NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

13 March 2014

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 13 March 2014

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER – Capt Steve Dorman, Salvation Army

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 27 February 2014................................................................................ 6

5        NOTICES OF MOTION

5.1     Notice of Motion - Council Owned Land - Availability (SF600)........................................... 14  

6        DELEGATION

9.7     Modification of Consent - Valla Quarry - DA 2001/096 ..................................................... 62

          i)        Ms Susan Jenvey—Objector

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 15

9.2     Valuation for Site for Proposed Health One Facility - 4 Fred Brain Avenue, Nambucca Heads 23

9.3     Appointments to Joint Regional Planning Panel............................................................... 45

9.4     Flying Fox in Gordon Park.............................................................................................. 47

9.5     Companion Animal Management..................................................................................... 52

9.6     Pacific Highway Upgrade (Nambucca Heads to Urunga) - Proposed Transfer of "Assets".. 57

9.7     Modification of Consent - Valla Quarry - DA 2001/096 - DELEGATION.............................. 62

9.8     Outstanding DA's greater than 12 months, applications where submissions received not determined from 17-28 February 2014............................................................................................... 90

9.9     2014 February - Development Applications Received....................................................... 96

9.10   Construction and Complying Development Certificates Approved February 2014............... 98

10      Assistant General Manager Corporate Services Report

10.1   Grant Application Status Report ................................................................................... 101

10.2   Schedule of Council Public Meetings............................................................................. 104

10.3   Nambucca District Band Committee of Management - Minutes of the Annual General Meeting - 11 February 2014............................................................................................................... 105

10.4   Macksville Senior Citizens Centre Committee of Management - Annual General Meeting - 27 February 2014 - Minutes.............................................................................................................. 112

10.5   Investment Report To 28 February 2014......................................................................... 123

11      Assistant General Manager Engineering Services Report

11.1   NSW Rural Fire Service Liaison Committee Meeting No. 3 - 2013/2014............................. 128    


12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   General Manager's Performance Review

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

12.2   Further Submissions on Flying Fox in Gordon Park

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

12.3   Modification of Consent - Valla Quarry - DA 2001/096

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 

TIME

INSPECTIONS

WHERE

OFFICER

3.45 pm

Inspection - Flying Fox in Gordon Park

Item 9.4

onsite

General Manager

4.30 pm

Inspection – Companion Animal Management – Council’s Dog Pound

Item 9.4

onsite

General Manager

 

 

 

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 27 February 2014

The following document is the minutes of the Ordinary Council meeting held on 27 February 2014.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 13 March 2014 and therefore subject to change.  Please refer to the minutes of 13 March 2014 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Bob Morrison

Cr Anne Smyth

Cr Elaine South

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

PRAYER

 

Father Michael from the Catholic Church offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor K MacDonald declared a pecuniary interest in Item 11.1 Nambucca District Water Supply Steering Committee meeting - 5 February 2014 under the Local Government Act as Cr MacDonald employers are the fuel contractors to multiple dam contractors including Haslin Construction.  Cr MacDonald left the meeting for this item.

 

Councillor Smyth declared a non-pecuniary less significant conflict of interest in Item 9.6 Flying Fox in Gordon Park under the Local Government Act as Cr Smyth is a member fo the Gordon Park Rainforest Committee. 

 

 

CONFIRMATION OF MINUTES - Special Meeting of Council 20 February 2014

 

96/14 RESOLVED: (Ainsworth/South)

 

That the minutes of the Special Meeting of  Council of 20 February 2014 be confirmed.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no Questions with Notice.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no Questions for Closed Meeting where due Notice has been received.

 

 

 

97/14 Resolved: (Flack/Ballangarry)

 

That Council bring Item 9.5 Dilapidated and Unsafe Part of Building - 60 High Street Bowraville forward as there are interested parties in the Gallery.

 

ITEM 9.5      LF291                 270214      Dilapidated and Unsafe Part of Building - 60 High Street Bowraville

Motion:      (Flack/Ballangarry)

 

That Council consider the content of this report and take effect to the Order by seeking quotations for the works identified in the report by Ron Hawkins dated 12 July 2012.

 

Amendment:       (Ainsworth/Finlayson)

 

That Council consider the content of this report and take effect to the Order by seeking quotations for repair or demolition of the property identified in the report by Ron Hawkins dated 12 July 2012.

 

The amendment was carried and it became the motion and it was:

 

98/14 Resolved: (Ainsworth/Finlayson)

 

That Council consider the content of this report and take effect to the Order by seeking quotations for repair or demolition of the property identified in the report by Ron Hawkins dated 12 July 2012.

 

 

General Manager Report

 

ITEM 9.1      SF959                270214      Outstanding Actions and Reports

99/14 RESOLVED: (Flack/Smyth)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 9.2      SF894                270214      Local Government Acts Taskforce - Report on a New Local Government Act for New South Wales

100/14 RESOLVED:        (Smyth/South)

 

That Council make a submission to the Division of Local Government supporting the recommendations of the Local Government Acts Taskforce in removing unnecessary prescription from the Local Government Act and proposing principles based legislation that is sufficiently flexible to support the local government sector.

 

 

 

ITEM 9.3      SF894                270214      "Revitalising Local Government" - Final Report of the NSW Independent Local Government Review Panel October 2013

Motion:      (Ainsworth/Ballangarry)

 

That Council advise the Division of Local Government that it is broadly supportive of the recommendations of the Final Report of the NSW Independent Local Government Review Panel subject to the member councils of the North Coast Joint Organisation having input into the regional functions to be allocated to the Joint Organisation.

 

Amendment:       (Flack/MacDonald)

 

That this matter be deferred to Council’s meeting on 27 March 2014 to allow Councillors to provide comment and consider the draft submission.

 

The amendment was carried and it became the motion and it was:

 

101/14 Resolved:        (Flack/MacDonald)

 

That this matter be deferred to Council’s meeting on 27 March 2014 to allow Councillors to provide comment and consider the draft submission.

 

 

 

ITEM 9.4      SF1479              270214      Expression of Interest for Rent and Sale of Lots 11 and 12 DP 884337 Railway Road, Nambucca Heads

102/14 RESOLVED:        (Ainsworth/MacDonald)

 

1        Council provide the Mayor, General Manager and Manager Business Development with delegated authority to enter into a rental agreement for proposed lots 11 and 12 where they are unanimous as to an appropriate price and terms.

 

2        There be a further report to Council on the proposed sale of proposed lots 11 and 12.

 

 

Item 9.5 was dealt with earlier in the meeting.

 

 

 

ITEM 9.6      PRF28                270214      Flying Fox in Gordon Park

103/14 RESOLVED:        (Flack/Smyth)

 

That Council schedule an inspection of Gordon Park to observe the flying fox colony and to hear from representatives of the Gordon Park Rainforest Committee of Management.

 

 

 

ITEM 9.7      SF844                270214      Relaxation of Flow Rules for the Filling the Bowraville Off River Water Storage

104/14 RESOLVED:        (Flack/Ainsworth)

 

That Council prepare a Dam Filling Options report as described in the letter from the Commissioner of the NSW Office of Water and undertake consultation with Fisheries, the Environment Protection Authority and downstream landholders.

 

 

 

ITEM 9.8      SF1947              270214      Outstanding DA's greater than 12 months, applications where submissions received not determined from 23-14 February 2014

105/14 RESOLVED:        (Finlayson/Ballangarry)

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

 

General Manager Report – LATE

 

Cr MacDonald left the meeting at 6.37 pm and returned after the conclusion of this item at 6.38 pm.

 

ITEM 9.9      SF1669              270214      Bowraville Off River Water Storage - Extension for Insurance for Works and Public Liability

106/14 RESOLVED:        (Ainsworth/South)

 

1        That Council note the acceptance of the pro-rata extensions for contract works material damage and public liability insurances for the Bowraville Off River Water Storage.

 

2        That Council note the extenuating circumstances for not going to tender on the insurance policies being that NSW Public Works arranged for the brokering of the original policies;      that the extensions are pro-rata the original policies; and that given the on-going delays in achieving practical completion of the dam it would be difficult, if not impossible, to go through a tender process for the insurance extensions.

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF1870              270214      Budget Review December 2013

107/14 RESOLVED:        (MacDonald/Ainsworth)

 

1        That the budget review for the quarter ended 31 December 2013 be received.

 

2        That the recommended increases and decreases in votes be included as subsequent votes for the financial year 2013/2014.

 

108/14 Resolved:        (Smyth/Flack)

 

That Council receive a detailed report on the Nambucca Heads Skate Park and Valla Quarry legal costs and a breakdown of the legal costs generally; the surplus in regard to the sale of the three lots in Short Street Nambucca Heads; and the unforeseen saleyard maintenance expense of $7,800.

 

 

 

ITEM 10.2    SF544                270214      Contributions Status Report

109/14 RESOLVED:        (Flack/Smyth)

 

1        That Council repeal the Hyland Park Road, Scotts Head Grassy Head Road Intersection and Bald Hill Road Contributions Plans.

 

2        That Council note the need and proposed process to update the Valla Beach Road Railway Overbridge Plan.

 

3        That Council adopt the final works schedule for the Community Facilities and Public Open Space Plan which will come into effect from the date of Council’s decision.

 

4        That Council put the plan for Stuart Island onto its website with a link from this home page..

 

 

 

ITEM 10.3    SF1897              270214      Scotts Head Events Committee of Management AGM - 16 September 2013 - Minutes

110/14 RESOLVED:        (Ainsworth/MacDonald)

 

That Council endorse minutes of the Committee of Management for the Scotts Head Events Annual General Meeting held on 16 September 2013.

 

 

 

ITEM 10.4    SF336                270214      Taylors Arm Hall Committee of Management - Minutes of Annual General Meeting - 11 December 2013

111/14 RESOLVED:        (Flack/Smyth)

 

That Council endorse the Minutes of the Committee of Management for the Taylors Arm Hall Annual General Meeting held on 11 December 2013 and thank the Committee for their continued good work in the past twelve months.

 

 

 

ITEM 10.5    SF343                270214      Valla Public Hall Committee of Management AGM - 28 August 2013 - Minutes

112/14 RESOLVED:        (Flack/Smyth)

 

That Council endorse the Minutes of the Committee of Management for the Valla Public Hall’s Annual General Meeting held on 28 August 2013 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

ITEM 10.6    SF342                270214      Valla Beach Tennis Club Inc Committee of Management - Minutes of AGM 10 February 2014

113/14 RESOLVED:        (Smyth/Flack)

 

That Council endorse the Valla Beach Tennis Courts Committee of Management’s minutes of the Annual General Meeting held on 10 February 2014 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

Assistant General Manager Corporate Services Report - LATE

 

ITEM 10.7    SF25                  270214      Donations Program (Section 356) 2014/2015 - Bowraville War Memorial Refurbishment

114/14 RESOLVED:        (MacDonald/South)

 

That Council approve a $1,000 donation from the Section 356 allocation and that arrangements be made to carry out the in-kind work.

 

 

 

Assistant General Manager Engineering Services Report

 

Cr MacDonald left the meeting at 6.51 pm and returned after the conclusion of the item at 6.52 pm.

 

ITEM 11.1    SF844                270214      Nambucca District Water Supply Steering Committee meeting - 5 February 2014

115/14 RESOLVED:        (Ainsworth/South)

 

That Council adopt the minutes of the Water and Sewerage Steering Committee Meeting held on 5 February 2014.

 

 

 

ITEM 11.2    DA2011/071        270214      Request to Reduce Fees - Nambucca Valley Care and Autumn Lodge Footpath Occupation

Motion:      (Flack/Smyth)

 

That Council acknowledge a request from Nambucca Valley Care for a reduction in the fee charged for footpath occupation for works at Autumn Lodge extending into the road reserve and advise that Council are unable to accede to their request.

 

Amendment:       (Hoban/Ainsworth)

 

That council investigate whether Nambucca Valley Care meets the requirement of the Local Government Act for a consideration in the reduction in fees and if not that Council acknowledge a request from Nambucca Valley Care for a reduction in the fee charged for footpath occupation for works at Autumn Lodge extending into the road reserve and advise that Council are unable to accede to their request.

 

The amendment was carried and it became the motion and it was:

 

116/14 Resolved:        (Hoban/Ainsworth)

 

That council investigate whether Nambucca Valley Care meets the requirement of the Local Government Act for a consideration in the reduction in fees and if not that Council acknowledge a request from Nambucca Valley Care for a reduction in the fee charged for footpath occupation for works at Autumn Lodge extending into the road reserve and advise that Council are unable to accede to their request.

 

117/14 Resolved:        (Flack/Morrison)

 

That staff review the fees and charges for footpath occupancy in terms of their reasonableness.

 

 

 

 

ITEM 11.3    SF90                  270214      Nambucca Shire Traffic Committee Meeting Minutes - 4 February 2014

118/14 RESOLVED:        (MacDonald/Smyth)

 

1        That Council receive and note the minutes of the Nambucca Shire Traffic Committee held on the 4 February 2014.

 

2        That Council note that Australian Standards identifies the minimum sight distance requirements for the installation and use of STOP signs at intersections.

 

3        That Council note that the road widening and turning lanes were not conditioned when the Woolworths Service Station located on the corner of Bent and Mann Streets, Nambucca Heads, was approved, and that implementation of these requirements will be considered if there is a future change of use at the site.

 

4        That Council note the advice provided by the Roads and Maritime Services that the B-Double route along Pioneer Street, Nambucca Heads, does not exist.

