NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

13 February 2014

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 13 February 2014

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AMENDED AGENDA                                                                               Page

 

1        APOLOGIES

2        PRAYER  - Father Michael from the Catholic Church

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 30 January 2014................................................................................. 6

5        NOTICES OF MOTION

5.1     Notice of Motion - Submission to NSW Parliamentary Inquiry Into Social, Public And Affordable Housing ........................................................................................................................ 16

5.2     Notice of Motion - Erection of Flood Height Indicators and Naming of Causeway, Sundowner Road ..................................................................................................................................... 17

5.3     Notice of Motion - Budget Allocation to Recognise and Support Existing Businesses (SF. 18

5.4     Notice of Motion - Council Land for Men's Shed in Nambucca Heads -DELEGATION........ 19

5.5     Notice of Motion - Request to Acquire a Small Section of Gordon Park, Nambucca Heads - Kelli & Clint Leckie ........................................................................................................................... 25  

6        DELEGATIONS

5.4     Notice of Motion - Council Land for Men's Shed in Nambucca Heads................................ 19

          i)        Mr John Kent on behalf of Men's Shed Nambucca Heads

11.2   Presentation from Essential Energy on the electricity upgrade to Hyland Park.................. 113

          i)        Mr Robert Baker—Hyland Park concerned resident

                    ii)       Ms Rachel Hussell, Manager Community Relations North Coast and Mr Don Page

Design Manager from Essential Engery

                   iii)      Mr Lachlan Ison, Zone Manager NSW Rural Fire Service Lower North Coast Zone –

will be in attendance to take questions.

 

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 26

9.2     Nambucca Valley Landcare - Occupation of Shop in Bowraville Theatre............................. 35

9.3     Establishment of an Internally Restricted Reserve for Income from Crown Land................. 37

9.4     Special Rate Variation..................................................................................................... 39

9.5     Progress Report on the implementation of the Business Services Unit.............................. 58

9.6     2014 January - Development Applications Received......................................................... 62

9.7     Construction and Complying Development Certificates Approved January 2014................ 64

9.8     Outstanding DA's greater than 12 months, applications where submissions received not determined from 20-31 January 2014................................................................................................. 68

9.9     Council Ranger's Report January 2014............................................................................. 76

10      Assistant General Manager Corporate Services Report

10.1   Investment Report To 31 January 2014............................................................................. 77

10.2   Schedule of Council Public Meetings............................................................................... 82

10.3   Welsh Park Committee of Management - Request to Relinquish Management of Park........ 83

10.4   Utungun Community Centre Committee of Management - Minutes of Annual General Meeting - 12 November 2013.............................................................................................................. 86

10.5   Senior Citizen's Club Nambucca Heads - Minutes of Annual General Meeting held 12 November 2013..................................................................................................................................... 92

10.6   Argents Hill Hall Committee of Management - Minutes of Annual General Meeting - 9 October 2013..................................................................................................................................... 99

11      Assistant General Manager Engineering Services Report

11.1   Waste and Substainability Improvement Program - Solar Waste Compactor Street Litter Bins 106

11.2   Presentation from Essential Energy on the electricity upgrade to Hyland Park.................. 113

11.3   Q009/2013 Quotation for the Investigation and Design for Road Embankment Stabilisation Riverside Drive Nambuca Heads.................................................................................................. 115

11.4   Q010/2013 Quotation for the Investigation and Design Landslip Stabilisation below Foreshore Close on Riverside Drive Nambuca Heads.................................................................................... 120

11.5   Waste Management Quarterly Report October - December 2013...................................... 125    

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Special Rate Variation Submissions - As at 5 February 2014

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (b) of the Local Government Act, 1993, on the grounds that the report contains a discussion in relation to the personal hardship of a resident or ratepayer.

 

12.2   Q009/2013 Quotation for the Investigation and Design for Road Embankment Stabilisation Riverside Drive Nambuca Heads

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.3   Q010/2013 Quotation for the Investigation and Design for Landslip Stabilisation below Foreshore Close on Riverside Drive Nambuca Heads

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

TIME

DESCRIPTION

WHERE

5.30 pm

1.Rachel Hussell Manager Community Relations North Coast  AND Don Page - Essential Energy Design Manager Essential Energy will both be at the meeting

 

2 Lachlan Ison – North Coast Bushfire Management Committee

Council Chamber

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 30 January 2014

The following document is the minutes of the Council meeting held on 30 January 2014.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 13 February 2014 and therefore subject to change.  Please refer to the minutes of 13 February 2014 for confirmation.

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Bob Morrison

Cr Anne Smyth

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

APOLOGIES

 

Cr Elaine South

 

 

PRAYER

 

Pastor Peter Lott from the Christian Life Centre offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor R Hoban declared a non-pecuniary significant conflict of interest in Item 9.2 Valla Quarry - Environmental Management Audit Report - Period 2 October 2012 to 1 October 2013 under the Local Government Act as Cr Hoban negotiated Conditions of Consent for this development prior to becoming a Councillor .  Cr Hoban left the meeting for this item.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 16 January 2014

 

29/14 RESOLVED: (Flack/Smyth)

 

That the minutes of the Ordinary Council Meeting of 16 January 2014 be confirmed subject to the following amendments:

 

1        Cr Flack - page 13 GM’s report Closed Meeting…..no resolution to go into closed meeting.  Motion was not put so no resolution required.

 

2        Cr Smyth – Item 4.2 - mover and seconder required, although covered in 11.4 which mentions both items.  Mover and seconder for 11.4 should be noted at 4.2

 

3        Cr Morrison – Item 9.6 (6.4) page 10, Cr Morrison requested an explanation of meaning of Delegation with the Hon Andrew Stoner MP and was advised that this refers to representation from Council to meet with Mr Stoner.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.1      SF1933              300114      Notice of Motion - Review of Code of Meeting Practice (SF271, SF1031)

30/14 RESOLVED: (Hoban/Morrison)

 

That Council review its Code of Meeting Practice to provide greater clarification of the term “due notice” in relation to business transacted at Council meetings; the conduct of Public Forums and any other matters that need updating or review.

 

31/14 Resolved: (Hoban/MacDonald)

 

That Councillors who have items they wish to be considered in relation to the Code of Meeting Practice bring their comments or suggestions to the General Manager by close of business on Friday 28 February 2014.

 

 

 

DELEGATIONS

 

32/14 Resolved: (Smyth/Flack)

 

That the following delegations be heard:

 

5.2     Notice of Motion - Hyland Park Electricity (SF869)

i)          Mr Robert Baker - objector

ii)         Mr Michael Siford – objector

 

9.3     Request to Acquire a Small Section of Gordon Park, Nambucca Heads

i)       Mrs Kelli Leckie – applicant

 

Mr Robert Baker addressed Council making the following points:

 

 

Mr Michael Siford addressed Council making the following points:

 

 

NOTICE OF MOTION - CR Morrison

 

ITEM 5.2      SF1933              300114      Notice of Motion - Hyland Park Electricity (SF869)

Motion:      (Morrison/Ainsworth)

 

That Council write to Essential Energy advising them that we are a progressive Council who considers that our infrastructure development is of vital importance in attracting new development into the area.  Council requests Essential Energy that they do not defer the upgrading of the Power supply to Hyland Park and that Council further requests priority be given to this power upgrading.

 

Motion:      (Ainsworth/Finlayson)

 

That Cr Morrison be provided with an extension of time.

Motion was LOST

 

Amendment:       (Ainsworth/Morrison)

 

That this matter be deferred and that Council invite Essential Energy to address Council and Hyland Park residents (and any other stakeholders) in order to clarify the issue.

 

The amendment was carried and it became the motion and it was:

 

33/14 Resolved: (Ainsworth/Morrison)

 

That this matter be deferred and that Council invite Essential Energy to address Council and Hyland Park residents (and any other stakeholders) in order to clarify the issue.

 

34/14 Resolved: (Hoban/Smyth)

 

That Councillors with any information, letters or emails in relation to this matter, provide this information to the General Manager so that the information can be recorded on Council’s record system and circulated to all Councillors.

 

 

 

NOTICE OF MOTION - CR Morrison

 

ITEM 5.3      SF1933              300114      Notice of Motion - Request for Leave - Cr Morrison 3 March to 3 April 2014 Inclusive (SF1788)

35/14 RESOLVED: (Morrison/Ainsworth)

 

That Cr Bob Morrison be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 3 March 2014 to 3 April 2014, inclusive.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.4      SF1933              300114      Notice of Motion - Approval of Small Donations (SF24)

36/14 RESOLVED: (Hoban/MacDonald)

 

That Council receive a report on possible ways to remedy the bureaucratic time wasting associated with the approval of minor donations.

 

 

 

DELEGATIONS continued

 

Mrs Leckie addressed Council making the following points:

·               Several issues under Risk not agreed with

·                Advertisement – comment not correct

·                Valuation – impossible to determine cost however, a valuation report has been forwarded to Council

·                Economic consequences – not agreed

·                No mention of landslip liability

 

 

ITEM 9.3      SF734                300114      Request to Acquire a Small Section of Gordon Park, Nambucca Heads - Kelli & Clint Leckie

Motion:      (Finlayson/Ainsworth)

 

1        That the Trust (Council) decides whether or not it wishes to sell approximately 290 square metres of Gordon Park to Mr and Mrs Leckie.

 

2        That, if Council decides to sell the land, it proceeds with the process set out by the Crown Lands Office in their letter (attached to this report).  Also that if the land is sold it be subject to a covenant restricting the use of the land to retaining wall structures only for the purpose of retaining the adjoining land.

 

Amendment:       (Flack/Smyth)

 

That this matter be deferred pending clarification from the  Crown Lands Department as to their awareness of the likelihood that the land will be built upon to gain sunlight access as per the delegation to Council and whether this affects their decision in terms of the Crown Lands’ recommendation.

 

The amendment was LOST.

 

FURTHER Amendment:          (Hoban/Finlayson)

 

          That the Trust (Council) sell approximately 290 square metres of Gordon Park to Mr and Mrs Leckie in accordance with the recommendation from Trade and Investments Crown Lands of 16 January 2014.

 

2        That Council proceeds with the process set out by the Crown Lands Office in their letter (attached to this report).  Also that if the land is sold it be subject to a covenant restricting the use of the land to retaining wall structures only for the purpose of retaining the adjoining land. And further, that the stabilisation is to occur within two (2) years of the sale.

 

The amendment was withdrawn.

 

FURTHER Amendment:          (Hoban/Flack)

 

That Council defer this matter and advise Trade and Investment Crown Lands until Mr Hurcum and Mr Cameron come to Council and explain the proposal and the implications of their recommendations.

 

The amendment was carried and it became the motion and it was:

 

37/14 Resolved: (Hoban/Flack)

 

That Council defer this matter and advise Trade and Investment Crown Lands that Mr Nessbit Hurcum and Mr Kevin Cameron come to Council and explain the proposal and the implications of their recommendations.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice had been received.

 

 

 

General Manager Report

 

ITEM 9.1      SF894                300114      "Revitalising Local Government" - Final Report of the NSW Independent Local Government Review Panel October 2013

38/14 RESOLVED: (MacDonald/Flack)

 

That the information concerning the final report of the NSW Independent Local Government Review Panel, “Revitalising Local Government”, be received and that there be a further report to Council on a formal response.

 

 

 

The Mayor, Cr Hoban, left the meeting 7.38 pm and returned after the conclusion of Item 9.2 at 8.07 pm

The Deputy Mayor, Cr Ainsworth, took the Chair for the duration of Item 9.2.

 

ITEM 9.2      SF1431              300114      Valla Quarry - Environmental Management Audit Report - Period 2 October 2012 to 1 October 2013

39/14 RESOLVED: (Morrison/Finlayson)

 

That Quarry Solutions be provided with a period of one (1) month to submit a revised Quarry Environmental Management Plan (QEMP) for consideration by Council and the Environmental Protection Authority (EPA).

 

Note: Cr Flack requested that her vote be recorded against the resolution.

 

Motion:      (Flack/Smyth)

 

That the Quarry be fined for breaches, as listed in the Audit Report, for which Council has the capacity to impose fines.

 

Amendment:       (Finlayson/Morrison)

 

That consideration of fining for breaches be deferred until after the Quarry has submitted their revised Quarry Environmental Management Plan.

 

The amendment was carried and it became the motion and it was:

 

40/14 Resolved: (Finlayson/Morrison)

 

That consideration of fining for breaches be deferred until after the Quarry has submitted their revised Quarry Environmental Management Plan.

 

 

Council adjourned the meeting for supper at 8.10 pm

Council resumed the meeting at 8.43 pm.

 

 

Item 9.3 was dealt with under Delegations.

 

 

 

ITEM 9.4      SF1904              300114      Planning Proposal LEP Amendment no. 17 Reclassification of Bowraville Folk Museum

41/14 RESOLVED: (MacDonald/Ballangarry)

 

1        That Council proceed with the proposed amendment as drafted in this report.

 

2        That pursuant to Clause 59(1) of the Environmental Planning and Assessment Act 1979 Council request that a draft instrument be prepared by forwarding all relevant information to the Minister and request the plan be made.

 

3        That those persons/agencies who made submissions be advised of Council's decision.

 

4        Council formally thank the Bellingen Shire Council General Manager for assistance in facilitating the public hearing.

 

For the motion                Cr Hoban, Morrison, Ballangarry, Flack, Smyth, Finlayson, Ainsworth and

                                       MacDonald (Total 8)

Against the motion          Nil

 

 

 

ITEM 9.5      SF688                300114      Our Living Coast Program Website and Environmental Levy

42/14 RESOLVED: (Flack/Smyth)

 

That Council retain its input into the sustainability hub for the Nambucca, Coffs Harbour and Bellingen Region during this current budget period. In preparing the budget for the 2014/15 financial year Council receive details on the program for that period.

 

 

 

ITEM 9.6      SF1920              300114      Minutes of the Access Committee meeting held 3 December 2013

43/14 RESOLVED: (Smyth/Ballangarry)

 

That the minutes of the Nambucca Shire Council Access Committee meeting held 3 December 2013 be endorsed.

 

 

 

ITEM 9.7      SF251                300114      Outstanding Actions and Reports

44/14 RESOLVED: (Ainsworth/MacDonald)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 9.8      SF1947              300114      2013 December - Development Applications Received

45/14 RESOLVED: (Flack/MacDonald)

 

That the Development Applications and Complying Development Applications received in December 2013 be received for information.

 

 

 

ITEM 9.9      SF1947              300114      Outstanding DA's greater than 12 months, applications where submissions received not determined from 6-17 January 2014

46/14 RESOLVED: (Finlayson/Morrison)

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF1875              300114      Investment Report To 31 December 2013

47/14 RESOLVED: (Smyth/Morrison)

 

That the Accountants’ Report on Investments placed to 31 December 2013 be noted.

 

 

 

ITEM 10.2    SF251                300114      Schedule of Council Public Meetings

48/14 RESOLVED: (Ainsworth/Flack)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

ITEM 10.3    SF1031              300114      Adoption Of Draft Policy - Rates Hardship

49/14 RESOLVED: (Ainsworth/MacDonald)

 

1        That the Draft Policy Rates Hardship be exhibited for 28 days

 

2        That a further report be prepared for Council Meeting, to be held on 13 March 2014, to consider the adoption of the policy following the expiration date for the receipt of submissions.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF84                  300114      2014/2015 NSW Rural Fire Services 'BID'

50/14 RESOLVED: (Flack/Ainsworth)

 

1        That Council endorse OPTION ONE for the Rural Fire Service “BID” for 2014/15 financial year being an amount of $236,711.00, and thank the Rural Fire Service Zone Manager for the Lower North Coast Zone for his concerted effort to endeavour to provide a 2014/15 Rural Fire Service “BID” for the Nambucca Shire Council within the realms of the rate pegging levy

 

2        That Council write to the Commissioner for the Rural Fire Service and advise that:

 

a)       Council acknowledge that the Rural Fire Service Zone Manager for the Lower North Coast Zone has endeavoured to provide a 2014/15 Rural Fire Service “BID” for the Nambucca Shire Council, within the realms of the rate pegging levy and trust that the State Government will adhere to the same parameters.

