NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

10 April 2014

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 10 April 2014

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER  - Rev Lisa Williamson (Anglican Church)

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 27 March 2014.................................................................................... 5

5        NOTICES OF MOTION  

6        PUBLIC FORUM/DELEGATIONS

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 19

9.2     Gumma Reserve............................................................................................................. 27

9.3     Purchase of Council Industrial Land - Lot 11 Railway Road Nambucca Heads.................... 31

9.4     Economic Directions Committee..................................................................................... 62

9.5     Minutes of the Access Committee meeting held 25 March 2014......................................... 66

9.6     ANZAC Day Centenary Committee Plans for 2015............................................................ 70

9.7     Outstanding DA's greater than 12 months, applications where submissions received not determined from 14 -28 March 2014.................................................................................................. 72

9.8     2014 March - Development Applications Received........................................................... 77

9.9     Construction Certificates Approved March 2014............................................................... 79

9.10   New South Wales Public Library Funding......................................................................... 82

9.11   Short-term allocation of funding for Valla Beach Tennis Club............................................ 85

9.12   Council Ranger's Report February 2014........................................................................... 87

9.13   Council Ranger's Report March 2014............................................................................... 88

10      Assistant General Manager Corporate Services Report

10.1   Schedule of Council Public Meetings............................................................................... 89

10.2   Donnelly-Welsh Playing Fields Committee of Management - Annual General Meeting - 23 October 2013 - Minutes.......................................................................................................................... 91

10.3   Adoption of Draft Policy - Rates Hardship....................................................................... 97

11      Assistant General Manager Engineering Services Report

11.1   Nambucca Emergency Operations Centre Committee - Minutes - 25 February 2014.......... 104     

 

 

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 27 March 2014

 

The following document is the minutes of the Ordinary Council meeting held on 27 March 2014.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 10 April 2014 and therefore subject to change.  Please refer to the minutes of 10 April 2014 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Anne Smyth

Cr Elaine South

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

APOLOGIES

 

Cr Martin Ballangarry OAM,  Cr Bob Morrison

 

 

PRAYER

 

Capt Steve Dorman from The Salvation Army offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor R Hoban declared a non-pecuniary significant conflict of interest in Item 9.3 Valla Quarry - Addendum to Quarry Environmental Management Plan under the Local Government Act as Cr Hoban was involved in negotiating conditions of consent for this development prior to becoming a Councillor.  Cr Hoban left the meeting for this item.

 

Councillor PF Flack declared a non-pecuniary significant conflict of interest in Item 9.5 Valuation for Site for Proposed Health One Facility - 4 Fred Brain Avenue, Nambucca Heads under the Local Government Act as Cr Flack is an employee of Mid North Coast Local Health District the proposed buyer of the site.  Cr Flack left the meeting for this item.

 

Councillor K MacDonald declared a pecuniary conflict of interest in Item 11.4 Nambucca District Water Supply Steering Committee Meeting - 5 March 2014  under the Local Government Act as Cr MacDonald’s family is the contractor providing fuel for dam construction and she is in daily contact with Haslin Construction..  Cr MacDonald left the meeting for this item.

 

Councillor K MacDonald declared a pecuniary conflict of interest in Item 11.5 Bowraville Off River Water Storage - Insurance Excess under the Local Government Act as Cr MacDonald’s employer is the contractor providing fuel for dam construction and she is in daily contact with Haslin Construction..  Cr MacDonald left the meeting for this item.

 

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 13 March 2014

 

152/14 RESOLVED:        (Smyth/MacDonald)

 

That the minutes of the Ordinary Council Meeting of 13 March 2014 be confirmed subject to the following amendment:

 

Item 9.4, the second recommendation - Resolution 131/14 - should read as follows:

 

That Council write to the Office of Environment and Heritage and the Department of Health seeking information regarding health risks from flying foxes in close proximity of humans – whether there is a risk to individuals exposed to flying fox urine, faeces or saliva in fresh skin wounds acquired during voluntary work in flying fox habitat.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.1      SF1933              270314      Notice of Motion -  Request for Report on Staff Training (SF125)

153/14 RESOLVED:        (Hoban/Flack)

 

That Council receive a report on staff training outlining what the staff training requirements are, compared to the training offered and the perceived benefit/value/effectiveness of the training given.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.2      SF1933              270314      Notice of Motion - Request For Council To Convene A Community Forum On Reducing Crime In The Nambucca Valley And To Consider Potential Closure Of The Macksville Court House (SF706)

154/14 RESOLVED:        (Hoban/MacDonald)

 

1        That Council convene a community forum for the purpose of developing strategies to reduce crime in the Nambucca Valley and to consider the impacts of possible closure of the Macksville Court House.

 

2        That Council identify interested community groups and invite no more than two representatives from each organisation to attend the forum.

 

3        That Council liaise with Bellingen Council on the potential closure of both Macksville and Bellingen Court Houses.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.3      SF1933              270314      Notice Of Motion -  Request For Council To Consider Transferring Returned SES Vehicles To The Local VRA (SF86)

155/14 RESOLVED:        (Hoban/Ainsworth)

 

1        That Council receive a report on the request from VRA to reallocate one or both of the returned SES 4WD vehicles to the VRA.

 

2        The VRA be advised of the date the report will be considered by Council so that they can determine whether they wish to address Council on the matter.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.4      SF1933              270314      Notice Of Motion -  RMS Response To Request To Bridge The Macksville Floodplain (SF841)

Motion:      (Hoban/Ainsworth)

 

That Council make further representations regarding the option of bridging the Nambucca Valley floodplain in preference to a filled embankment and culverts.

 

Amendment:       (Ainsworth/Flack)

 

1        That Council make further representations regarding the option of bridging the Nambucca Valley floodplain in preference to a filled embankment and culverts.

 

          Further, that Council make representation to the Minister outlining the concerns regarding the impact of the construction phase re the availability of cut and fill and the length of the construction period and the long term maintenance costs and possible impact of additional flooding issue.  That the Minister note that the beams for the Kempsey bypass were manufactured locally (in Nambucca Shire) and this will result in additional employment for Nambucca Shire.

 

2        That Council request from the Minister the difference in cost between an earthen filled embankment and bridging including construction and whole-of-life-costs.

 

3        That Council ask where the earth for the earthen embankment is being sourced.

 

The amendment was carried and it became the motion and it was:

 

156/14 Resolved:        (Ainsworth/Flack)

 

1        That Council make further representations regarding the option of bridging the Nambucca Valley floodplain in preference to a filled embankment and culverts.

 

          Further, that Council make representation to the Minister outlining the concerns regarding the impact of the construction phase re the availability of cut and fill and the length of the construction period and the long term maintenance costs and possible impact of additional flooding issue.  That the Minister note that the beams for the Kempsey bypass were manufactured locally (in Nambucca Shire) and this will result in additional employment for Nambucca Shire.

 

2        That Council request from the Minister advice as to the difference in cost between an earthen filled embankment and bridging including construction and whole-of-life-costs.

 

3        That Council ask where the earth for the earthen embankment is being sourced.

 

  

 

DELEGATIONS

 

Resolved:          (Flack/South)

 

That the following delegations be heard:

          Item 9.5 Valuation for Site for Proposed Health One Facility - 4 Fred Brain Avenue

          i)        Mr Kevin Mills

 

Cr Flack left the meeting for this Item at 5.51 pm and returned after the conclusion at 6.12 pm.

 

Mr Mills addressed Council to speaking notes a copy of which is filed on DA 2013/092.

 

ITEM 9.5      DA2013/092        270314      Valuation for Site for Proposed Health One Facility - 4 Fred Brain Avenue, Nambucca Heads

Motion:      (Ainsworth/Finlayson)

 

1        That Council adopt a sale price of $90,000 (excluding GST) for the site of the proposed Health One community health facility in Fred Brain Avenue, Nambucca Heads.

 

2        That following settlement, Council make a donation of $35,000 to the Nambucca Valley Cancer Support Group Inc. for their work in providing cancer support services in the community.

 

Amendment:       (Hoban/Ainsworth)

 

1        That Council adopt a sale price of $90,000 (excluding GST) for the site of the proposed Health One community health facility in Fred Brain Avenue, Nambucca Heads.

 

2        That following settlement, Council make a donation of $35,000 to the Nambucca Valley Cancer Support Group Inc. for their work in providing cancer support services in the community.

 

3        That the $55,000 less valuation expenses be allocated to the work identified on the EJ Biffin Playing Fields master plan.

 

The amendment was carried and it became the motion and it was:

 

1        That Council adopt a sale price of $90,000 (excluding GST) for the site of the proposed Health One community health facility in Fred Brain Avenue, Nambucca Heads.

 

2        That following settlement, Council make a donation of $35,000 to the Nambucca Valley Cancer Support Group Inc. for their work in providing cancer support services in the community.

 

3        That the $55,000 less valuation expenses be allocated to the work identified on the EJ Biffin Playing Fields master plan.

 

Amendment:       (MacDonald/Smyth)

 

1        That Council adopt a sale price of $90,000 (excluding GST) for the site of the proposed Health One community health facility in Fred Brain Avenue, Nambucca Heads.

 

2        That Council attribute an amount of $35,000 to the General Donation fund to be earmarked specifically for health related and not for profit organisations; and further, that expressions of interest are called.

 

3        That the $55,000 less valuation expenses be allocated to the work identified on the EJ Biffin Playing Fields master plan.

 

The amendment was LOST.

 

157/14 Resolved:        (Hoban/Ainsworth)

 

1        That Council adopt a sale price of $90,000 (excluding GST) for the site of the proposed Health One community health facility in Fred Brain Avenue, Nambucca Heads.

 

2        That following settlement, Council make a donation of $35,000 to the Nambucca Valley Cancer Support Group Inc. for their work in providing cancer support services in the community.

 

3        That the $55,000 less valuation expenses be allocated to the work identified on the EJ Biffin Playing Fields master plan.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no Questions with Notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no Questions for Closed Meeting where due Notice has been received.

 

 

 

General Manager Report

 

ITEM 9.1      SF959                270314      Outstanding Actions and Reports

158/14 RESOLVED:        (Ainsworth/Smyth)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

ITEM 9.2      SF894                270314      "Revitalising Local Government" - Final Report of the NSW Independent Local Government Review Panel October 2013

159/14 RESOLVED:        (Finlayson/Ainsworth)

 

That Council advise the Division of Local Government that it is broadly supportive of the recommendations of the Final Report of the NSW Independent Local Government Review Panel subject to the member councils of the North Coast Joint Organisation having input into the regional functions to be allocated to the Joint Organisation.

 

 

 

Cr Hoban left the meeting for this Item at 6.32 pm and returned after the conclusion of the Item at 6.49 pm

Cr Ainsworth took the Chair for the duration of this Item.

Cr Hoban resumed the Chair at 6.49 pm

 

ITEM 9.3      SF1431              270314      Valla Quarry - Addendum to Quarry Environmental Management Plan

160/14 RESOLVED:        (Finlayson/South)

 

1        Council approve the variations to the Valla Quarry Environmental Management Plan (QEMP).

 

2        That Council require that within eight (8) weeks Groundwork Plus on behalf of the quarry operator provide Council and the EPA with a complete and current QEMP, ie the original document incorporating the changes described in the addendum

 

For the motion:               Councillors Finlayson, MacDonald, South and Ainsworth            (Total 4)

Against the motion:         Councillors Flack and Smyth     (Total 2)

 

Note: Cr Flack requested her vote be recorded against this as Council has not seen a completed QEMP with all amendments and Cr Flack was not willing to support/approve something she has not seen.

 

 

 

ITEM 9.4      SF1930              270314      Report on the Financial Impact of Reducing the Cost of Dogs Purchased from the Pound to $150 per Dog

Motion:      (MacDonald/Finlayson)

 

That Council advertise a change in its fees and charges to sell dogs from its pound for $150.00 with the funding subsidy to initially be provided from the Environmental Levy with grant funding to be sought in the longer term from the Government’s foreshadowed response to the report from the Companion Animals Taskforce.

 

Amendment:       (Flack/Smyth)

 

That Council advertise a change in its fees and charges to sell dogs from its pound for $150.00; that the subsidy initially be provided from the surplus donation budget and that the subsidy is only available for dogs that are desexed, micro chipped, vaccinated and registered and it be limited to two dogs per person per year.

 

The amendment was carried and it became the motion and it was:

 

161/14 Resolved:        (Flack/Smyth)

 

That Council advertise a change in its fees and charges to sell dogs from its pound for $150.00; that the subsidy initially be provided from the surplus donation budget and that the subsidy is only available for dogs that are desexed, micro chipped, vaccinated and registered and it be limited to two dogs per person per year.

 

 

Item 9.5 was dealt with under Delegations.

 

 

 

ITEM 9.6      SF1639              270314      Economic Directions Committee - Minutes from Meeting on 28 January 2014

162/14 RESOLVED:        (Finlayson/Ainsworth)

 

That Council note the minutes of the meeting of the Economic Directions Committee held on 28 January 2014.

 

 

 

ITEM 9.7      SF1920              270314      Minutes of the Access Committee meeting held 25 February 2014

163/14 RESOLVED:        (Smyth/Flack)

 

1        That the Engineers look into signage around the Nambucca Plaza precinct to alert motorists to high pedestrian activity.

 

2        That the minutes of the Nambucca Shire Council Access Committee meeting held 25 February 2014 be received.

 

 

 

ITEM 9.8      SF734                270314      Deep Creek Entrance Management Policy and Offer of Licence for Crown Land occupation (5 years)

164/14 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council agree to the licence to occupy crown land for the purposes of managing the Entrance to Deep Creek in accordance with the Deep Creek Entrance Management Policy.

