PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Anne Smyth

Cr Elaine South

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

APOLOGIES

 

Cr Martin Ballangarry OAM,  Cr Bob Morrison

 

 

PRAYER

 

Capt Steve Dorman from The Salvation Army offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor R Hoban declared a non-pecuniary significant conflict of interest in Item 9.3 Valla Quarry - Addendum to Quarry Environmental Management Plan under the Local Government Act as Cr Hoban was involved in negotiating conditions of consent for this development prior to becoming a Councillor.  Cr Hoban left the meeting for this item.

 

Councillor PF Flack declared a non-pecuniary significant conflict of interest in Item 9.5 Valuation for Site for Proposed Health One Facility - 4 Fred Brain Avenue, Nambucca Heads under the Local Government Act as Cr Flack is an employee of Mid North Coast Local Health District the proposed buyer of the site.  Cr Flack left the meeting for this item.

 

Councillor K MacDonald declared a pecuniary conflict of interest in Item 11.4 Nambucca District Water Supply Steering Committee Meeting - 5 March 2014  under the Local Government Act as Cr MacDonald’s family is the contractor providing fuel for dam construction and she is in daily contact with Haslin Construction..  Cr MacDonald left the meeting for this item.

 

Councillor K MacDonald declared a pecuniary conflict of interest in Item 11.5 Bowraville Off River Water Storage - Insurance Excess under the Local Government Act as Cr MacDonald’s employer is the contractor providing fuel for dam construction and she is in daily contact with Haslin Construction..  Cr MacDonald left the meeting for this item.

 

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 13 March 2014

 

152/14 RESOLVED:        (Smyth/MacDonald)

 

That the minutes of the Ordinary Council Meeting of 13 March 2014 be confirmed subject to the following amendment:

 

Item 9.4, the second recommendation - Resolution 131/14 - should read as follows:

 

That Council write to the Office of Environment and Heritage and the Department of Health seeking information regarding health risks from flying foxes in close proximity of humans – whether there is a risk to individuals exposed to flying fox urine, faeces or saliva in fresh skin wounds acquired during voluntary work in flying fox habitat.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.1      SF1933              270314      Notice of Motion -  Request for Report on Staff Training (SF125)

153/14 RESOLVED:        (Hoban/Flack)

 

That Council receive a report on staff training outlining what the staff training requirements are, compared to the training offered and the perceived benefit/value/effectiveness of the training given.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.2      SF1933              270314      Notice of Motion - Request For Council To Convene A Community Forum On Reducing Crime In The Nambucca Valley And To Consider Potential Closure Of The Macksville Court House (SF706)

154/14 RESOLVED:        (Hoban/MacDonald)

 

1        That Council convene a community forum for the purpose of developing strategies to reduce crime in the Nambucca Valley and to consider the impacts of possible closure of the Macksville Court House.

 

2        That Council identify interested community groups and invite no more than two representatives from each organisation to attend the forum.

 

3        That Council liaise with Bellingen Council on the potential closure of both Macksville and Bellingen Court Houses.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.3      SF1933              270314      Notice Of Motion -  Request For Council To Consider Transferring Returned SES Vehicles To The Local VRA (SF86)

155/14 RESOLVED:        (Hoban/Ainsworth)

 

1        That Council receive a report on the request from VRA to reallocate one or both of the returned SES 4WD vehicles to the VRA.

 

2        The VRA be advised of the date the report will be considered by Council so that they can determine whether they wish to address Council on the matter.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.4      SF1933              270314      Notice Of Motion -  RMS Response To Request To Bridge The Macksville Floodplain (SF841)

Motion:      (Hoban/Ainsworth)

 

That Council make further representations regarding the option of bridging the Nambucca Valley floodplain in preference to a filled embankment and culverts.

 

Amendment:       (Ainsworth/Flack)

 

1        That Council make further representations regarding the option of bridging the Nambucca Valley floodplain in preference to a filled embankment and culverts.

 

          Further, that Council make representation to the Minister outlining the concerns regarding the impact of the construction phase re the availability of cut and fill and the length of the construction period and the long term maintenance costs and possible impact of additional flooding issue.  That the Minister note that the beams for the Kempsey bypass were manufactured locally (in Nambucca Shire) and this will result in additional employment for Nambucca Shire.

 

2        That Council request from the Minister the difference in cost between an earthen filled embankment and bridging including construction and whole-of-life-costs.