 

b)       The 2014/15 Rural Fire Service “BID” of $236,711.00 has been endorsed by Council as presented by the Rural Fire Service Zone Manager for the Lower North Coast Zone at Council’s January meeting held on 30 January 2014 and that Council will not endorse any further increases to the draft bid as presented.

 

3        That Council write to the Minister for Police and Emergency Services and the Deputy Premier, the Hon Andrew Stoner MP, and advise that:

 

a)       That the Rural Fire Service Zone Manager for the Lower North Coast Zone has endeavoured to provide a Rural Fire Service “BID” for the Nambucca Shire Council within the realms of the rate pegging levy and trust that the State Government will adhere to the same parameters.

 

b)       The 2014/15 Rural Fire Service “BID” of $236,711.00 has been endorsed by Council as presented by the Rural Fire Service Zone Manager for the Lower North Coast Zone at Council’s January meeting held on 30 January 2014 and that Council will not endorse any further increases to the draft bid as presented.

 

 

 

ITEM 11.2    SF85                  300114      NSW Rural Fire Service Liaison Committee meeting No. 2 – 2013/14

51/14 RESOLVED: (Flack/Smyth)

 

That Council receive, note the report and endorse the minutes for the Rural Fire Service Liaison Committee Meeting No 2 - 2013/14 held on Thursday 10 December 2013.

 

 

 

ITEM 11.3    SF1676              300114      Capital Works Report - 1 July 2013 - 31 December 2013

52/14 RESOLVED: (MacDonald/Ainsworth)

 

1        That the Capital Works Report for the period 1 July 2013 to 31 December 2013 be received and noted.

 

2        That the proposed variations be endorsed and included in the December 2013 budget review.

 

 

 

ITEM 11.4    SF841                300114      Pacific Highway (Nambucca Heads to Urunga) - Assets Handover

53/14 RESOLVED: (Ainsworth/MacDonald)

 

1        That Council advise Roads and Maritime Services that as Council is unable to maintain and replace the existing infrastructure and cannot afford the maintenance and additional roads and bridges infrastructure it will not accept responsibility for:

 

a)   The existing Pacific Highway and associated infrastructure, including the Macksville Bridge

b)   The Boggy Creek interchange overbridge, roundabouts and associated infrastructure.

 

2        That Council advise Roads and Maritime Services that Council will only accept the responsibility of the 6 new proposed local roads created by the Nambucca Heads to Urunga bypass subject to the Roads and Maritime Services providing a 10 year rolling maintenance grant to an agreed value.

 

3        That Council request Roads and Maritime Services to provide a record of infrastructure of all assets it intends to handover to Council for Council’s consideration prior to any condition assessments or handovers are enacted.

 

4        That Council liaise with Bellingen Shire Council, local tourism bodies and Macksville, Nambucca and Urunga Chambers of Commerce for consideration of a suitable name for the existing Pacific Highway that will be by-passed when the Warrell Creek to Urunga Upgrade is complete, with examples being: Nambucca–Bellingen Way or Twin Rivers Way.

 

5        That Council carry the following road naming actions for the 6 proposed local roads;

 

          Road A                 Name-Boggy Creek Access Road

          Road B                 Name-Boggy Creek Link Road

Road C                 Advise owners of the 3 properties that have access to road C that Council intends to call this road Flame Tree Road as selected from a list of tree species native to the area

Road D (Sth)         Advise owners of properties that have access to road D (south) that Council intends to retain the name Blackbutt Road and that their street numbers will need to be amended to reflect the new start point of the road and the distance to their driveway from this start point.

Road D (Nth)         Advise owners of properties that have access to road D (north) and further residents of Burkes Lane that Council intends to call this new road Burkes Lane for a distance along the new alignment equal to that which has been closed along the old alignment to retain existing property numbers, with remainder of the road connecting Burkes Lane to East West Road approximately 750m long to be called Brush Box Road as selected from a list of tree species native to the area.

Road E               Advise owners of the properties that have access to road E Council intends to call this road Jackwood Road as selected from a list of tree species native to the area.

 

 

 

ITEM 11.5    SF1905              300114      Tender No T221314MNC Supply and Delivery of Bulk Cationic Rapid Setting (CRS) Grade Bitumen Emulsion

54/14 RESOLVED: (Morrison/MacDonald)

 

1        That Council accept the Tender submitted by Downer EDI Works for the supply and delivery of Bitumen Emulsion as recommended in the confidential report.

 

2        That Council update the Contract Register.

 

55/14 Resolved: (Flack/Ainsworth)

 

That Council note the confidential information in relation to Item 12.1.

 

 

 

ITEM 11.6    T008/2013           300114      T008/2013 South Macksville Sewerage Stage 2 - Construction of New Sewage Pump Station PS16 and Rising Mains RM 16A & B

56/14 RESOLVED: (Ainsworth/MacDonald)

 

That Council accept the tender submitted by Northpipe Constructions for the construction of South Macksville Sewer Pump Station 16 and Rising Mains 16A and 16B.

 

57/14 RESOLVED: (Flack/Ainsworth)

 

That Council note the confidential information in relation to Item 12.2.

 

    

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

 

Council did not go into Closed Meeting.

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 9.20 pm. 

 

Confirmed and signed by the Mayor on 13 February 2013.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

 

    


Ordinary Council Meeting                                                                                              13 February 2014

Notice of Motion

ITEM 5.1      SF1933            130214         Notice of Motion - Submission to NSW Parliamentary Inquiry Into Social, Public And Affordable Housing (SF657)

 

AUTHOR/ENQUIRIES:    Rhonda Hoban, Councillor         

 

Summary:

 

The NSW Legislative Council has established a Select Committee to inquire into Social, Public and Affordable Housing.

 

NSW faces significant challenges ensuring that people have access to appropriate and affordable housing, nowhere more so than in the Nambucca Valley.

 

One of the items listed in the Inquiry’s terms of reference is “the role of residential parks”.

 

The Nambucca Shire has one of the highest proportions of population living in residential parks of anywhere in NSW.  Whilst residential parks provide affordable and for the most part quality housing, they place a significant burden on Council in terms of infrastructure and service provision that is not recoverable because of the rating structure.  One residential park can house hundreds of people who have the same needs for services such as libraries, swimming pools, parks, sporting fields and playgrounds, and the same access to our roads, bridges and footpaths etc as any private home owner.

 

Altering the rating structure would only mean that park owners would pass on the costs to residents so the parks would no longer be “affordable housing”.  However the proportion of population living in residential parks could and should be considered as a disability factor by the NSW Grants Commission when allocating funds to councils.  This would encourage councils to provide more residential park zonings and ensure the continued, if not increased provision of affordable housing.

 

The closing date for submissions is Friday 28 February 2014.

 

 

Recommendation:

 

That Council make a brief submission to the NSW Parliamentary Inquiry into Social, Public and Affordable Housing, recommending that the NSW Grants Commission adopt the proportion of people living in residential parks as a disability factor when allocating funding to councils.

 

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                              13 February 2014

Notice of Motion

ITEM 5.2      SF1933            130214         Notice of Motion - Erection of Flood Height Indicators and Naming of Causeway, Sundowner Road (RF498)

 

AUTHOR/ENQUIRIES:    Rhonda Hoban, Councillor         

 

Summary:

 

Mr Jim Martin of 71 Sundowner Road, Bakers Creek, has requested that Council place flood height indicators on the causeway located 100m prior to his property.  Mr Martin advises that in wet weather he is regularly called upon to assist motorists who have “come to grief” trying to cross the flooded causeway.

 

In recent years there has been an increase in traffic on this road which Mr Martin attributes to a combination of more adventurous Grey Nomads and tourists and the increased use of GPS’s.  Motorists try to circumvent Pacific Highway closures due to floodwater by travelling from the Macleay to Taylors Arm. 

 

Mr Martin also asked whether the causeway could be named as this would assist in identifying closure of the causeway in times of flood; and emergency services in locating anyone in difficulty.  He suggested the name “Matilda” after his horse.

 

 

Recommendation:

 

1        That Council erect flood height indicators at the causeway located 100m before 71 Sundowner Road, Bakers Creek.

 

2        That Council receive a brief report on the merit or otherwise of naming the causeway.

 

 

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                              13 February 2014

Notice of Motion

ITEM 5.3      SF1933            130214         Notice of Motion - Budget Allocation to Recognise and Support Existing Businesses (SF661)

 

AUTHOR/ENQUIRIES:    Rhonda Hoban, Councillor         

 

Summary:

 

Council’s community surveys have highlighted the importance to our community of our existing businesses and indicated that business development is an area where the community would like to see greater focus from Council.  (This may be due to a low profile rather than a lack of activity on Council’s part).

 

Council already allocates economic development funds for marketing and promotion of the valley, but the proposed allocation is to specifically target our existing businesses, celebrate their success and assist in their recognition, growth and development.

 

Many existing businesses have the available market to expand but lack the expertise to take advantage of their situation.  The funding could be used, for example to hold a business dinner and subsidise the cost of a good guest speaker with expertise in particular areas of business development.  It is very difficult for the owner of a small business to find the time and the money to travel to Sydney to hear such speakers.  Businesses may be able to suggest, through the Economic Directions Committee or the Chambers of Commerce, areas where support and information is needed.

 

Some years ago Council’s Manger of Business Development organised a workshop in the Council Chambers to provide an explanation of new Workplace Health and Safety legislation and how it affected local businesses.  This was well attended by local businesses and well received.

 

The funding could also be used for profiling a number of successful businesses at an annual “gala” business dinner or awards night in categories such as export, expansion, new business and innovation.  Money could be used to develop a professional profile of the selected businesses for marketing purposes eg a short DVD which could be used on the presentation night and given to the business for use as a marketing tool afterwards.

 

If the Nambucca Valley needs to celebrate anything it should be business success and we do have some very successful and entrepreneurial business people.  It would require financial sponsorship ie a budgetary allocation by Council but the publicity and economic development marketing opportunities should make it worthwhile.

 

 

Recommendation:

 

That Council budget an amount of $10,000 specifically for the purpose of recognising and/or supporting existing businesses within the Nambucca Valley, the expenditure of which is to be determined by the General Manager in consultation with the Manager of Business Development.

 

 

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                              13 February 2014

Notice of Motion

ITEM 5.4      SF1933            130214         Notice of Motion - Council Land for Men's Shed in Nambucca Heads (SF1479)

 

AUTHOR/ENQUIRIES:    Bob Morrison, Councillor         

 

Summary:

 

Due to the relocation of the previous MEN’S SHED to Macksville , many of our senior residents who were deprived of such a facility, established their own Men’s Shed in the Nambucca Industrial estate by renting a shed in that area.  The community support including Council in getting that shed equipped and providing funds for the rental over the last few years has been excellent.

 

Copy of letter from Men’s Shed is attached.

 

 

 

Recommendation:

 

That Council allot a piece of land of approximately 1,500m2 from one of its allotments from the Railway Road, Industrial Area Nambucca for the establishment of a Men's Shed.

 

 

 

 

DISCUSSION:

 

It is now becoming evident in Nambucca that much of our progress is due to Retiree Driven Development.   More retirees are retiring early and getting out of city life for a more relaxed and fulfilling country lifestyle.  We are lucky to have a proliferation of community groups to assist with this lifestyle such as U3A, Lions, Rotary, Probus, View etc, and a variety of sporting and cultural clubs.

 

Due to the relocation of the previous MEN’S SHED to Macksville , many of our senior residents who were deprived of such a facility, established their own Men’s Shed in the Nambucca Industrial estate by renting a shed in that area.  The community support including Council in getting that shed equipped and providing funds for the rental over the last few years has been excellent.

 

It is felt that the Men’s Shed in Nambucca should take the next step forward and become self-sufficient.  The main concerns of the Men's Shed at the moment are meeting the rental commitments, the uncertainty of tenure and that they need more space in which to operate.  What the Men’s Shed needs is a suitable piece of land be allotted to them to operate, expand and make them as far as practical "self-sufficient".

 

As all may be aware, Nambucca Shire Council has spent a sizeable amount of funds on youth projects and development in our area.  The amount spent on men's health issues has been little in comparison.  This is an opportunity now for Council to assist a group of seniors who in turn are always open and willing to assist other seniors and our community.

 

The Men's Shed is an important part of the community in that it offers a sense of belonging, camaraderie and fellowship.

 

The Men's Shed is a social support service aimed at maintaining and expanding men's social networks, providing healthcare information, education and work related skills to encourage men to participate in projects that can benefit the whole community.

 

The specific aims for the Men’s Shed are to:

 

·    Allow for the creation of a venue for the discussion and dealing with male emotion

·    Create a trusting environment of fellowship which affords individuals the opportunity to heal and grow

·    Assist men to overcome the anxieties they may experience with everyday life.

 

The Nambucca Heads Men's Shed has Nambucca Heads community support from Nambucca Heads RSL Club Ltd, Nambucca Bowling Club Ltd, the Bananacoast Credit Union, NORTEC, Woolworths, Beaties Carpet and Paint, Wayne Flynn Electrical, Johnson Plumbing, plus numerous personal donations of tools and equipment, along with support from both the Federal and State Governments in the forms of some very generous grants for tools and equipment.

Rent is the biggest overhead and takes away from the hard and dedicated work the men do in the way of making timber and metal products for sale and the hard work of members at fundraising activities such as "Woolies" sausage sizzles.

 

The Shed pays rent to the sum of $100.00 per week ($5,200.00 per annum).  The funds for the payment of the rent for the previous 12 months have come from generous donations from the Nambucca Community.

 

The Shed also has the fundamental support of Nambucca Heads RSL Sub Branch, Nambucca Heads Chamber of Commerce, Nambucca Valley Naval and Mariners Association.

 

The Members of the Shed do not want to see all this hard work and generosity in setting by closing the doors because we are unable to pay their rent.

 

A large steel frame shed has been donated to the Men's Shed but is not yet available due to ongoing negotiations with the Roads and Maritime Services as the shed is on land to be resumed for the new highway.  Informal discussions with the Hon Andrew Stoner MP have already taken place and he has indicated to the executive of the Men's Shed that he will support any application that is submitted regarding the dismantling and reassembly of this shed along with funding for the slab.

 

The current shed sits on approximately 1000 m2' and is already overcrowded with storage containers, office and lunch room which are transportable buildings which were purchased as part of a State grant.

It is requested that consideration be given to an allocation of 1,500m2 to accommodate the existing shed and its surrounds and also this would allow for future expansion.

 

The Men's Shed members understand that this may be a prolonged process, and they have asked Council to consider this request with a degree of urgency so applications can be made to State and Federal agencies for funding of the new shed.

 

 

BACKGROUND INFORMATION FROM GENERAL MANAGER

 

Nambucca Shire Council first received representations from the Nambucca Men’s Shed in 2002 for assistance in relocating to new premises.  Apparently no response was forthcoming.

 

In early 2005 the shed was facing closure due to the lack of available funding.  During this time a delegation of volunteers and the project officer approached the previous General Manager and Council staff with a view to acquiring somewhere to maintain the service.  Apparently the Council staff at the time proposed the use of the “chook pavilion” at the Showground with the possibility of a longer term arrangement at a later date.  However the Men’s Shed was successful in receiving HACC (home and community care) funding allowing it to continue at a reduced service level of 3 days per week and the “chook pavilion” was not required.

 

In 2006, representatives of the Nambucca Men’s Shed approached the new General Manager with a view to securing some (Council owned) land for the purpose of building a Men’s Shed to save on their rental expense and potentially increase their hours of operation.  From that point on a large number of potential sites were investigated, but for different reasons no suitable Council owned sites were identified.  A chronology of the investigations is as follows:

 

August 2008 – Proposal to use land behind the Mary Boulton Museum for the construction of a Men’s Shed and kitchen.  The kitchen was an initiative of the Nambucca Valley Community Services Council Inc. for the production of home delivered meals (meals on wheels).  The location would also allow the Men’s Shed to provide assistance to the Museum in the restoration of furniture, farm equipment and tools for display at the Museum.  The cost of providing sewerage to the site meant the kitchen could not proceed.  It was later determined that the ground condition was unsuitable for septic tanks.

