NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

26 June 2014

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 26 June 2014

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

 

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 12 June 2014...................................................................................... 6

5        NOTICES OF MOTION  

6        PUBLIC FORUM

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 15

9.2     Process for Approval of Small Donations........................................................................ 23

9.3     Haslin Constructions Pty Ltd - Request to extend Saturday working hours at the Bowraville Off River Water Storage to 7.00am to 6.00pm................................................................................ 30

9.4     Shoaling in the Nambucca River - Options for Investigation.............................................. 32

9.5     Outstanding DA's greater than 12 months, applications where submissions received not determined from 1-18 June 2014....................................................................................................... 35

 

10      Assistant General Manager Corporate Services Report

10.1   Remuneration of Mayor and Councillors........................................................................... 39

10.2   Adoption of 2014/15 Operational Plan and 2014/2019 Delivery Program............................ 43

10.3   Making of Rates and Charges 2013/2014......................................................................... 75

10.4   Schedule of Council Public Meetings............................................................................... 81

 

11      Assistant General Manager Engineering Services Report

11.1   NSW Rural Fire Service Liaison Committee meeting – Service Level Agreement 2013/14..... 82

11.2   Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014.................................... 84

11.3   Environmental Protection Licence No. 579 - Macksville Sewage Treatment Plant - Show Cause    136

11.4   Nambucca District Water Supply Steering Committtee Meeting - 4 June 2014................... 147

11.5   T003/2014Tender for Construction of Landslip Remediation , Taylors Arm Road, Macksville 154    


12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Bowraville Off River Water Storage - Claim for Foundation Preparation

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

12.2   T003/2014 Tender for Construction of Landslip Remediation , Taylors Arm Road, Macksville

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 12 June 2014 COMMENCING AT 5.30 PM

The following document is the minutes of the Ordinary Council meeting held on 12 June 2014.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 26 June 2014 and therefore subject to change.  Please refer to the minutes of 26 June 2014 for confirmation.

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Bob Morrison

Cr Elaine South

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Lorraine Hemsworth (Minute Secretary)

 

 

APOLOGIES

 

Cr Anne Smyth

 

 

PRAYER

 

Rev Jilleen Chambers, Anglican Parish of Macksville, offered a prayer on behalf of the Nambucca Minister's Association.

 

DISCLOSURE OF INTEREST

 

Councillor Paula Flack declared a non-pecuniary - significant conflict of interest in Item 5.3 Future of Macksville Hospital under the Local Government Act as she is employed at Macksville Hospital.  Cr Flack left the meeting for this item.

 

Councillor Elaine South declared a non-pecuniary – less significant conflict of interest in Item 9.2 Consultation on Crown Lands White Paper under the Local Government Act as a her property adjoins/fronts a TSR, plus paying rental on a “paper road” to the Lands Department.  Cr South remained in the meeting for this item.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 29 May 2014

287/14 RESOLVED:        (MacDonald/Ballangarry)

 

That the minutes of the Ordinary Council Meeting of 29 May 2014 be confirmed.

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.1      SF1933              120614      Notice of Motion - Request For Suggestions to Offset Loss of Financial Assistant Grants Funding (SF851)

288/14  RESOLVED:       (Hoban/Ainsworth)

 

That, in order to offset the impacts of the loss of Financial Assistance Grants (FAGs) indexation, all Managers be asked to identify and report on opportunities to make savings or increase revenue in their own area of operations which preferably maintain the service levels anticipated in Council’s Community Strategic Plan: or alternatively and less preferred, propose a reduction in service levels on matters considered secondary to our mission statement.

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.2      SF1933              120614      Notice Of Motion - Change To XPT Train Timetable (SF92)

289/14 RESOLVED:        (Hoban/Flack)

 

That based on the advice given by the Regional Manager of NSW Trainlink to the public meeting of 26 May 2014, Council again write to Transport NSW and the Hon Andrew Stoner MP requesting the reinstatement of the Nambucca Heads stop of the 2.41 pm Sydney to Brisbane XPT train.

 

 

 

Cr Flack left the meeting for this Item at 5.34 pm and returned after the conclusion at 5.54 pm.

 

DELEGATIONS:

 

Resolved:

 

That the following delegation be heard:

 

1        Future Of Macksville Hospital

          i)        Dr Daniel Ryan – In favour

Dr Daniel Ryan addressed the Council meeting stating the following:

·                Referred to community meeting held 25 May 2014 at the Macksville Ex-Services Club

·                Has support of staff at the Hospital

·                Expressed concern about the future of the Hospital

·                Building is 60 years old and maintenance inadequate

·                Unless something done the services offered will deteriorate

·                Believes the Hospital is too old for renovations and requires total rebuild

·                Requires plan and costing – there is no plan at moment

·                Workforce

·                Down to 5 GP VMO’s servicing Hospital and have not been able to recruit a new younger Doctor.

·                Difficult to attract new staff to a worn out building

·                Briefs written with nothing being done about it

·                $80 M committed to Kempsey Hospital

·                $110 M spent on Port Macquarie Hospital,

·                Funds allocate or spent on Bellingen and  Coffs Harbour Hospitals

·                Nothing spent on Macksville Hospital

·                Today 28 inpatients

·                Operating theatres used for Day Surgery and kept busy

·                Nearly all Eye Surgery for district is done in Macksville

·                Good Antenatal Clinic and Maternity Ward still functional

·                Shorter stays in Hospital and support at home so no need for a larger hospital

·                The worry is the end could be a standalone Emergency Department with no inpatients

·                Strongly support Council in inviting the Minister for Health, The Hon Jillian Skinner MP to address Council

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.3      SF988                120614      Notice Of Motion - Future Of Macksville Hospital (SF988)

290/14 RESOLVED:        (Hoban/Ainsworth)

 

1        That Council write to the NSW Minister for Health the Hon Jillian Skinner MP and Mr Stewart Dowrick Chief Executive of Mid North Coast Local Health District emphasizing the urgent need for the planning and funding of a replacement of Macksville Hospital; and the urgent need for support for, and the recruitment of, doctors and nurses.

 

2        That in consultation with the CEO of Macksville Hospital Council extends an invitation to the NSW Minister for Health to inspect Macksville Hospital and hear the concerns held for its future.

 

 

 

SF988          120614         Future Of Macksville Hospital Site

291/14 Resolved:        (Ainsworth/Morrison)

 

That Council look for possible sites for a new Macksville Hospital which are in flood free areas.

 

 

 

DELEGATIONS continued:

 

Resolved

 

That the following delegations be heard:

 

2        9.3 Proposed Link Road Extension of Marshall Way - Nambucca Gardens Estate

          i)        Mr Mal Boden - Objector

          ii)       Kevin Ballangarry – Objector

          iii)      Geoff Smythe (Consultant) – On behalf of Applicant

 

i)        Mr Boden addressed Council stating the following points:

 

·                Concerns covered on page 49 of the Business Paper

·                Increased traffic danger to elderly residents

·                Increased traffic danger to children at the Child Care Centre

 

ii)      Mr Kevin Ballangarry addressed Council stating the following points:

 

·                Concerns with cultural significant awareness of area and lack of community knowledge

·                Men’s cultural importance and no women to go there

·                Valley has lots of significant artefacts

·                Concerns about ignorance of Aboriginal history and culture

·                Need to educate residents in the Valley

·                Learn to work together

·                Significant Trees have previously been burnt

 

iii)     Geoff Smythe – Consultant – On behalf of applicant

 

·                Application opportunity to have link road constructed for local access and bush fire control

·                Planned for quite sometime

·                Development to the north will occur

·                Major economic growth for the area

·                Undertook all assessments for requirements

·                Aware of Aboriginal concerns

·                Determined to try to protect Diamond Tree and work with Aboriginal people

·                The Link Road is going to be just a link road

 

 


 

ITEM 9.3      DA2013/183        120614      Proposed Link Road Extension of Marshall Way - Nambucca Gardens Estate

Motion:      (Finlayson/Ainsworth)     

 

That Council approve Development Application DA2013/183 subject to the conditions of consent attached to the report.

 

Amendment:       (Flack/Ballangarry)

 

That the matter be deferred until after Council approaches the Rural Fire Service regarding possible alternatives to the provision of the Link Road.

 

For the Amendment:            Councillors Flack, Ballangarry                                                (Total 2)

Against the Amendment:      Councillors Morrison, Finlayson, Ainsworth, McDonald, South

                                           and Hoban                                                                            (Total 6)

 

The amendment was LOST.

 

292/14 Resolved:        (South/MacDonald)

 

That Council allow Mr Kevin Ballangarry be heard as a delegation.

 

Mr Ballangarry spoke making the following points:

 

·                Aboriginal tourism could go a long way

·                Tourism will bring money to the area

·                Supports the comments of Cr Ballangarry

 

 

293/14 Resolved:        (Flack/Ballangarry)

 

That Council approve Development Application DA2013/183 subject to the conditions of consent attached to the report.

 

For the motion:  Councillors Morrison, Finlayson, Ainsworth, McDonald, South and Hoban  (Total 6)    

Against the motion:  Councillors Flack, Ballangarry                                                            (Total 2)

 

 

 

ASKING OF QUESTIONS WITH NOTICE

There were no Questions with Notice.

 

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

There were no Questions for Closed Meeting where due Notice has been received.

 

 

 


General Manager Report

 

ITEM 9.1      SF959                120614      Outstanding Actions and Reports

294/14 RESOLVED:        (Ainsworth/Ballangarry)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

295/14 Resolved:        (Morrison/MacDonald)

 

That in relation to Item 19 (Leckie) that Council attempt one more time to invite Crown Lands to address Council and if a response is not received by mid July and that this matter be brought to Council at the last meeting in July 2014.

 

 

 

ITEM 9.2      SF669                120614      Consultation on the Crown Lands Legislation White Paper

MOTION:      (Finlayson/Ainsworth)

 

1        That Council make a submission to the Crown Lands Legislation White Paper suggesting an alternative model to that proposed being a collaborative endeavour by stakeholders to identify that land which has economic value and then to realise that value.

 

2        That the land designated as iconic and to be classified as State Land include any land that has been assessed as having significant, cultural, environmental or heritage value to the public of NSW.

 

Amendment:       (Flack/Ballangarry)

 

That a thorough assessment of environmental, cultural, social and economical values of the Crown Land estate, including a comprehensive stakeholder process be made before any management decisions are made.

 

The Amendment was Lost.

 

296/14 Resolved:        (Finlayson/Ainsworth)

 

1        That Council make a submission to the Crown Lands Legislation White Paper suggesting an alternative model to that proposed being a collaborative endeavour by stakeholders to identify that land which has economic value and then to realise that value.

 

2        That the land designated as iconic and to be classified as State Land include any land that has been assessed as having significant, cultural, environmental or heritage value to the public of NSW.

 

 

Item 9.3 was dealt with under Delegations.

 

 

 

ITEM 9.4      SF25                  120614      Donation to St Patrick's Primary School Biennial Fete

297/14 RESOLVED:        (Finlayson/MacDonald)

 

That Council make a donation of $100 to the St Patrick’s Primary School Biennial Fete.

 

 


 


ITEM 9.5      SF770                120614      IPART - Draft Report on Local Government Compliance and Enforcement

298/14 RESOLVED:        (Ainsworth/Finlayson)

 

That Council make a submission to IPART advising that it supports its recommendations to remove “red tape” from Local Government compliance and enforcement but queries whether in relation to the planning system there should be a higher priority directed to moving more domestic scale construction into the categories of exempt and complying development.

 

 

The meeting adjourned at 7.45 pm.

The meeting resumed at 8.25 pm.

 

 

ITEM 9.6      SF839                120614      Annual Reporting of Contracts for Senior Staff

299/14 RESOLVED:        (Ainsworth/MacDonald)

 

That the information concerning the provisions of the employment contracts for the General Manager, Assistant General Manager Engineering Services and Assistant General Manager Corporate Services be received.

 

 

 

ITEM 9.7      SF1232              120614      Pelican Park - Review of On Site Sewerage Management System

300/14 RESOLVED:        (Morrison/South)

 

That Item 9.7 be deferred.

 

 

 

ITEM 9.8      SF1947              120614      Outstanding DA's greater than 12 months, applications where submissions received not determined from 21-31 May 2014

301/14 RESOLVED:        (Flack/MacDonald)

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

 

ITEM 9.9      SF1148              120614      Council Ranger's Report May 2014

302/14 RESOLVED:        (Ainsworth/Morrison)

 

That the report for May 2014 be received and noted by Council.

 

 

 

ITEM 9.10    SF770                120614      Independent Pricing and Regulatory Tribunal (IPART) - Draft Report on Reforming Licensing in NSW

303/14 RESOLVED:        (Flack/MacDonald)

 

That the information concerning the Independent Pricing and Regulatory Tribunal (IPART) draft report on reforming licensing in NSW be received.

 

 


 

ITEM 9.11    DA2012/011        120614      Report to JRPP - Bellwood subdivision - DA 2012/011

304/14 RESOLVED:        (Finlayson/Ainsworth)

 

That Council note the attached report to be submitted to the Joint Regional Planning Panel for determination, subject to approval of the Link Road extension.

 

For the motion:  Councillors Morrison, Finlayson, Ainsworth, McDonald, South and Hoban         (Total 6)

Against the motion:  Councillors Flack, Ballangarry                                                                    (Total 2)

 

 

ITEM 9.12    SF1947              120614      Construction and Complying Development Certificates Approved May 2014

305/14 RESOLVED:        (Finlayson/MacDonald)

 

That the Construction and Complying Development Certificates approved for May 2014 be noted and received for information by Council.

 

 

 

ITEM 9.13    SF1947              120614      2014 May - Development and Complying Development Applications Received

306/14 RESOLVED:        (Ainsworth/Flack)

 

That the Development Applications and Complying Development Applications received in May 2014 be received for information.

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF1875              120614      Investment Report To 31 May 2014

307/14 RESOLVED:        (South/MacDonald)

 

That the Accountants’ Report on Investments placed to 31 May 2014 be noted.

 

 

 

ITEM 10.2    SF251                120614      Schedule of Council Public Meetings

308/14 RESOLVED:        (Flack/Ballangarry)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF617                120614      Request for Council to upgrade the end of Maras Creek Road to accommodate bus and truck movement

309/14 RESOLVED:        (Flack/Ballangarry)

 

1        That Neville and Maureen Ward be advised that Council will negotiate with the bus company regarding suitable turnaround locations and that Council cannot level or extend the bitumen area on the dairy driveway as this would be perceived as providing benefit to a private business.

 

2        Write to the bus company requesting information on bus routes, future demand, and issues with buses turning around within the road reserve.

 

3        Incorporate bus route strategies within future Road Asset Management Plans.

 

 

 

ITEM 11.2    SF98                  120614      Naming the Old Pacific Highway

310/14 RESOLVED:        (Flack/MacDonald)

 

That Council contact and advise all property owners that have Pacific Highway property frontage:

 

1        They will be required to change their property address due to the Pacific Highway realignment when transfer of ownership of the existing highway has been completed;

 

2        Council intends to adopt the road name ‘Nambucca Valley Way’ for the existing Pacific Highway alignment that will be by-passed and that alternative names will be considered within the advertising period and prior to final adoption;

 

3        The Datum Point or the point rural addressing commences will be the intersection of Browns Crossing Road with numbering proceeding in a northerly direction;

 

4        Road numbers will be allocated when transfer of ownership of the existing highway has been completed.

 

    

 

General Manager Report

For Confidential Business Paper in Closed Meeting

 

ITEM 12.1    DA2013/183        120614      Submissions - DA2013/183 - Proposed Link Road Extension of Marshall Way - Nambucca Gardens Estate

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (e) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, prejudice the maintenance of law.

 

 

For Confidential Business Paper in Closed Meeting

 

ITEM 12.2    DA2012/011        120614      Submissions - DA2012/011 - Proposed 346 Lot Residential Subdivision - Alexandra Drive, Bellwood

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (e) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, prejudice the maintenance of law.

 

 

Items 12.1 and 12.2 – Submissions in Confidential Agenda

 

311/14 Resolved:        (Ainsworth/Finlayson)

 

That Items 12.1 and 12.2 in the Confidential Agenda be noted.

 

 


 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

312/14 RESOLVED:        (Ainsworth/South)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed above.

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.3    SF1669              120614      Bowraville Off River Water Storage - Claim for Foundation Preparation

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 

8.34 pm – Cr McDonald left the meeting for Items 12.3 and returned to the Meeting after its conclusion at 8.38 pm.

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 8.34 pm.

 

RESUME IN OPEN MEETING

 

RECOMMENDATION:

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 8.38 pm.