 

3        That Council ask where the earth for the earthen embankment is being sourced.

 

The amendment was carried and it became the motion and it was:

 

156/14 Resolved:        (Ainsworth/Flack)

 

1        That Council make further representations regarding the option of bridging the Nambucca Valley floodplain in preference to a filled embankment and culverts.

 

          Further, that Council make representation to the Minister outlining the concerns regarding the impact of the construction phase re the availability of cut and fill and the length of the construction period and the long term maintenance costs and possible impact of additional flooding issue.  That the Minister note that the beams for the Kempsey bypass were manufactured locally (in Nambucca Shire) and this will result in additional employment for Nambucca Shire.

 

2        That Council request from the Minister advice as to the difference in cost between an earthen filled embankment and bridging including construction and whole-of-life-costs.

 

3        That Council ask where the earth for the earthen embankment is being sourced.

 

  

 

DELEGATIONS

 

Resolved:          (Flack/South)

 

That the following delegations be heard:

          Item 9.5 Valuation for Site for Proposed Health One Facility - 4 Fred Brain Avenue

          i)        Mr Kevin Mills

 

Cr Flack left the meeting for this Item at 5.51 pm and returned after the conclusion at 6.12 pm.

 

Mr Mills addressed Council to speaking notes a copy of which is filed on DA 2013/092.

 

ITEM 9.5      DA2013/092        270314      Valuation for Site for Proposed Health One Facility - 4 Fred Brain Avenue, Nambucca Heads

Motion:      (Ainsworth/Finlayson)

 

1        That Council adopt a sale price of $90,000 (excluding GST) for the site of the proposed Health One community health facility in Fred Brain Avenue, Nambucca Heads.

 

2        That following settlement, Council make a donation of $35,000 to the Nambucca Valley Cancer Support Group Inc. for their work in providing cancer support services in the community.

 

Amendment:       (Hoban/Ainsworth)

 

1        That Council adopt a sale price of $90,000 (excluding GST) for the site of the proposed Health One community health facility in Fred Brain Avenue, Nambucca Heads.

 

2        That following settlement, Council make a donation of $35,000 to the Nambucca Valley Cancer Support Group Inc. for their work in providing cancer support services in the community.

 

3        That the $55,000 less valuation expenses be allocated to the work identified on the EJ Biffin Playing Fields master plan.

 

The amendment was carried and it became the motion and it was:

 

1        That Council adopt a sale price of $90,000 (excluding GST) for the site of the proposed Health One community health facility in Fred Brain Avenue, Nambucca Heads.

 

2        That following settlement, Council make a donation of $35,000 to the Nambucca Valley Cancer Support Group Inc. for their work in providing cancer support services in the community.

 

3        That the $55,000 less valuation expenses be allocated to the work identified on the EJ Biffin Playing Fields master plan.

 

Amendment:       (MacDonald/Smyth)

 

1        That Council adopt a sale price of $90,000 (excluding GST) for the site of the proposed Health One community health facility in Fred Brain Avenue, Nambucca Heads.

 

2        That Council attribute an amount of $35,000 to the General Donation fund to be earmarked specifically for health related and not for profit organisations; and further, that expressions of interest are called.

 

3        That the $55,000 less valuation expenses be allocated to the work identified on the EJ Biffin Playing Fields master plan.

 

The amendment was LOST.

 

157/14 Resolved:        (Hoban/Ainsworth)

 

1        That Council adopt a sale price of $90,000 (excluding GST) for the site of the proposed Health One community health facility in Fred Brain Avenue, Nambucca Heads.

 

2        That following settlement, Council make a donation of $35,000 to the Nambucca Valley Cancer Support Group Inc. for their work in providing cancer support services in the community.

 

3        That the $55,000 less valuation expenses be allocated to the work identified on the EJ Biffin Playing Fields master plan.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no Questions with Notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no Questions for Closed Meeting where due Notice has been received.

 

 

 

General Manager Report

 

ITEM 9.1      SF959                270314      Outstanding Actions and Reports

158/14 RESOLVED:        (Ainsworth/Smyth)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

ITEM 9.2      SF894                270314      "Revitalising Local Government" - Final Report of the NSW Independent Local Government Review Panel October 2013

159/14 RESOLVED:        (Finlayson/Ainsworth)

 

That Council advise the Division of Local Government that it is broadly supportive of the recommendations of the Final Report of the NSW Independent Local Government Review Panel subject to the member councils of the North Coast Joint Organisation having input into the regional functions to be allocated to the Joint Organisation.

