to the existing arrangement.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The construction of a footpath between the Adin Street tennis courts and the Bowling and Recreation Club will need to be provided for in a budget.? There will be reduced maintenance costs for Council as the Trust has agreed to maintain the Council land outside the leased area.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There will be reduced maintenance costs for Council as the Trust has agreed to maintain the Council land outside the leased area.

 

 

Attachments:

1View

16332/2013 - Advertisement

0 Pages

2View

15252/2013 - George and Elizabeth Driussi

0 Pages

3View

15339/2013 - John & Denise Chalk

0 Pages

4View

15611/2013 - Chris Lewis

0 Pages

5View

18316/2013 - Don Radford

0 Pages

6View

18881/2013 - Scotts Head Community Group

0 Pages

??


Ordinary Council Meeting - 14 August 2013

Adin Street Reserve, Scotts Head - Proposed 21 year Lease of Community Land to the North Coast Accommodation Trust

 

ADVERTISEMENT FOR COPY

NAMBUCCA SHIRE COUNCIL

 

ADIN STREET RESERVE, SCOTTS HEAD - PROPOSED 21 YEAR LEASE OF COMMUNITY LAND TO THE NORTH COAST ACCOMMODATION TRUST

 

Nambucca Shire Council proposes to lease land within the Adin Street Reserve shown edged heavy black on the plan below to the North Coast Accommodation Trust for caravan and camping sites for a 21 year period.?

 

The lease proposal is generally in accordance with a Master Plan for the Reserve adopted by Council on 10 April 2013.?

 

The Council owned land currently occupied by the permanent holiday caravans will revert to open space ? a ?town green?.? The caravan park entry will be moved from its current location in Short Street to the entrance shown beside the tennis courts in Adin Street.?

 

The Trust has offered Council $20,000 per annum rental with CPI increases for the 21 year lease period.? In addition they have offered $40,000 towards landscaping the ?town green?; $200,000 for rectification of stormwater issues; construction of public parking and footpaths adjacent to the tennis club and new parking in the day reserve.? They will also maintain all of the Reserve areas plus the Town Green and the land surrounding the leased caravan sites.?

 

Any person is invited to lodge a submission in relation to the proposed lease on or before Friday 10 August 2013.?

 

ENQUIRIES AND SUBMISSION TO:

General Manager, Mr Michael Coulter

Phone: 65680200

Email: michael.coulter@nambucca.nsw.gov.au

PO BOX 177

MACKSVILLE? NSW? 2447 www.nambucca.nsw.gov.au

 

GUARDIAN NEWS?????? 11 JULY 2013

ORDER NO: ???????????????

 


Ordinary Council Meeting - 14 August 2013

Adin Street Reserve, Scotts Head - Proposed 21 year Lease of Community Land to the North Coast Accommodation Trust

 

From:Michael Coulter[EX:/O=NSC/OU=NSCDOMAIN/CN=RECIPIENTS/CN=MICHAELC]

To:Loreto Wright[SMTP:Loreto.Wright@nambucca.nsw.gov.au]

Received-Date:20130624

Received-Time:11:44:25 AM

Sent-Date:20130624

Sent-Time:11:44:23 AM

Subject:Scotts Head, Adin Street resident, 21 Yr lease.

 

 

 

From: George and Elizabeth Driussi [mailto:georgeandelizabeth@hotmail.com]

Sent: Monday, 24 June 2013 7:04 PM

To: Michael Coulter

Subject: Scotts Head, Adin Street resident, 21 Yr lease.

 

 

 

Nambucca Shire

Att Mr Michael Coulter

General Manager.

 

Dear Michael,

 

 Thanks for notification reff. SF 1541 PRF10.

 

Yes, we do wish to lodge an important submission.

 

We have very clearly noticed during the past 6 years, since owning the property adjacent to this proposal , that some important inclusions are necessary ; issues that are serious safety requirements for all who walk along Adin Street.

 

We have at numerous times seen pedestrians and vehicles competing for road space as they co-negotiate this section of Adin street.

 

Being a safety requirement to delininate vehicle traffic from pedestrians, it is very important to include a footpath in this development proposal and more so as expected increases in pedestrians will occur with an increase in camp and caravan sites at the caravan park reserve.

 

Council must realise that there is currently no footpath in this area, and even walking on the Adin Street verge is dangerous as adjacent is a steep bank towards the cricket  oval reserve.

 

I honestely beleive action is inevetable in regards to this issue.

 

For your consideration,

 

Yours Faithfully

George and Elizabeth Driussi

Ph 66280348

 

 

 

 

 

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Ordinary Council Meeting - 14 August 2013

Adin Street Reserve, Scotts Head - Proposed 21 year Lease of Community Land to the North Coast Accommodation Trust

 

From:Denise Chalk[SMTP:madelinechalk@gmail.com]

To:Michael Coulter[SMTP:Michael.Coulter@nambucca.nsw.gov.au]

Received-Date:20130625

Received-Time:5:14:16 AM

Sent-Date:20130625

Sent-Time:5:13:44 AM

Subject:ADIN ST RESERVE SCOTTS HEAD PROPOSED 21YEAR LEASE OF COMMUNITY LAND TO THE NTH COAST ACCOM.TRUST

 

Dear Michael

 

We write to you with deep concern for the proposed 21year lease of community land to the North Coast Accommodation Trust. As you would be aware we have previously made several written submissions to Council opposing this decision.? Although we have made some extremely valid points as to why we oppose this it appears it hasnt made any difference.? To be honest, we have spoken to other people who feel exactly the same.? Our opinions/concerns/logic/feelings/considerations etc. have largely been ignored or totally disregarded.? We are also? aware of the fact that a group of local people who have strongly lobbied for this to happen do not live or own property anywhere near the oval. We are sure they would have had a slightly different point of view if they did!? As stated previously besides the many other reasons we have opposed this we feel very strongly that we our two holiday properties that do border Adin Street Reserve will be impacted? amenity wise and financially in a negative way. So does our neighbour and most others who live along this strip who fully understand what is being planned.? Who will be accountable for this???? To add to this when you consider that The Trust is offering $20,000 plus CPI for the next 21 years to the council(ridiculous low amount of money) and the fact that most likely a lot of those semi-permanents van set-ups probably wont be able to be safely re-located, and the fact that you are more or less taking one green space(that serves a good purpose and was gifted for that use to the WHOLE? of the community)and swap it for another(at quite some expense) and plan to build on a wetland area, for a caravan park that has been slowly losing its attraction due to the fact that its beaches are disappearing and erosion is becoming a serious threat???. Is it any wonder that the a couple such as ourselves who will have to witness this meaningless desecration right before our? eyes are very? upset and totally disillusioned by the people responsible for deciding that this is in the best interests of all of Scotts Head?? We believe the truth is that it should never go ahead as planned and is totally unacceptable to us.? We also noticed that the attached sketch is very misleading and unfairly indicates that there will be a significant buffer between these sites and our homes just across the road when in reality we are sure it will all end up virtually on our doorstops.? Is this sketch true???? "The Winds of Change" article we forwarded we think is pretty indicative of what lies ahead and we are very unhappy with the scenario described in that with regard to the impact to local residents of this short term tourism push etc.?? We state all of our concerns without bias.?? Regards John and Denise Chalk (31/35 Adin Street,? Scotts Head

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Ordinary Council Meeting - 14 August 2013

Adin Street Reserve, Scotts Head - Proposed 21 year Lease of Community Land to the North Coast Accommodation Trust

 

From:Michael Coulter[EX:/O=NSC/OU=NSCDOMAIN/CN=RECIPIENTS/CN=MICHAELC]

To:Loreto Wright[SMTP:Loreto.Wright@nambucca.nsw.gov.au]

Received-Date:20130627

Received-Time:8:15:51 AM

Sent-Date:20130627

Sent-Time:8:15:49 AM

Subject:Fwd: Adin Street Reserve Scotts Head Proposed 21 year lease

 

 

 

From: Chris Lewis <HYPERLINK "mailto:formtech10@ymail.com"formtech10@ymail.com>

Date: 27 June 2013 4:45:28 PM AEST

To: <HYPERLINK "mailto:michael.coulter@nambucca.nsw.gov.au"michael.coulter@nambucca.nsw.gov.au>

Subject: Adin Street Reserve Scotts Head Proposed 21 year lease

 

 

 

Dear Michael

 

I have just received notification of the proposed  lease of the above land. As a  resident and owner of the  house at 27 Adin Street Scott?s Head. My family has resided at this address since 1961.  I am concerned as to the future impact on ourselves and other residents with a camping development so close to residential housing.  Your brochure did not outline a number of issues mentioned in it, or perhaps appear to strike the best value for money deal.

 

<!--[if !supportLists]-->1)      <!--[endif]-->Where is the location of the public parking day reserve ?.

 

<!--[if !supportLists]-->2)      <!--[endif]-->The base amount of $20,000 per annum seems a paltry  sum for the area of land resumed.  At a weekly rate of around $400 it is less than a weeks rent in one of the existing cabins on the reserve!! The projected total of around $500,000 for 21 years occupancy therefore appears totally inadequate.

 

<!--[if !supportLists]-->3)      <!--[endif]-->What security exists that the company will continue in the future to service the parks and surrounds as required in the lease, and the North Coast Accommodation Trust will still exist in years to come. Are the leases transferable to some other organisation less ethical.

 

<!--[if !supportLists]-->4)      <!--[endif]-->What restrictions exist to prevent the park expanding over the whole of the Scotts Head recreation area as part of its  lease and or rights ? If expansion is allowed what playing facilities are left for children. The Buzzy Brazel reserve is too distant

 

<!--[if !supportLists]-->5)      <!--[endif]-->Currently the camping area has a number of permanent residential structures. ie. caravans with  annexes together with site sheds which have been fitted out for accommodation together with various add on carports etc. These  structures  have been in the camping area for years and the majority are in extremely poor repair and/or un-roadworthy .Such permanent structures, which are already an eyesore  should not be allowed to be relocated under the guise of ?camping?  within the definition of Council?s proposal as a number have permanent residents.  The word ?camping? suggests a temporary stay not a permanent residential one as is occurring.

 

I would be most grateful if you would take my comments into consideration and I look forward to a reply.

 

Chris Lewis

 

0403966602

 

 

 

 

 

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Ordinary Council Meeting - 14 August 2013

Adin Street Reserve, Scotts Head - Proposed 21 year Lease of Community Land to the North Coast Accommodation Trust

 


Ordinary Council Meeting - 14 August 2013

Adin Street Reserve, Scotts Head - Proposed 21 year Lease of Community Land to the North Coast Accommodation Trust

 

From:Moira Ryan[SMTP:mjandmjryan@tsn.cc]

To:Michael Coulter[SMTP:Michael.Coulter@nambucca.nsw.gov.au]

Received-Date:20130727

Received-Time:8:41:26 AM

Sent-Date:20130727

Sent-Time:8:41:09 AM

Subject:Lease of Adin St Reserve

 

Dear Michael,

 

 

Scotts Head Community Group agrees  in principle to the lease of the land to the Reserve Trust.

However members would like assurance that the revenue raised from the lease will be spent in Scotts Head in keeping with the original donation of land.

There is also some concern at the  current level of maintenance of the day reserve and  the need for a firm commitment to maintain the area adequately, it is very run down at present.

SHCG would also like some involvement in the planning for the ?Town Green?.

 

 

your sincerely

 

Moira Ryan

Secretary

Scotts Head Community Group.

 

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Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

General Manager's Report

ITEM 9.5???? SF1801??????????? 140813??????? Office of Environment and Heritage successful grant applications for Beach Access Improvement program - phase 2 and HEalth Estuaries (Boulton's Crossing and Stuarts Island)

 

AUTHOR/ENQUIRIES:?? Grant Nelson, Strategic Planner ????????

 

Summary:

 

The purpose of this report is to advise Council that successful grant applications have been made to the Office of Environment and Heritage (OEH) for a continuation of Council?s Beach Access Improvement Program as well as Boulton?s Crossing and Stuarts Island improvements (in accordance with the Nambucca River Masterplan).

 

Council is required to match the funding in order to proceed with program, details of required funding are provided below.

 

 

Recommendation:

 

1????????? That Council commit an additional $35,000 from the Environmental Levy in order to provide adequate funding to match OEH funds to continue with the Beach Access Improvement Program.

 

2????????? That Council note the successful grant funding for the Stuarts Island area.

 

 

OPTIONS:

 

Council may choose not to accept the funding.

 

 

DISCUSSION:

 

Beach Access Improvement Program

 

In 2012-13 Council received $70,000 from the catchment management authority and $60,000 from the Office of Environment and Heritage. With a proportion of matching funds from the Environmental Levy the program has a budget of approx. $150,000. The program has targeted 8 beach accesses and is approximately 50% complete ? a time extension to the existing OEH funding has been received and it is expected to be completed by December this year.

 

Recycled Plastic board material (enduro plank) has been used on the majority of improved footways at the beaches. This product has an estimated 50 year lifespan and the quantity of material used for this project is the estimated to be the equivalent of 360,000 2L plastic milk bottles or approximately 700m3 of landfill. The program is also providing weed management and rehabilitation as well as ancillary structures such as viewing platforms, fencing, access steps and 4 new showers. The project has a number of social and environmental benefits, but given our beaches are one of our major tourist attractions the project may also contribute to the local economy.

 

Accesses currently being improved or complete include:

 

-???? Middle Valla

-???? Valla Footbridge

-???? Swimming Creek

-???? Main Beach (surfclub) and Shelly Beach

-???? Youth Centre (Scotts Head)

-???? West Street (Scotts Head); and

-???? Surfclub to Little Beach (scotts head)

 

Council has been notified that we were successful at receiving $55,000 under the OEH Coastal grants program for the 2013/14 period. To accept this funding Council needs to identify a matching amount of funds. The 2013-14 budget approved by Council included $25,000 towards continuation of this program, therefore an additional $35,000 is required. The environmental levy has adequate matching funds available and it is recommended the levy contribution for this project be increased to $55,000.

 

Boulton?s Crossing and Stuarts Island

 

Council has been successful at a grant application of $24,000 of OEH (Estuary Funding) for a Healthy Estuary project which targeted Boulton?s Crossing and identified actions in the Stuarts Island component of the Nambucca River Masterplan. Although Council has applied for funding to upgrade the effluent management system at Boulton?s Crossing OEH has specified the funding cannot be used for this purpose.

 

The grant application focused on initiatives to improve estuary health and the Stuarts Island works identified in the Masterplan that are to be targeted by this funding include:

 

-???? Provision of designated vehicle route and parking areas (eliminating adhoc access and parking to sensitive areas);

-???? Access roads graded to direct runoff to central portions of the island for infiltration prior to entering the Nambucca River.

-???? Strengthening riverside edge with plantings and rehabilitation of degraded areas ;

-???? Weed management;

-???? Designated open space with additional shade trees;

-???? Protection of any areas of heritage significance;

-???? General amenity improvements;

 

Council is required to match this funding and this can be achieved via an existing budget allocation $24,000 in the Environmental Levy. It is noted that this levy amount was originally intended to compliment the Gumma Reserve Fund ($28,000) to install a Effluent Management System however it is now recommended it be allocated to match the grant funding.

 

Once the status of the Boulton?s Crossing reserve is known and Council determines how to proceed with its management, environmental levy funds could be used to support actions in the area.

 

CONSULTATION:

 

General Manager

Healthy Communities Coordinator

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The additional grant funding will contribute to the improvements of the environmental attributes of each of the locations targeted. Significant environmental concerns will be addressed.

 

Social

 

Areas targeted through these proposals will are important places for the community and the funding will assist in making these places safe, functional and contribute to the wellbeing of the users.

 

Economic

 

There is no economic risk associated with these projects, the areas to be targeted are areas that receive a high rate of tourist activity.

 

Risk

 

NIL

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budget requirements of these projects has been identified in the body of this report.

 

Source of fund and any variance to working funds

 

The funds will be required to be sourced from the Environmental Levy and the Gumma Reserve Fund

 

Service level changes and resourcing/staff implications

 

Nil

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

General Manager's Report

ITEM 9.6???? SF1875??????????? 140813??????? Investment Report To 31 July? 2013

 

AUTHOR/ENQUIRIES:?? Faye Hawthorne, Accountant ????????

 

Summary:

 

The return on investments from 1 July 2013 to 31 July 2013 is $161,870.45 (Cash Result)

Estimated Accrual interest up to 30.6.14 is $1,138,990.48.

Anticipated interest return for financial year is $1,300,860.93.

 

The budget allocation for the financial year ?2013/14? is $1,068,000.