 

5        That Council instigate gazettal of the B-Double route for Pioneer Street Nambucca Heads.

 

6        Notify the leading beneficiaries of the route advising them to apply to Council for an Application for Heavy Vehicles Route Assessment at a cost to the applicant of $450.00.

 

7        That Council note that the Roads and Maritime Services have responded to the following matters:

 

a)   Bellwood Road and Pacific Highway intersection – that improvements to the area are with the RMS design section

 

b)   Wilson Road speed limits - The RMS will undertake a review of the recently reduced speed limits in due course

 

c)   That the concerns regarding vehicles performing U turns at 88 Pacific Highway as a result of the closure of the right turn into Willunga Avenue will be monitored by NSW Police as will the driver behaviour at this section of the Pacific Highway.

 

 

 

ITEM 11.4    SF843                270214      Minutes of the Vehicular Access To Beaches Committee meeting - 14 February 2014

119/14 RESOLVED:        (Morrison/Smyth)

 

1        That the minutes of the Vehicular Access to Beaches Committee meeting held on Friday 14 February 2014 be received and noted.

 

2        That Council issue the Honorary Volunteer Rangers with one (1) Beach Permit annually, free of charge, in order for them to undertake their duties on the beach as a Ranger.

 

3        That when Council updates signage, the 1800 hotline number for reporting illegal or unethical fishing practices be included on the signs.

 

4        That Council pursue grant funding to erect signage at the boat ramps and fishing tables to publicise the 1800 hotline number.

 

    

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

 

Resolved:          (South/MacDonald)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF1398              270214      Manager Community and Cultural Services - Loss of Community Builders Fixed Term (Salary) Subsidy - Proposed Change to Organisation Structure

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF1479              270214      Valuation Information on Proposed Lots 11 and 12, Railway Road, Nambucca Heads

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 7.09 pm.

 

 

 

 

RESUME IN OPEN MEETING

 

Resolved:          (Ainsworth/South)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 7.36 pm.

 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF1398              270214      Manager Community and Cultural Services - Loss of Community Builders Fixed Term (Salary) Subsidy - Proposed Change to Organisation Structure

120/14 Resolved:        (MacDonald/Ballangarry)

 

1        That Council adjust its organisation structure whereby the position of Manager Community and Cultural Services assumes responsibility for the management of Council’s tourism functions and budgets, including the operation of the Visitor Information Centre, tourism marketing and event coordination.

 

2        The position descriptions of the affected staff be amended accordingly.

 

121/14 Resolved:        (Hoban/Flack)

 

That Council write to the State Government indicating the impact the loss of this funding has on a low socio-economic community and ask whether the Government intends implementing replacement programs and/or funding.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF1479              270214      Valuation Information on Proposed Lots 11 and 12, Railway Road, Nambucca Heads

122/14 RESOLVED:        (Ainsworth/Flack)

 

That the information concerning the valuation information on proposed lots 11 and 12, Railway Road, Nambucca Heads be received.

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 7.37 pm. 

 

Confirmed and signed by the Mayor on 13 March 2014.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

 

    


Ordinary Council Meeting                                                                                                  13 March 2014

Notice of Motion

ITEM 5.1      SF1933            130314         Notice of Motion - Council Owned Land - Availability (SF600)

 

AUTHOR/ENQUIRIES:    John Ainsworth, Councillor         

 

Summary:

 

So that Councillors are aware of all the available developable land stocks owned by Council including any unsold blocks in order to develop a strategy for development and future sale of Council owned land.

 

 

Recommendation:

 

That Council be provided with a report on all available developable land stocks including any unsold blocks.

 

 

 

Attachments:

There are no attachments for this report.      


Ordinary Council Meeting                                                                                                  13 March 2014

General Manager

ITEM 9.1      SF959              130314         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

 

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

Brief to be prepared and new floodplain study to be undertaken during 2011.

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

Draft flood study likely to be presented to Council May/June 2012.

Re the delay, Council’s Strategic Planner has followed up the RMS.

Staff meeting with Consultants on Wednesday 18/10/12.

Part funding for a Flood Risk Management Plan which would consider filling is included in the 2013/14 Environmental Levy program.  A grant has been applied for, if unsuccessful will not proceed until next year.

Grant funding application was successful and Council resolved at the 28 November 2013 meeting to accept the grant.  Project will commence in 2014.

 

JULY 2011

 

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Policy under revision and to be reported to future meeting.  Also the State Government policy has recently changed.

Awaiting finalisation of Nambucca River Flood Studies which are presently on exhibition, will report to Committee then Council once adopted then proceed with amending the climate change policy and report to Council.

Funding has now been received for the Flood Risk Management Plans.

 

Work to commence in 2014.

 

 

OCTOBER 2011

3

SF1460

17/11/11

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

AGMCS

Change in Rates staff meant that there has not been the opportunity to review the criteria.  To be reported in 2013/2014.

 

Shall be reviewed as part of the 2014-15 budget.

 

To be included in with proposed rates workshop – April 2014.

 


APRIL 2013

 

4

SF601

10/4/13

Council request RMS to urgently prepare for On and Off ramps for the Pacific Highway in the vicinity in North Macksville as to facilitate a discussion

 

GM

Letter sent to RMS on 12 April 2013

Mayor and Ms Janine Reed attended Community Cabinet meeting in Taree on 20 May 2013 in relation to this.

Meeting with rms 30 May 2013.  Issue discussed.  Rms is preparing a concept with indicative costing and will supply to Council.

Suggested indicative costing is $10M.

Concept plan not received as at 7 August 2013.  Follow up letter sent 2 September 2013.

Further follow up letter sent 8 November 2013.

Meeting with RMS, Mayor & MBD in relation to this on 21 November 2013.

 

Design has been released with an on/off ramp north of Macksville.  There is no money in the current budget to complete the works.

 

 

JULY 2013

5

RF275

25/7/13

Council request that RMS consider providing Natural Disaster Funding for the provision of a bicycle/walking/horse riding trail in lieu of reinstating the Bowraville to Bellingen Road.

 

GM

Letter sent 1 August 2013.

Follow up letter sent 8 November 2013

 

Recent (January 2014) advice received from National Parks supporting provision of restricted 4 wheel drive access for National Parks and emergency vehicles.  National Parks also looking for rehabilitation of eroding slopes.  RMS advised that Council supports the submission from National Parks.

 

AUGUST 2013

6

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

 

Deferred until April – Staff dealing with landslips.

 

7

SF1817

29/08/13

Wilson Road from 200m west of Coronation Road to 400m west of Spaldings Road.  Council request the RMS to reconsider the 90kph speed zone.

 

And Further…..

Council write to the RMS requesting reinstatement of the 60kph zone on Rodeo Drive travelling east from Bowraville after the Valla Road turnoff where the “s” bends are.

 

AGMES

Manager Technical Services has requested a further review of these sections of the Drive.

No response as at 8/1/14.

 

Raised with RMS at the Traffic Committee 4 Feb 2014 and RMS advised that the matter will be investigated but is subject to resourcing within the RMS.

SEPTEMBER 2013

8

SF1817

26/09/13

Council write to the NSW Small Business Commissioner and ask her if Council can be included in the forthcoming Pilot Program to encourage Councils to support small business.

 

GM

The Manager Business Development has contacted the Department of Small Business and registered to be involved in this program.  He has also registered Council as a member of the NSW Business Chamber so as to be eligible to participate in this program.  Council will be contacted early in 2014 regarding its participation in the program.

OCTOBER 2013

9

SF1496

31/10/13

That Council note that the Nambucca River, Creeks, Estuary & Coastline Management Committee supports Council in any initiative to close our rivers to commercial fishing or reduce the impact of commercial fishing on our rivers and encourage Council to become fish friendly Council with the aim of protecting fish habitat and encourage sustainable fishing.  That in this respect, Council request the Dept. of Fisheries to write to those people and organisations where it is considered that this motion may have either a positive or negative effect on their business or the Shire if the river was closed and to ask these organisations and people their opinion eg those with fish licences, fish shops and other organisations that provide tourist facilities like caravan parks and our local tourist committee and associations.

GM

Strategic Planner

Grant Nelson wrote to Fisheries on 6/11/13 (28076/2013), no response to date.

 

Follow-up letter sent 7 February 2014

 

Arrangements being made for Fisheries to address Council in April 2014 in relation to both fish habitat and the impacts of commercial fishing.

NOVEMBER 2013

10

SF1817

13/11/13

RMS be requested to place speed cameras at the northern approach/exit of the Macksville Bridge and a red light camera at Partridge/Cooper Street intersection or Boundary Street/Highway intersection.  Also RMS be requested to make the left lane at the Cooper/Partridge Street lights southbound a left turning lane only.

 

AGMES

Letter sent to RMS 15 November 2013.

 

Acknowledgement letter received from RMS advising the matter has been referred for investigation, (copy of RMS letter provide to Councillors on 17/12/13.)

 

Raised at the Traffic Committee on 4/2/14.  RMS advised that the matter is being investigated.

11

SF600

13/11/13

That a further report come to Council on the estimated cost of the proposed subdivision of land adjoining the Macksville Sewerage Treatment Plant and the recommended terms of any agreement with Mr Gordon.

 

GM

Awaiting lodgement of EIS.

12

SF 825

13/11/13

There be an annual report on the disposal of Council owned surplus materials and small equipment; the items disposed of; how they were disposed of; and the prices received.

 

AGMES

Report to July 2014 Council meeting.

13

SF642

28/11/13

That Council review both the Pesticides Use Notification Policy and Noxious Weed Policy.

AGMES

Report to April 2014 meeting and will include the State change to Noxious Weeds Act.

DECEMBER 2013

14

DA

2013/092

11/12/13

That Council continue its lobbying for the provision of renal dialysis services for the Nambucca Valley and Council note the assurance given by Mr Dowrick, CEO of the Mid North Coast Health District, that funding is available for the provision of a dialysis service.

 

GM

Email sent on 9 January 2014 to CEO of Health District seeking advice on the outcome of the current tender.

 

Follow up email sent 20 February 2014.

15

SF1830

11/12/13

Council consider options for upgrading its Pound when it considers its draft budget

 

GM

Report February/March 2014

16

SF1830

11/12/13

That grants be sought to assist with the Pound upgrade costs.

 

GM

Report February/March 2014

17

SF1830

11/12/13

That an on-line companion animal re-homing scheme via the website, Facebook and the local veterinary clinics start as soon as possible.

 

GM

Implementation January 2014.

Update as at 6 February 2014 - Ranger and Manager Information Technology refining template for website and newspaper advertising as well as operational arrangements eg, length of time animals are held, whether website is updated daily, animals unsuited to re-homing.  The view of Council’s Ranger is that animals which are deemed unsuited to re-homing should not be part of the re-homing scheme.  These constitute the large majority of animals euthanized at the pound and comprise animals with a vicious nature or with health risks.

 

18

SF1830

11/12/13

Council contact local media outlets to establish whether as a community service they would be prepared to promote Council’s initiative to save animals from euthanasia and that a media release be issued once the web based animal re-homing scheme is operating.

 

GM

Implementation January 2014.

Update as at 6 February 2014 – as per comment on preceding item.

19

SF1915

11/12/13

Council note that before a determination as to whether the pool inspection program be shortened, a compilation of the pools is required through investigation of aerial photographs and the current pool register and that a further report be provided to Council once staff have completed this investigation.

 

GM

April 2014

20

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

21

SF1856

11/12/13

Council invite Mr Kent Lee (LLS Chair) to make a presentation on the Local Land Services

 

GM

Invitation issued 10 January 2014.

Follow up letter sent 20 February 2014

22

SF818

11/12/13

(Nambucca District Water Supply – Documentation of Management Plans for Off River Storage licence requirements) – following the receipt of the fee schedule from the Public Works a further report be provided to Council on the engagement of the Public Works for the development of the Management Plans.

 

AGMES

Due to Christmas closure of Public Works – report to be presented to March 2014 meeting.

 

 

23

SF1621

11/12/13

(Nambucca District Water Supply – Off River Storage Adaptive Management Workshop) – that Council be provided with a draft Terms of Reference reflecting the amalgamation of the River Monitoring Committee and the Technical Group with a report to be provided for the 30 January 2014 Council meeting for formal adoption.

 

AGMES

Report to 30 January 2014.

 

Due to Christmas closure of Public Works – report to be presented to March 2014 meeting.

 

24

SF6515

11/12/13

(Macksville Industrial Estate Channel Remediation Works) That Council seek legal advice as to the ownership of the lot containing the drainage channel in the event that Eureka 2 Project 6 Pty Ltd becoming insolvent and the responsibility of liability to rectify the channel.  That following legal advice, Council receive another report to determine whether Council should issue a Notice of Intent to issue an order for the remediation of the drainage channel which shall include the terms of the proposed order to be issued to Eureka 2 Project 6 Pty Ltd a) to provide a firm timeline for the remediation of the blocked & unstable drainage channel b) carry out initial works to improve the integrity & capacity of the existing blocked drain c) carry our works that will provide for a permanent solution to unstable drainage walls and floor to the satisfaction of Council.

 

AGMES

Report in February 2014

 

Has not been actioned as yet - Council advised that the company has already been placed into liquidation. Brief being redrafted for the legal advice and report to April Council meeting.

JANUARY 2014

25

SF1933

16/01/14

Council write to RMS again as a matter of urgency requesting they make the left turn lane at Cooper Street and Partridge Street, left turn only.  And further the RMS be requested to investigate the sequencing of traffic lights in Macksville to improve traffic flow.