 

 

 

Cr Hoban left the meeting for this Item at 6.32 pm and returned after the conclusion of the Item at 6.49 pm

Cr Ainsworth took the Chair for the duration of this Item.

Cr Hoban resumed the Chair at 6.49 pm

 

ITEM 9.3      SF1431              270314      Valla Quarry - Addendum to Quarry Environmental Management Plan

160/14 RESOLVED:        (Finlayson/South)

 

1        Council approve the variations to the Valla Quarry Environmental Management Plan (QEMP).

 

2        That Council require that within eight (8) weeks Groundwork Plus on behalf of the quarry operator provide Council and the EPA with a complete and current QEMP, ie the original document incorporating the changes described in the addendum

 

For the motion:               Councillors Finlayson, MacDonald, South and Ainsworth            (Total 4)

Against the motion:         Councillors Flack and Smyth     (Total 2)

 

Note: Cr Flack requested her vote be recorded against this as Council has not seen a completed QEMP with all amendments and Cr Flack was not willing to support/approve something she has not seen.

 

 

 

ITEM 9.4      SF1930              270314      Report on the Financial Impact of Reducing the Cost of Dogs Purchased from the Pound to $150 per Dog

Motion:      (MacDonald/Finlayson)

 

That Council advertise a change in its fees and charges to sell dogs from its pound for $150.00 with the funding subsidy to initially be provided from the Environmental Levy with grant funding to be sought in the longer term from the Government’s foreshadowed response to the report from the Companion Animals Taskforce.

 

Amendment:       (Flack/Smyth)

 

That Council advertise a change in its fees and charges to sell dogs from its pound for $150.00; that the subsidy initially be provided from the surplus donation budget and that the subsidy is only available for dogs that are desexed, micro chipped, vaccinated and registered and it be limited to two dogs per person per year.

 

The amendment was carried and it became the motion and it was:

 

161/14 Resolved:        (Flack/Smyth)

 

That Council advertise a change in its fees and charges to sell dogs from its pound for $150.00; that the subsidy initially be provided from the surplus donation budget and that the subsidy is only available for dogs that are desexed, micro chipped, vaccinated and registered and it be limited to two dogs per person per year.

 

 

Item 9.5 was dealt with under Delegations.

 

 

 

ITEM 9.6      SF1639              270314      Economic Directions Committee - Minutes from Meeting on 28 January 2014

162/14 RESOLVED:        (Finlayson/Ainsworth)

 

That Council note the minutes of the meeting of the Economic Directions Committee held on 28 January 2014.

 

 

 

ITEM 9.7      SF1920              270314      Minutes of the Access Committee meeting held 25 February 2014

163/14 RESOLVED:        (Smyth/Flack)

 

1        That the Engineers look into signage around the Nambucca Plaza precinct to alert motorists to high pedestrian activity.

 

2        That the minutes of the Nambucca Shire Council Access Committee meeting held 25 February 2014 be received.

 

 

 

ITEM 9.8      SF734                270314      Deep Creek Entrance Management Policy and Offer of Licence for Crown Land occupation (5 years)

164/14 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council agree to the licence to occupy crown land for the purposes of managing the Entrance to Deep Creek in accordance with the Deep Creek Entrance Management Policy.

 

2        That the General Manager and Mayor be authorised to sign the license agreement and Council’s seal be attached to the documentation.

 

 

 

ITEM 9.9      SF1541              270314      Planning Proposal - Commercial Zoned Land Adin Street Scotts Head, Macksville and Nambucca Heads

165/14 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council support the preparation of a planning proposal to allow commercial zoned land at Scotts Head to be rezoned to B4 Mixed Use, with an appropriate Floor Space Ratio (FSR) reflecting existing development character and the surrounding FSR.

 

2        That Council endorse the commencement of investigations and preparation of a planning proposal into a refinement of the commercial zones in both Nambucca Heads and Macksville. A further report would be presented for the endorsement of a planning proposal once the matter has been further investigated.

 

For the motion:               Councillors Flack, Smyth, Finlayson, Ainsworth, MacDonald, South and Hoban                                    (Total 7)

Against the motion:         Nil

 

 

 

ITEM 9.10    SF1370              270314      Heritage Program and Heritage Strategy

166/14 RESOLVED:        (Flack/MacDonald)

 

1       That Council adopt the draft Heritage Strategy 2014-2017, subject to on page 7 of the Strategy that reference to the quantum of funds be removed as the Council cannot prejudge its future budgets.