 

Council currently has $43.243 Million invested:

?????? $5.67 Million with Managed Funds,

?????? $3.08 Million with On call accounts

?????? $33.979 Million on term deposits,

?????? $0.514 Million in a Floating Rate Note.

 

This report details all the investments placed during July and Council funds invested as at 31 July 2013.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds

 

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 31 July 2013 be noted.

 

 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during July 2013 and Council funds invested as at July 2013.

 

 

CONSULTATION:

 

Grove Research and Advisory

 

 

SUSTAINABILITY ASSESSMENT:

 

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

 

Risk

 

That Council may not meet its budget returns for 2013/2014 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2013/2014 will be completed with the September 2013 Budget Review and GPG Research & Advisory have provided Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the September 2013 Budget Review.  Variances will be distributed between the Water, Sewerage and General Funds for the first quarter of the financial year.

 

Service level changes and resourcing/staff implications

 

Not applicable

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

General Manager's Report

ITEM 9.7???? PRF71???????????? 140813??????? Coronation Skate Park - Mediation Arrangements for Class 4 Proceedings

 

AUTHOR/ENQUIRIES:?? Michael Coulter, General Manager ????????

 

Summary:

 

Mediation in relation to the Class 4 application concerning the Nambucca Heads Skate Park is to occur on 30 August 2013.? The appointed mediator is the Hon. Angus Talbot, a former judge of the Land and Environment Court.

 

One possible outcome of the mediation is that an agreement could be reached to enter into consent orders.? From experience, a Councils ability to effectively negotiate in mediation is enhanced if the Council representatives have authority to enter into a binding agreement that would subsequently be expressed in consent orders.? Otherwise the delay in seeking authority to enter into an agreement can result in reconsideration by parties and/or the introduction of new issues.? If this occurs, the dispute and its attendant legal costs continue.

 

For this reason it is recommended that the Mayor and General Manager be provided with delegated authority to enter into a binding agreement to resolve the matter.

 

 

Recommendation:

 

That the Mayor and General Manager be provided with delegated authority to enter into a binding agreement to resolve the Class 4 proceedings in relation to the Skate Park at Nambucca Heads if, following the mediation on 30 August 2013, they believe this to be in Council?s interests.

 

 

OPTIONS:

 

The delegated authority does not have to be provided but the potential consequences of a delay in obtaining agreement are discussed in the report.

 

DISCUSSION:

 

As reported to Council?s meeting on 25 July, a number of residents have elected to take a Class 4 application against Council under Section 123 of the Environmental Planning and Assessment Act 1979 seeking the following relief:

 

1??????? A declaration that the Respondent (council) has and continues to breach conditions 2 and 4 of the development consent to development application 2008/068 granted on 11 February 2008 for the construction of a Skate Park and Relocation of Existing Cricket Nets (?the Consent?) on Lot 2 DP864792 being Oval No. 2, Coronation Park, Nambucca Heads (?the Skate Park?) in that:

 

a.?? Building works were commenced before a construction certificate had been issued by the Principal Certifying Authority; and/or

b.?? A design for the Skate Park with details regarding appropriate noise attenuation measures was not submitted prior to the release of a construction certificate for Stage 1 and Stage 2.

 

2??????? A declaration that the Respondent, by its servants and agents and invitees has breached condition 7 of the consent by failing to properly supervise the operation of the Skate Park so that it is compliant with the Code of Conduct.

 

3??????? A declaration that the Respondent was in breach of section 81A(2)(a) of the Environmental Planning and Assessment Act 1979 in commencing the erection of the Skate Park without a construction certificate for that work having been issued.

 

4??????? An order for the closure and demolition of the Skate Park.

 

5??????? In the alternative to (4), an order that the Respondent prepare and adopt a Plan of Management for the operation of the Skate Park including provisions for:

 

a.?? Immediate noise attenuation measures;

b.?? Supervision and management of anti-social behaviour;

c.?? Enforceability and oversight mechanisms including immediate response to complaints.

 

6??????? Costs.

 

7??????? Such further orders as the Court may deem appropriate.

 

A call over was held on 31 July with Justice Biscoe making the following orders:

 

1??????? The proceedings are referred for mediation before the Honourable Mr Angus Talbot, under section 26 of the Civil Procedure Act 2005, to take place in Nambucca Heads on 30 August 2013.

 

2??????? The proceedings are listed for directions on Friday 6 September 2013.

 

The Honourable Mr Angus Talbot is a former Judge of the Land and Environment Court with a distinguished career in the law and also through community service.

 

Agreement has been reached that the applicant and respondent will each bear half of Mr Talbot?s costs for the mediation.

 

It is understood that the applicants will be represented by a barrister and instructing solicitor at the mediation whilst Council will be represented by its Sydney solicitor.

 

One possible outcome of the mediation is that an agreement could be reached to enter into consent orders.? From experience, a Councils ability to effectively negotiate in mediation is enhanced if the Council representatives have authority to enter into a binding agreement that would be subsequently expressed in consent orders.? Otherwise the delay in seeking authority to enter into an agreement can result in reconsideration by parties and/or the introduction of new issues.? If this occurs, the dispute and its attendant legal costs continue.

 

For this reason it is recommended that the Mayor and General Manager be provided with delegated authority to enter into a binding agreement to resolve the matter.

 

 

CONSULTATION:

 

There has been consultation with Council?s solicitor.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

Any social impacts will depend upon the outcome of the mediation

 

Economic

 

There are no significant economic impacts.

 

Risk

 

The recommendation will require that the Mayor and General Manager, after taking advice from Council?s solicitor and the appointed Mediator, evaluate risk and determine whether or not it is in Council?s interest to enter into an agreement.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The cost of the mediation, excluding each party?s legal costs will be approximately $4,150. This includes fees, accommodation and transport.?

 

Source of fund and any variance to working funds

 

The legal action is likely to mean that the provision in Council?s budget for town planning legal expenses will be exceeded.

 

Service level changes and resourcing/staff implications

 

The matter is being attended to by the General Manager.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

General Manager's Report

ITEM 9.8???? SF731????????????? 140813??????? Manager Business Development - Update on Activities

 

AUTHOR/ENQUIRIES:?? Wayne Lowe, Manager Business Development ????????

 

Summary:

 

Clr Flack recently requested a report regarding business development activities within the shire in 2013.

 

It is with great pleasure I write this report for council to update all councillors on Business Development activities in 2013. This report will take the format of a quarterly review starting with economic affairs, tourism promotion, and property development, the aquatic centre and sale yards.

 

In essence key core economic drivers are being nurtured and supported across a broad spectrum of industries with positive signs of business expansion and relocation to the region despite otherwise poor economic conditions.

 

For councillors information I have included a brief summary of progress in the other areas under my control including the aquatic centre, sale yards, sports facilitator and the occasional grant applications.

 

 

Recommendation:

 

That the information concerning the activities of the Manager Business Development be received.

 

 

OPTIONS:

 

The report is for information.

 

 

DISCUSSION:

 

Attract new business and expand existing

 

The Manager Business Development (MBD) has been successful in attracting and facilitating new business to the shire or assisting with local business expansions including the following;

?????? Express coach builders

?????? Mid Coast Trucks

?????? Sale of industrial land (private) facilitation of 2 new businesses

?????? Buffalo cheese and milk production

?????? New merchandising product

?????? Bio dental

?????? Mainstar Australia

?????? Pre cast Yard

?????? RMS beyond the bypass

?????? NBN wireless implementation

?????? Boral consultants, Abi group? Upper Warrell Creek intersection studies

?????? Nambucca Heads Highway Service centre, truck stop

 

Provide Quality Business Information to Promote and Expand Economic Development

 

This process involves updating industry development plans such as:

?????? Nambucca Vehicle Body Manufacturing Cluster Plan, updated 2013

?????? Manufacture Nambucca Plan, updated 2013

?????? Nambucca Valley Tourism marketing plan, updated 2013

?????? Taste of Nambucca Regional Cuisine plan, updated 2013

?????? Nambucca shire Economic profile, updated July 2013

?????? Event management plans for local festivals and events, ongoing

 

Also gathering financial contributions from local industry participants to submit applications with joint funding to the State government for matching $ for $ funding so as to grow the local industry networks and the income generation and employment within the individual businesses.

 

Economic Development Committee

 

An Economic Directions committee was formed in March 2013 however due to the increased work role with swimming pool and sale yards this committee has not reconvened in 2013 to date.? Arrangements will be made to have meeting in the next two months.

 

Participate in local and regional promotions Launch NBN

 

The launch of the NBN wireless connection for the Nambucca Valley in partnership Regional Development Australia was held at the Nambucca Heads RSL 25 July 2013. This launch was on the back of successfully lobbying for the NBN as per the strategy provided to council in 2011. Wireless is now connected and fibre is identified in the National rollout plan for the shire town centres in 2014.

 

Country and Regional living Expo Sydney

 

The Nambucca Shire was represented at the Country and Regional Living Expo in August 2013.? This is a cost effective regional promotion to attract population and business growth to the shire. The MBD was interviewed on the Sunrise morning show and delivered 2 seminars at the expo over the 2 day event. Also the front cover of the 130,000 inserts in the Cumberland news was a photo of Nambucca Heads at a value that could not be purchased with existing budget.

 

Tourism Promotion

 

The MBD has worked with the local tourism association for the past five years developing relationships that deliver efficiencies and cost savings for council. The industry association now has a representative that attends regional industry meetings allowing local government tourism managers to meet quarterly. The association representative is Mrs Lisa Harvey who attends meetings and delivers the funding opportunities back to the association such as the FORTO program.? The MBD meets quarterly to review future strategies with all regional tourism managers. The MBD is expected to attend these meetings quarterly when possible. The MBD attended the Australian Tourism Exchange promoting the shire to international tourism brokers.

 

Visitor Information Centre (VIC)

 

The role of the MBD with tourism is to facilitate and maintain an effective and efficient VIC.? In 2008, 2010 and 2012 the VIC gained commendation awards for continuous improvement. The VIC also under the coordination of the part time Tourism officer coordinates 38 local volunteers to staff the VIC 362 days per year. Also the ongoing planning for improving the functionality of the VIC through better layout and design to alleviate the need to expand the physical size of the building has been implemented. Visitation and bookings from the VIC has been reported to council from the tourist officer demonstrating the continued growth in bookings and revenue generated and visitation.? The Tourist officer has taken annual leave of 6 weeks in the first half of 2013 with the MBD coordinating the operations with some assistance in her absence.

 

Active and supportive participation in local and regional marketing events

 

The MBD has assisted the local NVTA with participation at local events and the tourism marketing of the Shire.? The MBD participates in promotion investment attraction, coordinating and developing marketing plans aimed at the target market and capitalising on grant funding available to support these initiatives and implements measuring systems to evaluate to success of the marketing campaigns. This system provides the MBD with a clear understanding of what council allocated funds are being invested into and what return we receive. This system also encourages a 50/50 contribution from the industry which effectively doubles the amount invested by either council or NVTA and enables the Nambucca Valley to be represented at most of the Tourism NSW events and participation in the Regional Tourism Organisation RTO events each year.? The MBD has a healthy relationship with the NVTA in the areas of marketing, local, regional and state and, in the role of managing the Nambucca Valley visitor information centre staff and volunteers. MBD also manages the reprint of shire guides, brochures and this year the ?Do Your Bit to sustain the Nambucca environment campaign 2013.

 

Events

 

Manager Business development has assisted with the event and risk management planning and grant funding applications for;

 

?????? The World Rally,

?????? River festival

?????? Scotts Head food and wine event for 2013/14

?????? Nambucca New Years Eve event 2013

?????? Hot Rods, VW, Buiwick, Vintage, Ford car events

 

World Car Rally 2013

 

The MBD is now facilitating local business and cultural involvement through the Bowraville Chamber of Commerce and the Bowraville Local Aboriginal Lands Council.

 

Property Development

 

The MBD has afforded much time to the property portfolio in 2013 maintaining councils existing leases and licencing, and working with both RMS and NBN to locate and transfer road reserves and crown land for the implementation of both of these major infrastructure projects.? A raft of other property projects is falling behind in the property portfolio.? These projects relate to crown land, crown leases and licences across the Shire. The MBD is dealing with these issues on a priority basis.

 

Grants Officer position

 

The Council has been provided with a Grants Officer whose role has changed.? However the MBD is still managing the implementation of the Richie Donovan sports funding, the 2013 WASIP funding for swimming pool, sale yards and other grant enquiries including business, tourism and industry as the Grants Officer has been on extended leave for the past 2 months.? Council has only just engaged a Risk Officer who usually deals with event management and in the absence of staff these roles have found their way to the MBD desk.

 

Sports Facilitation Program

 

Council has received a presentation by Mr Richie Donovan on the Sports facilitation program managed by the MBD.

 

Aquatic Centre

 

The business model introduced by MBD is to develop the Macksville Memorial Aquatic centre into a regional facility.? This strategy is intended to increase patronage and income to the facility. The pool now has been painted inside and out, it has solar energy in all showers and the indoor pool has a new heat pump.? We now have state of the art chlorine treatment in all pools and the grandstand has been repaired and repainted. Consultation with both YMCA and the Marlins swim club has been completed and all are working together.

 

MMAC now has FINA accredited starting blocks and a starting system installed.? It has eight lanes and meets all requirements for State and national time trials with the marketing strategy informing all regional groups that Macksville pool is ready to host any event.

 

Sales Yards

 

The MBD has researched, costed, and managed the budget and project implementation of a new primary effluent system.? This process has taken a great deal of consultation with sale yard groups and the Showground committee as the new owners, the EPA, and Work Cover. This project has taken a large proportion of the MBD time of the past 6 months. Implementing an effluent system into an operational sale yards has presented many challenges.

 

General Manager

 

The main issue that the Manager of Business Development faces is that a larger amount of MBD time in 2013 has been allocated to the sale yards, swimming pool soon to open in 2013, and managing budgets.

 

The property portfolio once had a full time staff member and I now have to manage it on a priority basis finding myself more desk bound than in previous years. To be really effective in economic development and continuing to grow industry networks, attending investment attraction initiatives and keeping up a presence with business is highly important.

?

Critical to the ongoing success of economic development and tourism in the Shire is regular and periodic contact with industry leaders, funding bodies and Government agencies. The MBD position has historically fulfilled this role however the ever increasing administrative function in other areas is detracting from this important aspect of economic development. It is recommended that council consider a further administrative assistant to enable the MBD to maintain and nurture the pivotal contacts established over the last ten years.

 

 

CONSULTATION:

 

Mr Paul Hoffman Chair person of Nambucca Vehicle Body Manufacturing Cluster

Mr Len Moss Chair of the Nambucca Valley Youth Employment Opportunity Services

Mr Robert Kennedy President of Nambucca Valley Tourism association Inc

Mr Dennis Ryan Chair of the Taste of Nambucca Network

Mrs Louise McMeeking, Regional Director Industry & Investment NSW

Mr Ron McDermott Business Manager Industry & Investment NSW

Ms Belinda Novicky Regional Tourism Marketing Manager NSW

Mrs Lisa Harvey Local industry representative on the Regional Tourism Organisation

Regional Manager of the Tourism network of councils

Mark Almond Regional Manager of DEEWR (KAW)

Peter Grant Manager Northern NSW Industry Capability network

Gabriel Loriel Manager Austrade Australia

Peter Bastian NSW Business Chamber

Showground and sale yards committee

YMCA and Macksville Marlins

Crown Lands Department and effected local residents

RMS and NBN property acquisition

Australian Precast solutions

Mid Coast Trucks.

Chambers of Commerce and industry x 3

Council planning Staff and General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This report has no environmental concerns

 

Social

 

This report and the activities implemented assist with the social wellbeing and employment of the shire.

 

Economic

 

The Nambucca economic development program is well known and respected across the region by state and federal government through the success of the Nambucca Vehicle Body Manufacturing Cluster and the continued growth within the shire of manufacturing and distribution and employment creation

 

Risk

 

The risk to council is that the Manager of Business development has a large work load and is not keeping pace with this work load.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

This report has no financial implications for council.

 

Source of fund and any variance to working funds

 

This report has no direct impact on current or future budgets.

 

Service level changes and resourcing/staff implications

 

No funds or variances required.

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

Assistant General Manager Corporate and Community Services Report

ITEM 10.1?? SF1026??????????? 140813??????? Conduct of Local Government Elections to 2016

 

AUTHOR/ENQUIRIES:?? Peter Wilson, Assistant General Manager Corporate and Community Services ????????

 

Summary:

 

A report seeking a model resolution to engage the NSW Electoral Commission for the management of elections, polls and referenda.

 

 

 

Recommendation:

 

That Nambucca Shire Council (?the Council?) resolves:

 

1??? Pursuant to s. 296(2) and (3) of the Local Government Act 1993 (NSW) (?the Act?) that an election arrangement be entered into by contract for the Electoral Commissioner to administer all elections of the Council.