 

 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

 

For Confidential Business Paper in Closed Meeting

ITEM 12.3    SF1669              120614      Bowraville Off River Water Storage - Claim for Foundation Preparation

313/14 Resolved:        (Finlayson/Ainsworth)

 

That the report on Item 12.3 be deferred until the next meeting.

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 8.40 pm.

Confirmed and signed by the Mayor on 26 June 2014.

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

 

          


Ordinary Council Meeting                                                                                                    26 June 2014

General Manager

ITEM 9.1      SF959              260614         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

Brief to be prepared and new floodplain study to be undertaken during 2011.

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

Draft flood study likely to be presented to Council May/June 2012.

Re the delay, Council’s Strategic Planner has followed up the RMS.

Staff meeting with Consultants on Wednesday 18/10/12.

Part funding for a Flood Risk Management Plan which would consider filling is included in the 2013/14 Environmental Levy program.  A grant has been applied for, if unsuccessful will not proceed until next year.

Grant funding application was successful and Council resolved at the 28 November 2013 meeting to accept the grant.  Project will commence in 2014.

 

Update as at 16 April – the consultant brief for the project is with the OEH for their approval.  The OEH are providing contributory grant funding towards the project.

 


 

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Policy under revision and to be reported to future meeting.  Also the State Government policy has recently changed.

Awaiting finalisation of Nambucca River Flood Studies which are presently on exhibition, will report to Committee then Council once adopted then proceed with amending the climate change policy and report to Council.

Funding has now been received for the Flood Risk Management Plans.

 

Work to commence in 2014.

 

Update as at 16 April - the project is awaiting the completion of the floodplain risk management matrix which will formally consider the acceptance or otherwise of a forecast climate change induced sea level rise of 900mm by 2100.

 

OCTOBER 2011

 

3

SF1460

17/11/11

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

AGMCS

Change in Rates staff meant that there has not been the opportunity to review the criteria.  To be reported in 2013/2014.

Shall be reviewed as part of the 2014-15 budget.

To be included in with proposed rates workshop – April 2014.

 

2014/15 rating structures set as per Special Rate Variation include with rating workshop August 2014

 

JULY 2013

 

4

RF275

25/7/13

Council request that RMS consider providing Natural Disaster Funding for the provision of a bicycle/walking/horse riding trail in lieu of reinstating the Bowraville to Bellingen Road.

 

GM

Letter sent 1 August 2013.

Follow up letter sent 8 November 2013

 

Recent (January 2014) advice received from National Parks supporting provision of restricted 4 wheel drive access for National Parks and emergency vehicles.  National Parks also looking for rehabilitation of eroding slopes.  RMS advised that Council supports the submission from National Parks.

 

 

AUGUST 2013

 

5

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

Deferred until May 2014

Deferred until June 2014

 

 


 

NOVEMBER 2013

 

6

SF1817

13/11/13

RMS be requested to place speed cameras at the northern approach/exit of the Macksville Bridge and a red light camera at Partridge/Cooper Street intersection or Boundary Street/Highway intersection.  Also RMS be requested to make the left lane at the Cooper/Partridge Street lights southbound a left turning lane only.

 

AGMES

Letter sent to RMS 15 November 2013.

 

Acknowledgement letter received from RMS advising the matter has been referred for investigation, (copy of RMS letter provide to Councillors on 17/12/13.)

Raised at the Traffic Committee on 4/2/14.  RMS advised that the matter is being investigated.

 

Letter sent to RMS 6 June seeking update on progress.

 

7

SF600

13/11/13

That a further report come to Council on the estimated cost of the proposed subdivision of land adjoining the Macksville Sewerage Treatment Plant and the recommended terms of any agreement with Mr Gordon.

 

GM

Awaiting lodgement of EIS.

 

Council has been notified of withdrawal of application.

 

8

SF 825

13/11/13

There be an annual report on the disposal of Council owned surplus materials and small equipment; the items disposed of; how they were disposed of; and the prices received.

 

AGMES

Report to July 2014 Council meeting.

 

9

SF642

28/11/13

That Council review both the Pesticides Use Notification Policy and Noxious Weed Policy.

AGMES

Report to April 2014 meeting and will include the State change to Noxious Weeds Act.

 

Deferred until September – pending outcome of the Noxious weeds review following the Minister of Primary Industries request that the Natural Resources Commission (NRC) conduct a review into the effectiveness and efficiency of weed management in New South Wales.

 

DECEMBER 2013

 

10

SF1830

11/12/13

Council consider options for upgrading its Pound when it considers its draft budget

 

GM

Report February/March 2014

Deferred to April 2014

Proposed upgrade to be considered in Draft Budget for 2014/15.

Work is required on the pound to improve disease control and to provide additional pens for keeping animals for re-homing.  A provision of $12,500 has been made in the draft 2014/15 budget for this.

 

 

11

SF1830

11/12/13

That grants be sought to assist with the Pound upgrade costs.

 

GM

Report February/March 2014

DLG have announced a grant scheme arising out of the Companion Animals Taskforce.  Will need to await the formal release of the funding guidelines and criteria.

Grant officer has made enquiries about Grant Scheme.

 

 

12

SF1915

11/12/13

Council note that before a determination as to whether the pool inspection program be shortened, a compilation of the pools is required through investigation of aerial photographs and the current pool register and that a further report be provided to Council once staff have completed this investigation.

 

GM

MDE

April 2014

 

Deferred until May 2014.

Inspections have been accelerated.

Report deferred to June.

 

Further deferred due to staff illness.

 

13

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

 

14

SF6515

11/12/13

(Macksville Industrial Estate Channel Remediation Works) That Council seek legal advice as to the ownership of the lot containing the drainage channel in the event that Eureka 2 Project 6 Pty Ltd becoming insolvent and the responsibility of liability to rectify the channel.  That following legal advice, Council receive another report to determine whether Council should issue a Notice of Intent to issue an order for the remediation of the drainage channel which shall include the terms of the proposed order to be issued to Eureka 2 Project 6 Pty Ltd a) to provide a firm timeline for the remediation of the blocked & unstable drainage channel b) carry out initial works to improve the integrity & capacity of the existing blocked drain c) carry our works that will provide for a permanent solution to unstable drainage walls and floor to the satisfaction of Council.

 

AGMES

Report in February 2014

 

Has not been actioned as yet - Council advised that the company has already been placed into liquidation. Brief being redrafted for the legal advice and report to April Council meeting.

 

Brief forwarded for legal advice, report deferred until May pending receipt of the legal advice.

 

Solicitor has requested additional information from Council.  Report deferred pending legal advice.

 

Legal advice received. Report to July Meeting.

 

 

JANUARY 2014

 

15

SF1933

16/01/14

DA 2013/170 (Boundary adjustment, shed, depot at Valla) be called in for determination by Council and there be a site inspection.

 

GM

Additional information in relation to the proposed crushing and processing of material is to be submitted by a planning consultant.  At this stage it is unknown when the application will be referred to Council for determination.

 

Additional information has been submitted and is currently being assessed.

 

 

16

SF1855

16/01/14

Council resolve to progress to detail plans for River Street – Macksville Streetscape Improvement

 

GM

The consultant is to be engaged in February 2014 to prepare the plans.  The matter was presented to the Local Traffic Committee on 5 February 2014.

Strategic Planner and Engineers to meet on site with consultants on 20 May to review engineering details.  The aim is to have the draft detailed concept plans completed by early June 2014.

Concepts reported to LATC meeting held on 3 June 2014

 

 

17

SF1933

30/01/14

Council receive a report on possible ways to remedy time wasting associated with the approval of minor donations.

 

GM

Advice sought from DLG.

Report March 2014

Advice from DLG obtained.  Report in June 2014.

 

FEBRUARY 2014

 

18

SF1933

13/02/14

Council consider a budget allocation of $10,000 for the purpose of recognising and/or supporting existing businesses within the Nambucca Valley ….

 

GM

Report May 2014

 

To be discussed at the Budget Meeting 22 May 2014.

 

Has been omitted from draft budget due to the likely loss of FAGs indexation.

 

 

19

SF734

13/02/14

Council defer the request from the Leckie’s to acquire a small section of Gordon Park and request representatives of Crown Lands come to Council to explain the proposal and its implications.

 

GM

Letter to Crown Lands’ representatives requesting their attendance at a Council meeting sent on 11/02/14.  Email acknowledgement received the same day.

Follow-up letter sent week ending 18 April 2014.  Second follow up letter sent 4 June 2014.  Following resolution on 12 June, third follow up letter sent 18 June 2014.  Report scheduled for Council’s meeting on 31 July 2014.

 

 

20

SF1755

13/02/14

Council receive a brief report from the AGMCS indicating the progress in his section, strengths and weaknesses and future direction.

 

AGMCS

Report to March 2014.

Deferred to April 2014.

Deferred to May 2014.

Financial Briefing at the Budget Meeting on 22 May 2014.

Asset Management briefing to meeting 12 June

Invitations emailed to all Councillors 27/5 -

Papers to be distributed prior to the meeting.

Report on asset accounting to Council in August.

 

 

21

SF844

27/02/14

That Council prepare a Dam Filling Options report as required by the Office of Water and undertake consultation with Fisheries, EPA and downstream landholders.

 

AGMES

Report July 2014

 

MARCH 2014

 

22

SF125

SF1933

27/3/14

Report on staff training outlining what staff training requirements are, compared to training offered; perceived benefit/value/effectiveness of training

 

GM

MHR

Report in May 2014

Deferred to June 2014

A draft report has been prepared which was considered by MANEX on 18 June.  Requires more work.  Deferred to July.

 

23

SF841

SF1933

27/3/14

Council make further representations re the option of bridging the NV floodplain in preference to a filled embankment and culverts.

Council make representations to the Minister re concerns regarding impact of construction phase – cut and fill and length of construction period and long term maint-enance costs and impact of addition flooding issue.

 

AGMES

Letter sent 24 April 2014 (TRIM 9433/2014)

Letter drafted 3 April 2014

 

 

24

SF1541

27/3/14

Commercially zoned land, Macksville – Council receives a further report for endorsement of a planning proposal once the matter has been further investigated.

 

GM

Report June 2014

Data collected but further time required to report.  Report now proposed for July 2014.

 

25

SF732

27/3/14

Council receive a report on what it needs to make an application for funding under the NSW Gov Sust Dredging Strategy to develop a strategy and the costs involved.

 

GM

Report June 2014

 

APRIL 2014

 

26

PRF54

10/4/14

Council allow dogs on leads at the Gumma Reserve up until November 2014 and review the situation prior to the peak season.

 

GM

Report December 2014

 

27

PRF54

10/4/14

Council undertake an inspection of the Gumma Reserve after the grant funds for its upgrade have been expended.

 

GM

To be scheduled – second half of 2014

 

MAY 2014

 

28

SF430

15/5/14

Petition to support Flying Fox  dispersing in urban areas

GM

Petition drawn up

Letters sent to Member for Clarence and Mr Hartsuyker MP sent

Advertisement for Guardian news

Letter of thanks received from the Member for Clarence.

 

 

29

SF1496

15/5/14

Commercial Fishing –

Andrew Goulston and Darren Reynolds from Fisheries be invited to address Council on state of recreational fishing

 

GM

Letters sent 6 June 2014.

 

30

SF851

29/5/14

Council make representations to the Member for Cowper, the Australian Labor Party and the Australian Greens calling for the Government to restore FAGs indexation.

 

GM

Letters sent w/e 6/6/2014.

31

SF1948

29/5/214

Council make a submission to the RMS in support of the revised policy for the location of highway service centres, and particularly the proposed service centre at the NH’s interchange.

 

GM

Letter sent w/e 6/6/2014

32

SF688

29/5/14

That following completion of the exhibition of the draft operational plan/delivery program that Council consider the 2014/15 Environmental Levy Budget comprising the projects shown in the table headed “Proposed 2014/15 Environmental Levy Budget”.

 

GM

Report to Council on 26 June 2014.

33

SF1933

12/06/14

That, in order to offset the impacts of the loss of FAGs indexation, all Managers be asked to identify and report on opportunities to make savings or increase revenue in their own area of operations which preferably maintain the service levels anticipated in Council's CSP: or alternatively and less preferred, propose a reduction in service levels on matters considered secondary to our mission statement.

 

GM

Report to Council August 2014

34

SF1933

12/06/14

That based on advice given by the Regional Manager of NSW Trainlink to the public meeting of 26 May 2014, Council again write to Transport NSW and the Hon Andrew Stoner MP requesting reinstatement of the Nambucca Heads stop of the 2.41pm Sydney to Brisbane XPT train.

 

GM

Letter sent 19 June 2014.

35

SF988

12/06/14

That Council write to the NSW Minister for Health & the CEO of the MNC Local Health District emphasizing the urgent need for the planning & funding of a replacement of Macksville hospital and the urgent need for support for, and the recruitment of doctors & nurses.  Further that Council extend an invitation to the Minister to inspect the hospital and hear the concerns held for its future.

 

GM

Letter sent 20 June 2014

36

SF988

12/06/14

Council look for possible sites for a new Macksville Hospital which are in flood free areas.

 

GM

Offer to assist MNCLHD in locating a new site referred to Minister and CEO of MNCLHD in letter of 20 June 2014.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                    26 June 2014

General Manager's Report

ITEM 9.2      SF25                260614         Process for Approval of Small Donations

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager; Colleen Henry, Grants and Contributions Officer         

 

Summary:

 

The discussion includes a summary of advice received from the Office of Local Government on the administration of donations, a recommendation of support for one such donation (North Coast Academy of Sport) and a recommendation for future consideration of requests from charitable organisations for the waiver of tip fees.

 

 

RecommendationS:

 

1.       That Council note the advice of the Office of Local Government that a resolution is required for the provision of financial assistance to persons or groups.

 

2.       That Council approve a contribution of $1000 to the North Coast Academy of Sport.

 

3.       That Council approve the process of requiring charitable organisations to apply for the waiver of tip fees through a Donations Request.

 

 

OPTIONS:

 

Council could choose not to support the request for donation at Recommendation 2; Council could adopt a different process for the waiver of tip fees for charitable organisations.

 

 

DISCUSSION:

 

Office of Local Government Advice

At Council’s meeting on 30 January 2014 it was resolved that Council receive a report on possible ways to remedy the bureaucratic time wasting associated with the approval of small donations.  The resolution was in response to a notice of motion from the Mayor which cited as a recent example a request for Council to provide 5 bins to the volunteer organisers of the Valla Fair.  As a donation it required a resolution of Council.

 

Section 377 of the Local Government Act provides that a Council cannot delegate a decision under section 356 to contribute money or otherwise grant financial assistance to persons.

 

In response to the resolution the attached letter was sent to the Office of Local Government seeking advice on the matter.

 

The attached response has now been received from the Office of Local Government.

 

In summary the Office of Local Government has advised that decisions in relation to small, ad hoc requests for money or financial assistance have to be made by the Council and cannot be delegated.  This means that there must be a report to and resolution of Council for each and every small, ad hoc request for money or financial assistance.

 

For an organisation which will have an expenditure of approximately $50m in 2014/15, the provisions of the Act do seem to represent excessive regulation and control for what is generally regarded as a responsible tier of government.  However the Council must comply with the provisions of the Act.

 

Request for Donation – North Coast Academy of Sport

Council made a donation to the NCAS of $1,000 in 2010/2011, but chose not to donate in subsequent years. The NCAS has requested funding of $2300 in 2014/2015 emphasising that local resident Craig Jarrett was announced Indigenous Athlete of the Year at the 2014 Academy Awards. The award will be presented to Mr Jarrett on 7 July as part of NAIDOC Week. A donation of $1,000 is recommended as it is in line with other donations made through the Donations Program and it has been a number of years since Council has donated to this program.

 

Donation request process for waiver of tip fees

Council has received a request for the waiver of tip fees from Lifeline North Coast. This organisation did not submit an application to the yearly round of the Donations Program, as other charitable organisations did.

 

It is possible that other charitable organisations will seek the same consideration in future, outside the regular donations program round.  It is recommended that Council adopt a consistent process which meets the legal requirements outlined by the OLG advice (see earlier discussion) whereby all requests for tip waiver fees are put to Council for approval annually.

 

Once approved by Council, the organisation would be issued with a letter allowing them to dispose of waste in that financial year.  It is recommended that a total of 75 tonnes be set as a threshold amount – when this threshold is reached Council will receive a report to determine whether to waive fees for additional amounts from charitable organisations.  The 75 tonne limit is based on the total amount of waste disposed of last year by charitable organisations, with a slight increase to accommodate the possibility of an additional organisation requesting tip waiver fees.