 

May 2009 – Proposal to use land on the corner of the Pacific Highway and the northern link road to Nambucca Heads.  Land has a significant slope and no services.

 

June 2009 – Council’s Director Engineering Services indicates Men’s Shed will have to consider other sites.  Inspection of site at Showground arranged.

 

July 2009 – Showground Committee reject proposed location.  Location of buildings would restrict the three major events being the Show, Pro-Ag and Rusty Iron Rally.

 

August 2009 – Council’s Director Engineering Services suggests the Donnelly Welsh Fields as another possible site option.

 

January 2010 – Plans prepared and a DA is submitted for a Men’s Shed at the northern end of the Donnelly Welsh Fields.

 

March 2010 – Objections received to DA and following a meeting with Council’s planning staff the DA is withdrawn.

 

March 2010 – Following withdrawal of the DA for Donnelly Welsh Fields, at the suggestion of Council staff, representatives of the Men’s Shed investigate a site at Farringdon Playing Fields.  Discussions with Lands Council representatives concerning the cultural significance of the site and the proximity of adjoining housing lead to a conclusion the site is unsuitable.

 

June 2010 – The Nambucca Men’s Shed receives $52,000 capital grant from the NSW Government’s Community Building Partnership Program for the construction of a new shed.  The proposed shed is 15m x 22m.

 

June 2010 – The Nambucca Men’s Shed requests that Council revisit land at the Showground as a possible site for the location of the shed.

 

July 2010 – General Manager advises the Nambucca Men’s Shed that Council considered 3 sites in August 2009, being the Macksville Showground, Council’s Works Depot and the Donnelly Welsh Playing Fields and resolved that Donnelly Welsh Playing Fields was the preferred location.

 

November 2010 – Men’s Shed representatives hold meeting with Showground Committee and obtain agreement to investigate a parcel of land in the north western corner of the Showground.

 

November 2010 – Mayor and General Manager with Showground Committee representatives view suggested location in north western corner.  Site would require the placement of a large amount of fill on the floodplain.  Front of site also likely to conflict with Show activities.  Site not considered suitable.

 

December/January 2011 – Council staff negotiate with owners of CentraPark industrial subdivision in Macksville to acquire a serviced industrial lot (opposite Australia Pre-Cast Solutions) for the Nambucca Men’s Shed.  Manager Business Development negotiates a very reasonable purchase price based on a charitable use.

 

February 2011 – Council resolves to make a financial contribution to the Nambucca Men’s Shed of $40,000 towards the acquisition of the land in the Macksville Industrial Estate.  Council also resolved to meet the costs of the development and construction certificate applications and Section 94 contribution for the railway overbridge as a further donation under Section 356 of the Local Government Act.  Based on a building cost of $63,000 these further donations had a value of $2,890, meaning the total financial assistance from Council was $42,890.

 

May 2012 – Occupation certificate for the new Nambucca Men’s Shed issued.

 

14 June 2012 – Mayor officially opens new Nambucca Men’s Shed

 

August 2013 – Council provides a donation of $1,000 to the Nambucca Heads Men’s Shed

 

 

Attachments:

1

2744/2014 - Men's Shed for Nambucca Heads - proposed donation of Council land

 

  


Ordinary Council Meeting - 13 February 2014

Notice of Motion - Council Land for Men's Shed in Nambucca Heads (SF1479)

 


Ordinary Council Meeting                                                                                              13 February 2014

Notice of Motion

ITEM 5.5      SF1933            130214         Notice of Motion - Request to Acquire a Small Section of Gordon Park, Nambucca Heads - Kelli & Clint Leckie (SF734)

 

AUTHOR/ENQUIRIES:    Bob Morrison, Councillor         

 

Summary:

 

At Council’s meeting on 30 January 2014 it was resolved:

 

“That Council defer this matter and advise Trade and Investment Crown Lands that Mr Nessbit Hurcum and Mr Kevin Cameron come to Council and explain the proposal and the implications of their recommendations.”

 

If the following recommendation does not succeed then what is the use of calling a Senior Office Crown Lands Division in Grafton to come and address Council on this matter relating to their letter of 16 January 2014.

 

 

Recommendation:

 

That Council formally request Mr Clint and Mrs Kelli Leckie to withdraw their letter informing Council that they no longer want to proceed with the purchase of 290 square metres of Gordon Park.

 

 

 

Attachments:

There are no attachments for this report.      


Ordinary Council Meeting                                                                                              13 February 2014

General Manager

ITEM 9.1      SF251              130214         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

 

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

Brief to be prepared and new floodplain study to be undertaken during 2011.

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

Draft flood study likely to be presented to Council May/June 2012.

Re the delay, Council’s Strategic Planner has followed up the RMS.

Staff meeting with Consultants on Wednesday 18/10/12.

Part funding for a Flood Risk Management Plan which would consider filling is included in the 2013/14 Environmental Levy program.  A grant has been applied for, if unsuccessful will not proceed until next year.

Grant funding application was successful and Council resolved at the 28 November 2013 meeting to accept the grant.  Project will commence in 2014.

 

JULY 2011

 

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Policy under revision and to be reported to future meeting.  Also the State Government policy has recently changed.

Awaiting finalisation of Nambucca River Flood Studies which are presently on exhibition, will report to Committee then Council once adopted then proceed with amending the climate change policy and report to Council.

Funding has now been received for the Flood Risk Management Plans.

 

Work to commence in 2014.

 

 

OCTOBER 2011

3

SF1460

17/11/11

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

AGMCS

Change in Rates staff meant that there has not been the opportunity to review the criteria.  To be reported in 2013/2014.

 

Shall be reviewed as part of the 2014-15 budget

 

MARCH 2013

 

4

RF284

28/3/13

Council write to the Minister for Transport to expedite the upgrade and replacement of load limited railway bridges (overpasses) on Browns Crossing Road

 

AGMES

Letter written w/e 5/4/2013

Verbal advice has been provided to Council that a Ministerial request for information was forwarded to the Rail Authority seeking information on the bridges.

Further letter sent 31/7/13

Staff investigating whether letters have been sent.  No evidence letters were sent.  GM sent letter to the Minister, the Hon. Duncan Gay on 10 September 2013.

Staff met with ARTC last week to investigate access along the rail corridor.  No alternative identified. Council can only access its roads and bridges with plant less than 9 tonnes.

Staff are investigating the availability of plant rated under 9 tonne to comply with the bridge load limit to undertake the repairs.

Letter sent to Luke Hartsuyker on 11 November and a reply was received from Mr Hartsuyker advising that he has made representation to the Hon Warren Truss to have the matter expedited, (a copy of the letter was provided to Councillors week ending 6 December)

The GM was contacted by Raphael Miller Freight & Regional Development Transport for NSW seeking further information from Council on the issues expressed in the Council’s letter to Minister Gay and offered to assist Council with establishing a business case for the project and recommend potential options for funding.

Email reply sent to Raphael Miller from GM on Thursday 28/11/12. 

Access approval gained by ARTC through rail corridor bridge abutment repaired 18/12/2013.

 

 


APRIL 2013

 

5

SF601

10/4/13

Council request RMS to urgently prepare for On and Off ramps for the Pacific Highway in the vicinity in North Macksville as to facilitate a discussion

 

GM

Letter sent to RMS on 12 April 2013

Mayor and Ms Janine Reed attended Community Cabinet meeting in Taree on 20 May 2013 in relation to this.

Meeting with rms 30 May 2013.  Issue discussed.  Rms is preparing a concept with indicative costing and will supply to Council.

Suggested indicative costing is $10M.

Concept plan not received as at 7 August 2013.  Follow up letter sent 2 September 2013.

Further follow up letter sent 8 November 2013.

Meeting with RMS, Mayor & MBD in relation to this on 21 November 2013.

 

Design has been released with an on/off ramp north of Macksville.  There is no money in the current budget to complete the works.

 

 

JULY 2013

6

RF275

25/7/13

Council request that RMS consider providing Natural Disaster Funding for the provision of a bicycle/walking/horse riding trail in lieu of reinstating the Bowraville to Bellingen Road.

 

GM

Letter sent 1 August 2013.

Follow up letter sent 8 November 2013

 

Recent (January 2014) advice received from National Parks supporting provision of restricted 4 wheel drive access for National Parks and emergency vehicles.  National Parks also looking for rehabilitation of eroding slopes.  RMS advised that Council supports the submission from National Parks.

 

AUGUST 2013

7

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

 

Deferred until April – Staff dealing with landslips.

 

8

SF1817

29/08/13

Wilson Road from 200m west of Coronation Road to 400m west of Spaldings Road.  Council request the RMS to reconsider the 90kph speed zone.

 

And Further…..

Council write to the RMS requesting reinstatement of the 60kph zone on Rodeo Drive travelling east from Bowraville after the Valla Road turnoff where the “s” bends are.

 

AGMES

Manager Technical Services has requested a further review of these sections of the Drive.

No response as at 8/1/14.

 

Raised with RMS at the Traffic Committee 4 Feb 2014 and RMS advised that the matter will be investigated but is subject to resourcing within the RMS.

SEPTEMBER 2013

9

SF1755

11/09/13

That half yearly progress reports be submitted to Council on the Business Services Unit in February and August.

 

AGMCS

Report February 2014

 

 

10

LF6417

11/09/13

That Council dye test the spring (above 8 Creek Street) which has been identified and inspect the stormwater drainage of those properties identified as possible sources of ground and surface water.

 

AGMES

Dye test undertaken and no impact on 8 Creek Street identified.  Further investigation for other properties is required.

 

No further action taken to date due to staff resourcing.

11

SF1690

11/09/13

Council note the required variation to its budget to be reported with its September quarter budget review (Skate Park)

 

GM

Report in February 2014.

 

Report with December Budget Review.

12

SF1817

26/09/13

Council write to the NSW Small Business Commissioner and ask her if Council can be included in the forthcoming Pilot Program to encourage Councils to support small business.

 

GM

The Manager Business Development has contacted the Department of Small Business and registered to be involved in this program.  He has also registered Council as a member of the NSW Business Chamber so as to be eligible to participate in this program.  Council will be contacted early in 2014 regarding its participation in the program.

13

SF844

26/09/13

Council seek a more detailed report on the cost/benefit of the relaxation of the water extraction licence during the initial filling of the dam.

 

GM

GM has spoken to MWS.  A letter is being sent to the Commissioner for Water requesting the relaxation of flow rules for 12 months to assist with the initial filling of the dam.

Follow up letter sent 22 November 2013.

 

Advice has now been received (January 2014) from the Office of Water agreeing to the relaxation of flow rules subject to conditions.  Letter circulated to Councillors.

 

To be discussed at BORS meeting on 5/2/2014

 

OCTOBER 2013

14

SF1496

31/10/13

That Council note that the Nambucca River, Creeks, Estuary & Coastline Management Committee supports Council in any initiative to close our rivers to commercial fishing or reduce the impact of commercial fishing on our rivers and encourage Council to become fish friendly Council with the aim of protecting fish habitat and encourage sustainable fishing.  That in this respect, Council request the Dept. of Fisheries to write to those people and organisations where it is considered that this motion may have either a positive or negative effect on their business or the Shire if the river was closed and to ask these organisations and people their opinion eg those with fish licences, fish shops and other organisations that provide tourist facilities like caravan parks and our local tourist committee and associations.

GM

Strategic Planner

Grant Nelson wrote to Fisheries on 6/11/13 (28076/2013), no response to date.

 

Follow-up letter sent 7 February 2014

NOVEMBER 2013

15

SF1817

13/11/13

RMS be requested to place speed cameras at the northern approach/exit of the Macksville Bridge and a red light camera at Partridge/Cooper Street intersection or Boundary Street/Highway intersection.  Also RMS be requested to make the left lane at the Cooper/Partridge Street lights southbound a left turning lane only.

 

AGMES

Letter sent to RMS 15 November 2013.

 

Acknowledgement letter received from RMS advising the matter has been referred for investigation, (copy of RMS letter provide to Councillors on 17/12/13.)

 

Raised at the Traffic Committee on 4/2/14.  RMS advised that the matter is being investigated.

16

SF600

13/11/13

That a further report come to Council on the estimated cost of the proposed subdivision of land adjoining the Macksville Sewerage Treatment Plant and the recommended terms of any agreement with Mr Gordon.

 

GM

Awaiting lodgement of EIS.

17

SF 825

13/11/13

There be an annual report on the disposal of Council owned surplus materials and small equipment; the items disposed of; how they were disposed of; and the prices received.

 

AGMES

Report to July 2014 Council meeting.

18

SF642

28/11/13

That Council review both the Pesticides Use Notification Policy and Noxious Weed Policy.

AGMES

Report to March 2014 meeting.

19

S92

28/11/13

That Council write to Transport NSW to seek information about the representations made by NSW Trains so that Council may assist them in their lobbying.

GM

Letter sent to Department of Transport Tuesday

3 December 2013.

 

Response received from Dept of Transport and circulated to Councillors.

 

DECEMBER 2013

20

DA

2013/92

11/12/13

That Council receive a further report regarding any future sale of the land (proposed HealthOne Facility) to the Mid North Coast Local Health District.

 

GM

Report to January 2014 meeting

 

Awaiting valuation of land and outcome of negations on consent conditions.  Deferred to February 2014.

21

DA

2013/092

11/12/13

That Council continue its lobbying for the provision of renal dialysis services for the Nambucca Valley and Council note the assurance given by Mr Dowrick, CEO of the Mid North Coast Health District, that funding is available for the provision of a dialysis service.

 

GM

Email sent on 9 January 2014 to CEO of Health District seeking advice on the outcome of the current tender.

22

SF1830

11/12/13

Council consider options for upgrading its Pound when it considers its draft budget

 

GM

Report February/March 2014

23

SF1830

11/12/13

That grants be sought to assist with the Pound upgrade costs.

 

GM

Report February/March 2014

24

SF1830

11/12/13

That an on-line companion animal re-homing scheme via the website, Facebook and the local veterinary clinics start as soon as possible.

 

GM

Implementation January 2014.

Update as at 6 February 2014 - Ranger and Manager Information Technology refining template for website and newspaper advertising as well as operational arrangements eg, length of time animals are held, whether website is updated daily, animals unsuited to re-homing.  The view of Council’s Ranger is that animals which are deemed unsuited to re-homing should not be part of the re-homing scheme.  These constitute the large majority of animals euthanized at the pound and comprise animals with a vicious nature or with health risks .

 

25

SF1830

11/12/13

Council contact local media outlets to establish whether as a community service they would be prepared to promote Council’s initiative to save animals from euthanasia and that a media release be issued once the web based animal re-homing scheme is operating.

 

GM

Implementation January 2014.

Update as at 6 February 2014 – as per comment on item 24.

26

SF1915

11/12/13

Council note that before a determination as to whether the pool inspection program be shortened, a compilation of the pools is required through investigation of aerial photographs and the current pool register and that a further report be provided to Council once staff have completed this investigation.

 

GM

April 2014

27

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

28

SF1856

11/12/13

Council invite Mr Kent Lee (LLS Chair) to make a presentation on the Local Land Services

 

GM

Invitation issued 10 January 2013.

29

SF818

11/12/13

(Nambucca District Water Supply – Documentation of Management Plans for Off River Storage licence requirements) – following the receipt of the fee schedule from the Public Works a further report be provided to Council on the engagement of the Public Works for the development of the Management Plans.

 

AGMES

Due to Christmas closure of Public Works – report to be presented to February 2014 meeting.

30

SF1621

11/12/13

(Nambucca District Water Supply – Off River Storage Adaptive Management Workshop) – that Council be provided with a draft Terms of Reference reflecting the amalgamation of the River Monitoring Committee and the Technical Group with a report to be provided for the 30 January 2014 Council meeting for formal adoption.