2??? Pursuant to s. 296(2) and (3) of the Act, as applied and modified by s. 18, that a council poll arrangement be entered into by contract for the Electoral Commissioner to administer all council polls of the Council.

   

3??? Pursuant to s. 296(2) and (3) of the Act, as applied and modified by s. 18, that a constitutional referendum arrangement be entered into by contract for the Electoral Commissioner to administer all constitutional referenda of the Council.  

 

 

 

OPTIONS:

 

The option for council to administer all elections, polls and referenda is not practicable from a resourcing perspective.

 

 

DISCUSSION:

 

Council resolved on 15 May 2013 ?That the General Manager be provided with delegated authority to enter into arrangements with the Electoral Commissioner for the provision of election services for the Council until the conclusion of the following ordinary election.?

 

However the Electoral Commission now requires a model council resolution that an election arrangement be entered into for the Electoral Commissioner to administer all elections, council polls and constitutional referenda.

 

NSW Local Government Act 1993 ? s.296 How Elections are to be Administered

(1)?? Elections for the purposes of this Chapter are to be administered by the general manager of the council concerned, except as provided by this section.

?

Note: Section 18 provides that certain provisions of this Act (relating to the conduct of elections) apply to council polls and constitutional referendums, with such modifications as may be necessary, in the same way as they apply to elections.

 

(2)?? A council can enter into an arrangement (an "election arrangement?) with the Electoral Commissioner, by contract or otherwise, for the Electoral Commissioner to administer elections of the council as provided by this section. If such an arrangement is entered into, the Electoral Commissioner is to administer elections of the council in accordance with the arrangement.

 

(3)?? An election arrangement for the Electoral Commissioner to administer all elections of a council can be entered into if:

(a)? the council resolves at least 18 months before the next ordinary election of councillors that such an arrangement is to be entered into, and

(b)? the arrangement is entered into no later than 15 months before the next ordinary election of councillors.

?

(4)?? An election arrangement for the Electoral Commissioner to administer a particular election of a council (other than an ordinary election of councillors) can be entered into at any time if the council has resolved that an election arrangement for the election is to be entered into.

?

(5)?? An election arrangement for the Electoral Commissioner to administer an ordinary election of councillors can be entered into less than 15 months before the election if:

(a)? the council has resolved that an election arrangement for the election is to be entered into, and

(b)? the Electoral Commissioner is satisfied that there are exceptional circumstances that make it necessary or desirable for the election to be administered by the Electoral Commissioner.

 

(6)?? An election arrangement for the Electoral Commissioner to administer all elections of a council can be terminated by the council or the Electoral Commissioner at any time after the next ordinary election of councillors (by giving written notice of termination). If the arrangement is not terminated by either party after an ordinary election of councillors, the arrangement is automatically terminated 18 months before the next ordinary election of councillors.

 

(7)?? The Electoral Commissioner is to administer the first election for an area after its constitution. Expenses incurred by the Electoral Commissioner (including the remuneration of election officials) in connection with such an election are to be met by the council and are recoverable from the council as a debt owed to the Electoral Commissioner.

 

(8)?? This section does not apply to an election of the mayor or a deputy mayor by councillors.

 

 

CONSULTATION:

 

The Electoral Commission NSW was consulted on the matter.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts as a result of this report.

 

Social

 

There are no social impacts as a result of this report.

 

Economic

 

There are no broad economic impacts associated with the implementation of the recommendation.

 

Risk

 

The level of risk is minimised with the appointment of the Electoral Commission.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No budgetary implications.

 

Source of fund and any variance to working funds

 

No impact on working funds.

 

Service level changes and resourcing/staff implications

 

No implications.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

Assistant General Manager Corporate and Community Services Report

ITEM 10.2?? SF1875??????????? 140813??????? Review Of Investment Of Surplus Funds Policy & Strategy

 

AUTHOR/ENQUIRIES:?? Faye Hawthorne, Accountant ????????

 

Summary:

 

 

A review of Council?s Investment Surplus Funds Policy and Strategy has been untaken to ensure that Council's surplus funds are invested in accordance with the requirements of the Local Government Act, in a secure and prudent manner to generate the optimum return on investments.

 

Copies of both the policy and strategy effective from August 2013 are attached.? The policy document has only been changed in the highlighted or crossed out sections whilst the strategy document has been changed in various areas.

 

 

 

Recommendation:

 

That the Councillors consider the draft Investment of Surplus Funds Policy and Strategy and provide any comments to the General Manager so that it can be reported to the next meeting of Council.

 

 

 

OPTIONS:

 

Council could adopt the recommendations as provided, or, with changes, or reject the recommendations.

 

 

DISCUSSION:

 

Councils Investment policy states that ?the policy will be reviewed every twelve months and as required in the event of legislative change or as a result of significantly changed economic/market conditions?. They were both reviewed in July, 2012.

 

The new Policy and Strategy is based on Council?s financial advisor?s (CPG) updated policy and strategy which they have been revising for other Councils.

 

Council has a substantial amount of surplus funds to invest and the interest earned represents a significant proportion of the yearly budget.? To ensure the secure and prudent management of the investment portfolio, it is essential that Council review its strategy in its investment of surplus funds. An investment strategy has been reviewed to compliment Council?s policy.

 

The Local Government Act is explicit as to the types of institutions with which Council can invest, however the institutions have developed a variety of products to invest in and new types of investments are being promoted regularly. Council?s investment strategy seeks to utilise the competitiveness of these investment instruments in maximising returns for Council.

 

The major changes are summarized below:

 

?????? Investment Strategy- Cash Flow Expectations updated for current financial year

?????? Diversification -Inclusion of the word ?capital protected notes?

?????? Inclusion of new paragraph ?? Economic Background? before paragraph Return Outlook

?????? ?Return Outlook? updated

?????? ?Existing Portfolio Status? updated with Investment Portfolio Breakup with 31 March graph inserted

?????? ?Proposed Actions? for new investments updated

? Council will consider investing a portion of investments in the medium term sector

? The preference is to allocate heavily up to policy limits during promotional periods, to maximise value in specific institutions

? It is unlikely that FRNs will be purchased during the current strategy

 

?     ?Potential Disposals? updated

? ING 22 March 2016 senior FRN ? currently marked around +140bp

? There may also be an opportunity to liquidate out of the Averon II capital protected note and to a lesser extent, the Macquarie Global Income Opportunities Fund

 

???? ?Credit Risk? updated:

????????????? Council?s Credit rating profile is currently very strong, with 70% of all investments being at least A rated or better?

 

???? ?Liquidity Risk? updated

Approximately 74%of Councils investment matures in the short - medium term or earlier

 

???? ?Market Risk? updated

Council has only two Fund Manager Investments, which has seen Council inevitably reduce its exposure risk. The T-Corp Growth Facility represents less than 3% of the total investment portfolio

 

???? ?Rollover Risk? updated

Council has effectively mitigated this risk through a varied portfolio duration, with deposits maturing across different investment horizons, some greater than 1 year and considerably longer than the 45 day benchmark (and includes? deposits maturing as long as 2017). This is considered a strong level of protection against rollover risk, and is continuing to anchor 2013-14 Financial Year income budgets despite a reduction in interest rate expectations.

 

Council is well within its required limits for working capital and short-term funds, which together account for approximately 74% of the portfolio at time of writing.

 

???? ?Performance Benchmarks? updated

Council?s portfolio is currently yielding approximately 4?%, or around 180bp above the benchmark return.

 

 

CONSULTATION:

 

Finance Manager and CPG Research & Advisory Pty Ltd

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no particular risks, other than those associated with managing an investment portfolio of about $43m.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary impacts

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

18653/2013 - Revised Investment Policy August 2013 (draft)

0 Pages

2View

18654/2013 - Revised Investment Strategy August 2013 (draft)

0 Pages

??


Ordinary Council Meeting - 14 August 2013

Review Of Investment Of Surplus Funds Policy & Strategy

 

 

 

Investment Policy

Adopted: 19 April 2001 (006)

Last Reviewed by Council: 18 January 2007

Last Reviewed by Council: 26 July 2012 (Trim:17684/2012)

Last Reviewed by Council: xx August 2013 (Trim:xxx/2013)

August

2013

 


 

Contents

Contents? 2

General 3

Purpose of Document 3

Related Documents 3

Effective Date? 3

Definitions 4

Investment Policy? 6

Investment Objectives 6

Legislative and Regulatory References 6

Delegation of Authority? 7

Prudent Person Standard? 7

Ethics and Conflicts of Interest 7

Authorised Investments 7

Prohibited Investments 8

Risk Management Guidelines 8

Investment Advisor 9

Accounting? 9

Safe Custody Arrangements 9

Credit Quality Limits 10

Counterparty Limits 10

Term to Maturity Limits 11

Performance Benchmarks 11

Reporting? 13

Review of Policy? 13

Appendix? 14

 


 

General

Purpose of Document

The purpose of this document is to establish the framework within which investment principles are to apply to the investment of Council funds.? It details:

?? Council Funds covered by this Investment Policy Statement;

?? Council?s objectives for its investment portfolio/s;

?? how investments are to be undertaken;

?? the applicable risks to be managed;

?? any constraints and other prudential requirements to apply to the investments of Funds having regard to the applicable legislation and regulations governing Council investment;

?? the manner in which compliance with the Policy & Strategy will be monitored and reported;

?? appropriate benchmarks for each category of investments.

Related Documents

This policy statement has been prepared to recognise the legislative requirements and obligations for the investment of Council?s funds.? The legislative requirements are detailed within this Investment Policy.

Council?s will comply with investment regulations and directions of the Division of Local Government ? which will prevail in the event of inconsistencies with published Policy and Strategy.

Effective Date

This document replaces any previous Investment Policy document approved by Council.

The effective date of this Investment Policy Statement is 14 August 2013 and will be reviewed at regular twelve monthly intervals, or when either changes in regulation or market conditions necessitate a review.

 

 


 

Definitions

Act????????????????????? Local Government Act, 1993.

ADI???????????????????? Authorised Deposit-Taking Institutions (ADIs) are corporations that are authorised under the Banking Act 1959 (C?wlth) to take deposits from customers.

Bill of

Exchange??????????? A bill of exchange is an unconditional order in writing, addressed by one person to another, signed by the person giving it, requiring the person to whom it is addressed to pay on demand, or at a fixed or determinable future time, a sum certain in money to or to the order of a specified person, or to bearer.

BBSW???????????????? The Bank Bill Swap reference rate (BBSW) is the average of mid-rate bank-bill quote from brokers on the BBSW Panel. The BBSW is calculated daily. Floating rate securities are most commonly reset quarterly to the 90-day BBSW.

Council Funds???? Surplus monies that are invested by Council in accordance with section 625 of the Act

Debenture???????? A debenture is a document evidencing an acknowledgement of a debt, which a company has created for the purposes of raising capital.? Debentures are issued by companies in return for medium and long-term investment of funds by lenders.

DLG?????????????????? NSW Division of Local Government, Department of Premier & Cabinet.

FRN??????????????????? A Floating Rate Note (FRN) is a medium to long term fixed interest investment where the coupon is a fixed margin (?coupon margin?) over a benchmark, also described as a ?floating rate?. The benchmark is usually the BBSW and is reset at regular intervals ? most commonly quarterly.

Grandfathered??? Investments held by Council that were previously allowed under the Minister?s Order but were Grandfathered (i.e. eligible to retain but not add to or restructure existing investments) when the NSW State Government changed the list of Approved Investments as a result of the Cole enquiry reflected in the Ministerial Order dated 31/7/2008.

LGGR????????????????? Local Government (General) Regulation 2005 (NSW).

NCD????????????????? Is a short term investment in an underlying security being a negotiable certificate of deposit (NCD) where the term of the security is usually for a period of 185 days or less (sometimes up to 2 years). NCDs are generally discount securities, meaning they are issued and on-sold to investors at a discount to their face value.

RAO??????????????????? Responsible Accounting Officer of a council means a member of the staff of the council designated by the General Manager, or if no such member has been designated, the General Manager. (LGGR, clause 196)

T-Corp???????????????? New South Wales Treasury Corporation.

UBS BBI????????????? UBS Australia calculates a daily Bank Bill Index representing the performance of a notional rolling parcel of bills averaging 45 days.

?????????????


Ordinary Council Meeting - 14 August 2013

Review Of Investment Of Surplus Funds Policy & Strategy

 

Investment Policy

Investment Objectives

The purpose of this Policy is to provide a framework for the optimum investment of Nambucca Shire Council?s Funds at the most favourable rate of interest available to it at the time to maximise returns, whilst having due consideration of risk, liquidity and security for its investments.

While exercising the power to invest, consideration is to be given to the preservation of capital, liquidity and the return of investment. Council therefore has several primary objectives for its investment portfolio:

?? Compliance with legislation, regulations, the prudent person tests of the Trustee Act and best practice guidelines;

?? The preservation of the amount invested;

?? To ensure there is sufficient liquid funds to meet all reasonably anticipated cash flow requirements; and

?? To generate income from the investment that exceeds the performance benchmarks mentioned later in this document.

Council?s Investment Strategy will run in conjunction with its Investment Policy and will outline:

?? Councils current cash flow expectations and the implications for deviations from a long-term liquidity profile;

?? Diversification: an allocation of investment type, credit quality, counterparty exposure and term to maturity profile;

?? Market conditions and the appropriate responses ? particularly relative positioning within the limits outlined in this policy;

?? Relative return outlook, risk-reward considerations, assessment of the market cycle and hence constraints on risk; and

?? Appropriateness of overall investment types for Council?s portfolio.

Legislative and Regulatory References

All investments are to comply with the following:

?? Local Government Act (1993);

?? Local Government (General) Regulation (2005);

?? Ministerial Investment Order;

?? The Trustee Amendment (Discretionary Investments) Act (1997) ? Section 14;

?? Local Government Code of Accounting Practice and Financial Reporting;

?? Australian Accounting Standards;

?? Division of Local Government Investment Policy Guidelines; and

?? Division of Local Government Circulars

Delegation of Authority

Authority for implementation of the Investment Policy is delegated by Council to the General Manager in accordance with the Local Government Act (1993).

The General Manager has in turn delegated the day-to-day management of Councils investments to the Manager of Financial Services (RAO) and his/her delegates who must ensure adequate skill, support and oversight is exercised in the investment of Council funds.

Officers? delegated authority to manage Council?s investments shall be recorded and they are required to acknowledge they have received a copy of this policy and understand their obligations in this role.

Prudent Person Standard

The investments will be managed with the care, diligence and skill that a prudent person would exercise.? As trustees of public monies, officers are to manage Council?s investment portfolios to safeguard the portfolio in accordance with the spirit of this Investment Policy and not for speculative purposes.

Ethics and Conflicts of Interest

Officers shall refrain from personal activities that would conflict with the proper execution and management of Council?s investment portfolio.? This policy requires officers to disclose any conflict of interest to the General Manager.

Independent advisors are also to declare that they have no actual or perceived conflicts of interest and receive no inducements in relation to Council?s investments.

Authorised Investments

All investments must be denominated in Australian Dollars.? Authorised Investments are limited to those allowed by the Ministerial Investment Order and include:

?? Commonwealth / State / Territory Government securities e.g. bonds;

?? Interest bearing deposits / senior securities issued by an eligible ADI;

?? Bills of Exchange (< 200 days duration) guaranteed by an ADI;

?? Debentures issued by a NSW Council under Local Government Act (1993);

?? Deposits with T-Corp &/or Investments in T-Corp Hour-Glass Facility; and

?? Existing investments grandfathered under the Ministerial Investment Order.

Prohibited Investments

This investment policy prohibits the following types of investment[1]:

?? Derivative based instruments;

?? Principal only investments or securities that provide potentially nil or negative cash flow; and

?? Stand alone securities issued that have underlying futures, options, forwards contracts and swaps of any kind.

This policy also prohibits the use of leveraging (borrowing to invest) of an investment. However, nothing in the policy shall prohibit the short-term investment of loan proceeds where the loan is raised for non-investment purposes and there is a delay prior to the expenditure of loan funds.

Risk Management Guidelines

Investments obtained are to be considered in light of the following key criteria:

?? Preservation of Capital ? the requirement for preventing losses in an investment portfolio?s total value.