 

Setting this limit signals that Council intends to manage the amount of material disposed of by charitable organisations, which differs from previous years, and that organisations don’t have a “blank cheque” to dispose of everything they wish.  This approach provides them with a degree of support from Council but also encourages them to recycle or re-use as much material as possible.

 

Essentially, the implementation would be the same as that used in previous years, however requests would be considered through the Donations reporting process which would ensure transparency as required under legislation. 

 

 

CONSULTATION:

 

There has been consultation with the Office of Local Government and the Waste Management Officer.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no significant social implications.

 

Economic

 

There are no significant economic implications.

 

Risk

 

The advice clarifies a governance risk in relation to the correct process to provide financial assistance to “not for profit” groups and charities.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

The notice of motion and referral to the Office of Local Government was mainly concerned with minimising the Council “overheads” associated with the reporting of requests for financial assistance.  Avoiding or minimising such “red tape” is an important means by which Council can improve its productivity.  There are other more efficient ways to provide the necessary checks and balances for such small “ad hoc” donations, including establishing a budget, limiting the quantum of the donation/financial assistance without a resolution and requiring more than one person to approve the donation or financial assistance.  Unfortunately, in this instance the provisions of the legislation are such that there is no opportunity to develop more efficient alternatives.

 

Attachments:

1

188/2014 - Letter querying Donations - Sections 356 and 377 of the LG Act 1993

 

2

10545/2014 - Response from Office of Local Government

 

  


Ordinary Council Meeting - 26 June 2014

Process for Approval of Small Donations

 

Enquiries to: Mr Michael Coulter

Phone No            : 6568 0200

Email     : michael.coulter@nambucca.nsw.gov.au

Mobile    : 0409 153 788

Our Ref  : SF25

 

 

 

6 January 2014

 

 

 

Mr Ross Woodward

Chief Executive

Division of Local Government

Locked Bag 3015

NOWRA   NSW   2541

 

 

Dear Mr Woodward

 

INTERPRETATION OF THE DONATIONS PROVISIONS UNDER SECTIONS 356 AND 377 OF THE LOCAL GOVERNMENT ACT 1993

 

In 2012 Nambucca Shire Council adopted a new Donations Policy to provide clear guidelines for the management of financial donations made by Council: to allocate financial assistance in an equitable manner; and thirdly to provide in-kind assistance to local not-for-profit organisations and events. 

 

The Policy provides structure to Council’s donations arrangements whereby in August/September of each year Council advertises and calls for applications from groups for financial assistance and then assesses those applications in accordance with selection criteria set out in the Policy.  Groups who receive funding are required to show proof of expenditure and demonstrate whether the objectives of the funding have been met.  This new Policy replaced a previous ‘ad hoc’ arrangement whereby Council tended to provide the same annual funding to the same groups to the exclusion of others year in, year out.

 

Notwithstanding the Policy, Council receives requests on almost a weekly basis from charities and not-for-profit groups for financial assistance invariably for the waiving of minor statutory fees and charges in relation to licences, application fees and the like.  A recent example was the collection of a small volume of waste from the Macksville Driver Reviver Centre staffed by volunteers over the Christmas period.  Whilst Council could simply undertake the collection of such waste and not record it as an expenditure attributable to a community group, the preferred approach is that financial assistance provided to ‘not-for-profits’ and charities whether by way of donation or work in-kind should be recorded in Council’s accounts. 

 

Council seeks the advice of the DLG as to whether, within its donations policy, it could provide a small budget for expenditure on such requests where they cannot reasonably be anticipated on an annual basis. 

 


 

2

 

Mr Ross Woodward

Division of Local Government

 

6 January 21014

 

 

 

Section 356 of the Act provides that public notice of an intention to provide financial assistance is not required if the financial assistance is part of a ‘specific program’. 

 

Your advice is sought in relation to the definition of a ‘specific program’.  Does this mean that all recipients of financial assistance need to be identified in the program?  Or can Council provide for a small discretionary budget to be allocated under delegated authority by the Mayor and General Manager with appropriate criteria and expenditure limits so as to respond to individual requests such as the provision of a temporary waste service for a Driver Reviver Centre? 

 

The issue of delegation arises because Section 377 provides that there is no general power to delegate decisions under Section 356 to contribute money or otherwise grant financial assistance to persons.

 

In essence, the question is whether the definition of a ‘specific program’ in Section 356(3) needs to identify every individual/group who is assisted.

 

Any advice you could provide in relation to the interpretation of these Sections would be appreciated.

 

Yours faithfully

 

 

 

 

MICHAEL COULTER

GENERAL MANAGER

 

MAC:ms

 

Enc   Copy of Donations Policy

          Copy of Donations Program for 2013/2014


Ordinary Council Meeting - 26 June 2014

Process for Approval of Small Donations

 



Ordinary Council Meeting                                                                                                    26 June 2014

General Manager's Report

ITEM 9.3      SF1669            260614         Haslin Constructions Pty Ltd - Request to extend Saturday working hours at the Bowraville Off River Water Storage to 7.00am to 6.00pm

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The report is short.  A summary is not required.

 

NOTE: This matter requires a “Planning Decision” referred to in Section 375A of the Local Government Act 1993 requiring the General Manager to record the names of each Councillor supporting and opposing the decision.

 

 

Recommendation:

 

That Council approve the request from Haslin Constructions Pty Ltd to extend Saturday working hours at the Bowraville Off River Water Storage to 7.00am to 6.00pm.

 

 

OPTIONS:

 

Council can reject the application.

 

 

DISCUSSION:

 

At Council’s meeting on 30 May 2013 it was resolved to approve the request from Haslin Constructions Pty Ltd to extend Saturday working hours at the Bowraville Off River Water Storage to 8.00am to 4.00pm, subject to no haulage of materials to or from the site being undertaken between 1.00pm and 4.00pm

 

At the monthly dam committee meeting held on 4 June 2014, Haslin Constructions advised they had received representations from the adjoining property owner who was seeking the contractor’s co-operation to get the project finished as soon as possible.   The property owners suggested that they work longer hours on a Saturday to try and get the job finished.  They have been subject to dust, vibration and noise nuisance for the life of the project and it is understandable that they are keen to volunteer arrangements to get the job finished.

 

As nearly all of the extractive products required for the dam construction have now been delivered, it is not considered necessary to continue with the restriction on haulage of materials on Saturday afternoons.

 

 

CONSULTATION:

 

Haslin Constructions have consulted with the closest neighbour.

 

As there has been consultation with the closest neighbour it is not considered necessary to advertise the proposed modification of working hours for comment.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant implications for the environment.  The approval for extended hours only relates to site works and does not include the haulage of materials to or from the site.

 

Social

 

There are no significant social implications.  Haslin Constructions has undertaken consultation with the closest neighbour.

 

Economic

 

There are no significant economic implications.

 

Risk

 

It is in Council’s interests for the contractor, Haslin Constructions to minimise their construction timetable and to be able to manage their costs.

 

Haslin Constructions are attentive to the requirements of the neighbours to the dam and have demonstrated a willingness to accommodate all reasonable requests within their operating arrangements.

 

Subject to weather, the practical completion of the dam is now only 1 to 2 months away.  The change in hours will only have very short term implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact for Council.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There is no impact on service levels or staff resources.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    26 June 2014

General Manager's Report

ITEM 9.4      SF732              260614         Shoaling in the Nambucca River - Options for Investigation

 

AUTHOR/ENQUIRIES:    Grant Nelson, Strategic Planner         

 

Summary:

 

This is a further report on the options for Council to consider a future application under the Government sustainable dredging strategy - Rescuing our waterways funding initiative.

 

 

Recommendation:

 

That Council receive the information regarding potential cost of a Dredging Strategy to investigate the issue of Shoaling in the Nambucca River and note that this type of strategy could be funded at a 50:50 ratio, through the Sustainable Dredging Program.

 

OPTIONS:

 

Council may resolve to make application to prepare a Dredging Strategy under the Sustainable Dredging Program when it opens in the future.

 

 

DISCUSSION:

 

On the 27th of March Council considered a report on the state governments rescuing our waterway initiative. Council resolved the following:

 

170/14 RESOLVED:        (Flack/Smyth)

 

That Council not apply for funding under the NSW Government’s Sustainable Dredging Strategy at this time.

 

171/14 Resolved:        (Ainsworth/Finlayson)

 

That Council receives a report on what it needs to make an application for funding under the NSW Government’s Sustainable Dredging Strategy to develop a strategy and the costs involved.

 

As per the second of the above resolutions this report details the requirements of a future application under this program for the investigation into the shoaling issues and potential costs.

 

To assist in preparing this report Council staff approached GHD an engineering firm that has recently been engaged by the State Government to undertake a ‘Recreational Boating Study 2014’ which involved community/ user group consultations in the Nambucca. GHD have also prepared similar shoaling investigations for other local government areas pursuing dredging activities. 

 

Mr Craig Dengate (Maritime and Coastal Engineer) with GHD has provided the following advice:

 

We understand that Nambucca Shire Council is currently considering applying for a 50/50 grant from the NSW Government under future rounds of the Rescuing Our Waterways Program.

 

We have recently assisted a number of other Councils in undertaking similar studies and would be pleased to assist Council with any investigations into the dredging of the Nambucca River.

 

From review of your General Manager’s Report dated 27th March 2014, it is understood that a major dredging campaign has been ruled out by previous studies (namely the Nambucca River Estuary Study and Plan, as well as the Nambucca River Masterplan) on the basis of the high initial implementation cost and requirement for significant ongoing maintenance costs. We have therefore assumed that Council wishes to focus on priority navigation areas within the lower estuary as part of a minor dredging campaign.

 

In order to provide Council with the information required to support a future funding application, we would recommend preparation of a Dredging Strategy.

 

The Strategy would establish the key project requirements and would develop a dredging methodology to ensure that the project meets the operational constraints and environmental requirements in an efficient, timely and cost effective manner.

 

A report would be provided to Council, including the following information:

-      Introduction outlining the purpose of the report and background to the project

-      Overview of the existing site conditions, including bed levels, hydrodynamic, geotechnical conditions as well as social and environmental constraints (we would assume that the previous studies would provide sufficient information to characterise these conditions and would highlight any information gaps)

-      Definition of the dredging requirements including required navigation widths/depths, appropriate side slopes and associated volumes for removal within each priority dredge area, as well as opportunities for beneficial reuse of dredged material within the sediment transport system (these requirements would be defined through focused community consultation work which would build on the extensive consultation undertaken by GHD in 2014 as part of the NSW Government’s Recreational Boating Study)

-      Dredging strategy outlining appropriate plant and equipment and preferred construction methodology

-      Construction program and order of magnitude cost estimates

-      Environmental planning approval requirements

-      Recommendations

 

The Strategy would provide Council with the information necessary to undertake a feasibility assessment based on the availability of internal funding. Assuming the project is deemed feasible, the Strategy would also provide the technical information required to complete an application for funding from the NSW Government under the Rescuing Our Waterways Program.

 

The consulting fee required to complete a study of this nature would typically be in the order of $15,000 - 20,000 (Excluding GST).

 

I should highlight that we have also provided targeted dredging advice to other Councils looking to undertake the bulk of the investigations internally. In these instances, the required consulting fees are substantially less, typically in the order of $5,000 (Excluding GST).

 

Should Council wish to proceed to investigate the shoaling issues in the Nambucca River the following approach would be recommended:

 

1    Dredging Strategy prepared with matching funding through Sustainable Dredging Strategy (allow $20,000);

2    Assess feasibility of actual dredging works based on the results and recommendations of the ‘Dredging Strategy

3    Should Council determine to proceed with dredging works it will need to be incorporated into the budget, a budget assuming 50:50 funding through the state would be allocated.

 

 

CONSULTATION:

 

GHD

NSW Trade and Investment

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The likely environmental, social and economic impacts associated with dredging have been considered previously within the Nambucca River Estuary Study and Plan, as well as the Nambucca River Masterplan.

 

Should Council choose to proceed with any dredging an appropriate site specific investigation would be required at that time.

 

Social

 

The likely environmental, social and economic impacts associated with dredging have been considered previously within the Nambucca River Estuary Study and Plan, as well as the Nambucca River Masterplan.

 

Should Council choose to proceed with any dredging an appropriate site specific investigation would be required at that time.

 

Economic

 

The likely environmental, social and economic impacts associated with dredging have been considered previously within the Nambucca River Estuary Study and Plan, as well as the Nambucca River Masterplan.

 

Should Council choose to proceed with any dredging an appropriate site specific investigation would be required at that time.

 

Risk

 

Nil

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Should Council wish to proceed with an application under the next round of the program a minimum budget of $10,000 would be required to be matched by the grant.

 

Source of fund and any variance to working funds

 

Service level changes and resourcing/staff implications

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                    26 June 2014

General Manager's Report

ITEM 9.5      SF1947            260614         Outstanding DA's greater than 12 months, applications where submissions received not determined from 1-18 June 2014

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (One application is in excess of 12 months old).

 

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

TABLE 1:       UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2012/011

03/02/2012

Nambucca Gardens Estate 346 Lot Residential Subdivision with Residue, Associated Works – Staged

Lot 2 DP 1119830, Alexandra Drive, Bellwood

134 public submissions

Submissions outlined in previous report to Council 27 September 2012 – Item 10.1

Voluntary Planning Agreement supported by Council at its 28 February 2013 meeting.

Meeting with applicant and planning agreed that Council would assess its section of the link road under Part 5 of the EPAA.  Concept plan for Link Road currently being prepared for assessment.  Will be exhibited with VPA.

Status report to Council meeting 16 October On-site briefing meeting held with JRPP 18 October 2013 – advice to be sought from applicant.

 

Report in Business Paper of 13 Nov 2013.

 

As at 6 May 2014 consultant preparing report for JRPP.

 

Tabling of report to JRPP being carried out

 

Please note that there is two unresolved Development Applications in Excess of 12 months old.

 


TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2013/092

29/08/2013

Health Services Facility & Subdivision

Lot 1 DP 1004209 & Lot 22 DP 1161807, Centenary Parade, Nambucca Heads

4 public submissions

 

·     Zoned community land and should be left that way.

·     Should be located closer to other health facilities or other appropriate zonings

·     Only one entry and exit road (Centenary Parade) therefore increasing traffic to area and can be dangerous with lots of school children. Issues with emergency evacuations

·     Parking an issue during carnivals etc

·     Little consultation into the development of this Health Care Centre - request for dialysis services to be included in the new centre

·     Existing levels and types of crimes already in area maybe exacerbated

·     Re-zoning costs borne by Council not required for alternate sites

·     Request for further consultation with police, schools, school bus providers and other primary health providers for another site

Matters pertaining to comments on the submissions particularly the type of health services provided and need for, car parking and traffic – Referred to Applicants Consultant

 

In principal support provided by Council.  LEP Amendment referred to DOP for consideration.  Conditions forwarded to applicant for consideration by the Crown.

 

Awaiting Planning Proposal and resolution of land sale

2013/170

18/11/2013

Boundary Adjustment, shed, operate depot

Lot 2 DP 881651, 296 Valla Road, Valla

11 public submissions

X2 supporting application

 

·     Land zoned Agricultural/Rural and this is to establish an Industrial enterprise

·     Industrial site planned for the Cow Creek area and this is where should be located

·     More than enough trucks on Valla Road especially with the application for the Valla Quarry being considered with more trucks

·     Applicant owns very large machinery

·     Increase in residential numbers over the past years therefore increase in vehicles and these will have to compete with industrial vehicles

·     Increase in noise and dust

·     If granted, potential to cause a decrease in the value of the land

·     Water issues – drains directly into Deep Creek and floods are observed frequently on this land

·     Air quality reduced by dust and toxics

·     Green fill would be odorous – comparable to a rubbish tip

·     Valla Road is not coping with current usage with pot holes – stone chips are common

·     No compatibility of the proposal to adjoining grazing properties

·     No mention of 2 operations involving use of concrete crusher and greenwaste tub grinder which is exceedingly noisy

·     Disagree with “development compatible with adjoining neighbours”

·     Feeders – running times and how monitored, location

·     No selling of materials – secondary aggregate is valuable commodity

·     Water pollution

·     Most properties in neighbourhood are rated Residential/Village Estate not compatible to industrial

·     Directors do not reside near property so removed from noise pollution

·     Visual amenity

·     Staff amenities not appear convenient for industrial use

·     Unsupported by adequate environmental impact studies

·     Council setting precedent for the use of vital agricultural land

·     Industry to be kept to industrial estates

·     Proposed location on prime agricultural

·     Lose of peace and quiet and atmosphere

 

·     SOEE

·     Small vegetable garden near by

·     No adjoining properties have similar development – how compatible

·     Servicing of site for plant and vehicles – what petroleum being used and storage

·     Drainage bunded to prevent fuels into water table

·     What sort of clean fill

·     Recycled materials being used – what

·     ? weekday will allow for non impact crushing and plant operation

·     Construction of sediment ponds

·     Rubbish – increase in traffic

 

This application has been “called-in” for determination by Council

 

Further submissions received

44 public submissions – points as mentioned above

X4 supporting application

 

Awaiting RFS response

Matter renotified due to minor miss description of Lot and DP.  Does not affect reporting timelines.