 

2        That Council refund fees related to 138 permits in the 2013/14 round of Heritage fund applications.

 

3        That, in future years, application/permit fee refunds will be considered on individual basis as part of Council’s annual donations program.

 

 

 

ITEM 9.11    DA2014/008        270314      DA2014/008 - 2 Lot Subdivision - Yarrawonga Street, Macksville

167/14 RESOLVED:        (Ainsworth/Finlayson)

 

That Council as the consent authority, pursuant Section 80 of the Environmental Planning and Assessment Act 1979, grant consent for Development Application 2014/008 for a 2 lot subdivision of Lot 31 DP 248561, subject to the schedule of conditions outlined in attachment 2 of this report.

 

For the motion:               Councillors Flack, Smyth, Finlayson, Ainsworth, MacDonald, South and Hoban                                    (Total 7)

Against the motion:         Nil

 

 

 

ITEM 9.12    SF1947              270314      Outstanding DA's greater than 12 months, applications where submissions received not determined from 31 February to 14 March 2014

168/14 RESOLVED:        (Smyth/South)

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

 

ITEM 9.13    SF1870              270314      Report on December Quarter Budget Review Variations - Nambucca Heads Skate Park; Valla Quarry Legal Costs; Legal Costs generally; "Surplus" from Sale of the 3 lots in Short Street; Unforeseen Saleyard Maintenance Expense

169/14 RESOLVED:        (Ainsworth/MacDonald)

 

That Council note the additional information concerning the budget review variations for the Nambucca Heads Skate Park; the Valla Quarry legal costs; the “surplus” from the sale of the 3 lots in Short Street and the unforeseen Saleyard maintenance expense.

 

 

 

ITEM 9.14    SF732                270314      NSW Governments Sustainable Dredging Strategy - Rescuing our Waterways funding initiative

170/14 RESOLVED:        (Flack/Smyth)

 

That Council not apply for funding under the NSW Government’s Sustainable Dredging Strategy at this time.

 

171/14 Resolved:        (Ainsworth/Finlayson)

 

That Council receives a report on what it needs to make an application for funding under the NSW Government’s Sustainable Dredging Strategy to develop a strategy and the costs involved.

 

 

 

ITEM 9.15    SF775                270314      Financial Contribution to Arts Mid North Coast

172/14 RESOLVED:        (Flack/MacDonald)

 

That Council make provision in its 2014/2015 budget for a contribution of $5,058 to Arts Mid North Coast and advise Arts Mid North Coast of its continuing financial support.

 

 

 

ITEM 9.16    SF24                  270314      Provision of Waste Services to the Inaugural Scotts Head Food, Wine, Music and Art Festival

173/14 RESOLVED:        (Ainsworth/MacDonald)

 

That the Mayor and General Manager be provided with delegated authority to approve expenditure of up to $500 on the provision of waste management for the inaugural Scotts Head Food, Wine, Music and Art Festival.

 

 

 

ITEM 9.17    SF1933              270314      Council Owned Land - Available, Developable Land Stocks, Including any Unsold Blocks

174/14 RESOLVED:        (Flack/Smyth)

 

That the report be noted and any decisions be deferred until a meeting is held with the Land Development Committee.

 

 

 

ITEM 9.18    DA2014/038        270314      DA2014038 - Additions to a Community Facility (Surf Club) - Ocean Street, Nambucca Heads

Motion:      (Ainsworth/MacDonald)

 

That Council as the consent authority, pursuant Section 80 of the Environmental Planning and Assessment Act 1979, grant consent for Development Application 2014/038 for additions to an existing community facility on Lots 77 & 478 DP 755550 and Lot 7312 DP 1153709, subject to the schedule of conditions outlined in attachment 2 of this report.

 

Amendment:       (Hoban/Ainsworth)

 

1        That Council as the consent authority, pursuant Section 80 of the Environmental Planning and Assessment Act 1979, grant consent for Development Application 2014/038 for additions to an existing community facility on Lots 77 & 478 DP 755550 and Lot 7312 DP 1153709, subject to the schedule of conditions outlined in attachment 2 of this report.

 

2        That there be an additional clause in the conditions of consent that the Surf Club accept that they are constructing in an identified coastal hazard zone and Council will accept no responsibility for damage to property or contents.