 

AGMES

Report to 30 January 2014.

 

Due to Christmas closure of Public Works – report to be presented to February 2014 meeting.

31

SF6515

11/12/13

(Macksville Industrial Estate Channel Remediation Works) That Council seek legal advice as to the ownership of the lot containing the drainage channel in the event that Eureka 2 Project 6 Pty Ltd becoming insolvent and the responsibility of liability to rectify the channel.  That following legal advice, Council receive another report to determine whether Council should issue a Notice of Intent to issue an order for the remediation of the drainage channel which shall include the terms of the proposed order to be issued to Eureka 2 Project 6 Pty Ltd a) to provide a firm timeline for the remediation of the blocked & unstable drainage channel b) carry out initial works to improve the integrity & capacity of the existing blocked drain c) carry our works that will provide for a permanent solution to unstable drainage walls and floor to the satisfaction of Council.

 

AGMES

Report in February 2014

 

Has not been actioned as yet - Council advised that the company has already been placed into liquidation. Brief being redrafted for the legal advice and report to April Council meeting.

JANUARY 2014

32

SF1933

16/01/14

Council write to RMS again as a matter of urgency requesting they make the left turn lane at Cooper Street and Partridge Street, left turn only.  And further the RMS be requested to investigate the sequencing of traffic lights in Macksville to improve traffic flow.

 

AGMES

Letter sent to RMS on 20/01/2014

 

Raised at Traffic Committee meeting on 4/2/14 and RMS have advised Council that line marking will be implemented to delineate traffic flow.

33

SF1933

16/01/14

DA 2013/170 (Boundary adjustment, shed, depot at Valla) be called in for determination by Council and there be a site inspection.

 

GM

Additional information in relation to the proposed crushing and processing of material is to be submitted by a planning consultant.  At this stage it is unknown when the application will be referred to Council for determination.

34

SF1855

16/01/14

Council resolve to progress to detail plans for River Street – Macksville Streetscape Improvement

 

GM

The consultant is to be engaged in February 2014 to prepare the plans.  The matter was presented to the Local Traffic Committee on 5 February 2014.

35

DA2012/069

16/01/14

Council seek a delegation with the Hon. Andrew Stoner regarding a reduced speed zone on the Pacific Highway at the Upper Warrell Creek Road intersection.

 

AGMES

Delegation being organised.

36

SF1947

16/01/14

Investigate the possibility of reporting DA’s lodged in the previous month.

 

GM

Report in March 2014.

37

SF201

16/01/14

Council consider a monthly sampling program for 12 months from 2 sites – bottom of Sth Arm and North Arm at Broughy’s Bridge and near the old weir when considering the Environmental Levy program so as to establish base line data.

 

AGMES

Funding for the monthly sampling program should come from the water fund, not the environmental levy.

 

MWS has been instructed to commence monthly sampling program as suggested. Any variation of cost be reported through quarterly budget review.

 

38

SF1031

30/01/14

Review Code of Meeting Practice to provide greater clarification of the term “due notice” in relation to business transacted at Council meetings; the conduct of public forums and any other matters that need updating or review.

 

GM

Report March 2014

39

SF1933

30/01/14

Council receive a report on possible ways to remedy time wasting associated with the approval of minor donations.

 

GM

Advice sought from DLG.

 

Report March 2014

40

SF734

30/01/14

Council invite Mr Hurcum & Mr Cameron from Crown Lands to attend Council to explain the proposal to sell a section of Gordon Park and the implications of their recommendations.

 

GM

Applicants have withdrawn their request to purchase the land.  No further action to be taken.

41

SF894

30/01/14

There be a further report to Council on the final report of the NSW Independent Local Government Review Panel

 

GM

Report 27 February 2014

42

SF1431

30/01/14

Quarry solutions be provided with 1 month to submit a revised Quarry Environmental Management Plan.  Consideration of fining for breaches be deferred until after revised QEMP is submitted.

GM

Report March 2014

43

SF1031

30/01/14

A further report on the draft Rates Hardship Policy be considered by Council on 13 March 2014 (following the close of the submission period).

 

AGMCS

Report 13 March 2014

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                              13 February 2014

General Manager's Report

ITEM 9.2      SF380              130214         Nambucca Valley Landcare - Occupation of Shop in Bowraville Theatre

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager; Wayne Lowe, Manager Business Development         

 

Summary:

 

Nambucca Valley Landcare has offered to rent the vacant shop at the front of the Bowraville Theatre (previously a hairdresser) for six months rent free and then at $50.00 per week plus GST for the following six months.

 

 

Recommendation:

 

1        That Council offering temporary office accommodation for Nambucca Valley Landcare and Mid North Coast Farm Foresters in the vacant Bowraville Theatre shop rent free for the first six months and then at $50 per week rent plus GST for the following six months including outgoings.

 

2        There be a review of these leasing terms and payments 3 months before the 12 month anniversary of the lease so that Council may make a decision in relation to entering into a new lease with Landcare or alternatively testing the market before the expiration of the lease and the shop potentially becoming vacant.

 

3        That Council’s seal be attached to any lease documents as required.

 

 

OPTIONS:

 

Council can decide not to rent the premises to Nambucca Valley Landcare or to offer to rent the premises on different terms.

 

If Council decides not to rent the premises to Landcare then it will need to seek, via advertising, a new tenant.

 

DISCUSSION:

 

In 2011, Council leased the small shop which is part of the front of the Theatre building to a hairdresser.  The lease was for three years at $150.00 per week inclusive of GST being $7,800.00 per annum including GST.

 

On the 6th December 2013 council received a letter from the lessee advising of their intent to terminate the lease and not renew.  The lessee has apparently decided to relocate to a larger commercial floor space.  The Theatre shop was vacated on Friday 17 January 2014.

 

Council’s Manager Business Development has since been contacted by Mr Tim Ryan from Nambucca Valley Landcare and Mid North Coast Farm Foresters, with a request to seek council approval to take up the vacant shop front attached to the Bowraville Theatre.

 

Council resolved on the 11 September 2013 to endorse the provision of temporary office accommodation for Nambucca Valley Landcare and Mid North Coast farm Foresters for a period of six months only.

 

Mr Ryan has explained that Landcare no longer has the income to support paying commercial rent of $150.00 per week and has requested a 6 month rent free period as per council resolution to support Landcare and, then $50.00 per week plus GST rent for the ensuing six months with the tenant paying 100% of the electricity and 10% of rates with the floor space being 1/10th of the overall building. This offer will return to council $1,375.00 inclusive of GST for the second six month period.

 

 

CONSULTATION:

 

The Manager Business Development and General Manager have discussed the request from Landcare.  It is noted that Bowraville has a number of vacant shops and further that it’s Landcare’s desired base for operations in the Nambucca Valley.

 

The Manager Business Development has also discussed the possible Landcare tenancy with the Bowraville Theatre Committee of Management representative Mrs Dale Hawkins who has indicated agreement in principle to leasing the premises to Landcare to sustain the service within the town.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Landcare arguably makes the greatest contribution to improving the quality of our environment of any government or non-government organisation.  Its continued operations in the Nambucca Valley is therefore very important to meeting the Council’s overall vision of ensuring we have, “living at its best”.

 

Social

 

The activities undertaken by Landcare assist with social wellbeing and employment.

 

Economic

 

Landcare makes a positive economic contribution to our community by attracting grants to employ local skilled and semi-skilled labour.

 

Risk

 

There will be risks in trying the rent the premises.  There are also risks if Landcare can no longer in commercial premises.  Its accessibility will be diminished and potentially its role in our environment and community.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The proposed rental return will be $6,425 per annum less than what Council has achieved over the past 3 years.

 

Source of fund and any variance to working funds

 

There will be an impact on working funds as the loss of rental income has not been budgeted for.

 

Service level changes and resourcing/staff implications

 

There are no changes to service levels.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                              13 February 2014

General Manager's Report

ITEM 9.3      SF734              130214         Establishment of an Internally Restricted Reserve for Income from Crown Land

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager; Wayne Lowe, Manager Business Development         

 

Summary:

 

The Crown Lands office is requiring Council to account for all income from the use of Crown Land and only apply that income to expenditure on Crown Land for which Council has care, control and management of.  The Crown are withholding the transfer of $33,000 of rental income from the Headland Caravan Park pending the creation of an internally restricted reserve.

 

 

Recommendation:

 

That Council establish an internally restricted reserve to receive all income from the use of Crown Land for which Council has care, control and management of.

 

 

OPTIONS:

 

There are no real options.  If Council wishes to receive the outstanding rent monies from the Headland Caravan Park then it must establish the internally restricted reserve.

 

DISCUSSION:

 

As trust manager, Council has the care and control of a number of Crown reserves.

 

In 2010 Crown Lands approached council with the intension of taking back care and control of the Headland Reserve Trust Caravan Park which at the time was leased to the company Kelvest Pty Ltd.

 

This lease ran until 2016 with payments of $10,000 per annum plus GST.  As part of the negotiations for the transfer of management from Council to Crown land it was agreed that council would continue to receive the full rent amount until the termination of the existing lease in 2016.

 

The transfer was completed and Crown Lands terminated Kelvest’s lease for breach of lease conditions.  The North Coast Holiday Parks (Crown Lands) then took over the operations of the Headland reserve trust / caravan park.

 

Three years have passed and council has not received the committed funding which now stands at $33,000 inclusive of GST.  Crown Lands have insisted that the revenue be applied to other crown land for which Council has care and control of.  After several conversations with the Crown lands over this period it has been agreed that Council implement an internally restricted reserve to contain this revenue and to allow Council to account for its expenditure on other Crown Land.

 

It has been suggested  to Crown Lands that an internally restricted reserve would allow the funds allocated being used towards upgrading ageing infrastructure and, as $ for $ or financial contributions towards future grant funding eg, if the Stuart Island reserve required a financial contribution from council to be matched with other grant funding the funds in the internally restricted reserve would be used as the financial contribution towards gaining grant funding from the government funding agency.

 

It is proposed that any revenue from the following list of Crown property for which Council has care, control and management of will be placed in the internally restricted reserve:

 

·      Boultons Crossing Public Recreation (R67609) Reserve Trust Gumma Lot 232 DP 755539

·      Nambucca Heads Stuart Island Reserve Trust (R77566) Lot 7038 DP 1053842

·      Bellwood Reserve (R77534) Lot 7002 DP 1054231

·      Nambucca Heads Public Reserve (R81262) Lot 520 DP 859627 and Lot 7016 DP 1056524

·      Nambucca Heads (R88151) Lot 7009 DP 1054529 Tennis Courts and Lot 701 DP 1055530

·      Nambucca Heads Foreshore Reserve (R88151)

·      Nambucca Heads Bellenger Street beach access Lot 77 DP755550 – Reserve R63811

·      Bellwood Public recreation (R91439) 

 

The funds gained from the lease payment now at $33,000 can be allocated for work on any of the identified reserves.

 

CONSULTATION:

 

There has been consultation with the Grafton Office of Crown Lands.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There available funding will allow work to be undertaken to enhance the environment of Crown Land.  The proposed work to provide riparian vegetation and restrict vehicular use of Stuart Island is a good example.

 

Social

 

The expenditure of the Reserve funds will enhance lifestyle and social wellbeing.

 

Economic

 

The expenditure of the Reserve funds will complement Council’s activities in attracting tourism.

 

Risk

 

There are no significant risks.  If Council does not support the internally restricted reserve the identifiable risk is that the Nambucca Valley will not get the benefit of $33,000 in rent which has been taken from the Headland Caravan Park.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The funding will assist in attracting $ for $ grants.

 

Source of fund and any variance to working funds

 

Council has $33,000 owing from the Headland Caravan Park.

 

Service level changes and resourcing/staff implications

 

There is no service level or resourcing implications.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                              13 February 2014

General Manager's Report

ITEM 9.4      SF1950            130214         Special Rate Variation

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager; Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

Recent modelling of rate outcomes has indicated that the revaluation of rateable values in the Shire has had a material impact on the affordability of the proposed increases.

 

The decrease in valuation in the residential town category is of particular concern as it resulted in 75% of assessments in that category being levied at the minimum rate.  That leaves 25% of assessments in that category to cover the short fall in yield through the ad-valorem component of the levy.  This results in some substantial increases for that minority.   The application of a SRV compounds this result as the minimum rate is only increased at the rate peg amount of 2.3% whereas the increase in total yield is proposed to be 5.3%.

 

An alternate proposal that spreads the rate increase over three years instead of two is presented for Council’s consideration.

 

Recommendation:

 

1        That Council issue a media release advising that in response to the recently issued general revaluation for all properties in the Shire; it is considering a revised Special Rate Variation proposal which would spread the proposed rate increase over three years instead of two years.

 

2        That the options to be considered by Council at its Special Meeting on 20 February 2014 include spreading the proposed rate increase over three years instead of two years.

 

 

OPTIONS:

 

Council has many potential options.  However the deadline for submitting any application to IPART is 24 February and a substantial application has to be completed before that date.  The application must include detailed modelling to indicate the impact of any requested special rate variation compared to the increase which would have occurred by only adopting the rate peg.  Given the scheduled Special Meeting on 20 February it will be impossible to consider new options and have them modelled, considered and included in the application to IPART by 24 February.

 

DISCUSSION:

 

With a substantial commitment of staff time considerable progress has been made on an application to IPART for rate rises of 5.3% in 2014-2015 and 6% in 2015-2016.

However recent modelling of rate outcomes has indicated that the revaluation of rateable values in the Shire has had a material impact on the affordability of the proposed increases.  As with all general revaluations there have been winners and losers.  The impact suffered by the losers is such that Council may wish to not increase the impact by pursing the proposed special rate variation in the form proposed. 

An alternate proposal that spreads the rate increase over three years instead of two is presented for Council’s consideration.

 

 

2014-15

2015-16

2016-17

Existing proposal put to IPART

2.3% rate Peg + 3% SRV = 5.7%

3% rate peg + 3% SRV = 6%

No application included to vary above rate peg

Additional SRV Income per year (above rate peg)

3% = $272,717

3%= $286,000

 

Alternate SRV spread over 3 years

2.3% rate Peg + 1.5% SRV = 3.8%

3% rate peg + 2% SRV = 5.0%

3% rate peg + 2.5% SRV = 5.5%

Additional SRV Income

per year

1.5% = $136,359

2.0% = $188,500

2.5%= $247,500

 

Both proposals produce an ongoing income stream of a total of 6% above rate pegging.   The SRV income is to be used to fund road and bridge works.  The proposed bridge program was workshopped by Council at a meeting 18th December 2013 and was included in the LIRS application for 2014-15.  This program assumed borrowing of $2M with repayments funded by the SRV, the alternate program will have sufficient income to fund borrowings of $1M in the 2014-15 year.  This does not allow for a 3% interest subsidy from LIRS.  Applying the subsidy, the ability to borrow increases by about $150,000.  An amended proposed bridge program is listed below. These are all timber structures being replaced with timber structures

MENZIES NO. 3

             92,000

PETERKINS

           182,000

BROWNS CROSSING NO. 2

           139,000

BAKERS CREEK

           415,000

SINCLAIRS NO. 1

           125,000

TOTAL

           953,000

 

Boat Hour Bridge has been deleted from the 2014-15 program.  It was bought forward under the original proposal from 2016/17 and the work was valued at $1,010,000.  It was proposed to replace the timber structure with a concrete one, under the alternate proposal this work would be deferred but completed in the next 2 years.

Impacts of the Revaluation of Rateable Values

Council was advised of the rateable land values effective for the 2014-15 year late in 2013.  The next revaluation is due in 3 years’ time.

Assuming the same amount of rates revenue in total, a revaluation will potentially change how much each individual contributes to that total.  In short, for everyone who benefits under a general revaluation somebody else pays more.  These changes are largely beyond Council’s control but it is appropriate to consider them in assessing the affordability of a rate rise.