2014/001

02/01/2014

Tourist Accommodation

Lot 3 DP 1035204, Seascape Place, Scotts Head

1 submission received and requested that content remain confidential

 

Information received – waiting Rural Fire Service response

2014/090

29/05/2014

Dwelling – House

Lot 711 DP 1190541, 61 Seaforth Drive, Valla Beach

1 submission received

·    Concerns regarding retaining walls not being completed prior to commencement may cause neighbours wall to be undermined

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                    26 June 2014

Assistant General Manager Corporate Services Report

ITEM 10.1    SF1873            260614         Remuneration of Mayor and Councillors

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

The NSW Local Government Act 1993 requires council to pay each councillor and the mayor an annual fee and it must fix the annual fee in accordance with the appropriate determination of the Local Government Remuneration Tribunal.

 

The Tribunal is required to have regard to the Government’s wages policy when determining the increase to apply to the minimum and maximum fees that apply to Councillors and Mayors. The public sector wages policy currently provides for a cap on increases of 2.50%.

 

The Tribunal has reviewed the key economic indicators, including the Consumer Price Index and Labour Price Index, and found that the full increase of 2.50% available to it is warranted.

 

 

 

Recommendation:

 

1        That the annual fee payable to Councillors in 2014/15 be $10,740.

 

2        That the additional annual fee payable to the Mayor in 2014/15 be $23,440.

 

3        That the variation to the 2014/15 Budget allocation be reflected in the September 2014 Quarterly Budget Review.

 

 

OPTIONS:

 

1        That Council set the level of fees payable to the Councillors and Mayor at the maximum.

2        That Council set the level of fees payable to the Councillors and Mayor at the minimum.

3        That Council set the level of fees payable to the Councillors and Mayor at a level between the minimum and maximum fees.

4        Council take no action.  If Council does not fix a fee the minimum fee is payed.

 

Option 1 is recommended as it is line with past Council practices.

 

 

DISCUSSION:

 

The Report and Determination of the Tribunal under Sections 239 and 241 of the NSW Local Government Act 1993 was made on the 24 April 2014.

 

Fees 2014/15

Pursuant to s.241 of the NSW Local Government Act 1993, the annual fees to be paid in each of the categories to Councillors, Mayors, members and chairpersons of County Councils effective on and from

1 July 2014 were determined as follows:

 

 

 

 

 


 

* Category

Councillor/ Member Annual Fee

 

** Mayor/ Chairperson Additional Fee

 

 

Minimum

Maximum

Minimum

Maximum

Rural (77)

8,130

10,740

8,640

23,440

Regional Rural (32)

8,130

17,930

17,310

39,110

Metropolitan (21)

8,130

17,930

17,310

39,110

Metropolitan Centre (16)

12,210

22,800

25,950

60,580

Metropolitan Major (Blacktown & Penrith)

16,280

26,880

34,600

78,300

County Council Water (5)

1,620

8,960

3,460

14,710

County Council Other (9)

1,620

5,360

3,460

9,780

Major City (Newcastle, Parramatta & Wollongong)

16,280

26,880

34,600

78,300

Principal City (Sydney)

24,430

35,820

149,460

196,660

 

*      The Mayor fee must be paid in addition to the fee paid to the Mayor/Chairperson as a       Councillor/Member [s.249(2)].

 

Tribunal Reviews

The Tribunal did not review the categories of councils during the 2014 Review. In accordance with Section 239 of the LGA 1993 the Tribunal is required to determine the categories of councils and mayoral offices at least once every 3 years. The Tribunal last undertook a fundamental review of the categories of councils in 2012 and will next consider the matter in 2015.

 

MIDGOC

For comparative purposes, Coffs Harbour, Great Lakes, Greater Taree, Kempsey and Port Macquarie-Hastings councils are categorised as Regional Rural. Bellingen, Gloucester and Nambucca Councils are categorised as Rural.

 

Fees 2013/14

Pursuant to s.241 of the NSW Local Government Act 1993, the annual fees to be paid in each of the categories to Councillors, Mayors, members and chairpersons of County Councils effective on and from

1 July 2013 were determined as follows:

 

* Category

Councillor/ Member Annual Fee

 

** Mayor/ Chairperson Additional Fee

 

 

Minimum

Maximum

Minimum

Maximum

Rural (77)

7,930

10,480

8,430

22,870

Regional Rural (32)

7,930

17,490

16,890

38,160

Metropolitan (21)

7,930

17,490

16,890

38,160

Metropolitan Centre (16)

11,910

22,240

25,320

59,100

Metropolitan Major (Blacktown & Penrith)

15,880

26,220

33,760

76,390

County Council Water (5)

1,580

8,740

3,380

14,350

County Council Other (9)

1,580

5,230

3,380

9,540

Major City (Newcastle, Parramatta & Wollongong)

15,880

26,220

33,760

76,390

Principal City (Sydney)

23,830

34,950

145,810

191,860

 

 


CONSULTATION:

 

Section 248 of the NSW LGA 1993 requires a council to pay each councillor an annual fee and a council may fix the annual fee and, if it does so, it must fix the annual fee in accordance with the appropriate determination of the Remuneration Tribunal.

 

Section 249 of the NSW LGA 1993 requires a council to pay the mayor an annual fee and the annual fee must be paid in addition to the fee paid to the mayor as a councillor.

 

A council may pay the deputy mayor (if there is one) a fee determined by the council for such time as the deputy mayor acts in the office of the mayor. The amount of the fee so paid must be deducted from the mayor’s annual fee.

 

Section 250 of the Act requires that the fees payable by a council are payable monthly in arrears for each month (or part of a month) for which the councillor holds office.

 

 

SUSTAINABILITY ASSESSMENT:

 

Council is obliged to consider a suitable fee structure within the limits determined by the Local Government Remuneration Tribunal.

 

The role and responsibilities of the elected members is an integral component of the Local Government good governance framework. Councils also play a pivotal role in developing and sustaining local communities.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

In 2013/14 the fee for Councillors was $10,480 and the fee for the Mayor was $22,870. The 2014/15 Budget provides $96,900 for councillor fees and $23,400 for mayoral fees. The adoption of the maximum fees for a Category Rural Council will result in minimal additional expenditure of $200, which will be reflected in the September 2014 Quarterly Budget Review.

 

 

 

 

Attachments:

1

13531/2014 - DLG Circular to Councils 14/12 - Determination of the Local Government Remuneration Tribunal

 

  


Ordinary Council Meeting - 26 June 2014

Remuneration of Mayor and Councillors

 


Ordinary Council Meeting                                                                                                    26 June 2014

Assistant General Manager Corporate Services Report

ITEM 10.2    SF1873            260614         Adoption of 2014/15 Operational Plan and 2014/2019 Delivery Program

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

The report concerns the adoption of the 2014/2015 Operational Plan, Fees and Charges and 2014/2019 Delivery Program.  The recent federal budget contained a freeze on the indexation of Financial Assistance Grants for three years; This represents a reduction in budgeted income of $145,000 in the first year.  If these budget measures are passed through the Upper House a further report will be prepared to identify corresponding changes to the budget.

 

 

 

Recommendation:

 

That Council adopt the 2014/2015 Operational Plan, Fees and Charges and 2014/2019 Delivery Program as advertised, including the additional income from the approved special rate variation.

 

That Council consider including in the budget an amount of $10,000 specifically for the purpose of recognising and/or supporting existing businesses within the Nambucca Valley, the expenditure of which is to be determined by the General Manager in consultation with the Manager of Business Development.

 

 

 

OPTIONS:

Council can accept the recommendations or make changes to its Operational Plan, Fees and Charges and Delivery Program.

 

DISCUSSION:

 

At Council’s meeting on 22 May 2014 it was resolved follows:

 

1 That Council adopt the Draft 2014/2015 Operational Plan (Budget), Draft 4 year Delivery Program (Budget) and Draft Fees and Charges

2 That Council advertise the Draft Operational Plan, Draft Delivery Program and Draft Fees and Charges for a minimum of 28 days.

 

And further that

 

That Council consider a report on the Environmental Levy Program including 2014/2015 projects and that it be considered for exhibition so as to coincide with the budget preparation.

 

The Operational Plan, Fees and Charges and Delivery Program were placed on public exhibition with submissions closing on or before Sunday 22 June 2014.  A public meeting was advertised for the 5th June 2014 to present the budget for public comment, unfortunately no member of the public chose to attended. As at the date of preparing this report, Council had received no public submissions.  However if any submissions are received they will be the subject of a late report to this meeting.

Operational Plan and Delivery Program contained a scenario with an approved special rate variation and one without.  Council has now received advice that the application for Special Rate Variation has been approved (see attached) and this additional income has been brought to account.  The additional income funds a borrowing program for the restoration of bridges.  Council has a current LIRS grant applications for an interest subsidy on this borrowing program, the outcome of the application has not yet been advised and it has not been included in the budget.  The subsidy is 3% and worth approximately $30,000 in the 2014-15 year.

 

The recently announced federal budget contained a freeze on indexation of Financial Assistance Grants for three years.  The impact is detailed below.

 

 

Financial Assistance Grants

 

2013-14

Budget 2014-15

Variance

Roads Component

1,122,400

1,167,300

44,900

General Purpose

2,498,700

2,598,600

99,900

Total

3,621,100

3,765,900

144,800

 

These measures have not yet been passed by the Upper House so the reduction of income has not yet been budgeted for, in the likely event that the decreased income is realised a further report will be prepared to identify corresponding changes to the budget.

 

At the Council meeting of 13th February 2014 it was resolved that Council consider including in the budget an amount of $10,000 specifically for the purpose of recognising and/or supporting existing businesses within the Nambucca Valley, the expenditure of which is to be determined by the General Manager in consultation with the Manager of Business Development.  This resolution has previously been overlooked and it is now bought to Council for consideration.  No corresponding funding has been identified.

 

CONSULTATION:

An extensive program of consultation was undertaken as part of the application for the special rate variation.

Council’s management executive has met to review the draft budget.

The draft budget documents were presented to Council at the meeting of 22nd May 2014.

The draft budget has been displayed for public comment for more than the required 28 days.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment which have not previously been reported on.

 

Social

There are no significant social implications.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There are no new risks in relation to Council’s Operational Plan and Delivery Program.  The forecast operating result in General Fund is a significant operating deficit.  This is a continuation of a long term trend and is indicates that Council’s General Fund is not sustainable remain unstainable in the medium to long term.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The report will finalise Council’s Operational Plan and Delivery Program.

 

 

 

Source of fund and any variance to working funds

 

The Operational Plan establishes Council’s available working funds for the ensuing year.

 

Service level changes and resourcing/staff implications

 

There are no proposed changes to service levels or staffing

 

 

Attachments:

1

16071/2014 - IPART - Instrument of Approval and full report for Special Rate Variation Application

 

2

2994/2014 - Notice of Motion - Budget Allocation to Recognise and Support Existing Businesses (SF661)

 

  


Ordinary Council Meeting - 26 June 2014

Adoption of 2014/15 Operational Plan and 2014/2019 Delivery Program

 





























Ordinary Council Meeting - 26 June 2014

Adoption of 2014/15 Operational Plan and 2014/2019 Delivery Program

 

Notice of Motion

ITEM 5.3      SF1933            130214         Notice of Motion - Budget Allocation to Recognise and Support Existing Businesses (SF661)

 

AUTHOR/ENQUIRIES:    Rhonda Hoban, Councillor         

 


 

Summary:

 

Council’s community surveys have highlighted the importance to our community of our existing businesses and indicated that business development is an area where the community would like to see greater focus from Council.  (This may be due to a low profile rather than a lack of activity on Council’s part).

 

Council already allocates economic development funds for marketing and promotion of the valley, but the proposed allocation is to specifically target our existing businesses, celebrate their success and assist in their recognition, growth and development.

 

Many existing businesses have the available market to expand but lack the expertise to take advantage of their situation.  The funding could be used, for example to hold a business dinner and subsidise the cost of a good guest speaker with expertise in particular areas of business development.  It is very difficult for the owner of a small business to find the time and the money to travel to Sydney to hear such speakers.  Businesses may be able to suggest, through the Economic Directions Committee or the Chambers of Commerce, areas where support and information is needed.

 

Some years ago Council’s Manger of Business Development organised a workshop in the Council Chambers to provide an explanation of new Workplace Health and Safety legislation and how it affected local businesses.  This was well attended by local businesses and well received.

 

The funding could also be used for profiling a number of successful businesses at an annual “gala” business dinner or awards night in categories such as export, expansion, new business and innovation.  Money could be used to develop a professional profile of the selected businesses for marketing purposes eg a short DVD which could be used on the presentation night and given to the business for use as a marketing tool afterwards.

 

If the Nambucca Valley needs to celebrate anything it should be business success and we do have some very successful and entrepreneurial business people.  It would require financial sponsorship ie a budgetary allocation by Council but the publicity and economic development marketing opportunities should make it worthwhile.

 

 


 

Recommendation:

 

That Council budget an amount of $10,000 specifically for the purpose of recognising and/or supporting existing businesses within the Nambucca Valley, the expenditure of which is to be determined by the General Manager in consultation with the Manager of Business Development.

 

 

 


 

 


Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                    26 June 2014

Corporate Services

ITEM 10.3    SF1873            260614         Making of Rates and Charges 2013/2014

 

AUTHOR/ENQUIRIES:    Chris Wills, Rates Officer         

 

Summary:

 

The Independent Pricing and Regulatory Tribunal (IPART) confirmed a rate increase of 3.8% under Section 508A (1) of The Local Government Act 1993 for 2014/2015 financial year.

 

Council is now required to make the rates and charges in accordance with Section 535 of The Local Government Act 1993 (hereinafter referred to as the Act)

 

 

 

Recommendation:

 

1          That it be confirmed that in accordance with Section 501 of the Act, the annual access charge for water supply services to all properties connected or able to be connected to Council’s water supply in accordance with Section 552(1) of the Act for 2014/2015 is made at one hundred and twenty eight dollars ($128.00) per occupancy for each assessment, for a 20mm or 25mm connection; five hundred and twelve dollars ($512.00) for a 40mm connection, eight hundred dollars ($800.00) for a 50mm connection, two thousand and forty eight dollars ($2,048.00) for a 80mm connection and three thousand two hundred dollars ($3,200.00) for a 100mm connection, to be charged per connection for each assessment; and one hundred and twenty eight dollars ($128.00) for vacant or unconnected land per assessment, and have a short title of “Water Access”; and a consumption charge of two dollars and ninety cents ($2.90) per kilolitre to apply to all water consumption billed during the financial year and such charge to have a short title of “Water Charge” in accordance with Section 543 of the Act.

 

2          That it be confirmed that in accordance with Section 501 of the Act the annual access charge for sewerage services to all properties connected or able to be connected to Council's sewer in accordance with Section 552(3) of the Act for 2014/2015 is made at five hundred and eighty dollars ($580.00) per occupancy for each assessment for residential connections; for non-residential connections two hundred and thirty nine dollars ($239.00)  for 20mm connection, nine hundred and fifty six dollars ($956.00) for 40mm connection, one thousand four hundred and ninety four dollars ($1,494.00) for 50mm connection, three thousand eight hundred and twenty four dollars ($3,824.00) for 80mm connection and five thousand nine hundred and seventy five dollars ($5,975.00) for 100mm connection, per connection for each assessment; and two hundred and thirty nine dollars ($239.00) for vacant or unconnected land per assessment, and have a short title of “Sewer Access”; and a sewer usage charge of three dollars and thirty cents ($3.30) per kilolitre to be calculated on the estimated volume discharged from properties excluding residential connections using the total water consumption based on NSW Department of Water and Energy guidelines and such charge to have a short title of "Sewer Usage Charge" and be included on the ‘Water Account’.

 

3          That it be confirmed that in accordance with Section 501 of the Act, the waste management tip provision charge for 2014/2015 is made at one hundred and thirty six dollars ($136.00) per assessment for properties categorised as Business or Farmland that are not vacant but do not, or have elected not to, receive a commercial waste service or are not on a waste collection route, or vacant land where the service is available; such charge to have the short title of “Tip Provision”.