 

For the motion:               Councillors Flack, Smyth, Finlayson, Ainsworth, MacDonald, South and Hoban                                    (Total 7)

Against the motion:         Nil

 

The amendment was carried and it became the motion and it was:

 

175/14 Resolved:        (Hoban/Ainsworth)

 

That Council as the consent authority, pursuant Section 80 of the Environmental Planning and Assessment Act 1979, grant consent for Development Application 2014/038 for additions to an existing community facility on Lots 77 & 478 DP 755550 and Lot 7312 DP 1153709, subject to the schedule of conditions outlined in attachment 2 of this report.

 

That there be an additional clause in the conditions of consent that the Surf Club accept that they are constructing in an identified coastal hazard zone and Council will accept no responsibility for damage to property or contents.

 

For the motion:               Councillors Flack, Smyth, Finlayson, Ainsworth, MacDonald, South and Hoban                                    (Total 7)

Against the motion:         Nil

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF25                  270314      Donations Program (Section 356) 2014/2015 - Applications for Councillor Ranking

177/14 RESOLVED:        (MacDonald/Flack)

 

1        That Council agrees to rank applications out of session according to the criteria and Donations Policy requirements set out in the package circularised to Councillors on 13 March and return completed packages to the General Manager by 3 April 2014.

 

2        That Council agrees to allocate money from Council’s Waste Management budget to meet the waiver of tip fees for charitable organisations in 2014/2015, following consideration of the applications through the Donations Program process.

 

3        That Council approves a donation of $200.00 to Legacy and that a cheque be drawn from Section 356 funds for this purpose.

 

4        That Council workshop the Donations Program prior to the commencement of the next Council meeting.

 

 

 

ITEM 10.2    SF251                270314      Schedule of Council Public Meetings

178/14 RESOLVED:        (MacDonald/Ainsworth)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

Assistant General Manager Corporate Services Report - LATE

 

ITEM 10.3    SF1935              270314      Approval to proceed with ClubGRANTS application

179/14 RESOLVED:        (Flack/South)

 

That Council approve the preparation of ClubGRANTS 2014 grant application by the Grants Officer.

 

 

 

Meeting adjourned at 8.15 pm.

Meeting resumed at 8.45 pm.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    Q011/2013          270314      Q011/2013 Quotations Road Patching Unit - Local Government Procurement

180/14 RESOLVED:        (Flack/Smyth)

 

1        That Council accept the quotation from Austroad Systems Pty Ltd for the purchase bitumen patching truck as resolved within the confidential report.

 

2        That Council allocate an additional $80,000.00 from the plant reserve fund for the purchase of the bitumen patching truck.

 

3        That Council update the contract register.

 

 

 

ITEM 11.2    SF818                270314      Nambucca District Water Supply - Documentation of Management Plans for Off River Storage Water Licence

181/14 RESOLVED:        (Ainsworth/South)

 

That Council engage NSW Public Works to complete the documentation of the Management Plans in accordance with their fee proposal dated February 2014.

 

 

 

ITEM 11.3    SF1621              270314      Nambucca District Water Supply - Adaptive Management - River Monitoring Committee

182/14 RESOLVED:        (Flack/Smyth)

 

1        That Council defer the adoption the Terms of Reference for the Off River storage River Monitoring Committee with all Councillors’ comments to go to the Manager Water and Sewerage by Thursday 10 April 2014 with the matter to be reported to Council’s meeting on 24 April 2014

 

2        That the adoption of the Adaptive Management Strategy be considered at the first meeting of the River Monitoring Committee.

 

 

 

Cr MacDonald left the meeting for this Item at 9.03 pm and returned after the conclusion of the Item at 9.04 pm.

 

ITEM 11.4    SF844                270314      Nambucca District Water Supply Steering Committee Meeting - 5 March 2014

183/14 RESOLVED:        (Ainsworth/South)

 

That the minutes of the record of discussion held on 5 March 2014 in lieu of the formal Steering Committee Meeting be received and noted by Council.

 

 

 

 

Cr MacDonald left the meeting for this Item at 9.05 pm and returned after the conclusion of the Item at 9.08 pm.

 

ITEM 11.5    SF1669              270314      Bowraville Off River Water Storage - Insurance Excess

184/14 RESOLVED:        (Ainsworth/South)

 

That Council assume the risk of a flood event and accept that it will pay the insurance excess in the event that the works suffers significant damage.