?? Credit Risk ? The risk that a party or guarantor to a transaction will fail to fulfil its obligations.? In the context of this document it relates to the risk of loss due to the failure of an institution/entity with which an investment is held to pay the interest and/or repay the principal of an investment;

?? Diversification ? the requirement to place investments in a broad range of products so as not to be over exposed to a particular sector of the investment market;

?? Liquidity Risk ? the risk an institution runs out of cash, is unable to redeem investments at a fair price within a timely period, and thereby Council incurs additional costs (or in the worst case is unable to execute its spending plans);

?? Market Risk ? the risk that fair value or future cash flows will fluctuate due to changes in market prices, or benchmark returns will unexpectedly overtake the investment?s return;

?? Maturity Risk ? the risk relating to the length of term to maturity of the investment.? The longer the term, the greater the length of exposure and risk to market volatilities; and

?? Rollover Risk ? the risk that income will not meet expectations or budgeted requirement because interest rates are lower than expected in future.

Investment Advisor

The Council?s investment advisor is appointed by the General Manager and must be licensed by the Australian Securities and Investment Commission. The advisor must be independent and must confirm in writing that they have no actual or potential conflict of interest in relation to investment products being recommended and is free to choose the most appropriate product within the terms and conditions of investment policy. This includes receiving no commissions or other benefits in relation to the investments being recommended or reviewed.

Accounting

Council will comply with appropriate accounting standards in valuing its investments and quantifying its investment returns.

In addition to recording investment income according to accounting standards, published reports may show a break-down of its duly calculated investment returns into realised and unrealised capital gains and losses, and interest.

Other relevant issues will be considered in line with relevant Australian Accounting Standards, such as discount or premium, designation as held-to-maturity or on a fair value basis and impairment.

Safe Custody Arrangements

Where necessary, investments may be held in safe custody on Council?s behalf, as long as the following criteria are met:

?? Council must retain beneficial ownership of all investments;

?? Adequate documentation is provided, verifying the existence of the investments at inception, in regular statements and for audit;

?? The Custodian conducts regular reconciliation of records with relevant registries and/or clearing systems; and

?? The Institution or Custodian recording and holding the assets will be:

8?? The Custodian nominated by TCorp for Hour-Glass facilities;

8?? Austraclear;

8?? An institution with an investment grade Standard and Poor?s, Moody?s or Fitch rating; or

8?? An institution with adequate insurance, including professional indemnity insurance and other insurances considered prudent and appropriate to cover its liabilities under any agreement.


 

Credit Quality Limits

The portfolio credit guidelines to be adopted will reference the Standard & Poor?s (S&P) ratings system criteria and format - however, references to the Minister?s Order also recognises Moody?s and Fitch Ratings and any of the three ratings may be used where available.?

However, the primary control of credit quality is the prudential supervision and government support and explicit guarantees of the ADI sector, not ratings.

The maximum holding limit in each rating category and the credit quality weighting for Council?s portfolio shall be:

Long Term Rating Range
(or Moody?s equivalent)

Maximum Holding

AAA Category

100%

AA Category or Tier 1 bank

100%

A Category

60%

BBB Category & unrated ADIs

40%

Counterparty Limits

Exposure to individual counterparties/financial institutions will be restricted by their rating so that single entity exposure is limited, as detailed in the table below. It excludes any government guaranteed investments.

Individual Institution or Counterparty Limits

Long Term Rating Range
(or Moody?s equivalent)

 

Limit

AAA Category[2]

 

40%

AA Category or Tier 1 bank

 

30%

A Category

 

15%

BBB Category

 

10%

Unrated Category[3]

 

5%

Term to Maturity Limits

Council?s investment portfolio shall be structured around the time horizon of investment to ensure that liquidity and income requirements are met.

Once the primary aim of liquidity is met, Council will ordinarily diversify its maturity profile as this will ordinarily be a low-risk method of obtaining additional return as well as reducing the risks to Council?s income. However, Council always retains the flexibility to invest as short as required by internal requirements or the economic outlook.

The factors and/or information used by Council to determine minimum allocations to the shorter durations include:

8?? Council?s liquidity requirements to cover both regular payments as well as sufficient buffer to cover reasonably foreseeable contingencies;

8?? Medium term financial plans and major capex forecasts;

8?? Known grants, asset sales or similar one-off inflows;

8?? Seasonal patterns to Council?s investment balances.

Investment Horizon Description

Investment Horizon - Maturity Date

Minimum Allocation

Maximum Allocation

Working capital funds

0-3 months

10.0%

100.0%

Short term funds

3-12 months

20.0%

100.0%

Short-Medium term funds

1-2 years

0%

70.0%

Medium term funds

2-5 years

0%

50.0%

Long term funds

5-10 years

0%

25.0%

Within these broad ranges, Council relies upon assumptions of expected investment returns and market conditions that have been examined with its investment advisor.

Performance Benchmarks

The performance of each investment will be assessed against the benchmarks listed in the table below.?

It is Council?s expectation that the performance of each investment will be greater than or equal to the applicable benchmark by sufficient margin to justify the investment taking into account its risks, liquidity and other benefits of the investment.

It is also expected that Council will take due steps to ensure that any investment is executed at the best pricing reasonably possible.

Investment

Performance Benchmark

Time Horizon

11 am Account, short dated bills, deposits issued by financial institutions of appropriate term.

UBS- Bank Bill Index (BBI)

3 months or less

Term Deposits of appropriate remaining term, FRN?s nearing maturity.

UBS- Bank Bill Index (BBI)

3 months to 12 months

Term Deposits with a maturity date between 1 and 2 Years, FRN?s.

UBS- Bank Bill Index (BBI)

1 to 2 years

FRN?s, Bonds, Term deposits with a maturity date between 2 and 5 Years. Grandfathered Income Funds.

UBSA Bank Bill Index (BBI)

2 to 5 Years

T-Corp Hour Glass Managed Funds

Fund?s Internal Benchmark

3 Years (M/T Growth)
5+ Years (L/T Growth)

 

Grandfathered investments (i.e. managed funds and securities) are allocated to the appropriate horizon based on expected or average maturity date and should be taken into account when allocating the rest of the portfolio.

The decision on when to exit such investments are based on a range of criteria specific to the investments ? including but not limited to factors such as:

? Returns expected over the remaining term

? Fair values

? Competing investment opportunities

? Costs of holding

? Liquidity and transaction costs

? Outlook for future investment values

In general, it is expected that professional advice will be sought before transacting in ?grandfathered? investments.

Reporting

Documentary evidence must be held for each investment and details thereof maintained in an investment register.? The documentary evidence must provide Council legal title to the investment.

For audit purposes, certificates must be obtained from the banks/fund managers/custodian confirming the amounts of investment held on Council?s behalf at 30th June each year.

All investments are to be appropriately recorded in Council?s financial records and reconciled at least on a monthly basis.

A monthly report will be provided to Council.? The report will detail the investment portfolio in terms of holdings and impact of changes in market value since the previous report.? The monthly report will also detail the investment performance against the applicable benchmark, investment income earned versus budget year to date and confirm compliance of Council?s investments within legislative and policy limits. Council may nominate additional content for reporting.

Review of Policy

The Investment Policy will be reviewed every 12 months and as required in the event of legislative change or as a result of significantly changed economic/market conditions.?

Any proposed amendment to the Investment Policy must be approved by the General Manager and Manager of Financial Services.


 

Appendix

For the purpose of this Policy, ?Tier 1 banks? are currently defined as:

The ADI deposits or senior guaranteed principal and interest ADI securities issued by the major Australian banking groups:

? Australia and New Zealand Banking Group Limited

? Commonwealth Bank of Australia

? National Australia Bank Limited

? Westpac Banking Corporation

including ADI subsidiaries (such as Bank of Western Australia Ltd) whether or not explicitly guaranteed, and brands (such as St George).

Council may ratify an alternative definition from time to time.


Ordinary Council Meeting - 14 August 2013

Review Of Investment Of Surplus Funds Policy & Strategy

 

 

Investment Strategy

Adopted: 19 April 2001 (006)

Last Reviewed by Council: 18 January 2007

Last Reviewed by Council: 26 July 2012(Trim-17684/2012)

Last Reviewed by Council: 14 August 2013(Trim-xxx/2013)

 

 

August

2013


 

Contents

Contents? 2

General 3

Purpose of Document 3

Related Documents 3

Effective Date? 3

Investment Strategy? 4

Investment Strategy? 4

Existing Portfolio Status 8

Proposed Actions 9

Risk Management Guidelines 10

Performance Benchmarks 11

Delegations/Responsibilities 12

Review of Strategy? 12

 


 

General

Purpose of Document

Having outlined the framework for investment in the Investment Policy, this document sets out:

? current market conditions;

? how Council is responding to structure its investment portfolio;

? realistic objectives for the investment portfolio;

? risk management

Related Documents

This Strategy relates to implementation of the portfolio within the constraints set out in the Policy Statement. It has been prepared to recognise the legislative requirements and obligations for the investment of Council?s funds.? The legislative requirements are listed in the Investment Policy.?

Council will comply with investment regulations and directions of the Division of Local Government, which will prevail in the event of any inconsistencies with published Policy and Strategy.

Effective Date

This document replaces any previous Strategy or combined Policy/ Strategy document approved by Council.

The effective date of this Strategy is 14 August 2013 and will be reviewed on a six monthly basis or when either changes in regulation or market conditions necessitate a review.

?????????


Ordinary Council Meeting - 14 August 2013

Review Of Investment Of Surplus Funds Policy & Strategy

 

Investment Strategy

Investment Strategy

Council?s Investment Strategy is set in relation to the following parameters:

Cash flow expectations

Council anticipates the following major capital expenditure events in 2013 - 2014:

? Plant Purchases - $838,000

? Water storage construction - $24m

? Sewerage capital works - $1.383m

? Roads construction and reconstruction $2.891m

? Bridge Construction $1.472m

? Cycleways/Footpaths construction $85,000

(This strategy will be revisited if necessary when the 2013-14 capex budget is completed should there be material implications on long-term investments.)

These projects are being funded from either loan funds, grants or restricted assets, and will have minimal impact on the overall cash available for investment.

Council currently holds Term Deposits totalling $27M, over and above the at-call investments. Sufficient liquid cash is available to meet short term cash flow requirements during these projects should this be required.

Diversification

Council?s investments are diversified only within the fixed interest sector: Cash, term deposits, FRNs, capital protected notes and Fund Managers. It is not Council?s current intention to diversify further across other asset classes.

Economic Background

The RBA kept interest rates unchanged at 3% throughout Q1, at GFC lows. With financial markets rallying in the first four months of 2013 on an improving US outlook (despite interruptions such as the Cyprus bank crisis), the RBA wanted to observe how the 175bp of rate cuts delivered over the past 18 months would affect the broader economy.

However with inflation remaining well within the RBA?s target band of 2-3% and little response to past cuts in interest-sensitive sectors, this gave the RBA the opportunity to cut interest rates by 25bp to a historic low of 2.75% in its meeting in May. They have changed their commentary about mining investment, now expecting a cyclical peak in 2013 ? other commentators suggest it may have even peaked in 2012. Alarmingly, most sectors outside the mining sector remain weak demonstrated by a steadily rising unemployment rate - to 5.7% in June. Part-time jobs have outstripped full-time jobs while the participation rate has remained flat. A recent survey also suggested that business confidence was ?mediocre? as mining capital expenditure reached its lowest in more than a decade.

In cutting rates, the RBA had seemingly achieved one of its objectives in pushing the Australian dollar (AUD) lower, with the currency plunging to a 33-month low against the USD at the end of Q2. The federal government?s ever-lengthening fiscal deficit also highlighted the inability of commodity investment previously expected to sustain growth.

With inflation expected to be under control over the medium-term and growth expected to be below trend, money markets are still factoring the risk of at least one more rate cut, conceivably further weakness in the broader economy or specific to commodity prices.

Return Outlook

As Q2 ended, global financial markets suffered a correction after the US Federal Reserve (Fed) signalled a possible end to its stimulus program in the near future. In normal market conditions bond markets would be the beneficiary of weaker equity and credit markets. It was a rare month in June which saw Australia equity, credit, currency and bond markets all sold down.

The RBA?s moderate easing bias is implied in money markets, reflecting downside risks to growth (both domestically and abroad). Although global financial conditions have improved through the unprecedented stimulus measures by the global central banks (mainly the US Federal Reserve and the ECB), the Euro-zone still faces significant challenges in order to regain stability. Cyprus will see even major bank depositors suffer large haircuts and the broader implications are a potential for runs on banks elsewhere. Unemployment is increased annually since 2008, and many European economies entered recession in 2012.

Domestically, headwinds remain from a historically high AUD (albeit recent declines) and a fizzling resources boom ? sectors such as retail, manufacturing and tourism are struggling. The Federal government?s previous fiscal stance has now been abandoned with a widening structural deficit through the forward estimates and into the next decade. At some point, severe fiscal austerity will likely be required.

Forward indicators suggest that the risk to interest rates is further to the downside:

 

 

 

 

 

 

 

 

 

 

 

Figure 1 ? ASX Futures Cash Rate

In this environment, strategies for protection against rollover risks to Council?s income have been critical in both producing extremely strong outperformance and in providing time to adjust budgets.

Despite the weak global economic outlook, credit spreads have tightened considerably over the past 18 months. Given the turmoil of the last year, corporates and financials are looking to lock in term funding when cheap pricing permits.

Although physical credit securities have widened over recent months, senior major bank FRNs including 2017?s are yielding below +80bp, and for the most part, are no longer competitive with deposit markets.

Generally, primary issues continue to be favoured over secondary market; however, the converse can apply in retail markets. The retail FRN CBA Retail Bond (ASX: CBAHA) trades at a significant discount to wholesale, particularly when the security trades ?ex-interest?. The Heritage bonds (ASX: HBSHB) are at times traded at up to double the spread than most longer-dated term deposits. Heritage is standout value relative to wholesale investments.

 

 

 

 

 

Figure 2 ? Relative Value

The credit curve, and therefore forwards, are still showing a ?classic? shape in which:

? New Issues represent strongest value as the curve is quite steep

? Medium term securities are efficiently priced,? with no obvious spikes

? At the short and middle end, they trade as enhanced cash and are sub economic shorter than 2016.

 

 

 

 

 

 

 

 

 

 

 

Figure 3 ? Major Bank Curve

Existing Portfolio Status

Our core strategy throughout the past few years has been to prioritise long-dated deposits and ahead of credit and stockmarket exposure.

The Macquarie Global Income Opportunities Fund continues to perform strongly, albeit correlated with financial markets, and has strengthened considerably as credit margins have contracted since the global financial crisis (GFC). The T-Corp Growth Fund has also contributed positively to performance as equities provided a strong return over the past financial year.

Income risks have been minimised through some portfolio lengthening over the past 2 years, with the higher yields available from long-dated deposits an added benefit.

As at the end of Q2, deposit yields averaged around 4?% p.a. (a pleasing result) despite rate cuts down to 2.75%. Returns have been boosted by a small allocation to longer-dated deposits yielding up to 7?%.

 

 

 

 

 

 

 

Figure 4: Investment Portfolio Breakup ? 30 June 2013

Proposed Actions

Other than through the higher-risk of the T-Corp Long-Term Growth Facility, returns above 5% are generally no longer achievable in most complying wholesale products. The one exception is the Heritage retail bond, available in very small volumes through patient on-market acquisition or through broker ?off-market? specials. Therefore, inevitably, Council?s total investment income will fall into the 2013-14 Financial Year.

To maximise performance, the intention is to pursue the following actions during this strategy period (subject to conditions broadly outlined in this document):

New Investments

? Should medium-term (2-5 year) bank deposits continue to be offered near mid-4%?s, Council will consider investing a portion of investments in the medium term sector.

? The preference is to allocate heavily up to policy limits during promotional periods, to maximise value in specific institutions.

? Apart from retail senior securities (e.g. CBAHA or HBSHB), it is unlikely that FRNs will be purchased during the current strategy; however, new issue securities will be evaluated for premium pricing opportunities.

? Other funds will continue to be held within the Short-Medium section to manage near-term cash requirements.

The ability to transact quickly is critical for new issues. To support this, Council intends to utilise existing at-call reserves (to be replenished from subsequent deposit maturities).

Potential Disposals

? ING 22 March 2016 senior FRN ? currently marked around +140bp.

? There may also be an opportunity to liquidate out of the Averon II capital protected note and to a lesser extent, the Macquarie Global Income Opportunities Fund.

Council?s only FRN with ING was purchased at a discount of approximately +275bp or a capital price just below par ($100). With a significant rally in credit over the past 18 months, the FRN is now marked around +140bp or a capital price of around $103. This represents an unrealised capital gain of around 3% or $15,000 on $500,000 face value. Should the FRN continue to rally strongly over the next 6-12 months, we would recommend a switch into a higher yielding asset ? most likely longer-dated deposit - should an opportunity arise.