 

AGMES

Letter sent to RMS on 20/01/2014

 

Raised at Traffic Committee meeting on 4/2/14 and RMS has advised Council that line marking will be implemented to delineate traffic flow.

 

Response received from RMS advising the line marking will be undertaken.  A copy of the RMS response was provided to Councillors for their information.

26

SF1933

16/01/14

DA 2013/170 (Boundary adjustment, shed, depot at Valla) be called in for determination by Council and there be a site inspection.

 

GM

Additional information in relation to the proposed crushing and processing of material is to be submitted by a planning consultant.  At this stage it is unknown when the application will be referred to Council for determination.

27

SF1855

16/01/14

Council resolve to progress to detail plans for River Street – Macksville Streetscape Improvement

 

GM

The consultant is to be engaged in February 2014 to prepare the plans.  The matter was presented to the Local Traffic Committee on 5 February 2014.

28

DA2012/069

16/01/14

Council seek a delegation with the Hon. Andrew Stoner regarding a reduced speed zone on the Pacific Highway at the Upper Warrell Creek Road intersection.

 

AGMES

Delegation has not been organised as yet.  RMS has provided verbal information that the speed zone will be reduced. Council waiting for formal confirmation.  If the letter is not forthcoming, the delegation will be organised.

 

29

SF1947

16/01/14

Investigate the possibility of reporting DA’s lodged in the previous month.

 

GM

Report in March 2014.

30

SF1031

30/01/14

Review Code of Meeting Practice to provide greater clarification of the term “due notice” in relation to business transacted at Council meetings; the conduct of public forums and any other matters that need updating or review.

 

GM

Report April 2014

31

SF1933

30/01/14

Council receive a report on possible ways to remedy time wasting associated with the approval of minor donations.

 

GM

Advice sought from DLG.

 

Report March 2014

33

SF1431

30/01/14

Quarry solutions be provided with 1 month to submit a revised Quarry Environmental Management Plan.  Consideration of fining for breaches be deferred until after revised QEMP is submitted.

 

GM

Report March 2014

32

SF1031

30/01/14

A further report on the draft Rates Hardship Policy be considered by Council on 13 March 2014 (following the close of the submission period).

 

AGMCS

Submissions close on 23 March.

Report 10 April 2014

FEBRUARY 2014

33

SF1933

13/02/14

Council erect flood height indicators at the causeway located 100m before 71 Sundowner Road.  Council receive a brief report on the merit or otherwise of naming the causeway.

 

AGMES

Report on the naming of causeway/floodway to April 2014. Instructions have been issued to install flood height.

34

SF1933

13/02/14

Council consider a budget allocation of $10,000 for the purpose of recognising and/or supporting existing businesses within the Nambucca Valley ….

 

GM

Report May 2014

35

SF1933

13/02/14

Council try to identify a suitable allotment of land in Nambucca Heads for the Nambucca Heads Men’s Shed.

 

GM

Report April 2014.  Cr Morrison on leave in March.

36

SF734

13/02/14

Council defer the request from the Leckie’s to acquire a small section of Gordon Park and request representatives of Crown Lands come to Council to explain the proposal and its implications.

 

GM

Letter to Crown Lands’ representatives requesting their attendance at a Council meeting sent on 11/02/14.  Email acknowledgement received the same day.

37

SF1755

13/02/14

Council receive a brief report from the AGMCS indicating the progress in his section, strengths and weaknesses and future direction.

 

AGMCS

Report to March 2014.

38

SF894

27/02/14

That the response to the Independent Panel be deferred to Council’s meeting on 27 March 2014 to allow Councillors to provide comment and consider the draft submission.

 

GM

Report to meeting on 27 March 2014

39

SF1479

27/02/14

There be a further report to Council on the proposed sale of proposed lots 11 and 12, Railway Road, Nambucca Heads.

 

GM

Report to meeting in April 2014

40

SF844

27/02/14

That Council prepare a Dam Filling Options report as required by the Office of Water and undertake consultation with Fisheries, EPA and downstream landholders.

 

AGMES

Report July 2014

41

SF1870

27/02/14

Council receive a detailed report on the Nambucca Heads Skate Park and Valla Quarry legal costs and a breakdown of the legal costs generally; the surplus in regard to the sale of the 3 lots in Short Street, Nambucca Heads; and the unforeseen saleyard maintenance expense of $7,800.

 

GM

Report in April 2014

42

DA2011/071

27/02/14

Council investigate whether NVC meets the requirements of the LG Act for a consideration in the reduction in (footpath occupation) fees …

 

AGMES

Report to April

43

DA2011/071

27/02/14

Staff review the fees and charges for footpath occupancy in terms of their reasonableness.

 

AGMES

Amended fee structure placed in the draft 2014/15 Fees and Charges for consideration

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                  13 March 2014

General Manager's Report

ITEM 9.2      DA2013/092      130314         Valuation for Site for Proposed Health One Facility - 4 Fred Brain Avenue, Nambucca Heads

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

Council has received a valuation of $125,000 for the site of the proposed Health One community health facility in Fred Brain Avenue, Nambucca Heads.  The valuation is substantially different to one obtained for the adjoining land which was sold to the Bridge Club.  The Mid North Coast Local Health District object to paying $125,000 for the land (the higher valuation) and seek Council’s consideration to transfer the land for $47,441 (the lower valuation).

 

 

Recommendation:

 

That Council determine the price of the land at Fred Brain Avenue, Nambucca Heads which is proposed to be transferred to the Mid North Coast Local Health District for the proposed Health One community health facility

 

 

OPTIONS:

 

Council has valuation opinions that range from $47,551 to $125,000.  It is open to Council to select either or any value in between.  Council could also decide not to sell the land in which case the project would not proceed.

 

DISCUSSION:

 

On 28 March 2013 Council resolved to advise the Mid North Coast Local Health District that subject to satisfactory completion of the required rezoning, reclassification and development assessment processes, that Council would be agreeable to offering a site for acquisition by the Health District in accordance with a valuation determined by the Valuer General.  Further the Health District be liable for all application fees, council contributions, legal, survey, registration costs and government charges associated with the creation of the title and its transfer to the Health District and for the development application for the facility.

 

Council has subsequently proceeded with the exhibition of a planning proposal (for the reclassification of part of the site from community to operational land) and development application for the Health Facility.  A public hearing has been conducted in relation to the planning proposal, the outcome of which was reported to Council’s meeting on 11 December 2013.

 

The land proposed to be transferred has an area of 2,766.24 square metres.  Council has now received a valuation report from Country Coast Valuers.  Council did enquire with the Valuer General about providing the valuation, but was advised that the DPI no longer conduct these valuations and instead suggested Council use one of three recommended private sector valuers.  Country Coast Valuers were one of the three recommended and provided the cheapest quote.  The valuation report is attached.  The valuation report has determined the fair market value to be $45 per square metre which for the area of land means a value of $125,000 exclusive of GST.

 

The valuation report has been forwarded to the Project Manager acting on behalf of the Mid North Coast Local Health District.  The Project Manager has now responded taking issue with the valuation and arguing that a more appropriate valuation would be consistent with that relied upon in determining the value of the adjoining Bridge Club site.  In the first instance it has been suggested to the Project Manager that the Health District seek their own valuation and then both parties discuss the differences.  However it has been argued by the Project Manager that the project has been developed with a business case and funding approval based on the bridge club valuation and that the valuation relies on residential and commercial sales outside of Nambucca Heads.  The Health District seeks confirmation from Council as to the price it is seeking for the land.

 

The site of the Bridge Club was valued by the North Coast Valuation Service in November 2008, approximately 5 years before the current valuation.  That valuation determined a fair market value of $15 per square metre to be appropriate and based on the proposed 1,283 square metre site, the valuation was $19,000 exclusive of GST.  The recent general revaluation of all land in the LGA, with a base date of 1 July 2013, indicated the value of the Bridge Club site to be $22,000.  A copy of the Bridge Club valuation is attached.

 

It is acknowledged that even allowing for the 5 years between the valuations, there is a considerable difference between them.

 

The 1 July 2013 valuation of the Bridge Club at $22,000 equates to a value of $17.15 per square metre compared to the $45 per square metre proposed by Country Coast Valuers.  Applying these different values to the 2,766.24 square metre site of the proposed Health One facility yields the following range:

 

Site for Proposed Health One Facility - Valuation Range

 

Value based on previous Bridge Club valuation

Value as per Country Coast Valuers

$47,441

$125,000

 

Note:  Both valuations exclude GST

 

Council needs to determine the price for the land.

 

In deciding the appropriate price, matters which the Council may care to consider are:

 

·      The Health One Facility is a community health facility targeted at those with socio-economic disadvantage.  This would be regarded by many as an important community service and given the transaction is between two government authorities, it may be argued that comparisons with commercial valuations are less relevant

·      The Council has been rated by the NSW Treasury Corporation as having weak financial sustainability and a negative outlook.  We run significant annual operating losses in the General Fund (not considering grants and capital contributions) as a consequence of unfunded depreciation whilst our major source of revenue (rates) is pegged.  We have shed jobs, reduced service levels and increased rates but are still labelled as financially weak.

·      The Health One Facility is of significant economic benefit, providing jobs during construction and also during its opening hours.  Some of the specialists may also decide to reside in the local government area.

·      In terms of health policy, preventative public health care is generally considered to be significantly under resourced compared to the costs of treating preventable illness.

·      The area required for the proposed Health One facility is the equivalent of four standard residential allotments with the highest valuation being more representative of one standard, vacant residential allotment.

·      The Mid North Coast Health District has advised that the budget for the project is coming from another source of State Government funding and an additional unbudgeted expenditure of $78,000 may not be able to be met from that budget.

·      The price of the land may influence the Health District’s attitude to a number of disputed conditions of development consent, including the provision of a footpath.

·      The Health District is entering into agreements with other local service providers such as Durri.  If the project does not proceed, the benefits of these service agreements will not flow to the local community.

 

CONSULTATION:

 

The report has been forwarded to the Mid North Coast Local Health District and they have been invited to address Council on the matter.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The social implications are discussed in the report.

 

Economic

 

The economic implications are discussed in the report.

 

Risk

 

The major risk is that the proposed community health facility will not proceed and the considerable expenditure of public funds in developing the project to date on this site will be wasted.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The financial implications are discussed in the report.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There is no significant service level or resourcing implications.

 

Attachments:

1

5359/2014 - Valuation Report - Proposed Health One Facility

 

2

5455/2014 - Valuation Report - Bridge Club

 

  


Ordinary Council Meeting - 13 March 2014

Valuation for Site for Proposed Health One Facility - 4 Fred Brain Avenue, Nambucca Heads

 

















Ordinary Council Meeting - 13 March 2014

Valuation for Site for Proposed Health One Facility - 4 Fred Brain Avenue, Nambucca Heads

 




Ordinary Council Meeting                                                                                                  13 March 2014

General Manager's Report

ITEM 9.3      SF1406            130314         Appointments to Joint Regional Planning Panel

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The report is brief.  A summary is not required.

 

 

Recommendation:

 

That Council recommend to the Regional Panels Secretariat, the appointment of Mr Daniel Walsh to replace Mr Greg Meyers as Council’s second nominee to the Northern Joint Regional Planning Panel.

 

 

OPTIONS:

 

There are other qualified and experienced staff who could undertake the role.  The opinion of the Manager Development and Environment and the General Manager is that the role would be a good for Daniel’s professional development.  We also have confidence in his ability.

 

 

DISCUSSION:

 

Council is required to nominate two persons as council nominees to the Northern Joint Regional Planning Panel.  In accordance with Schedule 4 of the Environmental Planning and Assessment Act 1979, at least one of the nominated persons must have expertise in planning, architecture, heritage, the environment, urban design, land economics, traffic and transport, law, engineering or tourism.

 

The JRPP membership register indicates that in addition to the Mayor, Mr Greg Meyers is Council’s second nominee.

 

Given that Mr Meyers has left the Council it is recommended that Council appoint its Senior Town Planner, Mr Daniel Walsh to be Council’s second nominee.

 

Mr Walsh has a Bachelor of Urban and Regional Planning from the University of New England and is currently completing his Diploma in Building Surveying.  He has four years of professional experience having worked for Manly, Palerang and Eurobodalla Councils.

 

Council will be aware that to avoid potential conflict of interests, there is an arrangement in place whereby the two Kempsey representatives sit on Nambucca JRPP matters and we sit on Kempsey matters.

 

 

CONSULTATION:

 

There has been an exchange of emails with the Regional Panels Secretariat.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There is no identified risk.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budget impacts.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

Recently there have been few development applications for the Kempsey LGA considered by the JRPP.  If a development application is considered it will require time to review the application and attend the JRPP meeting.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                  13 March 2014

General Manager

ITEM 9.4      PRF28              130314         Flying Fox in Gordon Park

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The Gordon Park Rainforest Committee of Management has expressed its concerns about the effects of the flying fox colony on the park, the rainforest and nearby residences.  The Committee is urging Councillors to have an on-site inspection and then to consider what the Committee believes to be a deteriorating situation.  There has been further correspondence received from the Committee of Management for the Gordon Park tennis courts as well as other groups and individuals.

 

 

Recommendation:

 

Following the inspection and consultation with the Committees of Management and interested residents, that Council decide on any representations it wishes to make in relation to the flying fox in the Gordon Park rainforest or any work to alleviate identified problems.