 

 

 

Assistant General Manager Engineering Services Report – LATE

 

ITEM 11.6    SF24                  270314      Request for Donation of Soil - Macksville Public School

185/14 RESOLVED:        (MacDonald/Flack)

 

That Council provide an allocation of $150.00 from Council working funds towards the supply of soil (one small tipper truck) for the establishment of the Stephanie Alexander Kitchen Garden Program at Macksville Public School.

 

 

 

Assistant General Manager Engineering Services Report – LATE

 

ITEM 11.7    SF917                270314      Natural Resources Commission - Review into Weed Management

Motion:      (Ainsworth/Smyth)

 

1        That Council acknowledge the proposed changes to weed management may have effect on the funding and statutory/regulatory functions that currently exist for Council.

 

2        That Council lobby the Local Government Association to be regularly updated on any correspondence or changes to the draft recommendations implemented by the Natural Resources Commission.

 

3        That Council acknowledge that weed management is best delivered at a local level to ensure that new weed incursions are expediently controlled and widespread species are under effective management within current resource levels and funding limitations.

 

4        That Council respond to this report in regards to the issues raised in the report to Council.

 

Amendment:       (Hoban/Flack)

 

1        That Council acknowledge the proposed changes to weed management may have effect on the funding and statutory/regulatory functions that currently exist for Council.

 

2        That Council lobby the Local Government Association to be regularly updated on any correspondence or changes to the draft recommendations implemented by the Natural Resources Commission.

 

3        That Council acknowledge the importance of local identification and treatment of weeds but also acknowledge that there needs to be a regional approach to management and control in order to achieve the best result.

 

4        That Council respond to this report in regards to the issues raised in the report to Council.

 

5        That Council receive a six monthly report on the activities of the Noxious Weeds Inspector.

 

The amendment is carried and it become the motion and it was:

 

186/14 Resolved:        (Hoban/Flack)

 

 

1        That Council acknowledge the proposed changes to weed management may have effect on the funding and statutory/regulatory functions that currently exist for Council.

 

2        That Council lobby the Local Government Association to be regularly updated on any correspondence or changes to the draft recommendations implemented by the Natural Resources Commission.

 

3        That Council acknowledge the importance of local identification and treatment of weeds but also acknowledge that there needs to be a regional approach to management and control in order to achieve the best result.

 

4        That Council respond to this report in regards to the issues raised in the report to Council.

 

5        That Council receive a six monthly report on the activities of the Noxious Weeds Inspector.

 

     

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

 

Resolved:          (Ainsworth/MacDonald)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

 

Assistant General Manager Engineering Services Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF818                270314      Nambucca District Water Supply - Documentation of Management Plans for Off River Storage Water Licence

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF1851              270314      Restructuring of Information Technology Section

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.3    Q011/2013          270314      Q011/2013 Quotations Road Patching Unit - Local Government Procurement

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 9.25 pm.

 

 

 

RESUME IN OPEN MEETING

 

Resolved:          (Ainsworth/South)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 9.50 pm.

 

 

FROM COUNCIL IN CLOSED MEETING

 

Assistant General Manager Engineering Services Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF818                270314      Nambucca District Water Supply - Documentation of Management Plans for Off River Storage Water Licence

187/14 RESOLVED:        (Ainsworth/South)

 

That Council engage NSW Public Works to complete the documentation of the Management Plans in accordance with their fee proposal contained in the Confidential Report dated February 2014.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF1851              270314      Restructuring of Information Technology Section

188/14 RESOLVED:        (Ainsworth/Finlayson)

 

That the position of GIS Officer be made redundant and that Council recruit an Information Technology Officer, whose duties include the management of Council’s electronic engagement with the community at large, including management of Council’s website, intranet, social media, and all e-services (current and future).

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.3    Q011/2013          270314      Q011/2013 Quotations Road Patching Unit - Local Government Procurement

189/14 RESOLVED:        (Ainsworth/South)

 

That the information be noted.

 

 

 

General Manager Report – LATE

 

ITEM 9.19    SF1851              270314      Addendum to Restructuring of Information Technology - Recommendation of the Consultative Committee

190/14 RESOLVED:        (Flack/Ainsworth)

 

That Council note the concerns raised by the Consultative Committee and take them into consideration when determining whether to amend the corporate structure.

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 9.50 pm. 

 

Confirmed and signed by the Mayor on 10 April 2014.

 

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)