 

2        That the General Manager and Mayor be authorised to sign the license agreement and Council’s seal be attached to the documentation.

 

 

 

ITEM 9.9      SF1541              270314      Planning Proposal - Commercial Zoned Land Adin Street Scotts Head, Macksville and Nambucca Heads

165/14 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council support the preparation of a planning proposal to allow commercial zoned land at Scotts Head to be rezoned to B4 Mixed Use, with an appropriate Floor Space Ratio (FSR) reflecting existing development character and the surrounding FSR.

 

2        That Council endorse the commencement of investigations and preparation of a planning proposal into a refinement of the commercial zones in both Nambucca Heads and Macksville. A further report would be presented for the endorsement of a planning proposal once the matter has been further investigated.

 

For the motion:               Councillors Flack, Smyth, Finlayson, Ainsworth, MacDonald, South and Hoban                                    (Total 7)

Against the motion:         Nil

 

 

 

ITEM 9.10    SF1370              270314      Heritage Program and Heritage Strategy

166/14 RESOLVED:        (Flack/MacDonald)

 

1       That Council adopt the draft Heritage Strategy 2014-2017, subject to on page 7 of the Strategy that reference to the quantum of funds be removed as the Council cannot prejudge its future budgets.

 

2        That Council refund fees related to 138 permits in the 2013/14 round of Heritage fund applications.

 

3        That, in future years, application/permit fee refunds will be considered on individual basis as part of Council’s annual donations program.

 

 

 

ITEM 9.11    DA2014/008        270314      DA2014/008 - 2 Lot Subdivision - Yarrawonga Street, Macksville

167/14 RESOLVED:        (Ainsworth/Finlayson)

 

That Council as the consent authority, pursuant Section 80 of the Environmental Planning and Assessment Act 1979, grant consent for Development Application 2014/008 for a 2 lot subdivision of Lot 31 DP 248561, subject to the schedule of conditions outlined in attachment 2 of this report.

 

For the motion:               Councillors Flack, Smyth, Finlayson, Ainsworth, MacDonald, South and Hoban                                    (Total 7)

Against the motion:         Nil

 

 

 

ITEM 9.12    SF1947              270314      Outstanding DA's greater than 12 months, applications where submissions received not determined from 31 February to 14 March 2014

168/14 RESOLVED:        (Smyth/South)

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

 

ITEM 9.13    SF1870              270314      Report on December Quarter Budget Review Variations - Nambucca Heads Skate Park; Valla Quarry Legal Costs; Legal Costs generally; "Surplus" from Sale of the 3 lots in Short Street; Unforeseen Saleyard Maintenance Expense

169/14 RESOLVED:        (Ainsworth/MacDonald)

 

That Council note the additional information concerning the budget review variations for the Nambucca Heads Skate Park; the Valla Quarry legal costs; the “surplus” from the sale of the 3 lots in Short Street and the unforeseen Saleyard maintenance expense.

 

 

 

ITEM 9.14    SF732                270314      NSW Governments Sustainable Dredging Strategy - Rescuing our Waterways funding initiative

170/14 RESOLVED:        (Flack/Smyth)

 

That Council not apply for funding under the NSW Government’s Sustainable Dredging Strategy at this time.

 

171/14 Resolved:        (Ainsworth/Finlayson)

 

That Council receives a report on what it needs to make an application for funding under the NSW Government’s Sustainable Dredging Strategy to develop a strategy and the costs involved.

 

 

 

ITEM 9.15    SF775                270314      Financial Contribution to Arts Mid North Coast

172/14 RESOLVED:        (Flack/MacDonald)

 

That Council make provision in its 2014/2015 budget for a contribution of $5,058 to Arts Mid North Coast and advise Arts Mid North Coast of its continuing financial support.

 

 

 

ITEM 9.16    SF24                  270314      Provision of Waste Services to the Inaugural Scotts Head Food, Wine, Music and Art Festival

173/14 RESOLVED:        (Ainsworth/MacDonald)

 

That the Mayor and General Manager be provided with delegated authority to approve expenditure of up to $500 on the provision of waste management for the inaugural Scotts Head Food, Wine, Music and Art Festival.

 

 

 

ITEM 9.17    SF1933              270314      Council Owned Land - Available, Developable Land Stocks, Including any Unsold Blocks

174/14 RESOLVED:        (Flack/Smyth)

 

That the report be noted and any decisions be deferred until a meeting is held with the Land Development Committee.

 

 

 

ITEM 9.18    DA2014/038        270314      DA2014038 - Additions to a Community Facility (Surf Club) - Ocean Street, Nambucca Heads

Motion:      (Ainsworth/MacDonald)

 

That Council as the consent authority, pursuant Section 80 of the Environmental Planning and Assessment Act 1979, grant consent for Development Application 2014/038 for additions to an existing community facility on Lots 77 & 478 DP 755550 and Lot 7312 DP 1153709, subject to the schedule of conditions outlined in attachment 2 of this report.

 

Amendment:       (Hoban/Ainsworth)

 

1        That Council as the consent authority, pursuant Section 80 of the Environmental Planning and Assessment Act 1979, grant consent for Development Application 2014/038 for additions to an existing community facility on Lots 77 & 478 DP 755550 and Lot 7312 DP 1153709, subject to the schedule of conditions outlined in attachment 2 of this report.

 

2        That there be an additional clause in the conditions of consent that the Surf Club accept that they are constructing in an identified coastal hazard zone and Council will accept no responsibility for damage to property or contents.

 

For the motion:               Councillors Flack, Smyth, Finlayson, Ainsworth, MacDonald, South and Hoban                                    (Total 7)

Against the motion:         Nil

 

The amendment was carried and it became the motion and it was:

 

175/14 Resolved:        (Hoban/Ainsworth)

 

That Council as the consent authority, pursuant Section 80 of the Environmental Planning and Assessment Act 1979, grant consent for Development Application 2014/038 for additions to an existing community facility on Lots 77 & 478 DP 755550 and Lot 7312 DP 1153709, subject to the schedule of conditions outlined in attachment 2 of this report.

 

That there be an additional clause in the conditions of consent that the Surf Club accept that they are constructing in an identified coastal hazard zone and Council will accept no responsibility for damage to property or contents.

 

For the motion:               Councillors Flack, Smyth, Finlayson, Ainsworth, MacDonald, South and Hoban                                    (Total 7)

Against the motion:         Nil

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF25                  270314      Donations Program (Section 356) 2014/2015 - Applications for Councillor Ranking

177/14 RESOLVED:        (MacDonald/Flack)

 

1        That Council agrees to rank applications out of session according to the criteria and Donations Policy requirements set out in the package circularised to Councillors on 13 March and return completed packages to the General Manager by 3 April 2014.

 

2        That Council agrees to allocate money from Council’s Waste Management budget to meet the waiver of tip fees for charitable organisations in 2014/2015, following consideration of the applications through the Donations Program process.

 

3        That Council approves a donation of $200.00 to Legacy and that a cheque be drawn from Section 356 funds for this purpose.

 

4        That Council workshop the Donations Program prior to the commencement of the next Council meeting.

 

 

 

ITEM 10.2    SF251                270314      Schedule of Council Public Meetings

178/14 RESOLVED:        (MacDonald/Ainsworth)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

Assistant General Manager Corporate Services Report - LATE

 

ITEM 10.3    SF1935              270314      Approval to proceed with ClubGRANTS application

179/14 RESOLVED:        (Flack/South)

 

That Council approve the preparation of ClubGRANTS 2014 grant application by the Grants Officer.

 

 

 

Meeting adjourned at 8.15 pm.

Meeting resumed at 8.45 pm.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    Q011/2013          270314      Q011/2013 Quotations Road Patching Unit - Local Government Procurement

180/14 RESOLVED:        (Flack/Smyth)

 

1        That Council accept the quotation from Austroad Systems Pty Ltd for the purchase bitumen patching truck as resolved within the confidential report.

 

2        That Council allocate an additional $80,000.00 from the plant reserve fund for the purchase of the bitumen patching truck.

 

3        That Council update the contract register.

 

 

 

ITEM 11.2    SF818                270314      Nambucca District Water Supply - Documentation of Management Plans for Off River Storage Water Licence

181/14 RESOLVED:        (Ainsworth/South)

 

That Council engage NSW Public Works to complete the documentation of the Management Plans in accordance with their fee proposal dated February 2014.

 

 

 

ITEM 11.3    SF1621              270314      Nambucca District Water Supply - Adaptive Management - River Monitoring Committee

182/14 RESOLVED:        (Flack/Smyth)

 

1        That Council defer the adoption the Terms of Reference for the Off River storage River Monitoring Committee with all Councillors’ comments to go to the Manager Water and Sewerage by Thursday 10 April 2014 with the matter to be reported to Council’s meeting on 24 April 2014

 

2        That the adoption of the Adaptive Management Strategy be considered at the first meeting of the River Monitoring Committee.

 

 

 

Cr MacDonald left the meeting for this Item at 9.03 pm and returned after the conclusion of the Item at 9.04 pm.

 

ITEM 11.4    SF844                270314      Nambucca District Water Supply Steering Committee Meeting - 5 March 2014

183/14 RESOLVED:        (Ainsworth/South)

 

That the minutes of the record of discussion held on 5 March 2014 in lieu of the formal Steering Committee Meeting be received and noted by Council.

 

 

 

 

Cr MacDonald left the meeting for this Item at 9.05 pm and returned after the conclusion of the Item at 9.08 pm.

 

ITEM 11.5    SF1669              270314      Bowraville Off River Water Storage - Insurance Excess

184/14 RESOLVED:        (Ainsworth/South)

 

That Council assume the risk of a flood event and accept that it will pay the insurance excess in the event that the works suffers significant damage.

 

 

 

Assistant General Manager Engineering Services Report – LATE

 

ITEM 11.6    SF24                  270314      Request for Donation of Soil - Macksville Public School

185/14 RESOLVED:        (MacDonald/Flack)

 

That Council provide an allocation of $150.00 from Council working funds towards the supply of soil (one small tipper truck) for the establishment of the Stephanie Alexander Kitchen Garden Program at Macksville Public School.

 

 

 

Assistant General Manager Engineering Services Report – LATE

 

ITEM 11.7    SF917                270314      Natural Resources Commission - Review into Weed Management

Motion:      (Ainsworth/Smyth)

 

1        That Council acknowledge the proposed changes to weed management may have effect on the funding and statutory/regulatory functions that currently exist for Council.

 

2        That Council lobby the Local Government Association to be regularly updated on any correspondence or changes to the draft recommendations implemented by the Natural Resources Commission.

 

3        That Council acknowledge that weed management is best delivered at a local level to ensure that new weed incursions are expediently controlled and widespread species are under effective management within current resource levels and funding limitations.

 

4        That Council respond to this report in regards to the issues raised in the report to Council.

 

Amendment:       (Hoban/Flack)

 

1        That Council acknowledge the proposed changes to weed management may have effect on the funding and statutory/regulatory functions that currently exist for Council.

 

2        That Council lobby the Local Government Association to be regularly updated on any correspondence or changes to the draft recommendations implemented by the Natural Resources Commission.

 

3        That Council acknowledge the importance of local identification and treatment of weeds but also acknowledge that there needs to be a regional approach to management and control in order to achieve the best result.

 

4        That Council respond to this report in regards to the issues raised in the report to Council.

 

5        That Council receive a six monthly report on the activities of the Noxious Weeds Inspector.

 

The amendment is carried and it become the motion and it was:

 

186/14 Resolved:        (Hoban/Flack)

 

 

1        That Council acknowledge the proposed changes to weed management may have effect on the funding and statutory/regulatory functions that currently exist for Council.

 

2        That Council lobby the Local Government Association to be regularly updated on any correspondence or changes to the draft recommendations implemented by the Natural Resources Commission.

 

3        That Council acknowledge the importance of local identification and treatment of weeds but also acknowledge that there needs to be a regional approach to management and control in order to achieve the best result.

 

4        That Council respond to this report in regards to the issues raised in the report to Council.

 

5        That Council receive a six monthly report on the activities of the Noxious Weeds Inspector.

 

    

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

 

Resolved:          (Ainsworth/MacDonald)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

 

Assistant General Manager Engineering Services Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF818                270314      Nambucca District Water Supply - Documentation of Management Plans for Off River Storage Water Licence

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF1851              270314      Restructuring of Information Technology Section

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.3    Q011/2013          270314      Q011/2013 Quotations Road Patching Unit - Local Government Procurement

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 9.25 pm.

 

 

 

RESUME IN OPEN MEETING

 

Resolved:          (Ainsworth/South)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 9.50 pm.

 

 

FROM COUNCIL IN CLOSED MEETING

 

Assistant General Manager Engineering Services Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF818                270314      Nambucca District Water Supply - Documentation of Management Plans for Off River Storage Water Licence

187/14 RESOLVED:        (Ainsworth/South)

 

That Council engage NSW Public Works to complete the documentation of the Management Plans in accordance with their fee proposal contained in the Confidential Report dated February 2014.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF1851              270314      Restructuring of Information Technology Section

188/14 RESOLVED:        (Ainsworth/Finlayson)

 

That the position of GIS Officer be made redundant and that Council recruit an Information Technology Officer, whose duties include the management of Council’s electronic engagement with the community at large, including management of Council’s website, intranet, social media, and all e-services (current and future).