 

4          That in accordance with Section 496 of the Act, the annual charge for 2014/2015 for domestic waste service on all occupied rateable land in the Shire, categorised Farmland or Residential under Section 515 or 516 of the Act to which a domestic waste service is provided, is made at five hundred and two dollars ($502.00) per occupancy for each assessment which contains up to and including five residential occupancies, such charge to have a short title of “Full Domestic Waste Service”, the amount of the annual charge will be the amount derived by applying the formula A = B x $502.00, where “A” equals the annual charge, “B” equals the number of occupancies and $502.00 is the unit price. Residential assessments with six or more occupancies, upon request, may be charged one full service charge of five hundred and two dollars ($502.00) and sufficient additional bins, at the appropriate charge, to service the waste collection requirements of the assessment, as agreed between the property owner and the Council’s Waste Management Officer.

            A waste management ‘tip provision’ annual charge of one hundred and thirty six dollars ($136.00) for the year 2014/2015 is made for properties categorised Farmland or Residential that are not vacant, but do not receive a domestic waste service or are not on a waste collection route.

 

5          That it be confirmed that in accordance with Section 496 of the Act the annual charge for 2014/2015 for domestic waste on all vacant rateable land in the Shire, categorised Residential (under Section 516 of the Local Government Act 1993) and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head and the villages of Taylors Arm Upper, Taylors Arm Lower, Eungai Rail, Eungai Creek, Warrell Creek and Donnellyville and all land within the rural sector with a residential building entitlement, including land categorised as Farmland, where the domestic waste collection service is available, is made at one hundred and thirty six dollars ($136.00) per assessment, such charge to have short title of “Vacant Waste Management”.

 

6          That it be confirmed that in accordance with Section 501 of the Act, the annual charge for 2014/2015 for waste service on all occupied rateable land in the Shire, categorised Business (under Section 518 of the Act) to which a waste service is provided, is made at five hundred and two dollars ($502.00) per occupancy per assessment, such charge to have a short title of “Full Commercial Waste Service”, the amount of the annual charge will be the amount derived by applying the formula A = B x $502.00, where “A” equals the annual charge, “B” equals the number of separate occupancies and $502.00 is the unit price.

 

7          That it be confirmed that in accordance with Section 502 of the Act the waste service charge for 2014/2015 for actual use of accessing weekly waste service by non rateable properties is made at nine dollars and sixty five cents ($9.65) per week per service per occupancy per assessment, such charge to have the short title “Waste Management  —  Non Rateable”, and the amount of the charge will be the amount derived by applying the formula A = B x C X $9.65, where “A” equals the charge, “B” equals the number of separate occupied sites, "C" equals the number of weekly services and $9.65 is the unit price per service per week.

 

8          That it be confirmed that in accordance with Section 501 of the Act the annual charge for waste for 2014/2015 on all vacant rateable land in the Shire, categorised Business (under Section 518 of the Act) and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head and the villages of Taylors Arm Upper, Taylors Arm Lower, Eungai Rail, Eungai Creek, Warrell Creek and Donnellyville, is made at one hundred and thirty six dollars ($136.00) per assessment, such charge to have a short title of “Vacant Waste Management”.


 

9          That it be confirmed that in accordance with Section 496A & 510A of the Act the annual charge for 2014/2015 for stormwater management services on all rateable privately owned developed non strata residential land located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twenty five dollars ($25.00) per land parcel/assessment, such charge to have a short title "Stormwater Charge".

 

10         That it be confirmed that in accordance with Section 496A & 510A of the Act the annual charge for 2014/2015 for stormwater management services on all rateable privately owned developed strata residential land located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twelve dollars and fifty cents ($12.50) per lot/assessment, such charge to have a short title "Stormwater Res-Strata ".

 

11         That it be confirmed that in accordance with Section 496A & 510A of the Act the annual charge for 2014/2015 for stormwater management services on all rateable privately owned developed urban business land and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twenty five dollars ($25.00) per land parcel/assessment plus an additional twenty five dollars ($25.00) for each 350 square metres or part of 350 square metres by which the area of the parcel of land exceeds 350 square metres, such charge to have a short title "Stormwater Business " and be capped at $100.00 per assessment.

 

12         That it be confirmed that in accordance with Section 496A & 510A of the Act the annual charge for 2014/2015 for stormwater management services on all rateable privately owned developed urban business strata lots/land and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at an amount equal to twenty five dollars ($25.00) per strata plan land parcel (parent parcel) plus an additional twenty five dollars ($25.00) for each 350 square metres or part of 350 square metres by which the area of the parcel of land exceeds 350 square metres and capped at $100.00 then be charged the greater of five dollars ($5.00) or the relevant proportion of the maximum annual charge that would apply to the land subject to the strata scheme (the ‘relevant proportion’ is the proportion that the unit entitlement of that lot in the scheme bears to the aggregate unit entitlement of the scheme), such charge to have a short title "Stormwater Bus-Strata".

 

13         That a rate of zero point zero zero five two five dollars ($0.00525) on the land value of all rateable land in the rating category of “Farmland”, is made for the year 2014/2015, subject to a minimum rate of four hundred and eighty five dollars ($485.00) per assessment, in accordance with Section 458 of the Act, such rate to apply to all properties categorised as “Farmland”, pursuant to Section 515 of the Act, such rate to a short title of “Farmland” in accordance with Section 543 of the Act.

 

14         That a rate of zero point zero zero five three one dollars ($0.00531) on the land value of all rateable land in the rating category “Residential” is made for the year 2014/2015, subject to a minimum rate of seven hundred and forty one dollars ($741.00) per assessment, such rate to apply to all properties categorised as “Residential”, pursuant to Section 516 of the Act, excluding all properties in the sub categories “Town” and “Village/Estates”, such rate to have a separate short title of “Residential Non-Urban”.


 

15         That a rate of zero point zero zero five three one dollars ($0.00531) on the land value of all rateable land in the rating category “Residential”, sub category “Town” is made for the year 2014/2015, subject to a minimum rate of seven hundred and forty one dollars ($741.00) per assessment, such rate to apply to all rateable land located in centres of population described as comprising all properties zoned residential, and land not otherwise categorised, located in the towns of Nambucca Heads, Hyland Park, Macksville, Bowraville, Scotts Head and Valla Beach and serviced with water supply, sewerage, or septic tank, such rate to have a separate short title of “Residential Town”.

 

16         That a rate of zero point zero zero five three one dollars ($0.00531) on the land value of all rateable land in the rating category “Residential”, sub-category “Village/Estates” is made for the year 2014/2015, subject to a minimum rate of seven hundred and forty one dollars ($741.00) per assessment, such rate to apply to all rateable land located in the villages of Eungai Rail, Eungai Creek, Warrell Creek, Donnellyville, Taylors Arm – Upper and Lower, and all Estates comprising all residential land within the rural sector with a residential building entitlement and within a subdivision both past and present which results in the concentration of holdings to create an estate of two or more lots, all ribbon development residential lots along rural roads contiguous to developed estates and villages and all ribbon development residential lots along rural roads immediately opposite to developed estates, such rate to have a separate short title “Residential Village/Estates”.

 

17      That a rate of zero point zero zero seven one seven dollars ($0.00717) on the land value of all rateable land in the rating category “Business” is made for the year 2014/2015, subject to a minimum rate of seven hundred and forty one dollars ($741.00) per assessment, such rate to apply to all properties  categorised as “Business”, pursuant to Section 518 of the Act, excluding all properties in the sub categories “Caravan Park”, “CBD” and “Industrial Estate”, such rate to have a separate short title of “Business Ordinary”.

 

18      That a rate of zero point zero zero nine four five dollars ($0.00945) on the land value of all rateable land in the rating category “Business”, sub category “Caravan Park”, is made for the year 2014/2015, subject to a minimum rate of seven hundred and forty one dollars ($741.00) per assessment, such rate to apply to all rateable properties categorised as Business sub category “Caravan Park” and have a short title of “Business Caravan Park”.

 

19      That a rate of zero point zero one zero one one dollars ($0.011) on the land value of all rateable land in the rating category “Business”, sub category “CBD” is made for the year 2014/2015, subject to a minimum rate of seven hundred and forty one dollars ($741.00) per assessment, such rate to apply to all rateable properties categorised as “Business”, sub category “CBD” in the towns of Nambucca Heads, Bowraville, Macksville, Valla Beach, and Scotts Head and such rate to have a separate short title of “Business CBD”.

 

20      That a rate of zero point zero zero six eight three dollars ($0.00683) on the land value of all rateable land in the rating category “Business”, sub category “Industrial Estate” is made for the year 2014/2015, subject to a minimum rate of seven hundred and forty one dollars ($741.00) per assessment, such rate to apply to all rateable properties categorised as “Business”, sub category “Industrial Estate” in the towns of Nambucca Heads and Macksville, and such rate to have a short title of “Business Industrial”.

 

21      That a special rate, pursuant to Section 495 of the Act, consisting of a base amount of nineteen dollars and thirty cents ($19.30) per assessment, with a short title of “Environmental Base” and an ad-valorem amount of zero point zero zero zero one three two dollars ($0.000132) on the land value of all rateable land in Council’s area (refer Section 538 of the Act), with a short title of “Environmental Levy”, is made for the year 2014/2015. The base amount will produce forty nine point nine seven percent  (49.97%) of the total amount payable by the levying of the special rate so as to comply with Section 500 of the Act.

 

22      That a charge of ninety two dollars ($92.00) for the annual fee for Category 1 (Low Risk) Sewer Trade Waste, is made for the year 2014/2015 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 1”.

 

23      That a charge of ninety two dollars ($92.00) for the annual fee for Category 1A (Low Risk) Sewer Trade Waste, is made for the year 2014/2015 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 1A”, with an additional charge of one dollar and seventy four cents ($1.74) per kilolitre for Non-Conforming Usage (if required pre-treatment is not installed or properly maintained), is made for the 2014/2015 pursuant to Section 502 of the Act.

 

24      That a charge of one hundred and fifty three dollars ($153.00) for the annual fee for Category 2 (Medium Risk) Sewer Trade Waste, is made for the year 2014/2015 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 2”, with a usage charge of one dollar and seventy four cents ($1.74) per kilolitre or fifteen dollars and fifty six cents ($15.56) per kilolitre for Non-Conforming Usage (if required pre-treatment is not installed or properly maintained), is made for the 2014/2015 pursuant to Section 502 of the Act.

 

25      That a charge of one hundred and fifty three dollars ($153.00) for the annual fee for Category 3 (High Risk) Sewer Trade Waste, is made for the year 2014/2015 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 3”, with an additional charge of one dollar and eleven cents ($1.11) per kilogram for Excess Mass, is made for the year 2014/2015 pursuant to Section 502 of the Act.

 

26      That a charge of ninety two dollars ($92.00) for the annual fee for Category 4 Septic tank Effluent Disposal Sewer Trade Waste, is made for the year 2014/2015 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 4”.

 

27      That a charge of ninety two dollars ($92.00) for the annual fee for Category 4 Caravan Dump Effluent Disposal, is made for the year 2013/2014 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 4”, with a charge of one hundred and thirty five dollars ($135.00) for Disposal at Treatment Works with a maximum of 2,500L, disposals over 2,500L will have an additional charge of forty nine dollars ($49.00) per 1000L, is made for the year 2014/2015 pursuant to Section 501 of the Act.

 

28      That an interest rate of 8.5% per annum is set for the year 2014/2015, pursuant to Section 566 of the Act, and be charged on overdue rates and charges.

 

 

OPTIONS:

 

Council may resolve to adopt the Rates and Charges without applying the 3.8% rate increase or to adopt the Rates and Charges with a percentage between 0 and 3.8%.

 

 

DISCUSSION:

 

IPART has approved a rate increase in general income of 3.8%.

 

Council's minimum rate for Residential and Business categories has been increased by $17.00 to $741.00 (being the rate peg increase of 2.3%).

Council’s minimum rate for the Farmland category has been increased by $11.00 to $485.00 (being the rate peg increase of 2.3%).

 

Recommendation 1 - has additional wording “and one hundred and twenty eight dollars ($128.00) for vacant or unconnected land per assessment” to clarify that this charge will be applied to vacant and unconnected land.

 

Recommendation 3 – has additional wording “categorised as Business or Farmland that are not vacant but do not, or have elected not to, receive a commercial waste service” to include other circumstances where this charge will apply.

 

Recommendation 12 – has additional wording “then be charged the greater of five dollars ($5.00) or the relevant proportion of the maximum annual charge that would apply to the land subject to the strata scheme (the ‘relevant proportion’ is the proportion that the unit entitlement of that lot in the scheme bears to the aggregate unit entitlement of the scheme)” to reflect a change in the way the stormwater charge is calculated for business strata lots as a result of the addition of sub-clause (d) to Regulation clause 125AA. The impact of this change is minimal as we only have seventeen (17) business strata’s involving 101 assessments.

 

Some ‘Short Titles” have been changes to better reflect the charge names in our rating software and the information printed on Rate Notices.  

 

 

CONSULTATION:

 

General Manager

Assistant General Manager Corporate and Community Services

Manager Financial Services

Rates Officer

Division of Local Government

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This report has no environmental impact.

 

Social

 

This report has no social impact.

 

Economic

 

There is no economic impact.

 

Risk

 

There is no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

There are no additional financial implications to the adopted budget.

 

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    26 June 2014

Corporate Services

ITEM 10.4    SF251              260614         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

MEETING

DATE

VENUE

COMMENCING

Access Committee

24/06/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

26/06/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

02/07/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

17/07/2014

Council Chambers

5.30 PM

Access Committee

22/07/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

31/07/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

06/08/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

14/08/2014

Council Chambers

5.30 PM

Access Committee

26/08/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

28/08/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

03/09/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Economic Directions C’tee

09/06/2014

Council Chambers

11.30 AM

Ordinary Council Meeting

11/09/2014

Council Chambers

5.30 PM

Access Committee

23/09/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

25/09/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

01/10/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

16/10/2014

Council Chambers

5.30 PM

Access Committee

28/10/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

30/10/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

05/11/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

13/11/2014

Council Chambers

5.30 PM

Access Committee

25/11/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

27/11/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

03/12/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

11/12/2014

Council Chambers

5.30 PM

 

Note:   Departure times to off-site meetings have been added.

Note:   Meetings at the Rural Halls commence with light refreshments at 5.00 pm.

 

 

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                    26 June 2014

Assistant General Manager Engineering Services Report

ITEM 11.1    SF85                260614         NSW Rural Fire Service Liaison Committee meeting – Service Level Agreement 2013/14

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

The NSW Rural Fire Service, Lower North Coast Zone, Liaison Committee met on Thursday 14 May 2014.  This report provides Council with an overview of the activities of the RFS for the third quarter of the of the 2013/14 financial year.

 

 

Recommendation:

 

That Council receive, note the report and endorse the minutes for the NSW Rural Fire Service Liaison Committee Meeting Service Level Agreement - 2013/14 held on Thursday 14 May 2014.

 

 

OPTIONS:

 

Receive and note the report.

 

DISCUSSION:

 

The Liaison Committee considered the following agenda items:

 

1        The SLA quarterly business plan, financial and performance reports

2        Operational reports

 

The minutes of the meeting held Thursday 14 May 2014 are included within the report for Council’s information and the SLA quarterly business plan, financial and performance reports have been provided under separate cover due to their size.

 

SLA Business Plan/Quarterly Performance Report

 

The RFS Operations Officer presented the quarterly performance reports for March 2014 period on behalf of the Zone Manager, RFS Lower North Coast Zone and advised the committee that they are generally on track with the agreed outcomes as shown on the enclosed report (hatched in green being either on target or completed and red not achieved or behind target).  The RFS Operations Officer Mr Tony Jarrett raised issues regarding the quarterly report with some minor adjustments as follows:

 

·      RC11               Change result from 1 to 2

·      RD1                Now completed 1 of 1

·      RD5                Change to 0 of 7

·      RD8                Change to 0 of 1

·      RD9                Change to 15 of 61

·      RD12              Change to 5 of 5

·      RD13              Amend to120 of 120

·      RD17              Change to 3 of 31

·      RD23              Change to 6 of 7 and 3 of 4

 

Financial Report

 

The RFS Operations Officer presented the expenditure for the Service for the period March 2014 for the Nambucca Shire Council.  The expenditure is on track at approximately 70% for the third quarter period and it is anticipated to be under budget attributed to low fire activity across the Shire.

 


Operational Report

 

The RFS were requested to quantify the overall numbers of MVAs, escaped burns etc as a means of putting a dollar figure of money spent on roads, resources etc.