A Summary and Analysis of the revaluation is attached.  The total change in values can be summarised as

 

Total rate values

2010 Values

$1,449,976,224

2013 Values

$1,355,781,969

Net Change

-$    94,194,255

 

To highlight which rating categories were most affected by the reduction of value, compare the net change with table below

Net change in Residential Town Category

$ -81,652,651

Net change in Residential Village Category

$   -9,189,510

Total change in urban residential

$ -90,842,161

 

The decrease in valuation in the residential town category is of particular concern as it resulted in 75% of assessments in that category being levied at the minimum rate.  That leaves 25% of assessments in that category to cover the short fall in yield through the ad-valorem component of the levy.  This results in some substantial increases for that minority.   The application of a SRV compounds this result as the minimum rate is only increased at the rate peg amount of 2.3% whereas the increase in total yield is proposed to be 5.3%.  Again those assessments paying ad-valorem pick up the extra.  The alternate SRV with a total proposed yield of 3.8% lessons this impact.

The following is a review of those assessments in the Residential Town Category with proposed rates increase of over $200 in 2014-15.  It compares the impact of the revaluation (which Council can do little about), with the impact of the alternate SVR of 1.5% (plus rate peg) and the proposed SVR of 3% (plus rate peg). 

Please be mindful this report focuses on the worst affected assessments and that some of those will have a very legitimate reason for the change such as an amalgamation of multiple assessments.  Also that we are focusing on a very small (but relevant) percentage of all assessments.

 


 

Comparison of 2014-15 levee alternatives for Residential Town Assessments with increases of over $200 per year

Comparing 

Reval + 2.3% rate peg

2.3% rate peg + 1.5% SRV

2.3% rate peg + 3% SRV

 

Base Date

Base Date

 

Rate Peg

$ change

SRV

Addition $

SRV

Addition $

Assessment

1/07/2010

1/07/2013

2013-14

2.3%

increase

2.3% +1.5%

increase

2.3% + 3.0%

increase

Number

Valuation

Valuation

Levy

Levy

2014-15

SRV 1.5%

2014-15

SRV 3.0%

11217437

150,000

500,000

724

2,584

1,860

2,660

76

2,729

146

11269468

375,000

540,000

1,729

2,790

1,061

2,872

82

2,947

157

11197166

218,000

330,000

1,005

1,705

700

1,755

50

1,801

96

11197174

213,000

320,000

982

1,653

671

1,702

49

1,747

93

11197158

350,000

420,000

1,614

2,170

556

2,234

64

2,292

122

11166686

300,000

360,000

1,383

1,860

477

1,915

55

1,965

105

11213093

744,000

731,000

3,431

3,777

346

3,888

111

3,990

213

11163337

225,000

277,000

1,037

1,431

394

1,473

42

1,512

81

11180559

231,000

275,000

1,065

1,421

356

1,463

42

1,501

80

11199875

517,000

519,000

2,384

2,682

298

2,761

79

2,833

151

11131209

181,000

225,000

835

1,163

328

1,197

34

1,228

66

11269280

221,500

260,000

1,021

1,343

322

1,383

40

1,419

76

11199841

492,000

490,000

2,269

2,532

263

2,606

74

2,675

143

11199859

492,000

490,000

2,269

2,532

263

2,606

74

2,675

143

11151720

442,000

440,000

2,038

2,273

235

2,340

67

2,402

128

11134948

165,000

197,000

761

1,018

257

1,048

30

1,075

57

11165729

282,000

298,000

1,300

1,540

239

1,585

45

1,627

87

11199833

392,000

390,000

1,808

2,015

208

2,074

59

2,129

114

11173099

336,000

334,000

1,549

1,726

176

1,777

51

1,823

97

11118544

318,000

318,000

1,466

1,643

177

1,691

48

1,736

93

11133984

315,000

315,000

1,452

1,628

175

1,675

48

1,719

92

11130732

309,000

309,000

1,425

1,597

172

1,644

47

1,687

90

11180703

305,000

305,000

1,406

1,576

170

1,622

46

1,665

89

11117027

303,000

303,000

1,397

1,566

168

1,612

46

1,654

88

11145452

315,000

313,000

1,452

1,617

165

1,665

48

1,708

91

11192904

208,000

220,000

959

1,137

178

1,170

33

1,201

64

11202327

339,000

333,000

1,563

1,721

157

1,771

51

1,818

97

11164812

288,000

288,000

1,328

1,488

160

1,532

44

1,572

84

 



 

Town Residential Assessments with rises over $200

Project Levies next 3 years as per alternate 3 year SRV

Assessment

1/07/2010

1/07/2013

2013-14

2014-15

2015-16

2016-17

Number

Valuation

Valuation

Levy

2.3% + 1.5%

3% + 2%

3%+2.5%

11217437

         150,000

         500,000

            724

             2,660

         2,850

         3,070

11269468

         375,000

         540,000

         1,729

             2,872

         3,078

         3,316

11197166

         218,000

         330,000

         1,005

             1,755

         1,881

         2,026

11197174

         213,000

         320,000

            982

             1,702

         1,824

         1,965

11197158

         350,000

         420,000

         1,614

             2,234

         2,394

         2,579

11166686

         300,000

         360,000

         1,383

             1,915

         2,052

         2,210

11213093

         744,000

         731,000

         3,431

             3,888

         4,167

         4,488

11163337

         225,000

         277,000

         1,037

             1,473

         1,579

         1,701

11180559

         231,000

         275,000

         1,065

             1,463

         1,568

         1,689

11199875

         517,000

         519,000

         2,384

             2,761

         2,958

         3,187

11131209

         181,000

         225,000

            835

             1,197

         1,283

         1,382

11269280

         221,500

         260,000

         1,021

             1,383

         1,482

         1,596

11199841

         492,000

         490,000

         2,269

             2,606

         2,793

         3,009

11199859

         492,000

         490,000

         2,269

             2,606

         2,793

         3,009

11151720

         442,000

         440,000

         2,038

             2,340

         2,508

         2,702

11134948

         165,000

         197,000

            761

             1,048

         1,123

         1,210

11165729

         282,000

         298,000

         1,300

             1,585

         1,699

         1,830

11199833

         392,000

         390,000

         1,808

             2,074

         2,223

         2,395

11173099

         336,000

         334,000

         1,549

             1,777

         1,904

         2,051

11118544

         318,000

         318,000

         1,466

             1,691

         1,813

         1,953

11133984

         315,000

         315,000

         1,452

             1,675

         1,796

         1,934

11130732

         309,000

         309,000

         1,425

             1,644

         1,761

         1,897

11180703

         305,000

         305,000

         1,406

             1,622

         1,739

         1,873

11117027

         303,000

         303,000

         1,397

             1,612

         1,727

         1,860

11145452

         315,000

         313,000

         1,452

             1,665

         1,784

         1,922

11192904

         208,000

         220,000

            959

             1,170

         1,254

         1,351

11202327

         339,000

         333,000

         1,563

             1,771

         1,898

         2,045

11164812

         288,000

         288,000

         1,328

             1,532

         1,642

         1,768

11133798

         272,000

         272,000

         1,254

             1,447

         1,550

         1,670

 


 

Residential Town  - Largest Decreases in 2014-15 Levy "the winners"

Projected Levies alternate 3 year SRV

Assessment

1/07/2010

1/07/2013

2013-14

2014-15

2015-16

2016-17

Number

Valuation

Valuation

Levee

2.3% + 1.5%

3% + 2%

3%+2.5%

11223802

         2,280,000

         1,600,000

         10,513

             8,510

           9,120

             9,824

11158138

             270,000

             130,000

           1,245

                741

               763

                 798

11221876

             990,000

             680,000

           4,565

             3,617

           3,876

             4,175

11222733

             280,000

             150,000

           1,291

                798

               855

                 921

11212990

             394,000

             260,000

           1,817

             1,383

           1,482

             1,596

11162705

             310,000

             197,000

           1,429

             1,048

           1,123

             1,210

11173659

             417,000

             280,000

           1,923

             1,489

           1,596

             1,719

11212982

             387,000

             260,000

           1,784

             1,383

           1,482

             1,596

11162690

             333,000

             220,000

           1,535

             1,170

           1,254

             1,351

11162713

             310,000

             204,000

           1,429

             1,085

           1,163

             1,253

11171364

             309,000

             208,000

           1,425

             1,106

           1,186

             1,277

11163751

             260,000

             172,000

           1,199

                915

               980

             1,056

11181220

             358,000

             252,000

           1,651

             1,340

           1,436

             1,547

11175740

             207,000

             139,000

               954

                741

               792

                 853

11175732

             217,000

             149,000

           1,001

                793

               849

                 915

11162682

             333,000

             237,000

           1,535

             1,261

           1,351

             1,455

11175716

             189,000

             132,000

               871

                741

               763

                 810

11163793

             309,000

             223,000

           1,425

             1,186

           1,271

             1,369

11154972

             182,000

             124,000

               839

                741

               763

                 786

11164820

             182,000

             124,000

               839

                741

               763

                 786

11175708

             203,000

             144,000

               936

                766

               821

                 884

 

 

CONSULTATION:

 

At the date of preparing the business paper Council had received 60 written submissions in response to the mail out to all ratepayers of the proposed special rate variation.  A further 19 telephone responses had been received by the General Manager.  A summary of the submissions and telephone responses are attached.  As they contain personal details, the full text of the written submissions as at the date of preparing the business paper is provided in a confidential attachment.

 

The closing date for submissions is 14 February so the summary attachment and the full list of submissions will be updated for the proposed special meeting on Thursday 20 February 2014.  This meeting will finally determine the application for a rate increase (if any) to be put to IPART.

 

The written responses to the mail out indicate that of the 65 submissions received as at 5 February, there are 35 objections, 19 in full support, 3 in partial support and 8 where no position is indicated.

 

The telephone responses to the mail out indicate that of the 19 calls received to 4 February, there were 13 objections, 5 in support and 1 neither in support or objecting.

 

In overall terms, as at 4 February 2014 opposition to the proposed rate increase as expressed in submissions responding to the mail out was running at about 57% compared to 43% who either support it in full or in part or who have no opinion.

 

IPART have also been consulted in relation to a possible change to Council’s application.  IPART have indicated it is open to Council to change their application but suggested that this be flagged in a media release.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant implications for the environment.

 

Social

 

As indicated in the submissions the community’s capacity to pay is a significant issue.  Whilst the majority of assessments are on the minimum rate and would only receive the rate peg increase, as the submissions indicate there are many pensioners who reside on land which is rated above the minimum and, depending upon the value of the property, the ad valorem rate increase proposed can be quite significant in percentage terms.

 

Economic

 

Increases in rates and charges do have an economic effect.  To some extent this is balanced by the Council spending the rates and charges undertaking infrastructure work.  Construction work is usually undertaken by Council’s (local) staff or local contractors.

 

Risk

 

The risk essentially relates to balancing Council’s weak financial sustainability with the community’s capacity to pay and then other options such as removing services or reducing service levels so as to reduce Council’s cost structure.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budgetary impact of the existing and alternate proposal is considered in the report.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.  The report concerns the revenue component of future budgets.

 

Service level changes and resourcing/staff implications

 

There is a huge commitment of staff time and resources to preparing a special rate variation application.  The commitment is such that annual SRV applications could not be sustained.  There is merit in a Section 508A application to seek increases over a number of years in as much as Council staff could not service the process on a more regular basis.

 

Attachments:

1

2904/2014 - Summary of written submissions

 

2

2048/2014 - Telephone Submissions

 

  


Ordinary Council Meeting - 13 February 2014

Special Rate Variation

 

 

Name

Support/

Objection

 

Submission

#1 Peter Moxon

Gumma

[TRIM 1575/2014]

Part support

Support for temporary variation to cover the bridges, but does not support a permanent rate rise.

Each year should be looked at on its merit and the financial planning based on current issues.

 

#2 Robert Barron

Scotts Head

[TRIM 1649/2014]

 

No position indicated

Seeking details on Minimum Rates under the proposed SRV

#3 DM Johnson

Utungun

[TRIM 1796/2014]

 

Objection

Concerned that rate increase disadvantages Farmland ratepayers. Already pay higher rates than Residential and Business ratepayers but receive none of the services (except roads and bridges). Live on a dirt road that receives little upkeep. Last two years have been impacted by drought, low cattle prices and low returns. Acknowledge that roads and bridges need to be maintained but why pay higher rates for roads and bridges that do not carry the same amount of traffic as the town roads do.

 

#4 Ann Pevinsky

Valla Beach

[TRIM 1795/2014]

 

Objection

Object to the rate increase as council has continually increased rates and annual charges over the last couple of years. Costs of living including fuel and grocery prices are increasing. More government grants and expenditure savings are preferred.

 

#5 Reverend Gillian Jones

Tamworth

[TRIM 1798/2014]

 

Part support

Owner of property in Nambucca Heads. Support for application, however given instability of the economy, employment and personal incomes in the Nambucca region, it would be desirable to revert back to the rate peg amount in 2016/17. Opposed for the special variation to be permanently incorporated into the general revenue, without a further re-evaluation.

 

#6 WF & JM Rowsell

Warrell Creek

[TRIM 1804/2014]

 

Support

Support application as roads and bridges are no good to anybody in their current condition.

#7 Ray & Sue Nash

Macksville

[TRIM 1808/2014]

 

Objection

Own several properties. Low wage earner, cattle prices are not good, experienced driest year ever and council wants more money.

 

#8 Gary Dallwitz

Way Way

[TRIM 1846/2014]

 

Objection

Self-funded retirees living on a semi-rural property. The only personal service received is garbage collection. Also Cookies Lane residents totally ignored at last bulk clean-up. Private enterprise has to do things smarter to reduce costs and remain competitive but Council just continues their inefficient practices and expect ratepayers to foot the bill.

   

#9 AJ Vine

Warrell Creek

[TRIM 1848/2014]

Support

Support proposal as it is extremely important to maintain the infrastructure if the area is to thrive and prosper. Rises should have been greater, even taking into account the impact on low income families and individuals. For Nambucca Valley to become a “to live” and “to do business” place its needs to be functional and affordable, and that can only come about by good infrastructure and sound financial management.

 

#10 Wendy Ritchie

Nambucca Heads

[TRIM 1850/2014]

 

Support

Support rate increase in order to better maintain the roads and bridges in the shire.

 

#11 Rhonda Davies

Valla

[TRIM 1852/2014]

Objection

Cannot support the rate increase because of amount of money being spent on Valla Road. Raises a number of issues relating to the quarry operations. Aware of hard times faced by farmers.

 

#12 S & A Wallwork

Valla Beach

[TRIM 1869/2014]

Objection

Critical of the manner in which council administers, communicates and attempts to address or action issues. The approach to repairing roads demonstrates poor quality workmanship. Maintenance to pathways, parks and reserves around North Valla Beach is nil. The bottom of Gregory street is a disgrace. A hand rail to provide disabled access to North Valla Beach still hasn’t been addressed. As a ratepayer I am getting the minimum value for money. The amount of roads and bridges is irrelevant. Council needs to present a more positive approach towards better governance and administration of budgets.

  

#13 Brian Barber

Nambucca Heads

[TRIM 1877/2014]

Objection

Council lost $24M in a share market slump a few years ago and it was a bad management decision to let that happen. Programming of works has been of a low standard. Think council is overstaffed. Why hasn’t the bridges been budgeted for over the years? The solution is good planning and costing and not let the council get ripped off by contractors.

 

#14 Rob & Lyn Fletcher

Scotts Head

[TRIM 1880/2014]

Objection

Do not support a rate increase of this magnitude. Cannot justify current rate bill for the services provided. Suggest do it right and do it once, have a maintenance program, reduce the number of councillors, consider amalgamation and shut some facilities. Pay 3 times the rates compared to a residence in the eastern suburbs of Sydney.

 

#15 Sandra & Charles Vella

Burrapine

[TRIM 1884/2014]

 

Objection

Only service received is a grading of the road approximately twice a year. Rates primarily fund town roads. Why has the wash way on Taylors Arm Road not been fixed? Increase is hard to justify on the basis that rates are already indexed and we don’t seem to see much for it.