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.3    Q011/2013          270314      Q011/2013 Quotations Road Patching Unit - Local Government Procurement

189/14 RESOLVED:        (Ainsworth/South)

 

That the information be noted.

 

 

 

General Manager Report – LATE

 

ITEM 9.19    SF1851              270314      Addendum to Restructuring of Information Technology - Recommendation of the Consultative Committee

190/14 RESOLVED:        (Flack/Ainsworth)

 

That Council note the concerns raised by the Consultative Committee and take them into consideration when determining whether to amend the corporate structure.

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 9.50 pm.  

 

Confirmed and signed by the Mayor on 10 April 2014.

 

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

 

          


Ordinary Council Meeting                                                                                                    10 April 2014

General Manager

ITEM 9.1      SF959              100414         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

 

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

Brief to be prepared and new floodplain study to be undertaken during 2011.

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

Draft flood study likely to be presented to Council May/June 2012.

Re the delay, Council’s Strategic Planner has followed up the RMS.

Staff meeting with Consultants on Wednesday 18/10/12.

Part funding for a Flood Risk Management Plan which would consider filling is included in the 2013/14 Environmental Levy program.  A grant has been applied for, if unsuccessful will not proceed until next year.

Grant funding application was successful and Council resolved at the 28 November 2013 meeting to accept the grant.  Project will commence in 2014.

 

JULY 2011

 

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Policy under revision and to be reported to future meeting.  Also the State Government policy has recently changed.

Awaiting finalisation of Nambucca River Flood Studies which are presently on exhibition, will report to Committee then Council once adopted then proceed with amending the climate change policy and report to Council.

Funding has now been received for the Flood Risk Management Plans.

 

Work to commence in 2014.

 

 

OCTOBER 2011

3

SF1460

17/11/11

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

AGMCS

Change in Rates staff meant that there has not been the opportunity to review the criteria.  To be reported in 2013/2014.

 

Shall be reviewed as part of the 2014-15 budget.

 

To be included in with proposed rates workshop – April 2014.

 

JULY 2013

4

RF275

25/7/13

Council request that RMS consider providing Natural Disaster Funding for the provision of a bicycle/walking/horse riding trail in lieu of reinstating the Bowraville to Bellingen Road.

 

GM

Letter sent 1 August 2013.

Follow up letter sent 8 November 2013

 

Recent (January 2014) advice received from National Parks supporting provision of restricted 4 wheel drive access for National Parks and emergency vehicles.  National Parks also looking for rehabilitation of eroding slopes.  RMS advised that Council supports the submission from National Parks.

 

AUGUST 2013

5

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

 

Deferred until April – Staff dealing with landslips.

 

SEPTEMBER 2013

6

SF1817

26/09/13

Council write to the NSW Small Business Commissioner and ask her if Council can be included in the forthcoming Pilot Program to encourage Councils to support small business.

 

GM

The Manager Business Development has contacted the Department of Small Business and registered to be involved in this program.  He has also registered Council as a member of the NSW Business Chamber so as to be eligible to participate in this program.  Council will be contacted early in 2014 regarding its participation in the program.

MBD to follow up on return from leave.

 

OCTOBER 2013

7

SF1496

31/10/13

That Council note that the Nambucca River, Creeks, Estuary & Coastline Management Committee supports Council in any initiative to close our rivers to commercial fishing or reduce the impact of commercial fishing on our rivers and encourage Council to become fish friendly Council with the aim of protecting fish habitat and encourage sustainable fishing.  That in this respect, Council request the Dept. of Fisheries to write to those people and organisations where it is considered that this motion may have either a positive or negative effect on their business or the Shire if the river was closed and to ask these organisations and people their opinion eg those with fish licences, fish shops and other organisations that provide tourist facilities like caravan parks and our local tourist committee and associations.

GM

Strategic Planner

Grant Nelson wrote to Fisheries on 6/11/13 (28076/2013), no response to date.

 

Follow-up letter sent 7 February 2014

 

Arrangements being made for Fisheries to address Council in April 2014 in relation to both fish habitat and the impacts of commercial fishing.

 

 

NOVEMBER 2013

8

SF1817

13/11/13

RMS be requested to place speed cameras at the northern approach/exit of the Macksville Bridge and a red light camera at Partridge/Cooper Street intersection or Boundary Street/Highway intersection.  Also RMS be requested to make the left lane at the Cooper/Partridge Street lights southbound a left turning lane only.

 

AGMES

Letter sent to RMS 15 November 2013.

 

Acknowledgement letter received from RMS advising the matter has been referred for investigation, (copy of RMS letter provide to Councillors on 17/12/13.)

 

Raised at the Traffic Committee on 4/2/14.  RMS advised that the matter is being investigated.

9

SF600

13/11/13

That a further report come to Council on the estimated cost of the proposed subdivision of land adjoining the Macksville Sewerage Treatment Plant and the recommended terms of any agreement with Mr Gordon.

 

GM

Awaiting lodgement of EIS.

10

SF 825

13/11/13

There be an annual report on the disposal of Council owned surplus materials and small equipment; the items disposed of; how they were disposed of; and the prices received.

 

AGMES

Report to July 2014 Council meeting.

11

SF642

28/11/13

That Council review both the Pesticides Use Notification Policy and Noxious Weed Policy.

AGMES

Report to April 2014 meeting and will include the State change to Noxious Weeds Act.

DECEMBER 2013

12

SF1830

11/12/13

Council consider options for upgrading its Pound when it considers its draft budget

 

GM

Report February/March 2014

Deferred to April 2014

 

Proposed upgrade included in Draft Budget.

 

13

SF1830

11/12/13

That grants be sought to assist with the Pound upgrade costs.

 

GM

Report February/March 2014

DLG have announced a grant scheme arising out of the Companion Animals Taskforce.  Will need to await the formal release of the funding guidelines and criteria.

14

SF1830

11/12/13

That an on-line companion animal re-homing scheme via the website, Facebook and the local veterinary clinics start as soon as possible.

 

GM

Implementation January 2014.

Update as at 6 February 2014 - Ranger and Manager Information Technology refining template for website and newspaper advertising as well as operational arrangements eg, length of time animals are held, whether website is updated daily, animals unsuited to re-homing.  The view of Council’s Ranger is that animals which are deemed unsuited to re-homing should not be part of the re-homing scheme.  These constitute the large majority of animals euthanized at the pound and comprise animals with a vicious nature or with health risks.

Status as at 17/3/2014 – software has been acquired and installed and is being tested.

 

15

SF1830

11/12/13

Council contact local media outlets to establish whether as a community service they would be prepared to promote Council’s initiative to save animals from euthanasia and that a media release be issued once the web based animal re-homing scheme is operating.

 

GM

MDE

Implementation January 2014.

 

Update as at 6 February 2014 – as per comment on preceding item.

16

SF1915

11/12/13

Council note that before a determination as to whether the pool inspection program be shortened, a compilation of the pools is required through investigation of aerial photographs and the current pool register and that a further report be provided to Council once staff have completed this investigation.

 

GM

MBD

April 2014

17

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

18

SF1856

11/12/13

Council invite Mr Kent Lee (LLS Chair) to make a presentation on the Local Land Services

 

GM

Invitation issued 10 January 2014.

Follow up letter sent 20 February 2014

19

SF6515

11/12/13

(Macksville Industrial Estate Channel Remediation Works) That Council seek legal advice as to the ownership of the lot containing the drainage channel in the event that Eureka 2 Project 6 Pty Ltd becoming insolvent and the responsibility of liability to rectify the channel.  That following legal advice, Council receive another report to determine whether Council should issue a Notice of Intent to issue an order for the remediation of the drainage channel which shall include the terms of the proposed order to be issued to Eureka 2 Project 6 Pty Ltd a) to provide a firm timeline for the remediation of the blocked & unstable drainage channel b) carry out initial works to improve the integrity & capacity of the existing blocked drain c) carry our works that will provide for a permanent solution to unstable drainage walls and floor to the satisfaction of Council.

 

AGMES

Report in February 2014

 

Has not been actioned as yet - Council advised that the company has already been placed into liquidation. Brief being redrafted for the legal advice and report to April Council meeting.

JANUARY 2014

20

SF1933

16/01/14

DA 2013/170 (Boundary adjustment, shed, depot at Valla) be called in for determination by Council and there be a site inspection.

 

GM

Additional information in relation to the proposed crushing and processing of material is to be submitted by a planning consultant.  At this stage it is unknown when the application will be referred to Council for determination.

21

SF1855

16/01/14

Council resolve to progress to detail plans for River Street – Macksville Streetscape Improvement

 

GM

The consultant is to be engaged in February 2014 to prepare the plans.  The matter was presented to the Local Traffic Committee on 5 February 2014.

22

DA2012/069

16/01/14

Council seek a delegation with the Hon. Andrew Stoner regarding a reduced speed zone on the Pacific Highway at the Upper Warrell Creek Road intersection.

 

AGMES

Delegation has not been organised as yet.  RMS has provided verbal information that the speed zone will be reduced. Council waiting for formal confirmation.  If the letter is not forthcoming, the delegation will be organised.

 

23

SF1947

16/01/14

Investigate the possibility of reporting DA’s lodged in the previous month.

 

GM

Report in March 2014.

Deferred to April 2014

24

SF1031

30/01/14

Review Code of Meeting Practice to provide greater clarification of the term “due notice” in relation to business transacted at Council meetings; the conduct of public forums and any other matters that need updating or review.

 

GM

Report April 2014

25

SF1933

30/01/14

Council receive a report on possible ways to remedy time wasting associated with the approval of minor donations.

 

GM

Advice sought from DLG.

 

Report March 2014

Still awaiting advice from DLG, deferred to April 2014

26

SF1031

30/01/14

A further report on the draft Rates Hardship Policy be considered by Council on 13 March 2014 (following the close of the submission period).

 

AGMCS

Submissions close on 23 March.

Report 10 April 2014

FEBRUARY 2014

27

SF1933

13/02/14

Council erect flood height indicators at the causeway located 100m before 71 Sundowner Road.  Council receive a brief report on the merit or otherwise of naming the causeway.

 

AGMES

Report on the naming of causeway/floodway to April 2014. Instructions have been issued to install flood height.

28

SF1933

13/02/14

Council consider a budget allocation of $10,000 for the purpose of recognising and/or supporting existing businesses within the Nambucca Valley ….

 

GM

Report May 2014

29

SF734

13/02/14

Council defer the request from the Leckie’s to acquire a small section of Gordon Park and request representatives of Crown Lands come to Council to explain the proposal and its implications.

 

GM

Letter to Crown Lands’ representatives requesting their attendance at a Council meeting sent on 11/02/14.  Email acknowledgement received the same day.

30

SF1755

13/02/14

Council receive a brief report from the AGMCS indicating the progress in his section, strengths and weaknesses and future direction.

 

AGMCS

Report to March 2014.

 

Deferred to April 2014.

31

SF1479

27/02/14

There be a further report to Council on the proposed sale of proposed lots 11 and 12, Railway Road, Nambucca Heads.

 

GM

Report to meeting in April 2014

32

SF844

27/02/14

That Council prepare a Dam Filling Options report as required by the Office of Water and undertake consultation with Fisheries, EPA and downstream landholders.

 

AGMES

Report July 2014

33

DA2011/071

27/02/14

Council investigate whether NVC meets the requirements of the LG Act for a consideration in the reduction in (footpath occupation) fees …

 

AGMES

Report to April


 

MARCH 2014

34

PRF28

13/03/14

Council receive a report on the cost of installing interpretive signage in relation to flying fox habitat with appropriate warnings etc.

 

GM

Report April 2014.

35

SF125

SF1933

27/3/14

Report on staff training outlining what staff training requirements are, compared to training offered; perceived benefit/value/effectiveness of training

 

GM

MHR

Report May 2014

36

SF706

SF1933

27/3/14

Convene community forum to develop strategies to reduce crime and consider impact of closure of M/V Court House

 

Identify interested community groups

 

Council liaise with Bellingen council on potential closure of both M/V and Bellingen Court Houses

 

GM

Await outcome of meeting on 13 April at Nambucca Heads Bowling Club

37

SF86

SF1933

27/3/14

Council receive a report on the request from VRA to reallocate one or both returned SES 4WD vehicles to the VRA

 

AGMES

April Meeting

38

SF841

SF1933

27/3/14

Council make further representations re the option of bridging the NV floodplain in preference to a filled embankment and culverts.

 

Council make representations to the Minister re concerns regarding impact of construction phase – cut and fill and length of construction period and long term maint-enance costs and impact of addition flooding issue.

 

 

AGMES

Letter drafted 3 April 2014

39

SF1431

27/3/14

Council require that within 8 weeks Groundwork Plus provide Council and the EPA with a complete and current QEMP

 

GM

Letter drafted weekend 4 April 2014

40

SF1930

27/3/14

Council advertise a change in fees & charges to sell dogs from the pound

 

MDE

 

41

SF1541

27/3/14

Commercially zoned land – Council receive a further report for endorsement of a planning proposal once the matter has been further investigated.

 

GM

Report May 2014

42

SF732

27/3/14

Council receive a report on what it needs to make an application for funding under the NSW Gov Sust Dredging Strategy to develop a strategy and the costs involved.

 

GM

Report May 2014

43

SF251

27/3/14

Council workshop the Donations Program prior to the commencement of the next Council Meeting

 

AGMCS

Tentatively arranged workshop but awaiting Councillors’ responses (only one response received as at 2/4/14)

44

SF1621

27/3/14

Comments to MWS by 1/4/14 re adoption of T of R for the Off River Storage Monitoring Committee

 

The adoption of the Adaptive Management Strategy be conserved by the River Monitoring Committee.