The Averon II note matures in June 2014 and a low yield-to-maturity would need to be offered in order to dispose prior to maturity. The high unwind costs have to date been a hurdle to any potential sale.

The Macquarie Fund also continues to offer a high running yield around 4?% p.a. Over 5 years (crossing the Lehman event), it tops the performance surveys of floating rate credit up to the formerly A rated space. Overall, the Fund has performed extremely well over short and longer term time horizons and given the additional liquidity if offers, we would not recommend a sale unless credit spreads tighten significantly to a level that would not be competitive against deposits.?

With regards to the T-Corp Growth Fund, while there is a legitimate role for growth in this environment, there will clearly be investors who feel more comfortable in the fixed interest space. With the very strong market for growth assets up to Q1 (Q2 for unhedged international growth), this may provide ?non-natural? investors with a potential exit. The outlook for growth is less strong with another round of volatility appearing in Q2, but neither is the outlook for cash setting a high hurdle for risk assets to outperform.

Our view is that the outlook for growth assets globally is moderate, with both extremes now less likely (a Eurozone implosion would cost more than the bailouts; growth assets are no longer as cheap as they were in 2011). TCorp represents a legitimate diversification for a small proportion of the portfolio.

We will continue to monitor and keep Council informed should such an opportunity be forthcoming.


Risk Management Guidelines

The strategy addresses risk management as outlined below:

Preservation of Capital

Council has already enacted strategies to manage capital risk, by redeeming from previously held managed funds and capital protected notes.? Council will consider selling FRNs prior to maturity where this would be consistent with investment objectives.

Credit Risk

Credit rating profile is currently very strong, with 70% of all investments being at least A rated or better. New investments can still be directed to high-grade institutions while the interest rates of these institutions remain at historically high levels.

Diversification

Investments are currently diversified within the fixed interest sector ? fixed and floating, at-call, funds, capital protected notes and FRNs; liquid, and non-tradeable. There is no current intention to diversify outside the fixed interest sector.

Liquidity Risk

Council?s portfolio is highly liquid, from at-call accounts, near-term maturities and tradeable FRNs. Approximately 74% matures in the short - medium term or earlier.

Council has been in a position to extend the duration of some investments during 2012/13.

Market Risk

Council has only two Fund Manager Investments, which has seen Council inevitably reduce its exposure risk. The T-Corp Growth Facility represents less than 3% of the total investment portfolio.

The purchase of FRNs will incur a small amount of market risk, but this is now very well rewarded and can be minimised by restricting FRN investments to AA or AAA category bank-guaranteed securities.

Maturity Risk

Council?s long-term investments are primarily in a mix of term deposits and floating rate investments, minimising the effect of maturity risk as there is a regular maturity pattern.

Rollover Risk

Council has effectively mitigated this risk through a varied portfolio duration, with deposits maturing across different investment horizons, some greater than 1 year and considerably longer than the 45 day benchmark (and includes? deposits maturing as long as 2017). This is considered a strong level of protection against rollover risk, and is continuing to anchor 2013-14 Financial Year income budgets despite a reduction in interest rate expectations.?

While economic weakness can see official cash rates fall for a longer period, the current duration provides Council with time to adjust budgets to plan for income shortfalls.

Council is well within its required limits for working capital and short-term funds, which together account for approximately 74% of the portfolio at time of writing.

Longer term holdings are conservative relative to portfolio limits, and there is some capacity for further investments if economic conditions provide the opportunity to do so.

Performance Benchmarks

Council?s portfolio is currently yielding approximately 4?%, or around 180bp above the benchmark return.

This is considered exceptionally strong given the very high credit ratings targeted. It is almost certain to fall over time, as official interest rates reduce.

Delegations/Responsibilities

Within the constraints of the Policy, strategic or execution decisions are delegated to the Assistant General Manager ?Corporate & Community Services and the Manager Financial Services.

Review of Strategy

The Strategy will be reviewed at least six monthly, or as required in the event of legislative change or as a result of significantly changed economic/market conditions.?

Council is in regular contact with its advisors and is able to adjust strategy as market conditions dictate.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

Assistant General Manager Corporate and Community Services Report

ITEM 10.3?? SF894????????????? 140813??????? Community Briefing Program - Coal Seam Gas (CSG)

 

AUTHOR/ENQUIRIES:?? Lorraine Hemsworth, Business Service Coordinator ????????

 

Summary:

 

The Commissioner for Land and Water is requesting that a Community Briefing Program ? Coal Seam Gas be conducted due to the lack of knowledge at all levels regarding Coal Seam Gas.

 

 

Recommendation:

 

That the community briefing presentation on Coal Seam Gas be noted and presenters NSW Trade & Investment, Resources & Energy Division be thanked for their presentation.

 

 

OPTIONS:

 

i???????? Receive the Briefing Program

ii??????? Not to receive the Briefing Program

 

 

DISCUSSION:

 

In 2012 the NSW Government appointed a Land and Water Commissioner to assist landholders in their negotiations with Coal Seam Gas explorers and operators, in order to ensure Coal Seam Gas activities are located and conducted in a manner which minimises any potential impact on farming activities, the environment and lifestyle of landholders.

 

Feedback from the Commissioner confirmed that there is a distinct lack of knowledge at all levels, regarding Coal Seam Gas and its potential impacts.? In response to this, the Government has implemented a program of community briefings and the appointment of Community Liaison Officers to assist in providing relevant information.

 

The Community Briefing Program includes a commitment to provide briefings to forty five Councils, with LGAs that include or are close to areas with Coal Seam Gas potential. This is to be available to all staff as well as Councillors.


The briefing includes a 20 to 30 minute PowerPoint presentation, question time and the presentation of fact sheets.? The areas covered are:

 

????????????? NSW Minerals Industry

????????????? Gas and Petroleum in NSW

????????????? Exploration for Coal Seam Gas

????????????? The Government's Strategic Regional Land Use Policy

????????????? The New Rules for Coal Seam Gas

 

 

CONSULTATION:

 

General Manager

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

This report will have no impact on the environment.

 

Social

 

Councillors and staff will be fully informed on issues of the Coal Seam Gas exploration.

 

Economic

 

This report has no economic impacts associated.

 

Risk

 

This report will have no risk associated.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

This report has no direct or indirect impact on the current or future budgets.

 

Source of fund and any variance to working funds

 

This report does not have any variance to the working funds.

 

Service level changes and resourcing/staff implications

 

Loss of production from staff attending the presentation.? The staff will be informed on Coal Seam Gas exploration.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

Assistant General Manager Corporate and Community Services Report

ITEM 10.4?? SF1823??????????? 140813??????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 16 July - 2 August 2013

 

AUTHOR/ENQUIRIES:?? Lorraine Hemsworth, Business Service Coordinator ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (One application is in excess of 12 months old).

 

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

Recommendation:

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

TABLE 1: ???? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2012/011

03/02/2012

Nambucca Gardens Estate 346 Lot Residential Subdivision with Residue, Associated Works ? Staged

Lot 2 DP 1119830, Alexandra Drive, Bellwood

? Submissions outlined in previous report to Council 27 September 2012 ? Item 10.1

????? Further information required from applicant before matter may be processed

????? Voluntary Planning Agreement supported by Council at its 28 February 2013 meeting.

????? Additional information still being provided

????? Waiting on response from Consultant

????? Met with Consultant and agreed course of action

 

Please note that there is one unresolved Development Applications in Excess of 12 months old.

 


TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2013/029

11/03/2013

32 Lot Large Lot Residential Subdivision plus 1 Rural Residue Lot

Lot 2 DP 773170, 166 Bald Hill Road, Macksville

????? Road design to provide flood free access to eastern end of the proposed subdivision

????? Intersection is extremely dangerous for existing residents as already many accidents

????? Dangerous blind spots on Bald Hill road and grass shoulders

????? Existing wildlife corridor which has been there for more than 50 years ? will this be preserved or destroyed?

????? The Road, Power and Phone lines are in constant disrepair

????? Not clear on effluent disposal

????? Enquiring if Council are going to notify all property owners on Bald Hill Road

 

Reviewing DA and submissions

Town Planning Staff and RFS concerns have been reported to applicant

Applicant is preparing amended plans

RFS have now issued conditions and Town Planners

2013/057

02/05/2013

Dual Occupancy & Demolition of existing dwelling

Lot 10 Section C, DP 17707, 2 Waratah Street, Scotts Head

????? Amenity ? view sharing concerns ? height limits and loss of views therefore property value decrease

????? Compliance concerns ? query on complying with sq metre rule excluding access handles

????? Adjacent windows on 2nd floor overlook external area

???? Privacy concerns ? increase in noise levels due to increased housing density and location of buildings

????? Demolition concerns ? regarding the removal of asbestos

????? Could set precedent in dual occupancies and parking issues

 

Officer assessing proposal and submissions

2013/098

16/07/2013

Health Consulting Rooms

Lot 11 DP 255481, 8 Kuta Avenue, Valla Beach

????? Parking which may occur on Kuta Avenue speeding of vehicles down the street

 

Officer assessing proposal

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

Corporate and Community Services

ITEM 10.5?? SF251????????????? 140813??????? Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:?? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The following is a schedule of dates for public Council meetings.? The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

14/08/2013

Council Chambers

8.30 AM

Access Committee

27/08/2013

Council Chambers

2.00 PM

Ordinary Council Meeting

29/08/2013

Missabotti Hall

Leave Council Chambers at 4.00 pm

5.30 PM

Water Supply Steering Committee

04/09/2013

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

11/09/2013

Council Chambers

8.30 AM

Access Committee

24/09/2013

Council Chambers

2.00 PM

Ordinary Council Meeting

26/09/2013

Warrell Creek Hall

Leave Council Chambers at 4.30 pm

5.30 PM

Water Supply Steering Committee

02/10/2013

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

16/10/2013

Council Chambers

8.30 AM

Access Committee

22/10/2013

Council Chambers

2.00 PM

Ordinary Council Meeting

31/10/2013

Taylors Arm Hall

Leave Council Chambers at 4.30 pm

5.30 PM

Water Supply Steering Committee

06/11/2013

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

13/11/2013

Council Chambers

8.30 AM

Access Committee

26/11/2013

Council Chambers

2.00 PM

Ordinary Council Meeting

28/11/2013

South Arm Hall

Leave Council Chambers at 4.30 pm

5.30 PM

Ordinary Council Meeting

11/12/2013

Council Chambers

8.30 AM

Ordinary Council Meeting

15/01/2014

Council Chambers

8.30 AM

Ordinary Council Meeting

30/01/2014

Council Chambers

5.30 PM

Ordinary Council Meeting

12/02/2014

Council Chambers

8.30 AM

 

Note:?? Departure times to Rural Halls have been added.

Note:?? Meetings at the Rural Halls commence with light refreshments at 5.00 pm.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

Assistant General Manager Corporate and Community Services Report

ITEM 10.6?? SF1897??????????? 140813??????? Scotts Head Events Committee of Management AGM - 14 May 2012 - Minutes

 

AUTHOR/ENQUIRIES:?? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the Annual General Meeting of the Scotts Head Events Committee of Management held on 14 May 2012.? Copies of the Minutes are at the end of this report.?

 

The Guide to Operations and Delegations of Authority (Trim 3169/2011) needs to be updated to include reference to the Scotts Head Events Committee and to delete reference to the Scotts Head New Year?s Eve Committee of Management.

 

 

Recommendation:

 

1??????? That Council endorse minutes of the Committee of Management for the Scotts Head Events Annual General Meeting held on 14 May 2012.

 

2??????? That the Guide to Operations and Delegations of Authority be updated to include reference to the Scotts Head Events Committee and to delete reference to the Scotts Head New Year?s Eve Committee of Management.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Scotts Head Events Committee of Management was held on 14 May 2012.

 

The Committee of Management for 2012/2013 is:

 

President?????????????????????? Tina Midson

Vice President??????????????? Nathan Evelyn

Secretary?????????????????????? Joanne Evelyn

Treasurer ????????????????????? Pip Midson

 

The Committee advises that there was no financial statement at the time of the Annual General Meeting as the Committee had only just been formed.?

 

An Annual General Meeting has not yet been held for the current year? but Council will be advised as soon as this has been conducted.

 

Council?s Guide to Operations and Delegations of Authority needs to be updated to include reference to the Scotts Head Events Committee and to delete reference to the Scotts Head New Year?s Eve Committee of Management.

 

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

SCOTTS HEAD EVENTS COMMITTEE

Annual General Meeting

Date: Monday, 14th May 2012

AGENDA

1. OPENING

Meeting opened 6.30pm

 

2. PRESENT

T. Midson, J. Evelyn, N. Evelyn, G.Mately, P.Midson, R. Molki, Darren Jeffories

 

3. APOLOGIES

Nil

 

4. CHANGE OF COMMITTEE NAME

Name of Committee to be changed from Scotts Head New Year?s Eve Committee to Scotts Head Events Committee

 

5. ELECTION OF NEW MEMBERS/POSITIONS FOR EVENTS COMMITTEE

Nominations were received for new members and positions for the Scotts Head Events Committee and were accepted as listed below:

President ? Tina Midson

Vice President ? Nathan Evelyn

Secretary/Treasurer ? Jo Evelyn

Safety Officer ? Gary Matley

Committee Member ? Pip Midson

Committee Member ? Rai Molki

Committee Member ? Darren Jeffories

 

6. GENERAL BUSINESS

 

?        Discussed new Event Proposal for Scotts Head. Food Wine & Music Festival to be held on Saturday 20th April 2013 in the Scotts Head Reserve

?        Application Form to be completed and sent to Nambucca Council and North Coast Holiday Parks for Event

?        Letter to be done up advising local authorities of event, police, ambulance, fire brigade ? Jo Evelyn to organise

?        Change of Account Name to be organised with BCU from Scotts Head New Year?s Eve Committee to Scotts Head Events Committee and new signatories to be President, Tina Midson and Secretary/Treasurer Jo Evelyn

?        Suggestions made for Stall Holders for the Event and Musicians/bands to approach for the day ? Tina Midson to follow up

?        Organise Letter requesting sponsorship and/or donations from local businesses in Scotts Head, Macksville and Nambucca ? Jo Evelyn to organise

?        Discussed further details of event ? Security, Budget, Rubbish Removal and Portable Toilet Facilities required

 

7. NEXT MEETING

Next Meeting to be advised due to approvals pending for event.

 

8. CLOSURE

Meeting closed at 8.30pm

 

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

Assistant General Manager Corporate and Community Services Report

ITEM 10.7?? SF325????????????? 140813??????? Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 25 July 2013 - Minutes

 

AUTHOR/ENQUIRIES:?? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting of the Gordon Park Tennis Centre Committee of Management and the new Committee which was held on 25 July 2013.? Copy of the minutes is attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management Gordon Park Tennis Centre?s Annual General Meeting which was held on 25 July 2013 and that Council thank the outgoing Committee for their work in 2012/2013.

 

 

 

OPTIONS:

 

There are no real options.? Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Gordon Park Tennis Centre Committee of Management was held on 26 July 2012.

 

The Committee of Management for 2011/2012 consists of:

 

President???????????????????????????????? David Clayton

Vice President???????????????????????? Lyn Crane

Secretary??????????????????????????????? Margaret Tait

Treasurer??????????????????????????????? John Tait

Other Committee Members?????? Graham Harris, Peggy Lyons, Julie Richards, Heather McPhee, Donna Mills, Tom Hoswell

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

Nil

 

 

Attachments:

1View

19014/2013 - Minutes of Annual General Meeting 25 July 2013

0 Pages

??


Ordinary Council Meeting - 14 August 2013

Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 25 July 2013 - Minutes

 

?


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

Assistant General Manager Engineering Services Report

ITEM 11.1?? SF1031??????????? 140813??????? Relocation of the primary NSW Rural Fire Service Control Centre from Nambucca Emergency Operation Centre to Kempsey Fire Control Centre

 

AUTHOR/ENQUIRIES:?? Paul Gallagher, Assistant General Manager - Engineering Services ????????

 

Summary:

 

The Zone Manager for NSW Rural Fire Service, Lower North Coast Zone has now formally advised Council in writing that the primary NSW RFS control centre has been relocated from the Nambucca Emergency Operation Centre (NEOC) to Kempsey Fire Control Center.

 

 

Recommendation:

 

1??????? That Council receive and note the report.

 

2??????? That Council advise the RFS Zone Manager Lower North Coast of Council?s disappointment that the RFS had not formally notified Council of the decision prior to the relocation to Kempsey and the move had not been placed on the agenda of the Liaison meeting that was scheduled for 11 July 2013 nor raised at the previous meeting held 11 April 2013.

 

 

OPTIONS:

 

1??????? Receive and note the report.