 

 

OPTIONS:

 

As Council is aware its options are limited.  The colony comprises grey headed flying fox which is listed by the New South Wales Government as a vulnerable species. As a vulnerable species, prior approval is required from the State Government to disturb or relocate a grey headed flying fox camp or modify its habitat.

 

DISCUSSION:

 

At Council’s meeting on 27 February 2014 it was resolved that Council schedule an inspection of Gordon Park to observe the flying fox colony and to hear from representatives of the Committee of Management.

 

Council has received the attached letter from the Gordon Park Rainforest Committee of Management.  The letter expresses the Committee’s concerns about the effects of the flying fox colony on the park, the rainforest and nearby residences.

 

Further correspondence has now been received which is listed as attachments in a closed report.

 

The Committee is urging Councillors to have an on-site inspection and then to consider what the Committee believe to be a deteriorating situation.

 

Council is aware the colony comprises grey headed flying fox which is listed by the New South Wales Government as a vulnerable species. As a vulnerable species, prior approval is required from the State Government to disturb or relocate a grey headed flying fox camp or modify its habitat.

 

In relation to noise, smell and mess the following quote is an extract from the website of the New South Wales Government’s Office of Environment and Heritage (www.environment.nsw.gov.au)

 

Noise, smell and mess

 

Flying foxes are noisy animals, but this noise is an important part of their society. When flying foxes are present in large numbers, this noise can understandably be a nuisance for residence.

 

Often there are calls to relocate flying fox colonies, that this may make flying foxes even noisier and

more agitated.

 

Flying foxes can also be smelly, particularly in large numbers. Although this smell may be unpleasant to us, it is an important way that flying foxes communicate with each other, including between mother and baby.

 

What can you do?

 

·      Don’t disturb the flying foxes. When flying foxes get stressed, they tend to squabble and make even more noise.

·      Flying foxes prefer tall vegetation, so they may be deterred by trimming vegetation and removing branches from around houses or public buildings. If flying foxes have already set up camp in trees, contact the Office of Environment and Heritage Environment line on 131555 before trimming any of these trees.

 

·      Planting a buffer of low vegetation, such as shrubs on your property can provide a screen between your house and flying foxes.

·      Plant food trees preferred by flying foxes away from houses and orchards.

 

Nambucca Shire Council has previously met and discussed with the New South Wales Government’s Office of Environment and Heritage, options for moving flying fox camps away from urban areas. Council has been advised that the OEH does not generally support disturbing flying fox camps as they provide flying foxes with access to available food resources; relocation attempts are often unsuccessful; and disturbance creates stress for and can injury the animals, especially the young.

 

Given the legislation, it seems unlikely that Council will be able to resolve the Committee’s concerns.  However the Committee has undertaken countless hours of voluntary work tending to the rainforest and Council may wish to undertake an inspection to see and listen to their concerns first hand.

 

CONSULTATION:

 

There has previously been consultation with the Office of Environment and Heritage in relation to the flying fox colony in the Gordon Park rainforest.  Council has previously participated in a workshop conducted by the OEH on the ecological role of the flying fox and its migratory movements.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is considerable documentation on the ecological role of the flying fox.

 

Social

 

The social impacts of the Gordon Park flying fox colony are clearly illustrated in the attached letter.

 

Economic

 

The adverse economic impacts of the Gordon Park flying fox colony are also referred to in the attached letter.

 

Risk

 

There are no significant risks in inspecting the rainforest.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

Some staff time will be required to organise the recommended inspection.

 

Attachments:

1

4674/2014 - Letter concerning Flying Fox in Gordon Park

 

  


Ordinary Council Meeting - 13 March 2014

Flying Fox in Gordon Park

 

                                                     Gordon Park Rainforest Committee of Management

                                                     10 Wentworth-Smith Street

                                                     Valla Beach NSW 2448

                                                      17 February 2014

 

 

Mr Michael Coulter

General Manager

Nambucca Shire Council

PO Box 177

Macksville NSW 2447

 

Dear Mr Coulter

 

At last week’s meeting of our Management Committee, as usual the subject of the flying foxes in Gordon Park was on the agenda. I write suggesting that Councillors be made aware of the following facts and the ever deteriorating situation:

 

1. It is coming up to 5 years since the first few flying foxes were noticed in the forest but the temporary camp is now looking more and more like it has become a permanent colony with numbers now in their thousands. (One research group estimated about 5000 about a year ago but the impression now is that the total has increase by 50% during the last 4 months).

 

2. The damage to the forest is now considerable and some of this is permanent with the understorey vegetation dying out presumably due to the very acidic conditions being created by droppings of the flying foxes. These droppings on the vegetation and on the boardwalk mean that the area has gone from one of being “magical” as described by one (former) visitor to one where she is now unhappy even walking along the footpath in Wellington Drive. Other complaints that we have been receiving indicate that Nambucca Heads and the Shire has now lost one of its attractions for tourists and townspeople alike. Visitors are bypassing the forest and its trails because of the unsanitary conditions and the fear of the potential hazards to health of being in close proximity to flying foxes in large numbers.

 

3. One employment agency has commented that Gordon Park Management Committee has no likelihood of gaining any volunteer workers while-ever the flying foxes are present. This reaction is somewhat understandable since our long term volunteers are also not too happy about working under the colony and have reduced their working hours in that location to the further detriment of the appearance of the forest and the walks in what was the most popular area.

 

4. From those who live in the neighbourhood we are hearing the complaints about droppings on their properties, noise all night now as not all the colony elect to head south to forage but some are now foraging locally. From 4 am when the whole colony is back in the forest the noise is considerable. The enjoyment of the shadiness of Wellington Drive is now surpassed by the all pervasive smell of the colony, especially in wet or humid weather. That is a temporary unpleasantness for visitors but a 24/7 endurance for those who live in the neighbourhood and play in the park, especially so for those who have breathing difficulties.

 

5. Gordon Park has unquestionably the best tennis courts in the shire but the wet and dry droppings on the courts are visually gross, the encounters with wet droppings repulsive and potentially unhealthy for the players so that we have a situation of a second town facility and tourist attraction being notably downgraded by the flying foxes.

 

6. While on the subject of the tennis courts we are aware that the Tennis Club's efforts to increase the number of players and play in general are being hampered by the presence and flight patterns of the flying foxes. The relevance of this comment is that the maintenance of the courts and the timely replacement of carpets etc is dependent on the success of running tennis on the Gordon Park courts essentially as a business. While the end result needs to be a non-profit situation, there still needs to be enough players and payments from players to ensure there are sufficient funds for the essential work needed to keep the facility at a high standard.

 

7. We are forever receiving suggestions of what we ought to be doing about the flying foxes – all illegal suggestions as the Committee is well aware of the state and federal restrictions that are in place. Our own discussions with the Regional Biodiversity and Conservation Officer of the North Coast Office of Environment and Heritage (a meeting that came about in response to a letter from the tennis club to the Deputy Premier about the flying fox problem) yielded no practical recommendations.

 

Nambucca Heads cannot afford to be suffering the degradation of two prime assets of the town and two tourist attractions that contribute to the economy of the valley and the shire. Therefore, my committee is urging Councillors to perhaps have an on site inspection and then to consider the ramifications of what is an ever deteriorating situation.

 

 

Yours sincerely

 

 

 

Gwen Harden

President

 

 


Ordinary Council Meeting                                                                                                  13 March 2014

General Manager's Report

ITEM 9.5      SF1930            130314         Companion Animal Management

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council note the inspection of its companion animal facility

 

 

OPTIONS:

 

There are no options.  The report is for information.

 

DISCUSSION:

 

At Council’s meeting on 11 December 2013 there were a number of resolutions in relation to companion animal management being:

 

·      To consider options for upgrading its Pound when it considers its draft budget

·      That grants be sought to assist with the Pound upgrade costs

·      That an on-line re-homing scheme start as soon as possible

·      That Council contact the media to see if they could assist with the re-homing scheme

 

It was hoped that the on-line re-homing scheme would have commenced but there have been some delays in identifying appropriate software and website links and also with one Ranger being on one month’s annual leave.  A software solution has now been purchased from Council’s website developer, being the same software used by Lismore and Ballina Councils.  This should easily integrate with Council’s existing website.

 

The NSW Government also recently released its response to a report by the Companion Animals Taskforce.  The Government has supported most of the Taskforce’s 38 recommendations, in full or in part.  A copy of the Ministerial Circular concerning the new measures is attached.

 

Importantly, the Government is proposing to increase funding and other resources to promote responsible pet ownership.  New measures include:

 

·      A new $900,000 local council grant program over three years to target microchipping, registration and desexing to reduce pet overpopulation, to be introduced from mid 2014, to address community concern about animal welfare and high euthanasia rates.

 

·      Increased registration fees in-line with the CPI index, from 1 January 2014 to better reflect the current cost of managing cats and dogs and provide additional funding for education and grant programs.

 

Recently there has been considerable commentary in the social media about the Council’s companion animal management leading to the attached media release being issued on 28 February 2014.

 

With consideration being given to the upgrading of the pound, the foreshadowed grant program and the social media speculation, it is suggested that Councillors may benefit from a tour of the pound and an explanation from one of its Rangers about the major issues in companion animal management.

 

Council staff are now developing next year’s budget and besides consideration being given to a small extension to the pound, there has also been discussion as to other means to reduce the euthanasia rate of impounded animals.  One proposal is for Council to pay for the cost of de-sexing animals which are re-homed.  Council’s practice has been to require animals “sold” or re-homed to be desexed.  This comes at a cost of $235 for a bitch and $175 for a dog.  When you add microchipping, registration, vaccination, and pound release fees the total cost can often exceed $400.00.  It is proposed to reduce this cost to $150.00.  One potential source of funding for this initiative, besides the announced grant program would be Council’s Environmental Levy program.

 

CONSULTATION:

 

There has been discussion with the Mayor, the Manager Development and Environment, one of Council’s Rangers, and Mr Robbie Widdrington, who previously worked at a Pound in the Hunter.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The environment is affected by dogs and cats.

 

Social

 

There are strong views in the community about the euthanasia of unwanted or unmanageable pets.

 

Council staff regularly witness irresponsible breeding and ownership which results in animals being impounded and then euthanized.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There can be significant risks in dealing with companion animals.  Animals which are not suitable for rehoming by virtue of being dangerous or aggressive will continue to be euthanized.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council currently only re-homes about 10 dogs a year.  Even if it was able to double this re-homing rate, the budgetary impact of reducing the release fee for rehomed animals to $150.00 is not significant.  The matter will be further considered in the budget deliberations.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

The report foreshadows an enhanced service level for rehoming dogs.  This should reduce the number of animals which the Council destroys.

 

Attachments:

1

5826/2014 - Announcement of increased funding to promote responsible pet ownership

 

2

5828/2014 - Media Release - We don't shoot dogs!

 

  


Ordinary Council Meeting - 13 March 2014

Companion Animal Management

 



Ordinary Council Meeting - 13 March 2014

Companion Animal Management

 

MEDIA RELEASE

 

NAMBUCCA SHIRE COUNCIL

 

We don’t shoot dogs!

 

Recently there have been claims circulating in social media indicating that the Council has a “shoot at the tip” pound.  These claims are now circulating more generally in the media

 

Nambucca Shire Council does not shoot dogs.

 

The Council’s pound received 84 dogs in the period 1 July 2013 to 31 January 2014.  Of these 42 were returned to their owners.  However 26 dogs were euthanized being animals where their owners could not be identified or did not wish to keep the animal.  The large majority of these euthanized animals were unsuitable for rehoming because they were dangerous, aggressive, ill or injured or feral.

 

Animals are euthanized by lethal injection.

 

Over the seven month period 1 July 2013 to 31 January 2014 the Council rehomed 5 dogs.

 

The Council recognises that it can improve its performance in relation to rehoming

 

Beside the breed of the dog, a significant impediment to rehoming is the cost of purchasing a dog from the pound.  Rehomed animals have to be micro-chipped, registered and de-sexed before they are released from the pound.  Typically the fee to be paid to cover the costs of de-sexing, micro-chipping, registration and pound release exceeds $300.00.

 

Increasing the community’s awareness of the dogs which are impounded and suitable for rehoming should also assist in reducing the euthanasia rate.  The Council has resolved to provide information via the internet and media on the animals which are available for rehoming and arrangements to implement this via software and website links are currently being finalised.

 

More responsible ownership is also required.  There are too many animals in the community which are not de-sexed, which are not registered and which are not under effective control.  The Council’s Rangers have to attend all too frequently to incidents of dogs attacking or being aggressive to people, dogs attacking other dogs and dogs not under effective control, ie stray dogs.  This is the reason most dogs arrive at Council’s pound.

 

The Council has great respect and admiration for the difficult job its Rangers have in companion animal control.  As dog “lovers” they are acutely aware that many of the animals they have to destroy are the product of irresponsible breeding and ownership.  This is a heavy burden to bear, not assisted by malicious commentary in the social media suggesting they only care for shooting or destroying animals.

…/ends

For enquiries please contact Mr Michael Coulter on 65680200 or 0409 153788

 

MICHAEL COULTER

GENERAL MANAGER

28 February 2014


Ordinary Council Meeting                                                                                                  13 March 2014

General Manager's Report

ITEM 9.6      SF841              130314         Pacific Highway Upgrade (Nambucca Heads to Urunga) - Proposed Transfer of "Assets"

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The RMS have responded to Council’s recent resolution that it is unable to accept responsibility for the existing Pacific Highway and associated infrastructure.  The RMS advise the, “matters raised are best worked through in more detail as part of an asset transfer process, also known as a handover.”  They say that as part of the handover process, “consideration will be given to the resulting road classification of the bypassed sections of the Pacific Highway”.