 

AGMES

Memo being drafted to Councillors

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                    10 April 2014

General Manager's Report

ITEM 9.2      PRF54              100414         Gumma Reserve

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager; Wayne Lowe, Manager Business Development         

 

Summary:

 

Council is making good progress with the upgrading of the Gumma Reserve.  This is mainly a consequence of $110,000 in grant funding from the Public Reserves Management Fund.  However from feedback received over the past 4 months there needs to be further changes made to camping fees and allowing dogs on leads if Council is to maximise the income from the Reserve and its economic benefit to the Shire.

 

 

Recommendation:

 

1        That the camping fees for the Gumma Reserve be:

 

·             $20 per site per night in the NSW Christmas school holidays, the Easter school holidays and           the September/October school holidays with the maximum number of people allowable per site being five.  Additional persons to be charged at $5.00/head.

 

·             $12 per site per night outside of the NSW Christmas school holidays, the Easter school holidays and the September/October school holidays with the maximum number of people allowable per site being two people.  Additional persons to be charged at $5.00 per person.

 

·             $10 per site per night outside of the NSW Christmas school holidays, the Easter school holidays and the September/October school holidays for single travellers.

 

2        That Council allow dogs on leads at the Gumma Reserve up until November 2014 and review           the situation prior the peak season.

 

3        That Council charge a fee for dogs of $2.00 per night to cater for the cost of dog poo bags           together with their disposal.

 

 

OPTIONS:

 

There are many potential options in relation to the management of the reserve, the applicable camping fees and whether or not dogs are allowed in the Reserve.

 

 

DISCUSSION:

 

Progress with Primitive Camping Ground Upgrade

 

Council received grant funding under the Public Reserves Management Fund of $111,000 for the upgrading of the Gumma Reserve primitive camping ground.  The grant funding was to renovate the existing amenities building and replace the previous failing septic tank with a 22,000 litre pump out effluent management system as the $111,000 would not have been sufficient funds to build a new building above the existing high flood mark and install a new effluent system.

 

The project was completed before Christmas.

 

A new solar system was installed prior to the Christmas period break providing power for lighting at night for campers and for the emergency light identifying that the effluent requires pump out to avoid a possible pollution event.

 

The project required dewatering to keep groundwater out of the excavation required for the three large subsurface tanks.  The project coordination was effective with the tanks installed and connected between the17th – 19th December allowing for the fencing and earthworks to be completed before the Christmas break up on 24th December.

 

The key to sustainability of the new effluent pump out system is to stop any excess water running into the effluent system thus requiring fewer costly pump outs. As the new effluent system separates solids from liquids, the new pump out charges for receiving the effluent at Council’s sewage treatment plant are 50% lower than the previous charge.  Other works to deliver water efficiencies will be to install spring loaded taps in the wash basins.  This will occur after the Easter school holidays.

 

Even though council staff had the new effluent system installed many issues remained and ongoing works were required to renovate the amenities building, install a new solar energy system and install new cisterns.  Arrangements are currently being made to install a new bore to draw better quality water for 2 new outdoor showers.  The new bore is expected to be installed after the Easter school holidays.

 

An effluent dump point has also been installed on site for use by self-contained motor homes and caravans and to stop any illegal dumping near the reserve.

 

The other work proposed with the grant funding is the provision of two x double gas barbeques with shelters.

 

After this work is completed there will be a check of expenditure against the grant funding and if there is any residual grant funds, arrangements will be made to obtain authorisation for expenditure on other work associated with the Reserve.

 

Income & Expenditure

 

Since late 2013 Council’s Manager Business Development has moved away from Council “day labour” staff to collect fees, clean toilets and remove rubbish with a set contract rate.  Lawn mowing at the Reserve is already undertaken by a contractor. 

 

In twelve months’ time Council will have accurate cost data and will be in a position to seek expressions of interest for the contract management of the Reserve.

 

Over the school holiday period, whilst the income exceeded the expenditure for the total six week period some visitors made it known that they were leaving earlier than previous years due to the increased fees.  Other than the peak Christmas week there was still available camping space over the January/ February period. Many locals did not leave caravan and tents on site for extended periods visiting the site periodically as claimed was taking place in previous years.

 

Electronic Booking and Banking

 

Both electronic booking and banking was trialled unsuccessfully over the peak period.  Unfortunately whilst there is mobile telephone reception at the site, the signal strength was inadequate for a wireless debit/credit card reader.

 

Brochure

 

A brochure was produced that clearly identifies the camping terms and conditions.  It provides that no tents should be erected within 2.5m of any other tent group and that there be 3m separation for caravans.

 

Fees and charges

 

Council’s Manager Business Development is of the opinion that the existing fees and charges require amendment to be competitive with the broader tourism industry. It is in Council’s interest to have the reserve used by the grey nomads in the quiet non-school holiday periods.  Usually they travel single or in pairs and $12.00 per night is the average going rate for off season, not including National Parks where $28.00 per night is the average.  However National Parks often deliver hot showers and full time rangers/caretakers.

 

The existing fees set at $20.00 for a family of five plus $5.00 per person was accepted by most that attended to the reserve over the Christmas holiday period and could be slightly increased in the future to manage any over demand. It is suggested there be no change to these fees at the moment.

 

However if Council seeks to place the Gumma Reserve as a competitive tourism product in the market then Council will need to meet the needs of the market and build the off season stop overs. The recommended reduction in fees and charges to $12 per night for 2 people, plus $5.00 per extra person in off season periods should build the business.

 

Dogs

 

Many complaints were received about the decision to not allow dogs in the Reserve after March 2014.  There have been no reported problems caused by dogs in the Reserve.  A “no dog” policy will be a significant disincentive to off season use by “grey nomads”, many of whom travel with their dog (usually small).

 

In the tourism industry it is becoming more common practice to accept dogs at caravan and camping site.  If council is keen on growing the business and patronage at the Gumma reserve to improve its financial return and the overall economic benefit to the Shire, then allowing dogs on leads would only attract more visitation and increased business.

 

The other problem is that many locals attend the Gumma reserve on day visits and bring their dogs.  This will cause problems for the contractors when collecting fees from campers with no permanent caretaker on site to manage day visitors. There will be inconsistencies in the way the site is managed, potentially with day visitors bringing their dogs onto the Reserve whilst Council prohibits campers from having dogs on the Reserve.

 

 

CONSULTATION:

 

There has been consultation with the Manager Business Development, the General Manager and with the contractors who have been collecting camping fees.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant implications for the environment.  If leashed dogs are allowed on the Reserve then Council should provide “doggy poo” bags as are supplied at other Reserves used by dogs.

 

Social

 

There is a growing recognition of the importance of “dog friendly” camping and caravan sites, particularly to older “grey nomad” tourists who travel with a companion animal.

 

Economic

 

The economic implications are discussed in the report.  The major economic benefit to the Shire is in attracting tourists from outside the local government area and encouraging them to stay and spend in the area.  To this extent Council’s target market should be visitors, many of whom are “grey nomads”, who often arrange trips outside of school holidays

 

Risk

 

There are a number of risks in operating the Gumma Reserve.  Council has attended to the major identified risk being the failing septic tank which has now been replaced.  The report mainly concerns the risks to developing a sustainable business model for the Gumma Reserve, in terms of camping fees and allowing dogs.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The report concerns the risk to revenue as a consequence of the existing camping fees and proposed prohibition on dogs.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

The change to contracted provided services has freed up the time available to Council’s town services staff and Rangers (the latter were collecting the fees).

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                    10 April 2014

General Manager's Report

ITEM 9.3      SF1479            100414         Purchase of Council Industrial Land - Lot 11 Railway Road Nambucca Heads

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager; Wayne Lowe, Manager Business Development         

 

Summary:

 

Council has received an offer to lease and purchase the proposed Lot 11 in a subdivision of Council’s industrial land in Railway Road, Nambucca Heads.  The proposed Lot 11 has an area of 4,450 square metres.  The Precision Placement Group Pty Ltd has submitted an offer to Council to lease the land for six (6) months for the amount of $425 per week and then purchase the undeveloped land for $245,000.  They seek twelve (12) months to complete the works necessary to comply with the development consent for the subdivision.  The new lot will then need to be registered before the transfer can be completed.

 

The offer which Council has received is consistent with a recent valuation for the land Council has obtained from Herron Todd White.  They assessed market rental “as is” to be $22,250 per annum excluding GST and current market value “as is” to be $245,000 excluding GST.

 

 

Recommendation:

 

1        That Council accept the offer from the Precision Placement Group Pty Ltd to lease the proposed Lot 11 for six months for the amount of $425 per week excluding GST and purchase the land for $245,000 excluding GST.

 

2        The Council’s seal be attached as required to documents associated with the transaction.

 

 

OPTIONS:

 

Council has the option of not selling the land or seeking a different price.

 

 

DISCUSSION:

 

The Precision Placement Group Pty Ltd provides scaffolding services to contractors upgrading the Pacific Highway.  They are seeking a depot in the Nambucca Valley for the Highway upgrade work which is now underway.

 

Council’s Manager Business Development responded to an enquiry from the firm and following an inspection of Council’s land on Railway Road discussions progressed in relation to leasing and purchasing the land.  Council obtained a valuation from Valuers Herron Todd White for leasing and acquisition “as is” which has now been agreed to.  A copy of the valuation report from Valuers Herron Todd White is attached.  A copy of the offer from Precision Placement Group Pty Ltd is also attached.

 

The proposed leasing will be undertaken as part of the sale, ie there will be an exchange of contracts which will incorporate the leasing and provide for a twelve (12) month period to undertake the required civil works for the subdivision and obtain a subdivision certificate with registration and settlement to occur within an agreed period after that.

 

The proposed leasing and sale will stimulate economic activity in Nambucca Heads and provide Council with funds to enable its property development reserve to undertake further land development work.

 

 

CONSULTATION:

 

Manager Business Development

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The land is cleared of vegetation.  There are no significant environmental implications.

 

Social

 

There are not significant social implications.

 

Economic

 

The proposed development of the land will provide an economic stimulus to Nambucca Heads.  The ongoing use of the land will provide some additional employment opportunity.

 

Risk

 

Council’s Solicitor has indicated the proposed arrangement can be satisfactorily expressed in a binding contract with little risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The sale of the land will be incorporated in the 2014/15 budget.

 

Source of fund and any variance to working funds

 

The rental income will make a minor contribution to Council’s working funds in 2013/14.  Most of the rental income will be received in 2014/15.

 

Service level changes and resourcing/staff implications

 

There is no impact on service levels.

 

Attachments:

1

9209/2014 - Valuation Report - Lot 1 Railway Road

 

2

8463/2014 - Letter of offer for sale and lease

 

  


Ordinary Council Meeting - 10 April 2014

Purchase of Council Industrial Land - Lot 11 Railway Road Nambucca Heads

 





























Ordinary Council Meeting - 10 April 2014

Purchase of Council Industrial Land - Lot 11 Railway Road Nambucca Heads

 


Ordinary Council Meeting                                                                                                    10 April 2014

General Manager

ITEM 9.4      SF1639            100414         Economic Directions Committee

 

AUTHOR/ENQUIRIES:    Wayne Lowe, Manager Business Development; Michael Coulter, General Manager         

 

Summary:

 

Council’s Economic Directions Committee met on Tuesday 25 March 2014 in the Council Chambers.

 

A copy of the Minutes is attached.

 

 

Recommendation:

 

That Council note and receive the minutes of the Economic Directions Committee which was held in the Council Chambers on 25 March 2014.

 

 

 

OPTIONS:

 

1        Council can adopt the recommendation

2        Council can reject the recommendation

 

 

DISCUSSION:

 

As per the minutes

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Has no environmental impact.

 

Social

 

Can provide outcomes that provide a better social environment.

 

Economic

 

The Economic Directions Committee would be able to support economic development and Council initiatives to assist in employment creation, investment attraction and infrastructure development.

 

Risk

 

Has no risk to Council.

 

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No financial implications at this point.

No direct impact on the current budget.

 

Source of fund and any variance to working funds

 

Not applicable.

 

 

 

Attachments:

1

6382/2014 - Minutes - Economic Directions Committee - 25 March 2014

 

  


Ordinary Council Meeting - 10 April 2014

Economic Directions Committee

 

 

PRESENT

 

Cr Rhonda Hoban

Mayor

Cr John Ainsworth (Chair)

Deputy Mayor

Cr Brian Finlayson

Councillor

Michael Coulter

General Manager

Wayne Lowe

Manager Business Development

Steve Benson

Tinks

Paul Hoffman

Express Coaches

Robyn Kennedy

Nambucca River Houseboats

Barry Kerr

 

Joe Saliba

 

Adrienne Smith

MidCoast Trucks

 

 

APOLOGIES

 

Peter Trisley

Trisley’s Betta Electrical

 

 

CONFIRMATION OF MINUTES OF PREVIOUS MEETING – 28 JANUARY 2014

 

The minutes of the Economics Directions Committee held on 28 January 2014 were adopted. (Hoffman/Hoban)

 

 

BUSINESS ARISING FROM PREVIOUS MINUTES

 

There was discussion about the ADSL connection of the Macksville industrial area.  It was queried why the industrial estate could not connect to the wireless NBN.