 

2??????? Consider the continued use of the RFS centre and whether the building can be used for other use with the downsizing.

 

 

DISCUSSION:

 

Council may recall that the RFS had sought consideration by Kempsey Shire to fund the construction of a Fire Control Centre at the Kempsey airport similar to that located at Coffs Harbour.? The Kempsey Shire Council in deliberating their budget resolved not to fund the project.

 

The most recent scheduled Liaison Committee which was to meet on the 11 July 2013 to review the SLA Business Plan/Quarterly Performance Report and budget expenditure was postponed due to the lack of a quorum and is to be rescheduled for mid-August. The agenda did not contain a report or agenda item on the relocation of the RFS operations.

 

The writer found out about the relocation through a ratepayer seeking clarification in a rumour that the RFS had relocated. The Zone Manager was on leave when contacted about the rumour and the Acting Manager verified that the RFS had decided to relocate. The writer sought confirmation in writing in order to report to Council.

 

The Zone Manager for NSW Rural Fire Service, Lower North Coast Zone has now formally advised Council in writing that the primary NSW RFS control centre has been relocated from the Nambucca Emergency Operation Centre (NEOC) to Kempsey Fire Control Centre and a copy of the this letter is attached.

 

 

CONSULTATION:

 

There has been no consultation with Council from the Rural Fire Service on the relocation to Kempsey. .

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications associated with this report.

 

Social

 

There are no social implications associated with this report.

 

Economic

 

There are potential economic implications associated with this report with staff being redeployed to Kempsey.

 

Risk

 

There are no risk implications associated with this report as the RFS advise the same level of service can be maintained.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The 2012/13 budget incorporated the RFS contribution for 2013/14

 

Source of fund and any variance to working funds

 

There is no variation to working funds required this financial year however there is a potential increase to the RFS contribution based on previous budget increases.

 

Service level changes and resourcing/staff implications

 

The only implication on Council resources is the requirement to attend four meetings which will now be held in Kempsey.? Previous meetings have been held at NEOC which has required Kempsey Shire personnel to travel to Nambucca.

 

Attachments:

1View

17490/2013 - Advice of relocation of Primary LNC Fire Control Centre from NEOC to Kempsey FCC

0 Pages

??


Ordinary Council Meeting - 14 August 2013

Relocation of the primary NSW Rural Fire Service Control Centre from Nambucca Emergency Operation Centre to Kempsey Fire Control Centre

 



Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

Assistant General Manager Engineering Services Report

ITEM 11.2?? LF3590??????????? 140813??????? Request for donation for Secton 138 General Works Application Fee - Macksville High School

 

AUTHOR/ENQUIRIES:?? Paul Gallagher, Assistant General Manager - Engineering Services ????????

 

Summary:

 

The Macksville High School has requested Council waive the Section 138 General Works Application fee for the production of a mural on the school retaining wall in Boundary Street Macksville.

 

Under Council?s revised Donation Policy it can resolve that a donation equivalent to the Section 138 General Works Application fee be made.

 

 

Recommendation:

 

That Council donate the amount of $110.00 being the amount equivalent of the Section 138 General Works Application Fee to the Macksville High School for the production of a mural on the school retaining wall in Boundary Street Macksville.

 

 

OPTIONS:

 

?????????? That Council not donate the Section 138 General Works Application fee.

?????????? That Council donate the Section 138 General Works Application fee.

 

DISCUSSION:

 

As a result of Council?s revised Donations Policy requests such as this are now required to be considered by Council.

 

A Section 138 General Works Application is required before formal approval can be granted to the school to proceed with the mural as the work will be performed from the road reserve.? Council staff has been liaising with the school over a period of time to a point where approval can now be granted upon receipt of Section 138 General Works Application form.

 

Council is in receipt of correspondence dated 17 July 2013 from the high school confirming the conditions of in principle approval from Council have been undertaken as follows:

 

CONDITION 1????? Macksville High School has consulted with the adjoining houses opposite the wall where the proposed murals are to be placed.

 

?Council notes that there was no comment received from the residents?

 

CONDITION 2????? The proposal was advertised in the local papers seeking public comment with the ability to view the design if requested.?

 

?Council notes that there was correspondence received in favour or against the proposed mural?

 

CONDITION 3????? Written confirmation to Council that the school accepts all liability for the murals; being the maintenance and care of the mural if it is vandalised or graffitied and will remove the mural in the event it becomes unsightly due to lack of maintenance or vandalism/graffiti at the school?s expense.

 

?Council notes that the school accepts full liability in accordance with condition 3 and that the wall was originally constructed by the Department of Education to facilitate construction of the High School and any remedial works are to be undertaken by the school.?


CONSULTATION:

 

Residents adjoining the school boundary

The general public through public notification within the media

Macksville High School

Manager Civil Works

Manager Applications and Compliance

Assistant General Manager Corporate and Community Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications associated with this report.

 

Social

 

There are social issues associated with this report in that the mural will be an outlet for school students to demonstrate their talents.

 

Economic

 

There are no economic issues associated with this report.

 

Risk

 

There are no risk issues associated with this report.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be no direct impact on the current 2013/14 budget associated with this report should Council elect to adopt the recommendation as the Section 138 General Works Application fee will be sourced from the Donations Policy.

 

Council resolved at the meeting held on 25 July 2013 to waive the Development Application fees for the war memorial and donate $2330.30 leaving a balance of $2,640.00 for the remainder of the 2013/14 financial year.

 

Source of fund and any variance to working funds

 

The donation of the Section 138 General Works Application fee will be sourced from the Donations Policy and therefore there is no variation to working funds.

 

Service level changes and resourcing/staff implications

 

There is no effect to the level of service, staff or resourcing implications associated with this report.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

Assistant General Manager Engineering Services Report

ITEM 11.3?? SF86??????????????? 140813??????? Appointment of State Emergency Service Acting Volunteer Local Controller

 

AUTHOR/ENQUIRIES:?? Paul Gallagher, Assistant General Manager - Engineering Services ????????

 

Summary:

 

Mr Paul Hendriks and Mr Peter Shales were jointly appointed as Acting Local Controllers for the Local State Emergency Services following the resignation of Ms Leanne Cooper in February 2013.?

 

This report seeks Council?s support on the appointment of a new State Emergency Service Acting Volunteer Local Controller, Mr Phillip Ashcroft for a six month period.

 

 

Recommendation:

 

1??????? That Council acknowledges the advice of the appointment of Phillip Ashcroft as the Nambucca Shire Council State Emergency Service Acting Volunteer Local Controller for a six month period.

 

2??????? That Council formally thank Mr Paul Hendriks and Mr Peter Shales being the joint Acting Volunteer Local Controllers for the Nambucca SES Unit.

 

 

OPTIONS:

 

Receive and note the report

 

 

DISCUSSION:

The State Emergency Service Act 1989 - SECT 17 requires the appointment of a Local SES Controller.

When Ms Leanne Cooper Local Controller ? Nambucca resigned, accepting a permanent position with the NSW SES, Mr Paul Hendriks and Mr Peter Shales were appointed as joint Acting Volunteer Local Controllers.

Formal notification has been received from the SES Region Controller, Caroline Ortel that there has been a change to this structure and a copy of her letter dated 1 August 2013 is attached.

 

 

CONSULTATION:

 

Region Controller ? NSW SES Clarence Nambucca Region

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications associated with this report.

 

Social

 

There are no social implications associated with this report.

 


Economic

 

There are no economic implications associated with this report as the position is on a volunteer basis.

 

Risk

 

There are no risk implications associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on the 2013/14 budget as Council make a provision to the operating expenses of the Nambucca SES and also the Emergency Service Levy within the annual budget and management plan.

 

Source of fund and any variance to working funds

 

There is no variation to working funds required this financial year as a result of this report.

 

Source level changes and resourcing/staff implications

 

There are no changes to service levels or implications to resourcing or staff associated with this report.

 

Attachments:

1View

18708/2013 - Confirmation of appointment of Acting Volunteer Local Controller - SES Nambucca

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Ordinary Council Meeting - 14 August 2013

Appointment of State Emergency Service Acting Volunteer Local Controller

 


Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 14 August 2013

Assistant General Manager Engineering Services Report

ITEM 11.4?? SF1031??????????? 140813??????? New Draft Policy - Road Signage on Public Land

 

AUTHOR/ENQUIRIES:?? Paul Gallagher, Assistant General Manager - Engineering Services ????????

 

Summary:

 

A new draft policy titled Road Signage on Public Land has been prepared as a result of a Council resolution number 3488/12 dated 15 August 2012 emanating from a request to install a school information sign on a road reserve, were Council resolved:

 

?That Council develop a policy in relation to the erection of signs on public land.?

 

 

Recommendation:

 

1??????? That Council place the draft policy ?Road Signage on Public Land? on public exhibition for a period of 28 days for public comment with a view to adopting the policy once any comment has been considered.

 

2??????? That Council in accordance with the Local Government Act Regulation, advertise the proposed new fees and charges associated with the draft policy ?Road Signage on Public Land? for a period of 28 days as follows:

 

a)?????? non-refundable application fee of $150.00 for processing the application

b)????? a non-refundable licence fee of $250.00 for a 5 year approval period

c)?????? purchase of signage material and installation of the sign at Applicant?s cost.

 

3??????? That Council forward the draft policy ?Road Signage on Public Land? to the Macksville & District Chamber of Commerce & Industry; the Nambucca Heads Chamber of Commerce & Industry; Bowraville & District Chamber of Commerce & Industry and the Nambucca Valley Tourism Association Incorporated for their comment.

 

 

OPTIONS:

 

There were no comments received from Council on this new draft policy therefore no other options have been considered other than to place the document on public exhibition.

 

 

DISCUSSION:

 

The attached draft policy titled Road Signage on Public Land has been prepared as a result of a Council resolution emanating from a request to install a school information sign on a road reserve, details as follows:

 

?That Council develop a policy in relation to the erection of signs on public land.?

 

The draft Policy, once adopted, will enable the provision of a standard for consistent, professional and durable signage as well as minimising the proliferation of signs throughout the Nambucca Shire.

 

In accordance with Council?s direction for Councillors to be provided with the proposed policy prior to consideration by Council, this new draft policy was forwarded to all Councillors on the 25 June 2013 requesting comments on or before 4.00pm Tuesday 23 July 2013.

 

No comments have been received, therefore the attached draft policy is ready to be placed on public exhibition.

 

 

CONSULTATION:

 

Councillors

General Manager

Assistant General Manager Corporate and Community Services

Strategic Planner

Manager Civil Works

Manager Technical Services

Manager Applications and Compliance

Manager Assets

Senior Town Planner

Senior Health and Building Surveyor

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The new policy has no direct impact on the environment other than minimising the sign proliferation of signage clutter at intersections.

 

Social

 

The new policy has no direct social impact.

 

Economic

 

The new policy clearly sets out Council?s requirements for dealing with applications for road signage on public land managed by Council and has an economic benefit for tourist attractions within the Shire promoting their location and removing the proliferation of signs at key intersections.

 

Risk

 

The new policy will reduce Council?s risk with regard to maintaining its ability to maintain and control road signage on public land under its control.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on the current or future budgets.

 

Source of fund and any variance to working funds

 

Not applicable.

 

Attachments:

1View

12436/2013 - DRAFT POLICY - Road Signage on Public Land

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Ordinary Council Meeting - 14 August 2013

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NAMBUCCA SHIRE COUNCIL

POLICY

ROAD SIGNAGE ON PUBLIC LAND

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

 

 

1.0?????? Policy objective

 

Council shall not approve non-Council directional or information signs on public/crown land under its custodian (including road reserves).? Applicants seeking approval for the erection of private information signage shall be advised to seek sites located on private property.

 

Council shall rationalise signage on public/crown land to minimise the proliferation of signs by restricting directional signage to genuine tourist destinations, sporting facilities, education facilities and accommodation providers, signage in information bays, tourist trail signage inside and outside of town boundaries, and signage to emergency/health facilities in accordance with the Tourist, Service and Community Facilities Signage Guidelines.

 

To minimise local directional signs at major intersections and permit only one sign to be erected for the purpose of providing tourist information.

 

 

2.0?????? Policy Statement

 

Council recognises the importance of developing and maintaining a network of consistent signage within the Shire. Consistent signage benefits local business, the community and visitors alike. Uncontrolled signage, on the other hand, has a negative impact on the experience of both residents and visitors to the Shire. Excessive and inappropriate signage detracts from the cultural heritage, environmental values, and residential amenity of the Nambucca Valley.

 

The primary purpose of directional signage is to assist the community and visitors to locate rural and urban roads with a secondary purpose to locate genuine tourist destinations such as sporting facilities, education facilities and accommodation providers, and signage to emergency/health facilities and services.

 

Council shall ensure that the rural and urban road signage complies with the Roads Act and Regulations and locality requirements within the Nambucca Local Government Area.

 

This policy has been developed to:

 

?????????? Provide a standard for consistent, professional and durable signage throughout the Nambucca Valley for the enhancement of the community and visitors ability to navigate the Shire using consistent directional signage to genuine tourist destinations, sporting facilities, education facilities and accommodation providers, signage in information bays, tourist trail signage inside and outside of town boundaries, and signage to emergency/health facilities.

 

?????????? The impact of an advertising message is severely reduced if it is in competition with numerous other signs. By reducing visual clutter and ensuring clear readable signage, Council aims to improve the overall effectiveness of signs in the Shire and to positively support a high quality image and streetscape character.

 

???????????? In the case of ?fingerboard? type signage, a maximum of four (4) signs (including the street name) will be permitted per signpost. The number of signposts per intersection will be strictly controlled by Council. To this extent Council acknowledge that there are a number of posts with more than four fingerboard type signs and that these signs shall maintain existing approval until they require replacement.

 

The following list prioritises the order in which future approved signs (effective from the adoption of this policy) will be considered at any location:

 

a??????? Street name or names on top

b??????? Community facilities

c??????? Other establishments in rural areas (ie winery)

 

Private applicants are required to fund the purchase and installation of their own Council approved signage, as well as the replacement of any damaged or deteriorated private signage. Council shall remove private signage that is redundant or no longer required.

 

?????????? Council recognises the role of sponsorship advertising in the development of recreational groups and sporting clubs and private business services, but at the same time recognises that the wider community has a right to expect that its open spaces and other areas of the public environment have a limited amount of advertising. To this extent, Council shall permit signage limited to the current style hoop signs with the purchase and installation costs at the applicant?s expense. Council shall reserve the right to decline the application based on environmental, safety and sight distance or the sign does not suit the site.

 

 

 

 

 

 

 

3.0?????? Related legislation

 

?????????? Roads Act 1993, Section 162

?????????? Roads (General) Regulation 2008

?????????? AS1742.5 -1997 Uniform Traffic Control Devices Part 5: Street Name and Community Facility Name Signs

 

 

4.0?????? Definitions

 

AS

- ? Australian Standard

Council

- ? Nambucca Shire Council

Ground Based Sign

- ? a sign permanently attached to the ground on its own supportive structure independent of any building, but not including a pole or pylon sign

LTC

-?? Local Traffic Committee

Pole or Pylon Sign

-?? a sign erected on a pole, poles or a pylon independent of any building

Private Road

-?? a road that runs through private property and is privately owned by a member(s) of the general public

Public Road

-?? includes roads that are under Council ownership, care, control and management

RMS

-?? roads and Maritime Services

Sign

-?? shall have the meaning defined as any graphic, pictorial or written display

TASAC

-?? Tourist Attractions Signposting Assessment Committee

 

 

4.1???? Types of signs

 

For the purposes of this Policy there are three major types of road signs within the Nambucca Valley, identified as follows:

 

TYPE 1 - ANNEXURE A

 

Road street and directional signage (road signage in accordance with AS1742.5 -1997) Warning and regularity signage (road signage in accordance with AS1742.2 -1997 Traffic Control Devices for General Use)

 

TYPE 2 - ANNEXURE B

 

?????? Tourist Attraction Signs (Brown and white)

?????? Service Signs (Blue and white)

?????? Community Facility Signs (Blue and white) AS1742.5 -1997 Uniform Traffic Control Devices Part 5: Street Name and Community Facility Name Signs

?????? Guidelines for Tourism, Services and Facilities Signage

 

TYPE 3 - PRIVATE ADVERTISING SIGNS (Signs on private property)

 

Advertising on private property is subject to development applications and not encompassed within this policy

 

 

5.0?????? History and Background

 

With the exception of State Roads, Council is the authority responsible for signage within the Nambucca Local Government Area.

 

This policy was developed from a resolution of Council 3488/12 ?That Council develop a policy in relation to the erection of signs on public land? emanating from a request to install a school information sign on a road reserve.