 

Liaison Committee meeting

 

The next Liaison Committee meeting is scheduled Thursday 14 August 2014.

 

 

CONSULTATION:

 

NSW Rural Fire Service

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications associated with this report.

 

Social

 

There are no social implications associated with this report.

 

Economic

 

There are no economic implications associated with this report.

 

Risk

 

There are no risk implications associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The 2013/14 budget incorporated the RFS contribution for 2013/14.

 

Source of fund and any variance to working funds

 

There is no variation to working funds attributed to this report.

 

Service level changes and resourcing/staff implications

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                    26 June 2014

Assistant General Manager Engineering Services Report

ITEM 11.2    SF90                260614         Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

The agenda and minutes of the Nambucca Shire Traffic Committee meeting held on 3 June 2014 are attached for Council’s information and adoption.

 

 

Recommendation:

 

That Council:

 

1        receive and note the minutes of the Nambucca Shire Traffic Committee held on the 3 June 2014.

 

2        install Give Way signs and associated line marking at the Bellenger Street approach to the intersection of Short Street, Nambucca Heads to clearly identify traffic priority.

 

3        install dividing barrier lines on the Short Street approaches to the intersection with Bellenger Street.

 

4        install a Give Way sign and line marking at the intersection of Hallidise Street and Charlton Street, Nambucca Heads as requested.

 

5        do not extend the High Pedestrian Activity 40 area in Ridge Street Nambucca Heads to ensure a uniform speed zone along Ridge Street.

 

6        replace the 1 hour parking restriction on Ridge Street Nambucca Heads between Bowra and Kent Streets, with a 15 minute restriction to create a higher turnover of available parking for the 3 bays and advertise the changes in the local media. 

 

7        note that the proposed delegation outlining community concerns regarding speed limits and traffic problems at Kingsworth Estate has been deferred to the next meeting.

 

8        does not consider it necessary to reduce the speed limit for trucks on Valla Road as traffic counters confirms heavy vehicle compliance with the posted speed limit.

 

9        endorse the road closure of Bowra Street Nambucca Heads from Palmer to Ridge Streets for the VOLKSWAGEN SPECTACTULAR event to be held on 2 August 2014 noting that the following documentation has been received by Council:

 

· Certificate of Currency for Public Liability Insurance

· Traffic Management Plan confirming Accredited Traffic Controllers will be on site, and

· Police approval for the road closure; and

 

Advertise the road closures seven (7) days prior to the event.

 

10      note the following LTC recommendations when considering the implementation of Local Area Traffic Management Improvements as part of the Macksville Town Centre Revitalisation Project:

 

a)   The proposed roundabout at the intersection of River Street and the Pacific Highway is not appropriate at this location.

 

b)   Consider the installation of a speed hump at the intersection of Princess Street and River Street to slow vehicles entering the River Street Precinct.

 

c)   Proposed landscaping treatments need to:

 

      i       allow minimum sight distance envelopes to pedestrians and road users,

      ii      cater for larger vehicle turning paths at intersections.

 

 

OPTIONS:

 

Seek clarification or refer matters back to the Traffic Committee.

 

 

DISCUSSION:

 

The Nambucca Heads Chamber of Commerce resolved to request the Nambucca Shire Local Traffic Committee replace the 1 hour parking restriction on Ridge Street, Nambucca Heads between Bowra and Kent Streets, with a 30 minute restriction to allow for a higher turnover of available parking for the three (3) bays while not putting drivers at risk of fines for over parking if queues at the Post Office, Bank or Pharmacy are long.  Prior to consultation with the Chamber of Commerce, the Local Traffic Committee recommendation was to install 15 minute parking.

 

Local Traffic Committee – The Roads and Maritime Services (RMS) are legislated as the organisation responsible for the control of traffic on all roads in New South Wales.  Traffic is controlled by the installation of prescribed traffic control devices, such as regulatory signs, or traffic control facilities, such as medians.

 

The Local Traffic Committee (LTC) has no decision making powers and is primarily a technical review committee.  It only advises the Council on matters for which the Council has delegated authority, being certain prescribed traffic control devices and traffic control facilities.

 

The Council must refer all traffic related matters to the LTC prior to exercising its delegated functions.  Matters related to State Roads or functions that have not been delegated to the elected Council must be referred directly to Roads and Maritime Services or relevant organisation.

 

Council is not bound by the advice given by its LTC.  However, if Council does wish to act contrary to unanimous advice of the LTC or when the advice is not unanimous, it must notify Roads and Maritime Services and the NSW Police and wait 14 days before proceeding.

 

The Nambucca Shire Traffic Committee meets every two months, generally on the first Tuesday of that month.

 

The members of the Committee met on 3 June 2014 and determined a number of matters as per the attached Agenda and Minutes. 

 

 

CONSULTATION:

 

·              Mr Ian Shanahan (Roads and Maritime Services)

·              Snr Constable Craig Myles (NSW Police)

·              Mr Barry Duffus OAM (Local State Member Representative)

·              Assistant General Manager Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No environmental Impacts as a result of the recommendations.

 

Social

 

Recommendations aim to achieve a safer road environment which is socially acceptable.

 

Economic

 

No economic impact.

 

Risk

 

Risk of not adopting the recommendations is increased likelihood of road traffic accidents.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Cost of installing regulatory and advisory measures.

 

Source of fund and any variance to working funds

 

Costs associated with installing signs and line marking.

 

Service level changes and resourcing/staff implications

 

Minimal

 

 

Attachments:

1

14476/2014 - Agenda - Nambucca Shire Traffic Committee - 3 June 2014

 

2

15827/2014 - Minutes - Nambucca Shire Traffic Committee - 3 June 2014

 

  


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 

NAMBUCCA SHIRE COUNCIL

 

Nambucca Shire Traffic Committee Meeting - 03 June 2014 COMMENCING 10.30AM AT COUNCIL’S ADMINISTRATION CENTRE

 

 

AGENDA                                                                                                   Page

 

 

1        APOLOGIES

2        DISCLOSURE OF INTEREST

3        CONFIRMATION OF MINUTES —

Nambucca Shire Traffic Committee Meeting - 1 April 2014............................................................. 6

4        Assistant General Manager Engineering Services Report

4.1     Deliniation - Corner Short and Bellenger Streets, Nambucca Heads Error! Bookmark not defined.

4.2     Hallidise Street and Charlton Street T-Intersection................... Error! Bookmark not defined.

4.3     Ridge Street Nambucca Heads - Speed Restrictions............... Error! Bookmark not defined.

4.4     Ridge Street Nambucca Heads - Parking Restrictions............. Error! Bookmark not defined.

4.5     Florence Wilmont Drive Speed Limit...................................... Error! Bookmark not defined.

4.6     Valla Road - Heavy Vehicle Speed Limits............................... Error! Bookmark not defined.

4.7     Temporary Road Closure Application - Volkswagen Spectacular 2 August 2014 Error! Bookmark not defined.

4.8     Macksville Town Centre Revitilisation - Traffic Management..... Error! Bookmark not defined.  

 

5        GENERAL BUSINESS

6        NEXT MEETING DATE – 5 August 2014

7        CLOSURE

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·    It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·    Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·    Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·    Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 

PRESENT

 

Keith Williams                 Nambucca Shire Council

Barry Duffus OAM           Local State Member Representative

Cnst Jill Englert               NSW Police

Daniel Boorman              Roads and Maritime Services

 

APOLOGIES

 

Sgt J Langan                  NSW Police

 

 

CONFIRMATION OF MINUTES

 

23/14 RESOLVED

That the Committee note the adoption of the Minutes of the Meeting held on 4 February 2014.

 

 

  

Assistant General Manager Engineering Services Report

ITEM 4.1      SF90                  010414      Request for pedestrian crossing - Riverside Drive Nambucca Heads

24/14 RESOLVED:

 

1        That the Nambucca Shire Local Traffic Committee recommends that Council note the installation of a pedestrian crossing on Riverside Drive would create a greater hazard for pedestrians than the existing pedestrian refuge arrangement.

 

2        That the Nambucca Shire Local Traffic Committee recommends that Council replace existing pedestrian refuge on Riverside Drive with a fully compliant refuge to Roads and Maritime standards subject to successful grant application for 50% of the value of the works.

 

 

 

ITEM 4.2      SF90                  010414      Urban speed limits - Macksville

25/14 RESOLVED:

 

That the Nambucca Shire Local Traffic Committee recommends that Council advise Macksville Neighbourhood Watch Committee the NSW default speed limit for urban roads is 50km/h and can only be reduced in High Pedestrian areas such as shopping precincts and at certain times around schools.

 

 

 

ITEM 4.3      SF90                  010414      Urban Speed Limits - Old Coast Road

26/14 RESOLVED:

 

That the Nambucca Shire Local Traffic Committee recommends that Council install advanced warning signage and repeater signs on Old Coast Road Nambucca Heads near Link Road to reinforce awareness of the 60km/h speed limit.

 

 

 

ITEM 4.4      SF90                  010414      Request for Left Turn Only access from Village Lane

27/14 RESOLVED:

 

The Nambucca Local Traffic Committee recommends Council approve a request from Uniting Care for Left Turn Only traffic movements from Village Lane into Lee Street, Nambucca Heads.

 

 

 

ITEM 4.5      SF90                  010414      Temporary Road Closures for Events on Roads - Anzac Day Marches

28/14 RESOLVED:

 

1        That Council approve the road closures subject to the following being received by Council:

 

·           Certificate of Currency for Public Liability Insurance

·           Traffic Management Plan confirming Accredited Traffic Controllers will be on site, and

·           Police approval for the road closure.

 

2        That Council endorse the road closures for the ANZAC DAY marches to be held on ANZAC DAY 25 April 2014, following the receipt of the appropriate documents, as follows:

 

a   The Returned and Services League of Australia (Macksville Branch) – for the Dawn Service between 0515 and 0545 hours and again between 1100 and 1110 hours;

 

b   The Returned and Services League of Australia (Bowraville Branch) – between 0930 and 1100 hours; and

 

c   The Returned and Services League of Australia (Nambucca Heads Branch) – between 0830 and 0930 hours.

 

3        That Council advertise the road closures seven (7) days prior to Anzac Day March.

 

 

   

 

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 3 June 2014 commencing at 10.30am.

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 12.00pm. 

 

 

 

 

(CHAIRPERSON)

 

           


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 

Assistant General Manager Engineering Services Report

ITEM 4.1      RF204              030614         Deliniation - Corner Short and Bellenger Streets, Nambucca Heads

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

Council has received requests for clear delineation at the corner of Short and Bellenger Streets, Nambucca Heads for vehicles entering the intersection as it is not clear who has the right of way.

 

 

Recommendation:

 

That the Nambucca Shire Local Traffic Committee recommends that Council install a Give Way sign and associated line marking at the Bellenger Street approach to the intersection of Short Street, Nambucca Heads to clearly identify traffic priority.

 

 

OPTIONS:

 

1        Do nothing

2        Install a roundabout

 

 

DISCUSSION:

 

The intersection of Short and Bellenger Streets has 3 approach legs and there is some confusion as to how the T-intersection rule operates.  Council has received 2 written requests in lately for traffic management devices to clearly delineate priority flow and reduce the likelihood of a traffic accident

 

CONSULTATION:

 

Barry Duffus OAM

Tim Woodward

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No impact on the environment

 

Social

 

Social improvement as a result of the recommendation as pedestrians and motorists will feel safer at the intersection.

 

Economic

 

No economic impact other than perceived savings in the reduced likelihood of traffic accidents

 

Risk

 

The recommendation would reduce confusion for motorists at the intersection and create a safer road environment

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Cost of Installation $300 - $500

 

Source of fund and any variance to working funds

 

Working funds

 

Service level changes and resourcing/staff implications

 

Nil

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 

Assistant General Manager Engineering Services Report

ITEM 4.2      SF90                030614         Hallidise Street and Charlton Street T-Intersection

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

Council has received a request for a Give Way sign at the intersection of Hallidise Street and Charlton Street, Nambucca Heads.

 

 

Recommendation:

 

That the Nambucca Shire Local Traffic Committee recommends that Council does not install a give way sign at the intersection of Hallidise Street and Charlton Street, Nambucca Heads as requested, as the minor leg is a low volume road and the T intersection priority is clear.

 

 

OPTIONS:

 

Install a Give Way sign.

 

DISCUSSION:

 

Hallidise Street, Nambucca Heads is a low volume street serving 5 properties and is the minor leg of an intersection with Charlton Street. 

 

Council has received a request to install a Give Way sign to reinforce the give way rule as there is concern somebody will get T-boned.

 

AS 1742.2 recommends Give Way signs are installed to control traffic at intersections where:

 

There are 4 or more legs;

The layout is unclear as to who has right of way at 3 leg intersections, or;

For road safety reasons where the bar of the T is an arterial road.

 

Give way signs are not required if the T–Intersection rule operates satisfactorily.

 

 

CONSULTATION:

 

Barry Duffus OAM

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No environmental concerns

 

Social

 

No social concerns

 

Economic

 

No economic concerns

 

Risk

 

The risk of installing Give Way signs at minor intersections is the expectation there will be similar signs at every intersection where vehicles are required to give way.  Give Way signs are installed on high volume roads or for safety reasons

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no direct or indirect impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There are no variances to working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes to service levels or resourcing/staff implications.

Attachments:

There are no attachments for this report.


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 

Assistant General Manager Engineering Services Report

ITEM 4.3      SF90                030614         Ridge Street Nambucca Heads - Speed Restrictions

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

Council has received a request to simplify the speed limit on Ridge Street, Nambucca Heads

 

 

Recommendation:

 

That the Nambucca Shire Local Traffic Committee recommends that Council given associated costs and questionable warrants, does not extend the High Pedestrian Activity 40 Area in Ridge Street Nambucca Heads to create a uniform speed zone.

 

 

OPTIONS:

 

Request funding from Roads and Maritime Services to extend the High Pedestrian Activity 40 area in Ridge Street Nambucca Heads to Estuary Lane and connect with the school zone.

 

DISCUSSION:

 

Ridge Street, between Bowra Street and Whaites Street, Nambucca Heads has the following speed restrictions:

 

·      40 km/h part of (High Pedestrian Activity 40 Area) for 80m

·      50 km/h, default speed limit for 120m

·      50/40 km/h school zone for 3 hours per day (school days) 200m

 

A request has been submitted to consider making the entire vicinity 40kph as - there are so many 60 - 50 - 40 it gets confusing for visitors and residents alike - On Ridge Street before Bowra Street it is 50kph for 50m and then back to 40kph.

 

The High Pedestrian Activity 40 Area has been included in Ridge Street for a short section as it is on the approach to Bowra Street and incorporates a pedestrian crossing and access to the library. All the speed changes at significant expense are clearly signposted and the school zone only comes into action for 3 hours a day.  Warning lights in all school zones in NSW are being rolled in the near future.

 

The cost of extending the High Pedestrian Activity 40 Area (if warranted), would run into the thousands given the expense of removing and reinstating pavement numerals and signs.

 

 

CONSULTATION:

 

Barry Duffus OAM

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No environmental concerns

 

Social

 

No social concerns

 

Economic

 

No economic concerns

 

Risk

 

No perceived risk

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

Nil

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 

Assistant General Manager Engineering Services Report

ITEM 4.4      SF95                030614         Ridge Street Nambucca Heads - Parking Restrictions

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

Council has received a request to modify the time limit parking restrictions on Ridge Street, between Bowra and Kent Streets, Nambucca Heads to allow for a greater turnover of available parking in this highly sought after parking location.

 

 

Recommendation:

 

That the Nambucca Shire Local Traffic Committee recommends that Council replace the 1 hour parking restriction on Ridge Street, Nambucca Heads between Bowra and Kent Streets, with a 15 minute restriction to create a higher turnover of available parking for the 3 bays.

 

 

OPTIONS:

 

Retain the existing parking restriction of 1 hour.

 

DISCUSSION:

 

A 1 hour parking restriction exists on Ridge Street, between Bowra and Kent Streets, Nambucca Heads where 3 parking spaces are available. The spaces are the ideally located for customers to access the Post Office, a chemist, medical centre, library and other local shops and banks in the vicinity. The parking spaces do not meet the demands for customers wanting to access the abovementioned businesses throughout the day.

 

There simply is no room available to create additional space, therefore a higher turnover of parking vehicles would be a more efficient way to utilise the spaces available.

 

Council has received a number of requests for one or more of these 3 parking bays to be dedicated for a specific use from disabled parking, medical centre dedicated parking, Community Transport and security firms pick up parking. Consideration can be considered to reducing the parking restriction for the 3 bays to 15 minute parking in turn generating a higher turnover of available parking spaces.