 

RESOLVED:               (Hoffman/Smith)

Agreed to discuss with the Hon Luke Hartsuyker MP the provisions of wireless NBN to the Macksville industrial estate or at least an interim period until fibre optic is available

 

 

GENERAL BUSINESS

 

1          CELEBRATE BUSINESS AND INDUSTRY BUSINESS NETWORKING DINNER (INDUSTRY DEVELOPMENT)

 

RESOLVED:               (Hoffman/Saliba)

That the Committee support the concept of a celebrate business and Industry Business Networking Dinner as proposed by Council’s Manager Business Development as a means of showcasing business and marketing the businesses and the Shire.

 

2          PROPOSED ALDI SUPERMARKET DEVELOPMENT   3–5 YEAR PLAN AND SITE SELECTION

 

The Manager Business Development provided a briefing on Aldi’s proposal to establish a supermarket in a 3-5 year time frame.

 

 

OTHER BUSINESS

 

·     Barry Kerr raised issues Nambucca Valley Care has had with Council over fees and other matters.  Janine Reed advised Barry that Council could have given more help to Nambucca Valley Care being a registered charity with fee relief and other matters.

 

·     Deputy Mayor John Ainsworth raised State Government grant funding which has been made available for maintenance dredging.  There was discussion about the environmental issues of selling the sand.  It was advised that maintenance dredging did not allow the sale of the dredged sand.

 

·     Report on land stock held by Council.  Briefing provided by Manager Business Development.

 

 

NEXT MEETING

 

It was agreed that the next meeting of the Committee would be held in approximately two (2) months.

 

 

MEETING CLOSURE

 

The meeting closed at 1.07 pm. 

 

 

 

 

Cr John Ainsworth

CHAIRPERSON

 


Ordinary Council Meeting                                                                                                    10 April 2014

General Manager's Report

ITEM 9.5      SF1920            100414         Minutes of the Access Committee meeting held 25 March 2014

 

AUTHOR/ENQUIRIES:    Coral Hutchinson, Manager Community and Cultural Services         

 

Summary:

 

The minutes of the Nambucca Shire Council Access Committee meeting held Tuesday 25 March 2014 are attached for Council’s endorsement. 

 

There are 2 recommendations for Council’s attention.

 

 

Recommendation:

 

1.      That Council endorse the membership of the Nambucca Shire Council Access Committee being Shirley Holmes (Chairperson), Cr South (Deputy Chair) and members listed as follows Cr Anne Smyth, Lyndel Bosman, Les Small, Lee-anne Funnell, Margaret Hutchinson, Jenny Adams, Kerry Sanders, Keith Davis, Alba Sky, Dorothy Secomb and Peter Shales.

 

2.      That the minutes of the Nambucca Shire Council Access Committee meeting held 25 March 2013 be endorsed.

 

 

OPTIONS:

 

Council has the option of not endorsing the minutes or making additional or alternative resolutions.

 

 

DISCUSSION:

 

Nothing required.

 

CONSULTATION:

 

Manager Technical Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified

 

Social

 

Nothing identified

 

Economic

 

Nothing identified

 

Risk

 

Nothing identified

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing identified

 

Source of fund and any variance to working funds

 

Nothing required

 

Service level changes and resourcing/staff implications

 

Nothing identified

 

 

Attachments:

1

7277/2014 - Minutes - Access Committee - 25 March 2014

 

  


Ordinary Council Meeting - 10 April 2014

Minutes of the Access Committee meeting held 25 March 2014

 

PRESENT

 

Mrs Shirley Holmes (Chairperson)

Mr Les Small

Ms Lee-anne Funnell

Ms Lyndel Bosman (Guide Dogs)

Mr Peter Shales

Mr Keith Davis

Cr A Smyth

Ms Coral Hutchinson

Ms Melissa Fitzgerald

 

 

 

APOLOGIES

 

Ms Margaret Hutchinson

Dr Dorothy Secomb

Ms Alba Sky

Ms Jenny Adams

 

 

Assistant General Manager Corporate Services Report

ITEM 3.1   SF1920           250314   Confirmation of the Minutes of the Previous Meeting held 25 February 2014

Recommendation: (smyth/davis)

 

That the minutes of the meeting held 25 February 2014 be endorsed. 

 

 

 

 

ITEM 3.2   SF1920           250314   Business Arising from Previous Meeting held 25 February 2014

Recommendation:

 

That the matters arising from the minutes of the 25 February 2014 be noted, particularly the advice of the release of the Report to the Parliamentary Joint Standing Committee on Road Safety regarding motorised scooters.

 

Note:  a list of suggestions regarding the pedestrian refuge in Riverside Drive Nambucca Heads was tabled and will be referred to Council’s Engineers. 

 

 

 

 

ITEM 3.3   SF1920           250314   Correspondence to the Access Committee meeting 25 March 2014

Recommendation:

 

That the correspondence be noted with the addition of the Paraquad News March 2014 edition.

 

 

 

 

ITEM 3.4   SF1920           250314   Report on General Business to the Access Committee 25 March 2014

 

The following trouble spots were noted:

 

1.   A-frame sign for Hearing Service outside Doctor’s surgery in Ridge Street (Keith Davis to advocate on behalf of the Committee.)

2.   Flags and sign outside Seascape Mall (Cr Smyth to visit the shop and advocate for appropriate placement.)

3.   Nambucca Hotel – small step at back door is not accessible (Lee-ann Funnell will take photographs).

4.   Nambucca Heads Golf Club – heavy door and small step is an access problem.

5.   Star Street Medical Centre, main entrance and steep gutter limits access.

 

An audit service provided by Coffs Harbour and Port Macquarie Access Committees was noted.

 

 

 

 

ITEM 3.5   SF1920           250314   Annual Confirmation of Committee and Election of Officer Bearers

Recommendation: (smyth/HOLMES)

 

That Council endorse the office bearers being Shirley Holmes (Chairperson), Cr South (Deputy Chair) and members of the Access Committee listed as follows Cr Anne Smyth, Lyndel Bosman, Les Small, Lee-anne Funnell, Margaret Hutchinson, Jenny Adams, Kerry Sanders, Keith Davis, Alba Sky, Dorothy Secomb and Peter Shales.

 

Note:  Ms Coral Hutchinson will provide secretarial duties but is not a voting member of the Committee. 

 

 

   

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 22 April 2014 commencing at 2.00 pm.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being      3.17pm. 

 

 

 

………………………………

(CHAIRPERSON)

 


Ordinary Council Meeting                                                                                                    10 April 2014

General Manager's Report

ITEM 9.6      SF922              100414         ANZAC Day Centenary Committee Plans for 2015

 

AUTHOR/ENQUIRIES:    Coral Hutchinson, Manager Community and Cultural Services         

 

Summary:

 

With ANZAC Day 2014 approaching, a short report on the progress and plans by the ANZAC Day Centenary Committee is timely.

 

The Committee was formed late in 2011 to commence planning for commemorations to mark 100 years the ANZAC landing at Gallipoli.

 

The Committee meets monthly to plan for activities leading up to ANZAC Day 2015 and meetings are attended by the Manager Community and Cultural Services when available.

 

 

 

Recommendation:

 

That the plans for ANZAC Day 2015 proposed by the ANZAC Day Centenary Committee be noted.

 

 

OPTIONS:

 

Endorse the recommendation or some other of Council’s choosing.

 

DISCUSSION:

 

The Nambucca Valley ANZAC Centenary Committee was established to commence preparations for the celebration of the centenary of the ANZAC landings at Gallipoli in 1915.  The Committee has the support of all of the Nambucca Valley’s RSL Sub-branches, the Nambucca Valley Naval Association and the Frank Partridge VC Military Museum Committee along with Council, local schools and other community organisations.

 

The Committee has established that of over 650 men who were born or enlisted from the Nambucca Valley during the Great War, at least 69 gave their lives for their country with countless others maimed for life. 

 

The Committee intends that on ANZAC Day 2015, a single ANZAC Day parade will be held in the Nambucca Shire and that the parade will take place in Bowraville.  Bowraville was selected as the focus for the commemoration because it was the seat of government in 1915 and was the site of the first war memorial which was unveiled on 25 October 1924.  It is also home to our well-respected military museum, whose Committee was instrumental in launching local plans for centenary activities. 

 

A draft program, which will have a test run in 2014, provides for local towns and villages to host their own dawn services, luncheons and afternoon activities at the various RSL and Ex-services Clubs around the valley.  It is therefore proposed that the Bowraville parade and commemorations commence at 10 am and be concluded by 12 noon. The Committee has been working with local schools as it intended that school students play an active role in the Bowraville parade and service. 

 

The Committee is planning a fund raising luncheon later in 2014, and has been making applications for grants and seeking sponsorship from local businesses to cover costs.  A souvenir 2015 program is proposed.  Members of the Committee have also been preparing articles of interest for the Guardian News; collecting photographs and compiling more thorough lists of our diggers.

 

 

CONSULTATION:

 

Nothing required.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No sustainability issues identified.

 

Social

 

There are significant social benefits when communities remember, commemorate and celebrate significant events together.

 

Economic

 

The Bowraville Program has been designed so as not to impinge on any economic offshoots for other towns and villages.

 

Risk

 

A Risk Assessment of the 2015 event will form part of the Application for Event on Council Land. 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing identified.

 

Source of fund and any variance to working funds

 

The Committee has applied to Council for financial support under its Donations Policy.

 

Service level changes and resourcing/staff implications

 

Nothing identified.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                    10 April 2014

General Manager's Report

ITEM 9.7      SF1947            100414         Outstanding DA's greater than 12 months, applications where submissions received not determined from 14 -28 March 2014

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (One application is in excess of 12 months old).

 

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

Recommendation:

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

TABLE 1:       UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2012/011

03/02/2012

Nambucca Gardens Estate 346 Lot Residential Subdivision with Residue, Associated Works – Staged

Lot 2 DP 1119830, Alexandra Drive, Bellwood

134 public submissions

Submissions outlined in previous report to Council 27 September 2012 – Item 10.1

Voluntary Planning Agreement supported by Council at its 28 February 2013 meeting.

Meeting with applicant and planning agreed that Council would assess its section of the link road under Part 5 of the EPAA.  Concept plan for Link Road currently being prepared for assessment.  Will be exhibited with VPA.

Status report to Council meeting 16 October On-site briefing meeting held with JRPP 18 October 2013 – advice to be sought from applicant.

 

Report in Business Paper of 13 Nov 2013.

 

Please note that there is two unresolved Development Applications in Excess of 12 months old.

 


TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2013/092

29/08/2013

Health Services Facility & Subdivision

Lot 1 DP 1004209 & Lot 22 DP 1161807, Centenary Parade, Nambucca Heads

4 public submissions

 

·     Zoned community land and should be left that way.

·     Should be located closer to other health facilities or other appropriate zonings

·     Only one entry and exit road (Centenary Parade) therefore increasing traffic to area and can be dangerous with lots of school children. Issues with emergency evacuations

·     Parking an issue during carnivals etc

·     Little consultation into the development of this Health Care Centre - request for dialysis services to be included in the new centre

·     Existing levels and types of crimes already in area maybe exacerbated

·     Re-zoning costs borne by Council not required for alternate sites

·     Request for further consultation with police, schools, school bus providers and other primary health providers for another site

Matters pertaining to comments on the submissions particularly the type of health services provided and need for, car parking and traffic – Referred to Applicants Consultant

 

In principal support provided by Council.  LEP Amendment referred to DOP for consideration.  Conditions forwarded to applicant for consideration by the Crown.

 

Awaiting Planning Proposal and resolution of land sale

Report deferred for Council determination 10/4/2014

2013/170

18/11/2013

Boundary Adjustment, shed, operate depot

Lot 2 DP 881651, 296 Valla Road, Valla

11 public submissions

 

·     Land zoned Agricultural/Rural and this is to establish an Industrial enterprise

·     Industrial site planned for the Cow Creek area and this is where should be located

·     More than enough trucks on Valla Road especially with the application for the Valla Quarry being considered with more trucks

·     Applicant owns very large machinery

·     Increase in residential numbers over the past years therefore increase in vehicles and these will have to compete with industrial vehicles

·     Increase in noise and dust

·     If granted, potential to cause a decrease in the value of the land

·     Water issues – drains directly into Deep Creek and floods are observed frequently on this land

·     Air quality reduced by dust and toxics

·     Green fill would be odorous – comparable to a rubbish tip

·     Valla Road is not coping with current usage with pot holes – stone chips are common

·     No compatibility of the proposal to adjoining grazing properties

·     No mention of 2 operations involving use of concrete crusher and greenwaste tub grinder which is exceedingly noisy

·     Disagree with “development compatible with adjoining neighbours”

·     Feeders – running times and how monitored, location

·     No selling of materials – secondary aggregate is valuable commodity

·     Water pollution

·     Most properties in neighbourhood are rated Residential/Village Estate not compatible to industrial

·     Directors do not reside near property so removed from noise pollution

·     Visual amenity

·     Staff amenities not appear convenient for industrial use

·     Unsupported by adequate environmental impact studies

·     Council setting precedent for the use of vital agricultural land

Notification period extended for a further 14 days

Additional information requested

 

·     SOEE

·     Small vegetable garden near by

·     No adjoining properties have similar development – how compatible

·     Servicing of site for plant and vehicles – what petroleum being used and storage

·     Drainage bunded to prevent fuels into water table

·     What sort of clean fill

·     Recycled materials being used – what

·     ? weekday will allow for non impact crushing and plant operation

·     Construction of sediment ponds

·     Rubbish – increase in traffic

 