 

Given the very large potential liability that the proposed transfer of assets to Council presents, it is inappropriate for Council staff to enter into discussions which may potentially bind or compromise the Council’s position in accepting either particular road classifications or a particular funding package.  It is also inappropriate that the Council enter into negotiations without the RMS putting forward a proposal to negotiate.

 

 

Recommendation:

 

The RMS be requested to put to Council:-

 

1        A proposal for the road classification of the bypassed sections of the Pacific     Highway, the proposed interchanges on the new highway, and the Macksville Bridge for its consideration.

 

2        A proposal for a project handover funding package.

 

 

OPTIONS:

 

The report concerns the approach to negotiations with Roads and Maritime Services concerning the

 

DISCUSSION:

 

At Council’s meeting on 30 January 2014 it was resolved:

 

1        That Council advise Roads and Maritime Services that as Council is unable to maintain and replace existing infrastructure and cannot afford the maintenance of additional roads and bridges infrastructure, it will not accept responsibility for:

 

a)   The existing Pacific Highway and associated infrastructure, including the Macksville Bridge

b)   The Boggy Creek interchange overbridge, roundabouts and associated infrastructure.

 

2        That Council advise Roads and Maritime Services that Council will only accept the responsibility of the 6 new proposed local roads created by the Nambucca Heads to Urunga bypass subject to the Roads and Maritime Services providing a 10 year rolling maintenance grant to an agreed value.

 

3        That Council request Roads and Maritime Services to provide a record of infrastructure of all assets it intends to handover to Council for Council’s consideration prior to any condition assessments or handovers are enacted.

 

Council has now received the attached response to its resolution from Mr Bob Higgins, the General Manager of the Pacific Highway upgrade.

 

The letter indicates a fairly blunt negotiating style wherein:

 

1.       Council’s resolution of 30 January is noted.

 

2.       That regardless of 1. Council staff should continue in discussions about the asset transfer process (handover).

 

3.       The RMS does not identify “up front” what they are proposing by way of road classifications and financial assistance but rather indicates that “consideration will be given …”

 

4.       There “may” be an opportunity to see the Macksville bridge become a “Sate Work” and remain in the ownership of the RMS.

 

5.       That ultimately, “should it be determined that the bypassed road no longer meets State Road classification, … Roads and Maritime will withdraw from maintenance when both the Warrell Creek to Nambucca Heads and Nambucca Heads to Urunga sections are complete.  Ongoing maintenance and liability in this regard, will by default automatically revert to Council as the roads authority, pursuant to the NSW Roads Act 1993.”

 

Given the very large potential liability that the proposed transfer of assets to Council presents, it is inappropriate for Council staff to enter into discussions which may potentially bind or compromise the Council’s position in accepting either particular road classifications or a particular funding package.  It is also inappropriate that the Council enter into negotiations without the RMS putting forward a proposal to negotiate.  The threat that the asset transfer may occur regardless is also unwelcome if the RMS are genuine in negotiating a “handover”.

 

The State Government and the RMS are well aware that the Council’s financial sustainability is weak and that the potential liability of accepting responsibility for the existing highway, its bridges, and the interchanges to the new highway could easily exceed Council’s recent efforts to boost its revenue through special rate variations.

 

CONSULTATION:

 

There has been an exchange of letters with the RMS.

 

There has been consultation with Bellingen Shire Council as they will be facing similar issues.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

The issue mainly concerns a substantial risk to Council’s finances by the acceptance of a very large liability for the maintenance of new road and bridge assets.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The issue concerns a very large liability that future Council budgets may be burdened with.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

At this stage there are only relatively minor resourcing requirements.

 

If negotiations progress, there will be a need to closely survey the quality of assets proposed to be transferred to Council.

 

Attachments:

1

5957/2014 - RMS Response to Pacific Highway Assets Handover

 

  


Ordinary Council Meeting - 13 March 2014

Pacific Highway Upgrade (Nambucca Heads to Urunga) - Proposed Transfer of "Assets"

 



Ordinary Council Meeting                                                                                                  13 March 2014

General Manager's Report

ITEM 9.7      DA2001/096      130314         Modification of Consent - Valla Quarry - DA 2001/096

 

AUTHOR/ENQUIRIES:    Paul Guy, Manager Development and Environment         

 

Summary:

 

Extensions to Valla Quarry (Marriott’s Quarry) Valla Road Valla were approved by The Land and Environment Court on 18/11/2002 subject to numerous conditions of consent including the life of the extraction area ceasing when 950,000cubic metres (in situ) (approximately 2,090,000 cubic metres of won material) has been extracted with a conditioned extraction rate of 50,000 cubic metres (in situ) per year.

 

Council was made aware at the 28/08/2013 meeting (Item 12.1) that the Quarry had exceeded the extraction limit and advised that the Quarry operator was preparing an application for modification of the existing consent to increase the annual extraction rate to 79,500 cubic metres (in situ).

 

The application was lodged on the 27/09/2013 by the applicant Groundwork plus with legal qualification as to how the application meets the requirements of Section 96 of The Environmental Planning and Assessment Act as a modification requiring that the proposal be ‘substantially the same’.

 

The matter was notified to all properties previously notified, advertised/referred to appropriate Government Departrments and Local Aboriginal Land Council.

NOTE: This matter requires a “Planning Decision” referred to in Section 375A of the Local Government Act 1993 requiring the General Manager to record the names of each Councillor supporting and opposing the decision.

 

 

Recommendation:

 

1        That Council accept the application as a modification to the existing development and approve subject to the modified conditions shown in attachment (a), additional conditions as appear in the body of the report concerning vibration and truck movement on Valla Road/interaction with resident users

 

2        That the modification not be released until the land purchases resolving noise issues have been finalised.

 

OPTIONS:

 

i         That Council not accept the application as a modification and require a new Designated Development Application

 

ii        That Council refuse the application

 

iii       That Council approve the application as recommended above with changes to the conditions

 

 

DISCUSSION:

 

The quarry extension of 2002 generated significant local community concern and was the subject of appeal to the Land and Environment against Council’s then approval. The appeal was lost and over the subsequent years of operations complaints have been dealt with in respect to trucks being a hazard on Valla Road together with deterioration of the road surface, noise’, dust, blasting and other compliance issues.

 

Correspondence was entered into with Quarry operators (Groundworks plus) on 9 August 2013 advising that in their annual reporting year to date they had exceeded the extraction limit set by condition 12 of the consent requiring that no more than 50,000 cubic metres in situ be removed. Response from Groundworks plus advised that they would be seeking to modify the consent to reflect an annual extraction limit of 79,500 m3 in situ.

 

The matter of the breach was reported to council in the first instance on 28 August 2013 and subsequent council meetings to determine compliance action. The outcome of those meetings is not dealt with in this report.

 

An application to modify development consent 2001/096 was lodged with council on 27/09/2013 in accordance with Clause 96AA of the Environmental Planning and Assessment Act (Modification by consent authorities of consents granted by the Court). Section 96 of the Act sets out the requirement for a modified development application to be ‘substantially the same’ as the original development.

 

Court decisions were submitted to support the modification being substantially the same development with a concluding statement:

 

    ‘despite the proposed modification the development would provide the same plant, operational controls, hours of operation, total extraction limit (950,000m3 in situ), total truck movements over the life of the quarry and the same finished landform. .In that the proposed modification does not seek to change a material or essential element of the design or operation of the original application we are of the opinion that the proposed modification is ‘substantially the same’.

 

The Quarry operator has submitted advice from Corrs, Chambers Westgarth (their Legal Representatives) firstly in support of the application being submitted as a modification after referring to Land and Environment Court decisions and consequently confirming same after review of the Statement of Environmental Effects.

 

A preliminary appraisal of the application by the reporting officer noted firstly the outcome of a noise monitoring program conducted on 23 July 2013 which determined that under certain wind conditions the Quarry does not comply with the relevant noise limits at residences to the north and north-west (page 10).  It then advised that Quarry Solutions met with the EPA on 17 September 2013 and an agreement was reached to enter into a negotiation process to set agreed and acceptable noise levels at the residences north and north-west of the operations, in line with Section 8 of the NSW Industrial Noise Policy 2000.

 

Secondly, the application contains no information on the anticipated increase in the number of truck movements per hour and simply states that the total truck movements over the life of the Quarry will not change (page 11).  However, in attachment 5 which is the original EIS prepared by Jelliffe Environmental Pty Ltd it is noted on page 54 (a-c) that to comply with EPA Environmental criteria for Road Traffic Noise (1999) and following modelling of traffic noise at the worst effected locations a maximum number of truck movements per hour should be limited to 5.  The number of truck movements per hour obviously affects noise emissions and it would seem that these are not considered in the application. 

 

Accordingly advice was sought from Council’s legal representatives as to whether the application is properly a modification application or a new development application. Further it was queried whether this has implications for its classification as substantially the same development or whether it is a matter only relating to the merits of the application.

 

With respect to Item 1quarry noise the following action has occurred:

 

a        A response to the referral was received from the EPA in the first instance advising the quarry operators cannot presently meet noise conditions and as the increased operation will exacerbate the problem the application cannot be supported by them unless suitable agreements are  made with the affected residents.

 

b        EPA has further corresponded with council 30/01/2014 advising that Groundworks plus (quarry operators) have entered into agreements with several residents to the north and northwest of the quarry setting noise levels at 4.5 dB(A) above consent level at those residences and have entered into contracts to purchase 2 other properties and as such the EPA supports the increased extraction level of 79,500 m3 in situ. At the time of writing this report the contracts of sale had not been sighted by Council Officers or the EPA.

 

With respect to Item 2truck movement noise the following is provided as qualifying the previous statements in Jelliffes EIS.

 

a        The EIS provides a calculation for the logarithmic average of noise levels (LA Max) for loaded and unloaded quarry trucks travelling along Valla Road at 60 km/h. Note that noise decreases with increased speed as the event has a shorter duration. LAeq 1hr is calculated which is basically the average equivalent of noise measured over a duration of noise. Jelliffe has used a figure of 55dB(A) sourced from the EPA to which there should not be an increase in noise by .2dB(A) for local roads. He further calculates the average hourly truck movements as 5 per hour and shows that this meets the noise criteria at the 2 most affected residences.

 

b        Valla Road is an arterial Road which allows a noise level of 60dB(A). Utilising the same methodology as Jelliffe 79,500 cubic metres of extraction would see around 8 movements per hour which by extrapolation meets the requirements.

 

c        The quarry operator has responded also to the aspect of truck movement noise offering:

 

i)     that the methodology used is not consistent in practice as truck movement is sporadic and is dictated by demand varying from day to day and hour to hour;

 

ii)     Since Jelliffes report of 2000 truck noise has improved by better chassis/suspension and quieter engines;

 

iii)    there was no condition placed on the consent with respect to truck noise.

 

 

In establishing the application as a modification (‘substantially the same’) Council is able to proceed to a merit based assessment which requires amongst other matters in clause 96AA;

 

1        It has considered any submissions made concerning the proposed modification within any period prescribed by the regulations or provided by the development control plan, as the case may be.

 

2       In determining an application for modification of a consent under this section, the consent authority must take into consideration such of the matters referred to in section 79C (1) as are of relevance to the development the subject of the application.

 

3        And Clauses 35 & 36 of Schedule 3 in the Environmental Planning and Assessment Regulation.

 

There have been 17 submissions (Refer to Confidential Report) with respect to the proposed modification, mostly similar issues which are compressed and addressed as follows:

 

1        Not substantially the same – assessed as substantially the same after consideration of legal opinion and definitions of substantially the same as defined by Planning NSW

 

2        Hazards from increased trucks on the road and poor road ethic by some drivers including speeding – Quarry management needs to prepare a code of conduct and raise matters with their drivers.(see later condition) Police intervention

 

3        Additional blasting and vibration impacts – same amount of blasting as previously approved.     Existing status of buildings and any cracking occurred should be surveyed by Quarry operator and/or private assessor and documented.(see later condition)

 

4        Increase in dust pollution – significant conditioning in existing consent – compliance monitoring required

 

5        60% increase in extraction = 60% increase in impact – definitely an incremental increase. Assessed as substantially the same development

 

6        Possible damage to aquifers – not identified as an impact in existing Development proposal/assessment/conditions

 

7        Devaluation of properties - quarry exists until 950,000 m3 in situ of material is removed or 30 years from commencement of operations in DA2001/096

 

8        Scenic, Environmental and ecological damage – considered in assessment of DA2001/096

 

9        Damaging road structure – considered in assessment of DA2001/096

 

10      Development is rural residential shouldn’t be industrial – permitted and existing use

 

11      Illegal exceedance of extraction –dealt with by Council

 

12      Increase in output has significant impact – too general a statement and needs to be broken down in context with impacts, mainly traffic, dust, noise and blasting

 

13      Uncovered trucks – compliance issue

 

14      Future supply, retain for local – quarry has extraction ‘life ‘limit at present – proposal will only reduce the life of the availability of resource. Sustainability is balanced against a necessary highway demand in the present. The quarry is recognised as a Regionally significant extractive resource

 

15      Additional breaches of consent – to be dealt with by council in reviewing further information submitted as an addendum to the Quarries Environmental management Plan

 

16      Concern that not all affected persons had been contacted by quarry operators. This a judgmental call on the matter of degree of community consultation required. Also Council had notified a broad range of potentially affected properties and advertised the application for availability of review

 

17      Noise monitoring carried out on quiet days – followed up by EPA and issues of ‘noise’ have been seen as resolved by agreement or sale and the modification is supported

 

18      Council engage community stakeholders and quarry operators in open forum – Presently dealing with a modification of an approved quarry ie substantially the same development

 

 

Clause 79c Environmental Planning and Assessment Act has a number of matters such as need to be considered and accordingly have been addressed as follows:

 

Mid-north Coast Regional Strategy – Valla quarry seen as a Regionally significant Extractive Resource meeting sustainability criteria for defining potential development boundaries.