 

 

 

 

 

 

 

Department:

Engineering Services

Last Reviewed

Resolution Number

Author:

Assistant General Manager Engineering Services

 

3448/12

Document No.

 

 

 

First Adopted:

 

 

 

Resolution No:

 

 

 

Review Due:

July 2016

 

 

 

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Ordinary Council Meeting - 14 August 2013

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NAMBUCCA SHIRE COUNCIL

 

ANNEXURE A - TYPE 1 SIGNS

 

ROAD/STREET DIRECTIONAL WARNING AND REGULARITY SIGNAGE

 

 

There are five (5) different types of roadway signs.? These include:

 

?????? Regulatory signs

?????? Warning signs

?????? Information signs

?????? Miscellaneous signs

?????? Construction signs (these are generally temporary signs related to construction actions by Council or others)

 

Regulatory Signs

 

Council does not approve regulatory speed limits within the shire; such approval rests with the Roads and Maritime Services (RMS).? Council may implement temporary speed limits adjacent to road works from time to time.

 

Council staff will work with the applicant and gather the pertinent facts for requested changes/additions to regulatory signage.? A report may be prepared and submitted to the Local Traffic Committee, who will make a recommendation to RMS.

 

Regulatory signs include but not limited to; stop signs, give-way signs, school crossings, hospital, pedestrian, handicap parking, loading, speed limit signs, no parking signs, etc.

 

 

Stop sign      Give Way sign      pedestrian crossing sign      speed limit sign

 

 

Warning Signs

Warning signs are used when it is deemed necessary to warn traffic of existing or potentially hazardous conditions on or adjacent to a roadway.? This guideline outlines Council?s stance on requests for the installation of new signage.

 

Warning signs will only be considered in the following circumstance and remain subject to budgetary and resource availability constraints:

 

a??? Speed Advisory Warning Sign - In conjunction with another warning sign where geometrics or operating conditions warrant a reduced speed.? Generally not to be installed on roads with a classification lower than Collector and only where defined speed is less than 70km/hr on Collector and Sub-Arterial Roads, and less than 100km/hr on Arterial Roads.

 

b??? Curve or Turn Warning Sign - Installed in locations when inadequate sight lines warrant. Installed when a roadway turns at a right angle, or where the defined radii of the curve indicates an 85th percentile speed of less than 40km/hr.

 

c??? Blind Driveway Warning Sign - Installed on collector or arterial roadways where the speed limit is 60km/hr or greater and inadequate sight lines warrant.

 

d??? Pedestrian, School, School Crossing, and School Bus Stop Warning Signs - Installation in accordance RMS Guidelines.

 

e??? Advance Crossing Warning Signs (Kangaroos, Bicycles, Etc.) - Not installed on <60km/hr roadways.? May be installed on collector or arterial roadways with a speed limit of 60km/hr or greater only where a high incidence of the event occurs.

 

f???? Senior Citizen Warning Signs - Installed on any street in the vicinity of a senior citizen housing project, nursing home, residential care facility or other locations generating crossings by seniors.

 

g??? Crest Warning Sign - Installed in advance of a downgrade where the length percent of grade, horizontal curvature or other physical features require special precautions on the part of drivers and only on roads classed as Collector or higher, unless specific risk assessment warrants.

 

h??? Stop Ahead, Give Way Ahead, and Signals Ahead Warning Signs - installed on approaches where the traffic control sign is not continuously visible to the driver.

 

i???? Chevron Alignment Warning Sign - Installed to give notice of a sharp change of alignment with the direction of travel, and only on roads classed as Collector or higher, unless specific risk assessment warrants.

 

j???? No Though Road Warning Signs - Installed where a roadway terminates in a dead end or where a turn-about is necessary to return to a point of origin.

 

Examples include:

 

?????? Speed advisory warning sign

?????? Curve or Turn warning sign

?????? Blind Driveway warning sign

?????? Pedestrian, school, school crossing, and school bus stop warning signs

?????? Advance Crossing warning signs (kangaroos, bicycles etc)

?????? Crest warning signs

?????? Stop Ahead, Give Way Ahead, Signals ahead warning signs

?????? Chevron alignment warning sign

?????? No Through Road warning sign

 

 

intersection sign            wildlife sign

 


Ordinary Council Meeting - 14 August 2013

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NAMBUCCA SHIRE COUNCIL

 

ANNEXURE B - TYPE 2 SIGNS

 

TOURIST, SERVICE AND COMMUNITY FACILITIES SIGNAGE GUIDELINES AND APPLICATION FORM

 

 

 

These guidelines are for the provision of signposting to recognised tourist attractions and visitor service facilities throughout the Nambucca Valley.

 

They have been developed to:

 

?????????? provide signage standards

?????????? identify who is responsible for provision and maintenance of signage, and

?????????? determine what is necessary to meet the needs of visitors

?????????? limit the size, clutter and inefficiency of uncontrolled and inappropriate signs, which create aesthetic and safety problems, whilst encouraging more effective signs through the adoption of a uniform approach to signage throughout the Shire

 

 

APPROVAL

 

Responsibility for approving information and directional signage depends on the type of road on which the signage is located.? The State Government, and specifically the Roads and Maritime Service (RMS) has responsibility for designing and approving the location of signage placed within the road reserve on the motorways, state and regional roads.

 

Nambucca Shire Council has responsibility for the design and location approval of signage placed within the road reserve on local roads only.? The NSW Tourism Attraction Signposting Assessment Committee (TASAC) has developed the Tourist Signposting manual with guidelines for State and Regional roads. Council generally applies these guidelines for local roads also.

 

Applications for State and Regional roads need to be made direct to TASAC, while local roads must be submitted to Council utilising the TASAC application form.? Accommodation providers will need to apply to Council utilising the Accommodation Signage Application form attached and provide evidence of approval as a registered facility such as a Development Application. This signage will only be approved for installation on the closest local road intersection to the facility.

 

Details about how to obtain these guidelines and about the approval process for informational and directional signs are available on Councils website at www.nambucca.nsw.gov.au or from Council Administration Centre.? Facility owners/operators are responsible for getting all necessary approvals and paying all costs involved with information and directional signage.

 

 

PERMITS

 

A Council permit is required for informational/directional signage.? These permits grant the right to use the portion of road reserve for a period of 5 (five) years, after which time the appropriateness and efficacy of the sign may be reassessed.

 

Information and directional signage shall always remain the property of Council. Applicant?s fees are for the cost of manufacture and installation and for a permit to display such signage.

 


Council maintains the right to replace, or remove any sign installed on roads under its control when any of the following occurs:

 

? the applicant no longer conforms with the conditions of the sign approval

? the sign is in a poor state of repair

? there is a demonstrated need for aggregating signs in a particular location

? Council needs to resume the land

 

Should Council need to replace or remove a sign, the applicant will be notified in writing 21 days in advance of that action.? The need for sign repairs or replacement, for any reason, shall be at the discretion of Council.

 

The cost for maintaining signs, including damage or vandalism, replacement, reinstatement and/or re-erection will be the responsibility of the owner/operator of the facility to which the sign refers.? A sign permit is granted for the original sign-face design.? The sign-face cannot be altered in any way. Any alteration to a sign design is subject to a new application, which may or may not require a new sign permit.

 

 

?

 

 

 

Directional signs to Tourist Attractions have white lettering and symbols on a BROWN background.

 

 

 

??

 

 

 

Directional signs to Tourist Services and Facilities have white lettering or symbols on a BLUE background.

 

 

 

 

OBJECTIVES

 

The objectives of these signage guidelines are:

 

????????? to encourage the provision of an efficient information system, designed as a ?family? of coordinated and complementary signs throughout the Shire, which meet the requirements of tourism operators and the travelling public

?????????? to ensure a uniform and consistent approach to the design, construction and erection of signs throughout the Shire, with a view to eventually eliminating the proliferation of different types of signs, which are becoming increasingly confusing and ineffective to motorists travelling from one area to another

?????????? to limit the proliferation of road signs to preserve the prime aesthetic values of the landscape and environment

?????????? to encourage the removal of unauthorised or unnecessary signs which:

o??? cannot be read effectively

o??? threaten road user safety

o??? interfere with the message of legitimate signs

o??? clutter the landscape

o??? reduce the aesthetic and natural beauty of the Shire

?????????? to ensure that, from a road safety point of view, signs incorporate ?glance appreciation? qualities incorporating uniform, elementary shapes and colours, with simple and concise messages using internationally recognised symbols wherever possible. (?glance appreciation? means being able to readily interpret the information on a sign with only a momentary ?glance? by the driver at the prevailing road speed.)

?????????? to ensure that the fundamental purpose of signposting tourist attractions and service facilities is always maintained. It must be remembered that the main purpose of signs is to confirm the location of, and not advertise, tourist attractions and services

?????????? to rationalise and simplify signage standards, to ensure that all businesses operate under the same controls or restrictions concerning tourist attraction and service facility signs

?????????? to ensure that signs are uniformly used as a means of confirmation for the motorist of tourist attractions and service facilities in a given area

?????????? to ensure that existing signs are properly maintained and continue to project a positive image of the venue and the Shire

?????????? to ensure that the value of tourist attraction and service signs are not diminished by ensuring that only those attractions and services that meet the essential criteria are signed

?????????? standards comply with both national and international standards. The signs and associated symbols and colours, therefore, have the advantage of national and international recognition, which benefits local operators and visitors alike and transcends language barriers

 

???

 

 

Existing signs located at Winifred Street Macksville

 
 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Proposed replacement sign board at

Winifred Street Macksville

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


SIGN TYPES

 

Directional signs for recognised tourist attractions and service facilities should meet the minimum essential criteria. Tourist attraction signs cover such areas as:

 

?????????? Commercial tourist attractions

?????????? National Parks

?????????? Natural Features

?????????? Wineries that provide tastings and cellar sales (includes Breweries and Distilleries)

?????????? Historic sites and towns

?????????? Aboriginal Heritage

?????????? Scenic or themed Tourist Drives

?????????? Conservation parks/botanic gardens

?????????? Historic sites/buildings/towns

?????????? Scenic lookouts

 

Tourist attraction signs are only available to establishments recognised as being of significant interest to tourists.? Essential criteria has been developed to assess tourist attractions in order to determine whether a tourist attraction sign is recommended.

 

In order to qualify for tourist attraction or service signage, it is a primary requirement that the core business is based on tourism and has a strong commitment to service visitors. Arts and crafts establishments, nurseries, garden centers, food and produce retail shops and the like are generally not endorsed as a tourist attraction unless they offer a significant value added visitor experience such as having a well known artist in residence, providing demonstrations or tours of premises.

 

Service Facilities signs cover such areas as:

 

?????????? Accommodation facilities (including Caravan Parks and Camping Facilities)

?????????? Visitor Information Centres

?????????? Tourist Information Radio

 

Signs

 

 

 

There are many other service facilities that are signed for motorists in rural areas that are general motorist facilities and for which there are no assessment criteria.? These include fuel, airports, cafes, restaurants, golf courses, parking, rest areas, boat ramps etc.? Australian Standard symbols exist for all of these facilities and should be used as required.

 


Tourism signage can occur in a number of forms:

 

Advance warning -signs provide motorists with advance information on the upcoming tourist attraction or service facility.? These signs, showing the name of the attraction, are usually required and placed on high speed roads or where advance warning is necessary for road safety reasons (eg: road bends, blind corners etc).

 

Intersection signs - are placed at key road intersections to indicate the actual turn off to tourist attractions or service facilities.

 

Fingerboard signs - are placed at minor road intersections to indicate the turn off to tourist attractions or service facilities.

 

Position signs - are placed at the actual location of the tourist attraction or service facility. These are generally only used when the facility or attraction is not obvious from the roadside.

 

Route marker signs - are mainly used for State Tourist Drives and Themed Tourist Routes. The signs are generally placed before and after a major intersection and reinforced by route numbering shields at intervals to reassure motorists that they are still travelling along the designated route.

 

COLOUR

Signs shall comply with Australian standards for uniform signage, and shall have uniform colour coding so that road users can instantly recognise the type of sign and information offered wherever they travel in the Shire. For example:

 

?????????? all tourist service signs must have white lettering and symbols on a blue background

?????????? all tourist attraction signs must have white lettering and symbols on a brown background

 

WORDING

Signs should generally display a clear, accurate and succinct message, which is simple and easy to read and comprehend. Signs are most effective when they are well designed and clearly legible, both at a distance and at the prevailing road speed in accordance with the Australian Standard.? This way signs become much more consistent and user friendly.

 

The size of lettering on signs is most important. Having standard lettering sizes (and styles) on all signs minimises the confusion and ultimately provides signs that are consistently easier to read.

 

SYMBOLS

The use of Australian Standard and other internationally recognised symbols indicating tourist service facilities and tourist attractions shall be used. Australian Standard and International symbols are used by all authorities throughout Australia.? They are uniform in design and are being adopted universally.? They are easily understood at a glance, even by non-English speaking people.? This makes signs an effective means of communication for our ever increasing numbers of international visitors.

 

Distances where practicable to tourist attractions or service facilities shall be included on signs.? In many cases, the most important or critical feature of a sign designed to encourage people to visit an attraction or service facility is an indication of the distance required to travel from that point.

 

SIZE

The optimum size of a sign is dependent on the motorists? ability to interpret the sign from a distance.? It is therefore, important that signs are provided of a size and at intervals compatible with the prevailing road speed.? Australian standards allow for a number of varying standard sizes for signs, depending upon the sign?s location, purpose and speed of approach.

 

SHAPE

A sign?s shape is also an important component in the overall design.? Limiting the range of sign shapes to a small number will provide additional consistency and uniformity, which is ultimately far less confusing to the traveller.

 


LOCATION

It is important that signs are located such that they do not interfere with the safety of all road users.? Signs should be carefully positioned such that:

 

?????????? they do not obstruct a driver?s view of the road

?????????? they do not obstruct other traffic or pedestrians

?????????? they do not form a confusing background to normal regulatory traffic signs and signal

?????????? stacking signs is avoided in high use areas. (Where there is a concentration of tourist attractions or service facilities at a particular turn-off, it may be appropriate to provide information bays in strategic locations)

 

NUMBER OF PERMISSIBLE SIGNS FOR A BUSINESS

Although it is acknowledged that ?the more signs the better? argument can greatly increase the viability of local businesses, particularly those catering to the visitor and travelling motorist, it must be remembered that tourist attraction and service signs are provided not for advertising purposes but as a traffic management tool to help visitors get off the main road quickly and safely.

 

To avoid signage proliferation and to ensure commercial equity, each business shall be signed only from the nearest major road, and that confirmation signs be positioned only along the major access routes to the business.

 

Tourist attraction and service operators should then be encouraged to make maximum use of the area?s Visitor Information Centre, roadside information bays and similar outlets to promote the location of their business.

 

CONSTRUCTION MATERIAL

Council as the road consent authority shall provide the supply and erection of the signage at the cost of the applicant.

 

Poor methods of construction can cause dangers to road users and pedestrians, particularly if they are low, have sharp edges or are not designed to collapse on impact by a vehicle.? It is important therefore that signs throughout the Shire are constructed from similar materials.

 

PROHIBITED SIGNS

All signage placed within the road reserve without the approval of Council is prohibited.? This includes:

 

?????????? items attached to trees, power poles, telecommunications poles, existing signage poles etc

?????????? any sign on a vehicle (whether registered or not) which is used principally as an advertisement rather than as a vehicle

?????????? any sign or bill poster placed within the road reserve (e.g. power or telecommunications poles, existing signage poles etc)

 

Cultural or political event signage, such as festivals or elections, is permitted for up to two weeks prior to the event and requires removal within one week after the event.

 

 


Ordinary Council Meeting - 14 August 2013

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GUIDELINES FOR TOURISM,

SERVICES AND FACILITIES SIGNAGE

 
 

 

 

 

 

 

 

 

 


 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

 

 

 


Ordinary Council Meeting - 14 August 2013

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With reference made to:

 

The NSW state-based ?Tourism Signposting? guidelines.

 

 

Disclaimer:

 

The Nambucca Shire Council has taken every measure to supply complete and accurate information but cannot be held responsible for its use.? Council reserves the right to make changes to this document and the processes contained within it without notice.

 

 

? Copyright and use:

 

The Bega Valley Council has given permission for Nambucca Shire Council to use the information contained within this document.? Other authorities are required to obtain written permission from the Nambucca Shire Council prior to use.