1 late submission

Applicant finalising information required

2014/001

02/01/2014

Tourist Accommodation

Lot 3 DP 1035204, Seascape Place, Scotts Head

1 submission received and requested that content remain confidential

2013/183

12/12/2013

Part Collector Road

Lot 74 DP 832082, Marshall Way, Nambucca Heads

15 public submissions

·      Increased traffic flow

·      Large delivery trucks and semi-trailers driving up quiet street

·      Impact of traffic with older residents of area eg Osprey Villas and Farrington Village

·      Thought to be a closed road

·      Decrease in land and house values

·      Increased noise

·      Traffic from homes onto street causing traffic hazards

·      Road in poor condition

·      Short cuts to Waste Transfer Centre and to and from Bowraville and other facilities at Plaza and area

·      Concerned over Endangered Ecological Community Swamp Sclerophyll Forest

·      Even though no recorded sites of Aboriginal cultural heritage values with the property does not mean there are not any

·      120m away fence shows little respect for area given

·      Provision of screening does not satisfy “the Aboriginal People”

·      Concerns of the men of the Gumbaynggirr Nation to be taken into account and the Aboriginal Cultural Heritage Management Plan 2003

·      Playing Fields will be exposed to traffic

·      Endangered swamp area

·      A number of steep driveway accesses

·      Reduction of speed limit to 40km/h in vicinity of the Plaza and Medical Centre

·      Vehicles parked on both sides of road at Pre-School

·      Vehicles go round RoundaBout the wrong way

·      Negative effect on Koala population

·      Means to “backdoor” to earlier DA2012/11

·      Statement of Environmental Effects associated with Collector Road does not address traffic issues

·      Dispute Traffic Report which states that traffic will use Old Coast Road overpass as consider vehicles will use Marshall Way

·      Sell properties

·      Conflict of Interest

·      Acid Sulphate soils

 

Planning Consultant to work in house and provide report

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    10 April 2014

General Manager's Report

ITEM 9.8      SF1947            100414         2014 March - Development Applications Received

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigate the possibility of reporting Development Applications lodged in previous month.”

 

Below is a list of Development Applications and Complying Development Applications received in March 2014 as at 2 April 2014.

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in March 2014 be received for information.

 

OPTIONS:

 

DA No

Date Received

Applicant/Owner

Proposal

Property

Amount

2014/034

03/03/2014

Mr B Caslick for Faringdon Village

Garage

Lot 1 DP 842652, 1 Faringdon Close, Nambucca Heads

3,500

2014/035

04/03/2014

Amos & McDonald Surveyors for Needham Family Trust

4 Lot Residential Subdivision

Lot 20 DP 853585, 4-10 Max Graham Drive, Valla Beach

0

2014/036

12/03/2014

Mr John Leer

Shed

Lot 38 DP 558780, 30 Hallidise Street, Nambucca Heads

9,900

2014/037

13/03/2014

Adenbrook Homes/Mr B C Piggott & Mrs E J Blake

Dwelling

Lot 168 DP 1190467, 24 Seaforth Drive, Valla Beach

263,762

2014/038

13/03/2014

Jane Morrison C/-Nambucca Heads  SLSC

Alterations

Lot 478 DP 755550, Newry Street, Nambucca Heads

13,500

2014/039

13/03/2014

David Kinnear/ Mr K M Pawsey, Mr P G Smith, Mr D P & Mrs V M Langham

Dual Occupancy (secondary dwelling)

Lot 6 Section 1 DP 758630, 94 Wallace Street, Macksville

215,000

2014/040

14/03/2014

Mick Brooks Building Design/Mr J A Newman

Continued use of additions

Lot 1 DP 1048034, 698 Gumma Road, Gumma

0

2014/041

14/03/2014

Truck OM Parts and Repairs/Yarra Steel Homes Pty Ltd

Business Identification Sign and Change of Use

Lot 1 DP 1016682, 45-47 Yarrawonga Street, Macksville

1,000

2014/042

19/03/2014

Allyson Stone

Dwelling

Lot 254 DP 755549, 803 Bellingen Road, Missabotti

120,000

2014/043

20/03/2014

Stuart Holmes/Mr S J & Mrs I E Homes

Secondary Dwelling

Lot 29 DP 816018, 10 Kimberley Grove, Nambucca Heads

76,487

2014/044

24/03/2014

Ian Massingham

Tourist Facility

Lot 80 DP 755559, 50 Elliotts Road, Tamban

93,000

2014/045

25/03/2014

Amos & McDonald Surveyors/Mr T R Munro

2 Lot Lge Lot Residential subdivision

Lot 141 DP 1081824, 513 Gumma Road, Gumma

15,000

DA No

Date Received

Applicant/Owner

Proposal

Property

Amount

2014/046

26/03/2014

Cavalier Homes North Coast/

Dual Occupancy

Lot 3 DP 1175475, 64 Helliwells Road, Missabotti

227,650

2014/047

27/03/2014

Mastergroup Pty Ltd/Mr M A Whitfield

Milk Depot

Lots 78 & 79 DP 800111, 50-52 Yarrawonga Street, Macksville

350,000

2014/048

27/03/2014

Perry Homes/Mr F A & Mrs L C Nunnari

Dwelling & Retaining Walls

Lot 164 DP 1190467, 32 Seaforth Drive, Valla Beach

273,000

 

 

 

CD No

Date Received

Applicant/

Owner

Private Certifier

Proposal

Property

Amount

2014/613

17/03/2014

Andrew Partington/Coffs Coast Enterprises Pty Ltd

Nambucca Shire Council

Change of Use

Lot 6 SP 13795, 6/42 Bowra Street, Nambucca Heads

5,000

2014/614

26/03/2014

Huon Constructions/
Mrs M P Hall

Nambucca Shire Council

Bathroom Addition

Lot 7 DP 23005, 20 Seaview Street, Nambucca Heads

9,000

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    10 April 2014

General Manager's Report

ITEM 9.9      SF1947            100414         Construction Certificates Approved March 2014

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction Certificates for the month of March 2014 as at 2 April 2014.

 

 

Recommendation:

 

That the Construction Certificates approved for March 2014 be noted and received for information by Council.

 

 

Attachments:

1

9071/2014 - Construction Certificate - March 2014

 

  


Ordinary Council Meeting - 10 April 2014

Construction Certificates Approved March 2014

 



Ordinary Council Meeting                                                                                                    10 April 2014

General Manager's Report

ITEM 9.10    SF838              100414         New South Wales Public Library Funding

 

AUTHOR/ENQUIRIES:    Tracey Ross, Senior Librarian         

 

Summary:

 

The NSW public library funding is an historic issue that has been ignored by successive NSW governments. The funding level has now reached a crisis point. The Key issues are:

·              NSW receives the lowest per capita funding for public libraries from the State Government of all

          states in Australia;

 

·           State Government expenditure on public libraries has decreased as a proportion of total public library expenditure from 23% in 1980 to 7% in 2013.

 

·           NSW Local Government Councils are currently paying 93% of the costs to operate public libraries in NSW (which are governed by state legislation);

 

·              The current NSW Public Funding Library Strategy includes three components:

o    Per capita subsidy (legislated at $1.85 per NSW resident) - $13,503,243 in 2012-13;

o    Disability and Geographic Adjustment (DGA) – includes a component of population-based payments and a proportion of payments based on five disability factors developed by the NSW Local Government Grants Commission (pre-school children; people over 65; people from a non-English speaking backgrounds (NESB); population distribution; isolation) - $6,551,966;

o    Library Development Grants - $549,996 (this amount reduced from $3.3m in 2005-06)

 

·           The NSW Public Library Funding Strategy is not indexed to population growth or the consumer price index (CPI). This means that:

Funds have been taken from the Library Development Grant pool over a number of years to meet the increased per capita subsidy costs (and the per-capita component of the Disability and Geographic Adjustment fund) as the NSW population increases each year. If the government had not provided an “additional” $2m to maintain the Country Public Libraries fund contribution in 2013-14, there would be no funding left for Library Development Grants; and

If the current funding situation is not addressed urgently, NSW councils will suffer a reduction in their Disability and Geographic Adjustment payments to meet the increase in legislated per-capita subsidy costs for additional NSW population.

 

 

 

Recommendation:

 

That Council provide support to the campaign mounted by the NSW Public Library Associations for increased State funding to Local Government for public libraries by:

 

a.       Making representation to the local State Member, the Hon. Andrew Stoner MP, in relation to the need for additional funding from the NSW State Government for the provision of public library services

 

b.       Writing to the Hon. George Souris, Minister for the Arts, calling upon the Government to implement the Reforming Public Library Funding submission of the Library Council of NSW in 2012 for the reform of the funding system for NSW public libraries

 

c.       Approving the distribution of NSW Public Library Associations campaign information in Nambucca Shire Council Libraries.

 

 

 

OPTIONS:

 

1.       That Council note the report and adopt the recommendations stated above.

2.        That Council note the report and adopt different recommendations to those stated in this report.

 

 

DISCUSSION:

 

During the 2011 election campaign, the current NSW State Government made a pre-election commitment to undertake a comprehensive review of the quantity and allocation of funding for NSW public libraries. To date there has been no significant action by the government to meet this commitment.

 

In the absence of any government action the Library Council of NSW used the government’s pre-election commitment as a trigger to convene a committee of representatives from the Public Libraries NSW Association (representing regional and rural councils and libraries), the NSW Metropolitan Public Libraries Association (representing metropolitan councils and libraries), and the State Library of NSW, to develop an evidence-based submission about public library funding.

 

The Library Council of NSW then provided a submission to the State Government called Reforming Public Library Funding in October 2012. The evidence-based submission recommended a fairer, simplified and more transparent method for the distribution of funds.

 

The following principles for a new approach were recommended:

 

·      Establish a base level of funding for councils with populations below 20,000 people (a safety net for small councils);

 

·      Grant a modest increase in per-capita allocations for all councils to recognise cost movements since 1994;

 

·      Address disadvantage transparently through the application of appropriate disability factors;

 

·      Phase out anomalies in current allocations due to former council amalgamations;

 

·      Ensure sustainability by ensuring that no council receives less recurrent funding than 2012/13; and

 

·      Build and maintain infrastructure via a substantial capital fund, entitles the Building Library Infrastructure Program.

 

The Library Council recommended that recurrent public library funding to councils be adjusted from the current $26.5m to $30m per annum from 2013/14 and indexed from the following year. This would be allocated as follows: 68% ($20.4m in 2013/14) to councils by population, with a base level of funding for councils with fewer than 20,000 residents; 17% ($5.1m) to councils by NSW Local Government Grants Commission (LGGC) disability factors to explicitly address disadvantage; and 15% ($4.5m) applied to Statewide Programs.

 

In addition, a Building Library Infrastructure Program of $30m per annum for building and maintaining infrastructure was recommended to replace the now defunct provision of grants from operating funds. This program would enable councils to renew library buildings, systems, collections and equipment in regional, urban and growth areas. It was proposed that this be phased in, rising to $30m over the years from 2013/14 and indexed thereafter.

 

Many NSW councils, including the Nambucca Shire Council, wrote to the Hon. George Souris, Minister for the Arts during 2012, urging the State Government to adopt the Reforming Public Library Funding strategy. Despite the high level of expectation that the State Government would fulfil its pre-election undertaking to review and increase its funding allocation to NSW public libraries, this did not eventuate in the 2013 state budget.

 

Campaign

 

The NSW Public Library Associations (NSWPLA), representing country and metropolitan libraries, are now coordinating a targeted campaign to bring the situation to the attention of politicians and funding decision makers to address the problem. Given that 44% of the state’s population are library users, it is anticipated that there will be strong support for the campaign in the community. Research also highlights the high value placed on public libraries by users and non-users alike.

 

 

CONSULTATION:

 

The Manager Community and Cultural Services has been consulted in the preparation of this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no environmental issues associated with this report.

 

Social

There are no social issues associated with this report.

 

Economic

There are economic issues for library funding associated with this report. If government funding levels for public libraries are not increased this will impact on the ability of local councils to sustain service levels, programs, collection and infrastructure.

 

Risk

The risks pertaining to NSW State Government funding for libraries are those of  the sustainability of library services across the state.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There is no proposed change to the current budget for the Nambucca Shire Council Libraries.

 

Source of fund and any variance to working funds

As per the above, there is no proposed change to the current budget for the Nambucca Shire Council Libraries.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                    10 April 2014

General Manager's Report

ITEM 9.11    SF446              100414         Short-term allocation of funding for Valla Beach Tennis Club

 

AUTHOR/ENQUIRIES:    Colleen Henry, Grants and Contributions Officer         

 

Summary:

 

Valla Beach Tennis Club has sought a Council contribution of $2,500 to make up a short-fall in funding the completion of its clubhouse awning and concreting project, and this has been supported in principle by the General Manager and Mayor. The project will be added to the Community Facilities and Public Open Space (CFPOS) Contributions Plan work schedule when it is completed in July 2014. 

 

 

Recommendation:

 

That Council vote to allocate the money from the General Fund.

 

 

 

OPTIONS:

 

That Council not allocate the requested funds.

 

 

DISCUSSION

 

The Valla Beach Tennis Club has obtained a Community Building Partnership Program (CBPP) grant of $3,600 recently to help fund the addition of an awning and new concrete surface on two sides of their club house.  Along with working bees and a small monetary donation from the Valla Beach Community Group, they have managed to raise additional funds for the project, but still have a shortfall of $2,500. Despite applying for a range of grants over the past two years, some with the assistance of Council’s Grants Officer, they have been unsuccessful in securing the total amount of money required for the project.