 

LEP2010 – the quarry is an approved development in accordance with councils Local Environmental Plan at the time and is identified in accordance with LEP 2010 clause 7.5 as a location of significant resource of extractive materials.

 

DCP 2010 – The footprint for the development will be the same as originally approved with acceptable buffer separation. Objectives of the DCP have been managed by conditions of consent that have been previously imposed, currently modified and/or added.

 

SEPP (Mining, Petroleum Production, and Extractive Industries) 2007 – The land occupied by the quarry as a Mineral and Extractive Resource has been identified by Clause 7.5 of the LEP and associated mapping as land that meets the requirements of Cl 13 of this SEPP. Accordingly the aims of the SEPP have been identified and met.

 

Environmental Planning and Assessment Regulation – Schedule 3 Clause 35 – determines whether alterations or additions are designated development. In this case it is not an alteration or addition to the existing development as there is no change to the overall approved development.

 

When considering the likely impacts as described in preceding clauses it is obvious that the operation of a quarry in its present location whilst not conducive with a number of surrounding properties including sharing of the arterial road is an approved land use mapped and identified as regionally significant.

 

A number of issues associated with the impacts from the quarry are compliance related and require continued observation and control in the future.

 

The 4 greatest impacts identified are noise, dust, vibration from blasting and problems associated with residents sharing Valla Road with trucks and the impact of those trucks on the road surface:

 

Noise

 

Noise has been shown to be within acceptable limits set by the EPA at most properties. Several properties were affected by noise levels above benchmarks set by up to 4.5dB(A).  Quarry operators have advised that they have undertaken significant mitigation works over the last 3 years to Best Available Technology Economically Achievable (BATEA) in accordance with the NSW Industrial Noise Policy 2000 and concluded that there are not expected to be any practical and economically feasible means of achieving an overall noise reduction in the order of 4.5dB(A).

 

The EPA in their first response to Council (13/11/2013) did not support the modification due to the exceedance of consented noise levels.

 

The EPA has further responded to Council (30/01/2014) advising that they have received executed agreements with and advice concerning the purchase of 2 affected properties and accordingly, subject to the successful completion of sale the EPA has no objection to the increase of extraction to 79,500 m3 in situ annually.

 

Dust

 

Dust nuisance is controlled by 2 existing conditions in the consent and compliance control is required here

 

Vibration

 

Quarry reporting (Environmental Management Audit) shows compliance with Consent however there is a statement advising that blast monitoring has historically not been undertaken at the nearest residential neighbour due to access not being granted and safety reasons.

 

A CONDITION should require that a building inspection be undertaken of concerned properties noting present condition, carried out and documented by the quarry operator at the request of concerned owners with the owner and/or representative present. This is to be actioned by the quarry operator.

 

Truck Interaction/road use

 

Concerns were expressed at:

 

a        The increase of traffic on Valla Road causing dangerous conditions – Council engineer has appraised the modification proposal and advises that Valla Road as an arterial road has suitable construction, sight distances and intersections

 

b        The action of some truck drivers driving haphazardly on Valla road .i.e. speeding, crossing the centre line on corners, uncovered loads etc – these are compliance matters for the police and council rangers . Note the condition below:

 

c        The deterioration of the road surface – Section 94 contributions from the quarry are paid towards the maintenance of Valla Road with a recent section being upgraded. Councils engineer has recently investigated funds available for further road upgrade

 

A CONDITION should be placed on the modified consent requiring the Quarry operator to develop or where existing amend as necessary, an appropriate Code of Conduct for the transport of materials on public roads. The code of conduct is to be prepared by the developer, approved by council and implemented on an ongoing basis by the quarry operator to manage all heavy vehicle movements arising from the development.

 

 

CONSULTATION:

 

All properties, LACL and Government Departments (or their present equivalent) previously notified were renotified of the modification application with seventeen submissions made and response from the EPA.

 

Councils Legal representatives were engaged to review the submission and comment as to the proposal being ‘substantially the same’ development who in response noted following review of the case law that the modification may well be within the scope of Sect 96AA, a matter for council to decide following the receipt of additional information i.e., noise and truck movements – matters which Councils Officer had raised.

 

A meeting was held (present – General Manager, Manager Development and Environment, Quarry Managers and a representative from their Legal Counsel). The matters of noise and truck movements was raised.

 

Response was received from Groundwork plus advising that:

 

a        Noise - being dealt with by agreement with affected  neighbours in line with EPA and Industrial Noise Policy; and

 

b        Traffic noise – the response advised that:

 

i)        The existing consent does not have a condition pertaining to traffic noise

 

ii)       Truck chassis/suspension and engines had improved considerably since the EIS prepared by Jelliffe in 2000

 

 

Response with respect to noise was considered ‘qualitative’ only and therefore using the parameters that Jelliffe had adopted in his EIS a ‘quantitative’ result was achieved (see earlier in report).

 

Consultation was entered into with the EPA as previously reported with the Authority now supporting the modification.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Clause 7.5 of councils LEP as adopted 2010 identifies this land on the Mineral and Extractive Resources Map as a significant resource of extractive materials for the purpose of Clause 13 of SEPP (Mining, Petroleum Production and Extractive Industries) 2007.

 

Extract from Clause 13

 

Before determining an application to which this clause applies, the Consent Authority must:

 

a        Consider

 

i)        the existing uses and approved uses of land in the vicinity of the development, and

ii)       whether or not the development is likely to have a significant impact on current or future extraction or recovery of minerals, petroleum or extractive materials (including by limiting access to, or impeding assessment of, those resources), and

iii)      any ways in which the development may be incompatible with any of those existing or approved uses or that current or future extraction or recovery, and

 

b        Evaluate and compare the respective public benefits of the development and the uses, extraction and recovery referred to in paragraph (a) (i) and (ii), and;

 

c        Evaluate any measures proposed by the applicant to avoid or minimise any incompatibility, as referred to in paragraph (a) (iii).

 

In preparing the LEP environmental sustainability assessment was required and carried out.

 

The quarry has been listed as a regionally significant extractive resource in the Mid North Coast Regional Strategy which in the suggested threshold sustainability criteria for defining potential boundaries holds that natural resource limits are not exceeded and environmental footprint is minimised

 

 

Risk

 

Nil risk.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Continued Sect 94 contributions toward Valla Road upgrade.

 

Source of fund and any variance to working funds

 

Nil.

 

Service level changes and resourcing/staff implications

 

Compliance surveillance impacts on staff resources.

 

Attachments:

1

6103/2014 - Existing consent conditions as modified - DA2001/096

 

  


Ordinary Council Meeting - 13 March 2014

Modification of Consent - Valla Quarry - DA 2001/096

 


Ordinary Council Meeting                                                                                                  13 March 2014

General Manager's Report

ITEM 9.8      SF1947            130314         Outstanding DA's greater than 12 months, applications where submissions received not determined from 17-28 February 2014

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (One application is in excess of 12 months old).

 

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

Recommendation:

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

TABLE 1:       UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2012/011

03/02/2012

Nambucca Gardens Estate 346 Lot Residential Subdivision with Residue, Associated Works – Staged

Lot 2 DP 1119830, Alexandra Drive, Bellwood

134 public submissions

Submissions outlined in previous report to Council 27 September 2012 – Item 10.1

Voluntary Planning Agreement supported by Council at its 28 February 2013 meeting.

Meeting with applicant and planning agreed that Council would assess its section of the link road under Part 5 of the EPAA.  Concept plan for Link Road currently being prepared for assessment.  Will be exhibited with VPA.

Status report to Council meeting 16 October On-site briefing meeting held with JRPP 18 October 2013 – advice to be sought from applicant.

 

Report in Business Paper of 13 Nov 2013.

 

Please note that there is two unresolved Development Applications in Excess of 12 months old.

 


TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2013/092

29/08/2013

Health Services Facility & Subdivision

Lot 1 DP 1004209 & Lot 22 DP 1161807, Centenary Parade, Nambucca Heads

4 public submissions

 

·     Zoned community land and should be left that way.

·     Should be located closer to other health facilities or other appropriate zonings

·     Only one entry and exit road (Centenary Parade) therefore increasing traffic to area and can be dangerous with lots of school children. Issues with emergency evacuations

·     Parking an issue during carnivals etc

·     Little consultation into the development of this Health Care Centre - request for dialysis services to be included in the new centre

·     Existing levels and types of crimes already in area maybe exacerbated

·     Re-zoning costs borne by Council not required for alternate sites

·     Request for further consultation with police, schools, school bus providers and other primary health providers for another site

Matters pertaining to comments on the submissions particularly the type of health services provided and need for, car parking and traffic – Referred to Applicants Consultant

 

In principal support provided by Council.  LEP Amendment referred to DOP for consideration.  Conditions forwarded to applicant for consideration by the Crown.

2013/129

25/09/2013

2 Lot Residential Subdivision

Lot 8 DP 1031509, 125 Ocean View Drive, Valla Beach

2 public submissions

 

·     Concerns about the environmental impact of further development

·     Removal of trees may cause damage to the escarpment area and further land instability.

·     Coastal erosion concerns

·     Conflicting issues from the 1995 LEP to the 2010 LEP regarding zoning and restrictions on the lot

Preliminary assessment shows significant constraints.  Owner/Applicant advised to consider withdrawal

 

Owner requested additional time as having geotechnical assessment carried out

 

Applicant provided with letter requesting additional information.  Correctly being investigated.

 

Owners have advised that they wish to have Development Application processed in its present form.

 

They believe additional information required is not necessary.

2013/170

18/11/2013

Boundary Adjustment, shed, operate depot

Lot 2 DP 881651, 296 Valla Road, Valla

11 public submissions

 

·     Land zoned Agricultural/Rural and this is to establish an Industrial enterprise

·     Industrial site planned for the Cow Creek area and this is where should be located

·     More than enough trucks on Valla Road especially with the application for the Valla Quarry being considered with more trucks

·     Applicant owns very large machinery

·     Increase in residential numbers over the past years therefore increase in vehicles and these will have to compete with industrial vehicles

·     Increase in noise and dust

·     If granted, potential to cause a decrease in the value of the land

·     Water issues – drains directly into Deep Creek and floods are observed frequently on this land

·     Air quality reduced by dust and toxics

·     Green fill would be odorous – comparable to a rubbish tip

·     Valla Road is not coping with current usage with pot holes – stone chips are common

·     No compatibility of the proposal to adjoining grazing properties

·     No mention of 2 operations involving use of concrete crusher and greenwaste tub grinder which is exceedingly noisy

·     Disagree with “development compatible with adjoining neighbours”

·     Feeders – running times and how monitored, location

·     No selling of materials – secondary aggregate is valuable commodity

·     Water pollution

·     Most properties in neighbourhood are rated Residential/Village Estate not compatible to industrial

·     Directors do not reside near property so removed from noise pollution

·     Visual amenity

·     Staff amenities not appear convenient for industrial use

·     Unsupported by adequate environmental impact studies

·     Council setting precedent for the use of vital agricultural land

Notification period extended for a further 14 days

Additional information requested

 

·     SOEE

·     Small vegetable garden near by

·     No adjoining properties have similar development – how compatible

·     Servicing of site for plant and vehicles – what petroleum being used and storage

·     Drainage bunded to prevent fuels into water table

·     What sort of clean fill

·     Recycled materials being used – what

·     ? weekday will allow for non impact crushing and plant operation

·     Construction of sediment ponds

·     Rubbish – increase in traffic

 

1 late submission

 

2013/186

18/12/2013

Dwelling & Shed Staged Development

Lot 42 DP 1179889, Grandis Glen, Congarinni North

1 public submission

 

·     Placement of aerated pits are parallel, and in very close proximity to neighbours southern boundary fence

·     Due to lay of land and location of pits any extra run off will impact on neighbours residence as pits located in natural waterway of dam and children swim in dam and animals drink the water

 

Planning Consultant addressing issues

1998/055

5/12/2013

Extractive Industry Modification

Lot 1 DP 1106647 & Lot 2 DP 1181639, Pacific Highway, Way Way

2 public submissions

·      Noise and dust from Quarry

·      Several instances where Quarry operating unsatisfactorily and contact has had to be made with owners and Council

·      Using excessive explosives resulting in residences shaking – now using monitors and seems acceptable

·      Use of rock breaking machine operating from 6.00 am to 5.30 pm

·      Black sooty dust landing on neighbours homes and if permitted to increase then increase in this dust – allergies in neighbours

 

Recent RMS report to be addressed by Boral

2014/001

02/01/2014

Tourist Accommodation

Lot 3 DP 1035204, Seascape Place, Scotts Head

I submission received and requested that content remain confidential

2014/015

31/01/2014

Additions - Residential

Lot 6 Section 1 DP 245317, 5 Gregory Street, Valla Beach

1 public submission

·      Impinge on privacy of neighbour as bathroom faces adjoining back fence

·      Surface rain and roof catchment run into neighbours property

 