  

#16 Graeme Schmidt

Utungun

[TRIM 1887/2014]

 

Support

Support the proposed rate increase to improve the roads and bridges.

#17 Ian & Lesley Taylor

Macksville

[TRIM 1886/2014]

 

Support

Support the proposed rate increase as the essential work needs to continue and taxpayers ought to contribute. Have lived in Macksville for 2 years and consider that town is clean and cared for and prepared to pay more in order to maintain the high standard.

 

#18 Sandy Saunders

Hyland Park

[TRIM 1890/2014]

 

Support

Support the proposed 2 year plan on the condition that the extra money is directed solely to the works identified. The upgrade of Hyland Park Road has vastly improved the life style and safety of residents. Disappointed at the Essential Power deferral of an alternative electricity supply to Hyland Park.

 

#19 Carole Parberry

Lake Macquarie

[TRIM 1898/2014]

 

Objection

Rates in Lake Macquarie (10 ha property) and Coogee are less than holiday house at Scotts Head. This would suggest that Council has a management and planning problems. Construction of beach accesses at Scotts Head and works on the adjoining property were shoddy. Reduction in waste would eliminate the need for the large rate rise.

   

#20 Leo & Pam Debattista

Newee Creek

[TRIM 1908/2014]

 

Support

Support the rate increase for the 2014/15 and 2015/16 years. The roads require continued maintenance and are essential to safe travelling around the Valley. Good long term investment.

 

#21 Margy Hewetson

Gumma

[TRIM 1911/2014]

 

No position indicated

Would like to know how the work priorities are decided on and how ratepayers will be informed of the program expenditures.

 

#22 Brenda Santi

Talarm

[TRIM 1921/2014]

 

Support

Expected a simple questionnaire to complete as did not want to complete formal submission. Support the rate rise to maintain the roads and bridges.

 

#23 Joan Rossington

South Arm

[TRIM 1923/2014]

 

Objection

Objects to the proposal. Council should not have been granted the previous rate variation due to unsubstantiated information being included in the submission. Average Farmland rates are significant and the economic outlook for farmers is worsening. Ratepayers should receive a copy of the submission in order to assess the information provided by council.

 

#24 Howard Penn

Nambucca Heads

[TRIM 1924/2014]

 

Support

Support the variation.

#25 Dennis & Natascha Rutherford

Eungai Creek

[TRIM 1925/2014]

 

Objection

Object to the increase. As self-funded retirees the costs of living are a burden. Primary production is difficult at present. Urge council to be more lenient towards primary producers and businesses and to continue with the cost cutting strategy.

  

#26 Gina Bennett

Nambucca Heads

[TRIM 1926/2014]

 

Objection

Opposed to any further rate increase as currently struggling with current costs of living.

#27 Christine Johnson & Steve Saill

Nambucca Heads

[TRIM 1929/2014]

 

No position indicated

Local roads and bridges are not the only things that need upgrading. The poor appearance and lack of civic pride in the Nambucca Heads town centre is of concern. Retailers and café owners are reluctant to invest in the area because the street does not entice pedestrian traffic. Numerous improvement suggestions provided. Does council have plans to improve the town centre?

 

#28 Margaret & John Tait

Nambucca Heads

[TRIM 1932/2014]

Support

Support the proposed special rate variation as ratepayers have paid insufficient rates to maintain structures built many years ago.

 

#29 Kim Perry

Scotts Head

[TRIM 1952/2014]

Objection

Object to proposal. Low income earner and Nambucca Valley wages are the lowest in the state. Struggling with cost of living pressures. Scotts Head Road is unsafe due to the potholes.

 

#30 Chantelle & Warick Wheeler

Bowraville

[TRIM 1957/2014]

 

Objection

Object to the proposal as they do not use the bridges. Extra rates are not affordable.

#31 K Summerfield

Macksville

[TRIM 1984/2014]

 

Objection

Object to the proposed rate increase.

#32 Annie Higginson

Viewmont

[TRIM 1994/2014]

No position indicated

Dirt roads are dangerous and create ongoing dust problems. Seeking information on funding and reasons for road works on Valla Road. Also seeking evidence on the process for prioritising this particular work.

 

#33 P & S Rudolph

Scotts Head

[TRIM 2056/2014 & 2327/2014]

 

Objection

Pay significant rates and have been waiting for road works on the neglected Scotts Head Road. Seeking project details of bridge works and asking why a permanent increase in rates. No budget allocated for reseal of Scotts Head Road and replacement of asbestos water main pipes and coastal erosion infrastructure works not yet addressed. Also suggest that rate calculations for road works be user pay or a flat rates the same as water rates. Lobbying Scotts Head ratepayers to boycott and fund a legal challenge to the rate hike. It appears that the tax is representative of poorly prioritised spending and a thinly disguised rate increase for general revenue. Increase represents lousy value for Scotts Head rate payers.

  

#34 John Hangalong

Location unknown

[TRIM 2062/2014]

 

Objection

Not recorded as a council ratepayer. There is a lot of unnecessary expense and rip-offs going on. Stop these practices and might just have the money for the roads and other services.

 

#35 Lew & Helen Louden

Nambucca Heads

[TRIM 2066/2014]

 

Support

Support the proposed rate increase as they understand the infrastructure pressures on council. If council is able to attend to the pressing bridge maintenance issues then in time resources and energy will be able to focus on other issues.

 

#36 Peter Kent

Nambucca Heads

[TRIM 2138/2014]

 

Objection

Object to the proposed special rate rise due to financial burden of costs of living and being a pensioner.

#37 Erik & Birgit von Forell

Eungai Rail

[TRIM 2193/2014]

 

Objection

Object to the proposal. Based on key Census Data council is on a path of unsustainable development. In 15 years the median age will reach disastrous proportions and the council’s income will be dominated by retired ratepayer contributions. Rate increases on the backdrop of low average income will not address the fundamental long term issues. Expenditure reductions are not enough to overcome the required investment in infrastructure maintenance and renewal. Changes needed are increase in ratepayers, more opportunity to subdivide small farms, enlarge the council area through amalgamation.

      

#38 Melina Murphy

Eungai Creek

[TRIM 2195/2014]

 

Objection

Asking that farmland rates not be increased as the costs of running a farm is like a big hole.

#39 Diane Newbury

Yarranbella

[TRIM 2196/2014]

Support

Agree in principle but struggling to live. Farming is a very hand to mouth existence. Save council money by undertaking roadside weed management, control of riverbank erosion and collection of road litter.

 

#40 Donna & Terry Ryan

Macksville

[TRIM 2197/2014]

 

Objection

Instead of building the dam use some of the $50M on the roads. 

#41 D McIntyre

Valla Beach

[TRIM 2232/2014]

Objection

Object to rate increase. Rate should be the same for all rate categories and low income earners.

 

#42 Barry Hussell

Nambucca Heads

[TRIM 2233/2014]

 

Support

No objection to the proposed rate rise provided ratepayers get something back and the money is not wasted on silly things like the cycle path south of the Plaza. Alexandra Drive is one of the worst roads in the shire and needs urgent attention. Cannot understand why Seaview Street has been resurfaced leaving Alexandra Drive in limbo.

 

#43 Colin Edmonds

Nambucca Heads

[TRIM 2262/2014]

 

Objection

Oppose the proposal on the basis that the median weekly income is significantly below the national average, the variation should not be permanent, other services need to be reduced or deleted, rate pegging is an indication of affordability and further pressure should be applied on Federal and State governments for special grants to replace the bridges.

 

#44 Roger & Kerry Turner

Nambucca Heads

[TRIM 2264/2014]

 

Objection

Object to proposal. Business operators are faced with such situations every day. You have to decide to trim services or make the services more efficient and effective.

 

#45 David Sanday

Nambucca Heads

[TRIM 2269/2014]

 

No position indicated

Council should publish a list of the roads and bridges complete with priorities, costings, timelines and justifications, on the website. The roads and bridges to be repaired should only be those of high usage by the majority of the community.

 

Other comments were provided in regard to anti-social behaviour in Nambucca and the desire for some of the proposed rate variation to be used on measures to combat this issue.

 

#46 Karin Croghan

Gumma

[TRIM 2274/2014]

 

Support in part

Do not object “per se” to the proposal but wish to protest the gross inequity of the proposal which places a significantly increased financial burden on a relatively small proportion of ratepayers. Times have been difficult for farmers and the rate increase creates further financial stress due to tight budgets. The whole of the proposed rate variation outside any assumed rate peg will be sourced from 41% of ratepayers as 59% are on the minimum rate and the largest increase is on the farmland rate.

Infrastructure expenditure is required across the whole council area and is for the benefit of all the community. Any costs should therefore be shared equally by all ratepayers. As a matter of interest what would be each ratepayer’s share of the $580,000.

 

#47 PM & AM Turnbull

Point Clare

[TRIM 2277/2014]

 

Support

Owner of Bowraville property. Support the proposed rate increase. Also appreciate that council is also restricted by the 59% of all rate assessments being at the minimum rate. Questioned if council is reimbursed by the State government in respect of these reduced rate assessments and are the works subject to competitive sub contract tendering to ensure the maximum utilisation of rates revenue?

 

#48 Marjory & Mervyn Ellison

Nambucca Heads

[TRIM 2326/2014]

 

Support

Support the proposed SRV.

#49 Kenneth Watson

Newcastle

[TRIM 2329/2014]

 

Objection

Landowner in Scotts Head. Aware of council positions generally across NSW, general condition of regional roads and bridges and NSW Government’s being less helpful with additional funding opportunities. Council proposal is an outrage as funding for civil works must be funded from general council budgeting first and assisted through special grants. These works are the bottom platform and must be provided before any environmental or administrative extensions. Other areas can be trimmed or dispensed with as unaffordable during tighter fiscal times. Council much better served by decreasing expenditure and shrinking departments and programs.

 

#50 Sue Smoothy

Bowraville

[TRIM 2331/2014]

 

Support

Agree with the proposed variation based on understanding of importance of maintaining infrastructure and the difficulty of obtaining sufficient funding.

Considering the fact that there will be more roads in the future to maintain, once the Pacific Highway bypass is complete, now is the perfect time to get our current assets up to the best condition we can.

 

#51 Marie Biggart

Valla Beach

[TRIM 2332/2014]

 

Support

The completion of the Pacific Highway is important and provided the rate increase can and will assist in this matter I am prepared to offer my support.

 

#52 Dorothy Laverty

Taylors Arm

[TRIM 2334/2014]

 

No position indicated

Seeking details of specific rate increase.

#53 T & J Nelson

Valla

[TRIM 2400/2014]

 

Objection

As concerned rural Farmland ratepayer object to proposed rate increase. Community survey stated that ratepayers were prepared to pay an extra $98 not $299. Farmers are experiencing increased transport costs and cattle prices are lower than 10 years ago. Also have to maintain council owned access road off East West Road.

 

#54 Noel Milson

Nambucca Heads

[TRIM 2500/2014]

 

No position indicated

Understand that the past few years have done a lot of damage to local roads and bridges. Also know how hard it is to meet all the increases in the cost of living. Have a small investment home which means a double rate hit.

 

#55 Richard B Wright, Valla Beach

[TRIM 2615/2014]

Objection

Objects to waste associated with a patch repair undertaken in Gregory Street, Valla Beach.  Drain under property needs attention.

 

#56 Keith & Lynne Jervis, Burrapine

[TRIM 2621/2014]

Objection

Pension increases limited to the CPI and so should Council rate increases.  Council needs to budget within its means and concentrate on traditional basic services.

 

#57 Raewyn Macky, Yaranbella

[TRIM 2629/2014]

Support

Wants money spent wisely.  Queries the money which has been spent on the traffic lights at Congarinni.

 

#58 Mike Gray, Valla

[TRIM 2676/2014]

Objection

Rates on our farm have increased more than 20% in the last 2 years.  Increases make farming unviable.  Suggests Council should increase efficiency and ensure value for money to achieve a balanced budget.

 

#59 Gregory & Gai Weaver, Allgomera

[TRIM 2781/2014]

Objection

As farmers they are against any additional rate increases.  Live on a dirt road and the level of maintenance is of a very poor standard.  Do not receive value for money.

 

#60  Stuart Field

[TRIM 2914/2014]

Objection

Senior staff not helpful in promoting development.  Lost employment opportunities.  Amalgamation may be better.  Work in Nambucca Heads not proportionate to rates collected.

 

#61  Cath Walsh

[TRIM 30028/2013]

 

Objection

Already too difficult to keep up with the cost of living.  There must be other ways for council to reduce their costs; sale of assets, close one of the libraries, reduce staff numbers.

 

#62  Brendan Coyne

[TRIM 30030/2013]

 

Objection

Vast majority of ratepayers can’t afford ever increasing council rates.  Council should make hard decisions to cut expenditure.  Two libraries is an extravagance.

 

#63  Jeff & Lynne Mott

[TRIM 2818/2014]

 

Support

Believe it is time something is done in relation to the state of roads and bridges.

#64  Ian & Bobbie Taylor

[TRIM 30443/2013]

 

Objection

Can’t afford constant rate increases.  Rely on farm income and constant price increases cause hardship.

#65  M Hewetson

[TRIM 1964/2014]

 

No position indicated

Seeks advice on how Council will decide on priorities for road and bridge works; would Council commit to spending all new money on roads and bridges; asks how ratepayers will know if money was spent on roads and bridges.

 

 


Ordinary Council Meeting - 13 February 2014

Special Rate Variation

 

Special Rate Variation – Telephone Submissions – Received by Michael Coulter

 

Name & Address

For/Against

Comments

1

Barbara Williams – Nambucca Heads

For

Supports a rate increase for the repair of roads & bridges.  Believes the Council is doing a great job.  Is prepared to pay as she believes the increase is necessary.

2

Monica Delamare – Macksville

Against

Queries why all the timber bridges have to be kept and maintained.  Queries whether the users of the timber bridges could pay for them.  Doesn’t believe there are enough footpaths in Macksville.  Believes one side of Wallace Street should have a continuous footpath.

3

Hayley Bradley – Warrell Creek

Against

Owns vacant land in Warrell Creek.  Does not get anything for the rates which are paid.  Also objects to the tip availability charge.

4

Kathleen Fanning – Newee Creek

Against

Council should receive more money from the State and Federal Governments.  Does not have a high income and rates are a lot of money.

5

Arvai Cordingley – Allgomera

Against

Believes farmland rate is already too high.  Believes it would be unfair to increase those rates further.

6

Charles Hamilton – Nambucca Heads

Neither for or against

Believes the State Government should provide more funds to Council.

7

Steve Hayes – Missabotti

Against

The proposal is too expensive.  Does not have any suggestions as to how Council can increase its revenue.

8

John Christopher – Macksville

Against

Believes the Council should be building bridges in concrete, not timber, as concrete bridges will last 3 times longer.

9

Peter Bray – Macksville

For

Supports a rate increase as being required.

10

Marjorie Wade – Nambucca Heads

For

Believes the Council needs the additional funds.

11

Faye & Graeme Whan – Newee Creek

Against

Faye & Graeme live on an unsealed section of Newee Creek Road.  They have been writing to Council for 30 years to get the road sealed without success.  Their major concern is dust.  They may be prepared to reconsider their position if the Council undertook to seal the road in front of their property.

12

Hani Soliman – Valla Beach Road

Against

Believes that the people who use the rural roads and bridges, and not the community generally, should pay for them.  Also believes that the repair and maintenance of roads and bridges should be undertaken earlier before the asset is worn out.  This would reduce costs.

13

Allan Keens – Bowraville

For

Believes that the Council needs the funds to undertake works.

14

Barbara Hill - Nambucca Heads

Against

Pays over $1,600 per annum in rates.  The land value of the property has decreased by $21,000.  Believes the proposed increase is too large.

15

Keith McKay – Scotts Head

For

Believes the Council needs the funds to undertake works.