 

!5 minutes should leave sufficient time for a single trip to the Post Office, chemist and to a lesser extent the medical centre.  1 hour parking is available throughout the CBD if longer visits are planned.

 

 

CONSULTATION:

 

Barry Duffus OAM

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No environmental impact

 

Social

 

A social benefit will the generation of available parking spaces

 

Economic

 

An economic impact may be gained by local business if a higher turnover of parking is available

 

Risk

 

An additional risk of infringement notices to customers who park in the bays over the 15 minute restriction.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Cost of changing the signs.

 

Source of fund and any variance to working funds

 

Working fund.

 

 

Service level changes and resourcing/staff implications

 

Nil

Attachments:

There are no attachments for this report.


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 

Assistant General Manager Engineering Services Report

ITEM 4.5      SF90                030614         Florence Wilmont Drive Speed Limit

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

Council has received a request from a member of the public to address the Local Traffic Committee in person regarding speed limits and traffic problems at Kingsworth Estate.

 

 

Recommendation:

 

That the Nambucca Shire Local Traffic Committee recommends that Council note community concerns regarding speed limits and traffic problems at Kingsworth Estate.

 

 

OPTIONS:

 

1        Maintain the existing speed limits

 

2        Carry out a speed zone review with a view to reintroducing the 70 km/h section of Florence Wilmont Drive from 50 km/h.

 

 

DISCUSSION:

 

Florence Wilmont Drive is the collector road for the Kingsworth Estate subdivision located 3 km south of Bellwood where it intersects with the Pacific Highway then heads in a westerly direction.

 

The Local Traffic Committee previously considered local concerns at its meeting of 5 October 2010 when for a 1 kilometre section the speed limit was 70kmh.  A resident of Florence Wilmont Drive whose property fronted the 70 km/h section of the road expressed his concerns at the excessive speed vehicles travel and was also worried a child or pedestrian will be involved in a collision.

 

Roads and Maritime Services carried out a speed zone review of Florence Wilmont Drive and the outcome was to replace the 70 km/h speed limit with 50 km/h, this was subsequently installed in 2012.

 

The speed zone on Florence Wilmont Drive was 70 km/h from the Pacific Highway for a distance of 1 kilometre, then, where it intersects with a local Road (Alfred Close), the speed zone is sign posted 50 km/h for the remaining 1 kilometre.

 

The lots fronting the full length of Florence Wilmont Drive are similar in size, approximately (8,000m2).  The western 50 km/h zone has 3 intersecting local streets which suggest the posted speed limit is appropriate. The eastern length has no intersecting streets, horizontal and vertical alignments are commensurate higher speeds.

 

 

CONSULTATION:

 

Local Traffic Committee

Mr Robert Mitchell

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No environmental concerns

 

Social

 

No social concerns

 

Economic

 

No economic concerns

 

Risk

 

No perceived risk

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

Nil

 

Attachments:

1

13487/2014 - Request to address Traffic Committee meeting 3 June 2014 in relation to traffic problems and speed limit in Kingsworth Estate

 

2

21380/2012 - RMS Outcome of Speed Zone Review - Florence Wilmont Drive, Nambucca Heads

 

  


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 




Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 

Assistant General Manager Engineering Services Report

ITEM 4.6      SF1009            030614         Valla Road - Heavy Vehicle Speed Limits

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

A Valla rural resident seeks a reduction in the speed limit on Valla Road between Valla Quarry and the Pacific Highway.

 

 

Recommendation:

 

That the Nambucca Shire Local Traffic Committee recommends that Council does not consider it necessary to reduce the speed limit for trucks on Valla Road

 

 

OPTIONS:

 

Request Roads and Maritime Services consider a lower speed limit for trucks on Valla Road.

 

DISCUSSION:

 

The concerned resident seeks a reduction in the speed limit on Valla Road between the quarry and the highway as a means of controlling what he believes to be the excessive speed at which trucks travel along the road.  He advised Council’s General Manager that on many occasions he sees speeding trucks crossing the centreline, including where there is an unbroken centreline.

 

He asked whether there could be a differential speed limit signposted, i.e. a lower speed for trucks – say 60km/hr with the cars in accordance with the existing signposted 80km/hr.  He has been advised that we did not think the RMS allowed differential speed zones on local roads but the matter could be considered by the Local Traffic Committee. 

 

However it should be noted Council has been contacted by only one resident and he was advised that Council will need greater representation or statistics demonstrating there is in fact a problem, traffic counters have been installed.  Production from the quarry has increased 40% in the past 12 months.

 

He was requested that he submit his request in writing and that Council staff would refer his request to the Local Traffic Committee. 

 

Valla Quarry is supportive of reducing the heavy vehicle speed limit to 60 kph on Valla Road.

 

 

CONSULTATION:

 

Quarry Solutions Pty Ltd

Scott Amon

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No environmental Issues

 

Social

 

Lower speeds may be more acceptable to some local residents, however others may become impatient if they are stuck behind a truck travelling at lower speeds.

 

Economic

 

No impact.

 

Risk

 

There is no perceived risk as reaching a speed of 80km/h is unachievable only virtually all sections of Valla Road.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

Nil

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 

Assistant General Manager Engineering Services Report

ITEM 4.7      SF565              030614         Temporary Road Closure Application - Volkswagen Spectacular 2 August 2014

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

ummary:

 

Council has received a request for a temporary road closure for Volkswagen Spectacular.

 

The applicants have requested the closure of Bowra Street, Nambucca Heads from Palmer Street to Ridge Street between 0945 and 1200 hours on 2 August 2014.

 

 

Recommendation:

 

1        That the Nambucca Shire Local Traffic Committee recommends that Council approve the road closure for the Volkswagen Spectacular event subject to the following documentation being received by Council:

 

          Certificate of Currency for Public Liability Insurance;

          Traffic Management Plan confirming Accredited Traffic Controllers will be on site, and

          Police approval for the road closure.

 

2        That the Nambucca Shire Local Traffic Committee recommends that Council advertise the road closure seven (7) days prior to the event as follows:

 

          Event:         Volkswagen Spectacular

          Date:           2 August 2014

          Street:         Bowra Street, Nambucca Heads from Palmer Street to Ridge Street

          Time:          8.00am and 1.00pm

 

 

OPTIONS:

 

1        Refuse the application for road closure.

 

2        Approve road closure for this event.

 

DISCUSSION:

 

Council has received a request for temporary road closure of Bowra Street, Nambucca Heads from Palmer Street to Ridge Street between 0800 and 1300 hours on 2 August 2014 for the purpose of conducting the biennial Volkswagen Spectacular display.

 

The event has been held previously with no incidents and all approvals will be in place.

 

 

CONSULTATION:

 

Volkswagen Spectacular (Donna Pell)

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment.

 

Social

 

Car displays draw large crowds to the town centre.

 

Economic

 

These events contribute to the local economy in an indirect way.

 

Risk

 

There is minimal risk to road users and the event has been held previously with no incidents.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on current or future budgets.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

 

Attachments:

1

13668/2014 - Application Volkswagen

 

  


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 


















Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 

Assistant General Manager Engineering Services Report

ITEM 4.8      SF1855            030614         Macksville Town Centre Revitilisation - Traffic Management

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

The purpose of this report is to assess and recommend options for Local Area Traffic Management schemes within the River Street precinct of Macksville to maximise traffic flows and user safety after the completion of the Pacific Highway Bypass.

 

 

Recommendation:

 

The Nambucca Shire Local Traffic Committee (LTC) recommends that Council note the following LTC recommendations when considering the implementation of Local Area Traffic Management Improvements as part of the Macksville Town Centre Revitalisation Project:

 

a)   The proposed roundabout at the intersection of River Street and the Pacific Highway be replaced with a typical at grade 4 way intersection which has provision for right turn movements out of River Street.

 

b)   Installation of a speed hump at the intersection of Princess Street and River Street to slow vehicles entering the River Street Precinct.

 

 

OPTIONS:

 

1        Adopt the Concept Improvement Options.

 

2        Retain the existing layout.

 

3        Install a fully mountable roundabout at the corner of Princess Street and River Street.

 

 

DISCUSSION:

 

Council’s Local Growth Management Strategy - Employment Lands (GHD 2010) recommends a revitalisation strategy be prepared for the Macksville CBD as part of a broader suite of actions to capture opportunities and alleviate impacts associated with the Pacific Highway Bypass of Macksville.  The Observation and Opportunities report is considered a first step in moving towards a revitalisation strategy.

 

Concept traffic management plans have been developed for consideration as part of this strategy.

 

The conceptual plans show modified traffic arrangements for River Street, however there is some conflict between efficient traffic flow and increased levels of landscaping, where the potential for turn lanes has been taken away by landscaped blisters. Traffic flows within Macksville will decrease when the bypass is in use however levels of service need to be maintained or improved at each intersection. Community expectations need to be gauged and considered as there are a number of options:

 

·      Install dedicated turn lanes for efficient traffic flow with the loss of landscaped blisters

 

·      Install landscaped blisters and expect a reduced level of service at the intersections whereby there will be increased likelihood motorists will have to wait behind queuing or turning traffic prior to entering or leaving the intersection.

 

·      Contain additional landscaping within existing footpath areas.

 

Pacific Highway/River Street Intersection

 

The concept plans show a proposed roundabout for the above intersection.  After consideration of its merits, there appears an increased likelihood of traffic accidents due to insufficient sight distance to oncoming traffic or to traffic that has priority.  The physical constraints at the location also make manoeuvres hazardous, particularly for larger vehicles where guardrail exists at the edge of carriageway.

 

With the bypass in place, there is scope to reintroduce right turn movements particularly when leaving River Street on both sides of the highway.  Right turn movements into River Street (from the existing highway) are more difficult to achieve as there is insufficient room available for dedicated turning lanes and there may be unacceptable delays for through traffic where a right turning vehicle is blocking the only through lane.

 

Princess Street and River Street Intersection

 

The above intersection provides entry to the River Street precinct where increased pedestrian activity is anticipated as a result of the revitalisation works.  Reducing vehicles speeds entering the precinct is imperative due to the increased pedestrian activity and the change to vehicle parking where cars will now reverse out of parking bays into traffic flow.

 

There are several options available to reduce the speed of vehicles entering the intersection and these are detailed below:

 

1    Install a fully mountable roundabout.  This option will also provide ideal traffic flow for vehicles entering the adjacent car park when entry will be from River Street.

2    Install a slow point where vehicles negotiate kerb blisters acting as a chicane.

3    Install a speed hump

 

 

CONSULTATION:

 

Strategic Planner

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No environmental concerns

 

Social

 

Efficient traffic management is what society expects

 

Economic

 

No economic concerns

 

Risk

 

Risk of installing ineffective traffic management measures is either noncompliance or increased likelihood of traffic accidents

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

Grant Applications

 

Service level changes and resourcing/staff implications

 

Nil

Attachments:

1

14307/2014 - Macksville Concept for Traffic Committee

 

2

14266/2014 - Macksville Intersection Options

 

  


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 


   


Ordinary Council Meeting - 26 June 2014

Nambucca Shire Traffic Committee Meeting Minutes - 3 June 2014

 

PRESENT

 

Keith Williams                           Nambucca Shire Council

Barry Duffus OAM                     Local State Member Representative

Snr Constable Craig Myles        NSW Police

Ian Shanahan                            Roads and Maritime Services

 

 

APOLOGIES

 

No apologies received.

 

 

CONFIRMATION OF MINUTES

 

29/14  RESOLVED:

That the Committee note the adoption of the Minutes of the Meeting held on 1 April 2014

 

 

  Assistant General Manager Engineering Services Report

ITEM 4.1      RF204                030614      Delineation - Corner Short and Bellenger Streets, Nambucca Heads

30/14 RESOLVED:

 

That the Nambucca Shire Local Traffic Committee recommends that Council install Give Way signs and associated line marking at the Bellenger Street approach to the intersection of Short Street, Nambucca Heads to clearly identify traffic priority.

 

That the Nambucca Shire Local Traffic Committee recommends that Council install dividing barrier lines on the Short Street approaches to the intersection with Bellenger Street.

 

 

 

 

ITEM 4.2      SF90                  030614      Hallidise Street and Charlton Street T-Intersection

31/14 RESOLVED:

 

That the Nambucca Shire Local Traffic Committee recommends that Council installs a give way sign and line marking at the intersection of Hallidise Street and Charlton Street, Nambucca Heads as requested.

 

 

 

 

 

ITEM 4.3      SF90                  030614      Ridge Street Nambucca Heads - Speed Restrictions

32/14 RESOLVED:

 

That the Nambucca Shire Local Traffic Committee recommends that Council given associated costs and questionable warrants, does not extend the High Pedestrian Activity 40 Area in Ridge Street Nambucca Heads to create a uniform speed zone along Ridge Street.

 

 

 

 

 

ITEM 4.4      SF95                  030614      Ridge Street Nambucca Heads - Parking Restrictions

33/14 RESOLVED:

 

That the Nambucca Shire Local Traffic Committee recommends that Council replace the 1 hour parking restriction on Ridge Street, Nambucca Heads between Bowra and Kent Streets, with a 15 minute restriction to create a higher turnover of available parking for the 3 bays.

 

 

 

 

 

ITEM 4.5      SF90                  030614      Florence Wilmont Drive Speed Limit

34/14 RESOLVED:

 

That the Nambucca Shire Local Traffic Committee recommends that Council note a delegation outlining community concerns regarding speed limits and traffic problems at Kingsworth Estate has been deferred to the next meeting..

 

 

 

 

 

ITEM 4.6      SF1009              030614      Valla Road - Heavy Vehicle Speed Limits

35/14 RESOLVED:

 

That the Nambucca Shire Local Traffic Committee recommends that Council does not consider it necessary to reduce the speed limit for trucks on Valla Road as the traffic counters suggest heavy vehicle compliance with the posted speed limit.

 

 

 

 

 

ITEM 4.7      SF565                030614      Temporary Road Closure Application - Volkswagen Spectacular 2 August 2014

36/14 RESOLVED:

 

1        That the Nambucca Shire Local Traffic Committee recommends that Council approve the road closure for the Volkswagen Spectacular event subject to the following documentation being received by Council:

 

          Certificate of Currency for Public Liability Insurance;

          Traffic Management Plan confirming Accredited Traffic Controllers will be on site, and

          Police approval for the road closure.

 

2        That the Nambucca Shire Local Traffic Committee recommends that Council advertise the road closure seven (7) days prior to the event as follows:

 

          Event:         Volkswagen Spectacular

          Date:           2 August 2014

          Street:         Bowra Street, Nambucca Heads from Palmer Street to Ridge Street

          Time:          8.00am and 1.00pm

 

 

 

 

 

ITEM 4.8      SF1855              030614      Macksville Town Centre Revitilisation - Traffic Management

37/14 RESOLVED:

 

The Nambucca Shire Local Traffic Committee (LTC) recommends that Council note the following LTC recommendations when considering the implementation of Local Area Traffic Management Improvements as part of the Macksville Town Centre Revitalisation Project:

 

a)   The proposed roundabout at the intersection of River Street and the Pacific Highway is not appropriate at this location.

 

b)   Consider the installation of a speed hump at the intersection of Princess Street and River Street to slow vehicles entering the River Street Precinct.

 

c)   Proposed landscaping treatments need to:

 

      i       allow minimum sight distance envelopes to pedestrians and road users

      ii      cater for larger vehicle turning paths at intersections

 

 

   

 

NEXT MEETING DATE

 

The next meeting will be held on 5 August 2014 commencing at 10.30am.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 11.45 am. 

 

 

 

 

 

(CHAIRPERSON)

 


Ordinary Council Meeting                                                                                                    26 June 2014

Assistant General Manager Engineering Services Report

ITEM 11.3    SF385              260614         Environmental Protection Licence No. 579 - Macksville Sewage Treatment Plant - Show Cause

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage; Michael Coulter, General Manager         

 

ummary:

 

Council has received correspondence from the EPA requesting Council to show cause as to why the EPA should not take action in relation to what they consider are breaches to licence conditions and the Protection of the Environment Operations Act (1997).  This follows on from a review of the Annual Licence return submitted by Council for EPA Licence No. 579 at the end of last year.

 

Copies of the EPA correspondence along with Council’s reply are attached for Council’s information.  The correspondence is considered to be self-explanatory.

 

The EPA has been contacted in relation to the matter and has indicated that if a fine were to be imposed the likely maximum value could be in the order of $1,500.  They also advised that a decision will be made as to the appropriate regulatory response before the end of the month.

 

 

Recommendation:

 

That Council receive and note the information.

 

 

OPTIONS:

 

No options.  A response has been made to the matters raised by the EPA and any further action is now in their hands.