2013/183

12/12/2013

Part Collector Road

Lot 74 DP 832082, Marshall Way, Nambucca Heads

12 public submissions

·      Increased traffic flow

·      Large delivery trucks and semi-trailers driving up quiet street

·      Impact of traffic with older residents of area eg Osprey Villas and Farrington Village

·      Thought to be a closed road

·      Decrease in land and house values

·      Increased noise

·      Traffic from homes onto street causing traffic hazards

·      Road in poor condition

·      Short cuts to Waste Transfer Centre and to and from Bowraville and other facilities at Plaza and area

·      Concerned over Endangered Ecological Community Swamp Sclerophyll Forest

·      Even though no recorded sites of Aboriginal cultural heritage values with the property does not mean there are not any

·      120m away fence shows little respect for area given

·      Provision of screening does not satisfy “the Aboriginal People”

·      Concerns of the men of the Gumbaynggirr Nation to be taken into account and the Aboriginal Cultural Heritage Management Plan 2003

·      Playing Fields will be exposed to traffic

·      Endangered swamp area

·      A number of steep driveway accesses

·      Reduction of speed limit to 40km/h in vicinity of the Plaza and Medical Centre

·      Vehicles parked on both sides of road at Pre-School

·      Vehicles go round RoundaBout the wrong way

·      Negative effect on Koala population

·      Means to “backdoor” to earlier DA2012/11

·      Statement of Environmental Effects associated with Collector Road does not address traffic issues

·      Dispute Traffic Report which states that traffic will use Old Coast Road overpass as consider vehicles will use Marshall Way

·      Sell properties

·      Conflict of Interest

·      Acid Sulphate soils

 

Planning Consultant to work in house and provide report

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                  13 March 2014

General Manager's Report

ITEM 9.9      SF1947            130314         2014 February - Development Applications Received

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigate the possibility of reporting Development Applications lodged in previous month.”

 

Below is a list of Development Applications and Complying Development Applications received in February 2014.

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in February 2014 be received for information.

 

 

OPTIONS:

 

DA No

Date Received

Applicant/Owner

Proposal

Property

Amount

2014/016

04/02/2014

Spanline Home Additions for F & F Pope

New Patio

Lot 73 DP 262079, 8 Waratah Crt, Nambucca Heads

9,360

2014/017

05/02/2014

Erik Von forell

Dwelling Additions

Lot 3 DP 245767, 276 South Bank Road, Eungai Rail

14,000

2014/018

07/02/2014

Nambucca Valley Christian Community School

Classrooms

Lot 89 DP 261088, Centenary Parade, Nambucca Heads

700,000

2014/019

11/02/2014

Spanline Home Additions

Patio

Lot 50 DP 260426, 11 Hibiscus Crescent, Nambucca Heads

14,470

2014/020

12/02/2014

Newcastle Quality Constructions PRC

Dwelling

Lot 109 DP 1073632, 5 Callistemon Place, Nambucca Heads

263,430

2014/021

12/02/2014

Mr I & Mrs E Kent

Rural Shed, Studio & use of earthworks

Lot 9 DP 1008583, 785 Grassy Head Road, Way Way

25,000

2014/022

14/02/2014

Mr Russell Simmons

Carport and Additions

Lot 11 Section B DP 17707, 6 Matthew Street, Scotts Head

15,000

2014/023

14/02/2014

Mr Tony Coe

Dwelling

Lot 19 DP 7555444, Upper Buckrabenni Road, Buckrabenni

80,000

2014/024

14/02/2014

Stephen Drew

Assembly Building Place of Worship

Lot 11 DP 805157, 21 Dudley Street, Macksville

700,000

2014/025

17/02/2014

Adrian Mills

Dwelling

Lot 105 DP 1117507, Picket Hill Close, Valla

75,000

2014/026

17/02/2014

Jon Daley

Shed

Lot 2 DP 1189713, 12 Railway Road, Nambucca Heads 

94,450

2014/027

17/02/2014

David Bryant

Enclose a room

Lot 31 DP 262673, 2 Royale Court, Nambucca Heads 

30,970

2014/028

18/02/2014

Michael Hunt, RCA Civil Contractors

Change of Use - depot

Lot 2 DP 1166888, 43 Yarrawonga Street, Macksville

0

2014/029

19/02/2014

Paul Burgess

Dwelling

Lot 101 DP 755550, Lumsden Lane, North Macksville

200,000

2014/030

20/02/2014

Siempre Holdings Pty Ltd C/- Steve Gosbee

Additions, carparking, solar array to existing medical centre

Lot 1 DP 1096155, 2 Willunga Avenue, Nambucca Heads

900,000

2014/031

21/02/2014

Coral Homes C/- Petersen Consulting

Dwelling & Retaining Walls

Lot 175 DP 1190467, 10 Seaforth Drive, Valla Beach

228,971

2014/032

26/02/2014

Kevin White

Use of Containers & roof over

Lot 42 DP 1064515, Seascape Place, Way Way

0

2014/033

27/02/2014

R B Cruickshank

Additions - Dwelling

Lot 33 DP 610202, 4 Belmore Street, Bowraville

46,000

 

CD No

Date Received

Applicant/

Owner

Private Certifier

Proposal

Property

Amount

2013/605

04/02/2014

Bodycote & Handley

Private Certifier - Brian Dwyer BPB0104

Dwelling

Lot 25 DP 1158229, 1 Fairway Cove, Macksville

150,000

2014/606

05/02/2014

Ms A McVerry

Nambucca Shire Council

Shed

Lot 2 DP 1069588, 957 Wilson Road, Congarinni North

15,000

 

2014/607

12/02/2014

R & S Donnelly

Private Certifier - Brian Dwyer

Above ground swimming pool

Lot 27 DP 262673, 5 Alexandra Drive, Nambucca Heads

1,000

2014/608

13/02/2014

Ms T Jury

Private Certifier - Brian Dwyer

Shed

Lot 31 DP 262263, 2 Royale Court, Nambucca Heads

15,000

2014/609

14/02/2014

Green Ant Holdings

Nambucca Shire Council

Dwelling

Lot 9 DP 1142986, 17 Rowe Drive, Macksville

270,740

2014/610

21/02/2014

P & P Cooper

Private Certifier - Brian Dwyer

Dwelling Additions

Lot 24 DP 20689, 15 Old Coast Road, Newee Creek

40,000

2014/611

21/02/2014

M & D Welsh

Private Certifier - Brian Dwyer

Convert bedroom to bathroom

Lot 24 DP 20689, 15 Old Coast Road, Newee Creek

4,850

2014/612

24/02/2014

S & C Daniel

Private Certifier - Brian Dwyer

Dwelling

Lot 172 DP 1190467, 16 Seaforth Drive, Valla Beach

250,000

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                  13 March 2014

General Manager's Report

ITEM 9.10    SF1947            130314         Construction and Complying Development Certificates Approved February 2014

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction and Complying Development Certificates for the month of February 2014.

 

 

Recommendation:

 

That the Construction and Complying Development Certificates approved for February 2014 be noted and received for information by Council.

 

 

Attachments:

1

6228/2014 - 2014 February - Construction Certificates and Complying Development Certificates Received

 

  


Ordinary Council Meeting - 13 March 2014

Construction and Complying Development Certificates Approved February 2014

 


 


Ordinary Council Meeting                                                                                                  13 March 2014

Corporate Services

ITEM 10.1    SF1120            130314         Grant Application Status Report

 

AUTHOR/ENQUIRIES:    Colleen Henry, Grants and Contributions Officer         

 

Summary:

 

This report provides an overview of grant applications and their status for the previous quarter.

 

 

RecommendationS:

 

That the list of grant applications and their status to 13 March 2014 be received.

 

 

Successful grant applications (PREVIOUS AND CURRENT FINANCIAL YEARS):

 

Grant and date of approval

Funding Amount

Amount Council

Description

NSW Govt – Local Infrastructure Renewal Scheme (LIRS)

Closed 26 March 2012

 

$262,542

NA

Council will receive an interest rate subsidy of 4% for bridge projects totalling $1.206 million.

Office of Environment and Heritage NSW

Closed 28 February 2012

$60,000

$40,000

(Enviro Levy)

 

Nambucca Shire Beaches Access Ways – Prioritisation and construction of beach access ways as part of the implementation of the Coastal Zone Management Plan.

Office of Environment and Heritage NSW

Closed 28 February 2012

$80,000

$40,000

(Enviro Levy)

Gumma wetland Water Management Regime assessment, planning and implementation of water management regime at Gumma to meet wetland improvement and water quality management objectives.

Local Infrastructure Renewal Round 2

Closed 31 December 2012

$237,062

NA

Loan Interest subsidy of 3% for infrastructure works – bridges and pavement repair

OEH Coastal Management Grant

Closed 20 February 2013

$55,000

$55,000 (Enviro Levy)

Stage 2 – Beaches Access ways program extension

OEH Estuary Management Grant

Closed 20 February 2013

$24,625

$24,625 (Env Levy)

Restoration and revegetation of the river bank at Stuart Island as per recommendations of the Nambucca River Master plan.

Department Sport and Recreation – Participation and Facility Program

Closed 26 February 2013

$6,669

N/A

In kind and cash from VBCA

Valla Cricket Nets

FRRR – Small Grants for Small Communities

Closed 2 April 2013

$2,000

NA

Talarm – signage and blinds

FaHCSIA Volunteer Grants

Closed 24 April 2013

$5,000

$3,650

$2,127

$2,287

NA

NA

EJ Biffin – ride on lawnmower

Coronation Park – grounds keeping equipmt, first aid, safety gear, tables

Utungun Hall -

Mary Boulton Cottage – mower, outdoor furniture, cleaning equipment, sunshade, gardening tools, urn

 

Local Government Energy Efficiency Program – solar water heaters

Closed 29 May 2013

$26,943

$4578.31

(existing budget)

Non-competitive grant funding for installation of solar water heaters in local government and community buildings. EJ Biffin, Coronation Park, Macksville Oval, Hennessey Tape Oval

OEH Floodplain Management Grant

Closed 21 March 2013

$90,000

$45,000

(Env Levy)

Develop Flood plain management study and plan for Nambucca River and Deep Creek.


 

Crown Lands

Public Reserves Management Fund

Closed 3 May 2013

 

$111,000

$10,000

Renovation and other associated works at Boulton’s Crossing Reserve

Crown Lands

Public Reserves Management Fund

Closed 3 May 2013

 

$18,000

N/A

High priority Weed Management on Crown Reserves managed by Council

NSW Office of Environment and Heritage

Closed 4 June 2013

 

$16,000

$8,500

(source to be confirmed)

Provision for Heritage Advisory Services ($7,500) and small grant funding program for heritage properties in Nambucca Shire ($8,500)

 

SUCCESSFUL APPLICATIONS IN THIS QUARTER:

 

Grant and Date of Notice

Amount

Amount - Council

Description

RMS Better Boating Program

Closed 2 August 2013

 

$49,794

$49,794 (S.94)

Stuart Island replacement of jetty and build new amenities block

Total to date

$1,052,699

 

 

Applications made but not yet determined:

 

Funding Body

Amount

Amount - Council

Project Name

NEOC training facilities

Closed 18 October 2013

$20,060

$4,600 (in-kind)

Purchase and installation of training equipment at NEOC, including internet access

Department Sport and Recreation Macksville Skate Park

Closed 30 October 2013

$25,000

$100,000 (cash)

$ some in kind,

s.94 funds

Redevelopment of skate park to higher standard.

Environmental Trust Restoration and Rehabilitation Grant

Closed 31 October 2013

$93,310

NA

Protection of two endangered populations and treatment of Wakki Beach entrance and bush track.

NSW State Library

Closed 29 November 2013

$35,000

NA

e-resources, including books, magazines and audio materials.

Local Infrastructure Renewal 3

Closed 31 December 2012

$1,963,000

NA

Loan Interest subsidy of 3% for infrastructure works – bridges

 

Unsuccessful applications in this period:

 

Funding Body

Amount

Amount - Council

Project Name

Stuart Island Fish Habitat Action Grant

Closed 27 September 2013

$28,730

$16,670 (cash) plus $12,060 (in-kind)

Rock fillets, artificial reefs and revegetation of three areas on Stuart Island

RMS Cycleways program

Closed 22 October 2013

$600,000

NA

Completion of cycleway priority 1 Nambucca Heads to Kingswood Estate

Community Building Partnership Program Macksville Skate Park

Closed 30 October 2013

$25,000

$100,000 (cash)

$ some in kind

s.94 funds

Redevelopment of skate park to higher standard.

 

Discussion

 

With the change in Government in 2013, some of the Commonwealth grant programs which have been staples in the grant-seeking process are no longer available. A grant whose absence will have an impact in our Shire is the Volunteers grant from the former Families, Housing, Community Services and Indigenous Affairs (FaHCSIA). This small grants program provided money to many of our volunteer organisations for equipment that made their volunteering jobs easier. Council may find that more requests are made to its Donations Program for such assistance in future.

 

The Commonwealth government has signalled that it will be launching a regional development and infrastructure grant program for 2015. It is an opportune time to identify possible projects for the grant, although it is assumed the usual “challenges” will apply, for example the requirement for applicants to contribute funding, that the project be shovel-ready and have all approvals, that extensive community consultation has been undertaken, and that the project has been identified through Council’s Integrated Planning and Reporting process, ie appears in our Development Program/Operational Plan for future years.