16

Mark Versace – Scotts Head

Against

Opposed to the increase because it is unaffordable.

17

Graeme Moxall – Newee Creek

Against

Lives on 25 acres.  Has 4 cows.  Is against the proposed rate increase but would accept rates being increased by the rate peg.  In 25 years of paying rates, has only ever asked for Gordons Knob road to be graded once a year.

18

Anonymous – Nambucca Heads

Against

There are too many people working for the Council who produce services and things that nobody wants, eg, the cycleway at Bellwood, beach walkways, the pedestrian bridge over Newee Creek.  Also the Council staff are always driving around in brand new trucks.  Also doing work that is not required, eg traffic control for replacing pipes, pressure cleaning boat ramps.  Council staff take extended lunches.  Residents are already paying too much for the services they get.

19

David Healy – Hyland Park

Against

Is involved with a neighbourhood association which he believes the Council should never have approved.  The association has a sinking fund to undertake maintenance on an internal road, a sewerage pumping station as well as insurance.  They pay $420 per year into the sinking fund.  His argument is that he has to pay additional costs which would normally be part of the rates funded services provided by Council.

 


Ordinary Council Meeting                                                                                              13 February 2014

General Manager's Report

ITEM 9.5      SF1755            130214         Progress Report on the implementation of the Business Services Unit

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

Council has previously requested half yearly progress reports on the implementation of the Business Services Unit (BSU).  The following mile stones achieved in the effective implementation of the BSU

 

All BSU members have relocated to a central position in the administration building, procedures have been amended where needed to accommodate the change in location.

 

The BSU now has a full complement of staff.  The BSU Coordinator and records assistant have been appointed.

 

Cross training BSU members has commenced.  This is so leave and peak workloads can be accommodated.

 

The phone system has been programed to provide an opt in call centre for the BSU team members.  This replaces a dedicated position responsible for the telephone switch board.

 

The formation of the BSU has reduced Council’s staff number by 1 Fulltime employee, an operational saving of approximately $60,000.

 

All arrangements are functional without a substantial drop in service levels to external or internal customers.  With these structural changes in place the team can now pursue improvements in service levels and efficiency gains.

 

 

 

Recommendation:

 

That Council notes this progress report on the implementation of Business Services Unit.

 

 

 

OPTIONS:

 

This report is for information and no options are presented.

 

DISCUSSION:

 

This report follows a previous update in August 2013. 

 

The key advantages being sought in establishing the BSU have previously been identified as

 

Better service to customers

More consistent service to customers

No breaks or gaps in service delivery

Reduced management time in deploying and replacing staff

Improved internal service delivery

Multiskilling of staff

Flexibility in resourcing

Key component of the Continuous Improvement Program

Better spread of workload.

 

 

The responsibilities of the BSU are

 

First Contact – Customer Service.  This includes customer enquiries and transactions via all channels

Supporting the smooth operation of the democratic process of local government.  Ensuring the smooth delivery of business papers, minutes and supporting Councillors and the General Manager with other local government processes.

 

Corporate support for professional officers across the organisation.   Providing a central hub for administrative support for officers in technical and professional roles.

 

In the last 6 month the structural changes necessary to establish the BSU have occurred.  Some details have been hotly debated and at times the process has been challenging for some indivuals and the organisation as a whole.  Staff have been fully engaged in the process and have worked together to resolve issues.

 

The final composition of the BSU is detailed below

 

BSU Co-ordinator

Neil Ramsay– new appointment

BSU Officer  - Records

Loreto Wright – existing corporate service employee

BSU Officer  - Records Assistant

Linda Batten– new appointment, previously employed on a casual basis

BSU Officer – Customer Service

Kylie Johnson – 4 days a week

BSU Officer – Customer Service

Pauline Foss – 2 days a week

BSU Officer – Customer Service

Cheryl Fortescue - 1 day a week currently on long service leave

BSU Officer – Customer Service

Candice Lopez 3 days a week

BSU Officer – Planning and Health

Teresa Boorer - transferred from Health and Planning

BSU Officer – Planning and Health

Emma Shaw – transferred from Health and Planning works 4 days a week

Executive Assistant  – Corporate Support

Lorraine Hemsworth – transferred from AGMCS executive assistant.  Lorraine was acting BSU co-ordinator for most of the previous 6 months and did excellent work during this period of transition

Executive Assistant  – Corporate Support

Monika Schuhmacher  - Transferred from the GM’s executive assistant position

Executive Assistant  – Corporate Support

Heather Leclercq - Transferred from the AGMES executive assistant position

BSU officer – casual part time

Matt Harper - has been relieving in various positions.

 

Service level changes and implications issues

Benefits from the creation of the BSU will be incremental.  The creation of the BSU substantially predated  moving the members to central location in the office.  It was a prime objective of the relocation to maintain the level of service to both the internal and external customers.  Although some processes have needed to be modified this has been substantially achieved.

 

Some initial concerns were raised by both Engineering and   Planning Sections that relocation of their support staff had had some detrimental effects to work flows and smooth operations.  While some concerns remain most have been addressed by changes in procedures to the extent the current arrangement is functional.  BSU team members all brought key competencies from their previous roles, and their current responsibilities are focused around these areas of expertise.  For example Heather Leclercq continues to support the engineering section.

 

There has been a process of negotiation over the division of duties between those corporate support officers transferring to the BSU and the technical support officers remaining in discrete service delivery teams.  This has been a healthy part of accommodating change and colleagues continue to support one another across the organisation without reference to artificial barriers.

 

The removal of a dedicated telephone switch operator has at times decreased services levels to external customers.  On rare occasions calls to the central Council enquiries number have reverted to message bank.  There have also been some technical mishaps while reprogramming the phone system that have resulted in unanswered or missed calls.  Several solutions have been tried for this.  The rostering of BSU members to cover the switch stretch the team and could not always be achieved without compromising other areas of service delivery.  The current solution is to utilise the “call centre” functionality of the telephone system where BSU members log into the call centre when they are at their desk and available to take calls.  This can be disruptive but it is the best solution to date.

 

One casual staff member is currently being used to cover for unplanned (sick and carers) plan leave of 3 BSU officers.

 

Future improvements in efficiency and service levels are expected to come from

·      Cross training BSU members so leave and peak workloads can be accommodated.

·      Building a knowledge bank to better answer external enquires at the first point of contact

·      Refining systems and processes by moving to electronic record keeping (particularly in the health and planning area) and identifying and removing duplication.

 

 

CONSULTATION:

Michael Coulter - General Manager

Paul Gallagher - Assistant General Manager Engineering Services

Neil Ramsay Business Services Coordinator

Lorraine Hemsworth - Previous Acting Business Service Coordinator

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant implications for the environment.

 

Social

 

There are no significant social implications.

 

Economic

 

There are no significant implications for the economic wellbeing of the Shire.

 

Risk

 

Operational risks associated with the change of organisational structure.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The cost of the implementation has been in line with budget forecasts.    There has been a small expense incurred repositioning data points, phones, power and partitions, the existing furniture has been utilised.  There are plans to modify or replace several desks that are not a good fit, but this has been delayed until the group is satisfied the office layout is effective and no changes are required.  There is now a full complement of staff and total hours reduced by 2 hours a week.  The reduction is as a result of reorganisation of days each particular BSU member is working.

 

Source of fund and any variance to working funds

 

The cost of the move was accommodated in the building operations and maintenance budget.

 

Service level changes and resourcing/staff implications

 

Resourcing has proceeded to plan.  Services levels have substantively been maintained.  Improvements in service levels and efficiencies should be achieved as the potential of the BSU is realised.

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                              13 February 2014

General Manager's Report

ITEM 9.6      SF1947            130214         2014 January - Development Applications Received

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigate the possibility of reporting Development Applications lodged in previous month.”

 

Below is a list of Development Applications and Complying Development Applications received in January 2014.

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in January 2014 be received for information.

 

OPTIONS:

 

DA No

Date Received

Applicant/Owner

Proposal

Property

Amount

$

2014/001

02/01/2014

Mick Brooks Building Design

Tourist Accommodation

Lot 3 DP 1035204, Seascape Place, Scotts Head

500,000

2014/002

09/01/2014

Mr D Glasson

Use Swimming Pool

Lot 193 DP 787056, 158 North Arm Road, Bowraville

0

2014/003

16/01/2013

Robin Trotter

Patio

Lot 21 DP 716597, 964 Rodeo Drive, Tewinga

0

2014/004

16/01/2014

Belinda Spalding

Rural Dwelling

Lot 76 DP 255323, Coronation Road, Macksville

326,000

2014/005

17/01/2014

Nicola Torelli

Change of Use - Clothes shop to café

Lot 2 DP 342666, 10 Wallace Street, Macksville

15,000

2014/006

21/01/2014

Michael Beattie

Dwelling Additions

Lot 15 DP 228862, 82 Seaview Street, Nambucca Heads

180,000

2014/007

21/01/2014

Christine Bennett

Dwelling Additions

Lot 14 DP 22370, 50 Nelson Street, Nambucca Heads

26,000

2014/008

22/01/2014

Nambucca Shire Council

2 Lot Industrial Subdivision

Lot 31 DP 248561, Yarrawonga Street, Macksville

0

2014/009

22/01/2014

Coral Homes C/- Petersen Consulting

Dwelling

Lot 17 DP 1048659, 4 Tern Close, Scotts Head

306,084

2014/010

23/01/2014

Mr Dennis Graham

Additions

Lot 1 DP 842652, 86 Farringdon Close, Nambucca Heads

5,000

2014/011

24/01/2014

Mick Brooks Building Design

Dual Occupancy

Lot 87 DP 228703, 136 Ocean View Drive, Valla Beach

444,000

2014/012

28/01/2014

Wayne Pade

Use Swimming Pool

Lot 53 DP 755560, 58 Cowins Road, Valla

0

2014/013

28/01/2014

Mick Brooks Building Design

Secondary Dwelling

Lot 22 DP 626014, 316 Wilson Road, Macksville

100,000

2014/014

31/01/2014

Marion Syratt

Internal additions & Deck

Lot 3 Section 19 DP 758150, 35 Bowra Street, Bowraville

24,500

2014/015

31/01/2014

Robert Moyle

Dwelling Additions

Lot 6 Section 1 DP 245317, 5 Gregory, Valla Beach

32,000

 

 

 

CD No

Date Received

Applicant/Owner

Builder

Private Certifier

Proposal

Property

Amount

2013/601

24/01/2014

C W Perkins

TBA

Private Certifier - Coastcert BPB0431

Swimming Pool

Lot 1 DP 1080654, 24 Carramar Lane, Congarinni

3,800

2013/602

28/01/2014

G R Mattinson

TBA

Private Certifier - Brian Dwyer BPB0104

Additions - Residential

Lot 2 DP 869267, 348 Rosewood Road, Warrell Creek

85,000

2013/603

28/01/2014

P Gray

TBA

Private Certifier - Brian Dwyer BPB0104

Additions - Residential

Lot 2 DP 881990, 10 Melaleuca Place, Way Way

80,000

2013/604

30/01/2014

E J Miller

TBA

Nambucca Shire Council

Additions - Residential

Lot 5 DP 39750, 56 Palmer Street, Nambucca Heads

3,865

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              13 February 2014

General Manager's Report

ITEM 9.7      SF1947            130214         Construction and Complying Development Certificates Approved January 2014

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of councillors with regard to approved Construction and Complying Development Certificates for the month of January 2014.

 

 

Recommendation:

 

That the Construction and Complying Development Certificates approved for January 2014 be noted and received for information by Council.

 

 

Attachments:

1

3191/2014 - 2014 January - Construction and Complying Development Certificates

 

  


Ordinary Council Meeting - 13 February 2014

Construction and Complying Development Certificates Approved January 2014

 




Ordinary Council Meeting                                                                                              13 February 2014

General Manager's Report

ITEM 9.8      SF1947            130214         Outstanding DA's greater than 12 months, applications where submissions received not determined from 20-31 January 2014

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (One application is in excess of 12 months old).

 

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

Recommendation:

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

TABLE 1:       UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2012/011

03/02/2012

Nambucca Gardens Estate 346 Lot Residential Subdivision with Residue, Associated Works – Staged

Lot 2 DP 1119830, Alexandra Drive, Bellwood

134 public submissions

Submissions outlined in previous report to Council 27 September 2012 – Item 10.1

Voluntary Planning Agreement supported by Council at its 28 February 2013 meeting.

Meeting with applicant and planning agreed that Council would assess its section of the link road under Part 5 of the EPAA.  Concept plan for Link Road currently being prepared for assessment.  Will be exhibited with VPA.

Status report to Council meeting 16 October On-site briefing meeting held with JRPP 18 October 2013 – advice to be sought from applicant.

 

Report in Business Paper of 13 Nov 2013.

2013/008

23/01/2013

3 Dwellings

Lot 2 DP 107422

125 Mann Street, Nambucca Heads

0 public submissions

Awaiting design details for access and drainage

 

Please note that there is two unresolved Development Applications in Excess of 12 months old.

 


TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2013/092

29/08/2013

Health Services Facility & Subdivision

Lot 1 DP 1004209 & Lot 22 DP 1161807, Centenary Parade, Nambucca Heads

4 public submissions

 

·     Zoned community land and should be left that way.

·     Should be located closer to other health facilities or other appropriate zonings

·     Only one entry and exit road (Centenary Parade) therefore increasing traffic to area and can be dangerous with lots of school children. Issues with emergency evacuations

·     Parking an issue during carnivals etc

·     Little consultation into the development of this Health Care Centre - request for dialysis services to be included in the new centre

·     Existing levels and types of crimes already in area maybe exacerbated

·     Re-zoning costs borne by Council not required for alternate sites

·     Request for further consultation with police, schools, school bus providers and other primary health providers for another site

Matters pertaining to comments on the submissions particularly the type of health services provided and need for, car parking and traffic – Referred to Applicants Consultant

 

In principal support provided by Council.  LEP Amendment referred to DOP for consideration.  Conditions forwarded to applicant for consideration by the Crown.

2013/129

25/09/2013

2 Lot Residential Subdivision

Lot 8 DP 1031509, 125 Ocean View Drive, Valla Beach

2 public submissions

 

·     Concerns about the environmental impact of further development

·     Removal of trees may cause damage to the escarpment area and further land instability.

·     Coastal erosion concerns

·     Conflicting issues from the 1995 LEP to the 2010 LEP regarding zoning and restrictions on the lot

Preliminary assessment shows significant constraints.  Owner/Applicant advised to consider withdrawal

 

Owner requested additional time as having geotechnical assessment carried out

 

Applicant provided with letter requesting additional information.  Correctly being investigated.

2001/096/01

27/09/2013

Quarry – increase annual extraction limit

Lot 100 DP 1118337, 491 Valla Road, Valla

15 public submissions

 

·     Heavy traffic and incompatibility with road use, water issues, air quality issues, noise and blasting issues, hazard issues, social, health and economic issues (locals paying for road repairs and reduced value of houses etc)

·     A need to protect the community before it’s too late

·     Quarry shown disregard for approved extraction rate and

·     Valla residents have no right of appeal to the Court

·     Money already spent on road repairs is above funds the Quarry provides to Council and Council funding spent on other roads & providing other services in the Valley

·     Resident dodge speeding trucks with uncovered loads taking up both lanes

·     Do not feel safe driving on the Valla Road

·     After paying rates have to pay for replacement of windscreen repairs and wheel re-alignments

·     Home rocks and windows rattle when explosions occur

·     Asking why was there no community consultation?