 

DISCUSSION:

 

Two of the alleged breaches of licence conditions relate to a mechanical failure of a gear box which enables the operation of a decant weir in the main treatment tank.  This failure was no fault of the operators and could not have been foreseen.

 

As a result of the failure the treatment plant could not be operated in automatic mode and had to be operated manually. In addition a pump out system using a hired pump had to be put in place to remove effluent from the treatment tank in place of the decant weir.

 

Council acted quickly to put measures in place to ensure that the plant kept operating with the operators checking on the plant after hours and commencing work earlier in the mornings.  There was no overflow or bypass of sewage although the sampling results indicated a variability in effluent quality including instances where the licence concentration limits had been exceeded.

 

It was not considered that environmental harm was being caused as all effluent continued to be disinfected prior to release to the environment.

 

The damage to the gear box could not be repaired and a replacement gear box was required.  This gear box could not be sourced in Australia and took longer to deliver than first anticipated.

 

The third breach was simply an oversight where a particular load limit was exceeded but were not reported in one section of the Annual Return as required.  The EPA were advised that it was purely an oversight when entering the information and therefore should not be considered as a breach.

 

 


CONSULTATION:

 

General Manager; Assistant General Manager Engineering Services; Treatment Plant Operator; EPA

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The “show cause” will have no environmental implications.

 

Social

 

The “show cause” will have no social implications.

 

Economic

 

The “show cause” may have an economic implication if Council is required to pay a fine as a result of the alleged licence breach.

 

Risk

 

The EPA is moving towards a risk based assessment system for all licenced facilities including sewage treatment plants.  This process will set a risk rating for the plant which will in turn determine the amount of regulation and compliance reporting that will be imposed on the plant.  It is also likely to bring about  an increase in the penalties that can be imposed for breaches of the licence.

 

However the Macksville Sewage Treatment Plant is considered to be well maintained and operated and is operated by experienced staff. It generally performs well in meeting its licence requirements and a repeat incident of this nature would be unlikely.

 

Future incidents of this nature will be reported to the EPA as a matter of course

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There may be a direct impact on the current budget if the EPA make a decision to impose a fine.

 

However just prior to the business paper being published, Council received the attached official caution from the EPA.  With the issue of the caution it is not anticipated that Council will receive a fine.

 

Source of fund and any variance to working funds

 

As Council has now received a caution there is unlikely to be any impact on working funds.

 

Service level changes and resourcing/staff implications

 

Nil

 

Attachments:

1

14876/2014 - EPA show cause letter

 

2

16011/2014 - Response to EPA Show Cause

 

3

16012/2014 - Attachments Show Cause response

 

4

17137/2014 - EPA Official Caution

 

  


Ordinary Council Meeting - 26 June 2014

Environmental Protection Licence No. 579 - Macksville Sewage Treatment Plant - Show Cause

 



Ordinary Council Meeting - 26 June 2014

Environmental Protection Licence No. 579 - Macksville Sewage Treatment Plant - Show Cause

 

 

 

 

 

 

 

Enquiries to:     Richard Spain

Phone No:       02 6568 0234

Our Ref:          SF385

Your Ref:         EF13/13330; DOC 14/82729

 

 

10 June 2014

 

ATTENTION:  Mr G Budd

Environment Protection Authority

Head Environmental Management Unit – North Coast

PO Box 498

GRAFTON  NSW  2460

 

 

Dear Mr Budd

 

ENVIRONMENTAL PROTECTION LICENCE NO. 579 – MACKSVILLE STP – SHOW CAUSE

 

Reference is made to the above and your letter dated 27 May 2014 and Council offers the following comment with regard to the matters raised.

 

Breach of Condition O2 of the licence – Maintenance of plant and equipment

 

The failure of the gearbox on the decant weir was outside the control of the operators and completely unforseen.  The gearbox was regularly serviced and lubricated in accordance with normal manufacturers recommendations.  It is not an item that would be expected to fail nor have a replacement unit on standby on site.

 

Macksville STP is a well operated and maintained sewage treatment plant manned by experienced operators.  Council considers it would be incorrect to suggest that the plant and equipment are not operated or maintained in a proper or efficient manner.

 

Macksville is one of three treatment plants that are operated and maintained by two operators.  These operators have been trained through the original Public Works and now Office of Water systems, one having over 20 years of experience the other around 15 years of experience.

 

Regular maintenance is carried out on all major items of equipment essential to the treatment process.  The SCADA control system has been set up to provide alarms when service intervals, based on hours run, as recommended by the manufacturers are reached.  The SCADA is only reset after the service has been completed.  Pages showing the screen shot of the SCADA maintenance schedule are attached for your information.

 

Hard copies of servicing records of major plant items are also kept on site and can be supplied if required.  Operators also keep diary records of all work carried out on site.

 

Breach of Condition R2 of the licence – Notification of environmental harm

 

The failure of the decant weir gear box caused a longer than expected disruption to the treatment process at the Macksville STP.  A replacement gear box could not be sourced in Australia and had to be imported from overseas.

 

Council made every effort to manage the situation on site using manual operation of the aeration system and a hired pump to remove the wastewater from the aeration tank acting as a


2

 

ATTENTION:  Mr G Budd

Environment Protection Authority

10 June 2014

SF386

 

replacement for the decant weir when required.

 

The fact that the incident was not reported was mainly due to the interpretation of the Act which states that pollution incidents causing material harm to the environment must be notified. Clause 147 of the Act states that material harm to the environment involves actual or potential harm to the health or safety of human beings or to ecosystems that is not trivial.

 

The mechanical failure did not result in a sewage overflow or bypass as all sewage was still being treated on site as best it could.  At the time we did not consider that we were causing material harm to the environment in terms of the above definition.

 

Immediately following the gear box failure there were some high concentration readings but subsequent sampling confirmed that the concentrations had reduced and for some weeks remained well within the licence limits.  The highest reading was at the end of the period that the failure affected the plant and likely coincides with the time the gear box was being replaced.  All bar one of the sampling results confirm that faecal coliform counts were being maintained at acceptable levels.  A screen shot of Council’s sampling records covering this period are also attached for the EPAs information.

 

However with the benefit of hindsight and given the nature of the problem and the variability of the effluent quality being produced Council is prepared to acknowledge that reporting the incident would have been an appropriate course of action.

 

Breach of Section 66(4) 0f the Act – False or misleading certificates

 

The discrepancies noted in the latest Annual Return were an oversight and there was no deliberate intention by Council to provide incomplete or misleading information.  The correct number was entered in the Assessable Load calculation for BOD and one could reasonably assume this this would not be the case if Council was trying to provide misleading information.

 

As previously stated Council considers that the Macksville plant is generally well operated and maintained with licence concentration limits being consistently met.  A review of previous returns will confirm that BOD concentrations are maintained well below the licence limits and there was no thought that the load limit for this parameter would be exceeded.

 

We have reviewed our records back to 2004 and it is very rare for the BOD concentration to be recorded above 10 and in the majority of cases it is below 5.  The main cause of raised BOD levels is consistent heavy rainfall that causes sludge carry over into the catch / balance pond.

 

Should you wish to discuss this matter further, please do not hesitate to contact Mr Richard Spain, Manager Water and Sewerage of Council’s Engineering Services Department on 6568 0234.

 

Yours faithfully

 

Richard Spain

MANAGER WATER AND SEWERAGE

 

RS:rs


Ordinary Council Meeting - 26 June 2014

Environmental Protection Licence No. 579 - Macksville Sewage Treatment Plant - Show Cause

 




Ordinary Council Meeting - 26 June 2014

Environmental Protection Licence No. 579 - Macksville Sewage Treatment Plant - Show Cause

 



Ordinary Council Meeting                                                                                                    26 June 2014

Assistant General Manager Engineering Services Report

ITEM 11.4    SF844              260614         Nambucca District Water Supply Steering Committtee Meeting - 4 June 2014

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage         

 

Summary:

 

Water and Sewerage Steering Committee (WSSC) meetings relating to the Nambucca District Water Supply Bowraville Off-River Storage Project are scheduled to be held monthly at the construction site office.

 

A quorum was not available at the meeting held on 4 June 2014 so the agenda items were raised for the information and discussion only.

 

The minutes of the record of discussion relating to the meeting are attached for Council’s information.

 

 

Recommendation:

 

1        That the minutes of the record of discussion held on 4 June 2014 in lieu of the formal Steering Committee Meeting be received and noted by Council.

 

2        That Council accept the recommendation to leave the baffle blocks at the base of the spillway in their current location.

 

 

OPTIONS:

 

No other options considered.

 

 

DISCUSSION:

 

Main items of discussion were the ongoing risks to the project and their impact on the project budget including the following.

 

Haslin’s major claim for delay and additional work with Public Works commenting on the progress of negotiations and advising that a position paper on the matter would be forwarded to Council within the next fortnight for reporting at the next available Council meeting.

 

Resolution of design issues involving instances where it was considered that the information provided on the drawings was not adequate to clearly define how the work was to be constructed. Public Works advised that they were spending a lot of time in trying to manage and resolve these design issues and GHD were invited to the meeting to discuss some of these and determine appropriate action to move forward with the project.

 

Construction errors related to the baffle blocks at the bottom of the spillway being incorrectly located and the drainage aggregate in the spillway underdrains being incorrectly wrapped in geofabric.

 

GHD advised that the incorrect location of the baffle blocks would only make a noticeable difference to the performance of the spillway in an extreme flow event.  Expensive modelling would be required to accurately quantify the difference in performance and as the risk of a major event was low and impact downstream would be significant flooding in any case it was considered that this was not justifiable. 

 

A recommendation was made for Council to accept the baffle blocks in their current location.

 

A final decision on the how to deal with the geofabric wrapping the drainage aggregate was yet to be determined.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

NSW Public Works

NSW Office of Water

Haslin Construction Pty Ltd

GHD

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The environment impacts of the project are detailed in the Environmental Impact Statement (EIS) that was prepared by GHD.  The contractors are required to prepare and work to Environmental Management Plans that conform to the requirements of the EIS.

 

Social

 

The project aims to provide a social benefit through security of water supply.

 

Economic

 

The project will have a significant economic impact on the community as increases in both the typical residential bill and developer charges will be required to service Council’s financial commitment to the project.

 

The construction works should also provide an economic stimulus to the Shire.

 

Risk

 

This is a major project for the Shire and there are significant risks associated with construction contracts of this size.  An updated project risk register is kept by the Project Managers and the risks are discussed during the meetings.

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

Council has committed funding in the 2013/14 budget that was expected to be sufficient to complete construction works. Delays to the construction program and the contractor claim for delay and additional works will require additional funding to be allocated in the 2014/15 budget.

 

Source of funds and any variance to working funds

 

Funding for the project will be sourced from reserves, grants and loans.

 

The Office of Water has confirmed a $14.8 million subsidy as part of the existing Country Towns Water Supply and Sewerage program.  $12.4 million of the funding has been claimed to date.

 

Council has also signed a Stage 2 funding deed for the remaining $9 million of a $10 million grant offered by the Federal Government.  $8 million of this Stage 2 funding has been claimed and paid to date. The Department of Environment has agreed to a variation of the Funding Deed to enable the remaining $1 million to be paid prior to 30 June 2014.

 

A significant variation is being negotiated between the NSW Public Works and the Contractor which will have a major impact on the budget. 

 

Service level changes and resourcing/staff implications

 

There are no implications related to levels of service and resourcing.

 

 

Attachments:

1

16163/2014 - Minutes of Steering Committee Meeting  - 4 June 2014

 

  


Ordinary Council Meeting - 26 June 2014

Nambucca District Water Supply Steering Committtee Meeting - 4 June 2014

 





Ordinary Council Meeting                                                                                                    26 June 2014

Assistant General Manager Engineering Services Report

ITEM 11.5    T003/2014        260614         T003/2014Tender for Construction of Landslip Remediation , Taylors Arm Road, Macksville

 

AUTHOR/ENQUIRIES:    Stephen Fowler, Engineering Designer         

 

Summary:

 

In accordance with Council’s procurement and tendering procedures, the General Manager gave approval on 9 April 2014 to invite tenders for T003/2014 for the Construction of Landslip Remediation, Taylors Arm Road, Macksville.

 

An open tender was conducted through Tenderlink which closed on 12 June 2014.  A compulsory site meeting was held on 2 June 2014 which was attended by Council staff, a representative of the designers, Coffey Geotechnical Pty Ltd, and seven (7) potential tenderers. 

 

Five (5) submissions were received from the following:

 

·           Civil Team Engineering Pty Ltd

·           James Bilson

·           Mainland Civil Pty Ltd

·           Stephen Hooper Earthmoving

·           Sporting Services (Const.) Pty Ltd T/a Pan Civil

 

Two (2) Alternate proposals where received from the following:

 

·           Stephen Hooper Earthmoving (Non Conforming)

·           Sporting Services (Const.) Pty Ltd T/a Pan Civil ((Non Conforming)

 

 

Recommendation:

 

1        That Council accept the tender for T003/2014 Construction of Landslip Remediation, Taylors Arm Road, Macksville from Sporting Services (Const.) Pty Ltd t/as Pan Civil (Alternate Proposal).

 

2        That Council update the Contract Register.

 

 

OPTIONS:

 

1        Accept the recommendation.

2        Not accept the recommendation and not proceed with the project.

3        Not accept the recommendation and select another tenderer.

 

 

DISCUSSION:

 

An intense rain event on 28 January 2012 resulted in collapse of the riverbank in several locations along Taylors Arm Road, Macksville.

 

The Attorney Generals Department announced on 3 February 2012 that the event was declared as a natural disaster and funding would be available for the remediation of damage caused by the 28 January storm event.

 

Coffey were engaged 9 March 2012 to carryout geotechnical investigation and to design an engineering solution to restore Taylors Arm Road and stabilise the riverbank.

 

Coffey submitted an initial Geotechnical Report for Site One (1) on 9 October 2012 and further Geotechnical reports for Sites One to Four (1) – (4) on 20 December 2012.  A storm event on the 23 and 24 February 2013 caused further damage to Site One (1).

 

On 25 September 2013 RMS who administer the natural disaster funding approved Coffey’s proposal for final design for an anchored sheet pile solution for Site One (1) and on 20 January 2014 approval was given to proceed with similar designs for Sites Two to Four. A similar engineering solution has been chosen for the four sites and the works have been tendered for construction as a single package.

 

Coffey’s have prepared a final design report (Trim document 11972/2014) for Sites One to Four (16 April 2014) and RMS has given their approval to proceed to tender for construction after receiving revised cost estimates (15 May 2014).

 

Tenders were invited via Tenderlink in accordance with the Local Government Act and tendering regulations.  Seven (7) submissions where received and an evaluation has been conducted in accord with the following criteria and weightings

 

·           Value for money                                          50%

·           Evidence of Expertise and Resources          30%

·           Proposed Duration                                                10%

·           Enhancement of Local Economy                  10%

 

A numerical evaluation resulted in the submission by Pan Civil receiving the highest overall score.  Pan Civil has completed similar projects for both Kempsey Shire Council and Bellingen Shire Council in recent years and were recently awarded the tender for Lower Parkes Street in Nambucca Heads.  The company has a good reputation for competency in this line of work.

 

The tendered price is within the provisional sum of has been approved by RMS.  Details of the tender submissions and evaluation are included in the confidential report.

 

It is anticipated that the project will take approximately 24.weeks (depending on weather) to complete the remediation of the landslip once the tender is awarded. This includes a lead time of 8 weeks to procure materials and 16 weeks of on-site works.

 

CONSULTATION:

 

·           Coffey Geotechnics Pty Ltd

·           Assistant General Manager Engineering Services

·           Manager Civil Works

·           Roads and Martine Services (RMS)

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Construction will be undertaken from the existing roadway with some disturbance of the river bank. Contractors will be required to submit an Environmental Management Plan related to their construction methods and environmental risks. NSW Fisheries Permit conditions will apply to the project.

 

Social

 

The project will stabilise the road and prevent a further collapse of the road into the river at these locations. Two way traffic will be restored to Taylors Arm Road.

 


Economic

 

Two way two lane traffic will be restored to Taylors Arm Road eliminating the existing delays.

 

Risk

 

If the work is not undertaken the risk exists of further collapse of the road.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funding for this project is being provided through Natural Disaster Relief Fund administered by the RMS.

 

Source of fund and any variance to working funds

 

There will be no variations required to Council’s working funds.

 

Service level changes and resourcing/staff implication

 

The construction project will be administered in house by Council’s Design Engineer and managed within current staff resource allocations.

 

Attachments:

There are no attachments for this report.