 

They have demonstrated community involvement through the donation of labour where possible, as well as initiative in finding and applying for a range of grants. The Council funding would enable them to meet the requirements under the CBPP grant and complete the project in a timely fashion.

 

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts associated with this report.

 

Social

 

The completion of the project will benefit community members and visitors who play tennis at Valla Beach.

 

Economic

 

There are no economic impacts associated with this report.

 

Risk

 

There are no risks associated with this report.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Short-term impact on the current budget.

 

Source of fund and any variance to working funds

 

General Fund. 

 

Service level changes and resourcing/staff implications

 

There are no changes to service levels or resourcing/staff implications.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    10 April 2014

General Manager's Report

ITEM 9.12    SF1148            100414         Council Ranger's Report February 2014

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Business Services Officer         

 

Summary:

 

The following is the Council Ranger’s Report for February 2014.

 

Recommendation:

 

That the report from Council Ranger for February 2014 be received and noted by Council.

 

 

 

 

Cats

Dogs

COUNCIL’S SEIZURE ACTIVITY

 

 

Seized (doesn’t include those animals dumped or surrendered)

         2

12

Returned to Owner

0

8

Transferred to - Council's Facility from Seizure Activities

2

4

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

0

4

Abandoned or Stray

1

1

Surrendered

9

3

Animals transferred from Seizure Activities

2

4

Total Incoming Animals

12

12

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

2

Sold

0

0

Released to Organisations for Rehoming

0

0

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

0

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

0

Dangerous Dogs

 

0

Owner’s Request

9

2

Due to Illness, Disease or Injury

1

0

Feral/infant animal

2

0

Unsuitable for rehoming

0

3

Unable to be rehomed

0

1

Total Euthanased

12

6

Total Outgoing Animals

12

8

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

0

4

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    10 April 2014

General Manager's Report

ITEM 9.13    SF1148            100414         Council Ranger's Report March 2014

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Business Services Officer         

 

Summary:

 

The following is the Council Ranger’s Report for March 2014.

 

Recommendation:

 

That the report from Council Ranger for March 2014 be received and noted by Council.

 

 

 

 

Cats

Dogs

COUNCIL’S SEIZURE ACTIVITY

 

 

Seized (doesn’t include those animals dumped or surrendered)

         0

4

Returned to Owner

0

0

Transferred to - Council's Facility from Seizure Activities

0

4

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

0

4

Abandoned or Stray

4

4

Surrendered

0

3

Animals transferred from Seizure Activities

0

4

Total Incoming Animals

4

15

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

3

Sold

0

4

Released to Organisations for Rehoming

0

1

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

1

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

0

Dangerous Dogs

 

0

Owner’s Request

0

1

Due to Illness, Disease or Injury

0

1

Feral/infant animal

3

0

Unsuitable for rehoming

1

1

Unable to be rehomed

0

0

Total Euthanased

4

3

Total Outgoing Animals

4

12

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

0

3

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                    10 April 2014

Corporate Services

ITEM 10.1    SF251              100414         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

10/04/2014

Council Chambers

5.30 PM

Access Committee

22/04/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

24/04/2014

Utungun Hall – depart at 4.30 pm

5.30 PM

Water Supply Steering Committee

07/05/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

15/05/2014

Council Chambers

5.30 PM

Access Committee

27/05/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

29/05/2014

Scotts Head SLSC – depart at 4.30 pm

5.30 PM

Water Supply Steering Committee

04/06/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Economic Directions C’tee

10/06/2014

Council Chambers

11.30 pm

Ordinary Council Meeting

12/06/2014

Council Chambers

5.30 PM

Access Committee

24/06/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

26/06/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

02/07/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

17/07/2014

Council Chambers

5.30 PM

Access Committee

22/07/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

31/07/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

06/08/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

14/08/2014

Council Chambers

5.30 PM

Access Committee

26/08/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

28/08/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

03/09/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Economic Directions C’tee

09/06/2014

Council Chambers

11.30 pm

Ordinary Council Meeting

11/09/2014

Council Chambers

5.30 PM

Access Committee

23/09/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

25/09/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

01/10/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

16/10/2014

Council Chambers

5.30 PM

Access Committee

28/10/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

30/10/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

05/11/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

13/11/2014

Council Chambers

5.30 PM

Access Committee

25/11/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

27/11/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

03/12/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

11/12/2014

Council Chambers

5.30 PM

 

Note:   Departure times to off-site meetings have been added.

Note:   Meetings at the Rural Halls commence with light refreshments at 5.00 pm.

 

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    10 April 2014

Assistant General Manager Corporate Services Report

ITEM 10.2    SF308              100414         Donnelly-Welsh Playing Fields Committee of Management - Annual General Meeting - 23 October 2013 - Minutes

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting of the Donnelly-Welsh Playing Fields Committee of Management, which was held on 23 October 2013, and the new Committee.  A copy of the minutes and financial statements is attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management of the Donnelly-Welsh Playing Fields Annual General Meeting which was held on 23 October 2013 and that Council thank the outgoing Committee for their work in 2013/2014.

 

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Donnelly-Welsh Playing Fields Committee of Management was held on 23 October 2014

 

The Committee of Management for 2012/2012 consists of:

 

Chairman                        Gavin Vernon

Secretary                        Tom Mann

Treasurer                         Terry Baldwin

Committee Members       Brett Willer, Grant Nicholas, Tim Bekis

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications


Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

 

 

Attachments:

1

7969/2014 - Minutes of AGM held 23 October 2013 - Donnelly Welsh Grounds Committee

 

2

8179/2014 - Financial Report - 24 September 2012

 

3

8175/2014 - Financial report - 1 July 2012 to 30 June 2013 - Donnelly Welsh Playing Fields

 

  


Ordinary Council Meeting - 10 April 2014

Donnelly-Welsh Playing Fields Committee of Management - Annual General Meeting - 23 October 2013 - Minutes

 

Donnelly Welsh Grounds Committee

2013 AGM

Meeting Opened: 6pm 23/10/13

Present: Terry Baldwin, Gavin Vernon, Tom Mann, Brett Willer, Grant Nicholas.

Apologies: Tim Bekis

Minutes from previous meeting: read by Gavin Vernon Accepted; Terry Baldwin

Treasures Report: tabled by Terry Baldwin: Balance $132.74

Treasurer recommends a rise in fees to $300 per year.

Moved Terry Baldwin; seconded Grant Nicholas. Carried

All positions declared vacant.

Chairman: Gavin Vernon, nominated by Terry Baldwin, seconded Grant Nicholas. Carried

Secretary: Tom Mann, nominated by Gav Vernon, seconded Terry Balwin. Carried

Treasurer: Terry Baldwin, nominated by Grant Nicholas seconded by Tom Mann. Carried

Committee Members: Brett Willer, Grant Nicholas, Tim Bekis

Meeting Closed 6:35pm

 

 

 

 

 

 

Donnelly Welsh Grounds Committee

General Meeting

Meeting Opened: 6:40pm 23/10/13

Present: Terry Baldwin, Gavin Vernon, Tom Mann, Brett Willer, Grant Nicholas.

Apologies: Tim Bekis

Minutes from previous meeting: read by Gavin Vernon Accepted; Terry Baldwin

General Business:

·   Terry Baldwin moved a motion to allow MESJCC to build a dividing wall in the cricket shed to separate the machinery form the cricketers. MESJCC members have expressed an interest in completing the project.

·   Letter to be written to council to inquire about new sewage costs.

·   Bins need to be returned

·   Toilets need to be cleaned

·   New times allocation for nets usage; MESJCC have the nets from the end of the school day to 5:15pm. Seniors from 5:15 onwards.

·   Drainage work on Donnelly Welsh is incomplete, MESJCC to complete drainage work.

·   MESJCC have expressed an interest in creating a second cricket field on  Donnelly Welsh for Junior cricket, only enough room for 35m boundaries, sufficient of U12s but not seniors.

Meeting closed: 7:30pm

Next meeting TBA


Ordinary Council Meeting - 10 April 2014

Donnelly-Welsh Playing Fields Committee of Management - Annual General Meeting - 23 October 2013 - Minutes

 


Ordinary Council Meeting - 10 April 2014

Donnelly-Welsh Playing Fields Committee of Management - Annual General Meeting - 23 October 2013 - Minutes

 


Ordinary Council Meeting                                                                                                    10 April 2014

Assistant General Manager Corporate Services Report

ITEM 10.3    SF1031            100414         Adoption of Draft Policy - Rates Hardship

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

The purpose of this report is to consider the adoption of a Draft Rates Hardship Policy setting the parameters for the assessment of hardship applications in accordance with Sections 564, 567 and 601 of the NSW Local Government Act 1993.

 

A draft Rates Hardship Policy was presented for Council’s consideration at the meeting 30 January 2014.  The Draft has now been exhibited for public comment for 28 days and is represented to Council with a recommendation to adopt the Draft as policy.

 

 

 

Recommendation:

 

That Council adopt the Draft Rates Hardship Policy.

 

 

OPTIONS:

 

No policy is adopted or Council amends the draft policy before adopting it.

 

 

DISCUSSION:

 

No submissions have been received on the draft policy.

 

The NSW Local Government Act 1993 provides Council with three (3) options for providing assistance to ratepayers who are finding it difficult to pay their rates and charges because of financial hardship.

 

(1)  Sections 564 and 567 – Council can enter into payment agreements with ratepayers, who cannot meet their normal instalment payments as provided by the Act and may write off interest charges.

 

(2)  Section 582 – Council may waive or reduce rates, charges and interest due by any person prescribed by the regulations who is in receipt of a pension, benefit or allowance under the Social Security Act 1991 of the Commonwealth.

 

Voluntary pensioner concessions (under Section 582 NSW LGA 1993) can be granted by Council with the amount of concession to be set by a Council resolution.

 

(3)  Section 601 – Any ratepayer who incurs a rate increase in the first year following a revaluation of land values can apply to Council for rate relief if the increase in the amount of rates payable would cause them substantial hardship.

 

Council has discretion to waive, reduce or defer the payment of the whole or any part of the increase in the amount of the rate payable.

 

The Draft Rates Hardship Policy outlines how Council may help ratepayers who experience genuine financial difficulties to pay their rates and charges (financial hardship). The main objective of the Draft Rates Hardship Policy is to provide for the welfare of resident ratepayers and resident dependents and for the protection of their place of residency.

 

Guidelines released by the Local Government and Shires Associations (now Local Government NSW) in August 2011 recommended that the policy should cover:

 

-     Financial hardship resulting from certain changes in land valuation according to Section 601 of the NSW Local Government Act 1993;

-     All other instances of financial hardship; and

-     Reference to and/or include concessions available to pensioners under Section 575 of the NSW Local Government Act 1993.

 

The LGNSW guidelines state that the policy should distinguish and deal with residential, business and farmland ratepayers. Generally, commercially used properties (business, farmland) should be excluded from the policy. However, the policy should include arrangements for the scenario where the commercially used property is also used as a place of residency.

 

In accordance with the Act and taking into consideration the LGNSW guidelines, the attached Draft Rates Hardship Policy provides for the following hardship assistance:

 

(1)  Assistance by periodical payment arrangements (Section 564)

(2)  Assistance by writing off accrued interest and costs (Section 567)

(3)  Assistance due to general revaluation of the Local Government Area (Section 601)

 

The draft policy sets out the administrative process and the General Manager has the delegated authority to assess applications. In the first instance the application will be reviewed by the Hardship Committee appointed by the General Manager.

 

Reductions for eligible pensioners (Section 575 NSW LGA 1993)

 

Pensioners requesting a concession are required to submit an application on the prescribed form with the production of a current Pension Concession Card (or equivalent card for TPI and EDA pensioners) issued by Centrelink or the Department of Veterans Affairs.

 

Only eligible ratepayer pensioners are entitled to receive a pensioner concession against their rates and charges. The property for which a pensioner concession is sought must be the applicant’s sole or principal place of living.

 

Rate concessions are limited to the current rating year and two rating years prior to the application. Any component of the pension concession granted on any water usage account will be limited to the billing period in which the application is submitted.

 

Mandatory pensioner concessions (under Section 575 NSW LGA 1993) will be granted as follows:

 

-     50% of Ordinary Rates and Domestic Waste Management Service Charges up to a $250.00 maximum rebate.

-     50% of Water (special) Rates or Charges up to a maximum $87.50 rebate.

-     50% of Sewerage (special) Rates or Charges up to a maximum $87.50 rebate.

 

Voluntary pensioner concessions (under Section 582 NSW LGA 1993) can be granted by Council with the amount of concession to be set by a Council resolution.

 

 

CONSULTATION:                  

 

Manager Special Projects – Peter Wilson prepared the draft policy and initial report.

 

In addition to the statutory requirement for pensioner rebates, councils have adopted a Rates Hardship Policy.

 

Council resolved 11 December 2013, inter alia, “That Council not adopt (an additional voluntary) pensioner concession, under Section 582 NSW Local Government Act 1993, on the basis that the mandatory pensioner concessions already place a significant burden on council’s financial position, the majority of pensioners are subject to a Minimum Rate and the announcement of a lower than expected Rate Peg for 2014/15.”

 

The General Manager has the following Delegations of Authority:

 

·              To approve interest charges accrued pursuant to Council’s power under section 567 of the NSW Local Government Act 1993 being written off up to a limit of $200 in respect of outstanding rates in circumstances where the person is unable to pay the accrued interest for reasons beyond that person’s control or payment of the accrued interest would cause personal hardship.