·     Proximity to one of the houses

·     Noise from explosions

·     Cracking in walls closest to quarry

·     Possible damage to aquifers

·     Devaluation of realty value

·     Scenic, Environment & ecological damage to the Valla Valley

·     Irreversible dame to the Mt England ridge and geological rock sub structures throughout

·     Trucks damaging road structure of Valla Road

·     Speeding trucks

·     Trucks crossing centre line posing danger

·     Use of northern access to Pacific Highway along Deep Creek Road  and new light bridge

·     Evasive and dismissive response from the quarry when reporting by phone

·     Quarry materials taken out of the Shire

·     To many trucks using Valla Road

·     Valla Valley developing as rural residential area and should not be industrialised

·     Air pollution

·     Is there a significant increase in the environmental aspects

·     Environmental disaster

·     Scar on the landscape

·     Never the intention of original owner

·     Residents living in Rural Residential area with Quarry

·     Truck noise from 6.30am

·     Narrow road & not constructed to cope with this volume of traffic

·     Access and egress from property hazardous

·     Quarry operating illegally why be rewarded with extension

·     59% is a significant change to current consent

·     Point 30 – How does this relate to application

·     Point 31 – fewer details to draw information from

·     Consequences of modification are ignored and obfuscated

·     Significant change in the operation of the quarry

·     Proposed modification is substantially different

·     EPA requiring a noise monitoring is a testament to 10 years of complaints by affected residents

·     Violates noise requirements

·     Magnified by current owners with no consideration or consultation to the community

·     Over producing for over last 24 months

·     No sound barriers

·     Vague information received for council

·     Need meeting between residents and all other parties

·     Council to enforce conditions

·     Require monitoring of traffic on road

·     Breach of original conditions

·     No plan to revegetate and stabilise each stage prior to moving to next

·     Moved to a quiet area for business

·     Destroyed social fabric of the residents eg heavy trucks so dangerous to walk or ride on road

·     Residents sick with stress

·     Property valuation decreased

·     Rocks flying up from trucks

·     Cost to car repair due to roads that are continually disintegrating

·     Trucks pull out of quarry in front of oncoming traffic

·     Trucks on wrong side of road

·     Declining value of property

·     Groundwater contamination

·     Surface water contamination

·     Exploiting resources

 

 

Council has sought legal confirmation of the Development Application being substantially the same development and able to be lodged a modification

Council’s Officer has raised 2 matters to be addressed by legal advice which has been referred to the applicant in the determination of whether the application is a modification:

-   Truck movements daily; and

-       Noise

Application is being determined as modification

Meeting with Quarry Managers states noise problem reduced.  Awaiting response from EPA

 

2 affected properties in process of being purchased and noise agreements being catered into with others.  EPA approves. Awaiting final confirmation.

2013/170

18/11/2013

Boundary Adjustment, shed, operate depot

Lot 2 DP 881651, 296 Valla Road, Valla

2 public submissions

 

·     Land zoned Agricultural/Rural and this is to establish an Industrial enterprise

·     Industrial site planned for the Cow Creek area and this is where should be located

·     More than enough trucks on Valla Road especially with the application for the Valla Quarry being considered with more trucks

·     Applicant owns very large machinery

·     Increase in residential numbers over the past years therefore increase in vehicles and these will have to compete with industrial vehicles

·     Increase in noise and dust

·     If granted, potential to cause a decrease in the value of the land

·     Water issues – drains directly into Deep Creek and floods are observed frequently on this land

·     Air quality reduced by dust and toxics

·     Green fill would be odorous – comparable to a rubbish tip

·     Valla Road is not coping with current usage with pot holes – stone chips are common

·     No compatibility of the proposal to adjoining grazing properties

·     No mention of 2 operations involving use of concrete crusher and greenwaste tub grinder which is exceedingly noisy

·     Disagree with “development compatible with adjoining neighbours”

·     Feeders – running times and how monitored, location

·     No selling of materials – secondary aggregate is valuable commodity

·     Water pollution

·     Most properties in neighbourhood are rated Residential/Village Estate not compatible to industrial

·     Directors do not reside near property so removed from noise pollution

·     Visual amenity

·     Staff amenities not appear convenient for industrial use

·     Unsupported by adequate environmental impact studies

·     Council setting precedent for the use of vital agricultural land

Notification period extended for a further 14 days

Additional information requested

 

·     SOEE

·     Small vegetable garden near by

·     No adjoining properties have similar development – how compatible

·     Servicing of site for plant and vehicles – what petroleum being used and storage

·     Drainage bunded to prevent fuels into water table

·     What sort of clean fill

·     Recycled materials being used – what

·     ? weekday will allow for non impact crushing and plant operation

·     Construction of sediment ponds

·     Rubbish – increase in traffic

 

2 further submissions

 

2013/186

18/12/2013

Dwelling & Shed Staged Development

Lot 42 DP 1179889, Grandis Glen, Congarinni North

1 public submission

 

·     Placement of aerated pits are parallel, and in very close proximity to neighbours southern boundary fence

·     Due to lay of land and location of pits any extra run off will impact on neighbours residence as pits located in natural waterway of dam and children swim in dam and animals drink the water

 

Planning Consultant addressing issues

2013/177

3/12/2013

Demolish existing kennels and construct new kennels

Lot 3 DP 1015406, 180 Coronation Road, Congarinni North

·      Appalling timeframe given

·      Noise pollution – can hear dogs 2kms away and 24 hrs per day and feeding times

·      Water pollution – runoff into Nambucca River

·      Unsuitable road conditions

·      100kms speed limit

·      Roads not wide enough

·      Edges too narrow

·      No safe turning into private driveways

·      No safe parking when gates closed

·      Vehicles exiting and entering property only room for 1 vehicle and others block road

·      No drainage along roadside

·      When Taylors Arm Road or Talarm bridge closed more traffic on road

·      Not enough information in DA

·      Original application over 15 yrs old

·      Houses built within ear shot of existing kennel/cattery

·      No exact totals of number of animals

·      Industrial area to place establishment not in Rural Village

·      Not enough car parking

·      More notification required – the whole of Macksville should be notified as impact on whole valley

·      Why need for 6 room hospital when Vet available 24/7

·      No allowance for heavy vehicles

·      What happens in drought – not mentioned

·      No boundary fence – animals escape

·      Internal roads ? are these sealed or will cause dust

·      Large cliff area

·      Keeping grass to 30cm around will hide snakes and dangerous animals

·      Not good to have cats and dogs unloading in same park

·      Hope not being used for greyhound breeding and training

·      Dogs escape from property

·      Human activity in kennels at all times of the night

·      Lost cats and dogs

·      Kennel clients arriving at neighbours all hours seeking directions

·      No restriction to operating hours\council failed to enforce conditions previous set

·      Requesting chemical testing of water supply for neighbours livestock

·      Restriction on trading hours

·      Reliable water for cleaning and watering

·      Asbestos clad building be demolished

·      Buffer zone to be within developers boundary

 

·      Noise carrying a into town area

 

 

·      Safety as people walk along road

 

 

 

Note:  That this DA is not an extension of operations but a renovation and rebuild to a higher standard

2013/181

09/12/2013

 

Carport

Lot 1 DP 22293, 22 Nelson Street, Nambucca Heads

·      Unnecessarily big and bulky to provided adequate cover for 2 cars parked in tandem

·      Will impact deleteriously on neighbours and proximity to home especially the bedrooms

·      Proposing to build up to common boundary

·      Non-compliance with setback

·      Impact on streetscape and surrounding environment as well as aesthetic appeal and amenity of neighbours property

·      Not in keeping with the intent and design objectives and principles of Council’s DCP

1998/055

5/12/2013

Extractive Industry Modification

Lot 1 DP 1106647 & Lot 2 DP 1181639, Pacific Highway, Way Way

·      Noise and dust from Quarry

·      Several instances where Quarry operating unsatisfactorily and contact has had to be made with owners and Council

·      Using excessive explosives resulting in residences shaking – now using monitors and seems acceptable

·      Use of rock breaking machine operating from 6.00 am to 5.30 pm

·      Black sooty dust landing on neighbours homes and if permitted to increase then increase in this dust – allergies in neighbours

 

Recent RMS report to be addressed by Boral

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              13 February 2014

General Manager's Report

ITEM 9.9      SF1148            130214         Council Ranger's Report January 2014

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Business Services Officer         

 

Summary:

 

The following is the Council Ranger’s Report for January 2014.

 

Recommendation:

 

That the report from Council Ranger for January 2014 be received and noted by Council.

 

 

 

 

Cats

Dogs

COUNCIL’S SEIZURE ACTIVITY

 

 

Seized (doesn’t include those animals dumped or surrendered)

         4

16

Returned to Owner

0

6

Transferred to - Council's Facility from Seizure Activities

4

10

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

1

3

Abandoned or Stray

1

0

Surrendered

0

1

Animals transferred from Seizure Activities

4

4

Total Incoming Animals

6

14

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

7

Sold

0

0

Released to Organisations for Rehoming

0

0

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

0

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

0

Dangerous Dogs

 

0

Owner’s Request

0

1

Due to Illness, Disease or Injury

0

0

Feral/infant animal

4

0

Unsuitable for rehoming

2

2

Unable to be rehomed

0

0

Total Euthanased

6

3

Total Outgoing Animals

6

10

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

0

4

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                              13 February 2014

Assistant General Manager Corporate Services Report

ITEM 10.1    SF1875            130214         Investment Report To 31 January 2014

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

 

The return on investments from 1 July 2013 to 31 January 2014 is $1,090,705.34 (Cash Result)

Estimated Accrual interest up to 30.6.14 is $593,137.17.

Anticipated interest return for financial year is $1,683,842.51.

 

The budget allocation for the financial year “2013/14” is $1,068,000.

 

Council currently has $42.972 Million invested:

·      $5.669   Million with Managed Funds,

·      $1.695   Million with On Call Accounts

·      $35.094   Million on Term Deposits,

·      $0.514   Million in a Floating Rate Note.

 

This report details all the investments placed during January and Council funds invested as at 31 January 2014.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds

 

C P Doolan

Responsible Accounting Officer

 

 

 

 

Recommendation:

 

That the Accountants’ Report on Investments placed to 31 January 2014 be noted.

 

 

 

OPTIONS:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during January 2014 and Council funds invested as at January 2014.

 

 

CONSULTATION:

 

Grove Research and Advisory

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

Risk

 

That Council may not meet its budget returns for 2013/2014 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2013/2014 has been completed with the December 2013 Budget Review and GPG Research & Advisory have provided Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments have been assessed with the December 2013 Budget Review.  Variances have been distributed between the Water, Sewerage and General Funds for the first half of the financial year.

 

Service level changes and resourcing/staff implications

 

Not applicable

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                              13 February 2014

Assistant General Manager Corporate Services Report

ITEM 10.2    SF251              130214         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

13/02/2014

Council Chambers

5.30 PM

Special Council Meeting

20/2/2014

Council Chambers – Special Rate Variation

5.30 PM

Access Committee

25/02/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

27/02/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

05/03/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

13/03/2014

Council Chambers

5.30 PM

Access Committee

25/03/2014

Council Chambers -

2.00 PM

Ordinary Council Meeting

27/03/2014

Argents Hill – depart at 4.30 pm

5.30 PM

Water Supply Steering Committee

02/04/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

10/04/2014

Council Chambers

5.30 PM

Access Committee

22/04/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

24/04/2014

Utungun Hall – depart at 4.30 pm

5.30 PM

Water Supply Steering Committee

07/05/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

15/05/2014

Council Chambers

5.30 PM

Access Committee

27/05/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

29/05/2014

Scotts Head – depart at 4.30 pm

5.30 PM

Water Supply Steering Committee

04/06/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

12/06/2014

Council Chambers

5.30 PM

Access Committee

24/06/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

26/06/2014

Council Chambers

5.30 PM

 

Note:   Departure times to Rural Halls have been added.

Note:   Meetings at the Rural Halls commence with light refreshments at 5.00 pm.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              13 February 2014

Assistant General Manager Corporate Services Report

ITEM 10.3    SF345              130214         Welsh Park Committee of Management - Request to Relinquish Management of Park

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

Council has received a request from the Lions Club of Macksville who has been the Committee of Management for Welsh Park to be relinquished from the management of Welsh Park. 

 

A copy of their request is attached.

 

Further, the Lions Club of Macksville have indicated that the management responsibility for Welsh Park can be taken on by the Talarm Hall Committee of Management who has indicated same.

 

 

Recommendation:

 

1        That Council relinquish the Lions Club of Macksville Inc from the management of Welsh Park.

 

2        That the Talarm Hall Committee of Management be formally requested to take on the management of Welsh Park.

 

3        That Council amends the Guide to Operations and Delegations of Authority to reflect the change of responsibility to the Committee of Management for Talarm Hall.

 

 

OPTIONS:

 

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

Council has received a request from the Lions Club of Macksville who has been the Committee of Management for Welsh Park to be relinquished from the management of Welsh Park. 

 

The Lions Club of Macksville has indicated that it is unable to fulfil the role as per the Section 355 Committee of Management due to aging membership and health of the members.

 

Further, the Lions Club of Macksville has indicated that, with Council’s consent, the management responsibility for Welsh Park can be taken on by the Talarm Hall Committee of Management who has indicated same.

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

Attachments:

1

2795/2014 - Request to Relinquish Welsh Park Committee of Management

 

  


Ordinary Council Meeting - 13 February 2014

Welsh Park Committee of Management - Request to Relinquish Management of Park

 


Ordinary Council Meeting                                                                                              13 February 2014

Assistant General Manager Corporate Services Report

ITEM 10.4    SF340              130214         Utungun Community Centre Committee of Management - Minutes of Annual General Meeting - 12 November 2013

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Utungun Community Centre’s Committee of Management and the new Committee for 12 November 2013.  A copy of the Minutes including the financial statement is attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Utungun Community Centre’s Annual General Meeting held on 12 November 2013

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Utungun Community Centre was held on 12 November 2013.

 

The Committee of Management for 2013/2014 comprises:

 

Chairperson           Janine Reed

Vice President       Michael Green Jr

Secretary               Vanessa Bekis

Treasurer              

 

 

CONSULTATION:

 

Ms Janine Reed

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

This report poses no risk to Council.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no direct or indirect impact on current and future budgets.

 

Source of fund and any variance to working funds

 

There are implications on working funds.

 

Service level changes and resourcing/staff implications

 

There are changes to service levels or resourcing/staff implications.

 

Attachments:

1

29955/2013 - Minutes of Annual General Meeting - 12 November 2013

 

  


Ordinary Council Meeting - 13 February 2014

Utungun Community Centre Committee of Management - Minutes of Annual General Meeting - 12 November 2013

 

Utungun Community Centre

Annual General Meeting-12th November, 2013

Meeting Opened: 7.35pm

Present: Vanessa Bekis, Michael Green, Gwen and Mike Green, Paul and Gail Schadel, Maree McDonald, Sharon Johnston, Mavis Ward, Maude Ward, Joy Lane, Ingrid Sommerville, Barry and Janine Reed, john and Libby Cumberland, Keith Ward, Ray Hill.

Apologies: Peter and Libby Ussher, Maureen Ward, Dixie Erlandsen.

Minutes of previous Meeting:

Moved by Janine Reed as correct –distributed.

Seconded by Gwen Green. Carried.

Chairman’s report: Read by Janine Reed in Libby Ussher’s absence.

Financial report: Tabled.

Moved by Janine Reed as correct.

Seconded by Maude Ward. Carried.

 

Election of Officers:

Vanessa Bekis declared all positions vacant.

Chairman: Janine Reed                 Nominated by: Maude Ward                  Seconded by: Vanessa Bekis

Vice Chairman: Michael Green Jr    Nominated by: Mavis Ward             Seconded By: All

Secretary: Vanessa Bekis             Nominated by: Janine Reed                    Seconded by: All

Treasurer:  left in abeyance until Doug Urquhart can be contacted.

Catering Committee:  Gwen Green, Sharon Johnston, Ray Hill and Dulcie Johnson.

Appointment of Auditor: Don Keighran (subject to his approval)

Subscriptions: Janine Reed moved that Membership fees be kept at $5 per person and $10 per family and to be review at 2014 AGM.

Seconded by:  Mavis ward. Carried.

Hall Usage: Janine Reed moved that hall fees remain the same as this year.

 Seconded by: Vanessa Bekis. Carried.

Meeting Closed: 8.25pm


Ordinary Council Meeting                                                                                              13 February 2014