TABLE OF CONTENTS

Foreword. 19

1?????????????? Introduction. 19

1.1??????? Guidelines, Objectives and Strategies. 19

2?????????????? Why have guidelines?. 20

2.1??????? The need for guidelines. 20

2.2??????? Outcomes and benefits. 20

3?????????????? Signage roles and administration. 20

3.1??????? Overview.. 20

3.2??????? Role of the State based Tourist Attraction Signposting Assessment Committee (TASAC) 21

3.3??????? Role of Nambucca Shire Council as the road authority. 21

3.3.1????? Council?s Engineering Services Department 22

3.3.2????? Council?s Development, Environment & Community Services Department 22

3.3.3????? Permits, costs and ongoing maintenance. 22

4?????????????? Types of road signs. 23

4.1??????? Tourist attraction signs. 23

4.1.1????? Gateway/introductory signs (tourist) 24

4.1.2????? Advance signs (tourist) 24

4.1.3????? Intersection signs (tourist) 25

4.1.4????? Position Signs (Tourist) 25

4.1.5????? Route Reassurance Signs (Tourist) 25

4.1.6????? Route Markers (Tourist) 26

4.1.7????? Temporary Signs (Tourist) 26

4.2??????? Services signs. 27

4.2.1????? Advance signs (service) 28

4.2.2????? Intersection Signs (Service) 28

4.2.3????? Position Signs (Service) 28

4.3??????? Community Facilities Signs. 29

4.4??????? Advertising Signs. 30

5?????????????? ?As of Right? signs and prohibited signs. 31

5.1??????? ?As of Right? Signs. 31

5.2??????? Prohibited Signs. 31

6.????????????? Design, construction, location and number of signs. 31

6.1??????? General 31

6.2??????? Sign Design. 31

6.2.1????? Symbols. 32

6.2.2????? Logos. 33

6.3??????? Construction Materials. 33

6.4??????? Location. 33

6.5??????? Number of Signs. 33

7?????????????? Festival and Event Temporary Signage. 33

8?????????????? Cost, ownership, permit period, installation and maintenance of signs. 34

8.1??????? Overview.. 34

8.2??????? Application Fees. 34

8.3??????? Ownership. 34

8.4??????? Permit Period. 34

8.5??????? Installation. 34

8.6??????? Maintenance. 34

9?????????????? Eligibility for tourism signage. 35

9.1??????? Criteria for Tourist Attraction Signage. 35

9.2??????? Essential Criteria. 35

9.3??????? Desirable Criteria. 35

9.4??????? Automatic Eligibility. 35

9.5??????? Specific Criteria. 35

9.5.1????? Golf Courses. 35

9.5.2????? Art Galleries and Craft Outlets. 35

9.5.3????? Museums and Historic Properties. 36

9.5.4????? Primary and Secondary Industry Based Attractions. 36

9.5.5????? Wineries. 36

9.5.6????? Seasonal Attractions. 36

9.5.7????? National Parks, State Forests and Reserves. 36

9.6??????? Tourist Accommodation Signage. 37

9.6.1????? Tourist Accommodation Signage in Urban Areas. 37

9.6.2????? Tourist Accommodation Signage in Rural Areas. 37

9.6.3????? Criteria for Tourist Accommodation Signage. 37

9.7??????? Specific Criteria. 37

9.7.1????? Caravan Parks. 37

9.7.2????? Camping areas. 38

9.7.3????? Bed and Breakfast Establishments. 38

9.7.4????? Farmstays/Host Farms. 38

9.7.5????? Resorts. 38

10???????????? Eligibility for services signage. 38

10.1????? Criteria for Service Signage. 38

10.2????? Miscellaneous. 39

11???????????? How to apply for signs. 39

11.1????? Overview.. 39

11.2????? Sign Permit 40

11.3????? Sign Installation. 40

11.4????? Sign Maintenance. 40

12???????????? Rationale. 40

12.2????? Rationalising Signs. 41

12.3????? Additions to Tourist Signs. 41

13???????????? Driving experiences. 42

13.1????? Overview.. 42

13.2????? How to apply for a ?Driving Experiences? themed route. 42

14???????????? Information/interpretation signs and services. 42

14.1????? Welcome Signs. 42

14.2????? Visitor Information Centres. 43

14.3????? Information Bays. 43

14.4????? Information/Interpretation Shelters and Signs. 44

14.5????? Visitor Display/Guide Boards. 45

15???????????? Appendix A ? Definitions. 47

16???????????? Appendix B ? Principal contacts for signposting. 49

17???????????? Appendix C ? Organisation abbreviations. 51

18???????????? Appendix D ? Sign permit example (where Council is the road authority) 53

19???????????? Appendix E ? Application form (where Council is the road authority) 57

20???????????? Appendix F ? Sign Templates. 59

 


Ordinary Council Meeting - 14 August 2013

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Ordinary Council Meeting - 14 August 2013

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Foreword

 

Signposting within the road reserve is one of the more significant issues within the tourism industry in the Nambucca Shire Council area because most of the businesses are small to medium enterprises located on roads that take advantage of the area?s natural and scenic landscape.

 

Nambucca Shire Council hopes through discussions with the Chamber of Commerce and Tourism Board that it will lead to an improvement in the quality of tourist and services signage throughout the Local Government Area and provide an added contribution to the success and promotion of the tourism industry.

 

These guidelines are designed to meet the needs of tourism and service businesses while still upholding the basic principles of traffic management and road safety, as well as protecting the Valley.

 

 

Statement of Intent

 

The Nambucca Shire Council considers signage to be a very important issue and strives to maintain the highest quality standards.? Council expects private enterprise to also meet these standards.

 

Generally, there are two determining authorities relating to tourist and service signage approvals ? The Roads and Maritime Services (RMS) and Nambucca Shire Council.? Depending on the location of the required tourist, facility or service signs, one or both of these organisations may need to be involved in the application process.? This document explains how to make applications and who to contact for each situation.

 

 

1??????? Introduction

 

1.1???? Guidelines, Objectives and Strategies

 

These signage guidelines are designed to provide visitors with clear and comprehensive directions to the many tourist establishments and services catering to travellers needs.? They clearly define the process by which operators can apply for directional signs on State, Regional and Local roads.

 

Text Box: Important Note:

 

These guidelines have been produced solely for the Nambucca Valley Local Government Area and relate only to roads where Council is the Road Authority.? If signs are to be placed on major RMS or ?classified? roads such as the Pacific Highway, the application process for those particular signs is administered by the RMS directly through the Tourist Attraction Signposting Assessment Committee (TASAC).

 

These guidelines do not apply to signs placed on private land.? Where signage is proposed on private land these are controlled by State Environment Planning Policy 64 Advertising and Signage and Council?s Development Control Plan.

 
 

 

 

 

 

 

 

 

 

 


These guidelines will not only maintain the technical standards important to road safety and motorist comprehension, but establish a cooperative signage process for local government and tourism operators.

 

The objectives include:

 

????????? improved awareness and access to tourist activities and facilities for travellers

????????? increased business activity for tourist and service operators

????????? a high standard of coordinated and complementary directional signage

 


In addressing this objective, these guidelines aim to:

 

????????? emphasise that tourist signage is directional, not promotional (i.e. not for advertising purposes)

????????? recognise the tourism strategies as principal points of reference in developing and enhancing signage schemes

????????? ensure ease of visitor navigation by using the most effective combination of tourist and services signs, direction signs, marketing/promotional material and the Visitor Information Centre

????????? adopt technical standards which not only facilitate motorist recognition and comprehension but meet road safety objectives and requirements

????????? provide consistent application and administration across the Council area

????????? a seamless transition between signposting on the classified (RMS) and unclassified (Council) road networks.

 

 

2??????? Why have guidelines?

 

2.1???? The need for guidelines

 

Tourist and services signs are primarily provided for the guidance of travellers and to facilitate safe, efficient and orderly travel.

 

Road signs are the final directional link in a communication process between the destination and the traveller ? a process that should also include motivational and other support marketing material like brochures and advertising.

 

The specific role of tourist and services signs is to:

 

????????? Give advance notice of attractions and services, particularly where a change in direction is required;

????????? Reassure travellers that they are travelling in the right direction;

????????? Give immediate notice of an attraction or service and facilitate safe access; and

????????? Direct travellers to sources of tourist information, such as the visitor information centre, information bays, interpretation centres and rest bays.

 

2.2???? Outcomes and benefits

 

The expected outcomes and benefits of these guidelines include:

 

????????? a signage system which adds value to tourism development and promotion strategies and, in particular, contributes to enhanced visitor experiences, longer stays and greater tourism income in the Nambucca Valley

????????? the adoption and implementation of high quality, uniform tourist and services signage practices throughout the Nambucca Valley

????????? a clear definition of the roles and responsibilities of all stakeholders, including administrative, financial, implementation and maintenance responsibilities

????????? the opportunity for the Nambucca Shire Council to brand and promote the area

 

 

3??????? Signage roles and administration

 

3.1???? Overview

 

Tourist signposting cascades down from the State Government, which has responsibility for signing state roads such as the Pacific Highway to Local Government, which has responsibility for signing local and regional roads.? Depending on what type of sign is required and where, tourist attraction and services signing throughout the Nambucca Valley may involve the Roads and Maritime Services (RMS) either directly or through the Tourist Attraction Signposting Assessment Committee (TASAC), the Tourism Board and tourism operators.? Each group has specific responsibilities in relation to signage.

 

3.2?????? Role of the State based Tourist Attraction Signposting Assessment Committee (TASAC)

 

In NSW the RMS has established TASAC to evaluate applications for tourist attractions signposting on state roads (ie, the Pacific Highway). ?This committee?s role is to ensure that adequate, consistent signposting is provided to the motoring public within the framework of a total statewide tourist information system.

 

TASAC is responsible for determining the eligibility of attractions for tourist signposting while the RMS is responsible for determining the design and location of tourist signs. ?In some cases, due to local circumstances, it might not be possible to install signs for a tourist attraction, notwithstanding the fact that an application has been deemed eligible by TASAC.

 

Attractions eligible for tourist signposting must be open for casual (i.e. unbooked) visitors for six hours each day and for a minimum of five days per week including both Saturday and Sunday.? Attractions must also meet a number of other general and category specific requirements.

 

Eligibility for tourist signposting is current for five years.? After that time operators are required to demonstrate that their attraction continues to satisfy the relevant eligibility criteria.

 

Applicants are responsible for meeting the costs of tourist signs and related infrastructure associated with their applications and to fund the maintenance of their tourist signs.

 

Where an attraction is located on the local council?s road network tourist signs will only be erected on the state roads where the council agrees to similar signs being erected on their road network, so that road users can be easily directed to tourist attractions once they leave the state road.

 

The provision of high quality interpretive material at an attraction is a major criterion for selection because it provides the opportunity for visitors to engage with the attraction and understand why it is significant and/or learn more about what is being viewed or experienced.? Eligible attractions are able to demonstrate that they have a suite of interpretive material available, such as books or journals, information panels, displays supported by labels or plaques, leaflets or brochures or self-guided tour notes. ?Not all attractions have all of these things, but to be eligible for signage attractions must demonstrate that they have an appropriate range of high quality interpretive material to enhance the experience of visitors.

 

3.3???? Role of Nambucca Shire Council as the road authority

Nambucca Shire Council is the road authority for signage on roads NOT controlled by the RMS (which is all roads in the Local Government Area other than the Pacific Highway). ?Council must ensure that the standard of signage enables travellers, and in particular tourists, to find their way to tourist and service facilities on the principal road network without the need for an excessive number of signs.

 

Nambucca Shire Council needs to ensure that all signage conforms to design, construction and safety standards and planning requirements. ?In addition to the standards, Nambucca Shire Council can impose other conditions relating to sign design, manufacture and installation. In general, reference will be made to the statewide ?Tourist Signposting Manual? to ensure consistency.

 

Note: Development consent is required for establishments seeking approval to operate as a tourist facility.? A tourist facility is outlined in Council?s Local Environmental Plan.

????????


3.3.1? Council?s Engineering Services Department

 

Council?s Engineering Services Department maintains responsibility for signage within the road reserve.? Types of signage include:

 

????????? town and locality signage

????????? advance warning signs

????????? speed limit signs

????????? information bays

????????? reassurance signs

????????? roadwork signage

????????? parking and other regulatory signs

 

Applications for signage to be located within the road reserve are to be made to the Engineering Services Department using the Council application form.

 

???????? 3.3.2? Council?s Development, Environment & Community Services Department

 

Council?s Development, Environment & Community Services Department maintains responsibility for signs off the road reserve, which is land, located on private property.? Types of signage managed by this department include:

????????? business identification signs (the sign is located on the property to which the sign relates);

????????? real estate signs;

????????? tourist information signs; and

????????? other advertising signs (the sign does not relate to the business that is operating from the site the sign is located on)

 

Signs on private land are governed by Nambucca Shire Council?s Local Environment Plan, State Environment Planning Policy, ?Advertising and Signage? and the Nambucca Shire Development Control.? Advertising signs are prohibited in some zones.? No new advertising signs, (signs that are neither business identification signs nor real estate signs) are allowed without development approval.? Advertising signs including tourist information signs are subject to controls covering the size, location and number of signs on a site or along a stretch of road. ?Applications are assessed against the objectives and policies contained in the planning documents detailed above.

 

 

???????? 3.3.3? Permits, costs and ongoing maintenance

 

When Council receives an application, Council or its representative shall determine the eligibility. ?If eligible, the applicant will be advised of the total cost including sign design, construction, installation, permit fees and on-going maintenance.

 

An application fee is applicable for all signs (excluding community signage).? Fees will be applied in accordance with fees and charges as detailed in the Council Fees and Charges Schedule.

 

The cost to design, install and maintain signage is generally borne by the applicant unless otherwise stated but forms part of the overall cost quoted by Council.? The applicant, who pays for the provision of such signs, will be issued with a sign permit that details a number of conditions.

 

The signage shall always remain the property of Council.? Applicant?s fees are for a permit to display such signage.? Council shall be responsible for the installation of all signage.Council shall charge an annual maintenance fee for all signage, which shall be reviewed on an annual basis as part of the development of Council?s Operating Plan.


4???????????? Types of road signs

 

???????? Overview

 

Other than the major town directional signs, there are four major types of road signs used by visitors to find tourist attractions and facilities in the Nambucca Valley.? These are:

 

1???? Tourist Attraction Signs (Brown and White)

2???? Service Signs (Blue and White)

3???? Community Facilities Signs (Blue and White)

4????????? Advertising signs (on private property such as billboards, and on public seats and bus shelters)

 

The first three sign types are denoted by a particular colour scheme (conforming to Australian standards) which indicates their different function to the travelling public. These terms are explained in more detail as follows:

 

 

4.1???? Tourist attraction signs

 

(White lettering on a brown background)

 

Brown tourist attraction signs indicate features and tourist attractions of significant recreation and cultural interest. ?Where appropriate, these signs also make use of tourist attraction symbols (see Section 6.2.1- symbols).? Tourist attraction signs include:

 

????????? Commercial/non-commercial tourist operations

????????? Theme parks

????????? National Parks

????????? Natural features

????????? Conservation parks/botanic gardens

????????? Wineries catering for tourists

????????? Galleries

????????? Historic sites/buildings/towns

????????? Scenic lookouts

????????? Tourist drives and trails

 

Purpose:???? Tourist attraction signs signal commercial and non-commercial tourist establishments and features of tourist interest which meet the criteria in Section 9 ? Eligibility for Tourism Signage. ?n order to qualify for tourist signage the core business must be tourism-based with a strong commitment to service visitors. ?The criteria was established based on TASAC guidelines.

 

Cost:????????? With the exception of signs to natural and geographic features, which may be provided by Council or the RMS, Tourist Attraction Signs are paid for by the applicant.

 

Types of tourist attraction signs

 

Tourist attraction signs come in a number of forms.? These signs can refer to single tourist attractions or to a number of tourist attractions.

 


4.1.1? Gateway/introductory signs (tourist)

 


 

 

?????????????????????? (White lettering on a brown background)

 

 

 

(The addition of this service sign has white symbols and/or lettering on a blue background)

 

 

 

Purpose:??? Gateway signs erected at or near the entry points of a town or geographic region can also provide travellers with information about key local tourist themes, tourist attractions and tourist drives.? A gateway sign can also include a row of white on blue symbols to denote the availability of services including visitor information.? Where a gateway sign is located close to an intersection, advance direction information (eg. TURN RIGHT 400m) may be included on the sign.? This may remove the need for a separate advance sign.

 

Cost:????????? Tourist Drives???? - paid for by Council/RMS

????????????????? Tourist Facilities - paid for by the applicant

 

 

4.1.2? Advance signs (tourist)

 

(White lettering on a brown background)

 

???

 

 

Purpose:??? Advance signs provide travellers with advance notice of a tourist attraction or service, subject to the following:

 

????????? Signs in advance of a rural intersection will only be considered where intersection signs are permitted; and