 

·              To approve interest charges on current years rates and annual charges levied pursuant to Council’s powers under S564 of the NSW Local Government Act 1993 being written off where eligible pensioners enter into an arrangement for payment of rates and charges in full within the year in which they are levied.

 

·              To authorise legal proceedings for the recovery of any outstanding rates and other debts due to Council, except for the compulsory sale of land for unpaid rates.

 

·              To approve the disconnection of the water supply to a property for non-payment of water charges and to order the reconnection to the water supply.

 

IPART when assessing Council’s Special Variation Application is required to assess the impact on ratepayers. Factors considered include consideration of how the council’s hardship policy might reduce the impact on ratepayers.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications

 

Social

 

The availability of financial assistance by way of a Rates Hardship Policy assists eligible pensioners and others on low incomes in affording and remaining in their own home.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There are no significant risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

The financial impact of Nambucca Council’s current mandatory pensioner concessions (2013/14) are detailed in the following Table.

 

Pensioner Concessions

Ordinary

Water

Sewerage

Total

Number of ordinary rate assessments

9,249

 

 

 

Number of concessions granted 2013/14

2,403

1,785

1,588

 

Percentage of ordinary rate assessments

25.98

 

 

 

Claim 2013/14

$  574,050

$  157,900

$  133,167

$  865,117

Subsidy claimed (x 0.55)

$  315,727

$    86,845

$    73,242

$  475,814

Council costs

$  258,322

$    71,055

$    59,925

$  389,303

 

The writing-off of interest will reduce Council’s income from interest charges.

 

Source of fund and any variance to working funds

 

Not applicable.

 

Service level changes and resourcing/staff implications

 

Not applicable.

 

 

 

NAMBUCCA SHIRE 2023 COMMUNITY STRATEGIC PLAN ALIGNMENT:

 

This policy aligns with the following strategic direction within the Nambucca Shire 2023 Community Strategic Plan:

 

1.1  Citizen Engagement

 

Objective: The Council and its community support open government where public participation is encouraged not only in policy development and major decisions, but in the day to day administration of the Council.

 

 

Attachments:

1

9081/2014 - Rates Hardship Policy (2)

 

  


Ordinary Council Meeting - 10 April 2014

Adoption of Draft Policy - Rates Hardship

 

 

 

 

 

NAMBUCCA  SHIRE  COUNCIL

RATES  HARDSHIP  POLICY

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

 

1.0       Policy objective

 

1.1     To provide assistance to ratepayers experiencing genuine substantial financial difficulties with the payment of rates and charges, and

1.2     To provide an administrative process to determine applications for financial hardship concessions.

1.3     To fulfil the statutory requirements of the NSW Local Government Act 1993 and NSW Local Government (General) Regulation 2005

 

2.0       Related legislation

 

The Local Government Act 1993 (the Act) provides Council with the following options to assist ratepayers with financial hardship:

 

1. Section 564 – Periodical Payment Agreements.

            (a) A Council may accept payment of rates and charges due and payable by a person in accordance with an agreement made with that person.

            (b) The Council may write off or reduce interest accrued on rates and charges if the person complies with the agreement.

 

2. Section 567 – Writing off of Accrued Interest.

The Council may write off accrued interest on rates and charges payable by a person if, in its opinion:

            (a) the person was unable to pay the rates and charges when they became due and payable for reasons beyond the person’s control, or

            (b) the person is unable to pay the accrued interest for reasons beyond the person’s control, or

            (c) payment of the accrued interest would cause the person hardship.

 

3. Section 577 – Extension of Concession to Avoid Hardship

This section deals with eligible pensioners and Council currently has an existing policy regarding the extension of the Pensioner Rate Rebate (concession) and it is not proposed to alter such policy.     

 

 

4. Section 601 – Hardship Resulting from Certain Valuation Changes

            (a) A ratepayer who, as a consequence of the making and levying of a rate on a valuation having a later base date than any valuation previously used by a Council for the making and levying of a rate, suffers substantial hardship, may apply to the Council for relief under this section.

            (b) The Council has discretion to waive, reduce or defer the payment of the whole or any part of the increase in the amount of the rate payable by the ratepayer in such circumstances, for such period and subject to such conditions as it thinks fit.

             

Every three (3) years the Land and Property Information provide Council with a general revaluation of all properties within the shire for rating purposes, and this may result in substantial variations in the land value of properties.

 

 

3.0       Impact of Options Available to Council

 

It is not possible to determine the number of applications for financial assistance that Council would receive in any given year.

 

Any option provided in Council’s Hardship Policy that involves the writing off of interest or rates will have an impact on Council’s revenue for that year.

 

 

4.0       Hardship Policy

 

Part 1 – Hardship Committee

 

All applications for hardship will be reviewed by a hardship committee.  The hardship committee will comprise Council’s Assistant General Manager - Corporate, Rates Officer and Finance Officer - Revenue.

 

Applicants dissatisfied with the decision of the Committee may request a review by Council’s General Manager.

 

Part 2 – Periodical Payment Agreements (Section 564)

 

Council may agree to periodical payment arrangements for rates and charges, including water consumption, from the owner of any rateable property and provided the arrangement is maintained the Council will not commence legal action for recovery of overdue rates and charges.

 

Part 3 – Writing off of Accrued Interest (Section 567)

 

Whilst Council’s Debt Recovery Procedure includes various options in regard to arrangements, ratepayers may apply for further assistance in respect to rates levied on their principal place of residence.

 

Ratepayers suffering from genuine substantial financial hardship may apply to Council to have interest charges waived if they maintain payments in accordance with an arrangement.

 

Council will only waive interest charges accruing from the date of the arrangement and within the current rating/financial year. Interest charges previously raised will not be written off and must be paid in accordance with the arrangement.

 

 

Eligibility Criteria

1.   Available to ratepayers of land categorised for rating purposes within the residential category only.

2.   The property subject to the application must be the sole or principal place of residence of the owner/ratepayer.

3.   Ratepayers eligible for a pension concession rebate must have applied for the concession before a hardship application will be considered.

 

All payments received will be applied towards payment of those rates and charges in the order in which they became due, in accordance with Section 568 of the Local Government Act.

 

 

Part 4 – Increase in Rates Due To Valuation Increases (Section 601)

 

Any ratepayer satisfying the eligibility criteria set out below may apply to Council for assistance in payment of the current ordinary rate.

 

Council will provide assistance in the form of an extended arrangement for the payment of rates and charges and provided payments are maintained in accordance with such arrangement Council will waive interest charges in respect to such rates.

 

Eligibility Criteria

1.   Available to ratepayers of land categorised for rating purposes within the residential category only.

2.   The rated property must be the sole or principal place of residence of the owner/ratepayer.

3.   The percentage change in valuation for the property must be ten percent (10%) greater than the average percentage change for all properties in that sub-category subject to that rate. (eg, if the average increase in valuation for all properties subject to the Residential Town rate is fifteen per cent (15%) the increase on a single property will need to be Twenty five per cent ( 25%) or more to be eligible.)

4.   The maximum amount of relief under this section is $200.00

 

 

Ratepayers seeking assistance under this Policy will be required to complete an application form and supply all information requested.  The application form is available for download from the Council’s website (www.nambucca.nsw.gov.au) or can be collected from the Council’s administration office or mailed out.

 

All applications will be considered by Council’s Hardship Committee on a case by case basis.

 

 

 

 

 

 

 

 

 

 

 

 

Function:  Corporate Services

Area:  Finance

Responsible Officer: Rates Officer

 

 

Complied: 21/01/2014

Adopted

Last reviewed

 

 

 


Ordinary Council Meeting                                                                                                    10 April 2014

Assistant General Manager Engineering Services Report

ITEM 11.1    SF992              100414         Nambucca Emergency Operations Centre Committee - Minutes - 25 February 2014

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

The minutes of the Nambucca Emergency Operations Centre Committee meeting held on 25 February 2014 are attached.

 

 

Recommendation:

 

1        That Council receive and note the minutes of the Nambucca Emergency Operations Centre Committee held on 25 February 2014.

 

2        That the Asset Management Plan (AMP) presented at the meeting on the 25 February 2014 be received and noted and the following items removed from the plan having now been completed or no further action required:

 

·      Item 12  Helipad

·      Item 15  Dishwasher

·      Item 26  Windsock

·      Item 23  Locking issue with the training room door

·      Item 30  MOU for the training room

 

3        That Council include an amount of $ 40,000.00 in the 2014/2015 budget for consideration of the asphalting of the car park in accordance with the Asset Management Plan.

 

4        That Council acknowledge that the asphalting of the car park is a large expense competing against other infrastructure projects and in the event that the project does not receive the full funding amount of $40,000 in the 2014/15 budget that Council create a reserve towards the long term funding of the project and allocate an amount of $10,000.00 annually into a reserve over a four year period to fund the project.

 

 

OPTIONS:

 

1        Accept the recommendation.

 

2        Not accept the recommendation.

 

 

DISCUSSION:

 

The programmed meeting of the Nambucca Emergency Operations Centre Committee (NEOC) was held on 25 February 2014. There was one agenda item being:

 

1          Update the Asset Management Plan (AMP)

 

The Asset Management Plan (AMP) provides a summary of all known current works identified for the site.

 

At the meeting held on the 25 February 2104 the Committee identified the following:

·      The renovations to the kitchen have been completed.

·      The windsock has been installed and complies with the RFS requirements.

·      Helipad no longer a requirement – area can now be used for emergency landing now that a windsock is installed and SES have been doing ground maintenance over the area.

·      The RFS area is now available – AGMES advised that this will now be developed as the EOC and the area presently used as the EOC (training room 2) will become a training room.

·      The dishwasher is not warranted and the stove was installed in its place.

·      The locking of the training room and issue of keys and security codes has been addressed.

·      All the smaller low cost projects for the NEOC on the AMP have basically been completed leaving the more expensive projects – the next project being the car park asphalting.

 

The 2014/2015 budget is now being prepared for consideration and the NEOC Committee have put forward for the asphalting of the car park for Council consideration.

 

 

CONSULTATION:

 

Technical Officer – Assets

NSW Rural Fire Service

SES

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Environmental factors associated with each issue will be considered as the issue is progressed and work undertaken.

 

Social

 

This plan supports ongoing social benefits associated with the provision of emergency services.

 

Economic

 

This plan supports the economic development of the Shire.

 

Risk

 

Risk factors associated with each issue will be considered as the issue is progressed and work undertaken.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

To be determined on a case by case basis.  Pre planning will allow consideration in Council’s budget process.

 

Source of fund and any variance to working funds

 

To be determined on a case by case basis.  Funding will be provided form a range of sources including Council, Rural Fire Service, State Emergency Services and possibly Government grants.

 

Attachments:

1

8362/2014 - Minutes - Nambucca Emergency Operations Centre Committee - 25 February 2014

 

  


Ordinary Council Meeting - 10 April 2014

Nambucca Emergency Operations Centre Committee - Minutes - 25 February 2014

 

PRESENT

 

Cr B Morrison (Chair)

P Gallagher (Nambucca Shire Council)

R Monk (Nambucca Shire Council)

L Ison (NSW Rural Fire Service)

P King (NSW Rural Fire Service

 

APOLOGIES

 

Cr J Ainsworth (Nambucca Shire Council)

P Ashcroft (State Emergency Services)

P Shales (State Emergency Services)

 

CONFIRMATION OF MINUTES

 

6/14 RESOLVED:  (Ison/King)

That the Committee note the adoption of the Minutes of the Meeting held           (McHugh/Ainsworth)

 

 

 

Assistant General Manager Engineering Services Report

ITEM 5.1      SF992                250214      Asset Management Plan Update February 2014

DISCUSSION:

·      The renovations to the kitchen have been completed and the $5,000 well spent.

·      The windsock has been installed and meets provided and complies with the RFS requirements.

·      Helipad no  longer a requirement – area can now be used for emergency landing now that a windsock is installed and SES have been doing ground maintenance over the area.

·      The RFS area is now available – AGMES advised that this will now be developed as the EOC and the area presently used as the EOC (training room 2) will become a training room.

·      The dishwasher is not warranted and the stove was installed in its place.

·      The locking of the training room and issue of keys and security codes has been addressed.

·      All the smaller low cost projects for the NEOC on the AMP have basically been completed leaving the more expensive projects – the next project being the car park asphalting.

 

7/14 RESOLVED:  (Ison\King)

 

That the Asset Management Plan (AMP) presented at the meeting on the 25 February 2014 be received and noted and the following items removed from the plan having now been completed or no further action required:

 

·      Item 12     Helipad

·      Item 15     Dishwasher

·      Item 26     Windsock

·      Item 23     Locking issue with the training room door

·      Item 30     MOU for the training room

 

That the Nambucca Emergency Operations Centre Committee recommend to Council to consider the allocation of $ 40,000.00 in the 2014/2015 budget for the asphalting of the car park in accordance with the Asset Management Plan.

 

The NEOC acknowledge that the asphalting of the car park is a large expense competing against other infrastructure projects and request that Council in the event that the project does not receive funding in the 2014/15 budget that Council consider placing an amount of $10,000.00 per year into a reserve over a four year period to fund the project.

 

 

   

 

 

NEXT MEETING DATE

 

The next meeting will be held on 5 August 2014 commencing at 1.30pm.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 2.15pm. 

 

 

 

 

 

Cr B Morrison

(CHAIRPERSON)