 

At its meeting of 11 December 2013, Council requested that grants be sought for the upgrading of Council’s animal impoundment facility. A list of “grant needs” is kept by the Grants Officer and this item has been placed on the list; currently there are no likely possibilities for this project.

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                  13 March 2014

Corporate Services

ITEM 10.2    SF251              130314         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

MEETING

DATE

VENUE

COMMENCING

Water Supply Steering Committee

05/03/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

13/03/2014

Council Chambers

5.30 PM

Access Committee

25/03/2014

Council Chambers -

2.00 PM

Ordinary Council Meeting

27/03/2014

Argents Hill – depart at 4.30 pm

5.30 PM

Water Supply Steering Committee

02/04/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

10/04/2014

Council Chambers

5.30 PM

Access Committee

22/04/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

24/04/2014

Utungun Hall – depart at 4.30 pm

5.30 PM

Water Supply Steering Committee

07/05/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

15/05/2014

Council Chambers

5.30 PM

Access Committee

27/05/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

29/05/2014

Scotts Head – depart at 4.30 pm

5.30 PM

Water Supply Steering Committee

04/06/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

12/06/2014

Council Chambers

5.30 PM

Access Committee

24/06/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

26/06/2014

Council Chambers

5.30 PM

 

Note:   Departure times to Rural Halls have been added.

Note:   Meetings at the Rural Halls commence with light refreshments at 5.00 pm.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                  13 March 2014

Assistant General Manager Corporate Services Report

ITEM 10.3    SF327              130314         Nambucca District Band Committee of Management - Minutes of the Annual General Meeting - 11 February 2014

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the Annual General Meeting of the Nambucca District Band Committee of Management and the new Committee.  Copies of the minutes of this meeting and financial statement are attached.

 

The report also provides the Band’s views/suggestions in regard to this year’s Australia Day Ceremony from 26 January 2014.  These comments are also in the attached minutes.

 

 

Recommendation:

 

1        That Council endorse the Nambucca District Band Committee of Management’s minutes of the Annual General Meeting held on 11 February 2014 and thank the outgoing Committee for their work in the past twelve months.

 

2        That the Nambucca District Band’s comments/suggestions in regard to the Australia Day Ceremony on 26 January 2014 be forwarded to the Australia Day Committee for information.

 

 

OPTIONS:

 

There are options available to Council in relation to the contribution it makes to the Band.  Council also has the option as to whether the Band is a Committee of Management or not under Section 355.

 

 

DISCUSSION:

 

The Annual General Meeting of the Nambucca District Band Committee of Management was held on Tuesday 11 February 2014.

 

The Committee of Management for the ensuing year consists of the following Office Bearers:

 

          President                        Joanne Waller

          Vice President                 Andrew Morian

          Secretary                        Jemma Burtonwood

          Treasurer                         Doug Smith

          Musical Director              Ian Flarrety

          Assist Musical Director    Norm Sims

          Wardrobe/Instru Officer   Ian and Ruth Flarrety

          Music Librarian                Ian Flarrety and Norm Sims

          Band Sergeant                Mal Ray

          Drum Major                     Jane Rayner

          Publicity Officer              Alan Marsh

 

 

CONSULTATION:

 

None

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risks to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Source of fund and any variance to working funds

 

There are no implications to the working funds.

 

Attachments:

1

5501/2014 - Comments regarding Australia Day Celebrations and AGM Minutes - 11 February 2014

 

2

6308/2014 - AGM 11 February 2014 - Treasurers Report

 

  


Ordinary Council Meeting - 13 March 2014

Nambucca District Band Committee of Management - Minutes of the Annual General Meeting - 11 February 2014

 




Ordinary Council Meeting - 13 March 2014

Nambucca District Band Committee of Management - Minutes of the Annual General Meeting - 11 February 2014

 


Ordinary Council Meeting                                                                                                  13 March 2014

Assistant General Manager Corporate Services Report

ITEM 10.4    SF318              130314         Macksville Senior Citizens Centre Committee of Management - Annual General Meeting - 27 February 2014 - Minutes

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting of the Macksville Senior Citizen Centre Committee of Management which was held on 27 February 2014 and the names of the new Committee members.  A copy of the minutes, including the financial statements, is attached

 

 

Recommendation:

 

That Council note the Minutes of the Macksville Senior Citizens Centre Committee of Management’s Annual General Meeting held on 27 February 2014 including the financial statement and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Macksville Senior Citizens Centre Committee of Management was held on Thursday 27 February 2014.

 

The Committee of Management for the ensuing year consists of the following Office Bearers:

 

          President                        Maude Ward

          Vice President                 Betty Merrifield

          Secretary                        Kay Donnelly

          Treasurer                         Rita Newman

          Committee Members       Stanley Young (Centre Coordinator), Jim Hesketh, Phillis Gaddes,

Robert Bassett (Centre Maintenance), Julie Rouse

 

 

CONSULTATION:

 

None

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risks to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications to the working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes to the service level or resourcing/staff implications.

 

 

Attachments:

1

5985/2014 -  Minutes of AGM - 27 February 2014

 

  


Ordinary Council Meeting - 13 March 2014

Macksville Senior Citizens Centre Committee of Management - Annual General Meeting - 27 February 2014 - Minutes

 


Ordinary Council Meeting                                                                                                  13 March 2014

Assistant General Manager Corporate Services Report

ITEM 10.5    SF1875            130314         Investment Report To 28 February 2014

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

The return on investments from 1 July 2013 to 28 February 2014 is $1,268,696.88 (Cash Result)

Estimated Accrual interest up to 30.6.14 is $510,957.86.

Anticipated interest return for financial year is $1,779,654.74.

 

The budget allocation for the financial year “2013/14” is $1,511,000.

 

Council currently has $43.139 Million invested:

·      $5.730   Million with Managed Funds,

·      $1.703   Million with On Call Accounts

·      $35.192   Million on Term Deposits,

·      $0.514   Million in a Floating Rate Note.

 

This report details all the investments placed during February and Council funds invested as at 28 February 2014.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds

 

C P Doolan

Responsible Accounting Officer

 

 

 

Recommendation:

 

That the Accountants’ Report on Investments placed to 28 February 2014 be noted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during February 2014 and Council funds invested as at February 2014.

 

CONSULTATION:

 

Grove Research and Advisory

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

Risk

 

That Council may not meet its budget returns for 2013/2014 based on current performance.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2013/2014 will be completed with the March 2014 Budget Review and GPG Research & Advisory have provided Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the March 2014 Budget Review.  Variances have been distributed between the Water, Sewerage and General Funds for the first half of the financial year.

 

Service level changes and resourcing/staff implications

 

Not applicable

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                  13 March 2014

Assistant General Manager Engineering Services Report

ITEM 11.1    SF85                130314         NSW Rural Fire Service Liaison Committee Meeting No. 3 - 2013/2014

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

The NSW Rural Fire Service, Lower North Coast Zone, Liaison Committee met on Thursday 12 February 2014.  This report provides Council with an overview of the activities of the NSW RFS for the first half of the of the 2013/14 financial year.

 

 

Recommendation:

 

That Council receive, note the report and endorse the minutes for the NSW Rural Fire Service Liaison Committee Meeting Service Level Agreement 2013/14 held on Thursday 12 February 2014.

 

 

OPTIONS:

 

Receive and note the report

 

 

DISCUSSION:

 

The Liaison Committee considered the following agenda items:

 

1        The Service Level Agreement (SLA) quarterly business plan, financial and performance reports

2        Operational reports

 

The minutes of the meeting held Thursday 12 February 2014 are included within the report for Council’s information and the SLA quarterly business plan, financial and performance reports have been provided under separate cover due to their size.

 

SLA Business Plan/Quarterly Performance Report

The Zone Manager presented the quarterly performance reports for December 2013 period  and advised the committee that they are generally on track with the agreed outcomes as shown on the enclosed report (hatched in green being either on target or completed and red not achieved or behind target)

 

It was noted that there are a number of target performances that were identified at State Level that are not achievable and a resolution was made at previous Committee meeting to have these amended for the next financial year seeking a realistic target performance value that is achievable. The Zone Manager advised they are state based program and unable to be amended.

 

Financial Report

The Zone Manager presented the expenditure for the Service for the period December 2013 for the Nambucca Shire Council. The expenditure is on track at approximately 50% for the half year period and it is anticipated to be under budget attributed to low fire activity across the Shire,

 

Operational Report

The Zone Manager provided a verbal overview of the operations for the 2013/14 period and a comparison of the last three years over the same period as follows;

 

Quarter

Nambucca

Kempsey

Total

10/11

33

82

115

11/12

63

144

207

12/13

137

333

470

13/14 YTD

84

234

217

 

Liaison Committee meeting

The next Liaison Committee meeting is scheduled 14 May 2014 at Kempsey.

 

 

CONSULTATION:

 

Rural Fire Service

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications associated with this report.

 

Social

 

There are no social implications associated with this report.

 

Economic

 

There are no economic implications associated with this report.

 

Risk

 

There are no risk implications associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The 2013/14 budget incorporated the RFS contribution for 2013/14

 

Source of fund and any variance to working funds

 

There is no variation to working funds attributed to this report.

 

Attachments:

1

6104/2014 - NSW RFS Service Level Agreement Minutes 12th February 2014

 

2

 - Circularised Document - For Councillors Only  Item 11.1 (TRIM SF85:6105/2014) SLA spreadsheet

 

  


Ordinary Council Meeting - 13 March 2014

NSW Rural Fire Service Liaison Committee Meeting No. 3 - 2013/2014

 

 

MINUTES OF LOWER NORTH COAST (LNC) SERVICE LEVEL AGREEMENT (SLA) LIAISON COMMITTEE MEETING WITH KEMPSEY & NAMBUCCA SHIRE COUNCILS HELD WEDNESDAY, 12th FEBRUARY 2014 AT NEOC

 

 

 

PRESENT

Cr Bruce Morris             Councillor, Kempsey Shire Council (Chair)

Paul Gallagher               Assistant GM Engineering Services Nambucca Shire Council

Cr John Ainsworth         Councillor, Nambucca Shire Council

Darryl Lang                    NSW Rural Fire Service – Nambucca Brigade Volunteer

Lachlann Ison                 Exec Officer – Zone Manager, RFS Lower North Coast Zone

Narelle Jones                NSW Rural Fire Service (Minutes)

 

 

Meeting commenced 0905hr.

 

1.       WELCOME

 

Committee Chair Councillor Bruce Morris welcomed members of the LNC Zone SLA Liaison Committee.

 

 

2.       APOLOGIES

 

Kathy Oliver       Director Community Engagement, Kempsey Shire Council

Steve Sproule    NSW Rural Fire Service – Kempsey Brigade Volunteer

Wayne Leader   NSW Rural Fire Service – LNC Staff Member

 

 

3.         PREVIOUS MINUTES

 

          Steve Sproule from Kempsey, not Nambucca.

 

Recommendation: Minutes of the meeting held 10th December 2013 be accepted.

 

Moved: John Ainsworth           Seconded: Darryl Lang           Motion Carried

 

 

4.       BUSINESS ARISING

 

Nil  

 

 

5.       AGENDA ITEMS

 

a/    SLA Business Plan/Quarterly Performance Report – 2013/14 Q2

 

·    All line items reviewed, general discussion.

 

Discussion took place about the RFS Aider Program, it was recommended to -

 

Contact leading groups of the community that have responsibilities with the aged and infirmed, with information of the aider services that are available.

 

Moved: John Ainsworth     Seconded: Paul Gallagher    Motion Carried

b/    Financial Reports

 

·    Financial Summary Reports provided by Nambucca Council.

 

c/    Proposed 14/15 Budget

 

Nambucca Council -

 

Lachlann gave 2014/15 budget presentation to Nambucca Council on the 16th January 2014 at Council’s General Meeting.  Council acknowledged that a concerted effect has been made to stay within the rate pegging limit, letter of reply dated 3/02/14.  

 

Nambucca Council have written to the RFS Commissioner questioning the unsustainable increase in the VaSS component of the 2013/14 budget.

 

Kempsey Council-

 

Lachlann met with Kathy Oliver and gave 2014/15 budget presentation.

 

Cr Bruce Morris to organise for Lachlann to speak at a Kempsey Council meeting.

 

d/    Operational Report

 

Number of incidents (ICON) – past 3 years:

 

 

 

Nambucca

Kempsey

Total

13/14 Q2YTD

84

234

318

12/13

137

333

470

11/12

63

144

207

10/11

33

82

115

 

 

6.       GENERAL BUSINESS

 

·    Nil

 

7.       DATE AND TIME FOR NEXT MEETING

 

Dates for 2014 meetings:

Wednesday – 14th May 2014 Kempsey FCC

Wednesday – 13th August 2014

Wednesday – 12th November 2014

 

 

8.       CLOSURE

 

                   Meeting closed at 0956 hours


Ordinary Council Meeting - 13 March 2014

NSW Rural Fire Service Liaison Committee Meeting No. 3 - 2013/2014

 

 

 

 

 

Placeholder for Attachment 2

 

 

 

NSW Rural Fire Service Liaison Committee Meeting No. 3 - 2013/2014

 

 

 

Circularised Document - For Councillors Only  Item 11.1 (TRIM SF85:6105/2014) SLA spreadsheet

 

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